RESOLUTION NO. 25-17
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA, AWARDING A PROFESSIONAL SERVICES AGREEMENT AND MASTER SERVICES AGREEMENT TO CIVICPLUS, LLC FOR WEBSITE DESIGN SERVICES AND CONTENT MANAGEMENT SYSTEM, AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENTS IN AN AMOUNT NOT TO EXCEED $168,280 OVER A THREE-YEAR TERM, AND APPROVING A 10% PROJECT CONTINGENCY WHEREAS, the City of San Clemente has prioritized digital accessibility and citizen engagement as essential components of its public service mission; and WHEREAS, the City’s website serves as a primary gateway for residents, businesses, and visitors to access information, submit requests, and interact with City services; and WHEREAS, in accordance with City Purchasing Policy 201-2-1, the City released a Request for Proposals (RFP) on October 24, 2024, seeking a qualified and experienced vendor to redesign the City of San Clemente website and provide a modern content management system (CMS) that meets the City's digital transformation goals; and WHEREAS, the City received fifteen proposals and conducted interviews and demonstrations with the three most qualified firms; and WHEREAS, City staff thoroughly reviewed the proposals and determined that CivicPlus, LLC provided the best solution for the City at a price that is fair and reasonable.
NOW, THEREFORE, the City Council of the City of San Clemente does hereby find, determine and resolve as follows:
SECTION 1. That the above recitations are true and correct and incorporated fully herein.
SECTION 2. That a Professional Services Agreement (PSA) and Master Services Agreement (MSA) is hereby awarded to CivicPlus, LLC for website design services and content management system.
SECTION 3. That the City Manager is authorized and directed to execute the PSA and MSA with CivicPlus, LLC for website design services and content management system for a total cost not to exceed $168,280 over a three-year term with three additional one-year options exercisable in the City Manager’s discretion in forms substantially similar to those presented to the City Council on February 18, 2025 with any changes thereto approved by the City Manager in consultation with the City Attorney.
SECTION 4. That a 10% project contingency in the amount of $16,828 is hereby approved. The City Manager is authorized to use such project contingency as is necessary and proper.
SECTION 5. That the City Manager is authorized and directed to execute such other documents and take such other and further actions as are necessary and proper to implement the new website and accomplish the purposes of this resolution.
SECTION 6. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this _____ day of February, 2025.
ADVANCE \X 317.30_______________________
Mayor of the City of
San Clemente, California
ATTEST:
__________________________
CITY CLERK of the City of
San Clemente, California
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §
CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 25-17 was adopted at a regular meeting of the City Council of the City of San Clemente held on _______ day of February 2025, by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________.
ADVANCE \X 317.30_______________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
____________________________
Elizabeth A. Mitchell, City Attorney
Resolution No. 25-17 Page PAGE 3
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Attachment 1
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