910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE
Meeting Date: May 21, 2024 Agenda Item: 11F
Submitted By: Public Works
Prepared By: Dustin Burnside, Utilities Manager
Subject:
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CONSIDERATION OF A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO JENNETTE COMPANY, INC. FOR RESERVOIRS 5A AND 10 CHEMICAL LINES IMPROVEMENT, CIP PROJECT NO. 24404, IN AN AMOUNT NOT TO EXCEED $149,845,
AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT, AND FINDING THE
PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT
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Fiscal Impact:
The estimated total project construction cost of $149,845 is within the approved budget amount of $150,000 from the Water Fund Depreciation Reserve, Account No. 052-466-43420-000-24404.
Summary:
The Reservoir 5A and 10 chemical lines are in need of replacement to allow continued delivery of safe and reliable water. Before the City Council is the award of a construction contract to Jennette Company, Inc. in an amount not to exceed $130,300, plus a 15% construction contingency, for the Reservoir 5A and 10 Chemical Lines Improvement project.
Background:
As water travels through the distribution system, it slowly loses its disinfection residual depending on a number of factors, including temperature. During summer months, water system demands require an increase in water storage and an increase in disinfection residual to maintain water quality. Water storage reservoirs 5A and 10 have water quality control equipment in order to maintain adequate disinfection residuals for safe and reliable water delivery for the City of San Clemente. The Reservoir 5A and 10 chemical lines are in need of replacement, and the new installation will give staff the ability to make a quick repair in the event of a chemical leak, which the current chemical lines do not allow.
1 Attachment 3
Meeting Date: May 21, 2024 Agenda Item: 11F
CITY OF SAN CLEMENTE
Staff prepared a bid package and advertised the project for competitive bidding on the PlanetBids website and in the San Clemente Times and bids were opened on April 22, 2024. The bids ranged from $130,300 to $221,000. While local contractors were notified of how to find and bid on City projects, there were no bids from contractors based in San Clemente. The lowest responsive and responsible bidder was Jennette Company, Inc. with a total bid amount of $76,515. The bid package included a proposal for Reservoir 5A and an alternate proposal to add a project at Reservoir 10.
COMPANY NAME COMPANY
LOCATION
BID
AMOUNT
BID
ALTERNATE
Jennette Company, Inc San Diego, CA $76,515 $130,300
O’Connell Engineering & Construction,
Inc.
Winchester, CA $95,150 $148,935
Vicon Enterprise Inc Anaheim, CA $120,500 $221,000
Based on the lowest base bid from Jennette Company, Inc., including the bid alternate for a total amount of $149,845, the total estimated project cost is summarized in the table below:
Reservoir 5A (Construction) $76,515
Reservoir 10 (Construction) $53,785
Construction Contingency (15%) $19,545
Total Estimated Construction Cost $149,845
As required by state law and City policy, the Contractor will be required to provide performance and payment bonds simultaneously with execution of the construction contract (Attachment 2).
Project plans and specifications are on file in the City Clerk’s office.
Council Options:
Adopt Resolution No. 24-75, awarding the construction contract to Jennette Company, Inc., for the Reservoir 5A and 10 Chemical Lines Improvement, authorizing the City Manager to execute a construction contract for an amount not to exceed $130,300, authorizing a 15% 2 -
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Meeting Date: May 21, 2024 Agenda Item: 11F
CITY OF SAN CLEMENTE
construction contingency of $19,545, and finding the project categorically exempt from CEQA under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines. Modify and adopt Resolution No. 24-75.
Continue the item and direct staff to provide additional information. Do not award the contract or replace Reservoir 5A and 10 chemical lines.
Environmental Review/Analysis:
This project is categorically exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines because it consists of repairs to existing City facilities, involves negligible or no expansion of existing or former use and there is no possibility of a direct or reasonably foreseeable indirect effect on the environment.
Recommended Actions:
Staff Recommendation ..recommendation
Staff recommends that the City Council adopt Resolution No. 24-75, which will:
1. Find the Reservoir 5A and 10 Chemical Lines Improvement, CIP Project No. 24404, categorically exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines;
2. Award the Reservoir 5A and 10 Chemical Lines Improvement, CIP Project No. 24404, contract to Jennette Company, Inc., including the bid alternate;
3. Authorize the City Manager to execute a contract with Jennette Company, Inc. in an amount not to exceed $130,300, in a form substantially similar to Contract No. C24-24 (Attachment 2) for the Reservoir 5A and 10 Chemical Lines Improvement, CIP Project No. 24404; and
4. Approve a 15% construction contingency of $19,545 for this project. ..endAttachment:
1. Resolution No. 24-75
2. Contract No. C24-24
3. CEQA Notice of Exemption Form
Notification:
All Bidders
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