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2nd Floor
San Clemente, California
www.san-clemente.org
AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE
Meeting Date: July 17, 2024 Agenda Item: 11H
Submitted By: Public Works
Prepared By: Shawn Ryan, Senior Civil Engineer
Subject:
..titl e
CONSIDERATION OF A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO M.P.
ENVIRONMENTAL SERVICES, INC. FOR THE DIGESTER NO. 2 CLEANING, RESIDUAL DISPOSAL AND INSPECTION, CIP PROJECT NO. 21203, IN AN AMOUNT NOT TO EXCEED $887,340, AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT, AND
FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL ..body QUALITY ACT
Fiscal Impact:
The estimated total construction cost of $991,074 is within the approved budget amount of $1,133,890 from the Sewer Fund Depreciation Reserve, Account Number 054-476-43420-000- 21203.
Summary:
Before the City Council is the award of a construction contract to M.P. Environmental Services, Inc. in an amount not to exceed $887,340, plus a 10% construction contingency in the amount of $88,734, for the Digester No. 2 Cleaning, Residual Disposal and Inspection Project.
Digester No. 2 is one of two anaerobic digester units at the Water Reclamation Plant that require periodic cleaning. Digesters process the sludge for volume reduction before sludge is hauled away to landfills for disposal.
Background:
Digester No. 2 is one of two anaerobic digester units at the Water Reclamation Plant. The digesters biologically process wastewater sludge received from the physical and
mechanical treatment processes to reduce the volume of
waste requiring landfill disposal. Digester No. 2 has
accumulated a significant amount of residual waste since it was last cleaned over 10 years ago. Periodic cleaning and inspection ensures high wastewater treatment efficiency and assurance against failure of internal digester components.
This project also includes the cleaning and inspection of the Water Reclamation Plants Sludge Holding Tank No. 1.
On March 19, 2024, staff published a notice inviting bids in the SC Times and published a bid solicitation on Planet Bids.
Bids were opened on April 8, 2024, and the results are presented in Table 1 below. Bids range 1 Attachment 3
Meeting Date: July 17, 2024 Agenda Item: 11H
CITY OF SAN CLEMENTE
from $887,340 to $893,780. Staff notified all local qualified businesses of the project; however, there were no bidders based in San Clemente. The lowest responsive and responsible bidder is M.P. Environmental Services, Inc. of Bakersfield, California with a total bid amount of $887,340.
Table 1. Bidder’s Summary
Company Name Company Location Amount
M.P. Environmental Services Bakersfield, CA 887,340.00
Kay Construction Company Santee, CA 893,780.00
Based on the lowest responsive and responsible bidder, a summary of the estimated expenditures is provided in Table 2. Below:
Table 2. Expenditure Summary
Construction Management and Inspection $15,000
Construction $887,340
Contingency (10%) $88,734
Total Estimated Construction Cost $991,074
As required by City policy and state law, the Contractor will be required to provide performance and payment bonds simultaneously with execution of the construction contract (Attachment 2).
Project plans and specifications are on file in the City Clerk’s Office.
Council Options:
Adopt Resolution No. 24-117, awarding the construction contract to M.P. Environmental Services, Inc, authorizing the City Manager to execute a construction contract an amount not to exceed $887,340, authorizing a 10% construction contingency of $88,734, and finding the project categorically exempt from CEQA under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines.
Modify and adopt Resolution No. 24-117.
Continue the item with direction to provide additional information. Do not award the contract or perform the work on Digester No. 2.
Environmental Review/Analysis:
This project is exempt from the California Environmental Quality Act under Class 1 (Existing Facilities, 14 CCR 15301) of the state CEQA Guidelines.
Recommended Actions:
Staff recommends that the City Council adopt Resolution No. 24-117 which will:
..recommendation
2 Meeting Date: July 17, 2024 Agenda Item: 11H
CITY OF SAN CLEMENTE
1. Find the Digester No. 2 Cleaning, Residual Disposal and Inspection, CIP Project No. 21203 categorically exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines;
2. Award the Digester No. 2 Cleaning, Residual Disposal and Inspection, CIP Project No. 21203, contract to M.P. Environmental Services, Inc;
3. Authorize the City Manager to execute a contract with M.P. Environmental Services, Inc., in an amount not to exceed $887,340 in a form substantially similar to Contract No. C24-40 (Attachment 2) for the Digester No. 2 Cleaning, Residual Disposal and Inspection, CIP Project No. 21203; and
4. Approve a 10% construction contingency of $88,734..end...end ..end
Attachment:
1. Resolution No. 24-117
2. Contract No. C24-40 (without attachments)
Notification:
All bidders.
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