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2nd Floor
San Clemente, California
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AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE
Meeting Date: August 20, 2024 Agenda Item: 11H
Submitted By: Public Works
Prepared By: David Rebensdorf, Public Works Director/City Engineer Zak Ponsen, Assistant City Engineer
Ryan Kim, Senior Civil Engineer – Traffic
Subject:
..titl e
CONSIDERATION OF A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO BEAR ELECTRICAL SOLUTIONS, INC. FOR CAMINO CAPISTRANO CROSSWALK IMPROVEMENTS, CIP PROJECT NO. 15321, IN AN AMOUNT NOT TO EXCEED $74,338,
AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONSTRUCTION CONTRACT, AND
FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL ..body QUALITY ACT
Fiscal Impact:
The estimated total construction cost of $74,338 is within the total approved budget amount of $100,000 from Account No. 011-864-45300-000-15321 the Road Maintenance/Rehab.
Summary:
Before the City Council is the award of a construction contract to Bear Electrical Solutions, Inc. in an amount not to exceed $74,338, and approval of a 15% project contingency, for the Camino Capistrano Crosswalk Improvements.
Background:
The Camino Capistrano Crosswalk Improvements includes flashing signs at the crosswalk, advance flashing warning signs, in-roadway markings, speed feedback signs, and a red curb as shown on Attachment 2. The project will improve pedestrian crossing to an existing trolley stop.
Eastbound Camino Capistrano Approach to Via Breve
1 Attachment 3
Meeting Date: August 20, 2024 Agenda Item: 11H
CITY OF SAN CLEMENTE
Westbound Camino Capistrano Approach to Via Breve
Project Plan
On July 2, 2024, staff reached out to local contractors, published a notice inviting bids for this project in the SC Times, and published a bid solicitation on PlanetBids. Bids were opened on August 9, 2024, and the results are presented in the table below. Bids ranged from $74,338 to $295,632. There were no bidders from any businesses based in San Clemente. The lowest responsive and responsible bidder is Bear Electrical Solutions, Inc. of Alviso, California with a total bid amount of $74,338.
Table 1. Bid Summary
Company Name Company Location Amount
Bear Electrical Solutions, Inc Alviso, CA $ 74,338.00
Pelagic Engineering Oxnard, CA $ 78,821.00
California Professional Engineering, Inc. La Puente, CA $ 81,210.28 2 Meeting Date: August 20, 2024 Agenda Item: 11H
CITY OF SAN CLEMENTE
ISSA ELECTRIC INC Riverside, CA $ 89,995.00
Asad Holdings LLC Laguna Hills, CA $119,849.00
Sterndahl Enterprises LLC Sun Valley, CA $129,870.00
Pacific Pavers and Masonry Inc. Anaheim, CA $295,632.00 Based on the lowest bid, the total estimated project construction cost is $92,922 as summarized below:
Table 2. Cost Summary
Construction Management and Inspection $ 7,433.30
Construction $74,338.00
Contingency (15%) $11,150.70
Total Estimated Construction Cost $92,922.00
As required by state law and City policy, Bear Electrical Solutions, Inc. will be required to provide performance and payment bonds simultaneously with execution of the construction contract (Attachment 3). Project plans and specifications are on file in the City Clerk’s office.
Council Options:
Adopt Resolution No. 24-133 (Attachment 1), awarding the Camino Capistrano Crosswalk Improvements contract to Bear Electrical Solutions, Inc., authorizing the City Manager to execute a construction contract an amount not to exceed $74,338, approving a 15% project contingency of $11,150.70, and finding the project categorically exempt from CEQA under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines. Modify and adopt Resolution No. 24-133.
Continue the item and direct staff to provide additional information. Do not award the contract or construct the improvements.
Environmental Review/Analysis:
This project is exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines because it consists of repairs to existing City facilities, involves negligible or no expansion of existing or former use and there is no possibility of a direct or reasonably foreseeable indirect effect on the environment.
Recommended Actions:
Staff Recommendation
Staff recommends that the City Council adopt Resolution No. 24-133, which will:
..recommendation
1. Find the Camino Capistrano Crosswalk Improvements, CIP Project No. 15321, categorically exempt from the CEQA under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines;
3 Meeting Date: August 20, 2024 Agenda Item: 11H
CITY OF SAN CLEMENTE
2. Award the Camino Capistrano Crosswalk Improvements, CIP Project No. 15321, contract to Bear Electrical Solutions, Inc.;
3. Authorize the City Manager to execute a contract with Bear Electrical Solutions, Inc. in an amount not to exceed $74,338, in a form substantially similar to Contract No. 24-47 (Attachment 3) for the Camino Capistrano Crosswalk Improvements, CIP Project No. 15321; and
4. Approve a 15% construction contingency of $11,150.70 for this project. ..end
Attachment:
1. Resolution No. 24-133
2. Improvements
3. Contract No. C24-47
Notification:
All bidders
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