Attachment 2Attachment 2 Policy And Procedure
Attachment 2
Attachment 2
Subject: C.A.R.E. Public Amenity Donation Program
Index: Beaches, Parks and Recreation
Number: 702-8
Effective Date: August 6, 2025
Prepared By: Beaches, Parks & Recreation Department
Supersedes: N/A
Approved By:
PURPOSE:
To establish consistent guidelines for the City of San Clemente’s C.A.R.E. (Celebrate, Acknowledge, Remember, Enhance) Amenity Donation Program.
The purpose of the C.A.R.E. Program is to provide opportunities for individuals, families, organizations, and businesses to donate amenities that enhance the public experience in City parks, beaches, trails, sidewalks, and the San Clemente Municipal Golf Course.
Recognize or commemorate individuals, events, or milestones.
Beautify and improve public spaces.
Ensure consistency in design, quality, and placement of donated amenities.
Provide full cost recovery for donated infrastructure.
Offer a transparent, voluntary donation process aligned with City policies.
To implement donation fee structures based on current costs of materials, labor, and installation.
To allow flexibility in amenity offerings based on site conditions, availability, and community needs.
Expand the C.A.R.E. Program to include the San Clemente Municipal Golf Course.
Define specific locations and limits for amenity placements at the Golf Course.
ORGANIZATION AFFECTED:
Beaches, Parks and Recreation Department
Responsible for program administration, review of donation requests, procurement, installation, maintenance, and donor communication.
Public Works Department – Maintenance Services Division Responsible for installation, maintenance, and suggestions on location viability.
REFERENCES:
C.A.R.E. Program Staff Reports – July 15, 2014; August 5, 2025 Golf Course Committee Report & Recommendation – May 1, 2025 POLICY:
The C.A.R.E. Program shall operate as a voluntary donation program open to individuals and organizations.
The following donation fees are established:
Park/Citywide Benches and Picnic Tables – $7,000
Golf Course Benches – $3,500
Golf Course Drinking Fountains/Water Refill Stations – $8,250 All donations include a custom plaque option (standardized format), pending approval by City staff.
PROCEDURE:
Donation Application And Review Process
Donors shall submit an online or paper application to the Beaches, Parks and Recreation Department.
Staff will review applications for appropriateness, design compliance, and available locations.
Approved donations will be scheduled for procurement and installation by City staff.
Donation plaques must follow standard format and content rules.
Golf Course amenities are available at designated locations (Exhibit “A”) only and sold on a first-come, first-served basis.
Donated amenities will be maintained by the City for a guaranteed lifespan, as follows:
Benches and Picnic Tables located in coastal zone (including beaches and coastal parks): 10 years Benches and Picnic Tables located in inland locations (including parks, trails, and the golf course): 15 years Donors will be notified when an amenity reaches the end of its guaranteed term and may be offered an opportunity to renew or replace the amenity at the current donation rate.
Staff are granted authority to modify amenities in all locations based on changes in environment, adverse impacts to accessibility, and any other concern that should be addressed based on the best interest of the City, or the safety, health, and welfare of residents.
Bench Styles and Plaque Requirements
The City has established standard bench styles and plaque formats for use in the C.A.R.E. Amenity Donation Program to ensure consistency, durability, and compatibility with surrounding infrastructure.
Golf Course Benches
Style: DuMor Style 57, aged bronze finish
Plaque Type: Side-mounted metal plaque
Plaque Size: 3” x 12”
Plaque Text Limitations: Maximum of 4 lines; Up to 61 characters per line (including spaces, uppercase and lowercase letters).
Benches will be installed at pre-determined locations throughout the golf course and available on a first-come, first-served basis.
All Other Area Benches (parks, trails, beaches, and other public locations) Style: Pasadena Series (Quikrete); 84” Long; QCP Brown color Plaque Options (Sides only):
Up to 4 lines of text
Up to 24 characters per line (including spaces)
Edge Inscription (for bench or picnic table seating edge) Single line of engraved text
Maximum of 42 characters including spaces
All text is subject to staff review and is limited to recognizing or commemorating individuals, events, or milestones and may not include statements inconsistent with City policy.
Plaque or inscription language must be submitted and approved as part of the donation application. Edits may be required to meet policy, format or character limitations.
Donors will not be permitted to modify plaques after installation.
DEFINITIONS:
C.A.R.E. Program: A voluntary donation program managed by the Beaches, Parks and Recreation Department that supports the enhancement of public spaces through donated physical amenities.
Eligible amenities include benches, picnic tables, drinking fountains, and other approved items installed at City parks, beaches, trails, sidewalks, and the municipal golf course.
Exhibit “A”
San Clemente Municipal Golf Course Amenity Standard Service (By Location) Location
# Benches
# Drinking Fountains
Driving Range
5 --
Chipping Area
2 --
Practice Green
1 --
Hole #1 – Tee Box(es)
2 --
Hole #2 – Tee Box(es)
2 --
Hole #3 – Tee Box(es)
2 --
Hole #4 – Tee Box
1 --
Hole #5 – Tee Box
1 1
Hole #6 – Tee Box(es)
2 --
Hole #7 – Tee Box(es)
3 --
Hole #8 – Tee Box(es)
2 --
Hole #9– Tee Box(es)
3 --
Hole #10 – Tee Box
1 1
Hole #11 – Tee Box(es)
2 --
Hole #12 – Tee Box(es)
2 --
Hole #13 – Tee Box(es)
3 1 at Restroom
Hole #14 – Tee Box(es)
3 --
Hole #15 – Tee Box(es)
3 --
Hole #16 – Tee Box(es)
3 1 at Restroom
Hole #17 – Tee Box(es)
2 --
Hole #18 – Tee Box(es)
2 --
Total:
47 4