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2nd Floor
San Clemente, California
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AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE
Meeting Date: August 6, 2024 Agenda Item: 11G
Submitted By: Public Works
Prepared By: Masako Hennequin, Associate Civil Engineer Subject:
..titl e
CONSIDERATION OF A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO ONYX PAVING COMPANY, INC. FOR FY 2025 ARTERIAL AND LOCAL STREET IMPROVEMENT PROGRAM, CIP PROJECT NOS. 15317 AND 15322, IN AN AMOUNT NOT TO EXCEED $1,639,000, AUTHORIZING THE CITY MANAGER TO EXECUTE THE
CONSTRUCTION CONTRACT, AND FINDING THE PROJECT CATEGORICALLY EXEMPT FROM ..body THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
Fiscal Impact:
The estimated total construction cost of $1,884,850 is within the total approved budget amount of $1,887,000 from a combined fund of $750,000 from Account No. 012-861-45300-000-15317 Arterial Street Improvement Program, $750,000 from Account No. 012-861-45300-000-15322 Local Street Improvement Program, $87,000 from Account No. 052-466-43470-000-21403 Reservoir Pavement Rehabilitation, and $300,000 from Account No. 042-848-45300-000-12305 Alley Pavement Rehabilitation.
Summary:
Before the City Council is the award of a construction contract to ONYX Paving Company, Inc. in an amount not to exceed $1,639,000, and approval of a 10% project contingency, for the FY 2025 Arterial and Local Street Improvement Program.
Background:
The FY 2025 Arterial and Local Street Improvement Program project includes asphalt pavement and concrete repair work on various arterial and local streets, alleys, and reservoir access roads in need of repairs. The pavement work will consist of removing and replacing deteriorated pavement sections at numerous locations throughout the City as listed in Attachment 2.
Existing Cross Gutter Existing Asphalt Pavement
1 Attachment 4
Meeting Date: August 6, 2024 Agenda Item: 11G
CITY OF SAN CLEMENTE
On June 20, 2024, staff reached out to local contractors, published a notice inviting bids for this project in the SC Times, and published a bid solicitation on PlanetBids. Bids were opened on July 11, 2024, and the results are presented in the table below. Bids ranged from $1,639,000 to $4,201,263. There were no bidders from any businesses based in San Clemente. The lowest responsive and responsible bidder is ONYX Paving Company, Inc. of Anaheim, California with a total bid amount of $1,639,000.
Table 1. Bid Summary
Company Name Company Location Amount
ONYX Paving Company, Inc. Anaheim, CA $1,639,000.00
Diamond Construction La Habra, CA $1,757,831.00
LC Paving & Sealing Escondido, CA $1,850,286.50
PALP dba Excel Long Beach, CA $1,939,600.00
All American Asphalt Corona, CA $2,302,203.20
Hardy & Harper, Inc. Lake Forest, CA $4,201,263.00
Based on the lowest bid, the total estimated project construction cost is $1,884,850 as summarized below:
Table 2. Cost Summary
Construction Management and Inspection $ 81,950
Construction $1,639,000
Contingency (10%) $ 163,900
Total Estimated Construction Cost $1,884,850
As required by state law and City policy, the ONYX Paving Company will be required to provide performance and payment bonds simultaneously with execution of the construction contract (Attachment 3). Project plans and specifications are on file in the City Clerk’s office.
Council Options:
Adopt Resolution No. 24-123 (Attachment 1), awarding the FY 2025 Arterial and Local Street Improvement Program contract to ONYX Paving Company, Inc., authorizing the City Manager to execute a construction contract an amount not to exceed $1,639,000, approving a 10% project contingency of $163,900, and finding the project categorically exempt from CEQA under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines. Modify and adopt Resolution No. 24-123.
Continue the item and direct staff to provide additional information. Do not award the contract or construct the sidewalk improvements. 2 Meeting Date: August 6, 2024 Agenda Item: 11G
CITY OF SAN CLEMENTE
Environmental Review/Analysis:
This project is exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines because it consists of repairs to existing City facilities, involves negligible or no expansion of existing or former use and there is no possibility of a direct or reasonably foreseeable indirect effect on the environment.
Recommended Actions:
Staff Recommendation
Staff recommends that the City Council adopt Resolution No. 24-123, which will:
..recommendation
1. Find the FY 2025 Arterial and Local Street Improvement Program, CIP Project Nos. 15317 and 15322, categorically exempt from the CEQA under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines;
2. Award the FY 2025 Arterial and Local Street Improvement Program, CIP Project Nos. 15317 and 15322, contract to ONYX Paving Company, Inc.;
3. Authorize the City Manager to execute a contract with ONYX Paving Company, Inc. in an amount not to exceed $1,639,000, in a form substantially similar to Contract No. 24-44 (Attachment 3) for the FY 2025 Arterial and Local Street Improvement Program, CIP Project Nos. 15317 and 15322; and
4. Approve a 10% construction contingency of $163,900 for this project. ..end
Attachment:
1. Resolution No. 24-123
2. Proposed Asphalt Pavement and Concrete Repair Locations
3. Contract No. 24-44
Notification:
All bidders
3