RESOLUTION NO. 25-167
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA, ESTABLISHING CERTAIN OPERATING STANDARDS AND REGULATIONS FOR PLAY UPON THE MUNICIPAL GOLF COURSE, AND REPEALING RESOLUTION NO. 20-71.
WHEREAS, the San Clemente Municipal Golf Course was gifted to the City of San Clemente in 1928 by founder, Ole Hanson, and the City of San Clemente has continued to own and operate the site as a Municipal Golf Course at his bequest; and WHEREAS, the San Clemente Municipal Golf Course is open to the public seven days per week, and used by local clubs and organizations to perpetuate the sport and enjoyment of golf; and WHEREAS, improvements in golf course operating technologies and software have enhanced opportunities to expand reservation systems and Course operations; and WHEREAS, fees for play upon the Municipal Golf Course have been established and adopted through Resolution No. 25-150; and WHEREAS, the City of San Clemente regularly considers operating standards and regulations for play to optimize Course utilization; and WHEREAS, the City Council desires to ensure a safe and enjoyable environment for play upon the San Clemente Municipal Golf Course.
NOW, THEREFORE, the City Council of the City of San Clemente does hereby resolve as follows:
GOLF RESERVATION POLICY
Reservations for golf play will be accepted one week in advance, starting at 6:00 a.m., Monday through Sunday (i.e., Monday for Monday, Tuesday for Tuesday, etc.). Tee time increments will be established by the City Manager or his/her designee to allow maximum play and optimal play conditions.
San Clemente Residents who have purchased a Resident Membership Card may book tee times eight (8) days in advance, beginning at 6:00 a.m. Cardholders must present proper identification at check-in, upon request of the Golf Starter.
Tee reservations will be accepted via online tee bookings, on a first-come, first-served basis. It is prohibited to use any computer program, bot, offline reader, or site search/retrieval application to book tee times. Other manual or automatic devices, tools, or processes for retrieving, data mining, or in any way reproducing or circumventing the navigational structure or presentation of the content or the site itself for obtaining a City of San Clemente Golf Reservation Tee Time are strictly prohibited.
RESERVATION CANCELLATION / NO SHOW POLICY
Cancellation of a reserved tee time must be done 24 hours prior to the reserved time if the time is not going to be used. Any person who does not utilize the reserved time and does not cancel the reservation (“No Show”) within the time limit above will be charged (using the card on file) the full golf rate based upon their reservation. If reserving a foursome or additional players, the individual making the reservation will be automatically charged the entire amount of the reserved greens fees if any individual players are missing from the group.
Appeals for exceptions may be made to the City and submitted in writing to [email protected]. Extenuating circumstances will be evaluated on a case-by-case basis. All appeals must be made within 72 hours of the reserved tee time.
ADVANCED TEE TIME BOOKING PROGRAM (RESIDENT MEMBERSHIP CARDHOLDERS ONLY) The City of San Clemente seeks to enhance service to its resident golf community by offering limited opportunities for early tee time reservations at the San Clemente Municipal Golf Course, while maintaining equitable access for all golfers. The Advanced Tee Time Booking Program provides qualified San Clemente residents and Resident Member Cardholders the option to reserve tee times up to 30 days in advance on a limited basis, subject to a per-player booking premium dictated by Resolution 25-150.
Eligibility
Participation is limited to verified City of San Clemente residents and Resident Member Cardholders.
Proof of residency must be renewed annually and include a valid photo ID and supporting documentation such as a utility bill, lease, or property tax statement.
Participants must be present and play in all advanced bookings made under their name.
Program Parameters
Booking Window: Up to thirty (30) days in advance.
Annual Limit: Two (2) advanced tee time reservations per calendar year per eligible resident.
Group Size: Minimum of two (2) players and maximum of four (4) players per advanced booking.
Active Booking Limit: Only one (1) advanced booking may be active at any time.
Premium Fee: A non-refundable $30 per-player fee shall be assessed at the time of booking, in addition to the applicable green fee.
Cancellations: Green fees may be refunded in accordance with standard policy; however, the Advanced Booking Premium Fee is non-refundable.
Transferability: Advanced bookings are non-transferable and may not be sold or gifted to another individual.
Resident Requirement: The booking resident must be included in the reservation and participate in play.
Administration
Advanced reservations may be made through the course’s online tee time portal or by contacting the Pro Shop.
The Beaches, Parks & Recreation Director, or designee, shall oversee program administration, verification, and compliance.
Annual participation shall be tracked through the course reservation software and/or managed by the Golf Starter to ensure adherence to limits and eligibility.
HOURS OF TWILIGHT OPERATION
On weekdays and weekends, afternoon reduced rates, referred to in this resolution as the “twilight rate,” will be in effect commencing at 1:00 p.m. during standard time and 2:00 p.m. during daylight savings time.
DEFINITION OF 9-HOLE PLAY
Early Morning (“Back 9”) players may tee off the tenth tee from the commencement of business until the first group of 18-hole players exits the ninth green, or as dictated by the Golf Starter.
Super Twilight (“Front 9) will be in effect for times within two hours of dusk, or as dictated by the Golf Starter.
LOCAL CLUB TEE TIME BLOCK RESERVATIONS
Local groups/clubs may be granted the opportunity to obtain an exemption from the normal tournament reservation fee as listed in Resolution No. 25-150. Interested clubs must apply in writing to the City Manager or his/her designee. The request will be forwarded to the Golf Course Committee for approval or disapproval. All applicants will be subject to the following minimum criteria:
The group must provide services to the City of San Clemente and be an accredited not-for-profit organization based in San Clemente.
Membership in the group must be non-exclusive.
The group must demonstrate that some of the money raised by the golf outing will directly benefit the community.
The group will be limited to a minimum of sixteen (16) players and a maximum of twenty-four (24) players.
Approved local groups/clubs shall submit annual requests in advance to the Beaches, Parks & Recreation Director for approval, prior to publishing their calendar. Blocks of tee time reservations will be granted on a first-come, first-served basis, with approvals granted based on the best interest of the Golf Course. All groups/clubs requesting tee time blocks will be required to guarantee the number of players they will provide at least 24 hours before the reserved block. The group will be responsible for paying the green fees for any no-show players. The group will be charged the membership rate in effect on the day of the booking for all no-show players.
Golf Course staff or Golf Professional reserves the right to periodically bump any group that does not pay the normal reservation fee from its regular time in favor of an outside tournament group. Tee time block reservations may be cancelled at any time for any reason, including a group’s unsatisfactory use or violation of course policies.
TOURNAMENTS
Golf Tournaments requested by anyone other than approved annual tournaments will be limited to a minimum of twenty-four (24) players and a maximum of eighty (80) players. Tournaments must be booked at least 14 days in advance of the planned tournament.
Starting times for scheduled tournaments shall be no earlier than 10:00 a.m., November through April, and 11:00 a.m., May through October. Certain “competitive events” that are traditionally sponsored by the course, such as the City Championship, Junior Championships, etc., will be allowed to exceed the 80-player maximum at the discretion of the City Manager or his/her designee.
SHOTGUN START TOURNAMENTS
A maximum of five (5) shotgun start tournaments will be allowed each calendar year and will be available on a first-come, first-served basis. Requests for shotgun start tournaments must be submitted to the City Manager or his/her designee at least 90 days in advance of the planned tournament to ensure that the day of play will be available. Organizations requesting shotgun start tournaments will be required to guarantee that they will provide a minimum of 120 players and a maximum of 144 players.
The tournament organizer/group will be responsible for paying the green fees for any no-show players. The tournament group will be charged the resident rate in effect on the day of the tournament for all no-show players.
A Shotgun Tournament Contract and Confirmation Agreement must be signed and returned to the Golf Professional prior to approval of the tournament.
At the City Manager or his/her designee’s discretion, additional shotgun tournaments may be allowed if they prove to be in the best financial interest of the municipal golf course. Any request for a Shotgun Tournament that is denied by the City Manager or his/her designee may be appealed to the City Council.
YOUTH PLAY REQUIREMENTS
No children, except those registered for play, shall be permitted on the golf course at any time. Minors desiring to play upon the Municipal Golf Course shall do so under the following circumstances:
Junior Play
Minors are eligible to play on the course accompanied by a paying adult, except those who have obtained a Junior Card as described herein. A minor who is 12 years of age or older may golf on the course unaccompanied by a paying adult by applying for and receiving a Junior Card, described herein.
Junior Card
Minors between the ages of 12 to 18 years are eligible to obtain a Junior Card, allowing them to play upon the golf course under the following circumstances and criteria:
Current resident of San Clemente; or a non-resident and actively enrolled in a San Clemente public or private school; Pass a written test on the rules of golf and golf etiquette, administered by the Golf Professional; Demonstrate to the Golf Professional that he or she can play golf at a level of competence that will not adversely impact other play on the golf course; and Obtain signed permission from a legal parent or guardian.
Each applicant who has met the provisions of subsection (b)(i), 1-4 above, shall be issued a card which will be used to provide proof to the Golf Starter that the holder is eligible to play unaccompanied by an adult. The card shall be valid until the applicant's 18th birthday. The card should be kept on the player at all times while utilizing the golf course.
Eligibility is revocable by the City Manager or his/her designee as to any youth failing to observe course rules and regulations, based upon recommendation by the Golf Professional and/or Course Marshal. If eligibility is revoked, the youth must re-establish his or her qualifications with the Golf Professional and the City Manager or his/her designee at a later date.
HOLIDAY SCHEDULE
The holiday schedule for play is hereby established as follows:
New Year’s Day
Martin Luther King Jr.'s Birthday
President’s Day
Memorial Day
July 4th - Independence Day
Labor Day
Thanksgiving Day
Day after Thanksgiving
Christmas Eve
Christmas Day
Other city holidays as may be declared by the City Council, as applicable.
If any of these holidays fall on a Saturday, observance shall be on the Friday before, and if any fall on a Sunday, observance shall be on the following Monday.
FREE GOLF PLAY
It is the policy of the City of San Clemente to allow certain parties to play golf at no charge, provided it is determined that the complimentary play is in the best interest of the City. The following guidelines have been established to clearly delineate the City’s policy with respect to complimentary play.
Complimentary golf privileges are extended to seated members of the City Council, appointed members of the Golf Course Committee, and City management staff directly involved in the operation of the Municipal Golf Course. These privileges do not extend to family members, friends, former Committee members, or former employees.
Eligible individuals may play one complimentary round per month and must reserve their tee times in advance through the Golf Starter Office.
Authorized positions include:
Seated Members of the City Council
City Manager
Beaches, Parks & Recreation Director
Appointed Members of the Golf Course Committee
Golf Course Employees
Complimentary employee golf is limited to employees of the golf division and does not extend to family, friends, or former employees. Employees to whom this benefit is extended include all members of the golf course maintenance staff, starter’s office, and PGA staff. Employees are not authorized to play during a reserved time and are never to be given precedence over paying customers. Complimentary play is not to be extended to employees of any other department of the City.
It is the responsibility of the City Manager or his/her designee to monitor this play and ensure that the provisions of this policy are strictly followed.
Other Individuals and Organizations: The City Manager or their designee may, from time to time, determine that it is in the best interest of the City to provide complimentary play under the following categories:
To support fundraising efforts of non-profit organizations that serve San Clemente.
To assist in visiting dignitaries, business leaders, or political figures at the County, State, or Federal level.
Any such instance deemed by the City Manager to be in the interest of the City of San Clemente These requests and arrangements must be approved through the City Manager’s office. The City manager or his/her designee shall be allocated 100 rounds of complimentary golf per year to be used in furtherance of the above.
RULES GOVERNING PLAY
The official opening time of the Golf Course will be set by the City Manager or his/her designee. The opening time will be set to allow maximum play, but not so as to interfere with maintenance operations, and to coincide with the seasons of the year.
Golf Course staff and/or Golf Professional shall have the authority to close the Golf Course during inclement weather.
All players must register with the Golf Starter prior to commencing play on the golf course. Those players holding reserved starting times must check in with the starter 15 minutes prior to their starting time. Players not confirming they are present and ready to play will lose their reserved time and be assigned to the starter's waiting list.
Practicing of any kind on the Golf Course is prohibited except in designated areas.
The use of any type of driving range ball on the Golf Course is prohibited.
No golf cart or wheeled hand trolley shall be allowed closer than 30 feet from greens.
During inclement weather, Golf Course staff shall have the authority to keep electric and hand carts off the Golf Course or restrict their use to paths.
Each group of players must keep up with the preceding group of players. If any group of players fails to keep pace with the preceding group or does not allow faster players to play through, such persons may lose their playing rights. Any group of players stopping after nine holes for a prolonged period, for lunch, etc., shall not be allowed to resume play on the back nine without approval from the Golf Starter.
Players shall rake sand traps after use and place the rake inside of trap after use.
Players shall not hit golf balls toward greens while maintenance workers are performing maintenance work. Players must allow maintenance workers sufficient time to complete work before continuing play on the hole.
Golf course staff have the right to refuse service to, or have removed from the course, any persons behaving inappropriately or found in violation of any of the regulations governing play. If necessary, local law enforcement agencies may be called on for assistance in enforcing regulations.
The following activities are prohibited on golf course grounds or facilities except as authorized by the City:
Storage of private or personal property.
Solicitation of any kind.
Circulation or posting of handbills, petitions, advertising matter, promotional material, and literature.
Selling of any goods, wares, or merchandise, except by licensed concessionaires.
Carrying or discharging any firearm, air gun, sling shot, or fireworks of any kind.
Use of the golf course for any purpose other than to play golf in the accepted manner.
It is unlawful to bring, carry, transport, or possess any intoxicating liquor; provided, however, this provision shall not apply to any person who has received permission from the City of San Clemente to do so or to any concessionaire lawfully doing business within any City golf course or any intoxicating beverages obtained from such concessionaire.
Coolers, or other such devices to store food and beverages, are not permitted Littering anywhere on the golf course is prohibited.
It is unlawful for any person to walk, jog, run, ride a bicycle or automobile, or otherwise enter onto or remain on the property of the Municipal Golf Course.
Dogs, cats, or other animals shall not be brought on the golf course under any circumstances.
Picnicking or recreational play, other than golf, is prohibited.
Overnight or day camping is not allowed on any part of the golf course, including the parking lot.
Cars must be parked in designated parking areas only, and overnight parking in the parking lot is not allowed. The City reserves the right to tow any vehicle in violation.
If necessary, local law enforcement agencies may be called upon for assistance in enforcing regulations.
DRESS CODE
Appropriate golf attire is required at all times.
Shirts are required at all times. Male tank tops and T-shirts containing inappropriate language or graphics are prohibited.
Shoes are required at all times. All conventional golf shoes are required to be equipped with “soft spikes.” Traditional metal spikes are prohibited on the golf course and in and around the clubhouse.
RULES GOVERNING THE USE OF MOBILE GOLF CARTS
Maximum speed will be ten (10) miles per hour.
Conforming privately owned Golf Carts will be permitted on the Golf Course, in accordance with the Private Golf Cart Policy and upon:
Payment of the annual permit (established by the City Council and incorporated in the Golf Course Fee Resolution); and After vehicle inspection by the designated Golf Course staff or the Golf Pro; and Upon supplying evidence of ownership, registration, and liability insurance satisfactory to the City of San Clemente.
All approved privately owned golf carts shall display a permanently attached decal issued by the City of San Clemente. Carts shall be equipped with turf-type tires. Any privately owned cart exhibiting non-conforming tires will be rejected.
All golf cart drivers must use cart paths within the vicinity of putting greens and teeing grounds. All carts may be restricted to paths only or other such rules when deemed appropriate by designated Golf Course staff or Golf Professional.
All golf carts (private and rental) must carry containers of sand for the repair of fairway divots.
All private and rental carts are restricted to a maximum of two occupants, one driver (18+ years of age), and one passenger.
Any person found operating a private or rental golf cart in an unsafe or unorthodox manner that could result in injury to persons or unnecessary damage to the golf course may have their cart privileges revoked and may be removed from the golf course.
Cart rentals are the exclusive license of the Golf Professional, and rental of rider space by private cart owners is strictly prohibited.
PRIVATE GOLF CART REGISTRATION PROGRAM
The use of private golf carts on the Municipal Golf Course is limited to San Clemente residents and to one person or one household. Use of the Golf Cart on the Municipal Golf Course is limited to those members of the family over 18 years of age with a valid California Driver’s License and living in the same residence. Private golf carts must be registered and approved through the Golf Professional on an annual basis. Privately owned golf cart registrations and renewals will require evidence of a minimum of $100,000.00 liability insurance coverage that shall include an endorsement listing the City of San Clemente as an additional insured party.
The private cart program is restricted to a maximum of one hundred (100) carts at any given time. This may be revisited at any time in conjunction with the Pro Shop Concession Contract, or upon request of the Golf Course Committee.
VIOLATIONS AND PENALTIES
The Golf Course staff shall be vested with the authority to enforce all established rules and regulations. Penalty for violation of any rule or regulation may, at the discretion of the City Manager or his/her designee, result in loss of playing privileges. The City Manager or his/her designee shall report all serious violations of rules to the Golf Committee, and when deemed necessary, the Committee will make a recommendation to the City Council for official action.
Resolution No. 20-170, and any other Resolution in conflict herewith, is hereby repealed and has no further force or effect.
The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this _____ day of ____________________, _______.
ATTEST:
___________________________ __________________________
City Clerk of the City of Steve Knoblock, Mayor of the City San Clemente, California of San Clemente, California
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §
CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 25-167 was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of _______________________, _________, by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________. __________________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
___________________________
Elizabeth A. Mitchell, City Attorney
Resolution No. 25-167 Page 2
Attachment 2