From: Cuhadaroglu, Belgin
To: "[email protected]"; George Litzinger ([email protected]); "Chad Harden"; "[email protected]"; "[email protected]"; "Stelea, Ciprian"
Cc: Chamorro, Augusto; Amir Ilkhanipour
Subject: RFP-Construction Management for Vera Cruz Recycled Water Line Extension-PN-17407 Date: Thursday, October 30, 2025 12:08:00 PM
Attachments: PN 17407 Reduced Size Const Dwgs Sept 2025.pdf The City of San Clemente (City) is interested in receiving proposals from Professional Service Consultants to provide Construction Management and Inspection Services for the “Vera Cruz Recycled Water Line Extension” Project, Project No. 17407 The proposals are due on 11/13/2025, before 4:00 p.m.
Scope:
The scope of work includes; installation of approximately 142 linear feet of 4” D.I.P. and 314 linear feet of 6” D.I.P. Recycled Water pipes and its connection to existing recycled water pipe line in the City of San Clemente, CA. The general method of the recycled water construction work includes installation of Cathodic Protection, service laterals and meters, D.I. valves and fittings, and Blow-Off and Air Vac assemblies. The work also includes trench excavation & restoration, removal & restoration of concrete paved surface, and traffic control. There is a potential for night work.
Background:
Due to high demand for recycled water conversion within the Forster Ranch Home Owners Association’s (HOA) areas, approximately 402 linear feet of recycled water line pipes and three irrigation meters will be installed, at the intersection of Camino de Los Mares and Camino Vera Cruz, to provide recycled water to reduce the use of imported potable water from the Metropolitan Water District of Southern California.
The City will be entering into contracts for construction of the proposed work. The City is requesting assistance to ensure the construction of this project conforms to the designed plans and specifications.
Attachment 4
The project is anticipated to start by in mid-January 2026 and continue for a period of approximately 55 working days. The city will provide design support services during construction which will include review and disposition of structural project shop drawings, providing clarifications to design related questions and site visits as needed to resolve project related issues.
Construction Management and Inspection Services to be provided include:
1. Manage and administer project construction contract.
2. Negotiate and resolve construction contract disputes.
3. Evaluate and prepare change orders.
4. Prepare and administer project biweekly progress meetings.
5. Review and provide disposition of constructor submittals and design clarification requests in comparison with requirements of the contract documents, and coordinate with the design engineer and the City as applicable.
6. Coordinate additional review and disposition of structural construction shop drawings and design clarification requests with the design engineer and the City as applicable.
7. Monitor contractor’s compliance with Water Quality BMP’s.
8. Provide daily inspection of construction activities for compliance with plans and specifications, provide daily reports, coordinate and obtain required testing performance and test results.
9. Review and recommend the City for approval contractor’s pay requests.
10. Coordinate and assist in resolution of citizen concerns and complaints related to the project.
11. Compile and maintain project as-built drawing, photos and all construction related documentation to provide to the City upon completion of the project.
12. Provide all required communication equipment (phone), computer etc. required for the performance of the work. No field office will be provided by the Contractor or the City for the project. City offices can be used for project meetings.
Attachments:
https://www.dropbox.com/scl/fo/fqqpvfziwm05m879mt7z1/AGuHsiRL0_LisPgSWDLEPAs? rlkey=ahjgt7688l6eqg92mrvmz0154&st=mzvwoo3k&dl=0
A. Contract Documents / Project Specification
B. City of San Clemente Use Agreement
C. A sample Professional Consultant Services Agreement
D. Proposal Instructions
If you are interested, please provide proposals based on 55 working days, 1.5-hours average of Construction Management per day and 4-hour daily Inspections. We would like to receive proposals no later than November 13, 2025. A sample Professional Consultant Services Agreement is attached for your information.
Lowest Bidder for the project is “Q&E Pipeline Company” and construction Cost:$507,000.
The project is expected to start in mid-January 2026.
Should you have any questions, please contact me.
Thank you.
-Belgin
Belgin Cuhadaroglu, P.E. | City of San Clemente
Assoc. Civil Engineer | 910 Calle Negocio, CA 92673
office: 949.361.6128 | cell: 949.426 3138 | facsimile: 949.361.8316 e-mail: [email protected]