RESOLUTION NO. 26-15
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA, APPROVING A REVISED PROFESSIONAL CONSULTANT SERVICES AGREEMENT FOR DEFINED BENEFIT ADMINISTRATION SERVICES WITH MILLIMAN, INC. AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT IN AN AMOUNT NOT TO EXCEED $45,000 ANNUALLY FOR A THREE-YEAR TERM WITH TWO OPTIONAL ONE-YEAR EXTENSIONS WHEREAS, the City conducted competitive bidding for Defined Benefit Administrative Services; and WHEREAS, on August 18, 2025, the City received a single proposal in the amount of $40,440 for estimated annual fees and additional administrative fees at various pricing levels from Milliman, Inc.; and WHEREAS, on September 16, 2025, the City Council adopted Resolution No. 25-142 and awarded a Professional Consultant Services Agreement to Milliman, Inc. for Defined Benefit Administrative Services based on the City’s standard professional services agreement template; and WHEREAS, subsequent to the award, Milliman requested substantive changes to the agreement consistent with their proposal and previous contract; and WHEREAS, to avoid a lapse in service and potential exposure related thereto, the City Manager executed a short-term agreement with Milliman to continue services through January 2026 and complete contract negotiations; and WHEREAS, City staff negotiated terms which are incorporated within the revised agreement presented to the City Council on January 20, 2026, which are in the best interests of the City and the public.
NOW, THEREFORE, the City Council of the City of San Clemente does hereby find, determine and resolve as follows:
SECTION 1. That the above recitations are true and correct and fully incorporated herein.
SECTION 2. That the City Manager’s actions in executing the short-term agreement with Milliman are hereby ratified, authorized and approved.
SECTION 3. That City Manager is hereby authorized and directed to execute a Professional Consultant Services Agreement with Milliman, Inc. for Defined Benefit Services in an amount not to exceed $45,000 annually for a term of three-years with two optional one-year extensions exercisable in the City Manager’s discretion in a form substantially similar to that presented to the City Council on January 20, 2026.
SECTION 4. That Resolution No. 25-142 is hereby amended to be consistent herewith.
SECTION 5. That City staff is authorized and directed to execute such other documents and take such other and further actions as are necessary and proper to accomplish the purposes of this resolution.
SECTION 6. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this day of January 20, 2026.
__________________________
Rick Loeffler, Mayor of the
City of San Clemente, California
ATTEST:
__________________________
CITY CLERK of the City of
San Clemente, California
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §
CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 26-15 was adopted at a regular meeting of the City Council of the City of San Clemente held on the ______ day of ________________, _________, by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________. __________________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
___________________________
Elizabeth A. Mitchell, City Attorney
Resolution No. 26-15 Page 2 Attachment 1
Resolution No. 25-XXX Page 3
Resolution No. 26-15 Page 2