November 18, 2025
M E M O R A N D U M
TO: File
FROM: Jim Burror, Deputy GM/ Chief Engineer
SUBJECT: General Manager Purchasing Authority Assessment For Grit and Screenings Hauling Contract Award
The Grit and Screenings Hauling Contract expires in November 2025. A Grit and Screenings Hauling NIB was issued through Planet Bids in early October, and interested vendors were notified of the ongoing procurement.
SOCWA received 3 Bids and Roll Off Solutions, Inc. is the lowest responsible bidder and best value to SOCWA.
According to Policy Number: Administration 1.715 Title: SOCWA Uniform Purchasing Policy, effective 12/12/2024, Section 4.2 Original Contracts, Contingencies and Renewals:
The Board of Directors hereby delegates to the General Manager the authority to award Contracts within specified limits as follows:
a. Contracts up to $100,000 per agreement year.
The contract for the Grit and Screenings costs for JBL and CTP for each of the past five years totaled:
FY Total Grit Hauling Costs (JBL and CTP)
FY24-25 $59,394.78
FY23-24 $56,413.55
FY22-23 $57,119.47
FY21-22 $71,339.99
FY20-21 $46,135.95
Thus, the expected annual contract value for JBL and CTP is estimated at $66,204.50 per year.
The result is that the annual value for this proposed contract will be under $100,000 per year.
Under Section 4.2a, the General Manager is authorized to approve and execute the proposed contract.
As such, I recommend that the General Manager award and execute the contract.
Attachment 3
Grit and Screening Contract 2025
Estimated Service Utilization Increase Costs by PC (a)
PC Est. Trips per
Year
Inc. Trip
Cost
Total Est.
Annual Inc.
2 34 $109.41 $3,719.94
15 19 $162.62 $3,089.78
17 23 $0.00 $0.00
Total 76 $6,809.72
(a) Does not include tip fees charged by Waste Management at Simi Valley Landfill.
PC2 O&M Liquids Est. Annual Grit Hauling Allocation
Agency
Budget
Allocation
%(1)
FY24-25
Est.
Expenses
Est. Annual
Cost Increase
FY25-26
Est.
Expenses
% Est.
Annual
Inc.by
Agency
SMWD 48.08% $18,870.23 $1,788.55 $20,658.77 9.48%
MNWD(2) 23.07% $9,054.41 $858.19 $9,912.60 9.48%
SCWD 28.85% $11,322.92 $1,073.20 $12,396.12 9.48%
Total 100.00% $39,247.56 $3,719.94 $42,967.50 9.48%
(1) FY2025-26 Budget Book
(2) C/O SCWD
PC15 O&M Liquids Est. Annual Grit Hauling Allocation
Agency
Budget
Allocation
%(1)
FY24-25
Est.
Expenses
Est. Annual
Cost Increase
FY25-26
Est.
Expenses
% Est.
Annual
Inc.by
Agency
CLB 54.30% $10,939.94 $1,677.75 $12,617.69 15.34%
EBSD 3.00% $604.42 $92.69 $697.11 15.34%
SCWD 42.70% $8,602.86 $1,319.34 $9,922.20 15.34%
Total 100.00% $20,147.22 $3,089.78 $23,237.00 15.34%
(1) FY2025-26 Budget Book
SOCWA Agencies Estimated Annual Grit Hauling Totals For All PC's Agency FY24-25 Est.
Expenses
Est. Annual
Cost
Increase
FY25-26 Est.
Expenses
% Est.
Annual
Inc.by
Agency
CLB $10,939.94 $1,677.75 $12,617.69 15.34%
SMWD $18,870.23 $1,788.55 $20,658.77 9.48%
EBSD $604.42 $92.69 $697.11 15.34%
MNWD $9,054.41 $858.19 $9,912.60 9.48%
SCWD $19,925.78 $2,392.54 $22,318.32 12.01%
Total $59,394.78 $6,809.72 $66,204.50 11.47%