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2nd Floor
San Clemente, California
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AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE
Meeting Date: June 17, 2025 Agenda Item: 11M.
Submitted By: Public Works
Prepared By: Masako Hennequin, Associate Civil Engineer Subject:
..titl e
CONSIDERATION OF A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO AMERICAN ASPHALT SOUTH, INC. FOR FY 2026 ARTERIAL STREET IMPROVEMENT PROGRAM, CIP PROJECT NO. 16317, IN AN AMOUNT NOT TO EXCEED $714,938,
AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONSTRUCTION CONTRACT AND
FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL ..body QUALITY ACT
Fiscal Impact:
The estimated total construction cost of $749,938 is within the approved budget of $750,000 from the General Fund, Account No. 012-861-45300-000-16317, Arterial Street Improvement Program.
Summary:
Before the City Council is the award of a construction contract to American Asphalt South, Inc., in an amount not to exceed $714,938, for the FY 2026 Arterial Street Improvement Program.
Background:
The FY 2026 Arterial Street Improvement Program project includes micro surfacing, crack filling, and restriping on Camino De Los Mares and South El Camino Real and seven intersections as shown below Location Map.
Location Map Existing Street
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Meeting Date: June 17, 2025 Agenda Item: 11M.
CITY OF SAN CLEMENTE
On May 8, 2025, staff contacted local contractors, published a notice inviting bids for this project in the SC Times, and published a bid solicitation on PlanetBids. Bids were opened on May 22, 2025, and the results are presented in the table below. Bids ranged from $714,937.25 to $860,204.14. There were no bidders from businesses based in San Clemente.
The lowest responsive and responsible bidder is American Asphalt South, Inc., of Santa Fe Springs, California, with a total bid amount of $714.937.25.
Table 1. Bid Summary
Company Name Company Location Amount
American Asphalt South, Inc. Riverside, CA $714,937.25
Roy Allan Slurry Seal, Inc. Santa Fe Springs, CA $735,132.49 Pavement Coatings Co. Jurupa Valley, CA $777,235.58
All American Asphalt Corona, CA $860,204.14
Based on the lowest bid, the total estimated project construction cost is $749,938, as summarized below in Table 2:
Table 2. Cost Summary
Construction Management and Inspection $ 35,000
Construction $ 714,938
Total Estimated Construction Cost $ 749,938
As required by state law and City policy, American Asphalt South, Inc. will be required to provide performance and payment bonds simultaneously with the execution of the construction contract (Attachment 2). Project plans and specifications are on file in the City Clerk’s office.
Council Options:
Adopt Resolution No. 25-96 (Attachment 1), awarding the FY 2026 Arterial Street Improvement Program contract to American Asphalt South, Inc., authorizing the City Manager to execute a construction contract an amount not to exceed $714,938, and finding the project categorically exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines. Modify and adopt Resolution No. 25-96.
Continue the item and direct staff to provide additional information. Do not award the contract or construct the street maintenance.
Environmental Review/Analysis:
This project is exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines because it consists of repairs to existing City facilities, involves negligible or no expansion of existing or former use, and has no possibility of a direct or reasonably foreseeable indirect effect on the environment. 2 Meeting Date: June 17, 2025 Agenda Item: 11M.
CITY OF SAN CLEMENTE
Recommended Actions:
..recommendation
Staff recommends that the City Council adopt Resolution No. 25-96, which will:
..recommendation
1. Find the FY 2026 Arterial Street Improvement Program, CIP Project No. 16317, categorically exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines;
2. Award the FY 2026 Arterial Street Improvement Program, CIP Project No. 16317, contract to American Asphalt South, Inc.; and
3. Authorize the City Manager to execute a contract with American Asphalt South, Inc., in an amount not to exceed $714,938, in a form substantially similar to Contract No. 25-37 (Attachment 3), for the FY 2026 Arterial Street Improvement Program, CIP Project No. 16317. ..end
Attachment:
1. Resolution No. 25-96
2. Contract No. C25-37 (without attachments)
Notification:
All bidders.
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