RESOLUTION NO. 26-25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA, AUTHORIZING AN EXEMPTION TO THE FORMAL SOLICITATION PROCESS, AWARDING AND APPROVING A SERVICE EXTENSION IN ACCORDANCE WITH THE EXISTING MASTER SUBSCRIPTION AGREEMENT WITH GRANICUS, LLC FOR THE GRANICUS LEGISLATIVE MANAGEMENT SYSTEM, AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT EXTENSION IN AN AMOUNT NOT TO EXCEED $113,961 OVER A THREE-YEAR TERM, AND AUTHORIZING THE CITY MANAGER TO EXECUTE FUTURE AGREEMENT EXTENSIONS PROVIDED THE ANNUAL INCREASE IN SUBSCRIPTION FEES DOES NOT EXCEED 5% PER YEAR WHEREAS, as part of its information technology practices, the City maintains ongoing agreements for software-as-a-service (SAAS) subscriptions and technical support for software systems that are critical to City operations; and WHEREAS, on December 17, 2019, the City Council awarded a Master Subscription Agreement to Granicus, LLC for the implementation of the Granicus Legislative Management system after a formal Request for Proposal (RFP) process; and WHEREAS, the Granicus system was successfully implemented and went live in September of 2022, and since that time, the City has successfully utilized the Granicus system to support the processes managed by the City Clerk, and WHEREAS, the current agreement is due to expire at the end of March, 2026; and WHEREAS, City Policy 201-2-1, Section XI.A.1.1.2 provides for an exemption from the formal solicitation process when the City Council determines by resolution that compliance with the bidding requirements and procedures is inefficient, impractical, or not in the best interest of the City based on specifically identified conditions and supported by substantial evidence in the record; and WHEREAS, it is in the City’s best interest to extend the relationship with the current service provider to maintain continuity of operations for both customers and City staff, and avoid significant direct costs and staff resources related to onboarding, implementation, configuration and training on a new system.
NOW, THEREFORE, the City Council of the City of San Clemente does hereby find, determine and resolve as follows:
SECTION 1. That the above recitations are true and correct and incorporated fully herein.
SECTION 2. That compliance with the bidding requirements and procedures is hereby determined, based on substantial evidence in the record, to be inefficient, impractical, or not in the best interest of the City based on the need to maintain continuity of operations for both customers and City staff, and avoid significant direct costs and staff resources related to onboarding, implementation, configuration and training on a new system and an exemption to the formal solicitation process under City Policy 201-2-1, Section XI.A.1.1.2 is hereby authorized.
SECTION 3. That a three-year extension to the Master Subscription Agreement with Granicus, LLC is hereby awarded and approved for the continued use of the Granicus system.
SECTION 4. That the City Manager is hereby authorized and directed to execute the extension to the Master Subscription Agreement with Granicus, LLC for the continued use of the Granicus system for a total cost not to exceed $113,961 over a three-year term in a form substantially similar to that presented to the City Council on February 3, 2026.
SECTION 5. That the City Manager is hereby authorized and directed to execute future agreement extensions provided the annual increase in subscription fees does not exceed 5% per year.
SECTION 6. That the City Manager is hereby authorized and directed to execute such other documents and take such other and further actions as are necessary and proper to accomplish the purposes of this resolution.
SECTION 7. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this _____ day of February, 2026.
__________________________
Rick Loeffler, Mayor of the City of San Clemente, California ATTEST:
__________________________
CITY CLERK of the City of
San Clemente, California
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §
CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 26-25 was adopted at a regular meeting of the City Council of the City of San Clemente held on _______ day of February, 2026 by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of ______________________, ________. _______________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
____________________________
Elizabeth A. Mitchell, City Attorney
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4860-5047-5367 v1
Resolution No. 26-25 Page 3
Attachment 1