8. Implement a facility inspection program, as required by the MS4 permits, for MS4 facilities within the unincorporated areas of the County, at no cost to the CITIES.
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8 9. Implement a facility inspection program, as required by the MS4 permits, for MS4 facilities on County-owned property used for COUNTY governmental purposes (i.e., property used for governmental functions) and located within a CITY, at no cost to the CITIES. For purposes of this section, the regional facility known as Dana Point Harbor shall be considered a Countyowned property used for governmental purposes. a. To avoid confusion in the implementation of each party’s facility inspection programs, the COUNTY shall provide a list of those facilities, buildings and properties that it owns and are located within other jurisdictions (i.e. non-unincorporated properties) that the COUNTY has decided to monitor and regulate pursuant to this Section III.A.9. The County further agrees to notify the affected PERMITTEE of changes to the status of a facility.
B. The DISTRICT shall, on a cost-shared basis, except as set forth in subparagraph 2 below:
1. Perform or cause to be performed the water quality and hydrographic monitoring for compliance with MS4 permits and/or in accordance with RWQCB-approved monitoring plans and/or in the approved workplans.
2. Implement a facility inspection program, as required by the MS4 permits, for MS4 facilitieslocated on District-owned and controlled property that is used for governmental purposes, at no cost to the CITIES.
3. Undertake or cause to be undertaken all activities required of the CITIES in Section III.C and applicable to the District.
C. The CITIES, at no cost to the Counties and the District, shall:
1. Implement a facility inspection program for its MS4 facilities, as required by the MS4 permit(s) and within the jurisdictional boundaries of that CITY.
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9 2. Submit to the COUNTY storm drain system maps and/or data describing the type and location of its MS4 facilities with periodic revisions that reflect any modifications made as a result of land
development/redevelopment. If possible, information shall be submitted as geographical information system (“GIS”) data.
3. Support the COUNTY in the preparation of watershed characterizations and catchment prioritization efforts, including, but not limited to, by:
a. Identifying applicable zoning and land use designations. b. Identifying areas where sources of specific pollutants are known.
4. Upon COUNTY request, review, comment on, consider approval of and, if approved, implement regional strategies to prevent and reduce pollutants in stormwater runoff.
5. Implement an illegal discharge detection and elimination program as required by the MS4 permit(s) to which the CITY is subject.Demonstrate adequate legal authority to control discharges to its MS4 facilities as may be required by the relevant MS4 permit(s) to which the CITY is subject.
6. Provide, as requested by the COUNTY, copies of the CITY’s jurisdictional reports, data, and any other information (in formats requested by the COUNTY, where such formats are reasonably available) to satisfy requirements in MS4 permits or other orders issued by a Regional Board or the State Board, to which the CITY is subject, provided the CITY has not otherwise challenged such order, and such challenge has not been resolved.
7. Participate in meetings convened by the COUNTY and respond to requests for information from the COUNTY, intended to obtain PERMITTEE input on matters related to this AGREEMENT and the implementation of the OC Stormwater Program.
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10 8. Designate primary and secondary Stormwater Program Representative for matters related to this AGREEMENT and the implementation of the OC Stormwater Program. Designations shall be made by each CITY’s city manager, or designee, in writing to the COUNTY. Each designation shall remain in effect until revoked by the CITY’s city manager or designee. Stormwater Program Representatives are intended to provide subject matter input and facilitate communication between the COUNTY and each CITY. For purposes of this AGREEMENT, a Stormwater Program Representative will not be deemed to have the authority to approve annual operating budgets on behalf of a CITY, as required in Section III.A.1, unless expressly stated in the written designation provided to the COUNTY.
D. In the unincorporated areas of the COUNTY, the COUNTY shall, at no cost to the CITIES or the DISTRICT, undertake or cause to be undertaken, all activities required above of the CITIES in Section III.C that are not responsibilities of the DISTRICT as outlined in Section III.B.
IV. Orange County City Manager Association Engagement
A. In lieu of the activities of the Technical Advisory Committee under the ORIGINAL AGREEMENT, the COUNTY shall endeavor to create a working relationship with the Orange County City Manager Association (“OCCMA”) or a sub-group thereof, to address issues such as MS4 permit requirements, MS4 permit compliance methods, and funding needs and strategies to facilitate regional and/or watershed-based, multi-jurisdictional project efforts.
B. At its discretion, the COUNTY, in coordination with the PERMITTEES as set forth in this AGREEMENT, may implement recommendations (or parts thereof) that OCCMA may give on OC Stormwater Program matters, including, but not 418
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11 limited to, potential strategies for compliance with current and anticipated future MS4 permit requirements; funding strategies and options for MS4 permit compliance efforts; and OC Stormwater Program budgeting.
Recommendations that would result in unbudgeted costs shall be subject to Majority Approval of the PERMITTEES pursuant to III.A.1.d.
C. Under no circumstances shall this Section be interpreted as a replacement or substitute for any other responsibility of CITIES or the COUNTY under this Agreement. At the COUNTY’s discretion, the Director of OC Public Works may enter into a memorandum of understanding with OCCMA, to facilitate procedures for OCCMA engagement under this Section. Under no circumstances shall this provision be interpreted to require any written agreement between the COUNTY and OCCMA.
V. PROGRAM COSTS
A. Annual Operating Costs.
Where not otherwise funded, the annual operating budget, including all costs of equipment, goods, COUNTY services (including, but not limited to, applicable COUNTY and COUNTY’S departmental overhead), and all professional services costs incurred by the COUNTY, and any cost of the MS4 permits, as determined by the COUNTY in its role as administrator of the OC Stormwater Program, shall be a shared cost and allocated among the COUNTY, DISTRICT, and CITIES, and paid for as follows:
Participants Percentage Contribution
DISTRICT 10
CITIES + COUNTY 90
The individual percentage contributions from each CITY and the COUNTY shall be functions of their respective dry land areas and population relative to those of the entire County of Orange. Each area shall be calculated as one419 No Highlight = Original Agreement Language unchanged
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12 half of the sum of the area and population fractions, multiplied by 90%.
National forests, state parks, airports, landfills, oceans, harbors, tidal bays, and active military installations shall be excluded from area calculations (Exhibit A-1). The contribution of the COUNTY shall be calculated from unincorporated areas and their respective populations. Should any external or alternative sources of funding become available, those funds may be directly applied to the appropriate budget(s) before the shared cost percentages are applied to the PERMITTTEES or credited to a subsequent budget.
Share in percent for jurisdiction #1= {(X1/Xtot) + (Y1/Ytot)}/2 x (90) X = area
Y = population
tot = total population or area
90 = total percentage excluding the DISTRICT’s contribution The percentage share shall be calculated by the COUNTY from population and area data. The population data shall be the most recent annual population estimates produced by the California Department of Finance, and area is based on the most recent OC Public Works survey data available to the COUNTY.
Percentage share calculations shall be updated by May of each budget year for the budget year following and shall be included in annual operating budget proposals. Annual operating budget proposals shall be prepared based on the following percentage share computation methods, as applicable, and subject to exclusions in Exhibit A-1:
1. Countywide costs will be calculated as described in the process and formula above and subject to Exhibit A-1 for the entire group of PERMITTEES.
2.Regional costs, specific to only one RWQCB permit (Santa Ana Region and 420
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13 San Diego Region), will be calculated based on the process and formula above for PERMITTEES within the respective permit geographic area. For PERMITTEES that have jurisdiction in both permit regions, the regional costs will be based on the land area and prorated population for that permit geographic area.
3. Sub-budgets shall be based on the PARTICIPATING PERMITTEES and their corresponding area and prorated population total within the geographic area subject to the specific sub-budget.
4. In the event of a regulatory directive issued to PERMITTEES requiring amendment of any approved budget, the COUNTY shall provide immediate notice to the included PERMITTEES and hold discussions with respect to responding to the directive and funding the immediate response. Such budget amendments shall be subject to the Majority Approval referenced in Section III.A.1.d.
5. If at any time during a budget year costs exceed the sum of the deposits for any approved budget, and prior Majority Approval for such exceedance has been obtained, the COUNTY shall submit invoices to the involved PERMITTEES to recover the deficit. The share for each PERMITTEE shall be prorated according to the formula that was initially used to apportion budget costs. Each CITY shall pay the invoice within 45 calendar days of the billing date.
6.If at any time costs exceed the sum of the deposits for any approved budget, the COUNTY may propose a budget increase and request payment by the PERMITTEES, and PERMITTEES shall pay such amount, provided the budget increase is approved in accordance with sections III.A.1.c-d or III.A.2.c of this Agreement, as may be applicable. Until such approval is obtained and sufficient deposits received, the COUNTY may, at its sole discretion, cease carrying out approved budget components so as to 421
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14 limit or not incur costs in excess of deposits. Nothing in this AGREEMENT shall be construed as requiring PERMITTEES to approve budget increases.
7. The COUNTY shall prepare a budget year-end accounting within 120 calendar days of the end of the budget year and present the same to the involved PERMITTEES for review. If the budget year-end accounting results in the sum of the deposits exceeding costs (net of interest earnings), the excess deposits shall carry forward to reduce the obligation of the PERMITTEES for the following budget year and prorated to the CITIES consistent with the cost sharing population and area data calculation above.
8. The COUNTY shall invoice each CITY for its annual share of each approved budget by November 30 of each budget year. Each CITY shall pay their deposit(s) within 45 calendar days of the billing date or within 45 calendar days of November 30, whichever is later. Each CITY’S deposit(s) shall be based on their prorated share(s) of the approved budget(s), reduced for any carry forward amount identified in the prior budget year-end accounting.
9. The COUNTY shall hold each CITY’s annual share of each approved budget in interest-bearing accounts and credit interest earned on each CITY’s annual share against each CITY’s share of the approved budget costs.
The COUNTY shall maintain records regarding interest earned and credited on each CITY’s annual share and provide the same to the CITIES within 120 calendar days of the end of the budget year.
10. Upon termination of this AGREEMENT, a final accounting shall be performed by the COUNTY and presented to the PERMITTEES for review. If the sum of the deposits exceeds the costs, the COUNTY shall reimburse to each CITY its prorated share of the excess, within 120 calendar days 422
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15 of the final accounting.
VI.LIFE OF THE AGREEMENT
The term of this AGREEMENT shall be indefinite, unless amended or terminated in accordance with this AGREEMENT.
VII. ADDITIONAL PARTIES
Any CITY which becomes incorporated after the effective date of this AGREEMENT, or requests to become a party to this AGREEMENT after previously withdrawing pursuant to Section VIII, shall be eligible to become a party to this AGREEMENT, subject to Majority Approval. In approving adding additional cities to this AGREEMENT, the PERMITTEES may require such conditions of the added cities as they determine necessary or advantageous. The date of initiation, for determining costs for newly incorporated cities, shall be the date of incorporation. The costs for adding additional cities to this AGREEMENT and OC Stormwater Program including, but not limited to, permit and processing fees, as well as administrative costs incurred by the COUNTY and costs to reimburse the existing PERMITTEES for unreimbursed costs related to a previous withdrawal (if applicable), shall be calculated by the COUNTY, approved by Majority Approval of the PERMITTEES and, thereafter, invoiced by the COUNTY and paid by the added city(ies) within 45 calendar days of the billing date. Monies to be reimbursed to the existing PERMITTEES shall carry forward to reduce the billings for the following budget year.
VIII. WITHDRAWAL FROM THE AGREEMENT
A CITY may withdraw from this AGREEMENT by providing at least 60 calendar days written notice to the COUNTY. The COUNTY shall notify the PERMITTEES within 10 business days of receipt of any withdrawal notice. Neither the COUNTY nor any PERMITTEE shall be responsible for advising the withdrawing CITY of the legal, regulatory, or programmatic effects of withdrawing, nor have any continuing responsibility to the withdrawing CITY upon the 423
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16 effective date of the withdrawal. The withdrawing CITY shall be solely responsible for any costs the withdrawing CITY may incur related to its withdrawal including, but not limited to, penalties assessed by RWQCBs, and or other resource agencies (e.g., EPA, CDFW, etc.) in connection with or related to its withdrawal. In addition, withdrawal shall constitute forfeiture of any deposits on hand from the withdrawing CITY, for the budget year in which the withdrawal is effective. If the effective date of a withdrawal is within 60 calendar days of the beginning of any budget year, the withdrawing CITY shall be responsible for paying its annual share for the upcoming budget year as if it were still a PERMITTEE participating in this AGREEMENT but shall be eligible to receive a credit for any prospective carry forward amount of such annual share as may be contemplated by this AGREEMENT. The cost allocations to the remaining PERMITTEES participating in this AGREEMENT shall be recalculated and collected and/or credited as necessary in the budget year following the effective date of the withdrawal.
IX.NON-COMPLIANCE WITH PERMIT OR ORDER REQUIREMENTS
Each PERMITTEE shall remain solely responsible for its own acts and omissions with respect to compliance with requirements of an MS4 permit or other order of the RWQCBs or SWRCB to which it may be subject, and nothing herein shall be deemed to waive, release or transfer any such responsibility to any other PERMITTEE. Nothing in this AGREEMENT shall be construed as an assumption by any PERMITTEE of any liability or obligation of another PERMITTEE, whether past, present or future.
X. LEGAL ACTION/ COSTS/ ATTORNEY FEES
In the event of legal action to enforce any provision of this AGREEMENT, each party shall bear its own attorneys’ fees and costs, and no party shall seek to recover the same from any other party through litigation or other legal proceedings.
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17 XI.AMENDMENTS TO THE AGREEMENT
This AGREEMENT may be amended with Majority Approval. The COUNTY and the DISTRICT shall represent one voting PERMITTEE with their percentage contribution equal to the total of the COUNTY and the DISTRICT as described in Section V. No amendment to this AGREEMENT shall be effective unless it is in writing and signed by the duly authorized representatives of the COUNTY and the required Majority Approval of PERMITTEES.
XII. NOTICES
All notices required under Section VIII shall be deemed duly given if delivered by hand (with written confirmation of receipt); via electronic mail (with confirmation of transmission); or three (3) days after deposit in the U.S. Mail, postage prepaid.
XIII. GOVERNING LAW
This AGREEMENT shall be governed and construed in accordance with laws of the State of California. If any provision or provisions of this AGREEMENT is held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions shall not any way be affected or impaired hereby.
XIV. CONSENT TO BREACH NOT WAIVER
No term or provision hereof shall be deemed waived and no breach excused, unless such waiver or consent shall be in writing and signed by the duly authorized representative of the PERMITTEE to have waived or consented. Any consent by any PERMITTEE to, or waiver of, a breach by the other, whether express or implied, shall not constitute a consent to, waiver of, or excuse for any other different or subsequent breach.
XV. APPLICABILITY OF PRIOR AGREEMENTS
This AGREEMENT restates and amends the provisions in prior agreements and constitutes the entire AGREEMENT between the PERMITTEES with respect to the 425
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18 subject matter. All prior agreements, representations, statements, negotiations, and undertakings are superseded hereby.
XVI. EXECUTION OF THE AGREEMENT
This AGREEMENT may be executed in counterparts, and the signed counterparts shall constitute a single instrument. The parties agree that this AGREEMENT may be executed and delivered by electronic means, including via email or electronic signature platforms (e.g., DocuSign, Adobe Sign), and that such electronic signatures shall be deemed to have the same legal effect as original signatures. Each party agrees that electronically signed documents shall be valid, enforceable, and admissible in any legal proceeding to the same extent as a manually signed original.
XVII. NO WAIVER OF PRIVILEGE AND/OR WORK PRODUCTION PROTECTION Notwithstanding anything in this Agreement to the contrary, nothing in this AGREEMENT shall require a party to release or provide information (including any reports, communications, data, etc.) that has been deemed by that party to be subject to the attorney-client privilege, attorney work product doctrine, or any other relevant privilege and protection, including, but not limited to, any reports or information generated by a party’s consultant that was prepared in consultation with, or at the direction of, such party’s attorney or counsel of record. Nothing in this AGREEMENT shall prohibit the parties hereto from entering into future agreements, including joint defense agreements, common interest agreements, or other similar agreements to share such privileged or protected information subject to the terms and conditions of such an agreement.
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19 IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on the dates opposite their respective signatures:
ORANGE COUNTY FLOOD CONTROL DISTRICT
A body corporate and politic
By
Chairman of the Board of Supervisors
COUNTY OF ORANGE
A body corporate and politic
Date: By
Chairman of the Board of Supervisors
SIGNED AND CERTIFIED THAT A COPY OF THIS
AGREEMENT HAS BEEN DELIVERED TO THE
CHAIRMAN OF THE BOARD
Date: By
ROBIN STIELER
Clerk of the Board of Supervisors of
Orange County, California
APPROVED AS TO FORM COUNTY COUNSEL
ORANGE COUNTY, CALIFORNIA
By Julia Woo, Senior Deputy
Date:
///
///
///
427
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20 By:
Mayor
APPROVED AS TO FORM:
City Attorney
CITY OF ALISO VIEJO
Date: , 2002
ATTEST:
City Clerk
428
No Highlight = Original Agreement Language unchanged
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21 By:
Mayor
APPROVED AS TO FORM:
City Attorney
CITY OF ANAHEIM
Date: , 2002
ATTEST:
City Clerk
429
No Highlight = Original Agreement Language unchanged
Blue Highlight = Original Agreement Language updated to current requirements/program administration Yellow Highlight = New Text/New Administration Intent
22 By:
Mayor
APPROVED AS TO FORM:
City Attorney
CITY OF BREA
Date: , 2002
ATTEST:
City Clerk
430
No Highlight = Original Agreement Language unchanged
Blue Highlight = Original Agreement Language updated to current requirements/program administration Yellow Highlight = New Text/New Administration Intent
23 By:
Mayor
APPROVED AS TO FORM:
City Attorney
CITY OF BUENA PARK
Date: , 2002
ATTEST:
City Clerk
431
No Highlight = Original Agreement Language unchanged
Blue Highlight = Original Agreement Language updated to current requirements/program administration Yellow Highlight = New Text/New Administration Intent
24 By:
Mayor
APPROVED AS TO FORM:
City Attorney
CITY OF COSTA MESA
Date: , 2002
ATTEST:
City Clerk
432
No Highlight = Original Agreement Language unchanged
Blue Highlight = Original Agreement Language updated to current requirements/program administration Yellow Highlight = New Text/New Administration Intent
25 By:
Mayor
APPROVED AS TO FORM:
City Attorney
CITY OF CYPRESS
Date: , 2002
ATTEST:
City Clerk
433
No Highlight = Original Agreement Language unchanged
Blue Highlight = Original Agreement Language updated to current requirements/program administration Yellow Highlight = New Text/New Administration Intent
26 By:
Mayor
APPROVED AS TO FORM:
City Attorney
CITY OF DANA POINT
Date: , 2002
ATTEST:
City Clerk
434
No Highlight = Original Agreement Language unchanged
Blue Highlight = Original Agreement Language updated to current requirements/program administration Yellow Highlight = New Text/New Administration Intent
27 By:
Mayor
APPROVED AS TO FORM:
City Attorney
CITY OF FOUNTAIN VALLEY
Date: , 2002
ATTEST:
City Clerk
435
No Highlight = Original Agreement Language unchanged
Blue Highlight = Original Agreement Language updated to current requirements/program administration Yellow Highlight = New Text/New Administration Intent
28 By:
Mayor
APPROVED AS TO FORM:
City Attorney
CITY OF FULLERTON
Date: , 2002
ATTEST:
City Clerk
436
No Highlight = Original Agreement Language unchanged
Blue Highlight = Original Agreement Language updated to current requirements/program administration Yellow Highlight = New Text/New Administration Intent
29 By:
Mayor
APPROVED AS TO FORM:
City Attorney
CITY OF GARDEN GROVE
Date: , 2002
ATTEST:
City Clerk
437
No Highlight = Original Agreement Language unchanged
Blue Highlight = Original Agreement Language updated to current requirements/program administration Yellow Highlight = New Text/New Administration Intent
30 By:
Mayor
APPROVED AS TO FORM:
City Attorney
CITY OF HUNTINGTON BEACH
Date: , 2002
ATTEST:
City Clerk
438
No Highlight = Original Agreement Language unchanged
Blue Highlight = Original Agreement Language updated to current requirements/program administration Yellow Highlight = New Text/New Administration Intent
31 By:
Mayor
APPROVED AS TO FORM:
City Attorney
CITY OF IRVINE
Date: , 2002
ATTEST:
City Clerk
439
No Highlight = Original Agreement Language unchanged
Blue Highlight = Original Agreement Language updated to current requirements/program administration Yellow Highlight = New Text/New Administration Intent
32 By:
Mayor
APPROVED AS TO FORM:
City Attorney
CITY OF LA HABRA
Date: , 2002
ATTEST:
City Clerk
440
No Highlight = Original Agreement Language unchanged
Blue Highlight = Original Agreement Language updated to current requirements/program administration Yellow Highlight = New Text/New Administration Intent
33 By:
Mayor
APPROVED AS TO FORM:
City Attorney
CITY OF LA PALMA
Date: , 2002
ATTEST:
City Clerk
441
No Highlight = Original Agreement Language unchanged
Blue Highlight = Original Agreement Language updated to current requirements/program administration Yellow Highlight = New Text/New Administration Intent
34 By:
Mayor
APPROVED AS TO FORM:
City Attorney
CITY OF LAGUNA BEACH
Date: , 2002
ATTEST:
City Clerk
442
No Highlight = Original Agreement Language unchanged
Blue Highlight = Original Agreement Language updated to current requirements/program administration Yellow Highlight = New Text/New Administration Intent
35 By:
Mayor
APPROVED AS TO FORM:
City Attorney
CITY OF LAGUNA HILLS
Date: , 2002
ATTEST:
City Clerk
443
No Highlight = Original Agreement Language unchanged
Blue Highlight = Original Agreement Language updated to current requirements/program administration Yellow Highlight = New Text/New Administration Intent
36 By:
Mayor
APPROVED AS TO FORM:
City Attorney
CITY OF LAGUNA NIGUEL
Date: , 2002
ATTEST:
City Clerk
444
No Highlight = Original Agreement Language unchanged
Blue Highlight = Original Agreement Language updated to current requirements/program administration Yellow Highlight = New Text/New Administration Intent
37 By:
Mayor
APPROVED AS TO FORM:
City Attorney
CITY OF LAGUNA WOODS
Date: , 2002
ATTEST:
City Clerk
445
No Highlight = Original Agreement Language unchanged
Blue Highlight = Original Agreement Language updated to current requirements/program administration Yellow Highlight = New Text/New Administration Intent
38 By:
Mayor
APPROVED AS TO FORM:
City Attorney
CITY OF LAKE FOREST
Date: , 2002
ATTEST:
City Clerk
446
No Highlight = Original Agreement Language unchanged
Blue Highlight = Original Agreement Language updated to current requirements/program administration Yellow Highlight = New Text/New Administration Intent
39 By:
Mayor
APPROVED AS TO FORM:
City Attorney
CITY OF LOS ALAMITOS
Date: , 2002
ATTEST:
City Clerk
447
No Highlight = Original Agreement Language unchanged
Blue Highlight = Original Agreement Language updated to current requirements/program administration Yellow Highlight = New Text/New Administration Intent
40 By:
Mayor
APPROVED AS TO FORM:
City Attorney
CITY OF MISSION VIEJO
Date: , 2002
ATTEST:
City Clerk
448
No Highlight = Original Agreement Language unchanged
Blue Highlight = Original Agreement Language updated to current requirements/program administration Yellow Highlight = New Text/New Administration Intent
41 By:
Mayor
APPROVED AS TO FORM:
City Attorney
CITY OF NEWPORT BEACH
Date: , 2002
ATTEST:
City Clerk
449
No Highlight = Original Agreement Language unchanged
Blue Highlight = Original Agreement Language updated to current requirements/program administration Yellow Highlight = New Text/New Administration Intent
42 By:
Mayor
APPROVED AS TO FORM:
City Attorney
CITY OF ORANGE
Date: , 2002
ATTEST:
City Clerk
450
No Highlight = Original Agreement Language unchanged
Blue Highlight = Original Agreement Language updated to current requirements/program administration Yellow Highlight = New Text/New Administration Intent
43 By:
Mayor
APPROVED AS TO FORM:
City Attorney
CITY OF PLACENTIA
Date: , 2002
ATTEST:
City Clerk
451
No Highlight = Original Agreement Language unchanged
Blue Highlight = Original Agreement Language updated to current requirements/program administration Yellow Highlight = New Text/New Administration Intent
44 By:
Mayor
APPROVED AS TO FORM:
City Attorney
CITY OF RANCHO SANTA MARGARITA
Date: , 2002
ATTEST:
City Clerk
452
No Highlight = Original Agreement Language unchanged
Blue Highlight = Original Agreement Language updated to current requirements/program administration Yellow Highlight = New Text/New Administration Intent
45 By:
Mayor
APPROVED AS TO FORM:
City Attorney
CITY OF SAN CLEMENTE
Date: , 2002
ATTEST:
City Clerk
453
No Highlight = Original Agreement Language unchanged
Blue Highlight = Original Agreement Language updated to current requirements/program administration Yellow Highlight = New Text/New Administration Intent
46 By:
Mayor
APPROVED AS TO FORM:
City Attorney
CITY OF SAN JUAN CAPISTRANO
Date: , 2002
ATTEST:
City Clerk
454
No Highlight = Original Agreement Language unchanged
Blue Highlight = Original Agreement Language updated to current requirements/program administration Yellow Highlight = New Text/New Administration Intent
47 By:
Mayor
APPROVED AS TO FORM:
City Attorney
CITY OF SANTA ANA
Date: , 2002
ATTEST:
City Clerk
455
No Highlight = Original Agreement Language unchanged
Blue Highlight = Original Agreement Language updated to current requirements/program administration Yellow Highlight = New Text/New Administration Intent
48 By:
Mayor
APPROVED AS TO FORM:
City Attorney
CITY OF SEAL BEACH
Date: , 2002
ATTEST:
City Clerk
456
No Highlight = Original Agreement Language unchanged
Blue Highlight = Original Agreement Language updated to current requirements/program administration Yellow Highlight = New Text/New Administration Intent
49 By:
Mayor
APPROVED AS TO FORM:
City Attorney
CITY OF STANTON
Date: , 2002
ATTEST:
City Clerk
457
No Highlight = Original Agreement Language unchanged
Blue Highlight = Original Agreement Language updated to current requirements/program administration Yellow Highlight = New Text/New Administration Intent
50 By:
Mayor
APPROVED AS TO FORM:
City Attorney
CITY OF TUSTIN
Date: , 2002
ATTEST:
City Clerk
458
No Highlight = Original Agreement Language unchanged
Blue Highlight = Original Agreement Language updated to current requirements/program administration Yellow Highlight = New Text/New Administration Intent
51 By:
Mayor
APPROVED AS TO FORM:
City Attorney
CITY OF VILLA PARK
Date: , 2002
ATTEST:
City Clerk
459
No Highlight = Original Agreement Language unchanged
Blue Highlight = Original Agreement Language updated to current requirements/program administration Yellow Highlight = New Text/New Administration Intent
52 By:
Mayor
APPROVED AS TO FORM:
City Attorney
CITY OF WESTMINSTER
Date: , 2002
ATTEST:
City Clerk
460
No Highlight = Original Agreement Language unchanged
Blue Highlight = Original Agreement Language updated to current requirements/program administration Yellow Highlight = New Text/New Administration Intent
53 By:
Mayor
APPROVED AS TO FORM:
City Attorney
CITY OF YORBA LINDA
Date: , 2002
ATTEST:
City Clerk
461
54 EXHIBIT A - 1
DRY LAND AREA DEDUCTED FROM JURISDICTIONS
Landfills Jurisdiction
Olinda County
Santiago County
Prima Deschecha County
Bee Canyon County
Coyote Canyon County
State Parks
Bolsa Chica State Beach* Huntington Beach
Chino Hills State Park County
Corona Del Mar State Beach Newport Beach
Crystal Cove State Park** County
Doheny State Beach Dana Point
Huntington State Beach Huntington Beach
San Clemente State Beach San Clemente
Airports
Fullerton Fullerton
John Wayne County
Military facilities
Joint Forces Training Base - Los Alamitos Los Alamitos
Former MCAS Tustin*** Tustin
Seal Beach Naval Weapons Station**** Seal Beach
National Forests
Cleveland National Forest County
*Includes Bolsa Chica Ecological Preserve
**Includes Laguna Laurel Ecological Preserve
***Active military areas
****Includes Seal Beach National Wildlife Refuge
462
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910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE 1
Meeting Date: March 3, 2026 Agenda Item: 11K.
Submitted By: City Clerk
Prepared By: Laura Campagnolo
Subject:
..titl e
FEE WAIVER REQUEST – ORANGE COUNTY REGISTRAR OF VOTERS JUNE 2026 PRIMARY ..body ELECTION VOTE CENTER
Fiscal Impact:
The fee waiver will result in a loss of approximately $37,800 in facility rental revenue.
Summary:
A Primary Election is being held on June 2, 2026. As a result of this Primary Election, and pursuant to Section 12283 and 12284 of the Election Code, the Orange County Registrar of Voters is requesting space at the Community Center and the San Clemente Aquatics Centers to use as a vote center during the 2026 Primary Election.
The San Clemente Community Ole Hanson Fireside Room will serve as an 11-day vote center, with 1 day before the commencement of the election and 1 day after the conclusion of the election used for set up and break down – from Thursday, May 21, 2026 through Wednesday, June 3, 2026. Pickup of all supplies and materials will be completed by Friday, June 7, 2026.
The San Clemente Aquatics Center – Friends Meeting Room will serve as a 4-day vote center, with 1 day before the commencement of the election and 1 day after the conclusion of the election used for set up and break down – from Friday, May 29, 2026 through Wednesday, June 3, 2026.
Considerations Identified by Staff:
Voting is the cornerstone of our governmental system and access to voting centers is critical to encourage voter participation. In California, all votes cast are collected and counted by the County Registrar of Voters. As partners with the County of Orange in the voting process, the waiver of fees would not only ensure local and convenient access to voting centers, but if the City chooses to charge the County, at least a portion of the expense would be pass on to local residents. Adoption Resolution No. –will approve a fee waiver for the Orange County Registrar of Voters for use of the Community Center and Aquatics Center as vote centers for the 2026 Municipal Election.
It is unlikely that local sentiment related to voter participation or access to local voting centers will change in the future. Therefore, staff has prepared an additional Resolution for consideration by the City Council that would waive all future voting center fees until or unless the City Council rescinds or modifies the Resolution at a future date. Alternatively, staff would place an item on a 568
Meeting Date: March 3, 2026 Agenda Item: 11K.
CITY OF SAN CLEMENTE 2
future City Council agenda if and when requested by the County of Orange for wavier of voting center fees.
Council Options:
Adopt Resolution No. 26-43 authorizing a fee waiver for voting centers. Adopt Resolution No. 26-44 authorizing all future fee waivers related to utilizing City facilities as vote centers.
Direct staff to return with additional information.
Take no action.
Environmental Review/Analysis:
This is not a “project” under the California Environmental Quality Act (CEQA).
Recommended Actions:
Staff Recommendation
..recommendation
1. Adopt Resolution No. 26-43 entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SAN CLEMENTE, CALIFORNIA, APPROVING A FEE WAIVER FOR THE REGISTRAR OF
VOTERS TO USE THE SAN CLEMENTE COMMUNITY CENTER AND SAN CLEMENTE AQUATICS CENTER AS VOTE CENTER LOCATIONS FOR THE JUNE 2, 2026 PRIMARY ELECTION”; and
2. Adopt Resolution No. 26-44 entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SAN CLEMENTE, CALIFORNIA, APPROVING A FEE WAIVER FOR THE ORANGE
COUNTY REGISTRAR OF VOTERS TO USE THE SAN CLEMENTE COMMUNITY CENTER
AND SAN CLEMENTE AQUATICS CENTER AS VOTE CENTER LOCATIONS FOR ALL COUNTY AND STATEWIDE ELECTIONS”.
..end
Attachment:
1. Resolution No. 26-43 approving a fee waiver for use of the San Clemente Community Center and San Clemente Aquatics Center for vote center locations for the June 2, 2026 primary.
2. Resolution No. 26-44 approving fee waivers for the Registrar of Voters to use City facilities for vote centers for all County and Statewide elections.
Notification:
Orange County Registrar of Voters
569
Attachment 1
RESOLUTION NO. 26-43
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN CLEMENTE, CALIFORNIA, APPROVING A $37,800 FEE
WAIVER FOR THE REGISTRAR OF VOTERS TO USE THE
SAN CLEMENTE COMMUNITY CENTER AND SAN
CLEMENTE AQUATICS CENTER AS VOTE CENTER
LOCATIONS FOR THE JUNE 2, 2026 PRIMARY ELECTION
WHEREAS, a Primary Election will be held on Tuesday, June 2, 2026; and WHEREAS, pursuant to Section 12283 and 12284 of the Election Code, the Orange County Registrar of Voters is requesting space at the Community Center and the San Clemente Aquatics Centers to use as them vote centers for the June 2, 2026 Primary Election; and
WHEREAS, the Orange County Registrar of Voters has requested that the San Clemente Community Ole Hanson Meeting Room serve as an 11-day vote center, with 1 day before the commencement of the election and 1 day after the conclusion of the election used for set up and break down – from Thursday, May 21, 2026 through Wednesday, June 3, 2026. Pickup of all supplies and materials will be completed by Friday, June 7, 2026; and
WHEREAS, the Orange County Registrar of Voters has requested that the San Clemente Aquatics Center – Friends Meeting Room serve as a 4-day vote center, with 1 day before the commencement of the election and 1 day after the conclusion of the election used for set up and break down – from Friday, May 29, 2026 through Wednesday, June 3, 2026; and
WHEREAS, facility rental fees for the San Clemente Community Center and San Clemente Aquatics Center for those days would ordinarily amount to $37,800; and WHEREAS, the Orange County Registrar of Voters has requested that the City waive the facility rental fees; and
WHEREAS, the City supports local access to vote centers; and WHEREAS, waiving facility rental fees for the Orange County Registrar of Voters to use the San Clemente Community Center and San Clemente Aquatics Center for vote centers will increase local opportunities to vote and is in the best interests of the City and the public.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA, DOES RESOLVE AS FOLLOWS:
SECTION 1. The City Council of the City of San Clemente hereby waives the facility rental fees in the amount of $37,800 for the Orange County Registrar of Voters to use the San Clemente Community Center and San Clemente Aquatics Center as vote center 570
Resolution No. 26-43 Page 2
locations for the June 2, 2026 Primary Election.
SECTION 2. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this _____ day of ____________________, _______.
ATTEST:
___________________________ __________________________
City Clerk of the City Rick Loeffler, Mayor of the City of of San Clemente, California San Clemente, California
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §
CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 26-43 was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of _______________________, _________, by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________. __________________________
City Clerk of the City of San
Clemente, California
Approved as to form:
_____________________________
Elizabeth A. Mitchell, City Attorney
571
Attachment 2
RESOLUTION NO. 26-44
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN CLEMENTE, CALIFORNIA, APPROVING A FEE
WAIVER FOR THE REGISTRAR OF VOTERS TO USE THE
SAN CLEMENTE COMMUNITY CENTER AND SAN
CLEMENTE AQUATICS CENTER AS VOTE CENTER
LOCATIONS FOR ALL COUNTY AND STATEWIDE
ELECTIONS
WHEREAS, the City of San Clemente generally consolidates its elections with the Orange County Registrar of Voters; and
WHEREAS, pursuant to Section 12283 and 12284 of the Election Code, the Orange County Registrar of Voters typically requests space at the Community Center and the San Clemente Aquatics Centers to use as a vote center(s) during each election and requests that the City waive facility rental fees for such use; and WHEREAS, the City supports local access to vote centers; and WHEREAS, waiving facility rental fees for the Orange County Registrar of Voters to use the San Clemente Community Center and San Clemente Aquatics Center for vote centers will increase local opportunities to vote and is in the best interests of the City and the public.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA, DOES RESOLVE AS FOLLOWS:
SECTION 1. The City Council of the City of San Clemente hereby waives the facility rental fees for the Registrar of Voters to use the San Clemente Community Center and San Clemente Aquatics Center as vote center locations for all county and statewide elections.
SECTION 2. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this _____ day of ____________________, _______.
ATTEST:
___________________________ __________________________
City Clerk of the City Rick Loeffler, Mayor of the City of of San Clemente, California San Clemente, California
572
Resolution No. 26-44 Page 2
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §
CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 26-44 was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of _______________________, _________, by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________. __________________________
City Clerk of the City of San
Clemente, California
Approved as to form:
_____________________________
Elizabeth A. Mitchell, City Attorney
573
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE 1
Meeting Date: March 3, 2026 Agenda Item: 11L.
Submitted By: City Clerk
Prepared By: Laura Campagnolo, City Clerk
Subject:
..titl e
CONSIDERATION OF A RESOLUTION APPROVING LICENSE AGREEMENTS FOR THREE
BALLOT DROP BOXES IN THE CITY AND AUTHORIZING THE CITY MANAGER TO ENTER INTO ..body SIMILAR AGREEMENTS
Fiscal Impact:
There is no fiscal impact. There are currently three ballot drop box locations throughout the City.
Summary:
On February 16, 2021, the City Council approved a request from the Orange County Registrar of Voters to execute license agreements to allow three ballot drop boxes in the City to remain in their current locations for a period of five years. The boxes are currently located at the south entrance to City Hall at 910 Calle Negocio, the Municipal Golf Course parking lot, and the Jim Johnson Memorial Sports Park.
The ballot drop box locations continue to see high traffic during election season, and the City receives positive feedback from the public on the ease and security of utilizing the drop boxes to deposit their ballots.
The current license agreements are once again up for renewal, and staff recommends that the City Council authorize the City Manager to enter into five-year agreements to maintain the ballot drop box locations at the San Clemente Municipal Golf Course, Jim Johnson Memorial Sports Park and City Hall. Staff further recommends that the City Council authorize the City Manager to enter into similar license agreements for ballot drop boxes with the County of Orange in the future.
Council Options:
Adopt Resolution No. 26-45, authorizing the City Manager to execute the three license agreements to maintain current ballot box locations and similar future agreements Modify and adopt Resolution No. 26-45
Direct staff to return with additional information
Take no action, which would result in the removal of the ballot boxes Environmental Review/Analysis:
This is not a project under the California Environmental Quality Act. 574
Meeting Date: March 3, 2026 Agenda Item: 11L.
CITY OF SAN CLEMENTE 2
Recommended Actions:
..recommendation
Staff recommends that the City Council adopt Resolution No. 26-45, which would:
1. Approve, and authorize the City Manager to execute, three License Agreements with the County of Orange, providing for the placement of ballot drop boxes at City Hall, the Municipal Golf Course parking lot and Jim Johnson Memorial Sports Park, each for a five-year period; and
2. Authorize the City Manager, in his discretion, to enter into similar license agreements for ballot drop boxes with the County of Orange in the future.
..end
Attachment:
1. Resolution No. 26-45
2. Proposed License Agreement (Municipal Golf Course)
3. Proposed License Agreement (Jim Johnson Memorial Sports Park)
4. Proposed License Agreement (City Hall at 910 Calle Negocio) Notification:
Orange County Registrar of Voters
575
Attachment 1
RESOLUTION NO. 26-45
RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SAN CLEMENTE, CALIFORNIA, AUTHORIZING
THE CITY MANAGER TO EXECUTE LICENSE
AGREEMENTS WITH THE COUNTY OF ORANGE FOR
BALLOT DROP BOXES AT CITY HALL, JIM JOHNSON
MEMORIAL PARK AND THE SAN CLEMENTE
MUNICIPAL GOLF COURSE AND AUTHORIZING THE
CITY MANAGER TO EXECUTE FUTURE BALLOT
DROP BOX LICENSE AGREEMENTS
WHEREAS, the City Council previously approved installation of three ballot drop boxes in the City of San Clemente at Jim Johnson Memorial Park, City Hall and the San Clemente Municipal Golf Course; and
WHEREAS, the City Council previously approved 5-year license agreements with the County of Orange for those ballot drop boxes that have now expired; and WHEREAS, the current ballot drop box locations continue to see high traffic during election season, and the City receives positive feedback from the public on the ease and security of utilizing the drop boxes to deposit their ballots; and WHEREAS, maintaining current ballot drop boxes is in the best interests of the public.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Clemente that:
SECTION 1. The City Council does hereby authorize and direct the City Manager to execute three license agreements with the County of Orange to maintain the three ballot drop boxes in their current locations in forms substantially similar to those presented to the City Council on March 3, 2026.
SECTION 2. The City Council does hereby authorize the City Manager to execute future similar license agreements with the County of Orange for ballot drop boxes in the City of San Clemente, in his discretion.
SECTION 3. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this _____ day of ____________________, _______. 576
Resolution No. 26-45 Page 2
ATTEST:
___________________________ __________________________
City Clerk of the City of Rick Loeffler, Mayor of the City of San Clemente, California San Clemente, California
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §
CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. _________ was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of _______________________, _________, by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________. __________________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
_____________________________
Elizabeth A. Mitchell, City Attorney
577
Attachment 2
License Number LA-286
Registrar of Voters
CITY OF SAN CLEMENTE
LICENSE AGREEMENT
THIS LICENSE AGREEMENT (“License”) is made and entered into upon execution of all required signatures, (“Effective Date”), by and between CITY OF SAN CLEMENTE, (hereinafter referred to as “Licensor”) and the COUNTY OF ORANGE, a political subdivision of the State of California, through its REGISTRAR OF VOTERS (hereinafter referred to as “County”), without regard to number and gender.
County and Licensor may sometimes hereinafter be referred to individually as “Party” or jointly as “Parties.”
1. DEFINITIONS (SALic-1.0 S)
The following words in this License shall have the significance attached to them in this Clause 1 (DEFINITIONS), unless otherwise apparent from context:
“Official Ballot Drop Box” means a mail ballot drop box. “Registrar of Voters” means the Registrar of Voters, or designee, or upon written notice to County, such other person or entity as shall be designated by the Board of Supervisors.
2. LICENSE AREA (SALic-1.1 S)
Licensor grants to County, and its agents and contractors, the right to access and use a portion of that/those certain property(ies), described on Exhibit A and shown on Exhibit B (hereinafter referred to as the “License Area(s)”), which exhibits are attached hereto and by reference made a part hereof, together with nonexclusive, in common use of driveways for vehicle ingress and egress, pedestrian walkways, other facilities, and common areas appurtenant to the License Area. Licensor represents and warrants that the License Area is free and clear of easements, including utility easements that would impede the County’s use of the License Area, as set forth below. The Parties agree that the License Area may be modified by County pursuant to the terms herein. If, for example, the License Area includes multiple properties, the County may reduce the number of properties within the License Areas, pursuant to Clauses 6 and 20, below.
3. COUNTY AND PUBLIC USE (SALic-1.2 S)
a. County's use of the License Area shall be limited to installing, operating, and maintaining an Official Ballot Drop Box on the License Area. County shall not use the License Area or any portion thereof for any illegal or unlawful purpose and will not cause or permit a nuisance to be created or maintained therein.
b. The Parties further acknowledge and agree that the County’s use of the License Area is for the operation of an Official Ballot Drop Box consistent with the California Voter’s Choice Act.
Licensor grants to voters, and other County invitees, the right of access to the License Area, described in Clause 2 (License Area), above, for purposes consistent with the conduct of, and participation in, an election. Licensor acknowledges that the Official Ballot Drop Box shall be open 24 hours a day for the 30 days prior to an election (“Election Period”). County shall endeavor to notify Licensor with an election schedule no later than 30 days before the Election Period pursuant to Clause 28 (NOTICES).
578
Orange County 2 Rent Free Acquisition License
Registrar of Voters
License Number LA-286
CITY OF SAN CLEMENTE
c. Consistent with the uses outlined in this Clause 3, Licensor shall notify the County within 24 hours of any change to the License Area or surrounding property that would make the Official Ballot Drop Box inaccessible during the Election Period and frustrate the intent of this License.
4. PARKING (SALic-1.3 S)
Licensor, throughout the Term, as set forth below, shall provide County, and its invitees, with the nonexclusive use of parking spaces. The location and any rules or instructions for use of these parking spaces shall be determined by the Licensor and provided to the County no later than the commencement of the first Election Period after the Effective Date.
In addition to said parking spaces, Licensor shall also provide parking for disabled persons (“ADA Spaces”) in accordance with the Americans with Disabilities Act, the California Uniform Building Code and the applicable codes and/or ordinances relating to parking for disabled persons as established by the local jurisdiction in which the License Area is located where the provisions of such local codes and/or ordinances exceed or supersede the State requirements.
5. TERM (SALic-1.5 S)
This License shall commence on the Effective Date written above and shall continue in effect for five (5) years (“Term”) or as otherwise terminated in accordance with Clause 6 (TERMINATION) of this License.
6. TERMINATION (SALic-1.6 S)
This License shall be revocable by either Party at any time; however, as a courtesy, the terminating Party will attempt to give ninety (90) days written notice to the other Party prior to the termination date. In the event the County modifies the License Area pursuant to Section 20 (Amendments) – for example, by removing property or properties from the License Area – said modification shall not terminate the License for the remaining property or properties that comprise the License Area.
7. LICENSE FEE (SALic-1.7 N)
In consideration for the valuable public services provided to the citizens of the County of Orange performed by County consistent with Clause 3 (USE) above and pursuant to this License, the license fee shall be waived for County’s use of the Licensed Area.
8. UTILITIES, MAINTENANCE AND JANITORIAL (SALic-1.8 S)
Licensor shall be responsible for all janitorial, maintenance and repairs outside of the License Area, (including but not limited to: fire alarm, fire extinguisher, HVAC system, elevator maintenance, landscaping, pest control, and trash) unless such maintenance and repairs arise out of County’s negligence or intentional acts not in accordance with the uses permitted herein, per Clause 3 (USE), above and not including normal wear and tear.
9. ALTERATIONS (SALic-1.9 S)
County may make improvements and changes, at the County’s expense, in and to the License Area, including, but not limited to changes described in Exhibit C, attached hereto, and those deemed necessary or appropriate 579
Orange County 3 Rent Free Acquisition License
Registrar of Voters
License Number LA-286
CITY OF SAN CLEMENTE
by the County in its discretion, subject to advance written permission from Licensor. It is agreed that any such improvements attached to or placed upon the License Area by County shall be considered as personal property of County, who shall have the right, but not the obligation, to remove same. County agrees that the License Area shall be left in as good condition as when received, reasonable wear and tear excepted.
10. OWNERSHIP OF IMPROVEMENTS (SALic-2.0 S)
a. All improvements, constructed or placed within the License Area by County (“County Improvements”) must, upon completion, be free and clear of all liens, claims, or liability for labor or material. The County Improvements shall remain property of County and shall be removed by County at the termination of this License, without damage to the License Area. b. The County Improvements to be installed on the License Area shall include the Official Ballot Drop Box as specified in the included Exhibit C. The County shall be responsible for all costs incurred in the installation of the County Improvements. The County’s agents shall coordinate the installation of the County Improvements with the Licensor.
11. OPERATIONAL REQUIREMENTS OF COUNTY (SALic-2.1 N)
County shall, to the satisfaction of Licensor, keep and maintain the License Area and all improvements of any kind in good condition and in substantial repair, normal wear and tear excepted. It shall be County's responsibility to take all steps necessary or appropriate to maintain such standard of condition and repair.
Licensor shall endeavor to notify the County when Licensor observes that maintenance is necessary.
County expressly agrees to maintain the License Area in a safe, clean, wholesome, and sanitary condition, to the complete satisfaction of Licensor and in compliance with all applicable laws.
In the event the Licensor determines, in its reasonable discretion, that an employee, contractor, or invitee of County is failing to adhere to proper standards of public conduct, is in violation of any Licensor policy and/or is in any way disrupting the activities of the Licensor’s employees, students, and/or invitees, the Licensor reserves the right to remove said individual, and/or require County to remove said individual from the License Area. If warranted, County shall endeavor to prohibit said individual’s future access to the License Area, subject to applicable law.
12. VIDEO SECURITY SURVEILLANCE SYSTEM
If feasible, the County shall have access to any video security surveillance footage recorded and stored by Licensor in order for the County to meet its statutory and regulatory requirements under the California Voter’s Choice Act.
13. INDEMNIFICATION (SALic-2.3 S)
a. Licensor hereby agrees to indemnify, hold harmless, and defend County, its officers, agents, and employees, with counsel approved by County, against any and all claims, loss, demands, damages, cost, expenses or liability arising out of the ownership, maintenance, or use of the License Area by Licensor, except for liability arising out of the sole negligence of County, its officers, agents, or employees, including the cost of defense of any lawsuit arising therefrom. In the event County is named as co-defendant, Licensor shall notify County of such fact and shall represent County, with counsel approved by County, in such legal action unless County undertakes to represent itself 580
Orange County 4 Rent Free Acquisition License
Registrar of Voters
License Number LA-286
CITY OF SAN CLEMENTE
as co-defendant in such legal action, in which event Licensor shall pay to County its litigation costs, expenses and attorneys’ fees.
b. County hereby agrees to indemnify, hold harmless, and defend Licensor, its officers, agents, and employees, against any and all claims, loss, demands, damages, cost, expenses or liability arising out of the use of the License Area by County, except for liability arising out of the negligence of Licensor, its officers, agents, or employees, including the cost of defense of any lawsuit arising therefrom. In the event Licensor is named as co-defendant, County shall notify Licensor of such fact and shall represent Licensor, with counsel approved by Licensor, in such legal action unless Licensor undertakes to represent itself as co-defendant in such legal action, in which event County shall pay to Licensor its litigation costs, expenses and attorneys’ fees. c. In the event judgment is entered against County and Licensor because of the concurrent active negligence of County and Licensor, their officers, agents, or employees, an apportionment of liability to pay such judgment shall be made by a court of competent jurisdiction. Neither Party shall request a jury apportionment.
d. The provisions of this Section shall survive the termination or expiration of this License.
14. ASSIGNMENT AND SUBAGREEMENTS (SALic-2.4 N)
Any assignment of this License or sublicenses under this License require the prior written approval of Licensor, which approval will not be unreasonable withheld, conditioned or delayed.
15. EMPLOYMENT (N)
No County employee shall be considered as an employee of the Licensor under the jurisdiction of Licensor, nor shall such County employees have any Licensor pension, civil service, or other status while an employee of County.
County shall have no authority to contract on behalf of Licensor. It is expressly understood and agreed by both Parties hereto that County, while engaged in carrying out and complying with any terms of this License, is not acting as an agent, officer, or employee of Licensor.
16. SIGNS (SALic-2.7 S)
Licensor agrees to allow County to install and maintain any sign or display upon or in front of the License Area and/or property. Such signage shall comply with all applicable laws and zoning and site plan requirements and be consistent with Licensor signage on the property upon which the License Area is located.
17. ELECTIONEERING
No electioneering, is permitted within 100 feet of the Official Ballot Drop Box during the Election Period.
Licensor agrees that County and its staff may take steps they deem reasonably necessary to stop or prevent such electioneering. Licensor, its officers, agents, and employees will refrain from erecting or permitting any sign, display, or other demonstration that may have the effect of influencing or intimidating voters during the Election Period. County may take the steps they deem reasonably necessary to obscure or remove any such sign, display, or other demonstration. For purposes of this section, “electioneering” means the visible display or audible dissemination of information that advocates for or against any candidate or measure on the ballot 581
Orange County 5 Rent Free Acquisition License
Registrar of Voters
License Number LA-286
CITY OF SAN CLEMENTE
within 100 feet of the Official Ballot Drop Box. Such electioneering information includes but is not limited to,
1. Display of a candidate's name, likeness, or logo;
2. A display of a ballot measure's number, title, subject, or logo;
3. Buttons, hats, pencils, pens, shirts, signs, or stickers containing electioneering information;
4. Dissemination of audible electioneering information; and/or
5. Loitering near or disseminating visible or audible electioneering information.
18. AUTHORITY (SALic-2.8 S)
The persons executing the License below on behalf of County or Licensor warrant that they have the power and authority to bind County or Licensor to this License.
19. LICENSE ORGANIZATION (SALic-2.9 S)
The various headings and numbers herein, the grouping of provisions of this License into separate clauses and paragraphs, and the organization hereof, are for the purpose of convenience only and shall not be considered otherwise.
20. AMENDMENTS (SALic-3.0 S)
This License is the sole and only agreement between the Parties regarding the subject matter hereof; other agreements, either oral or written, are void. Any changes to this License shall be in writing and shall be properly executed by both Parties; however, County may modify the License Area, in its discretion, upon written notification from the Registrar of Voters informing Licensor of the modification and the date the modification will become effective. Based on such written notice the Parties agree to thereafter amend this License to reflect the revised License Area if so desired by either Party.
21. PARTIAL INVALIDITY (SALic-3.1 S)
If any term, covenant, condition, or provision of this License is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired, or invalidated thereby.
22. WAIVER OF RIGHTS (SALic-3.2 S)
The failure of Licensor or County to insist upon strict performance of any of the terms, conditions, and covenants in this Lease shall not be deemed a waiver of any right or remedy that Licensor or County may have, and shall not be deemed a waiver of any right or remedy for a subsequent breach or default of the terms, conditions, and covenants herein contained.
23. GOVERNING LAW AND VENUE (SALic-3.3 N)
This License has been negotiated and executed in the State of California and shall be governed by and construed under the laws of the State of California. In the event of any legal action to enforce or interpret this License, the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California, and the Parties hereto agree to and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure section 394.
582
Orange County 6 Rent Free Acquisition License
Registrar of Voters
License Number LA-286
CITY OF SAN CLEMENTE
The Parties expressly understand and agree that this License constitutes a license for use of the License Area.
This License is not intended by the Parties, nor shall it be legally construed, to convey a leasehold, easement, or other interest in real property. County acknowledges that a license is a valid form of agreement and shall not contest the validity of the form of this License in any action or proceeding brought by County against the Licensor, or by the Licensor against County. Should either Party be compelled to institute arbitration, legal, or other proceedings against the other for or on account of the other Party’s failure or refusal to perform or fulfill any of the covenants or conditions of this License on its part to be performed or fulfilled, the Parties agree that the rules and principles applicable to licenses shall govern such actions or proceedings.
24. ATTORNEYS’ FEES (SALic-3.4 S)
In the event of a dispute between Licensor and County concerning claims arising out of this License, or in any action or proceeding brought to enforce or interpret any provision of this License or where any provision hereof is validly asserted as a defense, each Party shall bear its own attorney fees and costs.
25. TIME OF ESSENCE (SALic-3.5 S)
Time is of the essence of this License. Failure to comply with any time requirements of this License shall constitute a material breach of this License.
26. CONDITION OF LICENSE AREA UPON TERMINATION (SALic-3.7 S) Except as otherwise agreed to herein, upon termination of this License, County shall redeliver possession of said License Area to Licensor in substantially the same condition that existed immediately prior to County's entry thereon, reasonable wear and tear, flood, earthquakes, war, and any act of war excepted.
27. RELATIONSHIP OF PARTIES (SALic-3.9 S)
The relationship of the parties hereto is that of Licensor and County, and it is expressly understood and agreed that Licensor does not in any way or for any purpose become a partner of or a joint venture with County in the conduct of County’s business or otherwise.
583
Orange County 7 Rent Free Acquisition License
Registrar of Voters
License Number LA-286
CITY OF SAN CLEMENTE
28. NOTICES (SALic-4.0 S)
All written notices pursuant to this License shall be addressed as set forth below or as either Party may hereafter designate by written notice and shall be deemed delivered upon personal delivery, delivery by facsimile machine, electronic mail, or seventy-two (72) hours after deposit in the United States Mail.
To: COUNTY
County of Orange
Registrar of Voters
Facilities Operations
1300 South Grand Ave., Bldg. C
Santa Ana CA, 92705
Attention: Kim Hostler
[email protected]
714-567-5107
To: LICENSOR
City of San Clemente
910 Calle Negocio
San Clemente, CA 92673
Attention: Laura Campagnolo
[email protected]
949-361-8200
With a copy to:
29. ATTACHMENTS TO LICENSE (SALic-4.1 S)
This License includes the following, which are attached hereto and made a part hereof:
I. EXHIBITS
Exhibit A – License Area Description
Exhibit B – Location Map
Exhibit C – Official Ballot Drop Box Specifications
584
Orange County 8 Rent Free Acquisition License
Registrar of Voters
License Number LA-286
CITY OF SAN CLEMENTE
IN WITNESS WHEREOF, the Parties have executed this License the day and year first above written.
APPROVED AS TO FORM:
OFFICE OF COUNTY COUNSEL
ORANGE COUNTY, CALIFORNIA
LICENSOR
By
Name
Title
Date:
By
Name
Title
Date:
COUNTY
COUNTY OF ORANGE
By
Bob Page,
Registrar of Voters
Per Resolution No. 20-091 of the Board of
Supervisors and Minute Order date July 14, 2020
Date:
585
Orange County 9 Rent Free Acquisition License
Registrar of Voters
License Number LA-286
CITY OF SAN CLEMENTE
EXHIBIT A
LICENSE AREA DESCRIPTION
Property Owner: City of San Clemente
Current Location: San Clemente Municipal Golf Course
NOT TO BE RECORDED
586
Orange County 10 Rent Free Acquisition License
Registrar of Voters
License Number LA-286
CITY OF SAN CLEMENTE
EXHIBIT B
LOCATION MAP
Property Owner: City of San Clemente
Current Location: San Clemente Municipal Golf Course
GPS COORDINATES: 33°24’37” N 117°35’52” W
587
Orange County 11 Rent Free Acquisition License
Registrar of Voters
License Number LA-286
CITY OF SAN CLEMENTE
EXHIBIT C
OFFICIAL BALLOT DROP BOX SPECIFICATIONS
The Official Ballot Drop Box shall have the following specifications:
1. Metal construction
2. Weight: 1,000 pounds
3. Height: 53.5 inches
4. Width: 65.4 inches
5. Depth: 53.3 inches
As further detailed in the image below:
Installation includes:
All boxes will need to be installed with anchor bolts designed for concrete or bolts cast into the concrete prior to box installation. Minimum installation requires four (4) bolts at ¾” (at minimum).
There are eight (8) fabricated 7/8” diameter holes with 3/16” recess in the box specifically for these bolts.
Some installations may require leveling and pouring of a concreate pad, if no concrete pad currently exists or is not level at the install location. Additionally, any relocation or redirection of landscaping irrigation will be covered as part of the installation process. 588
Attachment 3
License Number LA-284
Registrar of Voters
CITY OF SAN CLEMENTE
LICENSE AGREEMENT
THIS LICENSE AGREEMENT (“License”) is made and entered into upon execution of all required signatures, (“Effective Date”), by and between CITY OF SAN CLEMENTE, (hereinafter referred to as “Licensor”) and the COUNTY OF ORANGE, a political subdivision of the State of California, through its REGISTRAR OF VOTERS (hereinafter referred to as “County”), without regard to number and gender.
County and Licensor may sometimes hereinafter be referred to individually as “Party” or jointly as “Parties.”
1. DEFINITIONS (SALic-1.0 S)
The following words in this License shall have the significance attached to them in this Clause 1 (DEFINITIONS), unless otherwise apparent from context:
“Official Ballot Drop Box” means a mail ballot drop box. “Registrar of Voters” means the Registrar of Voters, or designee, or upon written notice to County, such other person or entity as shall be designated by the Board of Supervisors.
2. LICENSE AREA (SALic-1.1 S)
Licensor grants to County, and its agents and contractors, the right to access and use a portion of that/those certain property(ies), described on Exhibit A and shown on Exhibit B (hereinafter referred to as the “License Area(s)”), which exhibits are attached hereto and by reference made a part hereof, together with nonexclusive, in common use of driveways for vehicle ingress and egress, pedestrian walkways, other facilities, and common areas appurtenant to the License Area. Licensor represents and warrants that the License Area is free and clear of easements, including utility easements that would impede the County’s use of the License Area, as set forth below. The Parties agree that the License Area may be modified by County pursuant to the terms herein. If, for example, the License Area includes multiple properties, the County may reduce the number of properties within the License Areas, pursuant to Clauses 6 and 20, below.
3. COUNTY AND PUBLIC USE (SALic-1.2 S)
a. County's use of the License Area shall be limited to installing, operating, and maintaining an Official Ballot Drop Box on the License Area. County shall not use the License Area or any portion thereof for any illegal or unlawful purpose and will not cause or permit a nuisance to be created or maintained therein.
b. The Parties further acknowledge and agree that the County’s use of the License Area is for the operation of an Official Ballot Drop Box consistent with the California Voter’s Choice Act.
Licensor grants to voters, and other County invitees, the right of access to the License Area, described in Clause 2 (License Area), above, for purposes consistent with the conduct of, and participation in, an election. Licensor acknowledges that the Official Ballot Drop Box shall be open 24 hours a day for the 30 days prior to an election (“Election Period”). County shall endeavor to notify Licensor with an election schedule no later than 30 days before the Election Period pursuant to Clause 28 (NOTICES).
589
Orange County 2 Rent Free Acquisition License
Registrar of Voters
License Number LA-284
CITY OF SAN CLEMENTE
c. Consistent with the uses outlined in this Clause 3, Licensor shall notify the County within 24 hours of any change to the License Area or surrounding property that would make the Official Ballot Drop Box inaccessible during the Election Period and frustrate the intent of this License.
4. PARKING (SALic-1.3 S)
Licensor, throughout the Term, as set forth below, shall provide County, and its invitees, with the nonexclusive use of parking spaces. The location and any rules or instructions for use of these parking spaces shall be determined by the Licensor and provided to the County no later than the commencement of the first Election Period after the Effective Date.
In addition to said parking spaces, Licensor shall also provide parking for disabled persons (“ADA Spaces”) in accordance with the Americans with Disabilities Act, the California Uniform Building Code and the applicable codes and/or ordinances relating to parking for disabled persons as established by the local jurisdiction in which the License Area is located where the provisions of such local codes and/or ordinances exceed or supersede the State requirements.
5. TERM (SALic-1.5 S)
This License shall commence on the Effective Date written above and shall continue in effect for five (5) years (“Term”) or as otherwise terminated in accordance with Clause 6 (TERMINATION) of this License.
6. TERMINATION (SALic-1.6 S)
This License shall be revocable by either Party at any time; however, as a courtesy, the terminating Party will attempt to give ninety (90) days written notice to the other Party prior to the termination date. In the event the County modifies the License Area pursuant to Section 20 (Amendments) – for example, by removing property or properties from the License Area – said modification shall not terminate the License for the remaining property or properties that comprise the License Area.
7. LICENSE FEE (SALic-1.7 N)
In consideration for the valuable public services provided to the citizens of the County of Orange performed by County consistent with Clause 3 (USE) above and pursuant to this License, the license fee shall be waived for County’s use of the Licensed Area.
8. UTILITIES, MAINTENANCE AND JANITORIAL (SALic-1.8 S)
Licensor shall be responsible for all janitorial, maintenance and repairs outside of the License Area, (including but not limited to: fire alarm, fire extinguisher, HVAC system, elevator maintenance, landscaping, pest control, and trash) unless such maintenance and repairs arise out of County’s negligence or intentional acts not in accordance with the uses permitted herein, per Clause 3 (USE), above and not including normal wear and tear.
9. ALTERATIONS (SALic-1.9 S)
County may make improvements and changes, at the County’s expense, in and to the License Area, including, but not limited to changes described in Exhibit C, attached hereto, and those deemed necessary or appropriate 590
Orange County 3 Rent Free Acquisition License
Registrar of Voters
License Number LA-284
CITY OF SAN CLEMENTE
by the County in its discretion, subject to advance written permission from Licensor. It is agreed that any such improvements attached to or placed upon the License Area by County shall be considered as personal property of County, who shall have the right, but not the obligation, to remove same. County agrees that the License Area shall be left in as good condition as when received, reasonable wear and tear excepted.
10. OWNERSHIP OF IMPROVEMENTS (SALic-2.0 S)
a. All improvements, constructed or placed within the License Area by County (“County Improvements”) must, upon completion, be free and clear of all liens, claims, or liability for labor or material. The County Improvements shall remain property of County and shall be removed by County at the termination of this License, without damage to the License Area. b. The County Improvements to be installed on the License Area shall include the Official Ballot Drop Box as specified in the included Exhibit C. The County shall be responsible for all costs incurred in the installation of the County Improvements. The County’s agents shall coordinate the installation of the County Improvements with the Licensor.
11. OPERATIONAL REQUIREMENTS OF COUNTY (SALic-2.1 N)
County shall, to the satisfaction of Licensor, keep and maintain the License Area and all improvements of any kind in good condition and in substantial repair, normal wear and tear excepted. It shall be County's responsibility to take all steps necessary or appropriate to maintain such standard of condition and repair.
Licensor shall endeavor to notify the County when Licensor observes that maintenance is necessary.
County expressly agrees to maintain the License Area in a safe, clean, wholesome, and sanitary condition, to the complete satisfaction of Licensor and in compliance with all applicable laws.
In the event the Licensor determines, in its reasonable discretion, that an employee, contractor, or invitee of County is failing to adhere to proper standards of public conduct, is in violation of any Licensor policy and/or is in any way disrupting the activities of the Licensor’s employees, students, and/or invitees, the Licensor reserves the right to remove said individual, and/or require County to remove said individual from the License Area. If warranted, County shall endeavor to prohibit said individual’s future access to the License Area, subject to applicable law.
12. VIDEO SECURITY SURVEILLANCE SYSTEM
If feasible, the County shall have access to any video security surveillance footage recorded and stored by Licensor in order for the County to meet its statutory and regulatory requirements under the California Voter’s Choice Act.
13. INDEMNIFICATION (SALic-2.3 S)
a. Licensor hereby agrees to indemnify, hold harmless, and defend County, its officers, agents, and employees, with counsel approved by County, against any and all claims, loss, demands, damages, cost, expenses or liability arising out of the ownership, maintenance, or use of the License Area by Licensor, except for liability arising out of the sole negligence of County, its officers, agents, or employees, including the cost of defense of any lawsuit arising therefrom. In the event County is named as co-defendant, Licensor shall notify County of such fact and shall represent County, with counsel approved by County, in such legal action unless County undertakes to represent itself 591
Orange County 4 Rent Free Acquisition License
Registrar of Voters
License Number LA-284
CITY OF SAN CLEMENTE
as co-defendant in such legal action, in which event Licensor shall pay to County its litigation costs, expenses and attorneys’ fees.
b. County hereby agrees to indemnify, hold harmless, and defend Licensor, its officers, agents, and employees, against any and all claims, loss, demands, damages, cost, expenses or liability arising out of the use of the License Area by County, except for liability arising out of the negligence of Licensor, its officers, agents, or employees, including the cost of defense of any lawsuit arising therefrom. In the event Licensor is named as co-defendant, County shall notify Licensor of such fact and shall represent Licensor, with counsel approved by Licensor, in such legal action unless Licensor undertakes to represent itself as co-defendant in such legal action, in which event County shall pay to Licensor its litigation costs, expenses and attorneys’ fees. c. In the event judgment is entered against County and Licensor because of the concurrent active negligence of County and Licensor, their officers, agents, or employees, an apportionment of liability to pay such judgment shall be made by a court of competent jurisdiction. Neither Party shall request a jury apportionment.
d. The provisions of this Section shall survive the termination or expiration of this License.
14. ASSIGNMENT AND SUBAGREEMENTS (SALic-2.4 N)
Any assignment of this License or sublicenses under this License require the prior written approval of Licensor, which approval will not be unreasonable withheld, conditioned or delayed.
15. EMPLOYMENT (N)
No County employee shall be considered as an employee of the Licensor under the jurisdiction of Licensor, nor shall such County employees have any Licensor pension, civil service, or other status while an employee of County.
County shall have no authority to contract on behalf of Licensor. It is expressly understood and agreed by both Parties hereto that County, while engaged in carrying out and complying with any terms of this License, is not acting as an agent, officer, or employee of Licensor.
16. SIGNS (SALic-2.7 S)
Licensor agrees to allow County to install and maintain any sign or display upon or in front of the License Area and/or property. Such signage shall comply with all applicable laws and zoning and site plan requirements and be consistent with Licensor signage on the property upon which the License Area is located.
17. ELECTIONEERING
No electioneering, is permitted within 100 feet of the Official Ballot Drop Box during the Election Period.
Licensor agrees that County and its staff may take steps they deem reasonably necessary to stop or prevent such electioneering. Licensor, its officers, agents, and employees will refrain from erecting or permitting any sign, display, or other demonstration that may have the effect of influencing or intimidating voters during the Election Period. County may take the steps they deem reasonably necessary to obscure or remove any such sign, display, or other demonstration. For purposes of this section, “electioneering” means the visible display or audible dissemination of information that advocates for or against any candidate or measure on the ballot 592
Orange County 5 Rent Free Acquisition License
Registrar of Voters
License Number LA-284
CITY OF SAN CLEMENTE
within 100 feet of the Official Ballot Drop Box. Such electioneering information includes but is not limited to,
1. Display of a candidate's name, likeness, or logo;
2. A display of a ballot measure's number, title, subject, or logo;
3. Buttons, hats, pencils, pens, shirts, signs, or stickers containing electioneering information;
4. Dissemination of audible electioneering information; and/or
5. Loitering near or disseminating visible or audible electioneering information.
18. AUTHORITY (SALic-2.8 S)
The persons executing the License below on behalf of County or Licensor warrant that they have the power and authority to bind County or Licensor to this License.
19. LICENSE ORGANIZATION (SALic-2.9 S)
The various headings and numbers herein, the grouping of provisions of this License into separate clauses and paragraphs, and the organization hereof, are for the purpose of convenience only and shall not be considered otherwise.
20. AMENDMENTS (SALic-3.0 S)
This License is the sole and only agreement between the Parties regarding the subject matter hereof; other agreements, either oral or written, are void. Any changes to this License shall be in writing and shall be properly executed by both Parties; however, County may modify the License Area, in its discretion, upon written notification from the Registrar of Voters informing Licensor of the modification and the date the modification will become effective. Based on such written notice the Parties agree to thereafter amend this License to reflect the revised License Area if so desired by either Party.
21. PARTIAL INVALIDITY (SALic-3.1 S)
If any term, covenant, condition, or provision of this License is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired, or invalidated thereby.
22. WAIVER OF RIGHTS (SALic-3.2 S)
The failure of Licensor or County to insist upon strict performance of any of the terms, conditions, and covenants in this Lease shall not be deemed a waiver of any right or remedy that Licensor or County may have, and shall not be deemed a waiver of any right or remedy for a subsequent breach or default of the terms, conditions, and covenants herein contained.
23. GOVERNING LAW AND VENUE (SALic-3.3 N)
This License has been negotiated and executed in the State of California and shall be governed by and construed under the laws of the State of California. In the event of any legal action to enforce or interpret this License, the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California, and the Parties hereto agree to and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure section 394.
593
Orange County 6 Rent Free Acquisition License
Registrar of Voters
License Number LA-284
CITY OF SAN CLEMENTE
The Parties expressly understand and agree that this License constitutes a license for use of the License Area.
This License is not intended by the Parties, nor shall it be legally construed, to convey a leasehold, easement, or other interest in real property. County acknowledges that a license is a valid form of agreement and shall not contest the validity of the form of this License in any action or proceeding brought by County against the Licensor, or by the Licensor against County. Should either Party be compelled to institute arbitration, legal, or other proceedings against the other for or on account of the other Party’s failure or refusal to perform or fulfill any of the covenants or conditions of this License on its part to be performed or fulfilled, the Parties agree that the rules and principles applicable to licenses shall govern such actions or proceedings.
24. ATTORNEYS’ FEES (SALic-3.4 S)
In the event of a dispute between Licensor and County concerning claims arising out of this License, or in any action or proceeding brought to enforce or interpret any provision of this License or where any provision hereof is validly asserted as a defense, each Party shall bear its own attorney fees and costs.
25. TIME OF ESSENCE (SALic-3.5 S)
Time is of the essence of this License. Failure to comply with any time requirements of this License shall constitute a material breach of this License.
26. CONDITION OF LICENSE AREA UPON TERMINATION (SALic-3.7 S) Except as otherwise agreed to herein, upon termination of this License, County shall redeliver possession of said License Area to Licensor in substantially the same condition that existed immediately prior to County's entry thereon, reasonable wear and tear, flood, earthquakes, war, and any act of war excepted.
27. RELATIONSHIP OF PARTIES (SALic-3.9 S)
The relationship of the parties hereto is that of Licensor and County, and it is expressly understood and agreed that Licensor does not in any way or for any purpose become a partner of or a joint venture with County in the conduct of County’s business or otherwise.
594
Orange County 7 Rent Free Acquisition License
Registrar of Voters
License Number LA-284
CITY OF SAN CLEMENTE
28. NOTICES (SALic-4.0 S)
All written notices pursuant to this License shall be addressed as set forth below or as either Party may hereafter designate by written notice and shall be deemed delivered upon personal delivery, delivery by facsimile machine, electronic mail, or seventy-two (72) hours after deposit in the United States Mail.
To: COUNTY
County of Orange
Registrar of Voters
Facilities Operations
1300 South Grand Ave., Bldg. C
Santa Ana CA, 92705
Attention: Kim Hostler
[email protected]
714-567-5107
To: LICENSOR
City of San Clemente
910 Calle Negocio
San Clemente, CA 92673
Attention: Laura Campagnolo
[email protected]
949-361-8200
With a copy to:
29. ATTACHMENTS TO LICENSE (SALic-4.1 S)
This License includes the following, which are attached hereto and made a part hereof:
I. EXHIBITS
Exhibit A – License Area Description
Exhibit B – Location Map
Exhibit C – Official Ballot Drop Box Specifications
595
Orange County 8 Rent Free Acquisition License
Registrar of Voters
License Number LA-284
CITY OF SAN CLEMENTE
IN WITNESS WHEREOF, the Parties have executed this License the day and year first above written.
APPROVED AS TO FORM:
OFFICE OF COUNTY COUNSEL
ORANGE COUNTY, CALIFORNIA
LICENSOR
By
Name
Title
Date:
By
Name
Title
Date:
COUNTY
COUNTY OF ORANGE
By
Bob Page,
Registrar of Voters
Per Resolution No. 20-091 of the Board of
Supervisors and Minute Order date July 14, 2020
Date:
596
Orange County 9 Rent Free Acquisition License
Registrar of Voters
License Number LA-284
CITY OF SAN CLEMENTE
EXHIBIT A
LICENSE AREA DESCRIPTION
Property Owner: City of San Clemente
Current Location: Jim Johnson Memorial Sports Park
NOT TO BE RECORDED
597
Orange County 10 Rent Free Acquisition License
Registrar of Voters
License Number LA-284
CITY OF SAN CLEMENTE
EXHIBIT B
LOCATION MAP
Property Owner: City of San Clemente
Current Location: Jim Johnson Memorial Sports Park
GPS COORDINATES: 33°26’42” N 117°37’56” W
598
Orange County 11 Rent Free Acquisition License
Registrar of Voters
License Number LA-284
CITY OF SAN CLEMENTE
EXHIBIT C
OFFICIAL BALLOT DROP BOX SPECIFICATIONS
The Official Ballot Drop Box shall have the following specifications:
1. Metal construction
2. Weight: 1,000 pounds
3. Height: 53.5 inches
4. Width: 65.4 inches
5. Depth: 53.3 inches
As further detailed in the image below:
Installation includes:
All boxes will need to be installed with anchor bolts designed for concrete or bolts cast into the concrete prior to box installation. Minimum installation requires four (4) bolts at ¾” (at minimum).
There are eight (8) fabricated 7/8” diameter holes with 3/16” recess in the box specifically for these bolts.
Some installations may require leveling and pouring of a concreate pad, if no concrete pad currently exists or is not level at the install location. Additionally, any relocation or redirection of landscaping irrigation will be covered as part of the installation process. 599
Attachment 4
License Number LA-285
Registrar of Voters
CITY OF SAN CLEMENTE
LICENSE AGREEMENT
THIS LICENSE AGREEMENT (“License”) is made and entered into upon execution of all required signatures, (“Effective Date”), by and between CITY OF SAN CLEMENTE, (hereinafter referred to as “Licensor”) and the COUNTY OF ORANGE, a political subdivision of the State of California, through its REGISTRAR OF VOTERS (hereinafter referred to as “County”), without regard to number and gender.
County and Licensor may sometimes hereinafter be referred to individually as “Party” or jointly as “Parties.”
1. DEFINITIONS (SALic-1.0 S)
The following words in this License shall have the significance attached to them in this Clause 1 (DEFINITIONS), unless otherwise apparent from context:
“Official Ballot Drop Box” means a mail ballot drop box. “Registrar of Voters” means the Registrar of Voters, or designee, or upon written notice to County, such other person or entity as shall be designated by the Board of Supervisors.
2. LICENSE AREA (SALic-1.1 S)
Licensor grants to County, and its agents and contractors, the right to access and use a portion of that/those certain property(ies), described on Exhibit A and shown on Exhibit B (hereinafter referred to as the “License Area(s)”), which exhibits are attached hereto and by reference made a part hereof, together with nonexclusive, in common use of driveways for vehicle ingress and egress, pedestrian walkways, other facilities, and common areas appurtenant to the License Area. Licensor represents and warrants that the License Area is free and clear of easements, including utility easements that would impede the County’s use of the License Area, as set forth below. The Parties agree that the License Area may be modified by County pursuant to the terms herein. If, for example, the License Area includes multiple properties, the County may reduce the number of properties within the License Areas, pursuant to Clauses 6 and 20, below.
3. COUNTY AND PUBLIC USE (SALic-1.2 S)
a. County's use of the License Area shall be limited to installing, operating, and maintaining an Official Ballot Drop Box on the License Area. County shall not use the License Area or any portion thereof for any illegal or unlawful purpose and will not cause or permit a nuisance to be created or maintained therein.
b. The Parties further acknowledge and agree that the County’s use of the License Area is for the operation of an Official Ballot Drop Box consistent with the California Voter’s Choice Act.
Licensor grants to voters, and other County invitees, the right of access to the License Area, described in Clause 2 (License Area), above, for purposes consistent with the conduct of, and participation in, an election. Licensor acknowledges that the Official Ballot Drop Box shall be open 24 hours a day for the 30 days prior to an election (“Election Period”). County shall endeavor to notify Licensor with an election schedule no later than 30 days before the Election Period pursuant to Clause 28 (NOTICES).
600
Orange County 2 Rent Free Acquisition License
Registrar of Voters
License Number LA-285
CITY OF SAN CLEMENTE
c. Consistent with the uses outlined in this Clause 3, Licensor shall notify the County within 24 hours of any change to the License Area or surrounding property that would make the Official Ballot Drop Box inaccessible during the Election Period and frustrate the intent of this License.
4. PARKING (SALic-1.3 S)
Licensor, throughout the Term, as set forth below, shall provide County, and its invitees, with the nonexclusive use of parking spaces. The location and any rules or instructions for use of these parking spaces shall be determined by the Licensor and provided to the County no later than the commencement of the first Election Period after the Effective Date.
In addition to said parking spaces, Licensor shall also provide parking for disabled persons (“ADA Spaces”) in accordance with the Americans with Disabilities Act, the California Uniform Building Code and the applicable codes and/or ordinances relating to parking for disabled persons as established by the local jurisdiction in which the License Area is located where the provisions of such local codes and/or ordinances exceed or supersede the State requirements.
5. TERM (SALic-1.5 S)
This License shall commence on the Effective Date written above and shall continue in effect for five (5) years (“Term”) or as otherwise terminated in accordance with Clause 6 (TERMINATION) of this License.
6. TERMINATION (SALic-1.6 S)
This License shall be revocable by either Party at any time; however, as a courtesy, the terminating Party will attempt to give ninety (90) days written notice to the other Party prior to the termination date. In the event the County modifies the License Area pursuant to Section 20 (Amendments) – for example, by removing property or properties from the License Area – said modification shall not terminate the License for the remaining property or properties that comprise the License Area.
7. LICENSE FEE (SALic-1.7 N)
In consideration for the valuable public services provided to the citizens of the County of Orange performed by County consistent with Clause 3 (USE) above and pursuant to this License, the license fee shall be waived for County’s use of the Licensed Area.
8. UTILITIES, MAINTENANCE AND JANITORIAL (SALic-1.8 S)
Licensor shall be responsible for all janitorial, maintenance and repairs outside of the License Area, (including but not limited to: fire alarm, fire extinguisher, HVAC system, elevator maintenance, landscaping, pest control, and trash) unless such maintenance and repairs arise out of County’s negligence or intentional acts not in accordance with the uses permitted herein, per Clause 3 (USE), above and not including normal wear and tear.
9. ALTERATIONS (SALic-1.9 S)
County may make improvements and changes, at the County’s expense, in and to the License Area, including, but not limited to changes described in Exhibit C, attached hereto, and those deemed necessary or appropriate 601
Orange County 3 Rent Free Acquisition License
Registrar of Voters
License Number LA-285
CITY OF SAN CLEMENTE
by the County in its discretion, subject to advance written permission from Licensor. It is agreed that any such improvements attached to or placed upon the License Area by County shall be considered as personal property of County, who shall have the right, but not the obligation, to remove same. County agrees that the License Area shall be left in as good condition as when received, reasonable wear and tear excepted.
10. OWNERSHIP OF IMPROVEMENTS (SALic-2.0 S)
a. All improvements, constructed or placed within the License Area by County (“County Improvements”) must, upon completion, be free and clear of all liens, claims, or liability for labor or material. The County Improvements shall remain property of County and shall be removed by County at the termination of this License, without damage to the License Area. b. The County Improvements to be installed on the License Area shall include the Official Ballot Drop Box as specified in the included Exhibit C. The County shall be responsible for all costs incurred in the installation of the County Improvements. The County’s agents shall coordinate the installation of the County Improvements with the Licensor.
11. OPERATIONAL REQUIREMENTS OF COUNTY (SALic-2.1 N)
County shall, to the satisfaction of Licensor, keep and maintain the License Area and all improvements of any kind in good condition and in substantial repair, normal wear and tear excepted. It shall be County's responsibility to take all steps necessary or appropriate to maintain such standard of condition and repair.
Licensor shall endeavor to notify the County when Licensor observes that maintenance is necessary.
County expressly agrees to maintain the License Area in a safe, clean, wholesome, and sanitary condition, to the complete satisfaction of Licensor and in compliance with all applicable laws.
In the event the Licensor determines, in its reasonable discretion, that an employee, contractor, or invitee of County is failing to adhere to proper standards of public conduct, is in violation of any Licensor policy and/or is in any way disrupting the activities of the Licensor’s employees, students, and/or invitees, the Licensor reserves the right to remove said individual, and/or require County to remove said individual from the License Area. If warranted, County shall endeavor to prohibit said individual’s future access to the License Area, subject to applicable law.
12. VIDEO SECURITY SURVEILLANCE SYSTEM
If feasible, the County shall have access to any video security surveillance footage recorded and stored by Licensor in order for the County to meet its statutory and regulatory requirements under the California Voter’s Choice Act.
13. INDEMNIFICATION (SALic-2.3 S)
a. Licensor hereby agrees to indemnify, hold harmless, and defend County, its officers, agents, and employees, with counsel approved by County, against any and all claims, loss, demands, damages, cost, expenses or liability arising out of the ownership, maintenance, or use of the License Area by Licensor, except for liability arising out of the sole negligence of County, its officers, agents, or employees, including the cost of defense of any lawsuit arising therefrom. In the event County is named as co-defendant, Licensor shall notify County of such fact and shall represent County, with counsel approved by County, in such legal action unless County undertakes to represent itself 602
Orange County 4 Rent Free Acquisition License
Registrar of Voters
License Number LA-285
CITY OF SAN CLEMENTE
as co-defendant in such legal action, in which event Licensor shall pay to County its litigation costs, expenses and attorneys’ fees.
b. County hereby agrees to indemnify, hold harmless, and defend Licensor, its officers, agents, and employees, against any and all claims, loss, demands, damages, cost, expenses or liability arising out of the use of the License Area by County, except for liability arising out of the negligence of Licensor, its officers, agents, or employees, including the cost of defense of any lawsuit arising therefrom. In the event Licensor is named as co-defendant, County shall notify Licensor of such fact and shall represent Licensor, with counsel approved by Licensor, in such legal action unless Licensor undertakes to represent itself as co-defendant in such legal action, in which event County shall pay to Licensor its litigation costs, expenses and attorneys’ fees. c. In the event judgment is entered against County and Licensor because of the concurrent active negligence of County and Licensor, their officers, agents, or employees, an apportionment of liability to pay such judgment shall be made by a court of competent jurisdiction. Neither Party shall request a jury apportionment.
d. The provisions of this Section shall survive the termination or expiration of this License.
14. ASSIGNMENT AND SUBAGREEMENTS (SALic-2.4 N)
Any assignment of this License or sublicenses under this License require the prior written approval of Licensor, which approval will not be unreasonable withheld, conditioned or delayed.
15. EMPLOYMENT (N)
No County employee shall be considered as an employee of the Licensor under the jurisdiction of Licensor, nor shall such County employees have any Licensor pension, civil service, or other status while an employee of County.
County shall have no authority to contract on behalf of Licensor. It is expressly understood and agreed by both Parties hereto that County, while engaged in carrying out and complying with any terms of this License, is not acting as an agent, officer, or employee of Licensor.
16. SIGNS (SALic-2.7 S)
Licensor agrees to allow County to install and maintain any sign or display upon or in front of the License Area and/or property. Such signage shall comply with all applicable laws and zoning and site plan requirements and be consistent with Licensor signage on the property upon which the License Area is located.
17. ELECTIONEERING
No electioneering, is permitted within 100 feet of the Official Ballot Drop Box during the Election Period.
Licensor agrees that County and its staff may take steps they deem reasonably necessary to stop or prevent such electioneering. Licensor, its officers, agents, and employees will refrain from erecting or permitting any sign, display, or other demonstration that may have the effect of influencing or intimidating voters during the Election Period. County may take the steps they deem reasonably necessary to obscure or remove any such sign, display, or other demonstration. For purposes of this section, “electioneering” means the visible display or audible dissemination of information that advocates for or against any candidate or measure on the ballot 603
Orange County 5 Rent Free Acquisition License
Registrar of Voters
License Number LA-285
CITY OF SAN CLEMENTE
within 100 feet of the Official Ballot Drop Box. Such electioneering information includes but is not limited to,
1. Display of a candidate's name, likeness, or logo;
2. A display of a ballot measure's number, title, subject, or logo;
3. Buttons, hats, pencils, pens, shirts, signs, or stickers containing electioneering information;
4. Dissemination of audible electioneering information; and/or
5. Loitering near or disseminating visible or audible electioneering information.
18. AUTHORITY (SALic-2.8 S)
The persons executing the License below on behalf of County or Licensor warrant that they have the power and authority to bind County or Licensor to this License.
19. LICENSE ORGANIZATION (SALic-2.9 S)
The various headings and numbers herein, the grouping of provisions of this License into separate clauses and paragraphs, and the organization hereof, are for the purpose of convenience only and shall not be considered otherwise.
20. AMENDMENTS (SALic-3.0 S)
This License is the sole and only agreement between the Parties regarding the subject matter hereof; other agreements, either oral or written, are void. Any changes to this License shall be in writing and shall be properly executed by both Parties; however, County may modify the License Area, in its discretion, upon written notification from the Registrar of Voters informing Licensor of the modification and the date the modification will become effective. Based on such written notice the Parties agree to thereafter amend this License to reflect the revised License Area if so desired by either Party.
21. PARTIAL INVALIDITY (SALic-3.1 S)
If any term, covenant, condition, or provision of this License is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired, or invalidated thereby.
22. WAIVER OF RIGHTS (SALic-3.2 S)
The failure of Licensor or County to insist upon strict performance of any of the terms, conditions, and covenants in this Lease shall not be deemed a waiver of any right or remedy that Licensor or County may have, and shall not be deemed a waiver of any right or remedy for a subsequent breach or default of the terms, conditions, and covenants herein contained.
23. GOVERNING LAW AND VENUE (SALic-3.3 N)
This License has been negotiated and executed in the State of California and shall be governed by and construed under the laws of the State of California. In the event of any legal action to enforce or interpret this License, the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California, and the Parties hereto agree to and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure section 394.
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Orange County 6 Rent Free Acquisition License
Registrar of Voters
License Number LA-285
CITY OF SAN CLEMENTE
The Parties expressly understand and agree that this License constitutes a license for use of the License Area.
This License is not intended by the Parties, nor shall it be legally construed, to convey a leasehold, easement, or other interest in real property. County acknowledges that a license is a valid form of agreement and shall not contest the validity of the form of this License in any action or proceeding brought by County against the Licensor, or by the Licensor against County. Should either Party be compelled to institute arbitration, legal, or other proceedings against the other for or on account of the other Party’s failure or refusal to perform or fulfill any of the covenants or conditions of this License on its part to be performed or fulfilled, the Parties agree that the rules and principles applicable to licenses shall govern such actions or proceedings.
24. ATTORNEYS’ FEES (SALic-3.4 S)
In the event of a dispute between Licensor and County concerning claims arising out of this License, or in any action or proceeding brought to enforce or interpret any provision of this License or where any provision hereof is validly asserted as a defense, each Party shall bear its own attorney fees and costs.
25. TIME OF ESSENCE (SALic-3.5 S)
Time is of the essence of this License. Failure to comply with any time requirements of this License shall constitute a material breach of this License.
26. CONDITION OF LICENSE AREA UPON TERMINATION (SALic-3.7 S) Except as otherwise agreed to herein, upon termination of this License, County shall redeliver possession of said License Area to Licensor in substantially the same condition that existed immediately prior to County's entry thereon, reasonable wear and tear, flood, earthquakes, war, and any act of war excepted.
27. RELATIONSHIP OF PARTIES (SALic-3.9 S)
The relationship of the parties hereto is that of Licensor and County, and it is expressly understood and agreed that Licensor does not in any way or for any purpose become a partner of or a joint venture with County in the conduct of County’s business or otherwise.
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Orange County 7 Rent Free Acquisition License
Registrar of Voters
License Number LA-285
CITY OF SAN CLEMENTE
28. NOTICES (SALic-4.0 S)
All written notices pursuant to this License shall be addressed as set forth below or as either Party may hereafter designate by written notice and shall be deemed delivered upon personal delivery, delivery by facsimile machine, electronic mail, or seventy-two (72) hours after deposit in the United States Mail.
To: COUNTY
County of Orange
Registrar of Voters
Facilities Operations
1300 South Grand Ave., Bldg. C
Santa Ana CA, 92705
Attention: Kim Hostler
[email protected]
714-567-5107
To: LICENSOR
City of San Clemente
910 Calle Negocio
San Clemente, CA 92673
Attention: Laura Campagnolo
[email protected]
949-361-8200
With a copy to:
29. ATTACHMENTS TO LICENSE (SALic-4.1 S)
This License includes the following, which are attached hereto and made a part hereof:
I. EXHIBITS
Exhibit A – License Area Description
Exhibit B – Location Map
Exhibit C – Official Ballot Drop Box Specifications
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Orange County 8 Rent Free Acquisition License
Registrar of Voters
License Number LA-285
CITY OF SAN CLEMENTE
IN WITNESS WHEREOF, the Parties have executed this License the day and year first above written.
APPROVED AS TO FORM:
OFFICE OF COUNTY COUNSEL
ORANGE COUNTY, CALIFORNIA
LICENSOR
By
Name
Title
Date:
By
Name
Title
Date:
COUNTY
COUNTY OF ORANGE
By
Bob Page,
Registrar of Voters
Per Resolution No. 20-091 of the Board of
Supervisors and Minute Order date July 14, 2020
Date:
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Orange County 9 Rent Free Acquisition License
Registrar of Voters
License Number LA-285
CITY OF SAN CLEMENTE
EXHIBIT A
LICENSE AREA DESCRIPTION
Property Owner: City of San Clemente
Current Location: San Clemente City Hall
NOT TO BE RECORDED
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Orange County 10 Rent Free Acquisition License
Registrar of Voters
License Number LA-285
CITY OF SAN CLEMENTE
EXHIBIT B
LOCATION MAP
Property Owner: City of San Clemente
Current Location: San Clemente City Hall
GPS COORDINATES: 33°27’3” N 117°36’27” W
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Orange County 11 Rent Free Acquisition License
Registrar of Voters
License Number LA-285
CITY OF SAN CLEMENTE
EXHIBIT C
OFFICIAL BALLOT DROP BOX SPECIFICATIONS
The Official Ballot Drop Box shall have the following specifications:
1. Metal construction
2. Weight: 1,000 pounds
3. Height: 53.5 inches
4. Width: 65.4 inches
5. Depth: 53.3 inches
As further detailed in the image below:
Installation includes:
All boxes will need to be installed with anchor bolts designed for concrete or bolts cast into the concrete prior to box installation. Minimum installation requires four (4) bolts at ¾” (at minimum).
There are eight (8) fabricated 7/8” diameter holes with 3/16” recess in the box specifically for these bolts.
Some installations may require leveling and pouring of a concreate pad, if no concrete pad currently exists or is not level at the install location. Additionally, any relocation or redirection of landscaping irrigation will be covered as part of the installation process. 610
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE 1
Meeting Date: March 3, 2026 Agenda Item: 11M.
Submitted By: Finance and Administrative Services
Prepared By: Brian Brower, Assistant City Manager
Cara Morin, Human Resources Manager
Subject:
..titl e
CONSIDERATION OF A RESOLUTION ADOPTING A REVISED SALARY SCHEDULE,
APPROVING MODIFICATIONS TO EXISTING CLASSIFICATIONS AND CREATING NEW CLASSIFICATIONS TO BETTER ALIGN STAFFING RESOURCES WITH CITY SERVICE NEEDS ..body Fiscal Impact:
Implementation of the proposed salary adjustments will result in increased salary and benefit costs for affected classifications. For the remainder of Fiscal Year 2025-26, costs are estimated at approximately $37,000, which will be offset by current position vacancies in the affected programs, and will not require supplemental Budget appropriations. Future year costs are estimated at $111,000 annually and will be incorporated into the City’s regular biennial budget process. Of the total amount, approximately $18,000 is General Fund expense and the remaining $93,000 is expense proportionately assigned to the Sewer and Water Enterprise Funds.
The establishment of trainee classifications does not immediately increase staffing levels; however future fiscal impacts may occur if positions are filled and would be subject to Council approval through the annual budget process.
Summary:
In the ongoing effort to better align staffing resources with City service needs, improve recruitment and retention, support workforce development and appropriately classify and compensate employees for the work they perform, the City has reviewed several positions which are recommended for modification.
Within the Utilities Division, staff has conducted a review of the Electrical Instrumentation Technician and Utilities Mechanic classifications to evaluate competitiveness within the regional wastewater and utilities labor market. The analysis determined that salary ranges for entry- and journey- level classifications are currently well below market when compared to regional water and wastewater agencies performing substantially similar work. The proposed Resolution would accomplish the following:
Approve salary range adjustments for entry- and journey- level classifications. Establish trainee classifications to improve recruitment and succession planning. Update the Utilities Mechanic classification title to Maintenance Mechanic to better reflect industry standards and improve applicant recognition.
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Meeting Date: March 3, 2026 Agenda Item: 11M.
CITY OF SAN CLEMENTE 2
Reclassify the SCADA Specialist position to SCADA Systems Administrator to better align the classification with the current scope and technical responsibilities associated with the administration of the City’s Supervisory Control and Automation Systems.
These changes are intended to ensure the City remains competitive in attracting and retaining skilled technical staff necessary to support critical infrastructure operations and the reliable, continuous operation of the City’s water and wastewater systems.
The proposed Resolution also includes a proposed General Fund adjustment in the reclassification of the Community Development Coordinator position to Community Development Program Analyst to better align the classification with the current scope and level of work needing to be performed within the Community Development Department. Over time, the position has evolved from primarily administrative and coordination-focused duties to include professionallevel analytical responsibilities, program development, grant coordination, and preparation of complex reports and policy recommendations. The proposed reclassification updates the title and classification to more accurately reflect these responsibilities, align with comparable classifications in other agencies, and support continued operational effectiveness without increasing overall staffing levels.
Background:
Utilities
The City of San Clemente operates and maintains its own water and wastewater treatment facilities, which require a highly specialized workforce responsible for maintaining electrical systems, instrumentation, mechanical equipment, and treatment infrastructure necessary for continuous operations and regulatory compliance. Electrical Instrumentation Technicians and Utilities Mechanics perform essential work supporting public health, environmental protection, and compliance with state and federal regulations.
Over recent years, the Utilities Division has experienced increasing difficulty recruiting and retaining qualified candidates for these classifications. Recruitment efforts have resulted in limited applicant pools and a small number of candidates meeting minimum qualifications, reflecting broader labor market conditions affecting skilled trades and technical maintenance positions.
National labor data drive from the U.S. Bureau of Labor Statistics indicates continued turnover and retirement-driven demand within water and wastewater occupations and related technical maintenance fields, contributing to increased competition among agencies for qualified personnel.
At the same time, advancements in automation, instrumentation, and regulatory oversight have increased the complexity of work performed within wastewater treatment facilities. These changes have expanded the technical knowledge and certifications required of employees while compensation for entry- and journey- level classifications has not kept pace with regional market conditions.
In response, the City initiated a market and classification study to evaluate compensation alignment, classification structure, and recruitment practices to ensure long-term sustainability and workforce stability.
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Meeting Date: March 3, 2026 Agenda Item: 11M.
CITY OF SAN CLEMENTE 3
The study evaluated San Clemente’s Electrical Instrumentation Technician and Utilities classifications against regional agencies that operate and maintain their own water and wastewater treatment systems. These classifications require specialized technical knowledge, certifications, and regulatory experience. As such, comparator agencies consisted primarily of water and wastewater specialized districts and utilities rather than general-purpose cities.
The analysis determined that entry- and journey- level Electrical Instrumentation Technician and Utilities Mechanic classifications are consistently below the regional wastewater labor market across salary ranges. This misalignment contributes to recruitment challenges, increased turnover risk, and difficulty maintaining a sustainable pipeline of qualified employees. Lead-level compensation is generally aligned with market conditions; however, compression between journey-level and lead classifications reduces incentive for advancement and contributes to retention challenges at earlier career stages.
The study also found that comparative agencies commonly utilize trainee or apprentice classifications to develop internal talent pipelines. The absence of similar classifications within the City limits workforce development opportunities and reduces the City’s competitiveness in attracting individuals entering the field. Additionally, the current Utilities Mechanic classification title does not align with common industry terminology, potentially limiting applicant recognition during recruitment efforts.
SCADA
The City’s Supervisory Control and Data Acquisition (SCADA) system supports the monitoring and operation of critical water and wastewater treatment processes and serves as an essential component of the City’s utilities infrastructure. The SCADA system integrates process control equipment, instrumentation, communications networks, and automated operational controls necessary to maintain continuous treatment operations, regulatory compliance, and system reliability.
Historically, the SCADA Specialist classification was established to support system maintenance, troubleshooting, and programming functions associated with the City’s automation systems. Over time, the operational scope and technical complexity of the City’s SCADA environment have expanded significantly due to advancements in automation technology, increased regulatory oversight, and greater reliance on integrated control and communications systems to support facility operations.
The position currently performs responsibilities more consistent with system administration and enterprise-level automation support, including configuration and maintenance of SCADA software and hardware systems, programming and modification of control logic, coordination of system upgrades and capital improvement projects, integration of communications and network components, and ongoing system reliability and performance management. The position serves as the City’s primary technical resource for SCADA and industrial control systems and exercises a high degree of independent judgment in maintaining continuous operational functionality.
A review of comparable regional water and wastewater agencies indicates that positions performing substantially similar duties are commonly classified at an administrator or senior-level designation, reflecting the level of technical expertise and system responsibility required to 613
Meeting Date: March 3, 2026 Agenda Item: 11M.
CITY OF SAN CLEMENTE 4
support modern industrial control systems. The existing SCADA Specialist classification title and job classification no longer fully reflects the scope and level of work being performed or aligns with current industry standards.
The proposed reclassification to SCADA Systems Administrator updates the classification title and specification to better reflect the operational responsibilities, align with comparable agencies, and recognize the critical role of the position in maintaining reliable and secure operation of the City’s utility infrastructure. The proposed reclassification does not increase staffing levels and is intended to ensure the classification accurately represents the level of technical responsibility required to support ongoing operations and future system needs.
Community Development
The Community Development Coordinator classification was originally established to provide advanced administrative and program coordination support to the Community Development Department, including serving as a liaison to commissions and community stakeholders, supporting economic development activities, assisting with Community Development Block Grant (CDBG) administration, and coordinating special projects and departmental initiatives. The position historically emphasized administrative coordination, public interface functions, and operational support to departmental programs.
The position will regularly exercise a higher level of independent judgment and discretion and will support departmental initiatives that extend beyond administrative coordination into program analysis and development. The proposed reclassification to Community Development Programs Analyst better reflects the departments current scope and level of work needed to be performed in this position. The Program Analyst also aligns the classification with industry standard titles for comparable municipal positions, and clarifies expectations regarding analytical responsibilities, education requirements, and program oversight.
The reclassification is being recommended at this time due to the recent retirement and resulting vacancy in the position, which provided the opportunity for the Department to evaluate current and future operational needs prior to recruitment and ensure the classification accurately reflects the level of qualifications and responsibilities required of the position moving forward. The updated classification recognizes the professional-level nature of the position while supporting continued operational effectiveness within the Community Development Department.
See attached executive report (Attachment 4) for additional information concerning the study and other relevant background information.
Considerations Identified by Staff
On occasion, the compensation levels of employees are examined to make sure the City retains quality employees. Employee retention is much more than compensation and there is great effort to provide a healthy working environment and culture in addition to wages and benefits. While the City of San Clemente strives to provide the median or average salary in the region, there is every effort to provide a superior work experience that allows the City to recruit and maintain quality employees in a very competitive market.
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Meeting Date: March 3, 2026 Agenda Item: 11M.
CITY OF SAN CLEMENTE 5
Council Options:
Adopt the Resolution approving the classification changes and revised salary schedule effective March 3, 2026.
Modify and adopt the Resolution.
Continue the item with direction given to staff.
Deny the Resolution and take no action.
Environmental Review/Analysis:
The proposed action is not a project subject to review under the California Environmental Quality Act (CEQA).
Recommended Actions:
..recommendation
If the City Council determines the actions proposed by staff are appropriate, the City Council should move adoption of Resolution No. 26-46 to approve the classification changes and approve the revised salary schedule.
..end
Attachment:
1. Resolution No. 26-46
2. Exhibit A to Resolution No. 26-103 – Revised Salary Schedule for Benefited Positions effective March 3, 2026.
3. Fiscal Impact Analysis, Market & Classification / Compensation Study
4. Executive Report for 2026 Utilities and Community Development Classifications
5. Job Descriptions: Electrical & Instrumentation Technician Trainee/I/II
6. Job Descriptions: Maintenance Mechanic Trainee/I/II,
7. Job Description: SCADA Systems Administrator
8. Job Description: Community Development Programs Analyst Notification:
San Clemente City Employees Association
615
Attachment 1
RESOLUTION NO. 26-46
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN CLEMENTE, CALIFORNIA, ADOPTING A REVISED
SALARY SCHEDULE, APPROVING NEW
CLASSIFICATIONS, UPDATING EXISTING
CLASSIFICATIONS, AND AMENDING RESOLUTION NO. 25-
73 AND ANY OTHER RESOLUTIONS IN CONFLICT
THEREWITH
WHEREAS, Section 37206 of the Government Code requires that the City Council prescribe the time and method of paying salaries and wages of officers and employees of the City; and
WHEREAS, the City Council is authorized and directed under the provisions of its adopted Personnel Rules and Regulations to prepare the compensation schedules covering all classes of positions in the competitive service; and WHEREAS, a review of the operational needs and required staffing for specific programs within the Community Development Department and the Public Works Departments was undertaken and the City Manager recommends staffing changes that have been presented to the City Council in its regular meeting of March 3, 2015; and WHEREAS, various classification changes were identified to address operational needs and efficiencies in the Utilities Waste Water and Community Development departments; and
WHEREAS, the City Council desires to implement the recommended reorganization and classification changes, which are in the best interest of the City.
NOW, THEREFORE, The City Council of the City of San Clemente does hereby resolve as follows:
SECTION 1. The foregoing recitals are true and correct and incorporated herein.
SECTION 2. Resolution No. 25-73 is hereby amended to make the following classification changes:
Reclassify the Community Development Coordinator (1FTE- currently vacant) to the classification of Community Development Programs Analyst (1FTE) at range 55 and approve the job description as presented to the City Council on March 3, 2026.
Create the classification of SCADA Systems Administrator at range 72 and approve the job description as presented to the City Council on March 3, 2026, and reclassify the SCADA Specialist to SCADA Systems Administrator. 616
Resolution No. 26-46 Page 2
Retitle the Utilities Mechanic I/II classification to Maintenance Mechanic – Trainee, I, II, and approve the job description as presented to the City Council on March 3, 2026.
Retitle the Electrical Instrumentation Technician I/II classification to Electrical Instrumentation Technician – Trainee, I, II and approve the job description as presented to the City Council on March 3, 2026.
Approve the increase in pay range number for Electrical Instrumentation Technician I, II and Maintenance Mechanic I, II and establish the pay range for Electrical Instrumentation Technician Trainee and Maintenance Mechanic Trainee as follows:
Electrical Instrumentation Technician Trainee – Range 50 Electrical Instrumentation Technician I – Increase from Range 50 to 57 Electrical Instrumentation Technician II – Increase from Range 55 to 61 Maintenance Mechanic Trainee – Range 47
Maintenance Mechanic I - Increase from Range 47 to 50 Maintenance Mechanic II – Increase from Range 50 to 53 SECTION 3. The amended and restated Benefitted Employees Salary Schedule attached hereto as Exhibit A and fully incorporated herein by this reference is hereby approved effective March 3, 2026.
SECTION 4. Any resolutions in conflict with the provisions of this resolution are hereby amended to be consistent with the provisions hereof.
SECTION 5. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this _____ day of ____________________, _______.
ATTEST:
___________________________ __________________________
City Clerk of the City of Rick Loeffler, Mayor of the City of San Clemente, California San Clemente, California
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Resolution No. 26-46 Page 3
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §
CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 26-46 was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of _______________________, _________, by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________. __________________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
_________________________
City Attorney
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City of San Clemente (C) Confidential
Salary Schedule - Benefited Positions (E) Executive
2.5% Between Ranges, 5.0% Between Steps (M) Mid-Management Adopted 06/03/25; Effective 07/07/25 (NC) Non-Confidential Revision Date: 03/04/26
Range Pay Entry Maximum
Number Title Period Step A Step B Step C Step D Step E
20 Golf Course Groundskeeper I Hourly $18.52 $19.45 $20.42 $21.44 $22.51 Monthly $3,210.45 $3,370.97 $3,539.52 $3,716.49 $3,902.32 21 Hourly $18.97 $19.92 $20.92 $21.96 $23.06
Monthly $3,288.75 $3,453.19 $3,625.85 $3,807.14 $3,997.50 22 Hourly $19.45 $20.42 $21.44 $22.51 $23.64
Monthly $3,370.97 $3,539.52 $3,716.49 $3,902.32 $4,097.44 23 Hourly $19.92 $20.92 $21.96 $23.06 $24.22
Monthly $3,453.19 $3,625.85 $3,807.14 $3,997.50 $4,197.37 24 Golf Course Groundskeeper II Hourly $20.42 $21.44 $22.51 $23.64 $24.82 Monthly $3,539.52 $3,716.49 $3,902.32 $4,097.44 $4,302.31 25 Hourly $20.92 $21.96 $23.06 $24.22 $25.43
Monthly $3,625.85 $3,807.14 $3,997.50 $4,197.37 $4,407.24 26 Hourly $21.44 $22.51 $23.64 $24.82 $26.06
Monthly $3,716.49 $3,902.32 $4,097.44 $4,302.31 $4,517.42 27 Hourly $21.96 $23.06 $24.22 $25.43 $26.70
Monthly $3,807.14 $3,997.50 $4,197.37 $4,407.24 $4,627.60 28 Hourly $22.51 $23.64 $24.82 $26.06 $27.37
Monthly $3,902.32 $4,097.44 $4,302.31 $4,517.42 $4,743.29 29 Customer Service Specialist I Hourly $23.06 $24.22 $25.43 $26.70 $28.03 Office Specialist I Monthly $3,997.50 $4,197.37 $4,407.24 $4,627.60 $4,858.98 30 Hourly $23.64 $24.82 $26.06 $27.37 $28.73
Monthly $4,097.44 $4,302.31 $4,517.42 $4,743.29 $4,980.46 31 Hourly $24.22 $25.43 $26.70 $28.03 $29.43
Monthly $4,197.37 $4,407.24 $4,627.60 $4,858.98 $5,101.93 32 Hourly $24.82 $26.06 $27.37 $28.73 $30.17
Monthly $4,302.31 $4,517.42 $4,743.29 $4,980.46 $5,229.48 33 Recreation Specialist Hourly $25.43 $26.70 $28.03 $29.43 $30.91 Senior Park Ranger Monthly $4,407.24 $4,627.60 $4,858.98 $5,101.93 $5,357.03 34 Hourly $26.06 $27.37 $28.73 $30.17 $31.68
Monthly $4,517.42 $4,743.29 $4,980.46 $5,229.48 $5,490.95
Exhibit A
619
City of San Clemente (C) Confidential
Salary Schedule - Benefited Positions (E) Executive
2.5% Between Ranges, 5.0% Between Steps (M) Mid-Management Adopted 06/03/25; Effective 07/07/25 (NC) Non-Confidential Revision Date: 03/04/26
Range Pay Entry Maximum
Number Title Period Step A Step B Step C Step D Step E
35 Customer Service Specialist II Hourly $26.70 $28.03 $29.43 $30.91 $32.45 Office Specialist II Monthly $4,627.60 $4,858.98 $5,101.93 $5,357.03 $5,624.88 36 Hourly $27.37 $28.73 $30.17 $31.68 $33.26
Monthly $4,743.29 $4,980.46 $5,229.48 $5,490.95 $5,765.50 37 Accounting Specialist I Hourly $28.03 $29.43 $30.91 $32.45 $34.07 Golf Course Maintenance Worker Monthly $4,858.98 $5,101.93 $5,357.03 $5,624.88 $5,906.12 Maintenance Worker I
Senior Customer Service Specialist
Senior Office Specialist
Utility Billing Specialist I
38 Hourly $28.73 $30.17 $31.68 $33.26 $34.93
Monthly $4,980.46 $5,229.48 $5,490.95 $5,765.50 $6,053.78 39 Hourly $29.43 $30.91 $32.45 $34.07 $35.78
Monthly $5,101.93 $5,357.03 $5,624.88 $5,906.12 $6,201.43 40 Facilities Maintenance Technician Hourly $30.17 $31.68 $33.26 $34.93 $36.67 Maintenance Worker II Monthly $5,229.48 $5,490.95 $5,765.50 $6,053.78 $6,356.47 41 Accounting Specialist II Hourly $30.91 $32.45 $34.07 $35.78 $37.57 Business License Specialist Monthly $5,357.03 $5,624.88 $5,906.12 $6,201.43 $6,511.50 Utility Billing Specialist II
42 Administrative Assistant Hourly $31.68 $33.26 $34.93 $36.67 $38.51 Park Ranger Supervisor Monthly $5,490.95 $5,765.50 $6,053.78 $6,356.47 $6,674.29 43 Electrician I Hourly $32.45 $34.07 $35.78 $37.57 $39.44 Golf Course Maintenance Leadworker Monthly $5,624.88 $5,906.12 $6,201.43 $6,511.50 $6,837.08 Permit Technician
44 Code Compliance Technician Hourly $33.26 $34.93 $36.67 $38.51 $40.43 Monthly $5,765.50 $6,053.78 $6,356.47 $6,674.29 $7,008.00 45 Facilities Maintenance Specialist I Hourly $34.07 $35.78 $37.57 $39.44 $41.42 Golf Course Mechanic Monthly $5,906.12 $6,201.43 $6,511.50 $6,837.08 $7,178.93 Maintenance Leadworker
Planning Technician
Recreation Coordinator
Senior Accounting Specialist
Senior Business License Specialist
Senior Utility Billing Specialist
City of San Clemente (C) Confidential
Salary Schedule - Benefited Positions (E) Executive
2.5% Between Ranges, 5.0% Between Steps (M) Mid-Management Adopted 06/03/25; Effective 07/07/25 (NC) Non-Confidential Revision Date: 03/04/26
Range Pay Entry Maximum
Number Title Period Step A Step B Step C Step D Step E
46 Human Resources Specialist (C) Hourly $34.93 $36.67 $38.51 $40.43 $42.45 Maintenance Contract Inspector Monthly $6,053.78 $6,356.47 $6,674.29 $7,008.00 $7,358.40 47 Collection Systems Operator I Hourly $35.78 $37.57 $39.44 $41.42 $43.49 Distribution Operator I Monthly $6,201.43 $6,511.50 $6,837.08 $7,178.93 $7,537.88 Facilities Maintenance Specialist II
Maintenance Mechanic Trainee
48 Engineering Technician Hourly $36.67 $38.51 $40.43 $42.45 $44.57 Records Management Coordinator Monthly $6,356.47 $6,674.29 $7,008.00 $7,358.40 $7,726.32 Senior Permit Technician
49 Code Compliance Officer Hourly $37.57 $39.44 $41.42 $43.49 $45.66 Community Outreach Worker Monthly $6,511.50 $6,837.08 $7,178.93 $7,537.88 $7,914.77 Electrician II
Emergency Management Specialist
Senior Administrative Assistant (C)
50 Assistant Planner Hourly $38.51 $40.43 $42.45 $44.57 $46.80 Collection Systems Operator II Monthly $6,674.29 $7,008.00 $7,358.40 $7,726.32 $8,112.64 Distribution Operator II
Electrical & Instrumentation Technician Trainee
Laboratory Technician I
Maintenance Mechanic I
Senior Facilities Maintenance Specialist
51 Building Inspector I Hourly $39.44 $41.42 $43.49 $45.66 $47.95 Monthly $6,837.08 $7,178.93 $7,537.88 $7,914.77 $8,310.51 52 Information Technology Analyst I Hourly $40.43 $42.45 $44.57 $46.80 $49.14 Recreation Supervisor Monthly $7,008.00 $7,358.40 $7,726.32 $8,112.64 $8,518.27 Senior Engineering Technician
53 Construction Inspector Hourly $41.42 $43.49 $45.66 $47.95 $50.34 Deputy City Clerk Monthly $7,178.93 $7,537.88 $7,914.77 $8,310.51 $8,726.04 Maintenance Mechanic II
54 Contract Maintenance Coordinator Hourly $42.45 $44.57 $46.80 $49.14 $51.60 Electrical Coordinator Monthly $7,358.40 $7,726.32 $8,112.64 $8,518.27 $8,944.19 Environmental Services Coordinator
Facilities Maintenance Coordinator
Human Resources Analyst I (C)
Lead Operator
City of San Clemente (C) Confidential
Salary Schedule - Benefited Positions (E) Executive
2.5% Between Ranges, 5.0% Between Steps (M) Mid-Management Adopted 06/03/25; Effective 07/07/25 (NC) Non-Confidential Revision Date: 03/04/26
Range Pay Entry Maximum
Number Title Period Step A Step B Step C Step D Step E
55 Accountant Hourly $43.49 $45.66 $47.95 $50.34 $52.86 Aquatics Supervisor Monthly $7,537.88 $7,914.77 $8,310.51 $8,726.04 $9,162.34 Associate Planner I
Building Inspector II
Community Development Programs Analyst
Executive Analyst (C)
Laboratory Technician II
Management Analyst I
Public Information Coordinator (C)
Regulatory Compliance Analyst
System Operator
Water Conservation Analyst
56 Revenue Supervisor Hourly $44.57 $46.80 $49.14 $51.60 $54.18 Senior Code Compliance Officer Monthly $7,726.32 $8,112.64 $8,518.27 $8,944.19 $9,391.40 57 Associate Planner II Hourly $45.66 $47.95 $50.34 $52.86 $55.50 Electrical & Instrumentation Technician I Monthly $7,914.77 $8,310.51 $8,726.04 $9,162.34 $9,620.45 GIS Coordinator
Information Technology Analyst II
Systems Applications Analyst
58 Marine Safety Officer Hourly $46.80 $49.14 $51.60 $54.18 $56.89 Plans Examiner I Monthly $8,112.64 $8,518.27 $8,944.19 $9,391.40 $9,860.97 59 Environmental Programs Analyst (M) Hourly $47.95 $50.34 $52.86 $55.50 $58.28 Human Resources Analyst II (C) Monthly $8,310.51 $8,726.04 $9,162.34 $9,620.45 $10,101.48 Lead Project Planner
Management Analyst II
60 CMMS Coordinator Hourly $49.14 $51.60 $54.18 $56.89 $59.73 Monthly $8,518.27 $8,944.19 $9,391.40 $9,860.97 $10,354.01 61 Chief Operator Hourly $50.34 $52.86 $55.50 $58.28 $61.19 Chief Operator Water Systems Monthly $8,726.04 $9,162.34 $9,620.45 $10,101.48 $10,606.55 Electrical & Instrumentation Technician II
Plant Operator III
Senior Building Inspector
Senior IT Analyst
Senior Construction Inspector
Utilities Chief Mechanic
City of San Clemente (C) Confidential
Salary Schedule - Benefited Positions (E) Executive
2.5% Between Ranges, 5.0% Between Steps (M) Mid-Management Adopted 06/03/25; Effective 07/07/25 (NC) Non-Confidential Revision Date: 03/04/26
Range Pay Entry Maximum
Number Title Period Step A Step B Step C Step D Step E
62 Assistant Engineer Hourly $51.60 $54.18 $56.89 $59.73 $62.72 Golf Course Manager (M) Monthly $8,944.19 $9,391.40 $9,860.97 $10,354.01 $10,871.71 Maintenance Operations Supervisor (M)
Plans Examiner II
Senior Planner (M)
63 Senior Management Analyst Hourly $52.86 $55.50 $58.28 $61.19 $64.25 Monthly $9,162.34 $9,620.45 $10,101.48 $10,606.55 $11,136.88 64 Accounting Supervisor (M) Hourly $54.18 $56.89 $59.73 $62.72 $65.86 Marine Safety Lieutenant Monthly $9,391.40 $9,860.97 $10,354.01 $10,871.71 $11,415.30 65 Laboratory Coordinator Hourly $55.50 $58.28 $61.19 $64.25 $67.46 Lead Electrical Instrumentation Technician Monthly $9,620.45 $10,101.48 $10,606.55 $11,136.88 $11,693.72 66 Associate Civil Engineer (M) Hourly $56.89 $59.73 $62.72 $65.86 $69.15 Chief Operator Water Reclamation Monthly $9,860.97 $10,354.01 $10,871.71 $11,415.30 $11,986.07 Code Compliance Manager (M)
Marine Safety Captain (M)
Senior Plans Examiner (M)
67 Principal Management Analyst (M) Hourly $58.28 $61.19 $64.25 $67.46 $70.84 Risk Management/Human Resources Officer (M) Monthly $10,101.48 $10,606.55 $11,136.88 $11,693.72 $12,278.41 68 Coastal Administrator (M) Hourly $59.73 $62.72 $65.86 $69.15 $72.61 Information Technology Operations Supervisor Monthly $10,354.01 $10,871.71 $11,415.30 $11,986.07 $12,585.37 Principal Planner (M)
Recreation Manager (M)
SCADA Specialist
69 Hourly $61.19 $64.25 $67.46 $70.84 $74.38
Monthly $10,606.55 $11,136.88 $11,693.72 $12,278.41 $12,892.33 70 Senior Civil Engineer (M) Hourly $62.72 $65.86 $69.15 $72.61 $76.24 Monthly $10,871.71 $11,415.30 $11,986.07 $12,585.37 $13,214.64 71 Marine Safety Chief (M) Hourly $64.25 $67.46 $70.84 $74.38 $78.10 Monthly $11,136.88 $11,693.72 $12,278.41 $12,892.33 $13,536.95 72 Legislative Administrator (M) Hourly $65.86 $69.15 $72.61 $76.24 $80.05 Maintenance Manager (M) Monthly $11,415.30 $11,986.07 $12,585.37 $13,214.64 $13,875.37 SCADA Systems Administrator
Utilities Superintendent Water Operations (M)
Utilities Superintendent Collections & Maint (M)
Utilities Superintendent Environmental Ops (M)
City of San Clemente (C) Confidential
Salary Schedule - Benefited Positions (E) Executive
2.5% Between Ranges, 5.0% Between Steps (M) Mid-Management Adopted 06/03/25; Effective 07/07/25 (NC) Non-Confidential Revision Date: 03/04/26
Range Pay Entry Maximum
Number Title Period Step A Step B Step C Step D Step E
73 Principal Civil Engineer (M) Hourly $67.46 $70.84 $74.38 $78.10 $82.00 Monthly $11,693.72 $12,278.41 $12,892.33 $13,536.95 $14,213.79 74 Hourly $69.15 $72.61 $76.24 $80.05 $84.05
Monthly $11,986.07 $12,585.37 $13,214.64 $13,875.37 $14,569.14 75 Assistant City Engineer (M) Hourly $70.84 $74.38 $78.10 $82.00 $86.10 Building Official (M) Monthly $12,278.41 $12,892.33 $13,536.95 $14,213.79 $14,924.48 City Planner (M)
Information Technology Manager (M)
76 Hourly $72.61 $76.24 $80.05 $84.05 $88.26
Monthly $12,585.37 $13,214.64 $13,875.37 $14,569.14 $15,297.59 77 Deputy Community Development Director (M) Hourly $74.38 $78.10 $82.00 $86.10 $90.41 Finance Manager (M) Monthly $12,892.33 $13,536.95 $14,213.79 $14,924.48 $15,670.71 Human Resources Manager (M)
78 Hourly $76.24 $80.05 $84.05 $88.26 $92.67
Monthly $13,214.64 $13,875.37 $14,569.14 $15,297.59 $16,062.47 79 Deputy Public Works Director (M) Hourly $78.10 $82.00 $86.10 $90.41 $94.93 Utilities Manager (M) Monthly $13,536.95 $14,213.79 $14,924.48 $15,670.71 $16,454.24 80 Hourly $80.05 $84.05 $88.26 $92.67 $97.30
Monthly $13,875.37 $14,569.14 $15,297.59 $16,062.47 $16,865.60 81 Hourly $82.00 $86.10 $90.41 $94.93 $99.67
Monthly $14,213.79 $14,924.48 $15,670.71 $16,454.24 $17,276.95 82 Hourly $84.05 $88.26 $92.67 $97.30 $102.17
Monthly $14,569.14 $15,297.59 $16,062.47 $16,865.60 $17,708.88 83 Beaches Parks and Recreation Director (E) Hourly $86.10 $90.41 $94.93 $99.67 $104.66 Monthly $14,924.48 $15,670.71 $16,454.24 $17,276.95 $18,140.80 84 Hourly $88.26 $92.67 $97.30 $102.17 $107.27
Monthly $15,297.59 $16,062.47 $16,865.60 $17,708.88 $18,594.32 85 Hourly $90.41 $94.93 $99.67 $104.66 $109.89
Monthly $15,670.71 $16,454.24 $17,276.95 $18,140.80 $19,047.84 86 Hourly $92.67 $97.30 $102.17 $107.27 $112.64
Monthly $16,062.47 $16,865.60 $17,708.88 $18,594.32 $19,524.04
City of San Clemente (C) Confidential
Salary Schedule - Benefited Positions (E) Executive
2.5% Between Ranges, 5.0% Between Steps (M) Mid-Management Adopted 06/03/25; Effective 07/07/25 (NC) Non-Confidential Revision Date: 03/04/26
Range Pay Entry Maximum
Number Title Period Step A Step B Step C Step D Step E
87 Hourly $94.93 $99.67 $104.66 $109.89 $115.39
Monthly $16,454.24 $17,276.95 $18,140.80 $19,047.84 $20,000.23 88 Community Development Director (E) Hourly $97.30 $102.17 $107.27 $112.64 $118.27 Public Works Director / City Engineer (E) Monthly $16,865.60 $17,708.88 $18,594.32 $19,524.04 $20,500.24 89 Hourly $99.67 $104.66 $109.89 $115.39 $121.16
Monthly $17,276.95 $18,140.80 $19,047.84 $20,000.23 $21,000.25 90 Hourly $102.17 $107.27 $112.64 $118.27 $124.18
Monthly $17,708.88 $18,594.32 $19,524.04 $20,500.24 $21,525.25 91 Hourly $104.66 $109.89 $115.39 $121.16 $127.21
Monthly $18,140.80 $19,047.84 $20,000.23 $21,000.25 $22,050.26 92 Chief Administrative Officer/ACM(E) Hourly $107.27 $112.64 $118.27 $124.18 $130.39 Monthly $18,594.32 $19,524.04 $20,500.24 $21,525.25 $22,601.51 93 Hourly $109.89 $115.39 $121.16 $127.21 $133.57
Monthly $19,047.84 $20,000.23 $21,000.25 $22,050.26 $23,152.77 94 Hourly $112.64 $118.27 $124.18 $130.39 $136.91
Monthly $19,524.04 $20,500.24 $21,525.25 $22,601.51 $23,731.59 95 Hourly $115.39 $121.16 $127.21 $133.57 $140.25
Monthly $20,000.23 $21,000.25 $22,050.26 $23,152.77 $24,310.41 96 Hourly $118.27 $124.18 $130.39 $136.91 $143.76
Monthly $20,500.24 $21,525.25 $22,601.51 $23,731.59 $24,918.17 97 Hourly $121.16 $127.21 $133.57 $140.25 $147.26
Monthly $21,000.25 $22,050.26 $23,152.77 $24,310.41 $25,525.93 98 Hourly $124.18 $130.39 $136.91 $143.76 $150.95
Monthly $21,525.25 $22,601.51 $23,731.59 $24,918.17 $26,164.08 99 City Manager (E) Hourly $127.21 $133.57 $140.25 $147.26 $154.63 Monthly $22,050.26 $23,152.77 $24,310.41 $25,525.93 $26,802.23 100 Hourly $130.39 $136.91 $143.76 $150.95 $158.49
Monthly $22,601.51 $23,731.59 $24,918.17 $26,164.08 $27,472.28
Current
Classification
Proposed
Classification
Current
Pay
Range
Number
Current Hourly
Rate
Current Monthly
Rate
Proposed
Pay Range
Number
Proposed Hourly Rate
Proposed
Monthly Impact
per Vacancy
(total
compensation)
# of Vacancies/#
of Authorized
Positions
Total
Compensation
Impact Est. FY
25/26
Total
Compensation
Impact Impact
Est. Annually
Electrical &
Instrumentation
Tech. I
Same 50
$46.80
$8,112.64
57 $55.50
$9,620.45
$1,791.00 1/1 $7,164.00 $21,492
Electrical &
Instrumentation Tech
II
Same 55
$52.86
$9,162.34
61 $61.19
$10,606.55
$1,715.92 1/1 $6,863.67 $20,591
Utilities Mechanic I Maintenance
Mechanic I 47
$43.49
$7,537.88
50 $46.80
$8,112.64
$682.75 2/3 $8,193.00 $24,579
Utilities Mechanic II Maintenance
Mechanic II 50
$46.80
$8,112.64
53 $50.34
$8,726.04
$728.42 1/1 $2,913.67 $8,741
Community
Development
Coordinator
Community
Development
Programs Analyst
49 $45.66
$7,914.77
55 $52.86
$9,162.34
$1,481.33 1/1 $5,925.33 $17,778
SCADA Specialist SCADA Systems
Administrator 68
$72.61
$12,634.14
72 $80.05
$13,875.37
$1,473.75 1/1 $5,895.00 $17,685
Total Fiscal Impact: $36,955.00 $110,866.00
FISCAL ANALYSIS- IMPACT OF SALARY INCREASES FOR ELECTRICAL AND INSTRUMENTATION TECHNICIAN I/II, MAINTENANCE
MECHANIC I/II, SCADA SYSTEMS ADMINISTRATOR AND COMMUNITY DEVELOPMENT PROGRAMS ANALYST Attachment 3: Fiscal Impact Analysis
626
Electrical & Instrumentation Technician I Salary Min. Salary Mid. Salary Max.
City of San Clemente Electrical & Instrumentation Technician I $38.51 $42.66 $46.80 Comparator Agency Name Classification Title Salary Min. Salary Mid. Salary Max.
Moulton Niguel Water District Electrical & Instrumentation Technician I $41.01 $46.52 $52.02 LA County Sanitation Districts E&I Technician Apprentice II $41.60 $46.65 $51.69 City of Oceanside Instrumentation Technician I $40.04 $46.83 $53.61 OC Sanitation Districts Electrical Technician I $45.25 $50.11 $54.97 OC Sanitation Districts Instrumentation Technician I $45.25 $50.11 $54.97 Irvine Ranch Water District Electrical & Instrumentation Technician $40.66 $50.74 $60.81 South Coast Water District Electrical & Instrumentation Technician I $44.34 $51.99 $59.64 Santa Margarita Water District Electrical & Instrumentation Technician $44.99 $53.51 $62.02 South OC Wastewater Authority Electrical & Instrumentation Technician $50.47 $57.46 $64.45 Average Market Hourly Rate $43.73 $50.44 $57.13 Recommendation:
Salary Schedule
Grade 57
$45.66-$55.50
(Step C: $50.34/mid)
Market Comparison %
11.9% below
market
15.4% below
market
18.1% below
market
Attachment 4: Class/Comp Study Summary
Electrical & Instrumentation Technician I
627
Electrical & Instrumentation Technician I Salary Min. Salary Mid. Salary Max.
City of San Clemente Electrical & Instrumentation II $43.49 $48.18 $52.86 Comparator Agency Name Classification Title Salary Min. Salary Mid. Salary Max.
Irvine Ranch Water District Electrical & Instrumentation Technician $40.66 $50.74 $60.81 City of Oceanside Instrumentation Technician II $43.96 $51.47 $58.98 Moulton Niguel Water District Electrical & Instrumentation Technician II $46.16 $52.63 $59.09 Santa Margarita Water District Electrical & Instrumentation Technician $44.99 $53.51 $62.02 LA County Sanitation Districts Electrical & Instrumentation Technician $50.68 $56.83 $62.97 South Coast Water District Electrical & Instrumentation Technician II $48.95 $57.39 $65.83 South OC Wastewater Authority Electrical & Instrumentation Technician $50.47 $57.46 $64.45 OC Sanitation Districts Electrical Technician II $52.43 $58.09 $63.75 OC Sanitation Districts Instrumentation Technician II $52.43 $58.09 $63.75 Average Market Hourly Rate $47.86 $55.13 $62.41 Recommendation:
Salary Schedule
Grade 61
$50.34-$61.19
(Step C: $55.50/mid)
Market Comparison %
9.1% Below
Market
12.6% Below
Market
15.3% Below
Market
Attachment 4: Class/Comp Study Summary
Electrical & Instrumentation Technician II
628
Electrical & Instrumentation Technician I Salary Min. Salary Mid. Salary Max.
City of San Clemente Utilties Mechanic I $35.78 $39.64 $43.49 City of San Clemente Utilities Mechanic II $38.51 $42.66 $46.80 Comparator Agency Name Classification Title Salary Min. Salary Mid. Salary Max.
City of Oceanside Mechanical Technologist I/II $34.49 $42.59 $50.69 Santa Margarita Water District Utility Mechanic $35.85 $42.63 $49.41 Irvine Ranch Water DIstrict Maintenance Mechanic $35.17 $43.69 $52.21 Moulton Niguel Water District Maintenance Mechanic I/II $35.84 $43.72 $51.60 LA County Sanitation Districts Stationary Mechanic Apprentice I, II, Stationary Mechanic (Journey) $36.16 $46.47 $56.77
OC Sanitation Districts Mechanic $42.02 $46.55 $51.08
Encina Wastewater Authority Mechanical Technologist I/II $39.56 $48.13 $56.70 Recommendation:
Maintenance Mechanic I
Salary Schedule
Grade 50
$38.51-$46.80
(Step C: $42.45/mid)
South Coast Water District Lift Station Mechanic II $41.18 $48.28 $55.38 South OC Wastewater Authority Maintenance Mechanic $37.67 $51.86 $66.04 Average Market Hourly Rate $37.55 $45.99 $54.43
Recommendation:
Maintenance Mechanic II
Salary Schedule
Grade 53
$41.42-$50.34
(Step C: $45.66/mid)
Market Comparison %
4.7% Below
Market
10.2% Below
Market
14% below market
Attachment 4: Class/Comp Study Summary
Utilities Mechanic I/II
629
SCADA Specialist Salary Min. Salary Mid. Salary Max.
City of San Clemente SCADA Specialist $59.73 $66.17 $72.61 Comparator Agency Name Classification Title Salary Min. Salary Mid. Salary Max.
OC Sanitation Districts Lead Instrumentation Technician $57.90 $64.13 $70.36 South OC Wastewater Authority Sr. Electrician/SCADA Technician $58.40 $66.50 $74.60 Irvine Ranch Water District Senior SCADA Network Administrator $54.65 $67.06 $79.47 South Coast Water Districts SCADA/Electrical Technician $58.18 $68.22 $78.26 LA County Sanitation Districts Supervising SCADA System Coordinator $63.06 $70.71 $78.35 Moulton Niguel Water District Senior SCADA Specialist $64.46 $73.49 $82.51 Santa Margarita Water District SCADA Project Manager $71.83 $85.43 $99.02 Average Market Hourly Rate $61.21 $70.79 $80.37 Recommendation:
SCADA Systems Administrator
Salary Schedule
Grade 72
$65.86 - $80.05
(Step C: $72.61/mid)
Market Comparison %
2.42% Below
Market
6.53% Below
Market
9.66% Below
Market
Attachment 5: Class/Comp Study Summary
SCADA Specialist
630
2026 Classification and
Compensation Alignment Study
Utilities and Community Development
March 2026
Attachment 4
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The City of San Clemente conducted a comprehensive market and classification review of key technical and professional classifications within the Utilities Division and Community Development Department. The study evaluated Electrical Instrumentation Technicians, Utilities Mechanics, SCADA Specialist and Community Development Coordinator classifications to assess market competitiveness, operational alignment, and workforce sustainability.
The analysis determined that while senior-level classifications remain generally competitive, entry- and journey- level Utilities classifications are materially below the regional wastewater labor market at the minimum, midpoint, and maximum salary ranges. This structural imbalance creates recruitment challenges, retention risk, and long-term succession planning concerns in a highly competitive and specialized labor market.
In addition, review of the SCADA Specialist classification identified expansion in scope and responsibility beyond traditional SCADA maintenance functions. The position now performs enterprise-level system administration, cybersecurity coordination, network oversight, and infrastructure integration responsibilities that align more closely with a SCADA Systems Administrator role in the regional market.
The Community Development Coordinator classification has similarly evolved over time to include professional-level analytical duties, program development, regulatory coordination, and preparation of complex reports and policy recommendations. The existing title and classification specification no longer accurately reflect the level and complexity of work performed.
This report recommends:
Realignment of entry- and journey- level Utilities salary ranges Establishment of trainee classifications to strengthen workforce pipeline development
Modernization of classification titles to align with industry standards Reclassification of the SCADA Specialist to SCADA Systems Administrator Reclassification of the Community Development Coordinator to Community Development Program Analyst.
These actions are designed to protect critical infrastructure operations, improve recruitment and retention outcomes, strengthen succession planning, and ensure teh City remains competitive in attracting and retaining skilled technical and professional staff.
EXECUTIVE SUMMARY
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This study evaluates the City’s Electrical Instrumentation Technician I/II, Lead Electrical Instrumentation Technician, Utilities Mechanic I/II, SCADA Specialist, and Community Development Coordinator classification specifications to determine alignment with the regional labor market and evolving operational demands.
These positions support highly regulated wastewater treatment operations, public health and environmental compliance, enterprise control systems infrastructure, and municipal program administration. Market misalignment is these roles creates operational risk, turnover risk, and long-term workforce sustainability challenges.
I. PURPOSE
II. BACKGROUND
The City of San Clemente operates and maintains its own water and wastewater treatment facilities, which require a highly specialized workforce responsible for maintaining electrical systems, instrumentation, mechanical equipment, and treatment infrastructure necessary for continuous operations and regulatory compliance. Electrical Instrumentation Technicians and Utilities Mechanics perform essential work supporting public health, environmental protection, and compliance with state and federal regulations.
Over recent years, the Utilities Division has experienced increasing difficulty recruiting and retaining qualified candidates for these classifications. Recruitment efforts have resulted in limited applicant pools and a small number of candidates meeting minimum qualifications, reflecting broader labor market conditions affecting skilled trades and technical maintenance positions. National labor data drive from the U.S. Bureau of Labor Statistics indicates continued turnover and retirement-driven demand within water and wastewater occupations and related technical maintenance fields, contributing to increased competition among agencies for qualified personnel.
At the same time, advancements in automation, instrumentation, and regulatory oversight have increased the complexity of work performed within wastewater treatment facilities. These changes have expanded the technical knowledge and certifications required of employees while compensation for entry- and journey- level classifications has not kept pace with regional market conditions.
Utilities Classifications
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In response, the City initiated a market and classification study to evaluate compensation alignment, classification structure, and recruitment practices to ensure long-term sustainability and workforce stability.
Utilities Classifications (Cont’d)
The study evaluated San Clemente’s Electrical Instrumentation Technician and Utilities classifications against regional agencies that operate and maintain their own water and wastewater treatment systems. These classifications require specialized technical knowledge, certifications, and regulatory experience. As such, comparator agencies consisted primarily of water and wastewater speciali districts and utilities rather than general-purpose cities.
Where applicable, municipalities with similar operational responsibilities were included to supplement the dataset. The Los Angeles County Sanitation District was also included as an outlier to provide context regarding upper-market compensation levels due to its geographic proximity and competitiveness in recruiting experienced personnel.
In addition to salary comparisons, classification specifications were reviewed to ensure alignment in essential functions, scope of responsibility, minimum qualifications, licensing requirements, and technical complexity. This approach ensured that comparisons reflected substantially similar work and provided an accurate representation of the labor market to these positions.
Methodology
The analysis determined that entry- and journey- level Electrical Instrumentation Technician and Utilities Mechanic classifications are consistently below the regional wastewater labor market across salary ranges. This misalignment contributes to recruitment challenges, increased turnover risk, and difficulty maintaining a sustainable pipeline of qualified employees.
Lead-level compensation is generally aligned with market conditions; however, compression between journey-level and lead classifications reduces incentive for advancement and contributes to retention challenges at earlier career stages.
Key Findings
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The study also found that comparator agencies commonly utilize trainee or apprentice classifications to develop internal talent pipelines. The absence of similar classifications within the City limits workforce development opportunities and reduces the City’s competitiveness in attracting individuals entering the field.
Additionally, the current Utilities Mechanic classification title does not align with common industry terminology, potentially limiting applicant recognition during recruitment efforts.
Key Findings (Cont’d)
III. BACKGROUND
The City’s Supervisory Control and Data Acquisition (SCADA) system supports the monitoring and operation of critical water and wastewater treatment processes and serves as an essential component of the City’s utilities infrastructure. The SCADA system integrates process control equipment, instrumentation, communications networks, and automated operational controls necessary to maintain continuous treatment operations, regulatory compliance, and system reliability.
Historically, the SCADA Specialist classification was established to support system maintenance, troubleshooting, and programming functions associated with the City’s automation systems. Over time, the operational scope and technical complexity of the City’s SCADA environment have expanded significantly due to advancements in automation technology, increased regulatory oversight, and greater reliance on integrated control and communications systems to support facility operations.
The position currently performs responsibilities more consistent with system administration and enterprise-level automation support, including configuration and maintenance of SCADA software and hardware systems, programming and modification of control logic, coordination of system upgrades and capital improvement projects, integration of communications and network components, and ongoing system reliability and performance management. The position serves as the City’s primary technical resource for SCADA and industrial control systems and exercises a high degree of independent judgment in maintaining continuous operational functionality.
SCADA Specialist Classification
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A review of comparable regional water and wastewater agencies indicates that positions performing substantially similar duties are commonly classified at an administrator or senior-level designation, reflecting the level of technical expertise and system responsibility required to support modern industrial control systems. The existing SCADA Specialist classification title and job classification no longer fully reflects the scope and level of work being performed or aligns with current industry standards.
The proposed reclassification to SCADA Systems Administrator updates the classification title and specification to better reflect the operational responsibilities, align with comparable agencies, and recognize the critical role of the position in maintaining reliable and secure operation of the City’s utility infrastructure. The proposed reclassification does not increase staffing levels and is intended to ensure the classification accurately represents the level of technical responsibility required to support ongoing operations and future system needs.
SCADA Specialist Classification (Cont’d)
IV. BACKGROUND
The Community Development Coordinator classification was originally established to provide advanced administrative and program coordination support to the Community Development Department, including serving as a liaison to commissions and community stakeholders, supporting economic development activities, assisting with Community Development Block Grant (CDBG) administration , and coordinating special projects and departmental initiatives. The position historically emphasized administrative coordination, public interface functions, and operational support to departmental programs.
Over time, the operational needs of the Community Development Department have evolved, and the position has increasingly assumed responsibilities more consistent with professional-level analytical and program management work. These duties now include independent research and development of programs, preparation of complex written reports and policy analyses for City Council and Commissions, coordination of grant-funded programs and compliance activities and broader responsibility for interdepartmental coordination and community program implementation.
Community Development Classification
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The position will regularly exercise a higher level of independent judgment and discretion and will support departmental initiatives that extend beyond administrative coordination into program analysis and development.
The proposed reclassification to Community Development Programs Analyst better reflects the departments current scope and level of work needed to be performed in this position. The Program Analyst also aligns the classification with industrystandard titles for comparable municipal positions, and clarifies expectations regarding analytical responsibilities, education requirements, and program oversight.
The reclassification is being recommended at this time due to the recent retirement and resulting vacancy in the position, which provided the opportunity for the Department to evaluate current and future operational needs prior to recruitment and ensure the classification accurately reflects the level of qualifications and responsibilities required of the position moving forward. The updated classification recognizes the professional-level nature of the position while supporting continued operational effectiveness within the Community Development Department.
Community Development Classification (Cont’d)
V. BUSINESS IMPACT ANALYSIS
The classifications evaluated in this study - Electrical Instrumentation Technicians, Utilities Mechanics, SCADA Systems Administrator, and Community Development Program support- directly support essential municipal functions that impact public health, regulatory compliance, infrastructure reliability, and community service delivery.
Electrical Instrumentation Technicians and Utilities Mechanics maintain and repair systems necessary for continuous water and wastewater treatment and environmental compliance. These systems include electrical control panels, programmable logic controllers (PLCs), instrumentation sensors, mechanical pumps, motors, and treatment equipment operating 24 hours per day.
Critical Infrastructure and Regulatory Risk
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Understaffing or turnover in these classifications creates measurable operational risk, including:
Increased overtime and fatigue-related safety concerns
Delayed preventive maintenance and capital repair work
Greater reliance on supervisory coverage or external contractors Increased risk of system failure or unplanned downtime
Elevated exposure to regulatory non-compliance or permit violations Wastewater treatment facilities operate under strict state and federal environmental regulations. Any disruption in properly licensed technical oversight could expose the City to operational instability, compliance findings, or reputational harm. While the City has maintained compliance to date, sustained vacancy or turnover increased long-term vulnerability.
Critical Infrastructure and Regulatory Risk (Cont’d)
The study identified structural market misalignment at the entry- and journey- level classifications. When employees can obtain significantly higher compensation for the same licensed and skilled work at neighboring agencies, turnover becomes a predictable outcome rather than an isolated event.
This creates a “training-and-loss” cycle, in which:
The City recruits and invests in developing employees
Employees gain technical experience and certifications
Employees depart for higher-paying regional agencies
The absence of trainee classifications further compounds this risk by limiting the City’s ability to cultivate internal advancement pathways. Without a structured pipeline, employees interested in entering the trade my seek apprenticeship or experience elsewhere, reducing retention and long-term workforce continuity.
In a specialized labor market already experiencing high retirement-driven vacancy rates, failure to modernize classification design increases the likelihood of ongoing recruitment difficulty and extended vacancy periods.
Workforce Sustainability and Succession Planning
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The SCADA function represents a concentrated area of operational exposure. The incumbent currently performs advanced enterprise-level systems administration, cybersecurity coordination, and network integration responsibilities beyond traditional instrumentation maintenance.
Loss of this position without appropriate classification alignment presents:
Institutional knowledge risk
Cybersecurity vulnerability
Delays in infrastructure modernization initiatives
Increased dependence on external vendors
Reduced internal control over mission-critical systems
Given the centrality of SCADA systems to plan operations, system reliability, and emergency response readiness, classification misalignment in this area represents a high-impact risk concentration.
SCADA Systems Administration Risk
The proposed reclassification of the Community Development Coordinator to Community Development Program Analyst addresses workload complexity and operational alignment rather than market deficiency alone. The position, once reclassified, will be able to perform more analytical and regulatory responsibilities requiring professional-level competency.
Failure to align the classification with intended duties increases the likelihood of:
Recruitment of underqualified candidates
Role mismatch and turnover
Inefficiencies in program implementation
Increased supervisory burden
Aligning classification structure with operational reality ensures sustainable program oversigh anda reduces long-term reclassification and corrective action costs.
Community Development Program Capacity
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Market misalignment does not eliminate cost; it shifts cost. When compensation lags behind market conditions, the City may incur:
Increased overtime expenditures
Repeated recruitment costs
Onboarding and training expenses
Productivity gaps during vacancy periods
Contractor premium costs
Supervisor diversion from strategic responsibilities
These indirect costs can exceed the incremental cost of compensation realignment, particularly when compounded over multiple fiscal years.
Financial and Operational Ripple Effects
The positions evaluated in this study do not represent discretionary staffing; they support core infrastructure, regulatory compliance, and essential municipal services.
The recommended actions strengthen the City’s ability to:
Protect public health and environmental compliance
Maintain continuous wastewater operations
Reduce institutional knowledge loss
Stabilize recruitment and retention outcomes
Build internal workforce pipelines
Protect long-term fiscal sustainability.
Inaction increases structural workforce instability and shifts risk from predictable compensation adjustments to unpredictable operational exposure.
Overall Organizational Impact
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Based on the market analysis, workforce trends, classification review, and operational realities identified in this study, the following actions are recommended to ensure the City of San Clemente remains competitive, sustainable, and structurally aligned to support its critical infrastructure and municipal service functions.
These recommendations are designed to address both immediate recruitment and retention challenges and long-term workforce stability and succession planning needs.
I. Realign Salary Ranges - Electrical Instrumentation Technician I/II Realign salary ranges for Electrical Instrumentation Technician I and Electrical Instrumentation II classifications to bring entry- and journey-level compensation closer to the midpoint of the regional wastewater labor market.
These adjustments close the most significant structural gaps while preserving the integrity of the City’s existing pay ladder and maintaining appropriate progression to the Lead level. This action will:
Improve recruitment competitiveness
Reduce early-career attrition
Protect the City’s investment in certification and training Restore appropriate compensation separation between levels Proposed Adjustments:
Electrical Instrumentation Technician I
Move to Salary Grade 57
$45.66 - $55.50
Midpoint: $50.34 (Step C)
Electrical Instrumentation Technician II
Move to Salary Grade 61
$50.34 - $61.19
Midpoint: $55.50 (Step C)
VI. RECOMMENDED ACTIONS
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2. Maintain Lead Electrical Instrumentation Technician Alignment Maintain the current Lead Electrical Instrumentation Technician salary structure, which is generally aligned with the regional market.
The Lead classification remains competitive and serves as a viable progression target for developing staff. Maintaining this alignment ensures continued internal advancement incentive while avoiding unnecessary structural disruption.
Lead Electrical Instrumentation Technician
Remain at Salary Grade 65
$55.50 - $67.46
Midpoint: $61.19 (Step C)
3. Realign Utilities Mechanic I and II (Proposed Maintenance Mechanic I and II) Realign salary ranges for the Utilities Mechanic I and II classifications to reflect current market conditions for water and wastewater mechanical roles and restore appropriate differentiation between entry- and journey- level positions. In addition, update the Utilities Mechanic title to Maintenance Mechanic to more accurate reflect the scope of work and improve search visbility, recognition, and applicant attraction within the utilities labor market. These changes address market lag and reduce vulnerability to lateral movement into higher-paying regional agencies.
Proposed Adjustments:
Utilities Mechanic I
Change title to Maintenance Mechanic I
Move to Salary Grade 50
$38.51 - $46.80
Midpoint: $42.45 (Step C)
Utilities Mechanic II
Change title to Maintenance Mechanic II
Move to Salary Grade 53
$41.42 - $50.34
Midpoint: $45.66 (Step C)
RECOMMENDED ACTIONS (CONT’D)
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4. Establish Trainee Classifications
Establish structured trainee classifications for both Electrical Instrumentation Technicians and Maintenance Mechanics to create an internal workforce development pipeline.
The absence of trainee classifications currently limits applicant flow and prevents the City from developing entry-level candidates who can progress into journey-level roles. Creation of these classifications will:
Expand recruitment pools
Provide structured skill development
Improve succession planning
Reduce long-term vacancy exposure
Support retention of motivated internal employees
Proposed Classifications:
Electrical Instrumentation Technician Trainee
Recommended Salary Grade 50
$38.51 - $46.80
Midpoint: $42.45 (Step C)
Maintenance Mechanic Trainee
Recommended Salary Grade 47
$35.78 - $43.49
Midpoint: $39.44 (Step C)
Trainee classifications are intended to serve as structured, transitional development roles rather than permanent positions. Incumbents in trainee classifications will be required to meet defined performance standards, certification requirements, and training milestones within an established timeframe in order to advance to the journey-level classification. Failure to demonstrate satisfactory progress or meet required qualifications within the designated period may result in separation in accordance with City personnel policies.
RECOMMENDED ACTIONS (CONT’D)
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The trainee classifications are not intended to expand current staffing levels immediately. While the classifications are being established as part of this structural modernization effort, the City is not requesting activation or funding of additional full-time positions at this time. Implementation of trainee positions will occur only when the Utilities Division is fully staffed at the journey and lead levels and operational capacity allows for appropriate supervision and training without compromising plant reliability or regulatory compliance.
Any future request to fill trainee positions will be brought forward through the standard budget process and evaluated in the context of staffing levels, operational readiness, and fiscal capacity.
5. Reclassify SCADA Specialist to SCADA Systems Administrator Reclassify the current SCADA Specialist classification to SCADA Systems Administrator to reflect the expanded scope and technical complexity of the role.
This position performs enterprise-level systems administration functions including:
SCADA network configuration and oversight
Server and database administration
Cybersecurity coordination
System integration and software lifecycle management
Infrastructure modernization planning
The revised classification better aligns with regional market titles and compensation structures and mitigates institutional knowledge risk in a critical infrastructure role.
This action will:
Improve retention of highly specialized technical expertise Reduce cybersecurity and operational exposure
Align classification scope with actual job duties
Strengthen infrastructure resilience.
Proposed Classification/Salary:
SCADA Systems Administrator
Recommended Salary Grade 72
$65.86 - $80.05
Midpoint: $70.84 (Step C)
RECOMMENDED ACTIONS (CONT’D)
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6. Reclassify Community Development Coordinator to Community Development Program Analyst
Reclassify the Community Development Coordinator to Community Development Program Analyst to align the classification with the level of professional analytical and programmatic responsibilities required. The role has evolved to include:
Program development and oversight
Grant coordination and reporting
Regulatory coordination
Complex staff report preparation
Policy analysis and recommendation development
The proposed classification:
Accurately reflects the level of work performed
Aligns with comparable regional classifications
Improves recruitment accuracy
Reduces risk of role mismatch and turnover
Supports continued operational efficiency
This reclassification is not anticipated to increase overall staffing levels and will be absorbed within existing departmental budget parameters, subject to salary alignment.
Proposed Classification/Salary:
Community Development Programs Analyst
Recommended Salary Grade 55
$43.49 - $52.86
Midpoint: $47.95 (Step C)
RECOMMENDED ACTIONS (CONT’D)
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7. Overall Recommendation
Collectively, these actions modernize classification design, address documented market misalignment, strengthen workforce sustainability, and reduce operational exposure in critical infrastructure and municipal program support functions.
These recommendations are strategic and preventative in nature and position the City to remain competitive and operationally resilient in a highly specialized and evolving labor market.
RECOMMENDED ACTIONS (CONT’D)
VII. FINANCIAL / IMPLEMENTATION CONSIDERATIONS
Salary adjustments and trainee additions will have fiscal impact as outlined in the accompanying Resolution and fiscal analysis attachments (Attachment 3-5).
Implementation of the proposed salary adjustments will result in increased salary and benefit costs for affected classifications beginning in 2025-26. The total fiscal impact is estimated at approximately $36,955.00 for the remainder of the current fiscal year and approximately $110,866.00 annually thereafter.
These costs are partially offset by current vacancies within the designated classifications. Future costs will be incorporated into the City’s regular biennial budget process.
The establishment of trainee classifications does not immediately increase staffing levels; however future fiscal impacts may occur if positions are filled and will be subject to Council approval through the standard budget process.
Failure to act may result in increased overtime expenditures, recruitment costs, turnover-related inefficiencies and infrastructure risk exposure.
VIII. CONCLUSION
San Clemente’s Utilities and Community Development classifications support some of the City’s most critical and regulated operations. This report demonstrates that while senior-level compensation remains competitive, entry- and journey-level pay and classification structure require modernization to sustain workforce stability. 16 646
By realigning compensation, updating titles, establishing trainee pipelines, and aligning classification scope with actual responsibilities, the City strengthens its ability to:
Recruit and retain skilled staff
Protect critical infrastructure
Reduce operational risk
Improve succession planning
Position itself as a destination employer
These recommendations ensure the City remains competitive not only today, but for the long-term sustainability of its workforce and infrastructure systems.
CONCLUSION (CONT’D)
IX. ATTACHMENTS
1.Job Descriptions for Classification Specifications: Electrical Instrumentation Technician - Trainee/I/II; Maintenance Mechanic - Trainee/I/II, SCADA Systems Administrator; Community Development Programs Analyst
2.Fiscal Impact Analysis
3.Market & Classification / Compensation Study Summary for Electrical Instrumentation Technician and Utilities Mechanics Series and SCADA Specialist
4.Revised Salary Schedule for Benefited Positions effective March 4, 2026. 17 647
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CITY OF SAN CLEMENTE
ELECTRICAL INSTRUMENTATION TECHNICIAN - Trainee, I/II
DEFINITION
To perform a variety of routine, semi-skilled, skilled, and highly skilled assignments in the maintenance, repair and installation of electrical equipment including water and sewer systems, data radio systems, and electronic monitoring systems; to overhaul, construct and salvage electrical machinery and equipment; and to perform a variety of tasks relative to assigned area of responsibility.
DISTINGUISHING CHARACTERISTICS
Work assignments are allocated in recognition of the scope and difficulty of the work assignments, and the certification levels of employees:
Electrical Instrumentation Technician Trainee - This is the trainee-level classification in the Electrical Instrumentation Technician series. Positions in this class perform assigned duties while learning the trade under close supervision. Work assignments are limited in scope and complexity and are performed in accordance with established procedures. Advancement to the Electrical Instrumentation Technician I level is based upon successful performance, acquisition of required certifications, and supervisory recommendation. Employees in this classification are expected to advance to Electrical Instrumentation Technician I level within twenty-four (24) months of appointment. Failure to successfully demonstrate required proficiency or meet the qualifications for advancement within the specified timeframe may result in reassignment or separation from employment.
Electrical Instrumentation Technician I - This is the entry-level class in the Electrical Instrumentation Technician series reflecting work performed under closer supervision and procedural controls. Positions at this level have prior experience but are not expected to function with the same amount of program knowledge or skill level as positions allocated to the Electrical Instrumentation Technician II level and exercise less independent discretion and judgment in matters related to work procedures and methods.
Work is usually supervised while in progress and fits in an established structure or pattern.
Electrical Instrumentation Technician II - This is the full journey level class in the Electrical Instrumentation Technician series reflecting the full range of semi-skilled and journey-level duties with only occasional instruction or assistance. Positions at this level are distinguished from the Electrical Instrumentation Technician I level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Work is normally reviewed at critical points of assigned project for soundness of technical judgment and to determine if desired overall objectives have been achieved.
Positions in this class series are flexibly staffed and positions at the Electrical Instrumentation Technician II level are normally filled by advancement from the Electrical Instrumentation Technician I level.
Advancement to the “II” level is based on demonstrated proficiency in performing the assigned functions, appropriate certification, and the discretion of supervisory or management staff.
Attachment 5
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SUPERVISION RECEIVED AND EXERCISED
Electrical Instrumentation Technician Trainee, I
Under close supervision from the Senior Electrical Instrumentation Technician or higher.
Electrical Instrumentation Technician II
Under general supervision from the Senior Electrical Instrumentation Technician or higher.
ESSENTIAL FUNCTION STATEMENTS -
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
Essential and other important responsibilities and duties may include, but are not limited to, the following:
Electrical Instrumentation Technician Trainee
1. Assist in the maintenance, repair, and installation of electrical and electronic equipment.
2. Assist with troubleshooting and repair of electrical and instrumentation systems.
3. Learn to read and interpret blueprints, schematics, and diagrams.
4. Assist in maintaining tools, equipment, and work areas.
5. Learn safety practices and procedures applicable to electrical work.
6. Participate in training related to electrical theory, instrumentation and system maintenance.
7. Assist higher-level technicians with installations and repairs.
8. Perform related duties as assigned.
Electrical Instrumentation Technician I/II
1. Perform a variety of functions in the repair, maintenance, installation and construction of electrical machinery, equipment and systems, including water and sewer systems and data radio systems.
2. Plan, prioritize and participate in the more complex electrical projects, including overhauling construction and salvaging electrical machinery and equipment.
3. Install underground cable and other electrical devices; install conduits in buildings and underground; install service entrance equipment for all voltages and phases.
4. Install reservoir level controls; calibrate reservoir levels.
5. Repair and maintain data radio communication systems, including booster stations; install systems and set up computer base; troubleshoot system problems. 649
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6. Read and interpret blueprints and schematic drawings; locate, identify and mark underground utilities; locate and upgrade code infractions.
7. Operate a bucket truck, pneumatic tools, trenchers, diggers, compressors and small power tools.
8. Estimate time, materials and equipment required to complete assigned jobs; requisition materials as required.
9. Respond to after hour electrical emergencies. A 30-minute response time is required.
10. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
• Principles and practices of electrical construction.
• Techniques and procedures of skilled maintenance.
• Occupational hazards and standard safety practices necessary in the area of work assigned. • Basic principles of mathematics.
• Electrical theory and practices.
• Properties and principles of electricity and the National Electrical Code. • Methods, materials and techniques used in the construction and maintenance of electrical and electronic systems.
• Operational characteristics of mechanical and hydraulic equipment and tools used in the installation, maintenance and repair of electronic systems. • Electronic systems repair and preventative maintenance techniques and procedures. • Independently perform the most difficult skilled maintenance and repair work related to electronic systems and components, and the electrical field.
Ability to:
• Learn properties and principles of electricity and the National Electrical Code. • Learn methods, materials and techniques used in the construction and maintenance of electrical and electronic systems.
• Learn operational characteristics of mechanical and hydraulic equipment and tools used in the installation, maintenance and repair of electronic systems. • Learn electronic systems repair and preventative maintenance techniques and procedures. • Operate a variety of vehicular and stationary equipment in a safe and effective manner. • Use and operate hand tools, mechanical equipment and power tools and equipment in a safe and efficient manner.
• Read and interpret electronic schematics, diagrams, drawings and plans. • Understand and follow oral and written instructions and sketches. • Communicate effectively, both orally and in writing.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties.
• Maintain mental capacity which allows the capability of making sound decisions and 650
Rev. 02-26
demonstrating intellectual capabilities.
• Troubleshoot and solve electronic system defects.
• Interpret, explain and enforce Division policies and procedures. • Work independently in the absence of supervision.
Experience and Training
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Electrical Instrumentation Technician Trainee
Experience:
Prior experience in mechanical, electrical, construction, industrial maintenance, or a related field in a water, wastewater, public works, industrial or similar operational environment.
Education/Training:
High School Diploma or equivalent and at least 12 units of coursework or trade school training in electrical and/or instrumentation technology or related field.
License or Certificate:
Possession of a valid class C California’s driver’s license Special Requirements:
Continued employment in the Electrical Instrumentation Technician classification series is contingent upon satisfactory progress toward meeting the minimum qualifications of the Electrical Instrumentation Technician I classification, including attainment of required certifications, within twenty-four (24) months of appointment.
Electrical Instrumentation Technician I
Experience:
Two years of experience maintaining, repairing, and installing electrical equipment or two years of experience as an Electrical Instrumentation Technician Trainee at the City of San Clemente.
Education/Training:
High School Diploma or equivalent, supplemented by college level course work or trade school training in electrical technology or a related field.
License or Certificate
Possession of , or the ability to obtain, a valid Grade I Plant Maintenance Technologist Certificate from the California Water Environment Association (CWEA) within 12 months of employment.
Possession of a valid Class C California driver’s license. 651
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Electrical Instrumentation Technician II
Experience:
Three years of increasingly responsible experience maintaining, repairing, and installing electrical equipment at a level comparable to an Electrical Technician I with the City.
Education/Training:
High School Diploma or equivalent, supplemented by college level course work or trade school training in electrical technology or a related field.
License or Certificate
Possession of or ability to obtain, a valid Grade II Electrical/Instrumentation Technologist Certificate from CWEA within 12 months of employment.
Possession of a valid Class C California driver’s license.
WORKING CONDITIONS
Environmental Conditions:
Inside and outside environment; travel from site to site; exposure to noise, dust, grease, smoke, fumes, gases, electrical energy, toxic materials, and inclement weather conditions.
Physical Conditions:
Primary functions require sufficient physical ability to walk, stand, stoop, bend, crawl, climb, and kneel; to perform heavy, moderate, or light lifting, pulling and carrying; and to operate assigned equipment and vehicles.
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CITY OF SAN CLEMENTE
Maintenance Mechanic - Trainee, I, II
DEFINITION
To perform a full range of routine and/or skilled mechanical work in the construction, operation, maintenance and repair of water and wastewater utility operating equipment and, to perform a variety of tasks relative to assigned area of responsibility.
DISTINGUISHING CHARACTERISTICS
Maintenance Mechanic Trainee—This is a trainee-level classification in the Maintenance Mechanic series intended to provide structured on-the-job training in the maintenance and repair of water and wastewater utility mechanical systems. Positions in this classification perform assigned duties while learning trade skills under close supervision. Work assignments are limited in scope and complexity and are performed in accordance with established procedures.
Employees in this classification are expected to meet the minimum qualifications for the Maintenance Mechanic I classification within twenty-four (24) months of appointment. Failure to demonstrate required proficiency, obtain required certifications, or meet the qualifications for advancement within the specified timeframe may result in reassignment or separation from employment.
Maintenance Mechanic I--This is the entry-level classification in the Maintenance Mechanic series. This classification is distinguished from the Maintenance Mechanic II by the performance of the more routine tasks and preventative maintenance duties assigned to entry-level positions within the series. Although candidates must have basic mechanical experience, these employees typically receive a greater level of supervisory guidance and perform less complex mechanical repairs.
Maintenance Mechanic II--This is the full journey-level classification within the Maintenance Mechanic series. Employees within this classification are distinguished from the Maintenance Mechanic I by the independent performance of the full range of semi-skilled and skilled duties. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.
SUPERVISION RECEIVED AND EXERCISED
Maintenance Mechanic - Trainee, I, II
Receives direct supervision from the Utilities Maintenance Supervisor and is provided on-site lead supervision by higher level staff.
Maintenance Mechanic - Trainee
ESSENTIAL FUNCTION STATEMENTS-- Essential responsibilities and duties may include, but are not limited to the following:
1. Assist in the installation, maintenance and repair of mechanical equipment used in water and wastewater facilities.
Attachment 6
653
Maintenance Mechanic - Trainee/I/II
2. Assist higher-level mechanics with preventative and corrective maintenance on pumps, motors, valves, and related equipment.
3. Learn proper mechanical maintenance procedures and safety practices.
4. Assist in troubleshooting mechanical equipment malfunctions under supervision.
5. Assist in maintaining tools, equipment, and work areas.
6. Learn to read and interpret mechanical schematics, diagrams, and plans.
7. Participate in training related to mechanical maintenance and utility operations.
8. Perform related duties as assigned.
Maintenance Mechanic - I, II
ESSENTIAL FUNCTION STATEMENTS-- Essential responsibilities and duties may include, but are not limited to the following:
1. Perform a variety of functions in the construction, installation, repair, and maintenance of water and wastewater mechanical machinery and related equipment.
2. Perform preventative and corrective maintenance functions on pumps, motors, valves and other mechanical systems in water and wastewater facilities. Troubleshoots the cause of malfunctions using visual inspection, precision measuring and test instruments.
3. Remove and install all types of mechanical pumps, motors, valves and other mechanical systems in water and wastewater facilities.
4. Coordinate maintenance activities with operations and assist with alternate mode operation setup and bypass systems to facilitate equipment maintenance and preserve overall systems performance.
5. Use proper mechanical maintenance procedures, and specialized equipment tool care in order to comply with systems safety procedures.
6. Read and interpret related symbols and markings; locate, identify and mark underground utilities.
7. Operate a variety of trucks, generators, pneumatic tools, trenchers, diggers, compressors, small power tools, and equipment associated with mechanical maintenance.
8. Complete daily maintenance activity work orders and logs.
9. Lubricate, calibrate and maintain shop, field and plant mobile and stationary equipment.
10. Estimate time, materials and equipment required to complete assigned jobs; requisition materials as required.
11. Operate and maintain various sewer lift stations.
12. Perform related duties and responsibilities as assigned. 654
Maintenance Mechanic - Trainee/I/II
QUALIFICATIONS
Maintenance Mechanic Trainee
Knowledge of:
• Basic mechanical principles and terminology.
• Safe work practices and occupational hazards.
• Basic mathematics used in mechanical work.
• Use and care of hand tools and mechanical equipment.
Ability to:
• Learn methods, materials, and techniques used in the maintenance of water and wastewater mechanical systems.
• Learn operation of pumps, motors, valves, and related equipment. • Follow oral and written instructions.
• Work safely in a field and plant environment.
• Establish and maintain effective working relationships. • Learn troubleshooting and preventative maintenance techniques.
Maintenance Mechanic I
Knowledge of:
• Principles and practices of mechanical operating equipment. • Techniques and procedures of skilled mechanical maintenance. • Occupational hazards and standard safety practices necessary in the area of work assigned. • Basic principles of mathematics.
Ability to:
• Learn methods, materials and techniques used in the construction and maintenance of water and wastewater utility systems.
• Learn operational characteristics of mechanical, pneumatic and hydraulic equipment and tools used in the installation, maintenance, and repair of pumps, motors, blowers, reduction gearboxes, conveyors, grinders, presses, heat exchangers, and scrubbers. • Learn mechanical systems repair and preventative maintenance techniques and procedures. • Operate a variety of vehicular and stationary mechanical equipment (e.g., sewer lift stations) in a safe and effective manner.
• Use and operate hand tools, mechanical equipment, power tools, and equipment in a safe and efficient manner.
• Read and interpret mechanical schematics, diagrams, drawings, and plans. • Understand and follow oral and written instructions and sketches. • Communicate effectively, both orally and in writing.
655
Maintenance Mechanic - Trainee/I/II
• Establish and maintain cooperative working relationships with those contacted in the course of work.
Maintenance Mechanic II
In addition to the qualifications for Maintenance Mechanic I:
Knowledge of:
• Considerable knowledge of equipment and procedures involved in the installation, maintenance, operation, and repair of water and wastewater utility systems. • Standard principles of mathematics, hydraulics, and metallurgy. • Principles and practices of wastewater treatment, water treatment, and reclamation facility operations.
• Operating principles of plant equipment including valves, pumps, and motors. • Safe work practices.
• Pertinent Federal, State, and local laws, codes and regulations. • Mechanical principles, methods, tools, equipment, and safety procedures, including departmental safety standards.
• Metal fabrication and welding.
Ability to:
Train assigned staff.
• Operate and maintain wastewater, water treatment, and pump station equipment. • Read and interpret gauges and other recording devices related to mechanical equipment operation.
• Diagnose operating problems and take effective courses of action. • Make independent technical decisions to maintain equipment operation.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Maintenance Mechanic Trainee
Experience:
Prior experience in mechanical, construction, industrial maintenance, or a related field. Demonstrated experience assisting with the maintenance or repair of mechanical equipment in a water, wastewater, public works, industrial, or similar operational environment is highly desirable.
Training:
High School Diploma, or equivalent. A minimum of twelve (12) units of coursework or trade school training in mechanical maintenance or a related field may substitute for the experience requirement.
License or Certificate:
Possession of a valid, class C California Driver’s License. 656
Maintenance Mechanic - Trainee/I/II
Special Requirements:
Continued employment in the Maintenance Mechanic classification series is contingent upon satisfactory progress toward meeting the minimum qualifications of the Maintenance Mechanic I classification, including, attainment of required certifications within twenty-four (24) months of appointment.
Maintenance Mechanic I
Experience:
Two (2) years of experience performing mechanical maintenance work equivalent to that of a Maintenance Mechanic Trainee with the City of San Clemente, or One (1) year of experience in a position performing similar mechanical maintenance work in a water/wastewater treatment plant, water distribution system, or similar environment.
Training:
High School Diploma or equivalent; supplemented by specialized training in the maintenance and mechanical fields. Completion of a Mechanical Maintenance Certification (or other relevant program) may substitute for up to one (1) year of the required experience.
License or Certificate:
Possession of a valid, Class C California Driver’s License.
Possession of a CWEA Mechanical Technician I certification within twelve (12) months of appointment.
Maintenance Mechanic II
Experience:
Four (4) years of related experience applying preventative and corrective mechanical maintenance skills in a water/wastewater treatment plant, water distribution system or similar environment, as well as on field equipment and analyzing mechanical systems and processes.
Training:
High School Diploma, or equivalent supplemented by specialized training in mechanical equipment maintenance. College level coursework is highly desirable. Completion of a Mechanical Maintenance Certification (or other relevant program) may substitute for up to one (1) year of the required experience.
License of Certificate:
Possession of a valid, Class C California Driver’s License.
Possession of a Mechanical Technician II certification within twelve (12) months of appointment.
Possession of a CWEA Grade I-II Collection Systems Maintenance Technician and CA State DOHS Water Distribution Grade DI-II is desirable.
657
Maintenance Mechanic - Trainee/I/II
WORKING CONDITIONS:
Environmental Conditions:
Field environment, travel from site to site; exposure to noise, dust, grease, smoke, fumes, gases, confined spaces, and traffic; work in inclement weather conditions; and operating motorized equipment and vehicles.
Physical Conditions:
Essential and marginal functions may require maintaining physical condition necessary for the use of a SCBA as well as walking, standing, bending, kneeling or crouching for prolonged periods of time; performing heavy manual labor and operating motorized equipment and vehicles.
Special Requirements:
Respond to emergencies as required.
Maintenance Mechanics will be required to participate in after hours, weekend, and holiday On-Call duty.
Live within 45 minutes response time into the City of San Clemente. 658
CITY OF SAN CLEMENTE
SCADA Systems Administrator
DEFINITION
Under general supervision, administer, maintain and support the City’s Supervisory Control and Data Acquisition (SCADA) and industrial control systems to ensure reliable, secure, and continuous operation of water and wastewater facilities. Responsibilities include system configuration, programming communications network integration, troubleshooting, lifecycle maintenance, as well as, maintenance, installation, calibration, testing, and repair of the City’s instrumentation, telemetry (SCADA System), regulators, pumps, motors, motor control systems, cathodic protection equipment, chlorination equipment, and any other related operational equipment. This position also supports future Control System capital investment projects resulting from the SCADA System Control Master Plan. These will include projects to upgrade SCADA’s overall infrastructure including SCADA software, communications network, RTUs, PLCs, servers, and field instrumentation.
DISTINGUISHING CHARACTERISTICS
This is a single position classification responsible for the administration, reliability and ongoing development of the City’s Supervisory Control and Data Acquisition (SCADA) System and industrial control systems. This is a highly specialized position that leads and performs support and maintenance tasks and projects within specialized areas of SCADA including: client/server applications, local area networks, wide area networks, database systems, server hardware and software, remote terminal unit (RTU) and programmable logic controller (PLC) hardware and software, SCADA system software/hardware and instrumentation, Windows operating systems, network and security management and monitoring. This position is at the advanced journey-level and has overall day-to-day responsibilities of a SCADA system, having the ability to monitor and maintain the system without direct assistance. The position requires the ability to perform advanced installation, repair, and maintenance of hydraulic, electrical, mechanical, instrumentation, and SCADA systems. In addition, the position is designated as qualified and authorized personnel per the City’s electrical safety program.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from a supervisor or manager.
Does not exercise functional or technical supervision over lower level staff.
ESSENTIAL FUNCTION STATEMENTS--Essential responsibilities and duties include, but are not limited to, the following:
1. Administers SCADA servers, databases, and system architecture; plans and implements system upgrades, patches and lifecycle replacements.
2. Plans, schedules, performs and oversees weekly, monthly and quarterly preventive maintenance work in conjunction with the system controls supervisor for equipment, such as programmable logic controller (PLC), network communication devices, operator interface terminals, SCADA software and hardware.
3.. Plans, performs and oversees emergency operational work with or without other employees or contractors for: maintenance of SCADA systems software (Invensys/Archestra/ Wonderware) and hardware to insure 24 hours per day/7 days per week (24/7) reliability and real-time operating environment.
Attachment 7
659
4. Maintains and monitors SCADA communications network and coordinates with IT staff to support network reliability and security of industrial control systems.
4. Develops and maintains system documentation, programming standards, and operational procedures for automation and control systems.
3. Maintains proper logs and reports related to maintenance performed, system changes, and OSHA safety practices.
4. Design, install or modify existing programs in programmable logic controllers (PLCs) as required.
5. Design, install or modify existing programs in human machine interface (HMIs) as required.
6. Specify, develop, analyze, and troubleshoot data communications interfaces with systems and end devices that support industrial automation, network communication protocols and network security.
7. Performs maintenance, installation, repair, and troubleshooting to seismic devices, pumps, motors, chlorinators, regulators, flow meters, level and pressure transducers, water quality monitoring equipment, SCADA, cathodic protection, and other operational related equipment
8. Performs routine tests, calibrations, or adjustments to City’s system regulators, pumps, chlorinators, SCADA, seismic devices, cathodic protection stations, and water quality (physical testing and/or mechanical type devices).
9. Conducts equipment performance evaluations including pump efficiency.
10. Provide support for capital projects in the design, construction and startup of new and modified automation and control systems, operational support projects, planning and development projects, and system modifications.
11. Performs preventative maintenance, installation, and repair of the City’s radio communication network.
12. Oversees service providers who are contracted to perform operational tasks such as: software programming, pump and motor maintenance, and cathodic protection services.
13. Prepares and presents complex technical reports related to assigned operations.
14. Performs related work as required.
Knowledge of:
• SCADA systems, Invensys/Wonderware Archestra, Historian, InTouch SCADA systems. • IEC PLC programming standards specifically Allen Bradley RSLogix • Standard principles of biology, chemistry, and mathematics. • Principles and practices of wastewater treatment, water treatment and reclamation facility operations. • Principles of industrial automation and control system architecture. • Industrial communication protocols (Ethernet/IP, Modbus, radio telemetry, etc.). • Database and historian systems used in process control environments. 660
• Principles of system integration and automation project implementation. • Methods and techniques of primary, secondary, and activated sludge treatment. • Operating principles of plant equipment including valves, pumps, and motors. • Sampling methods and techniques.
• Safe work practices.
• Pertinent Federal, State, and local laws, codes and regulations. • Modern office procedures, methods and computer equipment, including pertinent software programs. • GE/Microwave Data Systems iNET900 radio communications equipment and protocols • Windows operating systems
Ability to:
• Read and interpret electrical power schematics, process and instrumentation diagrams, control schematics, communication block diagrams, project design drawings, shop drawings and vendor manuals for process control and communication systems
• Operate and maintain wastewater and water treatment equipment. • Read and interpret gauges and other recording devices related to plan operations. • Take liquid samples and perform routine laboratory tests. • Diagnose operating problems and take effective courses of action. • Make independent technical decisions to maintain proper treatment process. • Lift heavy objects and perform strenuous labor.
• Maintain records and compile data into written reports. • Maintain and repair plant equipment such as pumps, valves, and electronic monitoring devices. • Configure network connectivity of equipment for industrial control networks. • Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective working relationships with those contacted in the course of work. • Maintain mental capacity which allows for effective interaction and communication with others. • Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties.
Experience, Education and Training
Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Must have a thorough understanding of water operations equivalent to a System Operator II and/or three years prior experience in electrical, mechanical, instrumentation, or SCADA related to water operations or industrial control.
Experience in water distribution or treatment and/or experience working with pumps, motors, motor control systems, PLC’s and SCADA systems is required.
Experience using PC-based computer systems, including Wonderware In Touch, Active Factory, and Winn 911.
Education and Training:
High School Diploma, or equivalent, supplemented by 15 units of college or technical training in the areas of industrial control, instrumentation, computer science, electricity, or other related field. 661
License or Certificate
Possession of a valid California Class C driver's license.
Possession of a California Water Environment Associations (CWEA) Grade II (or higher) Plant Maintenance Electrical/Instrumentation Technologist certificate is required.
Must possess a valid CDPH Water Distribution Operator D2 certification (or higher).
WORKING CONDITIONS
Environmental Conditions:
Field environment, travel from site to site; exposure to water, mud, sewage, noise, dust, grease, smoke, fumes, gases, and traffic; work in inclement weather conditions; work at heights on scaffolding and ladders; work in confined spaces, underground, on slippery or uneven surfaces, and around heavy construction equipment.
Physical Conditions:
Essential functions require maintaining physical condition necessary for heavy lifting, bending, stooping, kneeling and crawling; standing for prolonged periods of time; operating motorized vehicles and equipment; and being able to work at a computer display terminal for prolonged periods of time. 662
1 Salary Group: General
New: 03-03-2026
CITY OF SAN CLEMENTE
COMMUNITY DEVELOPMENT PROGRAMS ANALYST
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under general supervision/direction, performs advanced professional, analytical, and program coordination work in support of Community Development Department programs and initiatives.
This classification works with a high degree of independence to research, develop, and implement community development programs; prepare complex written reports, policy analyses, and recommendations for City Council, Boards, and Commissions; and support the Community Development Director with economic development coordination, grant-funded programs (including Community Development Block Grant activities), and special projects.
The Community Development Programs Analyst serves as a liaison with other City departments, public agencies, service providers, and community stakeholders; provides information to the public regarding departmental programs, policies, and procedures; and assists in ensuring compliance with applicable laws, funding requirements, and City policies. The position may provide lead direction over front counter operations and designated program staff or service providers, including coordination of customer service functions and outreach-related programs.
Work requires the exercise of sound judgment, discretion, and initiative. Performs related duties as assigned.
ESSENTIAL FUNCTION STATEMENTS
Essential and other important functions may include, but are not limited to, the following:
Essential Functions:
• Exercise technical and functional supervision over administrative staff where assigned. • Provide administrative support for economic development coordination; serve as the staff liaison with the Chamber of Commerce and Downtown Business Association. • Provide program management support for the Community Development Block Grant Program (CDBG), including the Housing Rehabilitation Program and Public Service Grants. • Provide program management support for the City’s Emergency Management Program; help prepare and submit grant applications and assist in review and preparation of policy documents. • Participate in special projects including complex research of new programs and services, budget analysis and preparation, and feasibility analyses; prepare and present reports. • Coordinate media relations activities; prepare press releases, flyers, pamphlets, brochures, and related material; respond to questions from media representatives, when directed; confer with the assigned Attachment 8
663
2 Salary Group: General
New: 03-03-2026
Department Head, as appropriate.
• Supervise and coordinate scheduling and coverage of City Hall Customer Service Liaison staff. • Provide program management support for the City’s Community Outreach Program. • Oversee the Department’s payroll reporting and deposit account program and provide technical support of such.
• Read, research, and prepare materials for meetings, special projects, presentations, and reports. • Maintain a calendar of activities, meetings and various events for assigned Department Head; coordinate travel arrangements.
• Prepare agenda and public notices; assemble meeting information packets; take and transcribe minutes for various City and public outreach meetings, as necessary. • Research, anticipate, and prioritize equipment and supply purchases; maintain supply inventory records; participate in and monitor administrative budget. • Type and proofread a wide variety of reports, letters, memoranda, manuals, performance evaluations, and statistical charts; type from rough draft or verbal instruction; take and transcribe dictation; may independently compose correspondence related to assigned responsibilities. • Monitor and administer a variety of assigned programs; oversee and assist with assigned administrative support functions including the budget.
• Train and review work of less experienced administrative staff; plan, organize, and schedule priorities of office support functions and activities for department. • Resolve complaints and inquiries from the general public; review problems and recommend corrective actions; prepare summary reports as required. • Order and maintain office supplies and equipment; track department’s monthly expenditures; submit budget recommendations for office supplies; may oversee maintenance contracts for office equipment.
• Coordinate with departments, divisions, and outside agencies; serve as liaison with public, city staff, City Council members, and private organizations and community groups. • Initiate and maintain filing system for department; scan documents. • Coordinate and track the scanning of documents as a part of the department document imaging and retrieval process.
• Operate a variety of office equipment including copiers, facsimile machine and computer; input and retrieve data and text; organize and maintain disk storage and filing. • Assist in a variety of department operations; perform special projects and assignments as requested. 664
3 Salary Group: General
New: 03-03-2026
• Screen, sort and distribute mail and facsimiles; respond to routine correspondence. • Perform related work as required.
QUALIFICATIONS
Knowledge of:
• Principles and practices of public administration and municipal government operations. • Program development, implementation, and evaluation methods. • Principles of policy research, analysis, and report preparation. • Grant administration principles, including compliance monitoring and reporting requirements. • Applicable federal, state, and local laws, regulations, and funding requirements related to community development and grant-funded programs.
• Public engagement and community outreach strategies.
• Proper English spelling, grammar, punctuation, and diction. • Records management principles and practices.
• Supervision, and training methods and principles.
• Modern office practices, procedures, and equipment.
• Customer service practices.
• Word processing, spreadsheet, and presentation software applications. • Basic math and statistical methods.
• Budgeting procedures.
Ability to:
• Analyze complex administrative, operational, and policy issues and develop practical recommendations.
• Develop, implement, and monitor programs and projects in alignment with departmental and City objectives.
• Interpret and apply laws, regulations, policies, and grant requirements. • Plan, organize, and prioritize calendars, schedules, documents, and related information. • Organize and delegate tasks to meet deadlines.
• Operate modern office equipment including Dictaphone, telephone, computer, copier, facsimile machine, calculator, and printer.
• Prepare clear and effective staff reports, policy analyses, and presentations for City Council, Boards, and Commissions.
• Establish and maintain effective working relationships with elected officials, community stakeholders, service providers and partner agencies.
• Learn to understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
665
4 Salary Group: General
New: 03-03-2026
• Exercise independent judgment and discretion in the performance of assigned responsibilities. • Coordinate multiple projects and priorities with minimal supervision. • Understand and follow oral and written instructions.
• Evaluate and develop improvements in operations, procedures, policies and methods.
Experience and Education/Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Three years of increasingly responsible administrative experience including experience with municipal public administration, community relations, or government advisory bodies.
Education/Training:
Possession of a Bachelor’s degree from an accredited college or university, with major course work in public administration, business administration or a related field.
Licenses or Certificates:
Possession of, or ability to obtain, a valid Class C California Driver’s License within 6 months.
Special Requirements:
May be required to work during irregular business hours, such as evenings, weekends, and holidays.
Travel is required when attending meetings or events outside of city limits.
WORKING CONDITIONS
Work Environment:
The primary work environment takes place indoors within an office. Travel to locations within and outside of the San Clemente area may be required.
Physical Requirements:
• Work is performed in an indoor office environment, requiring extensive sitting or standing for prolonged periods of time
• Work involves occasional walking, reaching, stooping, kneeling, and bending. • Moderate lifting, carrying, pushing, and/or pulling of items of moderate weight. • Manual dexterity to operate a computer keyboard and other office equipment, handle files and documents
• Hearing and speaking to exchange information in person or on the telephone • Visual acuity to see/read documents and computer screen. 666