RESOLUTION NO. 26-40
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA, AUTHORIZING the purchase of two Karsan-Damera eJest Mini Buses using grant funds from the CLEAN MOBILITY OPTIONS VOUCHER PROGRAM, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE CMO GRANT BUDGET TO REFLECT THE FINAL COST OF THE VEHICLES, APPROVING AN EXEMPTION TO THE CITY’S PURCHASING POLICY TO USE A COOPERATIVE PURCHASING AGREEMENT, APPROPRIATING THE $1.8 MILLION IN GRANT REVENUES, AND FINDING THE PROJECT STATUTORILY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT UNDER CALIFORNIA PUBLIC RESOURCES CODE § 21080.25 WHEREAS, the Clean Mobility Options Voucher Pilot Program (Clean Mobility Voucher Pilot Program or “CMO”) provides funding for community-driven mobility projects that increase residents’ access to key destinations by providing various clean transportation options; and WHEREAS, on February 21, 2023, the City Council of the City of San Clemente directed City staff to apply for a grant under the CMO Voucher Pilot Program’s 2023 Mobility Project Voucher (“MPV”); and WHEREAS, the City of San Clemente qualifies as a voucher applicant per the Implementation Manual for the Clean Mobility Options (hereinafter “CMO”) Voucher Program (hereinafter “Program”); and WHEREAS, the City of San Clemente, as Lead Applicant, submitted a Mobility Project Voucher Application on March 1, 2023, for the Clean Mobility Options Voucher Pilot Program (“CMO”), which application was for the procurement of light or medium duty battery electric vehicles to serve local mobility needs for the AB 1550 Low-income Communities west of Interstate 5, south of Avenida Pico, and north of Avenida Valencia; and WHEREAS, CALSTART, as the CMO Program Administrator, desires to contract with City of San Clemente for, and City of San Clemente desires to provide mobility services described in its application for the CMO MPV; and WHEREAS, the City of San Clemente is eligible to receive funding through CMO, a statewide initiative funded by California Climate Investments and California Energy Commission Clean Transportation Program Investments, and administered by California Air Resource Board’s Program Administrator team to provide funding for zero-emission shared mobility options to under-resourced communities in California; and WHEREAS, the City of San Clemente will comply with the requirements of the program and on March 4, 2025 the City Council adopted Resolution No. 25-018 to accept CMO voucher funds in the amount of up to $1,800,000 for the San Clemente NEV Circulator Program for FY 2024/25 through 2029/30; and WHEREAS, the City of San Clemente staff have reviewed commercially available vehicle models and associated costs of procurement and operation, and procurement of any qualifying commercial vehicles will require a revision to the grant agreement to reallocation or potion of operations costs to capital costs, in order to provide the service required by the grant terms and desired by the community; and WHEREAS, the only available purchasing options are through Electric Vehicle Choice, as negotiated by Sourcewell, or directly from the manufacturer. Based on the estimates, Electric Vehicle Choice currently offers the lowest price on the market, which was negotiated through Sourcewell Contract EV-032824. The quote from the manufacturer was higher than the quote from Electric Vehicle Choice for the same vehicle; and WHEREAS, on June 16, 2025, the City Council approved Resolution 25-103 authorizing the City Manager, or designee, to submit an amendment request to the CMO grant (Agreement Number MP23W2A-11G) to reallocate grant funds from vehicle operations to vehicle purchase capital costs, with no changes to the City’s previous commitment of $200,000 in matching funds for operations.
NOW, THEREFORE, the City Council of the City of San Clemente does hereby find, determine and resolve as follows:
SECTION 1. That the above recitals and true and correct and incorporated fully herein as findings.
SECTION 2. That based on a review of the record as a whole, the project is hereby determined to be statutorily exempt from the California Environmental Quality Act under California Public Resources Code § 21080.25 because it involves a new transit service on existing public right of way within an urbanized area.
SECTION 3. That an exemption to City Purchasing Policy 201-2-1 to allow for utilization of a cooperative purchasing agreement, specifically Sourcewell Contract EV-032824, for the City’s purchase from Electric Vehicle Choice, is hereby authorized because the purchase is consistent with Purchasing Policy Section XI.A.1.4 in that Sourcewell conducted a competitive bidding process, Electric Vehicle Choice has quoted the lowest price under its contract with Sourcewell, utilizing the Sourcewell contract and process is consistent with the purpose and intent of the City’s Purchasing Policy and state law and piggybacking off the Sourcewell contract is in the best interests of the City because a better price cannot be obtained through the City conducting an additional formal competitive process.
SECTION 4. That Electric Vehicle Choice is hereby awarded a purchase agreement for two Karsan-Damera eJest Mini Buses from Electric Vehicle Choice in the amount of $725,183.47 under the terms of the Sourcewell contract.
SECTION 5. That the City Manager is hereby authorized and directed to purchase two Karsan-Damera eJest Mini Buses from Electric Vehicle Choice in the amount of $725,183.47, using funds from the Clean Mobility Options (CMO) Voucher Pilot Program Grant and to negotiate and execute a purchase agreement for the same substantially consistent with or better than the terms of the Sourcewell contract.
SECTION 6. That supplemental appropriations from the General Fund revenue account 001-000-33490 and expense account 001-808-45600 to receive all Voucher Pilot Program funds in the amount of $1.8 million, a portion of which will be used to fund the purchase of these two electric vehicles are hereby authorized and approved.
SECTION 7. That the City Manager is hereby authorized and directed to execute an amendment to the CMO grant budget and to the Mobility Project Voucher Agreement (Agreement Number MP23W2A-16G) to reflect the final cost of the purchased vehicles and to execute such other documents and take such other and further actions as may be necessary and proper to implement the CMO Project as indicated within Agreement Number MP23W2A-11G and accomplish the purposes and intent of this resolution.
SECTION 8. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this _____ day of ____________________, _______.
ATTEST:
___________________________ __________________________
City Clerk of the City of Rick Loeffler, Mayor of the City of San Clemente, California San Clemente, California
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §
CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 26-40 was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of _______________________, _________, by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________. __________________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
____________________________
Elizabeth A. Mitchell, City Attorney
Resolution No. 26-40 Page 2
Attachment 1