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San Clemente, California
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AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE
Meeting Date: December 10, 2024 Agenda Item: 11I
Submitted By: Public Works
Prepared By: Masako Hennequin, Associate Civil Engineer Subject:
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CONSIDERATION OF A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO HARDY & HARPER, INC. FOR FY 2025 AS-NEEDED STREET IMPROVEMENT PROGRAM, CIP PROJECT NO. 15318; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT IN AN AMOUNT NOT TO EXCEED $200,000; AND FINDING THE PROJECT CATEGORICALLY ..body EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT Fiscal Impact:
The estimated total construction cost of $200,000 per year is within the approved budget amount of $200,000 from the Gas Tax Fund, FY 2025 As-Needed Street Improvement Program, Account No. 012-861-45300-000-15318.
Summary:
Before the City Council is the award of a construction contract to Hardy & Harper, Inc. in an amount not to exceed $200,000 for the FY 2025 As-Needed Street Improvement Program.
Background:
The FY 2025 As-Needed Street Improvement Program will repair Citywide asphalt and concrete pavement in areas that need immediate attention to prevent further damage. City staff will provide the contractor with a list of pavement repairs and locations on an as-needed basis to perform repairs with a total cost of not to exceed $200,000 per year based on the contractor’s unit prices (Attachment 2) for the requested type of work.
On October 10, 2024, staff reached out to local contractors and published a notice inviting bids for this project in the SC Times and on PlanetBids. Bids were opened on October 24, 2024, and the results are presented in the Table 1. below. The total bid price was based on the sum of the unit prices on the bid form (Attachment 2). Unit price Bids ranged from $5,791 to $28,445. There were no local bidders from San Clemente.
Table 1. Unit Price Bid Summary
Company Name Company Location Total Bid Price
Hardy & Harper, Inc. Lake Forest, CA $5,791.00
A&Y Asphalt Contractors, Inc. Norco, CA $9,977.00
ONYX Paving Company, Inc. Anaheim, CA $22,200.00
Horizons Construction Company Orange, CA $23,459.46
We R Builders, Inc. Glendale, CA $28,445.00
1 Meeting Date: December 10, 2024 Agenda Item: 11I
CITY OF SAN CLEMENTE
The lowest responsive and responsible bidder is Hardy & Harper, Inc. of Lake Forest, California with a total unit bid price of $5,791.
As required by state law and City policy, the Hardy & Harper, Inc. will be required to provide performance and payment bonds simultaneously with execution of the construction contract (Attachment 3). Project plans and specifications are on file in the City Clerk’s office.
Council Options:
Adopt Resolution No. 24-201 (Attachment 1), awarding the FY 2025 As-Needed Street Improvement Program contract to Hardy & Harper, Inc., authorizing the City Manager to execute a construction contract an amount not to exceed $200,000, and finding the project categorically exempt from CEQA under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines.
Modify and adopt Resolution No. 24-201.
Continue the item and direct staff to provide additional information. Do not award the contract or construct the sidewalk improvements.
Environmental Review/Analysis:
This project is exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines because it consists of repairs to existing City facilities, involves negligible or no expansion of existing or former use and there is no possibility of a direct or reasonably foreseeable indirect effect on the environment.
Recommended Actions:
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Staff recommends that the City Council adopt Resolution No. 24-201, which will:
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1. Find the FY 2025 As-Needed Street Improvement Program, CIP Project No. 15318, categorically exempt from the CEQA under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines;
2. Award the FY 2025 As-Needed Street Improvement Program, CIP Project No. 15318, contract to Hardy & Harper, Inc.; and
3. Authorize the City Manager to execute a contract with Hardy & Harper, Inc. in an amount not to exceed $200,000 per year, in a form substantially similar to Contract No. C24-86 (Attachment 3) for the FY 2025 As-Needed Street Improvement Program, CIP Project No. 15318.
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Attachment:
1. Resolution No. 24-201
2. Hardy & Harper, Inc. Unit Price List
3. Contract No. C24-86
2 Meeting Date: December 10, 2024 Agenda Item: 11I
CITY OF SAN CLEMENTE
Notification:
All bidders
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