1 Salary Group: General
New: 03-03-2026
CITY OF SAN CLEMENTE
COMMUNITY DEVELOPMENT PROGRAMS ANALYST
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under general supervision/direction, performs advanced professional, analytical, and program coordination work in support of Community Development Department programs and initiatives.
This classification works with a high degree of independence to research, develop, and implement community development programs; prepare complex written reports, policy analyses, and recommendations for City Council, Boards, and Commissions; and support the Community Development Director with economic development coordination, grant-funded programs (including Community Development Block Grant activities), and special projects.
The Community Development Programs Analyst serves as a liaison with other City departments, public agencies, service providers, and community stakeholders; provides information to the public regarding departmental programs, policies, and procedures; and assists in ensuring compliance with applicable laws, funding requirements, and City policies. The position may provide lead direction over front counter operations and designated program staff or service providers, including coordination of customer service functions and outreach-related programs.
Work requires the exercise of sound judgment, discretion, and initiative. Performs related duties as assigned.
ESSENTIAL FUNCTION STATEMENTS
Essential and other important functions may include, but are not limited to, the following:
Essential Functions:
• Exercise technical and functional supervision over administrative staff where assigned. • Provide administrative support for economic development coordination; serve as the staff liaison with the Chamber of Commerce and Downtown Business Association. • Provide program management support for the Community Development Block Grant Program (CDBG), including the Housing Rehabilitation Program and Public Service Grants. • Provide program management support for the City’s Emergency Management Program; help prepare and submit grant applications and assist in review and preparation of policy documents. • Participate in special projects including complex research of new programs and services, budget analysis and preparation, and feasibility analyses; prepare and present reports. • Coordinate media relations activities; prepare press releases, flyers, pamphlets, brochures, and related material; respond to questions from media representatives, when directed; confer with the assigned Attachment 8
2 Salary Group: General
New: 03-03-2026
Department Head, as appropriate.
• Supervise and coordinate scheduling and coverage of City Hall Customer Service Liaison staff. • Provide program management support for the City’s Community Outreach Program. • Oversee the Department’s payroll reporting and deposit account program and provide technical support of such.
• Read, research, and prepare materials for meetings, special projects, presentations, and reports. • Maintain a calendar of activities, meetings and various events for assigned Department Head; coordinate travel arrangements.
• Prepare agenda and public notices; assemble meeting information packets; take and transcribe minutes for various City and public outreach meetings, as necessary. • Research, anticipate, and prioritize equipment and supply purchases; maintain supply inventory records; participate in and monitor administrative budget. • Type and proofread a wide variety of reports, letters, memoranda, manuals, performance evaluations, and statistical charts; type from rough draft or verbal instruction; take and transcribe dictation; may independently compose correspondence related to assigned responsibilities. • Monitor and administer a variety of assigned programs; oversee and assist with assigned administrative support functions including the budget.
• Train and review work of less experienced administrative staff; plan, organize, and schedule priorities of office support functions and activities for department. • Resolve complaints and inquiries from the general public; review problems and recommend corrective actions; prepare summary reports as required. • Order and maintain office supplies and equipment; track department’s monthly expenditures; submit budget recommendations for office supplies; may oversee maintenance contracts for office equipment.
• Coordinate with departments, divisions, and outside agencies; serve as liaison with public, city staff, City Council members, and private organizations and community groups. • Initiate and maintain filing system for department; scan documents. • Coordinate and track the scanning of documents as a part of the department document imaging and retrieval process.
• Operate a variety of office equipment including copiers, facsimile machine and computer; input and retrieve data and text; organize and maintain disk storage and filing. • Assist in a variety of department operations; perform special projects and assignments as requested. 3 Salary Group: General
New: 03-03-2026
• Screen, sort and distribute mail and facsimiles; respond to routine correspondence. • Perform related work as required.
QUALIFICATIONS
Knowledge of:
• Principles and practices of public administration and municipal government operations. • Program development, implementation, and evaluation methods. • Principles of policy research, analysis, and report preparation. • Grant administration principles, including compliance monitoring and reporting requirements. • Applicable federal, state, and local laws, regulations, and funding requirements related to community development and grant-funded programs.
• Public engagement and community outreach strategies.
• Proper English spelling, grammar, punctuation, and diction. • Records management principles and practices.
• Supervision, and training methods and principles.
• Modern office practices, procedures, and equipment.
• Customer service practices.
• Word processing, spreadsheet, and presentation software applications. • Basic math and statistical methods.
• Budgeting procedures.
Ability to:
• Analyze complex administrative, operational, and policy issues and develop practical recommendations.
• Develop, implement, and monitor programs and projects in alignment with departmental and City objectives.
• Interpret and apply laws, regulations, policies, and grant requirements. • Plan, organize, and prioritize calendars, schedules, documents, and related information. • Organize and delegate tasks to meet deadlines.
• Operate modern office equipment including Dictaphone, telephone, computer, copier, facsimile machine, calculator, and printer.
• Prepare clear and effective staff reports, policy analyses, and presentations for City Council, Boards, and Commissions.
• Establish and maintain effective working relationships with elected officials, community stakeholders, service providers and partner agencies.
• Learn to understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
4 Salary Group: General
New: 03-03-2026
• Exercise independent judgment and discretion in the performance of assigned responsibilities. • Coordinate multiple projects and priorities with minimal supervision. • Understand and follow oral and written instructions.
• Evaluate and develop improvements in operations, procedures, policies and methods.
Experience and Education/Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Three years of increasingly responsible administrative experience including experience with municipal public administration, community relations, or government advisory bodies.
Education/Training:
Possession of a Bachelor’s degree from an accredited college or university, with major course work in public administration, business administration or a related field.
Licenses or Certificates:
Possession of, or ability to obtain, a valid Class C California Driver’s License within 6 months.
Special Requirements:
May be required to work during irregular business hours, such as evenings, weekends, and holidays.
Travel is required when attending meetings or events outside of city limits.
WORKING CONDITIONS
Work Environment:
The primary work environment takes place indoors within an office. Travel to locations within and outside of the San Clemente area may be required.
Physical Requirements:
• Work is performed in an indoor office environment, requiring extensive sitting or standing for prolonged periods of time
• Work involves occasional walking, reaching, stooping, kneeling, and bending. • Moderate lifting, carrying, pushing, and/or pulling of items of moderate weight. • Manual dexterity to operate a computer keyboard and other office equipment, handle files and documents
• Hearing and speaking to exchange information in person or on the telephone • Visual acuity to see/read documents and computer screen.