PARTNERSHIP AGREEMENT FOR
SAN CLEMENTE VILLAGE
This Partnership Agreement (“Agreement”) is made and entered into this ___ of ________, 2026 (“Effective Date”), by and between the City of San Clemente, a municipal corporation (“City”), and the San Clemente Village, a California nonprofit corporation (“Village”), collectively referred to as the “Parties.”
RECITALS
WHEREAS, the City provides recreational, social, and community programs for residents of all ages; and WHEREAS, the City seeks to expand programs and services that support older adults and promote active aging; and WHEREAS, the City owns and operates public facilities, including the Community Center, San Clemente Aquatics Center, and Ole Hanson Beach Club; and WHEREAS, the Village is a non-profit 501c(3) organization whose primary mission is to bring together residents aged 55 years and older to help one another enjoy an active, connected, and independent lifestyle; and WHEREAS, the Village and City collaborated on a resource fair, entitled “Active Aging by the Sea” in 2025, bringing together local resources for aging adults in San Clemente, revealing the desire to host this event annually and continue to build new programs with shared resources.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the Parties agree as follows:
CONVENANTS
PURPOSE
The purpose of this Agreement is to establish the terms and conditions under which the Village will reserve facilities for the annual event, Active Aging by the Sea, and additional meetings and events, including social gatherings and volunteer meetings.
RESPONSIBILITIES OF THE VILLAGE
The Village shall be responsible for the following:
Completion of rental applications: Active Aging by the Sea. The Village shall submit a Facility Rental Application annually to the Beaches, Parks, and Recreation Department to reserve the Community Center Auditorium, Grounds, Multipurpose Room, Courtyard, and Ole Hansen Fireside Room for the annual event, Active Aging by the Sea; Completion of rental applications: meetings and events. The Village shall submit a Facility Rental Application annually to the Beaches, Parks, and Recreation Department to reserve the Community Center Ole Hanson Fireside Room or the San Clemente Aquatics Center Friends Room for other meetings and events in compliance with the appropriate deadlines for application; Promotion of City programs. The Village shall include Active Aging/Silver Connections programs in its promotions throughout the year, including but not limited to the Village's monthly newsletter; and Volunteers. The Village will promote volunteer opportunities for City programs to Village volunteers.
Board position. The Village shall reserve a non-voting seat on the Village Board of Directors for a City liaison should the Beaches, Parks, and Recreation Director and the Village agree to assign a staff member to this position, based on the current needs of each organization.
RESPONSIBILITIES OF THE CITY
The City shall be responsible for the following:
Furnish the Community Center and San Clemente Aquatics Center facilities for the requested and agreed-upon rental date under terms and conditions specified in approved applications; and Waive fees associated with the rental of the following facilities with the following limitations:
The San Clemente Community Center Auditorium, Grounds, Multipurpose Room, Courtyard, and Ole Hanson Fireside Room for Active Aging by the Sea, not to exceed 12 hours on the date of the event, to be held no more than once annually.
The San Clemente Community Center Ole Hansen Fireside Room for two (2) separate reservations annually, not to exceed four (4) hours per reservation.
The San Clemente Aquatics Center Friends Rooms for two (2) separate reservations annually, not to exceed four (4) hours per reservation.
TERM
The term of this Agreement shall be two (2) years, with the possibility of another two (2) year extension from the Effective Date. Any extension shall be in writing and be executed by both parties should they mutually agree to continue the Agreement.
This Agreement may be terminated, without cause, by either Party upon thirty (30) days' written notice, which notice shall be delivered by hand or by certified mail to the address listed below.
INSURANCE
Prior to the execution of this Agreement, and as a condition to the effectiveness hereof, Village shall submit certificates and endorsements to the City indicating compliance with the following minimum insurance requirements, and the Village shall maintain such insurance in effect during the entire term of this Agreement.
Commercial General Liability with minimum combined liability limits of One Million Dollars ($1000,000) for all covered losses. Any deductible of self-insured retention in excess of Five Thousand Dollars ($5,000) shall be declared to the City and requires the prior approval of the City’s Risk Manager.
INDEMNIFICATION
The Village shall defend (with counsel acceptable to City), indemnify, and hold harmless the City and its officers, officials, employees, and agents from and against any claims, demands, damages, liabilities, lawsuits, losses, fines, penalties and costs (including attorney and expert fees) arising out of or related to the (1) acts or omissions of the Village or its officers, employees, agents and volunteers contemplated in, arising out of or related to this Agreement; or (2) Active Aging by the Sea or other Village activities or events.
TERMINATION
Either Party may terminate this Agreement upon thirty (30) days’ written notice. Termination shall not relieve either Party from the provisions in this Agreement that naturally survive termination, like the indemnification obligations.
NOTICES
All notices shall be delivered to:
City of San Clemente
910 Calle Negocio
San Clemente, CA 92673
ATTN: Beaches, Parks & Recreation Director and City Clerk The San Clemente Village
657 Camino de los Mares #240
San Clemente, CA 92673
ATTN: President
MISCELLANEOUS
Assignment. The Village shall not assign or transfer this Agreement without the prior written consent of the City.
Waiver. Failure of either Party to enforce any provision shall not constitute a waiver of that provision.
Severability. If any provision of this Agreement is found invalid or unenforceable, the remaining provisions shall remain in full force and effect.
Authority to Execute. Each signatory represents that they are duly authorized to execute this Agreement on behalf of their respective Party.
Compliance with Laws. The Village shall comply with all applicable federal, California and local laws and City policies.
Mutual Drafting. Each of the Parties acknowledge agree that they had the opportunity to consult with legal counsel, had equal roles or the opportunity to have equal roles in the drafting of this Agreement and that there shall be no presumption for or against either Party based on the extent to which they participated in the drafting of the Agreement.
Entire Agreement. This Agreement constitutes the entire understanding between the Parties regarding the subject matter and supersedes any previous oral or written understandings.
Amendments. Either Party may request changes to this Agreement. Any modifications to this Agreement must be in writing and signed by authorized representatives. Any changes, modifications, revisions, or amendments to this Agreement, which are mutually agreed upon by and between the Parties to this Agreement, shall be incorporated by written instrument and effective when executed and signed by all Parties to the Agreement.
Counterparts/Electronic Signatures. This Agreement may be executed in counterparts, which together shall constitute one and the same agreement. This Agreement may be executed electronically with the same force and effect as original, ink signatures. [SIGNATURES ON FOLLOWING PAGE]
WHEREFORE, the Parties execute this Agreement, agreeing to be bound by the above terms and conditions effective as of the date first entered above.
CITY OF SAN CLEMENTE
By:_______________________________
Samantha Wylie, Beaches, Parks & Recreation Director
ATTEST: Dated: __________________, 2026 By: _____________________________
CITY CLERK of the City of
San Clemente, California
APPROVED AS TO FORM:
By: _____________________________
Elizabeth A. Mitchell, City Attorney
SAN CLEMENTE VILLAGE,
a California nonprofit corporation
By:_____________________________
Peter Antonic, CEO
Dated: __________________, 2026
By:_____________________________
Chase Metcalf, Secretary
Dated: __________________, 2026
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