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2nd Floor
San Clemente, California
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AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE
Meeting Date: October 21, 2025 Agenda Item: 11I.
Submitted By: Public Works
Prepared By: Ryan Kim, Senior Civil Engineer- Traffic
Zak Ponsen, Assistant City Engineer
Dave Rebensdorf, Public Works Director/City Engineer
Subject:
..titl e
CONSIDERATION OF A RESOLUTION APPROVING THE MODIFIED PEDESTRIAN REFUGE
ISLAND DESIGN IMPROVEMENTS, AWARDING A CONSTRUCTION CONTRACT TO GENTRY GENERAL ENGINEERING, INC. FOR CAMINO MIRA COSTA MEDIAN ISLAND, CIP PROJECT NO. 15323, IN AN AMOUNT NOT TO EXCEED $74,846.00, AUTHORIZING THE CITY
MANAGER TO EXECUTE THE CONSTRUCTION CONTRACT, AND FINDING THE PROJECT CATEGORICALLY ..body EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT Fiscal Impact:
The estimated total construction cost of $82,330 is within the approved budget of $150,000 adopted in FY 2024/2025 from the Gas Tax RMRA Fund, Account Number 011-864-45300-000- 15323. The total construction cost includes staff time for project management and inspection.
Summary:
Before the City Council is the award of a construction contract to Gentry General Engineering, Inc., in an amount not to exceed $74,846, for the Camino Mira Costa Median Island project and approval of a modified design.
Background:
The Camino Mira Costa Island project aims to create more opportunities for pedestrians to cross Camino Mira Costa to and from Mira Costa Park. The raised median islands are not considered a formal crosswalk, but create a safer refuge spot when pedestrians are crossing wide streets. The medians are also considered a form of traffic calming, and should result in a decreased speed for vehicles travelling on Camino Mira Costa.
On March 4, 2025, City Council approved Resolution 25-24 which approved the pedestrian refuge island design. That design included advanced warning striping in the bike lanes for ‘pedestrian crossing ahead’. Staff is requesting to modify the design by not including these markings since such markings are not typical in bike lanes and may lead to confusion for drivers of vehicles that may think the bike lanes may appear to be vehicle travel lanes. Staff is also proposing to modify the project design by adding an advanced warning flashing beacon to the utility pole in each direction to notify drivers and bicyclist prior to entering the median area. See Attachment 4 for modified project design.
1 Attachment 3
Meeting Date: October 21, 2025 Agenda Item: 11I.
CITY OF SAN CLEMENTE
Location Map Existing Street
On September 11, 2025, staff published a notice inviting bids for this project in the SC Times, published a bid solicitation on PlanetBids, and notified local contractors. Bids were opened on October 6, 2025, and the results are presented in the table below. Bids ranged from $74,846 to $119,197. There were no bidders from businesses based in San Clemente.
The lowest responsive and responsible bidder is Gentry General Engineering, Inc., of Colton, California, with a total bid amount of $74,846.
Table 1. Bid Summary
Company Name Company Location Amount
Gentry General Engineering, Inc. Colton, CA $74,846.00
Asad Holdings LLC dba Orange
Blue General Contractors
Laguna Hills, CA $79,364.00
Oppenheimer National San Juan Capistrano, CA $99,612.76 Van Engineering Wildomar, CA $119,197.00
Based on the lowest bid, the total estimated project construction cost is $82,330, as summarized below in Table 2:
Table 2. Cost Summary
Construction Management and Inspection $7,484
Construction $74,846
Total Estimated Construction Cost $82,330
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Meeting Date: October 21, 2025 Agenda Item: 11I.
CITY OF SAN CLEMENTE
As required by state law and City policy, Gentry General Engineering, Inc. will be required to provide performance and payment bonds simultaneously with the execution of the construction contract (Attachment 3). Project plans and specifications are on file in the City Clerk’s office.
Council Options:
Adopt Resolution No. 25-164 (Attachment 2), awarding the Camino Mira Costa Median Island contract to Gentry General Engineering, Inc., authorizing the City Manager to execute a construction contract in an amount not to exceed $74,846, approving a modified design and finding the project categorically exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines. Modify and adopt Resolution No. 25-164.
Continue the item and direct staff to provide additional information. Do not award the contract or construct the street maintenance.
Environmental Review/Analysis:
This project is exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines because it consists of repairs to existing City facilities, involves negligible or no expansion of existing or former use, and has no possibility of a direct or reasonably foreseeable indirect effect on the environment.
Recommended Actions:
..recommendation
Staff recommends that the City Council adopt Resolution No. 25-164, which will:
..recommendation
1. Find the Camino Mira Costa Median Island, CIP Project No. 15323, categorically exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines;
2. Approve the modified design as illustrated in Attachment 4 as follows:
a. Pedestrian refuge island in the painted median on Camino Mira Costa; b. Signage and flashing beacons to alert approaching drivers about the presence of pedestrian refuge island and crossing pedestrians;
c. PED XING markings in the vehicular travel lanes leading up to the refuge island; and d. 30-foot red curb on both sides of Camino Mira Costa in front of Mira Costa Park; and
3. Award the Camino Mira Costa Median Island, CIP Project No. 15323, construction contract to Gentry General Engineering, Inc. as lowest responsible and responsive bidder; and
4. Authorize the City Manager to execute a contract with Gentry General Engineering, Inc., in an amount not to exceed $74,846, in a form substantially similar to Contract No. 25-53 (Attachment 3) for the Camino Mira Costa Median Island, CIP Project No. 15323 ..end 3 Meeting Date: October 21, 2025 Agenda Item: 11I.
CITY OF SAN CLEMENTE
Attachment:
1. Location Map
2. Resolution No. 25-164
3. Contract No. C25-53
4. Modified Project Design
Notification:
All bidders
Residents within 300 feet were hand delivered notices that included the addition of flashing beacons to the advanced warning signage.
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