Exhibit A
CITY OF SAN CLEMENTE
RECORDS DESTRUCTION REQUEST BOX 1
DEPARTMENT: 2026 Human Resources
FILE DESCRIPTION DATE RETENTION DATE DESTROY
RANGE SCHEDULE
Recruitment Candidate Withdraws June 2023 2 Years June 2025 Recruitment Candidate Withdraws Aug 2023 2 Years August 2025 Recruitment Candidate Withdraws Sept 2023 2 Years September 2025 Recruitment Candidate Withdraws Oct 2023 2 Years October 2025 Recruitment Candidate Withdraws Nov 2023 2 Years November 2025 Recruitment Candidate Withdraws Dec 2023 2 Years December 2025 Recruitment Candidate Withdraws Feb 2024 2 Years February 2026 Recruitment Candidate Withdraws Apr 2024 2 Years April 2026 Recruitment Candidate Withdraws May 2024 2 Years May 2026 Liability Claims Closed Claim Files (Physical) 2020-2021 5 Years 2025-2026 Recruitment File HR Manager Applicant 2004 2 Years 2006 Information
Class Compensation Studies Compensation Proposal and 2004 2 Xears 2006 Study
Job Classification and Appointments CASA - Update of Job Duties 1996 3 Years 1999 Carax Man/ HR manager 5/21|26 B72 5/28/26
Department Head Date
City Clerk Date
5/27/26
City Attorney Date
CITY OF SAN CLEMENTE
RECORDS DESTRUCTION REQUEST BOX 2
DEPARTMENT: 2026 Human Resources
FILE DESCRIPTION DATE RETENTION DATE
RANGE SCHEDULE DESTROY
Deferred Compensation ICMA Quarterly Financial Report 1/1/1996-1/29/2013 6 Years 2002-2019 Benefit Program Files Denver Reserve/Pay Flex Reports and 2003-2010 6 Years 2009-2016 Plan Information
Benefit Program Files All About HSAs Overview 2004 6 Years 2010 Benefit Program Files HSA Guidance/Research 2005 6 Years 2011 Pension Plans Reports and Plan Information 2005-2008 6 Years 2011-2014 Life Insurance Plans Summary Document and Disclaimer 2006 6 Years 2012 Life Insurance Plans Term Life Insurance Report 2003 6 Years 2009 Long Term Care Insurance Statement of Coverage 2006 6 Years 2012 Long Term Care Insurance Certificate Long Term Disability 2006 6 Years 2012 Benefit Program Files Vacation Administrative Payout 2007 6 Years 2013 Benefit Program Files Memo to revise Sick Leave Payout from 2006 6 Years 2012 Finance Dept.
Salary Schedule Compensation and Benefits Surveys 2006-2008 3 Years 2009-2011 Salary Schedule Salary Report 1997 3 Years 2000
Workers Compensation Monthly Claim and Expense Report prepared by 07/01/1992-6/30/1993 5 Years 1997-1998 Reports Sedgwick James
acey. Man /th manager 512174 7302 5128/76
Department Head
City Clerk Date
5/27/26
City Attorney Date