CITY OF SAN CLEMENTE
RECORDS DESTRUCTION REQUEST
DEPARTMENT: FINANCE DEPARTMENT - 2026
FILE DESCRIPTION
ACCOUNTS PAYABLE:
1 A/P Invoice Posting List
2 A/P Invoice Posting List
3 A/P Invoice Posting List
4 A/P Check Posting List, Final Check List, EFT &
Positive Pay
5 Deposit Account Reconciliation
PAYROLL & CASA:
1 City Bank Reconciliation
2 City Bank Reconciliation
3 CASA Bank Statements & Merchant Bankcard
Statements
4 CASA A/P Invoice Posting List,
Check Posting List
ACCOUNTING:
1 Journal Entries
2 Journal Entries
3 Journal Entries
4 Journal Entries
5 Senior Accountant Files
ACCOUNTS RECEIVABLE:
1 CASA Cashier's Receipts
2 CASA Cashier's Daily Cash Envelopes
3 A/R Invoices
4 A/R Invoices
CASH RECEIPT ENVELOPES:
1- 28 Cash Receipt Envelopes (28 boxes)
1- 25 Cash Receipt Envelopes (25 boxes)
UTILITY BILLING:
1 UB Monthly Billing
Department Head
City Clerk
City Attorney
DATE
RANGE
7 /3/18 - 11/15/18
11/15/18 - 3/20/19
3/26/19 - 9/4/19
FY 18/19
FY 18/19
FY 18/19
Dec 2018 - Jun 2019
FY 18/19
FY 18/19
July 2018 - Oct 2018
Nov 2018 - Feb 2019
Feb 2019 - May 2019
June 2019 - Year End
FY 18/19
Jul 2016 - Jun 2019
FY 18/19
Jul 2018 - Dec 2018
Jan 2019 - Jun 2019
7 /1/18 - 6/30/19
7 /1/19 - 6/30/20
FY 18/19
Date
Date
Date
RETENTION DATE
SCHEDULE DESTROY
CY+ 6 FY 25/26
CY+ 6 FY 25/26
CY+ 6 FY 25/26
CY+ 6 FY 25/26
CY+6 FY 25/26
CY+ 6 FY 25/26
CY+ 6 FY 25/26
CY+ 6 FY 25/26
CY+ 6 FY 25/26
CY+ 6 FY 25/26
CY+6 FY 25/26
CY+ 6 FY 25/26
CY+6 FY 25/26
CY+6 FY 25/26
CY+ 6 FY 25/26
CY+ 6 FY 25/26
CY+ 6 FY 25/26
CY+6 FY 25/26
CY+ 5 FY 24/25
CY+S FY 25/26
CY+6 FY 25/26
Exhibit D
. -
C ·-.
,~ ~
5/27/26