Although this letter reflects my personal position and is not an official action or policy of the City of Temecula or the Temecula City Council, I respectfully endorse the City of Murrieta's submission of this resolution and encourage its favorable consideration by the League of California Cities General Assembly.
Thank you for your leadership and your thoughtful consideration of this important issue.
Respectfully,
Jessica Alexander
Mayor, City of Temecula
Signing in her individual capacity
and not on behalf of the City of Temecula
or the Temecula City Council.
22 198
2026 Resolution Packet
Resolution No. 1: Staff Analysis
23 199
League of California Cities Staff Analysis on Resolution No. 1 Staff: Brady Guertin, Legislative Advocate
Committee: Housing, Community, and Economic Development Summary:
Resolution No.1 states that the League of California Cities (Cal Cities) will:
1. Support the development and advancement of a state constitutional amendment or legislative, policy, or ballot-based strategy that restores and strengthens local authority over housing and land use matters, including general plans, housing elements, zoning, density, design and development standards, project siting, and the approval or denial of housing development applications.
Pursuant to the resolution, the strategy should preserve the state’s authority to set broad, statewide housing goals and enforce civil rights, fair housing, building safety, and environmental standards while protecting local control by preventing the state from compelling the approval of developments that conflict with local requirements, override local zoning or density standards, or overturn local land use decisions where a city has planned for and maintained sufficient capacity to meet its housing obligations.
2. Consider establishing a statewide working group or other appropriate committee(s) to evaluate and develop a proposed constitutional amendment or other legislative, policy, or ballot-based strategies to restore and strengthen local authority over housing and land use matters.
The resolution states: “conducting legal, fiscal, and policy analyses; engaging cities and other stakeholders; and building a statewide coalition of proponent supporters in preparation for the November 2030 General Election, or within another reasonable time period.” Background:
As provided in the background information, the city of Murrieta is sponsoring this resolution in response to concerns over state laws that have increasingly reduced city discretion over housing and land use decisions, including legislation that requires ministerial or by-right approvals for housing projects, limits the application of local development standards, and strengthens state enforcement mechanisms against local governments.
Additionally, the city of Murrieta, in its background information, maintains that these legislative efforts have not resulted in sufficient housing production to address California's housing shortage and have not adequately accounted for 24 200
local infrastructure, public service needs, public safety, market, and fiscal considerations.
The resolution states that California’s housing goals are better advanced through state funding, streamlined environmental requirements, and voluntary partnerships, while preserving local authority over how and where housing is best planned and approved.
Consideration of the resolution may be informed by a brief examination of how the California Constitution allocates authority between the state and cities with respect to land use decisions.
The constitution grants cities the power to adopt local laws to protect the public’s health, safety, and welfare. This grant is called the “police power,” which is the basis for local land use regulation. The constitution grants charter cities the additional power to adopt local laws affecting “municipal affairs.” This power, commonly referred to as “home rule,” is based on the principle that a city, rather than the state, is in the best position to identify and satisfy the needs of the local community.
The constitution’s broad grant of police power contains a significant limitation.
Local law adopted under the police power is not valid if it “conflicts” with state law. A local law “conflicts” with state law when it regulates the same “field” in which the Legislature has stated its intent to occupy. In that case, state law is said to “preempt” the local law and it cannot be enforced.
An ordinance adopted by a charter city under the municipal affairs power cannot be enforced if it affects a “matter of statewide concern.” The subjects that have been identified as “matters of statewide concern” have changed over the years due to economic, social, and political circumstances.
Since the 1960s, the state has enacted numerous laws that limit or preempt aspects of local land use and zoning authority. These laws include the Fair Employment and Housing Act, Housing Element Law, Housing Accountability Act, Density Bonus Law, Permit Streamlining Act, accessory dwelling unit laws, California Environmental Quality Act, and others. In recent years, the state has enacted several laws that Cal Cities was the leading opposition force against, as many of the proposals pre-empted local land use authority, limited public review, and constrained local flexibility. In support of its housing and land use legislation, the Legislature has cited a statewide housing crisis and the need for increased housing production at all income levels while asserting that a uniform approach to local land use decision-making is required. 25 201
Discussion:
The resolution does not prescribe a specific policy mechanism. The eight letters in support recommend creating a working group or committee to evaluate potential approaches, including legislative proposals, constitutional amendments, or ballot initiatives to strengthen local authority over housing and land use matters.
A discussion of a strategy to restore and strengthen local authority over housing and land use matters will need to consider the California Constitution’s framework for both preemption of police power enactments and municipal affairs, discussed above. It will also need to determine whether changes to the California Constitution will be proposed, and whether they constitute an amendment or a revision, which require different processes.
A constitutional revision is a multistep process blending legislative consensus, voter support, and on occasion, a constitutional convention. It requires significant public engagement.
A constitutional amendment would require a ballot initiative, which includes gathering enough valid signatures to qualify for the ballot, building large coalitions to support election efforts, and campaigning to voters to support the initiative. This process can involve significant costs. In the last major election for ballot initiatives in 2024, proponents spent $8-$18 million to qualify for the ballot and spent nearly $700 million for the full election cycle, averaging out to about $100 million per ballot initiative.
Cal Cities has been engaged in ballot advocacy for over 20 years. In the early 2000s, Cal Cities developed a ballot advocacy infrastructure that included forming an issue political action committee, fundraising, establishing a network of regional managers, and building a coalition with other organizations to ultimately advocate on a ballot measure. Ballot advocacy requires the approval of the Board of Directors with a supermajority vote.
In the Legislature, Cal Cities plays an active and influential role to ensure that local flexibility and autonomy in the land use and housing space is maintained by engaging on dozens of bills every legislative session to ensure that cities' voices are heard at the state Capitol. Below, you will find Cal Cities “Existing Policy” on local control, housing, and land use policies.
Fiscal Impact
The resolution itself would not have a significant direct fiscal impact. However, depending on what actions follow, the fiscal costs could be significant. 26 202
Existing Cal Cities Policy
Vision
To be recognized and respected as the leading advocate for the common interests of California's cities.
Mission Statement
To expand and protect local control for cities through education and advocacy to enhance the quality of life for all Californians.
We Believe
• Local self-governance is the cornerstone of democracy. • Our strength lies in the unity of our diverse communities of interest. • In the involvement of all stakeholders in establishing goals and in solving problems.
• In conducting the business of government with transparency, openness, respect, and civility.
• The spirit of honest public service is what builds communities. • Open decision-making that is of the highest ethical standards honors the public trust.
• Cities are vital to the strength of the California economy. • The vitality of cities is dependent upon their fiscal stability and local autonomy.
• The active participation of all city officials increases the League's effectiveness.
• Partnerships and collaborations are essential elements of focused advocacy and lobbying.
• Ethical and well-informed city officials are essential for responsive, visionary leadership and effective and efficient city operations.
Zoning
Cal Cities believes local zoning is a primary function of cities and is an essential component of home rule. The process of adoption, implementation and enforcement of zoning ordinances should be open and fair to the public and enhance the responsiveness of local decision-makers. State policy should leave local siting and use decisions to the city and not interfere with local prerogative beyond providing a constitutionally valid procedure for adopting local regulations. State agency siting of facilities, including campuses and office buildings, should be subject to local notice and hearing requirements in order to meet concerns of the local community. Cal Cities opposes legislation that seeks to limit local authority over parking requirements.
Housing Element
Housing issues should be addressed in the general plan as other planning issues are. The housing element should be prepared for the benefit of local 27 203
governments and should have equal status with the other elements of the general plan.
Encourage Full Community Participation
Foster an open and inclusive community dialogue and promote alliances and partnerships to meet community needs.
Well-Planned New Growth
Recognize and preserve open space, watersheds, environmental habitats, and agricultural lands, while accommodating new growth in compact forms, in a manner that:
• De-emphasizes automobile dependency;
• Integrates the new growth into existing communities;
• Creates a diversity of affordable housing near employment centers; • Provides job opportunities for people of all ages and income levels.
Support:
The following letters of concurrence were received:
City of Banning
City of Calimesa
City of Canyon Lake
City of Moreno Valley
City of Norco
City of Torrance
Crystal Ruiz, Mayor, City of San Jacinto
Jessica Alexander, Mayor, City of Temecula
28 204
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE 1
Meeting Date: August 18, 2026 Agenda Item: (1)
205
910 Calle Negocio
2nd Floor
San Clemente, California
www.sanclemente.gov
Council Chambers
CITY OF SAN CLEMENTE
Tuesday, August 4, 2026
City Council
Special and Regular Meeting Minutes
5:00 p.m. Closed Session
5:30 p.m. Business Meeting
Mayor Loeffler
Mayor Pro Tem Knoblock
Councilmember Cabral
Councilmember Enmeier
Councilmember Wu
These minutes reflect the order in which items appeared on the meeting agenda and do not necessarily reflect the order in which items were actually considered.
A Regular Meeting of the San Clemente City Council was called to order by Mayor Loeffler on August 4, 2026 at 5:00 p.m. in the San Clemente City Council Chambers, located at 910 Calle Negocio, 2nd Floor, San Clemente.
PRESENT: Cabral, Enmeier, Knoblock, Wu and Mayor Loeffler * Councilmember Cabral arrived at 5:03 p.m.
STAFF PRESENT: Andy Hall, City Manager; Elizabeth Mitchell, City Attorney; Laura Campagnolo, City Clerk; Megan Jimenez, Deputy City Clerk
CLOSED SESSION
Motion by Mayor Pro Tem Knoblock, second by Councilmember Enmeier, CARRIED 4-0 (Councilmember Cabral absent), to recess to Closed Session at 5:00 p.m. to discuss the following:
A. CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION Whether to initiate litigation pursuant to Government Code section 54956.9(d)(4) Number of Cases: 1
Case Name: Banda v. Cal. Native American Heritage Com., et al.
Sacramento Superior Court Case No. 26WM000161
B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Real Property Negotiations: APN: None
Property: Potential lease of City Right-of-Way located between 242 Avendia Del Mar and 218 Avenida Del Mar (Farmers Market)
City Negotiators: Andy Hall, City Manager; Brian Brower, Assistant City Manager; Samantha Wylie, Beaches, Parks and Recreation Director
Negotiating Parties: Introduction Unlimited, Inc.
Under Negotiations: Price and terms for potential lease for the Farmers Market
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City Council Special and Regular Meeting Minutes August 4, 2026 AYE: Enmeier, Knoblock, Wu and Mayor Loeffler
NOE: None
ABSENT: Cabral
Closed Session concluded at 5:26 p.m.
BUSINESS MEETING
The Regular Business meeting reconvened at 5:30 p.m. with all City Councilmembers present.
INVOCATION
Senior Pastor Holland Davis, Calvary Chapel San Clemente, gave the invocation.
PLEDGE OF ALLEGIANCE
Locke and Juniper Jones led the Pledge of Allegiance.
1. Special Presentations
1A. Recognition of City Maintenance Staff
The City Council recognized Maintenance staff for their exceptional dedication, flexibility, and extra efforts in preparing for and supporting the City's summer events, ensuring safe, welcoming, and successful experiences for the community and presented Maintenance Operations Supervisor Fields and Facilities Maintenance Specialist II Villanueva with certificates of recognition.
2. Council Member Reports
Councilmember Enmeier:
· Attended the South Orange County Economic Coalition (SOCEC) board installation on July 9, 2026.
· Attended a meeting with the Presbyterian Church to discuss parking. · Attended the sand toy station installation at the Pier and attended a follow-up meeting concerning potential expansion of the program on June 24, 2026. · Attended the 4th Annual Housing Symposium Forum on June 25, 2026. · Attended the Miramar Food Hall ribbon cutting ceremony on July 1, 2026. · Attended City of San Clemente Concerts James Kelly Band and Sega Genecide on July 3, 2026.
· Attended the Junior Guard Award Ceremony on July 10, 2026. · Attended the Ocean Festival on July 18-19, 2026.
· Attended Cal Cities and California State Association of Counties (CSAC) Coastal Act 101 Meeting on July 22, 2026.
· Attended the Cal Cities Coastal Leadership Meeting on July 23, 2026. · Attended the Orange County Transportation Authority (OCTA) Long Range Transportation Plan with the elected official’s roundtable on July 30, 2026.
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City Council Special and Regular Meeting Minutes August 4, 2026 · Attended a meeting with Mayor Loeffler and Police Services Chief Chevalier concerning E-Bike safety on August 3, 2026.
· Attended the Coastal Animal Services Joint Powers Authority meeting on August 3, 2026.
Councilmember Wu:
· Toured San Onofre Nuclear Generating Station (SONGS) on June 18, 2026. · Attended the Orange County Mosquito and Vector Control District Board meeting on June 18, 2026.
· Attended the Miramar Food Hall opening on July 1, 2026. · Attended the Southern California Association of Governments (SCAG) Transportation Committee meeting on July 2, 2026.
· Attended the fireworks show at the San Clemente pier on July 4, 2026. · Attended the South Orange County Economic Coalition board installation on July 9, 2026.
· Attended the anniversary of the moon landing at The Seville Assisted Living Center on July 20, 2026.
· Attended the Orange County Transportation Authority (OCTA) 405 Express Lane Tour on July 29, 2026.
· Attended the Orange County Transportation Authority (OCTA) Long Range Transportation Plan with the elected official’s roundtable on July 30, 2026. · Announced that he was selected to serve on Southern California Association of Governments (SCAG) Connect SoCal 2050 Subcommittee for a term of two years.
Councilmember Cabral:
· Attended meetings with residents concerning various city issues. · Attended three Orange County Fire Authority (OCFA) board meetings on June 15, 2026, June 25, 2026 and August 4, 2026.
· Attended the Golf Course Committee meeting.
· Attended a World Cup Game in New York.
· Attended the Ocean Festival July 18-19, 2026.
· Attended concerts at the beach.
· Attended walk through with Love San Clemente concerning upcoming volunteer projects.
· Attended meetings with Little League concerning their batting cages and fields.
· Met with the Downtown Business Association concerning the upcoming car show on Avenida Del Mar.
· Attended the anniversary of the moon landing at The Seville Assisted Living Center on July 20, 2026.
· Met with North Beach stakeholders concerning changes in the area. · Attended three San Onofre Nuclear Generating Station (SONGS) meetings. · Attended the 100th Anniversary of Casa Pacifica (The Western White House).
208
City Council Special and Regular Meeting Minutes August 4, 2026 · Attended two Cal Cities meetings to discuss and review pending legislation. · Displayed a PowerPoint presentation concerning Orange County Transportation Authority’s (OCTA) placement of riprap along the railroad tracks.
Mayor Pro Tem Knoblock:
· Attended the San Clemente Chamber of Commerce ribbon cutting ceremonies.
· Attended the Whitehouse Rose Garden Ceremony for the Los Angeles Dodgers.
· Met with federal officials with the office of intergovernmental affairs concerning the progress of placing a camera in San Clemente to identify panga boats approaching San Clemente beaches.
· Met with the Faith Office and was invited to include 15 faith leaders and attend the quarterly White House briefing.
· Toured San Onofre Nuclear Generating Station (SONGS) on June 18, 2026. · Met with residents concerning various issues.
· Attended the San Clemente Times Coffee Chat.
· Attended the 100th Anniversary of Casa Pacifica (The Western White House).
· Toured potential sites for an outdoor amphitheater.
· Announced that he will be driving a demolition derby car at the Orange County Fair on August 5, 2026.
Mayor Loeffler:
· Attended the Friends of San Clemente Beaches Parks and Recreation Foundation Social Media Meeting on June 3, 2026.
· Attended a briefing with City Manager Hall June 3, 2026. · Attended the F&M Bank 20th Anniversary on June 17, 2026. · Attended the Speakeasy Forum.
· Attended the Friends of San Clemente Beaches Parks and Recreation Foundation meeting on June 18, 2026.
· Attended the ribbon cutting for 616 S. El Camino Real on June 19, 2026. · Attended an interview with Business View Magazine on June 22, 2026. · Attended the sand toy installation at the San Clemente Pier on June 24, 2026.
· Attended the lifeguards staff meeting on June 25, 2026. · Attended the Friends of San Clemente Beaches, Parks and Recreation Golf Tournament on June 26, 2026.
· Attended a meeting with City Manager Hall concerning the parklets. · Met with City Manager Hall and Community Development Director Atamian and a resident on June 30, 2026.
· Attended the Miramar Food Hall Ribbon Cutting on July 1, 2026. · Attended “Top Gun” movie night at the San Clemente Pier. · Attended the beach concert at the San Clemente Pier on July 3, 2026.
209
City Council Special and Regular Meeting Minutes August 4, 2026 · Attended the military recognition (Col. Ota) fireworks at the San Clemente Pier on July 4, 2026.
· Attended a meeting with USA Surfing on July 7, 2026.
· Toured the landfill with Assemblywoman Davies on July 7, 2026. · Attended a meeting with USA Surfing on July 28, 2026. · Met with potential businesses concerning the Landers Building on July 31, 2026.
· Attended a meeting with OCSD concerning E-Bike enforcement on August 3, 2026.
· Invited Marine Safety Chief Mellott to review statistics and metrics with the Community.
3. Oral Communications (Part 1)
Lois McNicoll narrated a PowerPoint presentation entitled "The San Clemente Natural Hazards Protection and Resilience Act of 2026". A hard copy of the presentation is on file with the City Clerk.
Rima Nashashibi, President, GlobalHope365, presented the 2026 Women & Girls of Orange County Report. Provided a copy of the report, which is on file with the City Clerk.
Anneke Gambina, San Clemente, expressed concerns as it relates to the 4th of July and individuals throwing frozen water balloons and the resulting injury and property damage in the pier bowl.
Robert Allen, San Clemente, expressed concerns as it relates to the 4th of July and individuals throwing frozen water balloons and the resulting injury and property damage in the pier bowl.
Joe Wilson, San Clemente, spoke on current beach conditions and the need for sand placement; urged the community to attend the upcoming Orange County Transportation Authority (OCTA) meeting.
Larry Culbertson expressed concerns as it relates to the 4th of July office chair races and individuals throwing frozen water balloons and the resulting injury and property damage in the pier bowl.
Mike Kay opined on Orange County Transportation Authority's placement of rip rap boulders along the railway as it relates to jurisdiction and safety for surfers and swimmers.
Aaron Washington requested that the City place the 13 plaques in recognition of San Clemente service members; requested that the City assist a resident with her water bill.
Cord Bauer, San Clemente, expressed concerns as it relates to the 4th of July incidents as it relates to adding additional deputies.
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City Council Special and Regular Meeting Minutes August 4, 2026 Vonne Barnes (Participating via Zoom) narrated a PowerPoint presentation related to Firewise designation. A hard copy of the presentation is on file with the City Clerk.
4. Motion waiving reading in full of all Resolutions and Ordinances Motion by Mayor Pro Tem Knoblock, second by Councilmember Enmeier, CARRIED 5-0, to waive reading in full of all Resolutions and Ordinances.
AYE: Cabral, Enmeier, Knoblock, Wu and Mayor Loeffler
NOE: None
5. Consideration of agendizing items requiring immediate action None.
6. Closed Session Report - City Attorney
City Attorney Mitchell provided the following Closed Session report:
Councilmember Cabral joined Closed Session deliberations at 5:03 p.m.
The City Council voted unanimously to file a non opposition response concerning:
CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION Whether to initiate litigation pursuant to Government Code section 54956.9(d)(4) Number of Cases: 1
Case Name: Banda v. Cal. Native American Heritage Com., et al. Sacramento Superior Court Case No. 26WM000161
Direction given, no reportable action concerning:
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Real Property Negotiations: APN: None
Property: Potential lease of City Right-of-Way located between 242 Avendia Del Mar and 218 Avenida Del Mar (Farmers Market)
City Negotiators: Andy Hall, City Manager; Brian Brower, Assistant City Manager; Samantha Wylie, Beaches, Parks and Recreation Director
Negotiating Parties: Introduction Unlimited, Inc.
Under Negotiations: Price and terms for potential lease for the Farmers Market
7. Staff Communications
None.
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City Council Special and Regular Meeting Minutes August 4, 2026
8. Public Hearings
None.
9. Unfinished Business
None.
10. New Business
10A. CONSIDERATION OF FILLING VACANCY ON THE COMMUNITY SAFETY
AND WELFARE COMMITTEE
Mayor Loeffler and Mayor Pro Tem Knoblock disclosed that they had each met with the candidates.
The City Council interviewed Chris Brown and Michael Greenwald for the vacancy on the Community Safety and Welfare Committee.
Councilmembers cast written ranking sheets to fill the vacancy on the Community Safety and Welfare Committee.
Mayor Loeffler voted for Michael Greenwald
Mayor Pro Tem Knoblock voted for Chris Brown
Councilmember Cabral voted for Michael Greenwald
Councilmember Enmeier voted for Michael Greenwald
Councilmember Wu voted for Michael Greenwald
The City Council appointed Michael Greenwald to the Community Safety and Welfare Committee for a term set to expire June 30, 2028. 10B. CONSIDERATION TO INTRODUCE AN ORDINANCE AMENDING SECTION
10.28.050 OF THE SAN CLEMENTE MUNICIPAL CODE RELATING TO 72-HOUR PARKING RESTRICTIONS AND FINDING THE ORDINANCE NOT
SUBJECT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
Community Development Director Atamian reviewed the contents of the Administrative Report and responded to City Council inquiry.
Dee Coleman spoke in support of the proposed ordinance.
Amanda Quintanilla commented on the proposed ordinance and impacts.
Motion by Councilmember Cabral, second by Councilmember Enmeier, CARRIED 5-0, to introduce and conduct a first reading of Ordinance No. 1811 entitled AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA, AMENDING SECTION 10.28.050 OF THE SAN CLEMENTE MUNICIPAL CODE RELATING TO 72-HOUR PARKING
RESTRICTIONS AND FINDING THE ORDINANCE NOT SUBJECT TO THE
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City Council Special and Regular Meeting Minutes August 4, 2026 CALIFORNIA ENVIRONMENTAL QUALITY ACT.
AYE: Cabral, Enmeier, Knoblock, Wu and Mayor Loeffler
NOE: None
10C. DESIGNATION OF VOTING DELEGATE AND ALTERNATE(S) TO
REPRESENT SAN CLEMENTE AT THE LEAGUE OF CALIFORNIA CITIES
ANNUAL GENERAL ASSEMBLY
Motion by Councilmember Wu, second by Councilmember Cabral, CARRIED 5-0, to appoint Councilmember Enmeier as the primary voting delegate for the League of California Cities Annual Conference on September 25, 2026.
AYE: Cabral, Enmeier, Knoblock, Wu and Mayor Loeffler
NOE: None
Motion by Councilmember Enmeier, second by Councilmember Wu, CARRIED 5-0, to appoint Mayor Pro Tem Knoblock as the alternate voting delegate for the League of California Cities Annual Conference on September 25, 2026.
AYE: Cabral, Enmeier, Knoblock, Wu and Mayor Loeffler
NOE: None
10D. REVIEW OF THE CITY'S INTEGRATED PEST MANAGEMENT POLICY (POLICY NO. 801-5)
Beaches, Parks and Recreation Director Wylie reviewed the contents of the Administrative Report and responded to City Council inquiries.
Amanda Quintanilla narrated a PowerPoint presentation entitled "Integrated Pest Management". A hard copy of the presentation is on file with the City Clerk.
Mike Kay opined on City contractors use of pesticides at and around Vista Hermosa Sports Park (adjacent to the grazing goats).
Motion by Mayor Pro Tem Knoblock, second by Councilmember Cabral, CARRIED 5-0, to direct staff to return with a revised Integrated Pest Management Policy 801-5 to include the following:
1. Feasibility of regulating the use of pesticides on Homeowners Association properties (private property).
2. Modify the authorization for the use of pesticides from the Maintenance Manager to the City Manager.
3. Determine that any application of pesticides by the City will be applied per manufacturers guidelines.
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City Council Special and Regular Meeting Minutes August 4, 2026
4. If/when the City applies pesticides the public will be notified of the use and type of pesticide.
5. City staff will follow-up with City contractors concerning undisclosed use of pesticides.
AYE: Cabral, Enmeier, Knoblock, Wu and Mayor Loeffler
NOE: None
10E. DISCUSSION AND POTENTIAL CITY COUNCIL DIRECTION TO INITIATE
IMPROVEMENTS TO CREATE A COMMUNITY AMPHITHEATER IN THE CITY
OF SAN CLEMENTE
City Manager Hall narrated a PowerPoint presentation and responded to City Council inquiries. A hard copy of the presentation is on file with the City Clerk.
Following discussion the City Council directed staff to return at a future meeting with the following information for consideration of improving the amphitheater at Forster Ranch Community Park:
1. Staff to prepare potential modifications to the site that include specific improvements and associated costs for each component (i.e. stage, lighting, seating, etc.).
2. Staff will also prepare potential designs of the site and potential phases to accommodate cost considerations and scaling the facility as determined by community interest.
3. Staff to communicate with Capistrano Unified School District to draft a partnership agreement for mutual use of the facility and adjacent areas.
11. Consent Calendar
The City Council removed items 11B(5), 11E, 11F, 11G to hear public comments.
A. City Council Minutes
Motion by Mayor Pro Tem Knoblock, second by Councilmember Enmeier, CARRIED 5-0, to:
(1) APPROVE THE CITY COUNCIL REGULAR MEETING MINUTES OF JUNE 16, 2026.
AYE: Cabral, Enmeier, Knoblock, Wu and Mayor Loeffler
NOE: None
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City Council Special and Regular Meeting Minutes August 4, 2026 B. Commission/Committee Minutes
Motion by Mayor Pro Tem Knoblock, second by Councilmember Enmeier, CARRIED 5-0, to:
(1) BEACHES, PARKS & RECREATION COMMISSION ADJOURNED REGULAR MEETING MINUTES OF MAY 13, 2026.
(2) DESIGN REVIEW SUBCOMMITTEE ADJOURNED MEETING MINUTES OF MAY 13, 2026.
(3) PLANNING COMMISSION REGULAR MEETING MINUTES OF JUNE 3, 2026. (4) DESIGN REVIEW SUBCOMMITTEE ADJOURNED MEETING MINUTES OF JUNE 24, 2026.
(6) DESIGN REVIEW SUBCOMMITTEE SPECIAL MEETING MINUTES OF JULY 16, 2026.
(7) PLANNING COMMISSION REGULAR MEETING MINUTES OF JUNE 17, 2026.
AYE: Cabral, Enmeier, Knoblock, Wu and Mayor Loeffler
NOE: None
C. Warrant Register
Motion by Mayor Pro Tem Knoblock, second by Councilmember Enmeier, CARRIED 5-0, to:
(1) APPROVE WIRE TRANSFER NOS.
3449 THROUGH 3454 AND WARRANT NOS.
612131 THROUGH 612290, PAID ON
6-12-26, IN THE AMOUNT OF $2,310,240.98
(2) APPROVE WARRANT NOS.
612291 THROUGH 612405, PAID ON
6-19-26, IN THE AMOUNT OF $4,011,518.41
(3) APPROVE WIRE TRANSFER NOS.
3455 THROUGH 3460 AND WARRANT NOS.
612406 THROUGH 612561, PAID ON
6-26-26, IN THE AMOUNT OF $2,625,396.77
(4) APPROVE WARRANT NOS.
612562 THROUGH 612698, PAID ON
7-3-26, IN THE AMOUNT OF $807,178.16
(5) APPROVE WIRE TRANSFER NOS.
3461 THROUGH 3469 AND WARRANT NOS.
612699 THROUGH 612797, PAID ON
7-10-26, IN THE AMOUNT OF $2,972,397.22
(6) APPROVE WARRANT NOS.
612798 THROUGH 612939, PAID ON
7-17-26, IN THE AMOUNT OF $3,519,567.57
(7) APPROVE WIRE TRANSFER NOS.
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City Council Special and Regular Meeting Minutes August 4, 2026 3470 THROUGH 3478 AND WARRANT NOS.
612940 THROUGH 613104, PAID ON
7-24-26, IN THE AMOUNT OF $6,312,347.00
TOTAL WARRANT REGISTER $22,558,646.11
AYE: Cabral, Enmeier, Knoblock, Wu and Mayor Loeffler
NOE: None
Payroll Register
Motion by Mayor Pro Tem Knoblock, second by Councilmember Enmeier, CARRIED 5-0, to:
APPROVE WARRANT NOS. 1011 THROUGH
1013, AND AUTOMATIC DEPOSIT ADVISES
112700 THROUGH 113087, FOR THE PERIOD
5-25-26 THROUGH 6-7-26, PAID
ON 6-12-26, IN THE AMOUNT OF $569,874.85
APPROVE WARRANT NOS. 1014
THROUGH 1016, AND AUTOMATIC
DEPOSIT ADVISES 113088 THROUGH
113473, FOR THE PERIOD 6-8-26
THROUGH 6-21-26, PAID ON 6-26-26,
IN THE AMOUNT OF $644,607.20
APPROVE WARRANT NOS. 1017
THROUGH 1019 AND AUTOMATIC
DEPOSIT ADVISES 113474
THROUGH 113856, FOR THE PERIOD
6-22-26 THROUGH 7-5-26, PAID
ON 7-10-26, IN THE AMOUNT OF $657,324.33
APPROVE WARRANT NOS. 1020 THROUGH
1022, AND AUTOMATIC DEPOSIT ADVISES
113857 THROUGH 114248, FOR THE PERIOD
7-6-26 THROUGH 7-19-26, PAID
ON 7-24-26, IN THE AMOUNT OF $645,966.24
TOTAL PAYROLL REGISTER $2,517,772.62
AYE: Cabral, Enmeier, Knoblock, Wu and Mayor Loeffler
NOE: None
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City Council Special and Regular Meeting Minutes August 4, 2026 11D. CONTRACT AWARD - SCHOOL CROSSING GUARD PROFESSIONAL
SERVICES
Motion by Mayor Pro Tem Knoblock, second by Councilmember Enmeier, CARRIED 5-0, to:
Adopt Resolution No. 26-127, which will:
1. Award a Professional Consultant Services Agreement to All-City Management Services, Inc. for School Crossing Guard Services.
2. Approve, and authorize the City Manager to execute, Contract No. C26- 47, by and between the City of San Clemente and All City Management Services, providing for School Crossing Guard Services, in an amount not to exceed $612,961 for the initial two-year term, with the option, at the City Manager's discretion to exercise two additional one-year terms with not to exceed amounts capped by a CPI increase.
AYE: Cabral, Enmeier, Knoblock, Wu and Mayor Loeffler
NOE: None
11H. CONSIDERATION OF A RESOLUTION TO APPROVE A SUPPLEMENTAL
APPROPRIATION FOR EL ORIENTE CANYON TREE REMOVAL AND
VEGETATION MANAGEMENT AND FINDING THE PROJECT
CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT
Motion by Mayor Pro Tem Knoblock, second by Councilmember Enmeier, CARRIED 5-0, to:
Adopt Resolution No. 26-131, which will:
1. Find the project categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidemiles Section 15304 (Class 4 - Minor Alterations to Land).
2. Approve a supplemental appropriation in the amount of $42,000 to Tree Maintenance Account No. 001-633-43470-000-00000.
3. Approve, and authorize the City Manager to execute all documents necessary to complete the El Oriente Canyon Vegetation Management Project.
AYE: Cabral, Enmeier, Knoblock, Wu and Mayor Loeffler
NOE: None
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City Council Special and Regular Meeting Minutes August 4, 2026 11I. RESPONSE TO 2025-2026 ORANGE COUNTY GRAND JURY REPORT “WILDFIRES HIT HOME”
Motion by Mayor Pro Tem Knoblock, second by Councilmember Enmeier, CARRIED 5-0, to adopt Resolution No. 26-132 entitled A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA,
APPROVING RESPONSE TO FINDINGS AND RECOMMENDATIONS IN
THE REPORT OF THE ORANGE COUNTY GRAND JURY - ‘WILDFIRES HIT HOME’, and authorizing the Mayor to respond to the findings and recommendations noted in the report by submitting a letter to the Presiding Judge of the Superior Court by August 18, 2026.
AYE: Cabral, Enmeier, Knoblock, Wu and Mayor Loeffler
NOE: None
11J. RESPONSE TO 2025-2026 ORANGE COUNTY GRAND JURY REPORT “CALIFORNIA HOUSING MANDATES: THE UNINTENDED RESHAPING OF ORANGE COUNTY NEIGHBORHOODS”
Motion by Mayor Pro Tem Knoblock, second by Councilmember Enmeier, CARRIED 5-0, to adopt Resolution 26-133 entitled A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA,
APPROVING RESPONSE TO FINDINGS AND RECOMMENDATIONS IN
THE 2025-2026 ORANGE COUNTY GRAND JURY REPORT “CALIFORNIA HOUSING MANDATES: THE UNINTENDED RESHAPING OR ORANGE
COUNTY NEIGHBORHOODS,” authorizing the Mayor to respond to the findings and recommendations noted in the report by submitting a letter to the Presiding Judge of the Superior Court by August 27, 2026.
AYE: Cabral, Enmeier, Knoblock, Wu and Mayor Loeffler
NOE: None
11K. RESPONSE TO 2025-2026 ORANGE COUNTY GRAND JURY REPORT “PFAS AND PUBLIC AWARENESS: A CLOSER LOOK AT ORANGE COUNTY DRINKING WATER”
Motion by Mayor Pro Tem Knoblock, second by Councilmember Enmeier, CARRIED 5-0, to Adopt Resolution No. 26-134 entitled A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA,
APPROVING RESPONSE TO FINDINGS AND RECOMMENDATIONS IN
THE REPORT OF THE ORANGE COUNTY GRAND JURY - "PFAS AND
PUBLIC AWARENESS: A CLOSER LOOK AT ORANGE COUNTY
DRINKING WATER", authorizing the Mayor to respond to the findings and recommendations noted in the report by submitting a letter to the Presiding Judge of the Superior Court by September 7, 2026.
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NOE: None
Items Removed from Consent Calendar for Discussion
11B5 PLANNING COMMISSION ADJOURNED MEETING MINUTES OF JULY 15, 2026.
Amanda Quintanilla expressed concerns regarding the approval of a parklet with wooden walls as it relates to line of sight and public safety concerns; urged the City Council to return this item to the Planning Commission to allow discussions with Police Services.
Motion by Councilmember Cabral, second by Councilmember Enmeier, CARRIED 5-0, to receive and file the Planning Commission adjourned meeting minutes of July 15, 2026.
AYE: Cabral, Enmeier, Knoblock, Wu and Mayor Loeffler
NOE: None
11E. CONTRACT AWARD - VICTORIA SIDEWALK STABILIZATION AND SAFETY
MAINTENANCE PROJECT AND FINDING THE PROJECT CATEGORICALLY
EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
Larry Culbertson opined that the Design Review Subcommittee and Planning Commission should review the project.
Amanda Quintanilla narrated a PowerPoint presentation entitled "Changes to the Entrance of the Pier". A hard copy of the presentation is on file with the City Clerk.
Kathy Ward, San Clemente, opined that the Planning Commission should review the project; asserted that the coral tree should be preserved.
Eileen Kawas, San Clemente Pier Conservancy, spoke in support of the project.
Wayne Eggleston spoke on the need for shade trees; opined that process needs to be followed for projects.
Lori Donchak, San Clemente Pier Conservancy, spoke on the approval process for this project.
Motion by Mayor Pro Tem Knoblock, second by Councilmember Cabral, CARRIED 4-1 (Councilmember Wu voting NOE), to:
1. Proceed with the project as designed, with the preservation of the coral
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2. Adopt Resolution 26-128 and find the Victoria Sidewalk Stabilization and Safety Maintenance Project No. 17355, categorically exempt from the California Environmental Quality Act (CEQA) under Sections 15301 and 15303 of the state CEQA Guidelines, Class 1 and Class 3, respectively (existing facilities and new construction or conversion).
3. Award the Victoria Sidewalk Stabilization and Safety Maintenance Project No. 17355 construction contract to OrangeBlue General Contractors, as the lowest responsible and responsive bidder.
4. Approve, and authorize the City Manager to execute, Contract No. C26- 48, by and between the City of San Clemente and OrangeBlue General Contractors, providing for the Victoria Sidewalk Stabilization and Safety Maintenance Project, in an amount not to exceed $169,644, in a form substantially similar to Contract No. 26-48.
AYE: Cabral, Enmeier, Knoblock and Mayor Loeffler
NOE: Wu
11F. CONTRACT AWARD - SIDEWALK REPAIR AND MAINTENANCE SERVICES
AND FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT
This item was voted on separately because a member of the public submitted a speaker card, but ultimately decided not to speak.
Motion by Councilmember Cabral, second by Mayor Pro Tem Knoblock, CARRIED 5-0, to:
Adopt Resolution No. 26-129, which will:
1. Find the Sidewalk Repair and Maintenance Services, CIP Project No. 27311, categorically exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines.
2. Award the Sidewalk Repair and Maintenance Services, CIP Project No. 27311, contract to BPR, Inc.
3. Approve, and authorize the City Manager to execute, Contract No. C26- 49, by and between the City of San Clemente and BPR Inc., providing for Sidewalk Repair and Maintenance Services, in an amount not to exceed $220,000.
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City Council Special and Regular Meeting Minutes August 4, 2026 AYE: Cabral, Enmeier, Knoblock, Wu and Mayor Loeffler
NOE: None
11G. CONSIDERATION OF A RESOLUTION ADOPTING A REVISED
COMPETITIVE YOUTH AQUATIC SPORTS PARTNERSHIP POLICY NO. 702-9
Anissa Bromley, San Clemente, spoke in support of the policy; expressed concerns regarding details and urged the City to be flexible.
Beaches, Parks and Recreation Director Wylie responded to City Council inquiries.
Motion by Councilmember Wu, second by Councilmember Cabral, CARRIED 5-0, to:
Adopt Resolution No. 26-130, which will:
1. Approve the revised Competitive Youth Aquatic Sports Partnership Policy No. 702-9.
2. Direct staff to implement the policy as a one-year pilot program beginning October 1, 2026, with an evaluation of the program presented to the Beaches, Parks and Recreation Commission and City Council prior to the conclusion of the pilot period.
AYE: Cabral, Enmeier, Knoblock, Wu and Mayor Loeffler
NOE: None
12. Oral Communications (Part 2)
Amanda Quintanilla expressed concerns regarding agendized items and their placement on the agenda.
13. Future Agenda Items
Orange County Transportation Authority Placement of Boulders Mayor Loeffler, with the support of Councilmember Cabral and Mayor Pro Tem Knoblock, agendized for consideration evaluation of options concerning Orange County Transportation Authority's placement of rip rap boulders along the beach/railway instead of placing sand on San Clemente beaches. City Council requested an update by September 2026.
City Pension Policy Update
Councilmember Cabral, with the support of Mayor Pro Tem Knoblock and Councilmember Enmeier, agendized consideration and review of City policy
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City Council Special and Regular Meeting Minutes August 4, 2026 relating to the CSERP Pension Plan.
4th Of July Events Review
Councilmember Cabral, with the support of Mayor Loeffler and Councilmember Wu, agendized consideration of the City's 4th of July public safety operations, impacts of social media, and response to non-city sanctioned events. Staff should evaluate and provide options which should include, but not limited to, surveillance and citations. Directed the Community Safety and Welfare Committee review operations and incidents and make suggestions to the City Council. This item is to return by November 2026.
14. Reports
A. City Attorney
None.
B. City Manager
City Manager Hall reported that he executed the following contracts under his signature authority:
1. California Consulting providing for Grant Consulting Services in the amount of $60,000.
2. Rohan and Sons providing for Casa Romantica HVAC Replacement in the amount of $15,837.
3. Foster and Foster providing for Government Accounting Standards Board Consulting Services in the amount of $8,680.
4. The Pool Service Specialist providing for professional pool maintenance in the amount of $62,500.
5. Duncan Engineering providing for Railroad Retaining Wall Repair in the amount of $23,950.
15. Adjournment
Motion by Mayor Pro Tem Knoblock, second by Councilmember Enmeier, CARRIED 5-0, to adjourn in memory of Warren Vidrine at 8:17 p.m. The next Regular Meeting will be held on August 18, 2026. Closed Session will begin at 4:30 p.m.The Business Meeting will commence at 5:30 p.m. The meeting will take place at City Hall Council Chambers, located at 910 Calle Negocio, 2nd Floor, San Clemente.
AYE: Cabral, Enmeier, Knoblock, Wu and Mayor Loeffler
NOE: None
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City Council Special and Regular Meeting Minutes August 4, 2026 _______________________________
Rick Loeffler, Mayor of the City of
San Clemente, California
_______________________________
CITY CLERK of the City of
San Clemente, California
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Scheduled for consideration by the Golf Course Committee at its regular meeting on August 6, 2026
CITY OF SAN CLEMENTE
REVISED MINUTES OF THE REGULAR
GOLF COURSE COMMITTEE MEETING
THURSDAY, FEBRUARY 5, 2026, 5:00 P.M.
A regular meeting of the Golf Course Committee of the City of San Clemente was called to order by Chair Divel on Thursday, February 5, 2026, at 5:00 p.m. at the City Hall Council Chambers, located at 910 Calle Negocio, San Clemente, CA. Committee Member Page led the Pledge of Allegiance.
PRESENT: Grady Ela, Rick Divel, Mandy Hamilton, Ben Page, Robert Zumberge STAFF PRESENT: Samantha Wylie, Beaches, Parks and Recreation Director Randy Little, Maintenance Manger
Debbie Fields, Administrative Assistant
1. APPROVAL OF MINUTES
A. Approval of Minutes
Motion by Committee Member Page, seconded by Committee Member Zumberge, CARRIED 5-0, to approve the minutes of the Golf Course Committee Regular Meeting held on November 20, 2025.
AYE: Ela, Divel, Hamilton, Page, Zumberge
NOE: None
2. SPECIAL PRESENTATION
None
3. ORAL COMMUNICATIONS
Ray Short, a San Clemente resident, raised concerns about the limited availability of tee times on Wednesdays over the past five year.
Bill Chapman, a San Clemente resident, thanked everyone who is involved with the San Clemente Municipal Golf Course.
4. OLD BUSINESS
None
5. NEW BUSINESS
A. Review of the San Clemente Municipal Golf Course Comprehensive Market Analysis and Financial Review and the Golf Course Master Plan Update Samantha Wylie, Beaches, Parks and Recreation Director, introduced representatives from Staples Golf Design and THK Associates.
Josh Goeden of Staples Golf Design presented a PowerPoint overview of the Master Plan, highlighting the goals and objectives of the plan, budget considerations, and a hole-by-hole analysis with design recommendations aligned with the plan’s goals. 225
Golf Course Committee REVISED Regular Meeting Minutes February 5, 2026 Dan Conway, President of THK Associates, presented findings from the golf market and financial review, including recommendations on pricing, operations, and facility improvements; projected revenue growth and net operating income; strategies to enhance the golfer experience, social amenities, and overall course value; and long-term recommendations to strengthen the facility for the community over the next decade.
Commissioners either individually or in agreement discussed the following:
• TopTracer driving range technology
• Bunker renovation
• Re-designing of the course
• Duration of course renovations
• Driving range netting improvements
Rick Talt discussed proposed improvements to the practice putting green and provided conceptual drawings to the Committee.
Richard Miller, a San Clemente resident, discussed opportunities to expand dining space and proposed improvements to the driving range.
Charlie Calhoun urged a full renovation of the golf course, noting it would preserve its long-term value to the community, while limited upgrades could create maintenance challenges and reduce its future viability.
Don Gascoigne, a San Clemente resident, proposed constructing a new golf clubhouse and driving range at Waterman Field (Vista Bahia) so the existing clubhouse could be dedicated to weddings and events.
Victor Cabral, a San Clemente resident, Council Member, and former Mayor, urged the committee to clearly identify the golf course’s top priorities, emphasizing that the Council relies on their input as the voice of the community while balancing budget constraints.
Motion by Committee Member Zumberge, seconded by Committee Member Ela, CARRIED 5-0, to adopt the Master Plan priorities as presented, with the irrigation system and bunkers designated as the top priorities, and with a focus on mitigating errant shots throughout the golf course and driving range, expeditiously.
AYE: Ela, Divel, Hamilton, Page, Zumberge
NOE: None
B. Golf Scorecard Review & Update
Samantha Wylie, Beaches, Parks & Recreation Director, presented the proposed scorecard with minor updates to the rules section. A recommendation was made to resize the scorecard to 11 inches to align with PGA requirements and reduce printing costs.
Motion by Committee Member Zumeberge, seconded by Committee Member Page, CARRIED 5-0, approve the recommended changes to the scorecard, including the size reduction and related updates.
AYE: Ela, Divel, Hamilton, Page, Zumberge
NOE: None
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Golf Course Committee REVISED Regular Meeting Minutes February 5, 2026
6. ITEMS FROM STAFF
A. 2nd Quarter Golf Course Activity Report
B. Staff Communications
Samantha Wylie, Director of Beaches, Parks & Recreation, provided an update and responded to questions.
• City Council has directed issuance of an RFP for pro shop operations, consistent with the Committee’s recommendation. A task force (Committee Chair, City Manager, staff, and liaison) will develop the RFP. • Resident cards require a current utility bill and matching photo ID; photo ID must be carried while playing.
• Recruitment for the Golf Course Golf Manager is underway. • A municipal code amendment for adoption to strengthen tee time reservation enforcement will be presented to the City Council in early March. Evaluation of multi-factor authentication (MFA) will continue.
7. ITEMS FROM COMMITTEE MEMBERS
A. Subcommittee Reports
i. Fees Subcommittee (Hamilton, Zumberge)
None
ii. Pro Shop Operations Subcommittee (Divel, Hamilton)
None
B. Committee Member Items
Committee Members either individually or in agreement discussed the following:
• foreUP and preferred tee times, two times per year
• Two holes on the first hole at the end of the range
• Install wooden club stands at each hitting bay in the driving range • Appreciation to the Pro Shop staff
ADJOURNMENT
Motion by Committee Member Ela, seconded by Committee Member Zumberge, CARRIED 5-0, to adjourn at 6:57 p.m. to a regular meeting on Thursday, May 7, 2026, at 5:00 p.m. at City Hall Council Chambers located at 910 Calle Negocio, San Clemente, CA. _____________________________________ Date: _______________ Golf Course Committee Chair
_____________________________________ Date: _______________ Beaches, Parks and Recreation Director
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CITY OF SAN CLEMENTE
Investment Advisory Committee Minutes
Special Meeting – April 27, 2026
A Special Meeting of the City of San Clemente Investment Advisory Committee was called to order by City Treasurer Charlie Smith, on April 27, 2026, at 4:00 p.m. in Conference Room A at City Hall, 910 Calle Negocio, San Clemente, California.
ROLL CALL
PRESENT: Investment Advisory Committee Members:
Charlie Smith, Matthew Koelliker, Chad Ahearn
Staff:
Sheryl Mariano, Melissa Anderson
ABSENT: Victor Cabral, Jeff Willardson
PUBLIC: Two members of the public were present.
BUSINESS ITEMS:
(1) FINALIST PRESENTATIONS - INVESTMENT MANAGEMENT AND ADVISORY SERVICES The Committee received presentations from Meeder Public Funds and Chandler Asset Management. Meeder representatives Tanya Dazio, Paulina Woo, and Greggory Balls reviewed the firm’s investment approach and responded to Committee questions.
Chandler Asset Management representatives Jayson Schmidt and Mia Corral Brown presented the firm’s investment strategy and answered questions regarding portfolio structure and advisory services.
(2) PUBLIC INPUT
None.
ADJOURNMENT
The committee adjourned the Special Meeting at 5:00 p.m. to the Regular Meeting scheduled for April 27, 2026 at 5:30 p.m. in the Community Conference Room. _________________________________
Charlie Smith
Chair, Investment Advisory Committee
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CITY OF SAN CLEMENTE
Investment Advisory Committee Minutes
Regular Meeting – April 27, 2026
A Regular Meeting of the City of San Clemente Investment Advisory Committee was called to order by City Treasurer Charlie Smith, on April 27, 2026, at 5:47 p.m. in the Community Conference Room at City Hall, 910 Calle Negocio, San Clemente, California.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Chad Ahearn.
ROLL CALL
PRESENT: Investment Advisory Committee Members:
Charlie Smith, Matthew Koelliker, Chad Ahearn
Staff:
Sheryl Mariano, Melissa Anderson
ABSENT: Victor Cabral, Jeff Willardson (excused)
CHANDLER REPRESENTATIVE: Jayson Schmitt
PUBLIC: None
BUSINESS ITEMS:
(1) APPROVAL OF MINUTES
Minutes from the January 26, 2026, March 9, 2026, and March 30, 2026 meetings were approved. Motion to approve was made by Matthew Koelliker seconded by Chad Ahearn. Approved 3-0.
(2) QUARTERLY INVESTMENT REPORT – 3
rd QUARTER FY 2025-26
The third quarter Investment Report was introduced by City Treasurer, Charlie Smith.
Jayson Schmitt, Chandler Asset Management representative reviewed the report with the committee and answered questions. Chad Ahearn moved to approve the 3rd Quarter Investment Report, seconded by Matthew Koelliker. Approved 3-0. (3) CITY TREASURER DISCUSSION
The City Treasurer led a discussion regarding the selection of an Investment Management and Advisory Services firm for the City’s investment portfolio. The Committee reviewed finalist presentations from Meeder Public Funds and Chandler 231
Investment Advisory Committee Regular Meeting Minutes April 27, 2026, 5:30 PM Page 2 Asset Management. Committee members shared observations and scoring results.
Following discussion, a motion was made by Matthew Koelliker and seconded by Chad Ahearn to recommend Chandler Asset Management to the City Council for approval as the City’s external asset manager. The motion passed unanimously. (4) PUBLIC INPUT
None.
ADJOURNMENT
A motion was made by Chad Ahearn and seconded by Matthew Koelliker to adjourn to a Regular Meeting to be held on July 27, 2026 at 5:30 p.m. in the Community Conference Room. The motion passed unanimously, and the Committee adjourned at 7:10 p.m.
_________________________________
Charlie Smith
Chair, Investment Advisory Committee
Future Meeting Dates:
October 26, 2026
January 25, 2027
April 26, 2027
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Scheduled for consideration by the Arts and Culture Committee at its regular meeting on July 27, 2026.
CITY OF SAN CLEMENTE
MINUTES OF THE
ARTS AND CULTURE COMMITTEE
REGULAR MEETING
MONDAY, APRIL 27, 2026, 5:00 P.M.
Chair Greco called the Regular Meeting of the Arts and Culture Committee of the City of San Clemente to order on Monday, April 27, 2026, at 5:03 p.m. at the City Hall Council Chambers located at 910 Calle Negocio, San Clemente, CA. Chair Greco led the Pledge of Allegiance.
PRESENT Crays, Fowler, Greco, Hirschman, Koehler, Quintanilla Paskowitz joined the dais at 5:12 p.m.
ABSENT None
STAFF PRESENT Samantha Wylie, Beaches, Parks and Recreation Director Debbie Fields, Administrative Assistant
1. APPROVAL OF MINUTES
A. January 26, 2026, Arts and Culture Committee Regular Meeting Minutes Motion by Vice Chair Hirschman, second by Committee Member Fowler, CARRIED 6- 0, Committee Member Paskowitz absent, to approve the minutes of the January 26, 2026, Arts and Culture Committee Regular Meeting.
AYE: Crays, Fowler, Greco, Hirschman, Koehler, Quintanilla NOE: None
2. SPECIAL PRESENTATIONS
None
3. ORAL COMMUNICATIONS
Katie Potts, San Clemente Historical Society, highlighted the importance of preserving San Clemente’s history, shared resources on local historic sites and programs, and noted the city’s list of historic resources may need updating. She requested a letter of support from the Arts and Culture Committee for the Historical Society’s approved historic plaque program to help secure funding and property owner participation, and asked for an opportunity to meet with the Committee or a subcommittee to discuss a collaborative project.
4. OLD BUSINESS
A. Review and Recommendation Regarding the Proposed Public Art Framework and Public Art Policy
Chair Greco introduced the agenda item regarding review and recommendation of the proposed Public Art Framework and Public Art Policy. Staff outlined three components, noting that the framework includes near-term actionable items. &
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Commissioners either individually or as a group discussed the following:
• City’s General Plan, and opportunities associated with the City’s Centennial in 2028 and the 2028 Los Angeles Olympic Games
• Digital archiving
Motion by Committee Member Koehler, second by Committee Member Fowler, CARRIED 6-1, to include the Executive Summary for Council’s consideration; remove reference to Document B and Document C; add Music specifically in the header and the description under the Visual Media & Performing Arts section; and adding digital archiving under the Recordkeeping and Inventory section.
AYE: Crays, Fowler, Greco, Hirschman, Koehler, Paskowitz NOE: Quintanilla
5. NEW BUSINESS
A. Identification of Potential Locations for Large-Scale Public Art Installation Samantha Wylie, Beaches, Parks & Recreation Director, presented Council’s request for Committee guidance on potential placement and type of a large public art installation funded through a possible major donation.
The Committee was asked to consider possible locations and appropriate types of public art, and whether to:
• Discuss options directly
• Form a new subcommittee
• Assign the work to an existing subcommittee (e.g., Art Exhibits/Displays or Art on Public Property)
Commissioners either individually or as a group discussed the following:
• Murals and/or sculptures
• Safety and security issues with having sculptures
• Lighting
• Questioned what City lots are ‘underutilized’
• Pier Bowl, by RSVP
• Max Berg Park
• Rider’s Club Parking Lot
• Wall next to Icons of Surf
• Mural at the South end of El Camino Real
• Sculpture donations and who would hold the insurance
• Timeline from Council
Motion by Chair Greco, second by Committee Member Fowler, CARRIED 7-0, to advance the item to the Art Exhibits/Displays Subcommittee for further review and to return with recommendations at the next regular committee meeting.
6. STAFF COMMUNICATIONS
Samantha Wylie, Beaches, Parks & Recreation shared that a local artist has completed the installation of a utility box on the golf course.
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7. ITEMS FROM COMMITTEE MEMBERS
A. Subcommittee – Art Exhibits/Displays (Crays, Fowler, Hirschman) No updates
B. Subcommittee – Amphitheater & Performing Arts Facility (Crays, Hirschman) No updates
C. Subcommittee – Art on Public Property (Greco, Koehler) Chair Greco mentioned that the draft proposal will be presented to City Council.
D. Subcommittee – Utility Box Art Program
Committee Member Crays reported that the vinyl company has completed the layout for a portion of the first utility box and expects to provide an update on the remaining portion later this week. He also noted that other local artists have expressed enthusiasm for the program and are interested in learning how to begin submitting proposals for future utility box designs.
E. Future Agenda Items
Committee Member Quintanilla made a motion, second by Committee Member Koehler, CARRIED 7-0, to invite the San Clemente Historical Society to present their proposal at the next regular meeting.
8. ADJOURNMENT
Motion by Greco, second by Committee Member Fowler, CARRIED 7-0, to adjourn at 5:55 p.m. to a regular meeting on July 27, 2026, at 5:00 p.m. at City Hall Council Chambers located at 910 Calle Negocio, San Clemente, CA.
Respectfully submitted,
Arts and Culture Committee Chair Date
Beaches, Parks & Recreation Director Date
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Scheduled for consideration by the Golf Course Committee at its regular meeting on August 6, 2026
CITY OF SAN CLEMENTE
MINUTES OF THE REGULAR
GOLF COURSE COMMITTEE MEETING
THURSDAY, MAY 7, 2026, 5:00 P.M.
A regular meeting of the Golf Course Committee of the City of San Clemente was called to order by Chair Divel on Thursday, May 7, 2026, at 5:00 p.m. at the City Hall Council Chambers, located at 910 Calle Negocio, San Clemente, CA. Committee Member Page led the Pledge of Allegiance.
PRESENT: Ela, Divel, Page, Zumberge
ABSENT: Hamilton
STAFF PRESENT: Samantha Wylie, Beaches, Parks and Recreation Director Gersson, Golf Course Mangaer
Debbie Fields, Administrative Assistant
1. APPROVAL OF MINUTES
A. Approval of Minutes
February 5, 2026 Golf Course Committee Regular Meeting Minutes will be brought back to the committee at the next scheduled regular meeting on August 6, 2026.
2. SPECIAL PRESENTATION
None
3. ORAL COMMUNICATIONS
None
4. OLD BUSINESS
None
5. NEW BUSINESS
A. Review of Proposed Private Golf Cart Use Policy for the San Clemente Municipal Golf Course
Samantha Wylie, Beaches, Parks & Recreation Director, presented the first draft attempt of the proposed Private Golf Cart Use Policy for the San Clemente Municipal Golf Course.
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Golf Course Committee Regular Meeting Minutes May 7, 2026 Committee Members either individually or in agreement, discussed the following items:
• Newer carts that are purchased are four seaters, two forward and two back • Clarify the tire restrictions and weight restrictions of the carts • Four seaters versus two seaters
• Length of a golf cart
• Driving carts through the snack bar and restroom area • Pro Shop making final decision
• Insurance being a little excessive
Ira Horwitz, San Clemente, expressed concerns regarding the six seaters versus 2 seaters, weight of carts, and insurance requirements.
Rebecca Farrow, San Clemente, expressed concerns regarding the insurance requirements.
John Greer, San Clemente, expressed concerns regarding the insurance requirements.
Gary Weaver expressed concerns regarding insurance and grandfathering in a lot of golfers and the cost of turf safe tires for golf carts.
Brian Weaver, San Clemente, mentioned that the damage of the golf course is not based on the size of the cart, but the size of the tire and having a high PSI.
Don Gascoigne, expressed concerns regarding the tire size and insurance requirements.
Samantha Wylie, Beaches, Parks & Recreation Director, acknowleged the comments and concerns from the Committee and residents and expressed that the private golf cart policy is being updated to in an effort to support the Pro Shop.
Motion by Committee Member Ela, second by Committee Member Page, CARRIED 4-0, Vice Chair Hamilton absent, to recommend staff revise the policy based on public comments and committee comments and bring back to the next regular meeting.
AYE: Ela, Divel, Page, Zumberge
NOE: None
6. ITEMS FROM STAFF
A. 2nd Quarter Golf Course Activity Report
Committee Members either individually or in agreement, discussed the following items:
• Quarterly Golf Course Activity Report – Discussed breaking down the quarterly report into more detailed components for improved analysis and understanding of golf course activity and adding current total figures to enable clearer comparisons across reporting periods.
Motion by Committee Member Ela, second by Committee Member Page, CARRIED 4-0, Committee Member Hamilton absent to receive and file and incorporate the changes discussed.
B. Staff Communications
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Golf Course Committee Regular Meeting Minutes May 7, 2026 Gersson Ojeda, the new Golf Course Manager, introduced himself and provided a brief overview of his professional background and experience
Samantha Wylie, Beaches, Parks & Recreation Director, thanked the Women’s Club and Nine Tees for coordinating with staff to finalize agreements for continued course use and block reservations. City Council approved a municipal code update regarding the resale of tee times. Council agreed to issue a letter of support for Assembly Bill 1954. Director Wylie reminded the Committee and the public that all individuals on the course, including non-playing children, must pay the required spectator fee. Safety concerns were raised regarding unattended children on the golf course, and golfers were asked to supervise children at all times. The public was encouraged to contact the Pro Shop with questions regarding course access and spectator policies, and the Committee and public were urged to support Pro Shop staff in enforcing spectator fee and safety requirements.
7. ITEMS FROM COMMITTEE MEMBERS
A. Subcommittee Reports
i. Pro Shop Operations Subcommittee (Divel, Hamilton)
None
B. Committee Member Items
Committee Members, either individually or in agreement, discussed the following items:
• Master Plan
• Pro Shop RFP
• Golf Course Organizational Chart
• Multi-Factor Authentication (MFA) options available through foreUP • Bot Booking & Tee Time Resale
ADJOURNMENT
Motion by Committee Member Ela, second by Committee Member Page, CARRIED 4-0, Committee Member Hamilton absent, to adjourn at 5:42 p.m. to a regular meeting on Thursday, August 6, 2026, at 5:00 p.m. at City Hall Council Chambers located at 910 Calle Negocio, San Clemente, CA.
_____________________________________ Date: _______________ Golf Course Committee Chair
_____________________________________ Date: _______________ Beaches, Parks and Recreation Director
240
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE 1
Meeting Date: August 18, 2026 Agenda Item: (6)
241
MINUTES OF THE ADJOURNED MEETING
OF THE CITY OF SAN CLEMENTE
PLANNING COMMISSION
August 5, 2026 @ 4:00 p.m.
San Clemente City Hall Council Chamber
910 Calle Negocio, San Clemente, CA 92673
Teleconference via www.san-clemente.org
1. CALL TO ORDER
Chair Cosgrove called the adjourned Meeting of the Planning Commission of the City of San Clemente to order at 4:00 p.m. The meeting was offered in person at San Clemente City Hall Council Chambers, 910 Calle Negocio, San Clemente, California, 92673, and also via live stream from the City’s YouTube Channel.
2. PLEDGE OF ALLEGIANCE
Commissioner Washington led the Pledge of Allegiance.
3. ROLL CALL
Commissioners Present: Chair Cameron Cosgrove; Vice Chair M. Steven Camp; Chair Pro Tem Scott McKhann; Aaron Washington; Patrick Griffin; and Brett Freeman; Karen Prescott-Loeffler (arrived at 4:12 p.m.)
Commissioners Absent: None
Staff Present: Zach Rehm, City Planner
Zachary Ponsen, Assistant City Engineer
David Carrillo, Lead Project Planner
Alexia Gruszczynski, Executive Analyst
Jessica Gatny, Associate Planner
Gena Burns, Deputy City Attorney
Tamara Tatich, Recording Secretary
These minutes reflect the order in which items appeared on the meeting agenda and do not necessarily reflect the order in which items were actually considered.
4. SPECIAL ORDER OF BUSINESS/SPECIAL PRESENTATION
None.
5. MINUTES
A. Receive and file Minutes from the Planning Commission Regular Meeting of July 15, 2026.
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Planning Commission Adjourned Meeting Minutes of August 5, 2026 Page 2
IT WAS MOVED BY COMMISSIONER GRIFFIN, SECONDED BY COMMISSIONER FREEMAN, AND CARRIED 6-0, COMMISSIONER PRESCOTT-LOEFFLER ABSENT, TO RECEIVE AND FILE THE MINUTES FROM THE REGULAR MEETING OF JULY 15, 2026.
6. ORAL AND WRITTEN COMMUNICATIONS
None.
7. CONSENT CALENDAR
None.
8. PUBLIC HEARINGS
A. Public Hearing Project (PHP) 26-160, Abbasi Residence, 110 El Levante A request for the Planning Commission to consider a Public Hearing Project (PHP) 26-160, Architectural Permit Amendment (AP) 26-166, and Minor Exception Permit (MEP) 26-227, a request to construct a modern-styled residence and attached garage on a lot with previous entitlements. The proposal requires significant changes to the architecture, site plan, and conditions of approval of a previously approved 17-lot residential subdivision. Additionally, a minor exception is requested to reduce the street-facing garage setback and front yard landscaping.
The Planning Commission will also consider appropriate findings under CEQA, including, but not limited to, whether the project is Categorically Exempt from the requirements of the CEQA pursuant to CEQA Guidelines §15162 (Subsequent review of Environmental Impact Report and Negative Declarations) or other findings under other CEQA Guidelines. Pursuant to CEQA, the City Council adopted the MND on January 16, 2002, and determined that, with implementation of mitigation measures, the project would not result in significant environmental impacts.
Cosgrove opened the public hearing. No ex-parte disclosures were presented by the commissioners. Deputy City Attorney Burns performed a Conflict-ofInterest Analysis in compliance with Regulation §18.702with Commissioner McKhann with respect to his personal property located outside the 500 square foot radius, but within the 1,000 square foot radius. Commissioner McKhann declared no conflict.
Associate Planner Gatny summarized the staff report titled, “Abbasi Residence, August 5, 2026.” A copy can be requested by contact the Planning Division.
The staff report included a location; site plan; floor plans; elevations; analysis of zoning requirements and review of the requested Minor Exception Permit; the 243
Planning Commission Adjourned Meeting Minutes of August 5, 2026 Page 3 Findings to support the project as recommended by staff; CEQA determination; and the staff’s recommendation.
Commissioner discussions with staff included:
• Site drainage
• The required Construction Management Plan in the Conditions of Approval
• Engineering Division’s review on a parcel-specific level • The previously approved permit that expired included an MEP for the entire project that was larger in scope to develop several lots • Chair Cosgrove requested Assistant City Engineer Ponsen’s input who stated Engineering is amicable for a one lot approval and that maintaining access is a Condition including a Traffic Development Permit. A CMP is required as a condition of approval due to the narrow one-way street. It must include a schedule, hours of operation, staging areas, traffic routing, dust/erosion control, and a notification program. Parking will be impacted during construction; however, El Levante is a public street. A garage for parking is a better alternative for public safety when constructed on a hillside. Drainage was approved in original permit for all homes to be developed with first issued permit. Per Condition 3.18, a v-ditch per approved plans is a requirement of the applicant per the tract map improvements for all ten lots. Homes constructed later are to tie into vditch.
The Commission added a Condition requiring the contractor to provide notification to property owners within a 300-ft radius, including contact information for the contractor and relevant city departments.
Applicant Presentation:
John Abbasi, property owner and architect stated his approval of the Conditions of Approval.
Chair Cosgrove closed the public hearing and determined a consensus that the Findings can be met; thanked the applicant for the commitment to enhance the building; and directed the applicant to work with staff on plant materials and the future sign and lighting application submittal.
IT WAS MOVED BY CHAIR PRO TEM MCKHANN, SECONDED BY COMMISSIONER PRESCOTT-LOEFFLER, AND CARRIED 7-0, THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM THE REQUIREMENTS OF CEQA PER §15162; AND TO APPROVE ARCHITECTURAL PERMIT 26-166 AND MINOR EXEMPTION PERMIT 26-227, SUBJECT TO THE CONDITIONS OF APPROVAL AND ADDING A
CONDITION THAT THE CONTRACTOR PROVIDE NOTIFICATION TO PROPERTY OWNERS WITHIN A 300-FT RADIUS, INCLUDING CONTACT INFORMATION FOR THE CONTRACTOR AND RELEVANT CITY DEPARTMENTS.
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Planning Commission Adjourned Meeting Minutes of August 5, 2026 Page 4 B. Public Hearing Project (PHP) 26-254, Sea Cliff Hotel and Restaurant CUP Amendment, 402 Pasadena Court
A public hearing for the Planning Commission to consider Public Hearing Project (PHP)26-254, a request to amend CUP 23-085 to allow two more lodging units, for a total of 13 lodging units, the relocation of bike storage, as required by the project’s Coastal Development Permit issued by the California Coastal Commission, and reconsideration of the tree and curb along the Avenida Victoria frontage included in the Planning Commission’s previous approval.
The Planning Commission will also consider whether the project is Categorically Exempt from the requirements of the CEQA pursuant to CEQA Guidelines §15301 (Class 1: Existing Facilities), §15331 (Class 31: Historical Resource Restoration/Rehabilitation), and §15332 (Class 32: In-Fill Development Projects).
Chair Cosgrove opened the public hearing and requested disclosures of the commissioners other than previous public hearing participation. There being none, Lead Project Planner Carrillo presented the staff report title, “Sea Cliff Boutique Hotel and Restaurant CUP Amendment, August 5, 2026.” A copy is available by contacting the planning division. The report provided the history of the review process; changes approved by the California Coastal Commission to include three low-cost units and adding two parking spaces; details on the two additional lodging units; and a review of the originally approved CUP.
Public Comments:
John Boland, resident, expressed his opposition of the project and impacts to the neighboring properties.
Melissa Boland, resident, expressed concern with upcoming construction, parking and safety.
Amanda Quintanilla, resident commented on approval process, previous land movement, and affordability.
Applicant Presentation:
As the project’s representative, Jim Holloway argued the CUP amendment was technically unnecessary, as the changes were minor in that there was no change in bed count, occupancy, floor plan, site plan, or elevations. He suggested it was due to past controversy.
Commission Discussion Highlights:
Low-Cost Lodging: The Coastal Commission initially held up the project for three months, pushing for a $147/night *peak* rate, while the applicant insisted on a $147/night *average* rate, which was ultimately accepted. 245
Planning Commission Adjourned Meeting Minutes of August 5, 2026 Page 5 Construction Management Plan (CMP): Public comments raised concerns about ongoing construction at 402 Pasadena Court, which is a separate, but related, project.
Neighbor Noticing: The original approval had not requirement of noticing to neighboring property owners.
Permit Expiration: The permit expiration was extended from three years to four years to allow sufficient time for design, Coastal Commission stamping, plan check, and construction.
IT WAS MOVED BY CHAIR PRO TEM MCKHANN, SECONDED BY VICE CHAIR CAMP, AND CARRIED 7-0, THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM THE REQUIREMENTS OF CEQA PER §15301, §15331, AND §1332; AND TO APPROVE THE AMENDMENT OF CONDITIONAL USE PERMIT 23-085, SUBJECT TO THE CONDITIONS OF APPROVAL WITH THE FOLLOWING MODIFICATIONS:
• ADD A CONDITION THAT THE CONTRACTOR PROVIDE NOTIFICATION TO PROPERTY OWNERS WITHIN A 300-FT RADIUS, INCLUDING CONTACT
INFORMATION FOR THE CONTRACTOR AND RELEVANT CITY
DEPARTMENTS;
• MODIFY CONDITION 1.2 TO FOUR YEARS INSTEAD OF THREE YEARS; AND
(RECESS AT 5:35 P.M. RECONVIENE AT 5:55 P.M.)
C. Public Hearing Project 26-212, Conditional Use Permit (CUP) 26-261, AT&T CXL00159, 2441 S. El Camino Real
A request for the Planning Commission to consider installation of a roofmounted wireless telecommunications facility (WTF) for AT&T Mobility at 2441 S. El Camino Real to replace an existing WTF.
The Planning Commission will also consider whether the project is Categorically Exempt from the requirements of the CEQA pursuant to CEQA Guidelines §15301 (Existing Facilities) and §15303 (New Construction or Conversion of Small Structures).
Chair Cosgrove opened the public hearing and requested disclosures of the commissioners other than those that attended the Design Review Subcommittee. There being none, City Planner Rehm presented the staff report title, “AT&T Telecommunications Facility.” A copy is available by contacting the planning division. The report highlighted provided background on the hotel with an existing antenna; project location; project description; site plan; elevations of the new facility; analysis of site selection, Conditional Use Permit, General Plan consistency; Design Review Subcommittee recommendations; CEQA determination, and staff’s recommendation
The Commission confirmed with staff the screen size and design. 246
Planning Commission Adjourned Meeting Minutes of August 5, 2026 Page 6 Applicants Presentation:
AT&T Project Manager Stella Shih described design and explained that this is a needed replacement and that the height is the lowest to be effective and attempted to beauty the aesthetic.
Chair Cosgrove closed the public hearing. Vice Chair Camp explained the DRSC’s minimal design approach to be consistent with the building.
IT WAS MOVED BY CHAIR COSGROVE, SECONDED BY CHAIR PRO TEM MCKHANN, AND CARRIED 7-0, THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM THE REQUIREMENTS OF CEQA PER §15301 AND §15303; AND TO APPROVE CONDITOINAL USE PERMIT 26-261, SUBJECT TO THE CONDITIONS.
D. Continued Public Hearing Project (PHP) 26-235, Parklet Dining Permit Application Review Batch #1
A continued public hearing item for the Planning Commission to consider Parklet Dining Permit applications that deviate from the Parklet Design Standards for the following businesses:
• Pronto – 221 Avenida Del Mar
• Bluestone Lane – 223 Avenida Del Mar Suite A
• Docent – 123 Avenida Del Mar
The Planning Commission will also consider whether the project is Categorically Exempt from the requirements of the CEQA pursuant to CEQA Guidelines §15321: Enforcement Actions by Regulatory Agencies and § 15311: Accessory Structures.
Chair Cosgrove provided a history of the agenda item for context and described the hearing process before opening the public hearing and requesting ex-parte communications for this project noting that all the Commissioner travel along Avenida Del Mar and have visited most, if not all, of the restaurants being presented for approval.
Executive Analyst Gruszczynski presented the staff summary report title, “Parklet Dining Permit Application Review Batch #1 and #2.” A copy is available by contacting the planning division. The report highlighted the background that commenced during the pandemic; review of exemptions; parklet design standards; CEQA determination; recommendations.
Staff presented an unreviewed proposal from the owner of Bluestone that combined the parklet with Pronto in two options. Staff explained the differences in the options before calling up the first applicant.
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Planning Commission Adjourned Meeting Minutes of August 5, 2026 Page 7 Individual Parklet Applications:
1. Pronto’s (PDP26-232), 221 Avenida Del Mar, Suite B
Staff summarized the report that proposed 11 deviations: buffer zone, no clear space below deck, deck height (14.5 inches), non-squared deck, nonsucculent plants, non-brown barrier, 42-inch barrier height, brown wooden tables/white plastic chairs, no golf cart/bike parking, larger deck, and overheight heaters/umbrellas.
Applicant Adriano Piazza agreed to change chairs to a darker color and umbrellas to a uniform color with neighboring Bluestone Lane parklet.
To better understand the combination proposal by the Kento Fleder, owner of Bluestone Lane who described the two options, with a preference to Option B.
Mr. Fleder explained a labor-intensive project, challenges of the grade of the street, and a preference to their brand in blue paint color.
Commissioner Discussion:
• Preference to have umbrellas and parklet paint the same color • Staff reviewed pros and cons of both options
• Both parties are to maintain the dividing wall
• Color of parklets and color of umbrellas
• Desire to obtain an extra parking space on Avenida Del Mar • Replacement of plastic chairs
Chair Cosgrove closed the public hearing.
Commissioner discussion:
• Freeman, Griffin, Washington: business should express their creative autonomy and not incur additional costs
• Camp, McKhann: business should be uniform to minimize the visual impact and that Bluestone is taking the bigger hit financially in their concessions
• Cosgrove, Washington: all other parklets are brown and all should conform to design standards as approved by City Council
IT WAS MOVED BY CHAIR PRO TEM MCKHANN, SECONDED BY VICE CHAIR CAMP, AND FAILED 2-5, NOES FROM COMMISSIONERS FREEMAN, GRIFFIN,
WASHINGTON, PRESCOTT-LOEFFLER AND COSGROVE, THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM THE REQUIREMENTS OF CEQA PER §15321 AND §15311; AND TO APPROVE PARKLET DINING PERMIT 26-232, SUBJECT TO THE CONDITIONS OF APPROVAL MODIFYING THE FOLLOWING:
• CHANGE IN CHAIR MATERIAL
• CHANGE IN UMBRELLAS TO BE SAME COLOR
• PAINT THE PARKLET WHITE
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Planning Commission Adjourned Meeting Minutes of August 5, 2026 Page 8
IT WAS MOVED BY COMMISSIONER PRESCOTT-LOEFFER, SECONDED BY CHAIR PRO TEM MCKHANN, AND CARRIED 5-2, NOES FROM COMMISSIONERS
FREEMAN AND GRIFFIN, THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM THE REQUIREMENTS OF CEQA PER §15321 AND §15311; AND TO APPROVE PARKLET DINING PERMIT 26-232, SUBJECT TO THE CONDITIONS OF APPROVAL MODIFYING THE FOLLOWING:
• UPDATE CHAIR MATERIALS AS APPROVED BY STAFF
• CHANGE UMBRELLAS AS APPROVED BY STAFF
• PAINT THE PARKLET BROWN AS APPROVED BY STAFF
2. Bluestone Lane (PDP26-301), 223 Avenida Del Mar, Suite A Staff summarized the report that proposed ten deviations: 4ft buffer, no clear space, 13" deck height, variety of plants, white wood barrier (42"), white/offwhite tables, white/blue chairs, larger deck (4 spaces), and tall umbrellas (7- 9ft).
Manager Kento Fleder presented Option A, which reduces the overall size of the parklet, frees up a parking space, and does not obstruct an adjoining business. This option was preferred. Mr. Fleder was open to a combined parklet with Pronto and a unified look, but expressed concern about the cost of repainting their recently sanded and repainted deck.
Mr. Fleder commented that unified parklets convolutes the branding and confuses the patrons.
Chair Cosgrove closed the public hearing.
Commissioner comments:
• Differentiation will be with colors of chairs, umbrellas and tables. • Option A is favored to gain a parking space
• Discussion over “uniformity”
IT WAS MOVED BY CHAIR PRO TEM MCKHANN, SECONDED BY VICE CHAIR CAMP, AND CARRIED 5-2, NOES FROM COMMISSIONERS FREEMAN AND GRIFFIN, THAT
THE PROJECT IS CATEGORICALLY EXEMPT FROM THE REQUIREMENTS OF CEQA PER §15321 AND §15311; AND TO APPROVE PARKLET DINING PERMIT 26-301, SUBJECT TO THE CONDITIONS OF APPROVAL MODIFYING THE FOLLOWING:
• ADOPT OPTION A AS PRESENTED;
• PAINT THE PARKLET BROWN AS APPROVED BY STAFF
A MOTION TO RECONSIDER THE DECISION WAS MADE AND CARRIED 7-0, TO REVISE THE DECISION TO MODIFY AS FOLLOWS:
• THE APPLICANT MUST PAINT THEIR BARRIER WHITE (INSTEAD
OF BROWN)
• UMBRELLAS TO BE UNIFORM
3. Docent (PDP26-245), 123 Avenida Del Mar
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Planning Commission Adjourned Meeting Minutes of August 5, 2026 Page 9 Staff summarized the report that proposed 10 deviations: 4ft buffer, 17" deck height, not squared off, non-succulents, brown stained wood barrier (no cable), 37" barrier height, natural wood/orange stools, no golf cart/bike parking, larger deck (3 spaces), gray umbrellas.
Owner Brian Dennon, stated that they are under the buffer zone. Deck surface is where it needs to be; squared off on both sides needs to be discussed. Plants have been replaced. He was waiting to see how things were going to go before proceeding with other improvements such as restaining the deck and installing cable railing. Mr. Dennon will also remove the tall posts and explained that orange and gray are the brand colors.
The Commission asked Mr. Dennon his process for cleaning under the deck and Mr. Dennon stated that he blows out below.
Public Comments:
Amanda Quintanilla, resident expressed her concerns.
Mr. Dennon countered public comments by stating new umbrellas and our barrier height seem similar to what’s been approved for other operators. The deck is in front of only their building so only blocking their storefront. The barrier height is currently 48” and willing to reduce it to 37”. Paint is in being addressed.
Commissioner discussion:
• Guardrail height
• Under deck cleaning
• Exposed hardware and remedies
• No accidents have been reported due to height
Chair Cosgrove closed the public hearing.
IT WAS MOVED BY COMMISSIONER PRESCOTT-LOEFFLER, SECONDED BY COMMISSIONER GRIFFIN, AND CARRIED 7-0, THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM THE REQUIREMENTS OF CEQA PER §15321 AND §15311; AND TO APPROVE PARKLET DINING PERMIT 26-301, SUBJECT TO THE CONDITIONS OF APPROVAL MODIFYING THE FOLLOWING:
• LOWER HEIGHT TO NEXT HORIZONTAL RAIL
• REPLACE UMBRELLAS WITH CONSISTENT COLOR
• COVER HARDWARE
• ALLOW SPACE FOR CLEANING BELOW DECK
• DECK TO BE PAINTED BROWN AS APPROVED BY STAFF
E. Public Hearing Project (PHP) 26-235, Parklet Dining Permit Application Review Batch #2
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Planning Commission Adjourned Meeting Minutes of August 5, 2026 Page 10 A request for the Planning Commission to consider Parklet Dining Permit applications that deviate from the Parklet Design Standards for the following businesses:
• Asada Tacos – 612 Avenida Victoria
• Avila’s El Ranchito – 204 Avenida Del Mar, Suite A
• Beachfire – 204 Avenida Del Mar, Suite D
• Chaupain – 211 Avenida Del Mar, Suite A & B
• Coastal Cowboy – 214 Avenida Del Mar, Suite B
• Goody’s – 206 S. El Camino Real
• Mulligan’s – 1401 Calle Valle
• Reunion Kitchen – 610 Avenida Victoria
The Planning Commission will also consider whether the project is Categorically Exempt from the requirements of the CEQA pursuant to CEQA Guidelines §15321: Enforcement Actions by Regulatory Agencies and § 15311: Accessory Structures.
Staff stated the first applicant, Mulligan’s has withdrawn their application and the parklet has been removed.
1. Avila’s El Ranchito (PDP26-292), 204 Avenida Del Mar, Suite A Chair Cosgrove opened the public hearing:
Staff summarized the report that proposed eleven deviations: being within a red zone (trolley stop), partially blocking a handicap stall, being in front of another business, 31-inch buffer, non-squared deck, wood barrier, 48.25- inch barrier height, black/gray furniture, no golf cart/bike parking, larger deck, 8-ft beige umbrellas, and 7-7.5 ft heaters.
Staff reported there is obstruction of handicapped zone, the trolley stop and seating on the sidewalk without a CUP. Staff’s Condition of Approval 7.2 requested the parklet be relocated to remove impacts. Staff added that the business currently has outdoor dining on the public sidewalk without a Minor Conditional Use Permit and staff recommends to relocate and reconstruct the parklet along South Olive Vista, or fully comply with parklet design standards within two parallel parking spaces.
Applicant’s Presentation:
Judy and Victor owners of Avila’s El Ranchito, residents, spoke of uniqueness of the city and the businesses. Plants have been replaced with succulent, can change the umbrellas and work with the city. Furniture is marine grade. Moving will be a great expense. Outdoor dining hasn’t been successful. Willing to lower the rail height by removing a board.
Commission Questions to Applicant:
• Will submit for a permit or remove the sidewalk tables. 251
Planning Commission Adjourned Meeting Minutes of August 5, 2026 Page 11 • 24 seats in parklet
• ADA compliance would require altering the parklet
• Will remove a board to reduce the rail height
Staff stated the parklet obstructs an ADA accessible path of travel (blue striping for wheelchair access). The City Attorney confirmed the Commission cannot waive municipal code requirements. Staff continued that the code states that the applicant would be required to find an alternative ADA space within 150’ at their expense; and that the parklet is also blocking the trolley stop
Public Comments:
Amanda Quintanilla, resident offered her suggestions.
Wayne Eggleston, resident and former City Council requested that the ADA space remain and be accessible since it is the only one in the immediate area, stated that sidewalks are for pedestrians, not tables, heaters or umbrellas and recalled when parklets were originally approved, it was stated that sidewalks would not be impeded upon.
Staff is to explore alternatives with the City Manager for ADA compliance and red curbing. The Applicant will remove sidewalk tables and chairs.
Chair Cosgrove proceeded without closing the public hearing.
IT WAS MOVED BY COMMISSIONER PRESCOTT-LOEFFLER, SECONDED BY CHAIR PRO TEM MCKHANN, AND CARRIED 7-0, TO CONTINUE PUBLIC HEARING PROJECT 26-292 TO THE PLANNING COMMISSION MEETING HELD ON WEDNESDAY, SEPTEMBER 16, 2026.
2. Beachfire (PDP26-280) 204 Avenida Del Mar, Suite D
Chair Cosgrove opened the public hearing.
Staff summarized the proposed ten exceptions including being in front of another business, 77-inch-tall posts, non-squared deck, 65-inch palms, wood barrier, 52-inch barrier height, metal/wood furniture, no golf cart/bike parking, larger deck, 8-ft red umbrellas, and 7.5-ft heaters.
Applicant Presentation:
Edgar Carbajal, owner of Beachfire, advised that he secured landlord and tenant approval, is willing to trim palms, adjust barrier height (remove top part if it reduces height by 4+ inches), replace metal tables, change umbrella color, and paint the deck to match the railing.
Commission Questions/Discussions:
• Height is 52” is from the street and not the deck floor. • No fence which encourages seating on the sidewalk.
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Planning Commission Adjourned Meeting Minutes of August 5, 2026 Page 12 • No cleaning under deck because the bottom is to the street. • Going to work with staff on a CUP for sidewalk dining • No problem with red umbrella or the height
• Removed tall posts with lights
• Will change plants to comply
• Match deck floor and foundation with rails
• Furniture is ok
• Plant nicer plants in tree well
Public Comment:
Wayne Eggleston, expressed concerns with trees, pots and seating that block the public right of way.
Amanda Quintanilla stated that Beachfire has a big patio and expressed concerns.
Commissioners’ discussion:
• Request public works to address trees in the public right of way • Remeasure rails and work with staff
• Paint deck to match rails
• Cut vertical posts
• Replant
• Have public works to grab the rail
• Operator should purchase a black bike rack
• Post sign to not park bike by ADA space
Chair Cosgrove closed the public hearing.
IT WAS MOVED BY CHAIR COSGROVE, SECONDED BY PRESCOTT-LOEFFLER, AND CARRIED 7-0, THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM THE REQUIREMENTS OF CEQA PER §15321 AND §15311; AND TO APPROVE PARKLET DINING PERMIT 26-301, SUBJECT TO THE CONDITIONS OF APPROVAL MODIFYING THE FOLLOWING:
• REMOVE TABLES AND CHAIRS FROM THE PUBLIC SIDEWALK;
• POST A "NO BIKE PARKING" SIGN ON THE PARKLET EDGE;
• APPLICANT TO REMEASURE RAILING HEIGHT FROM THE BASE
OF THE PARKLET FLOOR TO THE TOP RAIL; IF IT EXCEEDS 30-36 INCHES BY MORE THAN 4 INCHES, THE TOP RAIL IS TO BE
REMOVED OR CUT DOWN AS DIRECTED BY STAFF;
• REPLANT EXISTING PLANTS TO LOWER THEIR HEIGHT;
• REMOVE THE VERTICAL POSTS;
• REPAINT THE FLOOR/BASE OF THE PARKLET TO MATCH THE
RAILING COLOR; AND
• REMOVE THE LIGHT WRAPPED AROUND THE VERTICAL POSTS.
3. Coastal Cowboy – 214 Avenida Del Mar, Suite B
253
Planning Commission Adjourned Meeting Minutes of August 5, 2026 Page 13 Chair Cosgrove opened the public hearing.
Staff summarized the seven exceptions for including being in front of another business, non-squared deck, red flowers, white and blue painted wood barrier, 42-inch barrier height, white benches/tables with red bar stools/chairs, and a larger deck.
Applicant Presentation:
Jake Fitch, owner requested to keep parklet that was built to specs when recently constructed. Umbrellas and color compliment brand and customer awareness.
Commission Discussion:
• Barrier Color: The applicant wanted to maintain their white and blue branding colors. The decking material (TechDeck) is brown and cannot be painted.
• Barrier Height (42 inches): The applicant explained this height allows for bar stool seating and provides an ocean view over parked cars. It also integrates propane heaters, eliminating tripping hazards. • Golf Cart/Bike Parking: The applicant can move plants to create a 100% usable golf cart or bike parking space.
Public Comment:
Amanda Quintanilla expressed concerns.
Chair Cosgrove closed the public hearing.
IT WAS MOVED BY CHAIR PRO TEM MCKHANN, SECONDED BY VICE CHAIR CAMP, AND CARRIED 7-0, THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM THE REQUIREMENTS OF CEQA PER §15321 AND §15311; AND TO APPROVE PARKLET DINING PERMIT 26-301, SUBJECT TO THE CONDITIONS OF APPROVAL.
IT WAS MOVED BY CHAIR COSGROVE, SECONDED BY MCKHANN, AND CARRIED 7-0, TO RECONSIDER THE DECISION FOR PRONTO 26-323 TO PAINT PARKLET WHITE.
IT WAS MOVED BY CHAIR COSGROVE, SECONDED BY MCKHANN, AND CARRIED 7-0, TO RECONSIDER THE DECISION FOR BLUESTONE 26-301 TO PAINT PARKLET WHITE.
4. Asada Tacos (PDP26-300) 612 Avenida Victoria
Chair Cosgrove opened the public hearing.
Staff summarized the report that proposed 5 deviations including nonsucculent plants, red painted Douglas fir with medium oak wood stain top 254
Planning Commission Adjourned Meeting Minutes of August 5, 2026 Page 14 railing, red aluminum powder-coated seating, no golf cart/bike parking, and umbrellas/heaters (height/color TBD). Staff also stated the need of a condition to raise height 18” for drainage.
Applicant Presentation:
Scott and Rosemary McIntosh owners of Asada Cantina, presented a statement that included the location and working with staff to create the best space for the business. Discussed idea of seating and bar top. Plan is to demo all but the foundation. Would like to use cable and wood.
Staff stated the storm-related improvements must remain accessible through easily removable flooring (no less than 18 inches wide) with an identifier for the precise location of storm drainage infrastructure, verified by engineering.
The applicant was amenable to this.
Chair Cosgrove closed the public hearing.
IT WAS MOVED BY CHAIR COSGROVE, SECONDED BY MCKHANN, AND CARRIED 7-0, THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM THE
REQUIREMENTS OF CEQA PER §15321 AND §15311; AND TO APPROVE PARKLET DINING PERMIT 26-300, SUBJECT TO THE CONDITIONS OF APPROVAL WITH THE FOLLOWING MODIFICATIONS:
• ADD CONDITION 4.3: STORM DRAIGNAGE INFRASTRUCTURE
LOCATION TO BE DIRECTED BY STAFF AND ACCESSIBLE THROUGH EASMENT OF NO LESS THAN 18” WIDE WITH REMOVEABLE
FLOORING MATERIALS AS DETERMINED BY STAFF; AND
• 7.2 APPLICANT WILL WORK WITH STAFF TO DESIGN THE PARKLET PER THE DESIGN STANDARDS.
5. Reunion Kitchen (PDP26-299) 610 Avenida Victoria
Chair Cosgrove opened the public hearing:
Staff summarized the report that included a staff preface and existing parklet photos and the proposed plan for a new parklet that identified 6 deviations including being directly in front of another business and a residence, nonsucculent plants, ebony stained Douglas fir with stainless steel cable barrier, TBD furniture, no bike rack (will provide two golf cart parking spots), and umbrellas/heaters (height/color TBD).
Staff explained that the business does not currently have an active business license, and a final certificate of occupancy is pending.
Applicant Presentation:
Scott McIntosh, owner expressed a need to build to the standards and enhance the experience. Met with staff on site and want to give more design features. Plan is extensive work as more than a long-term structure. Still need 255
Planning Commission Adjourned Meeting Minutes of August 5, 2026 Page 15 to get the business license. The plan is to use what is useable, like the foundation.
Public Comments:
Brenda Dorantes, spoke on behalf of the owners stated they are probusiness; expressed no opposition to the parklets, request fair enforcement of design standards, parking spaces, blocks the gate and drain, to enforce the 9/31/26 deadline for a license. They do not consent to a parklet in front of their property and expressed a need for a long-term solution.
Applicant rebuttal:
Mr. McIntosh stated that they will scale back if needed; attempted to get permission, but no one is usually at the site; willingness to work with staff to be compliant; and believes it can be designed to work for everyone.
Commission questions/discussion:
• Confirming the business frontage with staff and applicant • Requirement is two parking spaces
• Removing it from obstructing the residence would be beneficial • Restaurant is below the Tropicana hotel
• Regardless of spaces, do not impede on residence entrance Chair Cosgrove closed the public hearing.
IT WAS MOVED BY CHAIR PRO TEM, SECONDED BY PRESCOTT-LOEFFLER, AND CARRIED 7-0, THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM THE REQUIREMENTS OF CEQA PER §15321 AND §15311; AND TO APPROVE PARKLET DINING PERMIT 26-301, REUNION KITCHEN, SUBJECT TO THE CONDITIONS OF APPROVAL WITH THE FOLLOWING MODIFICATIONS:
• ALLOW 18 INCHES FOR DRAINAGE PATH OF TRAVEL;
• LENGTH OF PARKLET LIMITED TO THE LESSER OF TWO PARKING SPACES OR THE PILASTER SEPARATING THE TWO STAIRCASES;
• STORM-RELATED IMPROVEMENTS MUST REMAIN ACCESSIBLE
THROUGH EASILY REMOVABLE FLOORING (MIN 18 INCHES WIDE),
WITH AN IDENTIFIER FOR THE PRECISE LOCATION OF STORM
DRAINAGE INFRASTRUCTURE, VERIFIED BY ENGINEERING;
• THE LIMITED TERM PARKING RELIEF AGREEMENT WILL NOT BE
FINALIZED UNTIL A FINAL COA AND BUSINESS LICENSE ARE
ISSUED; AND
• IF NOT COMPLETE BY SEPTEMBER 30TH, 2026, THE PARKLET
MUST BE REMOVED UNLESS TEMPORARY AUTHORIZATION IS
GRANTED BY THE COMMUNITY DEVELOPMENT DIRECTOR.
6. Chaupain (PDP 26-295) 211 Avenida Del Mar, Suite A & B Chair Cosgrove opened the public hearing:
256
Planning Commission Adjourned Meeting Minutes of August 5, 2026 Page 16 Staff summarized the report that proposed 12 deviations including being in front of another business, 18-inch deck height, no clear space below deck, native California plants (some succulents), wrought iron fencing with vertical posts and wood-like composite railing, 37.5-inch barrier height, black and white French bistro furniture, bike rack (no golf cart), larger deck, not squared off, chestnut-colored umbrellas (7.5 ft tall), and 28 seats.
Applicant Presentation:
A representative of the business stated the owners were out of the country, gave a brief history of the bakery and stated the owners were unaware of the new requirements and standards at that time when they redesigned the parklet in December 2025. Their designed focused on safety, accessibility, to be inviting, and aesthetically pleasing.
Public Comments:
Amanda Quintanilla, expressed her support.
Chair Cosgrove closed the public hearing.
IT WAS MOVED BY CHAIR COSGROVE, SECONDED BY COMMISSIONER WASHINGTON, AND CARRIED 7-0, THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM THE REQUIREMENTS OF CEQA PER §15321 AND §15311; AND TO APPROVE PARKLET DINING PERMIT 26-325, CHAUPAIN, SUBJECT TO THE CONDITIONS OF APPROVAL.
7. Goody’s (PDP 26-289) 206 S. El Camino Real
Chair Cosgrove opened the public hearing.
Staff summarized the seven exceptions for consideration including no plants, red and black wood barrier, 48-inch barrier height, red and black cocktail tables and chairs, hanging string lights, and no golf cart/bike parking.
Applicant Presentation:
Jeff Delaunay, distributed photos of the parklet and explained that the parklet is on private property that uses two spaces. Agreed to cut down posts, remove string lights (replacing with solar-powered downlighting in red umbrellas), and was open to sprucing up the area. The applicant wanted to keep the red and black barrier to match the building's trim and logo.
Commissioners’ Discussion highlights:
• Add plants along the facia board that are removable for after hours • Discussion on red and black color
• Height if acceptable
• Black metal furniture
• Lighting is under umbrellas – no string lights
• Removed amplified music and tv
257
Planning Commission Adjourned Meeting Minutes of August 5, 2026 Page 17
IT WAS MOVED BY VICE CHAIR CAMP, SECONDED BY COMMISSIONER GRIFFIN, AND CARRIED 7-0, THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM THE REQUIREMENTS OF CEQA PER §15321 AND §15311; AND TO APPROVE PARKLET DINING PERMIT 26-325, CHAUPAIN, SUBJECT TO THE CONDITIONS OF APPROVAL, WITH THE FOLLOWING MODIFICATIONS:
• PAINT GUARDRAIL BLACK
• ADD RED UMBRELLAS
9. NEW BUSINESS
None.
10. OLD BUSINESS
None.
11. REPORTS OF COMMISSIONERS AND STAFF
A. Commissioner Reports
None.
B. Tentative Future Agenda
In addition to the written report, City Planner Rehm reminded that next Design Review hearing will be next week, featuring minor changes for the Miramar Event Center.
C. Administrative Permit Report
Written report provided.
D. Staff Reports:
a. Fraud alert phishing alerts
b. Workshop: Interiors Historical September
c. Workshop: Symposium BIAOC Free in Irvine
12. ADJOURNMENT
The Planning Commission adjourned at 10:33 p.m. to the Regular Planning Commission scheduled for Wednesday, August 19, 2026 at 6:00 p.m., and will be held at the San Clemente City Hall Council Chambers located at 910 Calle Negocio, 2 nd Floor, San Clemente, California.
Respectfully submitted,
258
Planning Commission Adjourned Meeting Minutes of August 5, 2026 Page 18 ___________________________
Cameron Cosgrove, Chair
Attest:
___________________________
Zach Rehm, Secretary to the Planning Commission
259
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE 1
Meeting Date: August 18, 2026 Agenda Item: (1)
..ag endizedby
..end
Subject:
..titl e
Approve Wire Transfer No.
3479 and Warrant Nos.
613105 through 613233, paid on
7-31-26, in the amount of $6,164,972.67
TOTAL WARRANT REGISTER $6,164,972.67 ..end
260
CITY OF SAN CLEMENTE
CERTIFICATION OF WARRANTS
I HEREBY SUBMIT THE ATTACHED
WARRANT REGISTER FOR AUDIT
AND APPROVAL BY THE CITY
COUNCIL, CITY OF SAN CLEMENTE
APPROVED AND ORDERED PAID AT
THE MEETING OF THE CITY COUNCIL
HELD ON
IN THE AMOUNT OF $6,164,972.67
DATED ON 07/31/2026
CITY MANAGER MAYOR
ATTEST:
CITY CLERK
I HEREBY CERTIFY TO THE ACCURACY OF THE FOREGOING
DEMANDS AND THAT FUNDS ARE AVAILABLE FOR PAYMENT
THEREOF:
PAID BY WARRANTS SIGNED BY LEGALLY
DESIGNATED PERSONS IN ACCORDANCE
WITH THE STATE OF CALIFORNIA
GOVERNMENT CODE, SECTION-41003
FINANCE MANAGER CITY TREASURER
261
apChkLst
07/29/2026 3:14:34PM
Final Check List
SAN CLEMENTE
Page: 1
Bank : city BMO
Check #
3479
6 3 05
6 3 06
6 3 07
6 3 08
6 3 09
6 3 10
6 3 ll
6 3 12
6 3 13
613114
613115
613116
613117
613118
613119
613120
613121
613122
613123
613124
613125
613126
613127
613128
613129
Date Vendor
7/2 /2026 038397
7/3 /2026 038734
7/3 /2026 016780
7/3 /2026 038437
7/3 /2026 013599
7/3 /2026 014849
7/3 /2026 011331
7/3 /2026 030850
7/3 /2026 025400
7/3 /2026 034095
7/31/2026 019986
7/31/2026 019898
7/31/2026 038722
7/31/2026 024030
7/31/2026 034122
7/31/2026 026424
7/31/2026 038728
7/31/2026 035241
7/31/2026 036797
7/31/2026 000809
7/31/2026 006740
7/31/2026 002970
7/31/2026 014672
7/31/2026 022636
7/31/2026 026426
7/31/2026 038270
Invoice
BMO BANK NA 072126
2ND BATTALLION 4TH MA 072426
ABDELMUTI DEVELOPME 080126
ACE PARKING MANAGEtV 200580
ADOLF KIEFER & ASSOC 1NVOO1626575
ALLIANT INSURANCE SEI 612801
AMERICANTANKTESTIN 40113
ANDRUS-NELSON, JENNI 072026
ARAUJO, RAUL 071026
ARDENT PRESS INC 48070
48048
48047
ASSOC OF CALIFORNIA ( 4388
ATS COMMUNICATIONS 131137
131138
BAUMAN, STEVEN JAY O ENG25-480
BAY ALARM COMPANY 23061136
23084508
BILSLEY, KEVIN 071426
BOUGHTON, MARJORIE- 080126
BRATT, JEANNETTE 51003334
BURKE WILLIAMS & SOR 371094
s-ii 093
BUSTAMANTE, YVONNE 071626
CALBO 1000413
CALIFORNIA JPIA PRIM-00218
CAMINO HEALTH CENTEl 071526
CAPISTRANO CRANE SE 21295
CARE AMBULANCE SER\i 26-QC)1835
26-001836
26-001837
26-001850
CARRICK, CYNTHIAT 080126
CENTER FOR NATURALL11066
Inv Date Descriotion
7/21/2026
7/24/2026
8/1 /2026
7/6/2026
7/8/2026
7/17/2026
7/22/2026
7/20/2026
7/1 0/2026
7/16/2026
7/1 3/2026
7/13/2026
7/20/2026
7/7/2026
7/1/2026
11/3/2025
7/1 /2026
7/4/2026
7/1 4/2026
8/1 /2026
6 /5/2026
7 /8/2026
7/8/2026
7/16/2026
4/21 /2026
6 /24/2026
7/ 5/2026
7/ 4/2026
7/ /2026
7/ /2026
7/ /2026
7/ 4/2026
8/ /2026
5/31 /2026
LYFT RIDES FOR OUTREAC+-
2026 2/4 BIRTHDAY BALL DOi
100 AVENIDACABRILLO PAR
PARKING ENFORCEMENT PI
HIP PACKS, CPR MASK
SANCLEM-01 EFTCK#61280"[
REPAIR TO FUEL ISLAND PU
CONTRACT INSTRUCTOR PA
WORK BOOTS RElMBURSaV
BACK COVER FOR BUDGET
STREET POSTINGS
SPECIAL EVENT SIGNS
2026-2027 ANNUAL MEMBERi
LAO3597B JULY 2026 PAYMEr=
LA23187D JULY 2026 PAYMEr
REFUND OF THE WAIVER FE
BAY ALARM - FY2027 PROG.
BAY ALARM - FY2027 PROG.
SAFER SUMMER VOLUNTEE
175 AVENI[)ACABRILLO PAR
CITATION REFUND
HANSON HOTEL PHP25-323
GENERAL ADVISORY SERVIC
INSTRUCTOR PAYMENT
TRAINING ACCESSIBLE CIRC
ANNUAL CONTRIBUTION LIA
4TH QUARTER CDBG GRAN1
CRANE RENTAL
CONTRACT AMBULANCE SEI
CONTRACT AMBULANCE SEI
CONTRACT AMBULANCE SEI
CONTRACT AMBULANCE SEI
175 AVENIDA CABRILLO PAR
PREPARATION OF A CONSEF
Amount Paid
28,885.38
5,000.00
700.00
14,950.00
231.13
4,119.00
300.00
1 ,291.15
2 31 .67
7.09 423.31
229.00
12,279.54
661 .02
739.70
345.00
1,ios.oo
852.29
129.75
166.66
333.00
3,273.60
1,640.80
1,932.00
90.00 3 ,486,237.00
3,110.00
4 50.00
36,187.90
36,187.90
36,187.90
10,340.60
166.66
25,971 .92
Check Total
28,885.38
5,000.00
700.00
14,950.00
231.13
4,119.00
300.00
1 ,291.15
2 31 .67
659.40
12,279.54
1,400.72
345.00
1,955.29
129.75
166.66
333.00
4,914.40
1,932.00
90.00 3 ,486,237.00
3,110.00
4 50.00
118,904.30
166.66
25,971 .92
Page: 1
262
apChkLst
07/29/2026 314:34PM
Bank : city BMO
Check #
6al3130
Date Vendor
7/31/2026 012397
613131 7/31/2026 035342
6 6
6 6
6 6
6 6
6 6
6 6
6 3
3 3
3 3
3 3
3 3
3 3
3 3
/2026
/2026
/2026
/2026
/2026
/2026
/2026
/2026
/2026
/2026
/2026
/2026
/2026
027300
037721
001394
038727
033161
001086
006090
031049
019513
000168
015994
015290
027932
Final Check List
SAN CLEMENTE
(Continued)
CENTRAL COMMUNICATI
CMCA LAW GROUP APC
CLIENTFIRST TECHNOLC
CO OF ORANGE SHERIFI
COOK PGA GOLF SHOPI
CORTEZ-DAVILA, CLAUDI
COSTAR REALTY INFORA
COUNTY OF ORANGE
COX COMMUNICATIONS
CREATIVE BRAIN LEARN
CULINARY COOKING KID
CWEA - TCP
DE LAGE LANDEN FINAN
DELTACARE USA
DOLPHIN SAFARI INC
Invoice
000040-693-3ali
000040-693-311
20981
20982
20983
20984
20985
20986
20987
20988
20989
20990
20991
20992
20993
20994
20995
20996
20799
20800
20801
19812
SH7 4753
072726
51003263
16669
GA26270026
058716701
072026
071526
907821
597851645
BEOO7138055
364919290
Inv Date Description
7/1/2026
7/1/2026
7/2/2026
7/2/2026
7/2/2026
7/2/2026
7/2/2026
7/2/2026
7/2/2026
7/2/2026
7/2/2026
7/2/2026
7/2/2026
772/2026
7/2/2026
7/2/2026
7/2/2026
7/2/2026
7/2/2026
7/2/2026
7/2/2026
6 /30/2026
7/29/2026
7/27/2026
5/27/2026
7/7/2026
7/1/2026
7/8/2026
7/20/2026
7/i5/2026
7/15/2026
7/1 4/2026
8/1 /2026
7/28/2026
24 HOUR CODE COMPLIANC
24 HOUR CODE COMPLIANC
CODE ENFORCEMENT LEGA
CODE ENFORCEMENT LEGA
CODE ENFORCEMENT LEGA
CODE ENFORCEMENT LEGA
CODE ENFORCEMENT LEGA
CODE ENFORCEMENT LEGA
CODE ENFORCEMENT LEGA
CODE ENFORCEMENT LEGA
CODE ENFORCEMENT LEGA
CODE ENFORCEMENT LEGA
CODE ENFORCEMENT LEGA
CODE ENFORCEMENT LEGA
CODE ENFORCEMENT LEGA
CODE ENFORCEMENT LEGA
CODE ENFORCEMENT LEGA
CODE ENFORCEMENT LEGA
OCSD LEGAL SERVICES FOF
OCSD LEGAL SERVICES FOF
OCSD LEGAL SERVICES FOF
TRAKIT ADV SUPPORT SERV
LAW ENFORCEMENT CONTF
7/20/26 - 7/26/26 WEEKLY PAi
CITATION REFUND
GASB 87 COMPLIANCE SOF1
LAFCO COSTS
COX DATA AND VIDEO SERVI
CONTRACT INSTRUCTOR PA
CONTRACT INSTRUCTOR PA
LAB G1 RENEWAL - D. MOOF
CITYWIDE MULTIFUNCTION)
05-R10220600000 HMO DENT
TICKETS TO LCC SESSION II
Amount Paid
271 .32
656.95
1 ,853.80
2 36.70
52.60 263.00
52.60 3 68.20
105.20
105.20
1 ,513.60
78.90 210.40
1 ,268.50
2 36.70
78.90 238.80
'1,209.80
1 ,665.50
2 7.44
12,000.00
3,180.00
1 ,886,894.77
31,006.91
333.00
10,125.00
12,783.33
6,395.92
3,817.60
5,075.00
2 28.00
2,876.02
1 ,615.98
1,152.00
Page: 2
Check Total
928.27
21,565.84
3,180.00
1 ,886,894.77
31,006.91
333.00
10,125.00
12,783.33
6,395.92
3,817.60
5,075.00
2 28.00
2,876.02
1 ,615.98
1,152.00
Page:2
263
apChkLst
07/29/2026 3:14:34PM
Bank : city BMO
Check #
613145
613146
613147
613148
613149
613150
613151
613152
613153
613154
613155
613156
613al57
613158
Date Vendor
7/31/2026 022381
7/31/2026 009540
7/31/2026 003643
7/31/2026 004177
7/31/2026 035720
7/31/2026 037438
7/31/2026 030578
7/31/2026 023219
7/31/2026 017163
7/31/2026 016687
7/31/2026 000026
7/31/2026 035839
7/31/2026 015477
7/31/2026 035242
Final Check List
SAN CLEMENTE
(Continued)
Invoice Inv Date Descriotion
DOMINAS, AMBROCIA 7/23/2026 FOOD REIMB. FOR COM DEI
7/3/2026 BEVERAGES REIMB. FOR CC
7/23/2026 PLATES/ICE REIMB. FOR COI
7/16/2026 CERTIFICATES REIMB. FOR (
7/14/2026 AVENIDAMONTALVOCANYO
7/9/2026 CYPRUS SHORE SEWER LIF
7/9/2026 CAMINO VERA CRUZ RECYC
7/13/2026 ACCT#009167-007 PAINT
7/"11/2026 ACCT#009167-007 PAINT
7/11/2026 ACCT#009167-007 PAINT
7/21/2026 ACCT#009167-007 PAINT
7/15/2026 WEED ABATEMENT/PROGRA
7/1 4/2026 INSTRUCTOR PAYMENT
6 /30/2026 PROFESSIONAL GEOTECHN
7/17/2026 0ECAN PLAN MONITORING
12/30/2025 SUPPLIES
7/8/2026 SUPPLIES
7/10/2026 SUPPLIES
7/10/2026 SUPPLIES
7/10/2026 SUPPLIES
7/13/2026 SUPPLIES
7/14/2026 SUPPLIES
7/13/2026 4TH QUARTER CDBG GRANT
6 /30/2026 BUILDING PLAN REVIEW SEF
7/10/2026 SHIPPING CHARGES
7/17/2026 SHIPPING CHARGES
6 /24/2026 SBITA MANAGEMENT PLATF(
7/1 4/2026 CITYWIDE COPIER MAINTEN
7/15/2026 STREET SIGNS
7/21/2026 CMS RENTAL
Amount Paid
151.25
38.65 9.96
8.72 1,095.00
8,740.00
17,912.50
467.80
12.63 17.47
61.03 12,600.00
2,292.50
4,855.00
965.00
1 ,452.30
305.55
187.92
2 56.28
3 63.25
1,003.81
380.67
1,401.13
673.45
36.08 36.15
11,500.00
83,757.34
205.80
3,300.00
Page: 3
Check Total
208.58
27,7 47.50
558.93
12,600.00
2,292.50
4,855.00
965.00
3,949.78
1,401.13
673.45
72.23 11,500.00
F3,757.34
3,505.80
Page: 3
264
apChkLst
07/29/2026 3:14:34PM
Final Check List
SAN CLEMENTE
Page:4
Bank : city BMO
Check #
613159
Date Vendor
7/31/2026 001926
613160 7/31/2026 002311
613161 7/31/2026 001140
613162
613163
7/31/2026 026078
7/31/2026 023231
6 6
6 6
6 6
6 6
6 6
6 3
3 3
3 3
3 3
3 3
3 3
/2026
/2026
/2026
/2026
/2026
/2026
/2026
/2026
/2026
/2026
/2026
038293
007033
012787
022623
000379
009069
029717
027839
029596
019816
013952
613175
613176
7/31/2026 038731
7/31/2026 035965
(Continued)
GRAINGER INC, W W
Invoice
99808950'l6
9973966477
997 4722077
9977 483859
9977012229
9008776016
9002008960
9008773773
9970812054
9970375516
HAAKER EQUIPMENT CO 1NV42559
INV 427 48
HACH COMPANY 15071169
15068325
15077318
HICKS, MICHAEL 071326-071626
HONENS, ALEXIS 070626-071426
061626-063026
HOUT CONSTRUCTION S 4
IMPERIAL SPRINKLER SL 0028235626-001
INFOSEND INC 313644
JCTEES COM CORPORA- 11262
JONES CHEMICALS INC 997607
JP'S SURF CAMP INC 071526
KURTZ, ANTHONY 072126
LANCE SOLL & LUNGHAF 75060
LASCELLES, BRANDON 071626
LGC GEOTECHNICAL INC 01 -24677
LINARES INC, MIKE 25-26.10
25-26.11
25-26.12
LOCKWOOD, WILLARD SC516135
LOOPINGZLLC 071426
Inv Date Descriotion
7/9/2026
7/6/2026
7/6/2026
7/7/2026
7/7/2026
7/16/2026
7/13/2026
7/16/2026
6/30/2026
6 /30/2026
7 /20/2026
7/21/2026
7/7/2026
7/2/2026
7/10/2026
7/20/2026
7/1 4/2026
7/1 4/2026
7/1/2026
7/9/2026
7/9/2026
7/10/2026
5/28/2026
7/15/2026
7/22/2026
5/31 /2026
7/16/2026
5/31 /2026
7/8/2026
7/8/2026
7/8/2026
6 /16/2026
7 /1 4/2026
HARDWARE EQU PMENT
HARDWARE EQUIPMENT
HARDWARE EQU PMENT
HARDWARE EQU PMENT
HARDWARE EQUIPMENT
HARDWARE EQUIPMENT
HARDWARE EQUIPMENT
HARDWARE EQUIPMENT
HARDWARE EQUIPMENT
HARDWARE EQUIPMENT
ENVIROSIGHT SUPPLIES
PARTS / HARDWARE
LAB SUPPLIES
LAB SUPPLIES
LAB SUPPLIES
ESRI USER CONFERENCE E:
MILEAGE REIMBURSEMENT
MILEAGE REIMBURSEMENT
CALLE FRONTERA LIFT STA'T
IRRIGATION SUPPLIES
PRINTING & MAILING OF MO
CAMP SHIRTS
CONTRACT BETWEEN SOCV
INSTRUCTOR PAYMENT
QC LEADERSHIP COHORT E:
AUDIT OF CITY, INCLUDING (
CONTRACT INSTRUCTOR PA
CYPRUS SHORE GRADING, S
CDBG PROGRAM ADMIN SEF
CDBG PROGRAM ADMIN SEF
CDBG PROGRAM ADMIN SEF
CITATION REFUND
INSTRUCTOR PAYMENT
Amount Paid
517.04
64.04 458.02
21.53 117.45
80.62 92.43
261 .06
770.18
506.90
1 ,404.59
314.93
51.77 4,003.70
824.83
148.23
7.47 18.34
29,250.00
45.F37
623.99
230.80
8,489.39
12,355.00
12.00 21,430.00
7,808.15
1 ,792.50
1 ,207.50
1 ,207.50
1 ,667.50
333.00
840.00
Check Total
2,889.27
1 ,719.52
4,880.30
148.23
25.81 29,250.00
45.87 623.99
230.80
8,489.39
12,355.00
12.00 21,430.00
7,808.15
1 ,792.50
4,082.50
333.00
840.00
Page:4
265
apChkLst
07/29/2026 3:14:34PM
Final Check List
SAN CLEMENTE
Page: 5
Bank : city BMO
Check #
613177
Date Vendor
7/3U2026 007564
613178
613179
613180
7/31/2026 027327
7/31/2026 038401
7/3U2026 000502
6 3 81
6 3 82
6 3 83
6 3 84
6 3 85
6 3 86
6 3 87
7/3 /2026 038726
7/3 /2026 038156
7/3 /2026 038730
7/3 /2026 007465
7/3 /2026 023015
7/3 /2026 030289
7/3 /2026 001207
613188 7/31/2026 025959
613189 7/31/2026 008563
613190 7/31/2026 000535
(Continued)
Invoice
LOWE'S COMPANIES INC 75923
99639
93561
79693
982790
982524
LYFT INC 1001247302
MARIACHI ORGULLO DE 0004
MCMASTER-CARR SUPPI 68619965
68374143
MESSINEO, STEVEN 50002258
MICHAEL K NUNLEY & AE 3623
MURPHY, DENNIS OR SU 70008010
NINYO & MOORE INC 323707
NURSERY PRODUCTS LL 69570
OCCUPATIONALHEALTH 91714905
ODP BUSINESS SOLUTIC 47562192100
47 420907100
47 420970400
47390876700
47391597100
47 432172600
47555339400
47 452245000
47 452151000
OMNI ENTERPRISE INC CSCO626
CSCO6264
CSCO6263
CSCO6262
CSCO6261
ONESOURCE DISTRIBUT SOO8377595.001
SOO8350588.001
ORANGE CO ENVIRONMI 1N2825645
Inv Date Description
6 /25/2026
7/1/2026
7/16/2026
7/21/2026
6/2/2026
6 /1 0/2026
7/22/2026
3/17/2026
7/20/2026
7/15/2026
6/1 0/2026
7/1 4/2026
6/1 9/2026
7/20/2026
7 /2026
7 5/2026
7 4/2026
7 5/2026
7 4/2026
7 0/2026
7 4/2026
7 5/2026
7 3/2026
7/9/2026
7/9/2026
7/6/2026
7/6/2026
7/6/2026
7/6/2026
7/8/2026
7/16/2026
7/16/2026
8/1 /2026
#9800 154381 2 SUPPLIES
#9800 154381 2 SUPPLIES
#9800 154381 2 SUPPLIES
#9800 154381 2 SUPPLIES
#9800 154381 2 SUPPLIES
#9800 154381 2 SUPPLIES
SC RIDES PROGRAM
DEPOSIT FOR CINCO DE MA
EQUIPMENT & TOOLS
EQUIPMENT & TOOLS
CITATION REFUND
REEVES PUMP STATION HY[
CITATION REFUND
FRONTERA LIFT STATION SC
TRANSPORT OF BIOSOLIDS
PRESCREENING FOR RSVP .
OFF CE SUPPLIES A/C #8983
OFFICE SUPPLIES A/C #8983
OFF CE SUPPLIES A/C #8983
OFF CE SUPPLIES A/C #8983
OFFICE SUPPLIES A/C #8983
OFFICE SUPPLIES A/C #8983
OFFICE SUPPLIES A/C #8983
OFFICE SUPPLIES A/C #8983
OFFICE SUPPLIES A/C #8983
JANITORIAL SERVICES
JANITORIAL SERVICES
OMNICLEAN - JANITORIAL - r
OMNICLEAN - JANITORIAL - t'
OMNICLEAN - JANITORIAL - t'
SUPPLY
SUPPLY
OLD DISPOSAL SITE INSPEC
Amount Paid
i62.28
19.33 28.60
261 .60
5.87 29.62
2,880.00
250.00
131.88
117.09
43.00 2,607.75
43.00 1,685.00
36,433.55
345.00
495.46
32.97 39.32
364.02
9.58 147.16
111.24
78.73 114.32
1 ,548.75
1,737.12
3,908.52
10,259.78
22,831 .93
3,837.52
2,448.56
672.00
Check Total
507.30
2,880.00
250.00
248.97
43.00 2,607.75
43.00 1,685.00
36,433.55
345.00
1,392.80
40,286.10
6,286.08
672.00
Page:5
266
apChkLst
07/29/2026 3:14:34PM
Final Check List
SAN CLEMENTE
Page: 6
Bank : city BMO
Check #
613191
613192
613193
613194
613195
613196
613197
613198
613199
613200
613201
613202
613203
613204
613205
613206
613207
613208
613209
613210
613211
613212
613213
Date Vendor
7/:31/2026 020153
7/31/2026 030172
7/31/2026 038729
7/31/2026 030290
7/31/2026 033634
7/31/2026 024076
7/31/2026 000267
7/31/2026 003033
7/31/2026 034177
7/31/2026 001029
7/31/2026 000067
7/31/2026 037899
7/31/2026 001174
7/31/2026 038725
7/31/2026 005035
7/3i/2026 005090
7/31/2026 005738
7/31/2026 038733
7/31/2026 000208
7/31/2026 031889
7/31/2026 030368
7/31/2026 003563
7/31/2026 014098
(Continued)
PACIFIC ADVANCED CMt
PAJARO, REYLAN A
POLHILL, TAYLOR
POLLARD, BRETT
PRIDESTAFF INC
PRIORITY LANDSCAPE S
R & R INDUSTRIES INC
RALPHS GROCERY CO
REAL ESTATE CONSULTI
RED WING BUS ADVANT)
RINCON TRUCK CENTER
SAH ART ACADEMY
SAN DIEGO GAS & ELECa
Invoice
12115
12113
12114
071426
70007695
072126
301950798
21179
21162
21180
718942
034942
005603
046196
051328
19942
2026071 603620!
381206
071326
071626
072026
SCALLY, EDWINAW
SCHROEDER, KAYNE A
SCUBA MANIA INC
50002116
071626
36568
36643
SKYHAWKS SPORTS AC) 072026
SOUTH WEST SOLAR IN( B26-1274
SOUTHERN COUNTIES F IN-0000390187
IN-0000399612
SPECTRUM GAS PRODU 0000694795
SPORTS FACILITIES GRC A19569
STANDARD INSURANCE 080126
STANDARD INSURANCE AUG26
Inv Date Descriotion
6/30/2026
6/30/2026
6 /30/2026
7/1 4/2026
5/24/2026
7/21/2026
7/19/2026
7/21/2026
7/1/2026
7/21/2026
7/13/2026
7/7/2026
6/22/2026
6/24/2026
6/24/2026
6 /30/2026
7/16/2026
7/1 4/2026
7/13/2026
7/16/2026
7/20/2026
5/1 8/2026
7/16/2026
7/21/2026
7/21/2026
7/20/2026
7/1/2026
7/7/2026
7/21/2026
7/1 3/2026
7/10/2026
8/1 /2026
8/1 /2026
PlCO BOOSTER PUMP STATI
HEADWORKS GRIT CYCLON
WRP EFFICIENCY STUDY
CONTRACT INSTRUCTOR PA
CITATION REFUND
FOUNDATIONS OF LEADERS
GOLF COURSE GROUNDS Kl
SUPPLIES - IRRIGATION & L7
SUPPLIES - IRRIGATION & LA
SUPPLIES - IRRIGATION & L7
HATS FOR CERT
BPR A/C # E10007
BPR A/C # E10007
BPR A/C # E10007
BPR A/C # E10007
TRAIL MAINTENANCE
A/C #36205 / WORK BOOTS
PARTS
INSTRUCTOR PAYMENT
0027684968885 DISTRIBUTIO
210000057099 DISTRIBUTIOh
CITATION REFUND
INSTRUCTOR PAYMENT
FILL & SERVICE
HYDRO TEST
INSTRUCTOR PAYMENT
REFUND FOR CANCELLED P
FUEL PURCHASES FOR CIT'Y
FUEL PURCHASES FOR CIT'r
TANK PICK UP & FILL
BLEACHER END CAPS
VOLUNTARY LIFE INSURANC
INSURANCE
Amount Paid
5,396.40
1 ,224.60
382.80
2 ,289.00
43.00 12.00
1,968.54
3,120.00
1,475.00
4,280.00
463.24
10.08 91.57
41.92 73.99
11,416.67
569.67
368.74
644.00
29.10 35,440.02
33.00 14,388.50
1,666.99
55.00 7,960.12
35.00 17,265.75
13,633.74
314.00
621 .26
166.90
8,526.29
Check Total
7,003.80
2,289.00
43.00 12.00
1,968.54
8,875.00
463.24
217.56
11,416.67
569.67
368.74
644.00
35,469.12
33.00 14,388.50
1 ,721 .99
7,960.12
35.00 30,899.49
:3t 4.00
621 .26
166.90
8,526.29
Page:6
267
apChkLst
07/29/2026 3:14:34PM
Bank : city BMO
Check #
613214
613215
613216
613217
613218
613219
613220
6al3221
613222
613223
613224
613225
613226
613227
613228
613229
613230
613231
613232
613233
Date Vendor
7/31/2026 QC)1753
7/31/2026 026425
7/31/2026 022730
7/31/2026 032785
7/31/2026 014307
7/31/2026 000397
7/31/2026 003436
7/31/2026 036718
7/31/2026 038021
7/31/2026 032066
7/31/2026 029979
7/31/2026 033236
7/31/2026 001190
7/31/2026 034362
7/31/2026 016334
7/31/2026 003356
7/31/2026 030065
7/31/2026 008174
7/31/2026 031253
7/31/2026 000870
Final Check List
SAN CLEMENTE
(Continued)
SUMMERS MURPHY
TAYLOR, WILLIAM D
THE CPR LADY INC
THE FRANK HC NAM BYF
TIMES MEDIA GROUP
TOAL ENGINEERING INC
TONY'S LOCKSMITH
TRANSDEV FLEET SERVI
TREVIPAY
TRITECH SOFTWARE SY
TRUSSELL TECHNOLOGI
US PROFESSIONAL PICK
USA BLUE BOOK
USPS
VISION SERVICE PLAN ((
WATERLINE TECHNOLO(
WCT PRODUCTS
WEST COAST SAND & Gl
WESTFALL, RACHEL
WITTMAN ENTERPRISES
Invoice
26-0746
26-0747
26-0748
26-0749
26-0730
080126
CPR260136
080126
029ECOF7-0097
63999
50204
50425
11966630
EBF83994
1C2F8DC9
466851
0000011612
071326
1NVO1084128
1NVO1098059
062426
825625979
825625990
5804186
W19642
977661
071326
WITT-000763
Inv Date Descriotion
7/14/2026
7/14/2026
7/1 4/2026
7/1 4/2026
7/9/2026
8/1 /2026
7/17/2026
8/1 /2026
7/16/2026
10/3/2025
5/8/2026
7/15/2026
6 /30/2026
7 /21 /2026
7/22/2026
6 /29/2026
7/15/2026
7/13/2026
6 /24/2026
7/1 0/2026
6 /24/2026
7/1 9/2026
7/1 9/2026
7/1 4/2026
7/1 /2026
7/9/2026
7/1 3/2026
7/17/2026
LDR 26-099 LANDSCAPE PLA
PHP 26-160 LANDSCAPE PLA
LDR 26-169 LANDSCAPE PLA
LDR 25-256 LANDSCAPE PLA
LANDSCAPE PLAN CHECK
175 AVENIDACABRILLO PAR
AHA BLS ECARDS FOR CLAS
103 & 107 AVENIDA GRANDA
CITY LEGAL ADS NOTICE
STAKES FOR PUBLIC HEARli
MASTER REKEY CONCESS !=
KEYS FOR STAFF
FLEET MAINTENANCE NON (
SUPPLIES
SUPPLIES
SOFTWARE SYSTEM UPGRA
AREATION BLOWER IMPRO\i
INSTRUCTOR PAYMENT
SUPPLIES
SUPPLIES
POSTAGE REFILLS FOR FY 2
CLIENT ID 30005394 VISION F
CLIENT ID 30005394 VISION F
HYPOCHLORITE SOLUTIONE
PARTS/SERVICE
SCREENED FILL SAND
CONTRACT INSTRUCTOR PA
AMBULANCE BILLING SERVI(
Amount Paid
200.00
200.00
2 ,530.00
200.00
3 ,600.00
166.66
308.00
900.00
268.52
112.00
185.00
100.42
8,435.04
114.84
107.73
2,340.00
1,423.50
3 ,790.50
4 ,731 .90
1,136.17
6,000.00
4 ,239.09
7ei7.94
5 07.25
321.90
861 .29
1 ,680.00
13,282.30
Sub total for BMO:
Page: 7
Check Total
6,730.00
166.66
308.00
900.00
268.52
112.00
285.42
8,435.04
222.57
2,340.00
1 ,423.50
3,790.50
5,868.07
6,000.00
5,007.03
507.25
321 .90
861 .29
1,680.00
13,282.30
6,164,972.67
Page: 7
268
apChkLst
07/29/2026 3:14:34PM
130 checks in this report.
Final Check List
SAN CLEMENTE
Page: 8
Grand Total All Checks: 6, 164,972.67
Page: 8
269
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE 1
Meeting Date: August 18, 2026 Agenda Item: 11D.
ORDINANCE NO. 1811
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN
CLEMENTE, CALIFORNIA, AMENDING SECTION 10.28.050 OF
THE SAN CLEMENTE MUNICIPAL CODE RELATING TO 72-
HOUR PARKING RESTRICTIONS AND FINDING THE
ORDINANCE NOT SUBJECT TO THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT
WHEREAS, Section 10.28.050 of the San Clemente Municipal Code establishes a 72-hour parking restriction on public streets; and
WHEREAS, the City Council previously reviewed the City's existing 72-hour parking regulations and related concerns regarding long-term vehicle storage on public streets; and WHEREAS, on April 21, 2026, the City Council directed staff to return with proposed amendments to the City's 72-hour parking regulations, including a minimum vehicle movement requirement of one hundred (100) feet; and
NOW, THEREFORE, the City Council of the City of San Clemente, California, hereby ordains as follows:
SECTION 1. Incorporation of Recitals. The recitals above are true and correct and are hereby incorporated as findings as if fully set forth herein.
SECTION 2. CEQA. The City Council finds that this Ordinance is not a “project” subject to the California Environmental Quality Act (CEQA). The Ordinance does not qualify as a project because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, § 15378, subd. (a).) The language merely modifies existing restrictions and prohibitions, absent an applicable exception, regarding the parking of vehicles on public property for more than 72 consecutive hours. In the alternative, the City Council finds that the proposed ordinance falls within the “common sense” exemption set forth in State CEQA Guidelines section 15061, subdivision (b)(3), which exempts activity from CEQA where “it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.” Here, it can be seen with certainty that there is no possibility that the proposed ordinance may have a significant effect on the environment because the proposed ordinance simply modifies existing restrictions and prohibitions regarding the parking of vehicles on public property for more than 72 consecutive hours; the proposed ordinance will not result in any development or in any new activity with the potential to impact the environment.
SECTION 3. Code Amendment. Section 10.28.050 of the Code of the City of San Clemente is hereby amended to read in its entirety as follows (additions shown in underline):
10.28.050 - Use of streets for storage of vehicles prohibited. 270
Meeting Date: August 18, 2026 Agenda Item: 11D.
CITY OF SAN CLEMENTE 2
No person who owns or has possession, custody, or control of any vehicle shall park such vehicle upon any street or alley for more than a consecutive period of seventy-two (72) hours.
For purposes of this section, a vehicle shall be considered to have remained parked unless, during any seventy-two (72) hour period, the vehicle has been moved at least one hundred (100) feet from the location it previously occupied.
In addition to other remedies, any vehicle parked in violation of this section may be removed pursuant to Section 10.08.160 of this Code and California Vehicle Code Section 22651(k).
SECTION 4. The City Clerk shall certify to the passage of this ordinance and cause the same to be published as required by law, and the same shall take effect as provided by law.
SECTION 5. Publication. The City Clerk shall certify to the adoption of this ordinance by the City Council and cause it, or a summary of it, to be published once within 15 days of adoption in a newspaper of general circulation printed and published within the City of San Clemente, and shall post a certified copy of this ordinance, including the vote for and against the same, in the Office of the City Clerk in accordance with California Government Code, section 36933.
SECTION 6. Records. The documents and materials associated with this ordinance that constitute the record of proceedings on which the City Council’s findings and determinations are based are located at City Hall, 910 Calle Negocio, San Clemente, CA 92673.
SECTION 7. Severability. If any provision of this ordinance or its application to any person or circumstance is held invalid, such invalidity has no effect on the other provisions or applications of the ordinance that can be given effect without the invalid provision or application, and to this extent, the provisions of this ordinance are severable. The City Council declares that it would have adopted this ordinance irrespective of the invalidity of any portion thereof.
SECTION 8. Effective Date. This Ordinance shall become effective 30 days after its adoption.
APPROVED AND ADOPTED this _____day of _________________, ________.
ATTEST:
_______________________________ ___________________________ City Clerk of the City of Rick Loeffler, Mayor of the City of San Clemente, California San Clemente, California
271
Meeting Date: August 18, 2026 Agenda Item: 11D.
CITY OF SAN CLEMENTE 3
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, hereby certify that Ordinance No. 1811 having been regularly introduced at the meeting of _______________________, was again introduced, the reading in full thereof unanimously waived, and duly passed and adopted at a regular meeting of the City Council held on the _____day of _____________, _______, and said ordinance was adopted by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of ______________________, ________. __________________________
CITY CLERK of the City of
San Clemente, California
APPROVED AS TO FORM:
____________________________
Elizabeth A. Mitchell, City Attorney
272
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE 1
Meeting Date: August 18, 2026 Agenda Item: 11E.
Submitted By: Public Works
Prepared By: Masako Hennequin, P.E., Senior Civil Engineer Subject:
..titl e
CONSIDERATION OF A RESOLUTION TO ACCEPT AND FILE A NOTICE OF COMPLETION FOR FY 2026 MAJOR STREET MAINTENANCE AND FY 2026 PAVEMENT PRESERVATION PROGRAM, CIP PROJECT NOS. 26303 AND 26304 ..body
Summary:
The City Council is being asked to consider Resolution 26-137 and Notice of Completion for the FY 2026 Major Street Maintenance and FY 2026 Pavement Preservation Program (Attachments 1 and 2, respectively).
Background:
On February 3, 2026, the City Council awarded a construction contract to L.C. Paving & Sealing, Inc. to complete street maintenance and pavement restoration (Attachment 3). The contractor completed the following: grinding and repaving deteriorated pavement, removing and replacing curb and
gutter, sidewalk, curb ramps, driveway approaches, and
manhole cover and water valve can adjustments on various streets throughout the City as listed in Attachment 4.
An estimated summary of the project expenditures related to this NOC is provided below:
Project 26303
Project Management / Admin. $ 2,500
Engineering Design 8,068
Construction Contract 381,116
Construction Management / Inspection 31,120
Construction Materials 1,940
Total $ 424,744
Project 26304
Project Management / Admin. 1,500
Engineering Design 1,632
Construction Contract 200,000
Construction Management / Inspection 13,681
Total $ 216,813
273
Meeting Date: August 18, 2026 Agenda Item: 11E.
CITY OF SAN CLEMENTE 2
Council Options:
Adopt Resolution No. 26-137, which would accept the completed FY 2026 Major Street Maintenance and FY 2026 Pavement Preservation Program, CIP Project Nos. 26303 and 26304.
Modify and adopt Resolution No. 26-137.
Continue the item with direction to provide additional information.
Environmental Review/Analysis:
This project was previously determined to be categorically exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines.
Fiscal Impact:
The total project cost of $641,557 is within the approved combined project budget of $800,000. A total of $424,744 in expenditures was within the $550,000 budget from the General Fund Account Number 001-416-45720-000-26303, and a total of $216,813 in expenditures was within the $250,000 budget from Account Number 001-416-45730-000-26304.
Potential Action(s):
..recommendation
If the City Council concurs with the information provided within this staff report, moving this item without modifications would result in adoption of Resolution No. 26-137, which would:
1. Accept the FY 2026 Major Street Maintenance and FY 2026 Pavement Preservation Program, CIP Project Nos. 26303 and 26304, from L.C. Paving & Sealing, Inc.;
2. Authorize the City Clerk to execute and record the Notice of Completion for the FY 2026 Major Street Maintenance and FY 2026 Pavement Preservation Program, CIP Project Nos. 26303 and 26304;
3. Authorize the City Clerk to release the payment bond 35 days from the recordation of the Notice of Completion upon verification with the Engineering Division that no liens have been levied against the Contractor, L.C. Paving & Sealing, Inc.; and
4. Authorize the City Clerk to release the performance bond for this project upon receipt of a warranty bond in a form acceptable to the Public Works Director/City Engineer in the amount of 25% of the total construction cost.
..end
Attachment:
1. Resolution No. 26-137
2. Notice of Completion
3. Staff Report dated February 3, 2026 (without attachments)
4. Completed Streets List
274
Meeting Date: August 18, 2026 Agenda Item: 11E.
CITY OF SAN CLEMENTE 3
Notification:
None.
275
Attachment 1
RESOLUTION NO. 26-137
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN CLEMENTE, CALIFORNIA, FILING A NOTICE OF
COMPLETION, AND ACCEPTING AS COMPLETE THE FY
2026 MAJOR STREET MAINTENANCE AND FY 2026
PAVEMENT PRESERVATION PROGRAM, CIP PROJECT
NOS. 26303 AND 26304
WHEREAS, on February 3, 2026, the City Council awarded a construction contract to L.C. Paving & Sealing, Inc. for the FY 2026 Major Street Maintenance and FY 2026 Pavement Preservation Program, CIP Project Nos. 26303 and 26304; and WHEREAS, the work consisted of grinding and repaving deteriorated pavement, removing and replacing curb and gutter, sidewalk, curb ramps, driveway approaches, and manhole cover and water valve can adjustments on various streets throughout the City; and WHEREAS, L.C. Paving & Sealing, Inc. has completed the work to the satisfaction of the Public Works Director/City Engineer.
NOW, THEREFORE, the City Council of the City of San Clemente does hereby resolve as follows:
SECTION 1. That the above recitations are true and correct and incorporated fully herein.
SECTION 2. That the City Council accepts as complete the FY 2026 Major Street Maintenance and FY 2026 Pavement Preservation Program, CIP Project Nos. 26303 and 26304 from L.C. Paving & Sealing, Inc.
SECTION 3. That the City Council authorizes the City Clerk to execute and record a Notice of Completion for the FY 2026 Major Street Maintenance and FY 2026 Pavement Preservation Program, CIP Project Nos. 26303 and 26304.
SECTION 4. That the City Council authorizes the City Clerk to release the payment bond for this project 35 days from the recordation of the Notice of Completion upon verification with the Engineering Division that no liens have been levied against L.C. Paving & Sealing, Inc.
SECTION 5. That the City Council authorizes the City Clerk to release the performance bond for this project upon receipt of a warranty bond in a form acceptable to the Public Works Director/City Engineer in the amount of 25% of the total construction cost.
SECTION 6. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this _____ day of ____________________, 2026. 276
Resolution No. 26-137 Page 2
ATTEST:
___________________________ __________________________
City Clerk of the City of Rick Loeffler, Mayor of the
San Clemente, California City of San Clemente, California
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §
CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 26-137 was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of _______________________, _________, by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________. __________________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
_____________________________
Elizabeth A. Mitchell, City Attorney
277
Attachment 2
Recording Requested By:
City of San Clemente
When Recorded, Mail To:
City Clerk Department
City of San Clemente
910 Calle Negocio
San Clemente, CA 92673
Recorded for the benefit of the City of San
Clemente and exempt from recording fees
pursuant to Government Code Section 27383.
Space above this line is for Recorder’s Use Only
NOTICE OF COMPLETION
Notice is hereby given by the City of San Clemente, a Municipal Corporation, that a public work of improvement has been completed as follows:
1. Project title or description of work: FY 2026 Major Street Maintenance and FY 2026 Pavement Preservation Program, CIP Project Nos. 26303 and 26304.
2. Date of completion: July 10, 2026.
3. Street address or legal description of the project site: citywide various streets
4. Name of owner: City of San Clemente.
5. Interest or estate of owner: Public Facility; Owned in Fee.
6. Address of owner: 910 Calle Negocio, Suite 100, San Clemente, CA 92673
7. Name and address of contractor: L.C. Paving & Sealing, Inc., 620 Alpine Way, Escondido, CA 92029.
I am the City Clerk for the City of San Clemente, a Municipal Corporation, the owner of the indicated interest or estate in the property described above. I make this verification on behalf of the City of San Clemente. I have read this Notice of Completion and know its contents. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Executed on __________________________ in San Clemente, California. _________________________________
Laura Campagnolo, City Clerk
City of San Clemente
278
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE
Meeting Date: February 3, 2026 Agenda Item: 11E.
Submitted By: Public Works
Prepared By: Masako Hennequin, Senior Civil Engineer
Subject:
..titl e
CONSIDERATION OF A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO L.C.
PAVING & SEALING, INC. FOR FY 2026 MAJOR STREET MAINTENANCE AND FY 2026 PAVEMENT PRESERVATION PROGRAM, CIP PROJECT NOS. 26303 AND 26304, IN AN AMOUNT NOT TO EXCEED $581,210, AUTHORIZING THE CITY MANAGER TO EXECUTE
THE CONSTRUCTION CONTRACT AND FINDING THE PROJECT CATEGORICALLY EXEMPT FROM ..body THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
Fiscal Impact:
The estimated total construction cost of $680,010 ($581,210 construction and $98,800 CM/inspection) is within the total approved budget of $800,000 from a combined General Fund of $550,000, Account No. 001-416-45720-000-26303 Major Street Maintenance Program, and $250,000 from Account No. 001-416-45730-000-26304 Pavement Preservation Program.
Summary:
The City Council is being asked to consider adoption of a resolution (Attachment 1) to award and authorize the execution of a construction contract with L.C. Paving & Sealing, Inc., in an amount not to exceed $581,210, for the FY 2026 Major Street Maintenance and FY 2026 Pavement Preservation Program (Attachment 2).
Background:
The FY 2026 Major Street Maintenance and FY 2026 Pavement Preservation Program project includes asphalt and concrete pavement repairs, and manhole and water valve can adjustments.
The asphalt pavement repair work will include grinding and repaving 0.20’ to 0.35’ depth of deteriorated asphalt pavement, and the concrete repair work will consist of removing and replacing curb and gutter, sidewalk, curb ramp, and driveway approach, on various streets throughout the City, as listed in Attachment 3.
Existing Sidewalk Existing Curb & Gutter
1 Attachment 3
279
Meeting Date: February 3, 2026 Agenda Item: 11E.
CITY OF SAN CLEMENTE
On December 18, 2025, staff contacted local contractors, published a notice inviting bids for this project in the San Clemente Times, and published a bid solicitation on PlanetBids. Bids were opened on January 8, 2026, and the results are presented in the table below. Bids ranged from $581,210 to $1,199,242. There were no bids from businesses based in San Clemente.
The lowest responsive and responsible bidder is L.C. Paving & Sealing, Inc. of Escondido, California with a total bid amount of $581,210.
Table 1. Bid Summary
Company Name Company Location Amount
L.C. Paving & Sealing, Inc. Escondido, CA $581,210
ONYX Paving Company, Inc. Yorba Linda, CA $654,000
PALP dba Excel Paving Company Long Beach, CA $974,789
All American Asphalt Corona, CA $1,199,242
Based on the lowest bid, the total estimated project construction cost is $680,010, as summarized below in Table 2:
Table 2. Cost Summary
Construction $ 581,210
Construction Management and Inspection $ 98,800
Total Estimated Construction Cost $ 680,010
As required by state law and City policy, L.C. Paving & Sealing will be required to provide performance and payment bonds simultaneously with the execution of the construction contract (Attachment 2). Project plans and specifications are on file in the City Clerk’s office.
Council Options:
Adopt Resolution No. 26-22 (Attachment 1), awarding the FY 2026 Major Street Maintenance and FY 2026 Pavement Preservation Program contract to L.C. Paving & Sealing, Inc., authorizing the City Manager to execute a construction contract an amount not to exceed $581,210, and finding the project categorically exempt from CEQA under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines. Modify and adopt Resolution No. 26-22.
Continue the item and direct staff to provide additional information. Do not award the contract or construct the street improvements.
Environmental Review/Analysis:
This project is exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines because it consists of repairs to existing City facilities, involves negligible or no expansion of existing or former use, and has no possibility of a direct or reasonably foreseeable indirect effect on the environment. 2802
Meeting Date: February 3, 2026 Agenda Item: 11E.
CITY OF SAN CLEMENTE
Recommended Actions:
..recommendation
Staff recommends that the City Council adopt Resolution No. 26-22 (Attachment 1), which will:
..recommendation
1. Find the FY 2026 Major Street Maintenance and FY 2026 Pavement Preservation Program, CIP Project Nos. 26303 and 26304, categorically exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines;
2. Award the FY 2026 Major Street Maintenance and FY 2026 Pavement Preservation Program, CIP Project Nos. 26303 and 26304, contract to L.C. Paving & Sealing, Inc.; and
3. Authorize the City Manager to execute a contract with L.C. Paving & Sealing, Inc. in an amount not to exceed $581,210, in a form substantially similar to Contract No. 26-12 (Attachment 2).
..end
Attachment:
1. Resolution No. 26-22
2. Contract No. C26-12 (without attachments)
3. Proposed Pavement Repair Locations
Notification:
All bidders.
2813
APPENDIX 4
PCC LISTING
#'s Address width length SF comments
Curb and Gutter A2-8 (W=24") Remove (Item No. 9)
1 1509 S. Ola Vista (on Ave. Princesa) 55.00
2 1509 S. Ola Vista (on Ave. Princesa across from alley) 9.00 3 151 Ave. Princesa 79.00
4 914 Ave. Presidio at fire hydrant 14.00
5 914 Ave. Presidio at water meter box 10.50
6 Ave. Presidio northbound north of Calle Escuela 18.00 7 204 Ave. San Carlos 20.50
8 Bello Panorama WB between catch basin and curb ramp at Cam. Vera Cruz 11.50 9 Cam. De Los Mares WB at 1st fire hydrant west of Estancia 26.90 10 Ave. Pico WB at Calle De Los Molinos curb return 10.70 11 Calle Sarmentoso / Camino Del Rio roundabout 6.00
12 Ave. La Pata southbound before Ave. Pico 20.30
13 Ave. Pico WB west of Calle De Los Molinos 10.00
14 101 - 111 Ave. Del Mar 95.00
15 129 - 135 Ave. Del Mar 44.00
16 145 - 147 Ave. Del Mar 29.50
17 151 - 153 Ave. Del Mar 36.00
18 159 Ave. Del Mar 25.00
19 across from 137 Ave. Mateo 19.50
20 145 Ave. Mateo 21.30
21 128 - 130 W. Ave. Ramona 38.00
22 533 Ave. Victoria (in front of Beachcomber Inn) 222.50 23 across from 2905 - 2907 Via San Gorgonio 58.50
24 2905 - 2907 Via San Gorgonio 17.00
25 across from 301 Calle Neblina 11.30
26 across from 313 - 315 Calle Dorado 47.00
27 across from 317 - 319 Calle Dorado 16.00
28 across from 305 307 Calle Pueblo 39.00
29 431 Calle Delicada 19.00
30 103 Ave. Salvador 6.00
31 506 Ave. Teresa 15.30
32 506 Ave. Teresa 10.80
33 306 -308 Ave. Salvador 21.60
34 across from 420 - 422 Ave. Salvador 48.50
35 216 - 220 Calle De Anza 166.50
36 across from 607 - 609 Calle Desoto 72.00
37 across from 611 Calle Desoto 53.00
38 across from 343 - 345 Calle Dorado 61.50
39 129 Ave. Pizarro 15.00
40 107 Patero de Oro 34.00
41 108 Patero de Oro 35.50
42 east of 127 Patero de Oro 48.00
43 141 Patero de Oro 68.00
44 139 Ave. Del Reposo 43.00
45 140 -142 Ave. Del Reposo to BCR at Ave. De La Grulla 178.00 46 WRP (390 Ave. Pico, behind Bldg. "L") 73.50
47 Monterey Lane at Corona Lane 23.50
48 515 Monterey Lane 2
49 517 Monterey Lane 2
Total 2,007.70 LF
Curb and Gutter A2-8 (W=24") Construct (Item No. 21)
1 1509 S. Ola Vista (on Ave. Princesa) 55.00
2 1509 S. Ola Vista (on Ave. Princesa across from alley) 9.00 Attachment 4
282
APPENDIX 4
PCC LISTING
3 151 Ave. Princesa 79.00
4 914 Ave. Presidio at fire hydrant 14.00
5 914 Ave. Presidio at water meter box 10.50
6 922 - 924 Ave. Presidio 7.20
7 924 Ave. Presidio at drive approach 22.50 plates required 8 Ave. Presidio northbound north of Calle Escuela 18.00 9 1208 Vista Cayenta 4.00
10 1210 Vista Cayenta 10.80
11 204 Ave. San Carlos 17.50
12 Bello Panorama WB between catch basin and curb ramp at Cam. Vera Cruz 11.50 13 Cam. De Los Mares WB at 1st fire hydrant west of Estancia 26.90 14 Ave. Pico WB at Calle De Los Molinos curb return 10.70 15 Calle Sarmentoso / Camino Del Rio roundabout 6.00
16 Ave. La Pata southbound before Ave. Pico 19.00
17 Ave. La Pata southbound before Ave. Pico 38.20
18 Ave. Pico WB west of Calle De Los Molinos 10.00
19 101 - 111 Ave. Del Mar 95.00
20 129 - 135 Ave. Del Mar 44.00
21 145 - 147 Ave. Del Mar 29.50
22 151 - 153 Ave. Del Mar 36.00
23 159 Ave. Del Mar 25.00
24 across from 137 Ave. Mateo 19.50
25 145 Ave. Mateo 21.30
26 128 - 130 W. Ave. Ramona 38.00
27 533 Ave. Victoria (in front of Beachcomber Inn) 222.50 28 across from 2905 - 2907 Via San Gorgonio 58.50
29 2905 - 2907 Via San Gorgonio 17.00
30 across from 301 Calle Neblina 11.30
31 across from 313 - 315 Calle Dorado 47.00
32 across from 317 - 319 Calle Dorado 16.00
33 across from 305 307 Calle Pueblo 39.00
34 431 Calle Delicada 19.00
35 103 Ave. Salvador 6.00
36 506 Ave. Teresa 15.30
37 506 Ave. Teresa 10.80
38 306 -308 Ave. Salvador 21.60
39 across from 420 - 422 Ave. Salvador 48.50
40 216 - 220 Calle De Anza 166.50
41 across from 607 - 609 Calle Desoto 72.00
42 across from 611 Calle Desoto 53.00
43 across from 343 - 345 Calle Dorado 61.50
44 129 Ave. Pizarro 15.00
45 107 Patero de Oro 34.00
46 108 Patero de Oro 35.50
47 east of 127 Patero de Oro 48.00
48 141 Patero de Oro 68.00
49 139 Ave. Del Reposo 43.00
50 140 -142 Ave. Del Reposo to BCR at Ave. De La Grulla 178.00 51 WRP (390 Ave. Pico, behind Bldg. "L") 73.50
52 Monterey Lane at Corona Lane 23.50
53 515 Monterey Lane 2
54 517 Monterey Lane 2
Total 2,086.10 LF
Curb and Gutter A2-6 (W=18") Remove (Item No. 8)
1 WRP (390 Ave. Pico) at median nose near Chem Bldg. 5
2 Verde Park parking lot (301 Calle Escuela) 24
3 Verde Park parking lot (301 Calle Escuela) 32.50
Total 61.50 LF
283
APPENDIX 4
PCC LISTING
Curb and Gutter A2-6 (W=18") Construct (Item No. No. 21) 1 WRP (390 Ave. Pico) at median nose near Chem Bldg. 5
2 Verde Park parking lot (301 Calle Escuela) 24
Total 29 LF
Median Curb, Type A1-8 Remove (Item No. 7)
1 Ave. Vista Hermosa EB No. 1 at fire hydant EO Cam. Vera Cruz 50 2 Ave. Vista Hermosa WB No. 1 at 7th MSL before Camino Vera Cruz 50 3 Ave. La Pata SB No. 1 lane south of Traffix Devices 40.50 4 Ave. La Pata SB No. 1 lane south of Traffix Devices 37.50 Total 178 LF
Median Curb, Type A1-8 Construct (Item No. 20)
1 Ave. Vista Hermosa EB No. 1 at fire hydant EO Cam. Vera Cruz 50 2 Ave. Vista Hermosa WB No. 1 at 7th MSL before Camino Vera Cruz 50 3 Ave. La Pata SB No. 1 lane south of Traffix Devices 40.50 4 Ave. La Pata SB No. 1 lane south of Traffix Devices 37.50 5 Verde Park parking lot (301 Calle Escuela) 32.50
Total 210.50 LF
Local depression Remove (Item No.10)
1 Ave. La Pata southbound before Ave. Pico 3.90 27.00 105.30 2 Ave. La Pata southbound before Ave. Pico 3.60 18.00 64.80 3 Ave. La Pata southbound before Ave. Pico 6.60 3.00 19.80 4 Ave. San Pablo EB near Via Colibri 0 0 0.00
5 Ave. Salvador at Calle Tibidabo 0 0 0.00
6 637 Vista Valinda 0 0 0.00
7 204 Ave. San Carlos 2.00 3.30 6.60
8 Camino Vera Cruz NB above Paradiso 0 0 0.00
9 Estancia SB just before Camino De Los Mares 4.20 6.00 25.20 10 Calle Guadalajara NB north of Calle Gaucho 4.40 8.30 36.52 11 AVH EB No. 1 lane at 1st catch basin EO Cam. Vera Cruz 1.50 3.10 4.65 12 AVH EB No. 1 lane at 2nd catch basin EO Cam. Vera Cruz 1.50 2.50 3.75 13 AVH EB No. 1 lane at 3rd catch basin EO Cam. Vera Cruz 1.50 2.50 3.75 14 1010 Calle Recodo 4.70 5.70 26.79
15 Calle Amanecer WB at catch basin before Ave. Pico 4.50 8.10 36.45 16 Portico Del Norte NB at catch basin at Camino De Los Mares 3.30 3.30 10.89 17 Costero Risco WB at Camino Vera Cruz curb ramp 4.30 5.20 22.36 18 204 Ave. San Carlos 5.00 4.00 20.00
TOTAL 386.86 SF
Local depression Construct (Item No. 30)
1 Ave. La Pata southbound before Ave. Pico 3.50 7.80 27.30 2 Ave. La Pata southbound before Ave. Pico 3.50 6.00 21.00 3 204 Ave. San Carlos 5.00 4.00 20.00
4 Estancia SB just before Camino De Los Mares 4.20 6.00 25.20 5 Calle Guadalajara NB north of Calle Gaucho 4.40 8.30 36.52 6 AVH EB No. 1 lane at 1st catch basin EO Cam. Vera Cruz 1.50 3.10 4.65 7 AVH EB No. 1 lane at 2nd catch basin EO Cam. Vera Cruz 1.50 2.50 3.75 8 AVH EB No. 1 lane at 3rd catch basin EO Cam. Vera Cruz 1.50 2.50 3.75 9 1010 Calle Recodo 4.70 5.70 26.79
10 Calle Amanecer WB at catch basin before Ave. Pico 4.50 8.10 36.45 11 Portico Del Norte NB at catch basin at Camino De Los Mares 3.30 3.30 10.89 12 Costero Risco WB at Camino Vera Cruz curb ramp 4.30 5.20 22.36 13 204 Ave. San Carlos 5.00 4.00 20.00
TOTAL 258.66 SF
284
APPENDIX 4
PCC LISTING
Cross Gutter Remove (Item No.13)
1 Via Cascadita at Ave. Vaquero at gas valve can 3 3.40 10.20 2 Calle Sandia at Calle Escuela 5 8 40.00 plates required 3 Calle Puente at W. Mariposa 4 5 20.00 plates required 4 alley parallel to S. El Camino Real south of Ave. Valencia 4 70.00 280.00 plates required 5 WRP (390 Ave. Pico) near Bldg. "D" 3 16.80 50.40
6 WRP (390 Ave. Pico) near Bldg. "D" 2.50 6.20 15.50
7 WRP (390 Ave. Pico) near Reclamation Forebay 2.60 21.00 54.60 8 WRP (390 Ave. Pico) east of Reclamation Forebay 3 38.20 114.60 9 Ave. Mateo EB at Ave. Monterey 3.80 10.20 38.76
10 151 Ave. Princesa at S. Ola Vista 4.10 8.20 33.62
11 Ave. Victoria EB at Ave. Santa Barbara 8.30 9.20 76.36 12 W. Ave. Cordoba EB just east of Calle Toledo 11 6 66.00 13 220 Calle De Anza at Ave. San Carlos 4 16 64.00
14 Calle De Anza at Ave. San Carlos 5 20 100.00
15 Calle De Anza at Ave. San Carlos 4 8 32.00
16 Calle De Anza at Ave. San Carlos 4 11.50 46.00
17 139 - 140 Ave. Del Reposo 6 23.30 139.80
18 Monterey Lane at Corona Lane 8 30.50 244.00
19 Monterey Lane WB just before Santa Ana Lane 2.50 12.00 30.00 TOTAL 1,455.84 SF
Cross Gutter Construct (Item No. 22)
1 Via Cascadita at Ave. Vaquero at gas valve can 3 3.40 10.20 2 Calle Sandia at Calle Escuela 5 8 40.00
3 Calle Puente at W. Mariposa 4 5 20.00
4 alley parallel to S. El Camino Real south of Ave. Valencia 4 70.00 280.00 5 WRP (390 Ave. Pico) near Bldg. "D" 3 16.80 50.40
6 WRP (390 Ave. Pico) near Bldg. "D" 2.50 6.20 15.50
7 WRP (390 Ave. Pico) near Reclamation Forebay 2.60 21.00 54.60 8 WRP (390 Ave. Pico) east of Reclamation Forebay 3 38.20 114.60 9 Ave. Mateo EB at Ave. Monterey 3.80 10.20 38.76
10 151 Ave. Princesa at S. Ola Vista 4.10 8.20 33.62
11 Ave. Victoria EB at Ave. Santa Barbara 8.30 9.20 76.36 12 W. Ave. Cordoba EB just east of Calle Toledo 11 6 66.00 13 220 Calle De Anza at Ave. San Carlos 4 16 64.00
14 Calle De Anza at Ave. San Carlos 5 20 100.00
15 Calle De Anza at Ave. San Carlos 4 8 32.00
16 Calle De Anza at Ave. San Carlos 4 11.50 46.00
17 139 - 140 Ave. Del Reposo 6 25.30 151.80
18 Monterey Lane at Corona Lane 6 34.30 205.80
TOTAL 1,399.64 SF
Remove sidewalk (Item No.12)
1 Ave. Presidio northbound north of Calle Escuela 3.50 18.00 63.00 2 303 Ave. Salvador 4 11.70 46.80
3 163 Ave. Victoria 4.35 3 13.05
4 123-125 W. Canada 4.50 8 36.00
5 Bello Panorama WB between catch basin and curb ramp 6.60 10.20 67.32 6 Bello Panorama WB at catch basin before Cam. Vera Cruz 4.50 4.00 18.00 7 Calle Frontera SB at catch basin before NPZ before Ave. Pico 4.50 6.30 28.35 8 Calle Frontera SB at beginning of NPZ before Ave. Pico 4.50 5.20 23.40 9 Estancia SB at local depression just before Camino De Los Mares 4.50 17.30 77.85 10 Estancia SB at just before curb ramp at Camino De Los Mares 4.50 3.00 13.50 11 Calle Amanecer westbound before Ave. Pico at catch basin 4.00 15.20 60.80 12 Calle Amanecer westbound before Ave. Pico at catch basin 0.50 8.20 4.10 13 1000 - 1010 Calle Recodo 4.60 31.00 142.60
14 1010 Calle Recodo at catch basin 4.40 5.60 24.64
285
APPENDIX 4
PCC LISTING
15 1010 Calle Recodo at catch basin 0.80 4.60 3.68
16 1010 Calle Recodo at catch basin 4.50 5.80 26.10
17 850 Camino De Los Mares frontage road 3.50 5.00 17.50 18 Camino De Los Mares WB at 1st fire hydrant WO Estancia 5.00 26.00 130.00 19 Camino De Los Mares WB west of Estancia 8.00 5.00 40.00 20 Pantano WB at tract boundary 4.50 4.00 18.00
21 Pantano WB at mailbox 4.50 3.60 16.20
22 Calle Frontera SB at street light before OCFC driveway 5.50 12.00 66.00 23 Ave. La Pata southbound before Ave. Pico 4.00 44.50 178.00 24 Ave. La Pata southbound before Ave. Pico 0.40 11.00 4.40 25 Ave. La Pata southbound before Ave. Pico 4.00 19.00 76.00 26 Portico Del Norte NB at catch basin at Camino De Los Mares 4.50 3.30 14.85 27 Estancia NB at Camino De Los Mares curb ramp 4.50 2.40 10.80 28 2905 2907 Via San Gorgonio 3.50 17.00 59.50
29 301 Calle Neblina 4.00 7.00 28.00
30 301 Calle Neblina 1.70 11.00 18.70
31 301 Calle Neblina 4.00 5.50 22.00
32 across from 301 Calle Neblina 4.00 20.60 82.40
33 313 - 315 Calle Dorado 3.50 23.50 82.25
34 across from 305 - 307 Calle Pueblo 4.00 49.00 196.00 35 103 Ave. Salvador 4.00 3.00 12.00
36 506 Ave. Teresa 3.00 15.30 45.90
37 506 Ave. Teresa by tree 2.70 7.00 18.90
38 306 -308 Ave. Salvador 4.50 4.50 20.25
39 305 Ave. Salvador 4.00 5.50 22.00
40 across from 420 - 422 Ave. Salvador 4.00 48.50 194.00 41 Costero Risco WB at Camino Vera Cruz curb ramp 9.50 6.70 63.65 42 204 Ave. San Carlos 3.20 23.60 75.52
43 218 Ave. De Anza 2.30 7.20 16.56
44 140 - 142 Ave. Del Reposo to BCR at Ave. De La Grulla 4.00 26.50 106.00 45 142 Ave. Del Reposo 4.50 3.00 13.50
46 139 Ave. Del Reposo 4.20 2.40 10.08
47 513 Monterey Lane 3.50 5.50 19.25
48 Monterey Lane at Corona Lane 4 4 16.00
TOTAL 2,343.40 SF
Construct Sidewalk (Item No.26)
1 303 Ave. Salvador 4 11.70 46.80
2 163 Ave. Victoria 4.35 3 13.05
3 123-125 W. Canada 4.50 8 36.00
4 Bello Panorama WB between catch basin and curb ramp 6.60 10.20 67.32 5 Calle Frontera SB at catch basin before NPZ before Ave. Pico 4.50 6.30 28.35 6 Calle Frontera SB at beginning of NPZ before Ave. Pico 4.50 5.20 23.40 7 Calle Frontera SB before OCFC driveway before Ave. Pico 4.50 7.00 31.50 8 Estancia SB at local depression just before Camino De Los Mares 4.50 17.30 77.85 9 Estancia SB at just before curb ramp at Camino De Los Mares 4.50 3.00 13.50 10 Calle Amanecer westbound before Ave. Pico at catch basin 4.00 15.20 60.80 11 Calle Amanecer westbound before Ave. Pico at catch basin 0.50 8.20 4.10 12 1000 - 1010 Calle Recodo 4.60 31.00 142.60
13 1010 Calle Recodo at catch basin 4.40 5.60 24.64
14 1010 Calle Recodo at catch basin 0.80 4.60 3.68
15 1010 Calle Recodo at catch basin 4.50 5.80 26.10
16 850 Camino De Los Mares frontage road 3.50 5.00 17.50 17 Camino De Los Mares WB at 1st fire hydrant WO Estancia 5.00 26.00 130.00 18 Camino De Los Mares WB west of Estancia 8.00 5.00 40.00 19 Pantano WB at tract boundary 4.50 4.00 18.00
20 Pantano WB at mailbox 4.50 3.60 16.20
21 Calle Frontera SB at street light before OCFC driveway 5.50 12.00 66.00 286
APPENDIX 4
PCC LISTING
22 Ave. Vista Hermosa WB at air vac can west of Target 2.00 2.00 4.00 23 Ave. La Pata southbound before Ave. Pico 4.00 44.50 178.00 24 Ave. La Pata southbound before Ave. Pico 0.40 11.00 4.40 25 Ave. La Pata southbound before Ave. Pico 4.00 19.00 76.00 26 Portico Del Norte NB at catch basin at Camino De Los Mares 4.50 3.30 14.85 27 Estancia NB at Camino De Los Mares curb ramp 4.50 2.40 10.80 28 301 Calle Neblina 4.00 7.00 28.00
29 301 Calle Neblina 1.70 11.00 18.70
30 301 Calle Neblina 4.00 5.50 22.00
31 across from 301 Calle Neblina 4.00 20.60 82.40
32 313 - 315 Calle Dorado 3.50 23.50 82.25
33 across from 305 307 Calle Pueblo 4.00 49.00 196.00
34 103 Ave. Salvador 4.00 3.00 12.00
35 506 Ave. Teresa 3.00 15.30 45.90
36 506 Ave. Teresa by tree 2.70 7.00 18.90
37 306 -308 Ave. Salvador 4.50 8.00 36.00
38 305 Ave. Salvador 4.00 5.50 22.00
39 across from 420 - 422 Ave. Salvador 4.00 48.50 194.00 40 204 Ave. San Carlos 3.20 23.60 75.52
41 218 Ave. De Anza 2.30 7.20 16.56
42 140 - 142 Ave. Del Reposo to BCR at Ave. De La Grulla 4.00 26.50 106.00 43 142 Ave. Del Reposo 4.50 3.00 13.50
44 139 Ave. Del Reposo 4.20 2.40 10.08
45 513 Monterey Lane 3.50 5.50 19.25
46 Monterey Lane at Corona Lane 4 4 16.00
TOTAL 2,190.50 SF
Remove Driveway Approach (Item No.11)
1 850 Camino De Los Mares frontage road 3.50 4 14.00
2 103 Ave. Salvador 4.00 3 12.00
3 216 Calle De Anza 4.50 22 96.75
4 218 Calle De Anza 2.50 20 48.75
5 220 Calle De Anza 4.90 18 87.22
6 101 Ave. Valencia (in alley) 9.00 20 180.00
7 101 Ave. Valencia (in alley) 3.00 20 60.00
8 139 Ave. Del Reposo 4.70 27 126.90
9 140 Ave. Del Reposo 6.00 14.20 85.20
10 142 Ave. Del Reposo 6.00 31.50 189.00
TOTAL 899.82 SF
Construct Residential Driveway Approach (Item No. 28)
1 850 Camino De Los Mares frontage road 3.50 4 14.00
2 103 Ave. Salvador 4.00 3 12.00
3 216 Calle De Anza 4.50 22 96.75
4 218 Calle De Anza 2.50 20 48.75
5 220 Calle De Anza 4.90 18 87.22
6 101 Ave. Valencia (in alley) 9.00 20 180.00
7 101 Ave. Valencia (in alley) 3.00 20 60.00
8 139 Ave. Del Reposo 4.70 27 126.90
9 140 Ave. Del Reposo 6.00 14.20 85.20
10 142 Ave. Del Reposo 6.00 31.50 189.00
TOTAL 899.82 SF
Remove 18" x 12'" Reinforced PCC Header (Item No. 31)
1 Ave. Pico eastbound at N. El Camino Real limit line 22.50 LF 287
APPENDIX 6
MILL and FILL LIST
Date Depth Address width length tri. SF
4/15/2026 0.20' across from 313 - 315 Calle Dorado 1.50 48 72 4/15/2026 0.20' across from 317 Calle Dorado 6.40 4 26
4/15/2026 0.20' across from 319 Calle Dorado 1.50 14.90 22.35 4/15/2026 0.20' across from 305 - 307 Calle Pueblo 1.50 41.00 61.50 4/15/2026 0.20' across from 301 Calle Neblina 3.70 3.30 12.21 4/15/2026 0.20' across from 301 Calle Neblina 1.50 16.30 24.45 4/15/2026 0.20' across from 305 Calle Fiesta 1.80 15.70 28.26 4/15/2026 0.20' across from 305 Calle Fiesta 2.60 17.00 44.20 4/15/2026 0.20' across from 305 - 307 Calle Fiesta 2.50 113.00 282.50 4/15/2026 0.20' across from 307 Calle Fiesta 2.00 2.00 4.00 4/15/2026 0.20' across from 305 - 307 Calle Pueblo 1.50 41.00 61.50 4/15/2026 0.20' 421 Calle Pueblo 2.00 35.00 70.00
4/15/2026 0.20' 423 Calle Pueblo 8.00 7.00 56.00
4/15/2026 0.20' 401 Calle Familia 2.00 47.00 94.00
4/15/2026 0.20' Ave. Presidio NB at Calle Familia cross gutter 1.50 5.00 7.50 4/15/2026 0.20' Ave. Presidio NB at Calle Familia cross gutter 1.50 19.00 28.50 4/15/2026 0.20' across from 405 Calle Robles 1.50 52.00 78.00 4/15/2026 0.20' across from 407 Calle Robles 1.50 20.00 30.00 4/15/2026 0.20' 401 - 403 Calle Delicada 1.50 9.60 14.40 4/16/2026 0.20' Ave. La Pata SB right turn lane before Ave. Pico 2.50 5.00 12.50 4/16/2026 0.20' Ave. La Pata SB right turn lane before Ave. Pico 3.20 14.50 46.40 4/16/2026 0.20' Ave. La Pata SB right turn lane before Ave. Pico 2.50 8.00 20.00 4/16/2026 0.20' Ave. La Pata SB right turn lane before Ave. Pico 1.50 9.50 14.25 4/16/2026 0.20' Ave. La Pata SB right turn lane before Ave. Pico 3.60 7.00 25.20 4/16/2026 0.20' Ave. La Pata SB right turn lane before Ave. Pico 3.80 18.00 68.40 4/16/2026 0.20' Ave. La Pata SB right turn lane before Ave. Pico 3.40 23.00 78.20 4/23/2026 0.20' 105- 111 Ave. Del Mar 2 63 126.00
4/23/2026 0.20' 101 - 105 Ave. Del Mar 2.50 32 80.00
4/23/2026 0.20' 114 Ave. Del Mar at p.c.c. header EB and WB 29 2.50 72.50 4/23/2026 0.20' 134 - 140 Ave. Del Mar along edge of gutter 1.80 71 127.80 4/23/2026 0.20' 135 Ave. Del Mar 2 48 96.00
4/23/2026 0.20' 145 - 147 Ave. Del Mar 1.50 33 49.50
4/16/2026 0.20' S. La Esperanza south of Calle Patricia 1.50 11.80 17.70 4/16/2026 0.20' S. La Esperanza south of Calle Patricia 2.50 15.30 38.25 4/16/2026 0.20' S. La Esperanza south of Calle Patricia 1.50 10.70 16.05 4/16/2026 0.20' across from 112 Calle Patricia at local depression 2.00 10.50 21.00 4/16/2026 0.20' across from 110 Calle Patricia 1.50 7.80 11.70 4/16/2026 0.20' 110 Calle Patricia 1.50 18.20 27.30
4/16/2026 0.20' 114 Calle Patricia 2.00 7.50 15.00
4/16/2026 0.20' 116 Calle Patricia 3.00 25.60 76.80
4/16/2026 0.20' 116 Calle Patricia 2.00 23.00 46.00
4/16/2026 0.20' 118 Calle Patricia 1.50 12.00 18.00
4/16/2026 0.20' 122 Calle Patricia 1.50 12.20 18.30
4/16/2026 0.20' Calle Patricia at cul de sac 1.50 16.00 24.00 4/16/2026 0.20' 214 Via Robina 1.50 8.50 12.75
4/16/2026 0.20' 204 S. La Esperanza 1.50 25.50 38.25
4/16/2026 0.20' 175 W. Cornelio 4.40 6.20 27.28
4/28/2026 0.20' 204 Ave. San Carlos 2.00 31.00 62.00
4/28/2026 0.20' 204 Ave. San Carlos 2.00 7.00 14.00
4/28/2026 0.20' Ave. San Carlos at Calle De Anza cross gutter 1.80 18.00 32.40 4/28/2026 0.20' Calle De Anza at Calle San Carlos cross gutter / spandrel 3.30 29.50 97.35 4/28/2026 0.20' 220 Calle De Anza 8.00 8.00 0.50 32.00
4/28/2026 0.20' 220 Calle De Anza 7.00 38.00 266.00
4/28/2026 0.20' 220 Calle De Anza 7.00 7.00 0.50 24.50
4/28/2026 0.20' 220 Calle De Anza 2.00 19.20 38.40
4/28/2026 0.20' 220 Calle De Anza 6.00 5.00 0.50 15.00
288
APPENDIX 6
MILL and FILL LIST
4/28/2026 0.20' 220 Calle De Anza along driveway ramp 1.50 16.00 24.00 4/28/2026 0.20' 218 Calle De Anza 5.00 2.50 12.50
4/28/2026 0.20' 218 Calle De Anza along driveway ramp 1.50 22.00 33.00 4/28/2026 0.20' 218 - 220 Calle De Anza 6.00 110.00 660.00 4/28/2026 0.20' 220 Calle De Anza 9.00 27.00 243.00
5/7/2026 0.20' Calle Patricia at cul de sac 1.50 16.00 24.00 5/7/2026 0.20' 103 Calle Patricia 1.50 43.50 65.25
5/19/2026 0.20' Ave. Presidio NB north of Calle Escuela 1.80 19.60 35.28 5/12/2026 0.20' 909 Ave. Presidio 1.50 11.50 17.25
5/12/2026 0.20' 914 Ave. Presidio 2.00 16.30 32.60
5/12/2026 0.20' 914 Ave. Presidio 2.00 11.50 23.00
5/12/2026 0.20' 419 Calle Delicada 3.40 6.40 21.76
5/12/2026 0.20' 431 Calle Delicada 3.00 6.90 20.70
5/12/2026 0.20' 431 Calle Delicada 2.20 5.20 11.44
5/12/2026 0.20' 431 Calle Delicada 2.00 18.00 36.00
5/12/2026 0.20' 431 Calle Delicada 2.60 4.20 10.92
5/12/2026 0.20' across from 343 - 345 Calle Dorado 2.40 82.50 198.00 5/19/2026 0.20' 506 Calle Teresa 2.30 12.40 28.52
5/19/2026 0.20' 506 Calle Teresa 3.70 19.50 72.15
5/19/2026 0.20' 306 - 308 Ave. Salvador 1.80 22.50 40.50 5/19/2026 0.20' across from 420 - 422 Ave. Salvador 2.30 50.00 115.00 5/19/2026 0.20' across from 422 Ave. Salvador 2.40 3.90 9.36 5/19/2026 0.20' across from 422 Ave. Salvador 1.90 10.00 19.00 5/19/2026 0.20' across from 422 Ave. Salvador 1.80 7.00 12.60 5/7/2026 0.20' across from 607 - 609 Calle Desoto 1.50 72.00 108.00 5/7/2026 0.20' across from 607 - 609 Calle Desoto 3.00 54.00 162.00 5/7/2026 0.20' across from 611 Calle Desoto 3.00 8.20 24.60 5/7/2026 0.20' across from 611 Calle Desoto 4.70 5.50 25.85 5/7/2026 0.20' across from 611 Calle Desoto 1.80 54.00 97.20 5/4/2026 0.20' 151 - 153 Ave. Del Mar 2.00 38.50 77.00
5/4/2026 0.20' 159 Ave. Del Mar 2.00 27.50 55.00
5/4/2026 0.20' 533 Ave. Victoria 2.00 222.00 444.00
5/7/2026 0.20' 209 - 211 Esplanade 1.50 56.50 84.75
5/7/2026 0.20' 213 Esplanade 1.50 33.00 49.50
5/7/2026 0.20' 215 - 217 Esplanade 1.50 61.00 91.50
5/7/2026 0.20' 219 Esplanade 1.50 31.00 46.50
5/12/2026 0.20' 128 - 130 W. Ave. Ramona 2.80 12.00 33.60 5/12/2026 0.20' 128 - 130 W. Ave. Ramona 3.70 8.00 29.60 5/12/2026 0.20' 128 - 130 W. Ave. Ramona 2.70 18.00 48.60 5/12/2026 0.20' 1509 S. Ola Vista (on Ave. Princesa) 1.80 14.40 25.92 5/12/2026 0.20' 1509 S. Ola Vista (on Ave. Princesa) 2.90 6.00 17.40 5/12/2026 0.20' 1509 S. Ola Vista (on Ave. Princesa) 1.80 35.00 63.00 5/12/2026 0.20' 1509 S. Ola Vista (on Ave. Princesa) 1.80 9.60 17.28 5/12/2026 0.20' 151 Ave. Princesa 1.80 88.50 159.30
5/12/2026 0.20' W. Ave. Cordoba EB just east of Calle Toledo 1.80 10.00 18.00 5/12/2026 0.20' W. Ave. Cordoba EB just east of Calle Toledo 1.80 17.20 30.96 5/18/2026 0.20' 129 Ave. Pizarro 1.80 21.00 37.80
5/18/2026 0.20' 104 Patero Del Oro 8.00 7.70 61.60
5/18/2026 0.20' 108 Patero Del Oro 1.80 35.00 63.00
5/18/2026 0.20' 107 Patero Del Oro 2.20 7.30 16.06
5/18/2026 0.20' 107 Patero Del Oro 3.10 7.30 22.63
5/18/2026 0.20' 107 Patero Del Oro 5.00 8.20 41.00
5/18/2026 0.20' 107 Patero Del Oro 4.50 12.70 57.15
5/18/2026 0.20' 107 Patero Del Oro 1.50 31.00 46.50
5/18/2026 0.20' east of 127 Patero Del Oro 2.20 51.00 112.20 5/18/2026 0.20' 141 Patero Del Oro 2.00 66.00 132.00
5/18/2026 0.20' 141 Patero Del Oro 2.00 4.00 8.00
5/11/2026 0.20' 139 Ave. Del Reposo 1.80 37.00 66.60
289
APPENDIX 6
MILL and FILL LIST
5/11/2026 0.20' 142 Ave. Del Reposo 5.00 60.00 300.00
5/11/2026 0.20' 226 Ave. De La Grulla 3.50 31.00 108.50 5/11/2026 0.20' WRP (380 Ave. Pico) near Bldg. "J" 1.80 60.00 108.00 5/11/2026 0.20' WRP (380 Ave. Pico) near Bldg. "J" 1.80 42.00 75.60 5/19/2026 0.20' WRP (380 Ave. Pico) near Bldg. "J" 2.00 2.00 4.00 5/19/2026 0.20' WRP (380 Ave. Pico) near Bldg. "J" 2.00 25.00 50.00 5/19/2026 0.20' WRP (380 Ave. Pico) near Bldg. "J" 2.00 16.00 32.00 5/19/2026 0.20' WRP (380 Ave. Pico) near Bldg. "J" 1.80 5.00 9.00 5/19/2026 0.20' WRP (380 Ave. Pico) near Bldg. "L" 1.80 73.00 131.40 5/19/2026 0.20' WRP (380 Ave. Pico) near Bldg. "I" 1.80 8.50 15.30 5/19/2026 0.20' WRP (380 Ave. Pico) near Bldg. "I" 1.90 7.50 14.25 Total (0.20' mill & fill) Item No.35 7811.73 SF
Date Depth Address width length tri. SF
3/18/2026 0.35' N. El Camino Real NB north of Ave. Estacion just N.O. staircase 5 8 40 4/15/2026 0.35' Ave. Presidio NB at Calle Familia cross gutter 2.00 3.50 7.00 4/16/2026 0.35' 171 W. Cornelio 5.20 6.00 31.20
4/16/2026 0.35' 175 W. Cornelio 7.40 10.40 76.96
5/4/2026 0.35' Ave. La Pata NB bike lane at Traffix Devices intersection 5 16.80 84.00 5/11/2026 0.35' 139 Ave. Del Reposo 7.00 5.00 35.00
5/11/2026 0.35' 139 Ave. Del Reposo 7.00 4.00 0.50 14.00 5/11/2026 0.35' 140 Ave. Del Reposo 12.00 9.00 108.00
5/11/2026 0.35' 140 Ave. Del Reposo 12.00 9.00 108.00
5/11/2026 0.35' 142 Ave. Del Reposo 10.20 9.00 91.80
5/12/2026 0.35' 128 W. Ave. Ramona 6.50 4.50 29.25
5/12/2026 0.35' 128 W. Ave. Ramona 3.00 15.00 45.00
5/12/2026 0.35' 130 W. Ave. Ramona 3.00 8.90 26.70
5/19/2026 0.35' WRP (380 Ave. Pico) near Bldg. "L" 4.00 4.30 17.20 5/19/2026 0.35' WRP (380 Ave. Pico) near Bldg. "J" 1.80 7.50 13.50 Total (0.35' mill & fill) Item No. 36 727.61 SF
290
HMA 3C3 PG64-10 R-0
Date Location Tons
3/18/2026 Camino Vera Cruz, Ave. Vista Hermosa 13.97
4/10/2026 gutter slots based in on Ave. La Pata, Calle Dorado and Calle Pueblo 10.05 4/15/2026 gutter slots on Neblina, Robles, Presidio, Delicada, Dorado, Pueblo & Fiesta 20.11 4/16/2026 gutter slots on S. La Esperanza, Calle Patricia, Via Robina and Ave. La Pata 13.96 4/17/2026 gutter slots on Bella Panoranma, Los Mares, Via San Gorgonio, Del Mar & others 12.07 4/23/2026 gutter slots and M&F on Ave. Del Mar and Calle De Anza 15.02 4/24/2026 gutter slots on Salvador, Teresa, San Carlos, Delicada & Dorado 10.97 4/28/2026 gutter slots on Calle De Soto, street paving at 216 -220 Calle De Anza 47.36 4/29/2026 gutter slots on Ave. Del Mar, Ave. Mateo and Ave. Victoria 16.01 5/1/2026 gutter slots based in on Ave. Princesa 5.97
5/4/2026 gutter slots cap paving on Ave. Del Mar and Ave. Victoria 10.05 5/7/2026 gutter slots & cap paving on Desoto and Ave. Salvador 15.89 5/8/2026 gutter slots based in on Ave. Del Reposo, Patero De Oro, W. Ramona 16.00 5/11/2026 gutter slots & cap paving on Ave. Del Reposo and WRP near Bldg. "J" 20.10 5/12/2026 gutter slots on W. Ramona, Princesa, W. Cordoba, Presidio, Dorado & Neblina 15.01 5/15/2026 gutter slots base paving at WRP and Patero de Oro 14.16 5/18/2026 gutter slot capping on Patero de Oro and Ave. Pizarro 13.10 5/19/2026 gutter slot capping on Salvador, Teresa, Presidio, Verde Park access road & lot 13.01 TOTAL HMA (Item No. 37) 282.81 TON
291
APPENDIX 7
MANHOLE and WATER VALVE CAN ADJUSTMENT LIST
Lower and Adjust
City furnished raise sewer Adjust
manhole S.D. or S.D. water valve
No. Address frame and lid manhole manhole can
1 Ave. La Pata SB bike lane at Traffix Devices 1
2 Alley south of Ave. Valencia (101 Ave. Valencia) 1
TOTALS 0 0 1 1
292
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE 1
Meeting Date: August 18, 2026 Agenda Item: 11F.
Submitted By: Public Works
Prepared By: Belgin Cuhadaroglu, P.E., Senior Civil Engineer Subject:
..titl e
CONSIDERATION OF A RESOLUTION TO ACCEPT AND FILE A NOTICE OF COMPLETION FOR THE CONSTRUCTION CONTRACT WITH GCI CONSTRUCTION, INC., FOR THE RESERVOIR 12 SITE IMPROVEMENTS, CIP PROJECT NO. 23403 ..body Summary:
The City Council is being asked to consider adopting Resolution 26-138 (Attachment 1), accepting the work performed by GCI Construction, Inc. for the Reservoir 12 Site Improvements, CIP Project No. 23403, and filing a Notice of Completion (Attachment 2).
Background:
On March 17, 2026, the City Council awarded a construction contract to GCI Construction, Inc., for the Reservoir 12 Site Improvements Capital Improvement Program (CIP) Project No. 23403 (Attachment 3). The project improved drainage to reduce localized flooding within the reservoir site during storm events and included the following: 201 linear feet of two 8-inch PVC drain pipes, asphalt concrete berms, 115 linear feet of retaining concrete curb, and a 12-inch square drainage inlet.
Before Construction After Construction
An estimated summary of the construction expenditures related to this NOC is provided below:
Project Management and Admin $ 10,500
Engineering Design 5,000
Construction Contract 140,658
Construction Management & Inspection 5,000
Total Construction Cost $ 161,158
293
Meeting Date: August 18, 2026 Agenda Item: 11F.
CITY OF SAN CLEMENTE 2
Council Options:
Adopt Resolution No. 26-138, which would accept the completed construction work for the Reservoir 12 Site Improvements, CIP Project No. 23403.
Adopt Resolution No. 26-138 with modifications.
Continue the item with a direction to provide additional information.
Environmental Review/Analysis:
The work undertaken was previously determined to be categorically exempt from the California Environmental Quality Act (CEQA) under Sections 15301 and 15302 of the state CEQA Guidelines, Class 1 and Class 2, respectively (repair and replacement of existing structures).
Fiscal Impact:
The total project construction cost of $161,158 is within the approved project budget of $200,000, funded by the Water Fund, Depreciation Reserve, Account No. 052-466-43420-000-23403.
Potential Action(s):
..recommendation
If the City Council concurs with the information provided within this staff report, moving this item without modifications would result in adoption of Resolution No. 26-138, which would:
1. Accept the Reservoir 12 Site Improvements, CIP Project No. 23403, from GCI Construction, Inc.;
2. Authorize the City Clerk to execute and record the Notice of Completion for the construction work related to the Reservoir 12 Site Improvements, CIP Project No. 23403, and
3. Authorize the City Clerk to release the Payment Bond 35 days from the recordation of the Notice of Completion upon verification with the Engineering Division that no liens have been levied against the Contractor, GCI Construction, Inc.; and
4. Authorize the City Clerk to release the performance bond for this project upon receipt of a warranty bond in a form acceptable to the Public Works Director/City Engineer in the amount of 25% of the total construction cost.
..end
Attachment:
1. Resolution No. 26-138
2. Notice of Completion
3. Staff Report dated March 17, 2026
Notification:
None.
294
Attachment 1
RESOLUTION NO. 26-138
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN CLEMENTE, CALIFORNIA, TO ACCEPT AND FILE A
NOTICE OF COMPLETION FOR THE CONSTRUCTION
CONTRACT WITH GCI CONSTRUCTION FOR THE
RESERVOIR 12 SITE IMPROVEMENT, CIP PROJECT NO.
23403
WHEREAS, on March 17, 2026, the City Council awarded a construction contract to GCI Construction, Inc. for the Reservoir 12 Site Improvements, CIP Project No. 23403; and WHEREAS, the project consisted of installing 201 linear feet of two 8-inch PVC drain pipes, asphalt concrete, 115 linear feet of retaining concrete curb, and a 12-inch square drainage inlet; and
WHEREAS, GCI Construction, Inc. has completed the work to the satisfaction of the Public Works Director/City Engineer; and
WHEREAS, the total project construction costs of $160,658 was within the approved project budget of $200,000, funded by the Water Fund Depreciation Reserve, Account No. 052-466-43420-000-23403.
NOW, THEREFORE, the City Council of the City of San Clemente does hereby resolve as follows:
SECTION 1. That the above recitations are true and correct and incorporated fully herein.
SECTION 2. That the City Council accepts as complete the Reservoir 12 Site Improvement, CIP Project No. 23403 from GCI Construction, Inc.
SECTION 3. That the City Council authorizes the City Clerk to execute and record a Notice of Completion for Reservoir 12 Site Improvements, CIP Project No. 23403.
SECTION 4. That the City Council authorizes the City Clerk to release the payment bond for this project 35 days from the recordation of the Notice of Completion upon verification with the Engineering Division that no liens have been levied against GCI Construction, Inc.
SECTION 5. That the City Council authorizes the City Clerk to release the performance bond for this project upon receipt of a warranty bond in a form acceptable to the Public Works Director/City Engineer in the amount of 25% of the total construction cost.
SECTION 6. That City staff is hereby authorized and directed to take such other and further actions as are necessary and proper to close out the project and accomplish the purposes of this resolution.
295
Resolution No. 26-138 Page 2
SECTION 7. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this _____ day of ____________________, 2026.
ATTEST:
___________________________ __________________________
City Clerk of the City of Rick Loeffler, Mayor of the City of San Clemente, California San Clemente, California
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §
CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 26-138 was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of _______________________, _________, by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________. __________________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
____________________________
Elizabeth A. Mitchell, City Attorney
296
Attachment 2
Recording Requested By:
City of San Clemente
When Recorded, Mail To:
City Clerk Department
City of San Clemente
910 Calle Negocio
San Clemente, CA 92673
Recorded for the benefit of the City of San
Clemente and exempt from recording fees
pursuant to Government Code Section 27383.
Space above this line is for Recorder’s Use Only
NOTICE OF COMPLETION
Notice is hereby given by the City of San Clemente, a Municipal Corporation, that a public work of improvement has been completed as follows:
1. Project title or description of work: The Reservoir 12 Site Improvements, CIP Project No. 23403.
2. Date of completion: August 3, 2026.
3. Street address or legal description of the project site: Via Santa Maria, San Clemente, CA 92672 – Reservoir 12
4. Name of owner: City of San Clemente.
5. Interest or estate of owner: City of San Clemente
6. Address of owner: 910 Calle Negocio, Suite 100, San Clemente, CA 92673
7. Name and address of contractor: GCI Construction, Inc., 1031 Calle Recodo, Suite D, San Clemente, CA 92673.
I am the City Clerk for the City of San Clemente, a Municipal Corporation, the owner of the indicated interest or estate in the property described above. I make this verification on behalf of the City of San Clemente. I have read this Notice of Completion and know its contents. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Executed on __________________________ in San Clemente, California. _________________________________
Laura Campagnolo, City Clerk of the City of San Clemente, California.
297
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE
Meeting Date: March 17, 2026 Agenda Item: 11F.
Submitted By: Public Works
Prepared By: Belgin Cuhadaroglu, P.E, Senior Civil Engineer Subject:
..titl e
CONSIDERATION OF A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO GCI CONSTRUCTION, INC. FOR THE RESERVOIR 12 SITE IMPROVEMENTS, CIP PROJECT NO. 23403, AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONSTRUCTION CONTRACT WITH GCI CONSTRUCTION, INC. IN AN AMOUNT NOT TO EXCEED $161,445,
AUTHORIZING THE CITY MANAGER TO IMPLEMENT THE PROJECT THROUGH
COMPLETION, AND FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ..body ENVIRONMENTAL QUALITY ACT
Summary:
The City Council is being asked to consider adoption of a Resolution (Attachment 1) awarding a construction contract to GCI Construction, Inc., in an amount not to exceed $161,445 (Attachment 2), to improve drainage deficiencies to prevent localized flooding for the Reservoir 12 Site Improvements Project No. 23403.
Background:
Reservoir 12 consists of a 2.0 MG reservoir and the Santa Maria pump station. The Site has several drainage deficiencies that need to be addressed to prevent localized flooding during storm events. Currently, an existing V-shaped (“V”) ditch at the southern end of the Site and a 6- inch buried pipe convey most of the drainage to an existing “V” ditch located at the westerly side of the Site.
1 Attachment 3
298
Meeting Date: March 17, 2026 Agenda Item: 11F.
CITY OF SAN CLEMENTE
This drainage system needs upgrades to adequately handle storm runoff to prevent flooding and additional erosion. The existing drain inlet and pipe around the tank also need to be replaced.
Kreuzer Consulting Group designed and prepared a bid package for the Reservoir 12 Site Improvements. The project generally includes: installation of two 8-inch PVC drain pipes (201 feet), construction of AC berms, construction of approximately 115 feet of retaining concrete curbs, and installation of a 12-inch square inlet.
In accordance with the City’s Procurement Policy and Procedures, Section VII, staff contacted four qualified contractors (Alliance Diversified, OrangeBlue General Contractors, GCI Construction, Inc., and Cheloletty Engineering, Inc.), including two local contractors, to solicit bids. Three bids were received on February 2, 2026, with Base Bid amounts ranging from $67,920 to $166,070. The apparent lowest bid for the Base Bid of $67,920 was received from OrangeBlue General Contractors of Laguna Hills, California. Immediately after the bid opening, OrangeBlue General Contractors sent an email reporting an error in preparing the Base Bid Form, stating that the unit price used on bid item 13 was incorrect and that the total bid price submitted was too low to proceed as the low bidder. OrangeBlue General Contractors has chosen to withdraw (Attachment 3) from the bidding for the Reservoir 12 Site Improvements Project. The received bids are tabulated in Table 1 below:
Table 1. Bid Summary
Company Name
Company
Location
Base Bid
Amount
OrangeBlue General Contractors (Withdrew) Laguna Hills, CA $67,920 GCI Construction, Inc. San Clemente, CA $161,445
Cheloletty Engineering, Inc. Villa Park, CA $166,070
Due to OrangeBlue General Contractors' withdrawal from the bidding, the lowest responsive and responsible bidder was GCI Construction Inc. of San Clemente, California, with a total bid amount of $161,445.
Based on the lowest responsive and responsible bidder being GCI Construction, Inc., in the amount of $161,445, the estimated total construction cost for this project is as follows in Table 2 below:
Table 2. Cost Summary
Construction Administration, Management, and Inspection $20,000 Construction $161,445
Estimated Total Construction Cost $181,445
As required by state law and City policy, the selected contractor will be required to provide performance and payment bonds simultaneously with execution of the construction contract (Attachment 2). Project plans and specifications are on file in the City Clerk’s office. 2992
Meeting Date: March 17, 2026 Agenda Item: 11F.
CITY OF SAN CLEMENTE
Considerations Identified by Staff:
The Reservoir 12 Site has several drainage deficiencies that need to be addressed to prevent localized flooding during storm events. The proposed improvements will address these deficiencies and enhance site conditions.
If the City chooses to delay or ignore the drainage issue, further erosion will damage the asphalt and canyon below the reservoir. The additional erosion and damage will be more costly to repair in the future.
Council Options:
Adopt Resolution No. 26-53 (Attachment 1), awarding the contract for the project to GCI Construction, Inc., as the lowest responsible bidder submitting a responsive bid, and finding the project categorically exempt from the California Environmental Quality Act (CEQA) under Sections 15301 and 15302 of the state CEQA Guidelines, Class 1 and Class 2, respectively, and authorizing the City Manager to execute a construction contract in an amount not to exceed $161,445.
Continue the item and direct staff to provide additional information. Do not adopt Resolution No. 26-53 and put the project on hold.
Environmental Review/Analysis:
This project was determined to be categorically exempt from the California Environmental Quality Act (CEQA) under Sections 15301 and 15302 of the state CEQA Guidelines, Class 1 and Class 2, respectively (repair and replacement of existing structures). The Notice of Exemption was filed with the County of Orange Recorder’s office on March 3, 2026.
Fiscal Impact:
The estimated total construction cost of $181,445 is within the approved budget amount of $192,641, from Account No. 052-466-43420-000-23403, Reservoir 12, Water Fund Depreciation Reserve.
Recommended Action(s):
..recommendation
Staff recommends that the City Council adopt Resolution 26-53, which will:
1. Find the Reservoir 12 Site Improvements, CIP Project No. 23403, categorically exempt from California Environmental Quality Act (CEQA) under Sections 15301 and 15302 of the state CEQA Guidelines, Class 1 and Class 2, respectively (repair and replacement of existing structures);
2. Award the Reservoir 12 Site Improvements, CIP Project No. 23403, construction contract to GCI Construction, Inc., as the lowest responsible and responsive bidder; and
3. Authorize the City Manager to execute a construction contract with GCI Construction, Inc. in an amount not to exceed $161,445, in a form substantially similar to Contract No. 26-27. ..end
3003
Meeting Date: March 17, 2026 Agenda Item: 11F.
CITY OF SAN CLEMENTE
Attachment:
1. Resolution No. 26-53
2. Construction Contract with GCI Construction, Inc. (without attachments, attachments on file with the City Engineer)
3. OrangeBlue General Contractors Bid Withdraw Letter
Notification:
All Bidders.
3014
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE 1
Meeting Date: August 18, 2026 Agenda Item: 11G.
Submitted By: Public Works
Prepared By: Belgin Cuhadaroglu, P.E., Senior Civil Engineer Subject:
..titl e
CONSIDERATION OF A RESOLUTION TO ACCEPT AND FILE A NOTICE OF COMPLETION
FOR THE CONSTRUCTION CONTRACT WITH ALLIANCE DIVERSIFIED ENTERPRISES FOR
THE CALLE FRONTERA SEWER LIFT STATION SOIL STABILIZATION PROJECT, CIP PROJECT NO. 32201 ..body
Summary:
The City Council is being asked to consider adopting Resolution 26-139 (Attachment 1), accepting the work performed by Alliance Diversified Enterprises, Inc. for the Calle Frontera Sewer Lift Station Soil Stabilization, CIP Project, PN 32201, and filing a Notice of Completion (Attachment 2).
Background:
On January 20, 2026, the City Council awarded a construction contract to Alliance Diversified Enterprises, Inc. for the Calle Frontera Sewer Lift Station Soil Stabilization (CIP) Project No. 32201 (Attachment 3). The project included the installation of a foundation support system consisting of caissons and grade beams to stabilize the existing building, minimize future structural movement, and prevent deterioration and cracking of the wet well structure.
An estimated summary of the construction expenditures related to this NOC is provided below:
Project Management & Admin $ 78,000
Geotechnical Feasibility Study 19,096
Engineering Design 104,250
Construction Contract 769,904
Construction Management & Inspection 109,200
Geotechnical Construction Support 69,598
Total Construction Cost $ 1,150,048
302
Meeting Date: August 18, 2026 Agenda Item: 11G.
CITY OF SAN CLEMENTE 2
Council Options:
Adopt Resolution No. 26-139, which would accept the completed construction work for the Calle Frontera Sewer Lift Station Soil Stabilization, CIP Project No. 32201. Adopt Resolution No. 26-139 with modifications.
Continue the item with a direction to provide additional information.
Environmental Review/Analysis:
This Project was determined to be categorically exempt from the California Environmental Quality Act (CEQA) under Section 15303 of the state CEQA Guidelines, Class 3 (New Construction or Conversion of Small Structures), 14 CCR Section 15303.
Fiscal Impact:
The total project construction cost of $1,150,048 is within the approved project budget of $1,900,000, funded from the Sewer Depreciation Reserve Fund, Account No. 054-476-43890- 000-32201.
Potential Action(s):
..recommendation
If the City Council concurs with the recommendations contained in this staff report, moving this item without modifications would result in adoption of Resolution No. 26-139, which would:
..recommendation
1. Accept the Calle Frontera Sewer Lift Station Soil Stabilization, CIP Project No. 32201, from Alliance Diversified Enterprises, Inc.;
2. Authorize the City Clerk to execute and record the Notice of Completion for the completed Calle Frontera Sewer Lift Station Soil Stabilization, CIP Project No. 32201;
3. Authorize the City Clerk to release the Payment Bond 35 days from the recordation of the Notice of Completion upon verification with the Engineering Division that no liens have been levied against the Contractor, Alliance Diversified Enterprises, Inc.; and
4. Authorize the City Clerk to release the performance bond for this project upon receipt of a warranty bond in a form acceptable to the Public Works Director/City Engineer in the amount of 25% of the total construction cost.
..end
Attachment:
1. Resolution No. 26-139
2. Notice of Completion
3. Staff Report dated January 20, 2026
Notification:
None.
303
Attachment 1
RESOLUTION NO. 26-139
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN CLEMENTE, CALIFORNIA, TO ACCEPT AND FILE A
NOTICE OF COMPLETION FOR THE CONSTRUCTION
CONTRACT WITH ALLIANCE DIVERSIFIED
ENTERPRISES FOR THE CALLE FRONTERA SEWER LIFT
STATION SOIL STABILIZATION, CIP PROJECT NO. 32201
WHEREAS, on January 20, 2026, the City Council awarded a construction contract to Alliance Diversified Enterprises, Inc. for the Calle Frontera Sewer Lift Station Soil Stabilization, CIP Project No. 32201; and
WHEREAS, the work included the installation of a foundation support system consisting of caissons and grade beams to stabilize the existing building, minimize future structural movement, and prevent deterioration and cracking of the wet well structure; and WHEREAS, Alliance Diversified Enterprises, Inc. has completed the work to the satisfaction of the Public Works Director/City Engineer.
NOW, THEREFORE, the City Council of the City of San Clemente does hereby resolve as follows:
SECTION 1. That the above recitations are true and correct and incorporated fully herein.
SECTION 2. That the City Council accepts as complete the Calle Frontera Sewer Lift Station Soil Stabilization, CIP Project No. 32201 from Alliance Diversified Enterprises, Inc.
SECTION 3. That the City Council authorizes the City Clerk to execute and record a Notice of Completion for the Calle Frontera Sewer Lift Station Soil Stabilization, CIP Project No. 32201.
SECTION 4. That the City Council authorizes the City Clerk to release the payment bond for this project 35 days from the recordation of the Notice of Completion upon verification with the Engineering Division that no liens have been levied against Alliance Diversified Enterprises, Inc.
SECTION 5. That the City Council authorizes the City Clerk to release the performance bond for this project upon receipt of a warranty bond in a form acceptable to the Public Works Director/City Engineer in the amount of 25% of the total construction cost.
SECTION 6. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this _____ day of ____________________, 2026. 304
Resolution No. 26-139 Page 2
ATTEST:
___________________________ __________________________
City Clerk of the City of Rick Loeffler, Mayor of the City of San Clemente, California San Clemente, California
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §
CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 26-139 was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of _______________________, _________, by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________. __________________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
____________________________
Elizabeth A. Mitchell, City Attorney
305
Attachment 2
Recording Requested By:
City of San Clemente
When Recorded, Mail To:
City Clerk Department
City of San Clemente
910 Calle Negocio
San Clemente, CA 92673
Recorded for the benefit of the City of San
Clemente and exempt from recording fees
pursuant to Government Code Section 27383.
Space above this line is for Recorder’s Use Only
NOTICE OF COMPLETION
Notice is hereby given by the City of San Clemente, a Municipal Corporation, that a public work of improvement has been completed as follows:
1. Project title or description of work: Calle Frontera Sewer Lift Station Soil Stabilization, Project No. 32201.
2. Date of completion: August 4, 2026.
3. Street address or legal description of the project site: 2901 Calle Frontera, San Clemente, CA 92673.
4. Name of owner: City of San Clemente.
5. Interest or estate of owner: City of San Clemente
6. Address of owner: 910 Calle Negocio, Suite 100, San Clemente, CA 92673 Name and address of contractor: Alliance Diversified Enterprises, Inc., 209 Avenida Del Mar, Suite 201B, San Clemente, CA 92672.
I am the City Clerk for the City of San Clemente, a Municipal Corporation, the owner of the indicated interest or estate in the property described above. I make this verification on behalf of the City of San Clemente. I have read this Notice of Completion and know its contents. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Executed on __________________________ in San Clemente, California. _________________________________
Laura Campagnolo, City Clerk of the City of San Clemente, California.
306
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE
Meeting Date: January 20, 2026 Agenda Item: 10B.
Submitted By: Public Works
Prepared By: Belgin Cuhadaroglu, Senior Civil Engineer
Subject:
..titl e
BID PROTEST HEARING FOR THE CALLE FRONTERA SEWER LIFT STATION SOIL STABILIZATION PROJECT, CIP PROJECT NO. 32201, AND CONSIDERATION OF A
RESOLUTION AWARDING A CONSTRUCTION CONTRACT FOR THE PROJECT TO THE
LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, AUTHORIZING THE CITY MANAGER
TO EXECUTE THE CONSTRUCTION CONTRACT, AND FINDING THE PROJECT CATEGORICALLY ..body EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT Fiscal Impact:
The consideration of the bid protest will affect the fiscal impact on the project, if the local contractor, second low bidder, becomes a low bidder per the San Clemente Municipal Code section 3.40.030 (E). The apparent low bidder is the protestor.
If the bid protest is denied, the total estimated construction cost for the Calle Frontera Sewer Lift Station Soil Stabilization project will be $885,404 (i.e., selecting Alliance Diversified Enterprises, Inc.), funded from the Sewer Depreciation Reserve Fund, Account No. 054-476-43890-000- 32201. If the bid protest is granted, the total estimated construction cost based on the lower bid estimate, from Wright Construction Engineering Corporation, is $853,202, which is funded from the same account. The available approved project budget is $1,969,517.
Summary:
Due to the ongoing soil movement that the Calle Frontera Sewer Lift Station (Station) has been experiencing, a geotechnical team (i.e., Ninyo & Moore Geotechnical Consultants) recommended additional support of the Station. The work includes caissons and grade-beam foundation to control future movement of the existing building and to prevent formation of deterioration cracks in the wet well structure.
City staff publicly bid the project and received a
protest in relation to the project bids. The protest
is presented to the City Council who will
determine whether to grant or deny the protest
following a hearing. If the protest is granted, the
protestor will become the lowest responsive
bidder (i.e., Wright Construction Engineering
Corporation); however, if the protest is denied,
the lowest responsive bidder is Alliance
Diversified Enterprises, Inc.
3071
Meeting Date: January 20, 2026 Agenda Item: 10B.
CITY OF SAN CLEMENTE
Background:
The Frontera Sewer Lift Station is constructed in the late 1970s. The tributary area to this Station is approximately 670 acres. Upon receipt of the wastewater, the Station discharges through a 12- inch diameter forcemain in Calle Frontera to a manhole just west of Avenida Vista Hermosa, at which point the wastewater is conveyed through the collection system to the City’s Water Reclamation Plant for treatment.
A building settlement monitoring and investigation conducted by a geotechnical team (i.e., Ninyo & Moore Geotechnical) revealed that the near-surface soils had high expansion potential and are prone to slope failure. The geotechnical team recommended additional foundation support with caissons and grade-beam to control future movements of the existing building and prevent the formation of deterioration cracks in the wet well structure.
Stantec Consulting Services, Inc. designed and prepared a formal bid package for the Calle Frontera Sewer Lift Station Soil Stabilization. The work to be performed generally includes installation of concrete piles, constructing concrete pile caps and grade-beams, modifying lift station aboveground plumbing to recenter pipes in existing sleeves, and other miscellaneous site improvements.
Staff notified local contractors, advertised the project for competitive bidding on the PlanetBids website, and in the San Clemente Times. Five bids were received on November 12, 2025, ranging from $741,902 to $1,809,444 as shown on the table below.
Company Name
Company
Location Bid Amount
Wright Construction Engineering Corp. San Marcos, CA $ 741,902 Alliance Diversified Enterprises, Inc. San Clemente, CA $ 769,904 RE Chaffee Construction, Inc. Wrightwood, CA $ 1,166,900 Tharsos, Inc. La Mesa, CA $ 1,264,970
Bosco Constructors, Inc. Chatsworth, CA $ 1,809,444
The apparent lowest bid is Wright Construction Engineering Corp. of San Marcos, California at $741,902. However, the City received one bid from a local contractor, Alliance Diversified Enterprises, Inc., in the amount of $769,904. According to the San Clemente Municipal Code 2 I I J
I
I I r--
I I J
,--- ~ I -
-
308
Meeting Date: January 20, 2026 Agenda Item: 10B.
CITY OF SAN CLEMENTE
section 3.40.030 (E) regarding the Local Vendor Preference for a sealed bid, the seven percent preference amount is $53,893. Applying the seven percent preference amount, Alliance Diversified Enterprises, Inc. bid is reduced by $53,893 to $716,011. With the local preference applied, Alliance Diversified Enterprises, Inc. is the lowest bidder.
The Bid Protest:
Following the bid opening on November 13, 2025, staff received a bid protest letter from Wright Construction Engineering Corp. (Attachment 3) regarding irregularities in the Alliance Diversified enterprises, Inc. bid documents.
Wright Construction Engineering Corp. protested on the grounds that Alliance Diversified Enterprises, Inc. (ADEI) bid was non-responsive based on the following irregularities:
1. “ADEI did not include a surveyor in their subcontractor form.
2. The bid was signed by the project manager and ADEI did not submit the appropriate documents to demonstrate signing authority of the project manager.
3. The bid bond was missing a notary acknowledgment, thus making the bid bond in violation of California Civil Code 1188.
4. ADEI did not include names/contact info on the experience form in the bid.
5. ADEI should not have been granted the 7% local vendor preference as a local bidder, per SCMC 3.40.030(E), as their principal place of business is in Escondido.
6. Violations illustrated above create an unfair competitive advantage for Alliance Diversified Enterprises, Inc. at the expense of all fully compliant bidders…” A city generally has the discretion to determine bid responsiveness and may either demand strict compliance with the bid specifications or can choose to waive a defect that is inconsequential or is an immaterial deviation. See Taylor Bus Serv., Inc. v. San Diego Bd. of Educ. (1987) 195 Cal.App.3d 1331, 1343. A bid defect cannot be considered inconsequential or immaterial if it gives the bidder an unfair competitive advantage or benefit over other bidders.
In response to Wright’s protest, staff has the following responses, as numbered per the above items:
1. Surveying is not listed as a bid item in the bid schedule, and will not be required of the contractor (See Attachment 5). The design engineer had performed the necessary survey during the design phase. Accordingly, this item is not a defect.
2. The instructions to the bidders (i.e. Section 00200 of the project Specifications) provide that the bidder may be requested to submit documentation, not that they must include them with the bid. (See Attachment 4). The City requested and obtained a letter of authorization from 3093
Meeting Date: January 20, 2026 Agenda Item: 10B.
CITY OF SAN CLEMENTE
ADEI that the project manager was properly authorized to sign the bid (See Attachment 6).
Accordingly, this item is not a defect.
3. The stamp of the bid bond was not visible when scanned because it was white. ADEI submitted the original hard copy of the bid bond within 24hrs as required in the specifications.
Thus, the bid was not deficient. Further, Civil Code section 1188 is not applicable; it has to do with transfers of property. Accordingly, this item is not a defect.
4. The City requested and obtained names/contact information on the experience form (See Attachment 7). Requesting names/contact information on the experience form after the close of bids does not prejudice other bidders or give ADEI an unfair advantage. Accordingly, staff believes that this irregularity is inconsequential and recommend that it be waived.
5. Under San Clemente Municipal Code section 3.40.030, "local bidder" means a business with a physical location in San Clemente as indicated on an approved business license. ADEI has a San Clemente business license and conducts business out of a physical location in San Clemente located at 209 Avenida del Mar, Suite 201B (which is an office that they share with a company called WGI). (See Attachment 8). Accordingly, ADEI complies with the local bidder requirement that allows it to benefit from the 7% local vendor preference.
6. As noted, the only actual defect in the bid is the missing contact information from ADEI’s experience form, which staff believes is immaterial. The information has since been obtained and its omission does not prejudice the other bidders or create an unfair competitive advantage for ADEI.
Based on the above responses, staff believes that Alliance Diversified Enterprises, Inc. bid was responsive, and finds the defects were inconsequential and immaterial; therefore, staff recommends that the City Council waive the minor irregularities (item 4, providing names/contact information after the bid close), and award the contract to Alliance Diversified Enterprises, Inc. as the lowest responsive and responsible bidder.
Alternatively, after conducting the bid protest hearing, if the City Council determines that the irregularities in Alliance Diversified Enterprises are material or declines to waive them and insist on strict compliance, the contract should be awarded to the second lowest bidder after the application of the local vendor preference (Wright Construction Engineering Corp).
Based on the lowest responsive and responsible bidder being Alliance Diversified Enterprises, Inc., in the amount of $769,904, the estimated total construction cost for this project is as follows:
Construction Administration, Management and Inspection $115,500 Construction $769,904
Estimated Total Construction Cost $885,404
As required by state law and City policy, the selected contractor will be required to provide performance and payment bonds simultaneously with execution of the construction contract (Attachment 2). Project plans and specifications are on file in the City Clerk’s office. 3104
Meeting Date: January 20, 2026 Agenda Item: 10B.
CITY OF SAN CLEMENTE
Council Options:
The City Council should conduct the bid protest hearing and then may:
Adopt Resolution No. 26-07 (Attachment 1), rejecting the bid protest submitted by Wright Construction Engineering Corp., waiving the immaterial bid error in the bid submitted by Alliance Diversified Enterprises, Inc., awarding the contract for the project to Alliance Diversified Enterprises, Inc., as the lowest responsible bidder submitting a responsive bid, and finding the project categorically exempt from the California Environmental Quality Act (CEQA) under Class 3 (New Construction or Conversion of Small Structures, 14 CCR Section 15303) of the State CEQA Guidelines, and authorizing the City Manager to execute a construction contract in an amount not to exceed $769,904.
Accept the bid protest and modify and adopt Resolution 26-07 by awarding the contract to Wright Construction Engineer Corp. with the appropriate findings. Continue the item and direct staff to provide additional information. Do not adopt Resolution No. 26-07 and put the project on hold.
Environmental Review/Analysis:
This Project was determined to be categorically exempt from the California Environmental Quality Act (CEQA) under Section 15303 of the state CEQA Guidelines, Class 3 (New Construction or Conversion of Small Structures), 14 CCR Section 15303). The Notice of Exemption was filed with the County of Orange Recorder’s office on August 7, 2025. (See Attachment 9.) Recommended Actions:
..recommendation
Staff recommends that the City Council:
1. Conduct a bid protest hearing, open the hearing, hear public testimony and comments, including any evidence and argument presented by the bidders, and close the hearing; AND, after the protest hearing, adopt Resolution No. 26-07, which would:
2. Find the Calle Frontera Lift Station Soil Stabilization, Project No. 32201, categorically exempt from CEQA under Class 3 (New Construction or Conversion of Small Structures, 14 CCR section 15303) of the State CEQA Guidelines;
3. Deny the bid protest submitted by Wright Construction Engineering Corp. and waive the immaterial bid irregularity in the bid submitted by Alliance Diversified Enterprises, Inc.;
4. Award the Calle Frontera Lift Station Soil Stabilization, CIP Project No. 32201, construction contract to Alliance Diversified Enterprises, Inc., as the lowest responsible and responsive bidder after application of the local vendor preference; and
5. Authorize the City Manager to execute a construction contract with Alliance Diversified Enterprises, Inc. in an amount not to exceed $769,904, in a form substantially similar to Contract No. 26-02 (Attachment 2).
..end
3115
Meeting Date: January 20, 2026 Agenda Item: 10B.
CITY OF SAN CLEMENTE
Attachment:
1. Resolution No. 26-07
2. Construction Contract with Alliance Diversified Enterprises, Inc.
3. Protest Letter from Wright Construction Engineering Corp.
4. Section 00200 of the project Specifications
5. Alliance Diversified Enterprises, Inc.’s Bid Documents
6. Authorization letter
7. Names/contact information for experience form
8. Alliance Business License
9. Notice of Exemption
Notification:
All Bidders.
3126
Attachment 1
4882-9904-3949 v1
RESOLUTION NO. 26-07
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN CLEMENTE, CALIFORNIA, DETERMINING THE BID
PROTEST, AWARDING A CONSTRUCTION CONTRACT
FOR THE CALLE FRONTERA LIFT STATION SOIL
STABILIZATION PROJECT TO THE LOWEST
RESPONSIVE AND RESPONSIBLE BIDDER,
AUTHORIZING THE CITY MANAGER TO EXECUTE THE
CONSTRUCTION CONTRACT, AND FINDING THE
PROJECT CATEGORICALLY EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
WHEREAS, the Calle Frontera Sewer Lift Station has experienced settlement due to soil movement in the surrounding area; and
WHEREAS, a site settlement monitoring and investigation conducted by a geotechnical team (i.e., Ninyo & Moore Geotechnical) revealed that the near-surface soils had high expansion potential and were prone to slope failure; and WHEREAS, the geotechnical team recommended additional foundation support with caissons and grade-beam to control future movements of the existing building and prevent the formation of deterioration cracks in the wet well structure; and WHEREAS, Stantec Consulting Services, Inc. designed and prepared a bid package for the Calle Frontera Lift Station Soil Stabilization. The work to be performed includes excavations and installation of new concrete cast-in-drilled-hole pile foundations; and
WHEREAS, the City conducted formal competitive bidding for the Calle Frontera Lift Station Soil Stabilization; and
WHEREAS, on November 12, 2025, the City received five (5) bids ranging from $741,902 to $1,809,444 for the Project; and
WHEREAS, the apparent lowest bid was Wright Construction Engineering Corp. of San Marcos, California at $741,902; and
WHEREAS, the City received one bid from a local contractor, Alliance Diversified Enterprises, Inc., in the amount of $769,904; and
WHEREAS, according to the San Clemente Municipal Code section 3.40.030 (E) regarding the Local Vendor Preference for a sealed bid, the seven percent preference amount is $53,893. Applying the seven percent preference amount, Alliance Diversified Enterprises, Inc. bid is reduced by $53,893 to $716,011. With the local preference applied, Alliance Diversified Enterprises, Inc. is the lowest bidder; and 3137
Resolution No. 26-07 Page 2
WHEREAS, on November 13, 2025, staff received a bid protest from the apparent lowest bidder, Wright Construction Engineering Corp. stating that Alliance Diversified Enterprises bid is non-responsive; and
WHEREAS, on January 20, 2026, the City Council held a duly notice protest hearing and considered all evidence and comment submitted at or before the public hearing, including from any and all bidders.
NOW, THEREFORE, the City Council of the City of San Clemente does hereby find, determine and resolve as follows:
SECTION 1. That the above recitations are true and correct and incorporated fully herein.
SECTION 2. That based on a review of the record as a whole, the project is categorically exempt from the California Environmental Quality Act (CEQA) under Class 3 (New Construction or Conversion of Small Structures, 14 CCR section 15303) of the State CEQA Guidelines because it consists of construction of utility extensions of reasonable length and there is no possibility of a direct or reasonably foreseeable indirect substantial impact on the environment.
SECTION 3. That the City Council finds that the irregularity in Alliance Diversified Enterprises, Inc. bid is an inconsequential and immaterial bid defect. The irregularity did not affect the amount of the bid, make the bid materially different than intended, or give Alliance Diversified Enterprises, Inc. an unfair competitive advantage or benefit over the other bidders. Strict compliance with the bid documents for this deviation is hereby waived and the bid protest filed by Wright Construction Engineering Corp., is hereby denied.
SECTION 4. That the City Council finds that Alliance Diversified Enterprises, Inc. is the lowest responsive and responsible bidder, and the construction contract for the Calle Frontera Lift Station Soil Stabilization, CIP Project No. 32201, is hereby awarded to Alliance Diversified Enterprises, Inc.
SECTION 5. That the City Manager is authorized and directed to execute a construction contract for the Calle Frontera Lift Station Soil Stabilization, CIP Project No. 32201 with Alliance Diversified Enterprises, Inc. in an amount not to exceed $769,904, in a form substantially similar to that presented to City Council on January 20, 2026.
SECTION 6. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this _________ day of ______________, 2026. 3148
Resolution No. 26-07 Page 3
ATTEST:
___________________________ __________________________
City Clerk of the City of Rick Loeffler, Mayor of the
San Clemente, California City of San Clemente, California
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §
CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 26-07 was adopted at a regular meeting of the City Council of the City of San Clemente held on the _____ day of ______, 2026, by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, 2026. ________________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
___________________________
Elizabeth A. Mitchell, City Attorney
3159
Attachment 2
SECTION 00500
CONTRACT
THIS CONTRACT is made this _____ day of _________, 2025, in the County of Orange, State of California, by and between the City of San Clemente hereinafter called City, and Alliance Diversified Enterprises, Inc., a California Corporation, located at 209 Avenida Del Mar, Suite 201B, CA 92672 hereinafter called Contractor. City and the Contractor for the considerations stated herein agree as follows:
ARTICLE 1. SCOPE OF WORK. The Contractor shall perform all Work within the time stipulated the contract and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in Article 5 below for the following Project:
CALLE FRONTERA LIFT STATION SOIL STABILIZATION PROJECT
PROJECT NO. 32201
The Contractor and its surety shall be liable to City for any damages arising as a result of the Contractor’s failure to comply with this obligation.
ARTICLE 2. TIME FOR COMPLETION. The Work shall be commenced on the date stated in City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within ninety (90) working days from the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work.
ARTICLE 3. CONTRACT PRICE. City shall pay to the Contractor as full compensation for the performance of the Contract and the Work, which includes everything that is reasonably foreseeable related thereto, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of Seven Hundred Sixty Nine Thousand Nine Hundred Four Dollars ($769,904). Payment shall be made as set forth in the General Conditions.
At any time during the term of the Contract, City may, pursuant to the terms and provisions of the Contract Documents, request that the Contractor perform additional work. Contractor shall not perform, nor be compensated for, additional work without written authorization from the City pursuant to the terms and provisions of the Contract Documents.
ARTICLE 4. LIQUIDATED DAMAGES/EARLY COMPLETION INCENTIVE. In accordance with Government Code section 53069.85, it is agreed that the Contractor will pay City the sum of $800 for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event that Liquidated Damages are not paid, the Contractor agrees City may deduct that amount from any money due or that may become due the Contractor under the Contract. This Article does not exclude recovery of other damages specified in the Contract Documents.
ARTICLE 5. COMPONENT PARTS OF THE CONTRACT. The “Contract Documents” include the following:
Notice Inviting Bids
Instructions to Bidders
31610
Bid Form
Contractor’s Certificate Regarding Workers’ Compensation Bid Bond
Non-Collusion Declaration Form
Contractor Information and Experience Form
List of Subcontractors Form
Iran Contracting Act Certification
Public Works Contractor Registration Certification
Contract
Performance Bond
Payment Bond
General Conditions
Special Conditions
Technical Specifications
Addenda
Plans and Drawings
Approved and fully executed change orders
Any other documents contained in or incorporated into the Contract The Contactor shall complete the Work in strict accordance with all of the Contract Documents.
All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. This Contract shall supersede any prior agreement of the parties.
ARTICLE 6. PROVISIONS REQUIRED BY LAW. Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Project.
ARTICLE 7. INDEMNIFICATION. Contractor shall provide indemnification as set forth in the General Conditions.
ARTICLE 8. PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates shall be made available at City of San Clemente Public Works Department or may be obtained online at http//www.dir.ca.gov/dlsr. and which must be posted at the job site.
IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on the day and year above written.
31711
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed on the respective dates set forth opposite of their signatures.
CITY OF SAN CLEMENTE
By:________________________________
Andy Hall, City Manager
ATTEST: Dated: __________________, 20____
____________________________
CITY CLERK of the City of
San Clemente, California
APPROVED AS TO FORM:
_____________________________
Elizabeth A. Mitchell, City Attorney
APPROVED AS TO AVAILABILITY
OF FUNDING:
_____________________________
Finance Authorization
Alliance Diversified Enterprises, Inc.
(“CONTRACTOR”)
_____________________________
By: Rian Grenke
It’s: Chief Executive Officer
Dated: __________________, 20____
___________________________
By: Evan Grenke
It’s: Chief Financial Officer, Secretary
Dated: __________________, 20____
END OF CONTRACT
31812
1 Wright Construction Engineering Corp.
Bid Protest Letter for Calle Frontera Lift Station Soil Stabilization Project
SENT VIA CERTIFIED MAIL & EMAIL
([email protected],
[email protected]) &
ALLIANCE DIVERSIFIED ENTERPRISES, INC
November 14, 2025
To: David Rebensdorf (Public Works Director/City Engineer) & Belgin Cuhadaroglu (Senior Civil Engineer) City of San Clemente
910 Calle Negocio
San Clemente, CA 92673
RE: Calle Frontera Lift Station Soil Stabilization Project Subject: Formal Bid Protest- Alliance Diversified Enterprises, Inc. Bid Proposal To Whom It May Concern,
Wright Construction Engineering Corp hereby formally submits this bid protest regarding the apparent low bidder, Alliance Diversified Enterprises, Inc. (ADEI) for the Calle Frontera Lift Station Soil Stabilization Project that occurred on November 12, 2025. Based on our review of their bid package, we have identified material violations of the bid specifications and California Public Contracting Laws that render Alliance Diversified Enterprises, Inc. a non-responsive and non-responsible bidder under the terms and applicable law.
1) Failure to List Mandatory Subcontractors (Violation of California Subletting and Subcontracting Fair Practice Act). Alliance Diversified Enterprises, Inc failed to list subcontractors (See Attached Exhibit “A”) for a key component of the project requirements (Surveying) of which this scope of work would have exceeded the 0.5% of their bid amount, making theme mandatory to list under California Public Contracting Code Section 4104. Moreover, Alliance Diversified Enterprises, Inc. does not hold a California Land Surveyors License, which is required to perform the work independently and that this omission constitutes a direct violation of the California Subletting and Subcontracting Fair Practices Act Section 4100 & 4114, which states that failure to list the required subcontractors to perform the required work is subject for rejection of a bid proposal.
2) Failure to Meet Instructions to Bidder. In the project specifications, Section 00200: Instruction to Bidders (See Attached Exhibit “B”), All bids submitted shall be executed by the Bidder or its authorized representative and that bidders must provide evidence in the form of an authenticated resolution of its Board of Directors or a Power of Attorney evidencing the capacity of the person signing the Bid to bind the Bidder to each Bid and to any contract arising therefrom.
In the project bid package provided by ADEI at the time of bid, all signatory pages within the bid package were signed by Brandon Brockway, a Project Manager for ADEI, but nowhere within the bid package did ADEI provide a resolution of its Board of Directors or a Power of Attorney that would indicate Mr. Brockway’s legal capacity to bind ADEI to the terms of the Contract Documents as required on page 16 of the bid package (See Attached Exhibit “C”) & per California Corporations Code Section 313 (See Attached Exhibit “D”.. 3) Identity of Signer on Bid Bond. The bid bond provided by ADEI at the time of bid (See Attached Exhibit “E”) was missing a Notary Acknowledgment for the signature of the Contractor/Principal, thus making the bid bond provided by ADEI not valid and violates California Civil Code 1188 (See Attached Exhibit “F”).
Wright Construction Engineering Corp
2625 S. Santa Fe Avenue
San Marcos, CA 92069
Tel 760-599-3915 x 102
Fax 760-599-3920
[email protected]
[email protected]
Attachment 3
31913
2 Wright Construction Engineering Corp.
Bid Protest Letter for Calle Frontera Lift Station Soil Stabilization Project 4) Failure to Meet Bid Requirements. In Section 00430: Contractor Information & Experience Form (See Attached Exhibit “G”), ADEI was required to provide a list of current projects that required ADEI to provide the Project Name, Client Contact Person and Phone Number, of which ADEI did not meet this requirement. 5) Local Vendor Preference. On November 12, 2025, the City had emailed Wright Construction (See Attached Exhibit “H”) stating that Wright Construction was the apparent low bidder, but due to the City of San Clemente Municipal Code Section
3.40.030(E) that provides a 7% preference to local vendors, the City would be awarding the project to ADEI. In the San Clemente Municipal Code Section 3.40.030(G) it states the any allegation of potential fraudulent behavior on the part of a entity or individual for the purpose of qualifying for and being awarded a local vendor preference shall be investigated by the City. Wright Construction is hereby requesting that City investigate if Alliance Diversified Enterprises, Inc. is in fact a local vendor as ADEI’s business license (See Attached Exhibit “I”) & the City’s Planetbids Website (See Attached Exhibit “J”) are both showing an address that is currently occupied by another business by the name of Western Ground Improvements (See Attached Exhibits K & L). It should also be noted that ADEI’s Small Business Certification, Statement of Information, Department of Industrial Relations Number and State Contractors Board (See Attached Exhibits M thru P) addresses are showing that the business is located in Escondido, CA and not San Clemente, CA. ADEI had also provided Wright Construction with a subcontractor bid proposal at the time of bid for the project (See Attached Exhibit “Q”), of which the proposal is also showing the companies location to be located in Escondido, CA. 6) Competitive Prejudice and Bid Fairness Violation. The violations illustrated above create an unfair competitive advantage for Alliance Diversified Enterprises, Inc. at the expense of all fully compliant bidders including Wright Construction Engineering Corp. Allowing a non-compliant bid to be considered furthermore compromises the integrity of the public bidding process and violates California Competitive Bidding Laws (Public Contract Code Section 100 et seq.)
Request for Corrective Action
Given these clear violations, we formally request that the City of San Clemente: 1) Reject Alliance Diversified Enterprises, Inc. bid as non-responsive and non-responsible based on the aforementioned deficiencies 2) Award the contract to the actual lowest responsive and responsible bidder, which is Wright Construction Engineering Corp 3) If necessary, conduct a formal review hearing in accordance with Public Contracting Code Section 10306 to ensure the bid protest is properly adjudicated.
Wright Construction appreciates the opportunity to provide the City with a responsive bid proposal and for the City’s prompt attention to this matter and we look forward to your decision. Please confirm receipt of this protest and provide a timeline for review.
All the information above is true and correct to the best of my knowledge on this 14th day of November 2025, Wesley Wright
WRIGHT CONSTRUCTION ENGINEERING CORP
32014
Exhibit “A”
15 SECTION 00440
LIST OF SUBCONTRACTORS FORM
In compliance with the Subletting and Subcontracting Fair Practices Act of the Public Contract Code of the State of California, each bidder shall set forth below: (a) the name and the location of the place of business, (b) the California contractor license number and DIR registration number, and (c) the portion of the work which will be done by each subcontractor who will perform work or labor or render service to the Contractor in or about the construction of the work in an amount in excess of one-half of one percent (1/2%) of the Contractor's Total Bid Price. Notwithstanding the foregoing, if the work involves streets and highways, then the Contractor shall list each subcontractor who will perform work or labor or render service to Contractor in or about the work in an amount in excess of one-half of one percent (1 /2%) of the Contractor's Total Bid Price or $10,000, whichever is greater. No additional time shall be granted to provide the below requested information.
If no subcontractor is specified, for a portion of the work, or if more than one subcontractor is specified for the same portion of Work, then the Contractor shall be deemed to have agreed that it is fully qualified to perform that Work, and that it shall perform that portion itself. The Prime Contractor is required to complete at least 50% of the contract value with its own forces.
Work to be done
by Location of
Subcontractor Subcontractor Business
3-,J_~
D Ci I ,' v1 <;) hot IA s
'('{} gird,. <:>+-.
# l7 l-" 1t.t:- Gt s , vi..ove- c.A
Gf 2.c;-~o
30 CSLB Contractor
License No.
L,t-. #
0,~3~'?/
DIR Registration % of the
Number Work
I oooa 3, b"Z-'b Lf %
SECTION 00440
LIST OF SUBCONTRACTORS FORM
321
SECTION 00200
INSTRUCTIONS TO BIDDERS
7 SECTION 00200
INSTRUCTIONS TO BIDDERS
8. MODIFICATIONS OF BIDS
Each Bidder shall submit its Bid in strict conformity with the requirements of the Contract Documents. Unauthorized additions, modifications, revisions, conditions, limitations, exclusions or provisions attached to a Bid may render it non-responsive and may cause its rejection. Bidders shall neither delete, modify, nor supplement the printed matter on the Bid Forms, nor make substitutions thereon. Oral, telephonic and electronic modifications will not be considered, unless the Notice Inviting Bids authorizes the submission of electronic bids and modifications thereto and such modifications are made in accordance with the Notice Inviting Bids.
9. DESIGNATION OF SUBCONTRACTORS
Pursuant to State law, the Bidders must designate the name, license number, and location of each subcontractor who will perform work or render services for the Bidder in an amount that exceeds one half of one percent (1/2%) of the Bidder’s Total Bid Price as well as the portion of work each such subcontractor will perform on the form provided herein by City. No additional time will be provided to bidders to submit any of the requested information in the Designation of Subcontractor form. The successful bidder will be required to self-perform at least 50% of the work.
In addition to submitting the List of Subcontractors form with its bid submission, each bidder shall, within 24 hours of the bid submission deadline, provide the City with a list of bid items that correspond to the portion of work listed for each designated subcontractor. Failure to provide this information in satisfactory form within the time prescribed may be cause for the City to deem the Bid non-responsive and the City may reject the Bid.
10. LICENSING REQUIREMENTS
Pursuant to Section 7028.15 of the Business and Professions Code and Section 3300 of the Public Contract Code, all bidders must possess proper licenses for performance of this Contract.
Subcontractors must possess the appropriate licenses for each specialty subcontracted. Pursuant to Section 7028.5 of the Business and Professions Code, City shall consider any bid submitted by a contractor not currently licensed in accordance with state law and pursuant to the requirements found in the Contract Documents to be non-responsive, and City shall reject the Bid. City shall have the right to request, and Bidders shall provide within five (5) calendar days, evidence satisfactory to City of all valid license(s) currently held by that Bidder and each of the Bidder’s subcontractors, before awarding the Contract.
The Contractor and all subcontractors must also obtain a valid City of San Clemente Business License and maintain a valid City Business License during the entire time that work is being performed under the contract. Information about obtaining a City business license is available via Internet at www.san-clemente.org/i-am-a-/business/business-license, by email to [email protected] or phone call to (949) 361-6166. Evidence of a valid City business license must be provided at the time specified in Section 19 of these instructions.
11. SIGNING OF BIDS
All Bids submitted shall be executed by the Bidder or its authorized representative. Bidders may be asked to provide evidence in the form of an authenticated resolution of its Board of Directors Exhibit “B”
32216
SECTION 00200
INSTRUCTIONS TO BIDDERS
8 SECTION 00200
INSTRUCTIONS TO BIDDERS
or a Power of Attorney evidencing the capacity of the person signing the Bid to bind the Bidder to each Bid and to any Contract arising therefrom.
If a Bidder is a joint venture or partnership, it may be asked to submit an authenticated Power of Attorney executed by each joint venture or partner appointing and designating one of the joint ventures or partners as a management sponsor to execute the Bid on behalf of Bidder. Only that joint venture or partner shall execute the Bid. The Power of Attorney shall also: (1) authorize that particular joint venture or partner to act for and bind Bidder in all matters relating to the Bid; and (2) provide that each venture or partner shall be jointly and severally liable for any and all of the duties and obligations of Bidder assumed under the Bid and under any Contract arising therefrom.
The Bid shall be executed by the designated joint venture or partner on behalf of the joint venture or partnership in its legal name.
12. BID GUARANTEE (SECURITY)
Each bid shall be accompanied by security in the form of: (a) cash; (b) a certified check made payable to City; (c) a cashier’s check made payable to City; or (d) a bid bond payable to City executed by the bidder as principal and surety as obligor in an amount not less than 10% of the maximum amount of the bid. Personal sureties and unregistered surety companies are unacceptable. All certified and cashier’s checks must be drawn on a responsible bank doing business in the United States and shall be made payable to The City of San Clemente. The surety insurer shall be California admitted surety insurer, as defined in Code of Civil Procedure Section 995.120. The bid security shall be given as a guarantee that the bidder shall execute the Contract if it be awarded to the bidder, shall provide the payment and performance bonds and insurance certificates and endorsements as required herein within ten (10) calendar days after notification of the award of the Contract to the bidder. Failure to provide the required documents may result in forfeiture of the bidder’s bid deposit or bond to City and City may award the Contract to the next lowest responsive, responsible bidder, or may call for new bids.
For electronic submittal of bids, the original bid security must be received at the City of San Clemente Public Works office, 910 Calle Negocio, Suite 100, San Clemente, CA 92673 within 24 hours of the bid opening date and time (excluding weekends and holidays). The bid security must be submitted in a sealed envelope bearing the name and address of the bidder, and the outside of the envelope must read as follows:
OFFICIAL BID SECURITY - DO NOT OPEN
Project Name: CALLE FRONTERA LIFT STATION
SOIL STABILIZATION PROJECT
Bid Opening Date: 11/12/2025
13. SUBMISSION OF SEALED BIDS
Bids will only be received electronically through the City’s PlanetBids System Vendor Portal website at www.san-clemente.org/vendorbids. Bids will not be accepted after the specified Bid Opening date and time. The Bidder shall have the sole exclusive responsibility for ensuring that a Bid is received by the specified Bid Opening date and time. For technical support with the 32317
Exhibit “C”
18 SECTION 00400
BID FORM
In case of discrepancy between the written price and the numerical price, the written price shall prevail. In case of a discrepancy between the electronic bid form in the City's Planet Bids system (if used) and this completed bid form, the signed hardcopy bid form (or scanned signed form uploaded to the City's Planet Bids system, shall prevail.
The undersigned agrees that this Bid Form constitutes a firm offer to City which cannot be withdrawn for the number of calendar days indicated in the Notice Inviting Bids from the bid opening, or until a Contract for the Work is fully executed by City and a third party, whichever is earlier.
The Contract duration shall commence on the date stated in City's Notice to Proceed, and shall be completed by the Contractor in the time specified in the Contract Documents. In no case shall the Contractor commence construction prior to the date stated in City's Notice to Proceed.
Bidder certifies that it is licensed in accordance with the law providing for the registration of Contractors, License No. 979981 , Expiration Date 1/31/27 , class of license A . If the bidder is a joint venture, each member of the joint venture must include the above information.
The undersigned acknowledges receipt, understanding and full consideration of the following addenda to the Contract Documents.
Addenda No. NI A
----------
Addend a No. NI A --=-=-=-=---------
Addend a No. N/A ----------
Bidder has attached the following:
1. The completed Contractor's Certificate Regarding Workers' Compensation form.
2. The required bid security in the amount of not less than 10% of the Total Bid Price.
3. The fully executed Non-Collusion Declaration form.
4. The completed Contractor Information and Experience form.
5. The completed List of Subcontractors form.
6. The completed Iran Contracting Act Certification form (for bids of $1,000,000 or more).
7. The completed Public Works Contractor Registration Certification form.
I hereby certify under penalty of perjury under the laws of the State of California, that all of the information submitted in connection with this Bid and all of the representations made herein, including Contractor's license number and expiration date, are true and correct. I further certify that the signatory below is authorized to submit this Bid and bind the Bidder to the terms of these Contract Documents.
16 SECTION 00400
B10FORM
324
19 SECTION 00400
BID FORM
Name of Bidder Alliance Diversified Enterprises Inc.
---7
Signature ~L':
Name Bran ~kway
Title Project Manager
Dated 11/12/25
END OF BID FORM
17 SECTION 00400
BID FORM
325
State of California
CORPORATIONS CODE
Section 313
313. Subject to the provisions of subdivision (a) of Section 208, any note, mortgage, evidence of indebtedness, contract, share certificate, initial transaction statement or written statement, conveyance, or other instrument in writing, and any assignment or endorsement thereof, executed or entered into between any corporation and any other person, when signed by the chairperson of the board, the president or any vice president and the secretary, any assistant secretary, the chief financial officer or any assistant treasurer of such corporation, is not invalidated as to the corporation by any lack of authority of the signing officers in the absence of actual knowledge on the part of the other person that the signing officers had no authority to execute the same. (Amended by Stats. 2015, Ch. 98, Sec. 6. (SB 351) Effective January 1, 2016.)
STATE OF CALIFORNIA
AUTHENTICATED
ELECTRONIC LEGAL MATERIAL
Exhibit “D”
20 (&)
~
LEGISLATIVE
COUNSEL
BUREAU
326
Exhibit “E”
21 SECTION 00410
BID BOND
Bond# N/A
Premium: Nil
The makers of thts bond are Alliance Diversffied Enterprises, Inc. , as Principal, and_._ Great American Insurance Company , as Surety and are held and firmly bound unto the City of San Clemente, hereinafter called City, In the penal sum of TEN PERCENT (10%,) OF THE TOTAL BIO PRICE of the Principal submitted to City for the work described below, for the payment of which sum in lawful money of the United States, well and truily to be made,. we bind ourselves, our heirs, executors, administrators, successors and assigns, jointlly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH that whereas the Princlpal has submitted the accompanying bid dated November 12 20 25 for the CALLE FRONTERA LIFT STATION SOIL STABILIZATION PROJECT.
If the Principal does not withdraw its bid within the time specified in the 9ontract Documents; and if the Prlnclpal is awarded the Contract and provides all documents to City as required by the Contract Documents; then this obligation shall be null and void. Otherwise, this bond will remain In full force and effect
Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents shat! in affect Its obligation under this bond, and Surety does hereby waive notice of any such changes.
In the event a lawsuit is brought upon this bond by City and judgment ls recovered, the Surety shall pay all litigation expenses incurred by City in such suit, Including reasonable attorneys' fees, court costs, expert witness fees and expenses.
IN WITNESS WHEREOF, the above-bound parties have executed this Instrument under their several seals this 5th day of November , 20 25 , the name and corporate seal of each corporation.
(Corporate Seal) Alliance Diversified Enterprises, Inc.
Contra~tor/ P_rinci a~
By ___ .::::_ _ _________ ~_
Tille f ,- c. S .
(Corporate Seal) Great American Insurance Company
Surety~~
By _______________ _
Attorney-in-Fact_K_a_re_n_· _L_et_z ______ _
(Attach Attorney-In-Fact Certlficate} Title Attorney-in-Fact 20 SECTION 00410
B10 BONO
327
22 SECTION 00410
BIO BONO
Notary Acknowledgment
A notary P.Ublic or other officer completing this certificate verifies only the identity of lhe Individual who signed the document to which this certificate is attached, ana not the truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA
COUNTY OF ____ _
On _______ ___. 20_, before me, _____________ ,, Notary Public, personally appeared _________________ ,, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) ls/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(les), and that by his/her/their slgnature(s) on the instrument the-person(s), or the entity upon behalf of which the person(s) acted, executed the Instrument.
I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature or Notary Public
OPTIONAL
Though Iha Information below is not required by law, it may prove valuable to persons refying on the document and could prevent fraudulent removal and reattachment of this form to another document.
CAPACITY CLAIMED BY SIGNER
:::i Individual
J Corporate Officer
Tille(s)
:: Partner(s) :..., Limited
::; General
:; Attorney-In-Fact
:::; Trustee(s)
:J Guardian/Conservator
c Other:
Signer is representing:
Name Of Person(s) Or Enllly(les)
21 DESCRIPTION OF ATTACHED DOCUMENT
Tille or Type of Document
Number of Pages
Date of Document
Slgner(s) Other Than Named Above
SECTION 00410
81D BOND
328
23 C.ALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE§ 1189 A notary publfc or other officer completrng this certificate verifies only the Identity of lhe lndivldual who signed !he document lo which this certificate Is attached, and not the truthfulness, accuracy, or validity of that document.
State of California
County of _0_r_a_ng~e_- ________ _
)
)
On November 5, 2025 before me, Hannah Ogren, Notary Public Date Hera Insert Name and Title of the omcer
personally appeared _K_a_re_n_L_e_tz_· _______________________ _ Name(s) of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within Instrument and acl<nowledged to me that he/she/they executed the same In his/her/their authorized oapaclty(les), and that by his/her/their signature(s) on the instrument the person(s), or the entlty upon behalf of which the person(s) acted, executed the instrument. , ......... ~
,. lil\NHAH O<iRUl
: '• tlotary Publlc • Calllo1nia : : Los Angeles Counly ~ f. (ommlss1on #2~08621 ·:
,. My Comm. £.xplmJtJn 21, 2026
Place Notary Seal Above
I certify under PENALTY OF PERJURY under the laws
of the State of California that the foregoing paragraph Is true and correct.
WITNESS my hand and official seal.
---------------OPTIONAL---------------
Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document.
Description of Attached Document
Tftle or Type of Document: ____________ Document Date: _______ _ Number of Pages: ___ Signer(s) Other Than Named Above: ___________ _ Capaoity(les) Claimed by Slgner{s)
Signer's Name: ___________ _ Signer's Name: ___________ _ □ Corporate Officer - Title(s): _____ _ D Corporate Officer - Title(s): ______ _ □ Partner - 0 Limited D General 0 Partner - limited General □ Individual □ Attorney In Fact D Individual □ Attorney in Fact O Trustee Guardian or Conservator □ Trustee □ Guardian or Conservator D Other: ____________ _ □ other: _____________ _
Signer Is Representing: ________ _ Signer Is Representing: ________ _ ©2014 National Nolary Association • www.NaUonalNotary.org • 1-B00·US NOTARY (1-800-876-6827) llem 115907 329
24 GREAT AMERICAN INSURANCE COMPANY
Administrative OHlce: 301. E 4TH STREET • CINCINNATI, OHIO 45202 • 513-369-5000 • FAX 513-723-2740 The number of persons authotlzod by SIX
lhls power of attorney Is not more than
POWER OF ATTORNEY
No. O 20942
Kt-lOW AlL MEN BY THESE PRESENTS: Thal the GREAT AMERICAN INSURANCE COMPANY, a corporation organlzed and existing under and by virtue ol the laws of the Stale of Ohio, doos hereby nominate, constitute and appoint. 1he person or persons named below, each Individually If more than one Is named, Its true and lawful attorney•ln·fact, ror ll and ifn lls name, place and stead to execute on behalf of the said Compan~, e,s surety, any and ell bonds, undertakings and contracts of suretyshlp, or other wrHten obUgallons In the nature thereof; provided I hat the llablllly of the said Company on any svch bond, undortaldng or contract of suratyship executed under this authorlly shall not exceed the limlt stated below.
DAVlO L. CULBERTSON
CHARLES L. FLAKE
SPENCER FLAl<E
HEATHER WILLIS
Name
LEXIE SHERWOOD
KAREN LE.TZ
Address
ALL OF
ANAHEIM, CALIFORNIA
Llmll of Power
All
S 100,000,000.00
It is agreed that the power and authority hereby given lo the Allorney-in-Fact cannot be modirled or revol(ed unlass prior written personal 10Uce of such intent has been given to the Commlssloner • Department of Highways of the Com,nonweallh of Kentucky al least lhlrty (30) days prior to the moditloaUon or revocation.
This Power of Attorney revokes all previous powers l&sued on behalf of the aUorney(s)-ln-fact named above.
IN WITNESS WHEREOF the GREAT AMERICAN INSURANCE COMPANY has caused these presents to be signed and attested by Its appropriate officers and Its corporate seal hereunto affixed this 29TH day of APRIL , 2025 .
Attest GREAT AMERICAN INSURANCE COMPANY
JOHN K. WEBSTER (877-377·2405)
STATE OF OHIO, COUNTY OF HAMILTON - ss:
On this 29TH day of APRIL , 2025 , before me personally appeared JOHN K. WEBSTfA, to me kn.own, being duly sworn, deposos &:ld says that her SldflS In Cincinnati, Ohio, that he ls a Dlvlsfonal Senior 'ice President of me Bond Division of Great American lnsuranoe Company, the Company described In and whlch executed the abqve [nstrument; that he knows the seal ol the said Company; that the seal affixed to !he said instrument Is such corporate seali that It was so amxed by authority of his office under the By-Laws of said Company, and that he signed his name thereto by like authority.
SUSAN A l(OHORST
Hutary Public
Statf of Ohio
My Comm. Elilp!m
May 16, lOJO
This Power of AUomey Is granted by authority of the followlng resolutlons adopted by lhe Board of Directors of Great American Insurance Company by unanimous written consent dated June 9, 2008.
RESOLVED: Thal Ille Dlvlslonal President. the several Divis/anal Senior Vice Presidents, Divisional Vice Presidents and Divisional Assis/ant Vice Presidents, or any one of lhem, be and hereby Is authorized, from //me to time, to appoint one or more AUomeys•ln•Fact to execute on behalf of Iha Company, as sme/y. any and alf boncls, undertakings and contracts of suretyshlp, or other wrltlen obligations In /he naiure the1eof; to prescribe their 1especUve duties and /he respective //mils of lhelr aulhorlly; and to revok.e any such appolntmenl at any time.
RESOLVED FURTHER: Thal the Company seal and llia signature of any of the aforesaid officers and any Secretary or Assisi ant Secretary of the Company may be affixed by facs/mlle to any power of attorney or cerllllcate of either given for the execullon of any boncJ, underlakln9, contract of surelysh/p, or other wrillen ob/lgal/on In /he nature thereof, such slgnalurtt and sea/ when so used being hereby adopted by lhe Company as lhe 01/glnal signature of such officer am:J /he o:iglnal seal of lhe Company. to be val/cl and binding upon Iha Comp.any wlfl I lhe same force and affect as I/Jough manually affixed.
CERTIFICATION
I,. STEPHEN C. BERAHA, Assistant Secretary of Great American Insurance Company, do hereby certHy that the loregorng Power of Attorney and the Resolullons of the Board of Dlrectors of June 9, 2008 have not been revoked and are now In lull force and effect. igned and sealed I.his 51h day of November
S11801 IIOl24)
330
State of California
CIVIL CODE
Section 1188
1188. An officer taking the acknowledgment of an instrument shall endorse thereon or attach thereto a certificate pursuant to Section 1189. (Amended by Stats. 2013, Ch. 78, Sec. 1. (AB 464) Effective January 1, 2014.)
STATE OF CALIFORNIA
AUTHENTICATED
ELECTRONIC LEGAL MATERIAL
Exhibit “E” Exhibit “F”
25 (&)
~
LEGISLATIVE
COUNSEL
BUREAU
331
Exhibit “G”
26 SECTION 00430
CONTRACTOR INFORMATION AND EXPERIENCE FORM
B. LIST OF CURRENT PROJECTS (BACKLOG)
**Duplicate Page if needed for listing additional current projects** Project and Description of
Client Contact Bidder's Work
Person and
Phone Number
1452 K St Shoring
Casa Romantica Shoring & Excavation
100 W Resource Shoring
7595 Hillside Shoring
Bess Yard Geopiers
Murrieta Road
Widenino Shoring
Marquita Pump Shoring & Excavation
Station
Completion Date Cost of Amounted
Bidder's Work Bonded
8/30/2025 $287,811.01 N/A
October 2025 $7,760,000.00 $7,760,000.00
TBD $750,000.00 N/A
TBD $1,000,000.00 N/A
TBD $3,000,000.00 N/A
TBD $2,700,000.00 N/A
2026 $2,200,000.00 $2,200,000.00
26 SECTION 00430
CONTRACTOR INFORMATION AND EXPERIENCE FORM
332
From: Cuhadaroglu, Belgin [email protected] Subject: City of San Clemente Bid Proposal-CALLE FRONTERA LIFT STATION SOIL STABILIZATION PROJECT (32201) Date: November 12, 2025 at 4:09PM
To: [email protected]
Hi Jason,
Thank you for submitting a bid proposal. Although Wright Construction Engineering Corp are the lowest bidder, per the city’s municipal code, Alliance Diversified enterprises, Inc. becomes the lowest bidder.
The City received one bid from a local contractor, Alliance Diversified enterprises, Inc. (Alliance), with a base bid in the amount of $769,903.84.
According to the San Clemente Municipal Code section 3.40.030 (E) regarding the Local Vendor Preference for a sealed bid,. Applying the preference amount of seven percent, Alliance’s base bid is reduced by $53,893.27 to $716,010.57. Therefore, Alliance is the lowest bidder.
San Clemente Municipal Code section 3.40.030 (E) :
Local Preference for a Sealed Bid. .....A seven percent preference shall be granted to local vendors on all sealed bids, unless waived prior to the contract award by the San Clemente City Council finding the waiver would serve the best interests of the City and the public. However, in no case shall the amount of the preference exceed $150,000.00. This provision shall not apply to contracts required by state or federal statutes and/or regulations to be awarded to the 'lowest responsible bidder', or otherwise exempted from local preference.
Please let me know if you have any questions.
Thank you.
-Bel
Belgin Cuhadaroglu, P.E. | City of San Clemente
Senior Civil Engineer | 910 Calle Negocio, CA 92673
office: 949.361.6128 | cell: 949.426 3138 | facsimile: 949.361.8316 e-mail: [email protected]
Exhibit “H”
33327
11/13/25, 12:18 PM Business Search
https://sanclemente.hdlgov.com/Search/SearchBy 1/1
Exhibit “I”
28 ft City of San Clemente ~ Business License
~ Guest
Business Search
Search By
Value
Account#
BL-0313730
Business Name
ALLIANCE DIVERSIFIED ENTERPRISES INC
Total records found: 1
Business Name
Alliance Diversified
Specify Start Date Range {Optional)
Search "
Expire Date
S/31/2026
b Home 0 Report a Problem
Address
209 AVENIDA DEL l'IIAR 2018, SAN CLEMENT , CA
92672-4078
334
City of San Clemente
Search & Bid on Thousands of Contracts
Showing 5 Bid Results
Wright Construction Engineering Corp
2625 S Santa Fe Ave
San Marcos, California 92069
Contact: Jason Merritt
Phone: 760-599-3915 ext. 102
CADIR $741,900.18
Alliance Diversified
209 Avenida Del Mar, Ste. 201B
San Clemente, California 92672
Contact: Brandon Brockway
Phone: 619-760-3327
Local $769,903.84
RE Chaffee Construction Inc
6025 Park Drive
Wrightwood, California 92397
Contact: Ronnie Chaffee
Phone: 760-249-8068
$1,166,900.00
Tharsos Inc.
7839 University Ave
La Mesa, California 91942
Contact: Michael Lopez
Phone: 619-464-1261
CADIR $1,264,970.00
Bosco Constructors, Inc.
21353 Mayall St.
Chatsworth, California 91311
Contact: Patrick Robinson
Phone: 818-700-0304
CADIR $1,809,444.00
www.vendorline.com
Vendor Type Bid Amount Responsive
CALLE FRONTERA LIFT STATION S…
Exhibit “J”
29 PLANET BIDS
335
BA20250342634
Entity Details
Corporation Name WESTERN GROUND IMPROVEMENT, INC.
Entity No. 3339406
Formed In CALIFORNIA
Street Address of Principal Office of Corporation
Principal Address 209 AVENIDA DEL MAR
STE 201B
SAN CLEMENTE, CA 92672
Mailing Address of Corporation
Mailing Address 22212 PHOENIX AVE
CARROLL, IA 51401
Attention
Street Address of California Office of Corporation
Street Address of California Office 209 AVENIDA DEL MAR STE 201B
SAN CLEMENTE, CA 92672
Officers
Officer Name Officer Address Position(s)
KENNETH KEITH HOEVELKAMP 22212 PHOENIX AVE
CARROLL, IA 51401
Chief Executive Officer, Secretary, Chief Financial Officer Additional Officers
Officer Name Officer Address Position Stated Position
None Entered
Directors
The number of vacancies on Board of Directors is: 0
Director Name Director Address
aaron michael bishop 209 AVENIDA DEL MAR STE 201B
SAN CLEMENTE, CA 92672
Agent for Service of Process
Agent Name AARON BISHOP
Agent Address 2235 CALLE OPALO
SAN CLEMENTE, CA 92673
Type of Business
Type of Business ENGINEERING
Email Notifications
Opt-in Email Notifications Yes, I opt-in to receive entity notifications via email.
Labor Judgment
No Officer or Director of this Corporation has an outstanding final judgment issued by the Division of Labor Standards Enforcement or a court of law, for which no appeal therefrom is pending, for the violation of any wage order or provision of the Labor Code.
STATE OF CALIFORNIA
Office of the Secretary of State
STATEMENT OF INFORMATION
CORPORATION
California Secretary of State
1500 11th Street
Sacramento, California 95814
(916) 657-5448
B3454-0785 02/18/2025 2:54 PM Received by California Secretary of State
For Office Use Only
-FILEDFile No.: BA20250342634
Date Filed: 2/18/2025
Exhibit “K”
30 I IIIIIIII IIII Ill lllllll Ill llll Ill IIIII IIIII IIIII IIIII IIIII IIIII IIII IIII I I I
336
Exhibit “L”
33731
Certification Type Status From To
SB-PW Approved 06/03/2024 06/30/2026
Printed on: 11/13/2025 1:18:32 PM
To verify most current certification status go to: https://www.caleprocure.ca.gov O!ice of Small Business & DVBE Services
Certification ID: 2035173Legal Business Name:Alliance Diversified Enterprises Inc.Doing Business As (DBA) Name 1:Doing Business As (DBA) Name 2:Address:665 Opper STCAescondidoCA 92029 Email Address:[email protected] Web Page:Business Phone Number:760/744-1005Business Fax Number:Business Types:Construction , Service Stay informed! KEEP YOUR CERTIFICATION PROFILE UPDATED! -LOG IN at CaleProcure.CA.GOV
Questions?
Email: [email protected]
Call OSDS Main Number: 916-375-4940
707 3rd Street, 1-400, West Sacramento, CA 95605
Exhibit “M”
32 iJGS
CALlFO~NIA OEPA~TMENT OF
GENERAL SERVICES
•
338
BA20251476921
Entity Details
Corporation Name ALLIANCE DIVERSIFIED ENTERPRISES, INC.
Entity No. 3501785
Formed In CALIFORNIA
Street Address of Principal Office of Corporation
Principal Address 665 OPPER ST
ESCONDIDO, CA 92029
Mailing Address of Corporation
Mailing Address 665 OPPER ST
ESCONDIDO, CA 92029
Attention
Street Address of California Office of Corporation
Street Address of California Office None
Officers
Officer Name Officer Address Position(s)
+ Rian Grenke 665 OPPER ST.
ESCONDIDO, CA 92029
Chief Executive Officer
+ Evan Grenke 665 OPPER ST
ESCONDIDO, CA 92029
Chief Financial Officer, Secretary
Additional Officers
Officer Name Officer Address Position Stated Position
None Entered
Directors
The number of vacancies on Board of Directors is: 0
Director Name Director Address
Rian Grenke 665 OPPER ST
ESCONDIDO, CA 92029
Chase Grenke 665 OPPER ST
ESCONDIDO, CA 92029
Evan Grenke 665 OPPER ST
ESCONDIDO, CA 92029
Agent for Service of Process
Agent Name Ian Hunter Rodriguez
Agent Address 665 OPPER ST.
`
ESCONDIDO, CA 92029
Type of Business
Type of Business CONSTRUCTION
Email Notifications
STATE OF CALIFORNIA
Office of the Secretary of State
STATEMENT OF INFORMATION
CORPORATION
California Secretary of State
1500 11th Street
Sacramento, California 95814
(916) 657-5448
B3857-3778 07/16/2025 10:16 AM Received by California Secretary of State
For Office Use Only
-FILEDFile No.: BA20251476921
Date Filed: 7/16/2025
Exhibit “N”
33 I IIIIIIII IIII Ill lllllll Ill llll 111111111111111111111111111111 1111111111111 ■
■
I I I
339
Public Works Support eCPR Search Knowledge Contractor Registra!on Search Project Registra!on Search Register Log in Home Customer Account Lookup 1000010481 - Alliance Diversified Enterprises, Inc.
AddressRelated ListsRegistration Dates 8ExtRegistration Start Date 2025-07-01
Email
[email protected]
Registration End Date
2028-06-30
Crafts
Operating Engineer
Mailing Address
665 Opper St
Mailing Address - City
EScondido
Mailing Address - State
CA
Mailing Address - Zip
92029
Mailing Address - Country
United States
Physical AddressPhysical Address - CityPhysical Address - StatePhysical Address - ZipPhysical Address - Country Exhibit “O”
34 _... 1 11!R state of Califomia I.I Department of
Industrial Relation~
340
Copyright © 2025 State of California
Home | Online Services | License Details
Contractor's License Detail for License # 979981
DISCLAIMER: A license status check provides information taken from the CSLB license database. Before relying on this information, you should be aware of the following limitations.
Business Information
ALLIANCE DIVERSIFIED ENTERPRISES INC
665 OPPER ST
ESCONDIDO, CA 92029
Business Phone Number:(760) 744-1005
Entity Corporation
Issue Date 01/09/2013
Expire Date 01/31/2027
License Status
This license is current and active.
All information below should be reviewed.
Classifications
A - GENERAL ENGINEERING
Certifications
Bonding Information
Contractor's Bond
This license filed a Contractor's Bond with AMERICAN CONTRACTORS INDEMNITY COMPANY .
Bond Number: 100771897
Bond Amount: $25,000
E!ective Date: 07/05/2023
Contractor's Bond History
Bond of Qualifying Individual
The qualifying individual RIAN ROBERT GRENKE certified that he/she owns 10 percent or more of the voting stock/membership interest of this company; therefore, the Bond of Qualifying Individual is not required.
E!ective Date: 09/30/2025
BQI's Bond History
Workers' Compensation
An employee service group holds the workers compensation insurance.
Policy Number:C58834555
E!ective Date: 10/01/2024
Expire Date: 10/01/2025
Workers' Compensation History
Workers' compensation classification code(s):
6258 - Foundation Preparation Work
8810 - Clerical O!ice Employees
8227 - Construction/Erection Permanent Yards
For a description of the workers' compensation classification code(s) listed for this licensee, contact the licensee’s insurance carrier. Contact information for the licensee's insurer is available by clicking the insurer link above.
Classification codes are also available on the Workers' Compensation Insurance Rating Bureau's classification search page.
The board does not verify or investigate the accuracy of classification codes displayed.
Other
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CSLB complaint disclosure is restricted by law (B&P 7124.6 ) If this entity is subject to public complaint disclosure click on link that will appear below for more information. Click here for a definition of disclosable actions.
Only construction related civil judgments reported to CSLB are disclosed (B&P 7071.17 ). Arbitrations are not listed unless the contractor fails to comply with the terms. Due to workload, there may be relevant information that has not yet been entered into the board's license database. HAZ - HAZARDOUS SUBSTANCES REMOVAL
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Exhibit “P”
35 ~ ~ CONTRACTORS
STATE LICENSE BOARD
IHMIMEI iiMiiiiiiii ◄
341
665 Opper St. Escondido, CA, 92029
760.744.1005 P 760.539.9777 F
CSLB# 979981 DIR# 1000010481
CAISSON PROPOSAL
Date: November 12, 2025
Project: Calle Frontera Lift Station Soil Stabilization Project Gentlemen:
Alliance Diversified Enterprises, Inc. appreciates the opportunity to provide this Proposal for construction of the above-mentioned project. ADEI is a full-service contractor specializing in the design and installation of foundation, shoring and underpinning systems.
We have reviewed the following information as a basis for our pricing:
Plans by Stantec dated August 1, 2025
Soils Report by Ninyo & Moore dated No Date
Specifications by Stantec dated August 1, 2025
Addendums noted: None
SCOPE OF WORK:
Provide required submittals
One mobilization included
Drill 15 holes for caissons (560 LF)
Furnish, hoist and install 15 rebar cages
Provide and place up to 120 cubic yards of 4000 psi concrete (30% overage included)
SCHEDULE OF PRICES
Item Description Unit Quantity Unit Price Extended Price 1 Scope LS 1 176,035.43$ 176,035.43$
2 Mobilization LS 1 $ 15,000.00 $ 15,000.00
Total $ 191,035.43
Exhibit “Q”
36 -
342
665 Opper St. Escondido, CA, 92029
760.744.1005 P 760.539.9777 F
CSLB# 979981 DIR# 1000010481
Exclusions
Geotechnical Testing
Operations to prepare site for ADEI; adequate access for equipment and personnel Survey Control and Layout
Water pollution control plan (SWPPP)
Traffic Control
Disposal of drilling spoils offsite
Monitoring, testing and/or inspection
Temp. power & water; surveying, utility work, dewatering Concrete Washout
Permits, fees; third party inspections, costs & fees
Grading, excavation, clearing & grubbing
Waterproofing
Groundwater
Caving
Rock drilling
5% retention maximum
Rock pockets
OCIP deduct
Prices Based on our standard terms and conditions 2 pages attached.
Prices contingent on material pricing and all increases will be passed on to the customer If fuel goes 10% above average fuel cost at the time of this proposal there will be a surcharge 37 ets\fied t
'11-
<:>' l A h '~'"'
.
~,
,a
- •,u\ t,1
343
Exhibit A - Continued
ALLIANCE DIVERSIFIED ENTERPRISES, INC. STANDARD CONDITIONS—DRILLING This proposal is based upon the following conditions, exclusions and requirements.
1. It shall be the responsibility of the Owner and/or Prime Contractor to coordinate the work of all other contractors, subcontractors, and material suppliers so as not to hinder, interfere with or delay Alliance Diversified Enterprises, Inc. work.
2. It shall be the responsibility of the Owner and/or Prime Contractor to provide safe access for all personnel, equipment, material and concrete trucks moving under their own power to and from each Alliance Diversified Enterprises, Inc. work location. Access includes ladders and stairways, as well as furnishing, placing and maintaining dry, level, firm benches, ramps, mats, gravel, etc., or other surface materials throughout the project.
3. It shall be the responsibility of the Owner and/or Prime Contractor to provide hoisting of materials and equipment, if required, due to lack of adequate access.
4. It shall be the responsibility of the Owner and/or Prime Contractor to provide all required field engineering, surveying and layout, including clearly marked center lines, grade, offset stakes, and elevations at each hole location and maintenance of same.
5. It shall be the responsibility of the Owner and/or Prime Contractor to provide all required soil, concrete and materials testing, inspection and/or system monitoring, permits, surveys, easements, permission to encroach, reports, as-built drawings, all required notices, licenses and bonds.
6. It shall be the responsibility of the Owner and/or Prime Contractor to provide suitable on-site areas for Alliance Diversified Enterprises, Inc.’s office, storage of materials and equipment and fabrication of materials.
7. It shall be the responsibility of the Owner and/or Prime Contractor to provide the protection, location, relocation, removal, rerouting and/or repair of all pavement, sidewalks, and utilities, underground or overhead, overhead wires, ducts, pipelines, conduits, and other obstructions, etc., in the project area and on adjacent property, so as to prevent any interference with any phase of Alliance Diversified Enterprises, Inc.’s work.
8. It shall be the responsibility of the Owner and/or Prime Contractor to provide continuous removal and disposal of all spoils and waste materials, debris, excess concrete and dunnage, so as not to interfere with or delay the progress of Alliance Diversified Enterprises, Inc.’s work.
9. Alliance Diversified Enterprises, Inc. shall not provide services with regard to the removal or disposal of hazardous substances or contaminated materials. Owner and/or Prime Contractor shall have sole responsibility for investigating the existence and location of hazardous substances or contaminated materials at the project site and furnishing all tests, inspections, warnings, notices, or posting required by law.
The encountering of any hazardous substances or contaminated materials shall be a differing site condition. If a hazardous substance or contaminated material is discovered, Alliance Diversified Enterprises, Inc. shall stop the work affected, notify the Owner and/or Prime Contractor, and have no obligation to perform investigation or remedial work. The Owner and/or Prime Contractor shall promptly investigate the condition and make all required determinations. If Alliance Diversified Enterprises, Inc. agrees to proceed, the Owner and/or Prime Contractor shall provide insurance with mutually agreed upon policy limits and give written direction to Alliance Diversified Enterprises, Inc. relating to completion of work under the Contract. Alliance Diversified Enterprises, Inc. shall be entitled to a time extension for the delay and compensation for all costs incurred, including but not limited to, the additional costs of performing contract work, extra work, delays, suspension of work, safety measures, etc.
Owner and/or Prime Contractor agree to indemnify, hold harmless, and defend Alliance Diversified Enterprises, Inc. and its owners, officers, employees, agents, subcontractors of any tier, suppliers, vendors, consultants and
representatives from and against any liability, claim, loss, penalty, damage, expense (including legal and expert expenses) or legal or administrative proceeding brought by any other party including any governmental or regulatory authority arising out of the existence, encountering, handling, transportation, disposal, release, response, remediation, or removal of the hazardous substance or contaminated material.
As used herein, hazardous substance or contaminated material shall be interpreted broadly to mean any substance, material, or waste encountered during the course of performance defined or designated as hazardous, toxic, or otherwise dangerous to human health, property, or the environment by any governmental or regulatory authority.
10. It shall be the responsibility of the Owner and/or Prime Contractor to provide site dewatering prior to the start of work so as to prevent hydrostatic head and/or not delay the progress of Alliance Diversified Enterprises, Inc.’s work. When Alliance Diversified Enterprises, Inc. is pumping water and/or drilling fluids from drilled shafts, it shall be the responsibility of the Owner and/or Prime Contractor to provide a sump within 100 feet of each location.
Should tanks or desilting basins be required, they are to be furnished and cleaned, and the material contained therein removed by others at no cost to Alliance Diversified Enterprises, Inc.
11. It shall be the responsibility of the Owner and/or Prime Contractor to provide traffic control and protection including all labor (flagpersons, flashers, etc.) and equipment, street cleaning, barricades, fences, or handrails, including relocation as required.
12. It shall be the responsibility of the Owner and/or Prime Contractor to provide all water, lighting, telephone service, sanitary facilities and electrical power, in such quantity and quality as required by Alliance Diversified Enterprises, Inc. within 200 feet of each work location.
13. Unless specified otherwise, only conventional auger tools will be supplied. Work items such as rock drilling, coring, dewatering, hand mining, hand cleaning, casing of shafts, and shoring of bells, as well as the repair of drill rigs, drill tools, and casing (damaged as a result of rock drilling or coring) will be extra work.
14. Concrete, approved by Alliance Diversified Enterprises, Inc. and furnished by others, is to be delivered to each drilled shaft location by the time drilling of the shaft is completed. All concrete to be placed per ACI 336.1.
15. In order to eliminate unsafe conditions, all shafts which are not completely filled with concrete are to be covered by others. Also, Alliance Diversified Enterprises, Inc. shall not be responsible for any portion of a shaft left open or not backfilled, to include top of concrete cutoff below grade, in which case the furnishing and placement of backfill material is required. All of the foregoing work is to be done by others at no cost to Alliance Diversified Enterprises, Inc.
16. Drilling access to shafts is to be provided prior to beam or cap excavation or agreed to in writing. If pile caps are excavated prior to drilling of piers, Alliance Diversified Enterprises, Inc.’s will not be responsible for cleanup of drill spoils from pile caps or for retrimming or fine grading bottom of cap. Alliance Diversified 34438
ALLIANCE DIVERSIFIED ENTERPRISES, INC. STANDARD CONDITIONS--DRILLING
Enterprises, Inc.’s will not be responsible for cleanup of sloughage from side walls of the cap or for overbreak concrete of neat pile cap excavation.
17. Unless otherwise specified, the removal of obstructions that interfere with Alliance Diversified Enterprises, Inc.’s work shall be extra work. Obstructions are defined as any material which cannot be drilled at a rate of 1 foot in one minute with a conventional earth auger and/or under-reaming tool. The use of special rock augers, core barrels, air tools, blasting, hand excavation and/or other methods of excavation, if necessary, will be extra work.
18. Reinforcing steel is to be furnished and tied to minimum lengths at locations convenient to shaft locations at no cost to Alliance Diversified Enterprises, Inc. All cages will be adequately tied with spacers and adequately braced so they will retain their shape during handling, placing of concrete, and casing withdrawal. Alliance Diversified Enterprises, Inc. will place these cages with its own personnel. Splices will be provided by others unless indicated elsewhere. If ironworkers or other crafts not employed by Alliance Diversified Enterprises, Inc. are required for such placement, this will be at the expense of the Owner and/or Prime Contractor.
19. Placement of concrete by pump is excluded from this proposal.
Excessive concrete overbreak is excluded.
20. Forming, placement of dowels, anchor bolts, keys or sandblasting, or any work above existing working grade is excluded. If the tremie method is used, any remedial work including but not limited to removal of excess concrete above cutoff is excluded.
21. For pay purposes, drilling depths are measured from the bottom of drilling unit's tires (or tracks) to the bottom of the drilled shaft.
22. The acceptance or rejection of a drilled shaft is to be upon immediate completion of that shaft including the placement of rebar and concrete. Changes made after acceptance will be at extra cost.
23. The add/deduct unit prices for any individual drilled shaft shall apply only when the variation from prescribed length does not exceed 0%.
24. Unless negligent, Alliance Diversified Enterprises, Inc. assumes no responsibility or liability for cracking or settlement of any existing streets, sidewalks, curbs, gutters, utilities, pavement, buildings or other improvements, or any other damages which may occur during performance of the work or which may be caused by vibration of machinery or equipment.
25. The removal of any materials once installed is excluded, unless such work is covered by bid item.
26. All work by Alliance Diversified Enterprises, Inc. will be done on a straight-time basis; directed overtime work will be performed only if costs are paid by others.
27. This proposal price is based on performing our work in one continuous, uninterrupted operation with only one move on and off the site. Each additional mobilization will be charged at $5,500.00.
28. Should conditions be encountered in the performance of Alliance Diversified Enterprises, Inc. work which differ from those (A) indicated by the Contract documents or soils data furnished to Alliance Diversified Enterprises, Inc. which are not part of the Contract documents, or (B) ordinarily encountered and generally recognized as inherent in work of the character provided in the Contract, an equitable adjustment and time extension will be made to cover the resulting cost.
29. No charges of any kind to Alliance Diversified Enterprises, Inc. will be accepted unless agreed to and signed for by an authorized representative of Alliance Diversified Enterprises, Inc. on a daily basis.
30. Unless specifically stated in writing herein, this quotation does not include any local, state, federal or other governmental agency taxes, including sales tax.
31. Alliance Diversified Enterprises, Inc. shall indemnify Prime Contractor (if any) and Owner with respect to any claim which arises directly from the negligence, if any, of Alliance Diversified Enterprises, Inc. in performance of its work hereunder, but the extent of such indemnity shall be only in proportion to Alliance Diversified Enterprises, Inc. share of the total fault causing the loss or damage on which such claim is based. Alliance Diversified Enterprises, Inc. shall have no other responsibility to defend, indemnify or provide insurance for Prime Contractor (if any), Owner or others with respect to claims arising from or related to Alliance Diversified Enterprises, Inc.’s work hereunder.
32. Alliance Diversified Enterprises, Inc. shall maintain in place, during the performance of its work hereunder, worker's compensation coverage as required by law, and bodily injury and property damage liability insurance (XCU exclusion deleted), with a combined single limit of $1 million. "Additional insured" coverage thereunder is limited to Alliance Diversified Enterprises, Inc.’s proportionate share of the total fault causing the loss or damage on which such claim is based.
33. No liquidated damages may be assessed without Alliance Diversified Enterprises, Inc. specifically agreeing in writing.
Alliance Diversified Enterprises, Inc. shall not be responsible for any consequential or incidental damages.
34. Modifications to these conditions or exclusions must be specifically described and initialed by an authorized representative of Alliance Diversified Enterprises, Inc.
35. Unless specified otherwise, extra work and items of work specifically excluded but performed by Alliance Diversified Enterprises, Inc., or delays resulting from interference or nonperformance of others, shall be invoiced at cost plus 20%.
36. During the work, progress payments are to be made bi- monthly.
These progress payments shall include costs for all materials purchased and/or fabricated, but not installed. Interest or late fees will be charged on all past due accounts, at the maximum rate allowable by law. Full payment for Alliance Diversified Enterprises, Inc. work is to be made within 15 days after substantial completion of our work. There is to be no retention withheld from this final payment. If there are phases or ramp removals, they shall be treated as separate jobs with an agreed-to value withheld.
37. Any controversy or claim arising out of or relating to this Contract, or to the breach thereof, shall be settled by arbitration in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association, and judgment upon the award rendered by the Arbitrator(s) may be entered in any court having jurisdiction thereof.
38. Alliance Diversified Enterprises, Inc. shall be entitled to recover, in addition to any other damages or costs otherwise allowed, all reasonable attorneys' fees and costs, cost of expert witnesses, and other expenses incurred in enforcing Alliance Diversified Enterprises, Inc.’s right to payment or other benefits under this contract, irrespective of whether such enforcement is accomplished through the filing of an action at law, the prosecution of arbitration proceeding, or otherwise.
39. These conditions shall be attached to and become part of the Contract and shall take precedence over any conflicting provisions.
40. Unless specified otherwise, this bid quotation shall not remain in effect after 15 days of the bid date unless accepted in writing or by Contract.
34539
5 SECTION 00200
INSTRUCTIONS TO BIDDERS
SECTION 00200
INSTRUCTIONS TO BIDDERS
1. AVAILABILITY OF CONTRACT DOCUMENTS
Contract documents (excluding documents incorporated by reference) may be downloaded, at no cost, from the City’s PlanetBids System Vendor Portal website at www.sanclemente.org/vendorbids. Bidders must first register as a vendor on the City of San Clemente PlanetBids system to view and download the Contract Documents, to be added to the prospective bidders list, and to receive addendum notifications when issued.
2. EXAMINATION OF CONTRACT DOCUMENTS
City has made copies of the Contract Documents available, as indicated above. Bidders shall be solely responsible for examining the Project Site and the Contract Documents, including any Addenda issued during the bidding period, and for informing itself with respect to local labor availability, means of transportation, necessity for security, laws and codes, local permit requirements, wage scales, local tax structure, contractors’ licensing requirements, availability of required insurance, and other factors that could affect the Work. Bidders are responsible for consulting the standards referenced in the Contract. Failure of Bidder to so examine and inform itself shall be at its sole risk, and no relief for error or omission will be given except as required under State law.
3. INTERPRETATION OF CONTRACT DOCUMENTS
Discrepancies in, and/or omissions from the Plans, Specifications or other Contract Documents or questions as to their meaning shall be immediately brought to the attention of City by submission of a written request for an interpretation or correction to City. Such submission, if any, must be submitted no later than 4 p.m. on November 3, 2025. Any inquiries received after this deadline will not be accepted. Questions must be submitted electronically through the City’s PlanetBids system. Emails, phone calls, and faxes will not be accepted. Questions submitted to City staff will not be addressed and Bidder will be directed to the PlanetBids system.
If the City determines that the point in question is substantive and is not clearly and fully set forth in the Contract Documents, the City will issue a written addendum clarifying the matter which will be posted on the City’s PlanetBids System Vendor Portal website at www.sanclemente.org/vendorbids. Any interpretation of the Contract Documents will be made only by written addenda posted on the City’s PlanetBids system. City will not be responsible for any explanations or interpretations provided in any other manner. No person is authorized to make any oral interpretation of any provision in the Contract Documents to any bidder, and no bidder should rely on any such oral interpretation.
Bids shall include complete compensation for all items that are noted in the Contract Documents as the responsibility of the Contractor.
4. INSPECTION OF SITE; PRE-BID CONFERENCE AND SITE WALK Each prospective bidder is responsible for fully acquainting itself with the conditions of the Project Site (which may include more than one site), as well as those relating to the construction and labor of the Project, to fully understand the facilities, difficulties and restrictions which may impact the cost or effort required to complete the Project. To this end, a Pre-Bid Conference and Site Attachment 4
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6 SECTION 00200
INSTRUCTIONS TO BIDDERS
Walk will be held on the date(s) and time(s) indicated in the Notice Inviting Bids. Storm, surface, nuisance, or other waters may be encountered at various times during construction of the Project.
Federal and State laws require the City and its contractors to appropriately manage such waters pursuant to the requirements of California State Water Resources Control Board Order Number 2009-0009-DWQ and any amendment or renewal thereof, the Federal Clean Water Act, and the California Porter Cologne Water Quality Control Act. By submitting a Bid, each bidder acknowledges that it has investigated the risk arising from such waters, has prepared its Bid accordingly, and assumes any and all risks and liabilities arising therefrom.
5. ADDENDA
Substantive City changes to the requirements contained herein will be made by written addendum to this Invitation for Bids. Any written addenda issued pertaining to this Invitation for Bids will be posted on the City’s PlanetBids System Vendor Portal website at www.sanclemente.org/vendorbids, and will be incorporated into the terms and conditions of any resulting Purchase Order and/or Contract as appropriate. The City shall not be bound to any modifications to or deviations from the requirements set forth in this Invitation for Bids as the result of oral instruction or communication.
Pursuant to Public Contract Code Section 4104.5, if City issues an Addendum which includes material changes to the Project less than 72 hours prior to the deadline for submission of bids, City will extend the deadline for submission of bids. City may determine, in its sole discretion, whether an Addendum warrants postponement of the bid submission date.
6. ALTERNATE BIDS
If alternate bid items are called for in the Contract Documents, the lowest bid will be determined on the basis of the base bid only. However, City may choose to award the contract on the basis of the base bid alone or the base bid and any alternate or combination of alternates. The time required for completion of the alternate bid items has been factored into the Contract duration and no additional Contract time will be awarded for any of the alternate bid items. City may elect to include one or more of the alternate bid items, or to otherwise remove certain work from the Project scope of work, accordingly each Bidder must ensure that each bid item contains a proportionate share of profit, overhead and other costs or expenses which will be incurred by the Bidder.
7. COMPLETION OF BID FORMS
Bids shall only be prepared using copies of the Bid Forms which are included in the Contract Documents. The use of substitute bid forms other than clear and correct photocopies of those provided by City will not be permitted. Bids shall be executed by an authorized signatory as described in these Instructions to Bidders. In addition, Bidders shall fill in all blank spaces (including inserting “N/A” where applicable) and initial all interlineations, alterations, or erasures to the Bid Forms. Bidders shall neither delete, modify, nor supplement the printed matter on the Bid Forms nor make substitutions thereon. USE OF BLACK OR BLUE INK, A TYPEWRITER, OR
ELECTRONIC FORMS WITH COMPUTER-FILLABLE FORM FIELDS (IF PROVIDED BY THE CITY) IS REQUIRED. Deviations in the bid form may result in the bid being deemed nonresponsive. 34741
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INSTRUCTIONS TO BIDDERS
7 SECTION 00200
INSTRUCTIONS TO BIDDERS
8. MODIFICATIONS OF BIDS
Each Bidder shall submit its Bid in strict conformity with the requirements of the Contract Documents. Unauthorized additions, modifications, revisions, conditions, limitations, exclusions or provisions attached to a Bid may render it non-responsive and may cause its rejection. Bidders shall neither delete, modify, nor supplement the printed matter on the Bid Forms, nor make substitutions thereon. Oral, telephonic and electronic modifications will not be considered, unless the Notice Inviting Bids authorizes the submission of electronic bids and modifications thereto and such modifications are made in accordance with the Notice Inviting Bids.
9. DESIGNATION OF SUBCONTRACTORS
Pursuant to State law, the Bidders must designate the name, license number, and location of each subcontractor who will perform work or render services for the Bidder in an amount that exceeds one half of one percent (1/2%) of the Bidder’s Total Bid Price as well as the portion of work each such subcontractor will perform on the form provided herein by City. No additional time will be provided to bidders to submit any of the requested information in the Designation of Subcontractor form. The successful bidder will be required to self-perform at least 50% of the work.
In addition to submitting the List of Subcontractors form with its bid submission, each bidder shall, within 24 hours of the bid submission deadline, provide the City with a list of bid items that correspond to the portion of work listed for each designated subcontractor. Failure to provide this information in satisfactory form within the time prescribed may be cause for the City to deem the Bid non-responsive and the City may reject the Bid.
10. LICENSING REQUIREMENTS
Pursuant to Section 7028.15 of the Business and Professions Code and Section 3300 of the Public Contract Code, all bidders must possess proper licenses for performance of this Contract.
Subcontractors must possess the appropriate licenses for each specialty subcontracted. Pursuant to Section 7028.5 of the Business and Professions Code, City shall consider any bid submitted by a contractor not currently licensed in accordance with state law and pursuant to the requirements found in the Contract Documents to be non-responsive, and City shall reject the Bid. City shall have the right to request, and Bidders shall provide within five (5) calendar days, evidence satisfactory to City of all valid license(s) currently held by that Bidder and each of the Bidder’s subcontractors, before awarding the Contract.
The Contractor and all subcontractors must also obtain a valid City of San Clemente Business License and maintain a valid City Business License during the entire time that work is being performed under the contract. Information about obtaining a City business license is available via Internet at www.san-clemente.org/i-am-a-/business/business-license, by email to [email protected] or phone call to (949) 361-6166. Evidence of a valid City business license must be provided at the time specified in Section 19 of these instructions.
11. SIGNING OF BIDS
All Bids submitted shall be executed by the Bidder or its authorized representative. Bidders may be asked to provide evidence in the form of an authenticated resolution of its Board of Directors 34842
SECTION 00200
INSTRUCTIONS TO BIDDERS
8 SECTION 00200
INSTRUCTIONS TO BIDDERS
or a Power of Attorney evidencing the capacity of the person signing the Bid to bind the Bidder to each Bid and to any Contract arising therefrom.
If a Bidder is a joint venture or partnership, it may be asked to submit an authenticated Power of Attorney executed by each joint venture or partner appointing and designating one of the joint ventures or partners as a management sponsor to execute the Bid on behalf of Bidder. Only that joint venture or partner shall execute the Bid. The Power of Attorney shall also: (1) authorize that particular joint venture or partner to act for and bind Bidder in all matters relating to the Bid; and (2) provide that each venture or partner shall be jointly and severally liable for any and all of the duties and obligations of Bidder assumed under the Bid and under any Contract arising therefrom.
The Bid shall be executed by the designated joint venture or partner on behalf of the joint venture or partnership in its legal name.
12. BID GUARANTEE (SECURITY)
Each bid shall be accompanied by security in the form of: (a) cash; (b) a certified check made payable to City; (c) a cashier’s check made payable to City; or (d) a bid bond payable to City executed by the bidder as principal and surety as obligor in an amount not less than 10% of the maximum amount of the bid. Personal sureties and unregistered surety companies are unacceptable. All certified and cashier’s checks must be drawn on a responsible bank doing business in the United States and shall be made payable to The City of San Clemente. The surety insurer shall be California admitted surety insurer, as defined in Code of Civil Procedure Section 995.120. The bid security shall be given as a guarantee that the bidder shall execute the Contract if it be awarded to the bidder, shall provide the payment and performance bonds and insurance certificates and endorsements as required herein within ten (10) calendar days after notification of the award of the Contract to the bidder. Failure to provide the required documents may result in forfeiture of the bidder’s bid deposit or bond to City and City may award the Contract to the next lowest responsive, responsible bidder, or may call for new bids.
For electronic submittal of bids, the original bid security must be received at the City of San Clemente Public Works office, 910 Calle Negocio, Suite 100, San Clemente, CA 92673 within 24 hours of the bid opening date and time (excluding weekends and holidays). The bid security must be submitted in a sealed envelope bearing the name and address of the bidder, and the outside of the envelope must read as follows:
OFFICIAL BID SECURITY - DO NOT OPEN
Project Name: CALLE FRONTERA LIFT STATION
SOIL STABILIZATION PROJECT
Bid Opening Date: 11/12/2025
13. SUBMISSION OF SEALED BIDS
Bids will only be received electronically through the City’s PlanetBids System Vendor Portal website at www.san-clemente.org/vendorbids. Bids will not be accepted after the specified Bid Opening date and time. The Bidder shall have the sole exclusive responsibility for ensuring that a Bid is received by the specified Bid Opening date and time. For technical support with the 34943
SECTION 00200
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9 SECTION 00200
INSTRUCTIONS TO BIDDERS
electronic bidding system, please click the red question mark from any PlanetBids screen to be directed to the technical support help desk.
14. DELIVERY AND OPENING OF BIDS
Bids will only be received electronically through the City’s PlanetBids System Vendor Portal website at www.san-clemente.org/vendorbids. Bids will not be accepted after the specified Bid Opening date and time. The Bidder shall have the sole exclusive responsibility for ensuring that a Bid is received by the specified Bid Opening date and time. For technical support with the electronic bidding system, please click the red question mark from any PlanetBids screen to be directed to the technical support help desk.
15. WITHDRAWAL OF BID
Any Bidder may personally withdraw his Bid from the City’s PlanetBids system prior to the bid opening date and time stated in the Notice Inviting Bids. Any request to withdraw a bid after bid opening shall meet all requirements of Public Contract Code section 5100 et seq. and must be submitted in writing within five (5) working days, excluding Saturdays, Sundays and State holidays, specifying in detail the mistake.
16. BASIS OF AWARD; BALANCED BIDS
City shall award the Contract to the lowest responsive, responsible Bidder submitting a responsive Bid. City may reject any Bid which, in its opinion when compared to other bids received or to City’s internal estimates, does not accurately reflect the cost to perform the Work. City may reject as non-responsive any bid which unevenly weights or allocates costs, including but not limited to overhead and profit to one or more particular bid items.
17. LOCAL VENDOR PREFERENCE
Prices, fitness, quality, delivery, and service being equal, a seven percent (7%) rating scale preference may be given to Local Bidders as defined in the San Clemente Municipal Code Section
3.40.030 and City Ordinance No. 1750.
18. DISQUALIFICATION OF BIDDERS; INTEREST IN MORE THAN ONE BID No bidder shall be allowed to make, submit or be interested in more than one bid. However, a person, firm, corporation or other entity that has submitted a sub proposal to a bidder, or that has quoted prices of materials to a bidder, is not thereby disqualified from submitting a sub proposal or quoting prices to other bidders submitting a bid to City. No person, firm, corporation, or other entity may submit sub proposal to a bidder, or quote prices of materials to a bidder, when also submitting a prime bid on the same Project.
19. INSURANCE REQUIREMENTS
The successful bidder shall procure the insurance in the form and in the amount specified in the Contract Documents.
35044
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10 SECTION 00200
INSTRUCTIONS TO BIDDERS
20. AWARD PROCESS
Once all Bids are opened and reviewed to determine the lowest responsive and responsible Bidder, City Council may award the contract. The apparent successful Bidder should begin to prepare the following documents: (1) the Performance Bond; (2) the Payment Bond; and (3) the required insurance certificates and endorsements. Once City notifies the Bidder of the award, the Bidder will have ten (10) consecutive calendar days from the date of this notification to execute the Contract and supply City with all of the required documents and certifications. The City will issue a Notice to Proceed on or after the pre-construction meeting.
21. FILING OF BID PROTESTS
Bidders may file a “protest” of a Bid with City’s Public Works Director / City Engineer. In order for a Bidder’s protest to be considered valid, the protest must:
A. Be filed in writing no later than 5:00 p.m. on the third (3rd) business day after the bid opening date;
B. Clearly identify the specific irregularity or accusation; C. Specify, in detail, the grounds of the protest and the facts supporting the protest; and
D. Include all relevant, supporting documentation with the protest at time of filing.
E. Include verification that the party filing the protest has concurrently transmitted a copy of the protest to the apparent low bidder.
F. Be signed and submitted under penalty of perjury under the laws of the State of California.
If the protest does not comply with each of these requirements, it may be rejected without further review.
If the protest is valid, the City will review the basis of the protest and relevant information prior to formal award of the bid. The City will not be required to hold an administrative hearing to consider a timely protest, but may do so at its sole option, or if otherwise legally required. The City has the sole authority to issue a final determination on all bid protests.
The procedure and time limits set forth in this section are mandatory and are the sole and exclusive remedy in the event of a bid protest. Failure to comply with these procedures shall constitute a failure to exhaust administrative remedies and a waiver of any right to further pursue the bid protest, including filing of a challenge of the award pursuant to the California Public Contract Code, filing of a claim pursuant to the California Government Code, or filing of any other legal proceedings.
Nothing in this section shall be construed as a waiver of the City’s right to reject any and all bids, to award any or all individual part/item of the bid, and to waive any informalities, irregularities or technical defects in such bids.
35145
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11 SECTION 00200
INSTRUCTIONS TO BIDDERS
22. WORKERS’ COMPENSATION
Each bidder shall submit the Contractor’s Certificate Regarding Workers’ Compensation form.
23. SUBSTITUTION OF SECURITY
Pursuant to Public Contract Code section 7201, the City has made a determination that the project described herein is substantially complex, and therefore a retention of 10% will be withheld from payment until after the work is complete. At the request and expense of the successful Bidder, the City will substitute securities for the amount so retained in accordance with Public Contract Code Section 22300.
24. PREVAILING WAGES
City has obtained from the Director of the Department of Industrial Relations the general prevailing rate of per diem wages in the locality in which this work is to be performed for each craft or type of worker needed to execute the Contract. These rates are on file and available at Office of the City Clerk or may be obtained online at http://www.dir.ca.gov/dlsr. Bidders are advised that a copy of these rates must be posted by the successful Bidder at the job site(s).
25. DEBARMENT OF CONTRACTORS AND SUBCONTRACTORS
In accordance with the provisions of the Labor Code, contractors or subcontractors may not perform work on a public works project with a subcontractor who is ineligible to perform work on a public project pursuant to Section 1777.1 or Section 1777.7 of the Labor Code. Any contract on a public works project entered into between a contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract. Any public money that is paid to a debarred subcontractor by the Contractor for the Project shall be returned to City. The Contractor shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the Project.
26. IRAN CONTRACTING ACT CERTIFICATION
For bids of one million dollars ($1,000,000) or more, each bidder shall submit the certification required by the Iran Contracting Act of 2010, Public Contract Code section 2200 et seq. as provided with the Bid Documents.
27. PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION
Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations. No bid will be accepted nor any contract entered into without proof of the contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work. If awarded a Contract, the Bidder and its subcontractors, of any tier, shall maintain active registration with the Department of Industrial Relations for the duration of the Project. To this end, Bidder shall sign and submit with its Bid the Public Works Contractor Registration Certification on the form provided, attesting to the facts contained therein. Failure to submit this form may render the Bid non-responsive. In addition, 35246
SECTION 00200
INSTRUCTIONS TO BIDDERS
12 SECTION 00200
INSTRUCTIONS TO BIDDERS
each Bidder shall provide the registration number for each listed subcontractor in the space provided in the Designation of Subcontractors Form.
28. PERFORMANCE BOND AND PAYMENT BOND REQUIREMENTS
Within the time specified in the Contract Documents, the Bidder to whom a Contract is awarded shall deliver to City four identical counterparts of the Performance Bond and Payment Bond in the form supplied by City and included in the Contract Documents. Failure to do so may, in the sole discretion of City, result in the forfeiture of the Bid Guarantee. The surety supplying the bond must be an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, authorized to do business as such in the State of California and satisfactory to City. The Performance Bond and the Payment Bond shall be for one hundred percent (100%) of the Total Bid Price.
29. REQUEST FOR SUBSTITUTIONS
The successful bidder shall comply with the substitution request procedures set forth in the Bid and Contract Documents. Any deadlines for substitution requests that occur prior to the bid opening date are set forth in the Special Conditions.
30. SALES AND OTHER APPLICABLE TAXES, PERMITS, LICENSES AND FEES Contractor and its subcontractors performing work under this Contract will be required to pay California sales tax and other applicable taxes, and to pay for permits, licenses and fees required by the agencies with authority in the jurisdiction in which the work will be located, unless otherwise expressly provided by the Contract Documents.
31. EXECUTION OF CONTRACT
As required herein the Bidder to whom an award is made shall execute the Contract in the amount determined by the Contract Documents. City may require appropriate evidence that the persons executing the Contract are duly empowered to do so.
END OF INSTRUCTIONS TO BIDDERS
35347
SECTION 00400
BID FORM
NAME OF BIDDER: A\\ \O\V\t o, 0 ·,1,1e..<s\ �\d 6'111}c.q2r"t ">eS If\C.
The undersigned, hereby declare that we have carefully examined the location of the proposed Work, and have read and examined the Contract Documents, including all plans, specifications, and all addenda, if any, for the following Project:
CALLE FRONTERA LIFT STATION
SOIL STABILIZATION PROJECT
PROJECT NO. 32201
We hereby propose to furnish all labor, materials, equipment, tools, transportation, and services, and to discharge all duties and obligations necessary and required to perform and complete the Project for the following TOTAL BID PRICE:
BASE BID SCHEDULE
Bid Bid Item Description Unit of Est.
Item Measure Qty
No.
1. Initial Mobilization LS 1
2. Waste Management Plan LS 1
3. Sheeting, Shoring, and Bradng LS 1
4. Furnish and Maintain Traffic LS 1
Control (at Calle Frontera)
5. Clearing & Grubbing LS 1
6. Remove PCC Pavement Section SF 440
7. Remove Asphalt Concrete SF 410
Pavement Section
8. Remove Irrigation LS 1
9. Remove Trees EA 5
10. Remove Sealed Vent Pipe LS 1
11. Remove and Salvage Antenna LS 1
Pole
13 Unit
Price
bO, oe>O�
"), 15e,O '6'
IL/ b, Z'5'0/t. .
Total Item Cost
bCJ, Or:>D ,;.rc;;, '515"() ¢'
I q l, I 'Z-t:;O �
c;z, b'iod. • 152,b'JO d<f
7,7C/.O,q!
3<?. hb
l�.<1 b
'5'; 3'!5°!. 1 i
\1071."1)4
'l.1 ba.tf <6
"2-, b q <f e,tl
711°1(),qf;'
11.oro,l(o
b 11'33.bD
�3iq, 1'21
5', 3'o°I . 2.0
'Z.,60,'-I 6
z., I:,°( 'I cP
SECTION 00400
B10 FORM
Attachment 5
35448
12. Remove Antenna Pole
Foundation
13. Removal and Repair Stucco and
Expansion Joints at Perimeter
Wall
14. Construct 30" Dia. Cast-InDrilled-Hole Pile
15. Construct 5'Wx3.5'H Reinforced
Concrete Pile Cap per Plans
16. Construct Reinforced Concrete
Pile Cap Closure Pour between
New and Existing Foundations
per Details 1 A and 1 B on Plans
17. Furnish and Install Polyurethane
Foam Injection at Existing Wet
Well per Plans and Specifications
18. Construct Reinforced Concrete
Pedestal, Furnish and Install
Anchor Bolts as required, and
Reinstall and Recommission
Salvaged Antenna Pole
19. Construct PCC V-Gutter over 6"
Scarified and Recornpacted
Subgrade to 95%
20. Construct 6" PCC Paving with
#4@18" EW Centered in Slab
over 2" Crushed Miscellaneous
Base over 6" Scarified and
Recompacted Subgrade to 95%
21. Construct 4" AC Pavement over
6" Crushed Miscellaneous Base
over 6" Scarified and
Recompacted Subgrade to 95%
22. Provide Temporary Supports,
Remove, Salvage for Storage at
City Yard, and Furnish and Install
New Permanent Pipe Supports
SECTION 00400
BID FORM
LS 1
SF 36
LF 560
CY 67
CY 8
LS 1
LS 1
LF 55
SF 440
SF 430
EA 4
14 5,�1fi. Zo
lOD,01
)42.. 60
\ I ,z__ '\0 .,ef"
5)7 ¢'
60,000 �
b
I I zo <ff
147.73
ts°I.{ }:, 7
o 2..10
1,too ief
5, �'30,, 'Z-0
"S,boo.16
l 9 I. '7>S-i>°6
i5t>,4�0 $)
4 /Z-9b/
bo, oco ,:d
6,12.0 ,:,:J"
13, bZ'i". I 'l
[.,'� I
'\ 'Z. 1,. • 't)'Q
t$J :iS: '){j \
-✓- '15 l�oo .v
SECTION 00400
BID FORM
49 I
355
23. Furnish and Install Mechanical
Modifications at Aboveground
Manifold to Recenter ss
Discharge Pipes in Existing Wet
Well Top Slab Sleeves
24 Furnish and Install 24" Box Tree
(Type By LA) w/ Deep Root UB
18-2 Root Barrier per Planting,
Root Barrier, & Staking Details 1,
2, &3
25. Furnish and Install Irrigation
Maintenance and Repairs per
Plans and Specifications
SECTION 00400
BID FORM
LS 1
EA 3
LS 1
'1',oc;Z-
,;J 5', oc,z. rffi
7./lCO«r"
1, iro !P
6(5 h ,bD0 ,,6 b boo I
In case of discrepancy between the unit price and the item cost set forth for a unit basis item, the unit price shall prevail and shall be utilized as the basis for determining the lowest responsive, responsible bidder. However, if the amount set forth as a unit price is ambiguous, unintelligible or uncertain for any cause, or is omitted, or is the same amount as the entry in the "Item Cost" column, then the amount set forth in the "Item Cost" column for the item shall prevail and shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price.
If any of the above discrepancies exist, the City may recalculate the bid price on the basis of the unit price and the bidder agrees to be bound by such recalculation.
It is understood that the quantities shown for the unit price items are approximate only and subject to increase or decrease, being stated only for the purpose of comparing bids and fixing the amount of surety bonds, and that should the quantity of work on the unit price basis be increased, the undersigned Bidder will perform the additional work at the unit price set out herein, and that should the quantity be decreased, payment is to be made on the actual quantity installed at such unit price, and the undersigned Bidder will make no claims for anticipated profits or additional compensation for any increase or decrease in the quantity. It is further understood that actual quantities on the unit price items will be determined upon completion of the work covered by the Contract.
Final payment shall be determined by the Engineer from measured quantities of work performed based upon the unit price.
TOTAL BID PRICE (BASED ON BASE BID SCHEDULE):
$ 7 6°1 C/ 0 3 . <,? 1-f
Total Base Bid Price in Numbers
5tVf.v'I ht,\ll\.dr11-&. s',t-.+-y t'line.. +i._m,.SO\tl)� ,. o",l'\e,. 1A .... N;1..,4-1-1..,u, d ollv-v:S CilM Total Base Bid Price in Written Form Q..\<j"-ty t<>1.A.r C.e.11\.t<;:,, 15 SECTION 00400
B10FORM
50 I
356
SECTION 00400
BID FORM
In case of discrepancy between the written price and the numerical price, the written price shall prevail. In case of a discrepancy between the electronic bid form in the City's Planet Bids system (if used) and this completed bid form, the signed hardcopy bid form (or scanned signed form uploaded to the City's Planet Bids system, shall prevail.
The undersigned agrees that this Bid Form constitutes a firm offer to City which cannot be withdrawn for the number of calendar days indicated in the Notice Inviting Bids from the bid opening, or until a Contract for the Work is fully executed by City and a third party, whichever is earlier.
The Contract duration shall commence on the date stated in City's Notice to Proceed, and shall be completed by the Contractor in the time specified in the Contract Documents. In no case shall the Contractor commence construction prior to the date stated in City's Notice to Proceed.
Bidder certifies that it is licensed in accordance with the law providing for the registration of Contractors, License No. 979981 , Expiration Date 1/31/27, class of license __A__. If the bidder is a joint venture, each member of the joint venture must include the above information.
The undersigned acknowledges receipt, understanding and full consideration of the following addenda to the Contract Documents.
Addenda No. ---------- NI A
Addend a No. �=�------- NI A
Addend a No. ---------- NIA
Bidder has attached the following:
1. The completed Contractor's Certificate Regarding Workers' Compensation form.
2. The required bid security in the amount of not less than 10% of the Total Bid Price.
3. The fully executed Non-Collusion Declaration form.
4. The completed Contractor Information and Experience form.
5. The completed List of Subcontractors form.
6. The completed Iran Contracting Act Certification form (for bids of $1,000,000 or more).
7. The completed Public Works Contractor Registration Certification form.
I hereby certify under penalty of perjury under the laws of the State of California, that all of the information submitted in connection with this Bid and all of the representations made herein, including Contractor's license number and expiration date, are true and correct. I further certify that the signatory below is authorized to submit this Bid and bind the Bidder to the terms of these Contract Documents.
16 SECTION 00400
B1OFORM
35751
SECTION 00400
BID FORM
Name of Bidder Alliance Diversified Enterprises Inc.
Signature �<".'.':
Name Bran �ckway
Title Project Manager
Dated 11/12/25
END OF BID FORM
17 SECTION 00400
BID FORM
35852
Section 00405
WORKER'S COMPENSATION INSURANCE CERTIFICATION
WORKERS' COMPENSATION DECLARATION
I hereby affirm under penalty of perjury one of the following declarations:
(ONE OF THE BOXES BELOW MUST BE CHECKED)
r
n
I have and will maintain a certificate of consent from the California Labor Commission to self-insure for workers' compensation, as provided for by Section 3700 of the Labor Code, for the performance of the work to be performed under this contract.
I have and will maintain workers' compensation insurance, as required by Section 3700 of the Labor Code, for the performance of the work to be performed under this contract. My workers' compensation insurance carrier and policy number are:
Carrier Ace American Insurance Company
Policy Number C73860416
I certify that, in the performance of the work under this Agreement, I shall not employ any person in any manner so as to become subject to the workers' compensation laws of California, and I hereby agree to indemnify, defend, and hold harmless the City of San Clemente and all of ics officials, employees, and agents from ar,d against any and all claims, liabilities, and losses relating to personal injury or death, economic losses, and property damage arising out of my failure to provide such worker's compensation insurance. I further agree that, if I should become subject to the workers' compensation provisions of Section 3700 of the Labor Code, I shall forthwith comply with those provisions.
WARNING: FAILURE TO SECURE WORKERS' COMPENSATION
COVERAGE IS UNLAWFUL, AND SHALL SUBJECT AN EMPLOYER TO
CRIMINAL PENAL TIES AND CIVIL FINES UP TO ONE HUNDRED THOUSAND DOLLARS ($100,000), IN ADDITION TO THE COST OF COMPENSATION, DAMAGES AS PROVIDED FOR IN SECTION 3706 OF THE LABOR CODE, INTEREST, AND ATTORNEY'S FEES.
18 SECTION 00400
BID FORM
53 fx7
359
Dated: November 12th , 2025
By:
BBSI
Consultant
Brandon Brockway
Project Manager
Title
209 Avenida Del Mar, Ste. 201B
Address
San Cle1nente, California 92672
19 36054
SECTION 00410
BID BOND
Bond# N/A
Premium: Nil
The makers of this bond are Alliance Diversified Enterprises, Inc. , as Principal, and_ Great American Insurance Company , as Surety and are held and firmly bound unto the City of San Clemente, hereinafter called City, in the penal sum of TEN PERCENT (10%) OF THE TOTAL BID PRICE of the Principal submitted to City for the work described below, for the payment of which sum in lawful money of the United States, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH that whereas the Principal has submitted the accompanying bid dated November 12, 20 25 for the CALLE FRONTERA LIFT STATION SOIL STABILIZATION PROJECT.
If the Principal does not withdraw its bid within the time specified in the 9ontract Documents; and if the Principal is awarded the Contract and provides all documents to City as required by the Contract Documents; then this obligation shall be null and void. Otherwise, this bond will remain in full force and effect.
Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents shall in affect its obligation under this bond, and Surety does hereby waive notice of any such changes.
In the event a lawsuit is brought upon this bond by City and judgment is recovered, the Surety shall pay all litigation expenses incurred by City in such suit, including reasonable attorneys' fees, court costs, expert witness fees and expenses.
IN WITNESS WHEREOF, the above-bound parties have executed this instrument under their several seals this 5th day of November , 20_l§_, the name and corporate seal of ea·ch corporation.
(Corporate seal) Alliance Diversified Enterprises, Inc.
Contr8,:to�?a�
By ______________ __,,---
Title f?,- c. S .
(Corporate Seal) Great American Insurance Company
Surety��
By _______________ _
Attorney-in-Fact_. K_a_re_n_Le_t_z ______ _
(Attach Attorney-in-Fact Certificate) Title Attorney-in-Fact 20 SECTION 00410
BID BOND
36155
SECTION 004 10
BID BOND
Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the Individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA
COUNTY OF
On . 20_, before me, , Notary Public, personally
appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(les), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENAL TY OF PERJURY under the laws of the Slate of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature or Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons retying on tho document and could prevent fraudulent removal and reattachment of this form to another document.
CAPACITY CLAIMED BY SIGNER
::; Individual
J Corporate Officer
Tille(s)
c: Partner( s) -
C, Limited
-- General
:: Attorney-In-Fact
:: Trustee(s)
::; Guardian/Conservator
C Other:
Signer is representing:
Name Of Person(s) Or Enlity(ies)
21 DESCRIPTION OF ATTACHED DOCUMENT
Title or Type of Document
Number of Pages
Date of Document
Signer(s) Other Than Named Above
SECTION 00410
8ID BOND
56 ' I
_,
-----·---
362
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE§ 1189
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California
County of _Or_a_n_g�e _________ _
On November 5, 2025
Date
before me, Hannah Ogren, No tary Public
Here Insert Name and Title of the Officer
personally appeared _l<_are_n__L_ e tz __________________________ _ Name(s) of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acl<nowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the Instrument. , ,� • e e • e e e, • 1 ltAHHAH OGREtl
Notary Public • California i5 Los Angeles County ►
Commission ii 2408621
. f
y Comm. Expires Jun 21, 2026,1
Place Notary Sea/ Above
I certify under PENAL TY OF PERJURY under the laws
of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signatur
---------------OPTIONAL---------------
Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document.
Description of Attached Document
Title or Type of Document: _____________ Document Date: _______ _ Number of Pages: ___ Signer(s) Other Than Named Above: ___________ _ Capacity(les) Claimed by Signer(s)
Signer's Name: ___________ _
□ Corporate Officer - Title(s): _______ _
□ Partner - □ Limited □ General
□ Individual D Attorney in Fact
□ Trustee D Guardian or Conservator
D Other: ____________ _
Signer Is Representing: ________ _
Signer's Name: ____________ _
D Corporate Officer - Title(s): _____ _
D Partner - D Limited □ General
D Individual D Attorney in Fact
D Trustee □ Guardian or Conservator
D Other: ____________ _
Signer Is Representing: ________ _
©2014 National Notary Association• www.NationalNotary.org • 1-800-US NOTARY (1-800-876-6827) Item #5907 57 --··--
363
GREAT AMERICAN INSURANCE COMPANY
Administrative Office: 301 E 4TH STREET • CINCINNATI, OHIO 45202 • 513-369-5000 • FAX 613-723-2740 The number of persons authorized by SIX this power of attorney is not more than No. O 20942
POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS: Thal the GREAT AMERICAN INSURANCE COMPANY, a corporation organized and existing under and by virtue of the laws of the State of Ohio, does hereby nominate, constitute and appoint the person or persons named below, each Individually If more than one Is named, Its true and lawful attorney-In-fact, for It and In Its name, place and stead to execute on behalf of the said Company, as surety, any and all bonds, undertakings and contracts of suretyshlp, or other written obligations In the nature thereof; provided that the liablllty of the said Company on any such bond, undertaking or contract of suretyshlp executed under this authority shall not exceed the limit stated below.
DAVID L. CULBERTSON
CHARLES L. FLAKE
SPENCER FLAl<E
HEATHER WILLIS
Name
LEXIE SHERWOOD
KAREN LETZ
Address
ALL OF
ANAHEIM, CALIFORNIA
Limit of Power
ALL
$100,000,000.00
It is agreed that the power and authority hereby given to the Attorney-in-Fact cannot be modified or revoked unless prior written personal notice of such Intent has been given to the Commissioner - Department of Highways of the Commonwealth of Kentucky at least thirty (30) days prior to the modification or revocation.
This Power of Attorney revokes all previous powers issued on behalf of the attorney(s)-ln-fact named above.
IN WITNESS WHEREOF the GREAT AMERICAN INSURANCE COMPANY has caused these presents to be signed and attested by Its appropriate officers and Its corporate seal hereunto affixed this 29TH day of APRIL 2025 Attest GREAT AMERICAN INSURANCE COMPANY
JOHN K. WEBSTER (877-377-2405)
STATE OF OHIO, COUNTY OF HAMILTON - ss:
On this 29TH day of APRIL , 2025 , before me personally appeared JOHN K. WEBSTER, to me known, being duly sworn,-deposos a:id says that he r6sldfls In Cincinnati, Ohio, that he Is a Divisional Senior \'ice President of the Bond Division of Great American insurance Company, the Company described In and which executed the abqve instrument; that he knows the seal of the said Company; that the seal affixed to the said instrument Is such corporate seal; that it was so attfxed by authority of his office under the By-Laws of said Company, and that he signed his name thereto by like authority.
SUSAN h KOHORST
Nutary Public
State of Ohio
My Comm. Expires
May 18, 2030
This Power of Attorney Is granted by authority of the following resolutions adopted by the Board of Directors of Great American Insurance Company by unanimous written consent dated June 9, 2008.
RESOLVED: That the Divisional President, the several Divisional Senior Vice Presidents, Divisional Vice Presidents and Divisional Assistant Vice Presidents, or any one of them, be and hereby is authorized, from time to time, to appoint one or more Attorneys-in-Fact to execute on behalf of the Company, as surety. any and all bonds, undertakings and contracts of suretyship, or other written obllgations In the nature thereof; to prescribe their respective duties and the respective limits of their authority; and to revoke any such appointment at any time. . RESOLVED FURTHER: That the Company seal and the signature of any of the aforesaid officers and any Secretary or Assistant Secretary of the Company may be affixed by facsimile to any power of attorney or certificate of either given for the execution of any bond, undertaking, contract of suretyshlp, or other written obi/gallon in the nature thereof, such signature and seal when so used being hereby adopted by the Company as the original signature of suc/J officer and the o�iginal seal of the Company. to be valid and binding upon Ille Company with the same force and effect as though manually affixed.
CERTIFICATION
I, STEPHEN c. BERAHA, Assistant Secretary of Great American Insurance Company, do hereby certify that the foregoing Power of Attorney and the Resolutions of the Board of Directors of June 9, 2008 have not been revoked and are now in full force and effect. igned and sealed this 5th day of November �c
2 c.�---_ 1\ss1stnnl Sccrdnry
S1190I(10/24)
58 I
,\smtnnt :ie<:rctory
364
The undersigned declares:
SECTION 00420
NON-COLLUSION DECLARATION
I am the --=P�.M�·�-of __ �A=D�E=I�--· the party making the foregoing bid.
The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham.
The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true.
The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct a_nd t�at this declar<;1\ion is executed on 11/li/25 ___ [date], flt Escondido [city], CA [state].
Name of Bidder Alliance Diversified Enterprises Inc.
S¼,oaWre a� Name Bra�rockway
Title Project Manager
Dated 11/12/25
END OF NON-COLLUSION DECLARATION
22 SECTION 00420
NON-COLLUSION DECLARATION
36559
SECTION 00430
CONTRACTOR INFORMATION AND EXPERIENCE FORM
A. INFORMATION ABOUT BIDDER
**Failure to complete all information may render your bid nonresponsive - indicate not applicable ("N/A") where appropriate.**
NOTE: Where Bidder is a joint venture, pages shall be duplicated and information provided for all parties to the joint venture.
1.0 2.0
3.0 Name of Bidder: Alliance Diversified Enterprises Inc.
Type, if Entity: Corporation
Bidder Address: 209 Avenida Del Mar, Ste. 201B
San Clemente, California 92672
Facsimile Number 760-539-9777 Telephone Number760-744-100S Email Address [email protected]
Website Address https://adeidrilling.com/
4.0 How many years has Bidder's organization been in business as a Contractor? 13 5.0 How many years has Bidder's organization been in business under its present name? �==----------- 13
6.0 5. 1 Under what other or former names has Bidder's organization operated?_N�/A�-----------------
If Bidder's organization is a corporation, answer the following:
6.1 Date of Incorporation: 8/31/2012
6.2 State of Incorporation: CA
6.3 President's/CEO Name: Rian Grenke
6.4 Vice President's Name(s): Chase Grenke
6.5 Secretary's Name: Evan Grenke
6.6 Treasurer's Name: Evan Grenke
7.0 If an individual or a partnership, answer the following:
23 SECTION 00430
CONTRACTOR INFORMATION AND EXPERIENCE FORM
36660
7.1 7.2
SECTION 00430
CONTRACTOR INFORMATION AND EXPERIENCE FORM
Date of Organization: ________________ _
Name and address of all partners (state whether general or limited partnership):
Rian Grenke - 2235 Orange Ave, Escondido, CA 92029
Evan Grenke - 32225 Shirey Rd, Escondido, CA 92026
Chase Grenke - 30308 Rolling Hills Dr, Valley Center, CA 92082
8.0 If other than a corporation or partnership, describe organization and name principals:
NIA
9.0 List other states in which Bidder's organization is legally qualified to do business.
AZ, NV OR UT, ID and MT
10.0 What type of work does the Bidder normally perform with its own forces? Drilling/Shoring, Excavation, Underground, Trucking/Hauling
11.0 Has Bidder ever failed to complete any work awarded to it? If so, note when, where, and why:
No
12.0 Has the Bidder ever been in default, debarred or suspended in any way? If so, note when and why:
No
13.0 Within the last five years, has any officer or partner of Bidder's organization ever been an officer or partner of another organization when it failed to complete a contract? If so, attach a separate sheet of explanation:
No
14.0 List Trade References (Materials Suppliers, Vendors, Union Representatives, etc.:
Crest Steel
Robertson's
Zs •stems
24 SECTION 00430
CONTRACTOR INFORMATION AND EXPERIENCE FORM
61 PJ's Rebar
Dywidag
367
SECTION 00430
CONTRACTOR INFORMATION AND EXPERIENCE FORM
15.0 List Bank References (Bank and Branch Address):
Cal Private Bank - 9404 Genesee Ave# 100, La Jolla, CA 92037
16.0 Name of Bonding Company and Name and Address, email address and phone number of Agent:
Culbertson's Insurance Services - 5500 E. Santa Ana Canyon Road Ste. 201 Karen Letz - [email protected]
(714) 921-2096
25 SECTION 00430
CONTRACTOR INFORMATION AND EXPERIENCE FORM
36862
SECTION 00430
CONTRACTOR INFORMATION AND EXPERIENCE FORM
B. LIST OF CURRENT PROJECTS (BACKLOG)
**Duplicate Page if needed for listing additional current projects** Project and Description of
Client Contact Bidder's Work
Person and
Phone Number
1452 K St Shoring
Casa Romantica Shoring & Excavation
100 W Resource Shoring
7595 Hillside Shoring
Bess Yard Geopiers
Murrieta Road
Wideninq Shoring
Marquita Pump Shoring & Excavation
Station
Completion Date Cost of Amounted
Bidder's Work Bonded
8/30/2025 $287,811.01 N/A
October 2025 $7,760,000.00 $7,760,000.00
TBD $750,000.00 N/A
TBD $1,000,000.00 N/A
TBD $3,000,000.00 N/A
TBD $2,700,000.00 N/A
2026 $2,200,000.00 $2,200,000.00
26 SECTION 00430
CONTRACTOR INFORMATION AND EXPERIENCE FORM
63 I
369
SECTION 00430
CONTRACTOR INFORMATION AND EXPERIENCE FORM
C. LIST OF COMPLETED PROJECTS LAST THREE YEARS
**Duplicate Page if needed for listing additional completed projects** Please include only those projects which are similar enough to demonstrate Bidder's ability to perform the required Work.
Client Description of Bidder's
Work
Haig Tacorian Shoring and Excavation
Rove / Caltrans Shoring and Excavation
LB Civil / Caltrans Compaction Grouting
Landmark Shoring, Excavation,
Geoniers
National Core Shoring and Excavation
27 Period of Cost of Contact Name &
Performance Bidder's Work Phone
2021 6,000,000.00
2023 15,000,000.00
2024 3,000,000.00
2024 3,500,000.00
2023 3,500,000.00
SECTION 00430
CONTRACTOR INFORMATION AND EXPERIENCE FORM
37064
SECTION 00430
CONTRACTOR INFORMATION AND EXPERIENCE FORM
D. EXPERIENCE AND TECHNICAL QUALIFICATIONS QUESTIONNAIRE Personnel:
The Bidder shall identify the key personnel to be assigned to this project in a management, construction supervision or engineering capacity.
1. List each person's job title, name and percent of time to be allocated to this project:
Andrius Kelertas - Senior PM - 40%
Brandon Brockway - PM - 40%
Rian Grenke - President - 20%
2. Summarize each person's specialized education:
Andrius Kelertas - College Graduate and 1 O+ years in
engineering/construction
Brandon Brockway - 1 O+ years in various construction/project management projects
Rian Grenke - Owner of ADEi with 20+ years of drilling and geotechnical expertise.
3. List each person's years of construction experience relevant to the project:
Andrius Kelertas - 1 O+ years in Drilling/Shoring/Excavation Brandon Brockway - 1 O+ years in General Construction Management Rian Grenke - 20+ years in Drilling/Shoring/Excavation
4. Summarize such experience:
Andrius Kelertas - 1 O+ years in Drilling/Shoring/Excavation Brandon Brockway - 1 O+ years in General Construction Management Rian Grenke - 20+ years in Drilling/Shoring/Excavation
Bidder agrees that any personnel named in this Bid will remain on this Project until completion of all relevant Work, unless substituted by personnel of equivalent experience and qualifications approved in advance by City.
28 SECTION 00430
CONTRACTOR INFORMATION AND EXPERIENCE FORM
37165
SECTION 00430
CONTRACTOR INFORMATION AND EXPERIENCE FORM
Additional Bidder's Statements:
If the Bidder feels that there is additional information which has not been included in the questionnaire above, and which would contribute to the qualification review, it may add that information in a statement here or on an attached sheet, appropriately marked:
E. VERIFICATION AND EXECUTION
These Bid Forms shall be executed only by a duly authorized official of the Bidder:
I declare under penalty of perjury under the laws of the State of California that the foregoing information is true and correct:
Name of Bidder Al • ance Diversified Enterprises Inc.
Signature __ -r-.�--P-..,c_ _________
Name Brand
Title Project Manager
Dated 11/12/25
END OF CONTRACTOR INFORMATION AND EXPERIENCE FORM
29 SECTION 00430
CONTRACTOR INFORMATION AND EXPERIENCE FORM
66 lJ
"ckway
372
SECTION 00440
LIST OF SUBCONTRACTORS FORM
In compliance with the Subletting and Subcontracting Fair Practices Act of the Public Contract Code of the State of California, each bidder shall set forth below: (a) the name and the location of the place of business, (b) the California contractor license number and DIR registration number, and (c) the portion of the work which will be done by each subcontractor who will perform work or labor or render service to the Contractor in or about the construction of the work in an amount in excess of one-half of one percent (1/2%) of the Contractor's Total Bid Price. Notwithstanding the foregoing, if the work involves streets and highways, then the Contractor shall list each subcontractor who will perform work or labor or render service to Contractor in or about the work in an amount in excess of one-half of one percent (1/2%) of the Contractor's Total Bid Price or $10,000, whichever is greater. No additional time shall be granted to provide the below requested information.
If no subcontractor is specified, for a portion of the work, or if more than one subcontractor is specified for the same portion of Work, then the Contractor shall be deemed to have agreed that it is fully qualified to perform that Work, and that it shall perform that portion itself. The Prime Contractor is required to complete at least 50% of the contract value with its own forces.
Work to be done
by
Subcontractor Subcontractor
3-,ck�
# 17 D q / ; V1 <;) hO\. lA s
Location of
Business
I{'{� g, rd,, <;,-,
1,..,-,u_. G { s l vtr,;e... c.A- "i ?_ ... � ,,,
30 CSLB Contractor
License No.
L•'- 1+-
0,15 3"6 t, I
DIR Registration
Number
/ Ob0e7 3 f b -z.:�
% of the
Work
'-I %
SECTION 00440
LIST OF SUBCONTRACTORS FORM
67 ... - .. ,, ............... , __ ·--·-
373
Work to be done
by
Subcontractor Subcontractor
31 SECTION 0044C
LIST OF SUBCONTRACTORS FORM
CSLB Contractor
Location of License No.
Business
'
SECTION 00440
LIST OF SUBCONTRACTORS FORM
DIR Registration % of the
Number Work
68 I
374
SECTION 00440
LIST OF SUBCONTRACTORS FORM
Work to be done CSLB Contractor DIR Registration % of the by Location of License No. Number Work
Subcontractor Subcontractor Business
In addition to submitting this Designation of Subcontractor form with its bid submission, each bidder shall, within 24 hours of the bid submission deadline, provide the City with a list of bid items that correspond to the portion of work listed for each designated subcontractor. Failure to provide this information within the time prescribed may be cause for the City to deem the Bid non-responsive and the City may reject the Bid.
Name of Bidder Alliance Diversified Enterprises Inc.
Signature
Name lJl c:1.11ur11
• }�
.u..,,.rv'-n. n-a,r _:.,
Title Pro.i
ect Manager
Dated 11/12/25
END OF LIST OF SUBCONTRACTORS FORM
32 SECTION 00440
LIST OF SUBCONTRACTORS FORM
69 7J
375
SECTION 00450
IRAN CONTRACTING ACT CERTIFICATION
MUST BE SUBMITTED WITH BID PROPOSAL IF BID AMOUNT IS $1,000,000 OR MORE (Public Contract Code Section 2200 et seq.)
As required by California Public Contract Code Section 2204, the Contractor certifies subject to penalty for perjury that the option checked below relating to the Contractor's status in regard to the Iran Contracting Act of 2010 (Public Contract Code Section 2200 et seq.) is true and correct:
oo The Contractor is not:
(i) identified on the current list of persons and entities engaging in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203; or
(ii) a financial institution that extends, for 45 days or more, credit in the amount of $20,000,000 or more to any other person or entity identified on the current list of persons and entities engaging in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203, if that person or entity uses or will use the credit to provide goods or services in the energy sector in Iran. o The City has exempted the Contractor from the requirements of the Iran Contracting Act of 2010 after making a public finding that, absent the exemption, the City will be unable to obtain the goods and/or services to be provided pursuant to the Contract. Documentation demonstrating the City's exemption approval is attached.
Titled:
Signed:
Project �Manager
Firm: ADEi
Date: 11/12/25
Note: In accordance with Public Contract Code Section 2205, false certification of this form shall be reported to the California Attorney General and may result in civil penalties equal to the greater of $250,000 or twice the Contract amount, termination of the Contract and/or ineligibility to bid on contracts for three years.
END OF IRAN CONTRACTING ACT CERTIFICATION
33 SECTION 00450
I RAN CONTRACTING ACT CERTIFICATION
37670
SECTION 00460
PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION
Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations. See http://www.dir.ca.gov/PublicWorks/PublicWorks.html for additional information.
No bid will be accepted nor any contract entered into without proof of the contractor's and subcontractors' current registration with the Department of Industrial Relations to perform public work.
Bidder hereby certifies that it is aware of the registration requirements set forth in Labor Code sections 1725.5 and 1771.1 and is currently registered as a contractor with the Department of Industrial Relations.
Name of Bidder: Alliance Diversified Enterprises Inc.
1000010481 DIR Registration Number: ___________ _
Bidder further acknowledges:
1. Bidder shall maintain a current DIR registration for the duration of the project.
2. Bidder shall include the requirements of Labor Code sections 1725.5 and 1771.1 in its contract with subcontractors and ensure that all subcontractors are registered at the time of bid opening and maintain registration status for the duration of the project.
3. Failure to submit this form or comply with any of the above requirements may result in a finding that the bid is non-responsive.
Name of Bid
•
ce Diversified Enter rises Inc.
Title Project Manager
Dated 11/12/25
END OF PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION 71 derAlh n p
Signature_----,<-------+~---------
Name B1·anonBrockway
377
OFFICIAL 810 SE�URITY - DO NOT OPEN
Project :-iame: CALLE FRONTERA LIFT STATION
SOIL STABILIZATION PROJECT
Bid Oper,n,c Date: 11/12/2025
37872
To Whom it May Concern,
Please use this letter to confirm that Brandon Brockway, an employee of Alliance Diversified Enterprises Inc., is authorized to submit pricing, forms, templates, and any other items required in the complete and lawful submission of "bids".
If you have any questions, concerns, or comments please contact Rian Grenke, President, ADEi.
Sincerely,
Rian Grenke
President
665 Opper St. Escondido, CA, 92029
760.744.1005 P 760.539.9777 F
CSLB# 979981 DIR# 1000010481
Attachment 6
37973
SECTION 00430
CONTRACTOR INFORMATION AND EXPERIENCE FORM
A. INFORMATION ABOUT BIDDER
**Failure to complete all information may render your bid nonresponsive - indicate not applicable ("N/A") where appropriate.**
NOTE: Where Bidder is a joint venture, pages shall be duplicated and information provided for all parties to the joint venture.
1.0 2.0
3.0 Name of Bidder: Alliance Diversified Enterprises Inc.
Type, if Entity: Corporation
Bidder Address: 209 Avenida Del Mar, Ste. 201B
San Clemente, California 92672
Facsimile Number 760-539-9777 Telephone Number760-744-100S Email Address [email protected]
Website Address https://adeidrilling.com/
4.0 How many years has Bidder's organization been in business as a Contractor? 13 5.0 How many years has Bidder's organization been in business under its present name? �==----------- 13
6.0 5. 1 Under what other or former names has Bidder's organization operated?_N�/A�-----------------
If Bidder's organization is a corporation, answer the following:
6.1 Date of Incorporation: 8/31/2012
6.2 State of Incorporation: CA
6.3 President's/CEO Name: Rian Grenke
6.4 Vice President's Name(s): Chase Grenke
6.5 Secretary's Name: Evan Grenke
6.6 Treasurer's Name: Evan Grenke
7.0 If an individual or a partnership, answer the following:
23 SECTION 00430
CONTRACTOR INFORMATION AND EXPERIENCE FORM
Attachment 7
38074
75 SECTION 00430
CONTRACTOR INFORMATION AND EXPERIENCE FORM
7.1 Date of Organization: ________________ _
7.2 Name and address of all partners (state whether general or limited partnership):
Rian Grenke - 2235 Orange Ave, Escondido, CA 92029
Evan Grenke - 32225 Shh·ey Rd, Escondido, CA 92026
Chase Grenke - 30308 Rolling Hills Dr, Valley Center, CA 92082
8.0 If other than a corporation or partnership, describe organization and name principals:
NIA
9.0 List other states in which Bidder's organization is legally qualified to do business.
AZ, NV, OR, UT, ID and MT
10.0 What type of work does the Bidder normally perform with its own forces? Drilling/Shoring, Excavation, Underground, Trucking/Hauling
11.0 Has Bidder ever failed to complete any work awarded to it? If so, note when, where, and why:
No
12.0 Has the Bidder ever been in default, debarred or suspended in any way? If so, note when and why:
No
13.0 Within the last five years, has any officer or partner of Bidder's organization ever been an officer or partner of another organization when it failed to complete a contract? If so, attach a separate sheet of explanation:
No
14.0 List Trade References (Materials Suppliers, Vendors, Union Representatives, etc.:
Crest Steel
PJ's Rebar
Dywidag Robertson's
Zsystems
24 SECTION 00430 CONTRACTOR INFORMATION AND EXPERIENCE FORM 381
76 SECTION 00430
CONTRACTOR INFORMATION AND EXPERIENCE FORM
15.0 List Bank References (Bank and Branch Address):
Cal Private Bank - 9404 Genesee Ave# 100, La Jolla, CA 92037
16.0 Name of Bonding Company and Name and Address, email address and phone number of Agent:
Culbertson's Insurance Services - 5500 E. Santa Ana Canyon Road Ste. 201 Karen Letz - [email protected]
(714) 921-2096
25 SECTION 00430 CONTRACTOR INFORMATION AND EXPERIENCE FORM 382
77 SECTION 00430
CONTRACTOR INFORMATION AND EXPERIENCE FORM
B. LIST OF CURRENT PROJECTS (BACKLOG)
**Duplicate Page if needed for listing additional current projects** Project and Description of
Client Contact Bidder's Work
Person and
Phone Number
1452 K St Shoring
Casa Romantica Shoring & Excavation
100 W Resource Shoring
7595 Hillside Shoring
Bess Yard Geopiers
Murrieta Road
Widenina Shoring
Marquita Pump Shoring & Excavation Station
Completion Date Cost of Amounted
Bidder's Work Bonded
8/30/2025 $287,811.01 N/A
October 2025 $7,760,000.00 $7,760,000.00
TBD $750,000.00 N/A
TBD $1,000,000.00 N/A
TBD $3,000,000.00 N/A
TBD $2,700,000.00 N/A
2026 $2,200,000.00 $2,200,000.00
26 SECTION 00430 CONTRACTOR INFORMATION AND EXPERIENCE FORM 383
78 SECTION 00430
CONTRACTOR INFORMATION AND EXPERIENCE FORM
C. LIST OF COMPLETED PROJECTS LAST THREE YEARS
**Duplicate Page if needed for listing additional completed projects** Please include only those projects which are similar enough to demonstrate Bidder's ability to perform the required Work.
Client Description of Bidder's Work
Haig Tacorian Shoring and Excavation
Rove / Caltrans Shoring and Excavation
LB Civil / Caltrans Compaction Grouting
Landmark Shoring, Excavation, Geoniers
National Core Shoring and Excavation
27 Period of Cost of Contact Name &
Performance Bidder's Work Phone
2021 6,000,000.00
2023 15,000,000.00
2024 3,000,000.00
2024 3,500,000.00
2023 3,500,000.00
SECTION 00430
CONTRACTOR INFORMATION AND EXPERIENCE FORM
384
79 SECTION 00430
CONTRACTOR INFORMATION AND EXPERIENCE FORM
D. EXPERIENCE AND TECHNICAL QUALIFICATIONS QUESTIONNAIRE Personnel:
The Bidder shall identify the key personnel to be assigned to this project in a management, construction supervision or engineering capacity.
1. List each person's job title, name and percent of time to be allocated to this project:
Andrius Kelertas - Senior PM - 40%
Brandon Brockway - PM - 40%
Rian Grenke - President - 20%
2. Summarize each person's specialized education:
Andrius Kelertas - College Graduate and 1 O+ years in
engineering/construction
Brandon Brockway - 1 O+ years in various construction/project management projects
Rian Grenke - Owner of ADEi with 20+ years of drilling and geotechnical expertise.
3. List each person's years of construction experience relevant to the project:
Andrius Kelertas - 1 0+ years in Drilling/Shoring/Excavation Brandon Brockway - 1 0+ years in General Construction Management Rian Grenke - 20+ years in Drilling/Shoring/Excavation
4. Summarize such experience:
Andrius Kelertas - 1 0+ years in Drilling/Shoring/Excavation Brandon Brockway - 1 0+ years in General Construction Management Rian Grenke - 20+ years_ in Drilling/Shoring/Excavation Bidder agrees that any personnel named in this Bid will remain on this Project until completion of all relevant Work, unless substituted by personnel of equivalent experience and qualifications approved in advance by City.
28 SECTION 00430 CONTRACTOR INFORMATION AND EXPERIENCE FORM 385
80 SECTION 00430
CONTRACTOR INFORMATION AND EXPERIENCE FORM
Additional Bidder's Statements:
If the Bidder feels that there is additional information which has not been included in the questionnaire above, and which would contribute to the qualification review, it may add that information in a statement here or on an attached sheet, appropriately marked:
E. VERIFICATION AND EXECUTION
These Bid Forms shall be executed only by a duly authorized official of the Bidder:
I declare under penalty of perjury under the laws of the State of California that the foregoing information is true and correct:
Name of Bidder Al • ance Diversified Enterprises Inc.
Signature ________ ..,,...._ _________ _
Name Brand
Title Project Manager
Dated 11/12/25
END OF CONTRACTOR INFORMATION AND EXPERIENCE FORM
29 SECTION 00430 CONTRACTOR INFORMATION AND EXPERIENCE FORM 386
CITY OF SAN CLEMENTE, CALIFORNIA
FINANCE DEPT (949) 361-6166
SC LICENSE NO· BL-0313730
BUSINESS NAME - ALLIANCE DIVERSIFIED ENTERPRISES INC
EFFECTIVE DATE: 05/18/2021 EXPIRATION DATE: 05/31/2026
Mailing Address:
ALLIANCE DIVERSIFIED ENTERPRISES INC
665 OPPER ST
ESCONDIDO, CA 92029
Business Location:
ALLIANCE DIVERSIFIED ENTERPRISES INC
209 AVENIDA DEL MAR 201 B
SAN CLEMENTE, CA 92672
OWNER NAME: BUSINESS TYPE: CLASSIFICATION OWNERSHIP TYPE:
EVAN WILLIAM
GRENKE
STATE LICENSED ENGINEERING CORPORATION
CONTRACTORS -YEARLY TERM CONTRACTORS 403/8711
NOTICE
1. The Business Tax Certificate must be posted in a conspicuous place if the business premises are open to the public.
2. This Business tax Certificate becomes void unless the Business Tax Office is notified of any change in mailing address, ownership or business location prior to such change. All changes must be approved by the inspecting departments of this city.
3. Advertising: Distribution of handbills requires a special permit.
4. Second-Hand Dealers: A special permit is required for anyone dealing in antiques or other previously owned merchandise.
5. Sidewalk Sales: A temporary use permit is required for use of public sidewalks to conduct any merchandising activity.
6. Soliciting and Peddling: Door to door selling, soliciting or peddling requires a Special Permit.
7. Refunds: Payee is not entitled to a refund of any portion of the tax by reason of termination of business prior to expiration of the term for which the certificate was issued.
8. Renewal: The business owner is responsible for timely renewal. Delinquent fees must be added if payment is not received later than the expiration date. Not receiving a renewal notice, for any reason, does not relieve responsibility for timely payment. FOR QUESTIONS REGARDING YOUR LICENSE, CONTACT US AT (949) 361-6166.
THIS LICENSE EXPIRES AS SPECIFIED ABOVE
TO AVOID PENALTIES PLEASE RENEW ON OR BEFORE 5/31/202612:00:00 AM THE BUSINESS NAMED ABOVE HAS PAID THE BUSINESS TAX PURSUANT TO THE PROVISIONS OF CHAPTER 8 OF THE MUNICIPAL CODE OF THE CITY OF SAN CLEMENTE, CALIFORNIA.
THIS RECEIPT DOES NOT CONS!TUTE AN ENDORSEMENT OF THE BUSINESS, NOR DOES IT GRANT PERMISSION TO CONDUCT BUSINESS AT ANY LOCATION PROHIBITED BY THE CITY'S ZONING ORDINANCE OR 1N VIOLATION OF OTHER REGULATORY LAWS.
PER GOVERNMENT CODE #37 101.2a THIS LICENSE IS ISSUED WITHOUT VERIFICATION THAT THE LICENSEE IS SUBJECT TO OR EXEMPT FROM LICENSING BY THE STATE OF CALIFORNIA.
THIS LICENSE MUST BE POSTED IN A CONSPICUOUS PLACE
Attachment 8
81 --.,~-----------·--····
I r, I
-:\t
•~:·~
·['.·
.-~-~;---
387
'I t 1 I�
August 7, 2025
CITY OF SAN CLEMENTE
910 CALLE NEGOCIO STE 100
SAN CLEMENTE, CA 92673
HUGH NGUYEN
CLERK - RECORDER
Office of the ORANGE COUNTY CLERK-RECORDER
Memorandum
SUBJECT: BIR NOTICE OF EXEMPTION
The attached notice was received, filed and a copy was posted on 8/7/2025 It remained posted for 30 (thirty) days.
HUGH NGUYEN
CLERK - RECORDER
In and for the County of ORANGE
By: 483 - Deputy
Public Resource Code 21092.3
BIRTH AND DEATH RECORDS
FICTITIOUS BUSINESS NAMES
MARRIAGE LICENSES/RECORDS
NOTARY REGISTRATION
ORANGE COUNTY ARCHIVES
PASSPORTS
PROPERTY RECORDS
The notice required pursuant to Sections 21080.4 and 21092 for an environmental impact report shall be posted in the office of the County Clerk of each county * * * in which the project will be located and shall remain posted for a period of 30 days. The notice required pursuant to Section 21092 for a negative declaration shall be so posted for a period of 20 days, unless otherwise required by law to be posted for 30 days. The County Clerk shall post notices within 24 hours of receipt.
Public Resource Code 21152
All notices filed pursuant to this section shall be available for public inspection, and shall be posted *** within 24 hours of receipt in the office of the County Clerk. Each notice shall remain posted for a period of 30 days. *** Thereafter, the clerk shall return the notice to the local lead agency*** within a notation of the period it was posted. The local lead agency shall retain the notice for not less than nine months.
Additions or changes by underline; deletions by***
NORTH COUNTY BRANCH OFFICE
WELLS FARGO BUILDING
222 $,HARBOR BLVD., STE 110
ANAHEIM,CALIFORNIA 92805
ORANGE COUNTY
COUNTY ADMINISTRATIONSOUTH
601 N. ROSS STREET
SANTA ANA, CALIFORNIA 92701
OLD ORANGE COUNTY
COURTHOUSE
211 W. SANTA ANA BLVD. ROOM 201
SANTA ANA, CALIFORNIA 92701
(714)634-2500 ♦ WWW,OC RECOR0ER,COM + WWW,OCARCHIVES,COM
SOUTH COUNTY BRANCH OFFICE
LAGUNA HILLS CIVIC CENTER
24031 EL TORO ROAD, SUITE 150
LAGUNA HILLS, CALIFORNIA 92653
Attachment 9
38882
ORANGE COUNTY
CLERK-RECORDER
CEQA FILING COVER SHEET
207.,585000752
FIL.ED
Augw;t 7, 2025
HUUHNUCYEN
CLERK. - RECOl� By_�.
Deputy clerk
Complete and attach this form to each CEQA Notice filed with the County Clerk-Recorder
TYPE OR PRINT CLEARLY
Project Title
FRONTERA LIFT STATION SOIL STABILIZATION PROJECT, PN-32201 Check Document being Filed:
D Environmental Impact Report (EIR)
D Mitigated Negative Declaration (MND) or Negative Declaration (ND) I vi Notice of Exemption (NOE)
D Other (Please fill in type):
FILED IN THE OFFICE OF THE ORANGE
COUNTY CLERK-RECORDER ON 08/07/2025
Posted 08/07/2025 Removed ____ _
Returned to agency on ________ _
DEPUTY --------------- 483
Filing fees are due at the time a Notice of Determination/Exemption is filed with our office.For more Information on filing fees and No Effect Determinations, please refer to California Code of Regulations, Title 14, section 753.5. 38983
Notice of Exemption
To: Office of Planning and Research
P.O. Box 3044, Room 212
Sacramento, CA 95812-3044
County Clerk
County of _O_ran_g�e _________ _
12 Civic Center Plaza, P.O.Box 238
Santa Ana, CA 92701
Form D
From: (Public Agency) City of San Clemente (Belgin Cuhadaroglu) Public Works/Engr. Divsion, 910 Calle Negocio
San Clemente, CA 92673
(Address)
Project Title: Frontera Lift Station Soil Stabilization Project, PN-32201 Project Location - Specific:
2901 Calle Frontera, San Clemente, CA 92673
Project Location - City: San ---------- Clemente
Description of Nature, Purpose and Beneficiaries of Project:
Project Location - County: Orange
The work consists of the stabilization and rehabilitation of the sewer lift station located at 2901 Calle Frontera in San Clemente, CA. It includes installation of new concrete cast-in-drilled-hole pile foundations, forming and constructing new concrete pile cap to prevent deterioration due to soil movement at Frontera Lift Station.
Name of Public Agency Approving Project: City of San Clemente Name of Person or Agency Carrying Out Project: City of San Clemente Exempt Status: (check one)
D Ministerial (Sec. 21080(b)(l); 15268);
D Declared Emergency (Sec. 21080(b)(3); 15269(a));
D Emergency Project (Sec. 21080(b)(4); 15269(b)(c));
[Kl Categorical Exemption. State type and section number:
D Statutory Exemptions. State code number:
Section 15303, Class 3
FILED
AUG O 7 2025
HUGH NGUYEN, CLERK-RECORDER
BY: Vi:> DEPUTY
-------------------------
Reasons why project is exempt:
The Project is eligible to receive a Categorical Exemption under Title 14, Division 6, Chapter 3, Section 21084 of the Public Resources Code. The Project falls under Section 15303, New Construction or Conversion of Small Structures, of the CEQA Guidelines. Class 3 includes the construction of new, small facilities or structures, and installation of small new equipment and facilities in small structures. There is no possibility of a direct or reasonably foreseeable indirect substantial ipact on the enviroment.
Lead Agency
Contact Person: David Rebensdorf
If filed by applicant:
1. Attach certified document of exemptio finding.
Area Code/Telephone/Extension: (949) 361-6130
2. Has a Notice of Exemption bee ed by the public agency approving the project? � Yes 0No Date: 7/29/2025 Title: Public Works Director
Date received for filing at OPR: _________ _
Revised 2005
28 39084
State of California - Department of Fish an'd Wildlife
2025 ENVIRONMENTAL DOCUMENT FILING FEE
CASH RECEIPT
DFW 753.5a (REV. 01/01/25) Previously DFG 753.5a
SEE INSTRUCTIONS ON REVERSE. TYPE OR PRINT CLEARLY.
LEAD AGENCY LEAD AGENCY EMAIL
CITY OF SAN CLEMENTE
COUNTY/STATE AGENCY OF FILING
ORANGE COUNTY
PROJECT TITLE
FRONTERA llFTSTATION SOIL STABILIZATION PROJECT, PN-32201 RECEIPT NUMBER:
30-08/07 /2025-0590
STATE CLEARINGHOUSE NUMBER (If applicable)
DATE
08/07/2025
DOCUMENT NUMBER
202585000752
PROJECT APPLICANT NAME PROJECT APPLICANT EMAIL PHONE NUMBER CITY OF SAN CLEMENTE (949) 361-6130
PROJECT APPLICANT ADDRESS
910 CALLE NEGOCIO
PROJECT APPLICANT (Check appropriate box)
IEJ Local Public Agency D School District
CHECK APPLICABLE FEES:
D Environmental Impact Report (EIR)
D Mitigated/Negative Declaration (MND)(ND)
CITY
SAN CLEMENTE
D Other Special District
D Certified Regulatory Program (CRP) document - payment due directly to CDFW IE) Exempt from fee
IE! Notice of Exemption (attach)
0 CDFW No Effect Det�rmination (attach)
D Fee previously paid (attach previously issued cash receipt copy) D Water Right Application or Petition Fee (State Water Resources Control Board only) D County documentary handling fee
0 Other
PAYMENT METHOD:
STATE
CA
ZIP CODE
92673
D State Agency D Private Entity
$ 4,1 23.50 $ ________ _
$ 2,968.75 $ ________ _
$ 1 ,401 .75 $ ----------
$ 850.00 $ ---------
$ 50.00 $ ----------
$ __________ _
□ Cash O Credit 0 Check □ Other TOTAL RECEIVED $ 0.00
SIGNATURE AGENCY OF FILING PRINTED NAME AND TITLE
X Kalci Do Deputy Clerk
ORIGINAL-PROJECT APPLICANT COPY - CDFW/ASB COPY - LEAD AGENCY COPY - COUNTY CLERK DFW 753.5a (Rev. 01012025) 39185
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE 1
Meeting Date: August 18, 2026 Agenda Item: 11H.
Submitted By: Public Works
Prepared By: Belgin Cuhadaroglu, Senior Civil Engineer
Subject:
..titl e
CONSIDERATION OF A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO JUDGE NETTING, INC. FOR THE DRIVING RANGE ERRANT BALL NETTING EXTENSION, CIP PROJECT NO. 13607, IN AN AMOUNT NOT TO EXCEED $313,200, AUTHORIZING THE
CITY MANAGER TO EXECUTE THE CONSTRUCTION CONTRACT WITH JUDGE NETTING, INC., AND FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL ..body QUALITY ACT
Summary:
The City Council is being asked to consider adoption of a Resolution (Attachment 1) awarding a construction contract to Judge Netting, Inc., in an amount not to exceed $313,200 (Attachment 2), for the replacement of the west side of the Driving Range Errant Ball Netting to increase the capture of golf balls straying from the Golf Course and Driving Range.
Background:
The driving range net height along the 6th hole
(behind houses on Calle Del Comercio) of the
Municipal Golf Course is proposed to be raised from
its existing height of approximately 30 and 60 feet to
70 feet to reduce the number of errant golf balls
leaving the range and entering the adjacent sixth
fairway of the golf course. Conversely, miss hit golf
balls from the sixth fairway can enter the driving
range. The project entails replacing the existing 30
feet steel poles with fully treated wooden poles
standing 70 feet above ground and installing 10-foot
steel pole extensions on four of the existing 60 feet wooden poles on the southwest side of the range to improve safety.
A vertical extension to the driving range net will decrease errant shots from entering and exiting the driving range. This proactive step will enhance the overall experience at the municipal golf facility.
On August 28, 2025, the Golf Course Committee reviewed the proposed changes to the netting height and recommends City Council approval of the project. A location map is provided in Attachment 3.
Discussion:
City staff prepared a bid package for the Driving Range Errant Ball Netting project, notified local contractors, and advertised the project on the PlanetBids website and in the SC Times 392
Meeting Date: August 18, 2026 Agenda Item: 11H.
CITY OF SAN CLEMENTE 2
newspaper. Two bids were received on April 17, 2026, ranging from $230,000 to $310,700 for the Base Bid only, and from $234,500 to $313,200 for the Base Bid and Alternate Bids (See Table 1 below).
The apparent lowest bid for the Base Bid of $230,000 was received from West Coast Netting, Inc. of Kingman, Arizona. However, the contractor failed to fulfill the bid submission requirements. The only document the contractor submitted electronically via the City's PlanetBids system was the bid security. West Coast Netting, Inc. failed to attach scanned copies of the printed Bid Forms and a signed copy of Addendum No. 1, which is mandated by the project specification. In particular, Addendum No. 1 contained important information (i.e., revised scope of work) affecting the proposed bid amount. Due to these irregularities and material deviations, staff recommends the City Council reject West Coast Netting, Inc.’s bid as defective and non-responsive.
A city generally has the discretion to determine bid responsiveness and may either demand strict compliance with the bid specifications or choose to waive a defect that is inconsequential or is an immaterial deviation. See Taylor Bus Serv., Inc. v. San Diego Bd. of Educ. (1987) 195 Cal.App.3d 1331, 1343.
Table 1. Bid Summary
Company Name Company Location Base Bid Amount
Base Bid +
Alternate
Bid
Amount
West Coast Netting,
Inc. Kingman, AZ $230,000
$234,500
Judge Netting, Inc Costa Mesa, CA $310,700 $313,200
The lowest responsive and responsible bidder was Judge Netting, Inc. of Costa Mesa, California, with a total bid amount of $313,200. Based on the lowest Base Bid and Alternate Bid (potential cart path repair if needed), the total estimated project construction cost is summarized in Table 2.
Cost Summary below:
Table 2. Cost Summary
Construction Administration, Management, and Inspection $30,000 Construction $313,200
Estimated Total Construction Cost $343,200
As required by state law and City policy, Judge Netting, Inc. must provide performance and payment bonds upon execution of the construction contract (Attachment 2). Project plans and specifications are on file in the City Clerk’s office.
Considerations Identified by Staff:
Increasing the height of the netting will improve containment of errant golf balls, enhance player safety, and improve the overall golfing experience at the municipal golf facility. While the project will require additional construction and maintenance costs, the proposed improvements represent a proactive investment in improving the golf course and customer experience. If the driving range 393
Meeting Date: August 18, 2026 Agenda Item: 11H.
CITY OF SAN CLEMENTE 3
netting is not extended, errant golf balls will continue to enter adjacent areas of the golf course, including the 6th fairway and driving range, which has been a common complaint from the Golf Course Committee and golf patrons.
Council Options:
Adopt Resolution No. 26-140 (Attachment 1), awarding a construction contract to Judge Netting, Inc. for construction of Driving Range Errant Ball Netting Extension, finding the project categorically exempt from the California Environmental Quality Act (CEQA) under Section 15301, Class 1 (Existing Facilities) and Section 15302, Class 2 (Replacement or Reconstruction) of the state CEQA Guidelines, and authorizing the City Manager to execute a construction contract in an amount not to exceed $313,200. Modify and adopt Resolution No. 26-140 for the Driving Range Errant Ball Netting Extension project.
Continue the item and direct staff to provide additional information. Do not adopt Resolution No. 26-140 and put the project on hold.
Environmental Review/Analysis:
This project is categorically exempt from the California Environmental Quality Act (CEQA) under Section 15301 Class 1 (Existing Facilities) and Section 15302 Class 2 (Replacement or Reconstruction), since it consists of replacement of existing poles where the new poles will be located on the same site and will have substantially the same purpose and capacity, and the project is consistent with the applicable general plan designation and all applicable general plan policies as well as with applicable zoning designation and regulations.
Fiscal Impact:
The total estimated construction cost is $313,200, which is within the approved Driving Range Errant Ball Netting Extension budget from the Golf Course Fund, Account No. 056-667-45300- 000-13607.
Potential Action(s):
..recommendation
If the City Council concurs with the information provided within this staff report, moving this item without modifications would result in adoption of Resolution No. 26-140, which will:
..recommendation
1. Find the Driving Range Errant Ball Netting Extension, CIP Project No. 13607, categorically exempt from the California Environmental Quality Act (CEQA) under Section 15301, Class 1 (Existing Facilities) and Section 15302, Class 2 (Replacement or Reconstruction) of the state CEQA Guidelines;
2. Insist on strict compliance with the bid specifications and reject West Coast Netting, Inc.’s bid as defective and non-responsive;
3. Award the Driving Range Errant Ball Netting Extension, CIP Project No. 13607, construction contract to Judge Netting, Inc. as the lowest responsible and responsive bidder; and 394
Meeting Date: August 18, 2026 Agenda Item: 11H.
CITY OF SAN CLEMENTE 4
4. Authorize the City Manager to execute a construction contract with Judge Netting, Inc. in the amount of $313,200 for the Driving Range Errant Ball Netting Extension. ..end
Attachment:
1. Resolution 26-140
2. Draft Contract C26-50
3. Location Map
Notification:
All Bidders.
395
Attachment 1
4882-9904-3949 v1
RESOLUTION NO. 26-140
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SAN CLEMENTE, CALIFORNIA, AWARDING A
CONSTRUCTION CONTRACT TO JUDGE NETTING,
INC. FOR DRIVING RANGE ERRANT BALL NETTING
EXTENSION, CIP PROJECT NO. 13607, AUTHORIZING
THE CITY MANAGER TO EXECUTE A CONSTRUCTION
CONTRACT WITH JUDGE NETTING, INC. IN THE
AMOUNT OF $313,200, AND FINDING THE PROJECT
CATEGORICALLY EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA) UNDER
SECTION 15301 (CLASS 1), AND SECTION 15302
(CLASS 2) OF THE STATE CEQA GUIDELINES
WHEREAS, the existing western portion of the Municipal Golf Course Driving Range Net can be raised, which will reduce the number of errant golf balls entering to and from the sixth hole and the driving range; and
WHEREAS, an expansion of the Driving Range Errant Ball Netting will improve safety measures and enhance golf patrons overall experience on the golf course; and WHEREAS, on August 28, 2025, the Golf Course Committee reviewed the proposed changes to the height of the errant ball netting located on the west side (sixth hole) of the driving range and provided a recommendation to the City Council for approval; and
WHEREAS, the project involves replacing the existing 30-foot steel poles with fully engineered wooden poles standing 70 feet above the ground and attaching 10-foot steel extensions to the four wooden poles on the southwest side of the driving range; and WHEREAS, on April 17, 2026, the City received two bids for the Project ranging from $230,000 to $310,700 for Base Bid, and $234,500 to $313,200 for Base Bid plus Alternate Bid for the Project; and
WHEREAS, the apparent low Base Bid of $230,000 was received from West Coast Netting, Inc. of Kingman, Arizona; and
WHEREAS, West Coast Netting, Inc. failed to fulfill the bid submission requirements.
NOW, THEREFORE, the City Council of the City of San Clemente does hereby find, determine and resolve as follows:
SECTION 1. That the above recitations are true and correct and fully incorporated herein.
396
Resolution No. 26-140 Page 2
SECTION 2. Based on a review of the record as a whole, that the Driving Range Errant Ball Netting Extension, CIP Project No. 13607, is hereby determined to be categorically exempt from the California Environmental Quality Act (CEQA) under Section 15301, Class 1 (Existing Facilities) and Section 15302, Class 2 (Replacement or Reconstruction) of the state CEQA Guideline because the project consists of the alteration of existing public structures or facilities; involves negligible or no expansion of existing or former use; and presents no potential to cause a significant effect on the environment, whether direct or reasonably foreseeable indirect in nature.
SECTION 3. That the City Council insists on strict compliance with the bid specifications and rejects West Coast Netting, Inc.’s bid as defective and non-responsive.
SECTION 4. That the construction contract for the Driving Range Errant Ball Netting Extension, CIP Project No. 13607, is hereby awarded to Judge Netting, Inc. as the lowest responsive and responsible bidder, based on the “Base Bid.” SECTION 5. That the City Manager is hereby authorized and directed to execute a construction contract with Judge Netting, Inc. in the amount of $313,200 for the Driving Range Errant Ball Netting Extension, CIP Project No. 13607, in a form substantially similar to that presented to the City Council on August 18, 2026.
SECTION 6. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this _____ day of ____________________, 2026.
ATTEST:
___________________________ __________________________
City Clerk of the City of Rick Loeffler, Mayor of the
San Clemente, California City of San Clemente, California 397
Resolution No. 26-140 Page 3
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §
CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 26-140 was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of _______________________, _________, by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________. ________________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
___________________________
Elizabeth A. Mitchell, City Attorney
398
SECTION 00500
CONTRACT
THIS CONTRACT is made this _____ day of _________, 2026, in the County of Orange, State of California, by and between the City of San Clemente hereinafter called City, and Judge Netting, Inc., hereinafter called Contractor. City and the Contractor for the considerations stated herein agree as follows:
ARTICLE 1. SCOPE OF WORK. The Contractor shall perform all Work within the time stipulated the contract and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in Article 5 below for the following Project:
DRIVING RANGE ERRANT BALL NETTING EXTENSION
The Contractor and its surety shall be liable to City for any damages arising as a result of the Contractor’s failure to comply with this obligation.
ARTICLE 2. TIME FOR COMPLETION. The Work shall be commenced on the date stated in City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within 10 working days from the commencement date stated in the Notice to Proceed.
By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work.
ARTICLE 3. CONTRACT PRICE. City shall pay to the Contractor as full compensation for the performance of the Contract and the Work, which includes everything that is reasonably foreseeable related thereto, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of Three Hundred Thirteen Thousand Two Hundred Dollars ($313,200). Payment shall be made as set forth in the General Conditions.
At any time during the term of the Contract, City may, pursuant to the terms and provisions of the Contract Documents, request that the Contractor perform additional work. Contractor shall not perform, nor be compensated for, additional work without written authorization from the City pursuant to the terms and provisions of the Contract Documents.
ARTICLE 4. LIQUIDATED DAMAGES/EARLY COMPLETION INCENTIVE. In accordance with Government Code section 53069.85, it is agreed that the Contractor will pay City the sum of $1,000 for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event that Liquidated Damages are not paid, the Contractor agrees City may deduct that amount from any money due or that may become due the Contractor under the Contract. This Article does not exclude recovery of other damages specified in the Contract Documents.
ARTICLE 5. COMPONENT PARTS OF THE CONTRACT. The “Contract Documents” include the following:
Contract
Notice Inviting Bids
Instructions to Bidders
Bid Form
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2 APPENDIX 3
WASTE MANAGEMENT PLAN
REQUIREMENTS
Contractor’s Certificate Regarding Workers’ Compensation Bid Bond
Non-Collusion Declaration Form
Contractor Information and Experience Form
List of Subcontractors Form
Iran Contracting Act Certification
Public Works Contractor Registration Certification
Addenda
Performance Bond
Payment Bond
General Conditions
Special Conditions
Technical Specifications
Plans and Drawings
Approved and fully executed change orders
Any other documents contained in or incorporated into the Contract The Contactor shall complete the Work in strict accordance with all of the Contract Documents.
All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. This Contract shall supersede any prior agreement of the parties.
ARTICLE 6. PROVISIONS REQUIRED BY LAW. Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Project.
ARTICLE 7. INDEMNIFICATION. Contractor shall provide indemnification as set forth in the General Conditions.
ARTICLE 8. PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates shall be made available at Office of City Clerk or may be obtained online at http//www.dir.ca.gov/dlsr. and which must be posted at the job site.
IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on the day and year above written.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed on the respective dates set forth opposite of their signatures.
SIGNATURES ON FOLLOWING PAGE
400
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3 APPENDIX 3
WASTE MANAGEMENT PLAN
REQUIREMENTS
CITY OF SAN CLEMENTE
By:________________________________
Andy Hall, City Manager
ATTEST: Dated: __________________, ______
____________________________
CITY CLERK of the City of
San Clemente, California
APPROVED AS TO FORM:
_____________________________
Elizabeth A. Mitchell, City Attorney
APPROVED AS TO AVAILABILITY
OF FUNDING:
_____________________________
Finance Authorization
Judge Netting, Inc.,
a California Corporation
(“CONTRACTOR”)
By:____________________________
Daniel Judge, CEO, CFO
Dated: __________________, 2026
END OF CONTRACT
401
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WELL NO. 6
CALAFIA
TEST WELL
SAN CLEMENTE
STATE BEACH
AT&SF RR
SAN CLEMENTE MUNICIPAL GOLF COURSE
SAN CLEMENTE MUNICIPAL GOLF COURSE
NOT TO SCALE
PROJECT
LOCATION
LOCATION MAP
Driving Range Errant
Ball Netting Extension
PN 13607
Attachment 3
402
910 Calle Negocio
2nd Floor
San Clemente, California
www.san-clemente.org
AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE 1
Meeting Date: August 18, 2026 Agenda Item: 11I.
Submitted By: Finance and Administrative Services
Prepared By: Brian Brower, Assistant City Manager
Matthew Schmelzel, Senior Management Analyst
Subject:
..titl e
CONSIDERATION OF A RESOLUTION AUTHORIZING AN EXEMPTION TO THE CITY’S
PURCHASING POLICY, AWARDING AN AGREEMENT TO ACE PARKING FOR PARKING ENFORCEMENT SERVICES FOR PHASE 2 OF THE PILOT PROGRAM, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT ..body
Summary:
Before City Council is a request to authorize an exemption from the formal solicitation process and award a Professional Services Agreement to Ace Parking III, LLC (Ace Parking) for supplemental parking enforcement services in accordance with the City’s Procurement Policy.
The requested exemption is based on the need to maintain current conditions for Phase 2 of the parking enforcement pilot program, making compliance with the formal bidding requirements and procedures inefficient, impractical, and not in the best interest of the City, including the need to maintain continuity of supplemental parking enforcement services while the City continues to evaluate long-term parking enforcement and parking management needs. The proposed agreement will provide continued enforcement support to complement the City’s Retired Senior Volunteer Program (RSVP) and improve parking compliance and turnover in high-demand areas during Phase 2.
Background:
In March 2026, the City entered into a five-month agreement with Ace Parking. The engagement provided a cost-effective opportunity to supplement the City’s existing parking enforcement resources while assessing the effectiveness of additional enforcement coverage during Phase 1 of the parking enforcement pilot program.
During the initial agreement, Ace Parking worked alongside City staff and RSVPs to provide supplemental enforcement services, collect operational data, and evaluate parking trends throughout the City, with particular emphasis on the downtown area. The experience demonstrated the value of continued supplemental enforcement and ongoing data collection while staff evaluates long-term parking management needs in Phase 2 of the parking enforcement pilot program.
Discussion:
Downtown parking demand routinely reaches full capacity during peak periods, making consistent parking enforcement essential to maintaining parking availability and encouraging compliance with posted time limits. Beach areas also experience significant parking demand, particularly during peak periods and high-activity days. Effective enforcement promotes parking turnover, 403
Meeting Date: August 18, 2026 Agenda Item: 11I.
CITY OF SAN CLEMENTE 2
allowing residents, customers, and visitors greater access to available parking while supporting local businesses, beach access, and downtown activity.
The City’s Retired Senior Volunteer Program remains the foundation of the City’s parking enforcement program. RSVP personnel provide valuable enforcement services and community presence; however, because the program relies on volunteer staffing, enforcement coverage is inherently limited by volunteer availability and scheduling constraints. Supplemental enforcement services ensure consistent coverage during peak demand periods while allowing RSVP personnel to focus on priority enforcement activities and community engagement.
Staff has identified opportunities to improve parking operations beyond traditional enforcement.
Currently, the City’s parking system includes multiple payment methods, including coin meters, credit card meters, pay stations, and mobile payment platforms. These payment systems are not fully integrated with one another or with the City’s parking enforcement technology, creating administrative and enforcement challenges and limiting the City’s ability to efficiently collect, access, and analyze parking data. As the City evaluates future parking management solutions, staffing augmentations and technology improvements, including a potential transition from spacebased payment systems to license plate-based parking management, will be considered during Phase 2 to improve enforcement efficiency, enhance permit administration, and simplify the customer experience.
Awarding supplemental enforcement services during Phase 2 under a new agreement with Ace will allow the City to maintain operational continuity, refine enforcement practices, and continue collecting performance metrics necessary to evaluate future parking improvements. Staff will analyze this information and develop recommendations for a comprehensive parking enforcement and parking management approach that considers parking regulations, parking turnover, employee parking needs, technology improvements, parking permit administration, and current and future strategic parking lot agreements.
Based on enforcement activity to date, staff anticipates that citation revenue generated during the proposed agreement term will, at a minimum, offset the cost of providing these services, with the potential to generate additional revenue for the City. The program provides the dual benefit of supporting a financially sustainable enforcement model while improving parking compliance, increasing turnover in high-demand areas, and enhancing the availability of parking.
Considerations Identified by Staff:
The proposed agreement provides an interim approach to maintain supplemental parking enforcement services while the City evaluates long-term parking management solutions during Phase 2 of the parking enforcement pilot program. The continued engagement with Ace Parking provides operational continuity and additional enforcement data to help inform future service and procurement needs.
In accordance with Purchasing Policy 201-2-1, Section XI.A.1.1.2, staff supports an exemption from the formal solicitation process based on the current conditions and operational needs of the City. Compliance with the bidding requirements and procedures at this time would be inefficient, impractical, and not in the best interest of the City due to the need to maintain continuity of 404
Meeting Date: August 18, 2026 Agenda Item: 11I.
CITY OF SAN CLEMENTE 3
parking enforcement services during Phase 2 while the City evaluates future parking management and procurement needs.
Staff anticipates that a future RFP could provide an opportunity to establish a more comprehensive and integrated approach to parking management based on current operations, parking needs, and future requirements. This process would support long-term improvements in parking availability, turnover, compliance, and overall management throughout the City.
The proposed agreement will complement the City’s RSVP program by providing additional enforcement resources during periods of increased demand, scheduling gaps, and other periods when additional coverage is needed. Enforcement activity during the agreement term is anticipated to offset the cost of services while supporting improved parking compliance and more effective management of the City’s limited parking resources.
Council Options:
Adopt Resolution No. 26-141, authorizing an exemption to the formal solicitation process, awarding a Professional Services Agreement to Ace Parking III, LLC, for Parking Enforcement Services for Phase 2 of the parking enforcement pilot program, and authorizing the City Manager to execute the agreement.
Modify and adopt Resolution No. 26-141.
Continue the item with direction to provide additional information. Do not adopt Resolution No. 26-141.
Environmental Review/Analysis:
Not a “project” under the California Environmental Quality Act.
Fiscal Impact:
Funding is available within the current fiscal year budget in accounts 001-203-43690, 001-218- 43624, and 001-218-43627 to support the agreement for the initial six month term. If the City Manager, at his discretion, authorizes the continuation of services on a month-to-month basis following the initial term, any associated funding needs will be evaluated based on available appropriations and, as appropriate, through the City’s mid-year budget review process. Based on current enforcement activity, parking citation revenue is anticipated to fully offset the cost of the agreement, with the potential to generate additional net revenue for the City.
Potential Action(s):
..recommendation
If the City Council concurs with the information provided within this staff report, moving this item without modifications would result in adoption of Resolution No. 26-141, which would:
1. Authorize an exemption to the formal solicitation process under Section XI.A.1.2 of City Policy 201-2-1; and
2. Award a Professional Services Agreement to Ace Parking III, LLC for Phase 2 parking enforcement pilot program services for an initial six-month term in an amount not to exceed 405
Meeting Date: August 18, 2026 Agenda Item: 11I.
CITY OF SAN CLEMENTE 4
$89,700, and authorize the City Manager to extend the agreement on a month-to-month basis, at an amount not to exceed $14,950 per month, for up to six additional months; and
3. Authorize the City Manager to execute a Professional Services Agreement with Ace Parking III, LLC.
..end
Attachment:
1. Resolution 26-141
2. Ace Parking III, LLC Professional Services Agreement Notification:
None.
406
Attachment 1
RESOLUTION NO. 26-141
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN CLEMENTE, CALIFORNIA, AUTHORIZING AN
EXEMPTION TO THE FORMAL SOLICIATION PROCESS,
AWARDING A CONTRACT TO ACE PARKING III, LLC FOR
PARKING ENFORCEMENT SERVICES FOR PHASE 2 OF
THE CITY’S PARKING ENFORCEMENT PILOT PROGRAM,
AND AUTHORIZING THE CITY MANAGER TO EXECUTE
THE AGREEMENT
WHEREAS, the City of San Clemente provides parking enforcement services throughout the community to support compliance with parking regulations, safety, improve parking availability, and promote turnover of limited parking resources, particularly in highdemand areas such as the downtown area; and WHEREAS, the City’s Retired Senior Volunteer Program (RSVP) provides valuable parking enforcement services and community engagement; however, because RSVP relies on volunteer staffing, enforcement coverage is limited by volunteer availability and scheduling constraints; and
WHEREAS, pursuant to the City Manager’s existing contract authority, the City entered into an initial five-month agreement with Ace Parking, effective March 18, 2026 through August 22, 2026, during which Ace Parking provided supplemental parking enforcement services and collected operational data to aid staff in evaluating parking management needs and identifying opportunities to improve parking management; and WHEREAS, staff has identified the continued need for supplemental enforcement services to complement RSVP, improve parking compliance and turnover, particularly in high-demand parking areas, and provide data to support City staff’s evaluation of parking enforcement and parking management improvements during Phase 2 of the City’s parking enforcement pilot program; and
WHEREAS, the City desires to continue supplemental parking enforcement services with Ace Parking through a six-month Professional Services Agreement to maintain operational continuity, provide additional enforcement resources during periods of increased demand, and continue collecting information through Phase 2; and WHEREAS, Section XI.A.1.2 of the City’s Procurement Policy No. 201-2-1 authorizes an exemption from the formal solicitation process when the City Council determines by minute action or resolution, that compliance with the bidding requirements and procedures is inefficient, impractical, or not in the best interest of the City, based on specifically identified conditions and supported by substantial evidence in the record; and WHEREAS, utilizing Ace Parking for continued supplemental parking enforcement services is in the best interest of the City because it provides continuity of service, supports improved parking compliance and turnover, complements the City’s RSVP program, allows the City to continue gathering operational data necessary to inform future parking 407
Resolution No. 26-141 Page 2
management decisions and is more efficient and practical for Phase 2; and WHEREAS, compliance with formal bidding requirements and procedures at this time would be inefficient, impractical, and not in the best interest of the City due to the need to maintain continuity of parking enforcement services during Phase 2 while the City evaluates future parking management and procurement needs.
NOW, THEREFORE, the City Council of the City of San Clemente does hereby find, determine and resolve as follows:
SECTION 1. The City Council hereby finds that the recitals above are true and correct and are incorporated fully herein by reference.
SECTION 2. Pursuant to Section XI. A. 1.2 of City Procurement Policy No. 201-2-1, the City Council hereby authorizes an exemption from the formal solicitation process for supplemental parking enforcement services for Phase 2 of the City’s parking enforcement pilot program because, based on substantial evidence in the record, the City Council finds and determines that compliance with the bidding requirements and procedures is inefficient, impractical, or not in the best interest of the City.
SECTION 3. The City Council hereby awards a Professional Services Agreement to Ace Parking III, LLC for supplemental parking enforcement services during Phase 2 of the parking enforcement pilot program for an initial six-month term from August 23, 2026, through February 22, 2027, in an amount not to exceed $89,700. The City Council further authorizes the City Manager, at their discretion, to extend the Agreement on a month-tomonth basis following the initial term, at an amount not to exceed $14,950 per month, for a period not to exceed six additional months, subject to available appropriations.
SECTION 4. The City Council hereby authorizes and directs the City Manager to execute a Professional Services Agreement for parking enforcement services for Phase 2 of the parking enforcement pilot program in a form substantially similar to that presented to City Council on August 18, 2026.
SECTION 5. City staff are authorized and directed to take all other and further actions as are necessary and proper to carry out the intent of this Resolution, implement the Agreement and move forward with Phase 2 of the parking enforcement pilot program.
SECTION 6. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this _____ day of August 18, 2026.
ATTEST:
408
Resolution No. 26-141 Page 3
___________________________ __________________________
City Clerk of the City of Rick Loeffler, Mayor of the City San Clemente, California of San Clemente, California
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §
CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 26-141 was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of August 2026, by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________. __________________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
___________________________
Elizabeth A. Mitchell, City Attorney
409
Attachment 2
CITY OF SAN CLEMENTE
PROFESSIONAL CONSULTANT SERVICES AGREEMENT FOR PARKING ENFORCEMENT
1. PARTIES AND DATE.
This Agreement is made and entered into this _____ day of ________, 20___, by and between the City of San Clemente, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 910 Calle Negocio, San Clemente, California, 92673 ("City") and ACE Parking III, LLC a LIMITED LIABILITY COMPANY with its principal place of business at 645 Ash Street, San Diego, CA 92101 ("Consultant"). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties."
2. RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibility for the provision of certain professional Parking Enforcement services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing professional Parking Enforcement services to public clients, is licensed in the State of California, if applicable, and is familiar with the plans of City.
2.2 Project.
City desires to engage Consultant to render such professional Parking Enforcement services for the City of San Clemente Pilot Parking Enforcement Program Phase 2 ("Project") as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional Parking Enforcement services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.
3.1.2 Term. The term of this Agreement shall be from August 23, 2026 to February 22, 2027, or completed to the City’s satisfaction, unless earlier terminated as provided herein. The City Manager or his or her designee shall have the unilateral option, at his/her sole discretion, to continue services on a month-to-month basis for an extended term not-toexceed six additional months. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.
3.2 Responsibilities of Consultant.
3.2.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee.
Consultant retains the right to perform similar or different services for others during the term of 410
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this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control, the City being only concerned with the finished results of the work being performed. Neither City, nor any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be solely responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. Neither Consultant nor Consultant's employees shall in any event be entitled to any benefits to which City employees are entitled, including, but not limited to, overtime, retirement benefits, workers’ compensation benefits, injury leave or other leave benefits. Consultant is solely responsible for all such matters, as well as compliance with social security and income tax withholding and all other regulations and laws governing such matters.
3.2.2 PERS Eligibility and Employee Payments Indemnification. In the event that Consultant's employee providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employer and employee contributions for PERS benefits on behalf of the employee as well as for payment of any penalties and interest on such contributions that would otherwise be the responsibility of the City. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant's employees providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation and benefit including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contributions to be paid by City for employer contributions and/or employee contributions for PERS benefits. Consultant agrees to defend and indemnify the City for any obligation, claim, suit or demand for tax, retirement contribution including any contribution to the PERS, social security, salary or wages, overtime payment, or workers’ compensation payment that the City may be required to make for work done under this Agreement. The provisions of this section 3.2.2 are continuing obligations that shall survive expiration or termination of this Agreement.
3.2.3 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant's conformance with the Schedule, City shall respond to Consultant's submittals in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.
3.2.4 Endorsement on PS&E/ Other Data. Consultant shall sign all plans, specifications, estimates (PS&E) and engineering data furnished by Consultant, and where appropriate will indicate Consultant’s authorized signature and professional registration number.
3.2.5 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.
3.2.6 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel 411
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of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City.
3.2.7 City's Representative. The City hereby designates City Manager Andy Hall, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Work or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Scope of Work or change the Consultant's total compensation subject to the provisions contained in Section 3.3 of this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee.
3.2.8 Consultant's Representative. Consultant hereby designates Michael Gaulin, Vice President, or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.
3.2.9 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times.
3.2.10 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement.
As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.
3.2.11 Laws and Regulations. Consultant shall keep itself fully informed of and in 412
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compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If Consultant performs any work knowing it to be contrary to such laws, rules and regulations, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees, agents, and volunteers free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.
3.2.12 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions, where applicable, shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subconsultants, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.
3.2.13 Insurance. Consultant agrees to procure and maintain, at Consultant’s expense all insurance specified in Exhibit “C” attached hereto and by this reference incorporated herein. Consultant shall require all subconsultants to carry the same policies and limits of insurance that the Consultant is required to maintain, unless otherwise approved in writing by the City.
3.3 Fees and Payments.
3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "D" attached hereto and incorporated herein by reference. The total compensation shall not exceed Eighty-Nine Thousand Seven Hundred Dollars ($89,700.00) during the initial term without prior written approval of the City Council or City Manager as applicable.
For any additional month-to-month term the total compensation shall not exceed Fourteen Thousand Nine Hundred and Fifty Dollars ($14,950.00) per month. Extra Work may be previously authorized in writing, as described below, and if so authorized, will be compensated at the rates and manner set forth in this Agreement.
3.3.2 Payment of Compensation. Consultant shall submit to City a monthly invoice which indicates work completed and hours of Services rendered by Consultant. The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice.
City shall, within 30 days of receiving such invoice, review the invoice and pay all non-disputed and approved charges thereon. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein.
3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless previously authorized in writing by City, or included in Exhibit "D" of this 413
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Agreement.
3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement.
Consultant shall not perform, nor be compensated for, Extra Work without prior written authorization from the City.
3.3.5 Rate Increases. In the event that this Agreement is renewed pursuant to Section 3.1.2, the rate set forth in Exhibit “D” may be adjusted each year at the time of renewal as set forth in Exhibit “D.”
3.3.6 Labor Code Requirements.
3.3.6.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
3.3.6.2 Prevailing Wage Adjustment. The Parties acknowledge that the compensation established under this Agreement is based on the understanding that the Services do not constitute “public works” or “maintenance” subject to California prevailing wage requirements. In the event that the City, the California Department of Industrial Relations, or any other governmental authority determines that any portion of the Services performed under this Agreement is subject to prevailing wage requirements, the Consultant shall promptly notify the City. The Parties agree that Consultant shall comply with all applicable prevailing wage laws for the affected Services. In such event, the Parties shall negotiate in good faith an equitable adjustment to the compensation under this Agreement to account for the increased labor costs, payroll burdens, administrative compliance requirements, and any related expenses associated with compliance with prevailing wage laws. Consultant shall not be required to perform Services subject to prevailing wage requirements until such compensation adjustment has been agreed upon in writing by the Parties.
3.3.6.3 Registration. If the Services are being performed as part of an applicable “public works” or “maintenance” project, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration of the project and require the same of any subconsultants. This project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code sections 1725.5 and 414
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1771.1 shall not apply to Services performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code sections 1725.5 and 1771.1.
3.4 Accounting Records.
3.4.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of four (4) years from the date of final payment under this Agreement.
3.5 General Provisions.
3.5.1 Termination of Agreement.
3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time, with or without cause, by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least thirty (30) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause.
3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.
3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.
3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:
Consultant: ACE Parking III, LLC.
645 Ash Street
San Diego, CA 92101
ATTN: Michael Gaulin, Vice President
City: City of San Clemente
910 Calle Negocio
San Clemente, CA 92673
ATTN: Laura Campagnolo, City Clerk and Andy Hall, City
Manager
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its 415
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applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
3.5.3 Ownership of Materials and Confidentiality.
3.5.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data.
Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk.
3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.
3.5.3.3 Confidential Information. The City shall refrain from releasing Consultant’s proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary Information.
Consultant shall have five (5) working days after receipt of the Release Notice to give City written notice of Consultant's objection to the City's release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney’s fees) arising out of a legal action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of the Objection Notice unless either: (1) Consultant fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non-appealable order by a court of competent jurisdiction requires that City release such information.
3.5.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 416
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3.5.5 Attorney's Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney's fees and all other costs of such action.
3.5.6 Indemnification.
3.5.6.1 To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's Services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.
3.5.6.2 If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.
3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.
3.5.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Orange County.
3.5.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.
3.5.10 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project.
3.5.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.
3.5.12 Assignment or Transfer. Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.
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participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.
3.5.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.
3.5.16 No Third-Party Beneficiaries. There are no intended third-party beneficiaries of any right or obligation assumed by the Parties.
3.5.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.5.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.5.19 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City, state and federal grant requirements and related programs, policies and guidelines currently in effect or hereinafter enacted.
3.5.20 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.
3.5.21 Authority to Enter Agreement. Consultant has all requisite power and 418
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authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.
3.5.22 Counterparts/Electronic Signatures. This Agreement may be signed in counterparts, each of which shall constitute an original. This Agreement may be signed with the same force and effect as original ink signatures.
3.5.23 Automated License Plate Reader Privacy Policy Compliance.
Consultant shall at all times comply with the City of San Clemente Automated License Plate Reader (“ALPR”) Usage and Privacy Policy No. 403-1, attached hereto as Exhibit “E” and incorporated herein fully by this reference and as it may be amended from time to time. Consultant shall comply with all applicable federal, state, and local laws governing ALPR information, including California Civil Code sections 1798.90.5 through 1798.90.55, as they may be amended or enacted from time to time, and shall implement and maintain reasonable security procedures and practices appropriate to the nature of the information to protect ALPR information from unauthorized access, destruction, use, modification, or disclosure. Consultant shall use ALPR information solely for purposes authorized by the Agreement and the City’s ALPR Usage and Privacy Policy No. 403-1, including compliance with the retention period and all related requirements set forth in the Policy. Consultant shall maintain and comply with its own ALPR privacy policy, which shall be submitted to the City for review and approval and which shall comply with applicable law and City policy.
3.6 Subcontracting.
3.6.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be duly executed on the respective dates set forth opposite of their signatures.
CITY OF SAN CLEMENTE
By:________________________________
Andy Hall, City Manager
ATTEST: Dated: _________________________
____________________________
CITY CLERK of the City of
San Clemente, California
APPROVED AS TO FORM:
_____________________________
Elizabeth A. Mitchell, City Attorney
APPROVED AS TO AVAILABILITY
OF FUNDING:
_____________________________
Finance Authorization
ACE PARKING III, LLC,
a California Limited Liability Company
(“CONSULTANT”)
By:_____________________________
John Baumgardner, CEO
Dated: _________________________
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EXHIBIT "A"
SCOPE OF SERVICES
Consultant shall perform the following services for the City (collectively, the “Services”) to the City’s satisfaction:
• Term and Launch
Consultant will initiate Phase 2 parking enforcement services beginning August 23, 2026. The program will operate as a six-month minimum term. The term may be extended at the request of the City Manager on a month-to-month basis with the extended term not-to-exceed six additional months.
• Hours of Operation
Parking enforcement services will be provided daily from 11:00 AM to 7:30 PM, seven days per week, subject to the discretion of the City.
• Primary Enforcement Area
The primary enforcement focus will include, subject to the City’s discretion:
• Avenida Del Mar from El Camino Real to the San Clemente Library • The area on El Camino Real near Avenida Del Mar, generally between West Avenida Palizada and Avenida Algodon, with flexibility to adjust the exact limits based on operational needs and City direction
• All timed parking lots located near Avenida Del Mar, Including Avenida Cabrillo and Avenida Granada
• Additional Enforcement Areas
In addition to the primary enforcement zone, Consultant will provide coverage in the following areas, including but not limited to, subject to the City’s discretion:
• T Street parking area
• Pier Bowl area, with emphasis on paid parking enforcement • Linda Lane parking area
• Enforcement Methodology
Enforcement will be conducted primarily through electronic chalking technology to monitor parking durations and compliance. Officers will patrol designated areas and issue citations for violations in accordance with City parking regulations. The City of San Clemente will provide the Turbo Data Systems ticketing device and Bluetooth printer used for citation issuance. • Reporting and Data
Consultant will provide monthly reporting to the City that includes:
• Citation counts and enforcement activity summaries
• Enforcement heat maps identifying areas of higher activity and violations • Occupancy counts for Avenida Del Mar to provide visibility into parking utilization trends Consultant utilizes Vigilant License Plate Recognition technology, which allows Consultant to capture and analyze parking occupancy data. This technology provides the City with actionable insights regarding parking demand and turnover, supplementing standard reporting and supporting future parking management decisions.
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EXHIBIT "B"
SCHEDULE OF SERVICES
Consultant shall diligently perform the Services to the City’s satisfaction according to the following timetable, which may be revised by the City:
Consultant shall commence Phase 2 parking enforcement services on August 23, 2026.
Services will be provided daily from 11:00 AM to 7:30 PM, seven days per week, in accordance with the Scope of Work outlined in this Agreement..
The parking enforcement program is structured as a six-month term beginning August 23, 2026 and continuing through February 22, 2027, unless extended at the request of the City Manager on a month-to-month basis with the extended term not-to-exceed an additional six months.
Consultant shall diligently perform the Services to the City’s satisfaction within the term of the Agreement and shall meet all schedules and operational requirements established by the City.
Consultant Parking will provide ongoing coordination with City staff to ensure enforcement coverage, reporting, and operational adjustments are implemented as needed throughout the term.
Monthly reporting, including citation activity summaries, enforcement heat maps, and occupancy data for Avenida Del Mar and other enforcement locations, will be provided to the City during the term, as directed by the City and subject to the City’s discretion. 422
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EXHIBIT “C”
INSURANCE REQUIREMENTS
3.2.12 Insurance.
3.2.12.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section.
3.2.12.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.
(A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office "occurrence" form CG 0001, or the exact equivalent, with limits of not less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross-liability); or (3) containing any other exclusion(s) contrary to the terms or purposes of this Agreement. (B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering "Any Auto" (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities with limits of not less than $1,000,000 combined limit for each occurrence. (C) Workers' Compensation: Workers' Compensation
Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease. (D) Professional Liability (Errors & Omissions): Professional Liability insurance or Errors & Omissions insurance appropriate to Consultant’s profession with limits of not less than $1,000,000 per claim. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least three (3) years from termination or expiration of this Agreement. (E) Cyber Liability Insurance with limits not less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Contractor in this agreement and shall include, but not be limited to, claims involving security breach, system failure, data recovery, 423
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business interruption, cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs, regulatory fines and penalties as well as credit monitoring expenses.
3.2.12.3 Insurance Endorsements. Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
(A) Commercial General Liability:
(1) Additional Insured: The City, its officials, officers, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement.
Additional Insured Endorsements shall not (1) be
restricted to "ongoing operations"; (2) exclude "contractual liability"; (3) restrict coverage to "sole" liability of Consultant; or (4) contain any other exclusions contrary to the terms or purposes of this Agreement. For all policies of Commercial General Liability insurance, Consultant shall provide endorsements in the form of ISO CG 20 10 10 01 (or endorsements providing the exact same coverage) to effectuate this requirement.
(2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Automobile Liability:
(1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.
3.2.12.4 Professional Liability (Errors & Omissions):
(A) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Contractual Liability Exclusion Deleted: This insurance shall include contractual liability applicable to this Agreement. The policy must “pay on behalf of” the insured and include a provision establishing the insurer’s duty to defend.
3.2.12.5 Workers' Compensation:
(A) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.
3.2.12.6 Primary and Non-Contributing Insurance. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other 424
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insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.
3.2.12.7 Waiver of Subrogation. All policies of Commercial General Liability and Automobile Liability insurance shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against the City, its officials, officers, employees, agents, and volunteers, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
3.2.12.8 Deductibles and Self-Insured Retentions. Any deductible or selfinsured retention greater than $5,000 must be approved in writing by the City and shall protect the City, its officials, officers, employees, agents, and volunteers in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.
3.2.12.9 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.
3.2.12.10 Failure to Maintain Coverage. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement effective upon notice.
3.2.12.11 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A- VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
3.2.12.12 Enforcement of Agreement Provisions (non estoppel).
Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder.
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3.2.12.13 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this Appendix are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance.
3.2.12.14 Insurance for Subconsultants. Consultant shall include all subconsultants engaged in any work for Consultant relating to this Agreement as additional insureds under the Consultant's policies, or the Consultant shall be responsible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City, its officials, officers, employees, agents, and volunteers as additional insureds to the subconsultant's policies. All policies of Commercial General Liability insurance provided by Consultant’s subconsultants performing work relating to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers as additional insureds using endorsement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Consultant shall not allow any subconsultant to commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subconsultant’s compliance with all insurance requirements under this Agreement, to the extent applicable. The Consultant shall provide satisfactory evidence of compliance with this section upon request of the City.
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EXHIBIT “D”
COMPENSATION
In full compensation for the Services rendered by the Consultant under the Agreement, the City shall pay the Consultant the following lump sum, fixed price for the parking enforcement program described in Exhibit “A”.
• Monthly Program Fee
The City shall pay Consultant a fixed monthly fee of $14,950 for the provision of parking enforcement services, including personnel, supervision, enforcement activities, and reporting. • Minimum Term
The program shall have a six-month minimum “Project” term. The total compensation for the minimum term shall be $89,700.
• Maximum Compensation
Maximum compensation under this Agreement for the six-month “Project” term shall not exceed $89,700 without the City’s prior written approval. For the additional month-to-month term the total compensation shall not exceed $14,950 per month.
• Payment Terms
Consultant shall invoice the City monthly for services performed. Payment shall be made in accordance with the City’s standard payment procedures.
There are no reimbursable expenses under this Agreement. 427
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EXHIBIT “E”
CITY OF SAN CLEMENTE AUTOMATED LICENSE PLATE READER (“ALPR”) USAGE AND PRIVACY POLICY NO. 403-1
POLICY AND PROCEDURE
Subject: Automated License Plate
Readers (ALPRs) Usage
and Privacy Policy
Index: Health, Safety and
Welfare
Number: 403-1
Effective
Date:
June 2, 2026 Prepared By: Finance & Administrative
Services
Supersedes: N/A Approved
By:
City Council
1.0 PURPOSE:
This policy provides guidelines for the use of Automated License Plate Reader (ALPR) technology and for the collection, use, storage, sharing, and protection of ALPR information and data by or on behalf of the CITY. This policy is intended to be consistent with California Civil Code §§ 1798.90.5–1798.90.55 and aligned with the Orange County Sheriff’s Department (OCSD) ALPR policy. ALPR technology may be used by CITY personnel providing law enforcement services, CITY parking enforcement staff, and contractors or vendors authorized to operate ALPR systems on behalf of the CITY. This policy ensures that all such use is conducted in a lawful, transparent, and accountable manner, while respecting individuals’ privacy and civil liberties.
2.0 ORGANIZATIONS AFFECTED:
All departments/divisions.
3.0 REFERENCES:
California Civil Code §§ 1798.90.5–1798.90.55; breach notification (California Civil Code § 1798.29); and Orange County Sheriff’s Department ALPR Policy
4.0 POLICY OBJECTIVES:
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This policy applies to all departments of the City of San Clemente (the City) where ALPR technology is used. It is the policy of the City of San Clemente to use ALPR technology to enhance public safety, support law enforcement and parking enforcement operations, and assist with data-driven planning efforts, while protecting individual privacy and civil liberties. All ALPR use shall comply with applicable federal and state law and, where applicable, be consistent with OCSD policies and procedures.
5.0 ADMINISTRATION:
The City Manager or designee shall serve as the ALPR Program Manager and is responsible for ensuring compliance with this policy and applicable law. The Program Manager shall be responsible for system oversight and monitoring, coordination with OCSD, approval of vendors and contractors, ensuring required training, maintaining documentation and access logs, overseeing audits, monitoring the system for security and privacy compliance, ensuring data accuracy, and managing data retention/destruction.
OCSD personnel using ALPR systems within the City shall operate in accordance with OCSD policy and procedures, which are incorporated fully by reference, and shall also comply with this policy where applicable. Any contractor or vendor operating ALPR systems on behalf of the City shall enter into a written agreement with the City and must maintain an ALPR usage and privacy policy compliant with California law and this policy.
Every contractor policy must be reviewed and approved by the City prior to implementation and must not conflict with this policy.
6.0 USE OF ALPR SYSTEMS:
ALPR systems may be used in accordance with applicable law and for legitimate governmental purposes, including law enforcement, parking enforcement, and analytical applications such as parking, traffic, and mobility studies. Systems may be deployed in fixed or mobile configurations and used proactively or reactively to identify vehicles of interest and support enforcement and operational needs. ALPR alerts shall not, by themselves, constitute the sole basis for enforcement action. Prior to taking enforcement action, officers or authorized personnel shall independently verify ALPR information for accuracy and confirm the basis for contact through independent sources. Authorized users shall recognize that ALPR data, including associated hot lists, may not always be accurate. Users shall also visually confirm, to the fullest extent practicable, that the license plate and/or vehicle characteristics match the ALPR-generated image. ALPR systems shall only capture data from areas visible to the public where there is no reasonable expectation of privacy.
7.0 DATA COLLECTION:
ALPR systems shall collect only the data necessary to accomplish authorized purposes.
Data collected shall include license plate images, plate numbers, date, time, and location of capture. Reasonable efforts shall be made to ensure data accuracy and system functionality.
8.0 AUTHORIZED USES:
ALPR data may be accessed and used only for legitimate governmental purposes, including law enforcement investigations, parking enforcement, locating stolen or wanted vehicles, and approved analytical studies. Use of ALPR data shall be consistent with the purpose for which the data was collected and shall comply with all applicable laws.
9.0 PROHIBITED USES
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ALPR systems and data shall not be used for purposes unrelated to official duties or in a manner that violates any law or constitutional right. ALPR data shall not be used to monitor individuals or groups based on protected characteristics or for personal, political, or commercial purposes.
10.0 DATA RETENTION
ALPR data shall be retained in accordance with California Civil Code §§ 1798.90.5– 1798.90.55 and applicable City policy. Data not associated with an active investigation, enforcement action, booked as evidence, or legal hold shall not be retained longer than two (2) years. At the end of the retention period, data shall be automatically and securely deleted or destroyed using methods that prevent reconstruction, recovery or unauthorized access.
11.0 ACCESS AND SECURITY
Access to ALPR systems and data shall be restricted to Authorized Users with a legitimate operational purpose. Access approvals shall be reviewed at least annually. The City and all Authorized Users shall implement reasonable security procedures and practices to protect ALPR data from unauthorized access, disclosure, or misuse. All access to ALPR data shall be accessible through login/password-protected system capable of documenting all access by user identification, date, time, and purpose of access. Any breach of ALPR data shall be handled in accordance with Civil Code § 1798.29, including required notifications.
12.0 DATA SHARING
ALPR data may be shared only with another public agency for official purposes consistent with applicable law. All data sharing shall comply with California Civil Code §§ 1798.90.5– 1798.90.55, Government Code § 7284.6 and any applicable agreements governing access and use. ALPR data shall not be sold, shared or transferred for personal, commercial, or other improper purposes. ALPR data may only be shared with a public agency that maintains a usage and privacy policy compliant with Civil Code § 1798.90.51, et seq., and pursuant to a written agreement and established system access controls governing use, access, retention, and dissemination. Analytical uses may be provided to a non-public entity and shall be limited to aggregated or anonymized data, if feasible. All information and data sharing shall be logged by the City and subject to audit. The City may terminate access to or sharing of ALPR data due to noncompliance with any applicable law, restrictions, or this policy. Upon termination, contractors shall return or securely destroy all ALPR data and certify such destruction.
13.0 TRAINING
All Authorized Users shall complete training prior to accessing or using ALPR systems.
Training shall include proper use, legal requirements, privacy protections, civil liberties, data accuracy/verification, and system security. Contractors shall ensure that their personnel receive equivalent training.
14.0 ACCOUNTABILITY AND AUDIT
The City shall conduct annual audits and as may otherwise be needed to ensure compliance with this policy and applicable law. Audits shall include review of access logs, data queries, and system use, including sharing, retention, and accuracy compliance.
OCSD audits may be relied upon for law enforcement use where applicable. Contractors shall be subject to City audit.
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15.0 PUBLIC NOTICE AND TRANSPARENCY
The City shall maintain a written ALPR usage and privacy policy in accordance with California Civil Code §§ 1798.90.50–1798.90.55. The policy shall be made available to the public and posted on the City’s website.
16.0 JOB TITLES/DESIGNATIONS OF AUTHORIZED USERS
Authorized users include, but are not limited to, sworn law enforcement officers, parking enforcement staff, code enforcement officers, designated analysts, and approved contractors, subject to training and approval by the ALPR Program Administrator.
17.0 CONTRACTORS AND THIRD PARTIES
Contractors or vendors using ALPR systems on behalf of the City shall comply with all provisions of this policy and applicable law. They must maintain a City-approved ALPR usage and privacy policy and implement appropriate safeguards for data security, retention and destruction.
18.0 VIOLATIONS
Any unauthorized access, use, retention/destruction or disclosure of ALPR data is prohibited and may result in disciplinary action (including termination of employment), termination of contract, civil liability, criminal prosecution, and/or other legal penalties.
19.0 MODIFICATIONS
Prior to implementation of significant modifications to the City’s ALPR program or this policy, the City will provide an opportunity for public comment at a regularly scheduled meeting of the City Council, consistent with Civil Code § 1798.90.55(a). Minor changes to this policy or the City’s ALPR program that are necessary to comply with applicable law, as it may be amended from time to time, may be approved and implemented by the City Manager in consultation with the City Attorney and shall be posted on the City’s website.
20.0 DEFINITIONS:
(a) ALPR System – A system of cameras and computer software used to capture images of license plates and convert those images into computer-readable data. (b) ALPR Data – Information or data collected through an ALPR system, including license plate numbers, images, date, time, and location. (c) Authorized User – Any individual authorized by the City, OCSD, or an approved contractor to access or use ALPR systems or data. (d) Hot List – A list of license plates associated with vehicles of interest, including stolen vehicles, wanted persons, or investigative alerts. 431
WORKER’S COMPENSATION INSURANCE CERTIFICATION
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WORKERS' COMPENSATION DECLARATION
I hereby affirm under penalty of perjury one of the following declarations:
(ONE OF THE BOXES BELOW MUST BE CHECKED)
I have and will maintain a certificate of consent from the California Labor Commission to self-insure for workers' compensation, as provided for by Section 3700 of the Labor Code, for the performance of the work to be performed under this contract.
I have and will maintain workers' compensation insurance, as required by Section 3700 of the Labor Code, for the performance of the work to be performed under this contract. My workers' compensation insurance carrier and policy number are:
Carrier____________________________________________________ Policy Number______________________________________________ I certify that, in the performance of the work under this Agreement, I shall not employ any person in any manner so as to become subject to the workers' compensation laws of California, and I hereby agree to indemnify, defend, and hold harmless the City of San Clemente and all of its officials, employees, and agents from and against any and all claims, liabilities, and losses relating to personal injury or death, economic losses, and property damage arising out of my failure to provide such worker’s compensation insurance. I further agree that, if I should become subject to the workers' compensation provisions of Section 3700 of the Labor Code, I shall forthwith comply with those provisions.
WARNING: FAILURE TO SECURE WORKERS’ COMPENSATION COVERAGE IS
UNLAWFUL, AND SHALL SUBJECT AN EMPLOYER TO CRIMINAL PENALTIES AND CIVIL FINES UP TO ONE HUNDRED THOUSAND DOLLARS ($100,000), IN ADDITION
TO THE COST OF COMPENSATION, DAMAGES AS PROVIDED FOR IN SECTION 3706 OF THE LABOR CODE, INTEREST, AND ATTORNEY’S FEES.
Dated: _______________________________
________________________________
(“CONSULTANT”)
By: ________________________________
________________________________
Title
________________________________
Address
________________________________
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910 Calle Negocio
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San Clemente, California
www.san-clemente.org
AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE 1
Meeting Date: August 18, 2026 Agenda Item: 11J.
Submitted By: Public Works
Prepared By: Dustin Burnside, Utilities Manager
Subject:
..titl e
CONSIDERATION OF A RESOLUTION AUTHORIZING A SUPPLEMENTAL APPROPRIATION
TO FUND TEMPORARY STAFFING RESOURCES IN THE UTILITIES WASTEWATER COLLECTIONS DIVISION IN THE AMOUNT OF $100,000 TO ADDRESS TEMPORARY STAFFING NEEDS ..body
Summary:
The City Council is being asked to consider adoption of Resolution 26-142 (Attachment 1) to authorize a supplemental appropriation to address temporary staffing and coverage challenges within the Utilities Division. The temporary position will be filled through a staffing agency or limited-term employee with appropriately licensed and experienced staff. The funding is intended to provide additional staffing resources during a defined period and will expire upon completion of the assignment unless further action is taken by the City Council.
The need for temporary staffing was not known at the time of budget preparation. Whereas the Fiscal Year 2027 budget did not include funding for this temporary position, a supplemental appropriation of $100,000 from the Sewer Fund Reserves is requested to for temporary personnel and related operating costs.
Background:
The Collections workgroup within the Utilities Division is currently experiencing a staffing shortfall resulting in coverage challenges that are impacting daily operations, on-call response, and the division’s ability to maintain proactive maintenance activities while responding to urgent service needs. While the City continues to manage staffing within existing authorized positions, shortterm supplemental support is needed to maintain essential service delivery, reduce operational strain on available staff, and support safe and reliable utility operations.
To address these near-term impacts, staff is requesting a supplemental appropriation to support temporary staffing resources. This approach provides operational flexibility while the City evaluates longer-term staffing, workload, and service delivery needs.
Discussion:
The recommended position is intended solely to meet a temporary operational need and is not proposed as a permanent addition to the City's staffing allocation. The position will be filled in accordance with applicable City personnel policies and will terminate upon completion of the assignment or at the end of the authorized term. The supplemental appropriation will provide funding for a Professional Services Agreement or limited-term employee including: salary, 433
Meeting Date: August 18, 2026 Agenda Item: 11J.
CITY OF SAN CLEMENTE 2
benefits, and any necessary operating expenses associated with the position. Funding is available within the Sewer Fund Reserves.
Considerations Identified by Staff:
Without a supplemental appropriation, there is no available funding to pursue staffing assistance to maintain current levels of service and manage the daily and after-hours emergency response operations.
Council Options:
Adopt Resolution No. 26-142, which would approve a supplemental appropriation in the amount of $100,000 from Sewer Fund Reserves to Account 054-473-43890 to cover salary, benefits, and associated costs for the temporary or limited-term position and authorize the City Manager, or designee, to take all necessary actions to implement a contract within the City’s Purchasing Policy or to fill a limited-term position.
Modify and adopt Resolution No. 26-142.
Provide alternate direction to staff.
Deny Resolution No. 26-142.
Environmental Review/Analysis:
This action is not a project under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378 because it is an administrative and fiscal activity that will not result in a direct or indirect physical change to the environment.
Fiscal Impact:
Approval of this supplemental appropriation will result in the amount of $100,000 transferred from the Sewer Fund Operating Reserves to Account 054-473-43890, Other Contractual Services for Fiscal Year 2027.
Potential Action(s):
..recommendation
If the City Council concurs with the information provided within this staff report, moving this item without modifications would result in adoption of Resolution No. 26-142, which would:
1. Approve a supplemental appropriation from the Sewer Fund Operating Reserves to Account 054-473-43890, Other Contractual Services in the amount of $100,000; and
2. Allow the Utilities Division to pursue temporary staffing resources in order to maintain the current operations of the Sewer Collection System in a safe, reliable manner consistent with regulatory requirements.
..end
Attachment:
1. Resolution No. 26-142
Notification:
None.
434
Attachment 1
RESOLUTION NO. 26-142
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN CLEMENTE, CALIFORNIA, AUTHORIZING A
SUPPLEMENTAL APPROPRIATION TO SUPPORT
TEMPORARY STAFFING RESOURCES IN THE UTILITIES
WASTEWATER COLLECTIONS DIVISION IN THE AMOUNT
OF $100,000 TO ADDRESS TEMPORARY OPERATIONAL
NEEDS
WHEREAS, the City of San Clemente operates a sanitary sewer system consisting of nearly 180 miles of sewer and 77 miles of storm drain lines; and WHEREAS, the operation requires certified staff trained in sanitary sewer systems maintenance and emergency response procedures; and
WHEREAS, the Collections workgroup within the Utilities Division is currently experiencing a staffing shortfall resulting in coverage challenges that are impacting daily operations, on-call response, and the Division’s ability to maintain proactive maintenance activities while responding to urgent service needs; and WHEREAS, a supplemental appropriation is necessary to support temporary staffing resources needed to maintain operational service levels and is in the best interests of the City and the public.
NOW, THEREFORE, the City Council of the City of San Clemente does hereby find, determine and resolve as follows:
SECTION 1. The above recitals are true and correct, and incorporated fully herein by reference and each is relied upon independently by the City Council for its adoption of this resolution.
SECTION 2. The City Council hereby approves a supplemental appropriation in the amount of $100,000 from the Sewer Fund Operating Reserves to Account 054-473- 43890, Other Contractual Services.
SECTION 3. The City Council hereby authorizes and directs the Finance Manager, or designee, to make all necessary budgetary adjustments consistent with this resolution.
SECTION 4. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this _____ day of ____________________, _______. 435
Resolution No. 26-142 Page 2
ATTEST:
___________________________ __________________________
City Clerk of the City of Rick Loeffler, Mayor of the City of San Clemente, California San Clemente, California
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §
CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 26-142 was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of _______________________, _________, by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________. __________________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
___________________________
Elizabeth A. Mitchell, City Attorney
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AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE 1
Meeting Date: August 18, 2026 Agenda Item: 11K.
Submitted By: Beaches, Parks and Recreation
Prepared By: Samantha Wylie, Beaches, Parks and Recreation Director Subject:
..titl e
CONSIDERATION OF RESOLUTION NO. 26-143, APPROVING THE GOLF COURSE COMMITTEE FY 202 ..body6-27 WORK PLAN
Summary:
The proposed Golf Course Committee’s Fiscal Year 2026-27 Work Plan identifies four priority areas for the Committee: irrigation and greens, Pro Shop operations, the Private Golf Cart Policy, and golf course residency requirements. The Committee also established ad-hoc subcommittees to assist with review and development of recommendations within each priority area.
Background:
The Golf Course Committee (the “GCC”) serves in an advisory capacity regarding the operation, maintenance, and long-term planning of the San Clemente Municipal Golf Course. As part of the City’s annual committee/commission work planning process, committees propose priority projects and initiatives the committee would like to pursue during the fiscal year. However, the City Council establishes the final parameters for committee activities through adoption of the annual Work Plan. The Work Plan provides a framework for focusing Committee efforts, coordinating staff resources, and identifying matters that may require future City Council consideration.
The GCC considered its priorities for Fiscal Year 2026-27 and unanimously suggested the addition of four work plan items, along with the formation of associated ad-hoc subcommittees.
Discussion:
The proposed Fiscal Year 2026-27 Work Plan includes the following priority areas:
1. Irrigation and Greens: Review irrigation replacement and greens conditions, priorities, and planned improvements to support the long-term maintenance and quality of the golf course.
The Committee appointed Vice Chair Page and Committee Member Zumberge to serve on the ad-hoc subcommittee.
2. Pro Shop: Review matters associated with Pro Shop operations and provide input and recommendations as appropriate. The Committee appointed Chair Divel and Committee Member Adams to serve on the ad-hoc subcommittee.
3. Private Golf Cart Policy: Review the City’s Private Golf Cart Policy and identify potential updates or recommendations related to the use of privately owned golf carts at the golf course.
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CITY OF SAN CLEMENTE 2
4. Residency Requirements: Review residency requirements and verification procedures associated with golf course programs and services and provide recommendations for potential improvements. The Committee appointed Chair Divel, Committee Member Adams, and a representative from the Pro Shop to participate in the ad-hoc subcommittee.
Approval of the Work Plan by the City Council would establish these items as Committee priorities for Fiscal Year 2026-27. Recommendations resulting from the Committee’s review that require policy changes, additional funding, contractual commitments, or other City Council authorization will be presented separately for consideration.
Considerations Identified by Staff:
The proposed Work Plan focuses the Committee’s efforts on operational and policy matters affecting the San Clemente Municipal Golf Course. The use of ad-hoc subcommittees will allow individual topics to receive focused review before recommendations are presented to the full Committee. The ad-hoc subcommittees will serve in an advisory capacity and will not independently establish City policy, authorize expenditures, or direct City operations.
Council Options:
Adopt Resolution No. 26-143, which will approve the Golf Course Committee 2026-27 Work Plan and make related findings under the California Environmental Quality Act (CEQA). Modify the GCC 2026-27 Work Plan by either (a) removing proposed items or (b) adding items; and adopt Resolution No. 26-143.
Continue the item with further direction provided to staff and the Committee. Deny the Work Plan.
Environmental Review/Analysis:
Approval of the Golf Committee Work Plan establishes advisory priorities and does not constitute approval of a physical project. Therefore, approval of the Work Plan is not a project subject under the California Environmental Quality Act (CEQA) CEQA Guidelines Section 15378(b)(5). Future projects will be evaluated for CEQA compliance, as applicable, prior to implementation.
Fiscal Impact:
Approval of the Fiscal Year 2026-27 GCC Work Plan does not authorize additional expenditures or establish new budget appropriations. Work Plan activities will be completed primarily through existing Committee and staff resources. Should an individual initiative require additional funding or other expenditures beyond the adopted budget, staff will return to the City Council for authorization as appropriate.
Potential Action(s):
..recommendation
If the City Council concurs with the information provided within this staff report, moving this item without modifications would result in adoption of Resolution No. 26-143, which would approve the Golf Course Committee Fiscal Year 2026-27 Work Plan as proposed...end 438
Meeting Date: August 18, 2026 Agenda Item: 11K.
CITY OF SAN CLEMENTE 3
Attachment:
1. Resolution No. 26-143
Notification:
None.
439
Attachment 1
RESOLUTION NO. 26-143
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN CLEMENTE, CALIFORNIA, APPROVING THE GOLF
COURSE COMMITTEE FISCAL YEAR 2026-27 WORK PLAN
WHEREAS, the Golf Course Committee serves in an advisory capacity regarding the operation, maintenance, and long-term planning of the San Clemente Municipal Golf Course; and
WHEREAS, the City utilizes annual work plans to establish priorities for its commissions and committees and to coordinate those priorities with available City resources and City Council direction; and
WHEREAS, the Golf Course Committee considered its Fiscal Year 2026-27 Work Plan and unanimously approved the addition of four priority areas and associated ad-hoc subcommittees; and
WHEREAS, the proposed Work Plan identifies the priority areas outlined in Exhibit A; and
WHEREAS, the Golf Course Committee appointed members to ad-hoc subcommittees to assist in reviewing the identified Work Plan priorities and developing recommendations for consideration by the full Committee; and WHEREAS, approval of the Work Plan establishes priorities for the Golf Course Committee but does not authorize additional expenditures, contractual commitments, policy changes, or implementation of individual projects requiring separate City Council approval.
NOW, THEREFORE, the City Council of the City of San Clemente does hereby find, determine and resolve as follows:
SECTION 1. The foregoing recitals are true and correct and are incorporated fully herein by this reference.
SECTION 2. The City Council hereby approves the Golf Course Committee Fiscal Year 2026-27 Work Plan, attached hereto as Exhibit “A” and incorporated herein fully by this reference.
SECTION 3. Implementation of the Work Plan shall be subject to available staff resources, adopted City budgets, applicable City policies and procedures, and any additional City Council authorization required for individual projects, policy changes, contracts, or expenditures.
SECTION 4. Any ad-hoc subcommittees established by the Golf Course Committee shall operate in an advisory capacity for the limited purpose of reviewing their assigned Work Plan topics and developing recommendations for consideration by the full Golf Course 440
Resolution No. 26-143 Page 2
Committee and shall be properly formed as ad-hoc subcommittees with limited, defined subject matter and duration such that they do not trigger open meeting requirements under the Ralph M. Brown Act.
SECTION 5. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this _____ day of ____________________, _______.
ATTEST:
___________________________ __________________________
City Clerk of the City of Rick Loeffler, Mayor of the City of San Clemente, California San Clemente, California
441
Resolution No. 26-143 Page 3
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §
CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 26-143 was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of _______________________, _________, by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________. __________________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
_____________________________
Elizabeth A. Mitchell, City Attorney
442
Resolution No. 26-143 Page 4
Exhibit “A”
ANNUAL WORK PLAN
Golf Course Committee
FY 2026-2027
Project Name: (No. 1) Irrigation Planning and Greens Review Purpose, Goals, and Deliverables of Project:
Review irrigation reconstruction and greens conditions, priorities, and planned improvements and provide recommendations to the Golf Course Committee. Ad-hoc Subcommittee: Vice Chair Page and Committee Member Zumberge.
Estimated Project Costs. If cost is involved, is it included in the adopted City budget? Within existing resources;
individual improvements subject
to adopted budget and future
authorization, as applicable.
Project Timeline (Anticipated Start and End Dates): FY 2026-27 Resources Needed (including Staff hours): Committee and staff time.
Is this a new project or unfinished project from the prior fiscal year? New Project Name: (No. 2) Pro Shop Operations
Purpose, Goals, and Deliverables of Project:
Review Pro Shop operations and related matters and provide recommendations to the Golf Course Committee. Ad hoc Subcommittee: Chair Divel and Committee Member Adams.
Estimated Project Costs. If cost is involved, is it included in the adopted City budget? Within existing resources.
Project Timeline (Anticipated Start and End Dates): FY 2026-27 Resources Needed (including Staff hours): Staff and Committee time Is this a new project or an unfinished project from the prior fiscal year? Unfinished 443
Resolution No. 26-143 Page 5
ANNUAL WORK PLAN
Golf Course Committee
FY 2026-2027
Project Name: (No. 3) Private Golf Cart Policy
Purpose, Goals, and Deliverables of Project:
Review the Private Golf Cart Policy and identify potential updates related to privately owned golf carts at the golf course.
Estimated Project Costs. If cost is involved, is it included in the adopted City budget? Within existing resources.
Project Timeline (Anticipated Start and End Dates): FY 2026-27 Resources Needed (including Staff hours): Committee and staff time Is this a new project or unfinished project from the prior fiscal year? Unfinished Project Name: (No. 4) Residency Requirements Policy
Purpose, Goals, and Deliverables of Project:
Review residency requirements and verification procedures and recommend potential improvements. Ad-hoc Joint Subcommittee with BP&R Commission Subcommittee: Chair Divel, Committee Member Adams, and Pro Shop representative.
Estimated Project Costs. If cost is involved, is it included in the adopted City budget? Unknown Project Timeline (Anticipated Start and End Dates): FY 2026-27 Resources Needed (including Staff hours): Committee and staff time.
Is this a new project or unfinished project from the prior fiscal year? New 444
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2nd Floor
San Clemente, California
www.san-clemente.org
AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE 1
Meeting Date: August 18, 2026 Agenda Item: 11L.
Submitted By: Community Development
Prepared By: Adam Atamian, Community Development Director Subject:
..titl e
CONSIDERATION OF A RESOLUTION TO AUTHORIZE THE PREPARATION AND
SUBMISSION OF AN APPLICATION FOR A COMMUNITY RESILIENCE CENTERS
PROGRAM
..body ROUND 2 PLANNING GRANT
Summary:
The California Strategic Growth Council is accepting applications for Round 2 of the Community Resilience Centers Program. The program provides Planning Grants of between $100,000 and $500,000 to support the early development of neighborhood-scale facilities that provide resources during climate-related emergencies and offer year-round programs that strengthen community resilience.
The City is considering an application for up to $500,000 to support planning for a potential community resilience center focused on wildfire prevention, emergency preparedness, public education, community engagement, and related resilience programs. Steed Park has been identified as a preliminary location for consideration; however, the planning process may also evaluate alternative locations based on community input, site feasibility, access, environmental constraints, operational needs, and other relevant factors. The Planning Grant application is due September 4, 2026.
Discussion:
Planning Grant funds may be used for community engagement, partnership development, community needs assessments, site and feasibility studies, conceptual design, environmental and permitting analysis, operational planning, financial analysis, and other activities necessary to prepare a potential Community Resilience Center for future implementation funding.
This potential grant-funded planning effort would build upon the City’s existing wildfire-prevention and emergency-management programs. The proposed grant application is consistent with the City’s Emergency Management Strategic Plan for 2026–2031, which establishes a coordinated roadmap for strengthening preparedness, mitigation, response, recovery, community engagement, and program administration. Under Planning and Preparedness, the Strategic Plan calls for alignment of grant opportunities with the Local Hazard Mitigation Plan, which includes mitigation priorities such as wildfire risk reduction, vegetation management, defensible-space coordination, fuel reduction, infrastructure resilience, climate-adaptation initiatives, and the pursuit and management of outside grant funding. A Community Resilience Centers Planning Grant would advance these objectives by allowing the City to evaluate a facility and associated programs that could consolidate year-round community education, wildfire preparedness, volunteer engagement, interagency coordination, and emergency-support functions. 445
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CITY OF SAN CLEMENTE 2
Potential elements to be evaluated include a community education and training facility, a defensible-space and fire-resilient landscaping demonstration area, volunteer and youth programs, emergency communications and resource-distribution capabilities, and facilities that could support the community and responding agencies during wildfire, extreme heat, poor air quality, power outages, and other emergencies.
The grant program requires a public-agency applicant to provide an adopted resolution authorizing the agency to apply for and accept grant funds and delegating authority to execute related grant documents if an award is received. The attached resolution would authorize staff to prepare and submit an application for up to $500,000 and authorize the City Manager, or designee, to accept an award and execute related documents. Approval of the resolution would not select or approve a project site, facility design, construction project, or future capital expenditure.
Considerations Identified by Staff:
Approval of the proposed resolution would position the City to compete for up to $500,000 in outside funding, without a required local match, to conduct community engagement, evaluate potential sites, develop partnerships, assess operational needs, and complete other planning and feasibility work. Pursuing a Planning Grant would allow the City to more fully evaluate the potential benefits, costs, constraints, and long-term responsibilities associated with a Community Resilience Center before committing City resources to a particular site, design, or construction project. The planning process could also improve the City’s competitiveness for future implementation, capital, or hazard-mitigation funding.
The grant is competitive, and authorization to apply does not guarantee an award. Preparing the application and, if awarded, administering the grant would require staff time, compliance with State reporting requirements, and coordination with community and agency partners. In addition, Planning Grant funds could not be used for construction or permanent site improvements, and the grant would not provide ongoing funding for future facility operations or maintenance. Those costs would be evaluated through the planning process and would require separate consideration by the City Council before implementation.
Balancing these considerations, staff recommends proceeding with the application because the grant would provide a substantial opportunity to complete necessary planning and due diligence without a required City match or commitment to construct a facility. Any recommendation arising from the grant-funded planning process would return to the City Council, as applicable, for consideration of the proposed site, project scope, environmental review, funding, and long-term operating obligations.
Council Options:
Adopt Resolution No. 26-144 to authorize staff to prepare and submit an application to the California Strategic Growth Council for up to $500,000 in Community Resilience Centers Program Round 2 Planning Grant funds; and commit to comply with grant requirements if the grant is awarded.
Modify and adopt Resolution No. 26-144.
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Meeting Date: August 18, 2026 Agenda Item: 11L.
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Take no action.
Environmental Review/Analysis:
The proposed action does not qualify as a “project” under the California Environmental Quality Act (CEQA) because authorizing the preparation and submission of a grant application is an administrative and fiscal activity that does not commit the City to a particular site, design, or physical project and has no potential to result in a direct or reasonably foreseeable indirect physical change in the environment. Accordingly, the action is not subject to CEQA pursuant to Sections 15378(b)(4) and 15378(b)(5) of the CEQA Guidelines. Any future facility or physical improvements resulting from the planning process would be subject to appropriate environmental review before approval.
Fiscal Impact:
No local match is required. Preparation of the application would be completed by staff within existing appropriations. If awarded, the City could receive up to $500,000 for eligible planning activities. Any future appropriation or other action required by law or City policy would be presented separately to the City Council.
Potential Action(s):
..recommendation
If the City Council concurs with the information provided within this staff report, moving this item without modifications would result in adoption of Resolution No. 26-144, which would:
1. Authorize staff to prepare and submit an application to the California Strategic Growth Council for up to $500,000 in Community Resilience Centers Program Round 2 Planning Grant funds; and
2. Affirm the City’s commitment to accept the grant funding and comply with grant requirements if the grant is awarded.
..end
Attachment:
1. Proposed Resolution No. 26-144
Notification:
None.
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Attachment 1
RESOLUTION NO. 26-144
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SAN CLEMENTE, CALIFORNIA,
AUTHORIZING THE PREPARATION AND
SUBMITTAL OF AN APPLICATION FOR UP TO
$500,000 IN COMMUNITY RESILIENCE CENTERS
PROGRAM ROUND 2 PLANNING GRANT FUNDS
WHEREAS, the California Strategic Growth Council administers the Community Resilience Centers Program to support the planning, construction, and improvement of neighborhood-scale facilities that provide resources during climate-related emergencies and offer year-round programs that strengthen community resilience; and WHEREAS, Round 2 of the Community Resilience Centers Program includes Planning Grants ranging from $100,000 to $500,000 to support community engagement, partnership development, needs assessments, feasibility and site studies, planning, design, and other eligible project-development activities; and WHEREAS, the City of San Clemente desires to prepare and submit an application for up to $500,000 in Planning Grant funds to evaluate and plan for a potential Community Resilience Center within the City; and
WHEREAS, the Community Resilience Centers Program requires a public-agency applicant to provide evidence of an adopted resolution or delegated authority authorizing the agency to apply for and accept grant funds if awarded; and WHEREAS, the Community Resilience Centers Program does not require a local matching contribution; and
WHEREAS, the City Council finds that pursuing Planning Grant funds is consistent with the City’s efforts to strengthen emergency preparedness, wildfire prevention, public education, community engagement, and long-term community resilience.
NOW, THEREFORE, BE IT FOUND, DETERMINED AND RESOLVED by the City Council of the City of San Clemente as follows:
SECTION 1. The foregoing recitals are true and correct and are fully incorporated into this Resolution by this reference.
SECTION 2. The City Council hereby authorizes and directs City staff to prepare and submit an application to the California Strategic Growth Council for an amount not to exceed $500,000 through the Community Resilience Centers Program Round 2 Planning Grant.
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Resolution No. 26-144 Page 2
SECTION 3. The City Council hereby affirms the City’s commitment to accept the grant funding and comply with grant requirements if the grant is awarded.
SECTION 4. The City Manager, or designee, is authorized to make nonsubstantive revisions to the application, grant scope, budget, schedule, and related documents when necessary to comply with grant requirements, provided that such revisions do not require a City matching contribution or materially increase the City’s financial obligations without further City Council approval.
SECTION 5. This Resolution does not approve or commit the City to a particular site, facility design, construction project, or physical improvement. Any future project resulting from the grant-funded planning process shall be subject to all applicable City approvals and environmental review requirements.
SECTION 6. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this _____ day of ____________________, _______.
ATTEST:
___________________________ __________________________
City Clerk of the City of Rick Loeffler, Mayor of the City of San Clemente, California San Clemente, California
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Resolution No. 26-144 Page 3
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §
CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 26-144 was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of ________________, _________,
by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________. __________________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
___________________________
Elizabeth A. Mitchell, City Attorney
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