910 Calle Negocio
2nd Floor
San Clemente, California
www.sanclemente.gov
Council Chambers
Mayor Loeffler
Mayor Pro Tem Knoblock
Councilmember Cabral
Councilmember Enmeier
Councilmember Wu
5:00 p.m. Closed Session (Special Meeting)
5:30 p.m. Business Meeting
*Revised Special and Regular Meeting Agenda
to add item 11B(6) Planning Commission
Adjourned Meeting Minutes of August 5, 2026.
CITY OF SAN CLEMENTE
Tuesday, August 18, 2026
City Council
Revised Special and Regular Meeting
Agenda
Information concerning City Council Meeting protocols and procedures is contained at the end of this agenda.
PUBLIC PARTICIPATION
Public Comments may be provided to the City Council concerning matters that are within the jurisdiction of the City of San Clemente through the following methods:
In Person
City Council Chambers
910 Calle Negocio
2nd Floor
San Clemente , CA 92673
Zoom
(Audio participation only; public speakers will not be seen on video) https://us06web.zoom.us/j/87238127088
Webinar ID: 872 3812 7088
Phone
(669) 444-9171
Webinar ID: 872 3812 7088
Written: [email protected]
Note: Public Comments will not be read at the City Council meeting, but will be forwarded via email to the City Council and posted on the City website.
Watch the City Council meeting live via Zoom, YouTube or on Cox Cable.
City Council Revised Special and Regular Meeting
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MISSION STATEMENT
The City of San Clemente, in partnership with the community we serve, will foster a tradition dedicated to:
Maintaining a safe, healthy atmosphere in which to live, work and play; Guiding development to ensure responsible growth while preserving and enhancing our village character, unique environment and natural amenities; Providing for the City’s long-term stability through promotion of economic vitality and diversity…
Resulting in a balanced community committed to protecting what is valued today while meeting tomorrow’s needs.
CALIFORNIA ENVIRONMENTAL QUALITY ACT
The California Environmental Quality Act (“CEQA”) is the state law that requires the City to evaluate and document the potential environmental consequences of discretionary decision. (See, California Public Resources Code Sections 21000-21189.3; and the “CEQA Guidelines” at California Code of Regulations Title 14, Division 6, Chapter 3, Sections 15000-15387). For each item that requires a CEQA determination by the City Council, there is a reference to that determination on this agenda, and more information regarding the CEQA analysis is included in the documents that accompany this agenda. To the extent that City staff determines that particular items are not subject to CEQA, there will be no indication of a CEQA action on this agenda.
DISCLOSURE OF CAMPAIGN CONTRIBUTIONS
Pursuant to Government Code § 84308, City Council Members are disqualified and not able to participate in any agenda item involving contracts (other than competitively bid, labor, or personal employment contracts), franchises, discretionary land use permits and other entitlements if the City Council Member received more than $500 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively supports or opposes the City’s decision on the agenda item since January 1, 2023. Members of the City Council who have received, and applicants, contractors or their agents who have made, campaign contributions totaling more than $500 to a City Council Member since January 1, 2023, are required to disclose that fact for the official record of the subject proceedings. Disclosures must include the amount of the campaign contribution and identify the recipient City Council Member and may be made either in writing to the City Clerk before the agenda item or by verbal disclosure during consideration.
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CLOSED SESSION (SPECIAL MEETING 5:00 P.M.)
A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Existing litigation pursuant to Government Code Section 54956.9(d)(1) Number of Cases: 2
1. Case Name: City of San Clemente v. Alfie Shahid, et al., Orange County Superior Court Case No. 30-2024-01381591-CU-MC-CJC.
2. Case Name: City of San Clemente v. Mark Middlebrook and Fadia Middlebrook, Orange County Superior Court Case No. 30-30-2025-01524090 -CU-OR-CJC.
BUSINESS MEETING (5:30 P.M.)
CALL TO ORDER
INVOCATION – Pastor Jim Wilke, Calvary South OC
PLEDGE OF ALLEGIANCE
ROLL CALL
1. Special Presentations
1A. Recognition of Humanitarian Awards Recipients - Sophia DeRouchey and Ryan Cuenca
Presentation of Commendation(s) to Humanitarian Award recipients Sophia DeRouchey and Ryan Cuenca.
1B. Recognition of Outgoing Commission and Committee Members Presentation of Commendation(s) to outgoing Commission and Committee members in recognition of their service and commitment to the City of San Clemente.
Arts and Culture Committee
Nicholas Crays
Kathi Koehler
Joshua Paskowitz
Beaches, Parks and Recreation Commission
Shari Grace
Teddy Kahn
Alyssa McCanne
Matthew Schmitt
Diek Van Nort
Community Safety and Welfare Committee
Stuart Anderson
Tom Hazelton
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Golf Course Committee
Mandy Hamilton
Planning Commission
Gary McCaughan
1C. Orange County Sheriff Department (OCSD) Annual Report Presentation by San Clemente Police Services Chief Chevalier of the OCSD Annual Report.
2. Council Member Reports
3. Oral Communications (Part 1)
Members of the audience who wish to address Council on matters that are within the jurisdiction of the City of San Clemente, but not separately listed on the agenda, may do so during the Oral Communications portion of the meeting. Speakers may address Council once during either Oral Communications Part 1 or Part 2. A total time limitation of 30 minutes is allocated for Oral Communications Part 1, with each speaker being allotted 3 minutes in which to give his or her presentation. Speaker order is determined by the order in which speaker cards are provided to the City Clerk or Deputy City Clerk at the meeting. Speakers that cannot be accommodated during Oral Communications Part 1 will be invited to address Council during Oral Communications Part 2, which appears on this agenda as Item No. 12. When invited by the Mayor, please step to the podium, and if you wish, state your name and the City in which you reside, and make your presentation. Under the Ralph M. Brown Act, the City Council cannot act on items raised during public comment but may respond briefly to statements made or questions posed, request clarification or refer the item to staff.
4. Motion waiving reading in full of all Resolutions and Ordinances
5. Consideration of agendizing items requiring immediate action Per Government Code section 54954.2(b) and 54956.5. Any items agendized will be considered under New Business, unless otherwise determined by a majority vote of the City Council.
6. Closed Session Report - City Attorney
7. Staff Communications
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8. Public Hearings
The Public Hearing process includes a staff presentation, a presentation by the applicant not to exceed ten (10) minutes, and public testimony (not to exceed three minutes per speaker). Following closure of the Public Hearing, the City Council will respond to questions raised during the hearing, discuss the issues, and act upon the matter by motion.
8A. APPEAL OF THE DENIAL OF AN ADMINISTRATIVE ENCROACHMENT PERMIT FOR A WALL IN THE RIGHT OF WAY LOCATED AT 1202 AVENIDA
DE LA ESTRELLA AND FINDINGS UNDER THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT
Continued public hearing to consider a resident initiated appeal of the City Engineer’s denial of Administrative Encroachment Permit E25-0416 (“Permit”) for the unpermitted wall improvements cited by code enforcement CE2025-0141 located in the street right of way on Avenida De La Estrella and La Placentia. The basis of denial includes the wall’s location and height in excess of zoning standards.
The City Council will also consider whether the project is Categorically Exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines such as § 15301.
Potential Action(s)
The City Council should conduct the appeal hearing and consider any information presented by the applicant or the public before or during the hearing. After conducting the appeal hearing, the City Council should adopt a resolution deciding the appeal.
If the City Council moves to adopt Resolution No. 26-109 without modifications, that will:..recommendation
1. Deny the appeal.
2. Uphold the denial of Administrative Encroachment Permit E25-0416 for retaining walls and stairs in the right-of-way.
If the City Council moves to adopt Resolution No. 26-XX without modifications, that will:..recommendation
1. Partially grant the appeal.
2. Determine the project is categorically exempt from the California Environmental Quality Act (CEQA) under Class 3 (New Construction or Conversion of Small Structures, 14 CCR 15303(e)).
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3. Grant an Administrative Encroachment Permit E25-0416 for retaining walls and stairs in the right-of-way subject to the terms and conditions in the permit (Attachment 4), those specified in the resolution (the encroaching wall improvements shall not exceed a maximum height of 30 inches and the drain shall be removed or modified to properly drain to the street and not onto the sidewalk) and those specified in the Agreement Containing Covenants Affecting Real Property (Attachment 5).
If the City Council grants the full appeal of the applicant, the applicant will have no further obligation to correct any of the cited violations. 8B. CONTINUATION OF A SCHEDULED PUBLIC HEARING TO INTRODUCE (FIRST READING) OF AN ORDINANCE, AMENDING CHAPTER 13.04 OF
THE CITY OF SAN CLEMENTE MUNICIPAL CODE, CREATING A UNIFORM
PROCESS FOR SETTING FEES, AND ADOPTION OF A RESOLUTION,
ADJUSTING WATER DEPARTMENT FEE SCHEDULE FOR
MISCELLANEOUS WATER FEES
Public hearing to consider adjustments to the Water Department fee schedule for miscellaneous water fees. At this hearing, the City Council will consider both the amount and the methodology used in establishing the proposed fees and will consider all comments from the public, whether written or oral.
Potential Action(s)
If the City Council concurs with the information provided within this staff report, continue the public hearing to a date uncertain.
9. Unfinished Business
None.
10. New Business
10A. CONSIDERATION OF A RESOLUTION ADOPTING THE REAL ESTATE
ASSET MANAGEMENT PROGRAM (REAMP), APPROVING THE
ASSOCIATED PROGRAM POLICIES AND PROCEDURES, ESTABLISHING
THE CITY COUNCIL-DECLARED SURPLUS PROPERTY LIST,
AUTHORIZING THE CITY MANAGER TO APPROVE FUTURE
ADMINISTRATIVE MODIFICATIONS CONSISTENT WITH THE PROGRAM,
AND FINDING THE ACTION NOT SUBJECT TO THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT
Potential Action(s)
If the City Council concurs with the contents of the staff report, the appropriate action would be to adopt Resolution 26-135 which will:
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.recommendation
1. Adopt the Real Estate Asset Management Program (REAMP) as the City’s comprehensive framework for the inventory, classification, evaluation, and strategic management of City real property assets.
2. Approve updated City Policy 901-1, “Property Management Policies and Procedures for Lease and Sale of City-Owned Property”.
3. Approve new City Policy 901-2, “Property Acquisition Policies and Procedures”.
4. Approve the Citywide Real Property Inventory and associated asset classifications for portfolio-management purposes, subject to the limitations and property-specific requirements stated in the Resolution.
5. Establish Attachment 1, Exhibit A, “City Council-Declared Surplus Property List,” as the City’s official list of real property formally declared surplus by the City Council, and find that each listed property is no longer necessary for the City’s use.
6. Direct staff to administer the properties identified in the City Council-Declared Surplus Property List in accordance with the California Surplus Land Act, other applicable law, City policy, and any applicable procedures previously completed for an individual property.
7. Authorize implementation and public use of the REAMP GIS Dashboard.
8. Authorize the City Manager, or designee, to make non-substantive administrative modifications necessary to maintain the accuracy and usability of the REAMP, provided that such modifications do not change City Council-approved asset classifications, Opportunity Site directives, adopted policies, the City Council-Declared Surplus Property List, statutory surplus or exempt-surplus determinations, or other legislative or property-specific approvals and provided that such modifications are published on the City’s website and reported back to the City Council in connection with the next REAMP-related item.
9. Direct staff to administer the REAMP, maintain the real property inventory and GIS Dashboard, conduct a portfolio review in conjunction with the City’s biennial budget process, and return to the City Council with proposed policy amendments, asset reclassifications, modifications to the City Council-Declared Surplus Property List, and property-specific actions as appropriate.
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10B. CONSIDERATION OF AN ORDINANCE AMENDING SECTION 1.12.010 OF
THE SAN CLEMENTE MUNICIPAL CODE TO AUTHORIZE THE PARK
RANGERS TO ENFORCE PROVISIONS OF THE CALIFORNIA FISH AND GAME CODE; AND FINDING THIS ACTION IS EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTIONS 15307, 15308, AND 15321
Potential Action(s)
Introduce and conduct a first reading of Ordinance No. 1812 entitled AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA, AMENDING SECTION 1.12.010(A)(6) OF THE SAN CLEMENTE
MUNICIPAL CODE RELATING TO PARK RANGER ENFORCEMENT DUTIES
AND FINDING THIS ACTION EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA) PUSUANT TO CEQA GUIDELINES SECTIONS 15307, 15308, AND 15321.
10C. CONSIDERATION OF RESOLUTION NO. 26-136, APPROVING THE ARTS AND CULTURE COMMITTEE FY 2026-27 WORK PLAN
Potential Action(s)
If the City Council concurs with the information provided within this staff report, moving this item without modifications would result in adoption of Resolution No. 26-136, which will approve the Arts and Culture Committee Fiscal Year 2026-27 Work Plan as proposed. However, if the City Council would like to modify the resolution to remove any action by the committee in relation to the outdoor amphitheater, the appropriate action would be to modify and adopt Resolution No. 26-136.
10D. CITY POSITION ON RESOLUTION BEING CONSIDERED BY THE LEAGUE OF CALIFORNIA CITIES (“CAL CITIES”) AT THE 2026 ANNUAL
CONFERENCE
Potential Action(s)
Determine whether or not to support the following Resolution at the League of California Cities General Assembly Meeting on September 25, 2026:
A RESOLUTION OF THE GENERAL ASSEMBLY OF THE LEAGUE OF
CALIFORNIA CITIES CALLING FOR A WORKING GROUP TO CONSIDER
A STATE CONSTITUTIONAL AMENDMENT OR OTHER FORM OF
INITIATIVE TO ENSURE FINAL LOCAL AUTHORITY OVER HOUSING AND LAND USE DECISIONS.
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11. Consent Calendar
All items listed on the Consent Calendar are considered to be routine and will be enacted by one motion without discussion unless Council or Staff requests removal of an item for separate discussion and action.
A. City Council Minutes
Potential Action:
(1) APPROVE THE CITY COUNCIL SPECIAL AND REGULAR MEETING MINUTES OF AUGUST 4, 2026.
B. Commission/Committee Minutes
Receive and file the following:
(1) GOLF COURSE COMMITTEE REGULAR MEETING MINUTES OF
FEBRUARY 5, 2026.
(2) INVESTMENT ADVISORY COMMITTEE SPECIAL MEETING MINUTES OF APRIL 27, 2026.
(3) INVESTMENT ADVISORY COMMITTEE REGULAR MEETING
MINUTES OF APRIL 27, 2026.
(4) ARTS & CULTURE COMMITTEE REGULAR MEETING MINUTES OF APRIL 27, 2026.
(5) GOLF COURSE COMMITTEE REGULAR MEETING MINUTES OF MAY 7, 2026.
(6) PLANNING COMMISSION ADJOURNED MEETING MINUTES OF
AUGUST 5, 2026.
C. Warrant Register
(1) APPROVE WIRE TRANSFER NO.
3479 AND WARRANT NOS.
613105 THROUGH 613233, PAID ON
7-31-26, IN THE AMOUNT OF $6,164,972.67
TOTAL WARRANT REGISTER $6,164,972.67
Payroll Register
None.
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11D. ADOPT ORDINANCE NO. 1811 (SECOND READING) RELATING TO 72-HOUR PARKING RESTRICTIONS AND FINDING THE ORDINANCE NOT
SUBJECT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
Potential Action(s)
Adopt Ordinance No. 1811 entitled AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF SAN CLEMENTE, CALIFORNIA, AMENDING SECTION
10.28.050 OF THE SAN CLEMENTE MUNICIPAL CODE RELATING TO 72-HOUR PARKING RESTRICTIONS AND FINDING THE ORDINANCE NOT SUBJECT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT.
11E. NOTICE OF COMPLETION - FY 2026 MAJOR STREET MAINTENANCE AND FY 2026 PAVEMENT PRESERVATION PROGRAM
Potential Action(s)
If the City Council concurs with the information provided within this staff report, moving this item without modifications would result in adoption of Resolution No. 26-137, which will:
1. Accept the FY 2026 Major Street Maintenance and FY 2026 Pavement Preservation Program, CIP Project Nos. 26303 and 26304, from L.C.
Paving & Sealing, Inc.
2. Authorize the City Clerk to execute and record the Notice of Completion for the FY 2026 Major Street Maintenance and FY 2026 Pavement Preservation Program, CIP Project Nos. 26303 and 26304.
3. Authorize the City Clerk to release the payment bond 35 days from the recordation of the Notice of Completion upon verification with the Engineering Division that no liens have been levied against the Contractor, L.C. Paving & Sealing, Inc.
4. Authorize the City Clerk to release the performance bond for this project upon receipt of a warranty bond in a form acceptable to the Public Works Director/City Engineer in the amount of 25% of the total construction cost.
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11F. NOTICE OF COMPLETION - RESERVOIR 12 SITE IMPROVEMENTS Potential Action(s)
If the City Council concurs with the information provided within this staff report, moving this item without modifications would result in adoption of Resolution No. 26-138, which will:
1. Accept the Reservoir 12 Site Improvements, CIP Project No. 23403, from GCI Construction, Inc.
2. Authorize the City Clerk to execute and record the Notice of Completion for the construction work related to the Reservoir 12 Site Improvements.
3. Authorize the City Clerk to release the Payment Bond 35 days from the recordation of the Notice of Completion upon verification with the Engineering Division that no liens have been levied against the Contractor, GCI Construction, Inc.
4. Authorize the City Clerk to release the performance bond for this project upon receipt of a warranty bond in a form acceptable to the Public Works Director/City Engineer in the amount of 25% of the total construction cost. 11G. NOTICE OF COMPLETION - CALLE FRONTERA SEWER LIFT STATION
SOIL STABILIZATION PROJECT
Potential Action(s)
If the City Council concurs with the recommendations contained in this staff report, moving this item without modifications would result in adoption of Resolution No. 26-139, which will:
..recommendation
1. Accept the Calle Frontera Sewer Lift Station Soil Stabilization, CIP Project No. 32201, from Alliance Diversified Enterprises, Inc.
2. Authorize the City Clerk to execute and record the Notice of Completion for the completed Calle Frontera Sewer Lift Station Soil Stabilization.
3. Authorize the City Clerk to release the Payment Bond 35 days from the recordation of the Notice of Completion upon verification with the Engineering Division that no liens have been levied against the Contractor, Alliance Diversified Enterprises, Inc.
4. Authorize the City Clerk to release the performance bond for this project upon receipt of a warranty bond in a form acceptable to the Public Works
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Director/City Engineer in the amount of 25% of the total construction cost. 11H. CONTRACT AWARD - DRIVING RANGE ERRANT BALL NETTING
EXTENSION AND FINDING THE PROJECT CATEGORICALLY EXEMPT
FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
Potential Action(s)
If the City Council concurs with the information provided within this staff report, moving this item without modifications would result in adoption of Resolution No. 26-140, which will:
..recommendation
1. Find the Driving Range Errant Ball Netting Extension, CIP Project No. 13607, categorically exempt from the California Environmental Quality Act (CEQA) under Section 15301, Class 1 (Existing Facilities) and Section 15302, Class 2 (Replacement or Reconstruction) of the state CEQA Guidelines.
2. Insist on strict compliance with the bid specifications and reject West Coast Netting, Inc.’s bid as defective and non-responsive.
3. Award the Driving Range Errant Ball Netting Extension, construction contract to Judge Netting, Inc. as the lowest responsible and responsive bidder.
4. Approve, and authorize the City Manager to execute, Contract No. C26- 50, by and between the City of San Clemente and Judge Netting, Inc., providing for the Driving Range Errant Ball Netting Extension, in the amount of $313,200.
11I. CONSIDERATION OF A RESOLUTION AUTHORIZING AN EXEMPTION TO THE CITY’S PURCHASING POLICY, AND AWARDING AN AGREEMENT TO ACE PARKING FOR PARKING ENFORCEMENT SERVICES FOR PHASE 2
OF THE PILOT PROGRAM
Potential Action(s)
If the City Council concurs with the information provided within this staff report, moving this item without modifications would result in adoption of Resolution No. 26-141, which will:
1. Authorize an exemption to the formal solicitation process under Section XI.A.1.2 of City Policy 201-2-1.
2. Award a Professional Services Agreement to Ace Parking III, LLC for Phase 2 parking enforcement pilot program services for an initial six-month term in an amount not to exceed $89,700, and authorize the
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City Manager to extend the agreement on a month-to-month basis, at an amount not to exceed $14,950 per month, for up to six additional months.
3. Approve, and authorize the City Manager to execute, Contract C26-51, by and between the City of San Clemente and Ace Parking III, LLC, providing for parking enforcement services, for an initial six-month term, in an amount not to exceed $89,700, approve the City Manager to extend the agreement on a month-to-month basis, in an amount not to exceed $14,950 per month for up to six months.
11J. CONSIDERATION OF A RESOLUTION AUTHORIZING A SUPPLEMENTAL
APPROPRIATION TO FUND TEMPORARY STAFFING RESOURCES IN THE
UTILITIES WASTEWATER COLLECTIONS DIVISION IN THE AMOUNT OF $100,000 TO ADDRESS TEMPORARY STAFFING NEEDS
Potential Action(s)
If the City Council concurs with the information provided within this staff report, moving this item without modifications would result in adoption of Resolution No. 26-142, which will:
1. Approve a supplemental appropriation from the Sewer Fund Reserves to Account 054-473-43890, Other Contractual Services in the amount of $100,000.
2. Allow the Utilities Division to pursue temporary staffing resources and/or a limited-term position in order to maintain the current operations of the Sewer Collection System in a safe, reliable manner consistent with regulatory requirements.
11K. CONSIDERATION OF RESOLUTION NO. 26-143, APPROVING THE GOLF COURSE COMMITTEE FY 2026-27 WORK PLAN
Potential Action(s)
If the City Council concurs with the information provided within this staff report, moving this item without modifications would result in adoption of Resolution No. 26-143, which will approve the Golf Course Committee Fiscal Year 2026-27 Work Plan as proposed.
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11L. CONSIDERATION OF A RESOLUTION TO AUTHORIZE THE PREPARATION
AND SUBMISSION OF AN APPLICATION FOR A COMMUNITY RESILIENCE CENTERS PROGRAM ROUND 2 PLANNING GRANT
Potential Action(s)
If the City Council concurs with the information provided within this staff report, moving this item without modifications would result in adoption of Resolution No. 26-XX, which would:
1. Authorize staff to prepare and submit an application to the California Strategic Growth Council for up to $500,000 in Community Resilience Centers Program Round 2 Planning Grant funds; and
2. Affirm the City’s commitment to accept the grant funding and comply with grant requirements if the grant is awarded.
12. Oral Communications (Part 2)
Members of the audience who wish to address Council on matters that are within the jurisdiction of the City of San Clemente, but not separately listed on the agenda, may do so during the Oral Communications portion of the meeting. When invited by the Mayor, please step to the podium, and if you wish, state your name and the City in which you reside, and make your presentation, not to exceed three minutes. Under the Ralph M. Brown Act, the City Council cannot act on items raised during public comment but may respond briefly to statements made or questions posed, request clarification or refer the item to staff.
13. Future Agenda Items
14. Reports
A. City Attorney
B. City Manager
15. Adjournment
The next Regular City Council Meeting is scheduled to take place on September 1, 2026. Closed Session will begin at 4:30 p.m. and the Regular Business Meeting will begin at 5:30 p.m. The meeting will take place in the Council Chambers, located at 910 Calle Negocio, 2nd Floor, San Clemente.
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CITY COUNCIL MEETING PROCEDURES
RULES FOR ADDRESSING COUNCIL
• Members of the public may address the City Council on matters within the jurisdiction of the City of San Clemente.
• If you wish to address Council, please complete one of the blue speaker cards located at the entrance to the Council Chambers and turn it in to the City Clerk or Deputy City Clerk. • Persons wishing to address Council concerning an agendized item will be invited to address Council during the time that Council is considering that particular agenda item.
Persons wishing to address Council concerning a non-agendized issue will be invited to address Council during the “Oral Communications” portion of the meeting. • Speaker cards must be turned in when the agenda item is announced • When invited by the Mayor, please step to the podium, and if you wish, state your name and the City in which you reside, and make your presentation. Please limit your presentation to three minutes.
PRESENTATION OF WRITTEN MATERIALS TO COUNCIL
In order to ensure that Councilmembers have adequate time to consider written materials concerning agenda items, it is strongly recommended that such materials be submitted to the City Clerk by noon the date preceding the Council meeting.
MEETINGS RECORDED AND TELEVISED
City Council meetings are broadcast live and are replayed periodically on Cox Communications Local Access Channel 854. Meetings are also available for live-stream or post meeting viewing from the City’s website.
Meetings are also recorded via audio CD and/or DVD and retained as a City record in accordance with the City’s records retention schedule.
USE OF ELECTRONIC VISUAL AIDS BY PUBLIC AT MEETINGS
To allow staff adequate time to confirm software compatibility, individuals wishing to utilize electronic visual aids to supplement their oral presentations at the meeting, must submit the electronic files to the City Clerk by no later than 12:00 p.m. on the day of the meeting. Only compatible electronic formats will be permitted to be used on City audio/visual computer equipment. Staff makes no guarantee that such material will be compatible, but will use its best efforts to accommodate the request. Electronic presentations shall be limited to visual media, without prerecorded audio narration, that augment a live verbal presentation addressed to the City Council. The display of visual media shall be ancillary to, and not presented in place of, live verbal narration. Members of the public shall not be permitted to connect equipment to the City's computer system. Members of the public shall not be permitted to access the internet from the City's computer equipment. Visual presentations must be provided to the City Clerk in a display-ready format. In no case shall Staff be required to develop a presentation for public use.
This prohibition includes, but is not limited to, compiling of City records, downloading data from websites, or gathering or modifying data provided by the public.
LENGTH OF MEETINGS
At 11:00 p.m., the City Council will determine which of the remaining agenda items can be considered and acted upon at this meeting and will continue all other agenda items to a future meeting.
AMERICANS WITH DISABILITIES ACT
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability-related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (949) 361-8200. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting.
COMMUNICATION DEVICES
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To minimize meeting distractions and sound system interference, please be sure all personal communication devices are turned off or on silent mode.
MEETING SCHEDULE
Regular Council Meetings are held on the first and third Tuesdays of each month in the Council Chambers, located at 910 Calle Negocio, 2nd floor, San Clemente. Closed Session are considered at 5:00 p.m. and the Business Meeting begins at 6:00 p.m. Additional meetings of the City Council may be called as needed.
AGENDAS, ADMINISTRATIVE REPORTS AND SUPPLEMENTAL WRITTEN MATERIALS Agendas and Administrative Reports are available for review and/or copying at the City Clerk’s Department as soon as agendas are posted, by accessing the City’s website at www.san-clemente.org. An “Inspection Copy” of agenda materials is also located at the entrance to the Council Chambers during meetings for public review. All written material distributed to a majority of the Council after the original agenda packet was distributed is available for public inspection in the City Clerk’s Department, located at 910 Calle Negocio, San Clemente, during normal business hours.
The City Clerk’s Department offers an agenda packet subscription service free of charge. If you wish to receive email copies of City Council agendas, which include hyperlinks to staff reports and other back-up material, register at http://san-clemente.org/enotification.