RESOLUTION NO. 26-155
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN CLEMENTE, CALIFORNIA, AUTHORIZING A SOLE SOURCE EXEMPTION TO COMPETIVE BIDDING UNDER THE CITY’S PURCHASING POLICY AND APPROVING THE PURCHASE OF A MERIDIAN VEHICLE MITIGATION SYSTEM WHEREAS, the City of San Clemente hosts and supports numerous community and special events that require temporary street closures and the establishment of pedestrian areas; and WHEREAS, the City has identified a need for portable vehicle mitigation equipment to enhance safety and security at special events and other temporary street closures; and WHEREAS, the City Council approved funding in the amount of $135,000 in the Fiscal Year 2026-27 Annual Budget for the purchase of a vehicle mitigation system; and WHEREAS, City staff reviewed multiple vehicle mitigation systems and evaluated their safety capabilities, portability, ease and speed of deployment, staffing and equipment requirements, transportation and storage needs, price and flexibility for use at various City locations; and WHEREAS, based on this evaluation, staff determined that the Meridian Vehicle Mitigation System provides the combination of vehicle mitigation performance, portability, deployment efficiency, and operational flexibility necessary to meet the City's identified safety and operational requirements; and WHEREAS, the Meridian Vehicle Mitigation System consists of proprietary equipment manufactured and sold only by Meridian Rapid Defense Group, which has provided the City with a sole source documentation letter and the system is uniquely suited to the City's identified requirements for temporary special event operations; and WHEREAS, Article XI, Section A(1)(1.7) of City Purchasing Policy 201-2-1 provides an exemption from competitive procurement requirements for qualifying sole source purchases.
NOW, THEREFORE, the City Council of the City of San Clemente does hereby find, determine and resolve as follows:
SECTION 1. The foregoing recitals are true and correct and are fully incorporated herein by this reference.
SECTION 2. The Meridian Vehicle Mitigation System meets the requirements for a sole source purchase pursuant to Article XI, Section A(1)(1.7) of City Purchasing Policy 201-2-1 based upon the City's identified safety and operational requirements, the proprietary characteristics of the Meridian system, and the sole source documentation received from the manufacturer. The City Council hereby authorizes and approves an exemption from the applicable competitive procurement requirements of City Purchasing Policy 201-2-1 for the purchase of the Meridian Vehicle Mitigation System.
SECTION 3. The City Council hereby authorizes and approves the purchase of the Meridian Vehicle Mitigation System and associated equipment in an amount not to exceed $135,000, using funds previously appropriated in the Fiscal Year 2026-27 Annual Budget.
SECTION 4. The City Manager, or designee, is hereby authorized and directed to execute all documents and take all actions necessary and proper to complete the purchase consistent with this Resolution.
SECTION 5. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this _____ day of ____________________, _______.
ATTEST:
___________________________ __________________________
City Clerk of the City of Rick Loeffler, Mayor of the City San Clemente, California of San Clemente, California
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §
CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 26-155 was adopted at a regular meeting of the City Council of the City of San Clemente held on the _______ day of _______________________, _________, by the following vote:
AYES:
NOES:
ABSENT:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this _____ day of _________________, ________. __________________________
CITY CLERK of the City of
San Clemente, California
Approved as to form:
____________________________
Elizabeth A. Mitchell, City Attorney
Resolution No. 26-155 Page 2
Attachment 1