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2nd Floor
San Clemente, California
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AGENDA REPORT
CITY OF SAN CLEMENTE
CITY COUNCIL MEETING
CITY OF SAN CLEMENTE
Meeting Date: October 21, 2025 Agenda Item: 11H.
Submitted By: Public Works
Prepared By: Shawn Ryan, Deputy Public Works Director
Subject:
..titl e
CONSIDERATION OF A RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO VICON ENTERPRISE, INC. FOR THE DIGESTER NO. 2 STRUCTURAL AND MECHANICAL REHABILITATION, CIP PROJECT NO. 12204, IN AN AMOUNT NOT TO EXCEED $715,000,
AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT, AND FINDING THE
PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ..body ACT
Fiscal Impact:
The estimated total construction cost of $758,000 is within the approved budget amount of $971,000 from the Sewer Fund Depreciation Reserve, Account Number 054-476-45300-000- 12204.
Summary:
Before the City Council is the award of a construction contract to Vicon Enterprise, Inc. in an amount not to exceed $715,000, for the Digester No. 2 Structural and Mechanical Rehabilitation Project.
Digester No. 2 at the City’s Water Reclamation Plant was recently cleaned, inspected and readied for mechanical rehabilitation. Sludge Holding Tank No. 1 is partially full of material, needs to be drained, cleaned and inspected along with replacement of several mechanical components.
Background:
The City’s Water Reclamation Plant was expanded
and rehabilitated in the early 1990’s. Digester No.
2 is one of two anaerobic digesters designed to
biologically process wastewater sludge, received
from the chemical and mechanical treatment
processes, to reduce the volume of waste requiring
landfill disposal. Digester No. 2 was recently
cleaned and inspected. Based on the evaluation
and age of materials, two gas filters and 20 valves
ranging in size from 6” to 16” in diameter need to
be replaced.
Digester No. 2
1 Attachment 3
Meeting Date: October 21, 2025 Agenda Item: 11H.
CITY OF SAN CLEMENTE
Sludge Holding Tank No.1 is one of two storage tanks
that feeds sludge, in a controlled manner, to the
centrifuge equipment for efficient dewatering before
sludge is loaded on trucks for proper composting of
the material. Sludge Holding Tank No. 1 has
accumulated a significant amount of residual waste
since it has been in service for nearly 35 years, which needs to be removed before the tank can be cleaned
for internal inspection and condition assessment. Old
equipment, including 11 valves and a sediment trap, is
at the end of its useful life and needs to be replaced. In addition, a new liquid level monitoring system will be
installed to improve operational efficiency.
Sludge Holding Tank No. 1
Upon preparation of a bid package, City staff published a notice inviting bids in the SC Times, advertised a bid solicitation on the Planet Bids, and notified local contractors. Bids were received on August 28, 2025, and the results are presented in Table 1 below. Bids ranged from $715,000 to $949,148 and there were no bidders based in San Clemente. The lowest responsive and responsible bidder is Vicon Enterprise, Inc. of Anaheim, California with a total bid amount of $715,000.
Table 1. Bidder’s Summary
Company Name Company Location Amount ($)
Vicon Enterprise, Inc. Anaheim, CA 715,000.00
M.P. Environmental Services Bakersfield, CA 716,185.00
mmc Inc. La Palma, CA 894,000.00
SCW Contracting Corp. Fallbrook, CA 949,148.00
Based on the lowest responsive and responsible bidder, a summary of the estimated construction cost is provided in Table 2. Below:
Table 2. Expenditure Summary
Construction Management and Inspection $43,000
Construction $715,000
Total Estimated Construction Cost $758,000
As required by City policy and state law, the Contractor will be required to provide performance and payment bonds simultaneously with execution of the construction contract (Attachment 2).
Project plans and specifications are on file in the City Clerk’s Office. 2 Meeting Date: October 21, 2025 Agenda Item: 11H.
CITY OF SAN CLEMENTE
Council Options:
Adopt Resolution No. 25-163, awarding the construction contract to Vicon Enterprise, Inc, authorizing the City Manager to execute a construction contract in an amount not to exceed $715,000, and finding the project categorically exempt from CEQA under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines. Modify and adopt Resolution No. 25-163.
Continue the item with direction to provide additional information. Do not award the contract or perform the work on Digester No. 2 Structural and Mechanical Rehabilitation.
Environmental Review/Analysis:
This project is exempt from the California Environmental Quality Act under Class 1 (Existing Facilities, 14 CCR 15301) of the state CEQA Guidelines because it consists of the operation, repair, maintenance, or minor alteration of existing public structures, facilities or mechanical equipment involving no expansion of an existing use.
Recommended Actions:
Staff recommends that the City Council adopt Resolution No. 25-163, which will:
..recommendation
1. Find the Digester No. 2 Structural and Mechanical Rehabilitation, CIP Project No. 12204 categorically exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines;
2. Award the Digester No. 2 Structural and Mechanical Rehabilitation, CIP Project No. 12204, contract to Vicon Enterprise, Inc.; and
3. Authorize the City Manager to execute a contract with Vicon Enterprise, Inc. in an amount not to exceed $715,000 and in a form substantially similar to Contract No. C25-52 (Attachment 2) for the Digester No. 2 Structural and Mechanical Rehabilitation, CIP Project No. 12204. ..recommendation
..end
Attachment:
1. Resolution No. 25-163
2. Contract No. C25-52 (without attachments)
Notification:
All bidders.
3 RESOLUTION NO. 25-163
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN CLEMENTE, CALIFORNIA, AWARDING A
CONSTRUCTION CONTRACT TO VICON ENTERPRISE,
INC. , TO PERFORM DIGESTER NO. 2 STRUCTURAL AND
MECHANICAL REHABILITATION, GIP PROJECT NO.
12204, IN AN AMOUNT NOT TO EXCEED $715,000,
AUTHORIZING THE CITY MANAGER TO EXECUTE THE
CONTRACT AND FINDI NG THE PROJECT
CATEGORICALLY EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA) UNDER CLASS
1 (EXISTING FACILITIES, 14 CCR SECTION 15301) OF
THE STATE CEQA GU IDELINES
WHEREAS, the City owns and operates a Water Reclamation Plant to physically and biologically treat wastewater generated from the City's service area and Santa Margarita Water District's Talega area through a contractual obligation; and WHEREAS, Digester No. 2 and Sludge Holding Tank No. 1 are utilized for processing of solid waste and are in need of rehabilitation ; and
WHEREAS, the City conducted formal competitive bidding for the Digester No. 2 Structural and Mechanical Rehabilitation, Project No. 12204 (Project); and WHEREAS, on August 28, 2025, the City received four bids ranging from $715,000 to $949,148 for the Project; and
WHEREAS, the Vicon Enterprise, Inc. was the lowest responsive and responsible bidder with a bid of $715,000.
NOW, THEREFORE, the City Council of the City of San Clemente hereby finds, determines, and resolves as follows:
SECTION 1. That the above recitations are true and correct and incorporated fully herein .
SECTION 2. Based upon a review of the record as a whole, that the project is hereby determined to be categorically exempt from the California Environmental Quality Act (CEQA) under Class 1 (Existing Facilities, 14 CCR section 15301) of the State CEQA Guidelines because it consists of repair of existing public facilities involving no expansion of an existing use and there is no possibility of a direct or reasonably foreseeable indirect substantial impact on the environment.
SECTION 3. That the Construction Contract Agreement for the Digester No. 2 Structural and Mechanical Rehabilitation, CIP Project No. 12204 is awarded to Vicon Enterprise, Inc.
Resolution No. 25-163 Page 2
SECTION 4. That the City Manager is authorized and directed to execute a construction contract for the Digester No. 2 Structural and Mechanical Rehabilitation, CIP Project No. 12204 with Vicon Enterprise, Inc. in an amount not to exceed $715,000, in a form substantially similar to that presented to the City Council on October 21, 2025.
SECTION 5. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED AND ADOPTED this 21st day of October, 2025. / ~z? .
Cl CLERK of the City of
San Clemente, California
Steve Knoblock Mayor of the City
of San Clemente, California
Resolution No. 25-163 Page 3
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) §
CITY OF SAN CLEMENTE )
I, LAURA CAMPAGNOLO, City Clerk of the City of San Clemente, California, do hereby certify that Resolution No. 25-163 was adopted at a regular meeting of the City Council of the City of San Clemente held on 21st day of October 2025, by the following vote:
A YES: CABRAL, ENHEIER, IDEFFLER, w1J, MAYOR KNOBLOCK
NOES: NONE
ABSENT: NONE
IN WITNESS WHEREOF,! have hereunto set my hand and affixed the official seal of the City of San Clemente, California, this2s~ day of (J,o'O<{' , 2-oa-S .
CJ CLERK of the City of
San Clemente, California
Approved as to form:/} _
~ & ·~ EjzabethA. Mitchell, City Attorney