San Dimas City Council
June 27, 2023

CITY COUNCIL AND HOUSING AUTHORITY
MEETING AGENDA
TUESDAY JUNE 27, 2023
5:30 PM – CLOSED SESSION
7:00 PM – REGULAR SESSION
SAN DIMAS COUNCIL CHAMBER
245 EAST BONITA AVENUE
A public agenda packet is available for review on the City’s website  www.sandimasca.gov or by contacting the City Clerk’s Office at [email protected].

Members of the public may observe the City Council meeting live on the City of San Dimas website at www.sandimasca.gov or on KWST Channel 3. To view from the website, select the Watch City Council Meetings blue button from the home page.
5:30 PM
PUBLIC COMMENT ON CLOSED SESSION ITEMS
CITY COUNCIL CLOSED SESSION ITEMS

1.  CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representative: Jeff Malawy, City Attorney Unrepresented employee: City Manager
7:00 PM
CITY COUNCIL
Mayor Emmett Badar, Mayor Pro Tem John Ebiner, Councilmember Eric Nakano, Councilmember Ryan A. Vienna, Councilmember Eric Weber
CALL TO ORDER AND FLAG SALUTE
REPORT ON CLOSED SESSION

RECOGNITION
Parks Make Life Better Month
Annual Report by the San Dimas Chamber of Commerce­Silvia Melendez ORAL COMUNICATIONS
(Members of the audience are invited to address the City Council on any item on this agenda or not on this agenda. Public comment will not be taken during each individual agenda item, except for public hearing items. Comments on public hearing items will be heard when that item is scheduled for discussion. Under the provisions of the Brown Act, the legislative body is prohibited from engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion at a later date. Each speaker will be limited to speaking once for up to (3) threeminutes.)

Parks Make Life Better Month
Annual Report by the San Dimas Chamber of Commerce­Silvia Melendez ORAL COMUNICATIONS
(Members of the audience are invited to address the City Council on any item on this agenda or not on this agenda. Public comment will not be taken during each individual agenda item, except for public hearing items. Comments on public hearing items will be heard when that item is scheduled for discussion. Under the provisions of the Brown Act, the legislative body is prohibited from engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion at a later date. Each speaker will be limited to speaking once for up to (3) three minutes.)
CONSENT CALENDAR
CC1. Approve Minutes of the June 13, 2023 Regular City Council Meeting CC2. Approve Resolution 2023­42, A Resolution of the City Council of the City of San Dimas, Approving Certain Demands for the June 30, 2023 Warrant Register in the Amount of $1,528,697.66
CC3. Receive and File Investment Report for the Month of May 2023 CC4. Approve Proposed City Investment Policy for Fiscal Year ending June 30, 2024 CC5. Adopt Resolution 2023­45 Amending the City’s Pay Plan and Reimbursement Schedule CC6. Approval of Resolution 2023­43 to Establish the 2023­24 Appropriations Limit Calculation CC7. Approve a Contract with Precision Concrete Cutting for Sidewalk inspections and maintenance services for an amount not to exceed $500,000 over 5 years.

CC8. Approve an Appropriation and Authorization of Emergency Expenditures for Temporary Repairs and Design of Final Repairs for damages to the San Dimas Avenue Loop approximately 500 feet north of Calle Solana in the Amount of $100,000 CC9. Approve a Vendor Agreement with the San Dimas Chamber of Commerce to Provide Economic and Business Support Activities in an Amount Not to Exceed $16,800 CC10. Adoption of the 2023­24 Operating and Capital Improvement Program Budget CC11. Approve Parking Time Restrictions on Electric Vehicle (EV) Charging Stalls in Parking Lots Maintained by the City
END OF CONSENT CALENDAR
RECOMMENDATION: Approve consent calendar with recommendations as presented in staff reports.

HOUSING AUTHORITY
Approve the Appropriation of Funds and Award of Contracts to DJP Engineering, Geo­Advantec, Yowanto Engineering, and Orco Block Co. for Charter Oak Mobile Home Estates Masonry Wall Replacement Project, and Authorize Expenditure of an Amount Not to Exceed $50,000 for Relocation of an Existing Fire Hydrant and Related Work, for a Total Project Amount of $204,135.00, Including a Project Contingency of $25,000
RECOMMENDATION: Staff recommends the Housing Authority consider and approve the

RECOMMENDATION: Approve consent calendar with recommendations as presented in staff reports.

HOUSING AUTHORITY
Approve the Appropriation of Funds and Award of Contracts to DJP Engineering, Geo­Advantec, Yowanto Engineering, and Orco Block Co. for Charter Oak Mobile Home Estates Masonry Wall Replacement Project, and Authorize Expenditure of an Amount Not to Exceed $50,000 for Relocation of an Existing Fire Hydrant and Related Work, for a Total Project Amount of $204,135.00, Including a Project Contingency of $25,000
RECOMMENDATION: Staff recommends the Housing Authority consider and approve the following:

1.  Appropriate a total budget of $204,135 for design, material procurement, fire hydrant relocation and associated water work for the Charter Oak Mobile Home Estates masonry wall project, from Fund 034.

2.  Authorize City Manager to execute a contract for the design of the Charter Oak Mobile Home Estates masonry wall project with DJP Engineering, Inc. for $42,040 in a form approved by the City Attorney.

3.  Authorize City Manager to execute a contract for the geotechnical site investigation and report for the Charter Oak Mobile Home Estates masonry wall project with Geo­Advantec, Inc. for $14,595 in a form approved by the City Attorney.

4.  Authorize City Manager to execute a contract for the photometrics and lighting design for the Charter Oak Mobile Home Estates masonry wall project with Yowanto Engineering, Inc. for $2,500 in a form approved by the City Attorney.

5.  Authorize the expenditure of an amount not exceed $50,000 on Fire Hydrant Relocation Work and associated domestic water service work.

CITY COUNCIL
OTHER BUSINESS
OB1. Consideration, Review and Adoption of Amendments to the City’s Boards, Commissions, and Committees Handbook
RECOMMENDATION: Staff recommends the City Council:

Adopt Resolution 2023­14 approving the proposed revisions and updates to the BCC’s Handbook identified at the February 4, 2023, Study Session.

OB2. Analysis for the Consideration, Review and Direction on Transferring the Review Authority and Duties from the Development Plan Review Board to the Planning Commission RECOMMENDATION: Staff recommends that the City Council:

Initiate a Municipal Code Text Amendment eliminating and transferring the Development Plan Review Board (DPRB) review authority and duties to the Planning Commission and making all necessary Development Code Amendments to codify these changes; and direct staff to prepare amendments to the Boards, Commissions, and Committees Handbook to align with the above Development Code Amendments.

OB3. Discussion, Consideration and Approval of the Community Forest Management Plan Updates RECOMMENDATION: Staff recommends the City Council Approve current updates to the City of San Dimas Community Forest Management Plan.

PUBLIC HEARING ITEMS
PH1. ApproveUpdatestotheCitywideScheduleofFeesandCharges

pggp
Review Board (DPRB) review authority and duties to the Planning Commission and making all necessary Development Code Amendments to codify these changes; and direct staff to prepare amendments to the Boards, Commissions, and Committees Handbook to align with the above Development Code Amendments.

OB3. Discussion, Consideration and Approval of the Community Forest Management Plan Updates RECOMMENDATION: Staff recommends the City Council Approve current updates to the City of San Dimas Community Forest Management Plan.

PUBLIC HEARING ITEMS
PH1. Approve Updates to the Citywide Schedule of Fees and Charges RECOMMENDATION: Approve Resolution 2023­46 amending the City’s Fee Schedule.

ORAL COMMUNICATIONS
(Members of the Audience (Speakers are limited to (3) minutes or as may be determined by the Chair.) CITY REPORTS
CR1. City Manager
CR2. City Attorney
CR3. Members of the City Council
Councilmembers’ Report on Meetings Attended at the Expense of the Local Agency (Pursuant to AB 1234 – G.C. §53232.3(d)
City Council Requests for Future Items, Comments and Updates

ADJOURNMENT
Notice Regarding Americans with Disabilities Act: In compliance with the ADA, if you need assistance to participate in a city meeting, please contact the City Clerk’s Office at (909) 394­6216. Early notification before the meeting you wish to attend will make it possible for the City to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102­35.104 ADA Title II].

Copies of documents distributed for the meeting are available in alternative formats upon request. Any writings or documents provided to the City Council regarding any item on this agenda will be made available for public review Monday through Thursday 7:30 a.m. to 5:30 p.m. and on Fridays from 7:30 a.m. to 4:30 p.m. at the Administration Counter at City Hall and San Dimas Library. In addition, most documents are posted on the City’s website at  www.sandimasca.gov.

Posting Statement:  I declare under penalty of perjury that on June 23, 2023, I posted a true and correct copy of this agenda on the bulletin board in the Civic Center Plaza of City Hall at 245 E. Bonita Ave., San Dimas Library 145 N. Walnut Ave., San Dimas Post Office 300 E. Bonita Ave., Von’s Via Verde Shopping Center 1160 Via Verde Ave., and on the City’s website www.sandimasca.gov/agendas­minutes/ as required by law.

June 23, 2023 Debra Black
Debra Black, City Clerk

W HEREAS, the residents of San Dimas including children, youth, families, adults, seniors, businesses, community organizations, and visitors benefit from the wide range of parks, trails, open spaces, sports fields, tennis courts, facilities including, the San Dimas Recreation Center, the Senior Center, Via Verde Park, Lone Hill Park, Marchant Park, and Horsethief Canyon Park, and programs including Swim Lessons, Recreation Classes, Shooting Stars Dance Team, Teen Programs, Senior Citizens Programs, Youth Basketball, Tiny Tots, and Family Campouts; and Special Events including the Annual 5k Run and Halloween Spooktacular, Arbor Day, Holiday Extravaganza, Walker House Haunted House; Family Festival and Easter Egg Hunts; and W HEREAS, the San Dimas City Council urges all its residents to recognize that Parks and Recreation enriches the lives of its residents and visitors as well as adding value to the community’s homes and neighborhoods; and
W HEREAS, July is celebrated across the nation as Parks and Recreation Month; and N
OW THEREFORE, I Mayor Emmett G. Badar, Mayor Pro Tem John Ebiner, Councilmembers Ryan A. Vienna; Eric Weber and Eric Nakano hereby proclaim July 2023 as Parks Make Life Better! Month and in doing so urges all its citizens to use and enjoy its parks, trails, open space, facilities, and recreation opportunities.

I
N WITNESS THEREOF, I, Mayor Emmett G. Badar, have hereunto set my hand and caused the seal of the City of San Dimas to be affixed this 27th day of June 2023.

Attest: ____________________________________
City Clerk
Parks Make Life Better
W HEREAS, Parks and Recreation make lives and communities better now and in the future; and
W HEREAS, this year’s theme “Where Community Grows” celebrates the vital role Parks & Recreation professionals play in bringing people together, providing essential services and fostering the growth of our communities. As established through a Community Opinion Survey conducted March of 2023, 91% of respondents are very satisfied with the City’s efforts to maintain parks and recreation areas and 87% are satisfied with recreation programming for all ages; and W HEREAS, residents value recreation as it provides positive alternatives for children and youth to reduce crime and mischief, especially during non-school hours; it promotes the arts, increases social connections; aids in therapy; and promotes lifelong learning; and W HEREAS, residents value their parks for access to outdoor spaces for children and adults to play and be active; exercise and group sports; and W HEREAS, HEREAS, parks provide access to the serenity and the inspiration of nature and outdoor spaces as well as preserve and protect the historic, natural and cultural resources in our community; and
______________________________________
Mayor

SAN DIMAS

CHAMBER OF COMMERCE

AGENDA
Introduction
Mission Statement
Core Values
Data & Partnerships
Forecasting
Contact us!

INTRODUCTION
CEO Silvia Melendez,
Board Chair Marilyn Sparks, &
Ambassador Chair Sandra Martinez

MISSION STATEMENT
The Mission of the San Dimas Chamber of Commerce is to
foster and promote the growth of the business and professional community while enhancing the quality of life in San Dimas.

CORE VALUES
Creating a Strong Local Economy
Providing Networking Opportunities
Promoting the Community
Representing the Interests of Business with Government
Providing Marketing Opportunities and Business Tools for Success

DATA, PARTNERSHIPS, & FORECASTING
Data
Partnerships
Programs & Events
Forecasting

CONNECT WITH THE CHAMBER!
Facebook.com/sandimaschamber
Instagram.com/sandimaschamber
Linkedin.com/sandimaschamber
Twitter.com/sandimaschamber

SAN DIMAS CHAMBER OF COMMERCE
(909) 592-3818
246 E. Bonita Avenue • P.O. Box 175 • San Dimas, CA 91773 [email protected] • www.sandimaschamber.com
FOLLOW US ON SOCIAL MEDIA:

VISIT
OUR
WEBSITE:

Thank you! Questions?

CITY COUNCIL

ACTION SUMMARY MINUTES
JUNE 13, 2023 REGULAR MEETING
Roll Call
Council Members Present: Mayor Emmett Badar, Mayor Pro Tem John Ebiner, Councilmember Eric Nakano, Councilmember Ryan A. Vienna- Via Zoom, Councilmember Eric Weber Staff: City Manager Chris Constantin, Assistant City Manager Brad McKinney, Director of Public Works Shari Garwick, Director of Administrative Services Michael O’Brien, Director of Parks and Recreation Scott Wasserman, Director of Community Development Henry Noh, City Attorney Jeff Malawy, City Clerk Debra Black, Planning Manager Luis Torrico

CLOSED SESSION ITEM COMMENTS/RECOMMENDATIONS

1. CONFERENCE WITH LEGAL COUNSEL
– ANTICIPATED LITIGATION
Initiation of litigation pursuant to
Government Code section 54956.9(d)(4):

One case.

2. CONFERENCE WITH LEGAL COUNSEL
– ANTICIPATED LITIGATION
Significant exposure to litigation pursuant
to Government Code section
54956.9(d)(2): Two cases

3. CONFERENCE WITH LABOR

NEGOTIATORS
Agency designated representative: Jeff
Malawy, City Attorney Unrepresented
employee: City Manager
Following the closed session, City Attorney
Malawy announced that the City Council met
and discussed items one and two, provided
direction to staff, but no reportable action was
taken.

City Manager Constantin announced that
item three was not discussed.

Recess 8:41 pm to 8:53 pm

CONSENT ITEMS COMMENTS/RECOMMENDATIONS

1. Approve Resolution 2023-36, A
Resolution of the City Council of the City
of San Dimas, Approving Certain
Demands for the May 31, 2023 Prepaid
Warrant Register in the Amount of
$184,421.22 and the June 15, 2023
Warrant Register in the Amount of
$561,158.02.

2. Approve Minutes of the May 23th, 2023
Regular City Council Meeting
MOTION: Motion/seconded by Mayor Pro
Tem Ebiner/Councilmember Weber to
approve the consent calendar as presented.

Motion carried 5-0 with Councilmember
Vienna’s abstention on item 10.

Roll Call:

Badar: Yes
Ebiner: Yes
Nakano: Yes

June 13, 2023 City Council Action Minutes Page 2

3. Deny Claim Lopez vs. City of San Dimas
3046940

4. Approve Resolution 2023-39 Authorizing
Submission and Adoption of a 2023-24
List of Projects Funded by Senate Bill 1,
Road Maintenance and Rehabilitation
Act of 2017

5. Approve Renewal of a Professional
Services Agreement with AGA Engineers
Inc. for Professional Traffic Engineering
Services in an Amount not to exceed
$120,000 for Fiscal Year 2023-24 and
2024-25, and Authorize the City Manager
to Execute the Agreement.

6. Approve Resolution 2023-37 Determining
the Need to Extend the Local Emergency
Regarding the February 2023 Winter
Storms

7. Approve Resolution 2023-38 Determining
the Need to Extend the Local Emergency
Regarding March 2023 Winter Storms

8. Award Construction Contract 2023-03 for
Playground Surface Replacement at
Lone Hill and Horsethief Canyon Parks to
Great Western Installations in an Amount
not to Exceed $311,983.00 (including a
10% contingency of $28,362), Approve a
Budget Amendment in the Amount of
$43,143.00 and Authorize the City
Manager or Designee to execute the
Agreement.

9. Approve Participation in the Los Angeles
Urban County Community Development
Block Grant ("CDBG") Program for the
Fiscal Years 2024-25 through 2026-27

10. Approve a Letter to Los Angeles County
Sheriff and Board of Supervisors
Opposing Mandatory Rotation of
Deputies as Recommended by the Los
Angeles County Civilian Oversight
Commission
Vienna: Yes
Weber: Yes

OTHER BUSINESS COMMENTS/RECOMMENDATIONS

1. Consideration, Review and Adoption on
Amendments to the City’s Boards,
Commissions, and Committees
Handbook
The item was been rescheduled to June 27,
2023 City Council meeting.

2. Discuss Zoning, Design and
Development Standards the City could
include in an Ordinance to Minimize
Negative Impacts Related to Senate Bill
MOTION: Motion/seconded by Mayor Pro
Tem Ebiner/Councilmember Vienna directing
staff to draft an SB 9 Ordinance to present to
the Planning Commission and City Council

June 13, 2023 City Council Action Minutes Page 3
9, which Requires Cities to Ministerially
Approve Subdivisions of Single-family
Zoned Parcels into two (2) Parcels and
Developments of Two (2) Residential
Units on Single-family Zoned Parcels.
for adoption, implementing option three (most
restrictive) from the staff report. Motion
carried 5-0.

Roll Call:

Badar: Yes
Ebiner: Yes
Nakano: Yes
Vienna: Yes
Weber: Yes

PUBLIC HEARINGS COMMENTS/RECOMMENDATIONS

1. Public Hearing Regarding Open Space
Maintenance District No. 1 (Tract 32841,
Northwoods) and Adoption of Resolution
2023-41 Approving the Revised
Engineer’s Report and Confirming the
Diagram and Assessment for Fiscal Year
2023-2024.

The Mayor opened the public hearing for
comments. There were no public comments
on this item.

MOTION: Motion/seconded by
Councilmember Vienna/Weber to adopt
Resolution 2023-41, Approving the Revised
Engineer’s Report and Confirming the
Diagram and Assessment for Fiscal Year
2023-2024 for Open Space Maintenance
District No. 1 Annexation No. 3 (tract No.
32841, Northwoods). Motion carried 5-0.

Roll Call:

Badar: Yes
Ebiner: Yes
Nakano: Yes
Vienna: Yes
Weber: Yes

STAFF AND CITY COUNCIL REPORTS COMMENTS/RECOMMENDATIONS a. City Manager City Manager announced:
• The City of San Dimas will retain a
Foothill Express Bus Line located the
Via Verde Park and Ride Lot.
• Starting July 1, 2023, the Downtown
Park and Ride Parking Lot will be
closed and will be converted into the
San Dimas Gold Line Station Parking
Lot.
b. City Attorney None
c. Members of the City Council
Reports on Meetings Attended AB 1234
(G.C. §53232.3(d))
None

June 13, 2023 City Council Action Minutes Page 4

CITY COUNCIL REQUESTS FOR

FUTURE ITEMS

COMMENTS/RECOMMENDATIONS
None
Adjourned: 10:11 pm
I, Debra Black, City Clerk attest that these draft minutes are accurate and reflective of the actions taken by the City Council.
________________________________
Debra Black, City Clerk

RESOLUTION 2023-42

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN DIMAS, CALIFORNIA, APPROVING CERTAIN
DEMANDS FOR THE MONTH OFJUNE 2023
WHEREAS, the following listed demands have been audited by the Director of Administrative Services; and
WHEREAS, the Director of Administration Services has certified as to the availability of funds for payment thereto; and
WHEREAS, the register of audited demands has been submitted to the City Council for approval.

NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of San Dimas does hereby approve the Warrant Register of June 30th, 2023 in the amount of $1,528,697.66.

PASSED, APPROVED AND ADOPTED this 27th, day of June 2023. _____________________________
Emmett G. Badar, Mayor
ATTEST:
_________________________________
Debra Black, City Clerk
I, Debra Black, City Clerk, hereby certify that Resolution 2023-42 was approved by vote of the City Council of the City of San Dimas at its regular meeting of June 27th, 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Debra Black, City Clerk

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of June 27, 2023
From: Chris Constantin, City Manager
Prepared by: Michael O'Brien, Director of Administrative Services Subject: Receive and File Investment Report for the Month of May 2023 ____________________________________________________________________________

SUMMARY
Monthly Reporting for the City of San Dimas investment of idle funds and cash condition.

RECOMMENDATION
Staff recommends that the City Council:
• Receive and file Investment and Cash Condition report for the month of May 2023.

FISCAL IMPACT
The City invests idle cash to maximize interest earnings through a portfolio that is diverse and within the established investment guidelines of the City of San Dimas adopted Investment policy and California Government Code Section 53600.3.

Interest rates have been climbing for the past several months. As past investments mature, the replacement value is much greater than what we were able to invest in prior years for the same type of investment. This means that our new investments, will have greater returns, in generating increase revenues from our idle cash.

DISCUSSION/ANALYSIS
The City’s primary investments are in the Local Agency Investment Fund (LAIF) with a total of $23,072,694.98 with a rate of return of 2.993% at the end of May 2023, representing 30% of our investment portfolio. LAIF is seen as a secure investment while at the same time being a very liquid asset. The City can withdraw funds at any time during the fiscal year to meet cash flow needs.

Investment Report Page 2
For the Meeting of June 27, 2023
The City’s checking and money market accounts are held through Bank of the West representing 4% of the total investment portfolio. Funds held with Bank of the West are used to offset banking services charges as part of a contract services agreement between the City and Bank of the West.

San Dimas Petty Cash are small amounts of cash set aside for use as cash on hand for miscellaneous reimbursements request and for cash register operations city wide.

Cal Trust which had an average yield of 3.40% for the month of May 2023 is also a secure and liquid investment option for the City of San Dimas. At the end of May, the City had $13,863,374.49 of total investments with CALTRUST representing 19% of the Cities total investment portfolio.

Time Valued Investment (TVI) Cash on hand reflects matured funds from UBS Bank USA Salt Lake City. This CD matured on May 30, 2023, and funds totaling $249,000 were held with TVI until it was remitted back to the City during the month of June.

Bonds invested with TVI total $4,079,619.45 and Certificates of Deposit total $2,964,000.

Bonds invested with Stifel Investments total $4,961,272.77, U.S. Treasuries total $7,365,710 and Certificates of Deposit total $15,392,876.

In total the City has invested $9,040,892.22 in Bonds, $7,365,710 in U.S. Treasuries and $18,356,876 in Certificates of Deposit between the two brokerage firms. The $249,000 cash held by TVI from a matured UBS Bank CD is included in the total CD’s/Bonds/Commercial Bonds/Treasury Bills amount of $35,012,478.22.

The investment policy and California Government Code Section 53600.3 allows the City to invest 30% of its portfolio in Certificates of Deposit and 20% of its portfolio in Corporate Bonds. In total, the City invests 25% of its idle cash in CD’s and 12% in Corporate and Agency Bonds.

At the end of May 2023, the City is reporting investments totaling $74,596,130.10 as displayed in Attachment 1.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Michael O'Brien
Director of Administrative Services
Attachments:

1. Investment and Cash Condition Report

CITY OF SAN DIMAS

MONTHLY CASH BALANCE INVESTMENT REPORT
MAY 2023

SUMMARY OF BANK BALANCES ENDING BALANCE
$23,072,694.98
BANK OF THE WEST - GENERAL ACCOUNT $2,645,022.41
SAN DIMAS PETTY CASH - IMPREST FUNDS $2,560.00
$ 9.74 $13,863,374.49
$249,000.00

INVESTMENTS YIELD MATURITY PAR VALUE BOOK VALUE
TVI INVESTMENTS:

ROYAL BANK CDA GLOBAL - 1 YEAR BOND 2.74% 6/25/2023 $500,000.00 $500,000.00 FEDERAL FARM CR - .5 YEAR BOND 0.50% 12/1/2023 $275,000.00 $265,126.95 WELLS FARGO & CO MEDIUM TERM - 3 YEAR BOND 4.50% 7/28/2025 $250,000.00 $250,000.00 CFI- 5 YEAR BOND 1.00% 8/28/2025 $500,000.00 $500,000.00 BANK OF AMERICA - 5 YEAR BOND 0.75% 10/30/2025 $250,000.00 $250,000.00 GOLDMAN SACHS GROUP - 5 YEAR BOND 0.80% 11/24/2025 $290,000.00 $290,000.00 JP MORGAN BOND - 5 YEAR BOND 1.20% 4/30/2026 $285,000.00 $285,000.00 EXXON MOBILE CORP - 7 YEAR BOND 2.28% 8/16/2026 $250,000.00 $264,953.75 GOLDMAN SACHS GROUP - 5 YEAR BOND 1.70% 10/29/2026 $210,000.00 $210,000.00 MORGAN STANLEY FIN GLOBAL - 5 YEAR BOND 1.35% 11/18/2026 $250,000.00 $250,000.00 JP MORGAN CHASE BOND - 5 YEAR BOND 2.10% 1/29/2027 $270,000.00 $270,000.00 BANK OF AMERICA - 5 YEAR BOND 2.75% 3/2/2027 $250,000.00 $250,000.00 MORGAN STANLEY-FIN GLOBAL 5 YEAR BOND 3.25% 4/13/2027 $250,000.00 $250,000.00 INTEL CORP - 5 YEAR BOND 3.75% 8/5/2027 $250,000.00 $244,538.75 TVI BONDS INVESTMENTS SUBTOTAL $4,080,000.00 $4,079,619.45 INDUSTRIAL COMMERCIAL BANK - 5 YEAR CD 3.30% 6/30/2023 $249,000.00 $249,000.00 BMW BK NORTH SALT LAKE CITY- 5 YEAR CD 3.25% 7/13/2023 $245,000.00 $245,000.00 TEXAS EXCHANGE- 4 YEAR CD 0.65% 6/21/2024 $249,000.00 $249,000.00 GENERAL ELECTRIC CU - 2 YEAR CD 3.25% 6/28/2024 $249,000.00 $249,000.00 OCEANFIRST BANK - 2 YEAR CD 3.25% 7/1/2024 $246,000.00 $246,000.00 MORGAN STANLEY PRIVATE BANK - 5 YEAR CD 2.20% 8/1/2024 $247,000.00 $247,000.00 AMERICAS CR - 2 YEAR CD 3.65% 9/27/2024 $249,000.00 $249,000.00 SYNCHRONY BK RETAIL - 3 YEAR CD 3.30% 8/26/2025 $245,000.00 $245,000.00 CAPITAL ONE BANK - 4 YEAR CD 2.65% 4/13/2026 $246,000.00 $246,000.00 TOYOTA FINANCIAL SAVINGS - 5 YEAR CD 0.95% 7/15/2026 $248,000.00 $248,000.00 GOLDMAN SACHS BANK USA NEW YORK - 5 YEAR CD 2.65% 4/13/2027 $246,000.00 $246,000.00 STATE BANK OF INDIA - 5 YEAR CD 3.30% 6/1/2027 $245,000.00 $245,000.00 TVI CD'S INVESTMENTS SUBTOTAL $2,964,000.00 $2,964,000.00 STIFEL INVESTMENTS:

FNMA - FEDL NAT MTG ASSN POOL BALLOON - 5 YEAR BOND 2.92% 1/1/2025 $300,000.00 $272,755.79 FEDERAL NATIONAL MEETING ASSN- 5 YEAR BOND 0.50% 7/21/2025 $250,000.00 $249,375.00 FEDERAL FARM BANK BOND - 4 YEAR BOND 1.13% 11/17/2025 $250,000.00 $250,000.00 FEDERAL HOME LOAN BANK -- 5 YEAR BOND 0.60% 2/18/2026 $250,000.00 $248,250.00 FNMA - DISC BOND - 3YEAR 2.68% 5/1/2026 $250,000.00 $228,805.98 FEDERAL HOME LOAN BK BD - 5 YEAR BOND 1.10% 8/20/2026 $250,000.00 $246,400.00 BANK OF AMERICA - 5 YEAR BOND 1.25% 9/24/2026 $250,000.00 $250,000.00 FEDERAL HOME LOAN BK BD - 4 YEAR BOND 5.00% 2/9/2027 $500,000.00 $499,500.00 FEDERAL FARM CREDIT BANK - 5 YEAR BOND 2.75% 4/1/2027 $250,000.00 $250,000.00 FEDERAL HOME LOAN BK BD - 5 YEAR BOND 3.25% 4/21/2027 $510,000.00 $479,961.00 APPLE INC - 10 YEAR CORPORATE BOND 3.20% 5/11/2027 $250,000.00 $248,850.00 YIELD

2.993%

3.40%

LOCAL AGENCY INVESTMENT FUND (LAIF) CA STATE TREASURER
CALTRUST INVESTMENT PROGRAM-MEDIUM TERM-SHARES: 1,423,344.403 TVI - CASH ON HAND FOR MATURED 5/30/23 CD "UBS FINANCIAL" ATTACHMENT 1

CITY OF SAN DIMAS

MONTHLY CASH BALANCE INVESTMENT REPORT
MAY 2023
FEDERAL HOME LOAN BK (FHLMC) - 5 YEAR BOND 3.50% 5/26/2027 $250,000.00 $250,000.00 FEDERAL HOME LOAN BK BD - 5 YEAR BOND 3.25% 6/30/2027 $500,000.00 $499,250.00 SADDLEBACK VALLEY - 7.75 YEAR BOND 2.40% 8/1/2027 $250,000.00 $238,500.00 FEDERAL HOME LOAN BK BD - 5 YEAR BOND 4.05% 8/27/2027 $250,000.00 $249,625.00 FHLB BOND - 5 YEAR BOND 6.00% 3/16/2028 $500,000.00 $500,000.00 STIFEL BONDS SUBTOTAL $5,060,000.00 $4,961,272.77
U.S TREASURY BILL - 3 MONTH 4.75% 6/1/2023 $2,500,000.00 $2,471,050.00 U.S TREASURY BILL - 4 MONTH 5.08% 8/22/2023 $2,000,000.00 $1,967,500.00 U.S TREASURY BILL - 5 MONTH 5.03% 8/31/2023 $3,000,000.00 $2,927,160.00 STIFEL TRESURY BILLS INVESTMENT SUBTOTAL $7,500,000.00 $7,365,710.00 EVANSVILLE TEACHERS FCU - 1.5 YEAR CD 3.10% 1/8/2024 $249,000.00 $249,000.00 CITY & CNTY CR UN ST PAUL - 1.5 YEAR CD 3.25% 2/26/2024 $249,000.00 $249,000.00 UKRAINIAN FCU - 1 YEAR CD 5.05% 5/8/2024 $248,000.00 $248,000.00 LOCAL GOVT FEDRL CR UN- 1 YEAR CD 5.15% 5/17/2024 $248,000.00 $248,000.00 APPLE BANK FOR SVGS NEW YORK - 2 YEAR CD 3.20% 7/22/2024 $246,000.00 $246,000.00 AUSTIN TELCO FED CR - 2 YEAR CD 3.40% 8/12/2024 $249,000.00 $249,000.00 AMERICAS CHRISTIAN CR - 2 YEAR CD 3.40% 8/30/2024 $248,000.00 $248,000.00 FIRST TECH FCU - 18 MONTH CD 5.25% 10/15/2024 $248,000.00 $248,000.00 DART BANK - 2.5 YEAR CD 3.00% 12/20/2024 $249,000.00 $249,000.00 DIRECT FEDERAL CREDIT UNION - 2.5 YEAR CD 3.00% 12/23/2024 $249,000.00 $249,000.00 TECHNOLOGY CREDIT UNION - 2 YEAR 5.00% 1/21/2025 $249,000.00 $249,000.00 VERIDIAN CREDIT UNION - 2 YEAR CD 4.75% 1/21/2025 $249,000.00 $249,000.00 SAFRA NATL BANK OF NY - 3 YEAR CD 2.00% 3/24/2025 $248,000.00 $248,000.00 LIVE OAK BANK- 5 YEAR CD 1.40% 3/31/2025 $249,000.00 $249,000.00 MEDALLION BANK - 5 YEAR CD 1.60% 3/31/2025 $248,000.00 $248,000.00 CLEARPATH FEDERAL CU BURBANK- 2 YEAR CD 5.15% 4/28/2025 $248,000.00 $248,000.00 DISCOVER BK - 3 YEAR CD 2.80% 4/28/2025 $247,000.00 $247,000.00 UTAH COMMUNITY CU - 2 YEAR CD 4.80% 4/28/2025 $248,000.00 $248,000.00 FLAGSTAR BANK - 5 YEAR CD 1.15% 4/29/2025 $248,000.00 $247,876.00 HSBC BANK - 5 YEAR CALLABLE CD 1.30% 5/7/2025 $248,000.00 $248,000.00 INSTITUTION FOR SVGS - 3 YEAR CD 3.10% 5/20/2025 $249,000.00 $249,000.00 CARTER FEDERAL C.U 3 YEAR CD 3.00% 6/23/2025 $249,000.00 $249,000.00 MERITRUST CR UN - 3 YEAR CD 3.35% 7/8/2025 $249,000.00 $249,000.00 CREDIT UNION OF TEXAS - 3 YEAR CD 3.30% 7/22/2025 $246,000.00 $246,000.00 TVA CMNTY CR UN - 3 YEAR CD 3.25% 8/4/2025 $249,000.00 $249,000.00 RESOURCE ONE CR UN - 3 YEAR CD 3.30% 8/18/2025 $249,000.00 $249,000.00 IDEAL CREDIT UNION - 3 YEAR CD 4.00% 8/29/2025 $249,000.00 $249,000.00 ALABAMA CREDIT UNION - 3 YEAR CD 3.60% 9/22/2025 $249,000.00 $249,000.00 UNIVERSITY CREDIT UNION - 3 YEAR CD 4.00% 9/26/2025 $249,000.00 $249,000.00 BARCLAYS BANK - 4 YEAR CD 1.00% 12/15/2025 $248,000.00 $248,000.00 US ALLIANCE FED C.U - 4 YEAR CD 1.35% 1/28/2026 $249,000.00 $249,000.00 FARMERS & MERCHANTS BANK- 3.5 YEAR CD 3.20% 2/5/2026 $249,000.00 $249,000.00 CFG COMMUNITY BANK - 3.5 YEAR CD 3.80% 3/11/2026 $245,000.00 $245,000.00 ALASKA US FEDERAL CREDIT UNION - 3 YEAR CD 5.15% 3/23/2026 $248,000.00 $248,000.00 CMNTY COMMERCE BANK- 4 YEAR CD 2.60% 4/14/2026 $249,000.00 $249,000.00 BAXTER CR UN - 4 YEAR CD 3.05% 6/22/2026 $249,000.00 $249,000.00 NEW YORK COMMUNITY BANK - 5 YEAR CD 0.70% 7/1/2026 $249,000.00 $249,000.00

CITY OF SAN DIMAS

MONTHLY CASH BALANCE INVESTMENT REPORT
MAY 2023
SALLIE MAE BK SALT LAKE CITY UT - 5 YEAR CD 1.00% 7/21/2026 $248,000.00 $248,000.00 FIRST STATE BANK - 4 YEAR CD 3.60% 9/16/2026 $249,000.00 $249,000.00 QUORUM FED CR - 4 YEAR CD 3.85% 9/23/2026 $249,000.00 $249,000.00 PENTAGON FEDERAL CR UN - 5 YEAR CD 0.90% 9/29/2026 $249,000.00 $249,000.00 ONPATH FEDERAL CREDIT UN - 4 YEAR CD 3.25% 9/30/2026 $249,000.00 $249,000.00 BANK UNITED NA - 5 YEAR CD 1.35% 12/8/2026 $248,000.00 $248,000.00 BANK HAPOALIM BM - 5 YEAR CD 1.35% 12/16/2026 $248,000.00 $248,000.00 CONNEXUS CREDIT UNION - 5 YEAR CD 1.25% 12/23/2026 $249,000.00 $249,000.00 AMERANT BANK - 5 YEAR CD 1.60% 2/16/2027 $248,000.00 $248,000.00 METRO CREDIT UNION - 5 YEAR CD 1.70% 2/18/2027 $249,000.00 $249,000.00 BEAL BANK PLANO TEXAS - 5 YEAR CD 2.05% 3/3/2027 $248,000.00 $248,000.00 BEAL BANK USA LAS VEGAS - 5 YEAR CD 2.05% 3/3/2027 $248,000.00 $248,000.00 MORGAN STANLEY- 5 YEAR CD 3.00% 4/29/2027 $246,000.00 $246,000.00 GENERATION BANK ROGERS AR CD - 5 YEAR CD 3.10% 5/6/2027 $249,000.00 $249,000.00 DEPARTMENT OF COMMERCE - 5 YEAR CD 3.25% 5/13/2027 $249,000.00 $249,000.00 TRUSTONE FINL CR UN - 5 YEAR CD 3.40% 7/19/2027 $249,000.00 $249,000.00 BMO HARRIS BANK - 5 YEAR CD 3.55% 7/27/2027 $247,000.00 $247,000.00 THIRD FEDL S&L ASSN - 5 YEAR CD 3.40% 7/27/2027 $245,000.00 $245,000.00 CMNTY COMMERCE BANK CLAREMONT- 5 YEAR CD 3.30% 8/10/2027 $249,000.00 $249,000.00 ST VINCENT MED CTR CR - 5 YEAR CD 3.50% 8/12/2027 $249,000.00 $249,000.00 PITTSBURG CITY HALL FCU - 5 YEAR CD 3.60% 8/16/2027 $249,000.00 $249,000.00 SHARONVIEW FCU - 5 YEAR CD 3.50% 8/16/2027 $249,000.00 $249,000.00 GHS FEDERAL CREDIT UNION - 5 YEAR CD 3.80% 9/15/2027 $249,000.00 $249,000.00 ROGUE CREDIT UNION - 5 YEAR CD 5.20% 12/23/2027 $249,000.00 $249,000.00 PACIFIC WESTERN BANK - 5 YEAR CD 5.65% 3/22/2028 $243,000.00 $243,000.00 STIFEL CD'S INVESTMENT SUBTOTAL $15,393,000.00 $15,392,876.00 $35,012,478.22
$74,596,130.10
4%
30%
19%
12%
10%
25%
Michael O'Brien Administrative Services Director/City Treasurer Brad McKinney - Assistant City Manager Prepared by: Jennifer Legaspi
The above investments have met the requirements as stated in the City's Annual Investment Policy. The cash management program provides sufficient liquidity to meet expenditures for a period of six months. The weighted average maturity of the investments is 391.95 All City Fund Investments by Percentage
Bank of West
LAIF Account
CALTRUST Account
Bonds & Commercial Bonds
U.S Treasury Bills
Negotiable Certificate of Deposits
Total CD's/Bonds/ Corporate Bonds/Treasury Bills
Total of all Investments

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of June 27, 2023
From: Chris Constantin, City Manager
Prepared by: Michael O'Brien, Director of Administrative Services Subject: Approve Proposed City Investment Policy for Fiscal Year ending June 30, 2024 ____________________________________________________________________________

SUMMARY
City staff requests that the City Council approve the attached Investment Policy with no changes from the prior year.

RECOMMENDATION
Staff recommends that the City Council:
• Receive, approve, and file the attached Statement of Investment Policy with no changes from the prior year.

FISCAL IMPACT
There is no fiscal impact for the recommended action.

BACKGROUND
In 2017, the Administrative Services Department conducted a complete revision of the Statement of Investment Policy to provide clear objectives, guidelines, and suitable investment options.

Since then, the City has conducted annual reviews of the Statement of Investment Policy to assure compliance with California Government Code Section 53600.3 and any new laws or regulations that may dictate the means in which we may invest our idle funds.

The City’s Statement of Investment Policy dictates the objectives, investment authorization and authority, authorized and suitable investments, diversification of securities and maturities and reporting guidelines that are in conformity with California Government Code Section 53600.3.

Proposed City Investment Policy for Fiscal Year ending June 30, 2024 Page 2 For the Meeting of June 27, 2023

DISCUSSION/ANALYSIS
Last year, the City Attorney recommended only minor changes for clarification purposes. After review by both the City Attorney and the Administrative Services Director, no changes are required or recommended for the 2023-24 fiscal year.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Michael O'Brien, Director of Administrative Services
Attachments:

1. City of San Dimas Investment Policy

CITY OF SAN DIMAS

STATEMENT OF INVESTMENT POLICY

1. POLICY: It is the policy of the City of San Dimas to invest public funds in a manner that will provide an optimal combination of security and investment return while meeting the daily cash flow demands of the City and conforming to all State and local statutes governing the investment of public funds.

2. SCOPE: This investment policy applies to the investment of all financial assets of the City, except for those of the City’s deferred compensation plans, the management of which is distinct and is not governed by this Investment Policy, and bond and financing proceeds, which will be made in accordance with the provisions of the applicable indentures or financing documents. For the purpose of investment of bond and financing proceeds into vehicles authorized by the provisions of the applicable indentures or financing documents but not by this policy, all funds are pooled with the General Fund to facilitate ease of handling and to minimize costs of maintaining multiple investment accounts. Earnings on the pool of funds are allocated on a periodic basis to the respective individual funds.

3. PRUDENCE: California Government Code section 53600.3 classifies all governing bodies of local agencies or persons authorized to make investment decision on behalf of those local agencies investing public funds as trustees, and therefore fiduciaries subject to the prudent investor standard. The prudent investor standard requires that when investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency.

4. OBJECTIVES: The Chief objectives, in priority order, of the City’s Investment activities shall be:
 Safety: Safety of principal is the foremost objective of the investment program.

Investments of the City shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, the City will diversify its investments to minimize the risk of loss resulting from over concentration of assets in a specific maturity range, of a specific issuer, or in a specific class of securities.

ATTACHMENT 1

June 27, 2023
Statement of Investment Policy (Continued)
2  Liquidity: The City’s investment portfolio will be managed to ensure sufficient liquidity to enable the City to meet all reasonably anticipated operating requirements, and should consist of securities with an active secondary or resale market.
 Return on Investment: The City’s investment portfolio shall be designed with the objective of attaining an optimal return throughout budgetary and economic cycles within established portfolio safety and liquidity parameters.

5. AUTHORIZATION AND DELEGATION OF AUTHORITY: Under and as specified by California Government Code Section 53601, the legislative body of a local agency (i.e., the City Council) is authorized to invest money in its treasury that is not required for immediate needs. As permitted under California Government Code Section 53607, the City Council with the approval of this Policy delegates management responsibility for the investment program for a concurrent and renewable period of one-year to the City Treasurer or in his/her designee, who shall assume full responsibility for those transactions until the delegation of the authority is revoked or expires, and who shall make a monthly report of those transactions to the City Council.

6. ETHICS AND CONFLICTS OF INTEREST: All City officers and employees involved in the City’s investment process shall act responsibly as custodians of the public trust, and refrain from personal business activity that could conflict with proper execution of the investment program or which could impair their ability to make impartial investment and portfolio management decisions.

7. AUTHORIZED AND SUITABLE INVESTMENTS: The City is empowered by statute (California Government Code Section 53600 et seq.) to invest money in certain types of securities and funds. Within that empowerment, the City restricts eligible securities and funds to those listed below. Each type listed is subject to various specific requirements and restrictions, imposed by the above referenced California Government Code Section, and by the City by way of this Investment Policy.  U.S. Treasury Securities
 Federal Agency and U.S. Government-Sponsored Enterprise Obligations  Medium Term Notes
 Corporate Bonds
 Commercial Paper
 Time Deposits (including non-negotiable Certificates of Deposit)  Negotiable Certificates of Deposit
 Bankers’ Acceptances
 Local Agency Investment Fund (LAIF)
 Los Angeles County Investment Pool (LACIP)
 Cal Trust
 Shares of Beneficial Interest issued by a Joint Powers Authority  Repurchase Agreements
 Mutual Funds

June 27, 2023
Statement of Investment Policy (Continued)
3  Money Market Mutual Funds
 U.S. Supranational Securities
Except as specifically authorized by the City Council in advance, no investment shall be made in any security that at the time of investment has a term remaining to maturity in excess of five years.

As a Local Agency, except for certain securities described in the below section, the City is specifically prohibited from investing in inverse floaters, range notes, mortgagederived interest-only strips, or any securities that could result in zero interest accrual if held to maturity (California Government Code section 53601.6).

8. SAFEKEEPING AND CUSTODY: All security transactions shall be conducted on a deliver-versus-payment (DVP) basis. Securities shall be held by a third-party qualified custodian and evidenced by monthly safekeeping statements.

9. DIVERSIFICATION OF SECURITIES AND MATURITIES: The City shall maintain a diversified portfolio to minimize the risk of loss resulting from over concentration of assets in a specific maturity range, of a specific issuer, or in a specific security type.

The City employs a passive investment strategy, by which the City’s full intent at the time of purchase is to hold all investments until maturity. Investments shall be made and maintained to match the City’s projected cash flow requirements. Investments shall be made in realization that market prices of securities will vary depending on economic and interest rate conditions at any point in time. In the context of both the City’s immediate and/or projected cash flow requirements at any point in time and the City’s primary investment goals (safety, liquidity, return on investment), the sale of individual securities prior to maturity for purposes of portfolio reconfiguration may be appropriate.

The City’s maturity matrix guideline ranges are as follows:

Maturity Range Guideline Portfolio Percentage
1 Day to 1 Year 30% - 100%
1 Year to 3 Years 5% - 60%
3 Years to 5 Years 0% - 40%

10. INTERNAL CONTROLS: Internal policies and procedures shall be maintained to assure that appropriate controls are in place to document and confirm all transactions.

Transaction authority shall be separated from accounting and record keeping. An independent analysis by an external auditor shall be conducted annually to review internal control, account activity and compliance with policies and procedures.

11. PERFORMANCE STANDARDS: Given the City’s passive investment strategy and the strategy for maturities diversification, the average weighted maturity of the portfolio will normally approximate two years. The basis used by the Treasurer to determine

June 27, 2023
Statement of Investment Policy (Continued)
4 whether market yields are being achieved shall be to bench mark portfolio returns as of the end of the month and the average of portfolio returns for the last twelve month ends against comparable two-year Treasury Constant Maturity Yields.

12. REPORTING: The City Treasurer or his/her designee shall provide the City Council and the City Manager a monthly Investment Report within 30 days following the end of the month covered by the report. Each report shall be certified the City Treasurer or his/her designee, signifying compliance with the City’s Investment Policy.

Each report shall include the type of investment, issuer, Par and dollar amount invested, maturity date and interest rate. In accordance with California Government Code Section 53646, the City shall provide a copy of its Investment Policy and will supersede previous applicable language.

13. LEGISLATIVE CHANGES: Any State of California legislative action that further restricts allowable securities, investments, portfolio limits or any other elements of this policy will be incorporated in the City’s Investment Policy and will supersede previous applicable language.

14. INVESTMENT POLICY ADOPTION: The City’s Investment Policy shall be reviewed at least annually and adopted by resolution of the City Council at a public meeting. Any modification to the Investment Policy must be considered by the City Council at a public meeting.

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of June 27, 2023
From: Chris Constantin, City Manager
Prepared by: Cecilia Todd, Human Resources Manager
Subject: Adopt Resolution 2023-45 Amending the City’s Pay Plan and Reimbursement Schedule
____________________________________________________________________________

SUMMARY
Revision of City’s Pay Plan to reflect 3% salary increase for all employees and other language update.

RECOMMENDATION
Staff recommends the City Council:
• Adopt the revised Pay Plan and Reimbursement Schedule Resolution 2023-43 amending previous Resolution 2023-10.

FISCAL IMPACT
The total expenditure that will be created by the amended salary resolution for the 2023-24 fiscal year will be approximately $250,000 and has been included in the 2023-24 fiscal year budget.

BACKGROUND
Per the City of San Dimas’ Personnel Rules, amendments to the City’s classification and compensation plan are approved by City Council.

DISCUSSION/ANALYSIS
As part of an annual review of the cost of living, the City Manager meets with the San Dimas Employees Association (SDEA) to discuss salary and benefits provided to employees. As a result, a 3% salary increase was approved by City Council and the Pay Plan and Reimbursement Schedule has been updated to reflect that change. Additionally, due to administrative policy and title changes, minor language revisions have been made to the following sections:

Amending the City’s Pay Plan and Reimbursement Schedule Page 2 For the Meeting of June 27, 2023
SECTION 7, OVERTIME COMPENSATION
The City has implemented a max accrual of 80 hours of compensatory time by policy. The language is updated to refer to City policy.

SECTION 16, BOOT ALLOWANCE
Updated to reflect accurate position titles.

SECTION 17, ADMINISTRATIVE LEAVE
The City has an Administrative Leave policy. The language is updated to refer to City policy.

SECTION 19, CAR ALLOWANCE
Updated to reflect accurate position titles.

SECTION 20, CELL PHONE/DATE ALLOWANCE
Updated to reflect accurate position titles.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Cecilia Todd
Human Resources Manager
Attachments:

1. Resolution 2023-45 San Dimas Pay Plan and Reimbursement Schedule

ATTACHMENT 1
RESOLUTION 2023-45

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS,

COUNTY OF LOS ANGELES, ADOPTING AND EXTENDING THE PAY PLAN AND

REIMBURSEMENT SCHEDULE FOR CITY EMPLOYEES
NOW, THEREFORE, the City Council of the City of San Dimas does hereby resolve as follows:

SECTION 1. SALARY PLAN
Effective June 25,2023, Resolution 2023-10 shall be amended, and the following salary plan shall supersede all previous plans, to read as follows:

All Full Time and Hourly Classification employees, with the exception of the City Manager who is on a contracted salary rate, will be separated into two tiers of salary tables based on the employees’ hire or re-hire date, whichever is the latter, being prior to, on or after July 1, 2021. • Tier 1 - 5 step schedule with approximately five percent (5%) increases in -between each step for active employees with a hire date prior to July 1, 2021. (Exhibit A) • Tier 2 - with a hire or re-hire date, on or after July 1, 2021, shall be placed on a nine-step salary schedule with increases of approximately two and a half percent (2.5%) in-between each step. (Exhibit B)
Elected Officials RANGE MONTHLY
SALARY
City Mayor 30 830
City Councilmember 29 620

FULL TIME CLASSIFICATIONS

MONTHLY
Executive Staff RANGE SALARY
City Manager Contracted 20,871
Assistant City Manager
Director of Administrative Services/Treasurer
104
100
14,616 – 17,766
13,241 – 16,095
Director of Community Development 100 13,241 – 16,095
Director of Parks & Recreation 100 13,241 – 16,095
Director of Public Works 100 13,241 – 16,095
Administrative Services
City Clerk 84 8,920 - 10,842
Information Systems Manager 83 8,702 - 10,577
Human Resources Manager 89 10,092 - 12,267
Accounting Supervisor
Information Systems/GIS Administrative Analyst
76 71
7,321 - 8,898
6,604 - 8,027
Human Resources Analyst
Accounting Technician
67 57
5,983 - 7,272
4,674 - 5,681
Community Development

Resolution 2023-45 Page 2
Adopting and Extending the Pay Plan Reimbursement Schedule for City Employees June 27, 2023
Planning Manager
Building & Safety Manager
89 89
10,092 - 12,267
10,092 - 12,267
Housing Manager
Senior Planner
85 80
9,143 - 11,113
8,081 - 9,822
Senior Building Inspector 79 7,884 - 9,583
Building Inspector/Plans Examiner 75 7,142 - 8,681
Associate Planner
Building Inspector I
Code Compliance Supervisor
73 71
71 6,938 - 8,433
6,604 - 8,027
6,604 - 8,027
Senior Code Compliance Officer
Assistant Planner
69 67
6,285 - 7,640
5,983 - 7,272
Housing Services Coordinator 66 5,837 – 7,094
Code Compliance Officer 63 5,420 - 6,588
Building Permit Technician II
Building Permit Technician
63 59
5,420 - 6,588
4,910 - 5,968
Public Works
Engineering Manager 89 10,092 - 12,267
Public Works Maintenance Manager 85 9,143 - 11,113
Associate Engineer 80 8,081 - 9,822
Assistant Engineer 74 7,111 - 8,644
Public Works Inspector
Public Works Maintenance Supervisor
71 71
6,604 - 8,027
6,604 - 8,027
Equipment Operator 59 4,910 - 5,968
Equipment Mechanic 58 4,790 - 5,823
Street Maintenance Worker II
Street Maintenance Worker I
59 55
4,910 - 5,968
4,448 - 5,407
Parks and Recreation
Recreation Manager 85 9,143 - 11,113
Facilities Manager 85 9,143 - 11,113
Landscape Maintenance Manager 85 9,143 - 11,113
Facilities Maintenance Supervisor
Municipal Arborist
Landscape Maintenance Supervisor
73 71
71 6,938 - 8,433
6,604 - 8,027
6,604 - 8,027
Recreation Supervisor 71 6,604 - 8,027
Recreation Coordinator 63 5,420 – 6,588
Facilities Maintenance Worker II
Facilities Maintenance Worker I
59 55
4,910 - 5,968
4,448 - 5,407
Landscape Maintenance Worker II
Landscape Maintenance Worker I
59 55
4,910 - 5,968
4,448 - 5,407
Interdepartmental
Senior Management Analyst 75 7,142 - 8,681
Management Analyst 67 5,983 - 7,272
Management Aide 63 5,420 – 6,588
Office Coordinator 57 4,674 - 5,681
Administrative Secretary 57 4,674 - 5,681
Departmental Assistant 53 4,234 – 5,146

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HOURLY CLASSIFICATIONS RANGE HOURLY RATE
Administration Services
Management Analyst – PT 158 33.39 -40.65
Parks and Recreation
Fitness Instructor 151 28.36 - 34.53
Supervising Lifeguard 146 24.83 - 30.23
Shooting Stars Director 142 22.49 - 27.39
Senior Lifeguard/Instructor 139 20.89 - 25.43
Recreation Specialist 135 18.92 - 23.04
Water Safety Instructor 135 18.92 - 23.04
Lifeguard 133 18.01 - 21.93
Senior Recreation Leader 133 18.01 - 21.93
Cashier 131 17.14 - 20.87
Recreation Leader 129 16.32 - 19.87
Building Maintenance Aide 129 16.32 - 19.87
Development Services
Parking Enforcement Officer II
Parking Enforcement Officer
155
152

31.00 - 37.76

28.79 - 35.06
Planning Intern
Housing Intern
142
142

22.49 - 27.39

22.49 - 27.39
Public Works
Engineering Intern 142 22.49 - 27.39
SECTION 2. PUBLIC EMPLOYEES RETIREMENT SYSTEM
In August 1999 the City amended the PERS contract to the 2% @ 55 formula with the provision that if the Employer's rate is re-instated at some future time the employees would contribute a portion of their gross salary towards the cost of the enhanced retirement plan.

As of June 22, 2014, employees shall contribute the full 7% employee portion for PERS contribution. (Resolution No. 2013-38)
The City will pay to the Public Employees Retirement System a maximum of seven percent (7%) of the employee’s base compensation for their share of the retirement contribution, as required by Section 20683 of the Government Code; which sum shall be equivalent to the percentage required by law to be paid by miscellaneous employee members thereof. All full-time employees shall be enrolled in PERS upon hire. Once employees are classified as Regular Part Time, they shall be enrolled in PERS.

All new Employees hired on or after January 1, 2013 and deemed to be a “new member” as defined in Government Code Section 7522.01, shall be enrolled in the California Public Employees’ Pension Reform Act (PEPRA) provided 2% at 62 retirement formula. New employees are responsible for paying 50% of the "normal cost" of the plan as annually calculated by PERS.

SECTION 3. ALTERNATIVE RETIREMENT PLAN

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Effective July 1, 1991, the City has implemented an alternate retirement system for part time hourly and seasonal employees in lieu of social security. Effective on July 1, 1991, the City Manager is authorized to implement mandatory payroll deductions for part-time employees’ wages in an amount of 6.2% of earnings. City paid contributions of 1.3% of earnings shall be authorized as an employer contribution to a retirement system for part-time employees. All such payroll deductions and employer contributions shall be deposited by the City into a deferred compensation retirement plan. (Resolution No. 91-52)
SECTION 4. HEALTH INSURANCE AND OPTIONAL BENEFITS PLAN
Every eligible full-time or regular part time employee receiving City benefits must be covered by a health insurance plan approved by the City except as provided below. The City will contribute $100 per month, as of July 1, 1996, per eligible employee for the approved health care plan of the employee's choice. Effective with the pay period that begins November 15, 2020, the City shall contribute an additional $1,445 per month per eligible full-time employee and $673 per month per eligible regular part time employee, to an Optional Benefit Plan which the employee may receive as cash or may elect to use for medical, dental, vision insurance, or other such benefits as may be approved by the City Manager, as of September 24, 2019. To qualify to waive medical coverage with the City of San Dimas, the employee must show proof of coverage in a group health plan such as with a spouse's employer and other than the individual market place, whether obtained through Covered California, another market place established under Health Reform or outside market places established under Health Reform. Proof of other group coverage must be submitted each year at open enrollment. This plan is maintained for the exclusive benefit of employees and their dependents and is established with the intention of being maintained for an indefinite period of time.

Optional Benefit Plan
Each full-time employee and regular part time employee shall receive an Optional Benefit Plan allocation as determined by the City Council on the approved Pay Plan and Reimbursement Schedule. One hundred dollars ($100) of the Optional Benefit Plan amount is designated for health insurance; the remainder is to be applied to available benefits. If deemed necessary the City may change insurance providers for the employees. Full time and regular part time employees who are covered by a health plan not sponsored by the City and who; therefore, do not use the City’s $100 contribution for health care coverage shall have the $100 added to their Optional Benefits Plan. The Optional Benefit Plan amount may be increased or decreased upon approval of Administration and City Council. The Optional Benefit money is not taxed if used for deferred compensation, health, dental, and vision insurance. If the employee chooses to receive all or part of their Optional Benefit Plan money in cash, the money is subject to all taxes as required by law. The Optional Benefit Plan may be spent on benefits of the employee’s choice from the following options:

Health Insurance
The City contracts with the Public Employees’ Retirement System (PERS) for health insurance. Employees who do not wish to be covered must submit proof of coverage under a spouse’s plan or other plan and sign an affidavit stating employee has sufficient coverage from an outside source. Employees are eligible to change plans annually during the designated open enrollment period.

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Adopting and Extending the Pay Plan Reimbursement Schedule for City Employees June 27, 2023
Dental Insurance
The City contracts with Delta Dental to provide optional dental coverage to full-time and regular part-time employees. Delta Dental offers an indemnity plan and a prepaid plan to choose from.

Vision Insurance
The City contracts with Vision Services Plan to provide primary vision coverage to all eligible employees.

Deferred Comp
As determined by the IRS, employees may defer annual earnings up to a maximum amount. This “deferred compensation” contribution means the money will not be taxed until you draw it out. IRS rules do not allow withdrawal until you terminate employment or in the event of an emergency. The IRS may increase the maximum amount allowed for deferral each calendar year.

Cash
Employees may choose to receive all or a portion of their remaining Optional Benefit Plan funds in cash. At that time the funds are taxable.

SECTION 5. LIFE INSURANCE AND LONG-TERM DISABILITY INSURANCE The City shall provide, at no cost to the employee, term life insurance in the amount of $50,000 to all full-time employees and eligible regular part-time employees.

Additionally, in lieu of the employees participating in the State Disability Insurance Program, the City shall provide long-term disability insurance for all full-time and eligible regular part-time employees, which benefits are equal to or exceed those provided under State Disability Insurance.

These insurance plans are maintained for the exclusive benefit of full-time and eligible regular part-time employees, and are established with the intention of being maintained for an indefinite period of time. The specific terms and conditions of said insurance plans should be determined and approved by the City Manager.

SECTION 6. DEFERRED COMPENSATION
To encourage employees to participate in the optional deferred compensation program the City offers a 457(b) and 401(a) defined contribution plan. The City shall provide a matching contribution into the 401(a) plan up to a maximum amount shown below:

FT EEs
November 15, 2020
Regular PT EEs
November 15, 2020
$250.00 per month maximum match $125 per month maximum match The deferred compensation matching program is maintained for the exclusive benefit of full time and regular part time employees and is established with the intention of being maintained for an indefinite period of time. The specific terms and conditions of the program shall be determined and approved by the City Manager.

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SECTION 7. OVERTIME COMPENSATION
It shall be the duty of the City Manager and/or their designee to conduct the City’s business with a minimum amount of overtime. Overtime shall not be accrued under normal operating conditions.

The City Manager, their designee, or appropriate Department Director and/or manager may grant the payment of overtime compensation to employees only under unusual circumstances and only when such payment is deemed to be in the best interests of the City.

A non-exempt employee shall have the choice to receive overtime pay at the rate of one and onehalf (1-1/2) times their regular rate, or compensatory time off equal to one and one- half (1-1/2) times the overtime worked for each hour over 40 hours in any work week. Such compensatory time shall be taken at the convenience of the department with the approval of the Department Director and in accordance with the City’s Compensatory Time Policy. Only regular hours worked and City designated holidays will be included for purposes of overtime calculation. (Res. No. 76- 60, July 27, 1976) (Res. No. 86-26, April 20, 1986)
SECTION 8. STAND BY/ON-CALL COMPENSATION
Standby duty is when qualified field personnel are designated to be on-call and prepared to respond to emergency calls for service after normal work hours, on weekends, and during holidays. Standby assignment shall apply to those employees whose residence is close enough to San Dimas to permit them to respond to a call in 45 minutes or less. The standby employee will be assigned a city issued cellular telephone that shall be carried at all times while on stand-by duty.

While on standby duty, employees are required to do the following:
• Be available by a City issued cellular telephone.
• Report to work within thirty minutes after notification. • Refrain from activities which may impair the employee’s ability to perform their duties. • Respond to emergency situations based on a 24 hour/7-day week rotational system.

Standby duty shall be for a one-week period, commencing and concluding on Wednesdays.

GUIDELINES
The Director of Public Works or the Director of Parks and Recreation will determine if an employee is qualified to perform standby duty. A standby eligibility list will be established. A six-month standby rotation will be established with a minimum of four (4) employees for the standby eligibility list. The employee assigned standby duty will cover all holidays that fall within the scheduled week. The following criteria is used in determining which employees are eligible to be placed on standby duty:
• Judgment and ability to make sound decisions. Ability to safely evaluate a situation and determine if a supervisor should be notified.
• Knowledge and ability to perform required tasks based upon cross training. • Experience and familiarization with City systems and operations.

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• No excessive unexcused sick usage.

Safety should be a primary concern at all times. The standby employee is responsible for accessing the situation and determining if additional resources are needed. A designated supervisor shall be notified when back-up personnel are requested or when situations need further evaluation.

Standby hours will be compensated at the employee’s straight time hourly rate. An employee on standby duty shall be compensated for two hours per day of the employee’s hourly pay rate for each day on call on Monday through Friday. An employee on standby duty shall be compensated for two hours per day of the employee’s hourly pay rate for each day on call on weekends (Saturday and Sunday) and three hours during any city approved holiday(s).

Employees assigned to standby duty must receive proper authorization by a supervisor to switch assigned standby duty with another employee who is eligible for standby duty.

Employees are not eligible for standby duty until they have completed their probationary period with a satisfactory evaluation. Any employee denied the opportunity to participate in standby duty will be informed in writing of the reasons for the exclusion; the employee may apply for reconsideration after six months.

Employees will not be eligible for standby duty pay if the employee leaves work sooner than two hours prior to the end of the work day, does not attend work because of an illness, or is on leave status. An employee will be eligible to resume standby duty after the employee returns to regular duty.

The City may revoke standby pay and take appropriate disciplinary action if the employee on standby assignment does not respond within the required 30-minute response time when notified of the initial situation.

Supervisors, who have exempt status under the Fair Labor Standards Act (FLSA) guidelines, are not eligible for paid standby compensation.

Call-Back Duty is defined as when an employee, whether or not on standby duty, is called in to work after their normal work hours or on a weekend or holiday. These employees shall be compensated for a two-hour minimum at a pay rate of time and a half. The time starts when the employee responds to the request. All time in excess of the two-hour call-out minimum will be compensated at time and a half for the actual number of hours worked.

Multiple call outs will not be considered as separate call outs if they occur within the same twohour minimum compensation period.

Standby workweek schedules shall be posted by the departments at the end of each month and shall cover an eight-week period.

In the interest of employee safety, a Supervisor at their discretion may alter the standby or regular schedule of an employee who has worked an extraordinary amount of call out hours within a given standby shift.

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Adopting and Extending the Pay Plan Reimbursement Schedule for City Employees June 27, 2023
DUTIES
The standby employee may be contacted by Sheriff’s Department, Fire Department, or other departments or agencies to respond to any after hour emergencies in the City. Employee is to obtain as much information via phone as to the details and extent of the emergency.

Employee must assess the situation and respond accordingly:

1. Respond to the emergency and take necessary steps to remedy the situation.

2. If the emergency is the responsibility of other agencies (traffic signal, Water Company, etc.), employee must contact and coordinate remedy of the situation with that agency. An emergency contact list and decision tree will be provided.

3. If employee needs further guidance as to how to handle the situation or needs additional employee resources, the employee must contact the pre-designated on- call supervisor.

4. Maintain a log of time spent responding to the request and actions taken.

SECTION 9. EMERGENCY COMPENSATION
An employee who is off duty and who has been recalled to duty or has been required to remain on duty in excess of their regular hours of employment as the result of a bona fide need of the City, shall have the option of either receiving salary or compensatory time off at the convenience of the department, at the rate of one and one-half (1-1/2) times the emergency time worked. The employee that has been recalled to duty will be guaranteed a minimum of two (2) hours pay or compensatory time off, at the rate of one and one-half (1-1/2) times or 3 hours. Prescheduled overtime is paid at 1 ½ times the pay rate or compensatory time off at the employee’s preference.

A bona fide need of the City shall be determined by the Department Director and subject to approval of the City Manager.

SECTION 10. LONGEVITY SERVICE INCENTIVE
Full Time Classification employees with five (5) years or more of continuous service with the City of San Dimas are eligible to receive Longevity/Service Incentive Pay on a bi-weekly basis as follows:

Completed Years of Continuous Service % of annual salary on bi-weekly basis 5-9 years 2.5%
10-14 years 5%
15-19 years 7.5%
20+ years 10%
SECTION 11. SERVICE AWARDS AND RECOGNITION EVENT
Each calendar year, a recognition event will be organized for employees who have reached years of service milestones. The event will be held by the City to honor the commitment and dedication to providing a quality level of service to the City of San Dimas. Qualifying employees will receive the following one-time recognition awards:

Years of Service Service Pin Taxable Monetary Award
1 1 Year of Service Pin $0.00

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Adopting and Extending the Pay Plan Reimbursement Schedule for City Employees June 27, 2023
5 5 Years of Service Pin & Base $150.00
10 10 Years of Service Pin $200.00
15 15 Years of Service Pin $250.00
20 20 Years of Service Pin $300.00
25 25 Years of Service Pin $750.00
30 30 Years of Service Pin $800.00
35 35 Years of Service Pin $850.00
40 40 Years of Service Pin $900.00
SECTION 12. EMPLOYEE AWARDS FOR EXCEPTIONAL SERVICE
Each calendar year full time and regular part time employees who have demonstrated outstanding service to the Community though extraordinary efforts and work product during the year may be recognized through awards which will include taxable monetary compensation up to $500, as determined by the City Manager.

In addition to the annual awards, when staff performs duties that are above and beyond their expected level of service, the City Manager with recommendation of the Department Directors may determine that such level of service warrants a taxable award in an amount not to exceed $50 per award.

SECTION 13. ACTING PAY
Where an employee has been trained to assume the position of another in a higher range and will be performing in that position for more than 40 consecutive hours and it is not under the normal scope of duties to assume the position, the employee may be granted a temporary 5% salary increase retroactive to the day they began serving in the position. At the discretion of the City Manager, a higher temporary increase may be granted based on specific circumstances.

Acting pay shall only be granted upon the recommendation of the Supervisor and Department Director and with the approval of the City Manager.

SECTION 14. NOTARY PUBLIC PAY
The City has needs of the service of a certified Notary Public to notarize City documents. An employee who has been designated by the City Manager to utilize their Notary Public Commission for this purpose shall receive a monthly stipend of $75.00 per month.

SECTION 15. UNIFORMS
The City shall provide and pay for the maintenance of official City work uniforms for employees in all generally accepted “field” classifications. Each employee designated by the City Manager to wear an official City work uniform shall be required to wear the complete uniform at all times while on duty with the City.

Upon separation of employment, the employee shall turn in all uniforms and other items issued.

SECTION 16. BOOT ALLOWANCE
The City requires the use of safety shoes where foot hazards exist as a significant part of the job.

Employees shall not be permitted to work in areas where foot or slip/fall hazards exist unless properly protected.

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DEFINITIONS
Risk Level 1: Job duties that involve a high degree of potential foot hazards. Working on uneven and slippery surfaces, handling heavy objects, equipment, or tools potentially causing injuries from crushing or penetrating actions. A steel toe safety shoe is required.

Risk Level 2: Job duties that involve a lesser degree of foot hazard risk potential. Working on uneven surfaces, handling light objects, equipment, or tools with no exposure to crushing or penetrating actions. An appropriate work shoe or boot is required.

Fair wear and tear: A determination that shoe wear has deteriorated to the point that replacement is necessary.

GUIDELINES
The City of San Dimas will provide a new pair of safety shoes to an employee based upon “fair wear and tear” of existing shoes to a maximum cost of $200.00 for each employee determined to be exposed to Risk Level 1 or Risk Level 2, foot hazards. Except in unusual circumstances, safety shoes will not be purchased for an employee more frequently than once every 6 months.

The City of San Dimas has established a commercial account with Boot Barn to provide safety shoes. The employees eligible for the safety shoe program will receive a voucher that is signed and approved by the authorized Manager/Supervisor, worth up to $200.00 towards their required safety shoes. Boot Barn will include a 10% discount for all instore purchases.

However, employees will be allowed to purchase and wear safety shoes obtained from other sources than the contract vendors.

The cost of the safety shoe purchased in excess of the maximum of $200.00 will be the responsibility of the employee.

All Risk Level 1 safety shoes must have “steel reinforced or equivalent toes” with insteps, and bear the official stamp of approval from the American National Standards Institute (ANSI) or American Society for Testing Materials (ASTM). A 6” minimum high-top shoe, for jobs involving uneven ground assignments, and a low quarter shoe, for jobs involving more even ground assignments will be the standard.

For all Risk Level 2 safety shoes a 6” minimum high-top shoe, for jobs involving uneven ground assignments, and a low quarter shoe, for jobs involving more even ground assignments will be the standard. Shoes shall meet a minimum standard for a work shoe.

No tennis shoes, cowboy boots, slip-on boot or shoe styles will be allowed.

Level requirement determinations and fair wear and tear evaluations will be made by the Department Director or authorized Supervisor. The Assistant City Manager will be available for consultation.

The following position classifications are defined as Risk Level 1 and Risk Level 2 as it pertains to this policy:

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Risk Level 1
Streets Maintenance Worker I and II
Landscape Maintenance Worker I and II
Facilities Maintenance Worker I and II
Facilities Maintenance Manager
Facilities Maintenance Supervisor
Equipment Operator
Equipment Mechanic
Public Works Maintenance Supervisor
Public Works Manager
Landscape Maintenance Supervisor
Landscape Maintenance Manager
Municipal Arborist
Risk Level 2
Building Inspector I, Senior Building Inspector
Building and Safety Manager
Public Works Inspector
Engineering Manager
Assistant Engineer
Associate Engineer
Senior Management Analyst (Public Works, Environmental) Management Aide (Public Works, Environmental)
Code Compliance Officer

PROCEDURE
Each Department Director will establish a list of employees needing Risk Level 1 or Risk Level 2 safety shoes, in compliance with the above statement, guidelines, and Definitions.

Risk Level 1 safety shoes will be provided according to the guidelines. If shoes have worn, each Department Director or authorized supervisor will evaluate new safety shoe requests determining if resoling and/or re-heeling is appropriate. If so, the employee will be directed to have the shoes repaired and return the repair receipt for reimbursement.

When new safety shoes are purchased, the authorized supervisor of the requesting employee will verify by their signature on the Reimbursement/Approval form the following points:

1. The employee is eligible to receive shoes.

2. The safety shoe style is appropriate for the work performed.

3. The division director or supervisor will ensure that employees obtain the correct safety shoes.

After the employee obtains the correct shoe, the supervisor or Department Director will verify that the shoe is in compliance.

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Note: The employee is responsible for selecting the correct shoe in compliance with this section.

After verification, the employee will purchase appropriate shoes and turn in an invoice from the contract vendor or a receipt from a vendor of the employee’s choice to the Department Director or supervisor.

The Department Director or supervisor will forward the receipt from the employee to the accounting department for reimbursement.

If necessary, the employee will pay for any incurred costs/subsequent shoe purchases over the maximum allowance at the time of the transaction with the vendor.

Upon receipt of the completed invoice, the authorized supervisor shall validate the completed transaction.

COMPLIANCE
The Department Director or supervisor will ensure employee compliance with the program.

Employees shall not be allowed to work without wearing the appropriate shoe.

All safety shoes/boots will be purchased by employees during their own time. No employee shall be allowed to purchase safety shoes while on duty unless authorized by the Department Director for emergency reasons.

EMPLOYEE RESPONSIBILITY FOR MAINTENANCE AND REPLACEMENT INTERVALS

FOR SAFETY FOOTWEAR
Replacement of lost or damaged shoes will not be reimbursed unless the employee can show reasonable cause for loss or damage. Employees are responsible for maintaining and safekeeping their safety footwear in such a manner that it is usable for at least 12 months. All premature, unusual wear or damage must be reported to the supervisor. If extreme conditions exist for premature wearing of shoes the employee must notify the supervisor immediately.

The supervisor, up to the Department Director, will investigate the situation and determine correction for the problem. The Assistant City Manager will be available for consultation.

SECTION 17. ADMINISTRATIVE LEAVE
Administrative Leave shall be granted to certain management personnel that are exempt from overtime compensation under Fair Labor Standards Act guidelines. The specific terms and conditions of the program shall be determined and approved by the City Manager in accordance with City policy.

SECTION 18. TUITION REIMBURSEMENT
All regular full-time employees who have passed an initial probation shall be eligible for the Tuition Reimbursement Program. The courses of study or specialized training taken at an Accredited College or University, shall be directly related to the employee’s current occupation or for preparing for future promotions within the City, subject to the provisions below.

To qualify for tuition reimbursement, a Tuition Reimbursement form must be submitted and prePage 72 – 541 Resolution 2023-45 Page 13
Adopting and Extending the Pay Plan Reimbursement Schedule for City Employees June 27, 2023
approved by the employee’s Department Director and Human Resources before the courses begin.

The Tuition Reimbursement program will operate on a calendar year basis and shall be subject to the availability of funds as determined by the City. Employees may be reimbursed up to $2,000 per calendar year. Payments are made with the 15th and 30th warrant registers of the month.

All course work must be completed while employed by the City of San Dimas with a passing grade of “C” or equivalent when numerical score or pass/fail grade is given. If the employee either does not receive a “C” or better or for any reason does not finish the class, the reimbursement shall not be paid.

Any employee who shall voluntarily retire or separate employment or be terminated for disciplinary cause within one year from the completion of the class or classes shall refund all tuition paid under this provision for those specific classes unless they were required to attend by the appointing power.

The City reserves the right to investigate any school and approve or deny it for reimbursement if such action appears warranted. Courses must be taken at an accredited education institution, which is defined as any college or university which has been accredited by a recognized government or professional accrediting body (as determined by the City). Additionally, the City reserves the right to deny any course(s), specialized training or degree programs determined by the City Manager to be non-job related.

The City Manager or designated training officer is authorized to prescribe other limitations with respect to the time which may be spent by an employee in training and the amount of tuition reimbursement allowed per employee each year. The City Manager or designated training officer may waive any or all of the restrictions in this section.

SECTION 19. CAR ALLOWANCE
The following positions shall receive a monthly allowance for car expenses:

POSITION MONTHLY ALLOWANCE
City Manager $400.00
Assistant City Manager $300.00
Director of Administrative Services/Treasurer $300.00
Director of Parks & Recreation $300.00
Director of Public Works $300.00
Director of Community Development $300.00
Building & Safety Manager $300.00
Recreation Manager $250.00
Engineering Manager $250.00
Associate Engineer $250.00
Facilities Manager $250.00
Planning Manager $250.00
Senior Planner $250.00
Associate Planner $250.00

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Assistant Planner $250.00
Housing Manager $250.00
Human Resources Manager $250.00
Recreation Supervisor $250.00
Senior Management Analyst $250.00
SECTION 20. CELL PHONE/DATA ALLOWANCE
The following positions shall be eligible to receive a monthly allowance for personal cell phone expenses and data charges as listed pursuant to the provisions of the City Cell Phone Policy:

POSITION Cell Phone Data Charges
City Manager $40.00 $45.00
Assistant City Manager $40.00 $45.00
Director of Administrative Services/Treasurer $40.00 $45.00 Director of Parks & Recreation $40.00 $45.00
Director of Public Works $40.00 $45.00
Director of Community Development $40.00 $45.00
Information Systems Manager $40.00 $45.00
Building & Safety Manager $30.00 N/A
Recreation Manager $30.00 N/A
Engineering Manager $30.00 N/A
Facilities Manager $30.00 N/A
Senior Planner $30.00 N/A
Recreation Supervisor $30.00 N/A
Recreation Coordinator $30.00 NIA
Planning Manager $30.00 N/A
SECTION 21. TIME OFF FOR SDEA BOARD
Members of the San Dimas Employees’ Association Board shall be entitled to utilize four hours per month with pay to engage in activities directly related to management of the SDEA. (Amended per Resolution 89-54, 6/13/89)
SECTION 22. PAYROLL DEDUCTIONS
On each bi-weekly payroll and in such form as the Administrative Services Director may determine, the Finance division is authorized and directed to deduct and withhold from the salary paid to each officer or employee of the City:

A. The minimum amount required by Federal Law for income tax purposes and to make payment thereof to the United States as required by law.

B. The minimum amount required by State Law for income tax purposes and to make payment to the State of California as required by law (Res. No. 76-57, July 13, 1976).

Any officers or employees may authorize the Administrative Services Director or designated staff to make deductions from their salaries to be paid to: 1) the carrier(s) of the City’s health insurance program(s); 2) a charitable organization; 3) a financial institution, such as a credit union; 4) any

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other legitimate organization of the employees’ collective choice. When so authorized by the employees, the Administrative Services Director or designated staff may make such deductions from the employees’ salaries and pay the amounts designated to the appropriate organization.

PASSED, APPROVED AND ADOPTED this 27th day of June, 2023.

Emmett G. Badar, Mayor
ATTEST:

Debra Black, City Clerk
I, Debra Black, City Clerk, hereby certify that Resolution 2023-45 was adopted by the City Council of San Dimas at its regular meeting of June 27, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Debra Black, City Clerk

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of June 27, 2023
From: Chris Constantin, City Manager
Prepared by: Michael O'Brien, Director of Administrative Services Subject: Approval of Resolution 2023-43 to establish the 2023-24 Appropriations Limit Calculation
____________________________________________________________________________

SUMMARY
Council confirmation and approval of the factor used for calculating the Annual Appropriations Limit for the 2023-24 fiscal year.

RECOMMENDATION
Staff recommends the City Council:
• Approve Resolution 2023-43, establishing the calculation factor for the 2023-24 Appropriations Limit.

FISCAL IMPACT
No fiscal impact when the tax base is below the Appropriations Limit. It is currently well below the established threshold.

BACKGROUND
The “Gann Initiative” (established by 1979’s Proposition 4) insured voters that limits were placed on all State and Local government appropriations or expenditures. After the passage of Proposition 13, a group of citizens were concerned that state spending increases would prompt California lawmakers to increase other taxes to compensate for the reduction in property tax revenues. The Gann Limit was proposed as a mechanism to limit State and Local spending. In June 1990, the voters of California approved Proposition 111, which revised the annual adjustment factors applied to the 1986-87 appropriations limit and each year thereafter.

Pursuant to Article XIII B of the State Constitution and Section 7910 of the State Government Code, all government entities must adopt an annual Appropriations Limit. The Gann

Establish the 2023-24 Appropriations Limit Calculation Page 2 For the Meeting of June 27, 2023
Appropriations Limit specifies that appropriations funded by taxes may be increased annually by the highest change in California per capita income or nonresidential assessed valuation and the change in San Dimas population or Los Angeles County population.

The City Council is required to confirm, each fiscal year, the factor used for calculating the annual Appropriation Limit.

DISCUSSION/ANALYSIS
For the 2023-24 Appropriations Limit, the City will be using the County of Los Angeles population percent change of -0.75. which is higher than the -0.95 percent change of the City population along with the California per capital cost of living change of 4.44% as growth factors in computing the 2023-24 appropriations limit. This will result in an increased Appropriations Limit of $96,813,231, which is $3,415,283 higher than the previous fiscal years total of $93,397,948, and well above the approximate budget of $29.2 million in taxes to be received by the City from all funds in the 2023-24 fiscal year.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Michael O'Brien
Director of Administrative Services
Attachments:

1. Resolution 2023-43 Appropriations Limit

ATTACHMENT 1
RESOLUTION 2023-43

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS,

COUNTY OF LOS ANGELES, ADOPTING AN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2023-24 AND APPROPRIATE EXCESS REVENUES
WHEREAS, the City Council of the City of San Dimas is authorized under the provisions of Article XIIIB of the California Constitution to adopt an Appropriation Limit for fiscal year 2023- 24; and
WHEREAS, implementation of Proposition 111 and SB88 (Chapter 60/90) modified the annual adjustment factors to be either the growth in California per capita personal income or the growth in nonresidential assessed valuation due to construction in the City; and WHEREAS, the City elects to use the change in California per capita personal income as its cost of living growth factor for the 2023-24 fiscal year which is 4.44% or a factor of 1.0444; and WHEREAS, the population factor under Proposition 111 is the change in population in the City or in the County; and
WHEREAS, the County’s change in population provided by the State Department of Finance applicable to the fiscal year 2023-24 Limit is -0.75% or a factor of .9925 and is greater than the City’s negative growth rate of -0.95% or a factor of .9905; and WHEREAS, the fiscal year 2022-23 Appropriations Limit of $93,397,948 shall be used as the base toward calculating the Limit for fiscal year 2023-24; and NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of San Dimas does hereby resolve that:

The Appropriations Limit for fiscal year 2023-24 shall be $96,813,231; and there are hereby appropriated assigned fund balances of all revenues subsequently received by City funds in excess of the 2022-23 appropriations up to the Appropriations Limit in the following funds: 1, 2, 4, 7-8,12, 20-23, 40-41, 70-78.

Per Capita Personal Income Change: 4.44% = 1.0444 ratio County Population Change -0.75% = .9925 ratio
(City Population Change -0.95)
Ratio of Change 1.0444 x .9925 = 1.036567
Appropriations Limit 2022-23 = $93,397,948
Ratio of Change x 1.036567
Appropriations Limit 2022-23 = $96,813,231

Resolution 2023-43 Page 2
Appropriations Limit 2023-24
June 27, 2023
PASSED, APPROVED AND ADOPTED this 27th day of June, 2023. ____________________________________
Emmett G. Badar, Mayor
ATTEST:
_______________________________
Debra Black, City Clerk
I, Debra Black, City Clerk, hereby certify that Resolution 2023-43 was adopted by the City Council of San Dimas at its regular meeting of June 27, 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Debra Black, City Clerk

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of June 27, 2023
From: Chris Constantin, City Manager
Prepared by: Shari Garwick, Director of Public Works
Subject: Approve a Contract with Precision Concrete Cutting for Sidewalk Inspections and Maintenance Services for an Amount not to Exceed $500,000 over 5 years.
____________________________________________________________________________

SUMMARY
The work proposed under this Vendor Agreement includes sidewalk inspection and maintenance services. Maintenance services consist of cutting of vertically displaced sidewalk (lifts) ranging from 3/8 inch to 2.5 inches. The vendor, Precision Concrete has entered into a Master Services Agreement with the California Joint Powers Insurance Authority (CJPIA) on February 15, 2023.

As a member of the CJPIA, the City of San Dimas is eligible to piggyback off the Master Services Agreement. Staff proposes to contract with Precision Concrete for sidewalk inspection and cutting services for the next 5 years in an amount not to exceed $500,000 (or $100,000 per year).

RECOMMENDATION
Staff recommends the City Council:
• Authorize the City Manager to enter into a Vendor Agreement with Precision Concrete Cutting for an amount not to exceed $500,000 over the next 5 years (FY 2023-2024 through 2028-2029) for sidewalk inspections and concrete maintenance services in a form approved by the City Attorney.

FISCAL IMPACT
The proposed contract for Precision Concrete Cutting is $500,000 over the next 5 years. Staff would budget approximately $100,000 per year for the service. The Fiscal Year 2023-24 budget includes an allocation of $100,000 for this item in the General Fund and from Gas Tax monies.

The ability to use Precision Concrete Cutting can provide a cost savings to the City. For example,

Precision Concrete Cutting Master Services Agreement Page 2 For the Meeting of June 27, 2023
the removal/replacement of a 5’ by 5’ concrete panel is approximately $250. If the lift can be cut by Precision Concrete Cutting, the price would range from $26.00 to $105.00 under the proposed contract.

BACKGROUND
The City has contracted with Precision Concrete Cutting in previous years for these services. The services include inspection of sidewalk zones, providing a detailed listing of deficiencies encountered, and repair of lifts at staff direction.

Precision Concrete Cutting repairs lifts by a horizontal saw cut which is a proprietary process per the CJPIA. This item is also considered a maintenance item which exempts the work from prevailing wage rates and other public contract bid requirements. The horizontal sawcut can be used for repair of the vertical displacement of sidewalk panels that typically does not exceed one or two inches. It is cheaper than the removal and replacement of the sidewalk and can be more quickly performed. CJPIA also conducted a study and determined that the proprietary process used by Precision Concrete is also more cost effective than a conventional grind operation.

According to the CJPIA findings, a horizontal sawcut can be performed in conditions where conventional grinding is not an option and would require removal of the panel.

As part of the process Staff reviews the deficiency list generated from Precision Concrete inspection to determine candidates for the cutting process. Criteria used to determine whether to repair or remove the panel include the height of the lift, whether the location has previously been cut, the thickness of the sidewalk and considerations involving the American Disabilities Act.

Locations that qualify for concrete cutting are then sent to Precision Concrete Cutting for repair. The locations that do not quality are included into a larger project that is sent to the City’s concrete contractor for removal and replacement.

All sidewalk displacement that is larger than ½ inch has a temporary repair or is marked to make the area safe for public travel while repairs are scheduled.

DISCUSSION/ANALYSIS
Historically, the City inspected approximately 1 maintenance zone per year with Precision Concrete Cutting. Staff does sidewalk inspections in addition to those performed by the contractor. However, due to the age of the sidewalk infrastructure, Staff has increased the inspection frequency working toward 2 maintenance zones per year. The increased frequency will provide a more level path for pedestrians and is anticipated to assist in reducing potential trip and fall claims.

As the City’s insurance agency, the CJPIA has prioritized the sidewalk inspection program citing sidewalk slip and falls as
”Sidewalk-related slip-and-trips produce some of the most frequent and severe claims for the Authority. Over the last five years the Authority has paid more than $14 million settling slip-andtrip claims.” (January 30, 2020). News: Worthy-Establishing a Comprehensive Sidewalk Inspection & Maintenance Program. California JPIA Newsletter.

Precision Concrete Cutting Master Services Agreement Page 3 For the Meeting of June 27, 2023
https://cjpia.org/?s=precision+concrete&id=7752&post_type=newsletters The work performed by Precision Concrete Cutting is considered maintenance services and can be piggy backed with the Master Services agreement executed by the California Joint Powers Insurance Authority (CJPIA). The proposed Vendor Agreement is attached for reference (Attachment 1).

ALTERNATIVES
As an alternative, Council could decide to not authorize this agreement and may direct staff to put this maintenance services contract out to bid for additional proposals. This route could delay these important maintenance services of the city’s sidewalks.

ENVIRONMENTAL REVIEW
Staff evaluated and determined that this work is categorically exempt per CEQA under “Class 1” (14 CCR §15301) paragraph (c). This work consists of the repair and maintenance of Existing sidewalks, gutters and similar facilities that does not create additional automobile lanes.

Respectfully submitted,
Shari Garwick
Director of Public Works
Attachments:

1. Draft Vendor Agreement – Precision Concrete Cutting

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of June 27, 2023
From: Chris Constantin, City Manager
Prepared by: Shari Garwick, Director of Public Works
Subject: Approve an Appropriation and Authorization of Emergency Expenditures for Temporary Repairs and Design of Final Repairs for damages to the San Dimas Avenue Loop approximately 500 feet north of Calle Solana in the Amount of $100,000
____________________________________________________________________________

SUMMARY
Staff is requesting appropriation of funds and authorization for emergency expenditures for repairs associated with the closure of northbound San Dimas Avenue approximately 500 feet north of Calle Solana. The damage occurred during an intense rainfall event on February 25th, 2023. During the peak of the storm, Staff observed road bedding/subgrade material washing up from under the asphalt due to the concentrated and intense rainfall. Staff closed the northbound side of the road out of concerns regarding road stability and safety of the public. An independent assessment from a Geotechnical and Civil Engineer recommends significant repairs to ensure viability of the roadway.

RECOMMENDATION
Staff recommends that City Council approve the following:
• Appropriate $100,000 from General Fund Reserves to facilitate and expedite repairs to San Dimas Avenue approximately 500 ft north of Calle Solana. • Authorize the City Manager to enter into a contract for design services with DJP Engineering for an amount not to exceed $60,000 to provide design services for repair of the damaged portion of San Dimas Ave Loop in a form approved by the City Attorney. • Authorize the City Manager to enter into a contract for Geotechnical services with GeoAdvantec not to exceed $20,000 for repair of San Dimas Ave Loop in a form approved by the City Attorney.
• Authorize $20,000 in contingency for emergency work or engineering services for associated repairs of this section of roadway.

Repairs of the San Dimas Loop Damage Page 2
For the Meeting of June 27, 2023

FISCAL IMPACT
Approval of the Contracts requires a budget amendment to General Fund Emergency Road Repairs Account 001-4212-078-004 in the amount of $100,000. The $100,000 would utilize General Fund Reserves.

Funding requests for construction of long-term repairs will be brought back for Council consideration upon completion the design. The most recent estimates project a cost of $4 million dollars. Staff is actively seeking additional funding sources, through FEMA or other funding sources to pay for the long-term road repairs.

BACKGROUND
On February 25, 2023, during an extreme rain event, Staff closed the northbound side of San Dimas Avenue approximately 500 feet north of Calle Solana. Visual observation during the peak rainfall showed road bedding/subgrade material washing up from under the asphalt. Due to concerns for stability of the roadway, Staff closed the northbound direction where this erosion was occurring.

Repairs of the San Dimas Loop Damage Page 3
For the Meeting of June 27, 2023
On February 27th, the Geotechnical Engineer and Civil Engineer recommended the road remain closed to northbound traffic until significant repairs could be performed. These engineers began design of long-term repairs and began developing preliminary cost estimates.

On February 28th, 2023, the San Dimas City Council declared a local state of emergency.

Subsequently President Biden retroactively declared a major disaster for the State of California as a result of the severe winter storms. The declaration provides potential for grant reimbursement of damage incurred after February 21, 2023. With the declaration of Federal Disaster 4699 DR this project may qualify for potential reimbursement for approximately 93% of the cost of repairs.

Obtaining federal (FEMA) reimbursement is an involved process and is not guaranteed.

The initial cost estimate indicated reconstruction costs of approximately $3 to $3.5 million dollars due to significant earthwork and retaining walls necessary to stabilize the roadway. With the length of time before construction of long-term repairs, staff began working with the engineers to develop an interim plan to allow the temporary reopening of the roadway for both directions of travel.

The interim design was completed, and the road was narrowed and restriped and temporarily reopened on May 12th to allow both directions of travel. This interim configuration is temporary and contingent upon no significant rain events and no further signs of degradation of the roadway.

The occurrence of a significant rain event or visible degradation of the roadway may require closure of northbound San Dimas Ave due to safety concerns.

DISCUSSION/ANALYSIS
As mentioned, the Civil and Geotechnical engineers are in the process of completing preliminary engineering work necessary to develop a repair strategy and to define cost estimates for the longPage 104 – 541 Repairs of the San Dimas Loop Damage Page 4
For the Meeting of June 27, 2023
term repair of the damaged section of San Dimas Avenue (500 feet north of Calle Solana). While the current expenditures fall within City policy, the amounts are nearing purchasing policy approval limits. Typically, Staff would seek approval for a project of this scale. However due to the emergency road closure and the need to expedite repairs which support health and safety requirements, the contracts for design and temporary lane configurations were moved forward.

At this time staff is requesting Council authorization of existing expenditures with a contingency for potential costs needed to finalize a preliminary design. The current expenditures and contingency are:

Item Existing Cost Additional Request Total
DJP Engineering
(Civil Design
Purchase Order)
$42,000 $18,000 $ 60,000
Geo Advantec
(Geotechnical
Design)
$ 5,000 $15,000 $ 20,000
Construction/Field
Work- Superior
Striping (temporary
Striping
configuration)
$ 4,000 $16,000 $ 20,000
Total Request $100,000
While significant progress has been made, the design of the road repairs still has uncertainties.

There may be additional soil or retaining wall design required depending on the type of retaining wall foundation or final wall placement. The Construction/Field work amount is for crack seal or striping or other work necessary to prevent further damage. The amount requested includes existing costs and provides for reasonable contingency to expedite the completion of design and to prevent further damage to the roadway.

Once the project design is complete, the engineer will develop a final cost estimate. The most recent cost estimate is $4 million for the repairs. Staff is working with the engineer to reduce these costs by reviewing alternate lane widths and permanently reducing the roadway width.

The final cost estimate allows the City to move forward with requests for reimbursement under the Federal declared emergency 4699 DR or other funding sources. Staff is working with FEMA to determine if the project is eligible for federal reimbursement and to engage in the appropriate process to seek reimbursement.

ALTERNATIVES
Council can decide not to fund the request. This would likely result in the long-term closure of the northbound direction of San Dimas Avenue north of Calle Solana.

ENVIRONMENTAL REVIEW
This item is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to California Code of Regulations Title 14 because it is not a project under CEQA guidelines Sections 15262 and 15378 (b)(4) because at this time the project is in the design phase.

Repairs of the San Dimas Loop Damage Page 5
For the Meeting of June 27, 2023
Respectfully submitted,
Shari Garwick,
Director of Public Works
Attachments:

1. Photos of damages

ATTACHMENT 1
Pictures of Damage on San Dimas Ave 500 feet north of Calle Solana

Pictures of Damage on San Dimas Ave 500 feet north of Calle Solana

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of June 27, 2023
From: Chris Constantin, City Manager
Subject: Discussion, Consideration, and Approval of a Vendor Agreement with the San Dimas Chamber of Commerce to Provide Economic and Business Support Activities in an Amount Not to Exceed $16,800
____________________________________________________________________________

SUMMARY
The City enters into annual agreements with the San Dimas Chamber of Commerce to provide a variety of economic and business support activities for local businesses. The recommended agreement is less than the previous agreement but substantially retains the primary activities beneficial to support City efforts.

RECOMMENDATION
City staff recommends the City Council:
• Authorize the City Manager, or designee, to enter into a Vendor Agreement with the San Dimas Chamber of Commerce to provide Economic and Business Support Activities for the 2023-24 Year in an Amount Not to Exceed $16,800, and • Appropriate $16,800 in the City’s final 2023-24 operating budget to support this agreement.

FISCAL IMPACT
Not to exceed $16,800. The City is budgeting the appropriate amount in the 2023-24 Operating Budget.

BACKGROUND
Annually, the City of San Dimas (“City”) entered into an agreement with the Chamber of Commerce (“Chamber”) to provide various economic and business support activities for the San Dimas community as well as to help with certain community events. Up until 2021-22, the City

San Dimas Chamber of Commerce Vendor Agreement Page 2
For the Meeting of June 27, 2023
and Chamber entered into an agreement called a “Letter Agreement Between the City of San Dimas and the San Dimas Chamber of Commerce” which specified relevant provisions of the relationship (Attachment 2).

The City desired to move the Chamber agreement into one of the standard templates provided by the California Joint Powers Insurance Authority (“CJPIA”) and to reflect current standards in how the City drafts agreements. As a result, in 2022-23, the City and the Chamber of Commerce agreed to follow the CJPIA Vendor Agreement template with modifications to suit the specific nature of the services provided by the Chamber. The City executed the new agreement for 2022-

23. The requested action is to approve the 2023-24 agreement with the Chamber in substantially the same format (Attachment 1) and to authorize a 2023-24 budget appropriation of $16,800 to support the agreement. City Council action is requested to 1) ensure the City Council is aware of the new agreement and 2) to provide the Chamber with the opportunity to present their recent accomplishments.

DISCUSSION/ANALYSIS
For 2023-24, the Chamber agreement will continue its fundamental services related to supporting the business environment. The agreement amount was reduced from $24,000 to a not to exceed amount of $16,800 to reflect that the Chamber will no longer take a primary role in the coordination of the City birthday event. The City will take this event on, and the Chamber will aid as requested.

In the new agreement, the services include
• Maintain and distribute a collection of helpful information to San Dimas businesses and residents. Provide referrals, programs, outreach, and distribution efforts focusing on assisting new businesses and residents connect with the activities and resources of the San Dimas community.
• Business development: business owner training events, peer support from other businesses, networking, educational sessions, activities, and referral services. Coordinate with the city to connect new businesses with the needed assistance to address their startup needs and permitting requirements.
• Business and community programs which support business areas of the city seeking promotional opportunities and programs such as Shop Local and the Holiday Marketing campaign.
• State of the City events support and coordination.
• The agreement allows for additional services, but such services must be approved via a written agreement or an amendment to the existing agreement prior to the services being performed. The budget for such an addition must also be approved through the appropriate City budget process.

San Dimas Chamber of Commerce Vendor Agreement Page 3
For the Meeting of June 27, 2023

ALTERNATIVES
Alternative #1 – The City can terminate the continued relationship in which the City would receive diminished support for local businesses. This is not recommended, and staff believes the City receives good value for the current agreement.

Alternative #2 – The City can expand its internal staff and contract services to provide the services currently provided by the Chamber. However, staff does not believe the City can do so in a costeffective manner.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Chris Constantin, City Manager
Attachments:

1. 2023-24 Draft Chamber Agreement - Proposed

2. 2022-23 Chamber Agreement - Executed

ATTACHMENT 1

EXHIBITS

COMPENSATION SCHEDULE
Total payments by Agency to Vendor under this Agreement shall not exceed sixteen thousand eight hundred dollars ($16,800) unless such not to exceed amount is amended by written amendment to this Agreement. At no time shall expenditure authorization be given to exceed Fifty thousand dollars ($50,000) until the Agency's Council has reviewed and approved the Agreement prior to incurring such expenditures.

In consideration of the services provided in Exhibit A as Continued Services to be provided by the Vendor, the Agency will distribute sixteen-thousand eight hundred dollars ($16,800) in equal monthly payments of $1,400 per month to the Vendor starting in July 2023 and ending at termination of the Agreement for each month where such services are provided. Payment shall be made within 30 days of conclusion of the month in which services were provided.

At the time of termination in accordance with Section IV of this Agreement, the Agency will compensate the Vendor in accordance with Section IV.B within 30 days of invoicing and no further obligation of Agency incur for services provided after the date of termination.

ATTACHMENT 2

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of June 27, 2023
From: Chris Constantin, City Manager
Prepared by: Michael O'Brien, Director of Administrative Services Subject: Adoption of the 2023-24 Operating and Capital Improvement Program Budget ____________________________________________________________________________

SUMMARY
Recommended adoption of Resolution 2023-44 adopting the 2023-24 Operating and Capital Improvement Program Budget.

RECOMMENDATION
City staff recommends the City Council:
• Adopt Resolution 2023-44 approving the 2023-24 Operating and Capital Improvement Program budget as presented.

FISCAL IMPACT
The 2023-24 Operating and Capital Improvement Program Budget will utilize General and American Recovery Act revenues to provide $31,320,649 worth of operational and capital asset expenditures across the General, New Equipment, Capital Asset Reserve and American Recovery Act funds.

The proposed budget includes $53,045,921 of Operating and Capital expenditures.

The General Fund when considering new equipment expenditures accounted for in the New Equipment Reserve fund 70 and capital replacement costs in fund 100, will have an increase to the Unassigned and Assigned fund balances totaling $1,056,530. The fund balance across all funding sources will decrease from $58,732,923 to $51,374,591. A decrease of ($7,358,332) after factoring back in the additional budget appropriation in the American Recue Plan Act (ARPA) fund to help cover possible spending shortfalls in the amount of $494,383.

Adoption of the 2023-24 Operating and Capital Improvement Program Budget Page 2 For the Meeting of June 27, 2023
The requirement to spend all ARPA funds by the end of the fiscal year as well as the requirement to utilize excess surplus funds in the Successor Housing fund 34, in large part is a catalyst for the decline in the Citywide Fund Balance.

The 2023-24 fiscal year will mark the end of the Civic Center Lease Bond Debt and the Costco center parking lot lease agreement.

DISCUSSION/ANALYSIS
The City establishes an annual operating and capital budget reflective of its planned activities.

Revenues are projected conservatively, and expenditures reflect all budgeted positions will be filled, and all non-personnel expenses will be expended. For several years, the City has projected General Fund deficits at the beginning of each fiscal year only to end each year with surpluses due to revenue exceeding projections, planned expenditures not occurring, and capital activity supported by general operations not occurring as planned.

The proposed 2023-24 budget includes a General Fund surplus as ARPA Funds are utilized to support typical General Fund expenditures. The total General Fund reserve balance which includes the balances in the General Fund (001) New Equipment Reserve (070) and the Capital Asset Reserve (100) equate to a reserve total of 98 percent when compared to all General Fund operating expenditures including those being charges to the ARPA fund (101). The General Fund represents the substantial portion of City operations, and as such, remains a primary focus in budget discussions.

General Fund Activity
Finance estimates that revenue minus expenditures will end 2022-23 and 2023-24 with positive changes in General Fund 001 balances of $2,603,730 and $537,530, respectively. The General Fund continues to support operations in other funds and in most cases, capital improvement activity. Due to federal funding from the American Rescue Plan, the City will receive short term funding to support impacts related to the pandemic. For this year and next year, the funding will help the City maintain its current financial position and operations. We cannot expect this funding to continue and must continue work begun in 2021-22 towards longer term financial sustainability.

Other Anticipated Operations Activity
The proposed 2023-24 budget includes several planned allocations and carryovers from 2022- 23, which are outlined below.
• The addition of a Housing Services Coordinator to support housing and homeless services funded by the Housing Authority;
• Providing a 3% Cost of Living Adjustment (COLA) to City staff starting with the first pay period that includes July 1, 2023;
• Increasing funding of $401,000 to replace five fleet vehicles that are past their useful life; • Adding funding of $150,000 to replace the HVAC Hot Boiler at the Civic Center; • Adding funding of $200,000 for purchase of a Case 580 Tractor/Backhoe, public works yard cart replacement, and speed radar trailer with data collection capabilities; • Adding funding of $500,000 for a natural gas street sweeper;

Adoption of the 2023-24 Operating and Capital Improvement Program Budget Page 3 For the Meeting of June 27, 2023
• Continuing funding allocation of $150,000 for the implementation of an asset management system.

Other Planned Capital Activity
The proposed budget includes planned projects to improve our City’s infrastructure, parks, and buildings, which include the following:

Design - Civic Center Trash Enclosure $ 50,000
Design- Arrow Hwy from Valley Center to East City Limit $ 125,000 Charter Oak Façade Improvements $ 200,000
Online Permitting Center for Community Development &
Public Works $ 95,000
GIS Framework Upgrade $ 20,000
Replacement of the Covered Wagon $ 30,000
Citywide Cameras $ 40,000
Manlift $ 20,000
Competition Pool Platform replacements $ 5,000
Repavement of Dalepark & Cataract Ave. $ 571,000
Reconstruction of Pavement on Via Vaquero East of San
Dimas Ave $ 400,000
Horse Thief Canyon Park Improvements $ 640,000
Walk Behind Roller $ 16,000
Field Portable Welder $ 13,500
Pneumatic Rock Drill $ 3,000
Agenda Posting Board $ 2,000
Vehicle #60 Cargo Ramp $ 10,000
Midrise Vehicle Lift $ 4,174
Total $ 2,244,674
Conclusion
Going forward, the City must address structural deficits in overall government activity to ensure the City remains financially sustainable for the long-term. One-time funding from the federal government, short-term saving measures, vacancy savings, and other unanticipated one-time revenue increases may provide short term benefit, but such activity does not resolve what is a difference between the City’s capabilities and public expectations for service delivery. We anticipate the City’s strategic planning process this next year will assist in defining expectations and will guide future changes.

The City also needs to fully consider its approach to community quality of life. This includes • Continuing support through City operations to maintain and improve residents’ quality of life in San Dimas and the visitor experience when enjoying our town, • Aligning our municipal code with the expectations desired for property condition, blight, and ensuring personal responsibility in behaviors that impact other residents and visitors, and
• Maintaining constructive efforts to consider special populations, such as seniors, the unhoused, and the disabled during efforts to improve quality of life in a way that balances compassion with accountability and is done in a smart, fiscally prudent manner.

Adoption of the 2023-24 Operating and Capital Improvement Program Budget Page 4 For the Meeting of June 27, 2023
In reviewing our fees and charges, the City subsidizes benefits to non-residents and those deriving private benefits (i.e. someone doing a development project) with general tax revenue.

While this is an acceptable policy direction for the City to consider, this reduces the City’s ability to invest in other public benefit activity for City residents. As more public service is needed, looking to reduce subsidies to non-residents and those deriving private benefits is a reasonable mechanism to fund the additional service. Further, the City’s fees and charges result in generally low-cost recovery for specific activity, so one area of future discussion needs to be to what extent should a fee-based activity recover cost for anyone benefiting from the activity, including City residents. This question leads directly to how we balance paying for a common good, such as police, with specific activity, such as a recreation class, through general tax revenue versus fees.

It is a complex discussion that we intend to have over the next few months.

While it is natural to focus on the negatives, we must actively ensure that we also emphasize our strengths. We are well positioned to continue as a leader in the quality of life residents’ experience living in San Dimas. This is supported by the over 80% of residents who rated the overall quality of life in San Dimas, and San Dimas as a place to raise a family as excellent or good in our 2023 community survey.

I would like to thank the hard-working members of our San Dimas team, especially our Executive, Management, Administrative and Finance staff whom without their efforts the budget would not be possible. A special thanks to Jennifer Legaspi, Accounting Supervisor for her role in completing the Budget book.

ALTERNATIVES
Council may reject the budget, propose revisions and/or changes. Doing so, may result in a suspension of many City operations until a budget is approved at a future meeting.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Michael O'Brien
Director of Administrative Services
Attachments:

1. Resolution 2023-44

2. 2023-24 Operating and Capital Improvement Program Budget (Proposed Draft)

ATTACHMENT 1
RESOLUTION 2023-44

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS ANGELES, ADOPTING A BUDGET FOR FISCAL YEAR 2023-24 WHEREAS, the City Manager has presented to the San Dimas City Council a proposed budget for Fiscal Year July 1, 2023- June 30 ,2024; and WHEREAS, the City Council of the City of San Dimas has conducted a public meeting on April 25, 2023 and on May 23,2023, to consider the Fiscal Year 2023-24 budget document; and
WHEREAS, the City Council of the City of San Dimas has concluded its review and intends to approve and adopt the Fiscal Year 2023-24 budget for the City and the Capital Improvement Program.

NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of San Dimas does hereby resolve that:

SECTION 1. The proposed Fiscal Year 2023-24 budget document entitled "2023-24 Operating and Capital Improvement Program Budget" and filed with the City Clerk with an expenditure budget of $53,045,921, as prepared and submitted by the City Manager and as modified by the City Council, is hereby approved, adopted, and appropriated.

SECTION 2. The City Council recognizes that the proposed 2023-24 budget will require adjustments from time to time, and accordingly, the City Manager or his designee is authorized to act in accordance with established budget policies and procedures.

SECTION 3. That the City Clerk is instructed to forward a copy of the Resolution and the Fiscal Year 2023-24 Budget to the Auditor/Controller of the County of Los Angeles, in accordance with Section 53901 of the Government Code.

SECTION 4. The City Council authorizes the City Manager or his designee to correct any identified errors and omissions in the proposed 2023-24 budget document entitled "2023-24Operating and Capital Improvement Program Budget" that relates to supporting information, descriptions, graphics, charts, definitions or spelling errors.

SECTION 5. The City Clerk shall certify as to the adoption of this Resolution.

PASSED, APPROVED AND ADOPTED this 27th, day of June 2023. ____________________________________
Emmett G. Badar, Mayor

Resolution 2023-44 Page 2
Adopt FY 2023-24 Operating and Capital Improvement Program Budget June 27, 2023
ATTEST:
_______________________________
Debra Black, City Clerk
I, Debra Black, City Clerk, hereby certify that Resolution 2023-44 was adopted by the City Council of San Dimas at its regular meeting of June 27th, 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Debra Black, City Clerk

Operating Capital Improvement
Program Budget

CITY OF SAN DIMAS
FISCAL
YEAR
2023-2024
California
ATTACHMENT 2

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CITY OF SAN DIMAS
FISCAL YEAR 2023-24 BUDGET

LETTER OF TRANSMITTAL
Honorable Mayor and Members of the City Council:

Pursuant to Paragraph E (1), Section 2.24.070 of the San Dimas Municipal Code, it is my pleasure to submit to you the annual operating and capital improvement budget for Fiscal Year 2023-2024.

This budget reflects a budget benefiting from the last year of available federal American Rescue Plan Act funding and continues the commitment high quality programs and services. The pandemic had forced the City to adjust to a new reality of uncertainty and retraction. Since 2021, the subsequent budgets have been thoughtful in how we address technological systems, capital improvements, and day to day operations but relied on short-term federal funding. As the funding ends, the City has been preparing for and will be ready to respond over the 2024- 25 and 2025-26 years for absence in federal assistance.

The City’s 2023 Community Survey showed high marks in quality of life and condition of public infrastructure. Additionally, the survey demonstrated that overall, the City is doing well in its existing programs and services. Thus, the goal in the 2023-24 budget reflects maintaining overall investments, but also expands upon some priority areas such as response to homelessness, an area identified in the survey which needs more attention.

This budget also expands upon the program-based budgeting summary statements for several programs. The intent of these presentations is to consolidate multiple revenue and expenditures items throughout the budget and to present them in one location in an easy to understand format for the public. We will continue to expand upon these summaries to enhance transparency.

This is an amazing City that has been and remains thoughtful in how it serves residents. Thus, we are confident to being able to navigate the inevitable challenges ahead, take advantage of strategic opportunities, and ensure we remain accountable to our citizens.

Respectfully Submitted,
Chris Constantin
City Manager

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INTRODUCTION SECTION:
 MISSION STATEMENT
 ELECTED & APPOINTED OFFICIALS
 ORGANIZATIONAL CHART
 BUDGETED PERSONNEL
 CITY DEMOGRAPHICS
 SAN DIMAS SITE MAP
 BUDGET MESSAGE

CITY OF SAN DIMAS

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Emmett Badar
MAYOR
John Ebiner

MAYOR PRO TEM
Ryan Vienna

COUNCIL MEMBER
Eric Weber

COUNCIL MEMBER
Eric Nakano

COUNCIL MEMBER

ELECTED & APPOINTED OFFICIALS

CITY OFFICIALS
Chris Constantin…………………………………………………………………………………………City Manager Brad McKinney……………………………………………………………………………… Assistant City Manager Jeff Malawy……………………………………………………………………………………………… City Attorney Debra Black………………………………………………………………………………………………… City Clerk Michael O’Brien…………………………………………… Director of Administrative Services & City Treasurer Henry Noh………………………………………………………… Director of Community Development Services Scott Wasserman………………………………………………………………….. Director of Parks & Recreation Shari Garwick……………………………………………………………………………… Director of Public Works

CITY COMMISSIONS
▪ Development Plan & Review Board ▪ Planning Commission ▪ Public Safety Commission ▪ Equestrian Commission ▪ Parks & Recreation Commission ▪ Golf Course Advisory Committee ▪ Senior Citizens Commission

CITY OF SAN DIMAS

CITY-WIDE ORGANIZATION CHART

CITY COUNCIL CITY ATTORNEY

CITY MANAGER CITY CLERK
Assistant City
Manager
Economic
Development
Successor Agency
Support Administration
Policy
Development
Legislative
Compliance
Elections
Administration
Records
Management

PUBLIC SAFETY
Sheriff’s Contract
Humane Society
Contract
Fire District
Liaison
Assistant to
City Council

COMMUNITY

DEVELOPMENT
Current & Long-Range
Planning

ADMINISTRATIVE

SERVICES
Treasurer
Finance Management
Human Resources
Information
Technology
Risk Management

PUBLIC WORKS
Engineering
Capital Project
Administration
Street & Infrastructure
Maintenance

DEVELOPMENT

SERVICES
Code Compliance
Building & Safety Environmental &
Waste Services

HOUSING

PARKS &

RECREATION
Recreation
Programs
Senior Programs
Facilities
Maintenance
Landscape
Maintenance
Franchise
Management
Public Information
Transit Programs
Housing Authority
Block Grant
Administration
Successor Agency
Support
Mobile Home
Dispute/Resolution
Budget
Development

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BUDGETED PERSONNEL

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CITY OF SAN DIMAS SITE MAP

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CSMFO OPERATING BUDGET EXCELLENCE AWARD

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CITY OF SAN DIMAS

ANNUAL CAPITAL AND OPERATING BUDGET
FISCAL YEAR 2023-24

BUDGET MESSAGE
The City establishes an annual operating and capital budget reflective of its planned activities.

Revenues are projected conservatively, and expenditures reflect a conservative approach by budgeting all positions will be filled, and all non-personnel expenses will be expended. For several years, the City has projected General Fund deficits at the beginning of each fiscal year only to end each year with surpluses due to revenue exceeding projections, planned expenditures not occurring, and capital activity supported by general operations not occurring as planned.

In 2019-20, COVID-19 changed the world and operations of every city. San Dimas focused on keeping its doors open and providing the highest level of service within the constraints of public health restrictions. The massive investment of funding by the federal government across the economy has resulted in better economic output than predicted during the pandemic.

However, with the significant economic investment, we are also seeing increases in the cost of many resources supporting our operations – consumer price index and construction materials costs.
• Consumer price index for Los Angeles increased by 3.7-3.8% in March and April 2023, respectively from the same months in 2022 (US Bureau of Labor Statistics); and • California Construction Cost Index increased 6.89% from May 2022 to May 2023 (Department of General Services).

The increased costs are passed along to the City through contractual escalators in agreements and increased costs for basic operations.

Next year, the City is poised to remain financially solvent and able to maintain its robust programs and services. In this 2023-24 budget and with the help of one-time resources, the City is projecting a General Fund balance increase. The City also retains a healthy General Fund balance which is far more than the two months of operating expenditure recommended by the Government Finance Officers Association. However, the City is preparing for challenges ahead which will require balancing fiscal stability with the type and extent of programs and services offered to the public.

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However, there are risks ahead the City must keep in the forefront. The economy shows signs of weakness, and any future downturn can put a negative pressure on revenues. The City will see the end of American Rescue Plan Act funding next year, which will require smart decisions in reducing ongoing expenditures and determining operational changes to balance the budget.

Additionally, the current employment market shows intense competition for qualified employees and significant increasing cost and lost efficiency from higher turnover rates.

According to the City’s 2023 community survey, over 75% of residents registering a positive or negative response indicated they trust the City, the City manages its finances well, and the City is responsive to residents’ needs. As a community, we should be proud of these marks, but also, we should be resolute in keeping efforts aligned to retain them as we navigate choppier waters ahead.

Protecting the City’s Most Valuable Service Asset.

City employees are the backbone providing high-quality services to our residents. Currently, many cities in California are experiencing difficulties in recruiting critical positions. Some cities are offering hiring bonuses, while others are continuing to focus on cost-of-living and work schedule adjustments to maintain competitiveness. These trends are happening in both the private and public sectors and resulting in service degradation.

San Dimas has been fortunate. City employees have been a priority, and this is reflected in the City’s current guiding principles for budget development and budget priorities. On June 8, 2021, the City Council approved Resolution 2021-37 which established an initial set of budget policies, including 12 guiding principles for budget development, including the following principle.

Reasonable and Sustainable Compensation – Reasonable compensation levels in line with the labor market for similar governmental agencies are desired in order to minimize staff turnover and maintain City productivity.

On June 28, 2022, the Policy was again approved through Resolution 2022-41.

On February 8, 2022, the City Council established budget priorities which included the “Retention, investment, and development of City staff.” In 2021, the City allocated annual resources to support professional development, and the City has been committed to supporting competitiveness with other cities by offering cost of living adjustments when the consumer price index supports such adjustment.

San Dimas remains an employer of choice. We were able to obtain employee turnover information from a neighboring city to compare, and we are stable at this point. Retaining qualified employees and attracting quality candidates are critical to providing the programs and services San Dimas has been known for in the San Gabriel Valley. In 2022-23 and expected in early 2023-24, the City will see a long-term employee retire and a 12-year employee move on to a higher position in another City. There are kudos to these employees

CITY OF SAN DIMAS
for long careers and success, but any turnover does necessitate good internal systems to maximize retention and recruitment. We have focused on developing and promoting qualified internal employees; however, turnover risk is another area we continue to address as necessary.

To this end, this budget includes several items which are intended to maintain competitiveness with the market, ensure internal equity in compensation structure, and to continue to foster low turnover rates. The City is including a 3% cost of living adjustment for all employees starting the first pay period of the fiscal year. This is less than the 3.7% increase in consumer price index but based on our review of compensation with other similar cities and our pay schedule, the adjustment is sufficient to keep the City competitive in the marketplace. The City amended salary tables, classifications, reclassification of positions that were working out of class, and adjusted standby and other pays to match best practices in the industry. The City had not done this in approximately 20 years, but it is in keeping with a priority set in the 2021-22 budget to evaluate the compensation structure. Ultimately, these changes are intended to continue maintaining low turnover and to fill vacancies with qualified personnel when they occur.

Returning to Normalcy and Focusing on the Future
While there are no state mandates for a City to create and approve a budget, the budget has become the de facto standard in articulating a plan for the year and implementing strategic objectives that are multiyear, as in the case of capital improvements.

In the 2022-23 budget, there were several organizational improvements in quality of life, operations, and in how we approach the budgetary decisions which were proposed and are continued into 2023-24.

Some of these changes were easier to implement in the short term, such as the following which have been implemented or are currently in process:
• Implementing a proven Customer Service Request system that leverages technology and aligns every part of the organization towards serving the needs of our residents. o Results: City deployed the “my San Dimas” application system which has been very successful in capturing service requests, enhancing timely response, and strengthening oversight of service activity. The system has been successful in engaging residents by becoming the most popular communication tool for residents aged 44-65. We continue to tweak the system to make it more user friendly.
• Reducing the impact of accidents and traffic violations through the continued focus on traffic safety.
o Results: According to the LASD, the City averaged 44 traffic collisions and 200 citations a month before the addition of a traffic motor. After restoring the traffic unit in 2021, the City’s average fell to an average of 23 traffic collisions and 293 citations a month. We saw turnover in our motor unit due to promotion, but we

CITY OF SAN DIMAS
have a solid performer in the new deputy which started this fiscal year. • Focusing on supporting efforts to reduce the impact of homelessness by utilizing services from Los Angeles Center for Drug and Alcohol to engage and provide services, including housing, to those who are unhoused. o Results: The City has seen 12 homeless individuals housed, and over 100 individuals over the past few months have been engaged. We look forward to adding to our efforts in other ways in 2023-24.

Some efforts require more thoughtful evaluation, resource investment, and implementation approaches. The City has been proceeding in these areas, but the efforts are multiyear. The efforts include:
• Moving to a more strategic way of thinking in how we address quality of life issues, • Evaluating the City’s fees and charges structure to ensure general tax resources are supporting broad community priorities and not resulting in taxpayer subsidies for activities not of a general community benefit,
• Creating the right personnel rules to facilitate a competitive workforce, redundancies, and most importantly, a financially sustainable workforce structure, • Stabilizing and smoothing the City’s approach to capital replacement to ensure funding is available at the time a replacement is necessary without resulting in an abnormal impact to current year resources, and
• Aligning community expectations in infrastructure investment to the resources necessary to maintain and improve capital improvements in an efficient and effective manner.

A review of personnel rules is still ongoing but near completion. The City is also in the latter stage of its fees and charges review and hopes to begin discussion of recommendations this summer.

The City completed its community survey and will begin its strategic planning process which will inform decision-making for the future.

A larger conversation about the Recreation Center is still necessary due to the significant General Fund subsidy required and substantial capital improvement needs identified. In 2023-24, the City will be engaging a consultant to identify options for City Council consideration.

Other changes are ongoing and are never really completed, which include:
• Ensuring accountability in City operations and resource allocation, • Finding ways to leverage technologies, grant opportunities, innovation, and other industry developments to improve how we provide City programs and services which maximize public investment, and

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• Adjusting to the substantial new Federal and State mandates impacting our community.

The City has enhanced accountability and resource allocation with the “my San Dimas” application. The City is near the completion of a development and permitting process performance audit which will identify opportunities for improvement. In 2023-24, the City will continue its audit efforts by selecting another area for audit.

The City implemented a web-based contracts software solution to strengthen the contract development, approval and oversight process. Additionally, the City implemented a new agenda management system to facilitate streamlining in Council and Commission agenda preparation. In 2023-24, the City will continue its multiyear effort to modernize internal systems.

As described above, the City is working towards improving internal systems which support operations. It will be a multiyear effort.
2023-24 Budget Outlook
The proposed 2023-24 budget includes use of some of its reserves but is anticipated to maintain a General Fund Unassigned and Assigned reserve balance of 98 percent. The General Fund represents a substantial portion of City operations, and as such, remains a primary focus in budget discussions.

General Fund Activity
Finance estimates that revenue minus expenditures will end 2022-23 and 2023-24 with positive changes in General Fund 001 balances of $2,603,730 and $537,530, respectively.

The General Fund continues to support operations in other funds and in most cases, capital improvement activity. Due to federal funding from the American Rescue Plan, the City will receive short term funding to support impacts related to the pandemic. For this and next year, the funding will help the City maintain its current financial position and operations. We cannot expect this funding to continue and must continue work begun in 2021-22 towards longer term financial sustainability.

Assigned Reserve Fund Balances and Establishing Funding Goals In 2021-22, the City shifted $1 million to support the creation of a prefunding capital improvement reserve called the Capital Assets Reserve (Fund 100). On April 26, 2022, the City Council approved assigning another $5.5 million to the Capital Assets Reserve to fund the estimated need for lifecycle capital assets bringing the total to $6.5 million. Additionally, the City Council assigned fund balances to other categories such as Other Post-Employment Benefits 1 (OPEB) and Compensated Absences 2 . These assignments were intended to enhance transparency that the City has planned and can address these future liabilities. 1 Other Post Employment Benefits are employee benefits, other than pension distributions, that employees may begin to receive from the City once they retire.
2 Compensated Absences are absences for which employees will be paid, such as vacation, sick leave, etc. Accounting standards require the City to measure the accrued absences as they represent a present liability to the City.

CITY OF SAN DIMAS
The City Council also established or increased funding goals for several key reserve categories, which included
o Revising the General Fund Reserve (including Funds 001, 070, and 100) funding level goal from 70% to 75% of General Fund operating expenditures. o Establishing new funding level goals for the Capital Asset Reserve, OPEB, and Compensated Absences at 80% of estimated liabilities.
o Establishing a new funding level goal for the unassigned General Fund Reserve at 25% of General Fund operating expenditures.

The 2023-24 budget proposes fund balances which equal or exceed these funding goals.

Other Anticipated Operations Activity
The proposed 2023-24 budget includes several planned allocations and carryovers from 2022- 23, which are outlined below.
• The addition of a Housing Services Coordinator to support housing and homeless services funded by the Housing Authority;
• Providing a 3% Cost of Living Adjustment (COLA) to City staff starting with the first pay period that includes July 1, 2023;
• Increasing funding of $401,000 to replace five fleet vehicles that are past their useful life;
• Adding funding of $150,000 to replace the HVAC Hot Boiler at the Civic Center; • Adding funding of $200,000 for purchase of a Case 580 Tractor/Backhoe, public works yard cart replacement, and speed radar trailer with data collection capabilities; • Adding funding of $500,000 for a natural gas street sweeper; • Continuing funding allocation of $150,000 for the implementation of an asset management system.

Other Planned Capital Activity
The proposed budget includes planned projects to improve our City’s infrastructure, parks, and buildings, which include the following:

Design - Civic Center Trash Enclosure $ 50,000
Design- Arrow Hwy from Valley Center to East City
Limit $ 125,000
Charter Oak Façade Improvements $ 200,000
Online Permitting Center for Community $ 95,000

CITY OF SAN DIMAS
Development & Public Works
GIS Framework Upgrade $ 20,000
Replacement of the Covered Wagon $ 30,000
Citywide Cameras $ 40,000
Manlift $ 20,000
Competition Pool Platform replacements $ 5,000
Repavement of Dalepark & Cataract Ave. $ 571,000
Reconstruction of Pavement on Via Vaquero East of
San Dimas Ave $ 400,000
Horse Thief Canyon Park Improvements $ 640,000
Walk Behind Roller $ 16,000
Field Portable Welder $ 13,500
Pneumatic Rock Drill $ 3,000
Agenda Posting Board $ 2,000
Vehicle #60 Cargo Ramp $ 10,000
Midrise Vehicle Lift $ 4,174
Total $ 2,244,674
Conclusion
Going forward, the City must address structural deficits in overall government activity to ensure the City remains financially sustainable for the long-term. One-time funding from the federal government, short-term saving measures, vacancy savings, and other unanticipated one-time revenue increases may provide short term benefit, but such activity does not resolve what is a difference between the City’s capabilities and public expectations for service delivery. We anticipate the City’s strategic planning process this next year will assist in defining expectations and will guide future changes.

The City also needs to fully consider its approach to community quality of life. This includes • Continuing support through City operations to maintain and improve residents’ quality of life in San Dimas and the visitor experience when enjoying our town, • Aligning our municipal code with the expectations desired for property condition, blight, and ensuring personal responsibility in behaviors that impact other residents and visitors, and
• Maintaining constructive efforts to consider special populations, such as seniors, the unhoused, and the disabled during efforts to improve quality of life in a way that balances compassion with accountability and is done in a smart, fiscally prudent manner.

To this end, the City’s Housing Manager and City Administration will lead the effort to establish a community plan guiding City effort and focusing efforts of other departments towards these priorities.

CITY OF SAN DIMAS
In reviewing our fees and charges, the City subsidizes benefits to non-residents and those deriving private benefits (i.e. someone doing a development project) with general tax revenue.

While this is an acceptable policy direction for the City to consider, this reduces the City’s ability to invest in other public benefit activity for City residents. As more public service is needed, looking to reduce subsidies to non-residents and those deriving private benefits is a reasonable mechanism to fund the additional service. Further, the City’s fees and charges result in generally low-cost recovery for specific activity, so one area of future discussion needs to be to what extent should a fee-based activity recover cost for anyone benefiting from the activity, including City residents. This question leads directly to how we balance paying for a common good, such as police, with specific activity, such as a recreation class, through general tax revenue versus fees. It is a complex discussion that we intend to have over the next few months.

While it is natural to focus on the negatives, we must actively ensure that we also emphasize our strengths. We are well positioned to continue as a leader in the quality of life residents’ experience living in San Dimas. This is supported by the over 80% of residents who rated overall quality of life and San Dimas as a place to raise a family as excellent or good in our 2023 community survey. The focus should be to make maintain our improvements, adjust to circumstances as they arise, and continue to celebrate our successes while learning from our mistakes.

It is an honor to be a part of this amazing organization and City, and I look forward to our many successes and navigating challenges ahead.

Sincerely,
Chris Constantin
City Manager

CITY OF SAN DIMAS

FISCAL & BUDGETARY POLICIES SECTION
 BUDGET TIMELINE
 BUDGET PRIORITIES
 ANNUAL BUDGET POLICY
 APPROPRIATION LIMIT

CITY OF SAN DIMAS

BUDGET DEVELOPMENT TIMELINE
The budget process is a significant undertaking for staff and one of the most important duties of the City Council. The process begins in January as the City Manager meets with staff and gives general direction in preparing departments’ budgets. The City Council provided input on items they would like to see incorporated in the final budget in during the preliminary budget presentation on April 26, 2023. In May, proposed budget information is submitted for review by the budget team, and the creation of the draft budget document and the Capital Improvement Plan is developed to be presented to the Council and public.

January 23, 2023 ……………… Kickoff meeting with appropriate staff to discuss plan and schedule
February 24, 2023 ……………… Deadline to discuss Budget Priorities with Commissions.

February 28, 2023 ……………. Mid-Year Report to City Council & Public March 10, 2023 ………………. Preliminary Budget figures are due March 14-23, 2023 …………… Completed meetings with each department to discuss budget submissions and goals
April 26, 2023 ……………….… Council & Public Review of Preliminary Budget May 23, 2023............................. Second Discussion Council & Public Review of Preliminary Budget
June 27, 2023.......................... Adoption of the Operating and Capital Improvement Program Budget for Fiscal Year
2022-23 and the 2022-23 Appropriations Limit

CITY OF SAN DIMAS
2023-24 BUDGET PRIORITIES
The City Council provided a listing of budget priorities during the December 11, 2021 and January 11, 2022 City Council meetings. On February 8, 2022, the City Council approved the following budget priorities:
 Community Safety
Foster safe enjoyment and a sense of community in the City which prioritizes public safety and emergency preparedness.

1. Maintaining public safety services

2. Establishing effective programs supporting public safety services (i.e. City Prosecutor services, County/Court partnerships)
 High Performing Government
Provide efficient and effective public service that is responsive to the needs of residents and businesses.

1. Retention, investment, and development of City staff

2. Provide for effective and safe working environment with appropriate tools, training, and safety equipment

3. Foster resiliency to respond to unforeseen circumstances  Infrastructure and Facilities
Invest in the maintenance and improvement of City infrastructure and facilities that maximizes the public’s use and enjoyment of public and private space.

1. Long-term focus on addressing and investing in infrastructure and facilities (i.e.

Pavement Condition, Capital Assets, Parks amenities and facilities, Recreation Center, and Equestrian Center)

2. Considering Municipal Yard relocation, land acquisition and improvement costs

3. Gold Line Parking
 Quality of Life
Provide enrichment opportunities for all residents which foster community, lifelong learning, and healthy activities for people of all ages.

1. Homelessness
 Economic Vitality
Support a thriving and resilient ecosystem for local business and entrepreneurship.

1. Provide support for local businesses

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 Responsible/Sustainable Growth
Establish policies that encourage a variety of land use and development types that not only maintain the community’s character but allow the City to grow responsibly and support the long-term viability of a healthy, vibrate community.

1. Completing Downtown Specific Plan

2. Creating objective standards for development (i.e. addressing Federal/State mandates, supporting consistency in development)

3. Fostering affordable housing
 Financial Sustainability
Maintain a strong financial foundation with focus on the long-term sustainability.

1. Unfunded Pension Liabilities

2. Balance strengthening City’s foundations with new investments

3. Considering the full lifecycle cost of activities

4. Focusing on needs versus wants
 Transparency
Promote open communications and engagement with the public.

1. Presenting fund balances and financials effectively

CITY OF SAN DIMAS

CITY OF SAN DIMAS ANNUAL BUDGET POLICY
A. INTRODUCTION
In its adoption of the Budget, the City Council recognizes that the appropriations approved for the operating and capital budgets are based upon estimates of municipal needs for the fiscal year. Therefore, in order to establish appropriate control in the administration of the Budget, the following policies are adopted to provide necessary authority for the City Manager to administer the Budget during the course of the fiscal year in the light of varying conditions which may occur.

These policies are in addition and supplemental to any provisions contained in the San Dimas Municipal Code (Code), including the Personnel Rules & Regulations (PRRs), Part Time Employee Hand Book, the Final Budget Resolution, all Salary Resolutions regarding pay, benefits and other terms and conditions of employment relating to other officers and employees, City of San Dimas Administrative Procedure and Policies, and other documents relating to the Budget, as such provisions may apply to the administration of the Budget.

All references to the Administrative Services Director and/or Finance Director shall refer to that individual empowered as the Finance Director, as defined in the San Dimas City Municipal Code.

B. DEFINITION
B.1 Appropriations (Operating and Capital Budgets)
The term “Appropriations” means the amounts approved for expenditure by the City Council in its adoption of the Budget, together with subsequent “Supplemental Appropriations.”
B.2 Supplemental Appropriation
The term “Supplemental Appropriation” means an increase and/or decrease in an existing appropriation(s) in the City Council Adopted Budget or a new appropriation(s).

B.3 Carryover
The term “Carryover” means the process of carrying over unspent appropriations or unrealized revenue from one fiscal year into a subsequent fiscal year. Carryovers shall be documented in a Budget Modification.

B.4 Budget Modification
The term “Budget Modification” means an adjustment to operating and capital project funding sources, pay schedules, job title allocations, changes in these Budget Policies, and other non-appropriation matters.

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C. FISCAL CONTROL POLICIES
C.1 Off-Cycle Funding Requests
Off-cycle funding requests represent items not contemplated during the normal budget production and approval process which may result in exceeding a department and/or category appropriation. To ensure that all budget requests are considered in the context of the entire budget, consideration of funding request submitted outside the normal budget production process shall be subject to staff analysis to assist the City Council in evaluating the proposal. The formal analysis shall include, where applicable, the short-term and longterm budget impact and the impacts on other Council approved priorities; identified source of funding and impact on fund balance; and any other pertinent financial implications relevant for City Council decision-making.

C.2 Ongoing Expenditures
Approval of all expenditures which would result in an ongoing fiscal commitment should be funded only with ongoing revenue sources. One-time revenues, including fund balance and reserves, should be used only for one-time expenditures, such as capital improvements.

C.3 Statement of Fiscal Impact
All staff reports or action items to the City Council which relate to issues expected to have a fiscal impact on the City shall include a statement of fiscal impact. The impact will show the current year and multiyear impact of the recommended action.

C.4. Guiding Principles for Budget Development1
The following principles shall guide budget development:

C.4.a. A balance between public safety, infrastructure maintenance, and quality of life services is required to ensure a livable community.

C.4.b. A budget must be sustainable into the future, not balanced with one-time fixes, such as transfers of reserves or set asides, and must reasonably reflect expenditures that match available revenues.

C.4.c. Reducing funding for capital projects, or eliminating projects from the Capital Improvement Program, in order to support operating activities sacrifices the community’slong-term interests.
1 Adapted from: (1) "Budget Strategies for Challenging Fiscal Times" presented by Robert Leland, Director of Finance, City of Fairfield; (2) Recommended Budget Practices published by the National AdvisoryCouncil on State and Local Budgeting; (3) A Budgeting Guide for Local Government published by the International City/County Management Association; (4) Model Practices for Municipal Governments published by the Connecticut Town and City Management Association; and (5) Strategic Recruitment for Government, Ten Innovative Practices for Designing, Implementing, and Measuring Recruitment Initiatives in Government published by the Performance Institute.

C.4.d. Continuous investment in technology, systems and equipment is needed to improve organizational efficiency, especially when staffing levels are reduced.

C.4.e. Reasonable compensation levels in line with the labor market for similar governmental agencies are desired in order to minimize staff turnover and maintain City productivity; however, compensation levels must stay within a range that the city can sustainably afford while still providing the full range of city services that citizens expect from their city government. Total Compensation will be defined as all pay, benefit, and other elements that provide value to staff (i.e., hourly rate, specialty pays, insurance, time off, in-lieu payments, retirement plans, training, etc.).

C.4.f. Additional revenue sources, such as grants and development related income, should be sought to augment City resources after due consideration of the cost associated with accepting a grant or approving development.

C.4.g. Program cost recovery should be maximized, including reasonable General Fund indirect costs allocated to other funds, to reduce the need for program reductions and to reduce taxpayer subsidies where such subsidy is not in the public interest.

C.4.h. Quality economic development and strengthening the City's economic base through implementation of supportive business strategies should be promoted to expand the City’s revenue base and provide a net resource gain.

C.4.i. Services and programs that serve a limited number of participants should be the focus ofreductions, reformation, elimination, or reorganization, or should be considered for implementation by a private vendor or non-profit organization.

C.4.j. Reductions should be avoided that could exacerbate liability issues for the City or have long-term consequences that would be costly to reverse.

C.4.k. The budget must ensure administrative accountability, internal controls, and long-term financial stability.

C.4.l. A balance of long-term liabilities and current operations is necessary to ensure the City avoids the growth in unrecognized or sudden significant liabilities.

D. FINANCIAL PLANNING AND IMPLEMENTATION POLICIES
D.1. Balanced Budget and Deficit Spending Reduction Plan The City shall establish a plan to structurally balance the City’s budget.

Revenue Control
D.1.a. The City will dedicate new ongoing revenue sources in the following manner and priority:
• Priority 1: Fixed cost increases, such as built-in contract escalators, benefit increases outside City control including CalPERS pension contributions, etc.;

CITY OF SAN DIMAS
• Priority 2: Funding significant long-term liabilities and replenishing City reserve funds to established targets;
• Priority 3: Replenishing internal service funds, such as infrastructure, vehicle, building maintenance, and technology funds, etc.;
• Priority 4: Discretionary expenditures.

D.1.b. The City will designate and assess fees for service and other fees in the following mannerand fee will comply with all applicable laws.
• Category I – Fees that are determined to have a full cost recovery goal. Fees shall be updated regularly based on the total direct and indirect costs of providing the service.
• Category II – Fees that are below full cost recovery goal. Fees are generally subsidized where collection of fees is not cost-effective; collection of fees would not comply with regulatory requirements; purpose of the fee is not to offset cost but to provide benefits to the recipients and the community. If fee is proposed to be Category II, the proposer will describe the level of subsidy, the reasoning and purpose why the fee is less than full cost recovery. • Category III – Penalty and fine fees. Fees in category III should be reviewed annually relative to the reasonableness for the fee and the fiscal effect as it relates to deterrence.

D.1.c. One-time revenues and budgetary costs savings not anticipated during the fiscal year willbe primarily dedicated to funding significant long-term liabilities and replenishing reserveand internal service funds to established targets.

D.1.d. All revenue receipts shall be processed through the Finance Division. In the case revenuereceipts are offset by any non-cash transaction or discounts, the Administrative Services Director’s review and approval will be required.

D.1.e. Any commitment by the City to perform or pay for services which will be reimbursed by another entity will be documented in either a written agreement prior to proceeding with the services or provided for in an approved fee schedule and approved by the City Manager, and if over $50,000, the City Council. After approval, the City Manager may appropriate funds reimbursing City operations up to $50,000 per each individual service (e.g., Revenue reimbursed by the State Office of Emergency Services (OES)). All amounts appropriated under this provision will be reported to Council via budget modification reports.

CITY OF SAN DIMAS
Expenditure Control
D.1.f. Expenditure controls safeguard limited government assets and ensure resources are maintained where they were originally approved during the budget process. To this end, while Budget Policy E.1 provides City Manager control over fund-level expenditures, tighter controls and authorizations are required to maximize safeguards over the use of funds. Operating and Capital expenditures will require the following approvals andprocesses:

D.1.f.(1) Changes between Personnel and Non-Personnel Expenditures – Transfers of appropriations between personnel and non-personnel categories requires approval of the Administrative Services Director, City Manager, and City Council.

D.1.f.(2) Changes between Departments – Expenditures will be appropriated at the Department level. Department level is demonstrated by the second level of the accounting structure (i.e. 001-4150). Appropriation transfers between departments requires approval through a budget modification form by the Administrative Services Director, City Manager, and/or City Council based the following authorization amounts:
 Under $10,000 – Administrative Services Director;
• $10,000 to $50,000 – Administrative Services Director and City Manager; • Over $50,000 – Administrative Services Director, City Manager, and City Council.
• Exceptions: In the case of emergency, to prevent the loss of capital/grant funds,and/or other circumstance where delay would have a material negative impact to the City, the Administrative Services Director and City Manager can approveappropriation transfers and report such transfers to the City Council.

D.1.f.(3) Changes between Expenditure Categories – Expenditures will be appropriated at the Category level which is demonstrated by the third level of the accounting structure (i.e. 001- 4150-020). Within each category exists an object code which is demonstrated by the fourth level of the accounting structure (i.e. 001-4150-020-001). Departments can expend within the category as necessary without requiring further action. Appropriation transfers between categories requires approval of the Department Director, Administrative Services Director, and/or City Manager based the followingauthorization amounts:
• Under $25,000 – Administrative Services Director;
• $25,000 to $50,000 – Administrative Services Director and City Manager; • Over $50,000 – Administrative Services Director, City Manager, and City Council.
• Exceptions: In the case of emergency, to prevent the loss of capital/grant funds, and/or other circumstance where delay would have a material negative impact to the City.

Administrative Services Director and City Manager approval is required and any such transfer will be reported to the City Council.
• Not Applicable: Non-discretionary items such as allocations, technology, fuel and utilities are not available for transfer.

D.1.f.(4) Fiscal Year-End Adjustments – In order to expedite closing the accounting records

CITY OF SAN DIMAS
at June 30th of each year, the City Manager is authorized to transfer an amount not toexceed $5,000 between Departments within a single Fund in order to appropriate amounts to cover insignificant overages. A subsequent report will be made to Councillisting total appropriations made within a Fund at fiscal year-end. This provision is only applicable to fiscal year-end adjustments and shall not be used at any other time.

D.1.f.(5) Prepaid Expenses – In limited instances, some City costs are required to be paid prior to receiving the service or product. Examples include annual licensing fees, annual memberships, insurance policies and software maintenance agreements. Many of the terms of these agreements require payment prior to July 1, which begins the new fiscalyear. In addition, some prepayments offer a discount.

The City Manager is authorized to approve prepaid expenditures when the payment relates to an ongoing service provided to the City and when failing to make payment would either cause an interruption in ongoing City operations or cause the City to operate illegally (e.g., failing to renew software licensing). However, the payment classified as a prepaid expense shall not include more than a 10% increase over the prior year’s payment for the same product or service. No later than the 1st meeting inSeptember, Council will be provided a list of prepaid expenditures that occurred underthis authority.

D.1.g. The City will refrain from allowing funds to fall into deficit positions or continuing growthin existing fund balance deficits. Annual fund deficits should be eliminated by transferring funds into the deficit fund to maintain the previous year’s fund balance. The only exceptions to this are funds in which future revenues are estimated to be sufficient to cover current deficits (e.g., Development Impact Fee Funds and Capital Grant Funds).

D.1.h. The Finance Division will establish an appropriate purchasing process with adequate controls to ensure expenditures are properly approved and do not exceed City Council appropriations.

D.1.i. The City will evaluate and consider personnel compensation and benefit expenditures from a total compensation perspective which will include both employee and employer items as well as any reasonably certain and reasonably anticipated future pension cost increase.

D.1.j. Any revenue or expenditure item may be submitted to the City Council for review and/or approval at the recommendation of the City Manager. Exceptions to revenue and expenditure controls require City Council notification.

D.1.k. All Council actions that appropriate funding shall constitute formal appropriation authority and not be required to be resubmitted to Council for approval during the formal budget supplemental request process.

D.2. Capital Improvement Program
The Five-Year Capital Improvement Program (CIP) is developed and presented with theoverall City budget.

CITY OF SAN DIMAS
D.2.a. Transfers Between Council Approved Capital Projects (Same Year – Reallocation of Funding Between Projects) – Projects are approved over a five-year period by Council. Each budgeted project has been appropriated an amount that may include funding from multiple City Funds. Appropriation transfers between capital projects scheduled in the same year requires approval of the City Manager and City Council based the following authorization amounts:
• Under $100,000 – City Manager; or
• Over $100,000 – City Manager and City Council.

D.2.b. Transfers Between Council Approved Capital Projects (Different Years – Rescheduling Projects) – Projects are approved over a five-year period by Council.

Each budgeted project has been appropriated an amount that may include funding from multiple City funds. Appropriation transfers between capital projects scheduled in different years require approval of the City Manager and City Council based the following authorization amounts:
• Up to $100,000 – City Manager; or
• Over $100,000 – City Manager and City Council.

Additional funding requirements for capital projects in excess of the total amountappropriated requires Council approval.

The approved budgets for the individual capital outlay projects and capital improvement projects remain as authorized until these projects are completed. Any unexpended authorized appropriation for each capital project is automatically carried over from fiscal year to fiscal year until the funds of the individual capital project are expended or the capital project is canceled by the City Manager. Following the completion of the individual capital projects, the unexpended appropriation of each completed capital project shall be canceled and the capital projects’ funding sources shall be released from their unexpended funding commitment.

D.3. Cost Allocation Plan (CAP) & Fee Studies
The City Manager will ensure the timely completion of appropriate cost allocation plans anduser fee studies. Generally, cost allocation plans should be completed every 2-3 years andreported to the City Council for review. Cost allocation charges (administrative overhead) will be assessed to each fund based on the results of the Plan. However, the General Fund will be required to make transfers to specific funds that do not have sufficient funding to pay for its share of the CAP (each fund’s share of administrative overhead). Fee studies should be completed and reviewed every 4-5 years or as directed by the City Manager.

E. BUDGET ADMINISTRATION POLICIES
E.1. Appropriations - Operating and Capital Budgets
Appropriations approved for the Operating Budget Activities and Capital Budget Expenditure

CITY OF SAN DIMAS
Accounts of the City's offices/departments are based upon estimates of needs for the fiscal year for projected service level requirements under normal conditions and circumstances.

However, as a result of changing conditions, unanticipated needs, emergencies, the availability of unforeseen State/Federal and/or other funding sources and like circumstances, it may be necessary during the course of the year to increase, reduce, eliminate, or provide new funding for Operating Budget Activities or Capital Budget Expenditure Accounts.

Therefore, in administering the Budget, the City Manager is authorized to provide each office/department with sufficient funding to meet its needs in such circumstances, so long as a decision to vary from approved appropriations does not exceed, except in the case of emergencies, the total appropriated expenditures of the affected municipal fund at the time of the decision. This policy includes, but is not limited to, the authority to supplement budgeted capital projects by transferring funds reflected in a Council-approved Capital Improvement Program from a future year to the current fiscal year if the City Manager determines that the action is necessary to prevent a disruption to the construction schedule of the project, and that there is sufficient fund balance available to cover the expenditures.

In the event of an emergency, the City Manager is authorized to provide the resources necessary to meet the needs of the emergency subject to the limitations of available fund balance.

In all such instances, the City Manager shall report budgetary decisions to the City Councilby means of an appropriate Supplemental Appropriation/Budget Modification.

E.2. Supplemental Appropriation/Budget Modification Requirements Whenever the City Manager determines that a proposed budgetary adjustment does not fallwithin the above policies, or that it would add new or substitute substantially different projects, equipment, or programs to those approved for Operating Budget Activity or Capital Budget Expenditure Accounts, the City Manager shall submit to the City Council a Supplemental Appropriation or Budget Modification.

E.3. Rebudget Authority
Upon closing the financial books each fiscal year, the Administrative Services Director willreview department requests to carryover unexpended funds and unrealized revenues to the ensuing fiscal year’s budget. For those items approved by the City Manager and already encumbered, the Administrative Services Director shall carryover unexpended funds and unrealized revenues to the ensuing fiscal year's budget. The items carried over shall be documented in a Budget Modification. Unencumbered funds will either be released and available as one-time resources in the ensuing year’s budget or in the case of un-encumbered capital, considered for carryover based on a previously identified project need.

Grant and Donation funds may be carried over when the grantor allows use of such funds into the following fiscal year, when there are funds remaining, and when the purpose of the grant or donation (i.e., specific project) has not changed. The items shall be documented in a Budget

CITY OF SAN DIMAS
Modification.

E.4. Fund Reserves
The City will maintain appropriate fund reserves which segregate resources for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations.

E.4.a. General Fund
E.4. a.1 General Fund Reserves
Reserved
E.4.b. Capital Assets Reserve (Fund 100)
Fund 100 has been established to accumulate funds for the scheduling of significant capital assets, such as infrastructure, buildings, vehicles, equipment, and technology for the purpose of prefunding replacement and rehabilitation at the end of the capital assets useful life. The City will make annual contributions to prefund capital asset replacement and rehabilitation and reduce the operational impact of the related significant expenditures in the year the capital asset is needed.

In accordance with GASB 54, this fund balance is committed.

E.4. b.1 Scheduled and Prefunded Capital Assets
Capital assets entered into the schedule and identified for prefunding are intended to identify liabilities associated with existing capital assets for which the City has adopted a funding schedule. Such capital assets will receive annual transfers to support full funding by the capital asset’s replacement or rehabilitation schedule.

E.4. b.2 Scheduled and Unfunded Capital Assets
Capital assets entered into the schedule and not receiving annual funding allocations are intended to identify significant unfunded liabilities associated with existing capital assets. An appropriate funding target amount and year such fund is needed for replacement or rehabilitation will be established.

E.4. b.3 Pooled Capital Assets
Certain capital assets, such as buildings, include capital needs whose replacement or rehabilitation occurs in smaller, staged time frames or to which a specific replacement and rehabilitation date varies based on condition (i.e. carpets, etc.). To facilitate prefunding of such capital assets, a pooled amount will be specified in such manner (by building, location, etc.) to accommodate regular replacement and rehabilitation as needed, but to also achieve an annual funding contribution amount which is consistent and predictable.

CITY OF SAN DIMAS
E.4. b.4 Asset Management Schedules and Funding
The City will maintain an asset management schedule for scheduled assets which are intended to receive funding through the Capital Asset Reserve. The schedule will provide such detail to properly manage the asset and its replacement or rehabilitation. The City Manager, or designee, is authorized to allocate such appropriation and schedule such assets to Fund 100 to further the intent of the Capital Asset Reserve.

CITY OF SAN DIMAS

APPROPRIATIONS LIMIT
Resolution 2022-32 adopted June 14, 2022, updates the City of San Dimas appropriations limit as required by Proposition 4 (November 1979) and Proposition 111 (June 1990). The appropriations limit imposed by these propositions creates a restriction on the amount of revenue that a public agency can appropriate in any fiscal year. The limit is based on actual appropriations during the base 1978-79 fiscal year, with an increase in subsequent years based on a formula comprised of population estimates and cost of living factors. There are no financial impacts from calculating the appropriations limit unless the amount of revenues received from “proceeds of taxes” comes close to or exceeds the City’s appropriations limit.

The 2023-24 appropriations limit for the City of San Dimas is $96,813,231. This amount is $67,580,976 more than the projected tax proceeds.
$29,232,255
29,992,292
26,712,248
24,570,068
24,588,988
25,551,879
24,442,172
24,478,461
96,813,231
93,397,948
87,462,400
83,263,584
80,357,922
77,386,512
74,268,213
71,219,314
$- $20,000,000 $40,000,000 $60,000,000 $80,000,000 $100,000,000 $120,000,000 2023-24
2022-23
2021-22
2020-21
2019-20
2018-19
2017-18
2016-17
Appropriations Limit Tax Proceeds

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CITY OF SAN DIMAS

FINANCIAL SUMMARIES
 CHART OF ACCOUNTS
 FUND DESCRIPTIONS
 OPERATING FUNDS
 CAPITAL PROJECT FUNDS
 DEBT SERVICE FUNDS
 LONG TERM DEBT
 SUMMARY OF ENDING BALANCES AND TRANSACTIONS – SCHEDULE 1  HISTORICAL GENERAL FUND RESERVES

CITY OF SAN DIMAS

CHART OF ACCOUNTS

FUND NUMBER FUND NAME
01 General Fund
02 Gas Tax
03 Walker House
04 City Hall/ CB
06 Sewer Expansion
07 City Wide Lighting District
08 Landscape Parcel Tax
12 Infrastructure
20 Community Parks & Facilities Development
21 Open Space District # 1
22 Open Space District # 2
23 Open Space District # 3
34 Housing Authority Successor
38 Successor Agency
39 Redevelopment Obligation Retirement
40 Community Development Block Grant
41 Citizen’s Option for Public Safety
53 Golf Course
70 New Equipment Reserve Fund
71 Air Quality Management District
72 Prop A Transit
73 Prop C Transit
74 Measure R Transit
75 Landscape Maintenance
76 Measure M
77 Road Maintenance Rehab Act Fund
78 Measure W
100 Capital Assets Reserve
101 American Recovery Plan Act
113 Housing Authority

CITY OF SAN DIMAS

FUND DESCRIPTIONS
The budgeting and accounting system of the City of San Dimas is organized on the basis of funds.

A fund is an independent fiscal and accounting entity with a self-balancing set of accounts. Funds maintain independent records of cash and/or resources together with all related liabilities, obligations, reserves and equities. The purpose of a fund is to carry out specific activities or attain certain objectives in accordance with special financial regulations, restrictions or limitations.

The largest single fund is the General Fund. Money in the General Fund can be used for any legal purpose—to underwrite operating expenditures or to fund capital improvement projects—and is the most flexible of all City funds.

Other funds are restricted in their use by law or by City Council action. This means that these funds may only be used for designated activities. Some funds, such as the Golf Course Maintenance and Operation fund, are restricted by City policy to certain activities.

The City’s accounting and budgeting systems are in compliance with the Generally Accepted Accounting Principles (GAAP). This means that the modified accrual basis of accounting is used for governmental fund types. The modified accrual basis of accounting recognizes revenues when they are measurable and available and expenditures when they are incurred.

The City Manager’s authorization limit for changes to the budget is limited to $50,000 before authorization is required by the San Dimas City Council.

CITY OF SAN DIMAS

OPERATING FUNDS
Operating Funds account for the revenues and expenditures associated with the City’s ongoing operations. Revenues in the operating funds are received from a variety of sources, and may be unrestricted in use, as in the General Fund, or restricted by law or policy in other special revenue funds. The following includes descriptions of the operating funds:
 General Fund - the main Operating Fund for the City. All general tax revenues and other receipts not allocated by law or contractual agreement to other funds are accounted for in this fund. The General Fund is the most flexible of all City funds. The major General Fund revenue sources are: property tax, sales tax, franchise tax, transient occupancy tax, business tax, motor vehicle licensing fees, building permit fees, charges for services, fees and interest earnings. The General Fund is used for daily operating expenditures such as: public safety, planning, community improvement, youth and senior program administration, street repair, building maintenance, and City administration.
 Walker House – this fund is used to account for receipts and expenditures of monies received from the repayment of principal and interest from the Successor Agency and to expenditures associated with the maintenance and operations of the Walker House.  Sewer Expansion Fund – this fund is used to account for receipts and expenditures of monies apportioned to the City under sewer maintenance and industrial waste reimbursements from the County and private property connections to the public sewer fees.  Landscape Parcel Tax – this fund is used to account for financial activity relating to the voter approved property tax assessment. Revenues include assessment to property owners and a transfer from the General Fund. Expenditures are exclusive to the maintenance of parks, parkways, medians, and trees.
 Citizen’s Option for Public Safety (COPS) – this fund is used to account for receipts and expenditures of monies apportioned to the City from a State COPS grant for law enforcement.  Golf Course – this fund is used to account for receipts and expenditures of monies for maintenance and operations of the San Dimas Canyon Golf Course. Surplus funds can be appropriated towards the repayment of a City loan made to the Golf Course.  New Equipment Reserve Fund – this fund is used to account for expenditures associated with the acquisition of new equipment and vehicles for City use.

CITY OF SAN DIMAS
 Air Quality Management District (AQMD) Fund - this fund is used to account for clean air fees collected by the State and distributed by the Southern California Air Quality Management District (SCAQMD) for clean air projects.
 Proposition A Fund - this fund is used to account for the financial activity related to the City’s share of Proposition A monies. Proposition A increased sales tax in Los Angeles County by one-half percent (0.5%) and is used for transportation related purposes.  Landscape Maintenance — this fund is used to account for financial activity relating to landscaping of common areas within the Boulevard and Northwood’s tracts. Revenues include assessment to property owners within the Boulevard and Northwood’s tracts and expenditures related to the maintenance and upkeep of the common landscape areas.  Successor Agency Administration Fund - this fund is used to account for the administrative costs of winding down the affairs of the former San Dimas Redevelopment Agency.
 Measure W Fund – this fund is used to account for receipts and expenditures of monies apportioned to the City under Measure W, a voter approved special tax levy collected annually on parcels within the Los Angeles County Flood Control District. The tax is levied at a rate of 2.5 cents per square foot of impermeable area, except as exempted.  American Recovery Plan Act – this fund is used to account for revenue & expenditures identified to recapture lost revenue due to the effects of the pandemic lockdown. The funds originate from a Grant distribution through the Federal Government as part of the American Recovery Act.
 Housing Authority – this fund is used to account for debt service payments associated with the 1998 Mobile Home Park Revenue Bonds. The bonds were issued to finance the Authority’s acquisition of a mobile home park know as Charter Oak Mobile Home Estates.

The Revenue Bonds were refinanced in 2020 to reduce the principal and interest.

CITY OF SAN DIMAS

CAPITAL PROJECTS FUNDS
Capital Projects Funds account for the acquisition and/or construction of major capital facilities.

Capital Projects Funds include the following:
 State Gas Tax Fund - this fund is used to account for receipts and expenditures of monies apportioned to the City under Sections 2103, 2105, 2106, 2107 and 2107.5 of the California Streets and Highway Code.
 Infrastructure - this fund is used to account for major capital improvement projects associated with the Cities infrastructure.
 Community Parks & Facilities Development - this fund is used to account for the parks and facilities capital improvement projects.
 Open Space District # 1 - this fund is used to account for revenues and expenditures associated with the acquisition and preservation of north & west districts open space.  Open Space District # 2 - this fund is used to account for revenues and expenditures associated with the acquisition and preservation of east districts open space.  Open Space District # 3 - this fund is used to account for revenues and expenditures associated with the acquisition and preservation of south districts open space.  Proposition C Fund - this fund is used to account for the financial activity related to the City’s share of Proposition C monies. Proposition C increased sales tax in Los Angeles County by one-half percent (0.5%) and is used for transportation related purposes.  Measure R Fund - this fund is used to account for receipts and expenditures of monies apportioned to the City under Measure R, a voter approved retail transactions and use tax at the rate of one-half percent (0.5%) for a period of 30 years. This money is restricted to expenditures that maintain and improve City streets and for transportation services.  Measure M Fund - this fund is used to account for receipts and expenditures of monies apportioned to the City under Measure R, a voter approved retail transactions and use tax at the rate of one-half percent (0.5%) for a period of 30 years. This money is restricted to expenditures that maintain and improve City streets and for transportation services.  Measure W Fund – In November 2018 ballot, Los Angeles voters approved the Safe Clean Water Parcel Tax of 2.5 cents a square foot of “impermeable space.” Revenue generated from Measure W will be used to pay for regional and municipal projects that improve water quality & retention, prepare for future drought, and provide community benefits such as parks or wetlands. It is anticipated that the funds will be used for storm water projects in compliance with the MS4 permit.

CITY OF SAN DIMAS
 Road Maintenance Rehab – this fund is used to account for receipts and expenditures of monies apportioned to the City under the Road Maintenance Rehab Act. The funds are generated by increases in the gas tax and vehicle license fees.  Capital Assets Reserve – this fund will be used to replace & maintain current assets.

CITY OF SAN DIMAS

DEBT SERVICE FUNDS
Debt Service Funds account for financial activity associated with the issuance of debt, and the accumulation of resources for, and the payment of outstanding obligations on City and Successor Agency long-term debt, as described below:
 City Hall –Community Building – Plaza Fund –this fund is used to account for debt service payments associated with the renovation of the San Dimas Civic Center the was re-opened as the City Hall, the Plaza and Community Building in April 2011.

CITY OF SAN DIMAS
LOANS PAYABLE (City Debt)
City of San Dimas 2020 Lease Agreement
Source of Funds: Civic Center Fund – General
On June 2, 2010, the City of San Dimas
Public Financing Authority issued
$8,395,000 Lease Revenue Bonds (Civic
Center Renovation and Expansion), Series
2010. The bonds were used to finance the
expansion and renovation of the City Hall,
Plaza, and Community Center. On March 3,
2020 the City of San Dimas refinanced the
Bonds and created the City of San Dimas
2020 Lease Agreement Loan in order to
lower the interest rate to 1.890% and to
accelerate the payoff of the debt by one
year from 6/1/2025 to 6/1/2024.

Fiscal Year Beginning Principal Interest Ending
Ending June 30 Balance Due Due Balance
2023-2024 $ 680,000 $680,000 $ 9,639 $-

1998 Mobile Home Park Housing Revenue Bonds
On June 18, 1998 the City of San Dimas Housing Authority issued $8,075,000 of Mobile Home Park Revenue Bonds, Series 1998A. The bonds were issued to finance the Authority’s acquisition of a mobile home park known as Charter Oak Mobile Home Estates and to finance certain capital improvement thereto. On October 29th, 2020 The City of San Dimas Housing Authority refinanced the bonds at an interest rate of 1.85% and shortened the maturity date to fiscal year 2025-26.

Sources of Funds: Housing Authority Fund
Fiscal Year Beginning Principal Interest Ending
Ending June 30 Balance Due Due Balance
2023-2024 $1,420,900 $464,700 $21,988 $956,200
2024-2026 $956,200 $956,200 $17,769 $-

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SCHEDULE 1: SUMMARY OF ESTIMATED ENDING

BALANCES & TRANSACTIONS

CITY OF SAN DIMAS

HISTORICAL GENERAL FUND RESERVES
The General Fund reserve is comprised of the General Fund (001), and interfund Equipment Replacement reserve fund (070) and Capital Asset Reserves (100). The City’s goal is to maintain a minimum balance of equal to or greater than 75 percent of the General Fund operating budget. The current reserve balance of $28,151,599 represents 113.60 percent of the 2021-22 General Fund Operating Expenditures and Transfers Out.

The estimated General Fund Reserve for the fiscal year ending 2022-23 is $29,648,538 which would represent approximately 97.60 percent of the 2022-23 General Fund Operating and ARPA expenditures and transfers out.

Finally, the budgeted General Fund Reserve for 2023-24 is $30,705,068 which would represent approximately 98 percent of the 2023-24 General Fund & ARPA operating expenditures and transfers out. A multi-year comparison of this reserve is shown below:

CITY OF SAN DIMAS

FIVE YEAR PROJECTION
The information below provides the historical and projected financial condition for the General Fund Growth

PROJECTED
2025-26
Growth
PROJECTED Five Year Projection Model 2026-27

ACTUALS
2020-21

ACTUALS
2021-22
Budget
2022-23 with
Revised
Estimates
Draft Budget
2023-24
Growth

PROJECTED
2024-25
4,382,692 4,508,367
Property Tax In Lieu of VLF 4,141,535 4,307,885 4,599,118 4,799,639 4,944,108 5,100,836 5,273,244 Property Tax 3,903,458 3,988,106 4,181,122 4,209,023 4,268,644 9,513,311 9,792,279
Franchise Fees 2,465,655 2,611,805 2,738,597 2,754,000 2,809,080 2,865,262 2,922,566.83 Sales Tax 10,454,716 8,644,459 8,989,014 9,015,486 9,243,958 541,008 551,828.16
Transient Occupancy Tax (TOT) 1,482,082 1,817,839 1,720,000 1,730,000 1,764,600 1,799,892 1,835,889.84 Business License Taxes 506,688 510,309 505,000 520,000 530,400 312,120 318,362.40
Total Tax Revenues 23,285,531 22,212,535 23,037,851 23,328,148 23,866,790 24,515,121 25,202,537 Other Taxes 331,397 332,132 305,000 300,000 306,000
1,106,517 1,128,647.77
Fines & Penalties 353,348 430,371 402,050 372,050 379,491 387,081 394,822.44 Building & Other Permits 1,109,911 1,420,451 1,389,250 1,063,550 1,084,821 812,424 828,672.92
Intergovernmental/Grants 467,361 102,064 383,301 68,364 58,000 58,000 58,000 Use of Money & Property 451,154 (1,069,718) 725,033 780,877 796,495 473,278 482,743.52
Recreation & Recreation Center Fees 406,184 909,065 866,256 919,235 937,620 956,372 975,499.54 Charges for Services 460,824 458,253 451,800 454,900 463,998 641,375 654,202.90
ARPA FUNDS Used to Cover Operating Expenditures - 1,963,987 2,664,089 3,408,450 - - - Refund/Reimbursements/Contributions 527,206 530,538 1,622,249 616,470 628,799 Total Other Revenues 3,775,988 4,745,011 8,504,028 7,683,896 4,349,224 4,435,048 4,522,589 TOTAL REVENUE 27,061,519 26,957,546 31,541,879 31,012,044 28,216,014 28,950,169 29,725,126

5.4% 5.4%
Salaries 6,373,267 7,143,983 8,010,831 8,483,043 8,745,000 9,075,000 9,325,000 CalPERS % to Revenues EXPENDITURES 5% 5.4% 5.4% 5.4% 8% 2,450,000 2,550,000
CalPERS Retirement Employer Contributions UAL 806,971 950,181 1,096,949 1,325,000 1,467,500 1,535,700 1,535,700 Benefits (not including Pension) 1,887,959 1,779,369 2,075,444 2,056,227 2,350,000 - -
CalPERS Retirement Employer Contributions 561,989 583,745 713,500 955,000 892,532 928,682 928,682 CalPERS Retirement Additional Contributions 78,491 - - - - 13,989,382 14,339,382
Professional & Contract Services 9,717,998 8,853,431 10,761,730 10,151,049 13,535,450 13,907,675 14,290,136 Total Salaries and Benefits w/ CALPERS 9,708,677 10,457,278 11,896,724 12,819,270 13,455,032 3,661,715 3,762,412
Capital Outlay 40,549 69,165 139,000 107,000 109,943 112,966 116,072 Operating Costs & Grants other than ARPA 2,204,904 2,439,146 3,077,840 2,856,312 3,660,709 - -
General Fund Expenditures covered by ARPA Funds 24-25 exp combined - 1,963,987 2,664,089 3,408,450 - - - Debt Service Payment 695,099 691,805 691,331 689,639 -
31,671,738 32,508,003
Net Operating Revenues less Expenditures 4,694,292 2,482,734 2,311,165 980,324 (2,545,119) (2,721,569) (2,782,876) Total Operations Expenditures 22,367,227 24,474,812 29,230,714 30,031,720 30,761,133 Capital Improvement Projects Infrastrucure Maint & Low Mod Transfer.
1,074,590 1,375,814 1,445,900 228,580 4,301,000 1,751,000 170,000 Capital Improvement Program
33,422,738 32,678,003
Change from Prior Year 10.3% 18.7% -1.4% 15.9% -4.7% -2.2% TOTAL EXPENDITURES OPERATING & CAPITAL 23,441,817 25,850,626 30,676,614 30,260,300 35,062,133 NET REVENUE OVER/(UNDER) EXPENDITURES BEFORE OTHER 3,619,702 1,106,920 865,265 751,744 (6,846,119) (4,472,569) (2,952,876) 352,000 352,000
Transfers to fund 008 & 075 (20,000) (41,529) (118,489) (5,974) (6,138) (6,307) (6,481) Other Financing Sources 352,000 350,000 352,000 352,000 352,000 TOTAL OTHER SOURCES (USES) 332,000 308,471 233,511 346,026 345,862 345,693 345,519 (4,126,876) (2,607,357)
Unassigned Beginning Fund Balance 16,807,968 21,966,738 12,154,646 14,426,056 14,963,586 8,018,329 3,346,452 NET Additional Fund Balance/(Deficit) 3,951,702 1,415,391 1,098,776 1,097,770 (6,500,258) (1,595,000) (1,595,000)
Non Spendable to Spendable (RDA Loan) 1,130,560 851,147 1,172,634 1,034,760 1,150,000 1,050,000 1,150,000 Udj Unassigned to Assigned 76,510 (12,078,630) - (1,595,000) (1,595,000) 3,346,452 294,096
Beginning Assigned Fund Balance 4,192,655 3,990,810 15,996,953 15,222,482 15,741,482 16,886,482 18,031,482 Ending Unassigned Fund Balance 21,966,738 12,154,646 14,426,056 14,963,586 8,018,329 (100,000) (100,000)
Use of Capital Reserve Fund - (284,850) (804,500) (350,000) (350,000) (350,000) Use of New Equipment Fund (125,335) (72,487) (489,621) (271,500) (100,000) 1,595,000 1,595,000
Ending Assigned Fund Balance 3,990,810 15,996,953 15,222,482 15,741,482 16,886,481.99 18,031,482 19,176,482 Udj Assigned from Unassigned (76,510) 12,078,630 - 1,595,000 1,595,000 $21,377,934 $19,470,578
Desired 75% Operating Reserve $ 17,581,363 $19,387,969 $ 23,007,461 $ 22,695,225 $ 26,296,600 $ 25,067,053 $ 24,508,502 Ending Unassigned & Assigned Fund Balance $25,957,548 $28,151,599 $29,648,538 $30,705,068 $24,904,811 Street, sidewalk, storm drain repair/replace $ 5,000,000 $ 5,000,000 $ 5,000,000 Other Items to Consider
$ 1,000,000 $ 1,000,000
Other Liabilities (New Bonds, OPEB, Etc) $ 750,000 $ 750,000 $ 750,000 Golf Course Repirs/Replacements $ 1,000,000
Total potential Expenditures $ 6,750,000 $ 6,750,000 $ 6,750,000

CITY OF SAN DIMAS
FIVE YEAR FORECAST – GRAPHICAL REPRESENTATION

CITY OF SAN DIMAS

REVENUES SECTION SUMMARY
 REVENUES DEFINED
 HISTORICAL TRENDS
 SUMMARY OF ESTIMATED REVENUES BY FUND - SCHEDULE 2
 SUMMARY OF GENERAL FUND REVENUES

CITY OF SAN DIMAS

DESCRIPTION OF REVENUES
City revenues are derived from a variety of sources. Some revenues such as property tax transient occupancy tax and business tax are generated locally. Other sources of revenue are sent to the State of California or County of Los Angeles, and remitted to the City at a later time. These monies are received by the city treasurer and distributed to the appropriate fund.

The following list summarizes the most significant sources of City revenues:

Property Tax, at a rate of 1 percent of current market value, is imposed on all real and tangible personal property located within the City limits. The tax is collected by the County tax collector and a portion is remitted to the City. The City receives 6.58 percent of collected property taxes.

Revenue projections are based on estimates provided by HDL Companies.

Other Taxes are collected locally, which include:
 Business License Tax that is collected from businesses for conducting business within the City. The tax rates are adjusted every April by a cost of living factor.  Franchise Fees that are paid by electric, water and gas public utility companies, as well as the private cable television provider for the use of City right-of-way and for wear and tear to the City’s streets. Revenue projections were based on historical trends and additional information provided by the franchisees.
 Real Property Transfer Tax, at a rate of $1.10 per $1,000, is collected by the County tax collector. The amount collected is based upon the value of the property transferred. One-half (0.5) of this tax is remitted to the City. Revenue projections were based on estimates provided by HDL Companies.
 Sales Tax, at the current rate of 9.50 percent, is levied on all retail goods sold within City limits and is collected and distributed by the State Board of Equalization as follows: State of California 6.25 percent; Proposition A one-half (0.5) percent; Proposition C one-half (0.5) percent; Measure R one-half (0.5) percent; Measure M (0.5) percent; Measure H (0.25) percent and point of sale, San Dimas (1.00) one percent. Revenue projections were based on estimates provided by HDL Companies.
 Transient Occupancy Tax, at a rate of 12 percent, is collected from the operators of hotels, motels and campgrounds located within San Dimas City limits. The tax is imposed on guests who are temporary users of City services while occupying a room in a lodging facility located in the City. Revenue projections were based on historical trends and analysis from HDL Companies.

License and Permit Fees are charged by the City to cover the costs of regulating various activities. This includes building permit fees, which are required for the construction of most

CITY OF SAN DIMAS
structures. In addition, the City charges fees for inspection/street permits, annual and temporary parking permits, bingo permits, and Storm Water inspection permits.

Fines and Penalties are revenues derived from penalties charged for violations of California law and City ordinances. Included in this category are local ordinance violations, motor vehicle violations, parking citations, parking bail, and administrative citations.

Use of Money and Property is the interest earned on idle cash, building rentals and from the lease of space in City-owned buildings.

Revenue from Other Agencies is received and includes:
 State Gas Tax is received monthly on a per capita basis and a fixed annual amount based on population. Revenue projections are based on assumptions provided by the California Department of Finance.
 Proposition A Local Return, Proposition C Local Return Measure R Local Return, and Measure M each impose a one-half (0.5) percent sales tax, which is used to improve public and rapid transit. San Dimas is allocated a share of these funds based on population. Revenue projections are based on estimates provided by Los Angeles County Metropolitan Transportation Authority.  Road Maintenance & Rehabilitation Act imposes increases in the cost per gallon of motor vehicle fuel to go along with a varying vehicle license fee based on vehicle value. Revenue projections are based on assumptions provided by the California Department of Finance.
 Measure W imposes a parcel tax that charges 2.5 cents per square foot of impermeable surface on a property. The tax is collected through property tax roll and distributed to cities via the County of Los Angeles. Revenue projections come from the County of Los Angeles.

Charges for Current Services are fees charged for specific services rendered by the City, and include:
 Administrative Fees may be collected for staff time associated with the administration of Prop A, C, and Measure R programs and staff time associated with the administration of the Walker House and Charter Oak Park. Staff time is tracked through the City’s internal timekeeping process.
 Recreation Fees include registration and course fees for a wide variety of programs, including youth and adult sports, facility rentals, Swim and Racquet Club programs and numerous special interest and self-improvement classes.

CITY OF SAN DIMAS
HISTORICAL REVENUE TRENDS – TAXES
2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 Property Tax $6,112,582 $6,450,221 $6,806,170 $7,084,555 $7,502,690 $7,510,804 $8,044,993 $8,140,481 $8,609,738 $9,008,662 Sales Tax
$6,113,370 $6,534,672 $6,183,299 $6,635,201 $7,165,003 $6,170,000 $10,454,716 $8,390,000 $8,704,500 $9,015,486 Franchise Tax
$2,288,824 $2,230,072 $2,157,250 $2,300,700 $2,274,568 $2,190,788 $2,465,655 $2,571,240 $2,606,200 $2,754,000 Business
License Tax $421,744 $450,041 $410,337 $486,555 $481,438 $450,000 $501,960 $500,000 $500,000 $515,000 Occupancy
Tax $1,425,666 $1,558,201 $1,630,226 $1,654,585 $1,616,189 $1,220,000 $1,482,082 $1,795,000 $1,810,000 $1,730,000 Other Taxes
$231,978 $238,442 $294,058 $264,732 $291,060 $241,500 $336,125 $307,615 $281,000 $305,000

CITY OF SAN DIMAS

ASSESSED VALUE OF TAXABLE PROPERTY
Source: 2022-23 HDL Property Tax Report

CITY OF SAN DIMAS
SCHEDULE 2: SUMMARY OF ESTIMATED REVENUES BY
FUND
2021-22 2022-23 2022-23 2023-24

ACTUAL ADOPTED ESTIMATED ADOPTED

BUDGET REVENUES BUDGET

GENERAL FUND
TAXES
Property Taxes less Administrative Fees 3,576,963 3,683,443 3,781,122 3,809,023 Residual Tax Distribution 410,609 400,000 400,000 400,000 Motor Vehicle In Lieu Triple Flip 4,308,419 4,526,295 4,599,118 4,799,639 Sales Tax 8,282,665 8,404,500 8,639,014 8,665,486
Sales Tax Prop 172 361,794 300,000 350,000 350,000
Franchise Tax 2,611,805 2,606,200 2,738,597 2,754,000
Business License Tax/Film Permits 510,309 503,000 505,000 520,000 PEG Tax 77,076 78,000 75,000 75,000
Transient Occupancy Tax 1,817,839 1,810,000 1,720,000 1,730,000 Documentary Stamp/Transfer Tax 255,056 200,000 230,000 225,000 Sub-Total 22,212,535 22,511,438 23,037,851 23,328,148

LICENSES AND PERMITS
Building Permits 1,024,555 662,170 892,200 701,500
Inspection/Street Permits Eng 89,260 25,000 225,000 90,000 Annual Parking Permits 23,161 22,000 22,000 22,000
Temporary Parking Permits 283,425 225,000 250,000 250,000 Bingo Permits 50 50 50 50
Storm Water Inspection Permit - -
Sub-Total 1,420,451 934,220 1,389,250 1,063,550

FINES AND PENALTIES
Local Ord Violations 9,435 7,500 7,500 7,500
Motor Vehicle Violations 96,013 80,000 80,000 80,000
Miscellaneous Offenses 1,850 2,100 1,550 1,550
TOT Late Fee Penalties 42,232 10,000 -
Parking Citations 206,332 200,000 215,000 205,000
Parking Bail 68,143 50,000 75,000 70,000
Administrative Citations 6,366 4,000 13,000 8,000
Sub-Total 430,371 343,600 402,050 372,050

USE OF MONEY & PROPERTY
Interest (1,168,710) 450,000 600,000 650,000
Building Rentals 44,762 50,000 70,000 75,000
Adair Lease/Loan 40,517 24,828 41,628 42,472
Principal from/Int Loan Repay Sycamore Proj 12,521 - 13,405 13,405 Principal from Walker House Loan 851,147 1,172,634 1,172,634 1,034,760 Sub-Total (218,563) 1,697,462 1,897,667 1,815,637

INTERGOVERNMENTAL
Motor Vehicle License Fees Exess/Mo 39,282 30,000 30,000 30,000 Homeowners Exemption 14,626 15,000 14,500 15,000
Metro/COG Open Streets Grant - - 25,000 -
LEAP Grant - - 150,000 -
SB2 Planning Grant 29,268 - 130,732 -
Oil Payment Program/UOBG 10,144 5,000 5,604 5,200
Recycling Grant Mkt Sites 8,744 8,664 17,408 8,664
U.S.D.A. Summer Lunch Program - 9,500 10,057 9,500
Sub-Total 102,064 68,164 383,301 68,364

CITY OF SAN DIMAS
2021-22 2022-23 2022-23 2023-24

ACTUAL ADOPTED ESTIMATED ADOPTED

BUDGET REVENUES BUDGET

CHARGES FOR CURRENT SERVICES
Zoning/Subdivision Fees/Monument Fees 17,577 13,000 19,000 16,500 DPRB Fees 12,110 10,000 10,000 11,000
Miscellaneous Planning Fees 3,005 2,900 1,200 2,100
Public Hearing Notice Sign 820 800 800 900
Monument Inspection 1,750 - 800 900
Misc/Overhead Chgs Dev Svcs 11,096 3,000 7,000 8,000
Administration of Prop A/C/Measure R 70,703 100,000 75,000 75,000 Administration Fees for Staff fr WH 03 25,000 25,000 25,000 25,000 Administration Fee for Serv Charter Oak Pk 300,000 300,000 300,000 300,000 Auto Impound Storage Fees 16,182 15,000 13,000 15,000
Sale of Maps & Publications 10 500 - 500
Sub-Total 458,253 470,200 451,800 454,900

RECREATION FEES & CHARGES
Recreation Fees & Charges 468,447 374,000 404,300 445,350 Sub-Total 468,447 374,000 404,300 445,350

RECREATION CENTER FEES
Swim & Racquet Park Fees 383,808 400,200 405,146 417,075 BUSD Boosters Contribution 56,810 56,810 56,810 56,810
Sub-Total 440,618 457,010 461,956 473,885
REFUNDS\REIMBURSEMENTS
WC/Gen Liability Insurance Refund 78,424 - 58,430 58,430 Mandated Costs 30,967 15,000 15,000 15,000
Reimbursment Services Waste Management 75,000 75,000 75,000 75,000 Administrative Costs Successor Agency 80,000 100,000 100,000 100,000 Administrative Costs Housing Authority 79,147 100,000 100,000 100,000 Misc Sale of Property (391-001) - - 404,449 -
Misc. Settlement Class Action (391-002) - - 679,157 -
BUSD Crossing Guard 6,000 6,000 6,000 9,100
BUSD School Resource Officer Contrib 161,000 167,000 167,213 241,940 Sr Citizen Club Bingo Contribution 1,750 2,500 2,000 2,000 Miscellaneous 18,250 11,500 15,000 15,000
Sub-Total 530,538 477,000 1,622,249 616,470
TOTAL GENERAL FUND REVENUE 25,844,714 27,333,094 30,050,424 28,638,354

TRANSFERS IN FROM
Transfer from Gas Tax Fund 02 225,000 225,000 225,000 225,000 Transfer from Lighting District Fund 07 125,000 125,000 125,000 125,000 Transfer from AQMD Fund 71 - 2,000 2,000 2,000
Sub-Total 350,000 352,000 352,000 352,000

SUB-TOTAL GENERAL FUND
REVENUES/TRANSFERS 26,194,714 27,685,094 30,402,424 28,990,354

CITY OF SAN DIMAS
2021-22 2022-23 2022-23 2023-24

ACTUAL ADOPTED ESTIMATED ADOPTED

BUDGET REVENUES BUDGET

SPECIAL CITY FUNDS
02 State Gas Tax 2103, 2105, 2106, 2107, 2107.5 808,700 1,004,000 903,503 1,001,761 03 Walker House Fund 134,053 134,471 134,471 134,470
06 Sewer Construction 77,260 60,835 94,400 95,400
07 City Wide Lighting District 1,637,545 1,548,640 2,435,408 1,587,640 08 Landscape Parcel Tax 940,247 935,000 1,020,000 1,049,550 12 Infrastructure Replacement 25,378 2,358,000 441,250 2,125,950 20 Community Parks & Fac Development 11,500 - 273,122 - 21 Open Space District #1 146,746 839,391 183,254 847,391 22 Open Space District #2 - - - -
23 Open Space District #3 - - - -
40 Community Development Block Grt 183,977 171,220 171,220 211,808 41 Citizen's Option for Public Safety 162,404 151,000 166,271 166,000 53 Golf Course 1,043,056 939,000 958,000 959,000
70 New Equipment Reserve 16,788 15,000 20,940 -
71 Air Quality Management District 33,523 47,000 47,000 47,000 72 Prop A Transit 866,075 837,064 4,138,933 1,000,310
73 Prop C Transit 720,467 698,101 698,101 833,510
74 Measure R 540,202 521,076 521,076 622,632
75 Open Space Maintenance 43,246 44,500 44,500 46,638
76 Measure M 611,282 589,886 589,886 704,983
77 Road Maint. Rehab Act. 694,839 784,087 766,830 872,775 78 Measure W Fund 597,218 605,000 1,502,016 603,000
100 Capital Assets Reserve - - - -
101 ARPA Fund 4,021,430 4,021,430 4,021,429 -
TOTAL SPECIAL CITY FUNDS 13,315,936 16,304,701 19,131,610 12,909,818

SPECIAL CITY FUNDS TRANSFERS IN
Transfer to City Hall/Comm Bldg/Plaza Fund (04) 691,805 691,330 691,330 689,639 Transfer to Landscape Parcel Tax Fund (08) 41,529 86,820 91,000 - Transfer to Open Space Dist (North & West) Fund (21) 255,107 255,107 Transfer to Open Space Dist. #2 Fund (22) 63,791 63,791 10,925 Transfer in to Housing Authority Successor Fund (34) 170,229 234,527 234,527 206,952 Transfer to Open Space Maitenance Fund (75) 12,408 27,489 5,974 SUB-TOTAL SPECIAL CITY FUNDS TRANSFERS IN 903,563 1,343,983 1,363,244 913,490

USE OF GENERAL FUND RESERVES
Transfer to Infrastructure Fund (012) 1,205,585 892,476 892,476 10,703 Transfer to Equipment Replacement Fund (70) 1,334,932 - - Transfer to Captial Assets Reserve Fund (100) 6,500,000 - - 1,595,000 SUB-TOTAL TRANSFERS IN FROM RESERVES 9,040,517 892,476 892,476 1,605,703

GRAND TOTAL ALL CITY FUNDS
REVENUE/TRANSFERS 49,454,730 46,226,254 51,789,754 44,419,365

OTHER ENTITIES
34 HOUSING AUTHORITY SUCCESSOR TOTAL 273,162 246,975 129,222 109,238 38/39 SUCCESSOR AGENCY TOTAL 2,104,451 2,181,951 2,143,990 1,710,796 113 HOUSING AUTHORITY 1,858,491 1,820,000 2,307,918 1,825,000

GRAND TOTAL ALL CITY AND ENTITIES
REVENUE/TRANSFERS 53,690,834 50,475,180 56,370,884 48,064,399

CITY OF SAN DIMAS
All Revenues by Category Funds
Total Operating Revenues $45,193,206

CITY OF SAN DIMAS
BUDGET SUMMARY – GENERAL FUND 01 – REVENUES
2021-22 2022-23 2022-23 2023-24

ACTUAL ADOPTED REVISED PROPOSED
GENERAL FUND 01 BUDGET ESTIMATE BUDGET
UNASSIGNED FUND BALANCE 21,966,738 11,607,717 12,154,646 14,426,056 ASSIGNED FUND BALANCE RISK/LAW 2,829,307 2,036,592 2,036,592 2,036,592 ASSIGNED FUND BALANCE EMERG SRV 207,285 1,000,000 1,000,000 1,000,000 ASSIGNED FUND BALANCE GENERAL PLAN UPDATE 250,000 250,000 250,000 250,000 ASSIGNED FUND BALANCES OPEB - 2,978,932 2,978,932 2,978,932 ASSIGNED FUND BALANCES COMPENSATED ABSENCES - 1,264,766 1,264,766 1,264,766 ASSIGNED FB - NPDES (281-004) 600,000 600,000 600,000 600,000 TOTAL GENERAL FUND BALANCE 25,853,330 19,738,007 20,284,936 22,556,346

GENERAL FUND DETAIL OF REVENUES
311 PROPERTY TAX 8,295,991 8,609,738 8,780,240 9,008,662 312 SALES TAX ( ) ( ) 8,644,459 ,, 8,704,500 ,, 8,989,014 ,, 9,015,486 ,, 314 FRANCHISE FEE 2,611,805 2,606,200 2,738,597 2,754,000 315 LICENSE AND PERMIT TAXES/FEES 587,385 581,000 580,000 595,000 316 TRANSIENT OCCUPANCY TAXES 1,817,839 1,810,000 1,720,000 1,730,000 317 DOCUMENTARY STAMP 255,056 200,000 230,000 225,000
Total All Taxes 22,212,535 22,511,438 23,037,851 23,328,148

321 BUILDING PERMITS 1,024,555 662,170 892,200 701,500
322 OTHER PERMITS 395,896 272,050 497,050 362,050
Total Building/Other Permits 1,420,451 934,220 1,389,250 1,063,550 331 FINES & PENALTIES 149,530 89,600 99,050 89,050
332 CITATIONS 280,841 254,000 303,000 283,000
Total Fines,Penalties & Citations 430,371 343,600 402,050 372,050 341 USE OF MONEY AND PROPERTY (1,069,710) 524,828 725,033 780,877 116 REPAYMENT OF ADVANCED FUNDS 851,147 1,172,634 1,172,634 1,034,760 Total Use of Money & Property (218,563) 1,697,462 1,897,667 1,815,637 353 INTER GOVERNMENTAL 39,282 30,000 30,000 30,000
355 HOME OWNERS EXEMPTIONS 14,626 15,000 14,500 15,000
Total Intergovernmental 53,908 45,000 44,500 45,000
356 STATE GRANTS 39,412 5,000 311,336 5,200
358 MISC GRANTS 8,744 8,664 17,408 8,664
359 FEDERAL GRANTS - 9,500 10,057 9,500
Total State, Misc. & Federal Grants 48,156 23,164 338,801 23,364 360 CHARGES FOR CURRENT SERVICES 46,358 29,700 38,800 39,400 361 CHARGES FOR ADMINISTRATIVE SERVICES 395,703 425,000 400,000 400,000 363 AUTO IMPOUND STORAGE FEES 16,182 15,000 13,000 15,000 365 SALE OF MAPS & PUBLICATIONS 10 500 - 500
Total Charges for Services 458,253 470,200 451,800 454,900

CITY OF SAN DIMAS
2021-22 2022-23 2022-23 2023-24

ACTUAL ADOPTED REVISED PROPOSED
GENERAL FUND 01 BUDGET ESTIMATE BUDGET
367 RECREATION FEES & CHARGES 468,447 374,000 404,300 445,350 368 RECREATION CENTER FEES p ( ) 440,618 , 457,010 , 461,956 , 473,885 , Total Recreation & Recreation Center Fees 909,065 831,010 866,256 919,235 REFUNDS\REIMBURSEMENTS/CONTRIBUTIONS (369/391/393/395)
369 REFUNDS & REIMBURSEMENTS 184,391 90,000 148,430 148,430 370 ADMINISTRATIVE REIMBURSEMENTS 159,147 200,000 200,000 200,000 391 MISC SALE OF PROPERTY & SETTLEMENTS - - 1,083,606 - 393 CONTRIBUTIONS 168,750 175,500 175,213 253,040
395 OTHER SOURCES OF REVENUE 18,250 11,500 15,000 15,000 Total Ref\Reimbursements 530,538 477,000 1,622,249 616,470 SUB-TOTAL GENERAL FUND REVENUE 25,844,714 27,333,094 30,050,424 28,638,354 500 FROM GAS TAX FUND 002 225,000 225,000 225,000 225,000 500 FROM LIGHTING DISTRICT FUND 007 125,000 125,000 125,000 125,000 500 FROM AQMD FUND 71 - 2,000 2,000 2,000
Total Transfers 350,000 352,000 352,000 352,000
TOTAL GENERAL FUND REVENUE & TRFS 26,194,714 27,685,094 30,402,424 28,990,354 TOTAL AVAILABLE FUNDS 52,048,044 47,423,101 50,687,360 51,546,700

CITY OF SAN DIMAS
General Fund Revenues
Total Operating Revenues $28,638,354

CITY OF SAN DIMAS

EXPEDITURES SUMMARY
 EXPENDITURES - DEFINED
 SUMMARY OF ESTIMATED EXPENDITURES BY FUND - SCHEDULE 3  SUMMARY OF GENERAL FUND EXPENDITURES
 SUMMARY OF TRANSFERS IN & USE OF RESERVES - SCHEDULE 4  SUMMARY OF TRANSFERS OUT & USE OF FUNDS - SCHEDULE 5

CITY OF SAN DIMAS

THIS PAGE IS INTENTIONALLY LEFT BLANK

CITY OF SAN DIMAS

DESCRIPTION OF EXPENDITURES
City expenditures are spread across the operations of the four major departments; Administration, Public Works, Park & Recreation and Community Development Services. Additional expenditures are used for debt service payments, capital projects and equipment purchase.

The following list summarizes the most significant sources of City expenditures:

PERSONNEL:
101 FULL TIME SALARES:

These accounts represent the base pay including any longevity pay that has been earned by the employee employed under the budgeted position listed. Full time salaries include the following positions:

Administration Department:

City Manager - Under general direction of the City Council, directs, coordinates, and manages the overall administrative activities, programs and operations of the City; advises, initiates and oversees the implementation of City development goals in accordance with Council goals; oversees department heads as well as managers and staff assigned to the City Manager’s Office; and performs related duties as required.

Assistant City Manager - Under general direction of the City Manager, plans, directs, leads, and manages the development and execution of assigned City-wide programs, projects, and services; directs and administer the City's public information, cable franchise, social media, intergovernmental relations and legal services; oversees and conducts a variety of complex analyses and oversees the work of assigned staff; represents the City Manager; and performs other related duties as assigned.

Administrative Services Director/ City Treasurer - Under general direction of the City Manager, organizes, plans, and directs the City’s administrative services, including finance, budgeting, accounting, human resources, risk management, information technology, and related services and special projects; directs and participates in the development, communications, and implementation of administrative policies and practices; participates as a member of the Executive Management Team; and performs other related duties as assigned.

City Clerk - Responsible for attending Council meetings and finalizing Council minutes; preparing agendas and assembling agenda materials; administering elections in conjunction

CITY OF SAN DIMAS
with Los Angeles County elections; updating the Municipal Code; maintaining all records of the City, and providing information to staff and to the public.

Human Resources Manager – Under administrative direction, organizes, plans, manages, and engages in professional and technical human resources/risk management functions, including talent acquisition, selection, classification, job evaluation, compensation, benefits, training and organizational development, labor and employee relations, personnel policies and rules, Workers’ Compensation and employee safety; and advises and assists executive staff and employees; and performs other related duties as required.

Information Systems Manager - Under administrative direction, performs a variety of managerial, professional, technical and analytical tasks in maintaining the City’s information system including LAN servers, personal computers, system printers, telephone system, document imaging, WEB page and various software applications and information technology; and performs related duties as required.

Accounting Supervisor - Under general supervision, organizes, coordinates, supervises, and participates in technical, administrative, and professional accounting and budgeting functions, including general ledger, payroll, accounts payable, accounts receivable, Federal and State grants, budgeting, business licenses, and other regulated; and performs related duties as required.

Senior Accounting Technician – Under general supervision, prepares closing journal entries and generates various financial statements and statistical reports, enforces and maintains City payroll program; monitors and maintains City grants and other City revenue; and performs related duties as required.

Accounting Technician - Under general supervision, perform a variety of financial transactions, record keeping and processing functions related to accounts payable, accounts receivable, business license program, general ledger; and performs related duties as required.

Senior Administrative Analyst - Under administrative direction, performs responsible professional and technical administrative analytical and supervisory duties in the operation of departments; conducts specialized and difficult studies and analyses of various projects; coordinates programs and activities; may supervise activities of an assigned administrative area; assists management in performing a wide variety of staff functions; writes comprehensive and analytical reports.

CITY OF SAN DIMAS
Information System/GIS Administrative Analyst - Under general direction from the Information Systems Administrator, performs technical and professional duties in developing, maintaining and administering the geographic information system (GIS) database and integration of other applications with the GIS systems; and performs related work as required.

The position would also maintain and develop software systems that integrate with the Cities GIS program such as Asset Management and My San Dimas platforms.

HR Administrative Analyst - Under administrative direction, performs a variety of professionallevel analytical assignments and special projects related to the department or the City; researches and prepares reports, budgetary analyses and studies; and performs related duties as required.

Departmental Assistant - Under general supervision, performs a wide variety of clerical, customer service, office support and basic accounting tasks in support of an assigned department and/or division; provides departmental specific assistance to Administrative Secretaries and other professional and managerial staff; and performs related duties as required.

Community Development Services:

Director of Community Development - Under general direction, plans and directs development operations including current planning, design review, advance planning, subdivision review, environmental review, code compliance, regional planning, building and safety, and related activities; directs staffing, budget and policies of the department; and performs related duties as required.

Building & Safety Manager - Under administrative direction, plans, oversees, and manages the work of the Building and Safety Division, including field inspection, plan check, permit review and administrative procedures to ensure compliance with federal, state and local building, and zoning codes, standards and ordinances; acts as the City’s Building Official in this capacity; and performs related duties as required.

Planning Manager - Under administrative direction, manages the work of the Planning Division; plans, organizes, manages and participates in major planning functions of the City, including supervision of other planning personnel; reviews, prepares and presents staff reports related to current and advance planning; and performs related duties as assigned.

Housing Manager - Under administrative direction, manages the work of the Housing Division; plans, organizes, manages and participates in major Housing programs administered by the

CITY OF SAN DIMAS
City, including supervision of other Housing personnel; reviews, prepares and presents staff reports related to current and advance housing measures; and performs related duties as assigned.

Housing Services Coordinator - is a liaison between the City and persons experiencing homelessness population to coordinate and manage programs and services, provide information and assistance regarding housing programs and grants, provide case management services and referrals to community resources, and assist in developing policy recommendations related to homelessness, substance abuse, and physical and mental health needs.

Senior Building Inspector - Under general supervision, performs varied complex inspection work in the enforcement of building, zoning, mechanical, plumbing, electrical, energy, fire, accessibility, safety and related codes and regulations governing the construction, alteration, repair and use of buildings and structures; and performs related duties as required. Other representative duties include reviewing plans for building code compliance, processing building permit applications, and advising the public and design community on matters relating to construction and other code requirements.

Building Inspector, I - Under general supervision, performs varied inspection work in the enforcement of building, zoning, mechanical, plumbing, electrical, energy, fire, accessibility, safety and related codes and regulations governing the construction, alteration, repair and use of buildings and structures; and performs related duties as required.

Senior Planner - Under general supervision, performs varied and responsible professional planning work; administers and performs work on relatively difficult current and advance planning projects; and performs related duties as assigned.

Senior Administrative Analyst - Under administrative direction, performs responsible professional and technical administrative analytical and supervisory duties in the operation of departments; conducts specialized and difficult studies and analyses of various projects; coordinates programs and activities; may supervise activities of an assigned administrative area; assists management in performing a wide variety of staff functions; writes comprehensive and analytical reports.

Code Compliance Supervisor - provides leadership, oversight, and supervision of the Code Compliance division and critical support to the Director of Community Development by reviewing uniform enforcement codes, regulations, and ordinances that impact commercial, industrial, and residential properties in the City, and ensuring community issues, and concerns related to community improvement and neighborhood preservation are communicated and implement.

CITY OF SAN DIMAS
Senior Code Compliance Officer – Under general supervision, coordinates and participates in code enforcement and neighborhood preservation activities assigned to the Community Development Department; conducts and coordinates field inspections and implements code enforcement programs designed to provide a quality of life envisioned by the City’s General Plan and its Mission statement; and performs related duties as required.

Associate Planner - Under general supervision, performs varied and responsible professional planning work; administers and performs work on relatively difficult current and advance planning projects; and performs related duties as assigned.

Administrative Analyst - Under administrative direction, performs a variety of professional-level analytical assignments and special projects related to the department or the City; researches and prepares reports, budgetary analyses and studies; and performs related duties as required.

Assistant Planner - Under general supervision, performs entry and journey-level current or advanced professional planning functions in support of staff and management; and performs related duties as assigned.

Building Permit Technician - Under general supervision, performs technical and clerical functions related to the review, processing, and maintenance of building permits and related records; calculates fees, prepares monthly and annual revenue reports, and tracks status of plan checks and inspections; and performs related duties as required.

Code Compliance Officer - Under general supervision, investigates and responds to complaints or inquiries regarding zoning, sign and land use ordinances, and public nuisances; enforces standards and corresponds with appropriate parties; performs related duties as required.

Administrative Aide - Under general supervision, coordinates and completes administrative tasks and technical tasks and projects; prepares various spreadsheets and documents for records and reports; assists in performing other types of departmental assignments; and performs related duties as required.

Departmental Assistant - Under general supervision, performs a wide variety of clerical, customer service, office support and basic accounting tasks in support of an assigned department and/or division; provides departmental specific assistance to Administrative Secretaries and other professional and managerial staff; and performs related duties as required.

Parks & Recreation:

CITY OF SAN DIMAS
Director of Parks & Recreation - Under general direction, plans, oversees, and directs the services of the Parks and Recreation Department, including related facility capital improvements, maintenance and repair; oversees Parks and Recreation Division managers, and indirectly, departmental staff; controls staffing levels and departmental budget; participates as a member of the executive management team; and performs related duties as required.

Recreation Manager - Plans, organizes, manages and leads all activities and programs within the Recreation Services Division; Directs the development of innovative recreational programs, partnerships and events for the community. Develops policy recommendations, communication and marketing plans, funding mechanisms and approaches to service delivery. Manages staffing and budget for the division; and performs related duties as required.

Facilities Manager – Plans, directs and manages the staff and operations of the Facilities Maintenance Division. Develops, implements, administers and monitors systems, programs, policies and procedures for the Division. Oversees, organizes and manages the maintenance and repair of recreational facilities and city buildings for the Facilities Division. Develops policy recommendations, communication and maintenance plans, funding mechanisms and approaches to service delivery. Manages staffing and budget for the division, coordinates assigned activities with other divisions, outside agencies and the general public; provides highly responsible and complex staff assistance to the Director of Parks and Recreation; and performs other related duties as required.

Landscape Maintenance Manager - Under administrative direction, plans, organizes and manages the activities of the Landscape Maintenance Division; manages the development, maintenance and servicing of City parks, grounds, parkways, street trees, recreational trails, medians, irrigation systems, weed abatement to include pesticide and herbicide applications, rights-of-way and recreation facilities; develops division objectives; administers the tree trimming contract; and performs other related duties as required.

Facilities Maintenance Supervisor - Supervises, prioritizes, assigns and reviews the work of staff engaged in the maintenance and repairs of City buildings, facilities, and structures.

Supervises and coordinates facilities maintenance programs and monitors budget and schedules. Performs related technical and complex work within assigned area of responsibility.

Provides supervision, direction and oversight of staff, contracts, and contractors; schedules and inspects work and prepares reports; performs administrative tasks; and performs other related duties as required.

CITY OF SAN DIMAS
Landscape Maintenance Supervisor - Under general supervision, assigns, coordinates, and supervises the work of crews engaged in maintenance, construction, and development of parks, related facilities, and trees on city property; provides supervision, direction and oversight of staff, contracts, and contractors; makes direct contact with community members to facilitate operations, and performs other related duties as required.

Recreation Supervisor - Under general supervision this position plans, organizes and oversees programs and special events for youth, adults, seniors and the community at large.

Administrative Aide - Under general supervision, coordinates and completes administrative tasks and technical tasks and projects; prepares various spreadsheets and documents for records and reports; assists in performing other types of departmental assignments; and performs related duties as required.

Departmental Assistant - Under general supervision, performs a wide variety of clerical, customer service, office support and basic accounting tasks in support of an assigned department and/or division; provides departmental specific assistance to Administrative Secretaries and other professional and managerial staff; and performs related duties as required.

Facilities Worker I - Under general supervision, performs a variety of semi-skilled and skilled tasks involved in the maintenance, limited construction, or repair of City buildings, facilities and equipment; and performs other related duties as required.

Facilities Worker II - Under general supervision, performs a variety of semi-skilled and skilled tasks involved in the maintenance, limited construction, or repair of City buildings, facilities and equipment; and performs other related duties as required. The position is distinguished from Facilities Maintenance Worker I by having a broader range and significant work skills based upon experience and additional training.

Landscape Maintenance Worker I - Under general supervision, performs semi-skilled tasks for the planning, and care of landscaped areas, City parks and recreational facilities and their maintenance; and performs other related duties as required.

Landscape Maintenance Worker II - Under general supervision, performs semi-skilled tasks for the planning, and care of landscaped areas of City parks and recreational facilities and their maintenance; and performs other related duties as required. The position is distinguished from Landscape Maintenance Worker I by having a broader range and significant work skills based upon experience and additional training.

CITY OF SAN DIMAS
Municipal Arborist - Under general supervision, assigns, coordinates, and supervises the work of crews engaged in maintenance, construction, and development of parks, related facilities, and trees on city property; provides supervision, direction and oversight of staff, contracts, and contractors; makes direct contact with community members to facilitate operations, and performs other related duties as required.

Recreation Coordinator - Under general supervision, leads part-time and voluntary recreational staff; assists in the planning, scheduling, promotion, and supervision of recreation activities; and performs related duties as required.

Public Works Department:

Director of Public Works - Under general direction, plans, directs and oversees the operations, budget and staffing of the Engineering Division, Building and Safety Division, and Maintenance Division of the Public Works Department; supervises, reviews and approves capital improvement projects, private property development, right-of-way activities, traffic administration, transportation planning, and related projects; works closely with City Manager, City Council and committees to evaluate and meet priorities; and performs related duties as required.

Engineering Manager - To assist in the planning, directing, managing, supervising, and coordinating of the administrative support activities and operations of the Engineering Department; to coordinate assigned activities with other City departments, divisions, and outside agencies; and to provide highly responsible and complex staff assistance to the City Engineer.

Public Works Manager - Under administrative direction, supervises, plans and coordinates the activities and operations of the Maintenance Division within the Public Works Department; coordinates assigned activities with other division, outside agencies and the general public; and provides highly responsible and complex staff assistance to the Public Works Director.

Associate Engineer - Under general supervision, performs professional and technical engineering functions within the Public Works Department; prepares engineering reports, makes cost estimates, and inspects status of private development and public works projects; assists engineering staff with related assignments; and performs related duties as required.

Assistant Engineer - Under supervision, performs journey level professional and technical engineering functions within the Public Works Department; prepares engineering reports, makes cost estimates, and inspects private development and public works projects; assists engineering staff with related assignments; and performs related duties as required.

CITY OF SAN DIMAS
Administrative Analyst - Under administrative direction, performs a variety of professional-level analytical assignments and special projects related to the department or the City; researches and prepares reports, budgetary analyses and studies; and performs related duties as required.

Administrative Aide - Under general supervision, coordinates and completes administrative tasks and technical tasks and projects; prepares various spreadsheets and documents for records and reports; assists in performing other types of departmental assignments; and performs related duties as required.

Public Works Maintenance Supervisor - Under general supervision, supervises, assigns, reviews and participates in the work of staff responsible for street sweeping (in-house & contract services), concrete & asphalt maintenance (in-house & contract services), maintenance yard facility maintenance, equipment maintenance and graffiti removal within the Maintenance Division of the Public Works Department; performs administrative task, report writing, acts as Public Works Maintenance Superintendent in absences; and performs other related duties as required.

Public Works Inspector - Under general supervision, assists, coordinates or implements public information, marketing and publicity activities and materials and performs related duties as required.

Administrative Secretary - Under administrative direction, perform a wide range of administrative, clerical, customer service, office support and accounting tasks in support of an assigned department and/or division; provide assistance to department director; and perform related duties as required.

Street Maintenance Worker I - Under general supervision, cleans, maintains and repairs City streets, sewer lines, drains, catch basins, storm drains, traffic signs and related public works facilities throughout the City; and performs related duties as required.

Street Maintenance Worker II - Under general supervision, cleans, maintains and repairs City streets, sewer lines, drains, catch basins, storm drains, traffic signs and related public works facilities throughout the City; and performs related duties as required. The position is distinguished from Street Maintenance Worker I by having a broader range and significant work skills based upon experience and additional training.

Equipment Operator - Under general supervision, operates construction and maintenance equipment in a variety of maintenance activities including asphalt, concrete, park maintenance and sanitation work; and performs other related duties as required.

CITY OF SAN DIMAS
Equipment Mechanic - Performs semi-skilled, skilled, and administrative work in the repair and maintenance of vehicles and mechanical equipment operated by the City. Responsible for preventive maintenance program, vehicle/equipment maintenance and coordination of efforts for records and fleet/inventory control management. Manages the contracting and/or outsourcing of specific mechanical functions or operations. Performs mechanical repairs and preventative maintenance on city equipment.
102 PART TIME SALARIES
These accounts represent the base pay earned by the employee employed under the budgeted position listed. Part time salaries include the following positions:

Administration Department:

Administrative Analyst PT - Under administrative direction, performs a variety of professionallevel analytical assignments and special projects related to the department or the City; researches and prepares reports, budgetary analyses and studies; and performs related duties as required.

Community Development Services Department:

Parking Enforcement Officer I - Under general supervision, performs operational and paraprofessional duties related to the enforcement of the City’s overnight parking ordinance; performs other related code enforcement duties to support code enforcement and permit operations, as assigned.

Parking Enforcement Officer II - Under general supervision, performs operational and paraprofessional duties related to the enforcement of the City’s overnight parking ordinance; performs other related code enforcement duties to support code enforcement and permit operations, as assigned.

Planning Intern - Under general supervision, performs entry level professional planning work, zoning enforcement, and performs related work as required.

Building Intern - Under general supervision, performs entry level professional planning work, zoning enforcement, and performs related work as required.

CITY OF SAN DIMAS
Parks & Recreation Department:

Building Maintenance Aide - Under general supervision, performs custodial services to maintain assigned area in a clean, orderly, safe and secure fashion, and performs related duties as required. Must be available mornings, evenings, weekends and holidays.

Cashier - Under general supervision, serves as the Swim & Racquet Club cashier and receptionist; and performs related work as required.

Supervising Lifeguard - Under general supervision of the Recreation Coordinator at the San Dimas Swim and Racquet Club, the Supervising Lifeguard/Instructor will organize, and evaluate daily pool operations and staff. Supervising Lifeguard/Instructor will supervise aquatic staff, maintenance staff, set guarding rotations, and perform duties related to instructors and lifeguards. Supervising Lifeguard/Instructor will inspect and observe pool area, monitor patrons and staff, and respond to potential hazards and unsafe conditions.

Senior Lifeguard/Instructor - Under direction, this is an advanced position responsible for assisting in the organization and direction of aquatics programs and in the training of pool personnel and performing related duties as required. The Senior Lifeguard/Instructor is a parttime hourly position. This class receives assignments from and reports to the Supervisory Team.

Lifeguard - Under direction this position provides pool supervision, performs rescues, enforces safety rules and related duties as required. The Lifeguard is a part-time hourly position. This class receives assignments from and reports to the Supervisory Team.

Recreation Specialists - Under direction of the Recreation Coordinator, this position will assist with planning, coordinating, promoting and implementing activities and services for older adults and other duties as assigned.

Senior Recreation Leader - Under supervision of the Recreation Coordinators, Senior Recreation Leaders are responsible for assisting coordinating and conducting a variety of youth & senior recreation activities, and providing general supervision of program participants across all programs.

Recreation Leader - Under supervision, Recreation Leaders are responsible for coordinating and conducting a variety of youth recreation activities, and providing general supervision of children or teens at a summer day camp, playground program or sports program. Recreation leaders must be available Monday - Friday, 7:00 a.m. - 6:00 p.m., and additional hours as assigned.

CITY OF SAN DIMAS
Shooting Stars Director - The Shooting Star Dance Team Director is responsible for organizing and coordinating the Shooting Star dance team activities including choreography, promotion, try-outs, practices and competitions.

Fitness Instructors - Under general supervision, organizes, prepares, and teaches fitness classes for seniors and other participants, such as Aerobics, Step, Kick-Boxing, Yoga, Pilates, Aqua Aerobics, Zumba, and Kettle Bell; prepares and maintains participant activity records and resources; and performs other related duties as required.

Water Safety Instructor - Under general supervision this position teaches swimming lessons and/or specialized aquatic classes to the public. This position also monitors the use of the swimming pool and enforces safety rules. The Swim Instructor is a part-time hourly position. This class receives assignments from and reports to the Supervisory Team.

Public Works Department:

Engineering Intern - Under general supervision, performs professional civil engineering work in the design, construction and maintenance of public works projects; and performs related duties as required.
103 Overtime & Standby Pay – Provides for costs associated with nonexempt employees who are required to work beyond their regular 40 hour per week schedule during a particular shift.

Standby Pay is for employees who are on call and must report to work if called in for an emergency event.

Operations:
010 Advertising – Provides for the cost of the community newsletter, contribution to the San Dimas Chamber of Commerce for work done on behalf of the City, advertising job postings, City events, legal advertisements, public meetings & hearing notices, bid notices, and other legal notifications.
011 Vehicle & Equipment Maintenance – Provides for the cost to maintain City vehicles and equipment.
012 Car Allowance – Provides for monthly car allowances for positions approved by City Council.

Also provides mileage reimbursements for employee’s attending meetings on behalf of the City. 014 Insurance Costs – Provides for general, property and environmental liability insurance. 015 Maintenance – Provides for maintenance of City equipment and machinery.

CITY OF SAN DIMAS
016 Publications & Dues – Provides for subscriptions to various professional publications and newsletters along with dues for associations, organizations, committees, and consortiums. 017 Postage – Provides for the cost of postage for City mailings. 018 Printing and Duplication – Provides for the printing of various forms, letterhead, stationary, business cards, signs, flyers and multi-language printing. 019 Rental of Property and Equipment – Provides for the rental costs of various equipment or use of property for City events and City use.
020 Professional Services – Provides for consultants, auditing services, information system technology services, engineering services, plan checks, independent hearing officers, legal services, pest control, administration of the City’s National Pollutant Discharge Elimination System programs and contract police services with the Los Angeles Sheriffs. professional services require specialized knowledge and skill usually of a mental or intellectual nature and usually requiring a license, certification, or registration. 021 Travel & Meetings – Provides for expenses associated with attendance at conferences, meetings, legislative seminars, and trainings.
022 Utility Costs – Provides for expenses related to City electrical, water and telephone services including City issued cell phones for employees in the field and on call who need to be reached outside of the office.
023 Contract Services - services provided through agreement with another agency, organization, or individual on behalf of the organization. The work performed that does not require specialized knowledge and skill usually of a mental or intellectual nature requiring a license, certification, or registration.
030 Supplies – Provides for office and computer supplies including but not limited to; paper, certificates, archive storage boxes, organizers, calendars, computer hardware, receipt tapes, and other general supplies.
031 Building Maintenance & Supplies – Provides for supplies, maintenance and repairs associated with City facilities.
033 Special Departmental Supplies – Provides supplies for the Senior and Recreation Center activities, coffee, general tools and equipment.
034 Fees – Fees for programs and use of recreation software for recreation program transactions.

CITY OF SAN DIMAS
035 Technology Subscriptions – Provides for the technology subscriptions & licenses to support on-going city business.
038 Maintenance of signs - Provides for the maintenance expenses towards City signs and programs.
041 Capital Outlay – Provides for improvements to City facilities and equipment purchases. 110 Summer Food Program – Federally funded program that reimburses sponsors for administrative and operational costs to provide meals for children 18 years of age and younger during periods when they are out of school for fifteen (15) or more consecutive school days. 200 Employee Benefits – Provides for employee retirement plans, cafeteria payments for insurance coverages, retiree health benefits, Medicare, workers compensation, unemployment and longterm disability insurance plans, deferred compensation employer match program, cell phone allowance, notary public commission stipend and safety footwear allowance. 460 Oil Payment Program - The Department of Resources Recycling and Recovery (Cal Recycle) administered program to provide opportunities for local governments/other eligible jurisdictions to receive payments for used oil and used oil filter collection/recycling programs.

CITY OF SAN DIMAS
SCHEDULE 3 : SUMMARY OF ESTIMATED EXPENDITURES

BY FUND
2021-22 2022-23 2022-23 2023-24

ACTUAL ADOPTED ESTIMATED ADOPTED

BUDGET EXPENDITURES BUDGET
4110 City Council 62,719 94,420 90,620 212,513
4120 City Manager 445,369 715,818 824,938 1,054,951
4150 Administrative Services 1,170,012 1,559,245 1,455,098 1,920,215 4170 City Attorney 481,732 650,000 881,984 575,000
4180 Economic Development 5,250 19,000 11,500 36,250
4190 General Services 4,137,409 4,915,980 4,891,131 1,991,082 Sub-Total 6,302,491 7,954,463 8,155,271 5,790,011

PUBLIC SAFETY
4210 Public Safety 7,229,651 7,774,636 7,794,284 7,854,194 4211 Risk Management/Law Enforce. - 7,500 7,500 7,500
4212 Emergency Services 24,403 39,741 91,277 19,254
Sub-Total 7,254,054 7,821,877 7,893,061 7,880,948

COMMUNITY DEVELOPMENT SERVICES
4308 Community Development 1,330,051 1,282,506 1,825,473 1,693,838 4310 Administration and Engineering 946,528 1,038,416 1,024,151 1,564,100 4311 Building and Safety 472,224 510,097 478,126 779,115 4341 Street Maintenance 886,145 1,211,700 1,151,650 1,534,447 4342 Vehicle Maintenance 368,060 403,525 441,250 436,674 4345 Traffic Control 341,264 493,367 424,842 549,995
Sub-Total 4,344,272 4,939,611 5,345,492 6,558,169

PARKS & RECREATION
4410 Facilities 652,519 691,243 623,678 921,335
4411 Civic Center 188,215 232,582 296,482 266,044
4412 Senior Center 212,566 245,938 260,088 448,906
4414 Park Maintenance 314,345 372,145 359,923 461,930
4415 Parkways & Trees 561,870 612,066 605,500 798,691
4420 Recreation 1,397,685 1,413,493 1,391,785 1,705,237 4430 Recreation Center 591,010 950,608 944,012 1,102,358 Sub-Total 3,918,210 4,518,075 4,481,468 5,704,501
TOTAL GENERAL FUND EXPENSE 21,819,028 25,234,026 25,875,294 25,933,631

GENERAL GOVERNMENT

CITY OF SAN DIMAS
2021-22 2022-23 2022-23 2023-24

ACTUAL ADOPTED ESTIMATED ADOPTED

BUDGET EXPENDITURES BUDGET

GENERAL GOVERNMENT

TRANSFERS OUT
Transfer to City Hall Fund 04 691,805 691,330 691,330 689,639 Transfer to Landscape Maint. Fund 08 41,529 86,820 91,000 - Trasfer to Housing Fund 34 (20% loan set aside) 170,229 234,527 234,527 206,952 Transfer to Open Space Maintenance Fund 75 - 12,408 27,489 5,974 Sub-Total Transfers Out 903,563 1,025,086 1,044,346 902,565

USE OF RESERVES
Transfer to Infrastructure Fund 12 1,205,585 892,476 892,476 10,703 Transfer to Open Space District # 1 Fund 21 255,107 255,107 Transfer to Open Space District # 2 Fund 22 63,791 63,791 10,925 Transfer to Open Space District # 3 Fund 23 -
Transfer to Equipment Repl Fund 70 1,334,932 -
Transfer to Capital Assets Reserve Fund 100 6,500,000 - 1,595,000 Sub-Total Use of Reserves 9,040,517 1,211,374 1,211,374 1,616,628

TOTAL GENERAL FUND EXPENDITURES &
TRANSFERS 31,763,108 27,470,485 28,131,014 28,452,824

SPECIAL CITY FUNDS
02 State Gas Tax 2105, 2106, 2107 354,287 641,175 2,022,149 964,785 03 Walker House 137,479 170,750 355,559 188,444
04 City Hall/CB/Plaza Fund 691,805 691,331 691,331 689,639 06 Sewer Construction 47,434 248,000 142,000 280,000
07 City Wide Lighting District 952,432 2,361,580 2,297,780 3,167,800 08 Landscape Parcel Tax 1,033,789 1,133,160 1,126,083 1,137,648 12 Infrastructure Replacement 87,544 3,641,128 2,034,279 3,231,493 20 Community Parks & Fac Dev 12,713 - 246,792 -
21 Open Space District #1 223,272 1,351,840 423,500 966,840 22 Open Space District #2 1,526 68,000 298,400 30,000
23 Open Space District #3 - 35,000 - -
40 Community Development Block Grt 183,977 171,220 171,220 211,808 41 Citizen's Option for Public Safety 153,401 190,000 192,000 192,000 53 Golf Course 433,766 632,000 652,000 652,000
70 New Equipment Reserve 89,275 34,968 510,561 271,500
71 Air Quality Management District - 100,000 - 386,131
72 Prop A Transit 358,398 749,175 1,510,569 833,175
73 Prop C Transit 329,054 751,800 2,831,800 218,500

CITY OF SAN DIMAS
2021-22 2022-23 2022-23 2023-24

ACTUAL ADOPTED ESTIMATED ADOPTED

BUDGET EXPENDITURES BUDGET

GENERAL GOVERNMENT
74 Measure R 211,348 559,000 1,880,638 139,000
75 Open Space Maintenance 55,470 59,627 70,877 52,612
76 Measure M 282,824 960,000 1,486,646 403,211
77 Road Maint. Rehab Act 576,060 1,430,000 2,194,014 872,775 78 Measure W 126,871 1,298,093 771,280 1,595,000
100 Capital Assets Reserve - 325,351 284,851 804,500
101 American Recovery Plan Act 1,970,320 3,131,574 2,664,089 3,902,833 TOTAL SPECIAL CITY FUNDS 8,313,045 20,186,004 24,858,418 21,191,694

SPECIAL CITY FUNDS TRANSFERS OUT
Transfer from Gas Tax (02) 225,000 225,000 225,000 225,000 Transfer from City Wide Lighting District Fund (07) 125,000 125,000 125,000 125,000 Transfer from AQMD Fund (71) - 2,000 2,000 2,000
SUB-TOTAL SPECIAL CITY FUNDS 350,000 352,000 352,000 352,000

GRAND TOTAL ALL CITY FUNDS EXPENDITURES &
TRANSFERS 40,426,153 48,008,489 53,341,432 49,996,518

OTHER ENTITIES
34 HOUSING AUTHORITY SUCCESSOR TOTAL 556,931 1,014,655 2,084,283 1,203,913 38/39 SUCESSOR AGENCY TOTAL 1,952,457 2,291,840 2,291,840 1,792,624 113 HOUSING AUTHORITY 1,534,471 2,552,715 1,829,715 2,924,059

GRAND TOTAL ALL CITY AND ENTITIES
EXPENDITURES & TRANSFERS 44,470,012 53,867,699 59,547,270 55,917,114

CITY OF SAN DIMAS
All Expenditures by Category Funds
Total Operating Expenditures $53,045,921

CITY OF SAN DIMAS
BUDGET SUMMARY – GENERAL FUND 01 EXPENDITURES
2021-22 2022-23 2022-23 2023-24

ACTUAL ADOPTED REVISED PROPOSED
GENERAL FUND 01 BUDGET ESTIMATE BUDGET

GENERAL FUND DETAIL OF EXPENDITURES
01-4110 CITY COUNCIL
101 FULL TIME PERSONNEL SALARIES 39,720 39,720 39,720 39,720 200 EMPLOYEE BENEFITS - - - 115,000
020 PROFESSIONAL SERVICES - 15,000 15,000 15,000
021 TRAVEL & MEETINGS 20,924 22,500 22,450 29,093
033 SPECIAL DEPARTMENTAL SUPPLIES 2,075 17,200 13,450 13,700 Total City Council 62,719 94,420 90,620 212,513
01-4120 CITY MANAGER
101 FULL TIME PERSONNEL SALARIES 342,315 607,268 607,268 650,000 103 OVERTIME - - 15,500 -
200 EMPLOYEE BENEFITS - - - 170,500
010 LEGAL ADVERTISING 32,671 35,000 35,000 40,000
012 CAR ALLOWANCE 5,578 4,800 8,400 8,400
016 PUBLICATION & DUES 9,496 11,550 11,570 16,775
020 ELECTION SERVICES 45,540 50,000 140,000 150,000
021 TRAVEL & MEETINGS 9,269 6,200 6,200 16,276
033 SPECIAL DEPARTMENTAL SUPPLIES 500 1,000 1,000 3,000 Total City Manager 445,369 715,818 824,938 1,054,951
01-4150 ADMINISTRATIVE SERVICES
101 FULL TIME PERSONNEL SALARIES 1,029,919 1,057,950 1,038,450 1,138,500 102 PART TIME PERSONNEL SALARIES 65,328 69,100 69,100 71,500 103 OVERTIME 117 500 500 500
200 EMPLOYEE BENEFITS - - - 402,500
010 ADVERTISING 2,855 2,500 2,500 4,500
012 CAR ALLOWANCE 6,900 7,600 6,000 9,600
016 PUBLICATION & DUES 6,088 7,787 7,875 9,025
018 PRINTING 377 2,100 890 890
020 PROFESSIONAL SERVICES 3,540 140,008 190,016 103,000 021 TRAVEL & MEETINGS 6,080 13,500 10,260 18,000
033 SPECIAL DEPARTMENTAL SUPPLIES 10,495 14,700 14,700 14,200 038 EQUIPMENT 339 12,000 10,538 1,000
408 ANNUAL AWARDS/PROGRAMS - 20,000 21,878 18,500
409 RECRUITMENTS - - - 2,500
424 ACCIDENT PREVENTION PROGRAM - 2,500 - 2,000
430 SICK LEAVE INCENTIVE PROGRAM 17,468 25,000 21,891 25,000 431 PRODUCTIVITY PROGRAM 13,266 18,500 4,500 12,000
433 PHYSICAL EXAMINATIONS 3,844 2,000 3,500 3,500
434 EMPLOYEE TRAINING - 160,000 50,000 80,000
435 EMPLOYEE ASSISTANCE PROGRAM 3,396 3,500 2,500 3,500 Total Administrative Services 1,170,012 1,559,245 1,455,098 1,920,215 01-4170 CITY ATTORNEY
020 PROFESSIONAL SERVICES (LEGAL) 481,732 650,000 881,984 575,000 Total City Attorney 481,732 650,000 881,984 575,000
01-4180 ECONOMIC DEVELOPMENT
016 PUBLICATION & DUES 5,250 5,500 5,500 5,500
020 PROFESSIONAL SERVICES - 13,500 6,000 23,500
021 TRAVEL & MEETINGS - - - 7,250
Total Economic Development 5,250 19,000 11,500 36,250

CITY OF SAN DIMAS
2021-22 2022-23 2022-23 2023-24

ACTUAL ADOPTED REVISED PROPOSED

BUDGET ESTIMATE BUDGET

GENERAL FUND DETAIL OF EXPENDITURES (CONTINUED)
01-4190 GENERAL SERVICES
010 ADVERTISING 79,535 91,000 90,056 24,000
014 INSURANCE 455,693 539,075 539,434 5,000
015 MAINTENANCE 49,772 106,700 83,041 76,911
016 PUBLICATION & DUES 38,177 2,004 42,455 42,995
017 POSTAGE 20,463 15,000 30,000 30,000
018 PRINTING 1,358 2,500 2,000 2,000
019 RENT OF PROPERTY & EQUIPMENT 3,512 3,800 5,000 5,000 020 PROFESSIONAL SERVICES 99,686 102,664 111,408 156,664 022 CITY CELL PHONES 20,035 32,000 32,000 32,000
030 COMPUTER SUPPLIES 5,099 6,700 6,700 8,585
033 SPECIAL DEPARTMENTAL SUPPLIES 5,704 5,000 7,500 5,000 035 TECHNOLOGY SUBSCRIPTIONS & LICENSES - - - -
101 FT SALARIES (CITYWIDE ACCRUAL) 40,673 50,000 50,000 50,000 200 EMPLOYEE BENEFITS (CITYWIDE) 3,313,297 3,954,393 3,885,893 1,547,727 460 OIL PAYMENT PROGRAM (UOBG) 4,405 5,144 5,644 5,200
Total General Services 4,137,409 4,915,980 4,891,131 1,991,082 01-4210 PUBLIC SAFETY
015 MAINTENANCE - 1,000 1,000 1,000
018 PRINTING - 1,500 1,500 1,500
Sub-Total M & O - 2,500 2,500 2,500
020 PROFESSIONAL SERVICES (PUBLIC SAFETY CONTRACT LAW 6,943,872 7,506,921 7,501,569 7,789,479 Sub-Total Contract Law 6,943,872 7,506,921 7,501,569 7,789,479 021 TRAVEL & MEETINGS - - - -
411 PARKING ADMINISTRATION 78,163 50,000 75,000 50,000
411 CITATION ADJUDICATION 1,085 1,200 1,200 6,200
412 MAINTENANCE OF PRISONERS - 1,015 1,015 1,015
413 ANIMAL CONTROL SERVICES 200,000 208,000 208,000 -
428 COMMUNITY INVOLVEMENT PROGRAM CRIME PREVENTION 6,531 5,000 5,000 5,000 Sub-Total Other Services 285,779 265,215 290,215 62,215 Total Public Safety 7,229,651 7,774,636 7,794,284 7,854,194 01-4211 RISK MANAGEMENT/LAW ENFORCEMENT
014 UNINSURED CLAIMS - 7,500 7,500 7,500
Total Risk Management/Law Enforcement - 7,500 7,500 7,500 01-4212 EMERGENCY SERVICES
020 PROFESSIONAL SERVICES 5,549 7,541 7,541 12,541
033 SPECIAL DEPARTMENTAL SUPPLIES 14,214 32,200 33,736 6,713 078 EMERGENCY REPAIRS 4,640 - 50,000 -
Total Emergency Services 24,403 39,741 91,277 19,254
01-4308 COMMUNITY DEVELOPMENT
101 FULL TIME PERSONNEL SALARIES 904,780 1,032,300 1,072,300 1,067,000 102 PART TIME PERSONNEL SALARIES 140,685 140,000 135,000 150,000 103 OVERTIME 1,740 5,000 18,000 2,000
200 EMPLOYEE BENEFITS - - - 380,000
012 CAR ALLOWANCE 14,825 21,600 18,600 18,600
016 PUBLICATION & DUES 4,161 3,860 3,218 3,760
018 PRINTING 5,766 10,350 15,350 13,700
020 PROFESSIONAL SERVICES 232,735 32,000 539,805 20,800 021 TRAVEL & MEETING 19,207 26,700 15,000 31,320
029 UNIFORMS 646 3,000 2,700 1,600
033 SPECIAL DEPARTMENTAL SUPPLIES 5,506 7,696 5,500 5,058 Total Community Development 1,330,051 1,282,506 1,825,473 1,693,838

CITY OF SAN DIMAS
2021-22 2022-23 2022-23 2023-24

ACTUAL ADOPTED REVISED PROPOSED

BUDGET ESTIMATE BUDGET

GENERAL FUND DETAIL OF EXPENDITURES (CONTINUED)
01-4310 PUBLIC WORKS ADMIN/ENG
101 FULL TIME PERSONNEL SALARIES 906,645 955,051 958,551 1,021,500 102 PART TIME PERSONNEL SALARIES 24,618 35,000 25,000 40,000 103 OVERTIME 396 2,000 3,000 3,000
200 EMPLOYEE BENEFITS - - - 332,000
012 CAR ALLOWANCE 9,200 12,600 12,600 12,600
016 PUBLICATION & DUES 3,378 14,000 14,000 15,500
020 PROFESSIONAL SERVICES - - - 126,500
021 TRAVEL & MEETING 4 10,000 5,000 9,000
033 SPECIAL DEPARTMENTAL SUPPLIES 2,287 9,765 6,000 4,000 Total PW Admin/Eng 946,528 1,038,416 1,024,151 1,564,100 01-4311 BUILDING & SAFETY
101 FULL TIME PERSONNEL SALARIES 435,589 433,407 423,407 452,500 102 PART TIME PERSONNEL SALARIES - 35,000 25,000 40,000 103 OVERTIME 674 1,000 3,500 1,000
200 EMPLOYEE BENEFITS - - - 162,500
012 CAR ALLOWANCE 3,450 3,900 3,600 3,600
016 PUBLICATION & DUES 2,177 10,190 5,578 4,715
018 PRINTING - 1,500 1,500 2,000
020 PROFESSIONAL SERVICES 25,757 12,000 5,000 103,000
021 TRAVEL & MEETING 2,532 8,000 5,541 6,300
029 UNIFORMS 1,441 3,300 4,000 2,500
033 SPECIAL DEPARTMENTAL SUPPLIES 604 1,800 1,000 1,000 Total Building & Safety 472,224 510,097 478,126 779,115 01-4341 STREET MAINTENANCE
101 FULL TIME PERSONNEL SALARIES 359,745 411,950 411,950 413,500 103 OVERTIME 6,921 15,000 30,000 20,000
103 STAND BY PAY 13,939 30,000 30,000 30,000
200 EMPLOYEE BENEFITS - - - 185,000
016 PUBLICATION & DUES 2,997 3,000 3,000 3,250
019 RENT OF PROPERTY & EQUIPMENT 987 2,500 2,500 2,500
020 PROFESSIONAL SERVICES 284,123 365,150 351,200 371,695 021 TRAVEL & MEETING 2,198 9,600 5,000 9,600
024 NPDES 78,902 228,500 173,000 280,102
028 HAZARDOUS WASTE DISPOSAL 7,033 11,000 10,000 10,000 029 UNIFORMS 9,303 13,000 13,000 13,000
033 SPECIAL DEPARTMENTAL SUPPLIES 119,997 122,000 122,000 195,800 Total Street Maintenance 886,145 1,211,700 1,151,650 1,534,447 01-4342 VEHICLE/YARD MAINTENANCE
101 FULL TIME PERSONNEL SALARIES 47,017 69,550 69,550 73,500 103 OVERTIME 2,703 5,000 5,000 7,000
200 EMPLOYEE BENEFITS - - - 35,000
011 VEHICLE USE & MAINTENANCE 110,387 131,500 154,000 150,500 016 PUBLICATION & DUES 250 200 200 500
020 PROFESSIONAL SERVICES 93,377 106,000 103,000 40,000 021 TRAVEL & MEETING - 1,500 1,500 1,500
022 UTILITIES 32,481 41,500 46,000 54,500
031 BUILDING MAINTENANCE & SUPPLIES 3,753 16,275 10,000 10,000 033 SPECIAL DEPARTMENTAL SUPPLIES 39,368 32,000 32,000 44,174 041 CAPITAL OUTLAY 38,724 - 20,000 20,000
Total Vehicle/Yard Maintenance 368,060 403,525 441,250 436,674 01-4345 TRAFFIC CONTROL
101 FULL TIME PERSONNEL SALARIES 131,306 135,842 135,842 140,000 103 OVERTIME 2,220 10,000 10,000 9,000
200 EMPLOYEE BENEFITS - - - 65,000
016 PUBLICATION & DUES - 300 - 320
020 PROFESSIONAL SERVICES 115,196 200,725 138,500 170,000 021 TRAVEL & MEETING - 2,500 2,500 2,675
033 SPECIAL DEPARTMENTAL SUPPLIES 42,812 48,000 48,000 55,000 038 SIGN MAINTENANCE 38,299 52,000 46,000 58,000
041 CAPITAL OUTLAY 11,431 44,000 44,000 50,000
Total Traffic Control 341,264 493,367 424,842 549,995

CITY OF SAN DIMAS
2021-22 2022-23 2022-23 2023-24

ACTUAL ADOPTED REVISED PROPOSED

GENERAL FUND DETAIL OF EXPENDITURES (CONTINUED) BUDGET ESTIMATE BUDGET 01-4410 FACILITIES
101 FULL TIME PERSONNEL SALARIES 493,695 496,467 453,133 519,000 102 PART TIME PERSONNEL SALARIES 73,515 85,801 85,801 91,000 103 OVERTIME 15,243 3,000 10,000 4,000
200 EMPLOYEE BENEFITS - - - 230,000
012 CAR ALLOWANCE 1,875 3,000 3,000 3,000
015 MAINTENANCE 8,580 13,780 8,916 10,780
016 PUBLICATION & DUES 150 275 275 575
021 TRAVEL & MEETING 37 400 400 1,400
022 UTILITIES 34,100 68,520 43,520 38,890
023 CONTRACT SERVICES - - - 5,290
029 UNIFORMS 5,351 5,500 4,134 4,900
031 BUILDING MAINTENANCE & SUPPLIES 5,382 7,000 9,000 7,000 033 SPECIAL DEPARTMENTAL SUPPLIES 4,988 7,500 5,500 5,500 041 CAPITAL OUTLAY 9,603 - - -
Total Facilities 652,519 691,243 623,678 921,335
01-4411 CIVIC CENTER
015 MAINTENANCE 34,408 44,382 40,382 45,944
020 PROFESSIONAL SERVICES - 3,700 3,700 2,600
022 UTILITIES 130,019 123,000 187,900 188,000
031 BUILDING MAINTENANCE & SUPPLIES 10,469 11,500 11,500 11,500 033 SPECIAL DEPARTMENTAL SUPPLIES 8,912 5,000 8,000 8,000 041 CAPITAL OUTLAY p 4,407 45,000 45,000 10,000
Total Civic Center 188,215 232,582 296,482 266,044
01-4412 SENIOR CENTER
101 FULL TIME PERSONNEL SALARIES 123,926 129,500 129,500 139,000 102 PART TIME PERSONNEL SALARIES - - - 99,912
200 EMPLOYEE BENEFITS - - - 78,000
013 SENIOR PROGRAMS 33,958 40,314 40,314 40,314
015 MAINTENANCE 7,640 24,124 24,124 17,030
022 UTILITIES 35,552 34,250 55,400 56,900
031 BUILDING MAINTENANCE & SUPPLIES 3,666 5,750 5,750 5,750 033 SPECIAL DEPARTMENTAL SUPPLIES 2,824 5,000 5,000 5,000 041 CAPITAL OUTLAY 5,000 7,000 - 7,000
Total Senior Center 212,566 245,938 260,088 448,906
01-4414 PARK MAINTENANCE
101 FULL TIME PERSONNEL SALARIES 246,218 293,861 283,361 308,000 103 OVERTIME 2,276 1,800 949 5,000
200 EMPLOYEE BENEFITS - - - 120,500
015 MAINTENANCE 6,021 4,585 4,000 4,000
016 PUBLICATION & DUES 134 1,785 1,785 1,785
018 PRINTING - 200 200 200
020 PROFESSIONAL SERVICES 48,920 51,428 51,428 9,065
021 TRAVEL & MEETING 210 1,000 1,000 1,000
022 CELL PHONES - 288 - -
029 UNIFORMS 2,678 2,198 2,200 2,380
033 SPECIAL DEPARTMENTAL SUPPLIES 7,888 15,000 15,000 10,000 Total Park Maintenance 314,345 372,145 359,923 461,930

CITY OF SAN DIMAS

2021-22 2022-23 2022-23 2023-24

ACTUAL ADOPTED REVISED PROPOSED

BUDGET ESTIMATE BUDGET
01-4415 MEDIAN & PARKWAY MAINTENANCE
101 FULL TIME PERSONNEL SALARIES 296,419 346,647 336,147 359,591 103 OVERTIME 3,848 1,500 1,500 5,000
200 EMPLOYEE BENEFITS - - - 150,500
016 PUBLICATION & DUES 625 1,440 1,440 1,880
020 PROFESSIONAL SERVICES 115,193 118,177 119,234 128,090 021 TRAVEL & MEETING 390 825 825 1,250
022 UTILITIES 142,986 137,154 140,154 146,000
029 UNIFORMS 1,883 2,198 2,200 2,380
033 SPECIAL DEPARTMENTAL SUPPLIES 526 4,125 4,000 4,000 Total Parkways & Median Island Maint 561,870 612,066 605,500 798,691 01-4420 RECREATION
101 FULL TIME PERSONNEL SALARIES 543,025 517,800 497,800 530,000 102 PART TIME PERSONNEL SALARIES 444,418 525,348 544,360 448,787 103 OVERTIME 4,403 1,000 10,000 10,000
200 EMPLOYEE BENEFITS - - - 247,000
012 CAR ALLOWANCE 4,250 10,000 10,000 10,000
013 SENIOR PROGRAMS 74 - - -
016 PUBLICATION & DUES 774 1,730 1,730 1,730
018 PRINTING 4,067 5,200 5,200 5,200
019 RENT OF PROPERTY & EQUIPMENT 28,159 58,410 50,100 58,410 020 PROFESSIONAL SERVICES 318,377 244,760 235,760 250,260 021 TRAVEL & MEETING 12,520 9,235 9,235 9,235
033 SPECIAL DEPARTMENTAL SUPPLIES 34,310 30,510 27,600 27,600 034 FEE & CHARGE PROGRAM - - - 97,515
110 SUMMER FOOD PROGRAM 3,308 9,500 - 9,500
Total Recreation 1,397,685 1,413,493 1,391,785 1,705,237 01-4430 SAN DIMAS RECREATION CENTER
101 FULL TIME PERSONNEL SALARIES 69,334 75,250 75,250 67,500 102 PART TIME PERSONNEL SALARIES 283,354 427,457 363,702 409,742 103 OVERTIME 1,184 - - -
200 EMPLOYEE BENEFITS - - - 115,000
010 ADVERTISING - 1,050 1,050 1,050
012 CAR ALLOWANCE - 490 490 490
015 MAINTENANCE 28,287 27,225 47,225 37,335
016 PUBLICATION & DUES - 2,065 2,065 2,065
018 PRINTING 404 1,450 1,450 1,450
019 RENT OF PROPERTY & EQUIPMENT 2,740 3,000 3,000 3,000 020 PROFESSIONAL SERVICES 39,834 205,281 187,585 205,281 021 TRAVEL & MEETING 112 815 815 815
022 UTILITIES 124,673 122,300 176,080 178,130
029 UNIFORMS 3,350 4,200 4,200 4,500
031 BUILDING MAINTENANCE & SUPPLIES 3,512 7,000 7,000 7,000 033 SPECIAL DEPARTMENTAL SUPPLIES 33,540 35,000 40,100 45,000 034 FEE & CHARGE PROGRAM 686 8,025 4,000 4,000
041 CAPITAL OUTLAY - 30,000 30,000 20,000
Total SAN DIMAS RECREATION CENTER 591,010 950,608 944,012 1,102,358

CITY OF SAN DIMAS
2021-22 2022-23 2022-23 2023-24

ACTUAL ADOPTED REVISED PROPOSED

BUDGET ESTIMATE BUDGET

SUB-TOTAL GENERAL EXPENDITURES 21,819,028 25,234,026 25,875,294 25,933,631 01-5000 Transfers Out/Loans
099 TrRANSFER TO CIVIC CENTER DEBT SERVICE FUND 004 691,805 691,330 691,330 689,639 099 TRANSFER TO LANDSCAPE MAINTENANCE FUND 008 41,529 86,820 91,000 - 099 TRANSFER TO SUCCESSOR HOUSING 20% SET ASIDE 034 170,229 234,527 234,527 206,952 099 TRANSFER TO ASSESSMENT DISTRICT FUND 075 - 12,408 27,489 5,974 Total Transfers Out/Loans 903,563 1,025,086 1,044,346 902,565 01-5000 Use of Reserves
099 RESERVES TO INFRASTRUCTURE FUND 012 1,205,585 892,476 892,476 10,703 099 RESERVES TO OPEN SPACE #1 Fund 021 - 255,107 255,107 - 099 RESERVES TO OPEN SPACE #2 Fund 022 - 63,791 63,791 10,925 099 RESERVES TO OPEN SPACE #3 Fund 023 - - - -
099 RESERVES TO NEW EQUIPMENT FUND 070 1,334,932 - - -
099 RESERVES TO CAPITAL REPLACEMENT FUND 100 6,500,000 - - 1,595,000 Total Use of Reserves 9,040,517 1,211,374 1,211,374 1,616,628 TOTAL GENERAL FUND EXP/TRFS 31,763,108 27,470,485 28,131,014 28,452,824

FUND BALANCE DETAIL
UNASSIGNED FUND BALANCE (281-001) 12,154,646 11,829,826 14,426,056 14,963,586 ASSIGNED FB RISK MGT/LAW ENF (281-076) 2,036,592 2,029,092 2,036,592 2,036,592 ASSIGNED FB EMERG SERVICES (281-078) 1,000,000 1,000,000 1,000,000 1,000,000 ASSIGNED FB GENERAL PLAN (281-079) 250,000 250,000 250,000 250,000 ASSIGNED FB OPEB 2,978,932 2,978,932 2,978,932 2,978,932 ASSIGNED FB COMPENSATED ABSENCES 1,264,766 1,264,766 1,264,766 1,264,766 ASSIGNED FB - NPDES (281-004) 600,000 600,000 600,000 600,000 TOTAL ENDING GENERAL FUND BALANCE 20,284,936 19,952,616 22,556,346 23,093,876 TOTAL EXP/TRFS/AND FUND BALANCE 52,048,044 47,423,100 50,687,360 51,546,700

CITY OF SAN DIMAS
General Fund Operating Expenditures
Total General Fund Expenditures $25,933,631

CITY OF SAN DIMAS
SCHEDULE 4: SUMMARY OF TRANSFERS IN & USE OF

RESERVES
2021-22 2022-23 2022-23 2023-24

ACTUAL ADOPTED REVISED ADOPTED

BUDGET ESTIMATED BUDGET

TRANSFERS
01 General Fund From Fund 02 Gas Tax 225,000 225,000 225,000 225,000 01 General Fund From 07 Lighting Dist 125,000 125,000 125,000 125,000 01 General Fund From Fund 71 AQMD - 2,000 2,000 2,000
04 City Hall/CB/Plaza From 01 General Fund 691,805 691,330 691,330 689,639 08 Landscape Parcel Tax From 01 General Fund 41,529 86,820 91,000 - 12 Infrastructure From 01 Gen Fund 1,205,585 892,476 892,476 10,703 021 Open Space Dist. #1 From Fund 01 Gen Fund - 255,107 255,107 - 022 Open Space Dist. #2 From Fund 01 Gen Fund - 63,791 63,791 10,925 34 Housing Authority Successor from Fund 01 170,229 234,527 234,527 206,952 70 New Equipment Reserve From Fund 01 1,334,932 - - -
75 Open Space Maintenance from Fund 01 Gen Fund - 12,408 27,489 5,974 100 Capital Assets Reserve From Fund 01 6,500,000 - - 1,595,000 TOTAL TRANSFERS IN 10,294,080 2,588,459 2,607,720 2,871,193

ALL FUNDS

CITY OF SAN DIMAS
SCHEDULE 5: SUMMARY OF TRANSFERS OUT & USE OF
FUNDS
2021-22 2022-23 2022-23 2023-24

ACTUAL ADOPTED REVISED ADOPTED

BUDGET ESTIMATED BUDGET

TRANSFERS
01 General Fund to Fund 04 691,805 691,330 691,330 689,639 01 General Fund to Fund 08 41,529 86,820 91,000 -
01 General Fund to Fund 12 1,205,585 892,476 892,476 10,703 01 General Fund to Fund 021 - 255,107 255,107 -
01 General Fund to Fund 022 - 63,791 63,791 10,925
01 General Fund to Fund 34 170,229 234,527 234,527 206,952 01 General Fund to Fund 70 1,334,932 - - -
01 General Fund to Fund 75 - 12,408 27,489 5,974
01 General Fund to Fund 100 6,500,000 - - 1,595,000
02 State Gas Tax Fund to Fund 01 225,000 225,000 225,000 225,000 07 City Wide Lighting District to Fund 01 125,000 125,000 125,000 125,000 71 AQMD to Fund 01 - 2,000 2,000 2,000
TOTAL TRANSFERS OUT 10,294,080 2,588,459 2,607,720 2,871,193

ALL FUNDS

CITY OF SAN DIMAS

PERFORMANCE INDICATORS & CAPITAL PROGRAM
SECTION:
 GENERAL FUND COST CENTERS: FUNCTIONS & OPERATIONAL PLANS  CAPITAL IMPROVEMENT PROGRAM OVERVIEW

CITY OF SAN DIMAS

ADMINISTRATIVE SERVICES
 Awarded the CSMFO Excellence in Budgeting Award for 2022-23  Research and development of a comprehensive training academy that fosters an understanding of government, enhances skillsets, and strategically develops employees to become future leaders.
 Implementation of NeoGov software for recruitment, on-boarding and training.  Successfully completed 15 FT and 11 PT recruitments and hired/promoted 18 full time positions. Held three hiring events for the Parks and Recreation Department resulting in hiring over 40 part time positions.
 Facilitated over 15 Citywide employee trainings in subjects such as Roles and Responsibilities of Public Sector employees, Public Service Customer Service, Specialized Services, and Cultural Diversity.
 Implementation of PrimeGov Agenda Management System with Instructional Guide 

Implementation of iContracts Management System with Instructional Guide  100% Compliance for all Required FPPC Filings
 Provided Training on Public Noticing and Publishing Requirements with City Attorney  176 Public Records Request completed
 Processed 32 Agenda packets with 13,507 pages
 Successfully launched new monthly e-newsletter which provides brief, informative updates to keep San Dimas residents and businesses engaged with City Hall, events, programs and services.
 Launched City Instagram page and increased Facebook Page likes by 39.5%  Security Cameras with latest camera software technology added and upgraded to City Facilities to safeguard our sites.
 Migrated to Microsoft Office Government Community Cloud (GCC O365) to meet all US government compliance requirements for cloud service with office applications.  Implemented Agenda Manager and Contract Management to improve the daily workflow and streamline process for handling of meeting agenda and legally binding agreements.  Improved and strengthen the City’s heating, ventilation, and air condition (HVAC) and Security Access Control system software for greater internal controls and management.  Created Geographic Information System (GIS) interactive maps for the City’s website to provide valuable information on public trees, trail maps and street sweeping areas.

Enhanced Network Security to protect & safeguard from Cyber risks & maintain a high Cybersecurity posture.

CITY OF SAN DIMAS
City Council City Council 4110
Department Cost Center Cost Center No.

Function:
 To establish policies that will promote and maintain community standards and values, and provide policy direction to the City Manager.  Oversee performance of the Local Government.
 Oversee effectiveness of programs.
 Pass ordinances and resolutions.
 Regulate land use through zoning laws.

Operational Plans:
 Hold regular City Council meetings to conduct the official business of the City organization and address community issues and concerns.  Provide representation to regional associations, and work with neighboring communities to address areas of mutual concern.
 Represent the City on issues that involve local, County, State and Federal government agencies.
 Maintain a system of citizen commissions and committees that advise and inform the City Council on various issues.
 Be accessible to the media and the citizens of San Dimas for information and questions.

Position Summary :
 City Mayor (1)
 City Council Member (4)
Budget Distribution
2021-22
Actuals
2022-23
Budget
2022-23
Estimated
2023-24
Adopted Budget
Full Time Employees 5.00 5.00 5.00 5.00
Expenditures
Elected Officials Salary 39,720 39,720 39,720 39,720
Elected Officials Benefits 115,000
22,999 54,700 50,900 57,793
- - - -
Total Expenditures: 62,719 94,420 90,620 212,513
% Change -4% 135%
General Fund
City of San Dimas
Other Operating Costs
Source of Funds :

Capital Outlay (041)