San Dimas City Council
October 10, 2023

CITY COUNCIL MEETING AGENDA
TUESDAY OCTOBER 10, 2023 7:00 PM
SAN DIMAS COUNCIL CHAMBER
245 EAST BONITA AVENUE
A public agenda packet is available for review on the City’s website  www.sandimasca.gov or by contacting the City Clerk’s Office at [email protected].

Members of the public may observe the City Council meeting live on the City of San Dimas website at www.sandimasca.gov or on KWST Channel 3. To view from the website, select the Watch City Council Meetings blue button from the home page.

CITY COUNCIL
Mayor Emmett Badar, Mayor Pro Tem Ryan A. Vienna, Councilmember John Ebiner, Councilmember Eric Nakano, Councilmember Eric Weber
CALL TO ORDER AND FLAG SALUTE

PRESENTATION
San Gabriel Valley Council of Governments Program Updates ­ Stephanie Wong, Senior Management Analyst
ORAL COMUNICATIONS
(Members of the audience are invited to address the City Council on any item on this agenda or not on this agenda. Public comment will not be taken during each individual agenda item, except for public hearing items. Comments on public hearing items will be heard when that item is scheduled for discussion. Under the provisions of the Brown Act, the legislative body is prohibited from engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion at a later date. Each speaker will be limited to speaking once for up to (3) three minutes.)
CONSENT CALENDAR
(All items on the Consent Calendar are considered to be routine and will be enacted by one motion unless a member of the City Council requests separate discussion.) CC1. Approve Resolution 2023­59, A Resolution of the City Council of the City of San Dimas, Approving Certain Demands for the September 31, 2023 Prepaid Warrant Register in the Amount of $79,783.16 and the October 16, 2023 Warrant Register in the Amount of $1,370,606.54.

CC2. Approve the September 26, 2023 City Council Study Session and September 26, 2023 City Council Regular Meeting Minutes
CC3. Approve Budget Carryovers from the 2022­23 Fiscal Year for Capital Projects, Equipment, PfilSidCdSihRidIlFilYEd

(All items on the Consent Calendar are considered to be routine and will be enacted by one motion unless a member of the City Council requests separate discussion.) CC1. Approve Resolution 2023­59, A Resolution of the City Council of the City of San Dimas, Approving Certain Demands for the September 31, 2023 Prepaid Warrant Register in the Amount of $79,783.16 and the October 16, 2023 Warrant Register in the Amount of $1,370,606.54.

CC2. Approve the September 26, 2023 City Council Study Session and September 26, 2023 City Council Regular Meeting Minutes
CC3. Approve Budget Carryovers from the 2022­23 Fiscal Year for Capital Projects, Equipment, Professional Services and Contracted Services that Remained Incomplete at Fiscal Year End, and Approve Appropriations for Committed Expenditures Not Addressed During the Adoption of the 2023­24 City Budget
CC4. Adopt Resolution 2023­60 Approving the Submission of a Measure A Grant Application in the Amount of $648,000 for Horsethief Canyon Park Capital Improvements.

CC5. Approve an Extended Timeframe to Remove Temporary Outdoor Dining Structures Erected During the COVID­19 Emergency
CC6. Authorize the City Manager to Execute the Agreement with  San Gabriel Valley Council of Government for a Grant in the amount of $200,000 for the Conceptual Design Plans for Bicycle and Pedestrian Improvements along Bonita Avenue, Eucla Avenue and Cienega Avenue to Provide Connection to Regional Multi Model Facilities
CC7. Approving Resolutions 2023­61, 2023­62, and 2023­63 Calling the March 5, 2024, General Municipal Election, Requesting the County to Consolidate with the Statewide Primary Election on that Same Date, and Establishing Rules for Candidate Statements END OF CONSENT CALENDAR
RECOMMENDATION: Approve consent calendar with recommendations as presented in staff reports.

OTHER BUSINESS
OB1. Councilmember Request to Present and Discuss the Formation of an Arts and Culture Commission
ORAL COMMUNICATIONS
(Members of the Audience (Speakers are limited to (3) minutes or as may be determined by the Chair.) CITY REPORTS
CR1. City Manager
CR2. City Attorney
CR3. Members of the City Council
Councilmembers’ Report on Meetings Attended at the Expense of the Local Agency (Pursuant to AB 1234 – G.C. §53232.3(d)
City Council Requests for Future Items, Comments and Updates

ADJOURNMENT

CR1. City Manager
CR2. City Attorney
CR3. Members of the City Council
Councilmembers’ Report on Meetings Attended at the Expense of the Local Agency (Pursuant to AB 1234 – G.C. §53232.3(d)
City Council Requests for Future Items, Comments and Updates

ADJOURNMENT
Notice Regarding Americans with Disabilities Act: In compliance with the ADA, if you need assistance to participate in a city meeting, please contact the City Clerk’s Office at (909) 394­6216. Early notification before the meeting you wish to attend will make it possible for the City to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102­35.104 ADA Title II].

Copies of documents distributed for the meeting are available in alternative formats upon request. Any writings or documents provided to the City Council regarding any item on this agenda will be made available for public review Monday through Thursday 7:30 a.m. to 5:30 p.m. and on Fridays from 7:30 a.m. to 4:30 p.m. at the Administration Counter at City Hall and San Dimas Library. In addition, most documents are posted on the City’s website at  www.sandimasca.gov.

Posting Statement:  I declare under penalty of perjury that on October 6, 2023, I posted a true and correct copy of this agenda on the bulletin board in the Civic Center Plaza of City Hall at 245 E. Bonita Ave., San Dimas Library 145 N. Walnut Ave., San Dimas Post Office 300 E. Bonita Ave., Von’s Via Verde Shopping Center 1160 Via Verde Ave., and on the City’s website www.sandimasca.gov/agendas­minutes/ as required by law.

October 6, 2023 Debra Black
Debra Black, City Clerk

Steph Wong
Senior Management Analyst Page 4 – 112

[email protected]

RESOLUTION 2023-59

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS,

CALIFORNIA, APPROVING CERTAIN DEMANDS FOR THE MONTHS OF SEPTEMBER 31, 2023, AND OCTOBER 16, 2023
WHEREAS, the following listed demands have been audited by the Director of Administrative Services; and
WHEREAS, the Director of Administration Services has certified as to the availability of funds for payment thereto; and
WHEREAS, the register of audited demands has been submitted to the City Council for approval.

NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of San Dimas does hereby approve the Pre-paid Warrant Register for September 31st, 2023, in the amount of $79,783.16 and the Warrant Register of October 16th, 2023, in the amount of $1,370,606.54.

PASSED, APPROVED AND ADOPTED this 10th, day of October 2023. _____________________________
Emmett G. Badar, Mayor
ATTEST:
_________________________________
Debra Black, City Clerk
I, Debra Black, City Clerk, hereby certify that Resolution 2023-59 was approved by vote of the City Council of the City of San Dimas at its regular meeting of October 10th, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Debra Black, City Clerk

CITY COUNCIL MEETING

ACTION MINUTES
SEPTEMBER 26, 2023, STUDY SESSION

MEETING
Council Members Present: Mayor Badar, Mayor Pro Tem Ryan A. Vienna, Councilmember Ebiner, Councilmember, Nakano, Councilmember Weber
Staff: City Manager Chris Constantin, Assistant City Manager Brad McKinney, Director of Public Works Shari Garwick, Director of Administrative Services Michael O’Brien, Director of Community Development Henry Noh, City Attorney Jeff Malawy, City Clerk Debra Black Call to Order: 5:30 PM

CLOSED SESSION ITEMS COMMENTS/RECOMMENDATIONS
Conference with Legal Counsel –
Existing Litigation
Government Code Section 54956.9 (d)(1)
Name of the case: City of San Dimas v.

Waino E. Wertanen, et al. Los Angeles
County Superior Court Case No.
22PSCV01291
The City Attorney announced that the City
Council meet in closed session and discussed
the one item and there is no reportable action.

STUDY SESSION ITEMS COMMENTS/RECOMMENDATIONS

1. Discussion, Consideration, and
Possible Direction to Implement
Amendments to Multiple-Family (MF)
Zone Standards Related to Setbacks,
Open Space, and Parking
Requirements within New MultipleFamily Developments
The City Council gave unanimous consent and
the following direction to staff:

1. Front yard setbacks at 20’

2. Staff’s side setbacks recommendation
acceptable

3. 400 sq. ft. per unit for open space, no
allowance for patios or balconies

4. Staff’s parking recommendation
acceptable
Adjourned: 7:02 PM
I, Debra Black, City Clerk attest that these draft minutes are accurate and reflective of the actions taken by the City Council.
________________________________
Debra Black, City Clerk

CITY COUNCIL MEETING

ACTION MINUTES
SEPTEMBER 26, 2023, REGULAR MEETING
Council Members Present: Mayor Badar, Mayor Pro Tem Ryan A. Vienna, Councilmember Ebiner, Councilmember, Nakano, Councilmember Weber
Staff: City Manager Chris Constantin, Director of Public Works Shari Garwick, Director of Administrative Services Michael O’Brien, , Director of Community Development Henry Noh, City Attorney Jeff Malawy, City Clerk Debra Black, Parks and Recreation Manager Joseph Jones Call to Order: 7:10 PM

CONSENT ITEMS COMMENTS/RECOMMENDATIONS

1. Approve Resolution 2023-56, A
Resolution of the City Council of the
City of San Dimas, Approving Certain
Demands for September 29, 2023, in
the Amount of $425,908.81.

2. Approve the Minutes of the September
12, 2023, City Council Meeting

3. Receive and file the August 2023
Investment Report

4. Award a Professional Services
Agreement for Design of Civil
Engineering Street Plans and
Specifications to DMS Consultants Inc.
for an Amount not to Exceed $78,850
and Geotechnical Engineering Design
to Geo-Advantec Inc. for an Amount
not to Exceed $23,830 for the Arrow
Highway Street Resurfacing Project.

5. Award Construction Contract 2023-08
Training Pool Replastering Project to
Gardner Outdoor and Pool Remodeling
in an Amount not to Exceed $60,854
and Approve a Supplemental Budget
Allocation of $854

6. Award Maintenance Contract 2023-01
Pressure Washing to Gentry General
Engineering, Inc. for an Amount Not to
Exceed $393,000 over 5 years, and for
Fiscal Year 2023-24 to Increase
MOTION: Motion/seconded by Mayor Pro Tem
Vienna/Councilmember Weber approve the
consent calendar. The motion carried 5-0.

Yes: Badar Vienna, Ebiner, Nakano, Weber
No: None

Absent: None
Abstain: None

September 26, 2023 City Council Action Minutes Page 2
Budget Appropriate by an Additional
$18,600 for a Total Budget of $78,600

7. Approve Resolution 2023-57
Determining the Need to Extend Local
Emergency Regarding the February
2023 Winter Storms

OTHER BUSINESS COMMENTS/RECOMMENDATIONS

1. Discussion and Consideration to
Provide Authority to City Manager to
Discount or Waive Fees for Parks
and Recreation Programs and
Services
MOTION: Motion/seconded by Mayor Pro Tem
Vienna/Councilmember Weber to direct the City
Manager to engage in discussion with the San
Dimas Chamber of Commerce and other
community-based organizations, as
appropriate, to consider establishing a fund to
support fee waivers for Parks and Recreation
Programs. The Council requested staff come
back to the City Council with a proposal, or at
least a process, on how the City can support
participation with our programs or in partnership
with other organizations. The motion carried 5-

0. Yes: Badar, Vienna, Ebiner, Nakano, Weber
No: None

Absent: None
Abstain: None

PUBLIC HEARING COMMENTS/RECOMMENDATIONS

1. Review and Discussion for Approval
of Resolution 2023-58 to Revise the
City Fee Schedule with an Effective
Date of December 4, 2023, and
Approve the September 2023 User
Fee Study and Cost Allocation Plan
to Establish the Cost to Deliver
Services as Justification for the
Applicable Fee Changes Proposed in
the Revised Fee Schedule.

Administrative Services Director Michael
O’Brien announced a correction to the fee
schedule for the Public Works Department
Section PW 5.00 Inspection Permits Issuance
Fee to be changed to Inspection PermitsApplications/Issuance Fee.

City Manager Chris Constantin also requested
that in the approval, the City Council authorize
the City Manager to change fee designations to
reflect whether a fee is full cost recover,
category 1, or subsidized, category 2.

Mayor Badar open the public hearing. There
were no public comments.

Councilmember Nakano motioned that the
suggested modifications made by
Councilmember Ebiner be removed for future
discussion and approve the remainder of the
Fee Schedule. There was no second for this
motion. Mayor Pro Tem Vienna called the
question for the original motion to approve the
Fee Schedule. The motion to call the question

September 26, 2023 City Council Action Minutes Page 3
carried 4-1 with Councilmember Nakano
opposed.

MOTION: Motion/seconded by Mayor Pro Tem
Vienna/Councilmember Weber to approve
Resolution 2023-58 to revise the City Fee
Schedule with the two minor modifications
presented by the Administrative Services
Director and City Manager. The motion carried
5-0.

Yes: Badar, Vienna, Ebiner, Nakano, Weber
No: None

Absent: None
Abstain: None

STAFF AND CITY COUNCIL

REPORTS

COMMENTS/RECOMMENDATIONS
a. City Manager City Manager announced his attendance at the League of California Cities Conference.
b. City Attorney None
c. Members of the City Council
Reports on Meetings Attended (AB 1234)
(G.C. §53232.3(d))
Mayor Pro Tem Vienna and Councilmember
Weber attended the League of California Cities
Conference in Sacramento September 2021,
2023.

CITY COUNCIL REQUESTS FOR

FUTURE ITEMS

COMMENTS/RECOMMENDATIONS
Councilmember Ebiner
Councilmember Ebiner requested agendizing a
discussion for creating an Arts and Culture
Commission at the October 10, 2023, City
Council Meeting to allow him to make a
presentation. Councilmember Nakano
concurred with the request.

Mayor Badar
Mayor Badar requested agendizing a
discussion to extend the outdoor dining
deadline extension by 180 days. Mayor Pro
Tem Vienna and Councilmember Nakano
supported the request with the addition that the
item come on the consent calendar.

Adjourned: 9:30 PM
I, Debra Black, City Clerk attest that these draft minutes are accurate and reflective of the actions taken by the City Council.
________________________________
Debra Black, City Clerk

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of October 10, 2023
From: Chris Constantin, City Manager
Prepared by: Michael O'Brien, Director of Administrative Services Subject: Approve Budget Carryovers from the 2022-23 Fiscal Year for Capital Projects, Equipment, Professional Services and Contracted Services that Remained Incomplete at Fiscal Year End, and Approve Appropriations for Committed Expenditures Not Addressed During the Adoption of the 2023-24 City Budget ____________________________________________________________________________

SUMMARY
Annual request to carryover budgets for expenditures that were not completed and whose budgeted funds must be carried over to complete the capital or maintenance project, equipment purchase, or professional/contracted services. As well as a request to approve budget appropriations for necessary expenditures that were not addressed in the adopted 2023-24 budget.

RECOMMENDATION
City staff recommends the City Council:
• Approve the Carryovers and additional budget appropriations as presented in the attachment.

FISCAL IMPACT
The carryovers will have no fiscal impact on the budgeted ending fund balance for Fiscal Year 2023-24. The items requested to be carried over were included in the revenue and expenditure estimates as items that were going to be completed in the fiscal year or were identified as potentially being started but not be completed in the fiscal year with any remaining balances to be carried over into fiscal year 2023-24.

In terms of the additional allocations, none of the requested amounts will affect the General Fund, however special funds such as the Successor Housing, Walker House and American Rescue Plan Act (ARPA) funds will utilize available fund balance for the requested budgeted line items.

Budget Carryovers From the 2022-23 Fiscal Year and Appropriations Page 2 For the Meeting of October 10, 2023
The additional allocation of $675,000 for Measure W is a net zero because we are also budgeting for the matching grant revenues that were received for the project.

BACKGROUND/DISCUSSION/ANALYSIS
Each year several expenditures are programmed into the budget with the understanding that some line items will cross over multiple fiscal years. Those items may include capital projects, professional/contract services, equipment purchases, plan documents such as the Downtown Specific Plan and Objective Design Standards. Some line items were contracted for completion and executed a purchase order but still have work to complete and others were intended to begin work but were delayed for one reason or another.

Because of the uncertainty of when tasks may be completed, carryovers of budgets allow staff to be assured that the funding appropriated for the expense, will continue to be available through an efficient onetime approval process, managed by the Administrative Services Department. This process also confirms for Council that budgets will remain in line with the expense totals that were displayed when the new fiscal year's budget was adopted.

As an example, if staff has an approved budget of $550,000 in fiscal year 2022-23 and estimated expenditures to be $50,000 by year end, without the ability to carryover funds, the department will have to re-budget $500,000 for the fiscal year 2023-24 budget. The intent and understanding of Council would be for staff to spend $550,000 on the project. However, if the actual expense ended up being $100,000, this would unintentionally have given the department authority to spend $600,000 on that project. Staff would have spent $100,000 from the adopted $550,000 budget in fiscal year 2022-23 and then they would have been given authority to spend an additional $500,000 from what would have been approved in the fiscal year 2023-24 budget.

The opposite could also be true if the department estimated $50,000 but expensed $25,000. This result could unintentionally leave their budget $25,000 short of what could be necessary to complete the project.

By estimating the full budgeted amount of the project for the current fiscal year, the budget carried forward to the new fiscal year will never go above or below what was demonstrated to be the full cost of the project as only the remaining budget would be available to complete the project.

For this purpose, carryovers are considered a budgeting best practice.

The additional allocations included in the attached document pertain to budget appropriations necessary for expenditures related to contractual obligations for LA CADA, updating the signage at the Walker House and Engineer Assessment reports recommended for completion by the City Manager.

ALTERNATIVES
Council may elect to reject or amend any and all of the requested carryovers and budget amendments which would result in approved expenditures being canceled and left incomplete, many of which have executed contracts in place.

Budget Carryovers From the 2022-23 Fiscal Year and Appropriations Page 3 For the Meeting of October 10, 2023

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed currently.

Respectfully submitted,
Michael O'Brien
Director of Administrative Services
Attachments:

1. Carryover and additional budget appropriation listing.

2022-23 2022-23 2022-23 2023-24 2023-24 2023-24
REVISED ACTUAL PROPOSED ADOPTED Additional PROPOSED
Account Name Account Number BUDGET CARRY OVER BUDGET Funding Request REVISED BUDGET SB2 Planning Grant 001.356.007 130,732 60,000 70,732 - 7 0,732 LEAP DTSP Grant 001.356.008 150,000 - 15 0,000 - 1 50,000 MSRC Grant 007.358.020 50,000 50,000 - 5 0,000
Bonita Sychronization Metro Grant 007.358.021 788,499 45,044 7 43,455 - 7 43,455 Northern Foothills Grant 021.356.001 150,000 134,830 15,170 - 1 5,170 Northern Foothills Brasada Reimb. 021.393.001 33,254 - 33,254 - 3 3,254 Walnut Creek Park Grant 020.358.026 273,122 64,223 2 08,899 - 2 08,899 SCWP Marchant Park 078.358.002 - - - - 6 75,000 675,000 Total $ 1,271,510
Revenue Carry Over Proposed
ATTACHMENT 1

2022-23 2022-23 2022-23 2023-24 2023-24 2023-24
REVISED ACTUAL PROPOSED ADOPTED Additional PROPOSED
Account Name Account Number Budget CARRY OVER BUDGET Funding Request REVISED BUDGET Contract Legal Services 001.4170.020.000 538,252 429,646 108,605 300,000 - 408,605 Professional Services 001.4308.020.000 139,913 84,681 55,232 13,000 - 68,232 MND for Downtown Specific Plan 001.4308.020.019 147,798 138,945 8,853 - - 8,853 Objective Design Standards 001.4308.020.022 70,732 48,364 22,368 - - 22,368 Downtown Specific Plan Leap Grant 001.4308.020.024 150,000 83,898 66,102 - - 66,102 NPDES Professional Services 001.4341.024.020 283,099 151,096 47,742 253,602 - 301,344 Contract Service/Janitorial Supplies 001.4342.031.000 16,275 6,160 10,000 10,000 20,000 Vehicle/Yard Spec Dept Supp 001.4342.033.000 32,000 22,870 9,000 44,174 53,174 PS Traffic Engineering 001.4345.020.001 92,225 29,490 60,000 60,000 120,000 Annual Pavement Preservation 002.4841.554.007 836,297 196,565 639,732 360,000 - 999,732 City Wide Pavment Maintenance 002.4841.559.005 130,200 90,278 39,922 130,000 - 169,922 Badillo Street Rehab 002.4841.639.000 100,000 - 100,000 - - 100,000 Maintenance of Buildings (Painting Walker House) 003.4410.023.001 201,430 185,671 15,759 21,080 3,700 40,539 Sewer Easement Documents 006.4310.020.006 20,000 - 20,000 - - 20,000 Paint and Street Light Poles 007.4341.020.004 8,680 - 8,680 10,000 18,680 St lighting Spec Dept Supp 007.4341.033.000 40,000 10,907 29,000 50,000 79,000 Downtown Decorative Lights 007.4341.041.000 400,000 400,000 200,000 - 600,000 Civic Center Wood Pole Replacement 007.4341.041.007 260,000 - 30,000 300,000 - 330,000 Replace Lights SD Ave. Bonita 007.4341.041.008 330,000 - 15,000 400,000 - 415,000 Traffic Signal upgrades 007.4345.020.003 248,313 104,225 140,000 150,000 - 290,000 RRFB Maintenance 007.4345.020.009 35,000 14,787 20,000 35,000 55,000 Traffic Signal Cameras/Battery 007.4345.041.002 20,000 2,523 17,477 22,000 39,477 SD Ave Undergrounding 007.4345.041.004 50,000 - 50,000 - - 50,000 Bonita/Cataract Synchronization project 007.4345.660.001 100,000 - 100,000 - - 100,000 Guard Rail Repairs 012.4841.616.003 20,000 2,800 17,200 22,000 39,200 Alley Design 012.4841.658.000 60,000 27,365 32,635 80,000 - 112,635 Comprehensive Sidewalk Evaluation 012.4841.692.001 108,500 49,515 58,984 115,000 173,984 City Yard 012.4841.693.005 962,541 113,071 849,470 - - 849,470 Municipal Parking Lots 012.4841.696.001 250,467 - 250,467 - - 250,467 Misc. Storm Drain Rep 012.4841.813.003 154,863 7,773 42,227 100,000 - 142,227 HT Cyn Park Erosion Control 012.4841.927.007 33,644 - 33,644 - - 33,644 San Dimas Avenue Storm Drains 012.4841.929.008 200,000 8,978 24,522 200,000 - 224,522 Recreation Center Facility Assessment /Evaluation 020.4410.929.003 50,600 40,925 9,675 - - 9,675 Walnut Creek Park Development 020.4410.937.022 191,192 51,780 139,412 - - 139,412 Lone Hill & HTC Playground 021.4410.601.004 311,983 - 43,143 268,840 - 311,983 HTC Lodgepole Fence 021.4410.650.005 38,000 16,588 21,412 - - 21,412 Rec Center Training Pool Replastering 021.4430.430.005 350,000 - 350,000 50,000 - 400,000 Design Foothill Median 021.4841.650.004 30,000 10,453 19,547 - - 19,547 Senior Art Room Project 022.4410.603.002 100,000 - 100,000 - - 100,000 Pioneer Park Tennis Court Lights 022.4410.924.001 38,590 19,295 19,295 - - 19,295 Pioneer Park Re Surface/Light 022.4410.937.000 19,000 - 19,000 - - 19,000 Civic Center Park Tables, Benches 022.4410.937.001 10,000 - 10,000 - - 10,000 LACADA 034.4120.020.013 72,000 45,000 27,000 - 220,000 247,000 Monte Vista Prop Maint. 034.4802.015.000 400,000 231,684 168,316 150,000 - 318,316 Housing Professional Services 034.4802.020.002 22,000 - 22,000 - - 22,000 Mobile Home Rehab 034.4802.851.040 259,010 76,676 182,334 200,000 - 382,334 Mobile Home Mobility Lifts 034.4802.863.001 200,000 75,093 124,907 100,000 - 224,907 Expenditure Carry Over List

M/O Improvement of Property 034.4802.864.506 188,000 121,888 66,112 250,000 - 316,112 F250 Pickups 070.4314.039.001 67,425 64,213 3,212 - - 3,212 F 150 Pickup Trucks 070.4314.039.006 68,136 - 68,136 - - 68,136 Dump Truck 070.4314.039.013 62,000 - 62,000 - - 62,000
Equipment Replacement Council Chambers Conference Room 070.4314.041.012 250,000 113,830 136,170 - - 136,170 Citywide Camera System 070.4314.041.042 63,000 15,784 47,216 40,000 - 87,216 Carb Compliance Vehicles 071.4190.041.005 100,000 - 100,000 250,000 - 350,000 Goldline Park & Ride 072.4125.453.003 615,694 2,730 4,050 - - 4,050 Goldline Bridge Art 072.4125.453.004 80,000 - 80,000 96,000 - 176,000 Goldline Art Improvements 073.4125.453.004 20,000 - 20,000 - - 20,000 Pavement Preservation 073.4841.554.007 40,000 - 40,000 - - 40,000 Lone Hill Et Al 073.4841.601.004 700,000 - 700,000 46,500 - 746,500 Badillo 073.4841.639.000 120,000 - 120,000 - 120,000
Pavement Preservation 074.4841.554.007 185,091 - 185,091 84,000 - 269,091 Gold Line Betterments 074.4841.616.016 149,622 - 149,622 - 149,622 Eaton Rd 074.4841.642.000 400,000 3,550 396,450 - 396,450 Via Verde 076.4841.557.003 690,000 328,444 361,556 - - 361,556 Lonehill 076.4841.601.000 430,000 - 32,926 278,211 - 311,137 Derby Kent 076.4841.641.000 90,750 11,129 79,621 - - 79,621 Eaton Road 076.4841.642.000 500,000 2,150 497,850 - 497,850 San Dimas Ave Pedestrian Improvements 076.4841.929.000 22,970 - 22,970 - 22,970 Lone Hill ET AL 077.4841.601.000 596,940 11,640 585,300 117,775 - 703,075 Pearlanna/Billow 077.4841.637.001 600,000 10,772 589,228 - - 589,228 Derby Kent 077.4841.641.000 400,000 393,937 6,063 - - 6,063 Eaton Road 077.4841.642.000 180,000 29,280 150,720 - - 150,720 Bonita Design 077.4841.660.001 75,000 18,900 56,100 55,000 - 111,100 NPDES Professional Services 078.4341.024.020 438,187 134,957 57,966 262,000 - 319,966 Lone Hill Park Design 078.4841.601.001 900,000 60,766 39,234 800,000 - 839,234 Marchant Park NPDES 078.4841.601.002 - - - 675,000 675,000 Catch Basin Grates & Filters 078.4841.813.000 180,000 18,135 161,865 230,000 - 391,865 F250 Pickups 100.4314.039.001 145,851 - 145,851 128,000 - 273,851 F150 Pickups 100.4314.039.006 135,000 - 135,000 99,000 - 234,000 Parking Enforcement Vehicle 100.4314.039.025 40,000 - 40,000 - - 40,000 Audit Professional Services 101.4190.020.000 129,687 100,009 29,678 61,520 - 91,198 Computer Professional Services 101.4190.020.002 116,770 80,456 36,314 102,927 - 139,241 Equestrian Consultant 101.4190.020.008 10,000 - 10,000 15,000 - 25,000 ADA Transition Plan 101.4190.020.022 40,000 - 40,000 - - 40,000 Fee & Comp Study 101.4190.020.023 81,451 55,033 26,418 - - 26,418 Technology Sub Licence 101.4190.035.000 322,982 287,033 35,949 360,052 - 396,001 Engineering Services 101.4310.020.004 - - 75,000 - 40,000 115,000 Project Management Services 101.4310.020.006 186,620 6,788 85,000 - - 85,000 Waste Compliance Professional Services 101.4310.020.008 415,620 6,360 50,000 273,200 - 323,200 Computer Equipment 101.4314.041.003 121,500 106,955 14,545 - - 14,545 Contract & General Maint. 101.4410.023.000 68,830 54,528 14,302 - - 14,302 Contract & General Maint. 101.4411.023.000 127,697 52,129 49,697 74,680 - 124,377 Graffiti Removal Contract 101.4414.023.002 103,000 94,417 8,583 103,000 - 111,583 Contract & General Maint. 101.4430.023.000 182,045 87,330 25,000 68,020 - 93,020 Horsethief Canyon Park 101.4841.927.007 280,000 26,046 253,954 75,000 - 328,954 P.S. Charter Oak Improvements 113.4120.020.001 1,000,000 - 280,000 1,000,000 (200,000) 1,080,000 Façade Improvement Grant Program 113.4120.020.005 - - - - 200,000 200,000 TOTAL 19,852,472 3,197,717 $ 10,678,414 8,589,581 938,700 20,206,695

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of October 10, 2023
From: Chris Constantin, City Manager
Prepared by: Scott Wasserman, Director of Parks & Recreation Subject: Adopt Resolution 2023-60 Approving the Submission of a Measure A Grant Application In the Amount of $648,000 for Horsethief Canyon Park Improvements
____________________________________________________________________________

SUMMARY
Request to adopt a Resolution approving application for Measure A Annual Allocation Grant Funds.

RECOMMENDATION
It is recommended that the City Council:
• Adopt Resolution 2023-60 approving an application to the County of Los Angeles Measure A Annual Allocation Grant Funds in the amount of $648,000.

FISCAL IMPACT
The City has allocated $648,000 in Measure A funds in Budget Account # 021-4410-927-003 for the completion of Horsethief Canyon Park Improvement Project. The proposed park improvement project utilizing the Measure A Annual Allocation Grant funds will not require the use of any City funds.

The Grant payments may be requested after a project is approved and the contract is encumbered. Although in most cases, the grant expenditure reimbursement is paid after a cost is incurred, an advance payment may be requested with approved justification to have the funds up front.

BACKGROUND
Voters of the County of Los Angeles approved the Safe, Clean Neighborhood Parks, Open Space Beaches, Rivers Protection, and Water Conservation Measure (Measure A) on November 8,

Approve Application for Measure A Annual Allocation Grant Funds Page 2 For the Meeting of October 10, 2023
2016. Measure A Annual Allocations are available to each Study Area on an ongoing basis beginning in 2018. Grant funds available to the City of San Dimas are approximately $120,000 annually and can be accumulated over a five-year period. The grant may be used for capital park projects, planning and design.

The total fund amount that the city has accumulated during the period of July 1, 2018 to June 30, 2023 is approximately $648,000. The Parks and Recreation Department is requesting the approval of City Council Resolution 2023-60 to submit the application to receive the Measure A Annual Allocation Grant Funds.

DISCUSSION/ANALYSIS
The Department seeks to secure the grant funds for Horsethief Canyon Park Improvement Projects. The resolution approving application is the first step to securing the grant funds available to the City of San Dimas. After the resolution is adopted by the City Council, an application will be submitted to the Regional Park and Open Space District for the Horsethief Canyon Park Improvements Project, with construction timeline projected for FY 2023-24 and FY 2024-25. The funds will be used to renovate the walking path; upgrade field lights and parking lot lights; and rehabilitate the soccer field. These improvements will ensure that Horsethief Canyon Park continues to meet the recreational needs of the public in the future.

ALTERNATIVES
The City Council could decide not to approve the resolution. In this scenario, the City would not submit an application to claim $648,000 in grant funding that has been set aside to complete capital park projects in San Dimas. The use of measure A grant funds is intended to reduce pressure on the City’s General Fund to complete capital park projects. In the absence of $648,000 in grant funds, the City would need to allocate this funding from the General Fund to complete the planned projects.

ENVIRONMENTAL REVIEW
This item is Categorically Exempt under the California Code of Regulations, Title 14, Section 6, Chapter 3, Article 19, Section 15301 Existing Facilities Class 1 operations which consists of the operation, repair, maintenance or minor alteration of existing public or private facilities involving negligible or no expansion of existing or former use.

Respectfully submitted,
Scott Wasserman
Director of Parks & Recreation
Attachments:

1. Resolution 2023-60 Approving Measure A Application

ATTACHMENT 1
RESOLUTION 2023-60

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY

OF LOS ANGELES, APPROVING THE FILING OF AN APPLICATION FOR GRANT FUNDS

FROM THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT FOR

MEASURE A FUNDING FOR THE HORSETHIEF CANYON PARK IMPROVEMENT PROJECT.

WHEREAS, the voters of the County of Los Angeles on November 8, 2016, approved the Safe, Clean Neighborhood Parks, Open Space Beaches, Rivers Protection, and Water Conservation Measure (Measure A); and
WHEREAS, Measure A also designated the Los Angeles County Regional Park and Open Space District (the District) to administer said funds; and WHEREAS, the District has set forth the necessary policies and procedures governing the application for grant funds under Measure A; and
WHEREAS, the District’s policies and procedures require the governing body of the City of San Dimas to approve of the filing of an application before submission of said application to the District; and
WHEREAS, said application contains assurances that the City of San Dimas must comply with; and
WHEREAS, the City of San Dimas will enter into Agreement with the District to provide funds for acquisition projects, development projects, and/or programs.

NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of San Dimas does hereby resolve that:

SECTION 1. Approves the filing of an application with the Los Angeles County Regional Park and Open Space District for Measure A Funds for the above-named project or program; and
SECTION 2. Certifies that the City of San Dimas understands the assurances and will comply with the assurances in the application form; and SECTION 3. Appoints the City Manage or designee, to conduct all negotiations, and to execute and submit all documents including, but not limited to, applications, agreements, amendments, payment requests and so forth, which may be necessary for the completion of projects or programs.

PASSED, APPROVED AND ADOPTED this 10th day of October, 2023.

Resolution 2023-60 Page 2
Approve Measure A Grant Application
October 10, 2023
____________________________________
Emmett G. Badar, Mayor
ATTEST:
_______________________________
Debra Black, City Clerk
I, Debra Black, City Clerk, hereby certify that Resolution 2023-60 was adopted by the City Council of San Dimas at its regular meeting of October 10, 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Debra Black, City Clerk

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of October 10, 2023
From: Chris Constantin, City Manager
Prepared by: Luis Torrico, Planning Manager
Subject: Approve the Extended Timeframe to Remove Temporary Outdoor Dining Structures Erected During the COVID-19 Emergency
____________________________________________________________________________

SUMMARY
Currently, the San Dimas Municipal Code does not provide regulations regarding commercial outdoor dining areas; however, an outdoor dining policy was created and adopted by the City Council as merchants and community members expressed a desire to have outdoor dining in various commercial zones. In addition, a membrane structure policy was created to regulate what type of structures and materials are appropriate for use in residential and commercial zones, including outdoor dining areas.

In response to the COVID-19 pandemic and to meet County Health Orders, the City permitted the use of temporary outdoor dining areas and structures to allow restaurants and other businesses to continue operations during the pandemic. Currently, there is no set timeframe as to when the temporary outdoor dining areas and structures are required to be removed.

At the September 26, 2023, City Council meeting, the Council directed Staff to bring back a consent calendar item to extend the timeframe to remove the temporary outdoor dining structures to June 30, 2024.

RECOMMENDATION
Staff recommends that the City Council:
• Extend the timeframe to remove the temporary outdoor dining structures to June 30, 2024.

FISCAL IMPACT

Temporary Outdoor Dining Structures Page 2
For the Meeting of October 10, 2023
There is no fiscal impact for the recommended action.

BACKGROUND
Currently, the San Dimas Municipal Code does not include standards for outdoor dining areas. In response to a request from merchants and community members to provide outdoor dining areas in commercial zones, the City created an Outdoor Dining in Commercial Zones policy (See Attachment 1 - Outdoor Dining in Commercial Zones Policy). The Outdoor Dining policy includes:

1. No additional parking required for establishments that comply with the City’s Parking Standards and provides outdoor seating for 12 people or less.

2. Standards that regulate pedestrian access, maintenance, and procedures for occupying within the public rights-of-way.

3. Applications submitted for outdoor dining are subject to review and approval by the Director of Community Development and if necessary, the City Engineer.

In addition to the Outdoor Dining policy, the City created a Membrane Structure policy (See Attachment 2 - Membrane Structure Policy) to regulate temporary membrane structures in residential and commercial zones, which also apply to outdoor dining areas. The original adopted policy did not allow membrane structures in business/commercial zones unless approved for a special event with a Temporary Use Permit. In addition, permanent structures were preferred for use in conjunction with outdoor dining areas; however, the policy did not reflect this.

In 2008, the San Dimas Wine Shop, located in the Town Core, installed a cabana membrane structure over their outdoor patio area without approval. Subsequently, the business owner submitted an application to the Development Plan Review Board (DRPB) to allow the cabana membrane structure to be used from November 2008 to May 2009. As it did not comply with the adopted policy, the DPRB denied the request. The business owner appealed the DPRB’s decision to the City Council, and after discussing the item the City Council denied the appeal and upheld the DPRB’s decision due to their request not complying with the City’s membrane structure policy.

Additionally, at the same meeting the City Council directed Staff to work with the Planning Commission to review and update the membrane structure policy as required. In 2009, the policy was updated and approved by the Planning Commission and the City Council. The revisions to the membrane structure policy included:

1. Standards for non-residential zones, consisting of requiring permanent shade or shelter structures, such as patio trellis or awnings within commercial zones.

2. Required that the material and design be compatible with the primary building and consistent with historic architecture on any structure listed on the City’s historic resources survey.

3. Membrane structures require approval by the DPRB.

There are a number of existing businesses within the City that provide outdoor dining areas in compliance with the City’s Outdoor Dining in Commercial Zones and Membrane Structure policies. Some of these businesses include Roady’s, Railside Café, Panera Bread, Café Rio and The Habit Burger Grill.

In 2020, in response to the COVID-19 pandemic and to meet County Health Orders, the City permitted the use of temporary outdoor dining areas and structures to allow restaurants and other businesses to continue operations during the pandemic. A variety of temporary outdoor dining

Temporary Outdoor Dining Structures Page 3
For the Meeting of October 10, 2023
areas and structures/canopies have been allowed through this process within pedestrian walkways and parking areas. Since these temporary structures were not meant to be permanent and were allowed in response to an emergency order, compliance with the City’s Outdoor Dining in Commercial Zones and Membrane Structure policies, parking requirements, Building Code and disabled access were not required to be met. Currently, there is no set timeframe as to when the temporary outdoor dining areas and structures are required to be removed but the City has required that they are to be properly maintained.

As previously mentioned, these temporary outdoor dining areas and structures do not meet various City or Building Code requirements, such as disabled access. Therefore, if a business owner wanted to convert the temporary outdoor dining area or structure to be permanent, these areas or structures would be required to meet all existing City and Building codes and policies.

On August 9, 2022, Staff presented the City’s outdoor dining and membrane structure policy to the Council and requested direction regarding the outdoor dining requirements for restaurants in the City and the temporary outdoor dining structures. After discussing the item, the City Council directed Staff to bring back proposed standards for outdoor dining for consideration.

At the August 22, 2023, City Council meeting, Staff presented design and development standards that could be included into an outdoor dining ordinance. The Council and directed Staff to draft an outdoor dining ordinance and process the municipal code text amendment. The Council also directed Staff to provide a ninety-day notice to remove any outdoor temporary dining structures to the owners of restaurants with temporary outdoor dining structures.

Subsequently, at the September 26, 2023, City Council meeting, the Council discussed extending the timeframe to remove the temporary outdoor dining structures and directed Staff to bring back a consent calendar item for formal action on the request. Therefore, the new deadline to remove these structures will be extended to June 30, 2024, should the Council approve the request.

DISCUSSION/ANALYSIS
At the August 9, 2022, City Council meeting, the Council discussed different design standards that should be considered by Staff in updating the policy or including in a code amendment. These standards would apply to outdoor dining located with the public right-of-way/sidewalks and on private property. Properties that would be able to accommodate outdoor dining in the public rightof-way/sidewalks are located within the Downtown area and within the boundaries of the proposed Downtown Specific Plan (DTSP). Therefore, standards for outdoor dining located with the public right-of-way/sidewalks will be presented to the Council at a future study session meeting and subsequent public hearings as part of the DTSP review. Until those standards are adopted, restaurants seeking to operate outdoor dining located within the public right-of-way/sidewalks can do so under the City’s current policy.

During the COVID-19, pandemic several restaurants installed temporary outdoor dining areas and structures to allow their businesses operations to continue. These outdoor dining areas were also discussed at the August 9, 2022, City Council meeting, but no direction was provided to Staff on whether to discontinue their use. Since that meeting the majority of restaurants have taken down their temporary outdoor dining areas and structures. Currently there are four (4) restaurants still using temporary structures, which consist of Butter Café, La Villa Kitchen, Roady’s and Café Las Pupusas (Figure 1).

Temporary Outdoor Dining Structures Page 4
For the Meeting of October 10, 2023
Figure 1 - Temporary Outdoor Dining Structures
On February 28, 2023, Governor Newsom issued a proclamation terminating the State’s COVID19 State of Emergency. Indoor dining restrictions had been lifted prior to the termination of the COVID-19 State of Emergency order; however, City Staff allowed restaurants to continue using their temporary outdoor dining structures until the State’s Emergency Order was terminated. Now that the State of Emergency has been terminated, Staff recommends that the temporary outdoor dining structures should be removed. If the restaurant operators desire to continue their outdoor dining, the temporary structures should be replaced with structures and materials that comply with the City’s current outdoor dining and membrane structure policies and be required to comply with all applicable Building and City Codes. As an example, Roady’s temporary membrane structure would have to be replaced with a patio trellis, awning or similar design. For Butter Café and La Villa Kitchen, the same standards would apply. However, since their structures are located within existing parking spaces, the City would have to create a policy or amend the Code to regulate the conversion of parking into outdoor dining and provide design standards and requirements.

Examples of standards and requirements that could be implemented consist of the following:
• Maximum number of parking spaces, located on private property, to be converted shall not exceed four (4) spaces.
• No additional parking shall be required unless the existing center is under-parked, and circulation and parking impacts exist
• Permanent railings/barriers
o Shall be required to delineate the space and provide a safety barrier for patrons. o Design may consist of planters, metal or glass fencing (Figure 2) and shall not exceed 36-inches in height. If planters are installed, the planter itself shall not

Temporary Outdoor Dining Structures Page 5
For the Meeting of October 10, 2023
exceed 36-inches, and the vegetation (live or artificial) height shall not exceed 6 feet measured from the lowest adjacent finish grade.
o For restaurants serving alcohol, the barrier shall comply with the Alcoholic Beverage Control requirements.
• Shade structures shall be permanent and consist of trellis, awnings or similar designs that are compatible with the existing/proposed restaurant building or center. • Umbrellas designed specifically for patio or outdoor restaurant use are allowed. Umbrellas shall be free of any advertisements with the exception of the name and/or logo of the restaurant.
• Lighting and heating fixtures shall be compatible with the architecture, materials and finish of the existing/proposed restaurant building or center and shall be hardwired. • Furniture material shall be of a color and design, which is complimentary to the existing/proposed restaurant building or center and shall consist of durable material such as wood or metal.
• The dining area floor shall be comprised of decking or other raised foundation that is ADA compliant and differentiates the dining area from the surrounding parking lot. • Shall comply with all applicable Building, Fire and City codes. • Restaurants that have existing outdoor dining areas shall not be allowed to convert parking into outdoor dining area.

Figure 3 - Railing Design Types

Temporary Outdoor Dining Structures Page 6
For the Meeting of October 10, 2023
For outdoor dining located on private property walkways or common space, the City does not have design standards in place. For existing outdoor dining areas such as Panera and Café Rio, the railing, furniture and lighting were required to be compatible with the architecture, materials and finishes of the existing center. Therefore, the above-mentioned standards could also be applied for restaurants seeking to create outdoor dining areas on private property walkways or common space, or for proposed restaurants with outdoor dining.

ALTERNATIVES
There are no alternatives proposed for this action.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Luis Torrico
Planning Manager
Attachments:

1. Outdoor Dining in Commercial Zones Policy

2. Membrane Structure Policy

The Planning Department offers
informational brochures on the
following topics:

Artificial Turf Guidelines
Banners and Temporary Signs
CEQA and Environmental Review
Classification of Use
Conditional Use Permits
Development Agreements
Development Plan Review Board
Fees and Charges
For Sale/For Lease Signs
General Plan
Lot Line Adjustments
Mills Act
Municipal Code Text Amendments
Outdoor Dining Policy
Outdoor Displays of Merchandise
Permanent Signs
Permit Streaming Act
Planning Commission
Portable Signs
Property Information
Public Notice Requirements
Residential Care Facilities
RV & Trailer Parking
Signs in the Historic Downtown Area
Site Plan Requirements
Specific Plans
Storage Structures
Subdivisions
Temporary Use Permits
Trash Enclosure Standards
Tree Preservation
Variances
Window Replacement – Town Core
Window Signs
Zone Changes
Zoning Descriptions
*These brochures are generally intended to assist
in the processing of application material. They do
not necessarily provide every detail regarding
Municipal Code regulations.

Outdoor Dining
in Commercial
Zones
Planning Department
City Hall, 245 East Bonita Avenue
San Dimas, California 91773
(909) 394-6250
[email protected]
Mon-Thurs 7:30 a.m. - 5:30 p.m.

Fridays 7:30 a.m. - 4:30 p.m.
www.sandimasca.gov
San Dimas, CA. 91773245 East Bonita Ave.Planning DivisionCity of San Dimas ATTACHMENT 1

UPDATED: 11/30/21
Merchants and community members have
expressed a desire to have outdoor dining in
various commercial zones. In addition, the San
Dimas General Plan encourages outdoor uses
as a means to revitalize and improve downtown
as a community focus (SDGP, p. 11-44). Until
such time as a municipal code text amendment
may be processed to address this issue, the
City has developed the following interim policy.

OUTDOOR DINING ALLOWED
Outdoor dining shall only be allowed as an
incidental use to an established restaurant,
coffee house, or other food service business.

APPLICATION REQUIRED
Outdoor dining shall not be established on any
property until an application has been reviewed
and approved by the Director of Community
Development pursuant to Chapter 18.12 of the
Zoning Code. The application shall include a
detailed site plan, improvement plan,
permission from the property owner and/or
management company, and fees in the amount
of $83. If outdoor dining is proposed in the
public right-of-way or in a common area of a
shopping center, adjoining business
establishments will be notified of the
application. Applications will be reviewed by
City Staff.

Additional parking is not required for
establishments which comply with Chapter

18.156 (Parking) and where outdoor dining
allows seating for 12 or fewer persons.

STANDARD CONDITIONS

1. The business owner shall at all times
maintain a minimum 4-foot clearance for
use of the sidewalk by the general public.

2. Outdoor dining shall not obstruct any
entries, exits, permitted signs, mailboxes,
utilities, public seating, public safety
measures, or extend into the safe line-ofsight distances at intersections, as determined by the City Engineer.

3. Outdoor dining shall be separated from
parking facilities by pedestrian walkways,
landscaping, decorative fences, walls, or
other means approved by the Director of
Community Development.

4. The business owner shall be responsible
for maintaining all chairs, tables, fencing,
paving, ground surfaces, landscape, and
other improvements associated with
outdoor dining in a safe, sound, and
visually attractive condition.

5. The business owner shall ensure the
outside dining area is continuously cleaned
of any debris, litter or food scraps. If
smoking is allowed, the business owner
shall provide ashtrays.

6. Signs, banners, and outdoor events shall
be subject to separate application and
permit procedures.

7. If outdoor dining is located within the public
right-of-way, the business owner shall
submit an application for an encroachment
permit to the Public Works Department. To
the greatest extent possible, landscaping in
the right of way will be preserved or
enhanced. The business owner shall notify
the Public Works Department before any
work within the public right-of-way begins.

A City inspector/representative shall
inspect all irrigation, planting, ground
cover, and construction. Paving,
landscaping, and fencing materials and
design shall be installed to the satisfaction
of the Director of Community Development
and the City Engineer.

8. Any approval granted pursuant to this
policy may be modified or revoked at any
time and for any circumstances the City
deems appropriate, including failure to
comply with policy guidelines herein and/or
failure to comply with local, State, or
Federal laws and regulations. Upon
notification by the City of San Dimas, the
business owner shall remove all
improvements and uses and return the
premises to its previous condition.

Subsequent to this authorization, should
permanent development standards
regulating outdoor dining be adopted by the
City, the business owner shall be
responsible for obtaining the necessary
authorizations and/or permits pursuant to
those standards.

9. The decision of the Director of Community
Development shall be final unless
appealed within 14 days of issuance of
conditions subject to the provisions of
Chapter 18.212 of the San Dimas
Municipal Code.

SPECIAL CONDITIONS
Special conditions will be determined on a
case-by-case review. Samples are provided
below.

10. Tables and chairs (shall/shall not) be
required to be taken indoors at the close of
business each day.

11. Alcoholic beverages may be served in an
outdoor dining area, subject to approval by
the City and the Department of Alcoholic
Beverage Control (ABC).

https://cityofsandimas.sharepoint.com/CD/Shared Documents/CommDev7- Planning Case Files/M.C.T.A/2022/MCTA 22-XX Outdoor Dining/Research/Membrane Structures Policy ADOPTED VERSION 051209.doc Canopies and Other
Membrane Structures
Codes & Policies
This handout is not intended to apply to awnings or umbrellas.

Membrane structures shall: Code Explanation:

1. Not be allowed in required setback areas in any zone. Structures are not allowed in setback areas per Zoning Code.

2. Not exceed a maximum height of 12 feet in any zone. California Building Code restricts height to 1 story/12 feet as measured from grade up to
the midpoint (average) of highest roof
surface.

3. Require a building permit if attached to a building California Building Code requires a building permit if a structure is attached to a
building.

4. Require a building permit if maintained on a property for more than 6 months.

California Building Code requires temporary
structures after 180 days to be considered
permanent and subject to a building permit.

5. Require a building permit if covers an area greater
than 120 square feet and used for 10 or more people.
(Generally, when used as a vehicle shelter, a building
permit would not be required).

California Building Code requires building
permit for temporary structures exceeding
“120 square feet, including connecting
areas or spaces with a common means of
egress or entrance which are used or
intended to be used for the gathering of 10
or more persons.”

6. Comply with California Fire Code and Los Angeles
County Fire Department standards for tent or airsupported membrane structures greater than 200 square feet or a canopy greater than 400 square feet.

LA County Fire Department enforces the
California Fire Code, as amended by LA
County Fire Code, and requires a separate
permit regardless of how long temporary
structure is maintained.

7. Comply with all standards of the zone. Per Zoning Code. If located within the Town Core, shall comply with all Town Core
Design Guidelines.

8. Not obstruct any parking space or access thereto,
except through a Temporary Use Permit for special
event; however, in no case shall fire lanes be obstructed.

Parking spaces and drive aisles are
required to be maintained unobstructed per
Zoning Code. Fire Lanes shall be kept “free
and clear” per LA County Fire Code.

Membrane structures shall: Policy Explanation:

1. Not be allowed in any non-residential zone, except as permitted in conjunction with an approved temporary event.

Permanent shade or shelter structures are
required (e.g., patio trellis, awnings, or room
additions) subject to DPRB review.

2. Use appropriate materials and design (style, shape, color) compatible with primary building.

Heavyweight cloth, such as canvas or similar
durable fabric, is preferred. Thin, shiny or plasticlooking materials are discouraged, except side panels should be clear vinyl rather than solid or
mesh fabrics for security visibility.

3. Use materials and design consistent with historic architecture on any structure listed on the City of San Dimas 1991 Historic Resources Survey.

Obviously modern materials, finishes, hardware,
and design are discouraged. Follow U.S.

Secretary of the Interior's Standards for
Rehabilitation and Guidelines for Rehabilitating
Historic Buildings. If located in Town Core, also
follow the Town Core Design Guidelines.

ATTACHMENT 2

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of October 10, 2023
From: Chris Constantin, City Manager
Prepared by: Genevieve Amaro, Management Aide
Subject: Authorize the City Manager to Execute the Agreement with San Gabriel Valley Council of Government for a Grant Totaling $200,000 for the Conceptual Design Plans for Bicycle and Pedestrian Improvements along Bonita Avenue, Eucla Avenue and Cienega Avenue to Provide Connection to Regional Multi Model Facilities.
____________________________________________________________________________

SUMMARY
On May 26, 2022, the Metro Board of Directors officially approved a regional project to be awarded to the East San Gabriel Valley Sustainable Multimodal Improvement Project for which the City of San Dimas is slated to receive $200,000. The grant is for Project Approval and Environmental Documentation, Conceptual Engineering design and developing construction cost estimates for First/Last Mile multi-modal east-west Active Transportation route design plans for bicycle and pedestrian improvements between Valley Center Avenue and San Dimas Canyon Road, along Cienega Avenue, Eucla Avenue, and Bonita Avenue.

The Project will include design recommendations for reconfiguring the existing roadways to accommodate a Class II bicycle lane, Class III sharrows, and pedestrian facilities and amenities to provide an enhanced and safe First/Last Mile, Active Transportation connection to existing bike lanes in Glendora and La Verne. This grant is for design and does not require a monetary match by the City. As this is part of a larger project, the funds will be managed by the San Gabriel Valley Council of Governments. The City will review and have final approval authority of the design plans.

RECOMMENDATION
City Staff recommends that Council:
• Authorize the City Manager to execute the agreement with San Gabriel Valley Council of Governments in a form approved by the City Attorney to accept the grant award in the amount of $200,000 for Project Approval and Environmental Documentation, Conceptual Engineering design, and construction cost estimates for bicycle and pedestrian

Authorize the City Manager to Execute the Agreement with SGVCOG Page 2 For the Meeting of October 10, 2023
improvements between Valley Center Avenue and San Dimas Canyon Road, along Cienega Avenue, Eucla Avenue, and Bonita Avenue.

FISCAL IMPACT
The City is being awarded $200,000 as part of a regional grant administered by the San Gabriel Council of Governments for design of an East - West multi-modal Route (bicycle and pedestrian improvements). There is no City fund match required for this design. There will be staff time required to review the plans. Construction costs are not included as part of the grant.

BACKGROUND
Measure M Sub Regional Program (MSP) is a 1/2 cent sales tax measure passed by voters in 2016 that provides funding for transportation improvements across Los Angeles County. The funds generated from Measure M are expected to fund $3.3 billion in transportation improvements in the San Gabriel Valley over the course of 40 years.

In June 2018, the Los Angeles County Metropolitan Transportation Authority (Metro) adopted Measure M Guidelines to establish a process by which sub regional funds under Measure M would be programmed by the subregions' respective governing/planning entities.

On May 26, 2022, the Metro Board of Directors officially approved the $15 million to be awarded to the East San Gabriel Valley Sustainable Multimodal Improvement Project. The City’s portion of this grant was $200,000 to complete design of bicycle and pedestrian improvements to connect to bike paths in Glendora and La Verne. To receive these funds, the City must enter into an Agreement with San Gabriel Valley Council of Government (SCVCOG).

DISCUSSION/ANALYSIS
Under measure M the Multi Modal Sustainable Improvements Program (MSP) provides funding for “Active Transportation“ improvements. “Active transportation” is defined as non-motorized transportation via walking, bicycling, or rolling modes. MSP Active Transportation Funds should be utilized for capital improvements that address the following:
• Improve access to transit
• Support the establishment of active transportation as integral elements of the County’s transportation system
• Enhance safety, remove barriers to access or correct unsafe conditions in areas of heavy traffic, high transit use, and dense bicycle and pedestrian activities • Promote multiple clean transportation options to reduce pollutants and GHG emissions • Improve public health through traffic safety, reduced exposure to pollutants, and design infrastructure that encourages residents to use active transportation to integrate physical activities in their lives
The SGVCOG MSP program prioritizes regional projects that can maximize transportation benefits for the San Gabriel Valley. The City of San Dimas is being awarded a $200,000 grant for design of bicycle and pedestrian improvements between Valley Center Avenue and San Dimas Canyon Road, along Cienega Avenue, Eucla Avenue, and Bonita Avenue. This route will connect to existing bike lanes in Glendora and La Verne.

The Project will include reconfiguring the existing roadways to accommodate a Class II bicycle lane, Class III sharrows, and pedestrian facilities and amenities to provide an enhanced and safe

Authorize the City Manager to Execute the Agreement with SGVCOG Page 3 For the Meeting of October 10, 2023
First/Last Mile, Active Transportation connection to the future Metro A Line Station for residents in the City of San Dimas and northeast San Gabriel Valley.

The goal of the Project is to provide an improved intermodal connection for all roadway users within the City by developing an Active Transportation corridor to promote and enhance safe walkability, bicycling, and other non-motorized modes of transportation, and to facilitate multimodal, First/Last Mile transit connectivity to transit networks.

ALTERNATIVES
The City Council may choose not to enter into the agreement and forego the grant monies.

ENVIRONMENTAL REVIEW
Accepting East San Gabriel Valley Sustainable Multimodal Improvement Project funding is exempt from further environmental review under the California Environmental Quality Act (CEQA) pursuant to Title 14 of the California Code of Regulations because it is not a project under CEQA guidelines sections 15262 and 15378(b)(4) because currently the project is in the design phase. Potential environmental impacts will be determined through the design process.

Furthermore, this action is statutorily exempt from further environmental review under CEQA pursuant to CEQA Guidelines Section 15262 because it involves only feasibility or design planning studies for possible future actions which the City has not yet approved, adopted, or funded. All impacts will be addressed if this project moves forward.

Respectfully submitted,
Genevieve Amaro
Management Aide
Attachments:

1. Proposed MOA Agreement

2. Exhibit of MSP Project Map

1775716.1

MEMORANDUM OF AGREEMENT

EAST SAN GABRIEL VALLEY SUSTAINABLE MULTIMODAL IMPROVEMENTS

PROJECT
This Memorandum of Agreement (“MOA”) is by and between the City of San Dimas, hereinafter referred to as “CITY” and the San Gabriel Valley Council of Governments (“SGVCOG”) to be effective as of the date signed by both Parties. City and SGVCOG are sometimes referred to hereinafter individually as a “Party” and collectively as the “Parties”.

RECITALS:

A. Whereas, the SGVCOG was established to have a unified voice to maximize resources and advocate for regional and member interests to improve the quality of life in the San Gabriel Valley within the jurisdiction of its member cities and its unincorporated areas; and B. Whereas, to increase the opportunities for those cities which are members of the SGVCOG to obtain funding for specified Active Transportation Program, First/Last Mile, and Bus System Improvement Program projects, the SGVCOG encouraged its member cities to include such projects planned for their jurisdictions as part of the SGVCOG’s Measure M Multi-Year Subregional Program (“MSP”) application to the Los Angeles County Metropolitan Transportation Authority (“LACMTA”) for funding for the subregional East San Gabriel Valley Sustainable Multimodal Improvement Project (“SMIP”) as is further described in Exhibit “A” of this MOA; and
C. Whereas, seven of the SGVCOG’s member cities, including the CITY, requested the SGVCOG to include their projects as part of the SGVCOG’s MSP application to the LACMTA and it is anticipated all seven cities will be entering into a MOA with the SGVCOG for their individual SMIP Phase 1 Project(s); and
D. Whereas, the CITY and the SGVCOG have a shared desire to complete all of CITY’s SMIP projects and phases and enter into this MOA to provide for the completion of Project Approval and Environmental Documentation (PA&ED), Conceptual Engineering design plans, and developing construction cost estimates (“Phase 1 Work”) for the CITY’S PROJECT as described in the attached Exhibit “B” (PROJECT or CITY’S PROJECT) with the ultimate goal of completing Plans, Specifications and Estimates (PS&E) and constructing the PROJECT; and E. Whereas, the LACMTA allocated $14,997,974.00 in MSP funds to the SGVCOG for the SMIP, and specifically $200,000 in MSP First/Last Mile (FLM) subfunds for the CITY’s PROJECT’s Phase 1 Work as shown in the attached Exhibit “C”; and F. Whereas, the SGVCOG’s funding commitment for the SMIP Phase 1 Work for the CITY’S PROJECT shall not exceed Two Hundred Thousand Dollars($200,000) (“MSP FLM Allocation”); and
G. Whereas, the Parties agree to cooperate to support subsequent phases of the PROJECT, including seeking grant funding for such phases and if such funding is provided, negotiate such agreements as between the Parties that will advance such PROJECT phases; and ATTACHMENT 1

2 1775716.1
H. Whereas, if construction work for the PROJECT is either currently included in the CITY’s Phase 1 Work and/or funding for construction of the Project is ultimately secured for a latter phase of the PROJECT, the Parties intend that SGVCOG will be designated as the Project Manager and a separate cooperative agreement will be entered into between the Parties for PROJECT construction which will supersede this MOA with respect to the Parties relative obligations for construction of the PROJECT; and
I. Whereas, by way of this MOA the Parties desire to set forth their understanding of each other’s obligations under such a cooperative agreement so as to form a basis for negotiating the cooperative agreement.

NOW, THEREFORE, the Parties agree as follows:

I. TERM:

The term of this MOA shall commence upon execution of the MOA by both Parties and shall continue until either the Phase 1 Work is completed or this Agreement is superseded by a cooperative agreement executed between the Parties has been entered into, unless earlier terminated as provided herein.

II. COMPENSATION TO SGVCOG FOR ADMINISTRATION:

To compensate the SGVCOG for its costs in performing its responsibilities under this MOA, the SGVCOG will retain a total of ten (10) percent ($20,000.00) of the MSP FLM Allocation (the “Retention Amount”). The Parties recognize that if the SGVCOG is ultimately responsible for acting as the Project Manager for additional work that is not included in Exhibit “B”, that additional funding for SGVCOG’s services will be required. This MOA does not obligate the SGVCOG or the City to perform those responsibilities set forth in this MOA as they relate to latter project phases, which obligation shall be subject to a new separate agreement entered into between the Parties.

III. RESPONSIBILITIES OF EACH OF THE PARTIES:

A. SGVCOG Responsibilities.

1. Serve as the Lead Agency and Project Manager to administer and manage the CITY’s Phase 1 Work which includes completing Project Approval and Environmental Documentation (PA&ED), Conceptual Engineering design plans, and developing construction cost estimates.

2. Contribute the MSP FLM Allocation, minus the Retention Amount, toward the cost of the PROJECT’s Phase 1 Work (consisting of $10,000 for PA&ED and $170,000 for Conceptual Engineering and construction cost estimates.).

3. Designate a person to serve as the SGVCOG’s Project Manager with name, title, and contact information, who shall serve as the primary liaison with the CITY for implementation of this MOA.

3 1775716.1

4. The SGVCOG’s Project Manager shall manage and administer the MSP FLM Allocation for the Phase 1 Work and take such actions and have executed such documents that may be necessary for such management and administration, including but not limited to:
a. Ensure submission of monthly progress reports and invoices to LACMTA as may be required; and
b. Ensure that eligible payments are made to consultant(s).

5. The SGVCOG’s Project Manager shall direct and manage solicitations from, and selections of consultant(s) to perform Phase 1 Work which shall include, but not be limited to:
a. In consultation with the CITY, coordination of a scope of work, budget, schedule to include in a Request for Qualifications (RFQ) for solicitation to qualified consultants to complete Phase 1 Work;
b. In consultation with the CITY, preparation, distribution, and solicitation of RFQs to seek Statements of Qualifications (SOQ) from qualified consultants for performance of the Phase 1 Work;
c. In consultation with the CITY, development of consultant selection and/or ranking criteria;
d. The establishment of a consultant selection committee to include, among others, SGVCOG’s Project Manager or designee and CITY’s Project Manager or designee;
e. Based upon recommendations from the selection committee members, recommend approval of, and establishment of an on-call bench of qualified consultants which best meet the needs and requirements for the CITY’s PROJECT, from which the SGVCOG and CITY may select qualified consultant(s) for performance of the Phase 1 Work;
f. Negotiating the precise Phase 1 Work, cost, and schedule with the selected consultant(s); and
g. Recommending approval of contract(s) to SGVCOG’s Executive Director, Governing Board, or Capital Projects and Construction Committee (CPCC) as the case may be;
h. Entering into and administering agreement(s) between SGVCOG and consultant(s) in a manner consistent with this MOA and other applicable laws and regulations, including LACMTA requirements.

6. The SGVCOG’s Project Manager shall manage the consultant’s performance of the Phase 1 scope of work, schedule, and budget for the Phase 1 Work, and day-to-day consultant activities, which shall include, but not be limited to:
a. Conducting Project Delivery Team (PDT) meetings and/or working group meetings between SGVCOG’s Project Manager, CITY’s Project Manager, applicable CITY departments/staff, and consultant(s) to provide progress updates and receive input from the CITY;

4 1775716.1
b. Providing briefings and soliciting input to the SGVCOG’s Governing Board and committees, as determined by the SGVCOG, and to the CITY’s committees, and City Council, as requested by CITY;
c. Seeking CITY’s timely design review, input, and comments for the Phase 1 Work;
d. Reviewing and sharing with the CITY submitted deliverables, reports, and invoices from the consultant(s) and notifying CITY as to any additional such documents or information that are required; and
e. Responding to and addressing CITY and community stakeholders’ concerns regarding Phase 1 Work issues, which may include coordinating conference calls and/or meetings with the CITY and/or consultant(s).

7. SGVCOG shall include in any agreements with consultants for the Phase 1 Work a requirement that they indemnify the CITY, its officers, agents and employees and include same as additional insureds under the consultant’s(s’) and/or general and automotive liability policies, with protection provided to the same extent as provided to SGVCOG.

8. In coordination with the CITY, assist in seeking additional funding sources for Phase 1 Work, if needed, or for latter phases of the PROJECT, as necessary.

B. CITY Responsibilities.

1. Maintain membership in the SGVCOG during the entire term of this MOA. In the event CITY is no longer a member of the SGVCOG, this MOA will terminate by its own terms on the date CITY is no longer a member.

2. Designate a person to serve as the CITY’s Project Manager with name, title, and contact information who shall be the CITY’s primary liaison with SGVCOG’s Project Manager for implementation of this MOA.

3. The CITY’s Project Manager shall assist the SGVCOG in directing and managing solicitations from, and selections of consultant(s) to perform Phase 1 Work which shall include, but not be limited to:
a. In consultation with the SGVCOG, preparation of a scope of work, budget, schedule to include in a Request for Qualifications (RFQ) for solicitation to qualified consultants to complete Phase 1 Work;
b. Assisting the SGVCOG in the development of consultant selection and/or ranking criteria;
c. Serving or appointing a designee on the selection committee for the purpose of selecting the most qualified consultant(s);
d. Approval of an on-call bench of qualified consultant(s) which best meet the needs and requirements for the CITY’s PROJECT, from which the SGVCOG and CITY may select qualified consultant(s) for performance of the Phase 1 Work; and
e. Assisting the SGVCOG in the negotiation of the precise Phase 1 Work, cost, and schedule with the selected consultant(s).

5 1775716.1

4. The CITY’s Project Manager shall provide direction and support to manage the dayto-day Phase 1 Work coordination efforts with the SGVCOG’s Project Manager and consultant(s), which shall include, but not be limited to:
a. Attendance and participation in Monthly PDT meetings, scheduled PROJECT working group meetings, and PROJECT conference calls between SGVCOG’s Project Manager, CITY’s Project Manager, applicable CITY departments/staff, and/or the consultant(s) to provide progress updates and receive input from the CITY;
b. CITY’s Project Manager shall provide timely feedback and timely raise issues to the SGVCOG concerning Phase 1 Work implementation;
c. CITY’s Project Manager shall timely respond to SGVCOG and consultant’s(s’) requests for Project data, information, review of materials, and provide input to the SGVCOG to support the completion of the Phase 1 Work; d. CITY’s Project Manager shall coordinate and manage the CITY’s circulation and review of all Phase 1 Work deliverables to other CITY departments and divisions and submit written comments for all submitted deliverables within 30 days of receipt thereof:
i. CITY understands that successful completion of the Phase 1 Work requires the CITY to provide the necessary resources and to timely respond to requests for information and submissions from the SGVCOG. ii. CITY shall develop an intra-agency review committee or technical working group that includes all CITY departments to circulate and facilitate the review and comments for all Phase 1 Work deliverables as necessary.
iii. Should the CITY not provide the written comments within 30 days, the SGVCOG may deem the deliverable approved by the CITY.

5. CITY’s Project Manager shall attend and participate in PROJECT related outreach events, including:
a. Assisting or assigning other CITY staff to assist the SGVCOG and/or consultant(s) to disseminate PROJECT information and updates and coordinate outreach efforts between CITY, SGVCOG, consultant(s), and CITY residents and stakeholders for the Phase 1 Work.
b. Assisting the SGVCOG and/or its consultant(s) with the coordination, distribution, and posting of public outreach notices and to place items on the agenda for City Council consideration (if required), as requested.

6. CITY’s Project Manager shall assist with future grant application(s) as needed for the Phase 1 Work, or for other latter phases of the PROJECT, as necessary by providing clear and concise descriptions of such work, including project budget and schedule, and other necessary data and materials to support timely submission by the SGVCOG or CITY for such grants.

7. Failure to satisfactorily perform the duties and responsibilities stated in Article III.B, as determined by the SGVCOG, may result in penalties up to and including loss of funding and lead to termination of this MOA upon notice to the CITY in accordance with Article V.

6 1775716.1
C. Cost Responsibilities of Parties.

1. It is understood by the Parties that if the Phase 1 Work as described is not completed, that the SGVCOG may be required to reimburse LACMTA for any MSP funds expended on the Phase 1 Work and that the SGVCOG is entering into this MOA with the understanding that the MSP Allocation will be its sole financial contribution toward payment for any of the Phase 1 Work.

2. If upon the successful completion of negotiations with the selected consultant(s) and/or contractors or at such earlier date as the Project Managers may agree, but in any event, prior to execution of a contract with the selected consultant(s), it is determined by either Project Manager that the cost of the Phase 1 Work will exceed the total MSP FLM Allocation, the CITY’s local match contributions, if any, and available other sources of funding, the Project Managers shall meet and determine whether the CITY is willing to fund any deficit in completing the PROJECT, or in the alternative, whether the scope of the PROJECT should be reduced so the MSP FLM Allocation is sufficient to pay for the cost or is reduced to an amount that the CITY is willing to contribute. In the event that either the PROJECT scope is reduced or the CITY determines to contribute toward the cost thereof, the Parties shall enter into an amendment to this MOA or as applicable, a cooperative agreement to reflect their agreement, with the recognition that approval of any such amendment or cooperative agreement may be subject to the approval of LACMTA.

3. If the Parties cannot reach an agreement on funding of the PROJECT or limiting its scope so there is sufficient funding, either Party may terminate this MOA upon five (5) days written notice to the other Party, which termination shall not be considered arising out of the default of either Party. In the event of any such termination, the Parties shall have no further obligations to each other under the MOA and both shall cease any further work thereon, except that which is reasonably necessary to effectuate the termination. The SGVCOG will be entitled to be reimbursed for all administrative and project management costs and expenses incurred up to the cessation of work and the CITY shall reimburse the SGVCOG for such expenses.

4. If, following commencement of the Phase 1 Work, amendment(s) to the selected consultant’s(s’) contract(s) become necessary and require funding in addition to the amounts allocated under this MOA, and additional funding sources are not identified, the Parties shall meet and confer pursuant to the process identified in paragraph (2) above, but neither Party shall be obligated to provide additional funds. In the case that the Parties cannot reach an agreement on funding the additional Phase 1Work or limiting the scope, the provisions of paragraph (3) above shall apply.

5. During the course of plan preparation, CITY may request SGVCOG to include additional work in Phase 1 Work. Said work shall be considered a "betterment" if it is not directly required by the proposed work shown in Exhibit "B", is not eligible for, or within the scope of, the funding appropriated to SGVCOG for Phase 1 Work as determined by LACMTA, or is not designated as a required mitigation measure

7 1775716.1
for Phase 1 Work. In addition, the term betterment shall include any work that CITY desires to have constructed concurrently with PROJECT and for which SGVCOG is able to reasonably accommodate in PROJECT. CITY shall pay One Hundred (100%) Percent of the Project engineering, construction, and administration and project management costs for these CITY requested betterments and a separate agreement shall be executed defining the terms and conditions under which betterment is to be engineered, constructed, financed, operated, and maintained.

6. SGVCOG will reimburse CITY for reasonable contracted plan check expenses related to Phase 1 Work. In order to be eligible for reimbursement,said expenses musthavepriorapprovalfromSGVCOG, and be required due to unavailability, or lack of specific required expertise, of CITY staff to perform the required plan checking.

SGVCOG acknowledges that this activity is an important protection for CITY and will not unreasonably withhold its approvalofsuchexpenses. This provision does not include the reimbursement of CITY staff time incurred for managing the CITY’s PROJECT.

IV. DESIGNATED PROJECT MANAGERS:

A. Every notice, demand, request, or other document or instrument delivered pursuant to this Agreement shall be in writing, and shall be either personally delivered, sent by Federal Express or other reputable overnight courier, or sent by certified United States mail, postage prepaid, return receipt requested, to the addresses set forth below, or to such other address set forth below, or to such other address as a party may designate from time to time.

1. For purposes of this MOA, the SGVCOG designates the following individual as its Project Manager:

Roy Choi
Manager of Transportation
San Gabriel Valley Council of Governments
1333 S. Mayflower Avenue, Suite 360
Monrovia, CA 91016
(626) 373-2687
[email protected]

2. For purposes of this MOA, the City of San Dimas designates the following individual as its Project Manager:

Genevieve Amaro
Management Aide
Public Works Department
City of San Dimas
245 E. Bonita Avenue
San Dimas, CA 91773
(909) 394-6244
[email protected]

8 1775716.1

3. Additional Parties’ contacts to whom copies of written notices shall be sent shall also include the following individuals:

To SGVCOG:

Marisa Creter
Executive Director
San Gabriel Valley Council of Governments
1333 S. Mayflower Avenue, Suite 360
Monrovia, CA 91016
(626) 457-1800
[email protected]
and
Kevin Lai, P.E.

Director of Capital Projects
San Gabriel Valley Council of Governments
1333 S. Mayflower Avenue, Suite 360
Monrovia, CA 91016
(626) 457-1800
[email protected]
To City of San Dimas:

Shari Garwick
Director of Public Works
Public Works Department
City of San Dimas
245 E. Bonita Avenue
San Dimas, CA 91773
(909) 394-6248
[email protected]
B. Either Party may change its Project Manager or contacts upon written notice to the other Party which includes all contact information referenced above. If a provision of this MOA requires participation by a Party’s Project Manager, and such Party’s Project Manager is not available, a designee may be appointed by the applicable Project Manager to participate in his or her place.

V. TERMINATION:

A. Except as otherwise provided in this MOA, this MOA may only be terminated for cause.

If a party believes that the other party is in default of any material term of this MOA, the non-defaulting party shall give written notice to the defaulting party specifying in reasonable detail the nature of the default. The non-defaulting party shall then have thirty (30) calendar days in which to cure the default. If the default is not cured, in the exercise of reasonable diligence, curable within said thirty (30)-day period, then the defaulting party shall promptly commence such cure within thirty (30) calendar days

9 1775716.1
and diligently pursue it to completion, provided that in all instances the cure must be completed within ninety (90) calendar days from the date of the written notice. If the defaulting party does not cure the default within thirty (30) days, or when applicable, commence the cure within thirty (30) days, then the non-defaulting party may terminate this MOA upon written notice to the defaulting party or exercise any other rights and remedies the non-defaulting party may have under this MOA, including the right to specific performance or other injunctive or equitable relief.

B. Should this MOA be terminated for cause, the SGVCOG shall cease the Phase 1 Work and not incur any additional expenses, except that which are reasonable and necessary to effectuate the termination and in the absence of an agreement between the Parties to the contrary, the CITY shall have no further rights to any allocation of the Phase 1 Funding.

1. Should the MOA be terminated for cause by the CITY or it is determined in a judicial proceeding or other decision that is binding on the Parties that SGVCOG’s termination was not for cause, the CITY shall not be required to reimburse the SGVCOG for any MSP funds expended and incurred under this MOA.

2. Should the MOA be terminated by SGVCOG for cause or it is determined in a judicial proceeding or other decision that is binding on the Parties that CITY’s termination was not for cause, the CITY shall be required to reimburse the SGVCOG all MSP funds expended and incurred under this MOA up to the date of such termination and reasonably incurred thereafter in suspending work under this MOA.

VI. INDEMNITY:

A. Neither the SGVCOG, its member agencies, or their respective officers, employees, consultants or volunteers (the “SGVCOG Indemnitees), shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by the CITY Indemnitees under or in connection with the performance of this MOA.

B. Neither the CITY or its respective officers, employees, consultants or volunteers (CITY Indemnitees), shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by the SGVCOG Indemnitees under or in connection with the performance of this MOA.

C. The CITY shall indemnify, defend and hold the SGVCOG Indemnitees harmless from and against any liability, claims, losses, actions, and expenses, including without limitation, defense costs, any costs or liability on account of bodily injury, death or personal injury of any person or for damage to or loss of use of property, any legal fees and any claims for damages of any nature whatsoever arising out of or resulting from the CITY Indemnitee’s performance or failure to perform the CITY’s obligations under this MOA, unless caused by the negligence or willful misconduct of the SGVCOG Indemnitees.

D. The SGVCOG shall indemnify, defend and hold the CITY Indemnitees harmless from and against any liability, claims, losses, actions, and expenses, including without limitation, defense costs, any costs or liability on account of bodily injury, death or personal injury of any person or for damage to or loss of use of property, any legal fees

10 1775716.1
and any claims for damages of any nature whatsoever arising out of or resulting from the SGVCOG Indemnitee’s performance or failure to perform the SGVCOG’s obligations under of this MOA, unless caused by the negligence or willful misconduct of the CITY Indemnitees.

E. The indemnification obligations contained in this Article VI. shall survive any expiration or termination of this MOA.

VII. OTHER TERMS AND CONDITIONS:

A. Entire Agreement. This MOA, along with the applicable funding requirements of the SGVCOG’s agreement with the LACMTA, constitute the entire understanding between the Parties, with respect to the subject matter herein and supersedes any and all other prior writings and oral negotiations. The MOA shall not be amended except in writing signed by the Parties. The CITY acknowledges that it is familiar with and has been provided an opportunity to review such funding requirements.

B. Interpretation. Unless otherwise specified herein, the term “days” shall mean business days, and excludes weekends and holidays.

C. Governing Law. This MOA shall be governed by and construed under California law and any applicable federal law without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this MOA, the Parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Los Angeles County, California.

D. Attorneys’ Fees. In the event that there is any litigation or other legal proceeding between the Parties in connection with this MOA, the prevailing party shall be entitled to its legal costs, including attorneys’ fees.

G. Force Majeure. Neither Party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of any such obligation is prevented or delayed by unforeseen causes including acts of God, floods, earthquake, fires, acts of a public enemy, pandemic, and government acts beyond the control and without fault or negligence of the affected Party. Each Party hereto shall give notice promptly to the other of the nature and extent of any such circumstances claimed to delay, hinder, or prevent the performance of any obligations under this MOA.

H. Waiver. Waiver by any Party to this MOA of any term, condition, or covenant of this MOA shall not constitute a waiver of any other term, condition, or covenant. No waiver of any provision of this MOA shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought.

E. Headings. The section headings contained in this MOA are for convenience and identification only and shall not be deemed to limit or define the contents to which they relate.

11 1775716.1
F. Assignment. Neither party may assign its interest in this MOA, or any part thereof, without the prior written consent of the other party. Any assignment without consent shall be void and unenforceable.

G. Severability. If any provision of this MOA is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way.

H. Incorporation of Recitals. The recitals set forth above are true and correct and are incorporate into this MOA by reference as if fully set forth herein.

I. Successors and Assigns. The terms of this MOA shall inure to the benefit of, and shall be binding upon, each of the Parties and their respective approved successors and assigns.

J. Authority to Execute. The person executing this Agreement on behalf of the Parties warrant that they are duly authorized to execute this Agreement on behalf of said Parties, and that by doing so the Parties are formally bound to the provisions of this Agreement.

12 1775716.1
In witness whereof, the Parties enter into this MOA on the date of last execution by the Parties.

CITY OF SAN DIMAS
By: ___________________________
Chris Constantin
City Manager
Date: __________________________
APPROVED AS TO FORM:
_______________________________
Jeff Malawy
City Attorney

SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS
By: ____________________________
Marisa Creter
Executive Director
Date: __________________________
APPROVED AS TO FORM:
_______________________________
David DeBerry
General Counsel

13 1775716.1

EXHIBIT A

EAST SAN GABRIEL VALLEY

SUSTAINABLE MULTIMODAL IMPROVEMENT PROJECT (SMIP)
Project Details
Project Description
The East San Gabriel Valley Sustainable Multimodal Improvement Project (SMIP) is the result of a partnership between the seven Partner Cities of Azusa, Claremont, Covina, Glendora, La Verne, Pomona, and San Dimas under the leadership of the San Gabriel Valley Council of Governments (SGVCOG). The SMIP’s goals are to provide First/Last Mile connections, active transportation improvements, and bus system infrastructure enhancements throughout the eastern San Gabriel Valley.

The SMIP was assembled in coordination by the City of Glendora and implements First/Last Mile and Active Transportation projects included in the Arrow Highway Multimodal Corridor Plan and Metro’s Gold Line Foothill Extension 2B First/Last Mile Plan. After successfully securing a recommendation from the SGVCOG through LACMTA to receive $14,997,974 in Measure M Multi-Year Subregional Program (MSP) Cycle 2 awarded funds, the Partner Cities selected the SGVCOG to serve as the Project’s lead agency to coordinate, administer, and manage the design and construction activities for their SMIP Projects on their behalf.

The proposed improvements provide enhanced multimodal connectivity to transit stations, employment centers, schools, and major entertainment and recreational centers which were identified through a series of robust community outreach efforts led by members of East San Gabriel Valley. Specific improvements include protected bike lanes, ADA-compliant access ramps, sidewalk improvements and repairs, bike infrastructure, bus shelter renovations, pedestrian crossing enhancements, improved lighting and landscaping, and construction of a new pedestrian bridge.

Collectively, the SGVCOG’s Partner Cities’ SMIP project includes a total of 16 separate Active Transportation, First/Last Mile, and Bus System Improvement projects with an estimated total project cost of approximately $173,233,295. Considering the magnitude of the SMIP, the awarded $14,997,974 from the MSP Cycle 2 Program combined with the committed local city funds of $12,996,198 will only contribute to the partial completion of some of the Partner Cities’ SMIP projects and/or project phases and will thus require the SMIP to be completed in multiple project phases in order to fully deliver all of the SMIP projects. Subsequent phases of the SMIP will be completed using funds that will be secured from various other sources, including local Measure M, Measure R, Proposition C, Enhanced Infrastructure Financing District (EIFD) dollars, earmarks, and competitive grant sources.

Phase 1 of the SMIP has been referred to the following nine Partner City projects and project phases that will be completed using the awarded MSP Cycle 2 funding and local city funds totaling $27,994,172:

14 1775716.1

1. City of Azusa - San Gabriel Avenue / Azusa Avenue Complete Streets Project (30% P.E.)

2. City of Claremont - Arrow Highway & Cambridge Avenue Improvements Project (PS&E and Construction)

3. City of Covina - Glendora Avenue & Grand Avenue Complete Streets Project (PA&ED, PS&E, and construction and installation of enhanced bus shelters)

4. City of Glendora - People Movement Project (Glendora Avenue Project) (PS&E and Construction)

5. City of Glendora - People Movement Project (Little Dalton Wash Project) (PS&E and Construction)

6. City of Glendora - People Movement Project (San Dimas Wash Project) (PS&E and Construction)

7. City of La Verne - Gold Line Transit Oriented Pedestrian Bridge Project (PS&E and Construction)

8. City of Pomona - Transit Improvement Program - Metro Gold Line First/Last Mile Improvements Project (PS&E and partial Construction)

9. City of San Dimas - East/West Multimodal Transportation Route Project (PA&ED and Conceptual Engineering)
Phase 2 and possible later phases of the SMIP have been referred to as all of the project components and phases that could not be completed for the nine projects included under Phase 1 and also the remaining Partner Cities’ seven SMIP projects and/or project phases that would be designed and constructed, once future funds are secured.

MSP Project Nexus & Demonstrated Need
The eastern San Gabriel Valley has a population of over 400,000 and limited active transportation networks. Additionally, substantial regional transportation investments have been made via Metrolink and extension of the Metro A Line. Developing and constructing a coherent active transportation network will capitalize on the generational investments made along the light-rail corridor and represents an unprecedented level of cooperation between the corridor cities. Each partnering city is dedicated to reducing transportation gaps between each other and leveraging the transformative transit investments to make the San Gabriel Valley more equitable and sustainable.

The SMIP focuses on building high-quality active transportation infrastructure where people will bicycle, walk, and connect to transit. Providing high-quality First/Last Mile and Active Transportation facilities will allow people of all ages and abilities in the East San Gabriel Valley to feel more comfortable bicycling and walking. Each Partner City is committing to improve First/Last mile access to transit (Metrolink and Metro Rail) as well as linking to major regional active transportation facilities via flood control channels and major corridors like Arrow Highway.

The SMIP will also link various regional and major destinations in the San Gabriel Valley.

The SMIP contains some of the highest rated active transportation infrastructure. Research by the FHWA and locally generated survey data indicated that users of active transportation facilities overwhelmingly feel safer in low-stress networks. Class I bicycle and pedestrian facilities eliminate vehicle collisions except at crossings. Crossing improvements, have a crash reduction factor of around 45%. Buffered Class II bicycle lanes can have a reduction factor of up to 35%.

Class IV bicycle lanes can have a crash reduction factor of up to 94%.

15 1775716.1
Traffic safety and environmental stewardship are the primary benefits of the SMIP. The Metro Gold Line Extension EIR noted that nearly 60% of boarding at the Metro Stations will likely be from modes other than driving. Metro’s onboard surveys show 61% of riders live below the poverty line and with a median income of less than $17,000. Safe active transportation connections to transit helps reduce the burden of vehicle ownership as well as improving public health outcomes. Several low-income census tracts as well as disadvantaged and equity focused communities are located within the project area and will be served by the proposed transportation improvements.

SMIP Project Location Map (Includes all SMIP Projects/Phases) The following figure is a Project Location Map of the proposed SMIP improvements in the seven Partner Cities.

SMIP Phase 1 Estimated Project Costs & Project Funding/Budget The total cost to complete the nine Projects included under SMIP Phase 1 has been estimated at $80,077,667. Collectively, for SMIP Phase 1 the SGVCOG and its Partner Cities have currently secured $27,994,172 in total funding including: $14,997,974 MSP Cycle 2 funds ($6,452,974 in Active Transportation Program [ATP] subfunds, $150,000 in Bus System Improvement Program [BSIP] subfunds, and $8,395,000 in First/Last Mile [FLM] subfunds) and local city contributions in the amount of $12,996,198 to complete the SMIP Phase 1 projects and/or project phase(s).

16 1775716.1
Additional funds will be required to fully complete PS&E, and construction for some of the Cities’ SMIP Phase 1 Projects and funds are currently being sought by the SGVCOG and its Partner Cities through numerous competitive grant applications and earmark requests. A summary of the details for the City’s SMIP Phase 1 Projects’ estimated project costs and budget is shown below:

SMIP Phase 1 Estimated Project Costs & Project Funding / Budget (All Cities) Project Milestones /
Phases
Total Cost
Estimate
Secured Funding
Additional
Funding
Needed
LACMTA
Measure M Funds Local Agency Total Funding
SGVCOG PM/Admin $1,499,797 $1,499,797 MSP Cycle 2
BSIP
n/a $1,499,797 n/a
PLANNING $90,000 $0 $90,000 $90,000 $0
PA&ED $320,460 $253,649 $136,092 $389,741 ($69,281)
PS&E $5,799,062 $3,232,260 $1,264,198 $4,496,458 $1,302,604 ROW $0 $0 $20 $20 $(20)
CON $72,368,348 $10,012,267 $11,505,888 $21,518,156 $50,850,192 OTHER $0 $0 $0 $0 $0
TOTAL $80,077,667 $14,997,974 MSP Cycle 2 $12,996,198 $27,994,172 $52,083,495

17 EXHIBIT B

EAST SAN GABRIEL VALLEY

SUSTAINABLE MULTIMODAL IMPROVEMENT PROJECT (SMIP)
Scope of Work
City of San Dimas SMIP Phase 1
City of San Dimas
East/West Multimodal Transportation Route Project
(MSP Cycle 2 [First/Last Mile Subfund] Allocation $200,000) San Dimas SMIP Phase 1 Project Description
The City of San Dimas’ SMIP Phase 1 Project - East/West Multimodal Transportation Route Project includes Project Approval and Environmental Documentation (PA&ED), Conceptual Engineering design, and developing construction cost estimates for a First/Last Mile multi-modal east-west Active Transportation route between Valley Center Avenue and San Dimas Canyon Road, along Cienega Avenue, Eucla Avenue, and Bonita Avenue. The Project will include reconfiguring the existing roadways to accommodate a Class II bicycle lane, Class III sharrows, and pedestrian facilities and amenities to provide an enhanced and safe First/Last Mile, Active Transportation connection to the future Metro A Line Station for residents in the City of San Dimas and northeast San Gabriel Valley.

The goal of the Project is to provide an improved intermodal connection for all roadway users within the City by developing an Active Transportation corridor to promote and enhance safe walkability, bicycling, and other non-motorized modes of transportation, and to facilitate multimodal, First/Last Mile transit connectivity to transit networks.

San Dimas SMIP Phase 1 Project Limits/Area & Location Map San Dimas’ SMIP Phase 1 is located between Valley Center Avenue and San Dimas Canyon Road, along Cienega Avenue, Eucla Avenue, and Bonita Avenue in the City of San Dimas.

This project limits are Valley Center Avenue at W. Cienega Avenue to the west and San Dimas Canyon Road at Bonita Avenue to the east.

18 1775716.1
San Dimas SMIP Phase 1 Estimated Project Costs & Project Funding/Budget The City of San Dimas’ total cost estimate for the City’s SMIP Phase 1 Project is currently undetermined. The allocated $200,000.00 in MSP Cycle 2 First/Last Mile (FLM) subfunds will complete Project Approval and Environmental Documentation (PA&ED), Conceptual Engineering design, and develop construction cost estimates. Additional funding will be required to complete Plans, Specifications, and Estimates (PS&E) and construction to implement the Project and are currently being sought by the SGVCOG and the City through competitive grant applications and earmark requests. Details for the City’s SMIP Phase 1 Project’s estimated project costs and budget are shown below:

City of San Dimas - East/West Multimodal Transportation Route Connectivity Project - Phase 1 Funding
Project Milestones /
Phases
Total Cost
Estimate
Secured Funding
Additional
Funding
Needed
LACMTA –
Measure M Funds Local Agency Total Funding
SGVCOG PM/Admin $20,000 $20,000 FLM n/a $20,000 n/a
PA&ED $10,000 $10,000 FLM $0 $10,000 $0
*PS&E $170,000 $170,000 FLM $0 $170,000 $0
ROW TBD $0 $0 $0 TBD
CON TBD $0 $0 $0 TBD
OTHER $ $ $ $ $
TOTAL TBD $200,000 FLM $0 $200,000 TBD
*Total cost estimate for PS&E is currently unknown and to be determined. Cost for PS&E shown is the cost estimate for Conceptual Engineering. SGVCOG is working with Metro staff to obtain a possible additional $100,000 from ATP Cycle 6 funds to be used to either further Conceptual Engineering and/or conduct PA&ED, contingent on costs.

19 1775716.1
San Dimas SMIP Phase 1 Detailed Project Schedule
Current Project Status: The project is currently in the planning phase.

San Dimas SMIP Phase 1 Project Milestone Schedule
Project Milestones / Phases Start Date End Date Duration (Months) PLANNING June 1, 2023 November 15, 2023 5½

CONCEPTUAL

ENGINEERING
December 1, 2023 May 31, 2024 6
PA&ED December 1, 2023 May 31, 2024 6
PS&E n/a n/a
ROW (if applicable) n/a n/a
CON (if applicable) n/a n/a
CLOSEOUT August 1, 2024 October 31, 2024 3

20 EXHIBIT C

CITY OF SAN DIMAS

EAST SAN GABRIEL VALLEY SUSTAINABLE MULTIMODAL IMPROVEMENT PROJECT (SMIP) Phase 1 Work MSP Funding Allocation
SMIP Phase 1 Work MSP Funding Allocation
City Project
FLM Subfunds
TOTAL
FY 2023 FY 2024 FY 2025 FY 2026
San Dimas East/West Multimodal Transportation
Route Connectivity Project $ 200,000 $ - $ - $ - $ 200,000 TOTAL $ 200,000 $ - $ - $ - $ 200,000

21 1775716.1

EXHIBIT D

CITY OF SAN DIMAS

EAST SAN GABRIEL VALLEY SUSTAINABLE MULTIMODAL IMPROVEMENT PROJECT (SMIP) Phase 1 Funding & Expenditure Plans

SEE ATTACHED
METRO’S PROJECT FUNDING PLAN (ATTACHMENT A)
&

EXPENDITURE PLAN (ATTACHMENT B)

SOURCES OF FUNDS FY2022-23 FY2023-24 FY 2024-25 FY2025-26 Total Budget
% of
Budget

LACMTA PROGRAMMED FUNDING
MEASURE M MSP CYCLE 2 (FLM) FUNDS $ 200,000 $ - $ - $ - $ 200,000 SUM PROG LACMTA FUNDS $ 200,000 $ - $ - $ - $ 200,000 100% OTHER NON LACMTA FUNDING:

LOCAL: $ - $ - $ - $ - $ - 0%
STATE: $ - $ - $ - $ - $ - 0%
FEDERAL: $ - $ - $ - $ - $ - 0%
PRIVATE OR OTHER: $ - $ - $ - $ - $ - 0%
SUM NON-LACMTA FUNDS $ - $ - $ - $ - $ - 0%
TOTAL PROJECT FUNDS $ 200,000 $ - $ - $ - $ 200,000 100% City Project Title: East/West Multimodal Transportation Route Connectivity Project - Phase 1

PROGRAMMED BUDGET - SOURCES OF FUNDS

ATTACHMENT A - PROJECT FUNDING

SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS (SGVCOG)
East San Gabriel Valley Sustainable Multimodal Improvement Project (SMIP) Measure M Funding Agreement - MSP
Attachment A - Project Funding

SOURCES OF FUNDS
FY 2022-23
Qtr 1
FY 2022-23
Qtr 2
FY 2022-23
Qtr 3
FY 2022-23
Qtr 4
FY 2023-24
Qtr 1
FY 2023-24
Qtr 2
FY 2023-24
Qtr 3
FY 2023-24
Qtr 4
TOTAL
BUDGET
LACMTA PROGRAMMED FUNDS:

MEASURE M MSP (FLM) FUNDS:

SGVCOG PM & Admin Costs (10%) $5,000 $15,000 $20,000
Planning Activities/Prog Dev $0
Environmental $10,000 $10,000
Design and PS&E $35,000 $135,000 $170,000
Right-of-Way Acquisition $0
Construction $0
Other $0
Total Measure M (FLM) $0 $0 $50,000 $150,000 $0 $0 $0 $0 $200,000 SUM PROG LACMTA FUNDS: $0 $0 $50,000 $150,000 $0 $0 $0 $0 $200,000 OTHER NON LACMTA FUNDING:

LOCAL:

Planning Activities/Prog Dev $0
Environmental $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Other $0
Total LOCAL $0 $0 $0 $0 $0 $0 $0 $0 $0
STATE:

Planning Activities/Prog Dev $0
Environmental $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Other $0
Total STATE $0 $0 $0 $0 $0 $0 $0 $0 $0
FEDERAL:

Planning Activities/Prog Dev $0
Environmental $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Other $0
Total FEDERAL $0$0$0$0$0$0$0$0 $0
PRIVATE:

Planning Activities/Prog Dev $0
Environmental $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Other $0
Total PRIVATE $0 $0 $0 $0 $0 $0 $0 $0 $0
SUM NON-LACMTA FUNDS : $0 $0 $0 $0 $0 $0 $0 $0 $0
PROJECT FUNDING FY2022-
23 and FY2023-24 $0 $0 $50,000 $150,000 $0 $0 $0 $0 $200,000 East San Gabriel Valley Sustainable Multimodal Improvement Project (SMIP) City of San Dimas - East/West Multimodal Transportation Route Connectivity Project - Phase 1 MSP Cycle 2 Program FLM Subfunds:

PROGRAMMED SOURCES OF FUNDS

SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS (SGVCOG)
ATTACHMENT B ‐ EXPENDITURE PLAN COST & CASH FLOW BUDGET 1 of 2
Measure M Funding Agreement ‐ MSP Page 97 – 112 Attachment B ‐ Expenditure Plan East San Gabriel Valley Sustainable Multimodal Improvement Project (SMIP) City of San Dimas - East/West Multimodal Transportation Route Connectivity Project - Phase 1 MSP Cycle 2 Program FLM Subfunds:

SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS (SGVCOG)
ATTACHMENT B ‐ EXPENDITURE PLAN COST & CASH FLOW BUDGET

SOURCES OF FUNDS
FY 2024-25
Qtr 1
FY 2024-25
Qtr 2
FY 2024-25
Qtr 3
FY 2024-25
Qtr 4
FY 2025-26
Qtr 1
FY 2025-26
Qtr 2
FY 2025-26
Qtr 3
FY 2025-26
Qtr 4 &
Bd
TOTAL
BUDGET
LACMTA PROGRAMMED FUNDS:

MEASURE M MSP (FLM) FUNDS:

SGVCOG PM & Admin Costs (10%) $0
Planning Activities/Prog Dev $0
Environmental $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Other $0
Total Measure M (FLM) $0 $0 $0 $0 $0 $0 $0 $0 $0
SUM PROG LACMTA FUNDS: $0 $0 $0 $0 $0 $0 $0 $0 $0
OTHER NON LACMTA FUNDING:

LOCAL:

Planning Activities/Prog Dev $0
Environmental $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Other $0
Total LOCAL $0 $0 $0 $0 $0 $0 $0 $0 $0
STATE:

Planning Activities/Prog Dev $0
Environmental $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Other $0
Total STATE $0 $0 $0 $0 $0 $0 $0 $0 $0
FEDERAL:

Planning Activities/Prog Dev $0
Environmental $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Other $0
Total FEDERAL $0 $0 $0 $0 $0 $0 $0 $0 $0
PRIVATE:

Planning Activities/Prog Dev $0
Environmental $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Other $0
Total PRIVATE $0 $0 $0 $0 $0 $0 $0 $0 $0
SUM NON-LACMTA FUNDS : $0 $0 $0 $0 $0 $0 $0 $0 $0
PROJECT FUNDING Prior Years,
FY2024-25, and FY2025-26 $0 $0 $0 $0 $0 $0 $0 $0 $0
TOTAL LACMTA FUNDS $0 $0 $50,000 $150,000 $0 $0 $0 $0 $200,000 TOTAL NON-LACMTA FUNDS $0 $0 $0 $0 $0 $0 $0 $0 $0
TOTAL PROJECT FUNDING $0 $0 $50,000 $150,000 $0 $0 $0 $0 $200,000 2 of 2
Measure M Funding Agreement ‐ MSP Page 98 – 112 Attachment B ‐ Expenditure Plan

PROJECT LOCATION

CITY OF SAN DIMAS

PROJECT LOCATION MAP

EAST/WEST MULTIMODAL TRANSPORTATION

ROUTE CONNECTIVITY PROJECT
LEGEND:

AREA OF PROJECT

W BONITA AVENUE

W CEINEGA AVENUE

N EUCLA AVENUE
ATTACHMENT 2

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of October 10, 2023
From: Chris Constantin, City Manager
Prepared by: Debra Black, City Clerk
Subject: Approving Resolutions 2023-61, 2023-62, and 2023-63 Calling the March 5, 2024, General Municipal Election, Requesting the County to Consolidate with the Statewide Primary Election on that Same Date, and Establishing Rules for Candidate Statements
____________________________________________________________________________

SUMMARY
The City of San Dimas’ General Municipal Election is scheduled for Tuesday, March 5, 2024.

This item will legally call for the election, request that the Los Angeles County Registrar Recorder County Clerk conduct the election and sets forth the candidate requirements.

RECOMMENDATION
Staff requests that the City Council approve the following:

1. Resolution 2023-61, calls for and gives notice of the election for the offices of Mayor and two members of the City Council.

2. Resolution 2023-62, requests the County of Los Angeles Board of Supervisors to consolidate the city’s election with the Statewide Primary Election to be held on the same date.

3. Resolution 2023-63, sets forth regulations for Candidate’s Statements.

4. Appropriate $34,000 from unassigned General Fund balance for a total budget of $184,000.

FISCAL IMPACT
Based on the estimates using the County’s Election Estimating Calculator the cost of our election could range from $178,094 to $183,833, for the Mayor’s seat and two District seats. The FY 2023- 24 budgeted amount is $150,000 in the Election Services account 001-4120-021. Staff is requesting to increase the budgeted amount with a budget appropriation of $34,000 from the general fund for a total budgeted amount of $184,000.

Calling the March 5, 2024 General Municipal Election Page 2 For the Meeting of October 10, 2023

BACKGROUND
Pursuant to California Elections Code sections 1201 and 1001, the City of San Dimas General Election will be held on Tuesday, March 5, 2024. In preparation for the election, adoption of procedural resolutions is necessary to commence the election process. These resolutions must be adopted no later than November 6, 2023.

DISCUSSION/ANALYSIS
Ordinance 1290 adopted by the City Council on September 14, 2021 moved the city’s election date to coincide with the statewide primary election in even-numbered years as set forth in California Elections Code Section 1000. The March 5, 2024 General Municipal Election will be the City’s second District-Based Election since moving to districts. The Mayor’s seat along with District’s 1 and 3 will be voted on by San Dimas residents. The nomination period will be November 13, 2023 thru December 8, 2023. The period will be extended to December 9, 2023, thru 13, 2023 if an incumbent does not file. The City Clerk’s Office has published important election data and dates in the City’s quarterly magazine mailed to all San Dimas households as well as on the City’s Election Webpage.

ALTERNATIVES
At this time staff is not recommending alternatives, however, Council could provide alternative direction to staff at their discretion.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Debra Black
City Clerk
Attachments:

1. Resolution 2023-61 Calling General Municipal Election

2. Resolution 2023-62 Request to Consolidate the Election with Los Angeles County

3. Resolution 2023-63 Setting Candidate Statement Regulations

ATTACHMENT 1
RESOLUTION 2023-61

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS

ANGELES CALIFORNIA, CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, MARCH 5, 2024, FOR THE ELECTION OF

CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE

OF CALIFORNIA RELATING TO GENERAL LAW CITIES
WHEREAS, under the provisions of the laws relating to general law cities in the State of California, a General Municipal Election shall be held on March 5, 2024, for the election of Municipal Officers; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN DIMAS, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. That pursuant to the requirements of the laws of the State of California relating to General Law Cities, there is called and ordered to be held in the City of San Dimas, California, on Tuesday, March 5, 2024, a General Municipal Election for the purpose of electing a Mayor for the full term of two years, one Member of the City Council from District 1 and one member of the City Council from District 3 for the full term of four years.

SECTION 2. That the ballots to be used at the election shall be in form and content as required by law.

SECTION 3. That the Los Angeles Registrar Recorder/County Clerk’s office is authorized, instructed and directed to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election.

SECTION 4. That the vote centers for the election shall be open as required during the identified voting period, pursuant to Sections 4007 and 14404 of the California Elections Code.

SECTION 5. That in all particulars not recited in this Resolution, the election shall be held and conducted as provided by law for holding municipal elections.

SECTION 6. That notice of the time and place of holding the election is given and the City Clerk is authorized, instructed, and directed to give further or additional notice of the election, in time, form, and manner as required by law.

SECTION 7. That the City Council authorizes the Los Angeles Registrar Recorder/County Clerk’s office to administer said election and all reasonable and actual election expenses shall be paid by the City upon presentation of a properly submitted invoice.

SECTION 8. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 10th, day of October 2023.

Resolution 2023-61 Page 2
Calling the March 5, 2024 Election
October 10th, 2023
___________________________________
Emmett G. Badar, Mayor
ATTEST:
_______________________________
Debra Black, City Clerk
I, Debra Black, City Clerk, hereby certify that Resolution 2023-61 was adopted by the City Council of San Dimas at its regular meeting of October 10th , 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Debra Black, City Clerk

ATTACHMENT 2
RESOLUTION 2023-62

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS

ANGELES CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO CONSOLIDATE THE CITY OF SAN DIMAS’ GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, MARCH 5, 2024 WITH THE STATEWIDE PRIMARY ELECTION TO BE HELD ON THAT DATE, PURSUANT TO SECTION 10403 OF THE CALIFORNIA ELECTIONS CODE.

WHEREAS, a General Municipal Election is to be held in the City of San Dimas, California, on Tuesday, March 5, 2024; and
WHEREAS, Ordinance 1290 adopted by the City Council on September 14th, 2021 moved the city’s election date to coincide with the statewide primary election in even-numbered years as set forth in California Elections Code Section 1000; and WHEREAS, a Statewide Primary Election will be held on Tuesday, March 5, 2024; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN DIMAS, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The City of San Dimas will consolidate its General Municipal Election with the County’s Statewide Primary Election on Tuesday, March 5, 2024. (1) That pursuant to the requirements of §10403 of the California Elections Code, the Board of Supervisors of the County of Los Angeles is hereby requested to consent and agree to the consolidation of a General Municipal Election with the Statewide Primary Election on Tuesday, March 5, 2024, for the purpose of the election of a Mayor and two Members of the City Council. (2) That the City Council requests the Board of Supervisors to direct the RegistrarRecorder/County Clerk to administer, manage and oversee all facets of the City of San Dimas’ March 5, 2024 General Municipal Election and further direct the Registrar-Recorder/County Clerk to perform all necessary functions, services and tasks related to: the complete and successful conduct of the election; the provision of all election materials and equipment; the hiring, training and supervision of poll workers and other election personnel; the printing and distribution of ballot materials; the translation of ballot materials; the collection of submitted ballots; the tallying of votes; canvassing and the certification of election results. (3) That the County Election Department is authorized to canvass the returns of the General Municipal Election. The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used. The election will be held and conducted in accordance with the provisions of law regulating the Election.

SECTION 2. That the City shall reimburse the County for services performed when the work is completed and upon presentation to the City of a properly approved bill.

SECTION 3. That the City Clerk is directed to forward without delay to the Board of Supervisors and to the County Election Department, each a certified copy of this resolution.

SECTION 4. That the Board of Supervisors is requested to issue instructions to the county election department to take any and all steps necessary for the holding of the consolidated election.

Resolution 2023-62 Page 2
March 5, 2024 General Municipal Election to Consolidate with LA County October 10th, 2023
SECTION 5. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 10th day of October 2023. ______________________________
Emmett G. Badar, Mayor
ATTEST:
____________________________
Debra Black, City Clerk
I, Debra Black, City Clerk, hereby certify that Resolution 2023-62 was adopted by the City Council of San Dimas at its regular meeting of October 10th, 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________________
Debra Black, City Clerk

ATTACHMENT 3
RESOLUTION 2023-63

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS

ANGELES CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE

OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY MARCH 5, 2024
WHEREAS, Section 13307 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidate's statement.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN DIMAS, DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. GENERAL PROVISIONS. That pursuant to Section 13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at an election to be held in the City of San Dimas on Tuesday, March 5, 2024, may prepare a candidate’s statement on an appropriate form provided by the City Clerk. The statement may include the name, age and occupation of the candidate and a brief description of no more than 200 words of the candidate’s education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. The statement shall be filed in typewritten form in the office of the City Clerk at the time the candidate’s nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period.

SECTION 2.

Pursuant to Section 13307(c) of the California Elections Code, the governing body of the City of San Dimas authorizes the preparation of candidate statements for nonpartisan elective office for the purpose of electronic distribution. Candidates will prepare statements for electronic distribution pursuant to Section 13307(a) of the Elections Code. A statement prepared pursuant to this subdivision shall be posted on the internet website of the County Elections Official.

Pursuant to Section 13307.7(a) of the Elections Code, candidates shall provide payment of the requisite fee to cover the duties and procedures set forth in Sections 13307(b) and (d) of the Elections Code.

SECTION 3. FOREIGN LANGUAGE POLICY.

A. Pursuant to the Federal Voting Rights Act, the city is required to translate candidate’s statements into Spanish.

B. Pursuant to state law, the candidate’s statement must be translated and printed (in the voters pamphlet) in any language at the candidate’s request.

C. The Los Angeles Registrar Recorder County Clerk shall

1. Translations:
a) Have all candidates’ statements translated into Spanish as specified in (A) above.
b) Have translated those statements into the languages as requested by the candidate as specified in (B) above.

Resolution 2023-63
Candidate Regulations Page 2
October 10th, 2023

2. Printing:
a) Print all translations of all candidates’ statements pursuant to (A) above, in the main voter pamphlets. Main voter pamphlets will be in English and Spanish.
b) Print any translations of candidates, who so request printing in the main voter pamphlet - the main voter pamphlet will be an English and Spanish pamphlet, also containing candidate statement translations if requested by the candidate.

SECTION 4. PAYMENT.

A. Translations:
1) The candidate shall be required to pay for the cost of translating the candidate’s statement into any required foreign language as specified in Section 2 (A) above, pursuant to State and Federal law.
2) The candidate shall be required to pay for the cost of translating the candidate statement into any foreign language that is not required as specified in Section 2 (B) above, pursuant to Federal and/or State law, but is requested as an option by the candidate.

B. Printing:
1) The candidate shall be required to pay for the cost of printing the candidate’s statement in English in the main voter pamphlet. The candidate shall be required to pay for the cost of printing of the candidate statement in any foreign language required in the voter pamphlet as specified in Section 2 (A) above. 2) The candidate shall be required to pay for the cost of printing the candidate's statement in a foreign language in the main voter pamphlet that is not required, but is requested by the candidate per Section 2 (B) above.

The City Clerk shall estimate the total cost of printing, handling, translating, and mailing the candidate’s statements filed pursuant to this section, including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended), and require each candidate filing a statement to pay in advance to the local agency his or her estimated pro rata share as a condition of having his or her statement included in the voter’s pamphlet. In the event the estimated payment is required, the estimate is just an approximation of the actual cost that varies from one election to another election and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements. Accordingly, the Clerk is not bound by the estimate and may, on a pro rata basis, bill the candidate for additional actual expense or refund any excess paid depending on the final actual cost. In the event of underpayment, the clerk may require the candidate to pay the balance of the cost incurred. In the event of overpayment, the Clerk shall prorate the excess amount among the candidates and refund the excess amount paid within 30 days of receipt of billing statement from the Los Angeles Registrar Recorder County Clerk.

Resolution 2023-63
Candidate Regulations Page 3
October 10th, 2023
SECTION 5. MISCELLANEOUS.

A. All translations shall be provided by professionally-certified translators; B. The City Clerk shall comply with all recommendations and standards set forth by the California Secretary of State regarding occupational designations and other matters relating to elections.

SECTION 6. ADDITIONAL MATERIALS. No candidate will be permitted to include additional materials in the sample ballot package.

SECTION 7. That the City Clerk shall provide each candidate or the candidate’s representative a copy of this Resolution at the time nominating petitions are issued.

SECTION 8. That all previous resolutions establishing City Council policy on payment for candidate’s statements are repealed.

SECTION 9. That this resolution shall apply only to the election to be held on Tuesday, March 5, 2024, and shall then be repealed.

SECTION 10. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 10th, day of October, 2023. _____________________________
Emmett G. Badar, Mayor
ATTEST:
___________________________
Debra Black, City Clerk
I, Debra Black, City Clerk, hereby certify that Resolution 2023-63 was adopted by the City Council of San Dimas at its regular meeting of October 10th, 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Debra Black, City Clerk

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of October 10, 2023
From: Councilmember John Ebiner
Prepared by: Chris Constantin, City Manager
Subject: Councilmember Request to Present and Discuss the Formation of an Arts and Culture Commission
____________________________________________________________________________

SUMMARY
Agenda item will be a presentation by City Councilmember John Ebiner about the formation of an Arts and Culture Commission.

RECOMMENDATION
No Staff recommendation.

FISCAL IMPACT
There is no fiscal impact for the recommended action, as such action is a discussion.

BACKGROUND
On September 26, 2023, Councilmember John Ebiner requested an agenda item to be able to present information supporting the formation of an Arts and Culture Commission. Councilmember Eric Nakano concurred. In the request, the intent is to allow Councilmember Ebiner to provide a presentation and discussion related to the matter.

DISCUSSION/ANALYSIS
Councilmember Ebiner will be presenting the following information related to the concept.

San Dimas Arts & Culture Commission
Concept Notes

Councilmember Request to Present and Discuss the Formation of an Arts and Culture Commission Page 2
For the Meeting of October 10, 2023
Advise the City Council on art-related and culture-related matters  Public art policy and projects
 Visual Arts
 Paintings from the late Festival of Arts
 Performing arts
 Music in the Park
 Cultural events and expression
o lunar new year, mariachi festival, indigenous art, historical artifacts, etc.  Downtown Art Walk
 Story telling
 Art Faire at the Civic Center
 Street musician policy
 Local musician night(s) on the plaza
 Student art from local schools
 Student mentorship with local artists
 Art by senior citizens
 Ceramics, pottery, quilting, mixed media
 Garden tour
 Streetscape look and feel
o benches, bike racks, electrical boxes, murals, etc.
 Recognition of annual Arts, Culture, and Creativity Month in April  Incorporate art into City events
 Encourage local artists of every type
 Encourage cultural events
 Encourage San Dimas art organizations, artist collectives, cultural organizations  Identify grant opportunities
 Work with the Historical Society, Chamber of Commerce, and other civic groups on anything related to arts and culture
Benefits
 Input from a broad spectrum of San Dimas residents, including the arts community  Enriched quality of life for the community – another reason that San Dimas is a great place to live.
 A part of the San Dimas character that attracts and keeps businesses, visitors, and prospective residents
 Source of (more!) volunteers
 Possible line item in the budget for art and culture
San Dimas Arts & Culture Commission
Purpose/Description/Mission Statements from Other Cities The following bodies are formal commissions or councils created in various cities by their city councils. (Descriptions, purpose, and mission statements are from the cities’ websites.) Los Gatos, California population 33,500 (2021)
Arts and Culture Commission

Councilmember Request to Present and Discuss the Formation of an Arts and Culture Commission Page 3
For the Meeting of October 10, 2023
Description (as of October 2023):

The Committee is advisory to the Town Council, and works to encourage the development of art, drama, music, and other creative activities in Los Gatos. The Commission shall make recommendations to the Town Council concerning public art, under the terms of the current Town Public Art Selection Policy and Procedure.

East Hampton, Connecticut population 3,500 (2020)
Arts and Culture Commission
Mission (as of October 2023):

Foster, promote, encourage and celebrate the excellence, enjoyment, and abundance of arts and culture in our town.

Lodi, California population 67,000 (2021)
Arts Commission
Purpose (as of August 2022):

To inspire, encourage and promote the arts in the community. In addition, the Arts Commission oversees the City’s public art program, and recommends the distribution of annual arts grants awarded by the City Council. The Commission assists the Lodi Arts Foundation to raise funds to advance its purpose.

Pasadena, California population 135,700 (2021)
Arts & Culture Commission
Description (as of February 2023):

The Commission shall advise the City Council on matters pertaining to the City’s arts and cultural program which shall: foster public and private partnerships for providing arts and cultural programs for the youth of Pasadena; promote access for the public to the highest quality arts opportunities possible; promote the work of artists and art groups and celebrate the City for its ethnic diversity, creativity, and its leadership in arts and culture; provide grants-in-aid to individual and group artists, cultural groups, and arts organizations; encourage the provision of cultural and artistic facilities and features in public and commercial construction. The Commission shall appoint highly qualified peer panels for specified time periods to: select public art and art in public places; review and evaluate requests for funding; and advise the Commission on the allocation of funds from the Cultural Trust Fund.

Cathedral City, California population 52,200 (2021)
Public Arts Council
Description (as of February 2023):

The Public Arts Commission advances performing and visual art in the community. It makes recommendations to the City Council on the selection, acquisition and installation of public art paid for by developer fees; support and production of concerts, readings and other live arts performances; sponsor programs; development and use of facilities for arts projects; and cooperative ventures with other art organizations throughout the Coachella Valley.

Laurel, Maryland population 29,500 (2021)
Laurel Arts Council
Purpose (as of February 2023):

To encourage and invest in the visual arts, performing arts and arts education programs; coordinate the display of art in public places throughout the City; and create a vibrant arts

Councilmember Request to Present and Discuss the Formation of an Arts and Culture Commission Page 4
For the Meeting of October 10, 2023
community that enriches the quality of life for the residents of Laurel by promoting the arts and providing arts programming.

Agoura Hills, California population 19,800 (2021)
Cultural Arts Council
Mission (as of February 2023):

CAC represents and serves the 91301 community by creating a diverse cultural experience, and by pursuing the active participation and cooperation of the art community, government, business, education, and private sector.

CAC will create ideas and opportunities that provide the rich creative talent in the 91301 community with exposure and networking opportunities.

CAC is committed to providing educationally based activities in all forms of culture and art.

Vision:

Create an environment in which the arts make a major contribution to the vitality of the community and become woven into the fabric of its identity.

Be recognized as a regional model for inspiring innovative and vibrant cultural arts, nurturing an arts-focused community where people desire to live, work, and visit.

Establish programs which encourage the schools, and the families and the children that attend them, to bring their collective talents, passions and enthusiasm together.

Cultural Arts Council is responsible for reviewing and approving public arts proposals.

San Dimas Arts & Culture Commission
Miscellaneous Info
Los Angeles County Press Release
LA COUNTY AWARDS OVER $31M TO ARTS AND CULTURAL ORGANIZATIONS July 11, 2023
The Los Angeles County Department of Arts and Culture announces over $31 million dollars will be awarded to over 750 arts, cultural, and equity-building organizations, a historic County investment in the nonprofit creative sector.
https://www.lacountyarts.org/la-county-awards-over-31m-arts-and-cultural-organizations

ALTERNATIVES
Not Applicable

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
John Ebiner, City Councilmember