San Dimas City Council
October 24, 2023

CITY COUNCIL AND HOUSING AUTHORITY
MEETING AGENDA
TUESDAY OCTOBER 24, 2023 7:00 PM
SAN DIMAS COUNCIL CHAMBER
245 EAST BONITA AVENUE
A public agenda packet is available for review on the City’s website  www.sandimasca.gov or by contacting the City Clerk’s Office at [email protected].

Members of the public may observe the City Council meeting live on the City of San Dimas website at www.sandimasca.gov or on KWST Channel 3. To view from the website, select the Watch City Council Meetings blue button from the home page.
7:00 PM
CITY COUNCIL
Mayor Emmett Badar, Mayor Pro Tem Ryan A. Vienna, Councilmember John Ebiner, Councilmember Eric Nakano, Councilmember Eric Weber
CALL TO ORDER AND FLAG SALUTE

PRESENTATION
Los Angeles Center for Alcohol and Drug Abuse (L.A. CADA) Quarterly Update ORAL COMUNICATIONS
(Members of the audience are invited to address the City Council on any item on this agenda or not on this agenda. Public comment will not be taken during each individual agenda item, except for public hearing items. Comments on public hearing items will be heard when that item is scheduled for discussion. Under the provisions of the Brown Act, the legislative body is prohibited from engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion at a later date. Each speaker will be limited to speaking once for up to (3) three minutes.)
CONSENT CALENDAR
(All items on the Consent Calendar are considered to be routine and will be enacted by one motion unless a member of the City Council requests separate discussion.) CC1. Approve Resolution 2023­64, A Resolution of the City Council of the City of San Dimas, Approving Certain Demands for the October 30, 2023 Warrant Register in the Amount of $478,416.80.

CC2. Approve the minutes of the October 10, 2023, Study Session and October 10, 2023 Regular City Council Meetings
CC3. Approve Updates and Revisions to the Charter Oak Mobile Home Estates Space Rent Assistance Program Guidelines
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(All items on the Consent Calendar are considered to be routine and will be enacted by one motion unless a member of the City Council requests separate discussion.) CC1. Approve Resolution 2023­64, A Resolution of the City Council of the City of San Dimas, Approving Certain Demands for the October 30, 2023 Warrant Register in the Amount of $478,416.80.

CC2. Approve the minutes of the October 10, 2023, Study Session and October 10, 2023 Regular City Council Meetings
CC3. Approve Updates and Revisions to the Charter Oak Mobile Home Estates Space Rent Assistance Program Guidelines
CC4. Receive and File the September 2023 Investment Report CC5. Adopt Resolution 2023­65 Amending the City’s Pay Plan and Reimbursement Schedule.

CC6. Approve Settlement of Claim Baker v. City of San Dimas 3049794 CC7. Deny Claim Millager v. City of San Dimas 3049936
END OF CONSENT CALENDAR
RECOMMENDATION: Approve consent calendar with recommendations as presented in staff reports.

ORAL COMMUNICATIONS
(Members of the Audience (Speakers are limited to (3) minutes or as may be determined by the Chair.) CITY REPORTS
CR1. City Manager
CR2. City Attorney
CR3. Members of the City Council
Councilmembers’ Report on Meetings Attended at the Expense of the Local Agency (Pursuant to AB 1234 – G.C. §53232.3(d)
City Council Requests for Future Items, Comments and Updates CLOSED SESSION

1. CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: Chris Constantin, City Manager; Brad McKinney, Assistant City Manager; Jeff Malawy, City Attorney; Cecilia Todd, Human Resources Manager; Melanie Chaney, Peter Nguyen, Special Counsel.

Unrepresented employees: All unrepresented city employees.

2. CONFERENCE WITH LEGAL COUNSEL­ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): One Case

ADJOURNMENT
Notice Regarding Americans with Disabilities Act: In compliance with the ADA, if ditttiitiittilttthCitClk’

Chaney, Peter Nguyen, Special Counsel.

Unrepresented employees: All unrepresented city employees.

2. CONFERENCE WITH LEGAL COUNSEL­ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): One Case

ADJOURNMENT
Notice Regarding Americans with Disabilities Act: In compliance with the ADA, if you need assistance to participate in a city meeting, please contact the City Clerk’s Office at (909) 394­6216. Early notification before the meeting you wish to attend will make it possible for the City to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102­35.104 ADA Title II].

Copies of documents distributed for the meeting are available in alternative formats upon request. Any writings or documents provided to the City Council regarding any item on this agenda will be made available for public review Monday through Thursday 7:30 a.m. to 5:30 p.m. and on Fridays from 7:30 a.m. to 4:30 p.m. at the Administration Counter at City Hall and San Dimas Library. In addition, most documents are posted on the City’s website at  www.sandimasca.gov.

Posting Statement:  I declare under penalty of perjury that on October 20 , 2023, I posted a true and correct copy of this agenda on the bulletin board in the Civic Center Plaza of City Hall at 245 E.

Bonita Ave., San Dimas Library 145 N. Walnut Ave., San Dimas Post Office 300 E. Bonita Ave., Von’s Via Verde Shopping Center 1160 Via Verde Ave., and on the City’s website www.sandimasca.gov/agendas­minutes/ as required by law.

October 20, 2023
Debra Black
Debra Black, City Clerk
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Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of October 24, 2023
From: Chris Constantin, City Manager
Prepared by: Lily Flores, Housing Manager
Subject: Los Angeles Center for Alcohol and Drug Abuse (L.A. CADA) Quarterly Update ____________________________________________________________________________

SUMMARY
Presentation by Los Angeles Center for Alcohol and Drug Abuse (L.A. CADA) Homeless Outreach Efforts

RECOMMENDATION
Staff recommends that the City Council receive and file the staff report.

FISCAL IMPACT
There is no fiscal impact for the recommended action.

BACKGROUND
At the September 12, 2023, Council Meeting, Council requested an update from L.A. CADA of their activity and efforts. The presentation being presented by L.A. CADA is in response to thisrequest.

On March 15, 2023, the City entered into an Agreement for Contract Services with the Los Angeles Centers for Alcohol and Drug Abuse (L.A. CADA) for Homeless Outreach Services. On April 17, 2023, two (2) full time Outreach Navigators, Juan and Salina, were assigned to San Dimas and began servicing our City Mondays, Wednesdays, and Fridays. This is in addition to the Tuesday Supplemental team contracted through the San Gabriel Valley Council of Governments (SGVCOG). Staff has been pleased with the efforts being made by L.A. CADA.

They have provided Staff with weekly reports and keep in constant communication with us daily and in real time with the live text thread. They have made over 150 encounters and have successfully placed over 24 residents in either interim housing, treatment facilities, or permanent housing as well as transporting and assisting over 36 residents to obtain needed documentation to receive services and medical appointments. We have quarterly meetings with Housing Staff, Code Compliance Staff, Executive Management, L.A. CADA staff, and the Sheriff Community

L.A. CADA Quarterly Update Page 2
For the Meeting of October 24, 2023
Action Team (CAT) to discuss in detail the strategies and needs of individuals. Staff, Sheriff’s Department and L.A. CADA will continue to work in collaboration with the Sherriff CAT team to meet the needs of our most vulnerable population

DISCUSSION/ANALYSIS
L.A. CADA staff will present and provide an update of their homeless outreach activity and efforts as requested by the Council.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Lily Flores
Housing Manager

RESOLUTION 2023-64

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS,

CALIFORNIA, APPROVING CERTAIN DEMANDS FOR THE MONTHS OF OCTOBER 30, 2023
WHEREAS, the following listed demands have been audited by the Director of Administrative Services; and
WHEREAS, the Director of Administration Services has certified as to the availability of funds for payment thereto; and
WHEREAS, the register of audited demands has been submitted to the City Council for approval.

NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of San Dimas does hereby approve the Warrant Register of October 30, 2023 in the amount of $478,416.80.

PASSED, APPROVED AND ADOPTED this 24th, day of October 2023. _____________________________
Emmett G. Badar, Mayor
ATTEST:
_________________________________
Debra Black, City Clerk
I, Debra Black, City Clerk, hereby certify that Resolution 2023-64 was approved by vote of the City Council of the City of San Dimas at its regular meeting of October 24th, 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Debra Black, City Clerk

CITY COUNCIL MEETING

ACTION MINUTES
OCTOBER 10, 2023, STUDY SESSION

MEETING
Council Members Present: Mayor Badar, Mayor Pro Tem Ryan A. Vienna, Councilmember Ebiner, Councilmember, Nakano, Councilmember Weber
Staff: City Manager Chris Constantin, Assistant City Manager Brad McKinney, Director of Administrative Services Michael O’Brien, Director of Community Development Henry Noh, City Attorney Jeff Malawy, City Clerk Debra Black, Planning Manager Luis Torrico, Associate Planner Ken Fichtelman, Senior Planner Marco Espinoza, Public Works Engineering Manager Steve Barragan
Call to Order: 5:35 P.M.

Councilmember Nakano left the meeting at 6:14 p.m. and returned at 6:19 p.m.

STUDY SESSION ITEMS COMMENTS/RECOMMENDATIONS

1. Discussion and Consideration of
Municipal Code Text Amendment 21-
0005; Consideration of a Municipal
Code Text Amendment to amend
Chapter 10.24 of the Vehicles and
Traffic Code, Parking, and Chapter

18.156 of the Zoning Code, Vehicle
Parking and Storage
The consensus was to integrate the items
presented by Councilmember Weber into staff’s
recommendations and bring back for discussion
as a study session followed by a meeting for
public input.

Adjourned: 6:55 P.M.

I, Debra Black, City Clerk attest that these draft minutes are accurate and reflective of the actions taken by the City Council.
________________________________
Debra Black, City Clerk

CITY COUNCIL MEETING

ACTION MINUTES
OCTOBER 10, 2023, REGULAR MEETING
Council Members Present: Mayor Badar, Mayor Pro Tem Ryan A. Vienna, Councilmember Ebiner, Councilmember, Nakano, Councilmember Weber
Staff: City Manager Chris Constantin, Director of Administrative Services Michael O’Brien, Director of Community Development Henry Noh, Director of Parks and Recreation Scott Wasserman, City Attorney Jeff Malawy, City Clerk Debra Black, Public Works Engineering Manager Steve Barragan
Call to Order: 7:03 P.M.

CONSENT ITEMS COMMENTS/RECOMMENDATIONS

1. Approve Resolution 2023-59, A
Resolution of the City Council of the
City of San Dimas, Approving Certain
Demands for the September 31, 2023,
Prepaid Warrant Register in the
Amount of $79,783.16 and the October
16, 2023, Warrant Register in the
Amount of $1,370,606.54.

2. Approve the September 26, 2023, City
Council Study Session and September
26, 2023, City Council Regular Meeting
Minutes

3. Approve Budget Carryovers from the
2022-23 Fiscal Year for Capital
Projects, Equipment, Professional
Services and Contracted Services that
Remained Incomplete at Fiscal Year
End, and Approve Appropriations for
Committed Expenditures Not
Addressed During the Adoption of the
2023-24 City Budget

4. Adopt Resolution 2023-60 Approving
the Submission of a Measure A Grant
Application in the Amount of $648,000
for Horsethief Canyon Park Capital
Improvements.

MOTION: Motion/seconded by Mayor Pro Tem
Vienna/Councilmember Ebiner to approve the
consent calendar as presented. The motion
carried 5-0.

Yes: Badar, Ebiner, Nakano, Vienna, Weber
No: None

Absent: None
Abstain: None
Mayor Pro Tem Vienna asked staff for update
on item 7.

City Clerk Debra Black gave the update on the
item.

Approve the October 10, 2023, Regular City Council Minutes Page 3 For the Meeting of October 24, 2023

5. Approve an Extended Timeframe to
Remove Temporary Outdoor Dining
Structures Erected During the COVID19 Emergency

6. Authorize the City Manager to Execute
the Agreement with San Gabriel Valley
Council of Government for a Grant in
the amount of $200,000 for the
Conceptual Design Plans for Bicycle
and Pedestrian Improvements along
Bonita Avenue, Eucla Avenue and
Cienega Avenue to Provide Connection
to Regional Multi Model Facilities

7. Approving Resolutions 2023-61, 2023-
62, and 2023-63 Calling the March 5,
2024, General Municipal Election,
Requesting the County to Consolidate
with the Statewide Primary Election on
that Same Date, and Establishing
Rules for Candidate Statements

OTHER BUSINESS COMMENTS/RECOMMENDATIONS

1. Councilmember Request to Present
and Discuss the Formation of an Arts
and Culture Commission
No direction was given or required. Mayor Pro
Tem Vienna suggested revisiting when the
City’s Strategic Plan is discussed.

STAFF AND CITY COUNCIL

REPORTS

COMMENTS/RECOMMENDATIONS
a. City Manager The City Manager announced that the City Council gave approval for the City to join in
litigation against the Los Angeles County
Superior Court’s implementation of the Zero-bail
and a press release for public information was
provided
b. City Attorney None
c. Members of the City Council
Reports on Meetings Attended (AB 1234)
(G.C. §53232.3(d))
None

CITY COUNCIL REQUESTS FOR

FUTURE ITEMS

COMMENTS/RECOMMENDATIONS
None
Adjourned: 8:27 PM
I, Debra Black, City Clerk attest that these draft minutes are accurate and reflective of the actions taken by the City Council.
________________________________
Debra Black, City Clerk

Housing Authority
Agenda Item Staff Report
To: Housing Authority Board
For the Meeting of October 24, 2023
From: Chris Constantin, Executive Director
Prepared by: Lily Flores, Housing Manager
Subject: Approval of Update and Revisions to the Charter Oak Mobile Home Estates Space Rent Assistance Program Guidelines
____________________________________________________________________________

SUMMARY
The Charter Oak Mobile Home Estates Space Rent Assistance Program assist Very-Low to Low-Income residents who pay more than 30% of their income towards housing with a space rent credit. The proposed updates and revisions will increase the space rent assistance amount by $25.00 (from $75 to $100 for Low Income Residents and from $90 to $115 for Very LowIncome Residents) effective January 1, 2024, when a space rent increase will take effect. The revisions will also allow the City Manager or his designee to revise the Program Guidelines, including annual changes to the credit amounts if applicable.

RECOMMENDATION
Staff recommends the Housing Authority consider and approve the following:

1. Approve the updates and revisions proposed for the Charter Oak Mobile Home Estates Space Rent Assistance Program; and

2. Authorize the Executive Director or his designee to approve revisions to the Program Guidelines, including changes to credit amounts.

FISCAL IMPACT
There is no fiscal impact for the recommended action.

BACKGROUND
The Charter Oak Mobile Home Estates Space Rent Assistance Program (“Program”) helps Low Income residents who reside at Charter Oak Mobile Home Estates with a monthly space rent

Charter Oak Mobile Home Estates Space Rent Assistance Program Guidelines Page 2 For the Meeting of October 24, 2023
credit. Very-Low Income residents at 50% or below AMI receive a $90.00 monthly space rent credit and Low-Income residents at 51%-80% AMI receive a $75.00 monthly space rent credit.

Current Program Guidelines were approved effective June 14, 2022. The Guidelines established qualification criteria and space rent credit amounts. In June 2022, the Housing Authority had a total of 26 homeowners on the Program. After the approval of the Guidelines, the participation total increased to 41 homeowners in 2022-2023.

DISCUSSION/ANALYSIS
On October 1, 2023, the residents at the Charter Oak Mobile Home Estates (COMHE) received a 90-day notice of a 3.3% space rent increase effective January 1, 2024. This is in accordance with the San Dimas Mobile Home Accord. The last time a rent increase was imposed on the residents at Charter Oak Mobile Home Estates was August 1, 2021, in the amount of 2%.

The 3.3% increase will be applicable to all the 184 units at COMHE. The increase averages out to $23.48 monthly per unit. Staff recognizes that this increase may cause an extreme hardship for the residents and is proposing to increase the space rent credit for participants in the Program by $25.00. If approved, this increase will increase the space rent credit for Low Income residents from $75.00 to $100.00 monthly credit and for Very Low-Income residents from $90.00 to $115.00.

Revisions to the Program Guidelines also include allowing the Executive Director or his designee authorization to make amendments to the Program Guidelines as necessary.

ENVIRONMENTAL REVIEW
This item is not subject to environmental review under the California Environmental Quality Act (CEQA). Under CEQA guidelines Section 15378 (b)(5), continued administrative activities and organization activities that will not result in a direct or indirect physical change in the environment are not CEQA projects. Moreover, under CEQA guidelines CEQA guidelines Section 15784 (b)(4), government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment are not CEQA projects.

Respectfully submitted,
Lily Flores, Housing Manager
Attachments:

1. Charter Oak Mobile Home Estates Space Rent Assistance Program Guidelines - Updated

Revised October 2023

City of San Dimas Housing Authority
Charter Oak Mobile Home Estates
Space Rent Assistance Program Guidelines
A. Program Purpose
The purpose of the Charter Oak Mobile Home Estates Space Rent Assistance Program (“Program”) is to assist eligible very low- to low-income senior homeowners who pay more than 30% of their income towards housing cost with a monthly credit towards their space rent.

B. Service Area
The program serves Charter Oak Mobile Home Estates senior homeowners who are low- to very low-income as defined by current State income guidelines, determined by the Department of Housing and Community Development (HCD) for Los Angeles County.

C. Eligibility Criteria
In order to apply for the Program, homeowners must meet the following criteria:

1. Reside in Charter Oak Mobile Home Estates.

2. Household income must be within the current year program income limits as very low- or low-income.

3. Household must be paying more than 30% of their income towards housing cost (space rent, mortgage (if applicable), and utility allowance).

D. Affordable Housing Cost
“Affordable housing cost” for lower-income households is defined in State law as not more than 30 percent of gross household income with variations (Health and Safety Code Section 50052.5). The comparable federal limit, more widely used, is 30 percent of gross income, with variations. “Housing cost” commonly includes rent or mortgage payments, utilities (gas, electric, water, sewer, garbage, recycling, green waste), and property taxes and insurance on owneroccupied housing.

E. Utility Allowance
Utility allowance is a monthly allowance for utilities and services (excluding telephone services) to be paid by the tenant. The City will review average utility usage annually to determine utility allowance.

F. Space Rent Credit
Homeowners whose income is at very low-income (50% of AMI) as determined by HCD for Los Angeles County will receive a monthly credit of $90.00 $115.00 on their space rent.

ATTACHMENT 1

Homeowners whose income is at low-income (80% of AMI) as determined by HCD for Los Angeles County will receive a monthly credit of $75.00 $100.00 on their space rent.

G. Application Process
Homeowner shall complete and submit the application and supporting documentation to the Housing Division.

1. Supporting documents include:
a. Income verification (income documents as listed in the application for all adult household members).
b. Employment verification (if applicable) (pay stubs with YTD total, EDD, etc.). c. Residency verification (Homeowners name on Current Property Tax Bill or Current Mobile Home Registration).
d. Driver’s license or California Identification Card for all adult household members. e. Proof of Homeowner’s Insurance.

2. The application is reviewed and Staff notifies the applicant of their eligibility determination.

Allow a minimum of two (2) weeks for notification.

H. Application Review and Approval

1. Applications are submitted to the Housing Division for review.

2. Housing Staff will work with the homeowner to insure all necessary documents are provided and the application is complete.

3. When it is determined the file is complete, it is reviewed by the Housing Manger and/or designee for final review and approval.

I. Applicant Approvals
Homeowner will receive an approval notice stating the amount of monthly credit to their space rent.

Income will need to be recertified in April of every year in order to keep credit, regardless of when approval was given. Housing staff will send out recertification notices to all residents receiving assistance.

Park Management will be notified of approved homeowners and credit will be issued beginning month following approval.

Please Note: Homeowner will need to verify income eligibility annually in April in order to keep credit.

J. AUTHORITY TO ADMINISTER
The Community Development Director/City Manager or his/her designee shall have the authority to administer this Program inclusive of the establishment, maintenance and modification of appropriate implementation procedures.

K. AMENDMENTS
Amendments to these guidelines may be made from time to time by the City as necessary.

Authority to modify elements of these Program Guidelines shall rest on the Community Development Director/City Manager.
___________________________________________________________ City of San Dimas, 245 E. Bonita Avenue, San Dimas, CA 91773 Housing Division 909-394-6204

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of October 24, 2023
From: Chris Constantin, City Manager
Prepared by: Michael O'Brien, Director of Administrative Services Subject: Receive and File the September 2023 Investment Report ____________________________________________________________________________

SUMMARY
Monthly Reporting for the City of San Dimas investment of idle funds and cash condition.

RECOMMENDATION
Staff recommends that the City Council:
• Receive and file Investment and Cash Condition report for the month of September 2023.

FISCAL IMPACT
There is no fiscal impact for the recommended action.

DISCUSSION/ANALYSIS
It is the policy of the City of San Dimas to invest public funds in a manner that will provide an optimal combination of security and investment return while meeting the daily cash flow demands of the City and conforming to all State and local statutes governing the investment of public funds.

The priority objectives of the City’s investment activities are as follows: safety, liquidity and returns.

The City’s investment portfolio as of September 30, 2023, maintained liquid cash in the amount of $12,134,491.08 held between BMO Harris, the City and LAIF which amounts to just under 17% of the portfolio to provide the cash flow necessary for City payroll and operating expenditures as well as large capital project expenses and unforeseen emergencies that may occur throughout

September 2023 Investment Report Page 2
For the Meeting of October 24, 2023
the year. The following chart displays the total investments and weighted average yield per investment category:

The City’s Banking Services Provider BMO Harris provides a fully collateralized checking account whose funds are used to make cash payments for City payroll and operational expenses. The city performs daily bank reconciliations to assure adequate cash is held in the checking account for upcoming expenditures. Cash held in the account earns income credits that accumulate at a rate of .55% which offsets banking service charges that are charged each quarter to the city.

Petty Cash is held at City facilities for cashiering purposes and to reimburse small dollar expenditures between $0.01 and $50.00.

The Local Agency Investment Fund (LAIF) is considered a Local Agency Investment Pool and acts much like a money market account. Funds can be deposited and withdrawn without penalty.

The pool invests funds in short-term securities and can produce returns at rates like money markets but is considered more secure.

CALTRUST is a public agency that provides investment funds that are liquid, short term, and medium term. The assets held by CALTRUST are managed by State Street Global Advisors.

Since the City first invested with CALTRUST in August of 2010, buying into the Medium-Term Fund. The City has made various contributions throughout the years as well as reinvested any accumulated interest earnings throughout the life of the fund.

In total the weighted average cost of investing in CALTRUST is $9.64. Currently due to increasing interest rates driving market rates down for assets already held, the share price of the fund as of September 30, 2023 was $9.64. Until interest rates decline to the point that share price would increase to $9.98 or above, the city would be recognizing a loss on sale. However, the City could pull out funds at any time if liquidity needs arose.

COLLATERALIZED, POOLED AND PUBLIC AGENCY INVESTMENTS

WEIGHTED
AVG. YIELD
TOTAL

INVESTMENT
BMO HARRIS - GENERAL ACCOUNT 0.00% $2,078,046.40
SAN DIMAS PETTY CASH - IMPREST FUNDS 0.00% $2,560.00
LOCAL AGENCY INVESTMENT FUND (LAIF) CA STATE TREASURER 3.53% $10,053,884.68 CALTRUST INVESTMENT PROGRAM-MEDIUM TERM-SHARES 3.74% $13,883,976.66 TOTAL OF ALL COLLATERALIZED, POOLED AND PUBLIC AGENCY ACCOUNTS 3.36% $26,018,467.74

INVESTMENTS PURCHASED THROUGH BROKERS

WEIGHTED
AVG. YIELD
TOTAL

INVESTMENT
TVI GOVERNMENT SPONSORED ENTERPRISES (GSE) AGENCY BONDS 1.95% $265,126.95 TVI CORPORATE BONDS 3.05% $3,314,492.50
TVI U.S. TRESURY BILLS 5.25% $499,205.12
TVI NEGOTIABLE CERTIFICATES OF DEPOSIT 3.05% $2,966,000.00 STIFEL GOVERNMENT SPONSORED ENTERPRISES (GSE) AGENCY BONDS 4.36% $5,743,961.77 STIFEL COMMERCIAL & MUNICIPAL BONDS 2.64% $737,350.00
STIFEL TRESURY BILLS 5.36% $15,280,050.00
STIFEL NEGOTIABLE CD'S OF DEPOSIT 3.32% $17,376,876.00
TOTAL BROKER ACCOUNTS 4.03% $46,183,062.34
TOTAL OF ALL INVESTMENTS 3.79% $72,201,530.08

September 2023 Investment Report Page 3
For the Meeting of October 24, 2023
The City Treasurer also utilizes Brokers to purchase investment securities such as Government Sponsored Enterprises (Agency Bonds), Corporate Bonds, U.S. Treasuries and Negotiable CD’s.

The investment policy and California Government Code Section 53600.3 allows the City to invest 30% of its portfolio in Certificates of Deposit and 20% of its portfolio in Corporate Bonds through Brokers. U.S. Treasuries and Government Sponsored Enterprises (Agency Bonds) have no investment limits; however, it is considered a best practice not to invest more than 5% in a single Government Sponsored Enterprises.

The following is a breakdown of the total invested in each type of investment along with its percentage of the portfolio:

Additionally, per the Investment Policy, the City has an established maturity matrix with the investment ranges as follows:

The Cities current investment maturity range is as follows:

The weighted average maturity for all City investments is 1.16 years, which is ideal in today’s rising interest rate environment. The short time to maturity of our investments will allow the city to reinvest the matured principal amounts into investments that are likely to be offered at higher yields.

Specific details pertaining to the Cities investment names, CUSIP #’s, coupon and purchase yields, maturity dates, par and book values are included in the Investment and Cash Condition Report attachment.

ENVIRONMENTAL REVIEW
Amount % of Portfolio
$ 2,080,606.40 3%
$ 10,053,884.68 14%
$ 13,883,976.66 19%
$ 6,009,088.72 8%
$ 4,051,842.50 6%
$ 15,779,255.12 22%
$ 20,342,876.00 28%
$ 72,201,530.08 100%

INVESTMENTS BY TYPE

CHECKING ACCOUNTS/CASH ON HAND
Type

CALTRUST

GSE AGENCY BONDS

COMMERCIAL BONDS
U.S TREASURY BILLS

NEGOTIABLE CERTIFICATES OF DEPOSIT

LOCAL AGENCY INVESTMENT FUND (LAIF)

TOTAL OF ALL INVESTMENTS
1 Day to 1 Year 30% - 100%
1 Year to 3 Years 5% - 60%
3 Years to 5 Years 0% - 40%

September 2023 Investment Report Page 4
For the Meeting of October 24, 2023
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Michael O'Brien
Director of Administrative Services
Attachments:

1. September Investment and Cash Condition Report

CITY OF SAN DIMAS

MONTHLY CASH BALANCE INVESTMENT REPORT
SEPTEMBER 2023

ENDING BALANCE
$2,078,046.40
$2,560.00
$10,053,884.68
$13,883,976.66
CUSIP # COUPON
YIELD

PURCHASE

YIELD MATURITY PAR VALUE BOOK VALUE
FEDERAL FARM CR - 5 YEAR BOND 3133ENGF1 0.50% 4.75% 12/1/2023 $275,000.00 $265,126.95 $265,126.95
WELLS FARGO & CO MEDIUM TERM - 3 YEAR BOND 95001DC40 4.50% 4.50% 7/28/2025 $250,000.00 $250,000.00 CFI- 5 YEAR BOND 17298CK64 1.00% 1.00% 8/28/2025 $500,000.00 $500,000.00 BANK OF AMERICA - 5 YEAR BOND 06048WK25 0.75% 0.75% 10/30/2025 $250,000.00 $250,000.00 GOLDMAN SACHS GROUP - 5 YEAR BOND 38150EH4 0.80% 0.80% 11/24/2025 $290,000.00 $290,000.00 JP MORGAN BOND - 5 YEAR BOND 48128G3G3 1.20% 1.20% 4/30/2026 $285,000.00 $285,000.00 EXXON MOBILE CORP - 7 YEAR BOND 30231GBD3 2.28% 0.98% 8/16/2026 $250,000.00 $264,953.75 GOLDMAN SACHS GROUP - 5 YEAR BOND 38150AJ63 1.70% 1.70% 10/29/2026 $210,000.00 $210,000.00 MORGAN STANLEY FIN GLOBAL - 5 YEAR BOND 61766YGT2 1.35% 1.35% 11/18/2026 $250,000.00 $250,000.00 JP MORGAN CHASE BOND - 5 YEAR BOND 48128G5Y2 2.10% 2.10% 1/29/2027 $270,000.00 $270,000.00 BANK OF AMERICA - 5 YEAR BOND 06048WS84 2.75% 2.75% 3/2/2027 $250,000.00 $250,000.00 MORGAN STANLEY-FIN GLOBAL 5 YEAR BOND 61766YJQ5 3.25% 3.25% 4/13/2027 $250,000.00 $250,000.00 INTEL CORP - 5 YEAR BOND 458140BY5 3.75% 4.25% 8/5/2027 $250,000.00 $244,538.75 $3,314,492.50
UNITED STATES TREASURY BILLS - 6 MONTH 912797FV4 5.25% 5.25% 12/21/2023 $512,000.00 $499,205.12 $499,205.12
TEXAS EXCHANGE- 4 YEAR CD 88241THS2 0.65% 0.65% 6/21/2024 $249,000.00 $249,000.00 GENERAL ELECTRIC CU - 2 YEAR CD 369674BT2 3.25% 3.25% 6/28/2024 $249,000.00 $249,000.00 OCEANFIRST BANK - 2 YEAR CD 67523TBE2 3.25% 3.25% 7/1/2024 $246,000.00 $246,000.00 MORGAN STANLEY PRIVATE BANK - 5 YEAR CD 61760AR76 2.20% 2.20% 8/1/2024 $247,000.00 $247,000.00 AMERICAS CR - 2 YEAR CD 03065AAV5 3.65% 3.65% 9/27/2024 $249,000.00 $249,000.00 SYNCHRONY BK RETAIL - 3 YEAR CD 87164WQ68 3.30% 3.30% 8/26/2025 $245,000.00 $245,000.00 CAPITAL ONE BANK - 4 YEAR CD 14042TFH5 2.65% 2.65% 4/13/2026 $246,000.00 $246,000.00 TOYOTA FINANCIAL SAVINGS - 5 YEAR CD 89235MLC3 0.95% 0.95% 7/15/2026 $248,000.00 $248,000.00 GOLDMAN SACHS BANK USA NEW YORK - 5 YEAR CD 38149M4T7 2.65% 2.65% 4/13/2027 $246,000.00 $246,000.00 STATE BANK OF INDIA - 5 YEAR CD 856285N64 3.30% 3.30% 6/1/2027 $245,000.00 $245,000.00 CENTRAL BANK LITTLE ROCK ARK - 5 YEAR CD 152577BS0 5.30% 5.30% 6/30/2028 $248,000.00 $248,000.00 ENVISION C.U- 5 YEAR CD 29415AAQ8 5.40% 5.40% 7/14/2028 $248,000.00 $248,000.00 $2,966,000.00
FNMA - FEDL NAT MTG ASSN POOL BALLOON - 5 YEAR BOND 3138L8UV4 2.92% 4.85% 1/1/2025 $300,000.00 $272,755.79 FEDERAL NATIONAL MEETING ASSN- 5 YEAR BOND 3136G4A86 0.50% 0.55% 7/21/2025 $250,000.00 $249,375.00 FEDERAL FARM BANK BOND - 4 YEAR BOND 3133ENEH9 1.13% 1.13% 11/17/2025 $250,000.00 $250,000.00 FEDERAL HOME LOAN BANK -- 5 YEAR BOND 3130AL2G8 0.60% 0.75% 2/18/2026 $250,000.00 $248,250.00 FNMA - DISC BOND - 3YEAR 3138LDPW7 2.68% 4.58% 5/1/2026 $250,000.00 $228,805.98 FEDERAL HOME LOAN BK BD - 5 YEAR BOND 3130ANMH0 1.10% 1.42% 8/20/2026 $250,000.00 $246,400.00 FEDERAL HOME LOAN BK BD - 4 YEAR BOND 3130AUSR6 5.00% 5.03% 2/9/2027 $500,000.00 $499,500.00 FEDERAL FARM CREDIT BANK - 5 YEAR BOND 3133ENSZ4 2.75% 2.75% 4/1/2027 $250,000.00 $250,000.00 FEDERAL HOME LOAN BK (FHLMC) - 5 YEAR BOND 3134GXTZ7 3.25% 3.25% 5/26/2027 $250,000.00 $250,000.00 FEDERAL HOME LOAN BK BD - 5 YEAR BOND 3130ASF53 3.25% 3.41% 6/30/2027 $500,000.00 $499,250.00 FEDERAL HOME LOAN BK BD - 5 YEAR BOND 3130ASZ69 4.05% 4.08% 8/27/2027 $250,000.00 $249,625.00 FEDERAL HOME LOAN - 5 YEAR BOND 3130AWKC3 6.00% 6.00% 7/24/2028 $500,000.00 $500,000.00 FEDERAL HOME LOAN - 5 YEAR BOND 3134GYXS6 6.00% 6.00% 7/27/2028 $500,000.00 $500,000.00 TVI GOVERNMENT SPONSORED ENTERPRISES (GSE) AGENCY BONDS INVESTMENTS SUBTOTAL:

INVESTMENTS
TVI TRESURY BILLS INVESTMENT SUBTOTAL:

SUMMARY OF BANK BALANCES YIELD

3.53%

BMO HARRIS - GENERAL ACCOUNT

SAN DIMAS PETTY CASH - IMPREST FUNDS

LOCAL AGENCY INVESTMENT FUND (LAIF) CA STATE TREASURER
INVESTMENTS HELD WITH TVI:

INVESTMENT HELD WITH STIFEL:

TVI CD'S INVESTMENTS SUBTOTAL :

TVI CORPORATE BONDS INVESTMENTS SUBTOTAL:

CALTRUST INVESTMENT PROGRAM-MEDIUM TERM-SHARES: $9.64 per share 3.74% ATTACHMENT 1

FEDERAL HOME LOAN - 5 YEAR BOND 3130AWMJ6 5.75% 5.75% 7/26/2028 $500,000.00 $500,000.00 FEDERAL HOME LOAN - 6 MONTH BOND 3134H1AF0 6.15% 6.15% 2/28/2024 $500,000.00 $500,000.00 FEDERAL HOME LOAN - 6 MONTH BOND 3130AWTX8 6.10% 6.10% 2/28/2024 $500,000.00 $500,000.00 $5,743,961.77
BANK OF AMERICA - 5 YEAR BOND 06048WP20 1.25% 1.25% 9/24/2026 $250,000.00 $250,000.00 APPLE INC - 10 YEAR CORPORATE BOND 037833CR9 3.20% 3.30% 5/11/2027 $250,000.00 $248,850.00 SADDLEBACK VALLEY - 7.75 YEAR BOND (MUNICIPAL BOND) 786318LF0 2.40% 3.41% 8/1/2027 $250,000.00 $238,500.00 $737,350.00
U.S TREASURY BILL - 3 MONTH 912797HM2 5.30% 5.30% 11/28/2023 $3,500,000.00 $3,450,510.00 U.S TREASURY BILL - 4 MONTH 912797FV4 5.30% 5.30% 12/21/2023 $3,500,000.00 $3,439,240.00 U.S TREASURY BILL - 5 MONTH 912797GD3 5.31% 5.31% 1/18/2024 $3,500,000.00 $3,425,450.00 U.S TREASURY BILL - 6 MONTH 912797GP6 5.47% 5.47% 2/29/2024 $5,100,000.00 $4,964,850.00 $15,280,050.00
EVANSVILLE TEACHERS FCU - 1.5 YEAR CD 299547BB4 3.10% 3.10% 1/8/2024 $249,000.00 $249,000.00 CITY & CNTY CR UN ST PAUL - 1.5 YEAR CD 177517AB5 3.25% 3.25% 2/26/2024 $249,000.00 $249,000.00 UKRAINIAN FCU - 1 YEAR CD 90372WAB6 5.05% 5.05% 5/8/2024 $248,000.00 $248,000.00 LOCAL GOVT FEDRL CR UN- 1 YEAR CD 53955LAC1 5.15% 5.15% 5/17/2024 $248,000.00 $248,000.00 APPLE BANK FOR SVGS NEW YORK - 2 YEAR CD 03784JTK0 3.20% 3.20% 7/22/2024 $246,000.00 $246,000.00 AUSTIN TELCO FED CR - 2 YEAR CD 052392BM8 3.40% 3.40% 8/12/2024 $249,000.00 $249,000.00 AMERICAS CHRISTIAN CR - 2 YEAR CD 03062CAD4 3.40% 3.40% 8/30/2024 $248,000.00 $248,000.00 FIRST TECH FCU - 18 MONTH CD 33715LEX4 5.25% 5.25% 10/15/2024 $248,000.00 $248,000.00 DART BANK - 2.5 YEAR CD 237412AR2 3.00% 3.00% 12/20/2024 $249,000.00 $249,000.00 DIRECT FEDERAL CREDIT UNION - 2.5 YEAR CD 5460FDD5 3.00% 3.00% 12/23/2024 $249,000.00 $249,000.00 TECHNOLOGY CREDIT UNION - 2 YEAR CD 87868YAG8 5.00% 5.00% 1/21/2025 $249,000.00 $249,000.00 VERIDIAN CREDIT UNION - 2 YEAR CD 92348DAB5 4.75% 4.75% 1/21/2025 $249,000.00 $249,000.00 SAFRA NATL BANK OF NY - 3 YEAR CD 78658RHM6 2.00% 2.00% 3/24/2025 $248,000.00 $248,000.00 LIVE OAK BANK- 5 YEAR CD 538036LD4 1.40% 1.40% 3/31/2025 $249,000.00 $249,000.00 MEDALLION BANK - 5 YEAR CD 58404DGR6 1.60% 1.60% 3/31/2025 $248,000.00 $248,000.00 CLEARPATH FEDERAL CU BURBANK- 2 YEAR CD 18507MAA9 5.15% 5.15% 4/28/2025 $248,000.00 $248,000.00 DISCOVER BK - 3 YEAR CD 254673B70 2.80% 2.80% 4/28/2025 $247,000.00 $247,000.00 UTAH COMMUNITY CU - 2 YEAR CD 917352AB2 4.80% 4.80% 4/28/2025 $248,000.00 $248,000.00 FLAGSTAR BANK - 5 YEAR CD 33847E3D7 1.15% 1.17% 4/29/2025 $248,000.00 $247,876.00 HSBC BANK - 5 YEAR CALLABLE CD 44329ME33 1.30% 1.30% 5/7/2025 $248,000.00 $248,000.00 INSTITUTION FOR SVGS - 3 YEAR CD 45780PBL8 3.10% 3.10% 5/20/2025 $249,000.00 $249,000.00 CARTER FEDERAL C.U 3 YEAR CD 14622LAC6 3.00% 3.00% 6/23/2025 $249,000.00 $249,000.00 HUGHES FED CR - 2 YEAR CD 444425AA0 5.25% 5.25% 6/30/2025 $248,000.00 $248,000.00 MID AMERICAN CU - 2 YEAR CD 59522NAE4 5.25% 5.25% 6/30/2025 $248,000.00 $248,000.00 MERITRUST CR UN - 3 YEAR CD 59001PAS8 3.35% 3.35% 7/8/2025 $249,000.00 $249,000.00 CREDIT UNION OF TEXAS - 3 YEAR CD 22551KAB8 3.30% 3.30% 7/22/2025 $246,000.00 $246,000.00 TVA CMNTY CR UN - 3 YEAR CD 87305MAB6 3.25% 3.25% 8/4/2025 $249,000.00 $249,000.00 RESOURCE ONE CR UN - 3 YEAR CD 76124YAE6 3.30% 3.30% 8/18/2025 $249,000.00 $249,000.00 IDEAL CREDIT UNION - 3 YEAR CD 45157PAY6 4.00% 4.00% 8/29/2025 $249,000.00 $249,000.00 ALABAMA CREDIT UNION - 3 YEAR CD 01025RAB5 3.60% 3.60% 9/22/2025 $249,000.00 $249,000.00 UNIVERSITY CREDIT UNION - 3 YEAR CD 914242AA0 4.00% 4.00% 9/26/2025 $249,000.00 $249,000.00 BARCLAYS BANK - 4 YEAR CD 06740KNT0 1.00% 1.00% 12/15/2025 $248,000.00 $248,000.00 US ALLIANCE FED C.U - 4 YEAR CD 90352RCD5 1.35% 1.35% 1/28/2026 $249,000.00 $249,000.00 FARMERS & MERCHANTS BANK- 3.5 YEAR CD 3078115EL9 3.20% 3.20% 2/5/2026 $249,000.00 $249,000.00 CFG COMMUNITY BANK - 3.5 YEAR CD 12527CFL1 3.80% 3.80% 3/11/2026 $245,000.00 $245,000.00 ALASKA US FEDERAL CREDIT UNION - 3 YEAR CD 011852AH3 5.15% 5.15% 3/23/2026 $248,000.00 $248,000.00 CMNTY COMMERCE BANK- 4 YEAR CD 20033A2Z8 2.60% 2.60% 4/14/2026 $249,000.00 $249,000.00 BAXTER CR UN - 4 YEAR CD 07181JAD6 3.05% 3.05% 6/22/2026 $249,000.00 $249,000.00 CATHOLIC & COMMUNITY CR UNION - 3 YEAR CD 14919NAA8 5.30% 5.30% 6/22/2026 $248,000.00 $248,000.00 STIFEL COMMERCIAL & MUNICIPAL BONDS SUBTOTAL:

STIFEL TRESURY BILLS INVESTMENT SUBTOTAL:

STIFEL GOVERNMENT SPONSORED ENTERPRISES (GSE) AGENCY BONDS INVESTMENTS SUBTOTAL:

INSPIRE FEDERAL CREDIT UNION - 3 YEAR CD 457731AQ0 5.00% 5.00% 6/30/2026 $248,000.00 $248,000.00 NEW YORK COMMUNITY BANK - 5 YEAR CD 649447UZ0 0.70% 0.70% 7/1/2026 $249,000.00 $249,000.00 SALLIE MAE BK SALT LAKE CITY UT - 5 YEAR CD 795451AB9 1.00% 1.00% 7/21/2026 $248,000.00 $248,000.00 FIRST STATE BANK - 4 YEAR CD 33650TAH3 3.60% 3.60% 9/16/2026 $249,000.00 $249,000.00 QUORUM FED CR - 4 YEAR CD 74909LAB6 3.85% 3.85% 9/23/2026 $249,000.00 $249,000.00 PENTAGON FEDERAL CR UN - 5 YEAR CD CUSIP #70962LAS1 70962LAS1 0.90% 0.90% 9/29/2026 $249,000.00 $249,000.00 ONPATH FEDERAL CREDIT UN - 4 YEAR CD 68283MAF3 3.25% 3.25% 9/30/2026 $249,000.00 $249,000.00 BANK UNITED NA - 5 YEAR CD 066519RW1 1.35% 1.35% 12/8/2026 $248,000.00 $248,000.00 BANK HAPOALIM BM - 5 YEAR CD 06251A3K4 1.35% 1.35% 12/16/2026 $248,000.00 $248,000.00 CONNEXUS CREDIT UNION - 5 YEAR CD 20825WAR1 1.25% 1.25% 12/23/2026 $249,000.00 $249,000.00 AMERANT BANK - 5 YEAR CD 02357QAQ0 1.60% 1.60% 2/16/2027 $248,000.00 $248,000.00 PIMA CREDIT UNION- 4.5 YEAR CD 722000AA4 5.15% 5.15% 2/17/2027 $248,000.00 $248,000.00 METRO CREDIT UNION - 5 YEAR CD 59161YAP1 1.70% 1.70% 2/18/2027 $249,000.00 $249,000.00 BEAL BANK PLANO TEXAS - 5 YEAR CD 07371AZQ9 2.05% 2.05% 3/3/2027 $248,000.00 $248,000.00 BEAL BANK USA LAS VEGAS - 5 YEAR CD 07371CK81 2.05% 2.05% 3/3/2027 $248,000.00 $248,000.00 MORGAN STANLEY- 5 YEAR CD 61773TDN0 3.00% 3.00% 4/29/2027 $246,000.00 $246,000.00 GENERATION BANK ROGERS AR CD - 5 YEAR CD 37149CAV9 3.10% 3.10% 5/6/2027 $249,000.00 $249,000.00 DEPARTMENT OF COMMERCE - 5 YEAR CD 24951TAT2 3.25% 3.25% 5/13/2027 $249,000.00 $249,000.00 TRUSTONE FINL CR UN - 5 YEAR CD 89841MAF4 3.40% 3.40% 7/19/2027 $249,000.00 $249,000.00 BMO HARRIS BANK - 5 YEAR CD 05600XHE3 3.55% 3.55% 7/27/2027 $247,000.00 $247,000.00 THIRD FEDL S&L ASSN - 5 YEAR CD 88413QDM7 3.40% 3.40% 7/27/2027 $245,000.00 $245,000.00 CMNTY COMMERCE BANK CLAREMONT- 5 YEAR CD 20367GBH1 3.30% 3.30% 8/10/2027 $249,000.00 $249,000.00 ST VINCENT MED CTR CR - 5 YEAR CD 85279AAA0 3.50% 3.50% 8/12/2027 $249,000.00 $249,000.00 PITTSBURG CITY HALL FCU - 5 YEAR CD 72500MAA3 3.60% 3.60% 8/16/2027 $249,000.00 $249,000.00 SHARONVIEW FCU - 5 YEAR CD 819866BL7 3.50% 3.50% 8/16/2027 $249,000.00 $249,000.00 GHS FEDERAL CREDIT UNION - 5 YEAR CD 36266LAA4 3.80% 3.80% 9/15/2027 $249,000.00 $249,000.00 ROGUE CREDIT UNION - 5 YEAR CD 77535MAG8 5.20% 5.20% 12/23/2027 $249,000.00 $249,000.00 PACIFIC WESTERN BANK - 5 YEAR CD 69506YXD6 5.65% 5.65% 3/22/2028 $243,000.00 $243,000.00 NEW ORLEANS FIREMANS FCU - 5 YEAR CD 647608AH1 5.00% 5.00% 7/17/2028 $248,000.00 $248,000.00 NUMERICA CREDIT UNION - 5 YEAR CD 67054NBK8 5.10% 5.10% 7/31/2028 $248,000.00 $248,000.00 GREEN STATE CREDIT UNION- 5 YEAR CD 39573LEL8 5.00% 5.00% 8/29/2028 $248,000.00 $248,000.00 $17,376,876.00
$46,183,062.34
$72,201,530.08
Amount % of Portfolio Amount % of Portfolio
$ 3% 46,039,849.81 2,080,606.40 $ 64%
$ 14% 13,763,416.52 10,053,884.68 $ 19%
$ 19% 12,647,263.75 13,883,976.66 $ 18%
$ 8% 6,009,088.72 $ 100% 72,450,530.08
$ 6% 4,051,842.50
$ 22% 15,779,255.12 1.16
$ 28% 20,342,876.00 3.79%
$ 100% 72,201,530.08
Michael O'Brien Administrative Services Director/City Treasurer Prepared by: Jennifer Legaspi

LOCAL AGENCY INVESTMENT FUND (LAIF)

TOTAL OF ALL INVESTMENTS
Weighted Average Maturity in Years
Weighted Average Yield
The above investments have met the requirements as stated in the City's Annual Investment Policy.

CALTRUST

GSE AGENCY BONDS

COMMERCIAL BONDS
U.S TREASURY BILLS

NEGOTIABLE CERTIFICATES OF DEPOSIT
Maturity Range
1 Day to 1 Yr.
1 Yr. to 3 Yrs.
3 Yrs. to 5 Yrs.

Total

INVESTMENTS BY TYPE INVESTMENTS BY MATURITY

CHECKING ACCOUNTS/CASH ON HAND
Type
TOTAL CD's/GSE BONDS/ CORPORATE BONDS/TREASURY BILLS

TOTAL OF ALL INVESTMENTS
STIFEL CD'S INVESTMENT SUBTOTAL:

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of October 24, 2023
From: Chris Constantin, City Manager
Prepared by: Cecilia Todd, Human Resources Manager
Subject: Adopt Resolution 2023-65 Amending the City’s Pay Plan and Reimbursement Schedule.
____________________________________________________________________________

SUMMARY
Adopt Resolution 2023-65 Amending Resolution 2023-50 City’s Pay Plan and Reimbursement Schedule.

RECOMMENDATION
Staff recommends that the City Council:
• Adopt the revised Pay Plan and Reimbursement Schedule Resolution 2023-65 amending previous Resolution 2023-50.

FISCAL IMPACT
There is no fiscal impact for the recommended action.

BACKGROUND
Per the City of San Dimas Personnel Rules, amendments to the City’s classification and compensation plan are approved by City Council.

DISCUSSION/ANALYSIS
TECHNICAL TITLE CHANGES:

A review of the Departmental Assistant title in the City Clerk Division and the Administrative Secretary title in the Public Works Department was conducted in comparison to industry practices and surrounding Cities. The recommendation is to change the job title from Departmental Assistant to City Clerk Specialist to recognize the specialized knowledge of municipal clerk

Amending the City’s Pay Plan and Reimbursement Schedule. Page 2 For the Meeting of October 24, 2023
functions necessary for the position and Administrative Secretary to Administrative Assistant to align with current trends. Both title changes are intended to attract appropriately qualified applicants for future recruitment efforts.

SECTION 16, BOOT ALLOWANCE:

This section has been re-titled to “Safety Footwear and Allowance” and has been updated to reflect and refer to a stand-alone policy, listing the guidelines, procedures, and compliance standards approved by the City Manager and administered by the Administrative Services Department.

ALTERNATIVES
City Council could elect to oppose the Resolution which would keep Resolution 2023-50 in place.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Cecilia Todd
Human Resources Manager
Attachments:

1. Resolution 2023-65 San Dimas Pay Plan and Reimbursement Schedule

2. City Clerk Specialist Job Description

3. Administrative Assistant Job Description

ATTACHMENT 1
RESOLUTION 2023-65

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS,

COUNTY OF LOS ANGELES, ADOPTING AND EXTENDING THE PAY PLAN AND

REIMBURSEMENT SCHEDULE FOR CITY EMPLOYEES
NOW, THEREFORE, the City Council of the City of San Dimas does hereby resolve as follows:

SECTION 1. SALARY PLAN
Effective October 24, 2023, Resolution 2023-50 shall be amended, and the following salary plan shall supersede all previous plans, to read as follows:

All Full Time and Hourly Classification employees, with the exception of the City Manager who is on a contracted salary rate, will be separated into two tiers of salary tables based on the employees’ hire or re-hire date, whichever is the latter, being prior to, on or after July 1, 2021. • Tier 1 - 5 step schedule with approximately five percent (5%) increases in -between each step for active employees with a hire date prior to July 1, 2021. (Exhibit A) • Tier 2 - with a hire or re-hire date, on or after July 1, 2021, shall be placed on a nine-step salary schedule with increases of approximately two and a half percent (2.5%) in-between each step. (Exhibit B)
Elected Officials RANGE MONTHLY
SALARY
City Mayor 30 830
City Councilmember 29 620

FULL TIME CLASSIFICATIONS

MONTHLY
Executive Staff RANGE SALARY
City Manager Contracted 22,958
Assistant City Manager
Director of Administrative Services/Treasurer
104
100
14,616 – 17,766
13,241 – 16,095
Director of Community Development 100 13,241 – 16,095
Director of Parks & Recreation 100 13,241 – 16,095
Director of Public Works 100 13,241 – 16,095
Administrative Services
C
City Clerk 84 8,920 - 10,842
Information Systems Manager 83 8,702 - 10,577
Human Resources Manager 89 10,092 - 12,267
Accounting Supervisor
Information Systems/GIS Administrative Analyst
76 71
7,321 - 8,898
6,604 - 8,027
Human Resources Analyst
Accounting Technician
67 57
5,983 - 7,272
4,674 - 5,681
City Clerk Specialist 53 4,234 – 5,146

Resolution 2023-65 Page 2
Pay Plan and Reimbursement Schedule
October 24, 2023
Community Development
Planning Manager
Building & Safety Manager
89 89
10,092 - 12,267
10,092 - 12,267
Housing Manager
Senior Planner
85 80
9,143 - 11,113
8,081 - 9,822
Senior Building Inspector 79 7,884 - 9,583
Building Inspector/Plans Examiner 75 7,142 - 8,681
Associate Planner
Building Inspector I
Code Compliance Supervisor
73 71
71 6,938 - 8,433
6,604 - 8,027
6,604 - 8,027
Senior Code Compliance Officer
Assistant Planner
69 67
6,285 - 7,640
5,983 - 7,272
Housing Services Coordinator 66 5,837 – 7,094
Code Compliance Officer 63 5,420 - 6,588
Building Permit Technician II
Building Permit Technician
63 59
5,420 - 6,588
4,910 - 5,968
Public Works
Engineering Manager 89 10,092 - 12,267
Public Works Maintenance Manager 85 9,143 - 11,113
Associate Engineer 80 8,081 - 9,822
Assistant Engineer 74 7,111 - 8,644
Public Works Inspector
Public Works Maintenance Supervisor
71 71
6,604 - 8,027
6,604 - 8,027
Equipment Operator 59 4,910 - 5,968
Equipment Mechanic 58 4,790 - 5,823
Street Maintenance Worker II
Street Maintenance Worker I
59 55
4,910 - 5,968
4,448 - 5,407
Parks and Recreation
Recreation Manager 85 9,143 - 11,113
Facilities Manager 85 9,143 - 11,113
Landscape Maintenance Manager 85 9,143 - 11,113
Facilities Maintenance Supervisor
Municipal Arborist
Landscape Maintenance Supervisor
73 71
71 6,938 - 8,433
6,604 - 8,027
6,604 - 8,027
Recreation Supervisor 71 6,604 - 8,027
Recreation Coordinator 63 5,420 – 6,588
Facilities Maintenance Worker II
Facilities Maintenance Worker I
59 55
4,910 - 5,968
4,448 - 5,407
Landscape Maintenance Worker II
Landscape Maintenance Worker I
59 55
4,910 - 5,968
4,448 - 5,407
Interdepartmental
Senior Management Analyst 75 7,142 - 8,681
Management Analyst 67 5,983 - 7,272
Management Aide 63 5,420 – 6,588
Office Coordinator 57 4,674 - 5,681
Administrative Assistant 57 4,674 - 5,681

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Pay Plan and Reimbursement Schedule
October 24, 2023
Departmental Assistant 53 4,234 – 5,146

HOURLY CLASSIFICATIONS RANGE HOURLY RATE
Administration Services
Management Analyst – PT 158 33.39 -40.65
Parks and Recreation
Fitness Instructor 151 28.36 - 34.53
Supervising Lifeguard 146 24.83 - 30.23
Shooting Stars Director 142 22.49 - 27.39
Senior Lifeguard/Instructor 139 20.89 - 25.43
Recreation Specialist 135 18.92 - 23.04
Water Safety Instructor 135 18.92 - 23.04
Lifeguard 133 18.01 - 21.93
Senior Recreation Leader 133 18.01 - 21.93
Cashier 131 17.14 - 20.87
Recreation Leader 129 16.32 - 19.87
Building Maintenance Aide 129 16.32 - 19.87
Development Services
Parking Enforcement Officer II
Parking Enforcement Officer
155
152

31.00 - 37.76

28.79 - 35.06
Planning Intern
Housing Intern
142
142

22.49 - 27.39

22.49 - 27.39
Public Works
Engineering Intern 142 22.49 - 27.39
SECTION 2. PUBLIC EMPLOYEES RETIREMENT SYSTEM
In August 1999 the City amended the PERS contract to the 2% @ 55 formula with the provision that if the Employer's rate is re-instated at some future time the employees would contribute a portion of their gross salary towards the cost of the enhanced retirement plan.

As of June 22, 2014, employees shall contribute the full 7% employee portion for PERS contribution. (Resolution No. 2013-38)
The City will pay to the Public Employees Retirement System a maximum of seven percent (7%) of the employee’s base compensation for their share of the retirement contribution, as required by Section 20683 of the Government Code; which sum shall be equivalent to the percentage required by law to be paid by miscellaneous employee members thereof. All full-time employees shall be enrolled in PERS upon hire. Once employees are classified as Regular Part Time, they shall be enrolled in PERS.

All new Employees hired on or after January 1, 2013 and deemed to be a “new member” as defined in Government Code Section 7522.01, shall be enrolled in the California Public Employees’ Pension Reform Act (PEPRA) provided 2% at 62 retirement formula. New employees are responsible for paying 50% of the "normal cost" of the plan as annually calculated by PERS.

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SECTION 3. ALTERNATIVE RETIREMENT PLAN
Effective July 1, 1991, the City has implemented an alternate retirement system for part time hourly and seasonal employees in lieu of social security. Effective on July 1, 1991, the City Manager is authorized to implement mandatory payroll deductions for part-time employees’ wages in an amount of 6.2% of earnings. City paid contributions of 1.3% of earnings shall be authorized as an employer contribution to a retirement system for part-time employees. All such payroll deductions and employer contributions shall be deposited by the City into a deferred compensation retirement plan. (Resolution No. 91-52)
SECTION 4. HEALTH INSURANCE AND OPTIONAL BENEFITS PLAN
Every eligible full-time or regular part time employee receiving City benefits must be covered by a health insurance plan approved by the City except as provided below. The City will contribute $100 per month, as of July 1, 1996, per eligible employee for the approved health care plan of the employee's choice. Effective with the pay period that begins November 15, 2020, the City shall contribute an additional $1,445 per month per eligible full-time employee and $673 per month per eligible regular part time employee, to an Optional Benefit Plan which the employee may receive as cash or may elect to use for medical, dental, vision insurance, or other such benefits as may be approved by the City Manager, as of September 24, 2019. To qualify to waive medical coverage with the City of San Dimas, the employee must show proof of coverage in a group health plan such as with a spouse's employer and other than the individual market place, whether obtained through Covered California, another market place established under Health Reform or outside market places established under Health Reform. Proof of other group coverage must be submitted each year at open enrollment. This plan is maintained for the exclusive benefit of employees and their dependents and is established with the intention of being maintained for an indefinite period of time.

Optional Benefit Plan
Each full-time employee and regular part time employee shall receive an Optional Benefit Plan allocation as determined by the City Council on the approved Pay Plan and Reimbursement Schedule. One hundred dollars ($100) of the Optional Benefit Plan amount is designated for health insurance; the remainder is to be applied to available benefits. If deemed necessary the City may change insurance providers for the employees. Full time and regular part time employees who are covered by a health plan not sponsored by the City and who; therefore, do not use the City’s $100 contribution for health care coverage shall have the $100 added to their Optional Benefits Plan. The Optional Benefit Plan amount may be increased or decreased upon approval of Administration and City Council. The Optional Benefit money is not taxed if used for deferred compensation, health, dental, and vision insurance. If the employee chooses to receive all or part of their Optional Benefit Plan money in cash, the money is subject to all taxes as required by law. The Optional Benefit Plan may be spent on benefits of the employee’s choice from the following options:

Health Insurance
The City contracts with the Public Employees’ Retirement System (PERS) for health insurance. Employees who do not wish to be covered must submit proof of coverage under a spouse’s plan or other plan and sign an affidavit stating employee has sufficient coverage from an outside source. Employees are eligible to change plans annually during

Resolution 2023-65 Page 5
Pay Plan and Reimbursement Schedule
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the designated open enrollment period.

Dental Insurance
The City contracts with Delta Dental to provide optional dental coverage to full-time and regular part-time employees. Delta Dental offers an indemnity plan and a prepaid plan to choose from.

Vision Insurance
The City contracts with Vision Services Plan to provide primary vision coverage to all eligible employees.

Deferred Comp
As determined by the IRS, employees may defer annual earnings up to a maximum amount. This “deferred compensation” contribution means the money will not be taxed until you draw it out. IRS rules do not allow withdrawal until you terminate employment or in the event of an emergency. The IRS may increase the maximum amount allowed for deferral each calendar year.

Cash
Employees may choose to receive all or a portion of their remaining Optional Benefit Plan funds in cash. At that time the funds are taxable.

SECTION 5. LIFE INSURANCE AND LONG-TERM DISABILITY INSURANCE The City shall provide, at no cost to the employee, term life insurance in the amount of $50,000 to all full-time employees and eligible regular part-time employees.

Additionally, in lieu of the employees participating in the State Disability Insurance Program, the City shall provide long-term disability insurance for all full-time and eligible regular part-time employees, which benefits are equal to or exceed those provided under State Disability Insurance.

These insurance plans are maintained for the exclusive benefit of full-time and eligible regular part-time employees, and are established with the intention of being maintained for an indefinite period of time. The specific terms and conditions of said insurance plans should be determined and approved by the City Manager.

SECTION 6. DEFERRED COMPENSATION
To encourage employees to participate in the optional deferred compensation program the City offers a 457(b) and 401(a) defined contribution plan. The City shall provide a matching contribution into the 401(a) plan up to a maximum amount shown below:

FT EEs
November 15, 2020
Regular PT EEs
November 15, 2020
$250.00 per month maximum match $125 per month maximum match The deferred compensation matching program is maintained for the exclusive benefit of full time and regular part time employees and is established with the intention of being maintained for an

Resolution 2023-65 Page 6
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indefinite period of time. The specific terms and conditions of the program shall be determined and approved by the City Manager.

SECTION 7. OVERTIME COMPENSATION
It shall be the duty of the City Manager and/or their designee to conduct the City’s business with a minimum amount of overtime. Overtime shall not be accrued under normal operating conditions.

The City Manager, their designee, or appropriate Department Director and/or manager may grant the payment of overtime compensation to employees only under unusual circumstances and only when such payment is deemed to be in the best interests of the City.

A non-exempt employee shall have the choice to receive overtime pay at the rate of one and onehalf (1-1/2) times their regular rate, or compensatory time off equal to one and one- half (1-1/2) times the overtime worked for each hour over 40 hours in any work week. Such compensatory time shall be taken at the convenience of the department with the approval of the Department Director and in accordance with the City’s Compensatory Time Policy. Only regular hours worked and City designated holidays will be included for purposes of overtime calculation. (Res. No. 76- 60, July 27, 1976) (Res. No. 86-26, April 20, 1986)
SECTION 8. STAND BY/ON-CALL COMPENSATION
Standby duty is when qualified field personnel are designated to be on-call and prepared to respond to emergency calls for service after normal work hours, on weekends, and during holidays. Standby assignment shall apply to those employees whose residence is close enough to San Dimas to permit them to respond to a call in 45 minutes or less. The standby employee will be assigned a city issued cellular telephone that shall be carried at all times while on stand-by duty.

While on standby duty, employees are required to do the following:
• Be available by a City issued cellular telephone.
• Report to work within thirty minutes after notification. • Refrain from activities which may impair the employee’s ability to perform their duties. • Respond to emergency situations based on a 24 hour/7-day week rotational system.

Standby duty shall be for a one-week period, commencing and concluding on Wednesdays.

GUIDELINES
The Director of Public Works or the Director of Parks and Recreation will determine if an employee is qualified to perform standby duty. A standby eligibility list will be established. A six-month standby rotation will be established with a minimum of four (4) employees for the standby eligibility list. The employee assigned standby duty will cover all holidays that fall within the scheduled week. The following criteria is used in determining which employees are eligible to be placed on standby duty:
• Judgment and ability to make sound decisions. Ability to safely evaluate a situation and determine if a supervisor should be notified.

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• Knowledge and ability to perform required tasks based upon cross training. • Experience and familiarization with City systems and operations. • No excessive unexcused sick usage.

Safety should be a primary concern at all times. The standby employee is responsible for accessing the situation and determining if additional resources are needed. A designated supervisor shall be notified when back-up personnel are requested or when situations need further evaluation.

Standby hours will be compensated at the employee’s straight time hourly rate. An employee on standby duty shall be compensated for two hours per day of the employee’s hourly pay rate for each day on call on Monday through Friday. An employee on standby duty shall be compensated for two hours per day of the employee’s hourly pay rate for each day on call on weekends (Saturday and Sunday) and three hours during any city approved holiday(s).

Employees assigned to standby duty must receive proper authorization by a supervisor to switch assigned standby duty with another employee who is eligible for standby duty.

Employees are not eligible for standby duty until they have completed their probationary period with a satisfactory evaluation. Any employee denied the opportunity to participate in standby duty will be informed in writing of the reasons for the exclusion; the employee may apply for reconsideration after six months.

Employees will not be eligible for standby duty pay if the employee leaves work sooner than two hours prior to the end of the work day, does not attend work because of an illness, or is on leave status. An employee will be eligible to resume standby duty after the employee returns to regular duty.

The City may revoke standby pay and take appropriate disciplinary action if the employee on standby assignment does not respond within the required 30-minute response time when notified of the initial situation.

Supervisors, who have exempt status under the Fair Labor Standards Act (FLSA) guidelines, are not eligible for paid standby compensation.

Call-Back Duty is defined as when an employee, whether or not on standby duty, is called in to work after their normal work hours or on a weekend or holiday. These employees shall be compensated for a two-hour minimum at a pay rate of time and a half. The time starts when the employee responds to the request. All time in excess of the two-hour call-out minimum will be compensated at time and a half for the actual number of hours worked.

Multiple call outs will not be considered as separate call outs if they occur within the same twohour minimum compensation period.

Standby workweek schedules shall be posted by the departments at the end of each month and shall cover an eight-week period.

In the interest of employee safety, a Supervisor at their discretion may alter the standby or regular

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schedule of an employee who has worked an extraordinary amount of call out hours within a given standby shift.

DUTIES
The standby employee may be contacted by Sheriff’s Department, Fire Department, or other departments or agencies to respond to any after hour emergencies in the City. Employee is to obtain as much information via phone as to the details and extent of the emergency.

Employee must assess the situation and respond accordingly:

1. Respond to the emergency and take necessary steps to remedy the situation.

2. If the emergency is the responsibility of other agencies (traffic signal, Water Company, etc.), employee must contact and coordinate remedy of the situation with that agency. An emergency contact list and decision tree will be provided.

3. If employee needs further guidance as to how to handle the situation or needs additional employee resources, the employee must contact the pre-designated on- call supervisor.

4. Maintain a log of time spent responding to the request and actions taken.

SECTION 9. EMERGENCY COMPENSATION
An employee who is off duty and who has been recalled to duty or has been required to remain on duty in excess of their regular hours of employment as the result of a bona fide need of the City, shall have the option of either receiving salary or compensatory time off at the convenience of the department, at the rate of one and one-half (1-1/2) times the emergency time worked. The employee that has been recalled to duty will be guaranteed a minimum of two (2) hours pay or compensatory time off, at the rate of one and one-half (1-1/2) times or 3 hours. Prescheduled overtime is paid at 1 ½ times the pay rate or compensatory time off at the employee’s preference.

A bona fide need of the City shall be determined by the Department Director and subject to approval of the City Manager.

SECTION 10. LONGEVITY SERVICE INCENTIVE
Full Time Classification employees with five (5) years or more of continuous service with the City of San Dimas are eligible to receive Longevity/Service Incentive Pay on a bi-weekly basis as follows:

Completed Years of Continuous Service % of annual salary on bi-weekly basis 5-9 years 2.5%
10-14 years 5%
15-19 years 7.5%
20+ years 10%
SECTION 11. SERVICE AWARDS AND RECOGNITION EVENT
Each calendar year, a recognition event will be organized for employees who have reached years of service milestones. The event will be held by the City to honor the commitment and dedication to providing a quality level of service to the City of San Dimas. Qualifying employees will receive the following one-time recognition awards:

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Years of Service Service Pin Taxable Monetary Award
1 1 Year of Service Pin $0.00
5 5 Years of Service Pin & Base $150.00
10 10 Years of Service Pin $200.00
15 15 Years of Service Pin $250.00
20 20 Years of Service Pin $300.00
25 25 Years of Service Pin $750.00
30 30 Years of Service Pin $800.00
35 35 Years of Service Pin $850.00
40 40 Years of Service Pin $900.00
SECTION 12. EMPLOYEE AWARDS FOR EXCEPTIONAL SERVICE
Each calendar year full time and regular part time employees who have demonstrated outstanding service to the Community though extraordinary efforts and work product during the year may be recognized through awards which will include taxable monetary compensation up to $500, as determined by the City Manager.

In addition to the annual awards, when staff performs duties that are above and beyond their expected level of service, the City Manager with recommendation of the Department Directors may determine that such level of service warrants a taxable award in an amount not to exceed $50 per award.

SECTION 13. ACTING PAY
Where an employee has been trained to assume the position of another in a higher range and will be performing in that position for more than 40 consecutive hours and it is not under the normal scope of duties to assume the position, the employee may be granted a temporary 5% salary increase retroactive to the day they began serving in the position. At the discretion of the City Manager, a higher temporary increase may be granted based on specific circumstances.

Acting pay shall only be granted upon the recommendation of the Supervisor and Department Director and with the approval of the City Manager.

SECTION 14. NOTARY PUBLIC PAY
The City has needs of the service of a certified Notary Public to notarize City documents. An employee who has been designated by the City Manager to utilize their Notary Public Commission for this purpose shall receive a monthly stipend of $75.00 per month.

SECTION 15. UNIFORMS
The City shall provide and pay for the maintenance of official City work uniforms for employees in all generally accepted “field” classifications. Each employee designated by the City Manager to wear an official City work uniform shall be required to wear the complete uniform at all times while on duty with the City.

Upon separation of employment, the employee shall turn in all uniforms and other items issued.

SECTION 16. SAFETY FOOTWEAR AND ALLOWANCE

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The City of San Dimas will provide a new pair of safety shoes to a maximum cost of $200.00 for each employee determined to be exposed to Risk Level 1 or Risk Level 2, foot hazards as identified in the Safety Footwear Policy and approved by the City Manager. Except in unusual circumstances, safety shoes will not be purchased for an employee more frequently than once every 6 months.

SECTION 17. ADMINISTRATIVE LEAVE
Administrative Leave shall be granted to certain management personnel that are exempt from overtime compensation under Fair Labor Standards Act guidelines. The specific terms and conditions of the program shall be determined and approved by the City Manager in accordance with City policy.

SECTION 18. TUITION REIMBURSEMENT
All regular full-time employees who have passed an initial probation shall be eligible for the Tuition Reimbursement Program. The courses of study or specialized training taken at an Accredited College or University, shall be directly related to the employee’s current occupation or for preparing for future promotions within the City, subject to the provisions below.

To qualify for tuition reimbursement, a Tuition Reimbursement form must be submitted and preapproved by the employee’s Department Director and Human Resources before the courses begin.

The Tuition Reimbursement program will operate on a calendar year basis and shall be subject to the availability of funds as determined by the City. Employees may be reimbursed up to $2,000 per calendar year. Payments are made with the 15th and 30th warrant registers of the month.

All course work must be completed while employed by the City of San Dimas with a passing grade of “C” or equivalent when numerical score or pass/fail grade is given. If the employee either does not receive a “C” or better or for any reason does not finish the class, the reimbursement shall not be paid.

Any employee who shall voluntarily retire or separate employment or be terminated for disciplinary cause within one year from the completion of the class or classes shall refund all tuition paid under this provision for those specific classes unless they were required to attend by the appointing power.

The City reserves the right to investigate any school and approve or deny it for reimbursement if such action appears warranted. Courses must be taken at an accredited education institution, which is defined as any college or university which has been accredited by a recognized government or professional accrediting body (as determined by the City). Additionally, the City reserves the right to deny any course(s), specialized training or degree programs determined by the City Manager to be non-job related.

The City Manager or designated training officer is authorized to prescribe other limitations with respect to the time which may be spent by an employee in training and the amount of tuition reimbursement allowed per employee each year. The City Manager or designated training officer may waive any or all of the restrictions in this section.

SECTION 19. CAR ALLOWANCE

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The following positions shall receive a monthly allowance for car expenses:

POSITION MONTHLY ALLOWANCE
City Manager $600.00
Assistant City Manager $300.00
Director of Administrative Services/Treasurer $300.00
Director of Parks & Recreation $300.00
Director of Public Works $300.00
Director of Community Development $300.00
Building & Safety Manager $300.00
Recreation Manager $250.00
Engineering Manager $250.00
Associate Engineer $250.00
Facilities Manager $250.00
Planning Manager $250.00
Senior Planner $250.00
Associate Planner $250.00
Assistant Planner $250.00
Housing Manager $250.00
Human Resources Manager $250.00
Recreation Supervisor $250.00
Senior Management Analyst $250.00
SECTION 20. CELL PHONE/DATA ALLOWANCE
The following positions shall be eligible to receive a monthly allowance for personal cell phone expenses and data charges as listed pursuant to the provisions of the City Cell Phone Policy:

POSITION Cell Phone Data Charges
City Manager $150.00
Assistant City Manager $40.00 $45.00
Director of Administrative Services/Treasurer $40.00 $45.00 Director of Parks & Recreation $40.00 $45.00
Director of Public Works $40.00 $45.00
Director of Community Development $40.00 $45.00
Information Systems Manager $40.00 $45.00
Building & Safety Manager $30.00 N/A
Recreation Manager $30.00 N/A
Engineering Manager $30.00 N/A
Facilities Manager $30.00 N/A
Senior Planner $30.00 N/A
Recreation Supervisor $30.00 N/A
Recreation Coordinator $30.00 NIA
Planning Manager $30.00 N/A

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SECTION 21. TIME OFF FOR SDEA BOARD
Members of the San Dimas Employees’ Association Board shall be entitled to utilize four hours per month with pay to engage in activities directly related to management of the SDEA. (Amended per Resolution 89-54, 6/13/89)
SECTION 22. PAYROLL DEDUCTIONS
On each bi-weekly payroll and in such form as the Administrative Services Director may determine, the Finance division is authorized and directed to deduct and withhold from the salary paid to each officer or employee of the City:

A. The minimum amount required by Federal Law for income tax purposes and to make payment thereof to the United States as required by law.

B. The minimum amount required by State Law for income tax purposes and to make payment to the State of California as required by law (Res. No. 76-57, July 13, 1976).

Any officers or employees may authorize the Administrative Services Director or designated staff to make deductions from their salaries to be paid to: 1) the carrier(s) of the City’s health insurance program(s); 2) a charitable organization; 3) a financial institution, such as a credit union; 4) any other legitimate organization of the employees’ collective choice. When so authorized by the employees, the Administrative Services Director or designated staff may make such deductions from the employees’ salaries and pay the amounts designated to the appropriate organization.

PASSED, APPROVED AND ADOPTED this 24th day of October, 2023.

Emmett G. Badar, Mayor
ATTEST:

Debra Black, City Clerk
I, Debra Black, City Clerk, hereby certify that Resolution 2023-65 was adopted by the City Council of San Dimas at its regular meeting of October 24, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Debra Black, City Clerk

ATTACHMENT 2
City Clerk Specialist
Department/Division: Various
Reports To: Department director, manager and/or
coordinator
Provides Direction To: Not applicable
Date Prepared: October 9, 2023

GENERAL PURPOSE
Under general supervision, performs a wide variety of clerical, customer service, and office support tasks in support of the City Clerk division; provides departmental specific assistance to staff; and performs other related duties as assigned.

DISTINGUISHING CHARACTERISTICS
The City Clerk Specialist is part of the entry level of the administrative support series.

These positions perform more structured tasks and assignments under greater direction. The City Clerk Specialist is distinguished from higher classification levels in the administrative support series that perform independent research, administer more complex special projects, utilize complex databases, organize and plan events, and prepare more extensive reports. Although this position may undertake the duties of similar clerical positions, this position is distinguished from other administrative support series by the specialty skills and knowledge of municipal clerk functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.

1. Performs a wide variety of clerical work, including typing, filing, proofreading, checking, and recording information.

2. Types agendas, action minutes, lists, claims, memorandums, public notices, staff reports, correspondence, appeals, purchase orders, certifications, forms, and related information from rough drafts, copy, notes, and transcribing machine recordings.

3. Sets up and maintains a variety of files in different formats, including hard copy, electronic, digital, and Laserfiche, and for records research, archive, management and destruction.

City Clerk Specialist Page 2

4. Provides customer service to staff and public; answers phones, takes messages, and assists the public and other departments at the counter and by email by providing routine departmental information or by directing complex inquiries or problems to the appropriate staff member.

5. Receives and processes record requests, registration payments, refund payments, invoices, waivers, mailers, forms, and other documents; trouble-shoots problems involving department software for records purposes.

6. Performs City Clerk specific, semi-technical tasks and assignments, including City and department data and file research, archives, and other projects.

7. Creates fliers, newsletters, brochures, forms, handouts, packets, presentations, hand outs, and updates information for public displays, and dissemination.

8. Writes and tracks service requests, updates departmental logs, and issues permits or records prepared by staff, and produces reports.

9. Sorts and distributes incoming department mail and prepares outgoing mail.

10.Assembles, produces, and scans copies of materials, and posts documents and notices on websites and in other physical and electronic locations.

11.Schedules meetings and appointments for offices and facility use; makes reservations and updates calendars and logs.

12.Organizes inventory and maintains and orders department office supplies and tracks expenses by account.

QUALIFICATIONS GUIDELINES
Knowledge of:

City Clerk specific practices, policies, and procedures; records management practices; modern office procedures and data entry techniques; customer service techniques; office etiquette; correct English usage, spelling, grammar, and punctuation; filing and record keeping procedures.

Ability to:

Read, enter and verify the accuracy of basic accounting, customer, and office records; research, verify, and provide accurate answers to questions; make basic math calculations; communicate clearly and concisely, orally and in writing; establish and maintain effective working relations with other employees and the general public; organize work to meet deadlines; utilize word processing, spreadsheet, records management, and office support software; maintain confidentiality of records; operate standard office equipment, including computer, calculator, copier, fax and scanning equipment.

City Clerk Specialist Page 3
Education/Training/Experience:

Any combination equivalent to experience and education that could likely provide the required knowledge and abilities. A typical way to obtain the knowledge and abilities would be:

Education: Equivalent to high school graduation, preferably supplemented by training or coursework in customer service and word processing, spreadsheet and common office support software applications.

Experience: Three years of clerical, customer service and/or basic accounting support experience, preferably including one year in a municipal city clerk department/division.

Licenses; Certificates; Special Requirements:

Depending upon the position assignment, valid Class C California driver’s license, acceptable driving record, and proof of insurance in compliance with the City’s Vehicle Insurance Policy standards.

PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
While performing the duties of this job, the employee is frequently required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is frequently required to sit, talk or hear and to occasionally stand and walk and typically lift and carry records and documents typically weighing less than 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Mental Demands
While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; use math and mathematical reasoning; observe and interpret situations; learn and apply new information or new skills; work under deadlines with constant interruptions; and interact with City staff, other organizations and the public, and occasionally deal with dissatisfied or quarrelsome individuals.

City Clerk Specialist Page 4

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level is typically quiet and the employee works in a controlled office setting.

ATTACHMENT 3
Administrative Assistant
Department/Division: Various
Reports To: Department Director
Provides Direction To: Senior Office Assistant or assigned office support staff
Date Updated: October 16, 2023

GENERAL PURPOSE
Under general supervision, perform a wide range of administrative, clerical, customer service, office support and accounting tasks in support of an assigned department and/or division; provide assistance to department director; and perform related duties as required.

DISTINGUISHING CHARACTERISTICS
The Administrative Assistant is the third level of the administrative support series following the Office Assistant and Departmental Assistant classifications. Positions in this class require a broader understanding of department administrative practices, City codes, and work standards and use a greater range of specialized software applications. The Administrative Assistant is differentiated from the Administrative Aide who has a broader variety of daily program responsibilities and the administration of databases, applications, permits, grants, and other services.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.

1. Prepares monthly agendas, minutes and related correspondence in support of staff and specific committees.

2. Composes letters, memos and correspondence in response to departmental needs or communications; creates forms and uses methods of organizing and maintaining records in department databases.

3. Organizes preparation of agendas, and prepares lists, memorandums, public notices, staff reports, correspondence, purchase orders and related information from rough drafts, copy, notes and transcribed machine recordings.

Administrative Assistant Page 2

4. Plans, organizes and coordinates special events within the department; prepares promotional materials for marketing purposes.

5. Sets up, purges and maintains departmental record keeping systems.

6. Screens visitors and callers and assists the public and other departments by explaining department procedures and resolving basic complaints or problems.

7. Reports service needs to contractors and informs departmental or City staff of service needs; coordinates the dissemination of requests for work proposals.

8. Sorts and distributes incoming department mail and prepares outgoing mail.

9. Assigns tasks, explains procedures, and checks the work of office support staff within the department.

10.Produces and assembles copies of materials including public records requests.

11.Manages office activities including preparation and management of grants, budget assistance and other Department tasks.

12.Orders and maintains department office supplies.

QUALIFICATIONS GUIDELINES
Knowledge of:

Departmental administrative policies and City practices; business writing methods; modern office procedures and data entry techniques; basic accounting procedures and customer service techniques; correct English usage, spelling, grammar and punctuation; filing and record keeping procedures; receptionist and telephone etiquette techniques.

Ability to:

Take and transcribe minutes of meetings; compare, reconcile and proofread information within departmental documents; make and check mathematical computations; train, check and coordinate the work of office support staff; communicate clearly and concisely, orally and in writing; establish and maintain effective working relations with other employees, contractors, vendors, officials, and the general public; plan and organize work to meet deadlines; type data at the effective rate of 65 words per minute; utilize word processing, spreadsheet, graphics, desktop publishing, and other office support software within an assigned department; operate standard office equipment, including computer, calculator, copier, fax and scanning equipment.

Education/Training/Experience:

Any combination equivalent to experience and education that could likely provide the required knowledge and abilities. A typical way to obtain the knowledge and abilities would be:

Administrative Assistant Page 3
Education: Equivalent to high school graduation, preferably supplemented by training or college level coursework in customer service and word processing, spreadsheet and common office support software applications.

Experience: Five years of varied administrative, clerical, and customer service experience, preferably in a public environment.

Special Requirements: Depending upon position assignment, may be expected to attend evening meetings on City business.

PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
While performing the duties of this job, the employee is frequently required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is frequently required to sit, talk or hear and to occasionally lift and carry records and documents typically weighing less than 20 pounds. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus.

Mental Demands
While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; explain policies and procedures as applied to specific situations; apply independent judgement in solving work problems; use math and mathematical reasoning; observe and interpret situations; learn and apply new information or new skills; work under deadlines with constant interruptions; and interact with City staff, other organizations and the public, and occasionally deal with dissatisfied or quarrelsome individuals.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The position works under typical office conditions and the noise level is frequently quiet under 80 decibels.

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of October 24, 2023
From: Chris Constantin, City Manager
Prepared by: Debra Black, City Clerk
Subject: Approve Settlement of Claim Baker v. City of San Dimas 3049794 ____________________________________________________________________________

SUMMARY
This is a City Council action to settle a claim for damages to persons or personal property resulting from a City issued parking citation submitted to the City on September 19, 2023.

RECOMMENDATION
City Staff recommends that the City Council:

1. Approve at budget amendment for $70.37 from General Fund Account 001-332-001.

2. Approve settlement of claim in the amount of $70.37.

FISCAL IMPACT
This will require a budget amendment in the amount of $70.37, from the General Fund account Overnight Parking Citations 001-332-001.

BACKGROUND
The City received a claim, Attachment 1, for reimbursement of expenditures associated with challenging a City issued parking citation on September 19, 2023. The claimant appealed the citation in superior court, the court reversed the decision and determined that the claimant would be entitled to recover any deposit or penalty and court filing fee, pursuant to applicable code. The Administration Department submitted the claim to Carl Warren & Company, the City’s claims administrator who determined that this type of loss is excluded from coverage for indemnity and defense due to certain exclusions listed in Attachment 2.

DISCUSSION/ANALYSIS

Approve Settlement of Claim Baker v. City of San Dimas 3049794 Page 2 For the Meeting of October 24, 2023
Section 3.32.020 of the San Dimas Municipal Code authorizes the City Council to approve any claim against the City that is itemized, giving names, dates and particular services rendered; character or process served and upon whom; distance traveled; character of work done; number of days engaged; materials and supplies furnished; when, to whom and in what quantity furnished; the price therefore; and any other pertinent details as the case may be.

ALTERNATIVES
There is no alternative recommendation for this item.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Debra Black
City Clerk
Attachments:

1. Claim

2. Denial of Coverage Letter

ATTACHMENT 1

An Employee-Owned Company
P. O. Box 2411 | Tustin, CA 92781
Tel: 657-622-4200 | Fax: 855-683-3055 | www.carlwarren.com CA License No: 2607296
October 6, 2023
Brad McKinney
City of San Dimas
245 East Bonita Ave.

San Dimas, CA 91773-3002
RE: Case Title: John Baker v. City of San Dimas
Our File#: 3049794 TV
Dear Mr. McKinney:

We have reviewed the above-captioned claim, which you have presented for coverage under the California JPIA’s 2022-2023 Memorandum of Liability Coverage.

The California JPIA’s analysis of the claim has determined that coverage cannot be afforded at this time. As such, we suggest that you refer the claim to your airport insurance carrier or City Attorney for direct handling. At your request, we will review any subsequent lawsuit and/or information for coverage.

It is the California JPIA’s position that this loss is excluded from coverage for indemnity and defense due to, but not limited to, Exclusions P which read as follows:
“P Any Claim, liability, alleged liability, loss, cost, or expense arising out of

1. The adoption or administrative application of any ordinance, resolution or regulation;

2. The approval or disapproval of any land-use entitlement including but not limited to general plan amendments, zoning amendments, permits, tract maps, development agreements, owner-participation agreements, or disposition-and-development agreements;” Please note that the California JPIA’s Memorandum of Liability Coverage provides for an appeal process for a review of the determination of a lack of coverage by the California JPIA Executive Director. The appeal must be made in writing and within 90 days of the date of this written notice of a lack of coverage. The appeal should be mailed to the California JPIA- Attn: Jonathan Shull, Chief Executive Officer, 8081 Moody Street, La Palma, CA 90623. Should you desire that the Authority provide defense counsel during the pendency of the appeal, your appeal notice must include that request.

ATTACHMENT 2

Carl Warren & Company | Claims Management and Solutions P a g e 2 If you would like to discuss the content of this correspondence, please do not hesitate to contact the undersigned.

Very Truly Yours,
Timothy Varon
Claims Supervisor
Carl Warren & Company
cc: Paul Zeglovitch, CJPIA

PO Box 2411, Tustin, CA 92781
T: 657-622-4200 | F: 866-254-4423 | www.carlwarren.com
CA License #2607296
TO: City of San Dimas 10/17/2023
ATTENTION: Brad McKinney, Debra Black
RE: Claim : Kyle Millager V. City of San Dimas
Claimant : Kyle Millager
Member : City of San Dimas
Date Rec’d by Mbr : 10-09-2023
Date of Event : 09-07-2023
CW File Number : CJP-3049936
Please allow this correspondence to acknowledge receipt of the captioned claim. Please take the following action:
• CLAIM REJECTION: Send a standard rejection letter to the claimant.

Please include proof of mailing with your rejection notice to the claimant. Please provide us with a copy of the Notice of Rejection and a copy of the Proof of Mailing. If you have any questions, feel free to contact the assigned adjuster or the undersigned claims specialist.

Very Truly Yours,
Janice Baluyut
Janice Baluyut
Claims Examiner
Carl Warren & Company, LLC | A Venbrook Company
Direct: 657.622.4326
Email: [email protected]

PO Box 2411, Tustin, CA 92781
T: 657-622-4200 | F: 866-254-4423 | www.carlwarren.com
CA License #2607296
10/17/2023
Kyle Millager
RE: Claim : Kyle Millager V. City of San Dimas
Claimant : Kyle Millager
Member : City of San Dimas
Date Rec’d by Mbr : 10-09-2023
Date of Event : 09-07-2023
CW File Number : CJP-3049936
Dear Mr. Millager:

As you may recall we are the claim administrators for the city of San Dimas. We appreciate your desire to seek reimbursement for the damage, however the city confirmed there is scheduled maintenance of this area done every other week on Wednesdays. The city of San Dimas has reached out to their contractor and was advised they were not in the area in question on the date and time noted on your claim form. The city of San Dimas is not responsible for your damage.

Unfortunately, we are unable to recommend settlement of your claim.

Thank you.

Janice Baluyut
Janice Baluyut
Claims Examiner
Carl Warren & Company, LLC | A Venbrook Company
Direct: 657.622.4326
Email: [email protected]
Cc: City of San Dimas

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