San Dimas City Council
June 25, 2024

CITY COUNCIL MEETING AGENDA
TUESDAY JUNE 25, 2024
CLOSED SESSION 6:00 PM
REGULAR SESSION 7:00 PM
SAN DIMAS COUNCIL CHAMBER
245 EAST BONITA AVENUE
A public agenda packet is available for review on the City’s website  www.sandimasca.gov or by contacting the City Clerk’s Office at [email protected].

Members of the public may observe the City Council meeting live on the City of San Dimas website at www.sandimasca.gov or on KWST Channel 3. To view from the website, select the Watch City Council Meetings blue button from the home page.
6:00 PM ORAL COMMUNICATIONS ON CLOSED SESSION ITEMS
CLOSED SESSION

1. CONFERENCE WITH LABOR NEGOTIATORS
Gov. Code section 54957.6
Agency designated representatives: Chris Constantin, City Manager; Jeff Malawy, City Attorney; Colin Tanner, Labor Counsel.

Unrepresented employees: Directors and Confidential Unit

2. CONFERENCE WITH LABOR NEGOTIATORS
Gov. Code section 54957.6
Agency designated representatives: Chris Constantin, City Manager; Brad McKinney, Assistant City Manager; Cecilia Todd, Human Resources Manager; Jeff Malawy, City Attorney; Colin Tanner, Labor Counsel.

Employee organization: International Brotherhood of Teamsters, Local 848 representing General, Professional, and Managerial employees.
7:00 PM OPEN SESSION
CITY COUNCIL
Mayor Emmett Badar, Mayor Pro Tem Ryan A. Vienna, Councilmember Rachel Bratakos, Councilmember Eric Nakano, Councilmember Eric Weber
CALL TO ORDER AND FLAG SALUTE
REPORT ON ACTION TAKEN DURING CLOSED SESSION

PRESENTATION

1. Gold Line Bridge Art – Keith Batcheller
ORAL COMMUNICATIONS
(Members of the audience are invited to address the City Council on any item on this agenda or not on this agenda. Public comment will not be taken during each individual agenda item, except for public

Councilmember Eric Nakano, Councilmember Eric Weber
CALL TO ORDER AND FLAG SALUTE
REPORT ON ACTION TAKEN DURING CLOSED SESSION

PRESENTATION

1. Gold Line Bridge Art – Keith Batcheller
ORAL COMMUNICATIONS
(Members of the audience are invited to address the City Council on any item on this agenda or not on this agenda. Public comment will not be taken during each individual agenda item, except for public hearing items. Comments on public hearing items will be heard when that item is scheduled for discussion. Under the provisions of the Brown Act, the legislative body is prohibited from engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion at a later date. Each speaker will be limited to speaking once for up to (3) three minutes.)
CONSENT CALENDAR
(All items on the Consent Calendar are considered to be routine and will be enacted by one motion unless a member of the City Council requests separate discussion.) CC1. Parks Make Life Better Proclamation
CC2. Adopt Resolution 2024­47, A Resolution of the City Council of the City of San Dimas, Approving the Warrant Register of June 28, 2024, in the amount of $445,324.28.

CC3. Approve Minutes of June 11, 2024 Study Session and June 11, 2024 Regular Meeting CC4. Adoption of Ordinance 1308 – Zone Change 22­0001, a Zone Change to change the zone from Single­Family Agriculture 16,000 (SF­A 16,000) to Single Family 7,500 (SF 7,500) for the properties located at 327 East Baseline Road and an unaddressed parcel (APNs: 8661­017­ 010 & ­011)
CC5. Approve Gold Line Bridge Artwork Final Design and Fabrication CC6. Adopt Resolution 2024­50 Approving Authority for the City Manager to File Applications and Negotiate for Measure A Annual Allocation Grant Funds for Projects and Programs CC7. Adopt Resolution 2024­42, Expressing the City Council’s Desire to Prioritize the Preservation of Equestrian and Other Animal Keeping Uses in Existing Single Family Agricultural Zoning CC8. Approve a Contract Extension for Maintenance Contract No. 2018­02 Annual Asphalt Maintenance Services Various Citywide Locations with Paveco Construction, Inc. for Two Additional Years and Extend the Contract Limit to $200,000 per year.

CC9. Approve a One­Year Contract Extension with Urban Graffiti for Graffiti Abatement and Shopping Cart Retrieval Services for an Amount Not to Exceed $103,000 CC10. Receive and File the May 2024 Investment Report
CC11. Approve Supplemental and Category Budget Amendments for Fiscal Year 2023­24.

CC12. Approve and Authorize the City Manager to Administer the City Unmanned Aircraft System (Drone) Policy in a form approved by the City Attorney.

CC13. Approve the Eighth Amendment to the East San Gabriel Valley Watershed Management (ESGVWM) Group Cooperative Agreement and Update the City's Cost Share for FY 2024­ 25 in the Amount of $ $132,354.92

CC9. Approve a One­Year Contract Extension with Urban Graffiti for Graffiti Abatement and Shopping Cart Retrieval Services for an Amount Not to Exceed $103,000 CC10. Receive and File the May 2024 Investment Report
CC11. Approve Supplemental and Category Budget Amendments for Fiscal Year 2023­24.

CC12. Approve and Authorize the City Manager to Administer the City Unmanned Aircraft System (Drone) Policy in a form approved by the City Attorney.

CC13. Approve the Eighth Amendment to the East San Gabriel Valley Watershed Management (ESGVWM) Group Cooperative Agreement and Update the City's Cost Share for FY 2024­ 25 in the Amount of $ $132,354.92
CC14. Award Construction Contact 2024­07 Slurry Seal Project – Various Streets Zone 6 and 9 to Roy Allen Slurry Seal, Inc. in the Amount of $885,036.00. Approve overall Project Budget of $1,180,218.00 including Construction, Traffic Striping, Materials Testing, and Contingency.

Authorize the City Manager to execute the Construction Contract with Roy Allen Slurry Seal, Inc. in a Form Approved by the City Attorney and Approve CC2024­07 Project Plans and Specifications which are on file in the Public Works Department.

CC15. Adopt Resolution 2024­49, Amending the City of San Dimas Operating & Capital Improvement Plan Budget Policies.

CC16. Adopt Resolution 2024­48, Approving an Amendment to the Commercial Lease Agreement Between the City of San Dimas and Disaster Management Area D to Extend the Lease Term for Three Years to June 30, 2027, for Office Space at the Martin House (246 E. Bonita Ave.) END OF CONSENT CALENDAR
RECOMMENDATION: Approve consent calendar with recommendations as presented in staff reports.

OTHER BUSINESS
OB1. Introduce Ordinance 1306 Amending Chapter 14.11 (Stormwater Management and Discharge) & Chapter 14.13 (Low Impact Development) of the San Dimas Municipal Code to Implement Updates to the Los Angeles Regional Water Quality Control Board’s Municipal Separate Storm Sewer System (MS4) Permit
RECOMMENDATION: City staff recommends that the City Council:

Introduce and read by title Ordinance 1306, An Ordinance of the City Council of the City of San Dimas, California, Amending San Dimas Municipal Code Chapter 14.11 and Chapter 14.13 of Title 14 (Water and Sewers) updating the Stormwater Management and Discharge and Low Impact Development (LID) Requirements for New Development and Redevelopment Projects  and Incorporating the Regional Phase I Municipal Separate Storm Sewer System (MS4) Permit Requirements Associated with Discharge and Connection to the Storm Drain System, and Control of Stormwater and Non­Stormwater Runoff
OB2. Discussion, Consideration, and Possible Approval of Resolution 2024­40 Opposing Rate Increase Proposed by Golden State Water Company In its General Rate Case RECOMMENDATION: City staff recommend the City Council:

Approve Resolution 2024­40 opposing the proposed rate increases by Golden State Water Company; or
Take no position.

New Development and Redevelopment Projects  and Incorporating the Regional Phase I Municipal Separate Storm Sewer System (MS4) Permit Requirements Associated with Discharge and Connection to the Storm Drain System, and Control of Stormwater and Non­Stormwater Runoff
OB2. Discussion, Consideration, and Possible Approval of Resolution 2024­40 Opposing Rate Increase Proposed by Golden State Water Company In its General Rate Case RECOMMENDATION: City staff recommend the City Council:

Approve Resolution 2024­40 opposing the proposed rate increases by Golden State Water Company; or
Take no position.

ORAL COMMUNICATIONS
(Members of the Audience (Speakers are limited to (3) minutes or as may be determined by the Chair.) CITY REPORTS
CR1. City Manager
CR2. City Attorney
CR3. Members of the City Council
Councilmembers’ Report on Meetings Attended at the Expense of the Local Agency (Pursuant to AB 1234 – G.C. §53232.3(d)
City Council Requests for Future Items, Comments and Updates

ADJOURNMENT
Notice Regarding Americans with Disabilities Act: In compliance with the ADA, if you need assistance to participate in a city meeting, please contact the City Clerk’s Office at (909) 394­6216. Early notification before the meeting you wish to attend will make it possible for the City to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102­35.104 ADA Title II].

Copies of documents distributed for the meeting are available in alternative formats upon request. Any writings or documents provided to the City Council regarding any item on this agenda will be made available for public review Monday through Thursday 7:30 a.m. to 5:30 p.m. and on Fridays from 7:30 a.m. to 4:30 p.m. at the Administration Counter at City Hall and San Dimas Library. In addition, most documents are posted on the City’s website at  www.sandimasca.gov.

Posting Statement:  I declare under penalty of perjury that on June 21, 2024, I posted a true and correct copy of this agenda on the bulletin board in the Civic Center Plaza of City Hall at 245 E. Bonita Ave., San Dimas Library 145 N. Walnut Ave., San Dimas Post Office 300 E. Bonita Ave., Von’s Via Verde Shopping Center 1160 Via Verde Ave., and on the City’s website www.sandimasca.gov/agendas­minutes/ as required by law.

June 21, 2024 Debra Black
Debra Black, City Clerk

Parks Make Life Better
W HEREAS, Parks and Recreation make lives and communities better now and in the future; and
W HEREAS, this year’s theme “Where You Belong” uniting and uplifting the many reasons why local parks and recreation embodies the essence of belonging. As established through a Community Opinion Survey conducted March of 2023, 91% of respondents are very satisfied with the City’s efforts to maintain parks and recreation areas and 87% are satisfied with recreation programming for all ages; and
W HEREAS, residents value recreation as it provides positive alternatives for children and youth to reduce crime and mischief, especially during non-school hours; it promotes the arts, increases social connections; aids in therapy; and promotes lifelong learning; and W.

HEREAS, residents value their parks for access to outdoor spaces for children and adults to play and be active; exercise and group sports; and
W HEREAS, parks provide access to the serenity and the inspiration of nature and outdoor spaces as well as preserve and protect the historic, natural and cultural resources in our community; and
W HEREAS, the residents of San Dimas including children, youth, families, adults, seniors, businesses, community organizations, and visitors benefit from the wide range of parks, trails, open spaces, sports fields, tennis courts, facilities including, the San Dimas Recreation Center, the Senior Center, Via Verde Park, Lone Hill Park, Marchant Park, and Horsethief Canyon Park, and programs including Swim Lessons, Recreation Classes, Shooting Stars Dance Team, Teen Programs, Senior Citizens Programs, Youth Basketball, Tiny Tots, and Family Campouts; and Special Events including the Annual 5k Running Scared, Halloween Spooktacular, Arbor Day, Holiday Extravaganza, Bowser Bash; and Easter Egg Hunts; and
W HEREAS, the San Dimas City Council urges all its residents to recognize that Parks and Recreation enriches the lives of its residents and visitors as well as adding value to the community’s homes and neighborhoods; and
W.

HEREAS, July is celebrated across the nation as Parks and Recreation Month, N OW THEREFORE, I Mayor Emmett G. Badar, Mayor Pro Tem Ryan A. Vienna, Councilmembers Rachel Bratakos, Eric Nakano and Eric Weber hereby proclaim July 2024 as Parks Make Life Better! Month and in doing so urges all its citizens to use and enjoy its parks, trails, open space, facilities, and recreation opportunities.

I
N WITNESS THEREOF, I, Mayor Emmett G. Badar, have hereunto set my hand and caused the seal of the City of San Dimas to be affixed this 25th day of June 2024. ______________________________________ Attest: : _______________________________ Mayor City Clerk

RESOLUTION 2024-47

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, CALIFORNIA, APPROVING CERTAIN DEMANDS FOR JUNE 28, 2024 WHEREAS, the following listed demands have been audited by the Director of Administrative Services; and
WHEREAS, the Director of Administration Services has certified as to the availability of funds for payment thereto; and
WHEREAS, the register of audited demands has been submitted to the City Council for approval.

NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of San Dimas does hereby approve the Warrant Register of June 28, 2024 in the amount of $445,324.28.

PASSED, APPROVED AND ADOPTED this 25th, day of June 2024. _____________________________
Emmett G. Badar, Mayor
ATTEST:
_________________________________
Debra Black, City Clerk
I, Debra Black, City Clerk, hereby certify that Resolution 2024-47 was approved by vote of the City Council of the City of San Dimas at its regular meeting of June 25th, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Debra Black, City Clerk

CITY COUNCIL STUDY SESSION

ACTION MINUTES
JUNE 11, 2024, 5:30 PM
Roll Call: Mayor Emmett Badar, Mayor Pro Tem Ryan A. Vienna, Councilmember Rachel Bratakos, Councilmember Eric Weber
Council Members Absent: Councilmember Eric Nakano
Staff: City Manager Chris Constantin, Assistant City Manager Brad McKinney, Director of Public Works Shari Garwick, Director of Administrative Services Michael O’Brien, Director of Community Development Luis Torrico, City Attorney Jeff Malawy, City Clerk Debra Black, Senior Administrative Analyst Lauren Marshall
Call to Order: 5:35 PM

STUDY SESSION ITEMS COMMENTS/RECOMMENDATIONS

1. Discussion of City’s National Pollutant
Discharge Elimination System (NPDES)
Program: Overview, Requirements,
Impacts to Community
MOTION: Motion by Mayor Pro Tem Vienna,
seconded by Councilmember Weber to
excuse Councilmember Nakano’s absence.

Motion carried 4-0.

Yes: Badar, Bratakos, Vienna, Weber
No: None

Absent: Nakano
Abstain: None
The following direction was given to Staff:
• Send a letter to the Water Board
requesting additional funding and
expressing concerns about costs of
compliance.
• Bring back an MCTA for revisions to
the city's stormwater ordinance to
make requirements clearer.

Approve Minutes of June 11, 2024 Study Session and June 11, 2024 Regular MeetingPage 2 For the Meeting of June 25, 2024
Adjourned: 6:17 PM
I, Debra Black, City Clerk attest that these draft minutes are accurate and reflective of the actions taken by the City Council.
________________________________
Debra Black, City Clerk

CITY COUNCIL MEETING

ACTION MINUTES
JUNE 11, 2024, 7:00 PM

REGULAR MEETING
Roll Call: Mayor Emmett Badar, Mayor Pro Tem Ryan A. Vienna, Councilmember Rachel Bratakos, Councilmember Eric Weber
Council Members Absent: Councilmember Nakano (Excused)
Staff: City Manager Chris Constantin, Assistant City Manager Brad McKinney, Director of Public Works Shari Garwick, Director of Administrative Services Michael O’Brien, Director of Community Development Luis Torrico, City Attorney Jeff Malawy, City Clerk Debra Black, Assistant Engineer Peter Jacoy
Call to Order: 7:00 PM

CONSENT ITEMS COMMENTS/RECOMMENDATIONS

1. Adopt Resolution 2024-39, A Resolution
of the City Council of the City of San
Dimas, Approving Certain Demands for
the Prepaid Warrant Register of May 31,
2024, in the Amount of $448,964.79 and
Warrant Register of June 14, 2024, in the
amount of $591,904.57.

2. Approve the City Council Minutes of the
May 28, 2024, Study Session and May
28, 2024, Regular Meeting

3. Deny Claim Smith v. City of San Dimas
CJP 3051675 LSV

4. Deny Claim Cordova v. City of San
Dimas CJP 3051443

5. Adopt Resolution 2024-44, Establishing
the 2024-25 Appropriations Limit.

6. Adopt Resolution 2024-45 Approving the
City’s Investment Policy and Delegating
Authority to the City Treasurer to Invest
City Funds in Accordance with the
Proposed City Investment Policy and
with City Manager or Designee for
Approval for Fiscal Year Ending June 30,
2025

7. Authorize the City Manager to Enter into
an Agreement with Troy & Banks Utility
Mayor Pro Tem Vienna requested separate
discussion for consent calendar item 15.

The City Clerk read Ordinance 1307 by title.

MOTION: Motion by Councilmember Weber
seconded by Mayor Pro Tem Vienna to
approve the consent calendar items 1-14, 16
excluding item 15. Motion carried 4-0.

Yes: Badar, Bratakos, Vienna, Weber
No: None

Absent: Nakano
Abstain: None
Mayor Pro Tem Vienna made a request to be
excused from the City Council meetings of
July 9, 23, August 13, 27, and September 10,
24, 2024.

MOTION: Motion by Councilmember Weber
seconded by Councilmember Bratakos to
approve the consent calendar item 15.

Motion carried 3-1 with Mayor Pro Tem
Vienna’s abstention.

June 11, 2024 Regular Meeting Page 4
For the Meeting of June 25, 2024
and Telecommunication Consultants to
Perform an Audit and Survey of Utility,
Waste, Recycling and
Telecommunications Services Accounts

8. Approve a Contract Extension with West
Coast Arborist, Inc. for Tree Maintenance
Services for Three Years with TwoSingle-Year Renewal Options with An Increase in Contractual Specified Rates
Not Exceeding 4% for 2024-25 or the
Consumer Price Index in Subsequent
Years.

9. A ward Construction Contract 2024-05
San Dimas Canyon Road Sidewalk
Improvements to CJ Concrete
Construction in the Amount of $209,170;
Approve Plans and Specifications for the
Project; Approve an Appropriation of
$78,579 from the General Fund; Approve
a Project Budget of $240,546 which
Includes the Construction and
Contingency for the Project and
Authorize the City Manager to Execute a
Construction Contract with CJ Concrete
Construction in a Form Approved by the
City Attorney

10. Approve California Office of Emergency
Services (CalOES) Form 130
Designating Agents Necessary to
Provide for All Matters Pertaining to State
and Federal Emergency Management
Agency (FEMA) Reimbursements

11. Award Contract for the Design of the
Lone Hill Park Regional Watershed
Management Program Project to CWE in
the Amount of $745,925; and Approve
the Overall Project Budget of $832,620
Including Contingency and Authorize City
Manager, or Designee, to Execute the
Contract with CWE in a Form Authorized
by the City Attorney.

12. Award Construction Contract 2024-03
Catch Basin Curb Inlet Filter Device
Installation Project to S&H Civil Works in
an Amount not to Exceed $320,275
including a 15% Contingency; Approve
Plans and Specifications for the Project;
and Authorize the City Manager to
Execute the Contract in a Form
Approved by the City Attorney.

Yes: Badar, Bratakos, Weber
No: None

Absent: Nakano
Abstain: Vienna

June 11, 2024 Regular Meeting Page 5
For the Meeting of June 25, 2024

13. Adopt Resolution 2024-29 and
Resolution 2024-30, and Introduce
Ordinance 1308 Approving General Plan
Amendment 23-0001, Zone Change 22-
0001, Tentative Tract Map 22-0001,
Development Plan Review Board 22-
0015, and Tree Removal Permit 22-
0029, with a Mitigated Negative
Declaration for two parcels located at
327 East Baseline Road and an
unaddressed parcel (APNs 8661-017-
010 & 011) for the development of seven
(7) detached single-family residences.

14. Approve Resolution 2024-41 Authorizing
Submission and Adoption of a 2024-25
List of Projects Funded by Senate Bill 1,
Road Maintenance and Rehabilitation
Act of 2017

15. Excuse and Grant Permission for
Absences of Mayor Pro Tem Vienna from
the City Council Meetings of July 9, 23,
August 13, 27, and September 10, 24,
2024.

16. Excuse and Grant Permission for
Councilmember Eric Nakano from the
City Council Meeting of June 11, 2024.

OTHER BUSINESS ITEMS COMMENTS/RECOMMENDATIONS

1. Adopt Resolution 2024-46, Approving the
2024-25 Operating and Capital
Improvement Program Budget
MOTION: Motion by Mayor Pro Tem Vienna
seconded by Councilmember Weber to
approve funding for the Community
Development Manager and Planning
Commissioners to attend training. Motion
carried 4-0.

Yes: Badar, Bratakos, Vienna, Weber
No: None

Absent: Nakano
Abstain: None
MOTION: Motion by Councilmember
Bratakos seconded by Mayor Pro Tem
Vienna to adopt Resolution 2024-46,
approving the 2024-25 Operating and Capital
Improvement Program Budget. Motion
carried 4-0.

Yes: Badar, Bratakos, Vienna, Weber
No: None

Absent: Nakano
Abstain: None

June 11, 2024 Regular Meeting Page 6
For the Meeting of June 25, 2024

2. Approve Resolution 2024-43, Approving
A Five-Year Municipal Law Enforcement
Services Agreement with the County of
Los Angeles for Public Services Provided
by the Los Angeles County Sheriff’s
Department and Authorizing the City
Manager to Procure Services of the Los
Angeles County Sheriff’s Department Up
to an Amount Authorized in the City’s
Operating and Capital Budget for the
Period of July 1, 2024, through June 30,
2029
Mayor Pro Tem Vienna recused himself.

MOTION: Motion by Councilmember Weber
seconded by Councilmember Bratakos to
approve Resolution 2024-43, approving fiveyear municipal law enforcement services agreement. Motion carried 3-1 with Mayor
Pro Tem Vienna’s abstention.

Yes: Badar, Bratakos, Weber
No: None

Absent: Nakano
Abstain: None
Recusal: Vienna

3. Adopt Resolution 2024-42, Expressing
the City Council’s Desire to Prioritize the
Preservation of Equestrian Uses in
Existing Single Family Agricultural
Zoning
MOTION: Motion by Mayor Pro Tem Vienna
seconded by Councilmember Bratakos to
approve Resolution 2024-42 with amended
language replacing equestrian horses with
equestrian and other animals. Motion carried
4-0.

Yes: Badar, Bratakos, Weber
No: None

Absent: Nakano
Abstain: None

4. Approve and Authorize Implementation
of an Unmanned Aircraft Systems (UAS)
Program, Authorize and Appropriate a
Total Budget of $36,700.00 in 2023-24
for Purchase of Equipment, Software and
Training/Licensure Program, and
Authorize City Manager to Approve City
UAS Policy
MOTION: Motion by Councilmember Mayor
Pro Tem Vienna, seconded by
Councilmember Weber to approve staff
recommendations 1-4 which include

1. Authorize and Appropriate a total
budget of $36,700 for the Unmanned
Aircraft System Program;

2. Approve the purchase of two DJI
Mavic 3 Enterprise (and accessories)
drones, one DJI Matrice 30T (and
accessories) drone, two Real Flight
RC Flight Simulator (and accessories)
not to exceed $29,700;

3. Approve a budget for training and
licensing not to exceed $4,000 per
year; and

4. Approve the purchase of a
subscription to management software
not to exceed $3,000 per year.

MOTION: Motion by Mayor Pro Tem Vienna,
seconded by Councilmember Bratakos
directing Staff to bring Item 5 back to Council
with modified language addressing retention

June 11, 2024 Regular Meeting Page 7
For the Meeting of June 25, 2024
and any costs associated with securing data
retention. Motion carried 4-0.

Yes: Badar, Bratakos, Vienna, Weber
No: None

Absent: Nakano
Abstain: None

5. Discussion, Consideration, and Possible
Approval of Resolution 2024-40
Opposition to Golden State Water
Company's Proposed Rate Increases
Item was continued to June 25, 2024, City
Council meeting.

CITY REPORTS COMMENTS/RECOMMENDATIONS

1. City Manager None

2. City Attorney None

3. Members of the City Council
Reports on Meetings Attended AB 1234
(G.C. §53232.3(d))
None

CITY COUNCIL REQUESTS FOR

FUTURE ITEMS

COMMENTS/RECOMMENDATIONS
None

CLOSED SESSION ITEMS COMMENTS/RECOMMENDATIONS

1. CONFERENCE WITH LEGAL
COUNSEL—ANTICIPATED

LITIGATION
Initiation of litigation pursuant to
Government Code Section
54956.9(d)(4): One case.

Following the closed sessions, the City
Attorney made a public announcement as
follows: The City Council met and discussed
the two closed session items listed on the
agenda. With respect to the first item, the
City Council, by a unanimous vote,
authorized the City Attorney’s Office to initiate
a litigation action. The action, the
defendants, and the other particulars shall,
once the action is formally commenced, be
disclosed to any person upon inquiry. With
respect to the second item, the City Council
discussed the item and gave direction to
staff, but no reportable action was taken.

2. CONFERENCE WITH LEGAL

COUNSEL-ANTICIPATED LITIGATION
Significant exposure to litigation pursuant
to Government Code Section
54956.9(d)(2): One Case
City Attorney announced potential liability
regarding the remediation of the BKK Landfill
in West Covina.

Adjourned: 9: 30 PM
I, Debra Black, City Clerk attest that these draft minutes are accurate and reflective of the actions taken by the City Council.
________________________________
Debra Black, City Clerk

Agenda Item Memorandum
Date: June 18, 2024
To: Honorable Mayor and Members of City Council
For the Meeting of June 25, 2024
From: Chris Constantin, City Manager
Prepared by: Ken Fichtelman, Associate Planner
Subject: Adoption of Ordinance 1308 – Zone Change 22-0001, a Zone Change to change the zone from Single-Family Agriculture 16,000 (SF-A 16,000) to Single Family 7,500 (SF 7,500) for the properties located at 327 East Baseline Road and an unaddressed parcel (APNs: 8661-017-010 & -011)
____________________________________________________________________________ At the regular City Council meeting of June 11, 2024, the City Council voted 5-0 to introduce Ordinance 1308 approving Zone Change 22-0001 to change the zone from Single-Family Agriculture 16,000 (SF-A 16,000) to Single Family 7,500 (SF 7,500) for the properties located at 327 East Baseline Road and an unaddressed parcel (APNs: 8661-017-010 & -011). The ordinance was introduced as presented by Staff. Upon adoption, the ordinance will go into effect on July 25, 2024.

Along with the introduction of Ordinance 1308, the Council also voted to approve the related project applications, including General Plan Amendment 23-0001, Zone Change 22-0001, Tentative Tract Map 22-0001, Development Plan Review Board 22-0015, and Tree Removal Permit 22-0029, with a Mitigated Negative Declaration for two parcels located at 327 East Baseline Road and an unaddressed parcel (APNs 8661-017-010 & 011) for the development of seven (7) detached single-family residences.

ATTACHMENT 1
ORDINANCE 1308

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS

ANGELES, CALIFORNIA, AMENDING THE OFFICIAL ZONING MAP TO CHANGE THE ZONE FROM SINGLE FAMILY AGRICULTURE 16,000 (SF-A 16,000) TO SINGLE FAMILY 7,500 (SF 7,500) FOR THE PROPERTIES LOCATED AT 327 EAST BASELINE ROAD AND AN UNADDRESSED PARCEL (APNS: 8661-017-010 &-011)
WHEREAS, A Zone Change has been duly initiated by:

Development 1 Group, Inc.
2001 E. Financial Way, Ste 101
Glendora, Ca 91741
WHEREAS, the Applicant submitted a Zone Change Application (ZC 22-0001) to change the zoning of two (2) parcels from Single Family Agriculture 16,000 to Single Family 7,500; and WHEREAS, the City identified seventeen additional parcels during the initial review of the project to have the zoning changed from Single Family Agriculture 16,000 to Single Family 7,500; and
WHEREAS, the Zone Change would affect the real properties at 327, 315 & 245 E.

Baseline Road (APNs: 8661-017-010, 8661-017-009 AND 8661-014-005), 1102, 1108, 1114, 1120, 1126, 1132 & 1136 Cherokee Court (APNs: 8661-017-021, -022, -023, -024, -028, -029 & -027), 1117, 1121, 1129, 1139, 1145, 1151 & 1150 N. Walnut Avenue (APNs: 8661-014-006, - 007, -008, -009, -010, -011 & 8661-017-007, and unaddressed parcels (APNs: 8661-017-008 & - 011); and
WHEREAS, the Zone Change consists of upzoning two (2) properties, increasing the residential capacity from two (2) single-family residences to seven (7) single-family residences, an increase of four (4) potential single-family residences. This increase serves to negate the loss of three (3) separate residences, that were on three (3) separate lots zoned Light Agriculture (AL) which allowed for one (1) single-family residence per lot that was caused by Zone Change 21- 0001 (309 W. Allen Ave., 917 and 929 N. Cataract Ave.), which changed the zone from Light Agriculture (AL) to Light Manufacturing (M-1), meeting the No Net Loss provisions as required by Government Code section 66300; and
WHEREAS, at its meeting on April 18, 2024, the Planning Commission adopted Resolution PC-1677, recommending approval to the City Council of the Zone Change; and WHEREAS, notice was duly given of the City Council public hearing on the matter and that a public hearing was held on May 14, 2024, at the hour of 7:00 p.m.; and WHEREAS, on May 14, 2024, the City Council held a public hearing, notice of said public hearing having been duly given as required by law to consider the Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Program, and to hear and consider evidence for and against the proposed Project and voted 5-0 to continue the public hearing to May 28, 2024 in order to review additional information regarding the proposed project; and WHEREAS, on May 28, 2024, the City Council voted 5-0 to approve the entitlements and zoning changes for two parcels located at 327 East Baseline Road and an unaddressed

Ordinance 1308 Page 2
Zone Change 22-0001
June 25, 2024
parcel (APNs 8661-017-010 & 011), and not approve the rezoning of the 17 additional parcels, and directed Staff to revise the Resolutions and Ordinance for adoption and introduction at the June 11, 2024 City Council meeting; and
WHEREAS, the project, as modified and approved by the City Council affects the following described real properties:
327 East Gladstone Street and an unaddressed parcel (APNs 8661-017-010 & -011); and
WHEREAS, the application is a project pursuant to the California Environmental Quality Act (Public Resources Code Section 21000 et seq.) ("CEQA") and an initial study was prepared to determine possible environmental impacts. On the basis of the initial study, which indicated that all potential environmental impacts from the Project were less than significant or could be mitigated to a level of insignificance, a Mitigated Negative Declaration was prepared pursuant to CEQA Guidelines: and
WHEREAS, a draft Mitigated Negative Declaration was prepared in accordance with CEQA Guidelines by L&L Environmental to evaluate the physical environmental impacts of the Proposed Project. The Mitigated Negative Declaration was circulated for a 30-day public/responsible agency review on February 19, 2024 through March 20, 2024 and was also made available for review on the City’s website at www.cityofsandimas.com. A complete copy of the Mitigated Negative Declaration is on file and can be viewed at the Development Services Department, 245 E. Bonita Avenue, San Dimas, California; and WHEREAS, the City gave notice of its intent to adopt the Mitigated Negative Declaration to (a) the public pursuant to Section 15072(b) of the CEQA Guidelines, (b) individuals and organizations, if any, that previously submitted written requests for notice pursuant to Section 15072(b) of the CEQA Guidelines, (c) responsible and trustee and other agencies with jurisdiction over resources that will be affected by the Proposed Project pursuant to Section 15073(c) of the CEQA Guidelines, and (d) the Clerk of the County of Los Angeles pursuant to Section 15072(a) of the CEQA Guidelines; and
WHEREAS, failure to adopt Ordinance 1308 constitutes a denial for the Proposed Project as all other associated applications are predicated on the zone change to SF-7,500.

NOW, THEREFORE, the CITY COUNCIL of the CITY OF SAN DIMAS, California, does ordain as follows:

A. The proposed zone change will not adversely affect the adjoining property as to value, precedent or be detrimental to any area.

The proposed zone change does not change the primary permitted use of single-family residences or the development standards for any of the affected properties. No new uses will be allowed that could be detrimental to surrounding properties. The primary allowed use of singlefamily residences will be consistent with the surrounding neighborhoods and should have a negligible effect on the value nor be detrimental to adjoining properties.

B. The zone change will further the public health, safety and general welfare.

Ordinance 1308 Page 3
Zone Change 22-0001
June 25, 2024
The amendment will create the ability to add seven (7) new single-family residences along Cherokee Court. These houses will provide more housing options within the City, furthering the general welfare of San Dimas residents. The new residences will create more ‘eyes on the street’ along Cherokee Court and help dissuade property crime in the area. For the parcels which are not a part of the subdivision, the amended Zoning will bring the parcels into alignment with the way in which they were developed and eliminate potential animal keeping, which the parcels were not designed to accommodate, protecting the health and welfare of surrounding neighbors.

C. The zone change is consistent with the General Plan and any applicable special plans.

The density which the zone change will allow is consistent with the proposed General Plan Land Use designation of Single Family Low. It also furthers Policy HE-2.1 of the Housing Element to “Provide opportunities for new housing that responds to community needs in terms of housing type, cost, and location by providing appropriate zoning and development standards” by allowing for new, smaller lot residences that will provide residents with opportunities for new, more affordable housing within the City.

NOW, THEREFORE, BE IT FURTHER RESOLVED, PURSUANT TO THE ABOVE FINDINGS, that the City Council approves Zone Change 22-0001 changing the zoning classification for the subject properties as set forth on the Zone Maps in Exhibit “A” attached hereto.

SECTION 1. SEVERABILITY. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more section, subsection, subdivision, sentence, clause, phrase, or portion thereof be declared invalid or unconstitutional.

SECTION 2. CEQA DETERMINATION. The City Council hereby finds and determines that is can be seen with certainty that there is no possibility that this ordinance may have a significant adverse effect on the environment. Thus, the adoption of this ordinance is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines.

SECTION 3. EFFECTIVE DATE AND PUBLICATION. This Ordinance shall take effect 30 days after its final passage. The City Clerk shall certify to the adoption of this Ordinance and cause the same to be posted at the duly designated posting places within the City and published once within 15 days after passage and adoption as may be required by law in a newspaper of general circulation in the City of San Dimas hereby designated for that purpose; or, in the alternative, the City Clerk may cause to be published a summary of this Ordinance and certified copy of the text of this Ordinance shall be posted in the Office of the City Clerk five days prior to the date of adoption of this Ordinance; and, within 15 days after adoption, the City Clerk shall cause to be published, the aforementioned summary and shall post a certified copy of this Ordinance, together with the vote for and against the same, in the Office of the City Clerk.

PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of San Dimas this 25th day of June, 2024, by the following vote:

Ordinance 1308 Page 4
Zone Change 22-0001
June 25, 2024
AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________________
Emmett G. Badar, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________ ___________________________
Debra Black, City Clerk Jeff Malawy, City Attorney
I, DEBRA BLACK, CITY CLERK of the City of San Dimas, do hereby certify that Ordinance 1308 was introduced at a regular meeting of the City Council of the City of San Dimas on the 11 day of June, 2024, and thereafter passed, approved and adopted at a regular meeting of said City Council held on the 25, day of June, 2024. ___________________________
Debra Black, City Clerk

Ordinance 1308 Page 5
Zone Change 22-0001
June 25, 2024

EXHIBIT A
Existing Zoning Map

Ordinance 1308 Page 6
Zone Change 22-0001
June 25, 2024
Proposed Zoning Map

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of June 25, 2024
From: Chris Constantin, City Manager
Prepared by: Brad McKinney, Assistant City Manager
Subject: Approve Gold Line Bridge Artwork Final Design and Fabrication ____________________________________________________________________________

SUMMARY
Approval of final design for the Gold Line Bridge Artwork and authorization to move forward with tile fabrication for the Mural Art.

RECOMMENDATION
City staff recommends that City Council:

1. Approval of final design and location for the Mural Art at the Bonita Cataract Bridge.

2. Authorize the City Manager or designee to issue a Purchase Order for the tile fabrication to Tile Artisans Digital Imaging LLC in the amount of $44,466.00 plus freight/shipping.

FISCAL IMPACT
On December 12, 2023, the City Council approved a total project budget of $127,600 for the artwork creation and tile fabrication for the Bridge Art project. The funds had been appropriated in account # 072-4125-453-004.

The artwork has been completed at the cost of $74,000. The tile fabrication will be $44,466 plus approximately $900 in freight charges.

BACKGROUND
On December 12, 2023, the City Council awarded the contract for Mural Art to Keith Batcheller.

Additionally, a letter agreement with the Construction Authority was executed to outline the terms of the agreement for maintenance, art media, installation, project timeline, insurance coverage, and the artist contract. The tile art murals are to be delivered by October 5, 2024.

Gold Line Bridge Artwork Final Design and Fabrication Page 2 For the Meeting of June 25, 2024
At the meeting of December 12, 2023, staff also indicated that it would return to the Council at a future date to present final design before proceeding with the tile fabrication process.

DISCUSSION/ANALYSIS
I. Art Design
Keith Batcheller, a San Dimas renown artist, submitted four final designs for the Bridge Art Mural that depict native Americans, the citrus trade, the railroad and prominent San Dimas landmarks that include the Walker House and historical architecture on Bonita Avenue. The proposed Mural design was displayed in City Hall for public viewing and comments in the period of September 6 to November 28, 2023. Eight comments were received that showed the public’s support of the proposed artwork. The final design is shown in Figures 1 – 4 below, with the Artist statement for each of the panel shown in Attachment 1.

Figure 1 - The Kizh Tribe Figure 2 – Early Town San Dimas

Gold Line Bridge Artwork Final Design and Fabrication Page 3 For the Meeting of June 25, 2024
Figure 3 - The Citrus Industry Figure 4 - Present Day San Dimas The complete and final mural design package has been sent, reviewed and approved by LA Metro Gold Line, which includes the following:

1. Images of final design concepts for all tile panels, including dimensions.

2. A letter from any local tribe(s) depicted in the artwork on the factual accuracy of all indigenous based imagery portrayed as part of the tile panels.

3. Permission related to any images that may be subject to copyright. This includes citrus labels or any specific brand identification.

4. Source and permission for use of any historical images as part of the tile panels.

5. Tile installation specifications that are in accordance with Metro criteria.

6. Specifications of the tile production, fabricator and warranty.

II. Art Location
The mural will be placed on the sides of the Bonita – Cataract Bridge as shown in Figure 5 below. Location of the murals are proposed as follows:

1. Southeast location – The Kizh Era (Figure 1)

2. Northeast location – Early Town San Dimas (Figure 2)

3. Northwest location – The Citrus Industry (Figure 3)

4. Southwest location – Present Day San Dimas (Figure 4)

Gold Line Bridge Artwork Final Design and Fabrication Page 4 For the Meeting of June 25, 2024
Figure 5 - Bonita Cataract Bridge Location
The professional agreement with Mr. Batcheller for the Mural artwork was awarded in December 2023 with the artwork to be completed by May 31, 2024. Once Council approves the final design and location, the artwork will be sent for the tile fabrication.

III. Tile Fabrication
Staff solicited proposals for fabricating the four 12”x12” mural tiles, suitable for commercial public application. Three proposals were received from vendors who varied in process, experience, and application. After review of the proposals, staff determined that the lowest bidders didn’t provide adequate documents to support or meet project specification. Tile Artisans Digital Imaging LLC was found to be the most responsible bidder and provided the most qualified product, process, warranty, freight arrangement, material specification, required documentation and installation instruction that meet Metro Art Guidelines for Materials and Finishes.

The completed four (4) wall murals will be furnished to the Construction Authority for installation by October 5, 2024.

Tile Artisan Digital Ceramics Enduring Images
Cost $44,466 $25,300 $19,715
Freight Cost $900 unable to provide unable to provide
Production Time 8 weeks 6 weeks 8 weeks
Shipping Time 1 week unable to provide unable to provide Production Site Florida United Kingdom Colorado
Warranty
Documentation Lifetime No document (verbal: Lifetime)
No document (verbal:

Lifetime)

Gold Line Bridge Artwork Final Design and Fabrication Page 5 For the Meeting of June 25, 2024
Graphics Sample color tile
provided
Sample color tile
provided
Color match not
guaranteed
Application
Specification
Specification
provided
No specification
available
No specification
available

ALTERNATIVES
City Council could elect not to proceed with the final design. The time deadline for the mural tiles to be delivered to Metro Gold Line is October 5, which may be missed if final design approval and fabrication does not move forward in a timely manner.

ENVIRONMENTAL REVIEW
This item is Categorically Exempt under the California Code of Regulations, Title 14, Section 6, Chapter 3, Article 19, Section 15301 Existing Facilities Class 1 operations which consists of the operation, repair, maintenance or minor alteration of existing public or private facilities involving negligible or no expansion of existing or former use.

Respectfully submitted,
Brad McKinney
Assistant City Manager
Attachments:

1. Artist Statement and Permission Letter for Mural Design

2. Metro Art Guidelines for Materials and Finishes

3. Scope of Services and Proposal from Tile Artisans Digital Imaging LLC

l(eith Batcheller
May I, 2024
Dear Gold Line Committee,
This is a detailed description of the four murals that J have designed depicting the history of San Dimas. I hope this will give you a better understanding of all the elements in each composition that I have cboosen to tell the story of San Dimas. l have designed a decorative border that will frame all four murals and I have chosen to include Mt. Baldy in the top of each mural to bring more continuity to the four murals.

Mural # 1 The Kizb Native Americau Tribe
The first mural honors the Native American Kizh Tribe that lived in the San Dimas, San Gabriel and San Bernardino area for over 7 thousand years. The Kizb were h\lllter gathers and lived in grass dome.ct buts. I choose to depict bow they lived. At the top of the mural is Toypurina a leader of her people that led a revolt against the Spanish solders that imprisioned the Kizh and used them as slaves to build the San Gabriel Mission. Mt Baldy is behind her. A symbol of her people sw·rounds and enhances the image. At the bottom are examples of Kizh baskets aud a stone mortar and pistol they used to ground up their seeds and com.

Mural # 2 The early town of San Dimas
The secound mural features the early to"'ll of Sau Dimas. I used the existing San Dimas train station entrance wall with its unique shape and design for the top of the mural with tvlt. Baly behind it. This beautiful architecture has the name San Dimas on it as well as the old Santa Fe train logo. Below this is the 1889 train station with a steam train is ani,•ing. There is a beautiful sunset . Below is the early town 1438 Ct.llE Ct'Cl1,.IA. SAN OMAS 91713 #626833 0139
Attachment 1

l(eith Batcheller
and the new train hotel now known as the \Va Iker House. In frount of the hotel is the first auto mobile in San Dimas a 1903 Oldsmobile.

Mural # 3 The Citrus Industry in San Dimas
The third mural depictS the thriving Citrus Industry in San Dimas.

Southern California became ct,c home of the Citrus industry and San Dimas produced oranges and lemons. This mural shows the San Dimas valley with Mt. Baldy behind it. In the forground are a group of fruit pickers standing in a citrus orchard with crates of oranges and lemons.

Al the bottom are crate labels of PET oranges and lemons.

Mural # 4 Present Day San Dimas
Tue fourth mural is San Dimas as it looks today. Tue majestic Mt. Baldy is again al the lop with the beautiful foothills below showing the San Dimas water tanks. Below is the current updated downtown San Dimas with beautiful clouds and sky. The new clock tower is in the center and the restored \Yaker house is on the right side. Some of the older buildings are on the left side. Below the \Valker House is the old water trough that is located next to the old train station. San Dimas is where the old meets the oew.

Sincerely yours,
Keith Batcheller
1438 Calle Cecilia, San Dimas CA. 91773
626 833 0739
1438 Ct.llE CfCIS.IA. SAN OMAS 91773 .-426833 0739

l(eith Batcheller
April 21, 2024
Dear GoldliJJe Committee, My name is Keith Batcheller I am the artist that has designed and illustrated the 4 murals for the Goldlinc Bridge in San Dimas on Bonita Ave. The San Dimas orange and lemon crate labels that I used on mural #3 are not copywrighted and are eminate domain so I can use them. Also the informatio11 that I used for the Native America11 Kizh mural # 1 have been modified and changed from the original images so that there is no copywrigbt infiingment.

The old photos that I used in creating the compositions arc part of the Historical record of San Dimas and the Historical Society of San Dimas gave me permission to use them. If you have any questions please contact me. 626-833-0739 [email protected]
Thank you,
Keth Batcheller, Art st
����

On Fri, Apr 19, 2024 at 3:22 PM Gary Stickel <[email protected]> wrote:

Date: 4/19/2024
To: The City of San Dimas
Re: Confirmation of the accuracy of the Keith Batcheller mural showing the local Kizh Indian Tribe.

From: Dr. Gary Stickel
Kizh Tribal Archaeologist
Mr. Batcheller contacted me and I agreed to help him design his mural. I asked him to showcase the tribe's 1785 hero Toypurina and he accurately depicted her in authentic costume. The Kizh huts are also accurate as are the artifacts: the stone ones and baskets (the latter's designs are based on baskets shown at the Bower's Museum and other on-line sources),. I showed the image to prominent Kizh and they like it. The entire image is a compelling and beautiful image that will grace the City of San Dimas and will respectfully represent the Kizh and their great hero Toypurina who is unique in U.S. History.

Metro Art Guidelines for Materials and Finishes
January 2017
Background
These guidelines are intended to assist artists in identifying appropriate approaches to artwork materials, finishes and locations prior to the development of artwork proposals. The guidelines are a detailed component of Metro's Rail and Bus Rapid Transit Design Criteria and reflect lessons learned over many years of maintaining public art in the Metro system.

Commissioning artists and installing artworks at stations and facilities are the end results of selection processes that include the participation of community representatives and arts professionals. Great efforts are taken to ensure the artwork’s longevity for the enjoyment of Metro passengers and for generations to come.

Permanency, for these guidelines, shall be defined as works of art intended to be in public display, and serving their intended purposes, for a period of no less than 25 years.

Materials and Finishes
In order to protect the agency’s assets, and to ensure the safety and longevity of the art collection throughout the transit system, the Metro Art program coordinates with multiple agency departments to review art proposals for safety, constructability, maintainability, durability, ADA accessibility, security and operational impacts. Artwork fabrication and installation details are scrutinized, with a special attention to materials and finishes.

Locations
Location, fabrication and material considerations are key factors that impact artwork longevity.

Metro Art program staff coordinates with artists, project design professionals, agency departments and others to identify and optimize artwork locations for aesthetic impact, while meeting durability, maintenance and budget requirements. Metro Art provides final approval of all artwork locations.

Artists are required to discuss their art concept proposals with Metro Art representatives at the initial stages of concept development and prior to concept proposal presentation. Artists shall design artworks that allow ease of access for regular maintenance and repairs and future removal and re-installation without significant damage to the artwork or existing station materials and finishes.

Collectively, these measures assist to alleviate Metro’s operational and maintenance costs and increase the longevity of artworks in the transit system. Metro Art will periodically update these guidelines based on innovations in product development, fabrication processes, lessons learned as well as input from the transit field.

Attachment 2

Metro Art Guidelines for Materials and Finishes 2
List of Materials
The following list includes general observations based on Metro experiences within the transit system. Artwork feasibility reviews and in-depth conversations between Metro Art program representatives and artists contributes to successful art projects. Artworks shall not be created, located or function in a way that requires them to meet or substitute for life/safety criteria such as minimum foot-candle levels, exit gating, handrails, etc.

Audio/Acoustic/Sound
• Artworks depending wholly or partially on sound (wind, water driven, mechanical, chimes, cables and other devices) are not recommended and may require extensive acoustical analysis and community input.
▪ Permanent artworks depending wholly or partially on electronic based audio/sound and its associated equipment and technology are not acceptable.

Concrete
Concrete is a durable material in a variety of finishes, textures and colors, which may be used for paving, relief work, sculptures, formwork and other creative applications. Including:
• Glass fiber reinforced concrete (GFRC).
• Formwork panels.
• Cast and pre-cast concrete.
▪ Lithocrete/Glasscrete/Syndecrete (proprietary names for a variety of concrete systems seeded with decorative aggregates) is not recommended for station platform paving, but may be considered for interior/exterior vertical applications on a case-by-case basis and may be permissible in secondary, less trafficked area.

Electronic/Digital
▪ Permanent artworks depending wholly or partially on electronic, digital, video, film, new media or computerized elements are not acceptable due to interference from intrusive magnetic dust produced in the transit environment, requirements for frequent equipment replacements and updates and the need for specialized skills to maintain these artworks in continuous working order.

Glass
A durable material with a wide variety of product finishes, textures and colors with possible interior and exterior applications such as:
• Fused glass.
• Hand painted, screened imagery, airbrushed and fired. • Ceramic frit.
• Etched/sandblasted.
• Glass smalti/cake, mosaic.
• Cast and slumped glass may be considered in some protected locations and may be permissible on a case-by-case basis.

Graffiti Coatings

Metro Art Guidelines for Materials and Finishes 3
Upon installation of new artworks, Metro requires application of sacrificial graffiti abatement coatings. Abatement coatings shall be in accordance with Metro approved specifications for the use of Metro’s current graffiti abatement contractor as noted below:

Prosoco Sacrificial Coating SC-1
• Concrete and glass fiber reinforced concrete.
• Marble, travertine, limestone (unpolished).
• Granite (unpolished).
• Most painted surfaces.
• Fired clay (except pavers).
• Not suitable for horizontal surfaces.

Prosoco SLX-100
• Fired clay (pavers only).
• Ceramic tile.

Genesis Coatings Products – GCP1000
• Properly prepared metals coated with epoxies or urethanes.

Iron - Cast & Wrought
▪ Not recommended for any permanent artwork.

Kinetic Sculptures
• Artworks relying wholly or partially on moving parts, designed to be activated by the elements, may be permissible if acceptable materials and finishes are specified, and will be determined on a case-by-case basis.
▪ Artworks relying wholly or partially on moving parts, regardless of materials, when activated by electronics, battery power, or ball bearings are not acceptable.

Landscape Sculptures/Elements
▪ Use of plant materials in artistic manner or specification of plants as artworks is not acceptable. Metro cannot guarantee resources to be able to maintain artistic landscape to artist’s aesthetic intent.

Lighting/Light Sculptures
▪ Permanent artworks dependant wholly or partially on lighting of any type (fluorescent, incandescent, neon, LED, halogen, xenon, fiber optics, etc.) have not held up well in the Metro environment and are not acceptable due to requirements for frequent equipment replacements and updates, and the need for specialized skills to maintain these artworks in continuous working order.

Masonry
• Clay masonry units (bricks), concrete masonry units (concrete blocks) and architectural terra cotta are permissible depending on the finish, quality of materials and location. • Glass masonry units (glass blocks) may be permissible at limited locations out of reach of the public.

Metro Art Guidelines for Materials and Finishes 4
Metals – Steel
Steel may be suitable for permanent artworks depending on the finish, quality of materials, solar exposure, marine environment proximity and location as noted below:
• Galvanized.
• Powder Coated (above 7 foot height level).
• Porcelain Enamel.
• Stainless (A302 or greater).
• Painted steel is not suitable for artworks within direct reach of the public (under 7 foot height level). Refer to the Paint/Coating Systems heading for more details. ▪ Corten/Weathering Steel is not acceptable for exterior permanent artwork, but may be considered in interior applications on a case-by-case basis.

Metals – Aluminum
▪ Aluminum with images embedded into a powder coat through a dye sublimation process may be acceptable on a case-by-case basis.
• Anodized or powder coated aluminum may be permissible depending on location and indirect accessibility (out of reach from the public).
• Orbital finishes may be permissible based on review and approval of samples. • Cast aluminum (die cast, sand cast, investment casting and continuous casting) is acceptable.
• For painted aluminum refer to the Paint/Coating Systems heading in this document.

Metals - Bronze/Brass/Copper/Tin/Lead/Zinc/ Titanium & Alloys • Permissible on a case-by-case basis above the 7 foot height level. ▪ Floor and wall inlays may be considered in some very limited circumstances such as dividers or inserted imbeds in terrazzo floors or in locations that can be routinely cleaned and refurbished without specialized maintenance considerations such as polishing, waxing, replacement of etched infill, etc.
▪ Not recommended for sculptures or other artist designed elements when placed in locations physically accessible to the reach of the public, including any location below the 7 foot height level.

Paint/Coating Systems
Recommended for application on some materials and locations as outlined below:
• Murals: Exterior murals are allowed only for temporary projects (lasting 5 years or less). • Murals: Interior murals may be permissible depending on location, paint quality, application method and professional art conservator recommendations. • Miscellaneous Metals: Painted aluminum and carbon steel may be permissible if primed with a zinc rich primer (or equivalent). Metro review of paint manufacturer’s specifications and application methods is required to ensure quality control, and appropriate art conservator recommendations must be obtained.

Terrazzo
• Cast, pre-cast and rustic terrazzo have not held up well in the Metro environment and are permissible materials for exterior permanent artworks on a limited case by case basis. • Epoxy terrazzo may be acceptable for vertical applications and interior paving at selected locations.

Metro Art Guidelines for Materials and Finishes 5
Text
• Text that is part of a published poem, song, novel or other copyrighted material shall require written proof of permission to use the copyrighted material. • Regardless of materials or locations, the use of text as a primary or secondary element of the artwork is not encouraged.

Thermoplastics
• Some polycarbonates may be permissible for exterior and/or interior locations pending combustibility review and approval by LAFD Fire Marshall and Metro. ▪ Painted thermoplastics, fiberglass, carbon fiber, ABS plastics, acrylics, plexiglass, nylons, vinyls, melamines, polyesters, phenolics, resin and rubber are not recommended for any permanent/exterior artworks.

Tile/Mosaic
• High quality glazed vitreous and non-vitreous tiles, glazed and unglazed porcelain or clay body tiles, mosaic glass (smalti) tiles, quarry tiles and paver tiles are permissible in most vertical applications and locations.
• Mosaics have not held up well in the Metro environment when applied as a paving surface. Use of mosaics for exterior paving surfaces is not recommended. • All paving tiles and mosaic assemblies must pass coefficient of friction slip tests and conform to ADA requirements.
• All grouts must meet CTIOA (Ceramic Tile Institute of America) standards and recommendations based on specific tile application.
▪ Regardless of location, installation of epoxy grout is not acceptable.

Stone
Stone may be suitable for permanent artworks depending on the type, finish, quality of materials, thickness and location, as noted below:
• Granite: suitable for all locations
• Marble/Travertine: recommended for locations out of reach of public, or above the 7 foot height level.
• Other Stone: Onyx, Bluestone, Sandstone, Soapstone, Limestone, Mica, Coral, Cantera, etc. are not recommended but may be permissible on a case by case basis when out of the reach of the public or when interior or protected locations. ▪ Slate: not acceptable for permanent artworks
Wood
▪ Rough, dimensional lumber, plywood, particleboard and other composites are not acceptable for any permanent artwork.

END

3/29/2024
2024 Pricing Update:
12" tiles in this quantity (4 panels at 150SF per panel) are $74.11/ea, so 600 pieces would be $44,466.00 plus freight to San Dimas.

Freight should be under $1,200, probably closer to $900.

Attachment 3

Sales Order
Date
6/18/2024
Sales Order #
62573
Bill To
Hilly Sebadja
City of San Dimas
245 E Bonita Ave
San Dimas, CA 91773
Ship To
TBD
San Dimas, CA 91773
P.O. Number
TBD
Terms
50%dep (nonrefund)/bal on ship
Account #
CITY006
Est Ship Date
9/16/2024
Ship Via
LTL
FOB
High Springs
WO Num
Memo Total
Line Item Total
Sales Tax (0.0%)
(909)394-6239
PO Box 786
High Springs, FL 32655
(800)601-4199
(386)454-1058 Fax
[email protected] • www.artisanmemorialportraits.com (portraits) • www.tileartisans.com (murals) Invoice #
Box
Weight
Ship Date
Freight Amt
Quantity Part Number Description Unit Price Amount
MTINFO NAME San Dimas bridge murals
Mural size (W x H, nominal): 10' x 15' x 4 murals
Tile size (W x H, nominal): 12"
Mural grout joint size: 1/8"
Artwork: TBD
1 0.00 0.00
600 MT1212C Mural tile, 12"x12", color 74.11 44,466.00
FLTL Freight charge, LTL (est. $9954.35 as of 2024 06
18)
1 0.00 0.00
MTNOTES Lead time 8 weeks from receipt of approved artwork and 50% non-refundable deposit and approval of
submittal sample tiles.

Artwork received (date):

Proof approved (date):

Deposit received (date):

TERMS: 50% deposit to start production; balance
due prior to shipment.

To ensure permanence, all image transfers are kiln
fired at very high temperatures. Shade and color
variations are inherent in all tile products.

To achieve Tile Artisans high quality and durability
standards in accordance with ANSI 137.1, all image
transfers are fired at very high
temperatures. At these high temperatures, certain
colors or shades may vary slightly from the original
images. Prior to fabrication we offer representative
color samples for your approval.
1 0.00 0.00
USD 44,466.00
USD 44,466.00
USD 0.00

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of June 25, 2024
From: Chris Constantin, City Manager
Prepared by: Brad McKinney, Assistant City Manager
Subject: Adopt Blanket Resolution 2024-50 for Measure A Annual Allocation Grant Funds
____________________________________________________________________________

SUMMARY
Request to adopt a Blanket Resolution for future application of Measure A Annual Allocation Grant Funds

RECOMMENDATION
It is recommended that the City Council:
• Adopt the Blanket Resolution approving future application to the County of Los Angeles Measure A Annual Allocation Grant Funds.

FISCAL IMPACT
There is no fiscal impact for the recommended action.

BACKGROUND
Voters of the County of Los Angeles approved the Safe, Clean Neighborhood Parks, Open Space Beaches, Rivers Protection, and Water Conservation Measure (Measure A) on November 8, 2016. Measure A Annual Allocations are available to each Study Area on an ongoing basis starting in 2018. The grant funds are available to the City of San Dimas annually and may be accumulated to be used for capital park projects, planning and design.

The Parks and Recreation Department is requesting approval for future applications to receive Measure A Annual Allocation Grant Funds through Resolution 2024-50 (Attachment 1).

DISCUSSION/ANALYSIS

Blanket Resolution for Measure A Annual Allocation Grant Funds Page 2 For the Meeting of June 25, 2024
The Blanket Resolution is required to apply for grant funds appropriated to the City of San Dimas.

After the Resolution is adopted, application for all future projects can be submitted to and processed by the Regional Park and Open Space District through their Annual Allocation Agreement process.

ALTERNATIVES
If a blanket resolution is not adopted, the agency cannot request for future Measure A funds.

ENVIRONMENTAL REVIEW
This item is not subject to environmental review under the California Environmental Quality Act (CEQA). Under CEQA guidelines Section 15378 (b)(5), continued administrative activities and organization activities that will not result in a direct or indirect physical change in the environment are not CEQA projects. Moreover, under CEQA guidelines CEQA guidelines Section 15784 (b)(4), government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment are not CEQA projects.

Respectfully submitted,
Brad McKinney
Assistant City Manager
Attachments:

1. Resolution 2024-50 Approving Measure A Blanket Application

ATTACHMENT 1
RESOLUTION 2024-50

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY

OF LOS ANGELES, APPROVING THE BLANKET AUTHORITY TO FILE APPLICATIONS

FOR GRANT FUNDS FROM THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN

SPACE DISTRICT FOR MEASURE A FUNDING FOR PROJECTS AND PROGRAMS WHEREAS, the voters of the County of Los Angeles on November 8, 2016, approved the Safe, Clean Neighborhood Parks, Open Space Beaches, Rivers Protection, and Water Conservation Measure (Measure A); and
WHEREAS, Measure A also designated the Los Angeles County Regional Park and Open Space District (the District) to administer said funds; and WHEREAS, the District has set forth the necessary policies and procedures governing the application for grant funds under Measure A; and
WHEREAS, the District’s policies and procedures require the governing body of the City of San Dimas to approve of the filing of an application before submission of said application to the District; and
WHEREAS, said application contains assurances that the City of San Dimas must comply with; and
WHEREAS, the City of San Dimas will enter into Agreement(s) with the District to provide funds for acquisition projects, development projects, and/or programs.

NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of San Dimas does hereby resolve that:

SECTION 1. Approves the blanket authority to file applications with the Los Angeles County Regional Park and Open Space District for Measure A Funds for projects or programs; and
SECTION 2. Certifies that the City of San Dimas understands the assurances and will comply with the assurances in the application form; and SECTION 3. Appoints the City Manager, or designee, to conduct all negotiations, and to execute and submit all documents including, but not limited to, applications, agreements, amendments, payment requests and so forth, which may be necessary for the completion of projects or programs.

Resolution 2024-50 Page 2
Blanket Authority To File Applications Measure A Funding June 25, 2024
PASSED, APPROVED AND ADOPTED this 25th day of June, 2024. ____________________________________
Emmett G. Badar, Mayor
ATTEST:
_______________________________
Debra Black, City Clerk
I, Debra Black, City Clerk, hereby certify that Resolution 2024-50 was adopted by the City Council of San Dimas at its regular meeting of June 25, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Debra Black, City Clerk

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of June 25, 2024
From: Chris Constantin, City Manager
Subject: Adopt Resolution 2024-42, Expressing the City Council’s Desire to Prioritize the Preservation of Equestrian and Other Animal Keeping Uses in Existing Single Family Agricultural Zoning
____________________________________________________________________________

SUMMARY
The City Council took action on June 11, 2024, to approve Resolution 2024-42, which prioritizes the preservation of equestrian and other animal keeping uses within existing Single Family Agricultural (SF-A) zoning areas. The Council modified the resolution to define these uses to include both equestrian and other animal keeping as per Chapter 18.28 of the San Dimas Municipal Code. This updated resolution is presented to confirm that the changes were made in accordance with the City Council's directive.

RECOMMENDATION
The City Manager recommends the City Council:
• Accept and file the updated Resolution 2024-42, approving the City Council’s policy to preserve equestrian and other animal keeping uses in existing Single Family Agricultural (SF-A) zoning, and confirm that the changes requested by the City Council at the June 11, 2024, meeting have been incorporated.

FISCAL IMPACT
There is no fiscal impact for the recommended action.

BACKGROUND
The San Dimas Municipal Code, Chapter 18.28, governs the Single Family Agricultural (SF-A) zone. This zone aims to balance residential living with agricultural practices, allowing for singlefamily homes and the keeping of certain domestic animals, including horses, under specific conditions.

On April 12, 2022, the City Council denied a request to initiate a general plan amendment and

Resolution 2024-42 Expressing the City Council’s Desire to Prioritize the Preservation of Equestrian and Other Animal Keeping Uses In Existing Single Family Agricultural Zoning Page 2 For the Meeting of June 25, 2024
zone change for two parcels on Baseline that would have removed the ability to keep horses and other animals allowed in the SF-A zone. During the discussion, the City Council expressed concerns about allowing changes that reduce the number of parcels available for equestrian use.

Additionally, there were concerns about how development on one property would impact the equestrian capability of another parcel. In light of these concerns, the City Council expressed a desire to continue discussions broadly about protecting the valuable and limited land that allows for equestrian use and other animal keeping uses. As such, the City Council directed City staff to return with a discussion on San Dimas Municipal Code Section 18.28.040 to facilitate this dialogue.

Study Session of May 28, 2024 – Establishing Policy and Future Municipal Code Revisions to Support Maintaining Existing Properties Allowing Equestrian and Other Animal Keeping On May 28, 2024, the City Council held a special study session and identified various issues regarding zoning and the preservation of equestrian properties. The Council discussed a 2021 project initiation that allowed a developer to move forward with rezoning efforts and the subsequent 2022 initiation request that was denied due to its potential impact on existing horsekeeping properties. This led to a broader discussion on preserving the equestrian character of the City and the necessity for a clear policy to guide staff in any future rezoning application of such properties. Council members debated the implications of rezoning, minimum lot sizes, and setbacks for horse corrals, highlighting the inconsistency and need for a coherent policy to guide future decisions.

The City Council acted to request a resolution prioritizing the preservation of equestrian use in existing single-family residential zoning and to ensure other parcels retain their equestrian keeping ability. Furthermore, the City Council directed staff to return in October 2024 with a study session to discuss potential changes to San Dimas Municipal Code Section 18.28 that would positively impact property owners' ability to maintain equestrian and other animal-keeping uses.

The City Council requested the following information:
• A map of the Single-Family Agricultural zone identifying parcels. • An outline of the cases in which the City tracks the number of parcels maintaining equestrian or other animals.
• Identification of best practices for horse keeping, including a review of policies in the cities of San Luis Obispo, Lompoc, Cambrian, Norco, Fontana, Eastvale, Covina, and Chino.

The proposed resolution aims to set a clear policy direction for the City Council and staff when considering discretionary changes to the code, regulations, zoning, and current properties, emphasizing the preservation of equestrian uses.

On June 11, 2024, the City Council heard discussion of Resolution 2024-42 which was focused on equestrian uses and did not address the other animal keeping which was allowable under Chapter 18.28 of the San Dimas Municipal Code. Other animals included but are not limited to, potbellied pigs, sheep, goats, and rabbits.

The City Council approved the resolution with the revision to include other animals as specified in Chapter 18.28 as well as equestrian uses as part of their policy. The presentation of this item is to solely recognize the revised resolution which is in keeping with the City Council action on June 11, 2024.

Resolution 2024-42 Expressing the City Council’s Desire to Prioritize the Preservation of Equestrian and Other Animal Keeping Uses In Existing Single Family Agricultural Zoning Page 3 For the Meeting of June 25, 2024

DISCUSSION/ANALYSIS
The key elements of the proposed resolution are as follows:
• Preservation Priority – The resolution explicitly states the City Council's priority to preserve equestrian and other animal uses within existing SF-A zoning areas. This is intended to ensure that property owners can continue to keep horses and other animals as per the current Municipal Code.
• Protection of Property Rights – The resolution affirms the City Council's commitment to protecting the rights of property owners who currently engage in horse and other animal keeping. It emphasizes that future developments or subdivisions should not infringe upon these rights, thereby maintaining the existing equestrian and agricultural character of the community.
• Policy Application – The resolution directs City staff to apply this preservation policy when considering any discretionary changes to land use designations, zoning codes, or regulations that could impact the ability to keep horses or other animals. This ensures that equestrian and other animal uses are consistently prioritized in decision-making processes.
• Limited Exceptions for Significant Projects – While prioritizing preservation, the resolution also recognizes that certain significant projects may warrant exceptions to the standard zoning regulations. The City Council expresses its desire to allow for such exceptions when City staff determine that a project is of exceptional value and warrants special consideration. These projects must be brought forth to the City Council for review and approval.
• Implementation – The resolution provides a clear framework for implementing this policy, ensuring that any discretionary actions which reduce, limit, or impair horse or other animal keeping on a property or neighboring properties are not in keeping with the City Council’s policy desire.

ALTERNATIVES
Not Applicable

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,

Resolution 2024-42 Expressing the City Council’s Desire to Prioritize the Preservation of Equestrian and Other Animal Keeping Uses In Existing Single Family Agricultural Zoning Page 4 For the Meeting of June 25, 2024
Chris Constantin
City Manager
Attachments:

1. Resolution 2024-42 Preservation of Equestrian and Other Animal Keeping Agricultural Uses

2. San Dimas Municipal Code Chapter 18.28 SF-A Single-Family Agricultural Zone

ATTACHMENT 1
01079.0001/675880.1

RESOLUTION 2024-42

A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS

ANGELES, EXPRESSING THE CITY COUNCIL'S DESIRE TO PRIORITIZE THE

PRESERVATION OF EQUESTRIAN USES IN EXISTING SINGLE FAMILY AGRICULTURAL ZONING AND THE KEEPING OF OTHER ANIMALS AS SPECIFIED IN CHAPTER 18.28 OF

THE SAN DIMAS MUNICIPAL CODE
WHEREAS, the City of San Dimas, California (City), recognizes the importance of preserving its equestrian heritage and the existing uses of properties within the Single Family Agricultural (SF-A) zoning; and
WHEREAS, the City Council acknowledges the desire to maintain the ability for property owners within SF-A zones to keep horses and other animals, as outlined in the current Municipal Code, Chapter 18.28; and
WHEREAS, the City Council aims to protect the rights of property owners who currently engage in horse and other animal keeping, ensuring their ability is not diminished by new developments or subdivisions that may alter parcel sizes below the thresholds necessary for horse keeping; and
WHEREAS, the City Council recognizes that in certain instances, significant projects may warrant amendments to the General Plan or zoning regulations, provided these projects are deemed exceptional and beneficial to the community; and WHEREAS, the City Council will use this policy expression when considering discretionary changes to land use designation, zoning, code, or regulation changes that impact the ability to keep horses and other animals specified in Chapter 18.28 to ensure that equestrian and other animal keeping uses are prioritized and preserved.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Dimas that:

SECTION 1. The City Council prioritizes the preservation of equestrian and other animal keeping uses within existing Single Family Agricultural (SF-A) zoning areas as currently specified in Chapter 18.28 of the San Dimas Municipal Code and seeks to maintain the ability of property owners to keep horses and other animals as per this municipal code section.

SECTION 2. The City Council affirms its commitment to protecting property owners' rights to horse and other animal keeping and will ensure that future developments or subdivisions do not infringe upon these rights. As such, discretionary actions which reduce, limit or impair horse or other animal keeping on a property or neighboring properties will not be in keeping with the City Council’s policy desire reflected in Section 1 of this Resolution.

SECTION 3. The City Council expresses its desire to consider limited amendments to the General Plan or zoning regulations when a project is of significant value and warrants special consideration.

SECTION 4. The City Clerk shall attest and certify the adoption of this resolution.

Resolution 2024-42 Page 2
Preservation of Equestrian and Other Animal Keeping
June 25, 2024
PASSED, APPROVED AND ADOPTED this 25th day of June 2024. __________________________
Emmett G. Badar, Mayor
ATTEST:
_____________________________
Debra Black, City Clerk
I, Debra Black, City Clerk, hereby certify that Resolution 2024-42 was approved by vote of the City Council of the City of San Dimas at its regular meeting of June 25, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
Debra Black, City Clerk

CHAPTER 18.28

SF-A SINGLE-FAMILY AGRICULTURE ZONE
§ 18.28.010. Purpose.

The SF-A single-family agriculture zone is intended to provide for the development of single-family residential homes at urban standards, with not more than one dwelling unit permitted on any lot or parcel, and permitting certain domestic animals. ( Ord. 37 § 3.02.00, 1961; Ord. 487 § 2, 1975; Ord. 1226 § 1, 2014) § 18.28.020. Uses permitted.

Property in the SF-A zone may be used for:
( Ord. 37 § 3.02.01, 1961; Ord. 487 § 2, 1975; Ord. 558 § 1, 1976; Ord. 1074 § 1, 1997; A. Any use permitted in the S-F zone subject to all regulations applying to the S-F zone.

B. Wholesale nurseries, orchards, the raising of field crops. This subsection does not permit roadside stands, retail sale from the premises, or advertising signs of any nature.

C. Animal Keeping.

1. In addition to those animals permitted under Chapter 18.20 Residential Zones Generally, in the SF-A zone, on parcels of eleven thousand square feet or larger, containing not more than one dwelling unit, domestic animals shall be permitted within the following limitations, and solely for the use of the family residing on the parcel:
a. Rabbits, not to exceed one buck and four does;
b. Fowl for meat purposes, not to exceed twenty-five;
c. Chickens for eggs, not to exceed twenty layers;
d. Calves, not to exceed one calf under two years of age, and none older; e. Goats, not to exceed three;
f. Sheep, not to exceed three;
g. Horses, in accordance with the provisions of Section 18.28.040; h. Potbellied pigs, in accordance with the provisions of Section 18.28.050; i. Wildlife care and rehabilitation facilities in accordance with the provisions of Section 18.28.060.

2. All animals shall be properly housed at a distance of not less than thirty-five feet from any residence. If allowed outside their houses, animals shall be kept within adequate fences so that they do not have access to neighboring property.

City of San Dimas, CA
§ 18.28.010 § 18.28.020
Downloaded from https://ecode360.com/SA5002 on 2024-06-12 ATTACHMENT 2

Ord. 1226 § 1, 2014)
§ 18.28.030. Uses permitted by conditional use permit.

The following uses may be permitted by conditional use permit:
( Ord. 37 § 3.02.02, 1961; Ord. 558 § 2, 1976; Ord. 1226 § 1, 2014) § 18.28.040. Keeping of horses.

In the SF-A zone, horses may be quartered and maintained subject to the following conditions:

A. Aviaries. This use shall be permitted on parcels of not less than one acre. Any structures used in connection with the use shall be located in accordance with the provisions of the County Health Code.

B. Churches and religious institutions.

A. The horses, including ponies, but excluding foals under twelve months, may be maintained under this section only for breeding purposes or for the personal use of the family residing on the lot or parcel.

1. A registered horse breeder may maintain an additional three horses for breeding purposes provided a permit for such purposes has been issued. A permit may be issued to the owner of a stallion for a period of one year, subject to the following conditions:
a. The breeder shall maintain the horses on a lot or parcel of one acre minimum, or greater, in size;
b. Upon favorable recommendation of a committee appointed by the city council to review the application for permit.

B. Each lot or parcel shall be at least sixteen thousand square feet in size, and no more than two horses shall be kept on any such lot or parcel. One additional horse may be kept for each seven thousand five hundred square feet of land in excess of the original sixteen thousand, provided that the total number of horses maintained shall not exceed five, unless a conditional use permit is obtained. The conditional use permit may have attached to it such conditions that are deemed necessary in order to ensure that the maintenance of horses does not interfere with the reasonable use and enjoyment of the adjacent and surrounding properties. No fee shall be charged for the conditional use permit required in this subsection.

C. The horses shall be maintained in open corrals containing at least two hundred eighty-eight square feet, e.g., twelve feet by twenty-four feet per horse, in enclosed box stalls containing at least one hundred forty-four square feet, e.g., twelve feet by twelve feet per horse. The corral must be no closer than thirty-five feet from any residence located on the same lot or parcel, and at least eighty feet from any residence located on an adjacent lot or parcel. Corrals shall conform to building setbacks from any public or private streets.

City of San Dimas, CA
§ 18.28.020 § 18.28.040
Downloaded from https://ecode360.com/SA5002 on 2024-06-12 Page 72 – 325 ( Ord. 1074 § 2, 1997; Ord. 1226 § 1, 2014)
§ 18.28.050. Keeping of potbellied pigs as domestic pets.

This section shall authorize the keeping of the breed of swine commonly known as the Vietnamese potbellied pig or shari pig. Said animal shall only be allowed to be maintained as a domestic pet and shall only be authorized for property with a singlefamily agriculture (SF-A) zone designation. In addition, the following standards shall apply:

D. The corral areas shall consist of fences of at least five feet in height and of such construction so as to confine the horses.

E. In conjunction with the corrals, there shall be weatherproof roofs of at least sixtyfour square feet per horse.

F. Nothing in this chapter shall permit the keeping of horses for any commercial purposes, such as boarding of horses or the keeping of horses not principally for the use of the members of the resident family.

G. The corral and stable areas shall be sprinkled or otherwise treated to a degree so as to prevent the emanation of dust. In addition, all accumulation of manure, mud or refuse shall be eliminated so as to prevent the breeding of flies.

A. The single-family agriculture (SF-A) property shall have a minimum lot or parcel size of sixteen thousand square feet.

B. The potbellied pig animal shall not exceed a height of twenty-two inches and a weight not in excess of one hundred forty pounds.

C. Not more than two potbellied pig animals shall be allowed per residential lot or parcel.

D. The potbellied pig animal shall be licensed in the same manner as dogs are licensed pursuant to Section 6.08.010 of the San Dimas Municipal Code. Furthermore, the owner of the potbellied pig animal shall be subject to the same penalties for failure to obtain a license as a dog owner.

E. The owner or custodian of the potbellied pig animal shall only maintain said animal as a domestic pet and keep the premises where said animal resides in a clean, odor free and sanitary condition at all times.

F. The provisions of Chapter 6.24 which regulate noise from barking dogs shall apply to the sounds emanating from potbellied pigs.

G. It is unlawful and an infraction, subject to punishment in accordance to provisions of Chapter 1.12 of the San Dimas Municipal Code, for any owner or custodian of a potbellied pig animal to allow or permit such animal to be off the premises of the owner or custodian unless such animal is securely restrained by a leash of not more than six feet in length, and of sufficient strength to prevent the escape of said animal. Furthermore, the owner or custodian of said animal shall be a person City of San Dimas, CA
§ 18.28.040 § 18.28.050
Downloaded from https://ecode360.com/SA5002 on 2024-06-12 Page 73 – 325 ( Ord. 1074 § 3, 1997; Ord. 1226 § 1, 2014)
§ 18.28.060. Wildlife care and rehabilitation facilities.

For the purposes of this section, wildlife care and rehabilitation facilities shall be defined as an activity undertaken, as an accessory use on residential property, to restore to a condition of good health, for the purposes of releasing into the wild, animals that naturally and typically inhabit the area, but are not normally domesticated. Wildlife care and rehabilitation facilities may only be permitted as an accessory use on residential property zoned single-family agriculture (SF-A). In addition, the following standards shall apply:
capable of keeping the animal under effective charge and control.

H. Any potbellied pig animal which molests a passerby or passing vehicles, attacks other animals, trespasses on school grounds, is repeatedly at large, damages and/or trespasses on private or public property, grunts, whines, howls, honks, squeals, screeches, or otherwise makes or creates excessive, continuous or untimely noise, shall be considered and deemed a nuisance.

A. The minimum lot or parcel size necessary to maintain the wildlife care and rehabilitation facility shall be not less than sixteen thousand square feet.

B. This section shall only authorize those facilities which are permitted by, and operated pursuant to, the provisions of the state of California Department of Fish and Game as a designated wildlife care and rehabilitation facility.

C. A wildlife care and rehabilitation facility shall be subject to review by, and shall receive the approval of, the director of Community Development pursuant to the provisions of Section 18.12.050(C) of the San Dimas Municipal Code.

D. The wildlife care and rehabilitation facility shall maintain a valid permit and approval as required by subsections B and C of this section at all times, or the approval shall become null and void.

E. The wildlife care and rehabilitation facility shall meet and maintain all conditions and standards set forth in Section 679, Title 14, California Code of Regulations. All activities involving wildlife care and rehabilitation shall be carried out in accordance with those regulations and permit conditions.

F. The owner/operator shall produce and shall maintain on the location any permit and/or certification issued by the state of California, Department of Fish and Game authorizing the operation of a wildlife care and rehabilitation facility. Such evidence must be produced when requested by the city staff, officers of the Pomona Valley Humane Society and/or any peace officer.

G. The owner/operator or custodian of a wildlife rehabilitation facility shall keep, or cause to be kept, the subject premises in a clean, odor free and sanitary condition at all times.

H. It is unlawful and an infraction, subject to punishment in accordance with Chapter City of San Dimas, CA
§ 18.28.050 § 18.28.060
Downloaded from https://ecode360.com/SA5002 on 2024-06-12 Page 74 – 325 ( Ord. 1074 § 4, 1997; Ord. 1226 § 1, 2014)

1.12 of the San Dimas Municipal Code for any owner/operator or custodian of any wildlife care and rehabilitation facility to allow or permit any animal to be off the premises. This provision does not apply to the transfer of an animal to and/or by a bona fide institution authorized in writing by the local warden of the California Department of Fish and Game.

City of San Dimas, CA
§ 18.28.060 § 18.28.060
Downloaded from https://ecode360.com/SA5002 on 2024-06-12 Page 75 – 325 Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of June 25, 2024
From: Chris Constantin, City Manager
Prepared by: Shari Garwick, Director of Public Works
Subject: Approve a Contract Extension for Maintenance Contract No. 2018-02 Annual Asphalt Maintenance Services Various Citywide Locations with Paveco Construction, Inc. for Two Additional Years and Extend the Contract Limit to $200,000 per year.
____________________________________________________________________________

SUMMARY
The City’s Asphalt Maintenance contract is set to expire on June 30, 2024. Staff is requesting an extension of two years of the Asphalt Maintenance contract as the low bidder, Paveco Construction Inc., continues to perform well. This contract was publicly bid in 2018. Since that time asphalt prices have increased significantly. Paveco has agreed to hold to the original contract with annual Consumer Price Index (CPI) adjustments. Additionally, the cost of equipment and materials are based on the Caltrans Labor Surcharge and Equipment Rental Rates which are set by Caltrans annually. Staff also requests that the contract limit be adjusted to $200,000 per year.

RECOMMENDATION
Staff recommends that City Council:

1. Approve the extension of MC 2018-02 Annual Asphalt Maintenance Services Contract with Paveco Construction Inc. to June 30, 2026.

2. Increase the Contract Limit for MC 2018-02 Annual Asphalt Maintenance Service Contract to $200,000 annually for the next two Fiscal Years.

FISCAL IMPACT
The MC 2018-02 Annual Asphalt Maintenance Services Contract is budgeted each fiscal year.

The amount budgeted for FY 2024-25 is $200,000, an increase from the prior years that was set at $85,000 plus a 15% contingency for a total of $97,750. MC 2018-02 is based upon the current Caltrans Labor and Equipment Rental Rates with 5 mobilizations allowed per fiscal year. The

Approve a Contract Extension MC 2018-02 Annual Asphalt Maintenance Services and extend the Contract limit to not exceed $200,000 per year. Page 2 For the Meeting of June 25, 2024
elimination of the mobilization combined with the Caltrans Labor and Equipment Rental Rates significantly reduces the costs of this contract.

BACKGROUND
The Annual Asphalt Maintenance Services Contract (MC 2018-02) was awarded to Paveco Construction Inc. in January 2018 following a public bidding process. This contract covers miscellaneous asphalt repairs across the city and includes a base bid item with annual CPI adjustments. Additional repair work is billed at a Time and Material rate, adhering to current Caltrans Labor and Equipment Rental Rates. Importantly, the contract includes five mobilizations per year at no additional cost, offering significant cost savings to the City.

DISCUSSION/ANALYSIS
The agreement for MC 2018-02 allows for extensions beyond 2024. The current contract terms are particularly advantageous for the City. The cost of roadway repair has significantly increased since 2018, as evidenced by the National Highway Construction Cost Index (NHCCI) shown below. This contract’s base price includes adjustments based on the annual Consumer Price Index, ensuring that price changes reflect average inflation rather than sudden spikes.

Additionally, labor and equipment costs, which have also risen, are mitigated by adhering to Caltrans rates, which are generally lower due to their calculation for larger projects. The provision of five mobilizations without extra charges provides substantial savings, especially given the recent increase in mobilization costs due to higher oil prices. Paveco Construction Inc.'s consistent performance further supports the contract extension, ensuring reliability and continuity in service. The administrative savings from avoiding a new bidding process, estimated at $10,000, is also a consideration. Based on these factors, Staff anticipates a cost increase of 30% or more if this project is bid in the near term with the current economic conditions.

Approve a Contract Extension MC 2018-02 Annual Asphalt Maintenance Services and extend the Contract limit to not exceed $200,000 per year. Page 3 For the Meeting of June 25, 2024
Increasing the contract limit for the Annul Asphalt Maintenance Services contract offers several advantages:

Addressing Localized Pavement Failures: The increased budget allows for timely interventions in specific areas of pavement that are failing. This proactive approach can prevent minor issues from escalating into major problems, which would be more costly and disruptive to repair.

Flexibility in Repairs: Unlike the lengthy and comprehensive Capital Improvement process, which can take several years and typically addresses entire streets, the annual maintenance contract provides the flexibility to repair sections of streets as needed. This targeted repair strategy is more efficient and can extend the lifespan of the pavement by addressing issues promptly.

Preventing Further Damage: By repairing sections of the street as soon as issues are detected, the city can prevent further deterioration. This not only maintains safer and more reliable road conditions for the public but also reduces long-term maintenance costs by avoiding extensive repairs down the line.

Paveco Construction, Inc., has agreed to abide by the contract terms if the extension is awarded.

Staff’s recommendation is to extend MC 2018-02 Annual Asphalt Pavement Maintenance Services Contract with Paveco Construction, Inc. through June 30, 2026, and increase the contract limit to $200,000 for each fiscal year.

ALTERNATIVES
Council can decide not to extend MC 2018-02 Annual Asphalt Maintenance Services Contract and require a public bid. Staff will bring the bid back to Council at a later date for consideration of award.

Approve a Contract Extension MC 2018-02 Annual Asphalt Maintenance Services and extend the Contract limit to not exceed $200,000 per year. Page 4 For the Meeting of June 25, 2024

ENVIRONMENTAL REVIEW
This item is Categorically Exempt under the California Code of Regulations, Title 14, Section 6, Chapter 3, Article 19, Section 15301 Existing Facilities Class 1 operations which consists of the operation, repair, maintenance or minor alteration of existing public or private facilities involving negligible or no expansion of existing or former use.

Respectfully submitted,
Shari Garwick
Director of Public Works
Attachments:

1. Maintenance Contract 2018-02

ATTACHMENT 1

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of June 25, 2024
From: Chris Constantin, City Manager
Prepared by: Steven Farmer, Landscape Maintenance Manager Subject: Approve a One-Year Contract Extension with Urban Graffiti for Graffiti Abatement and Shopping Cart Retrieval Services for an Amount Not to Exceed $103,000
____________________________________________________________________________

SUMMARY
The contract for graffiti abatement and shopping cart retrieval services is set to expire on June 30, 2024. Staff is requesting the remaining single year extension option be executed for these services for fiscal year 2024-25.

RECOMMENDATION
Staff recommends that City Council:
• Approve the extension of the graffiti abatement/shopping cart retrieval services contract with Urban Graffiti for one year to expire on June 30, 2025.

FISCAL IMPACT
The contract is funded by the general fund and is included in the FY2024-25 budget. The current annual contract cost is $103,000 across the fund.

BACKGROUND
The City of San Dimas contracts with Urban Graffiti Enterprises, Inc. to provide city-wide graffiti removal and shopping cart retrieval services. The current contract was executed in 2020 as a standard three-year agreement with two additional single-year extensions (for a total of 5 years).

Urban Graffiti has provided exemplary service during the term of the contract and met all contract requirements. The current agreement is set to expire on June 30, 2024, if no action is taken to execute the remaining one-year option on the contract.

DISCUSSION/ANALYSIS

Approve Contract Extension with Urban Graffiti for Graffiti Abatement and Shopping Cart Retrieval Services Page 2
For the Meeting of June 25, 2024
The City’s current contract with Urban Graffiti Enterprises, Inc. for graffiti abatement and shopping cart retrieval services is set to expire on June 30, 2024. The original contract was a three-year contract with two-single-year extension option remaining and does not include an annual CPI increase.

Urban Graffiti has provided excellent service throughout the term of the contract and has been very responsive to meeting the needs of the City.

ALTERNATIVES
The City Council can elect to not extend the contract with Urban Graffiti; in which case the City will release a Request for Bids for a new graffiti abatement/shopping cart retrieval services contract. It is expected that re-bidding the contract will result in significant higher costs to the city.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Steven Farmer
Landscape Maintenance Manager
Attachments:

1. Proposed Extension Contract with Urban Graffiti

ATTACHMENT 1
SERVICE CONTRACT - EXTENSION - EFFECTIVE 07/01/24 – 06/30/25 CONTRACT: Graffiti Removal and Shopping Cart Retrieval
CONTRACTOR: Urban Graffiti Enterprises, Inc.

The undersigned agrees to furnish all labor and materials to provide citywide graffiti removal and shopping cart retrieval services for the City of San Dimas as set forth in the original contract dated July 1, 2022, and for established maintenance costs as set forth in the bid proposal for other related service for FY 2024-2025.

GRAFFITI REMOVAL & SHOPPING CART RETRIEVAL
PRICE SCHEDULE for 2024-2025

COST PER MONTH COST PER YEAR
$8,583.33 $102,999.96
URBAN GRAFFITI ENTERPRISES, INC.

By: ___________________________ __________________________ Signature Print
Title: _________________________ Date: _____________________ State Contractor’s License:

No.: ______________ Class: ___________________ Expires: ______________

CITY OF SAN DIMAS
________________________________ Date: _______________
Chris Constantin, City Manager
APPROVED AS TO FORM:

By:

Jeff Malawy, Agency Attorney
ATTEST:

Debra Black, Agency Clerk

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of June 25, 2024
From: Chris Constantin, City Manager
Prepared by: Michael O'Brien, Director of Administrative Services Subject: Receive and File the May 2024 Investment Report ____________________________________________________________________________

SUMMARY
Monthly Reporting for the City of San Dimas investment of idle funds and cash condition.

RECOMMENDATION
Staff recommends that the City Council:
• Receive and file the Investment and Cash Condition report for the month of May 2024.

FISCAL IMPACT
There is no fiscal impact for the recommended action.

DISCUSSION/ANALYSIS
It is the policy of the City of San Dimas to invest public funds in a manner that will provide an optimal combination of security and investment return while meeting the daily cash flow demands of the City and conforming to all State and local statutes governing the investment of public funds.

The priority objectives of the City’s investment activities are as follows: Safety, liquidity and returns.

The City’s investment portfolio as of May 31, 2024 maintained liquid cash in the amount of $15,575,682.79 held between BMO Harris, the City, CALTRUST Liquidity Fund and LAIF which amounts to just under 20% of the portfolio to provide the cash flow necessary for City payroll and operating expenditures as well as large capital project expenses and unforeseen emergencies that may occur come up throughout the year. The following chart displays the total investments and weighted average yield per investment category:

Receive and File the May 2024 Investment Report Page 2
For the Meeting of June 25, 2024
The City’s Banking Services Provider BMO Harris provides a fully collateralized checking account whose funds are used to make cash payments for City payroll and operational expenses. The city performs daily bank reconciliations to assure adequate cash is held in the checking account for upcoming expenditures. Cash held in the account earns income credits that accumulate at a rate of .75% which offsets banking service charges that are charged each quarter to the city.

Petty Cash is held at City facilities for cashiering purposes and to reimburse small dollar expenditures between $0.01 and $50.00.

The Local Agency Investment Fund (LAIF) is considered a Local Agency Investment Pool and acts much like a money market account. Funds can be deposited and withdrawn without penalty.

The pool invests funds in short-term securities and can produce returns at rates like money markets but is considered more secure.

CALTRUST is a public agency that provides investment funds that are liquid, short term, and medium term. The assets held by CALTRUST are managed by State Street Global Advisors.

Since the City first invested with CALTRUST in August of 2010, buying into the Medium-Term Fund. The City has made various contributions throughout the years as well as reinvested any accumulated interest earnings throughout the life of the fund.

In total the weighted average cost of investing in CALTRUST is $9.99. Currently due to increasing interest rates driving market rates down for assets already held, the share price of the fund as of May 31, 2024, was $9.71. Until interest rates decline to the point that share price would increase to $9.99 or above, the city would be recognizing a loss on sale. However, the City could pull out funds at any time if liquidity needs arose.

Beginning in the month of January 2024, the City opened a liquid fund with CALTRUST which is not subject to market rate adjustments due to the type of investments utilized. The fund yielded

5.39% for the month of May, out yielding LAIF by 1.06%. The City intends to take advantage of the high yielding short term investments until yields are no longer inverted.

WEIGHTED AVG.

YIELD TOTAL INVESTMENT

0.00% $1,127,142.98

0.00% $2,640.00

5.39% $5,091,269.04

4.33% $9,354,630.77

4.19% $14,075,895.63

4.28% $29,651,578.42
WEIGHTED AVG.

YIELD TOTAL INVESTMENT

3.86% $2,486,431.23

4.70% $248,175.00

1.95% $3,314,492.50

5.30% $522,760.29

3.05% $2,966,000.00

4.79% $12,317,214.27

3.80% $1,237,350.00

5.31% $7,667,575.95

3.42% $17,874,876.00

4.05% $48,634,875.24

4.14% $78,286,453.66

STIFEL NEGOTIABLE CD'S OF DEPOSIT

TOTAL BROKER ACCOUNTS

TOTAL OF ALL INVESTMENTS

BMO HARRIS - GENERAL ACCOUNT

SAN DIMAS PETTY CASH - IMPREST FUNDS

LOCAL AGENCY INVESTMENT FUND (LAIF) CA STATE TREASURER

CALTRUST INVESTMENT PROGRAM-MEDIUM TERM-SHARES

GREAT PACIFIC SECURITIES CORPORATE & MUNICIPAL BONDS

TVI CORPORATE BONDS
TVI U.S.TRESURY BILLS

TVI NEGOTIABLE CERTIFICATES OF DEPOSIT

STIFEL GOVERNMENT SPONSORED ENTERPRISES (GSE) AGENCY BONDS

STIFEL COMMERCIAL & MUNICIPAL BONDS

GREAT PACIFIC SECURITIES GOVERNMENT SPONSORED ENTERPRISE (GSE)

COLLATERALIZED, POOLED AND PUBLIC AGENCY INVESTMENTS

INVESTMENTS PURCHASED THROUGH BROKERS

TOTAL OF ALL COLLATERALIZED,POOLED AND PUBLIC AGENCY ACCOUNTS

STIFEL TRESURY BILLS

CALTRUST INVESTMENT LIQUIDITY FUNDS

Receive and File the May 2024 Investment Report Page 3
For the Meeting of June 25, 2024
The City Treasurer also utilizes Brokers to purchase investment securities such as Government Sponsored Enterprises (Agency Bonds), Corporate Bonds, U.S. Treasuries and Negotiable CD’s.

The investment policy and California Government Code Section 53600.3 allows the City to invest 30% of its portfolio in Certificates of Deposit and 20% of its portfolio in Corporate Bonds through Brokers. U.S. Treasuries and Government Sponsored Enterprises (Agency Bonds) have no investment limits; however, it is considered a best practice not to invest more than 5% in a single Government Sponsored Enterprises.

The following is a breakdown of the total invested in each type of investment along with its percentage of the portfolio:

Additionally, per the Investment Policy, the City has an established maturity matrix with the investment ranges as follows:

Maturity Range Guideline Portfolio Percentage
1 Day to 1 Year 30% - 100%
1 Year to 3 Years 5% - 60%
3 Years to 5 Years 0% - 40%
The Cities current investment maturity range is as follows:

The weighted average maturity for all City investments is 1.41 years, which is ideal in today’s rising interest rate environment. The short time to maturity of our investments will allow the city to reinvest the matured principal amounts into investments that are likely to be offered at higher yields.

Specific details pertaining to the Cities investment names, CUSIP #’s, coupon and purchase Amount % of Portfolio
$1,129,782.98 1%
$9,354,630.77 12%
$19,167,164.67 24%
$14,024,547.40 17%
$5,579,115.60 8%
$8,190,336.24 10%
$20,840,876.00 27%
$78,286,453.66 100%

LOCAL AGENCY INVESTMENT FUND (LAIF)

TOTAL OF ALL INVESTMENTS

CALTRUST

GSE AGENCY BONDS

COMMERCIAL BONDS
U.S TREASURY BILLS

NEGOTIABLE CERTIFICATES OF DEPOSIT

INVESTMENTS BY TYPE

CHECKING ACCOUNTS/CASH ON HAND
Type
Amount % of Portfolio
$ 43,823,546.45 57%
$ 17,185,884.73 21%
$ 17,277,022.48 22%
$ 78,286,453.66 100%
Maturity Range
1 Day to 1 Yr.
1 Yr. to 3 Yrs.
3 Yrs. to 5 Yrs.

Total

INVESTMENTS BY MATURITY

Receive and File the May 2024 Investment Report Page 4
For the Meeting of June 25, 2024
yields, maturity dates, par and book values are included in the Investment and Cash Condition Report attachment.

Cash investments during the month of May 2024 included the following:

Transfer into LAIF from Checking $2,250,000.00
Wire to Great Pacific Securities (GPS) from checking $986,321.80 Earned interest on hand GPS $1,301.77
California State University Muni 4.70% $270,924.50
Chevron USA Inc. Corporate Bond 4.75% $222,444.51
United Health Group 4.73% $241,935.46
Accumulated Interest $4,144.10
FNMA GSE Bond 4.70% $248,175.00
Wire to CalTrust Liquidity Fund from Checking $800,000.00 Wire to Stifel $250,000.00
FHLMC GSE Bond 5.75% $250,000.00
Matured Investments and interest on hand @ Stifel ($3,503,533.00) Ukrainian FCU 5.05% $248,000.00
Local Govt. FCU 5.15% $248,000.00
U.S. Treasury 5.30% $2,925,000.00
Earned Interest on hand Stifel $82,533.00
Reinvested funds on hand @ Stifel $3,503,533.00
U.S. Treasury 5.27% $3,010,533.00
Wells Fargo Bank CD 4.85% $249,000.00
First Foundation Bank CD 4.70% $244,000.00

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Michael O'Brien
Director of Administrative Services
Attachments:

1. Investment and Cash Condition Report

CITY OF SAN DIMAS

MONTHLY CASH BALANCE INVESTMENT REPORT
MAY 2024

ENDING BALANCE
$1,127,142.98
$2,640.00
$9,354,630.77
$5,091,269.04
$14,075,895.63
CUSIP # COUPON
YIELD

PURCHASE

YIELD MATURITY PAR VALUE BOOK VALUE
CHEVRON - 3 YEAR BOND 166756ALO 1.02% 4.75% 8/12/2027 $250,000.00 $222,444.51 UNITED HEALTH GROUP - 4 YEAR BOND 91324PDK5 3.85% 4.73% 6/15/2028 $250,000.00 $241,935.46 NY LIFE GLOBAL - 5 YEAR BOND 64952WFF5 4.70% 4.76% 1/29/2029 $500,000.00 $500,000.00 METLIFE GLOBAL - 5 YEAR BOND 59217GFR5 4.85% 4.90% 1/8/2029 $250,000.00 $249,451.14 NORTHWESTERN MUT GLOVAL - 5 YEAR BOND 66815L2Q1 4.71% 5.16% 1/10/2029 $250,000.00 $245,327.02 $1,459,158.13
CALIFORNIA ST DEPT WATER - 4 YEAR BOND 13067WRF1 1.32% 4.70% 12/1/2028 $250,000.00 $215,147.50 ONTARIO CALIFORNIA PUB - 3 YEAR BOND 68304RCD0 1.81% 4.52% 10/1/2027 $255,000.00 $232,539.60 CALIFORNIA ST UNIV REV SYSTEMWIDE- 4 YEAR BOND 13077DQG0 3.85% 4.70% 6/15/2028 $310,000.00 $270,924.50 SOLANO CALIF COMMENITY COLLEGE - 4 YEAR BOND 83412PHB1 1.48% 4.50% 8/1/2028 $350,000.00 $308,661.50 $1,027,273.10
FEDERAL NATIONAL MTG ASSN - 4 YEAR BOND 3135GASJ1 4.50% 4.70% 5/17/2028 $250,000.00 $248,175.00 $248,175.00
WELLS FARGO & CO MEDIUM TERM - 3 YEAR BOND 95001DC40 4.50% 4.50% 7/28/2025 $250,000.00 $250,000.00 CFI- 5 YEAR BOND 17298CK64 1.00% 1.00% 8/28/2025 $500,000.00 $500,000.00 BANK OF AMERICA - 5 YEAR BOND 06048WK25 0.75% 0.75% 10/30/2025 $250,000.00 $250,000.00 GOLDMAN SACHS GROUP - 5 YEAR BOND 38150EH4 0.80% 0.80% 11/24/2025 $290,000.00 $290,000.00 JP MORGAN BOND - 5 YEAR BOND 48128G3G3 1.20% 1.20% 4/30/2026 $285,000.00 $285,000.00 EXXON MOBILE CORP - 7 YEAR BOND 30231GBD3 2.28% 0.98% 8/16/2026 $250,000.00 $264,953.75 GOLDMAN SACHS GROUP - 5 YEAR BOND 38150AJ63 1.70% 1.70% 10/29/2026 $210,000.00 $210,000.00 MORGAN STANLEY FIN GLOBAL - 5 YEAR BOND 61766YGT2 1.35% 1.35% 11/18/2026 $250,000.00 $250,000.00 JP MORGAN CHASE BOND - 5 YEAR BOND 48128G5Y2 2.10% 2.10% 1/29/2027 $270,000.00 $270,000.00 BANK OF AMERICA - 5 YEAR BOND 06048WS84 2.75% 2.75% 3/2/2027 $250,000.00 $250,000.00 MORGAN STANLEY-FIN GLOBAL 5 YEAR BOND 61766YJQ5 3.25% 3.25% 4/13/2027 $250,000.00 $250,000.00 INTEL CORP - 5 YEAR BOND 458140BY5 3.75% 4.25% 8/5/2027 $250,000.00 $244,538.75 $3,314,492.50
UNITED STATES TREASURY BILLS - 2 MONTH 912797KE6 5.17% 5.30% 6/11/2024 $527,000.00 $522,760.29 $522,760.29
TEXAS EXCHANGE- 4 YEAR CD 88241THS2 0.65% 0.65% 6/21/2024 $249,000.00 $249,000.00 GENERAL ELECTRIC CU - 2 YEAR CD 369674BT2 3.25% 3.25% 6/28/2024 $249,000.00 $249,000.00 OCEANFIRST BANK - 2 YEAR CD 67523TBE2 3.25% 3.25% 7/1/2024 $246,000.00 $246,000.00 MORGAN STANLEY PRIVATE BANK - 5 YEAR CD 61760AR76 2.20% 2.20% 8/1/2024 $247,000.00 $247,000.00 AMERICAS CR - 2 YEAR CD 03065AAV5 3.65% 3.65% 9/27/2024 $249,000.00 $249,000.00 SYNCHRONY BK RETAIL - 3 YEAR CD 87164WQ68 3.30% 3.30% 8/26/2025 $245,000.00 $245,000.00 CAPITAL ONE BANK - 4 YEAR CD 14042TFH5 2.65% 2.65% 4/13/2026 $246,000.00 $246,000.00 TOYOTA FINANCIAL SAVINGS - 5 YEAR CD 89235MLC3 0.95% 0.95% 7/15/2026 $248,000.00 $248,000.00 GOLDMAN SACHS BANK USA NEW YORK - 5 YEAR CD 38149M4T7 2.65% 2.65% 4/13/2027 $246,000.00 $246,000.00 STATE BANK OF INDIA - 5 YEAR CD 856285N64 3.30% 3.30% 6/1/2027 $245,000.00 $245,000.00 CENTRAL BANK LITTLE ROCK ARK - 5 YEAR CD 152577BS0 5.30% 5.30% 6/30/2028 $248,000.00 $248,000.00 ENVISION C.U- 5 YEAR CD 29415AAQ8 5.40% 5.40% 7/14/2028 $248,000.00 $248,000.00 $2,966,000.00
FNMA - FEDL NAT MTG ASSN POOL BALLOON - 5 YEAR BOND 3138L8UV4 2.92% 4.85% 1/1/2025 $300,000.00 $272,755.79 FEDERAL NATIONAL MEETING ASSN- 5 YEAR BOND 3136G4A86 0.50% 0.55% 7/21/2025 $250,000.00 $249,375.00 FEDERAL FARM CREDIT BANK BOND - 4 YEAR BOND 3133ENEH9 1.13% 1.13% 11/17/2025 $250,000.00 $250,000.00 FEDERAL HOME LOAN BANK -- 5 YEAR BOND 3130AL2G8 0.60% 0.75% 2/18/2026 $250,000.00 $248,250.00 FNMA - DISC BOND - 3YEAR 3138LDPW7 2.68% 4.58% 5/1/2026 $250,000.00 $228,805.98 FEDERAL NATIONAL MEETING ASSN- 2 YEAR BOND 3138LDYL1 2.47% 4.93% 6/1/2026 $500,000.00 $473,750.00 FEDERAL HOME LOAN BK BD - 5 YEAR BOND 3130ANMH0 1.10% 1.42% 8/20/2026 $250,000.00 $246,400.00 FEDERAL NATIONAL MEETING ASSN- 3 YEAR BOND 3135GALL3 5.15% 5.15% 1/11/2027 $500,000.00 $500,000.00

INVESTMENTS
TVI TRESURY BILLS INVESTMENT SUBTOTAL:

SUMMARY OF BANK BALANCES YIELD

4.332%

BMO HARRIS - GENERAL ACCOUNT

SAN DIMAS PETTY CASH - IMPREST FUNDS

LOCAL AGENCY INVESTMENT FUND (LAIF) CA STATE TREASURER

5.39%
INVESTMENTS HELD WITH GREAT PACIFIC SECURITIES:

INVESTMENT HELD WITH STIFEL:

TVI CD'S INVESTMENTS SUBTOTAL :

TVI CORPORATE BONDS INVESTMENTS SUBTOTAL:

CALTRUST INVESTMENT PROGRAM-MEDIUM TERM 4.19%

CALTRUST LIQUIDITY FUND
INVESTMENTS HELD WITH TVI:

PACIFIC SECURITIES COMMERCIAL & MUNICIPAL BONDS INVESTMENTS SUBTOTAL:

PACIFIC SECURITIES CORPORATE BONDS INVESTMENTS SUBTOTAL:

PACIFIC SECURITIES GOVERNMENT SPONSORED ENTERPRISES (GSE) AGENCY BONDS INVESTMENTS SUBTOTAL:

ATTACHMENT 1

FEDERAL HOME LOAN BK BD - 4 YEAR BOND 3130AUSR6 5.00% 5.03% 2/9/2027 $500,000.00 $499,500.00 FEDERAL FARM CREDIT BANK - 5 YEAR BOND 3133ENSZ4 2.75% 2.75% 4/1/2027 $250,000.00 $250,000.00 FEDERAL HOME LOAN MTG CORP (FHLMC) - 5 YEAR BOND 3134GXTZ7 3.50% 3.50% 5/26/2027 $250,000.00 $250,000.00 FEDERAL HOME LOAN BK BD - 5 YEAR BOND 3130ASF53 3.25% 3.41% 6/30/2027 $500,000.00 $499,250.00 FEDERAL HOME LOAN BK BD - 5 YEAR BOND 3130ASZ69 4.05% 4.08% 8/27/2027 $250,000.00 $249,625.00 FEDERAL NATIONAL MEETING ASSN- 5 YEAR BOND 3140LBSE4 1.09% 4.38% 3/1/2028 $350,000.00 $306,250.00 FEDERAL FARM CREDIT BANK - 4.5 YEAR BOND 3133EPP90 5.50% 5.50% 6/21/2028 $1,000,000.00 $1,000,000.00 FEDERAL HOME LOAN - 5 YEAR BOND 3130AWMJ6 5.75% 5.75% 7/26/2028 $500,000.00 $500,000.00 FEDERAL HOME LOAN BANK - 5 YEAR BOND 3130AY6S0 5.42% 5.42% 12/21/2028 $500,000.00 $500,000.00 FEDERAL FARM CREDIT BANK- 5 YEAR BOND 3133EPX59 5.43% 5.43% 1/23/2029 $750,000.00 $749,750.00 FEDERAL HOME LOAN MTG CORP (FHLMC) - 5 YEAR BOND 3134H1RV7 5.35% 5.38% 2/8/2029 $500,000.00 $499,375.00 FEDERAL NATIONAL MEETING ASSN- 5 YEAR BOND 3135GAN31 5.20% 5.23% 2/14/2029 $500,000.00 $499,375.00 FEDERAL HOME LOAN MTG CORP (FHLMC) - 5 YEAR BOND 3134H1UZ4 5.00% 5.14% 2/26/2029 $500,000.00 $497,000.00 FEDERAL HOME LOAN MTG CORP (FHLMC) - 5 YEAR BOND 3134H1UF8 5.75% 5.75% 2/28/2029 $500,000.00 $500,000.00 FEDERAL NATIONAL MEETING ASSN- 5 YEAR BOND 3140NUUA5 4.52% 4.52% 3/1/2029 $500,000.00 $499,062.50 FEDERAL FARM CREDIT BANK - 5 YEAR BOND 3133EP4N2 5.68% 5.68% 3/7/2029 $500,000.00 $500,000.00 FEDERAL HOME LOAN MTG CORP (FHLMC) - 5 YEAR BOND 3134H1XW8 5.80% 5.80% 3/28/2029 $500,000.00 $500,000.00 FEDERAL FARM CREDIT BANK- 5 YEAR BOND 3133ERAE1 5.62% 5.62% 4/9/2029 $500,000.00 $499,500.00 FEDERAL FARM CREDIT BANK- 5 YEAR BOND 3133ERBB6 5.42% 5.42% 4/16/2029 $300,000.00 $299,190.00 FEDERAL HOME LOAN MTG CORP (FHLMC) - 5 YEAR BOND 3134H1B85 5.75% 5.75% 4/16/2029 $500,000.00 $500,000.00 FEDERAL HOME LOAN MTG CORP (FHLMC) - 5 YEAR BOND 313H1S61 5.75% 5.75% 5/15/2029 $250,000.00 $250,000.00 $12,317,214.27
BANK OF AMERICA - 5 YEAR BOND 06048WP20 1.25% 1.25% 9/24/2026 $250,000.00 $250,000.00 BANK OF AMERICA - 5 YEAR BOND 06055JEC9 5.50% 5.50% 4/19/2028 $500,000.00 $500,000.00 APPLE INC - 10 YEAR CORPORATE BOND 037833CR9 3.20% 3.30% 5/11/2027 $250,000.00 $248,850.00 SADDLEBACK VALLEY - 7.75 YEAR BOND (MUNICIPAL BOND) 786318LF0 2.40% 3.41% 8/1/2027 $250,000.00 $238,500.00 $1,237,350.00
U.S TREASURY BILL - 3 MONTH 912797KC0 5.27% 5.27% 8/22/2024 $3,050,000.00 $3,010,533.00 U.S TREASURY BILL - 3 MONTH 912797JS7 5.09% 5.25% 7/18/2024 $745,000.00 $735,396.95 U.S TREASURY BILL - 5 MONTH 912797FS1 5.20% 5.20% 6/13/2024 $800,000.00 $783,632.00 U.S TREASURY BILL - 6 MONTH 912796ZW2 5.24% 5.24% 6/20/2024 $1,000,000.00 $974,600.00 U.S TREASURY BILL - 6 MONTH 912797GP6 5.47% 5.47% 6/25/2024 $2,200,000.00 $2,163,414.00 $7,667,575.95
APPLE BANK FOR SVGS NEW YORK - 2 YEAR CD 03784JTK0 3.20% 3.20% 7/22/2024 $246,000.00 $246,000.00 AUSTIN TELCO FED CR - 2 YEAR CD 052392BM8 3.40% 3.40% 8/12/2024 $249,000.00 $249,000.00 AMERICAS CHRISTIAN CR - 2 YEAR CD 03062CAD4 3.40% 3.40% 8/30/2024 $248,000.00 $248,000.00 FIRST TECH FCU - 18 MONTH CD 33715LEX4 5.25% 5.25% 10/15/2024 $248,000.00 $248,000.00 DART BANK - 2.5 YEAR CD 237412AR2 3.00% 3.00% 12/20/2024 $249,000.00 $249,000.00 DIRECT FEDERAL CREDIT UNION - 2.5 YEAR CD 5460FDD5 3.00% 3.00% 12/23/2024 $249,000.00 $249,000.00 TECHNOLOGY CREDIT UNION - 2 YEAR CD 87868YAG8 5.00% 5.00% 1/21/2025 $249,000.00 $249,000.00 VERIDIAN CREDIT UNION - 2 YEAR CD 92348DAB5 4.75% 4.75% 1/21/2025 $249,000.00 $249,000.00 EVOLVE FEDL CR UN - 1 YEAR 30053QAB1 5.30% 5.30% 3/12/2025 $249,000.00 $249,000.00 SAFRA NATL BANK OF NY - 3 YEAR CD 78658RHM6 2.00% 2.00% 3/24/2025 $248,000.00 $248,000.00 LIVE OAK BANK- 5 YEAR CD 538036LD4 1.40% 1.40% 3/31/2025 $249,000.00 $249,000.00 MEDALLION BANK - 5 YEAR CD 58404DGR6 1.60% 1.60% 3/31/2025 $248,000.00 $248,000.00 CLEARPATH FEDERAL CU BURBANK- 2 YEAR CD 18507MAA9 5.15% 5.15% 4/28/2025 $248,000.00 $248,000.00 DISCOVER BK - 3 YEAR CD 254673B70 2.80% 2.80% 4/28/2025 $247,000.00 $247,000.00 UTAH COMMUNITY CU - 2 YEAR CD 917352AB2 4.80% 4.80% 4/28/2025 $248,000.00 $248,000.00 FLAGSTAR BANK - 5 YEAR CD 33847E3D7 1.15% 1.17% 4/29/2025 $248,000.00 $247,876.00 HSBC BANK - 5 YEAR CALLABLE CD 44329ME33 1.30% 1.30% 5/7/2025 $248,000.00 $248,000.00 INSTITUTION FOR SVGS - 3 YEAR CD 45780PBL8 3.10% 3.10% 5/20/2025 $249,000.00 $249,000.00 CARTER FEDERAL C.U 3 YEAR CD 14622LAC6 3.00% 3.00% 6/23/2025 $249,000.00 $249,000.00 CORP AMERICA FAMILY CU - 1 YEAR CD 219873AG1 5.25% 5.25% 6/30/2025 $248,000.00 $248,000.00 HUGHES FED CR - 2 YEAR CD 444425AA0 5.25% 5.25% 6/30/2025 $248,000.00 $248,000.00 MID AMERICAN CU - 2 YEAR CD 59522NAE4 5.25% 5.25% 6/30/2025 $248,000.00 $248,000.00 MERITRUST CR UN - 3 YEAR CD 59001PAS8 3.35% 3.35% 7/8/2025 $249,000.00 $249,000.00 CREDIT UNION OF TEXAS - 3 YEAR CD 22551KAB8 3.30% 3.30% 7/22/2025 $246,000.00 $246,000.00 TVA CMNTY CR UN - 3 YEAR CD 87305MAB6 3.25% 3.25% 8/4/2025 $249,000.00 $249,000.00 STIFEL COMMERCIAL & MUNICIPAL BONDS SUBTOTAL:

STIFEL TRESURY BILLS INVESTMENT SUBTOTAL:

STIFEL GOVERNMENT SPONSORED ENTERPRISES (GSE) AGENCY BONDS INVESTMENTS SUBTOTAL:

RESOURCE ONE CR UN - 3 YEAR CD 76124YAE6 3.30% 3.30% 8/18/2025 $249,000.00 $249,000.00 IDEAL CREDIT UNION - 3 YEAR CD 45157PAY6 4.00% 4.00% 8/29/2025 $249,000.00 $249,000.00 ALABAMA CREDIT UNION - 3 YEAR CD 01025RAB5 3.60% 3.60% 9/22/2025 $249,000.00 $249,000.00 UNIVERSITY CREDIT UNION - 3 YEAR CD 914242AA0 4.00% 4.00% 9/26/2025 $249,000.00 $249,000.00 BARCLAYS BANK - 4 YEAR CD 06740KNT0 1.00% 1.00% 12/15/2025 $248,000.00 $248,000.00 US ALLIANCE FED C.U - 4 YEAR CD 90352RCD5 1.35% 1.35% 1/28/2026 $249,000.00 $249,000.00 FARMERS & MERCHANTS BANK- 3.5 YEAR CD 3078115EL9 3.20% 3.20% 2/5/2026 $249,000.00 $249,000.00 CFG COMMUNITY BANK - 3.5 YEAR CD 12527CFL1 3.80% 3.80% 3/11/2026 $245,000.00 $245,000.00 ALASKA US FEDERAL CREDIT UNION - 3 YEAR CD 011852AH3 5.15% 5.15% 3/23/2026 $248,000.00 $248,000.00 CMNTY CAPITAL BANK- 4 YEAR CD 20033A2Z8 2.60% 2.60% 4/14/2026 $249,000.00 $249,000.00 BAXTER CR UN - 4 YEAR CD 07181JAD6 3.05% 3.05% 6/22/2026 $249,000.00 $249,000.00 CATHOLIC & COMMUNITY CR UNION - 3 YEAR CD 14919NAA8 5.30% 5.30% 6/22/2026 $248,000.00 $248,000.00 INSPIRE FEDERAL CREDIT UNION - 3 YEAR CD 457731AQ0 5.00% 5.00% 6/30/2026 $248,000.00 $248,000.00 NEW YORK COMMUNITY BANK - 5 YEAR CD 649447UZ0 0.70% 0.70% 7/1/2026 $249,000.00 $249,000.00 SALLIE MAE BK SALT LAKE CITY UT - 5 YEAR CD 795451AB9 1.00% 1.00% 7/21/2026 $248,000.00 $248,000.00 FIRST STATE BANK - 4 YEAR CD 33650TAH3 3.60% 3.60% 9/16/2026 $249,000.00 $249,000.00 QUORUM FED CR - 4 YEAR CD 74909LAB6 3.85% 3.85% 9/23/2026 $249,000.00 $249,000.00 PENTAGON FEDERAL CR UN - 5 YEAR CD CUSIP #70962LAS1 70962LAS1 0.90% 0.90% 9/29/2026 $249,000.00 $249,000.00 ONPATH FEDERAL CREDIT UN - 4 YEAR CD 68283MAF3 3.25% 3.25% 9/30/2026 $249,000.00 $249,000.00 HAWAII CENTRAL FCU - 3 YEAR CD 419700AG4 5.50% 5.50% 10/27/2026 $248,000.00 $248,000.00 BANK UNITED NA - 5 YEAR CD 066519RW1 1.35% 1.35% 12/8/2026 $248,000.00 $248,000.00 BANK HAPOALIM BM - 5 YEAR CD 06251A3K4 1.35% 1.35% 12/16/2026 $248,000.00 $248,000.00 CONNEXUS CREDIT UNION - 5 YEAR CD 20825WAR1 1.25% 1.25% 12/23/2026 $249,000.00 $249,000.00 AMERANT BANK - 5 YEAR CD 02357QAQ0 1.60% 1.60% 2/16/2027 $248,000.00 $248,000.00 PIMA CREDIT UNION- 4.5 YEAR CD 722000AA4 5.15% 5.15% 2/17/2027 $248,000.00 $248,000.00 METRO CREDIT UNION - 5 YEAR CD 59161YAP1 1.70% 1.70% 2/18/2027 $249,000.00 $249,000.00 BEAL BANK PLANO TEXAS - 5 YEAR CD 07371AZQ9 2.05% 2.05% 3/3/2027 $248,000.00 $248,000.00 BEAL BANK USA LAS VEGAS - 5 YEAR CD 07371CK81 2.05% 2.05% 3/3/2027 $248,000.00 $248,000.00 SPOKANE TEACHERS CR 849061AF3 4.75% 4.75% 3/25/2027 $249,000.00 $249,000.00 MORGAN STANLEY- 5 YEAR CD 61773TDN0 3.00% 3.00% 4/29/2027 $246,000.00 $246,000.00 GENERATION BANK ROGERS AR CD - 5 YEAR CD 37149CAV9 3.10% 3.10% 5/6/2027 $249,000.00 $249,000.00 DEPARTMENT OF COMMERCE - 5 YEAR CD 24951TAT2 3.25% 3.25% 5/13/2027 $249,000.00 $249,000.00 WELLS FARGO SIOUX FALLS - 3 YEAR CD 949764PA6 4.85% 4.85% 5/28/2027 $249,000.00 $249,000.00 TRUSTONE FINL CR UN - 5 YEAR CD 89841MAF4 3.40% 3.40% 7/19/2027 $249,000.00 $249,000.00 BMO HARRIS BANK - 5 YEAR CD 05600XHE3 3.55% 3.55% 7/27/2027 $247,000.00 $247,000.00 THIRD FEDL S&L ASSN - 5 YEAR CD 88413QDM7 3.40% 3.40% 7/27/2027 $245,000.00 $245,000.00 CMNTY COMMERCE BANK CLAREMONT- 5 YEAR CD 20367GBH1 3.30% 3.30% 8/10/2027 $249,000.00 $249,000.00 ST VINCENT MED CTR CR - 5 YEAR CD 85279AAA0 3.50% 3.50% 8/12/2027 $249,000.00 $249,000.00 PITTSBURG CITY HALL FCU - 5 YEAR CD 72500MAA3 3.60% 3.60% 8/16/2027 $249,000.00 $249,000.00 SHARONVIEW FCU - 5 YEAR CD 819866BL7 3.50% 3.50% 8/16/2027 $249,000.00 $249,000.00 GHS FEDERAL CREDIT UNION - 5 YEAR CD 36266LAA4 3.80% 3.80% 9/15/2027 $249,000.00 $249,000.00 ROGUE CREDIT UNION - 5 YEAR CD 77535MAG8 5.20% 5.20% 12/23/2027 $249,000.00 $249,000.00 NEW ORLEANS FIREMANS FCU - 5 YEAR CD 647608AH1 5.00% 5.00% 7/17/2028 $248,000.00 $248,000.00 FIRST FOUNDATION BANK - 4 YEAR D 32026U5R3 4.70% 4.70% 5/10/2028 $244,000.00 $244,000.00 NUMERICA CREDIT UNION - 5 YEAR CD 67054NBK8 5.10% 5.10% 7/31/2028 $248,000.00 $248,000.00 GREEN STATE CREDIT UNION- 5 YEAR CD 39573LEL8 5.00% 5.00% 8/29/2028 $248,000.00 $248,000.00 ALLIANT CREDIT UNION- 5 YEAR CD 01882MAH5 5.35% 5.35% 11/15/2028 $248,000.00 $248,000.00 $17,874,876.00
$48,634,875.24
$78,286,453.66
TOTAL CD's/GSE BONDS/ CORPORATE BONDS/TREASURY BILLS

TOTAL OF ALL INVESTMENTS
STIFEL CD'S INVESTMENT SUBTOTAL:

Amount % of Portfolio Amount % of Portfolio
$1,129,782.98 1% 43,823,546.45 $ 57%
$9,354,630.77 12% 17,185,884.73 $ 21%
$19,167,164.67 24% 17,277,022.48 $ 22%
$14,024,547.40 17% $ 100% 78,286,453.66
$5,579,115.60 8%
$8,190,336.24 10% 1.41
$20,840,876.00 27% 4.14%
$78,286,453.66 100%
Michael O'Brien Administrative Services Director/City Treasurer Prepared by: Jennifer Legaspi

LOCAL AGENCY INVESTMENT FUND (LAIF)

TOTAL OF ALL INVESTMENTS
Weighted Average Maturity in Years
Weighted Average Yield
The above investments have met the requirements as stated in the City's Annual Investment Policy.

CALTRUST

GSE AGENCY BONDS

COMMERCIAL BONDS
U.S TREASURY BILLS

NEGOTIABLE CERTIFICATES OF DEPOSIT
Maturity Range
1 Day to 1 Yr.
1 Yr. to 3 Yrs.
3 Yrs. to 5 Yrs.

Total

INVESTMENTS BY TYPE INVESTMENTS BY MATURITY

CHECKING ACCOUNTS/CASH ON HAND
Type

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of June 25, 2024
From: Chris Constantin, City Manager
Prepared by: Michael O'Brien, Director of Administrative Services Subject: Approve Supplemental and Category Budget Amendments for Fiscal Year 2023-24.
____________________________________________________________________________

SUMMARY
Budget appropriations are necessary to account for budget overruns that have or will be taking place in fiscal year 2023-2024. Additionally, category transfers are recommended to utilize available budget from one account to another to cover overages in accounts within the established category.

RECOMMENDATION
Staff recommends that the City Council:
• Approve the budget amendments listed in Attachment 1 which include an expenditure budget increase in the General Fund totaling $119,767 and a budget increase of $4,719 across various special funds. Total for all budget amendments is $124,486.

FISCAL IMPACT
This will require a budget amendment in the amount of $124,486 across multiple funds and would decrease the amount of available fund balance across those funds at the end of fiscal year 2023-24. The ARPA funds that would have been used for the Accela update will instead be utilized for public safety expenditures that otherwise would have been spent out of the General Fund.

DISCUSSION/ANALYSIS
The recommended budget appropriations include $60,500 in reductions from other line items that will not be utilize prior to the close of the 2023-24 fiscal year. The majority of the budget increase is due to increases in the Law Enforcement Parking Violations account and the Get About

Approve Supplemental and Category Budget Amendments for Fiscal Year 2023-24.Page 2 For the Meeting of June 25, 2024
program. The Get About program costs are directly related to the amount of ridership participation.

The usage for Get About had been reduced over the past couple of years so the budget was reduced to a lower amount to align with actuals. However, it appears ridership is now back up to pre-pandemic levels. Additionally, the Law Enforcement Parking Violation expenditures are up but are mitigated by increased citation revenue. The cost for processing parking violations is directly associated with processing the citations that have been issued. Lastly the budget for the Accela software migration to utilize online plan submittals and reviews is being moved from the ARPA funds to the General Fund. The updates will not be completed until the 2024-25 fiscal year and the budget will need to be carried over. If the budget were to remain in the ARPA fund the budget would not be eligible for carryover as all the ARPA funds must be spent by June 30, 2024.

Rather than ARPA funds being spent for the Accela updates they will be utilized to cover costs associated with public safety that would otherwise been spent out of the General Fund.

ALTERNATIVES
The City Council could elect not to approve the budget appropriations. That would mean that expenditures would be above the approved budget and would likely be noted on our Annual Comprehensive Financial Report as costs that did not fall within the approved budget.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Michael O'Brien
Director of Administrative Services
Attachments:

1. Proposed Budget Appropriations for Fiscal Year 2023-24

Choose Type of Transfer/Supplemental Appropriation/Budget Modification Request:

X Type of Request Request Abbreviation Detail Enter Amount Fund Transfer
(BP-E.2) FT Appropriation transfer between funds.

Personnel to NonPersonnel
(BP-D.1.f.1)
PNP Appropriation transfer between personnel
and non-personnel categories.
x
Supplemental
Appropriation
(BP-E.2)
SA
An increase and/or decrease in an existing
appropriation(s) in the City Council Adopted
Budget or new appropriation(s).
$124,486
Department
Transfer
(BP-D.1.f.2)
DT Appropriation transfer between departments
x Category Transfer
(BP-D.1.f.3.) CT Appropriation transfer between expenditure categories.

Capital Projects
Transfer - Same
Year (BP-D.2.a)
PT.a
Appropriation transfer between capital
projects (same year re-allocation of funding
between projects).

Capital Projects
Transfer - Different
Year (BP-D.2.b)
PT.b
Appropriation transfer between capital
projects (different year rescheduling
projects).

Approvals (see authorization column above) Before obtaining approvals, please route to the Finance Office for review and numbering.

X Date
x
x
x

ADMINISTRATIVE SERVICES DEPARTMENT USE ONLY
Type of Request
(see type above) Current Budget Increase to
available budget
Decrease
from
available
budget
New Budget Total
SA $2,065 $1,000 $3,065
SA $40,733 $4,267 $45,000
SA $67,500 $22,500 $45,000
SA $5,000 $2,000 $7,000
CT $131,000 $13,000 $144,000
CT $134,500 13,000 $121,500
SA $50,000 $50,000 $100,000
SA $0 $85,000 $85,000
SA $10,000 $1,000 $11,000
SA $0 $236 $236
CT $5,000 $25,000 $30,000
CT $200,000 $25,000 $175,000
SA $205,275 $78,985 $284,260
SA $25,000 $4,493 $29,493
SA $95,000 85,000 $10,000
SA $42,995 $5,005 $48,000
$1,014,068 $269,986 $145,500 $1,138,554
Budget Transfer No.: Date added to index: By:

Supplemental
Formal
Supplemental
Confirming
Budget
Modification
Date added to Caselle: ____________________ By: _______________ 001.4210.411.000 Law Enforcement Parking Violations
001.4308.101.008 Planning Manager
001.4308.101.000 Director of Community Development

CITY OF SAN DIMAS

BUDGET AMENDMENT
BA # __________________
Posted to G/L by: __________________
Date: __________________
072.4125.453.002 Park & Ride Operations & Maintenance
Council approved appropriation March 12,2024, for budget amendment for the Downtown Specific Plan (DTSP) Under $100,000: CM
Over $100,000: CM, CC
Account Description
(Category/Object Detail)
City Council Meeting Approval (City Clerk)
GL/Account #
(if capital, include
project #)
Request for Budget Transfer/Supplemental Appropriation/Budget Modification ATTACHMENTS REQUIRED: Attach any additional information such as a capital expense report, department expense report or other documentation to support your request.

Up to $100,000: CM
Over $100,000: CM, CC
Authorization Required
Over $0: ASD, CM, CC
INSTRUCTIONS: As indicated in Budget Policies D.1, D.2 and E.2., identify the appropriate type of transfer request, supplemental appropriation or budget modification. Provide information, an explanation or justification for the request.

Over $0: ASD, CM, CC
Over $0: ASD, CM, CC
Under $10,000: ASD
$10,000 to $50,000: ASD, CM
Over $50,000: ASD, CM, CC
Scheduled for Council Meeting (date):

Does this create a fund balance deficit? yes no
TOTALS:

Does fund revenue support expense yes no
Under $25,000: ASD $25,000
to $50,000: ASD, CM Over
$50,000: ASD, CM, CC
Signature
Authorized Initiator
Approval
Specific explanation and justification of this request:

Department Director
City Manager
072.4125.433.000 Get About
Admin. Services Director/Finance Director
001.4415.103.000 Landscape Overtime
001.4430.016.000 Publications & Dues
001.4430.102.002 Supervising Lifeguard
001.4430.101.004 Recreation Coordinator
001.4190.020.035 Accela Software Migration
101.4190.020.035 Accela Software Migration
101.4190.016.000 General Services Publications
012.4410.929.002 Horse Trail Fencing
034.4120.020.000 Professional Services
034.4120.020.002 Administrative Cost Housing
028.4120.020.002 Administrative Cost

Attachment 1

Choose Type of Transfer/Supplemental Appropriation/Budget Modification Request:

X Type of Request Request Abbreviation Detail Enter Amount Fund Transfer
(BP-E.2) FT Appropriation transfer between funds.

Personnel to NonPersonnel
(BP-D.1.f.1)
PNP Appropriation transfer between personnel
and non-personnel categories.

Supplemental
Appropriation
(BP-E.2)
SA
An increase and/or decrease in an existing
appropriation(s) in the City Council
Adopted Budget or new appropriation(s).

Department
Transfer
(BP-D.1.f.2)
DT Appropriation transfer between departments
x Category Transfer
(BP-D.1.f.3.) CT Appropriation transfer between expenditure categories. $18,150.00
Capital Projects
Transfer - Same
Year (BP-D.2.a)
PT.a
Appropriation transfer between capital
projects (same year re-allocation of funding
between projects).

Capital Projects
Transfer - Different
Year (BP-D.2.b)
PT.b
Appropriation transfer between capital
projects (different year rescheduling
projects).

Approvals (see authorization column above) Before obtaining approvals, please route to the Finance Office for review and numbering.

X Date
x
x

ADMINISTRATIVE SERVICES DEPARTMENT USE ONLY
Type of Request
(see type above) Current Budget Increase to
available budget
Decrease
from
available
budget
New Budget Total
CT $234,000 $18,150 $215,850
CT $20,000 $18,150 $38,150
$254,000 $18,150 $18,150 $254,000
Budget Transfer No.: Date added to index: By:

Supplemental
Formal
Supplemental
Confirming
Budget
Modification
Date added to Caselle: ____________________ By: _______________

CITY OF SAN DIMAS

BUDGET AMENDMENT
BA # __________________
Posted to G/L by: __________________
Date: __________________
100.4314.041.028 Manlift
Council approved appropriation March 12,2024, for budget amendment for the Downtown Specific Plan (DTSP) Under $100,000: CM
Over $100,000: CM, CC
Account Description
(Category/Object Detail)
City Council Meeting Approval (City Clerk)
GL/Account #
(if capital, include
project #)
Request for Budget Transfer/Supplemental Appropriation/Budget Modification ATTACHMENTS REQUIRED: Attach any additional information such as a capital expense report, department expense report or other documentation to support your request.

Up to $100,000: CM
Over $100,000: CM, CC
Authorization Required
Over $0: ASD, CM, CC
INSTRUCTIONS: As indicated in Budget Policies D.1, D.2 and E.2., identify the appropriate type of transfer request, supplemental appropriation or budget modification. Provide information, an explanation or justification for the request.

Over $0: ASD, CM, CC
Over $0: ASD, CM, CC
Under $10,000: ASD
$10,000 to $50,000: ASD, CM
Over $50,000: ASD, CM, CC
Scheduled for Council Meeting (date):

Does this create a fund balance deficit? yes no
TOTALS:

Does fund revenue support expense yes no
Under $25,000: ASD
$25,000 to $50,000: ASD, CM
Over $50,000: ASD, CM, CC
Signature
Authorized Initiator
Approval
Specific explanation and justification of this request:

Department Director
City Manager
100.4314.039.006 Capital Asset Ford F-150
Admin. Services Director/Finance Director

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of June 25, 2024
From: Chris Constantin, City Manager
Prepared by: Peter Jacoy, Assistant Engineer
Subject: Authorize the City Manager to Approve and Administer the City Unmanned Aircraft System (Drone) Policy in a form approved by the City Attorney. ____________________________________________________________________________

SUMMARY
This Staff Report continues discussions from the June 11th, 2024, Council Meeting on an Unmanned Aircraft Systems (UAS) Drone Policy. City Council approved the purchase of drone equipment and training of the UAS program but deferred implementation until Council approves a UAS policy that further address privacy protections and data management.

RECOMMENDATION
Staff recommends that the City Council:

1. Approve an Unmanned Aircraft System (Drone) Policy, in a form approved by the City Attorney.

FISCAL IMPACT
There is no fiscal impact for the recommended action.

BACKGROUND
This Staff Report continues discussions from the previous council meeting on June 11th, 2024, Other Business item number 4. City Council authorized and approved the following recommended items:

1. Authorization and Appropriation of a total budget of $36,700.00 from the City’s Public Safety Reimbursable Grant for the Unmanned Aircraft System (UAS) Program.

2. Approved the purchase of two (2) DJI Mavic 3 Enterprise (and accessories), One (1) DJI Matrice 30T (and accessories), Two (2) Real Flight RC Flight Simulator (and accessories) not to exceed $29,700.00.

Approve a City Unmanned Aircraft Policy Page 2
For the Meeting of June 25, 2024

3. Approved a budget for UAS training and licensing, not to exceed $4,000.00 per year.

4. Approved the purchase of a subscription to a UAS management software, not to exceed $3,000.00 per year.

The City Council deferred approval of Item 5, the UAS Policy and directed Staff to bring back changes to the policy that would provide for additional protections for private property and address Data Management for duration of storage and types of data to be stored.

Below is the list of questions raised by the City Council in the previous Council Meeting, along with response from Staff:

1. What are the details of the equipment insurance and warranty? a. All drones come with a one-year DJI Care Enterprise Plus coverage, providing unlimited free repairs and replacements. This manufacturer protection plan covers accidental damage from drops, water, crashes, and more. It includes unlimited replacements and coverage sharing, with free two-way shipping for repairs.

2. The council expressed concern about privacy and wanted to ensure protection. a. According to Federal Aviation Administration (FAA) Part 107 regulations, drones are restricted to flying no higher than 400 feet above structures. Additionally, staff has incorporated language into the Draft Policy prohibiting drones from hovering over private property without prior permission from the property owner, except when flying directly from takeoff to a designated target. City pilots are also prohibited from intentionally recording or transmitting images in locations where individuals have a reasonable expectation of privacy, including all private properties.

3. Which other Cities are performing similar operations? a. City of La Verne and City of Fullerton.

4. What are the general data retention policies in other Cities? a. The City of La Verne has a 2-year retention policy. Per the City Attorney, Government Code section 34090 requires 2 years storage of recorded flight video, non-video flight information should also be stored for 2 years.

5. Council expressed the desire to make the City Drone recognizable. a. Staff will wear a Traffic Safety Vest marked with “City of San Dimas” to show that the drone is piloted by the City.
b. Staff will present City ID when requested.
c. There is concern with painting the drone that the paint will negate warranty. d. The policy has been updated to authorize the Program Coordinator to choose and apply a vinyl-cover color to City drone equipment, ensuring easy differentiation during operations.

Approve a City Unmanned Aircraft Policy Page 3
For the Meeting of June 25, 2024

6. What happens to the data collected by the drone and what types of data are collected? a. Data Collected includes:
i. Number of flights
ii. Personnel involved
iii. Photographs and Videos
iv. Total time the UASs were used
v. Any maintenance that was completed on the UASs
vi. Weather, altitude, coordinates, and other field conditions.

Retention Period: 2 years

DISCUSSION/ANALYSIS
Staff has incorporated amendments to sections 8, 9 and 10 of the proposed Unmanned Aircraft System (UAS) Draft Policy to address privacy concerns and data management questions raised by the City Council. These amendments include the following provisions:

1. Staff operating drones must wear approved safety vests marked with “City of San Dimas”.

2. Program coordinator shall select and apply a vinyl-cover color to City drone equipment for easy differentiation during operational use.

3. UAS flights from their point of origin to their designated target area do not necessitate prior notification to property owners or occupants below. However, notification is mandatory if the drone will hover over a specific property for more than five (5) minutes or engage in recording activities.

4. Completed the necessary fields with contact information for the UAS program coordinator and operational details.

5. Provided data required to be stored and duration of storage.

These revisions aim to improve transparency and accountability in UAS operations, while ensuring adherence to privacy standards set by the City Council and in accordance with applicable laws.

Additionally, Council requested information regarding costs to store the data. A terabyte of external storage can be purchased for as little as $500 or a hard drive with more advanced software systems could be used for up to $5,000. The approved funding provides $3,000 for data management which is adequate for the terabyte storage. If the UAS usage becomes frequent and complex that necessitates more elaborate storage, staff can request additional funding at a later date.

ALTERNATIVES
The City Council can provide alternative direction on UAS policy requirements.

ENVIRONMENTAL REVIEW

Approve a City Unmanned Aircraft Policy Page 4
For the Meeting of June 25, 2024
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Peter Jacoy
Assistant Engineer
Attachments:

1. City of San Dimas Draft UAS Policy

01171.0001/976725.1 1

CITY OF SAN DIMAS
Administrative Policy and Procedure Manual

1.0 BACKGROUND
The purpose of this policy is to establish guidelines for the use of unmanned aircraft systems (UAS or drones) and for the storage, retrieval, and dissemination of images and data captured by the system during City operations. This policy will establish the scope and governance of UAS use. A UAS is an unmanned aircraft of any type that is capable of sustaining directed flight, whether programmed or remotely controlled, and all of the supporting or attached systems designed for gathering information through imaging, recording, or any other means. The purpose is to ensure compliance with applicable laws, regulations, and industry best practices, as well as to prioritize safety, security, and respect for privacy.

2.0 DEFINITIONS
Definitions related to this policy include:

City of San Dimas Flight Record – An auditable, easily accessible resource containing operations, logs, training/certification, and flight information.

Day – The time from the beginning of morning civil twilight to the end of evening civil twilight.

Direct Operations – Remote pilot in command directly maneuvers the sUAS using inputs from the ground control station user-interface.

Drone – The common term for UAS, and sUAS.

Federal Aviation Administration (FAA) – A division of the Department of Transportation that inspects and rates civilian aircraft and pilots, enforces the rules of air safety, and installs and maintains air-navigation and traffic-control facilities.

Part 107 – Title 14 Code of Federal Regulations Part 107 Small Unmanned Aircraft Systems.

Remote Pilot Certification – The certification required to fly under the FAA’s sUAS Rule (Part 107), demonstrating the understanding of regulations, operating requirements, and procedures for Subject: Unmanned Aerial System (Drone)
Policy for City Staff Number:

Department(s)
Affected
All Departments Participating in
Drone Use for Various City
Operations
Effective
Date:

Upon
Approval
Program
Coordinator:

Director of Public Works
Department
File
References:

Authority:

City Manager Approved: TBD
ATTACHMENT 1

01171.0001/976725.1 2
safely flying UAS. Obtain a FAA Tracking Number by creating an Integrated Airman Certification and Rating Application profile prior to registering for the knowledge test. Pass the initial aeronautical knowledge test: “Unmanned Aircraft General – Small (UAG).” Complete FAA Form 8710-13.

Remote Pilot-in-Command (RPIC) – The official term given by the FAA for the individual who either (1) directly operates the UAS or (2) directly supervises another individual operating the UAS.

Small Unmanned Aircraft System (sUAS) – The combination of one or more small unmanned aircraft (sUAS), a command-and-control system, and the human operators tasked with supervision and control of the aircraft. The sUAS weighs less than 55 pounds on takeoff, including everything that is attached to the aircraft.

Unmanned Aircraft System (UAS) – An unmanned aircraft of any type that is capable of sustaining directed flight, whether preprogrammed or remotely controlled (commonly referred to as an unmanned aerial vehicle (UAS) or drone), and all of the supporting or attached systems designed for gathering information through imaging, recording or any other means.

Unmanned Aircraft General – Small (UAG) Initial Aeronautical Exam – Exam required by the FAA as a prerequisite to Remote Pilot Certification. Knowledge test topic areas include: Applicable regulations relating to small unmanned aircraft system rating privileges, limitations, and flight operation; Airspace classification and operating requirements, and flight restrictions affecting small unmanned aircraft operation; Aviation weather sources and effects of weather on small unmanned aircraft performance; Small unmanned aircraft loading and performance; Emergency procedures; Crew resource management; Radio communication procedures; Determining the performance of small unmanned aircraft; Physiological effects of drugs and alcohol; Aeronautical decision-making and judgment; Airport operations; Maintenance and preflight inspection procedures; and, Operations at night.

UAS Program Coordinator – The City personnel responsible for administering and overseeing other participating Departments’ adherence to all Part 107 requirements.

Visual Observer – Visual Observer means a person who is designated by the RPIC to assist the remote pilot in command and the person manipulating the flight controls of the sUAS to see and avoid other air traffic or objects aloft or on the ground.

3.0 AUTHORITY
The City as referenced throughout this policy refers to the City of San Dimas, California. The City has appointed the following person to the listed role:

Contacts
UAS Program Coordinator: Assistant City Manager
Phone Number: (909) 394-6213
Email: [email protected]
The UAS will be operated according to and within the current guidelines of the FAA and the City’s elected operating procedure under Part 107.

01171.0001/976725.1 3

4.0 SCOPE OF POLICY
This policy applies to the use of UAS by City employees in the performance of their official duties.

Only duly trained and authorized City personnel may deploy and operate a City-owned UAS. This policy is applicable to all UAS platforms including but not limited to: sUAS, Drones, and Model Aircrafts, regardless of size or weight. All City uses of any UAS will be in accordance with this policy, constitutional and other legal requirements, privacy rights, safety concerns, and FAA regulations.

Any third party that is contracted by the City to use a UAS shall provide their own drone but must adhere with this policy, constitutional and other legal requirements, privacy rights, safety concerns, and FAA regulations.

5.0 POLICY
UAS may be utilized to enhance the City’s mission of serving the public when other means and resources are not available or are less effective. The City’s use of UAS operations include, but are not limited to, capturing imagery for ongoing construction projects, cataloguing and taking inventory of damage to or conditions of City owned infrastructure, providing information to the public, capturing video and imagery of City held events, and aiding in accessing difficult or remote areas.

Training & Certification – Part 107 Remote Pilot Certification The UAS Program Coordinator and all certified RPICs must obtain the necessary licenses, permits, and certifications as required by law and maintain their compliance to be eligible for UAS operations.

RPICs shall each, individually, obtain a Part 107 Remote Pilot Certificate through the FAA before performing any flight operations, abide by all FAA regulations, and adhere to this policy during all City drone operations. The certificate will demonstrate that the RPIC understands the regulations, operating requirements, and procedures for safely flying drones. To ensure compliance with Part 107, all requirements set forth by the FAA must be strictly adhered to.

To be in compliance with the Part 107 certificate, RPICs shall be limited to flying a drone under 55 pounds at or below 400 feet above ground level for visual line-of-sight operations only, and follow all applicable rules governed by the FAA.

General Regulations

1. The UAS shall be operated with strict oversight within established policies and procedures.

2. In addition to observing the regulations set forth in this policy, all applicable Federal, State, and local laws, and regulations shall be observed during all UAS operations.

6.0 OPERATING REQUIREMENTS AND RESTRICTIONS
Flight Operations – All City sUAS operations must comply with current FAA regulations and are subject to all Part 107 requirements.

Operations Over Human Beings – Pursuant to Section 107.39 of Part 107, all City sUAS operations should avoid engaging in flight operations over human beings who are not participants in the flight operation. If flight operations require flying over non-participating human beings, the

01171.0001/976725.1 4
sUAS must not contain any exposed rotating parts capable of lacerating human skin and notice must be provided that there is a sUAS operating above them. Notice may include posted signage indicating that live sUAS operations are ongoing and entry to the particular place of operation in and of itself is consent to the operation.

Required Waivers – If the sUAS flight operations require operating the sUAS contrary any rule or specific requirement set forth in Part 107, a waiver is required. Express written authorization of the City’s City Manager must be obtained prior to operating an sUAS under any of the foregoing conditions and obtaining the required waiver. As set forth by the FAA, RPICs will obtain waivers before engaging in any of the following operations:

Waivers shall be required for operations including: Applicable Part 107 regulation requiring a waiver
from:

Flying a sUAS from a moving aircraft or a vehicle in populated areas
§ 107.25 – Operation from a
Moving Vehicle or Aircraft
Flying a sUAS at night without anti-collision lighting § 107.29(a)(2) – Operation at night
Flying a sUAS during periods of civil twilight without anti-collision lighting
§ 107.29(b) – Operation at
Night
Flying a sUAS beyond your ability to clearly determine the position, altitude, attitude, and movement of the sUAS, with unaided vision § 107.31 – Visual Line of Sight
Aircraft Operation
Using a Visual Observer (VO) without following all VO requirements § 107.33 – Visual Observer Flying multiple sUAS with only one remote pilot § 107.35 – Operation of Multiple Small UAS
Flying over people with a sUAS, which does not meet conditions of operational categories 1, 2, 3, or 4 as specified in CFR § 107.39 § 107.39 – Operation over
human beings.

Flying a sUAS:
• Over 100 miles per hour groundspeed
• Over 400 feet above ground level (AGL)
• With less than 3 statute miles of visibility
• Within 500 feet vertically or 2000 feet horizontally from clouds
§ 107.51 – Operating
limitations for Small Unmanned
Aircraft
Flying over moving vehicles with a sUAS, which does not meet conditions of operational categories 1, 2, 3, or 4 as specified in CFR §107.145
§ 107.145 – Operations Over
Moving Vehicles
Specific Duties and Responsibilities
The UAS Program Coordinator shall:

01171.0001/976725.1 5

1. Be responsible for updating and amending this policy to ensure that the current specifications are up to date, including but not limited to: drone specification, training procedures, safety and privacy concerns, and operating procedures;

2. Approve and authorize flight operations in accordance to the Site Visit Criteria;

3. Verify certification, training and program compliance;

4. Provide technical assistance and logistical support to all trained staff operating a UAS, including but not limited to RPICs and VOs;

5. Adhere to the permissible uses of UASs;

6. Adhere to all requirements set by Part 107; and,

7. Adhere to the policy for retention of UAS data.

8. Select and apply a vinyl-cover color to City drone equipment for easy differentiation during operational use.

All RPICs and Personnel Operating a UAS shall:

1. Maintain valid licenses, certification, and complete all required training. The FAA remote pilot certificate must be renewed every two years and must always be carried by the RPIC during all UAS operations;

2. Be responsible for receiving and maintaining all required reporting records for Part 107;

3. Determine whether a waiver is required, and if so, apply for and obtain a waiver after obtaining written City Manager approval;

4. Approve and authorize flight operations in accordance to the Site Visit Criteria;

5. Hold a pre-flight briefing with the VO and any attending staff to obtain general knowledge of the site including take-off and landing zones, privacy concerns, and areas of focus;

6. Adhere to the permissible uses of UASs;

7. Adhere to the policy for retention of UAS data;

8. Approve and authorize flight operations in accordance to the Site Visit Criteria;

9. Be responsible for completing the Site Visit Criteria if applicable;

10. Perform pre and post flight inspections;

11. Be responsible for overseeing the cleanliness, maintenance, repairs, and security of equipment including the UAS assigned to their department;

12. If a UAS has not been assigned to them, contact the UAS Program Coordinator to secure a UAS two (2) business days prior to a site visit. Then, the RPIC shall:
a. Upon checking out the UAS from the UAS Program Coordinator, assume responsibility for the storage, transportation, assembly and the overall care, maintenance, and condition of the UAS;
b. Re-charge the UAS batteries prior to returning the UAS; c. Coordinate the return of the UAS with the UAS Program Coordinator by the end of the next business day following the completion of the flight(s); and d. Remove all images and video from the site visit(s) prior to returning the SD memory card(s). Return the SD memory card(s) to the UAS Program Coordinator with the UAS.

13. Provide the FAA with any required notifications/authorizations using the appropriate applications;

14. Function as the flight leader and operator of the UAS during site visits with the authority to designate and/or change crew roles as needed;

15. Ensure that equipment is prepared for flight and paired accordingly;

16. Ensure that the UAS is operating within its limitations per 14 CFR § 107.51;

01171.0001/976725.1 6

17. Ensure that the UAS has programed a pre-determined location/safe location for the UAS to Return to Home (RTH) in the event of an emergency;

18. Ensure all UAS operations are compliant with this policy and applicable appendices;

19. Ensure the safe operation, input of commands, and piloting of the UAS in accordance with all applicable federal, state and local laws and regulations;

20. Report all incidents, including equipment malfunctions, to the UAS Program Coordinator within 24 hours. For incidents involving injuries to a person or damages to personal property, fill out an incident report as approved by the City;

21. Maintain a UAS Program Flight Activity listing the RPIC, VO, any other personnel in attendance of the flight, and the date, time, duration, and location of the flight;

22. Log the flight operation and sort through/identify the usable imagery and video within five (5) business days. Store all imagery and data in accordance with City procedures.

23. Notify private property owner or occupants as required per this policy;

24. Wear approved safety vest marked with “City of San Dimas”.

All VOs shall:

1. Maintain constant communication with the RPIC throughout the operation to ensure instant relaying of information;

2. Maintain visual observation of the UAS during flight operations and alert the RPIC of any hazardous conditions (e.g., obstructions, terrain, powerlines, structures, air traffic, weather, etc.), which may affect the safety of the operation; and,

3. Demonstrate a basic understanding of UAS operations and of applicable City policies and procedures.

Pilot Certification – All RPICs must obtain proper Part 107 certification from the FAA. Obtaining certification shall be adequate to demonstrate that the UAS all RPICs understand the regulations, operating requirements, and procedures for safe flight operations.

To obtain a certification, personnel must comply with guidelines including but not limited to:
• Be at least 16 years old;
• Be able to read, speak, write and understand English; • Be in a physical and mental condition to safely fly a drone; and, • Pass the initial aeronautical knowledge exam: “Unmanned Aircraft General – Small (UAG)”.

The UAS RPICs must be recertified every two years. The certificate license must also be available for inspection during all UAS operations.

A UAS shall only be operated by the RPICs who have received a Part 107 Certificate and has appropriate training and understanding of UAS operating requirements, emergency protocols, and general training in the controlling legal principles dealing with privacy and safety concerns.

Registration
Each UAS operating and conducting flights under Part 107 must be identifiable to the City. Once registered, the registration number must be placed onto a visible area of the UAS. The registration number may be engraved, attached via a permanent label, or inscribed by permanent marker.

01171.0001/976725.1 7
All UAS must be registered through FAADroneZone. (Pursuant to FAA requirements, failure to register a UAS requiring registration may result in regulatory and criminal penalties.) Once the UAS is properly registered, the FAA will issue a registration certificate (either a paper copy or digital copy) to be kept in the possession of the RPIC at all times during UAS operations. Once registered, the registration number must be placed onto a visible area of the UAS. The registration number may be engraved, attached via a permanent label, or inscribed by permanent marker.

Accident Reporting
All accidents must be reported promptly (in no event later than within 24 hours) to the UAS Program Coordinator or the City Manager for appropriate action. Any operation that results in serious injury, loss of consciousness, or property damage (other than to the UAS) of at least $500 must be reported to the FAA within 10 days of City’s receipt of notice.

7.0 MAINTENANCE AND INSPECTION
Equipment Maintenance and Inspection

1. The UAS Program Coordinator shall ensure regular maintenance is conducted on the UAS according to manufacturer guidelines.

2. Any damage or malfunctions shall be promptly reported to the UAS Program Coordinator.

Pre-Flight/ Post-Flight Operations
City employees may submit flight operation requests to the UAS Program Coordinator at [email protected]. The application should detail the date, time, and location of the proposed flight operation and the reason such flight operation is being requested. Additionally, the application should include the name of the proposed RPIC and VO.

The UAS Program Coordinator and/or RPIC reserves the right to cancel or reschedule any approved UAS operation.

In addition to the Pre-Flight/Post-Flight Operations set forth in the City’s drone policy, the UAS Program Coordinator or RPIC must use the following Site Visit Criteria in addition to any other department specific criteria to determine if the operation should be approved. A “yes” response to any question suggests that the use of UAS operation may be appropriate.

Question Considerations Yes No

1. Are there safety hazards
present at the site?
Safety hazards staff face include, but are not
limited to, hazards related to topography,
encountering unknown individuals, exposure
to radiation, piles of junk and salvage
material, etc. The use of a UAS can
eliminate expose to these hazards.

2. If yes to 1, are these safety
hazards preventing access to the
whole or portions of the site?
In several instances the above-mentioned
safety hazards can limit access to sites. By
eliminating exposures to these hazards, the
UAS can aid staff in accessing sites and
conducting full site visits.

3. Is there a physical barrier(s)
preventing access to the whole or
a portion of the site?
Physical barriers staff face which restrict
access to sites include but are not limited to,
outside storage, junk, cargo containers etc.

01171.0001/976725.1 8
A UAS can help overcome these physical
barriers.

4. Would it take an above average
amount of time to survey the site
by foot?
Very large sites can be very time-consuming
to survey on foot. A UAS can be used to
survey large sites quicker; thereby,
increasing efficiency.

5. Has staff conducted a site visit
multiple times; yet been unable to
conduct a complete site visit?
To improve efficiency, a UAS can be used to
ensure complete site visits are conducted in
a single trip.

6. Is the person in control of the
property likely to give consent to
the use of a UAS?
Securing consent reduces legal risk. If
possible, site visits with consent should be
prioritized.

7. Is the case a high concern for
the City?
A UAS can be used to document high-profile
cases with more detail.

Note: Subject to Section 9.0 below, a UAS should never be used over private property if consent or a warrant has not been obtained. Furthermore, a UAS should never be used to fly within an enclosed structure, as they are designed only for outdoor use. In addition, unless a waiver from the FAA has been obtained, a UAS should not fly over crowds.

8.0 RESTRICTIONS
Use of UAS
Only authorized operators who have completed the required training shall be permitted to operate the UAS. Use of vision enhancement technology (e.g., thermal and other imaging equipment not generally available to the public) is permissible in viewing areas only where there is no protectable privacy interest or when in compliance with a search warrant or court order. In all other instances, legal counsel should be consulted. UAS operations should only be conducted consistent with FAA regulations.

Permissible UAS Uses:
• Disaster management and planning
• Search and rescue operations in emergencies
• Geographic mapping of inaccessible terrain
• Inspections
• Aiding abatement
• Building assessments
• Construction evaluations
• Coordinating with Fire Department
• Coordinating with Law Enforcement
• Aerial imagery
• Surveying
• Overseeing construction, alteration, demolition, installation, or repair work • Maintenance of City’s infrastructure
• Maintenance of public property
• Crowd monitoring at public events
• Showcasing of City events and City projects

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• Other uses consistent with this policy
Prohibited UAS Uses:

UAS operation is prohibited if any person(s) acting as a RPIC:
• Has consumed alcohol in the past 12 hours;
• Has used any drugs that would affect the RPIC’s faculties in any way; or, • Has not completed proper trainings or obtained proper certifications.

During all UAS operations, RPICs, and VOs shall not use UAS to conduct any of the following activities:
• Random surveillance activities;
• Targeting an individual based solely individual characteristics, such as but not limited to, race, ethnicity, national origin, religion, disability, gender, or sexual orientation; • Harassing, intimidating, or discriminating against any individual or group; • Injuring or attempting to injure an individual; or,
• Conducting personal business of any type.

Unauthorized Operations: Employees shall not operate UAS on behalf of City without proper authorization, outside the scope of their assigned duties or conduct personal business of any type.

Unauthorized Recording or Surveillance: UAS operations must not be used for unauthorized recording, surveillance, or any activity that infringes on personal privacy or violates applicable laws.

Reckless or Careless Behavior: Engaging in reckless or careless behavior that may endanger people, property, or the City's reputation is strictly prohibited.

Unauthorized Modifications: UAS equipment must not be modified, altered, or tampered with without proper authorization from the City's designated Program Coordinator. All additions and modifications shall meet UAS manufacturer guidelines and abide by 14 CFR Part 107.

All UAS operations are to comply with FAA rules and regulations.

9.0 PRIVACY CONSIDERATIONS FOR DRONE OPERATIONS
The UAS Program Coordinator, RPICs, and VOs are to protect private individuals’ constitutional rights and reasonable expectations of privacy when conducting surveillance or collecting evidence for code enforcement use, including but not limited to, inspections and abatements. The UAS Program Coordinator, RPICs, and VOs shall not intentionally record or transmit images of any location where a person has a reasonable expectation of privacy, which includes all private property other than open fields and areas open to the public at large, except as authorized by applicable law or pursuant to permission of the property owner and/or warrant. UAS operators and observers will be held accountable for ensuring that UAS operations intrude to the minimal extent possible.

01171.0001/976725.1 10
The UAS Program Coordinator, RPICs, and VOs will make observations via UASs in the least intrusive manner possible, from public navigable airspace, using widely available drone technology, and avoiding intrusion on intimate activities unless consent or a warrant is obtained, or a legitimate emergency exists.

The UAS Program Coordinator, and all RPICs and VOs are to comply with all FAA requirements to ensure that surveillance and evidence collection is obtained at the authorized altitude, in the least intrusive manner possible, and without the use of non-publicly available and generally used technology, for example, thermal imagining, extreme zoom and similar, unless consent or a warrant is obtained, or a legitimate emergency exists.

The UAS Program Coordinator, RPICs, and VOs shall take reasonable precautions to avoid inadvertently recording or transmitting images of areas where there is a reasonable expectation of privacy. Reasonable precautions include deactivating or turning imaging devices away from such areas or persons during UAS operations. UAS flights from their starting point to their designated target area do not require prior notification to property owners or occupants below.

However, notification is required if the drone will hover over a specific property for more than five (5) minutes and recording.

10.0 DATA AND FLIGHT ACTIVITY REPORTING
The City and the UAS Program Coordinator, and all RPICs and VOs will follow FAA rules and any State laws applicable to data retention and reporting. Video collected and recorded by the UAS shall be retained for a period of two years, or a period of 90 days if written minutes of the event recorded in the video are created and kept pursuant to Government Code section 34090.7.

Photographs and other non-video data collected and recorded by the UAS shall be retained for a period of two (2) years.

Agency reporting of UAS Program Flight Activity will depend on whether the operation of the UAS is subject to Part 107. Part 107 does not require monthly reports unless a separate waiver requires reporting.

11.0 EMERGENCY OPERATIONS
Loss of Communications:

In the event that the RPIC or VO experiences a loss of communication and communication is not promptly reestablished, the operation must be immediately terminated.

Loss of GPS by aircraft:

In the event that there is a lost link with the UAS, the UAS should automatically fly to the predetermined RTH. However, the RPIC should not rely on the RTH procedure if a loss link occurs.

RPIC shall communicate to the VO that a loss link has occurred and note the last location of the drone to begin coordinating how to track the UAS and begin moving towards it to recuperate it.

12.0 ENFORCEMENT AND CONSEQUENCES
Any City staff who operates a UAS in an unsafe manner or in violation of this policy and/or Federal, State, or local regulations may be subject to legal and/or disciplinary action and may be prohibited from conducting any additional UAS flights. The severity of disciplinary action taken by the City will depend on the nature and frequency of the violation.

01171.0001/976725.1 11

13.0 POLICY REVIEW
This policy will be reviewed periodically to ensure relevance and effectiveness. Amendments may be made as necessary to align with changing laws, regulations, and industry best practices.

14.0 REFERENCES
https://www.faa.gov/uas/public_safety_gov
https://www.ecfr.gov/current/title-14/chapter-I/subchapter-F/part-107 https://portal.cops.usdoj.gov/resourcecenter/RIC/Publications/cops-w0894-pub.pdf https://www.faa.gov/uas/advanced_operations/emergency_situations https://www.faa.gov/documentLibrary/media/Order/7930.2T_Bsc_dtd_12_14_23_FINAL.pdf https://www.ecfr.gov/current/title-14/chapter-I/subchapter-F/part-107/subpart-B/section-107.51 https://www.faa.gov/uas/commercial_operators/part_107_waivers https://www.faa.gov/uas/getting_started/register_drone

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of June 25, 2024
From: Chris Constantin, City Manager
Prepared by: Lauren Marshall, Sr. Management Analyst
Subject: Approve the Eighth Amendment to the East San Gabriel Valley Watershed Management (ESGVWM) Group Cooperative Agreement and Update the City's Cost Share for FY 2024-25 in the Amount of $ $132,354.92 ____________________________________________________________________________

SUMMARY
To meet the Los Angeles Regional Water Quality Control Board's Municipal Separate Storm Sewer System (MS4) Permit Requirements issued under the National Pollutant Discharge Elimination System (NPDES) Program, the City developed a Watershed Management Plan (WMP) and Coordinated Integrated Monitoring Program (CIMP) with the cities of Claremont, La Verne, and Pomona. The City entered into the Cooperative Agreement on August 11, 2015.

Staff is seeking Council approval of Eighth Amendment to the East San Gabriel Valley Watershed Management Group (ESGVWMG) Cooperative Agreement to continue Stormwater Monitoring and Funding for FY 2024-25. The agreement includes payment of $132,354.92 for the implementation of the CIMP in order to comply with the State MS4 Permit Requirements.

RECOMMENDATION
Staff recommends that the City Council:

1. Authorize the City Manager, or designee, to Execute the Eighth Amendment to the East San Gabriel Valley Watershed Management Group Cooperative Agreement, in a form approved by the City Attorney, in order to comply with the Los Angeles Regional Water Quality Control Board's Municipal Separate Storm Sewer System (MS4) Permit Requirements issued under the National Pollutant Discharge Elimination System (NPDES) Program; and

2. Approve expenditure of $132,354.92 allocated in the FY 2024-25 Budget for this Cooperative Agreement to comply with MS4 requirements.

Approve the Eighth Amendment to the East San Gabriel Valley Watershed Management (ESGVWM) Group Cooperative Agreement and Update the City's Cost Share for FY 2024-25 in the Amount of $ $132,354.92 Page 2
For the Meeting of June 25, 2024

FISCAL IMPACT
The City's share of the costs for the watershed group is $132,354.92, outlined in the ESGVWMG Cooperative Agreement found in Attachment 1, Amendment 8, Exhibit B-8, Page 7. This includes the cost of the consultant that conducts the water sampling, laboratory testing, and technical review as well as a 10% administration fee that is paid to the lead city for managing the consultant contract. This money is proposed for allocation in the FY 2024-25 budget from the General Fund NPDES Professional Services 001.4341.024.020.

The City does receive Measure W funds that are allocated for stormwater expenses. However, only a limited percentage of Measure W funds can be apportioned to operational expenses for which the consultant's work is categorized. The operational expenses have already been fully expended on other projects (such as the catch basin cleaning project). Therefore, the funding for this item is in the FY 2024-25 budget in the General Fund. This cooperative agreement is the cost-effective means of achieving MS4 permit compliance. In sharing these costs with the cities of Claremont, La Verne, and Pomona the City is not required to pay for stormwater monitoring or apply for projects that benefit the whole watershed on its own.

BACKGROUND
Stormwater/Water Quality Municipal Separate Storm Sewer System (MS4) discharges consist of stormwater and non-stormwater generated from point sources throughout a watershed, collected and conveyed through the MS4, and ultimately discharged into surface waters. The MS4 includes curbs and gutters, man-made channels, catch basins, and storm drains throughout the Los Angeles region. Discharges may negatively affect the receiving surface water quality with pollutants such as bacteria, nutrients (nitrogen and phosphorus), metals, and pesticides, and other man-made compounds. Aquatic toxicity, specifically during wet weather, is also a concern.

Stormwater and non-stormwater discharges of debris and trash are also a pervasive water quality problem in the LA region. Pollutants in stormwater and non-stormwater may have damaging effects on both human health and aquatic ecosystems when present at certain concentrations above water quality thresholds.

Through water quality assessments conducted by the Los Angeles Regional Water Quality Control Board (LARWQCB), the LARWQCB and U.S. environmental Protection Agency (USEPA) have established 33 Total Maximum Daily Loads (TMDLs) that identify Los Angeles County MS4 discharges as pollutant sources causing or contributing to water quality impairments.

What is the stormwater program?
The National Pollutant Discharge Elimination System (NPDES) program was established under the Clean Water Act of 1972 to regulate stormwater discharges, and to prohibit any pollutant discharge, unless in compliance with an NPDES permit. The Environmental Protection Agency was given the authority to enforce these regulations. The act was further amended in 1987 whereby municipalities were required to by implementing Best Management Practices “BMP’s” to help reduce the discharge of pollutants to the maximum extent practicable, and to prohibit nonstormwater discharges. BMP’s are defined as activities, practices, facilities, and/or procedures that when implemented to their maximum efficiency, will prevent or reduce pollutants in discharges.

Approve the Eighth Amendment to the East San Gabriel Valley Watershed Management (ESGVWM) Group Cooperative Agreement and Update the City's Cost Share for FY 2024-25 in the Amount of $ $132,354.92 Page 3
For the Meeting of June 25, 2024
In California, the Porter-Cologne Water Quality Control Act was adopted that established the Regional Water Quality Control Board “RWQCB” as the State agency to develop policy for water control, and to monitor for compliance.

In June 1990, the County of Los Angeles obtained a 5-year Municipal Separate Storm Sewer System (MS4) Permit from the RWQCB. This permit called for the development of a series of programs for Los Angeles County’s extensive storm drain system. Seeing the need to unify to consolidate efforts, after the permit was issued, 84 cities in Los Angeles County decided to become a co-permittee under the County’s permit. San Dimas became a co-permittee in 1992.

This permit is updated approximately every five years by the RWQCB.

On November 8, 2012, the Los Angeles Regional Water Quality Control Board (Regional Board) adopted a new MS4 Permit, Order No. R4-2012-0175 (2012 Permit). With the 2012 Permit, many additional regulations were required of cities and counties to ensure acceptable water quality standards are maintained with respect to stormwater and non-stormwater discharges.

Compliance with the permit requires that cities address and measure both the quality of stormwater runoff and the quantity of storm runoff.

In response to the new Permit requirements many cities decided to work together as a region as a cost-effective way to meet the new requirements, the City Council approved a Memorandum of Understanding at its meeting of June 25, 2013, to develop a group Watershed Management Plan (WMP) and Coordinated Integrated Monitoring Program (CIMP) for the Cities of San Dimas, Claremont, La Verne, and Pomona (collectively known as the East San Gabriel Valley Watershed Management Group (ESGVWMG). At its meeting of August 11, 2015, the City Council approved a Cooperative Agreement between the ESGVWMG Cities to administer and share the costs for stormwater monitoring efforts within the four-city watershed area. These WMP and CIMP, created a guideline for the City to comply with the Permit. Within the Watershed Management Plan is a breakdown of receiving waters within each jurisdiction and the number of acre feet in each receiving water that must be collected and cleaned.

Approve the Eighth Amendment to the East San Gabriel Valley Watershed Management (ESGVWM) Group Cooperative Agreement and Update the City's Cost Share for FY 2024-25 in the Amount of $ $132,354.92 Page 4
For the Meeting of June 25, 2024
Within these waterbodies, the ESGVWMG have installed monitoring stations, as shown in the map below.

Approve the Eighth Amendment to the East San Gabriel Valley Watershed Management (ESGVWM) Group Cooperative Agreement and Update the City's Cost Share for FY 2024-25 in the Amount of $ $132,354.92 Page 5
For the Meeting of June 25, 2024
Additionally, the map below illustrates the results of our CIMP program monitoring and what types of contaminants are found in each location:

Approve the Eighth Amendment to the East San Gabriel Valley Watershed Management (ESGVWM) Group Cooperative Agreement and Update the City's Cost Share for FY 2024-25 in the Amount of $ $132,354.92 Page 6
For the Meeting of June 25, 2024
The State of California updates the Municipal Separate Storm Sewer System (MS4) Permit periodically. As a result, on September 11, 2021, the new MS4 Permit (Order No. R4-2021-0105) became effective. For compliance purposes, staff is updating Chapter 14.11 (Stormwater

Approve the Eighth Amendment to the East San Gabriel Valley Watershed Management (ESGVWM) Group Cooperative Agreement and Update the City's Cost Share for FY 2024-25 in the Amount of $ $132,354.92 Page 7
For the Meeting of June 25, 2024
Management and Discharge) and 14.13 (Low Impact Development) of the San Dimas Municipal Code.

Stormwater/Water Quality Municipal Separate Storm Sewer System (MS4) discharges consist of stormwater and non-stormwater generated from point sources throughout a watershed, collected and conveyed through the MS4, and ultimately discharged into surface waters. The MS4 includes curbs and gutters, man-made channels, catch basins, and storm drains throughout the Los Angeles region. Discharges may negatively affect the receiving surface water quality with pollutants such as bacteria, nutrients (nitrogen and phosphorus), metals, and pesticides, and other man-made compounds. Aquatic toxicity, specifically during wet weather, is also a concern.

Stormwater and non-stormwater discharges of debris and trash are also a pervasive water quality problem in the LA region. Pollutants in stormwater and non-stormwater may have damaging effects on both human health and aquatic ecosystems when present at certain concentrations above water quality thresholds.

Through water quality assessments conducted by the Los Angeles Regional Water Quality Control Board (LARWQCB), the LARWQCB and U.S. environmental Protection Agency (USEPA) have established 33 Total Maximum Daily Loads (TMDLs) that identify Los Angeles County MS4 discharges as pollutant sources causing or contributing to water quality impairments.

What is the stormwater program?
The National Pollutant Discharge Elimination System (NPDES) program was established under the Clean Water Act of 1972 to regulate stormwater discharges, and to prohibit any pollutant discharge, unless in compliance with an NPDES permit. The Environmental Protection Agency was given the authority to enforce these regulations. The act was further amended in 1987 whereby municipalities were required to by implementing Best Management Practices “BMP’s” to help reduce the discharge of pollutants to the maximum extent practicable, and to prohibit nonstormwater discharges. BMP’s are defined as activities, practices, facilities, and/or procedures that when implemented to their maximum efficiency, will prevent or reduce pollutants in discharges.

In California, the Porter-Cologne Water Quality Control Act was adopted that established the Regional Water Quality Control Board “RWQCB” as the State agency to develop policy for water control, and to monitor for compliance.

In June 1990, the County of Los Angeles obtained a 5-year Municipal Separate Storm Sewer System (MS4) Permit from the RWQCB. This permit called for the development of a series of programs for Los Angeles County’s extensive storm drain system. Seeing the need to unify to consolidate efforts, after the permit was issued, 84 cities in Los Angeles County decided to become a co-permittee under the County’s permit. San Dimas became a co-permittee in 1992.

This permit is updated approximately every five years by the RWQCB.

On November 8, 2012, the Los Angeles Regional Water Quality Control Board (Regional Board) adopted a new MS4 Permit, Order No. R4-2012-0175 (2012 Permit). With the 2012 Permit, many additional regulations were required of cities and counties to ensure acceptable water quality standards are maintained with respect to stormwater and non-stormwater discharges.

Approve the Eighth Amendment to the East San Gabriel Valley Watershed Management (ESGVWM) Group Cooperative Agreement and Update the City's Cost Share for FY 2024-25 in the Amount of $ $132,354.92 Page 8
For the Meeting of June 25, 2024
Compliance with the permit requires that cities address and measure both the quality of stormwater runoff and the quantity of storm runoff.

In response to the new Permit requirements many cities decided to work together as a region as a cost-effective way to meet the new requirements, the City Council approved a Memorandum of Understanding at its meeting of June 25, 2013, to develop a group Watershed Management Plan (WMP) and Coordinated Integrated Monitoring Program (CIMP) for the Cities of San Dimas, Claremont, La Verne, and Pomona (collectively known as the East San Gabriel Valley Watershed Management Group (ESGVWMG). At its meeting of August 11, 2015, the City Council approved a Cooperative Agreement between the ESGVWMG Cities to administer and share the costs for stormwater monitoring efforts within the four-city watershed area. These WMP and CIMP, created a guideline for the City to comply with the Permit. Within the Watershed Management Plan is a breakdown of receiving waters within each jurisdiction and the number of acre feet in each receiving water that must be collected and cleaned.

Within these waterbodies, the ESGVWMG have installed monitoring stations, as shown in the map below.

Additionally, the map below illustrates the results of our CIMP program monitoring and what types of contaminants are found in each location:

The State of California updates the Municipal Separate Storm Sewer System (MS4) Permit periodically. As a result, on September 11, 2021, the new MS4 Permit (Order No. R4-2021-0105) became effective. For compliance purposes, staff is updating Chapter 14.11 (Stormwater Management and Discharge) and 14.13 (Low Impact Development) of the San Dimas Municipal Code.

Updating Chapter 14.11 and 14.13 of the City’s Municipal Code by Ordinance 1306 (Attachment 1) will allow staff to continue to keep the City in compliance with the MS4 Permit.

Agreement Amendment
Staff is seeking Council approval of an eighth amendment to the Cooperative Agreement with the ESGVWMG (Attachment 1). The amendment includes cost sharing for the state required stormwater monitoring reporting, project management tasks, and Safe Clean Water Program low flow diversion project submittals for FY 2024-25. Due to the ongoing efforts with Stantec over the last several years for sampling reporting requirements, and current project coordination, the group intends to continue to utilize the services of Stantec, as they are in the best position to complete the requirements established by the State.

Stantec Consulting Services, Inc, formerly WMH America Inc, has been the group's consultant since the 2012 MS4 Permit issuance. This permit requires the group to monitor and meet water quality objectives in the watershed. Stantec has significant knowledge of the watershed, has built a great working relationship with the group, and has collaborated with Los Angeles County Flood Control District and other government agencies, on behalf of the group to devise projects for the Safe Clean Water Program regional funds. Therefore, because many projects are ongoing and partially completed, the ESGVWMG voted unanimously to continue using Stantec's services.

Approve the Eighth Amendment to the East San Gabriel Valley Watershed Management (ESGVWM) Group Cooperative Agreement and Update the City's Cost Share for FY 2024-25 in the Amount of $ $132,354.92 Page 9
For the Meeting of June 25, 2024
Therefore, staff is seeking Council approval for the eighth amendment to the Cooperative Agreement with the ESGVWMG.

DISCUSSION/ANALYSIS
The City is mandated to meet numerous requirements under its MS4 permit, including stormwater quality monitoring. Over the last nine years, the cities of San Dimas, Claremont, La Verne, and Pomona have shared the cost of compliance and collaborated with Stantec to meet these requirements. The cost of $132,354.92 for this fiscal year includes the following tasks (Attachment 2):

1. Project Management

2. Coordinated Integrated Monitoring Plan (CIMP) Implementation, consisting of:
a. Permitting of Autosampler Equipment
b. Receiving Water and Outfall Monitoring
c. Data Management and Reporting
• Semi-Annual & Annual Report

3. Design of Priority Non-Stormwater Diversion Projects

4. Time Schedule Order (TSO) Support regarding compliance with 2026 dry weather bacteria Total Maximum Daily Load

ALTERNATIVES
Should the City Council not approve the recommendation, the City will need to create a Request for Proposal to solicit bids for another company to come in and perform these tasks solely for San Dimas to ensure compliance with the MS4 permit. It is anticipated that this would be a much more costly option than remaining in the ESGVWM Group and paying our portion of the agreement.

ENVIRONMENTAL REVIEW
This item is not subject to environmental review under the California Environmental Quality Act CEQA). Under CEQA Guidelines Section 15378(b)(5), continued administrative activities and organization activities that will not result in a direct or indirect physical change in the environment are not CEQA projects. Moreover, under CEQA Guidelines Section 15378(b)(4), government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment are not CEQA projects. Entering into this cooperative agreement for stormwater monitoring activities and project development and identification are organizational activities of the government which involves the fiscal activities but does not commit to any specific project, as such, this item is not a CEQA project. Even if it was determined to be a CEQA project, pursuant to CEQA Guidelines Section 15061(b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Entering into this agreement will not have a significant effect on the environment because the action will not result in or lead to a physical change in San Dimas. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,

Approve the Eighth Amendment to the East San Gabriel Valley Watershed Management (ESGVWM) Group Cooperative Agreement and Update the City's Cost Share for FY 2024-25 in the Amount of $ $132,354.92 Page 10
For the Meeting of June 25, 2024
Lauren Marshall
Sr. Management Analyst
Attachments:

1. Eighth Amendment to ESGVWM Group Cooperative Agreement

2. Stantec Consulting Services, Inc.’s Proposal for FY 2024-25

EIGHTH AMENDMENT TO COOPERATIVE AGREEMENT BETWEEN THE CITIES OF

CLAREMONT, LA VERNE, POMONA, AND SAN DIMAS REGARDING THE

ADMINISTRATION, DUTIES, AND COST SHARING FOR IMPLEMENTING THE

COORDINATED INTEGRATED MONITORING PROGRAM OF THE EAST SAN GABRIEL

VALLEY WATERSHED MANAGEMENT GROUP
This Eighth Amendment to the Agreement (EIGHT AMENDMENT) is entered into by and between the Cities of Claremont, La Verne, Pomona, and San Dimas. Collectively, these entities shall be known herein as “Parties” or individually as “PARTY”.

RECITALS
WHEREAS, in July and August of 2015, each of the Parties’ City Councils approved the Cooperative Agreement (Agreement) for the administration and cost sharing for implementation of the Regional Water Quality Control Board approved Coordinated Integrated Monitoring Program (CIMP) of the East San Gabriel Valley Watershed Management Group (ESGVWM Group);
WHEREAS, in each year from 2017-2023, at different times, the First, Second, Third, Fourth, Fifth, Sixth, and Seventh Amendment were approved by the Parties; WHEREAS, The First Amendment designated the City of Pomona as the lead agency (Lead Agency);
WHEREAS, to continue to complete the necessary CIMP elements, the Parties desire to enter into this Eighth Amendment to replace Exhibit B of the Agreement with Exhibit B-8 to reflect a cost share of Consultants’ not to exceed amount contract; WHEREAS, Section7v. of the Agreement allows the Agreement to be amended, for reasons specified within Section 7v., so long as all Parties sign a written instrument; NOW, THEREFORE, in consideration of the mutual benefits to be derived by the Parties, and of the promises contained in the Agreement and all eight amendments, the Parties agree as follows:

1. The Recitals are true and correct and are hereby incorporated herein by this reference.

2. The City of Pomona shall remain Lead Agency and shall be the contracting party entering into contracts to carry out the CIMP on behalf of the ESGVWM Group.

3. Upon the commencement of the work associated with the Eight Amendment with Stantec for CIMP implementation services, the CIMP implementation funding contributions delineated in Exhibit of the Agreement shall be replaces with Exhibit B8 (attached hereto as Exhibit B-8 and incorporated by reference), and the Parties shall, thereafter, fund CIMP implementation in accordance with Exhibit B-8.

4. Except as otherwise specifically provided herein, all other provisions of the Agreement and the First, Second, Third, Fourth, Fifth, Sixth, and Seventh Amendments shall remain in full force and effect.

ATTACHMENT 1

2 5. Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Eighth Amendment.

6. Counterparts. This Eighth Amendment may be executed in duplicate originals, each of which is deemed to be an original, but when take together shall constitute but one and the same instrument.

IN WITNESS WHEREOF, the Parties hereto have caused this Eighth Amendment to be executed by their duly authorized representatives and affixed as of the date of signature of the Parties:
[Signatures on following pages]

3 CITY OF CLAREMONT
By
Adam Pirrie, City Manager Date
ATTEST:

By
Shelley Desautels, City Clerk Date
APPROVED AS TO FORM:

By , for May 31, 2024
City Attorney Date

4 CITY OF LA VERNE
By
Ken Domer, City Manager Date
ATTEST:

By
Debra Fritz, Deputy City Clerk Date
APPROVED AS TO FORM:

By
City Attorney Date

5 CITY OF POMONA
By
Anita D. Gutierrez, City Manager Date
ATTEST:

By
Rosalia M. Butler, MMC, City Clerk Date
APPROVED AS TO FORM:

By
Best Best & Krieger, City Attorney Date

6 CITY OF SAN DIMAS
By
Chris Constantin, City Manager Date
ATTEST:

By
Debra Black, City Clerk Date
APPROVED AS TO FORM:

By
City Attorney Date

7 EXHIBIT B-8
* Per the Cooperative Agreement, the cities share are calculated on the percent of total land area times the square miles (ESGVWMG Watershed Area column).
** The percentage of contract column is the total cost including the 10% fee to lead agency.

Table 1. Implementation of CIMP - July 1, 2024 to June 30, 2025 Agency
Stantec
Contract Award
(Not to Exceed)
90%
Watershed
Area Based
Cost
Allocation*
10%
General
Cost
Allocation
(Based on
Contract Award)
Fiscal Year
2024-2025
Square Miles % Total $654,024.40 $588,621.96 $65,402.44 $654,024.40 Claremont 7.16 18.36% $108,070.99 $16,350.61 $124,421.60 La Verne 5.76 14.77% $86,939.46 $16,350.61 $103,290.07
Pomona 19.47 49.94% $293,957.81 $16,350.61 $310,308.42
San Dimas 6.60 16.93% $99,653.70 $16,350.61 $116,004.31 Totals = 38.99 100% $588,621.96 $65,402.44 $654,024.40
* Contract Award multiplied by the "% Total" multiplied by 90% Table 2. Lead Agency Coordination Table 3. Total Agency Cost Agency Agency
Claremont Claremont
La Verne La Verne
Pomona Pomona
San Dimas San Dimas
Totals = Totals =
**Page 2 of Agreement, 4th paragraph states 10% of the Consultant Contract Award $16,350.61 $140,772.21
B-8
East San Gabriel Valley Watershed Management Group

ESGVWMG
Watershed Area
10% Fee For
Lead Agency
Coordination **
Total Not To Exceed for
Agencies CIMP
Implementation
(Tables 1 and 2)
$65,402.44 $719,426.84
$16,350.61 $119,640.68
$16,350.61 $326,659.03
$16,350.61 $132,354.92

EXHIBIT "A" SCOPE OF SERVICES
Consultant shall perform this Scope of Services for implementation of the Coordinated Integrated Monitoring Program (CIMP or "Program"). The services are based on the documents submitted on behalf the East San Gabriel Valley Watershed Management Group (ESGVWMG or "Group" representing the cities of Claremont, La Verne, Pomona, and San Dimas) to meet the requirements of the 2021 National Pollutant Discharge Elimination System (NPDES) Municipal Separate Storm Sewer System Permit (MS4 Permit) and future issuance of MS4 Permits.

The Scope of Services consists of four tasks: (1) Project Management, (2) CIMP Implementation, 3) 100% Design of Priority Non-Stormwater Diversion Projects, (4) Time Schedule Order Support Task 1 - Project Management
Consultant shall provide project and task management throughout the duration of the project.

Consultant shall report to the City of Pomona as the lead agency, and the Group. Consultant will also coordinate with sub-consultants through the duration of this project. The task consists of the following items.
• Consultant shall conduct up to (12) project status meetings, assumed at 1.5 hours. • Consultant shall prepare PowerPoint slideshows and conduct presentations for the 12 project status meetings. Agendas will be sent to Group at least one week in advance of meeting.
• Consultant shall draft a revised Health and Safety Plan (HSP) and distribute pdf copies of the HSP internally prior to the start of field work.

Task 2 - CIMP Implementation
Implementation of the CIMP allows for a holistic evaluation of the impacts from MS4 discharges and informed recommendations. The CIMP implementation for the ESGVWMG monitoring consists of the following sub-tasks:

1. Permitting of Autosampler Equipment

2. Receiving Water and Outfall Monitoring

3. Data Management and Reporting
Task 2.1 – Permitting of Autosampler Equipment
Consultant will pay Annual Permit Fees required by Sections 13260 & 13269 of the California Water Code for the 4 autosampler locations being installed along the channel, not to exceed $10,000.

Task 2.2 - Receiving Water and Outfall Monitoring
Per Attachment E, Section III.D.1.e of the 2021 MS4 Permit, the Consultant shall perform monitoring at three receiving water monitoring sites and three stormwater outfalls identified in the Group’s CIMP, which was approved on April 16, 2024. The receiving water and stormwater outfalls shall be monitored three times per year during wet weather events. The receiving water shall also be monitored during the historically driest month (August) and one additional dry ATTACHMENT 2

weather event. Constituents and their monitoring frequency are summarized in Table 2-2 of the approved CIMP for receiving water and Table 3-3 for the stormwater outfalls. All Table E-6 pollutants (refer to the 2021 MS4 Permit) will be monitored during the first dry weather and wet weather event.

Consultant will also perform quarterly dry weather monitoring at outfalls noted in Table 4-1 of the approved CIMP. Constituents to be monitored will comply with Table 4-2 of the approved CIMP.

Wet weather and dry weather toxicity will be performed using the most sensitive species as identified during 22-23 monitoring. Due to the 22-23 sensitive species analysis, it is anticipated that a Toxicity Identification Evaluation (TIE) will be required to be conducted for wet weather and it is anticipated that constituents or class of constituents causing toxicity will be identified. The identified constituent(s) will be monitored at upstream locations starting with the next wet weather event that is at least 45 days following the toxicity sample collection. Monitoring for the identified constituent(s) will continue until the deactivation criterion (i.e., two consecutive samples do not exceed receiving water limitations). Consultant will have a meeting with the Regional Board in advance of wet weather monitoring to discuss the proposed monitoring locations for toxicity compliance. Consultant will then draft a written request to the Executive Officer for approval of the proposed monitoring locations for toxicity compliance. Where constituent(s) are identified in the upstream receiving water location(s) above the receiving water limitations, a Toxicity Reduction Evaluation (TRE) will commence at the corresponding outfall locations per Attachment E, Part IX.K of the Permit to identify the source(s) of toxicity and appropriate BMPs to eliminate the cause of toxicity. A TRE Corrective Action Plan will be drafted and submitted per Attachment E, Part IX.K of the Permit.

Criteria contained within the CIMP regarding conditions for qualifying wet weather and dry weather monitoring events will be followed. Collected samples will be transferred to laboratories certified by the State of California to perform the required chemical, bacteriological indicator, and toxicity analyses. Selected laboratories will meet the approved/modified detection and reporting limits specified in the CIMP.

Consultant shall communicate to the Group prior to the precipitation event and upon mobilization of sampling team. The notification shall specify:
• Anticipated start time and date of the monitoring event. • Anticipated highest total amount of rain during any given 24-hour period during the event.
• Probability of the precipitation.
• Source(s) of weather prediction.
• Name and cell phone number of Consultant's monitoring event coordinator.

Field leads will be present during the wet-weather events to provide equipment trouble shooting and guidance to the monitoring teams during the collection of stormwater samples.

Prior to the first monitoring event, Consultant shall conduct one internal field kick- off meeting.

Assumptions:
• Consultant assumes that toxicity will not be exceeded for dry weather, and therefore a TIE will not need to be conducted.
• The Permit states that upstream outfall site(s) are to be monitored if the TIE identifies the constituent causing toxicity. Due to the ~200 outfalls upstream of the Live Oak Wash monitoring site, Consultant is proposing to perform monitoring at 12 upstream receiving water sites, as well as the Live Oak Wash monitoring site. Consultant assumes that the Regional Board will approve of these monitoring locations in advance of the required monitoring. In addition, Consultant assumes that this monitoring will be performed for 2 total wet weather events during the 2024-2025 monitoring year, which will occur separately from the standard 3 wet weather monitoring events. • Consultant assumes that a standard TRE Corrective Action Plan can be used for all required locations. Consultant assumes that source control will be the noted BMP for addressing toxicity and no additional modeling will be required. In addition, capture of runoff per the BMPs proposed in the WMP will help address aquatic toxicity. Consultant assumes up to 100 hours to develop a TRE Corrective Action Plan. • Consultant assumes that wet weather monitoring will not exceed 12-hours per event.

Task 2.3 - Data Management and Reporting
Watershed Management Program Progress Report Form
Consultant shall prepare the Watershed Management Program Progress Report Form from the 2021 MS4 Permit’s Attachment H, Section 1. The WMP Progress Report Form will be electronically submitted twice a year: December 15, 2024 and June 15, 2025.

Semi-Annual Report
Consultant shall provide a Semi-Annual report for the 2024/25 monitoring season. The SemiAnnual report consists of raw data from the monitoring events covering July 1, 2024 through December 31, 2024. The Semi-Annual report shall be submitted electronically by June 15, 2025 to the Regional Board. Monitoring results and certification will be submitted per Attachment E Part XIV.B.2.a and Part XIV.B.2.b of the 2021 MS4 Permit.

Annual Report
Consultant will populate a draft and final Monitoring Report for the 2023/2024 monitoring season.

The draft and final Monitoring Report will provide a certification, summary of the monitoring events, QA/QC, exceedances, and aquatic toxicity monitoring per Attachment E Part XIV.B.2.b through Part XIV.B.2.f of the 2021 MS4 Permit. The final Monitoring Report will be prepared within three weeks of receipt of a single compiled set of draft report comments; electronic submission of the final Monitoring Report is due on December 15, 2024 to the Regional Board. In addition, monitoring results from January 1 through June 30, 2024 will be submitted by December 15, 2024 per Attachment E Part XIV.B.2.a.

Consultant will also provide support to the Group to complete the Annual Report Form. (The Annual Report Form is to be completed by each permittee.) When requested, the Consultant can populate projects to WRAMPS2 to support the Group in tracking new/re-development projects and watershed control measures. Electronic submission of the final Annual Report Form is due on December 15, 2024 to the Regional Board.

Task 3 – 100% Design of Priority NSW Diversion Projects Based on the results of the 30% Design of Priority Non-stormwater (NSW) Diversion Projects, Consultant will prepare final design for up to three NSW projects selected by ESGVWMG.

During this stage, Consultant will:
• Discuss progress and comments on draft submittals at monthly progress meetings (in Task 1).
• Prepare for and attend Safe Clean Water Program Meetings or other agency meetings to discuss progress on design. It is assumed up to two 1-hour meetings will be held virtually and attended by up to two Consultant team members. • Provide 60%, 90% and Final Design Submittals for to include:
o Potholing for up to two locations where utility conflicts may present challenges in implementing the project as proposed. Consultant is assuming the fee for these two pothole locations will not exceed $10,000 (prior to a 5% markup). o Drawings are assumed to include the following:

G1 - Cover sheet with notes and location map
G2 - Drawing index, Legends, notes
D1 - 20 scale demolition plan of Site 1
C1.1 - 20 scale site plan of Site 1
C1.2 - Key Sections/Profiles/Details of Site 1
D2 - 20 scale demolition plan of Site 2
C2.1 - 20 scale site plan of Site 2
C2.2 - Key Sections/Profiles/Details of Site 2
D3 - 20 scale demolition plan of Site 3
C3.1 - 20 scale site plan of Site 3
C3.2 - Key Sections/Profiles/Details of Site 3
C4.1 - Miscellaneous civil details
This drawing list assumes that diversions are based on standardized approaches and do not require extensive piping or pumping systems. o Technical specifications are expected to largely rely on the latest versions of accepted Green Book Specifications with Regional Supplements for most

demolition and civil features. A customized version of a specification section will be developed for drywells or the selected diversion facilities. o Consultant will review ESGVWMG’s/City’s front-end specifications and provide written comments based on the project.
o Construction Cost Estimates will be updated as part of the 60%, 90% and Final Design Submittals to a level of completion commensurate with the design progress.

Assumptions:

Consultant has assumed that during design, ESGVWMG will provide the following:
• Reasonable project site access;
• Any necessary electronic files, record drawings, City-permits, internal approvals, etc.; • Internally coordinated and consolidated review comments within three-week period for the 60% and 90% Design Submittals and timely responses to other inquiries; and • Coordination and interface with all neighbors, community groups and other stakeholders interested in the projects.

Consultant has also assumed that:
• All design drawings will be developed in AutoCAD using a consistent drafting style and standard details.
• All pre-final design submittals will be electronic with pdfs of all deliverables. Final Drawings will be plotted and signed by the Engineer of Record. • Site selection, geotechnical data, and flow monitoring data (from the outfall monitoring finalized in FY23-24), and 30% designs will be used to support final design and no further investigations will be required.
• All services for advertising, bidding and construction phase support will be contracted as part of future services.

Task 4 – Time Schedule Order Support
Consultant will provide support for ESGVWMG in developing a Time Schedule Order (TSO) regarding compliance with the 2026 dry weather bacteria TMDL. Support services include the following:

1. Up to 40 hours for meeting with ESGVWMG and Regional Board to discuss TSO strategy, current status, path forward, and documentation of discussion outcomes.

2. Up to 100 hours for drafting a letter to submit to the Regional Board, which includes data analysis utilizing existing data from the RAA/Approved WMP, analysis of water quality data, and literature review. (Consultant assumes that no additional modeling needs to be performed.) Consultant will address up to one round of comments from ESGVWMG.

3. Up to 20 hours for finalizing a letter based on draft comments for submittal to the Regional Board.

EXHIBIT "B" DELIVERABLE SCHEDULE
Based on the Scope of Work and an anticipated start date of July 1, 2024, deliverables will be provided as follows:

Task Deliverable Anticipated
Delivery Date

1.0 Task 1 – Project Management, Coordination, & Meetings

1.1 Project Meetings, Preparation of Agendas and Minutes (12) Monthly July 2024- June 2025

1.2 Project Management, Project Schedule, Monthly Updates Monthly July 2024- June 2025

1.3 Revised HSP October 2024

2.0 Task 2 - CIMP Implementation

2.1 Permitting and Installation of Autosampler Equipment

2.1.1 Equipment Permitting June 2025

2.2 Receiving Water and Stormwater Outfall Monitoring

2.2.1 Field Kick-Off Meeting October 2024

2.2.2 Monitoring and Sampling Activities July 2024-June 2025

2.3 Data Management and Reporting Methodology

2.3.1 Watershed Management Program Progress Report Form (2) December 15, 2024 June 15, 2025

2.3.2 Semi-Annual Report (1) June 15, 2025

2.3.3 Annual Report

2.3.3.1 Draft Annual Report (1) November 2024

2.3.3.2 Final Annual Report (1) December 15, 2024

3.0 Task 3 – 100% Design of Priority NSW Diversion Projects

3.1 60% Design November 2024

3.2 90% Design February 2025

3.3 100% Design June 2025

4.0 Task 4 – TSO Support

4.1 TSO Support June 2025

EXHIBIT "C" COMPENSATION
Consultant fee estimate for the labor and expenses necessary to complete the proposed scope of work is included in the table below. The total estimated fee for the above scope of work is $654,024.40. Consultant services will be charged on a time and materials basis in accordance with the terms and conditions of the agreement. Consultant may re-allocate funds across different tasks throughout the project life.

Task Deliverable Cost

1.0 Task 1 – Project Management, Coordination, &
Meetings $32,904.00

1.1 Project Meetings, Preparation of Agendas and
Minutes (12) $26,088.00

1.2 Project Management, Project Schedule, Monthly
Updates $4,464.00

1.3 Revised HSP $2,352.00

2.0 Task 2 - CIMP Implementation $490,821.40

2.1 Permitting of Autosampler Equipment

2.1.1 Equipment Permitting $10,500.00

2.2 Receiving Water and Outfall Monitoring

2.2.1 Field Kick-Off Meeting $7,257.10

2.2.2 Monitoring and Sampling Activities $402,443.70

2.3 Data Management and Reporting Methodology

2.3.1 Watershed Management Program Progress
Report Form (2) $8,919.00

2.3.2 Semi-Annual Report (1) $17,554.50

2.3.3 Annual Report

2.3.3.1 Draft Annual Report (1) $41,470.50

2.3.3.2 Final Annual Report (1) $2,676.60

3.0 Task 3 – 100% Design of Priority NSW Projects $104,139.00

3.1 Agency Coordination Meetings $1,812.00

3.2 60% Submittal $50,610.00

3.3 90% Submittal $37,890.00

3.4 Final Submittal $13,827.00

4.0 Task 4 – Time Schedule Order Support $26,160.00

4.1 TSO Support $26,160.00
TOTAL WITH AS-NEEDED $654,024.40

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of June 25, 2024
From: Chris Constantin, City Manager
Prepared by: Brandon Slater, Associate Engineer
Subject: Award Construction Contact 2024-07 Slurry Seal Project – Various Streets Zone 6 and 9 to Roy Allen Slurry Seal, Inc. in the Amount of $885,036.00.

Approve overall Project Budget of $1,180,218.00 including Construction, Traffic Striping, Materials Testing, and Contingency. Authorize the City Manager to execute the Construction Contract with Roy Allen Slurry Seal, Inc. in a Form Approved by the City Attorney and Approve CC2024-07 Project Plans and Specifications which are on file in the Public Works Department. ____________________________________________________________________________

SUMMARY
Construction Contract 2024-07 Slurry Seal Project combines crack seal, slurry seal and new traffic markings for pavement preservation of city streets within maintenance zones 6 and 9. In total this project will place approximately 2,810 tons of slurry covering a total pavement area of approximately 3,800,000 square feet. This project will maintain our streets in accordance with the City’s pavement management plan, which is designed to minimize the cost of ongoing street maintenance. Crack seal and slurry seal pavement treatments extend pavement life and serve to avoid the need for more costly asphalt overlays or pavement reconstruction.

RECOMMENDATION
Staff recommends that the City Council:

1. Award Construction Contract 2024-07, Slurry Seal Project – Various Streets Zone 6 and 9 to Roy Allen Slurry Seal, Inc. as the lowest responsible bidder for the bid amount of $885,036.00.

2. Authorize a total project budget of $1,180,218.00 ($885,036 for the construction contract, $150,182 for traffic striping, $120,000 for contingency, $25,000 for geotechnical and materials testing.

3. Authorize City Manager to execute the Construction Contract with Roy Allen Slurry Seal, Inc. in a form approved by the City Attorney.

4. Approve CC 2024-07, Slurry Seal Project – Various Streets Zone 6 and 9, Project Plans and Specifications which are on file in the Public Works Department.

Slurry Seal Project – Various Streets Zone 6 and 9 Page 2 For the Meeting of June 25, 2024

FISCAL IMPACT
Construction Contract 2024-07, Slurry Seal Project – Various Streets Zone 6 and 9, budget of $1,180,218.00 was allocated in FY 2023-24 from Funds restricted for pavement preservation including State Gas Tax (Fund 02), and Measure R (Fund 74).

Should Council move forward with Construction Contract 2024-07, Slurry Seal Project – Various Streets Zone 6 and 9, the total project budget will include the contract construction costs, $150,182.00 for new traffic striping, $25,000.00 for geotechnical and material testing, as well as 12% Contingency. Incorporating the lowest bid, the project budget is as follows:

Construction Bid $ 885,036.00
Traffic Striping $ 150,182.00
Engineering Services and Inspection $ 25,000.00
Project Contingency, (12%) $120,000.00
Construction Project Budget: $1,180,218.00
The anticipated total construction project budget expenditure for Construction Contract 2024-07, Slurry Seal Project – Various Streets Zone 6 and 9 is $1,180,218.00.

BACKGROUND
Construction Contract 2024-07, Slurry Seal Project – Various Streets Zone 6 and 9 includes placement of crack seal, slurry seal and traffic markings on various city streets within maintenance zone 6 and 9 as shown in the project location map in Attachment 1. In total this project will place approximately 2,810 tons of slurry covering a total pavement area of approximately 3,800,000 square feet.

Routine street maintenance is necessary for safety and prolonging the life of the roadway. This project will maintain our residential streets in accordance with the City’s pavement management plan, which is designed to minimize the cost of ongoing street maintenance. The slurry seal pavement also extends the pavement life and serves to avoid the need for more costly asphalt overlay projects and/or pavement reconstruction.

DISCUSSION/ANALYSIS
On June 04, 2024, the City Clerk publicly opened six (6) formal bids for Construction Contract 2024-07, Slurry Seal Project – Various Streets Zone 6 and 9. The preliminary bid results are as follows:

Contractor Base Bid
1 Roy Allan Slurry Seal, Inc. $ 885,036.00
2 Pavement Coatings Co. $ 955,500.00
3 Doug Martin Contracting Company, Inc. $ 956,277.90
4 American Asphalt South, Inc. $ 1,017,838.10
5 All American Asphalt $ 1,099,200.00
6 Mission Paving and Sealing, Inc. $ 1,202,933.00

Slurry Seal Project – Various Streets Zone 6 and 9 Page 3 For the Meeting of June 25, 2024
Following the bid results, Staff reviewed the bid proposal provided by the lowest responsible bidder, Roy Allan Slurry Seal, Inc. and verified that the contractor's bid bond is issued by an admitted surety, as required by Public Contract Code 20170. It was confirmed through the State Contractor's License Board that the contractor's license #372798, Class A, C12 is current and active with an expiration date of April 30, 2025. The contractor is registered through the Department of Industrial Relations as required by law (Registration No. 1000001156). Staff checked references provided, and Roy Allan Slurry Seal, Inc. has successfully completed several projects for other agencies. Roy Allan Slurry Seal, Inc. successfully completed a similar slurry seal project for the City of San Dimas in 2020.

The traffic striping for this project will be completed by the City’s traffic striping maintenance contractor.

ALTERNATIVES
The City Council may choose to not award or authorize the construction budget for Construction Contract 2024-07, Slurry Seal Project – Various Streets Zone 6 and 9. The funding allocated for the construction could be used to complete other future road repairs or pavement preservation projects. Delaying the 2024-07, Slurry Seal Project – Various Streets Zone 6 and 9 would result in increased maintenance costs and may require more extensive and costly treatments to complete future pavement repairs at this location.

ENVIRONMENTAL REVIEW
Staff evaluated and determined that CC2024-07 Slurry Seal Project – Various Streets Zone 6 and 9 is categorically exempt per CEQA under the “Class 1” (14 CCR §15301) exemption. This is considered maintenance of an existing infrastructure; no modifications to traffic flow and no additional vehicle travel lanes will be created.

Respectfully submitted,
Brandon Slater
Associate Engineer
Attachments:

1. CC2024-07 Slurry Seal Project – Various Streets Zone 6 and 9 – Project Location Map

ATTACHMENT 1

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of June 25, 2024
From: Chris Constantin, City Manager
Prepared by: Michael O'Brien, Director of Administrative Services Subject: Adopt Resolution 2024-49, Amending the City of San Dimas Operating & Capital Improvement Plan Budget Policies.
____________________________________________________________________________

SUMMARY
This is an update to the 2023-24 City of San Dimas Budget Policies clarifying reporting requirements to City Council when budget modifications are made in accordance with Budget Policies.

RECOMMENDATION
City Staff recommends the City Council:
• Approve Resolution 2024-49 adopting the revised 2024-25 City of San Dimas Operating & Capital Improvement Plan Budget Policies.

FISCAL IMPACT
There is no fiscal impact for the recommended action.

BACKGROUND
Revision History
• June 8, 2021, Resolution 2021-37 (v1.1) – Establishing and approving the first version of the City’s Budget Policies
• June 22, 2021, Resolution 2021-41 (v1.2) – Adding section E.4 and creation of Fund 100 Capital Assets Reserve.
• June 28, 2022, Resolution 2022-41(v1.3) – Revising various sections, adding requirement for a financial resiliency plan, removed authority for expenditure transfers between personnel and non-personnel items for non-permanent activity. • June 27, 2023, Resolution 2023-44 (v1.4) – Increased authority for capital project transfers between projects from $50,000 to $100,000.

Adopt Resolution 2024-49 Amending the City of San Dimas Operating & Capital Improvement Plan Budget Policies Page 2
For the Meeting of June 25, 2024

DISCUSSION/ANALYSIS
In an effort to continue strengthening the policies pertaining to the monitoring and amending of our Operating and Capital Improvement Program Budget, staff annually reviews and revises the policies to assure proper internal controls and implementation of best practices.

The attached resolution and budget policies include the following update. • June 25, 2024, Resolution 2024-49 (v1.5) – Clarified reporting requirements to City Council when budget modifications are made in accordance with Budget Policies.

These revisions assure that the Council is made aware of budget transfers made throughout the year between Capital projects, Departments or Categories in accordance with the provisions outlined in the budget policies.

ALTERNATIVES
City Council could elect not to adopt Resolution 2024 -49 and leave in place the budget polices that were approved with the adoption of Resolution 2023-44.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Michael O'Brien
Director of Administrative Services
Attachments:

1. Resolution 2024-49 with Attachment 1 Budget Policies V1.5

ATTACHMENT 1
RESOLUTION 2024-49

ARESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS ANGELES, ADOPTING REVISIONS TO FISCAL YEAR 2024-25 BUDGET POLICIES WHEREAS, the City Manager has presented to the San Dimas City Council a proposed budget for Fiscal Year July 1, 2024- June 30, 2025; and WHEREAS, the City Council of the City of San Dimas has conducted a public meeting on June 11, 2024, to consider the Fiscal Year 2024-25 budget document; and WHEREAS, the City Council of the City of San Dimas has adopted Resolution 2024- 46 approving the Fiscal Year 2024-25 budget for the City and the Capital Improvement Program and established budget policies; and
WHEREAS, the City Council of the City of San Dimas intends to consider additional approval of budget policies.

NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of San Dimas does hereby resolve that:

SECTION 1. The City Council authorizes and approves the budget policies as revised in Attachment 1 to this Resolution and authorizes the City Manager or his designee to act in accordance with established budget policies and procedures.

SECTION 2. The City Clerk shall certify as to the adoption of this Resolution.

PASSED, APPROVED AND ADOPTED this 25th day of June, 2024. _____________________
Emmett G. Badar, Mayor
ATTEST:
_____________________
Debra Black, City Clerk

Resolution 2024-49 Page 2
2024-25 Budget Policies Revision
June 25, 2024
I, Debra Black, City Clerk, hereby certify that Resolution 2024-49 was adopted by the City Council of San Dimas at its regular meeting of June 25, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________
Debra Black, City Clerk

BUDGET POLICIES

FOR THE

CITY OF SAN DIMAS
2024-25
Approved: June 25, 2024
City Council Resolution 2024-49

CONTENTS
A. Introduction
B. Definition
B.1 Appropriations (Operating and Capital Budgets)
B.2 Supplemental Appropriation
B.3 Carryover
B.4 Budget Modification
C. Fiscal Control Policies
C.1 Off-Cycle Funding Requests
C.2 Ongoing Expenditures
C.3 Statement of Fiscal Impact
C.4 Guiding Principles for Budget Development
D. Financial Planning and Implementation Policies
D.1 Balanced Budget and Deficit Spending Reduction Plan D.2 Capital Improvement Program
E. Budget Administration Policies
E.1 Appropriations – Operating and Capital Budgets
E.2 Supplemental Appropriation/Budget Modification Requirements E.3 Rebudget Authority
E.4 Fund Reserves
E.4.a. General Fund Reserves
E.4.b. Capital Assets Reserve (Fund 100)

CITY OF SAN DIMAS FY 2022-23 BUDGET POLICY
A. INTRODUCTION
In its adoption of the Budget, the City Council recognizes that the appropriations approved for the operating and capital budgets are based upon estimates of municipal needs for the fiscal year.

Therefore, in order to establish appropriate control in the administration of the Budget, the following policies are adopted to provide necessary authority for the City Manager to administer the Budget during the course of the fiscal year in the light of varying conditions which may occur and are authorized under San Dimas Municipal Code Section 2.24.070. The Assistant City Manager is delegated authority to sign as the City Manager in the absence of the City Manager or as authorized by the City Manager.

These policies are in addition and supplemental to any provisions contained in the San Dimas Municipal Code (Code), including the Personnel Rules & Regulations (PRRs), Part Time Employee Handbook, the Final Budget Resolution, all Salary Resolutions regarding pay, benefits and other terms and conditions of employment relating to other officers and employees, City of San Dimas Administrative Procedure and Policies, and other documents relating to the Budget, as such provisions may apply to the administration of the Budget.

All references to the Administrative Services Director and/or Finance Director shall refer to that individual empowered as the Finance Director, as defined in the San Dimas City Municipal Code.

B. DEFINITION
B.1 Appropriations (Operating and Capital Budgets)
The term “Appropriations” means the amounts approved for expenditure by the City Council in its adoption of the Budget, together with subsequent “Supplemental Appropriations.” B.2 Supplemental Appropriation
The term “Supplemental Appropriation” means an increase and/or decrease in an existing appropriation(s) in the City Council Adopted Budget or a new appropriation(s).

B.3 Carryover
The term “Carryover” means the process of carrying over unspent appropriations or unrealized revenue from one fiscal year into a subsequent fiscal year. Carryovers shall be documented in a Budget Modification.

B.4 Budget Modification
The term “Budget Modification” means an adjustment to operating and capital project funding sources, pay schedules, job title allocations, changes in these Budget Policies, and other non-appropriation matters.

C. FISCAL CONTROL POLICIES
C.1 Off-Cycle Funding Requests
Off-cycle funding requests represent items not contemplated during the normal budget production and approval process which may result in exceeding a department and/or category appropriation. To ensure that all budget requests are considered in the context of the entire budget, consideration of funding request submitted outside the normal budget production process shall be subject to staff analysis to assist the City Council in evaluating the proposal.

The formal analysis shall include, where applicable, the short-term and long-term budget impact and the impacts on other Council approved priorities; identified source of funding and impact on fund balance; and any other pertinent financial implications relevant for City Council decision-making.

C.2 Ongoing Expenditures
Approval of all expenditures which would result in an ongoing fiscal commitment should be funded only with ongoing revenue sources. One-time revenues, including fund balance and

reserves, should be used only for one-time expenditures, such as capital improvements.

C.3 Statement of Fiscal Impact
All staff reports or action items to the City Council which relate to issues expected to have a fiscal impact on the City shall include a statement of fiscal impact. The impact will show the current year and multiyear impact of the recommended action.

C.4. Guiding Principles for Budget Development1
The following principles shall guide budget development:

C.4.a. A balance between public safety, infrastructure maintenance, and quality of life services is required to ensure a livable community.

C.4.b. A budget must be sustainable into the future, not balanced with one-time fixes, such as transfers of reserves or set asides, and must reasonably reflect expenditures that match available revenues.

C.4.c. Reducing funding for capital projects, or eliminating projects from the Capital Improvement Program, in order to support operating activities sacrifices the community’s long-term interests.
1Adapted from: (1) "Budget Strategies for Challenging Fiscal Times" presented by Robert Leland, Director of Finance, City of Fairfield; (2) Recommended Budget Practices published by the National Advisory Council on State and Local Budgeting; (3) A Budgeting Guide for Local Government published by the International City/County Management Association; (4) Model Practices for Municipal Governments published by the Connecticut Town and City Management Association; and (5) Strategic Recruitment for Government, Ten Innovative Practices for Designing, Implementing, and Measuring Recruitment Initiatives in Government published by the Performance Institute.

C.4.d. Continuous investment in technology, systems and equipment is needed to improve organizational efficiency, especially when staffing levels are reduced.

C.4.e. Reasonable compensation levels in line with the labor market for similar governmental agencies are desired in order to minimize staff turnover and maintain City productivity; however, compensation levels must stay within a range that the city can sustainably afford while still providing the full range of city services that citizens expect from their city government. Total Compensation will be defined as all pay, benefit, and other elements that provide value to staff (i.e., hourly rate, specialty pays, insurance, time off, in-lieu payments, retirement plans, training, etc.).

C.4.f. Additional revenue sources, such as grants and development related income, should be sought to augment City resources after due consideration of the cost associated with accepting a grant or approving development.

C.4.g. Program cost recovery should be maximized, including reasonable General Fund indirect costs allocated to other funds, to reduce the need for program reductions and to reduce taxpayer subsidies where such subsidy is not in the public interest.

C.4.h. Quality economic development and strengthening the City's economic base through implementation of supportive business strategies should be promoted to expand the City’s revenue base and provide a net resource gain.

7 C.4.i. Services and programs that serve a limited number of participants should be the focus of reductions, reformation, elimination, or reorganization, or should be considered for implementation by a private vendor or non-profit organization.

C.4.j. Reductions should be avoided that could exacerbate liability issues for the City or have long-term consequences that would be costly to reverse.

C.4.k. The budget must ensure administrative accountability, internal controls, and longterm financial stability.

C.4.l. A balance of long-term liabilities and current operations is necessary to ensure the City avoids the growth in unrecognized or sudden significant liabilities.

D. FINANCIAL PLANNING AND IMPLEMENTATION POLICIES
D.1. Balanced Budget, Resiliency Plan and Deficit Spending Reduction Plan The City shall establish a Resiliency Plan to ensure the long-term sustainability of the City’s budget.

Revenue Control
D.1.a. The City will dedicate new ongoing revenue sources in the following manner and priority:
• Priority 1: Fixed cost increases, such as built-in contract escalators, benefit increases outside City control including CalPERS pension contributions, etc.;
• Priority 2: Funding significant long-term liabilities and replenishing City reserve funds to established targets;
• Priority 3: Replenishing internal service funds, such as infrastructure, vehicle, building maintenance, and technology funds, etc.; • Priority 4: Discretionary expenditures.

D.1.b. The City will designate and assess fees for service and other fees in the following manner and fee will comply with all applicable laws.
• Category I – Fees that are determined to have a full cost recovery goal.

Fees shall be updated regularly based on the total direct and indirect costs of providing the service.
• Category II – Fees that are below full cost recovery goal. Fees are generally subsidized where collection of fees is not cost-effective; collection of fees would not comply with regulatory requirements; purpose of the fee is not to offset cost but to provide benefits to the recipients and the community. If fee is proposed to be Category II, the proposer will describe the level of subsidy, the reasoning and purpose why the fee is less than full cost recovery, and compliance with the intent of this fee category.
• Category III – Penalty and fine fees. Fees in category III should be reviewed annually relative to the reasonableness for the fee and the fiscal effect as it relates to deterrence.

8 D.1.c. One-time revenues and budgetary costs savings not anticipated during the fiscal year will be primarily dedicated to funding significant long-term liabilities and replenishing reserves and internal service funds to established targets.

D.1.d. All revenue receipts shall be processed through the Finance Division. In the case revenue receipts are offset by any non-cash transaction or discounts, the Administrative Services Director’s review and approval will be required.

D.1.e. Any commitment by the City to perform or pay for services which will be reimbursed by another entity will be documented in either a written agreement prior to proceeding with the services or provided for in an approved fee schedule and approved by the City Manager, and if over $50,000, the City Council. After approval, the City Manager may appropriate funds reimbursing City operations up to $50,000 per each individual service (e.g., Revenue reimbursed by the State Office of Emergency Services (OES)).

All amounts appropriated under this provision will be reported to Council via budget modification reports.

Expenditure Control
D.1.f. Expenditure controls safeguard limited government assets and ensure resources are maintained where they were originally approved during the budget process. To this end, while Budget Policy E.1 provides City Manager control over fund-level expenditures, tighter controls and authorizations are required to maximize safeguards over the use of funds. Operating and Capital expenditures will require the following approvals and processes:

D.1.f.(1) Changes between Personnel and Non-Personnel Expenditures – Transfers of appropriations between personnel and non-personnel categories requires approval of the Administrative Services Director, City Manager, and City Council.

D.1.f.(2) Changes between Departments – Expenditures will be appropriated at the Department level. Department level is demonstrated by the second level of the accounting structure (i.e. 001-4150). Appropriation transfers between departments requires approval through a budget modification form by the Administrative Services Director, City Manager, and/or City Council based the following authorization amounts:
• Under $10,000 – Administrative Services Director;
• $10,000 to $50,000 – Administrative Services Director and City Manager; • Over $50,000 – Administrative Services Director, City Manager, and City Council.
• Exceptions: In the case of emergency, to prevent the loss of capital/grant funds, and/or other circumstance where delay would have a material negative impact to the City, the Administrative Services Director and City Manager can approve appropriation transfers and report such transfers to the City Council.

D.1.f.(3) Changes between Expenditure Categories – Expenditures will be appropriated at the Category level which is demonstrated by the third level of the accounting structure (i.e. 001-4150-020). Within each category exists an object code which is

9 demonstrated by the fourth level of the accounting structure (i.e. 001-4150-020- 001). Departments can expend within the category as necessary without requiring further action. Appropriation transfers between categories requires approval of the Department Director, Administrative Services Director, and/or City Manager based the following authorization amounts:
• Under $25,000 – Administrative Services Director;
• $25,000 to $50,000 – Administrative Services Director and City Manager; • Over $50,000 – Administrative Services Director, City Manager, and City Council.
• Exceptions: In the case of emergency, to prevent the loss of capital/grant funds, and/or other circumstance where delay would have a material negative impact to the City. Administrative Services Director and City Manager approval is required and any such transfer will be reported to the City Council.
• Not Applicable: Non-discretionary items such as allocations, technology, fuel, and utilities are not available for transfer.

D.1.f.(4) Fiscal Year-End Adjustments – In order to expedite closing the accounting records at June 30th of each year, the City Manager is authorized to transfer an amount not to exceed $5,000 between Departments within a single Fund in order to appropriate amounts to cover insignificant overages. A subsequent report will be made to Council listing total appropriations made within a Fund at fiscal year-end.

This provision is only applicable to fiscal year-end adjustments and shall not be used at any other time.

D.1.f.(5) Prepaid Expenses – In limited instances, some City costs are required to be paid prior to receiving the service or product. Examples include annual licensing fees, annual memberships, insurance policies and software maintenance agreements.

Many of the terms of these agreements require payment prior to July 1, which begins the new fiscal year. In addition, some prepayments offer a discount.

The City Manager is authorized to approve prepaid expenditures when the payment relates to an ongoing service provided to the City and when failing to make payment would either cause an interruption in ongoing City operations or cause the City to operate illegally (e.g., failing to renew software licensing).

However, the payment classified as a prepaid expense shall not include more than a 10% increase over the prior year’s payment for the same product or service. No later than the 1st meeting in September, Council will be provided a list of prepaid expenditures that occurred under this authority.

D.1.g. The City will refrain from allowing funds to fall into deficit positions or continuing growing existing fund balance deficits. Annual fund deficits should be eliminated by transferring funds into the deficit fund to maintain the previous year’s fund balance. The only exceptions to this are funds in which future revenues are estimated to be sufficient to cover current deficits (e.g., Fee Funds and Capital Grant Funds) or where such deficit (or liability) is determined by a required actuarial review.

D.1.h. The Finance Division will establish an appropriate purchasing process with adequate controls to ensure expenditures are properly approved and do not exceed City Council

10 appropriations.

D.1.i. The City will evaluate and consider personnel compensation and benefit expenditures from a total compensation perspective which will include both employee and employer items as well as any reasonably certain and reasonably anticipated future pension cost increase.

D.1.j. Any revenue or expenditure item may be submitted to the City Council for review and/or approval at the recommendation of the City Manager. Exceptions to revenue and expenditure controls require City Council notification.

D.1.k. All Council actions that appropriate funding or approve an agreement where such required funding is articulated in the recommendation or fiscal impact shall constitute formal appropriation authority and are not required to be resubmitted to Council for approval during the formal budget supplemental request process.

D.2. Capital Improvement Program
The Five-Year Capital Improvement Program (CIP) is developed and presented with the overall City budget.

D.2.a. Transfers Between Council Approved Capital Projects (Same Year – Reallocation of Funding Between Projects) – Projects are approved over a five-year period by Council. Each budgeted project has been appropriated an amount that may include funding from multiple City Funds. Appropriation transfers between capital projects scheduled in the same year requires approval of the City Manager and City Council based the following authorization amounts:
• Up to $100,000 – City Manager; or
• Over $100,000 – City Manager and City Council.

D.2.b. Transfers Between Council Approved Capital Projects (Different Years – Rescheduling Projects) – Projects are approved over a five-year period by Council.

Each budgeted project has been appropriated an amount that may include funding from multiple City funds. Appropriation transfers between capital projects scheduled in different years require approval of the City Manager and City Council based the following authorization amounts:
• Up to $50,000 – City Manager; or
• Over $50,000 – City Manager and City Council.

Additional funding requirements for capital projects in excess of the total amount appropriated requires Council approval unless the initial appropriation included approval for contingency funding, in which, no further Council approval is necessary.

The approved budgets for the individual capital outlay projects and capital improvement projects remain as authorized until these projects are completed when an agreement to perform the project is executed. Any unexpended authorized appropriation for each capital project is automatically carried over from fiscal year to fiscal year until the funds of the individual capital project are expended up to the not to exceed amount of an executed agreement or its approved contingency or the capital project is canceled by the City Manager. Following the completion of the

11 individual capital projects, the unexpended appropriation of each completed capital project shall be canceled, and the capital projects’ funding sources shall be released from their unexpended funding commitment.

D.3. Cost Allocation Plan (CAP) & Fee Studies
The City Manager will ensure the timely completion of appropriate cost allocation plans and user fee studies. Generally, cost allocation plans should be completed every 2-3 years and reported to the City Council for review or as directed by the City Manager.

Cost allocation charges (administrative overhead) will be assessed to each fund based on the results of the Plan. However, the General Fund will be required to make transfers to specific funds that do not have sufficient funding to pay for its share of the CAP (each fund’s share of administrative overhead). Fee studies should be completed and reviewed every 4-5 years or as directed by the City Manager.

E. BUDGET ADMINISTRATION POLICIES
E.1. Appropriations - Operating and Capital Budgets
Appropriations approved for the Operating Budget Activities and Capital Budget Expenditure Accounts of the City's offices/departments are based upon estimates of needs for the fiscal year for projected service level requirements under normal conditions and circumstances.

However, as a result of changing conditions, unanticipated needs, emergencies, the availability of unforeseen State/Federal and/or other funding sources and like circumstances, it may be necessary during the course of the year to increase, reduce, eliminate, or provide new funding for Operating Budget Activities or Capital Budget Expenditure Accounts.

Therefore, in administering the Budget, the City Manager is authorized to provide each office/department with sufficient funding to meet its needs in such circumstances, so long as a decision to vary from approved appropriations does not exceed, except in the case of emergencies, the total appropriated expenditures of the affected municipal fund at the time of the decision. This policy includes, but is not limited to, the authority to supplement budgeted capital projects by transferring funds reflected in a Councilapproved Capital Improvement Program from a future year to the current fiscal year if the City Manager determines that the action is necessary to prevent a disruption to the construction schedule of the project, and that there is sufficient fund balance available to cover the expenditures.

In the event of an emergency, the City Manager is authorized to provide the resources necessary to meet the needs of the emergency subject to the limitations of available fund balance.

In all such instances, the City Manager shall report budgetary decisions to the City Council by means of an appropriate Supplemental Appropriation/Budget Modification.

E.2. Supplemental Appropriation/Budget Modification Requirements

12 Whenever the City Manager determines that a proposed budgetary adjustment does not fall within budget policies, or that it would add new or substitute substantially different projects, equipment, or programs to those approved for Operating Budget Activity or Capital Budget Expenditure Accounts, the City Manager shall submit to the City Council a Supplemental Appropriation or Budget Modification for City Council approval.

When budgetary adjustments are made in accordance to these budget policies, the City Manager will submit a periodic report of such adjustments for ratification on the City Council consent calendar.

E.3. Rebudget Authority
Upon closing the financial books each fiscal year, the Administrative Services Director will review department requests to carryover unexpended funds and unrealized revenues to the ensuing fiscal year’s budget. For those items approved by the City Manager and already encumbered, the Administrative Services Director shall carryover unexpended funds and unrealized revenues to the ensuing fiscal year's budget. The items carried over shall be documented in a Budget Modification. Unencumbered funds will either be released and available as one-time resources in the ensuing year’s budget or in the case of unencumbered capital, considered for carryover based on a previously identified project need.

Grant and Donation funds may be carried over when the grantor allows use of such funds into the following fiscal year, when there are funds remaining, and when the purpose of the grant or donation (i.e., specific project) has not changed. The items shall be documented in a Budget Modification.

E.4. Fund Reserves
The City will maintain appropriate fund reserves which segregate resources for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations.

E.4.a. General Fund
E.4.a.1 General Fund Reserves
Reserved
E.4.b. Capital Assets Reserve (Fund 100)
Fund 100 has been established to accumulate funds for the scheduling of significant capital assets, such as infrastructure, buildings, vehicles, equipment, and technology for the purpose of prefunding replacement and rehabilitation at the end of the capital assets useful life. The City will make annual contributions to prefund capital asset replacement and rehabilitation and reduce the operational impact of the related significant expenditures in the year the capital asset is needed. In accordance with GASB 54, this fund balance is committed.

E.4.b.1 Scheduled and Prefunded Capital Assets

13 Capital assets entered into the schedule and identified for prefunding are intended to identify liabilities associated with existing capital assets for which the City has adopted a funding schedule. Such capital assets will receive annual transfers to support full funding by the capital asset’s replacement or rehabilitation schedule.

E.4.b.2 Scheduled and Unfunded Capital Assets
Capital assets entered into the schedule and not receiving annual funding allocations are intended to identify significant unfunded liabilities associated with existing capital assets. An appropriate funding target amount and year such fund is needed for replacement or rehabilitation will be established.

E.4.b.3 Pooled Capital Assets
Certain capital assets, such as buildings, include capital needs whose replacement or rehabilitation occurs in smaller, staged time frames or to which a specific replacement and rehabilitation date varies based on condition (i.e. carpets, etc.).

To facilitate prefunding of such capital assets, a pooled amount will be specified in such manner (by building, location, etc.) to accommodate regular replacement and rehabilitation as needed, but to also achieve an annual funding contribution amount which is consistent and predictable.

E.4.b.4 Asset Management Schedules and Funding
The City will maintain an asset management schedule for scheduled assets which are intended to receive funding through the Capital Asset Reserve. The schedule will provide such detail to properly manage the asset and its replacement or rehabilitation. The City Manager, or designee, is authorized to allocate such appropriation and schedule such assets to Fund 100 to further the intent of the Capital Asset Reserve.

14 Revision History
• June 8, 2021, Resolution 2021-37 (v1.1) – Establishing and approving the first version of the City’s Budget Policies.
• June 22, 2021, Resolution 2021-41 (v1.2) – Adding section E.4 and creation of Fund 100 Capital Assets Reserve.
• June 28, 2022, Resolution 2022-41(v1.3) – Revising various sections, adding requirement for a financial resiliency plan, removed authority for expenditure transfers between personnel and non-personnel items for non-permanent activity.
• June 27, 2023, Resolution 2023-44 (v1.4) – Increased authority for capital project transfers between projects from $50,000 to $100,000.

• June 25, 2024, Resolution 2024-49 (v1.5) – Clarified reporting requirements to City Council when budget modifications are made in accordance with Budget Policies.

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of June 25, 2024
From: Chris Constantin, City Manager
Prepared by: Anissa Livas, Sr. Management Analyst
Subject: Adopt Resolution 2024-48, Approving an Amendment to the Commercial Lease Agreement Between the City of San Dimas and Disaster Management Area D to Extend the Lease Term for Three Years to June 30, 2027, for Office Space at the Martin House (246 E. Bonita Ave.)
____________________________________________________________________________

SUMMARY
Adopt Resolution 2024-48 to authorize City Manager to execute the Amendment to the Commercial Lease Agreement with Area D Office of Disaster Management for office space at the Martin House at 246 E. Bonita Ave

RECOMMENDATION
Staff recommends that the City Council:
• Adopt Resolution 2024-48 to authorize the City Manager to execute the Amendment to the Commercial Lease Agreement, subject to any non-substantive modifications.

FISCAL IMPACT
Under the terms of the amended lease, during the first year of the extended term from July 1, 2024, to June 30, 2025, Area D will pay an annual base rent of $12,480. Rent will increase in each subsequent year based on the percentage increase in the Bureau of Labor Statistic’s Consumer Price Index (CPI) of the Los Angeles area market. Additionally, Area D will be responsible for paying utilities on a pro-rated monthly basis.

BACKGROUND
The Martin House was built by William Malcolm Martin in 1901 as his family residence and was located near the southwest corner of the present Arrow Highway and Cataract Street. When moved to its current location in 1987, it was turned so that the original front of the house now faces north.

Adopt Resolution 2024-4848, Approving an Amendment to the Commercial Lease Agreement Between the City of San Dimas and Disaster Management Area DPage 2 For the Meeting of June 25, 2024
5 8
0 The Martin House, at 246 East Bonita Avenue is currently occupied by the San Dimas Chamber and Area D.

The City of San Dimas is a due paying member of Disaster Management Area D which provides planning, training, and public education for natural disasters and emergency management.

In response to the impending lease expiration at Area D’s previous location, City staff proposed relocating to the Martin House to support cost-saving measures for the agency and to ensure the continuity of services with the San Dimas.

DISCUSSION/ANALYSIS
If the Amendment to the Commercial Lease Agreement is approved, the lease term for Area D will be extended to June 30, 2027, providing stability and continuity for Area D operations.

ALTERNATIVES
The City Council could not approve the lease agreement and provide direction to staff.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Anissa Livas
Sr. Management Analyst
Attachments:

1. Resolution 2024-48 with Exhibit A Amendment to Commercial Lease Agreement

ATTACHMENT
RESOLUTION 2024-48

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS,

COUNTY OF LOS ANGELES, APPROVING THE AMENDMENT TO THE

COMMERCIAL LEASE AGREEMENT AT THE MARTIN HOUSE
WHEREAS, the City of Dimas recognizes the importance of securing strategic partnerships and essential resources for its operations; and WHEREAS, the proposed amendment to the commercial lease agreement extends the term by three years and allows for annual rent adjustments during the specified period; and WHEREAS, the shared occupancy of the Martin House by the San Dimas Chamber of Commerce and Area D Office of Disaster Management ensures continued collaboration and service provision within the San Dimas community.

NOW, THEREFORE, BE IT RESOLVED:

SECTION 1. The City Council authorizes the City Manager to execute the Amendment to the Commercial Lease Agreement at the Martin House, attached hereto as Exhibit A , subject to any non-substantive modifications (“Amendment”).

SECTION 2. The terms of the Amendment are hereby approved.

PASSED, APPROVED AND ADOPTED this 25th, day of June, 2024. ____________________________________
Emmett G. Badar, Mayor
ATTEST:
_______________________________
Debra Black, City Clerk
Exhibit A: Amendment to Commercial Lease Agreement

Resolution 2024-48 Page 2
Martin House Lease Agreement
June 25, 2024
I, Debra Black, City Clerk, hereby certify that Resolution 2024-48 was adopted by the City Council of San Dimas at its regular meeting of June 25th, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Debra Black, City Clerk

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of June 25, 2024
From: Chris Constantin, City Manager
Prepared by: Lauren Marshall, Sr. Management Analyst
Subject: Introduce Ordinance 1306 Amending Chapter 14.11 (Stormwater Management and Discharge) & Chapter 14.13 (Low Impact Development) of the San Dimas Municipal Code to Implement Updates to the Los Angeles Regional Water Quality Control Board’s Municipal Separate Storm Sewer System (MS4) Permit ____________________________________________________________________________

SUMMARY
Staff recommends that City Council introduce Ordinance 1306 to amend Chapter 14.11 and

14.13 of the Municipal Code relating specifically to compliance with the MS4 Permit.

RECOMMENDATION
City staff recommends that the City Council:
• Introduce Ordinance 1306 by title
An Ordinance of the City Council of the City of San Dimas, California, Amending San Dimas Municipal Code Chapter 14.11 and Chapter 14.13 of Title 14 (Water and Sewers) updating the Stormwater Management and Discharge and Low Impact Development (LID) Requirements for New Development and Redevelopment Projects and Incorporating the Regional Phase I Municipal Separate Storm Sewer System (MS4) Permit Requirements Associated with Discharge and Connection to the Storm Drain System, and Control of Stormwater and Non-Stormwater Runoff

FISCAL IMPACT
Compliance with the MS4 Permit continues to be a partially unfunded mandate. With the passage of Measure W (Safe Clean Water Program), the City now receives approximately $600,000 per year in local return funds to assist with Permit compliance. However, the funds available for stormwater costs through the Safe Clean Water are less than the expenditures required to comply with the permit. Therefore, there is also an impact to the City’s General Fund to meet the numerous stormwater requirements outlined in the permit.

Introduce Ordinance 1306 Amending Chapter 14.11 (Stormwater Management and Discharge) & Chapter 14.13 (Low Impact Development) of the San Dimas Municipal Code to Implement Updates to the Los Angeles Regional Water Quality Control Board’s Municipal Separate Storm Sewer System (MS4) Permit Page 2
For the Meeting of June 25, 2024
In order to comply with the Permit, there are several direct and indirect costs to the City. Direct costs include permit fees to the State Water Board (approximately $23,000 per year), consulting costs for project development, stormwater plan updates, and stormwater quality monitoring, and most recently this Municipal Code update in the amount of $11,890. Other direct costs that are covered by Safe Clean Water funds include measures such as catch basin cleaning, channel clearing, employee stormwater training, public outreach, education, and enforcement activities. The Safe Clean Water Program will only pay for maintenance and operations costs up to 30% (or $180,000) of the annual allocation. Costs over this amount must be funded through other sources. For instance, street sweeping is required as part of MS4 permit compliance yet is paid for out of the General Fund because costs of the City‘s stormwater maintenance activities exceed 30% of the total Safe Clean Water Funds annual allocation.

The remaining 70% of Safe Clean Water funds are required to be used for new projects such as the Permit mandated catch basin screens and other capital improvements that clean and/or capture stormwater runoff. This amount of $400,000 or 70% of the Safe Clean Water Municipal Funding has been set aside for multiple years for these expensive capital projects.

All of the aforementioned activities have indirect costs, namely staff time for tasks like construction site inspections, Industrial/Commercial facility inspections, and filing numerous reports to State and County Agencies multiple times per year. Where possible, the costs are transferred directly to the business or property that it applies to as a pass-through fee.

In total, the City spends over half a million dollars, just in direct costs annually between Safe Clean Water Funding and the General Fund with no staffing costs included.

The City has been awarded design funding for two future stormwater infiltration projects in City owned parks, but costs to build these new water quality facilities are anticipated to run nine to ten million dollars. The Safe Clean Water Funds fall far short of funding these projects. Staff continues to look for funding opportunities to construct these facilities once they are designed as part of Permit compliance.

BACKGROUND
Stormwater/Water Quality Municipal Separate Storm Sewer System (MS4) discharges consist of stormwater and non-stormwater generated from point sources throughout a watershed, collected and conveyed through the MS4, and ultimately discharged into surface waters. The MS4 includes curbs and gutters, man-made channels, catch basins, and storm drains throughout the Los Angeles region. Discharges may negatively affect the receiving surface water quality with pollutants such as bacteria, nutrients (nitrogen and phosphorus), metals, and pesticides, and other man-made compounds. Aquatic toxicity, specifically during wet weather, is also a concern.

Stormwater and non-stormwater discharges of debris and trash are also a pervasive water quality problem in the LA region. Pollutants in stormwater and non-stormwater may have damaging effects on both human health and aquatic ecosystems when present at certain concentrations above water quality thresholds.

Through water quality assessments conducted by the Los Angeles Regional Water Quality Control Board (LARWQCB), the LARWQCB and U.S. environmental Protection Agency (USEPA)

Introduce Ordinance 1306 Amending Chapter 14.11 (Stormwater Management and Discharge) & Chapter 14.13 (Low Impact Development) of the San Dimas Municipal Code to Implement Updates to the Los Angeles Regional Water Quality Control Board’s Municipal Separate Storm Sewer System (MS4) Permit Page 3
For the Meeting of June 25, 2024
have established 33 Total Maximum Daily Loads (TMDLs) that identify Los Angeles County MS4 discharges as pollutant sources causing or contributing to water quality impairments.

What is the stormwater program?
The National Pollutant Discharge Elimination System (NPDES) program was established under the Clean Water Act of 1972 to regulate stormwater discharges, and to prohibit any pollutant discharge, unless in compliance with an NPDES permit. The Environmental Protection Agency was given the authority to enforce these regulations. The act was further amended in 1987 whereby municipalities were required to by implementing Best Management Practices “BMP’s” to help reduce the discharge of pollutants to the maximum extent practicable, and to prohibit nonstormwater discharges. BMP’s are defined as activities, practices, facilities, and/or procedures that when implemented to their maximum efficiency, will prevent or reduce pollutants in discharges.

In California, the Porter-Cologne Water Quality Control Act was adopted that established the Regional Water Quality Control Board “RWQCB” as the State agency to develop policy for water control, and to monitor for compliance.

In June 1990, the County of Los Angeles obtained a 5-year Municipal Separate Storm Sewer System (MS4) Permit from the RWQCB. This permit called for the development of a series of programs for Los Angeles County’s extensive storm drain system. Seeing the need to unify to consolidate efforts, after the permit was issued, 84 cities in Los Angeles County decided to become a co-permittee under the County’s permit. San Dimas became a co-permittee in 1992.

This permit is updated approximately every five years by the RWQCB.

On November 8, 2012, the Los Angeles Regional Water Quality Control Board (Regional Board) adopted a new MS4 Permit, Order No. R4-2012-0175 (2012 Permit). With the 2012 Permit, many additional regulations were required of cities and counties to ensure acceptable water quality standards are maintained with respect to stormwater and non-stormwater discharges.

Compliance with the permit requires that cities address and measure both the quality of stormwater runoff and the quantity of storm runoff.

In response to the new Permit requirements many cities decided to work together as a region as a cost-effective way to meet the new requirements, the City Council approved a Memorandum of Understanding at its meeting of June 25, 2013, to develop a group Watershed Management Plan (WMP) and Coordinated Integrated Monitoring Program (CIMP) for the Cities of San Dimas, Claremont, La Verne, and Pomona (collectively known as the East San Gabriel Valley Watershed Management Group (ESGVWMG). At its meeting of August 11, 2015, the City Council approved a Cooperative Agreement between the ESGVWMG Cities to administer and share the costs for stormwater monitoring efforts within the four-city watershed area. These WMP and CIMP, created a guideline for the City to comply with the Permit. Within the Watershed Management Plan is a breakdown of receiving waters within each jurisdiction and the number of acre feet in each receiving water that must be collected and cleaned.

Introduce Ordinance 1306 Amending Chapter 14.11 (Stormwater Management and Discharge) & Chapter 14.13 (Low Impact Development) of the San Dimas Municipal Code to Implement Updates to the Los Angeles Regional Water Quality Control Board’s Municipal Separate Storm Sewer System (MS4) Permit Page 4
For the Meeting of June 25, 2024

Introduce Ordinance 1306 Amending Chapter 14.11 (Stormwater Management and Discharge) & Chapter 14.13 (Low Impact Development) of the San Dimas Municipal Code to Implement Updates to the Los Angeles Regional Water Quality Control Board’s Municipal Separate Storm Sewer System (MS4) Permit Page 5
For the Meeting of June 25, 2024
Within these water bodies, the ESGVWMG have installed monitoring stations, as shown in the map below.

Additionally, the map below illustrates the results of our CIMP program monitoring and what types of contaminants are found in each location:

Introduce Ordinance 1306 Amending Chapter 14.11 (Stormwater Management and Discharge) & Chapter 14.13 (Low Impact Development) of the San Dimas Municipal Code to Implement Updates to the Los Angeles Regional Water Quality Control Board’s Municipal Separate Storm Sewer System (MS4) Permit Page 6
For the Meeting of June 25, 2024
The State of California updates the Municipal Separate Storm Sewer System (MS4) Permit periodically. As a result, on September 11, 2021, the new MS4 Permit (Order No. R4-2021- 0105) became effective. For compliance purposes, staff is updating Chapter 14.11 (Stormwater Management and Discharge) and 14.13 (Low Impact Development) of the San Dimas Municipal Code.

Updating Chapter 14.11 and 14.13 of the City’s Municipal Code by Ordinance 1306 (Attachment 1) will allow staff to continue to keep the City in compliance with the MS4 Permit.

Introduce Ordinance 1306 Amending Chapter 14.11 (Stormwater Management and Discharge) & Chapter 14.13 (Low Impact Development) of the San Dimas Municipal Code to Implement Updates to the Los Angeles Regional Water Quality Control Board’s Municipal Separate Storm Sewer System (MS4) Permit Page 7
For the Meeting of June 25, 2024

DISCUSSION/ANALYSIS
Stormwater Impacts to San Dimas Community
As the introduction of each new permit has shown, requirements are ever increasing as thresholds for allowed pollutants become increasing more strict. This impacts not only the City, but the community as a whole. The Community as a whole must adhere to MS4 Permit requirements and ensure no pollutants enter local waterways. The City provides educational material to residents and any contractors that may work in the City to assist in avoiding these violations. Additionally, licensed contractors cannot receive their California Contractor’s License without acknowledging stormwater requirements that they must adhere to. While City staff work to educate the community, the MS4 Permit and the San Dimas Municipal Code allow for citations to be issued for those that fail to comply. Should the City fail to enforce the stormwater permit standards, then the City could also be found in violation and subject to the same fines. The table below illustrates that the East San Gabriel Valley Watershed Management Group are meeting Total Maximum Daily Loads (TMDLs) per the MS4 Permit as illustrated by the table taken from the updated and recently approved 2024 Watershed Management Program:

Developers
Development Projects in the City must also adhere to the MS4 Permit. All construction sites must implement Best Management Practices to ensure no pollutants leave the site and enter local waterways. Additionally, Low Impact Development requirements dictate that approved Low Impact Development (LID) plans must be reviewed, approved, and enforced by the City to ensure only clean, pollutant free water leaves the site once the project is completed. This requires many staff hours for the review, approval, and enforcement of LID plans. As a result, total development costs may be increased anywhere from 1%-5% to comply with the MS4 Permit. The actual amount of increase would be dependent on the project and may reach hundreds of thousands of dollars depending on the size of the development. For small projects such as a single-family house the costs may be much less and consist of installing sandbags.

Introduce Ordinance 1306 Amending Chapter 14.11 (Stormwater Management and Discharge) & Chapter 14.13 (Low Impact Development) of the San Dimas Municipal Code to Implement Updates to the Los Angeles Regional Water Quality Control Board’s Municipal Separate Storm Sewer System (MS4) Permit Page 8
For the Meeting of June 25, 2024
Industrial/Commercial Facilities Program
Prior to the 2012 MS4 Permit, the Regional Board required cities to implement an industrial/commercial facilities program to ensure businesses were complying with permit requirements. With the current 2021 MS4 Permit cities are required to conduct the program with the following requirements:
• Inventory and track Critical Industrial/Commercial Sources (approximately 200 entities) • Educate, assist, and inspection Critical Industrial/Commercial Sources every two years for the life of the Permit which is set to expire in 2026
• Ensure compliance with municipal policies, procedures, and/or ordinances at industrial commercial facilities that are critical sources of pollutants in stormwater To minimize costs and time spent on required inspections for businesses, staff will be bringing forward an RFP for award of contract in July 2024 to the City Council that will recommend combining required Solid Organic Waste Compliance Regulations (SB 1383) inspections with these stormwater inspections. The inspections are typically conducted as a passthrough fee to the specific business that is required to adhere to MS4 permit requirements and may range up to $450. This is an estimated cost based on what another city is charging for inspections and the City will have firm costs for the Council when the item is brought forward this Summer.

The State of California periodically updates the MS4 Permit. The latest Permit was adopted by the Los Angeles Regional Water Quality Control Board in September 2021. This permit addresses stormwater and non-stormwater discharges from the MS4 within Los Angeles County and replaces the previous MS4 Permit.

In order to ensure City compliance with the Permit, and make the permit requirements more visible to the public and developments, staff recommends updating the San Dimas Municipal Code. Staff recommends the following changes to Chapter 14.11 for adoption:
• Added and or revised terms found in Section 14.11.010 – “Definitions” as follows:
o Added the following terms: Adverse Impact; Area of Special Biological Significance; Authorized Non-Stormwater Discharge; Automotive Service Facility; Conditionally Exempt Non-Stormwater Discharge; Construction Activity; Construction General Permit; Control; Dechlorinated/Debrominated Swimming Pool Discharge; Drinking Water Distribution System Discharges; Emergency Situation; Industrial General Permit; Industrial/Commercial Facility; LID; Municipal Separate Storm Sewer System; Non-Stormwater Discharge; Planning Priority Projects; Regional Board; and Sidewalk Rinsing.
o Revised the following: Illicit Connection; Illicit Discharge; New Development; and Stormwater Pollution Prevention Plan.
• Newly added section 14.11.030 “General Provisions”, documenting the purpose and intent of the stormwater ordinance.
• Ordinance section titles were revised to be more consistent with the MS4 permit. • Section 14.11.040 – “Prohibited Discharges and Activities”, identifies the illicit discharges and conditionally exempt non-stormwater discharges consistent with Part III.A.3 and 4 of the Order.

Introduce Ordinance 1306 Amending Chapter 14.11 (Stormwater Management and Discharge) & Chapter 14.13 (Low Impact Development) of the San Dimas Municipal Code to Implement Updates to the Los Angeles Regional Water Quality Control Board’s Municipal Separate Storm Sewer System (MS4) Permit Page 9
For the Meeting of June 25, 2024
• Newly added Section 14.11.050 – “Prohibited Connections to the MS4”, identifies prohibited connections and removal authorities granted to the City Engineer. • Section 14.11.060 – “Requirements for Existing Properties”, reflects source control best management practices (BMPs) prescribed in Table 6 of the Order. • Newly added Section 14.11.070 – “Industrial and Commercial Facilities”, identifies prohibited discharges and activities; and permitting requirements. Additionally, the section references the Notice of Non-Applicability (NONA) requirements and best management practices for industrial and commercial facilities.
• Section 14.11.080 – “Low Impact Development Standards for New Development and Redevelopment”, has been pared down to reference the City’s LID Ordinance Chapter

14.13. • Section 14.11.090 – “Requirements for Construction Projects”, incorporates revised minimum BMPs and newly added minimum BMPs required for all construction projects. • Section 14.11.100 – “Municipal Facility Activities”, revised to reflect the permitting requirements and minimum BMPs prescribed in the Order.
• Section 14.11.110 – “Public Information and Participation Program”, documents the City’s participation in the East San Gabriel Valley Watershed Group and its commitment to increase stormwater awareness and support for stormwater management programs. • Section 14.11.120 – “Inspection and Fees”, identifies the actions that may be carried out during the course of an inspection to include monitoring and sampling (as necessary); records review; and photographic evidence to be collected. It also establishes prohibitions for interference with an inspection.
• Section 14.11.130 – “Enforcement and Penalties” includes minor formatting changes and clarifications.

Additionally, the following changes to Chapter 14.13 Low Impact Development (LID) are recommended for adoption:
• Revised section 1.03. Purpose to be more consistent with the language contained in the Order No R4-2021-105 (Order).
• Added, revised, and removed/replaced terms found in Article II: Definitions as follows:
• Added the following terms: 85th Percentile, 24-Hour Storm Event; Act or Clean Water Act. • Areas of Special Biological Significance; Automotive Service Facility; Biofiltration; Bioretention; Commercial Malls; Construction Activity; Directly Adjacent; Effective Impervious Area; Emergency Situation; Flow-based BMPs; General Construction Activities Stormwater Permit; Green Roof; Hydrologic Unit Code; Hydromodification; Industrial Park; Low Impact Development (LID); New Development; Parking Lot; Planning Priority Project; Rainfall Harvest and Use; Receiving Water; Redevelopment; Restaurant; Retail Gasoline Outlet; Routine Maintenance; Site; Source Control BMP; Stormwater; Stormwater Runoff; SUSMP; and Treatment Control BMP.
• Revised the following: Impervious Surface; Infiltration BMP; Maintenance Agreement; Natural Drainage System; and Storm Dain System.
• Removed and/or Replaced terms were removed and/or replaced because they replaced with terms contained in the Priority Development Project section of the Order; or they were not found in the Order. The following terms were removed and/or replaced: Beneficial Uses; Conveyance Facility; Detention System; Engineered Site Grading Plan; Environmentally Sensitive Area; Grading; Hillside; Offsite Facility; Peak Rate of Discharge; Runoff; Sediment; Swale; Watercourse; Watershed; and Wetlands.

Introduce Ordinance 1306 Amending Chapter 14.11 (Stormwater Management and Discharge) & Chapter 14.13 (Low Impact Development) of the San Dimas Municipal Code to Implement Updates to the Los Angeles Regional Water Quality Control Board’s Municipal Separate Storm Sewer System (MS4) Permit Page 10
For the Meeting of June 25, 2024
• Revised Article III. New Development and Redevelopment Project Provisions to be consistent with the language in the Order. New Development and Redevelopment project criteria were combined in section A – Priority Development Projects. While section B.

Redevelopment Projects was retained as a stand-alone section. • Single-family Hillside Homes is no longer identified as a Priority Project category within the Order and can be removed. However, if the City wishes to consider this type of project for LID BMPs, it is recommend viewing it as a program enhancement. • Revised section 14.13.070 Alternative Compliance for Technical Infeasibility; adding onsite flow-based BMPs and ground water replenishment projects as Alternative Compliance Measures.
• Added newly created section 14.13.080 Hydromodification Management Requirements; documenting the requirements for projects located within natural drainage systems as referenced in section 4.F.2 of the Order.
• Revised section 14.13.110 Maintenance Agreement to include a signed Maintenance Agreement as a condition for issuing a certificate of occupancy for New Development and Redevelopment projects. Added an annual certification requirement and biennial inspection notice. For the annual certifications, September 30th was chosen as the certification date, in advance of the wet season, however, the Order does not specify a date.

ALTERNATIVES
In addition to the recommendation, the following alternative actions are available for the City Council’s consideration:

Take other action per City Council direction that will allow the City to remain in compliance with the MS4 Permit.

ENVIRONMENTAL REVIEW
This item is not subject to environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and pursuant to CEQA Guidelines section 15378(b)(2) and (5) which exclude “continuing administrative…activities” and “administrative activities of governments that will not result in direct or indirect physical changes to the environment” from the definition of “project.”
Even if the item were a “project” it would be exempt from environmental review under CEQA Guidelines Sections 15307 and 15308 as actions taken by a regulatory agency for protection of natural resources and/or the environment, and exempt under CEQA Guidelines Section 15061(b)(3) because it can be seen with certainty that there is no possibility that this item may have a significant effect on the environment.

Respectfully submitted,