San Dimas City Council
August 27, 2024

CITY COUNCIL MEETING AGENDA
TUESDAY AUGUST 27, 2024
5:30 PM – CLOSED SESSION
7:00 PM – REGULAR SESSION
SAN DIMAS COUNCIL CHAMBER
245 EAST BONITA AVENUE
A public agenda packet is available for review on the City’s website  www.sandimasca.gov or by contacting the City Clerk’s Office at [email protected].

Members of the public may observe the City Council meeting live on the City of San Dimas website at www.sandimasca.gov or on KWST Channel 3. To view from the website, select the Watch City Council Meetings blue button from the home page. Members of the public may offer public comment during public comment periods by calling +1 (669) 444­9171.

Meeting ID: 823 2123 0733   Passcode: 250058
5:30 PM
PUBLIC COMMENT ON CLOSED SESSION ITEMS
CLOSED SESSION ITEMS

1. PUBLIC EMPLOYEE APPOINTMENT
Title: City Manager

2. CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representative: Jeff Malawy, City Attorney Unrepresented Employee: City Manager

3. LIABILITY CLAIMS
Claimant: Allstate a/s/o Asia B. Duong
Agency Claim Against: City of San Dimas

4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 2100 Terrebonne Avenue, San Dimas, CA 91773
Agency negotiators: Chris Constantin, City Manager; Brad McKinney, Assistant City Manager; Scott Wasserman, Parks & Recreation Director; Jeff Malawy, City Attorney.

Negotiating parties: American Golf Corporation and City of San Dimas Under negotiation: Price and terms of payment.
7:00 PM
CITY COUNCIL
Mayor Emmett Badar, Mayor Pro Tem Eric Nakano, Councilmember Rachel Bratakos, Councilmember Ryan A. Vienna, Councilmember Eric Weber
CALL TO ORDER AND FLAG SALUTE
REPORT ON CLOSED SESSION

ScottWassea,as&eceatoecto;Jeaawy,Ctyttoey.

Negotiating parties: American Golf Corporation and City of San Dimas Under negotiation: Price and terms of payment.
7:00 PM
CITY COUNCIL
Mayor Emmett Badar, Mayor Pro Tem Eric Nakano, Councilmember Rachel Bratakos, Councilmember Ryan A. Vienna, Councilmember Eric Weber
CALL TO ORDER AND FLAG SALUTE
REPORT ON CLOSED SESSION
ORAL COMMUNICATIONS
(Members of the audience are invited to address the City Council on any item on this agenda or not on this agenda. Public comment will not be taken during each individual agenda item, except for public hearing items. Comments on public hearing items will be heard when that item is scheduled for discussion. Under the provisions of the Brown Act, the legislative body is prohibited from engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion at a later date. Each speaker will be limited to speaking once for up to (3) three minutes.)
CONSENT CALENDAR
(All items on the Consent Calendar are considered to be routine and will be enacted by one motion unless a member of the City Council requests separate discussion.) CC1. Adopt Resolution 2024­62, A Resolution of the City Council of the City of San Dimas, Approving Certain Demands for the Warrant Register of August 30, 2024 in the amount of $1,786,603.75.

CC2. Approve the Minutes of the August 13, 2024 City Council Meeting CC3. Approve Resolution 2024­63, Approving the Acceptance of Electronically Filed Government Claims Against the City and Establishing an Electronic Claims Filing Policy CC4. Approve the First Amendment of Transfer Agreement by and between the Housing Authority of the City of San Dimas and Pomona Valley Habitat for Humanity, Inc. for property located at 123 N. Monte Vista Avenue, San Dimas, CA.

CC5. Approve the Program Guidelines for the Community Development Block Grant Program funded Restaurant Attraction and Assistance Program
CC6. Reject All Bids for Construction Contract 2024­12 Horsethief Canyon Park Trail Rehabilitation Project.

CC7. Adopt Ordinance 1309, Approving Municipal Code Text Amendment 23­03; Amendments to Various Chapters of Title 18 Zoning to Update Housing Definitions, Allow a Variety of Housing Types, Update the Density Bonus Ordinance in Compliance with State Law, and Amend Title 17 Subdivisions to Incentivize Lot Consolidation of Housing Sites as Required to be in Compliance with the City’s Housing Element and State Law.

CC8. Approve the Purchase and Outfit of Five Fleet Vehicles, Backhoe, and Crack Sealer through the Statewide Contract Fleet Vehicle Pricing and in Accordance with City Purchasing Rules with Watsonville Ford, Quinn Cat Backhoe, Bearcom, Retrofit Inc., Lowes, and California Truck Equipment Co. for a Total Amount of $604,251.00 with a contingency of $32,000. Approve an appropriation of an additional $9,183.00 to account number 100.4314.039.001 for a total budget of $89,183 and Appropriate $58,850 to account number 113.4190.041.025

CC7. Adopt Ordinance 1309, Approving Municipal Code Text Amendment 23­03; Amendments to Various Chapters of Title 18 Zoning to Update Housing Definitions, Allow a Variety of Housing Types, Update the Density Bonus Ordinance in Compliance with State Law, and Amend Title 17 Subdivisions to Incentivize Lot Consolidation of Housing Sites as Required to be in Compliance with the City’s Housing Element and State Law.

CC8. Approve the Purchase and Outfit of Five Fleet Vehicles, Backhoe, and Crack Sealer through the Statewide Contract Fleet Vehicle Pricing and in Accordance with City Purchasing Rules with Watsonville Ford, Quinn Cat Backhoe, Bearcom, Retrofit Inc., Lowes, and California Truck Equipment Co. for a Total Amount of $604,251.00 with a contingency of $32,000. Approve an appropriation of an additional $9,183.00 to account number 100.4314.039.001 for a total budget of $89,183 and Appropriate $58,850 to account number 113.4190.041.025 CC9. Receive and File the Updated June Investment Report, to Reflect Fair Market Value at Fiscal Year End per GASB 31 and the July 2024 Investment Report CC10. Award of Contract to Charles Abbott Associates, Inc. for Inspection Services in the amount of $274,585.60 Over Five Years and Approve Overall Project Budget of $356,961.14 including Contingency and City Overhead Costs; Approval of Resolution 2024­58 and Associated Fee Schedule for the Industrial/Commercial Facility Inspection Program as Mandated by the National Pollutant Discharge Elimination System (NPDES) Permit for Municipal Separate Storm Sewer System (MS4) Order No. R4­2021­0105 and the Short­Lived Climate Pollutants Bill: Organic Waste Reductions (SB 1383); Approval of SB 1383 Local Assistance Grant to Subsidize SB 1383 related inspections and Authorize the City Manager to execute Contract with Charles Abbott Associates in a Form Approved by the City Attorney.

CC11. Consideration and Approval of a Facilities Use Agreement with Bonita Unified School District for Use of the San Dimas Recreation Center Swimming Pool and Related Facilities CC12. Deny Claim Iniguez v. City of San Dimas CJP3051581 LMV END OF CONSENT CALENDAR
RECOMMENDATION: Approve consent calendar with recommendations as presented in staff reports.

OTHER BUSINESS
OB1. Introduce Ordinance 1310, Approving Municipal Code Text Amendment 24­06 to Amend Chapter 8.40 Camping and Storage on Private and Public Property to be Aligned with Recent Court Decisions and Consistent with the Governor’s Executive Order N­1­24, Along with Associated Clean Up Items, and Determination of Exemption from CEQA under CEQA Guidelines 15061(b)(3).

RECOMMENDATION: City staff recommends that the City Council:

1.  Read by title and introduce Ordinance 1310 (Attachment 1) approving Municipal Code Text Amendment 24­06 to amend Chapter 8.40 Camping and Storage on Private and Public Property to be aligned with recent court decisions and consistent with the Governor’s Executive Order N­1­24, along with associated clean up items, and determine the Ordinance is exempt from CEQA under CEQA Guidelines 15061(b)(3).

ORAL COMMUNICATIONS
(Members of the Audience (Speakers are limited to (3) minutes or as may be determined by the Chair.) CITY REPORTS
CR1. City Manager

1.  Read by title and introduce Ordinance 1310 (Attachment 1) approving Municipal Code Text Amendment 24­06 to amend Chapter 8.40 Camping and Storage on Private and Public Property to be aligned with recent court decisions and consistent with the Governor’s Executive Order N­1­24, along with associated clean up items, and determine the Ordinance is exempt from CEQA under CEQA Guidelines 15061(b)(3).

ORAL COMMUNICATIONS
(Members of the Audience (Speakers are limited to (3) minutes or as may be determined by the Chair.) CITY REPORTS
CR1. City Manager
CR2. City Attorney
CR3. Members of the City Council
Councilmembers’ Report on Meetings Attended at the Expense of the Local Agency (Pursuant to AB 1234 – G.C. §53232.3(d)
City Council Requests for Future Items, Comments and Updates

ADJOURNMENT
Notice Regarding Americans with Disabilities Act: In compliance with the ADA, if you need assistance to participate in a city meeting, please contact the City Clerk’s Office at (909) 394­6216. Early notification before the meeting you wish to attend will make it possible for the City to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102­35.104 ADA Title II].

Copies of documents distributed for the meeting are available in alternative formats upon request. Any writings or documents provided to the City Council regarding any item on this agenda will be made available for public review Monday through Thursday 7:30 a.m. to 5:30 p.m. and on Fridays from 7:30 a.m. to 4:30 p.m. at the Administration Counter at City Hall and San Dimas Library. In addition, most documents are posted on the City’s website at  www.sandimasca.gov.

Posting Statement:  I declare under penalty of perjury that on August 23, 2024, I posted a true and correct copy of this agenda on the bulletin board in the Civic Center Plaza of City Hall at 245 E. Bonita Ave., San Dimas Library 145 N. Walnut Ave., San Dimas Post Office 300 E. Bonita Ave., Von’s Via Verde Shopping Center 1160 Via Verde Ave., and on the City’s website www.sandimasca.gov/agendas­minutes/ as required by law.

August 23, 2024
Debra Black
Debra Black, City Clerk Page 4
RESOLUTION 2024-62

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS ANGELES, APPROVING CERTAIN DEMANDS FOR AUGUST 30, 2024
WHEREAS, the following listed demands have been audited by the Director of Administrative Services; and
WHEREAS, the Director of Administration Services has certified as to the availability of funds for payment thereto; and
WHEREAS, the register of audited demands has been submitted to the City Council for approval.

NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of San Dimas does hereby approve the Warrant Register of August 30, 2024, in the amount of $1,786,603.75.

PASSED, APPROVED AND ADOPTED this 27th, day of August 2024. _____________________________
Emmett G. Badar, Mayor
ATTEST:
_________________________________
Debra Black, City Clerk
I, Debra Black, City Clerk, hereby certify that Resolution 2024-62 was approved by vote of the City Council of the City of San Dimas at its regular meeting of August 27th, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Debra Black, City Clerk

CITY COUNCIL MEETING

ACTION MINUTES
AUGUST 13, 2024, 7:00 PM

REGULAR MEETING
Council Members Present: Mayor Emmett Badar, Mayor Pro Tem Eric Nakano, Councilmember Rachel Bratakos, Councilmember Eric Weber
Staff: City Manager Chris Constantin, Assistant City Manager Brad McKinney, Director of Public Works Shari Garwick, Director of Administration Michael O’Brien, Director of Community Development Luis Torrico, Director of Parks and Recreation Scott Wasserman, City Attorney Jeff Malawy, City Clerk Debra Black, Recreation Manager Jay Jones, Planning Manager Marco Espinoza
Call to Order: 7:00 PM

CONSENT ITEMS COMMENTS/RECOMMENDATIONS

1. Adopt Resolution 2024-56, A Resolution
of the City Council of the City of San
Dimas, Approving Certain Demands for
the Prepaid Warrant Register of July 31,
2024, in the amount of 175,033.54 and
Warrant Register of August 15, 2024, in
the amount of $1,398,662.68.

2. Approve the Minutes of the July 23,
2024, City Council Meeting

3. Deny Claim Allstate (Duong) v. City of
San Dimas CJP 3052033

4. Deny Claim Randhawa v. City of San
Dimas CJP 3052120 KTV

5. Deny Claim Carlton v. City of San Dimas
CJP 3051908

6. Rejection of all Bids for Construction
Contract 2024-06 Refuse Building Roof
Replacement

7. Approve the Request for Care for the
Children to Paint Citywide Curb
Addresses – 2024 Program

8. Approve the Memorandum of
Understanding (MOU) with Inland Empire
Film Services

9. Award Contract to General Technologies
and Solutions (GTS) LLC as Lead
Consultant of the Citywide Bicycle
Roll Call:

Bratakos: Present
Nakano: Present
Weber: Present
Badar: Present
Vienna: Absent (excused)
Mayor Pro Tem Nakano requested additional
discussion for item 3.

MOTION: Motion by Councilmember Weber
seconded by Councilmember Bratakos to
approve the consent calendar items 1-2 and
4-12. Motion carried 4-0.

Yes: Badar, Bratakos, Nakano, Weber
No: None

Absent: Vienna
Abstain: None
MOTION: Motion by Councilmember Nakano
to continue item 3 to a future closed session.

Motion failed with no second.

Approve the Minutes of August 13, 2024 City Council Meeting Page 2 For the Meeting of August 27, 2024
Master Plan 2024 in the Amount of
$99,915, Approve Overall Project Budget
of $114,902.25 Including Contingency
and Authorize the City Manager, or
Designee, to Execute the Contract with
GTS in a Form Approved by the City
Attorney.

10. Receive and File the 2024-25 Operating
& Capital Improvement Budget Book

11. Approve Payment for Election Services
to the Los Angeles County RegistrarRecorder/County Clerk in the Amount of $68,952.82 for the March 5, 2024,
General Municipal Election.

12. Adopt Resolution 2024-57 Approving and
Authorizing the City Manager to Execute
the Safe Clean Water Municipal Funds
Transfer Agreement with Los Angeles
County Flood Control District
MOTION: Motion by Councilmember Weber
seconded by Councilmember Bratakos to
approve the consent calendar item 3. Motion
carried 3-1 with Councilmember Nakano
opposed.

Yes: Badar, Bratakos, Weber
No: Nakano

Absent: Vienna
Abstain: None

OTHER BUSINESS ITEMS COMMENTS/RECOMMENDATIONS

1. Adopt Resolution 2024-61, Approving
Changes in the City’s Field Allocation
Policy to Establish a No-Show Policy
That Would Impose a Fee on Sports
User Groups that Reserve Ballfields
through the City’s Field Allocation
Process but Do not Use Them and to
Modify the Cancellation Policy to Allow
Sports User Groups to cancel a
Scheduled Field Use Five (5) Days in
Advance.

MOTION: Motion by Councilmember Weber
seconded by Councilmember Bratakos to
approve Resolution 2024-61. Motion carried
4-0.

Yes: Badar, Bratakos, Nakano, Weber
No: None

Absent: Vienna
Abstain: None

PUBLIC HEARING ITEMS COMMENTS/RECOMMENDATIONS

1. Introduce Ordinance 1309, Approving
Municipal Code Text Amendment 23-03;
Amendments to Various Chapters of Title
18 Zoning to Update Housing Definitions,
Allow a Variety of Housing Types,
Update the Density Bonus Ordinance in
Compliance with State Law, and Amend
Title 17 Subdivisions to Incentivize Lot
Consolidation of Housing Sites as
Required to be in Compliance with the
City’s Housing Element and State Law.

There were no public comments on this item.

MOTION: Motion by Mayor Pro Tem Nakano
seconded by Councilmember Bratakos to
introduce Ordinance 1309. Motion carried 4-

0. Yes: Badar, Bratakos, Nakano, Weber
No: None

Absent: Vienna
Abstain: None

2. Approve Resolution 2024-60 Updating
the Citywide Schedule of Fees and
Charges
Speaker #1 Aguilar opposed the fee increase
for field rentals approved at the September 12,
2023, meeting.

Speaker #4 Javier Hernandez opposed the
fee increase approved at the September 12,
2023, meeting.

Approve the Minutes of August 13, 2024 City Council Meeting Page 3 For the Meeting of August 27, 2024
MOTION: Motion by Councilmember Weber
and seconded Mayor Pro Tem Nakano to
approve Resolution 2024-60, with the
exception of the game ride tickets and pass
and bring back for discussion with the field
allocation items at a future City Council
meeting. Motion carried 4-0.

Yes: Badar, Bratakos, Nakano, Weber
No: None

Absent: Vienna
Abstain: None

CITY REPORTS COMMENTS/RECOMMENDATIONS

1. City Manager City Manager announced the San Dimas
Loop Project was denied Federal funding;
however, construction will move forward
using funds budgeted from the general fund.

2. City Attorney City Attorney announced significant exposure to litigation involving contamination at the
BKK Landfill at City of West Covina.

3. Members of the City Council
Reports on Meetings Attended AB 1234
(G.C. §53232.3(d))
None

CITY COUNCIL REQUESTS FOR

FUTURE ITEMS

COMMENTS/RECOMMENDATIONS
Request by Mayor Pro Tem Nakano
supported by Councilmember Bratakos
request to bring forward to discuss music in
the park, 5k run, City birthday event, and
Holiday Extravaganza to discuss date,
content of event, location, whether we are to
combine them.

Request by Mayor Badar and supported by
Mayor Pro Tem Nakano to agendize
discussion on a Bill and Ted monument.

CLOSED SESSION ITEMS COMMENTS/RECOMMENDATIONS

1. CONFERENCE WITH LEGAL

COUNSEL-ANTICIPATED LITIGATION
Significant exposure to litigation pursuant
to Government Code Section
54956.9(d)(2): One Case
The City Council met and discussed the three
closed session items listed on the agenda.

The City Council gave direction to staff, but
no reportable action was taken.

2. CONFERENCE WITH LABOR

NEGOTIATORS
Gov. Code section 54957.6

Approve the Minutes of August 13, 2024 City Council Meeting Page 4 For the Meeting of August 27, 2024
Agency designated representatives:

Chris Constantin, City Manager; Jeff
Malawy, City Attorney; Colin Tanner,
Labor Counsel.

Unrepresented employees: Directors and
Confidential Unit

3. CONFERENCE WITH LABOR

NEGOTIATORS
Gov. Code section 54957.6
Agency designated representatives:

Chris Constantin, City Manager; Brad
McKinney, Assistant City Manager;
Cecilia Todd, Human Resources
Manager; Jeff Malawy, City Attorney;
Colin Tanner, Labor Counsel.

Employee organization: International
Brotherhood of Teamsters, Local 848
representing General, Professional, and
Managerial employees.

Adjourned: 10:30 PM
I, Debra Black, City Clerk attest that these draft minutes are accurate and reflective of the actions taken by the City Council.
________________________________
Debra Black, City Clerk

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of August 27, 2024
From: Chris Constantin, City Manager
Prepared by: Debra Black, City Clerk
Subject: Approve Resolution 2024-63, Approving the Acceptance of Electronically Filed Government Claims Against the City and Establishing an Electronic Claims Filing Policy
____________________________________________________________________________

SUMMARY
This policy has been created to guide and inform the claimant and City Staff of the means by which the city will accept electronic claims, the information required for each claim, the consequences for not providing all required information, and the method of sending notices regarding such claims. These measures will provide an online option and simplify the process for claimants and the City alike. State law continues to require that the City process claims manually if claimants prefer.

RECOMMENDATION
City staff recommends that the City Council:
• Approve Resolution 2024-63, Approving the Acceptance of Electronically Filed Government Claims Against the City and Establishing and Electronic Claims Filing Policy

FISCAL IMPACT
There is no fiscal impact for the recommended action.

BACKGROUND
The Government Claims Act – §915, establishes the liability and immunity of public entities for their acts or omissions that cause harm to persons. All claims for money or damages against local public entities must be presented in accordance with specified procedures, either by delivering in person or mailing a claim to the City Clerk, secretary, or auditor of the local public entity.

Approve Resolution 2024-63, Approving the Acceptance of Electronically Filed Government Claims Against the City and Establishing an Electronic Claims Filing Policy Page 2 For the Meeting of August 27, 2024
Additionally, the Act requires that before bringing a lawsuit for damages against a public entity, a claimant must submit a written claim to the entity.

In 2020, the legislature approved Senate Bill (SB) 1473, which authorizes electronic claim submissions if the local public entity expressly allows them by ordinance or resolution. For claims submitted electronically, the local public entity may send any required notices to the electronic address from which the claim was received, or to an alternative electronic address if requested.

These measures aim to simplify the process for both claimants and the City, while providing an efficient online submission option.

DISCUSSION/ANALYSIS
Obtaining claims and other documents electronically reduces staff time and material waste compared to mailing and handling hard copy claims. In the modern workplace, the use of electronic records has become routine in the regular course of business, with employees of public and private entities increasingly using various electronic forms of communication. The City contracts with the California Joint Powers Insurance Authority who processes all claim documentation with the City electronically. The City will continue to accept hard copy claims and documentation. Approving the resolution will expand the options the City provides to file claims.

ALTERNATIVES

1. Direct the City Clerk’s Office to process hard copy claims and accompanying documentation only.

2. Provide alternative direction.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Debra Black
City Clerk
Attachments:

1. Resolution 2024-63

2. Electronic Claims Policy

ATTACHMENT 1
RESOLUTION 2024-63

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS,

COUNTY OF LOS ANGELES, APPROVING THE ACCEPTANCE OF

ELECTRONICALLY FILED GOVERNMENT CLAIMS AGAINST THE CITY OF SAN

DIMAS AND ESTABLISHING A ELECTRONIC CLAIMS FILING POLICY WHEREAS, Government Code Section 915 prescribes the methods for presentation and consideration of claims; and
WHEREAS, the Government Claims Act, pursuant to California Government Code Section 945.4, requires a claimant to present the City with a written claim prior to commencing a lawsuit against the City for damages; and
WHEREAS, Senate Bill 1473, effective January 1, 2021, amended Government Code Section 915 to provide for the electronic filing of claims if expressly authorized by a resolution of the public entity; and
WHEREAS, California Government Code Section 915.4(a)(3) authorizes the City to send notices related to electronic claim submissions to the email address associated with the claim, or an alternative email address if the claimant so requests; and WHEREAS, the City of San Dimas desires to accept government claims, and send notices of said government claims electronically; and
WHEREAS, The City will continue to accept hard copy claims as required by the code; and
WHEREAS, “Electronically” means the transmission of a claim document by electronic means to an electronic address designated by the City of San Dimas, and to the electronic address from which the claim was received unless otherwise requested.

WHEREAS, an Electronic Claims Policy (exhibit A) outlining the means by which the city will accept electronic claims, the information required for each claim, the consequences for not providing all required information, and the method of sending notices regarding such claims has been created to guide and inform the claimant and City Staff.

NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of San Dimas does hereby authorize the acceptance of electronically filed government claims against the City of San Dimas in the manner specified in the Electronic Claims Policy attached hereto as Exhibit A.

Adopt Resolution 2024-63, Approving the Acceptance of Electronically Filed Government Claims Against the City of San Dimas Page 2
For the Meeting of August 27, 2024
PASSED, APPROVED AND ADOPTED this 27th, day of August 2024. _____________________________
Emmett G. Badar, Mayor
ATTEST:
_________________________________
Debra Black, City Clerk
I, Debra Black, City Clerk, hereby certify that Resolution 2024-63 was approved by vote of the City Council of the City of San Dimas at its regular meeting of August 27th, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Debra Black, City Clerk

ATTACHMENT 2

CITY OF SAN DIMAS
Administrative Policy and Procedure Manual

1.0 BACKGROUND
This policy establishes the process by which persons may submit claims electronically to the City of San Dimas ("City").The Government Claims Act ("Act") provides that prior to bringing a lawsuit for damages against a public entity, a claimant must submit a written claim to the entity.

Recent amendments to the Act provide for electronic processing of claims by cities where authorized by ordinance or resolution. Adopted by Resolution 2024-XX, authorizing electronic processing of claims, this policy outlines the information required by the City for each claim, indicates the consequences of not providing all required information, describes the means by which the City will send claimants notices regarding electronically submitted claims, and brings the City into compliance with the current law. Nothing in this policy requires claims to be filed electronically. Claims may continue to be filed by other than electronic means in accordance with applicable law.

2.0 SCOPE OF POLICY
This policy shall cover all aspects of electronic claims processing.

3.0 POLICY
A. Submitting electronic claims: Persons may submit electronic claims to the City solely using the electronic claims portal located on the City's website and in accordance with this policy.

B. Required information: Claimants must provide the following information with each claim:

1. Information regarding the claimant:
(a) The name of the claimant.
(b) An email address for the claimant.

Subject: Electronic Claims Filing Policy Number:

Effective
Department(s) Date:

Affected Administration
Replaces:

Assigned to: City Clerk File
Reference:

City
Manager: Authority: Senate Bill 1473, Government Code 915, Resolution 2024-XX Approved:

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(c) A postal address of the claimant.
(d) A phone number by which the City may reach the claimant during daytime business hours.

2. Information regarding the incident on which the claim is based:
(a) The date of the incident.
(b) The place of the incident.
(c) The circumstances that led to the incident. Claimants must provide sufficient information for the City to properly investigate and consider the claim.
(d) The reason(s) why the claimant believes the City is responsible for the claimant's damages. If the claimant relies on more than one theory of recovery, the claim should state the basic facts to support all potential theories of recovery.

3. A description of the injury, damage, indebtedness, obligation, or loss incurred (collectively "losses"), as far as known when the claimant submits the claim.

4. The amount claimed:
(a) If the amount claimed is less than $10,000, the full amount claimed. (b) If the amount claimed is more than $10,000, the claimant need not specify the amount, but the claimant must specify whether superior court jurisdiction over the claim is limited (up to $25,000) or unlimited (over $25,000).

C. Required information, if known: Claimants must provide the following information with each claim, if known to them:

1. The name of the public employee(s) who may have caused the claimant's losses.

2. The time of the incident.

3. The names, addresses, phone numbers, and email addresses of any witnesses to the incident.

4. If the claim concerns the claimant's vehicle, the vehicle license plate number; the vehicle make, model, and year; the vehicle's mileage at the time of the incident; and the claimant's driver's license number.

D. Optional information: Claimants optionally may provide an alternative contact to receive official notices and correspondence regarding the claim. Alternative contact information includes:

1. The name of the alternative contact.

2. The alternative email address.

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3. The alternative postal address.

4. The phone number by which the City may reach the alternative contact during daytime business hours.

E. Consequences for failure to provide required information:

1. Failure to provide all required information to support the claim may delay processing of the claim, result in rejection of the claim, or preclude the claimant from later bringing a lawsuit against a public employee as an individual defendant.

2. Failure to provide a valid email address for the claimant or an alternative contact absolves the City of its duty to send notices of defects regarding the claim.

F. Notices regarding electronically submitted claims: By submitting a claim electronically, the claimant agrees that the City may send notices and all other correspondence regarding the claim exclusively to the email address associated with the claim or to the alternative email address as specified.

Housing Authority
Agenda Item Staff Report
To: Honorable Chair and Members of the Board
For the Meeting of August 27, 2024
From: Chris Constantin, Executive Director
Prepared by: Lily Flores, Housing Manager
Subject: Approve the First Amendment of Transfer Agreement by and between the Housing Authority of the City of San Dimas and Pomona Valley Habitat for Humanity, Inc.
____________________________________________________________________________

SUMMARY
Pomona Valley Habitat for Humanity (PVH) has requested accommodations to use similar look/function product, versus the called-out product in the plans, in order to reduce costs on Specified Categories of Items. The First Amendment of Transfer Agreement will give PVH the ability to replace Specified Categories of Items for similar material and will not materially change the overall scope of the project or the city-approved plans.

RECOMMENDATION
Staff recommend that the Housing Authority Board:

1. Approve the First Amendment of Transfer Agreement by and between the Housing Authority of the City of San Dimas and Pomona Valley Habitat for Humanity.

FISCAL IMPACT
There is no fiscal impact for the recommended action.

BACKGROUND
On January 17, 2023, the Transfer Agreement by and between the Housing Authority of the City of San Dimas and Pomona Valley Habitat for Humanity, Inc (PVH) (Attachment 1) was fully executed and recorded for the construction and sale of a single-family home located at 123 North Monte Vista Avenue.

PVH has been raising funds and support of the building project concurrent with marketing the first-time homebuyer opportunity throughout the community and has been hosting

Approval of First Amendment of Transfer Agreement Page 2 For the Meeting of August 27, 2024
Homeownership Information Sessions in an effort to identify qualified candidates. As of the writing of this report, PVH has three (3) potential candidates undergoing their underwriting qualifications.

PVH is hopeful that the right veteran candidate will be selected soon. Additionally, PVH will hold the groundbreaking when half the budget is raised. As of the writing of this report, PVH is scheduling the ground-breaking ceremony in late September or early October, where the qualified homebuyer would be presented.

The Housing Authority recognizes and understands PVH is a non-profit entity which obtains funding for the construction of housing through charitable contributions of money, labor and materials and that PVH is building the affordable housing unit based on City approved plans. PVH has found that costs for construction have significantly increased and will be more than originally projected and believes some cost savings can be achieved for certain specified items on the City approved plans. As such, PVH has requested accommodation to use similar look/function product versus the called-out product in order to reduce cost on Specified Items. The ability to replace the Specified Categories of Items for similar material will not materially change the overall scope of the project or the City-approved plans.

Part of PVH’s affordable building method is to involve the community and allow for others to donate monetary gifts or in-kind gifts of construction materials, building products, and/or equipment. Allowing for the accommodation to use similar look/function products, in order to reduce cost on Specified Categories of Items, will open up the opportunity for others in the community to support the home-building project and thus reduce construction cost.

DISCUSSION/ANALYSIS
PVH met with staff from the Community Development Department; Housing, and Planning, Building & Safety to discuss the request for accommodation. City Staff understood the request for the accommodation and the First Amendment was prepared and approved by the City Attorney.

The First Amendment (Attachment 2) amends the Transfer Agreement as follows:

1. “Specified Categories of Items” means exterior finishes and materials including but not limited to Hardie Board siding and trim, Solid Mahogany front door, back door and garage main door, Courtyard Design insulated garage door, and Sierra Pacific aluminum clad windows; interior finishes and materials including but not limited to Cabinetry for Kitchen and Bath, and Flooring Materials; Site finishes and material including but not limited to IPE lumber fencing material, and Cascada pavers; and mechanical equipment including but not limited to the Air Conditioning system.

2. PVH may use donated and/or lower-cost materials for or in place of the Specified Categories of Items so long as the materials are comparable functionality, in City’s sole discretion, and meet or exceed any applicable building standard or code of the specified product or material noted on the City-approved building plans.

All other terms and conditions of the Transfer Agreement shall remain in full force and effect.

ALTERNATIVES
The Housing Authority of the City of San Dimas can deny approval of the First Amendment and request for accommodation which will further delay the project and require Habitat for Humanity

Approval of First Amendment of Transfer Agreement Page 3 For the Meeting of August 27, 2024
to purchase materials specified per the City approved building plans, which could lead to increased costs.

ENVIRONMENTAL REVIEW
The construction of the House on the Property that has a land use and zoning destination of residential; is surrounded by existing residential uses; does not contain any unusual environmental circumstances and does not have a significant effect on the environment; has been determined to be categorically exempt under Class 3 (New Construction or Conversion of Small Structure) of the State of California Environmental Quality Act (“CEQA”), and, specifically, Section 15303 of the State CEQA Guidelines.

Respectfully submitted,
Lily Flores
Housing Manager
Attachments:

1. Transfer Agreement by and between the Housing Authority of the City of San Dimas and Pomona Valley Habitat for Humanity, Inc.

2. Amendment to Transfer Agreement

ATTACHMENT 1

FIRST AMENDMENT

TO TRANSFER AGREEMENT
THIS FIRST AMENDMENT TO TRANSFER AGREEMENT ("First Amendment") dated for identification purposes only as of _____________________, 2024, is made and entered into by and among the HOUSING AUTHORITY OF THE CITY OF SAN DIMAS ("City"), and POMONA VALLEY HABITAT FOR HUMANITY, a California nonprofit corporation ("Developer"), with reference to that certain TRANSFER AGREEMENT ("Transfer Agreement"), dated January 17, 2023.

R E C I TA L S
A. In furtherance of the objectives of City of San Dimas Affordable Housing Program, City and Developer have entered into an agreement to develop the real property located at 123 North Monte Vista Avenue in the City of San Dimas (APN 8387- 014-902).

B. The parties agreed that the City convey the Property to Developer and that the Developer accept it subject to a covenant to construct one (1) single-family detached house with garage ("House") as a self-help, "sweat equity" project, and, in turn, to sell the House to a Veteran (as defined below ) at an affordable housing cost, which means that the purchase price of the House would result in a monthly housing cost that does not exceed thirty percent (30%) of eighty percent (80%) of the Los Angeles County area median income, adjusted to family size.

C. Developer has been raising funds and support of the building project concurrent with marketing the first-time homebuyer opportunity throughout the community and has been hosting Homeownership Information Sessions in an effort to identify qualified candidates.

D. City recognizes and understands that Developer is a nonprofit entity which obtains funding for the construction of housing through charitable contributions of money, labor and materials and that Developer building the affordable housing unit based on City-approved plans.

E. Developer has found that costs for construction have significantly increased and will be more than originally projected and believes some cost savings can be achieved for certain specified items on the City-approved plans. Developer has requested accommodation to use similar look / function product, versus the called-out product, in order to reduce costs on Specified Categories of Items, as defined below.

The ability to replace the Specified Categories of Items for similar material will not materially change the overall scope of the project or the city-approved plans.

F. Part of Developer’s affordable building method is to involve the community and allow for others to donated monetary gifts or in-kind gifts of construction ATTACHMENT 2

2 materials, building products and/or equipment. Allowing for the accommodation to use similar look / function product, versus the called-out product, in order to reduce costs on Specified Categories of Items will open up the opportunity for others in the community to support the home-building project and thus reduce construction costs.

NOW, THEREFORE, the Transfer Agreement is hereby amended as follows:

1. For purposes of this First Amendment, “Specified Categories of Items” means exterior finishes and materials including but not limited to Hardie board siding and trim, Solid Mahogany front door, back door and garage main door, Courtyard Design insulated garage door, and Sierra pacific aluminum clad windows; interior finishes and materials including but not limited to Cabinetry for Kitchen and Bath, and Flooring Materials; Site finishes and materials including but not limited to IPE lumber fencing material, and Cascada pavers; and mechanical equipment including but not limited to the Air conditioning system.

2. Developer may use donated and/or lower-cost materials for or in place of the Specified Categories of Items so long as the materials are of comparable functionality, in City’s sole discretion, and meet or exceed any applicable building standard or code of the specified product or material noted on the City-approved building plans.

Except as modified by the terms of this First Amendment, all other terms and conditions of the Transfer Agreement shall remain in full force and effect, and the Transfer Agreement, as hereby amended, is ratified and confirmed.

This First Amendment may be executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument.

IN WITNESS WHEREOF, City and Developer have executed this First Amendment as of the date set forth above.

HOUSING AUTHORITY OF THE CITY OF SAN DIMAS
By: _________________________
.

POMONA VALLEY HABITAT FOR HUMANITY, INC.

By: _________________________
First Amendment to Transfer Agreement
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Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of August 27, 2024
From: Chris Constantin, City Manager
Prepared by: Lily Flores, Housing Manager
Subject: Approve the Program Guidelines for the Community Development Block Grant Program funded Restaurant Attraction and Assistance Program ____________________________________________________________________________

SUMMARY
The Restaurant Attraction and Assistance Program will grant private business ventures financial assistance which supports economic development activities such as restaurant retention and expansion goals in downtown San Dimas. The Community Development Block Grant (CDBG) Restaurant Attraction and Assistance Program funds will support business development likely to increase levels of employment for low- and moderate-income residents of San Dimas. The program guidelines establish eligibility requirements for applicants and the City of San Dimas to comply with CDBG federal regulations as mandated by law.

RECOMMENDATION
Staff recommends that the City Council:

1. Approve the Restaurant Attraction and Assistance Program Guidelines as outlined; and

2. Authorize the City Manager or his designee to approve revisions to the Program Guidelines for Community Development Block Grant (CDBG) projects with the Los Angele County Development Authority (LACDA).

FISCAL IMPACT
There is no fiscal impact for the recommended action. Program funds have been allocated in the FY 2024-25 CDBG program budget. Limited Staff time, depending on the nature of the projects and programs considered, will be required to implement the program.

Approval of the Program Guidelines for the Restaurant Attraction and Assistance Program Page 2 For the Meeting of August 27, 2024

BACKGROUND
Each year, the Department of Housing and Urban Development (HUD) provides annual grants on a formula basis to states, cities, and counties to develop viable urban communities by providing decent housing and a suitable living environment, principally for low – and moderate – income persons.

The City of San Dimas is a Participating City with the County of Los Angeles Urban CDBG through LACDA Cooperation Agreement. As a Participating City with LACDA, the City receives CDBG funding based on the number of cities participating in the County’s program, community development need, and a city’s commitment to provide housing and community development.

Projects must be implemented according to the 1974 Housing and Community Development Act and the National Affordable Housing Act passed by Congress in 1990. Consequently, our programs are prepared and regulated in a manner consistent with these laws.

Activities carried out with CDBG funds must address at least one of the three (3) national objectives of the CDBG program which include:
• Benefiting low- and moderate-income persons.
• Aid in preventing neighborhood deterioration.
• Meet other urgent community development needs due to natural disasters or other emergencies.

Activities may include, but are not limited to, public facilities and improvements, acquisition and relocation, public services, economic development, and housing improvement/rehabilitation programs. Applicable statutes and regulations place specific requirements on certain activities.

At the January 23, 2024, Council Meeting, the City Council approved the 2024-2025 Proposed Projects and budgets. The Economic Development Activity – Business Attraction was budgeted for $70,000

DISCUSSION/ANALYSIS
Staff along with MDG/LDM Associates, the City’s CDBG Housing Consultant, has prepared the Restaurant Attraction and Assistance Program Guidelines (Attachment 1) to meet all of CDBG and HUD Federal Regulations. The goals of the program are structured to promote San Dimas’s Downtown as a positive place for quality restaurants, promote expansion and attraction, to enhance local economic growth and ensure that government regulations promote a favorable business climate.

The Restaurant Attraction and Assistance Program will grant private business ventures financial assistance which supports economic development activities such as restaurant retention and expansion goals in downtown San Dimas. The CDBG Restaurant Attraction and Assistance Program funds will support business development likely to increase levels of employment for lowand moderate-income residents of San Dimas.

The purpose of the Restaurant Attraction and Assistance Program and the economic development assistance goal is:

1. Job creation and/or retention for low-to moderate income (LMI) persons (local preference).

Approval of the Program Guidelines for the Restaurant Attraction and Assistance Program Page 3 For the Meeting of August 27, 2024

2. Improving commercial opportunities and availability of dining/food options for those working and living within San Dimas’s Downtown and surrounding areas.

3. Creating opportunities for recruiting new restaurants to fill commercial vacancies in downtown.

4. Creating opportunities for restaurant expansion of existing San Dimas restaurants.

Financial assistance provided will be based on the creation of new jobs of which are made available to low to moderate income persons. Only permanent jobs count; temporary jobs may not be included (i.e. seasonal). One full time equivalent job shall be created per $35,000 of assistance provided. Assistance will be provided in the form of a loan, which will be forgiven after one (1) year or four (4) quarters whichever occurs first.

Funding will be recommended for new or existing restaurants that meet either of the two (2) eligibility requirements:

1. New restaurant that will generate new sales tax and maintain a point of sales (POS) in San Dimas; or

2. Existing restaurant generating sales tax that maintains a POS in San Dimas seeking to expand their gross square footage by 50% or more.

Applicants of quality food and beverage establishments are eligible for a minimum of $35,000, and up to $70,000 in assistance for the following activities:

1. Purchase of business equipment, furniture, and fixtures

2. Working capital (as determined by City) i.e. payroll, rents, utilities, insurances, fees, etc.

3. Interior and/or exterior leasehold improvements

ALTERNATIVES
The City Council can deny approval of the Business Attraction and Assistance Program Guidelines and direct the Housing Division to reallocate funds to a different CDBG eligible activity such as housing rehabilitation.

ENVIRONMENTAL REVIEW
This item is not subject to environmental review under the California Environmental Quality Act (CEQA). Under CEQA guidelines Section 15378 (b)(5), continued administrative activities and organization activities that will not result in a direct or indirect physical change in the environment are not CEQA projects. Moreover, under CEQA guidelines CEQA guidelines Section 15784 (b)(4), government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment are not CEQA projects.

Respectfully submitted,
Lily Flores
Housing Manager
Attachments:

1. Restaurant Attraction and Assistance Program Guidelines

City of San Dimas Restaurant Attraction and Assistance Program © LDM Associates, Inc. 2024

CITY OF SAN DIMAS
CDBG

RESTAURANT ATTRACTION AND

ASSISTANCE PROGRAM

PROGRAM POLICIES AND PROCEDURES
FINAL August 2024
ATTACHMENT 1

CITY OF SAN DIMAS

RESTAURANT ATTRACTION AND ASSISTANCE PROGRAM

PROGRAM GUIDELINES
© LDM Associates, Inc. 2024

TABLE OF CONTENTS
I. INTRODUCTION _________________________________________________ 1 II. PURPOSE ______________________________________________________ 1 III. CITY RESPONSIBILITY ____________________________________________ 2 IV. FEDERAL AND COUNTY REQUIREMENTS ____________________________ 2 V. PROHIBITION AGAINST CHANGE IN OWNERSHIP MANAGEMENT AND CONTROL OF APPLICANT ________________________________________ 2 VI. JOB CREATION REQUIREMENT ____________________________________ 2 A. Number of Jobs to be Created _______________________________________ 3 B. Created Jobs Defined ______________________________________________ 3 C. Base Number of Job Positions Required _______________________________ 3 D. Participation Period Required ________________________________________ 4 E. Full-Time Equivalent (FTE) Defined ___________________________________ 4 F. Job Count Start Date ______________________________________________ 4 G. Job Creation Requirement __________________________________________ 4 H. Pro-rated Credit for Partial Compliance ________________________________ 4 I. Event of Default __________________________________________________ 5 J. Reporting Requirement _____________________________________________ 5 K. Displacement ____________________________________________________ 5 VII. GEOGRAPHIC LOCATION/TARGET AREAS ___________________________ 5 VIII. ELIGIBLE PROJECTS _____________________________________________ 5 IX. ELIGIBLE ACTIVITIES_____________________________________________6 X. PROPOSAL RATING______________________________________________6 XI. ADMINISTRATION ________________________________________________ 7 A. Loan Committee __________________________________________________ 6 B. Program Administrator _____________________________________________ 7 XII. FUNDING LEVELS ________________________________________________ 7 XIII. FUNDING AVAILABILITY ___________________________________________ 8 XIV. APPLICATION PERIOD ____________________________________________ 8

CITY OF SAN DIMAS
Restaurant Attraction and Assistance Program
Program Guidelines
City of San Dimas – RAAP Guidelines Page 16
© LDM Associates, Inc. 2024
A. Submittal ________________________________________________________ 8 B. Processing ______________________________________________________ 8 XV. APPLICATION PROCEDURE _______________________________________ 8 A. General Credit Criteria _____________________________________________ 9 B. Undesirable Credit Applications/Borrowers/Guarantors ___________________ 10 C. Exceptions to Loan/grant Policy _____________________________________ 11 XVI. COLLATERAL ___________________________________________________ 11 XVII. CESSATION OF BUSINESS _______________________________________ 11 XVIII. GUARANTORS __________________________________________________ 11 XIX. PROBLEM CREDITS _____________________________________________ 12 XX. ACTION OCCURRENCES _________________________________________ 12 XXI. COLLECTION ACTION ___________________________________________ 13 XXII. NON-ACCRUAL LOAN STATUS ____________________________________ 13 XXIII. COLLATERAL APPRAISALS _______________________________________ 13 XXIV. FINANCIAL INFORMATION REQUIRED ______________________________ 13 XXV. FINANCIAL INQUIRIES ___________________________________________ 14 XXVI. INSURANCE ____________________________________________________ 14

CITY OF SAN DIMAS
Restaurant Attraction and Assistance Program
Program Guidelines
City of San Dimas – RAAP Guidelines Page 1
© LDM Associates, Inc. 2024
I. INTRODUCTION
These program guidelines are established by the City of San Dimas (City) and are intended to provide guidance in making funding decisions regarding applications for the Community Development Block Grant (CDBG) funded Restaurant Attraction and Assistance Program (RAAP). These program guidelines are written to allow flexibility as project needs arise and should be used as a tool to provide some consistency for project selection. Projects will be considered for funding on a case-by-case basis, until available funding is exhausted. Only those projects falling within the scope of the guidelines will be considered for funding at the discretion of the Director of Community Development. Additionally, modifications to these guidelines relative to policy or procedures, not federal requirements, may be made from time to time at the discretion of the Director of Community Development.

II. PURPOSE
These program guidelines provide the ability to grant private business ventures financial assistance which supports economic development activities such as restaurant retention and expansion goals in Downtown San Dimas. The goals are structured to promote San Dimas’s Downtown as a positive place for quality restaurants, promote expansion and attraction, to enhance local economic growth and ensure that government regulations promote a favorable business climate.

CDBG funds will support business development likely to increase levels of employment for low and moderate-income residents of San Dimas.

As a public financier, the source of funds is interested in the social benefits provided which include increased investment in the business community, additional jobs and local business activity, increased tax revenues and improved quality of life for San Dimas residents.

The purpose of this economic development assistance is:

1. Job creation and/or retention for low- to moderate-income (LMI) persons

2. Improving commercial opportunities and availability of dining/food options for those working and living within San Dimas’s Downtown and surrounding areas

3. Creating opportunities for recruiting new restaurants to fill commercial vacancies in Downtown

4. Creating opportunities for restaurant expansion of existing San Dimas

CITY OF SAN DIMAS
Restaurant Attraction and Assistance Program
Program Guidelines
City of San Dimas – RAAP Guidelines Page 2
© LDM Associates, Inc. 2024
restaurants

III. CITY RESPONSIBILITY
City is providing funds through the CDBG for the use of the Applicant within the scope of the requirements of the United States Department of Housing and Urban Development (HUD). Applicant and all third parties shall rely upon its or their own judgment with respect to development of the project and any review, exercise of judgment or information supplied to Applicant or to any third party by City in connection with any such matter is for the public purpose of carrying out this Policy.  Amendments: Amendments to these Program Guidelines may be made from time to time by the City. Authority is vested to the City of San Dimas City Manager or designee to grant a waiver or make amendments to these guidelines, with the exception of federal regulations.

IV. FEDERAL AND COUNTY REQUIREMENTS
The City, as a recipient of CDBG program, through the Los Angeles County Development Authority (LACDA), funded by HUD, will require that Applicant comply with all standard CDBG regulations. The Agreements to be executed between City and Applicant will specifically incorporate federal requirements as mandated by law. In the event of any conflict between the program parameters outlined in this program guideline and federal requirements, the provisions of the federal requirements shall prevail. After the City has disbursed the grant to Applicant, Applicant may not terminate program agreements unless full repayment of the grant is made to the City.

V. PROHIBITION AGAINST CHANGE IN OWNERSHIP MANAGEMENT AND

CONTROL OF APPLICANT
The qualifications of the Applicant in this program are of particular interest to City. It is because of those qualifications that City will enter into an agreement with Applicant. No voluntary or involuntary successor in interest of Applicant shall acquire any rights or powers under this program except as expressly set forth within executed documents under this program. A change in ownership, management and/or control must comply with all zoning requirements and shall be subject to the approval of City, but such approval shall not be unreasonably withheld and Applicant shall not assign all or any part of any agreements or notes under this program without the prior written approval of City, again, which approval shall not be unreasonably withheld.

VI. JOB CREATION REQUIREMENT

CITY OF SAN DIMAS
Restaurant Attraction and Assistance Program
Program Guidelines
City of San Dimas – RAAP Guidelines Page 3
© LDM Associates, Inc. 2024
A. Number of Jobs to be Created
Applicants in this program agree to create one permanent Full-Time Equivalent (FTE) job of which at least 51 percent of the jobs will be held or made available to low- to moderate-income persons. One FTE job shall be created per $35,000 of RAAP financial assistance provided. In meeting this requirement, loan funds will be forgiven after one year or four (4) quarters, whichever occurs first, in which the Applicant has been in compliance with the program job creation and retention requirements, as outlined in Subsection D of this Section. Applicant shall comply with the terms and conditions of Subsection VI-F below for the creation or availability of permanent jobs during the term of the program.

B. Created Jobs Defined
If CDBG financial assistance is awarded, it will be based on the creation of new jobs of which at least 51 percent are made available or held by low- to moderateincome persons. For purposes of being considered a created job, a job must be a new FTE job. In counting jobs, the following policies apply:

1. Part-time jobs must be converted to full-time equivalents.

2. Only permanent jobs count; temporary jobs may not be included.

3. Created jobs are only considered to be available to LMI persons when special skills that can only be acquired with substantial training or work experience or education beyond high school are NOT a prerequisite to fill such jobs OR the business agrees to hire unqualified persons and provide proper training.

4. All permanent jobs created by the activity must be counted even if the activity has multiple sources of funding.

5. The assisted restaurant must submit an employment plan and follow said plan to ensure that LMI persons receive first consideration for filling such jobs.

To be determined to qualify as a low- to moderate-income person, the job applicant must fall within HUD established income limits (see Exhibit A). To determine if a prospective job applicant is an LMI person, the Applicant shall collect information on family size and income from all new applicants and hires so it is evident that family income falls within the LMI limits.

C. Base Number of Job Positions Required
Applicant agrees that new jobs created will not replace any jobs existing prior to participation in the program. The City Council wishes to promote job creation;

CITY OF SAN DIMAS
Restaurant Attraction and Assistance Program
Program Guidelines
City of San Dimas – RAAP Guidelines Page 4
© LDM Associates, Inc. 2024
consequently, it is essential that the number of existing employees prior to application for the grant be clearly determined and established as the benchmark in identifying the total number of employees required by program regulations.

Adequate documentation for employee number for the ending quarter prior to application for the program must be provided. Staff will then analyze data submitted and consider recommendations for the job creation benchmark and program funding amount.

D. Participation Period Required
The required time period for program compliance is contingent upon maintaining a job creation and retention requirement for one year or four (4) quarters of LMI job reporting, whichever occurs first. The following schedule applies:

Amount of Loan Reporting Period
$35,000. . . . . . . . . . . . . . . . . . . . . . . . . . 1 year $70,000. . . . . . . . . . . . . . . . . . . . . . . . . . 1 year

E. Full-Time Equivalent (FTE) Defined
For the purposes of this program, Full-Time Equivalent (FTE) is defined as forty (40) hours of paid full-time work in a seven-day period.

F. Job Count Start Date
Job count start date will be based on an event which occurs after the execution of the Agreement document. The start date will vary depending on the structure of the financing for each particular economic development project. In the case where the business is a new business, the job count start date will be the date of opening of the restaurant.

G. Job Creation Requirement
Fifty-one percent (51%) of all jobs created must be made available or held by LMI persons, as defined by HUD.

H. Pro-Rata Credit for Partial Compliance
If a participating restaurant fails to meet the job creation requirement in any sixmonth period, the restaurant will not be forgiven that annual pro-ration of the forgivable loan, and will be responsible for repayment of that portion to the City OR opt to extend the FTE requirement for an additional six-month period.

CITY OF SAN DIMAS
Restaurant Attraction and Assistance Program
Program Guidelines
City of San Dimas – RAAP Guidelines Page 5
© LDM Associates, Inc. 2024
I. Event of Default
If the job creation requirements are not reached by the Applicant in any two succeeding six-month periods, the Agreement will be terminated and the balance of the forgivable loan shall be due immediately to the City as stipulated in the Promissory Note.

J. Reporting Requirement
The participating restaurant is responsible for providing a quarterly jobs report to the CDBG Division of the City of San Dimas Community Development Department which documents jobs created by employee name, job title, hours worked per week, and hourly rate, for qualifying employees, payroll reports and tax withholding forms. In addition, Applicant will be required to maintain a list of prospective employees interviewed but not hired utilizing the City provided employee questionnaire form. The quarterly report will be filed each quarter for one year under the RAAP’s reporting requirements. The City reserves the right to request additional financial information from the Applicant to verify reports.

K. Displacement
When activities funded through CDBG cause displacement of residents and/or businesses, Federal displacement regulations apply.

VII. GEOGRAPHIC LOCATION/TARGET AREAS
The RAAP’s forgivable loans will be limited geographically to new or existing expanding restaurants in the City of San Dimas’s Historical Downtown commercial corridor along E. Bonita Avenue, from N. Eucla Ave. to N. Walnut Ave. and along S. San Dimas Blvd. from E. 1st St. to Arrow Hwy.

VIII. ELIGIBLE PROJECTS
Funding will be recommended for new or existing restaurants that meet either of the two eligibility requirements:

1. New restaurant that will generate new sales tax and maintain a Point of Sales (POS) in San Dimas; or

2. Existing restaurant generating sales tax that maintains a POS in San Dimas seeking to expand their gross square footage by 50% or more.

Funding priority will be recommended for restaurants ventures that meet the overall design scope and criteria for the location, make available or create jobs for low to

CITY OF SAN DIMAS
Restaurant Attraction and Assistance Program
Program Guidelines
City of San Dimas – RAAP Guidelines Page 6
© LDM Associates, Inc. 2024
moderate-income persons, expand economic opportunities and generate sales tax.

Quality food and beverage establishments are eligible for $35,000 minimum, and up to $70,000 in RAAP loan assistance. In the event of competing applications, where insufficient funding is available, the City, at its discretion, will set funding levels.

The following project priority list will be considered for RAAP funding with higher priority granted to Type A restaurants over Type B restaurants:

Restaurant Type (A or B) Maximum BAAP
Loan
Type-A:

Dinner Houses and Full Service Restaurants;
Gastropubs and Specialty Food Restaurants; Upscale
Fast Food and Fast Casual; Delicatessens; Brewhouses
that serve food.
$70,000
Type-B:

Bakeries; Coffeeshops; Tea Houses; Juice Bars; Candy
or Confectionary stores
$35,000
IX. ELIGIBLE ACTIVITIES
Program funding can be used for the following types of eligible activities:

1. Purchase of business equipment, furniture and fixtures

2. Working capital (as determined by the City)

3. Interior and/or exterior leasehold improvements
X. PROPOSAL RATING
Eligible applicant’s proposals will be weighted using the following rating system in order of priority:

1. Create additional affordable income jobs within the City (25%)

2. Increase the sales tax base for the City (25%)

3. Diversify the City’s sales-tax base (25%)

4. The new use would fulfill a need within the community (15%)

5. Encourage additional foot traffic and social activity within the proposed downtown location (10%)
XI. ADMINISTRATION
A. Loan Review Committee

CITY OF SAN DIMAS
Restaurant Attraction and Assistance Program
Program Guidelines
City of San Dimas – RAAP Guidelines Page 7
© LDM Associates, Inc. 2024
In order to ensure equitable funding consideration, the Loan Review Committee (LRC), comprised of the Community Development Director, Housing Manager and Building & Safety Manager, (or their respective designee) will meet, as needed, to review RAAP applicants and approve or deny them based upon the rating system in Section X of the RAAP Program Guidelines. The LRC will also approve or decline applications submitted by the Program Administrator on behalf of the restaurant entity with regards to loan amount, repayment, substitution or release of collateral, waiver or determination of any other programmatic matter that may arise.

B. Program Administrator
The Program Administrator will administer the daily activities of the program and market, solicit, review, and process potential applications for funding. In determining if an applicant possesses sufficient business acumen to establish and maintain a viable restaurant in Downtown San Dimas, the Program Administrator will conduct a review of the supporting documents provided in the application packet; then based on the findings of this review, an analysis will be formulated and a recommendation to fund or not fund shall be provided to the LRC. Ultimately the LRC is tasked with approving or denying the application based on the information provided, as well as, determining funding levels.

XII. FUNDING LEVELS
CDBG funding assistance will be in the form of a zero percent interest (0%) forgivable loan from $35,000 to $70,000 per project and be awarded at the sole discretion of the LRC.

XIII. FUNDING AVAILABILITY
The RAAP is funded on a fiscal year basis. The City of San Dimas’s fiscal year begins on July 1 and ends on June 30 of the following year. Limited funds are available in each fiscal year when the program is funded.

Funding preference will be given to first-time Applicants. After the initial approval and awarding of the maximum amount of funds available, a period of five (5) years shall elapse (interim period) between the date of RAAP award and any subsequent new RAAP application.

The interim period shall apply to:

1. The restaurant ownership at the time of the first application, whether the owner is the original owner or a subsequent owner.

CITY OF SAN DIMAS
Restaurant Attraction and Assistance Program
Program Guidelines
City of San Dimas – RAAP Guidelines Page 8
© LDM Associates, Inc. 2024

2. Any additional business in which the owner/partner/member/officer of the original business has a proprietary and/or financial interest.

Any restaurant receiving RAAP funding shall disclose the information and details of the loan upon sale or transfer of the business to any subsequent owner.

Exceptions to the five-year interim period would include cases of involuntary relocation through no fault of the business, or other emergencies.

XIV. APPLICATION PERIOD
A. Submittal
Applications will be accepted on a continuous basis.

B. Processing
Applications will be processed when funds are available.

XV. APPLICATION PROCEDURE
All forgivable loans are subject to analysis to determine risk. Loans will be awarded to projects, which demonstrate that the service provided is commensurate with the risks incurred. In return for the public monies provided, the restaurant will generate increased investment, jobs, business activity and increased tax revenues.

A. General Credit Criteria
The loan applications will be analyzed for the following criteria, based on criteria specified by HUD’s Office of Community Planning and Development, and by the Small Business Administration (SBA).
1) Repayment
Ability to repay loan in the event of default or termination of business. 2) Balance Sheet Analysis
Business must be sound before the loan is made.
3) Historical Earnings and Cash Flow Records
Staff will review verifiable income sources to ensure sufficient repayment of requested loan funds provided to the business owner(s) in the event of default with a reasonable level of personal income to satisfy any personal obligations.

Typically, an applicant will have been profitable during the most recently

CITY OF SAN DIMAS
Restaurant Attraction and Assistance Program
Program Guidelines
City of San Dimas – RAAP Guidelines Page 9
© LDM Associates, Inc. 2024
completed year and will maintain a cash flow coverage ratio of 1:1 (defined as earnings before debt service, interest and taxes divided by debt service), with sufficient collateral.
4) Collateral
Collateral will be requested by the LRC. Collateral will be pledged commensurate with the loan amount requested, in the form of a lien on real property, and/or as security interest evidenced by a UCC-1 filing in newly purchased assets or those assets purchased with loan funds. If the Applicant cannot repay the loan from cash flow, the City will collect payment by liquidating the asset and satisfying the specific lien securing the property. A letter of credit or bond may be accepted in lieu of collateral at the City’s discretion. The City reserves the right to determine the amount and type of collateral in any RAAP transaction.
5) Commitment
Personal and corporate guarantees will be required as part of funding approval. The borrower will be required to sign personally for the forgivable loan even under corporate structure. Borrower should be prepared to take out a minimum salary until the restaurant is established. 6) Management Experience
The management team must have experience in all areas of running the restaurant: sales, finance, operations, personnel, etc. The management team includes the principals, directors, senior management and consultants.

The management team should have direct experience in these areas or have comparable business skills which can be transferred.
7) Business Plan
A complete and detailed business plan will help identify worthy ventures. The monthly cash flow statement for the first year is especially important and must be realistic with the industry standards and business location. 8) Character
The owners should have favorable credit histories, no bankruptcy in the past five years and a clean criminal record. Good character will be determined by credit reports, payment history with verified vendors, personal interview or other means as determined by the City.
9) Niche
It is difficult for a small firm to compete with much larger companies on price; therefore, the business must serve a market niche or offer a unique product or service not currently available in the Downtown.

CITY OF SAN DIMAS
Restaurant Attraction and Assistance Program
Program Guidelines
City of San Dimas – RAAP Guidelines Page 10
© LDM Associates, Inc. 2024

All of the above criteria are important, and the absence of any one may be sufficient to deny an application.

B. Undesirable Credit Applications/Borrowers/Guarantors Using the guidelines for the SBA and HUD, the following are undesirable without mitigating circumstances acceptable to the LRC:
1) Applications for funding that would substantially reduce the amount of non-Federal support for the activity available in other recognized, reasonable grant/loan programs available in the target areas 2) Requests for credit to repay existing creditors
3) Funds used to repay debt to applicant owner(s), partners, stockholders 4) Requests for funding from new start-up businesses not associated with a franchise chain or not adding an additional business location 5) Requests for funding for businesses which do not meet the criteria specified in Section VIII
6) Non-profit organizations, as designated by Charter/Bylaws 7) Lack of profitable operations, as demonstrated by sources acceptable to the LRC
8) Funds to restricted membership or discriminatory groups/organizations 9) Funds to uses with complete access restrictions based on age 10) Lack of sufficient equity/highly leveraged situations as determined by LRC 11) Personal or business bankruptcy, or prior business failure without sufficient, documented information to mitigate, as determined by LRC 12) Poor personal or business credit as evidenced by many derogatory items including public record items, tax liens, judgments, or excessive existing credit as determined by the LRC
13) Hiring of undocumented immigrant(s)

CITY OF SAN DIMAS
Restaurant Attraction and Assistance Program
Program Guidelines
City of San Dimas – RAAP Guidelines Page 11
© LDM Associates, Inc. 2024
14) Felony convictions, dishonorable discharge or “Bad Conduct” discharge from military service (each situation will be independently evaluated) 15) Business active in any unlawful activity
C. Exceptions to Funding Policy
If a project does not fall within the guidelines listed above, but is of such special character and/or will complement the area in which location is proposed, the LRC, at its sole discretion, may consider the project for funding with appropriate documentation as to their decision.

XVI. COLLATERAL
Collateral is a mandatory requirement of the RAAP to secure the loan. It is intended that any available collateral from the borrower and/or guarantor(s) proposed, afford the City a first position on any assets. Junior liens on real property may be accepted at the discretion of the LRC. However, it will be the program policy that all collateral required for approval will be of material value. Caution will be used whenever taking a junior lien position on collateral where there is a substantial senior lien. It will be the determination of the LRC whether to waive a collateral position when available.

A UCC-1 and security agreement will be taken against business assets used as collateral as the need arises. Personal vehicles, watercraft, jewelry or other personal assets are not eligible for collateralization under the program. First preference on collateral will be given to real estate then business equipment over other forms.

XVII. CESSATION OF BUSINESS
If Applicant should cease business at the site before the end of the Participation Period , Applicant shall repay its obligations to City as provided in the Note which shall be executed when Agreement is signed. The term “cease business” shall mean when the site is no longer used as the principal place of business for Applicant’s business.

Applicant shall give City written notice not less than thirty (30) days prior to cessation of business. If Applicant should cease business at the site, Applicant shall pay to the City, in cash, within fifteen (15) days of the Applicant ’s receipt of written notification from the City of the balance due on the Note.

XVIII. GUARANTORS

The City will generally follow SBA rules as to qualification of guarantors:

A. Active Management with any ownership equity in borrower must guaranty

CITY OF SAN DIMAS
Restaurant Attraction and Assistance Program
Program Guidelines
City of San Dimas – RAAP Guidelines Page 12
© LDM Associates, Inc. 2024
B. Shareholders/owners of 20% or more equity in borrower must guaranty regardless of active involvement in management
Guarantees may be secured or unsecured as determined by the LRC.

XIX. PROBLEM CREDITS
While it is the intent of these program guidelines to be sensitive to the borrower’s financial needs, and the intent to match any repayment schedule to the borrower’s ability to repay, there may be situations where delinquencies and defaults occur. It is the responsibility of the Program Administrator to monitor all payments, especially those that are in arrears. It will be the stated program policy that upon determination of a “problem credit” the City will pursue any and all remedies allowed by Regulation or Law in a professional, aggressive, and consistent manner until some resolution is reached.

XX. ACTION OCCURRENCES
The following occurrences will warrant action on the part of the Program Administrator on behalf of the City and/or City Council.

A. Delinquent payment – whenever the terms of the Promissory Note are not being met in a timely manner (delinquent by more than 30 days); B. Violation of Covenants – whenever the terms of the Participation Agreement are not being met in a timely fashion. The severity and immediacy of action is dependent on the type of breach; some covenants are more serious and lead to a default, while others less severe can sometimes be tolerated at the discretion of the City.

C. Receipt of bankruptcy notice;
D. Filing of a “Notice of Default” by another lienholder on real property; E. Legal Service, such as Writs of Attachment, Tax Liens, Subpoenas for records;
F. Death of borrower/debtor or guarantor;
G. Notice of significant legal action against borrower/guarantor; H. Returned mail from borrower’s address by Post Office; I. Moving or closing business without proper noticing to City

CITY OF SAN DIMAS
Restaurant Attraction and Assistance Program
Program Guidelines
City of San Dimas – RAAP Guidelines Page 13
© LDM Associates, Inc. 2024
J. “Skip Trace” inquiry from another creditor.

XXI. COLLECTION ACTION
It is important to be clear and specific about any breach of the Note, Participation Agreement, or any of the above-mentioned occurrences. The circumstances of a particular situation will often dictate the method to use in taking corrective action.

Telephone contact with the Applicant is the most expedient and cost effective; however, some cases demand more formal notification such as “Demand Letters”, Legal Action, and Foreclosure. Personal site visits and conversations with the Applicant are warranted at the discretion of the City.

XXII. NON-ACCRUAL LOAN STATUS
Credits will be moved to a non-accrual status at the 90-day delinquency point unless otherwise directed by the City Council. At this point, many of the above-mentioned “Action Steps” should have been started; a collection plan, if applicable, should be in process at this point. Rewriting the entire Note in an effort to provide relief to the borrower should be considered after a detailed analysis of the financial condition of the borrower and his/her prospects for timely payments in the future. In any case, the LRC and/or the City Council must approve a re-structured Note.

XXIII. COLLATERAL APPRAISALS
Collateral taken as security for any type of credit should be appraised or a valuation made by staff, if it has any significant value. In most cases, real property will be the collateral that is in most need of a third-party appraisal (the City will accept “drive-by” and short-form appraisals or a comparable sales valuation by staff). It is the stated program policy that some form of valuation be used to determine the equity of any collateral taken by the City.

XXIV. FINANCIAL INFORMATION REQUIRED
It will be the program policy of the City to require financial statements from each applicant in the form of a business tax returns, balance sheet and income statement for any and all fiscal year-ends since inception of the business (up to three years), and within the past 90 days of application date. Current personal financial statements for each business owner and personal and business federal tax returns for the prior three years are required, including all supporting schedules and statements. The City may obtain the written permission of the applicant to verify any and all tax returns with the Internal Revenue Service for accuracy (IRS Form 4506). Month-to-month projections covering any interim period until year-end, plus one full fiscal year is required, including the assumptions that the projections were based upon. Additional information will be requested at the discretion of the Administrator with direction from the LRC.

CITY OF SAN DIMAS
Restaurant Attraction and Assistance Program
Program Guidelines
City of San Dimas – RAAP Guidelines Page 14
© LDM Associates, Inc. 2024
All grantees will be required as a covenant in the Agreement to provide ongoing financial information as follows:

A. Fiscal Year End balance sheet and income statement within 90 days of each year end;
B. More frequent statements such as Accounts Receivable Agings, work in progress reports, or any other documents requested by the LRC.

C. Payroll reports and tax withholdings (DE9; DE9c) showing employee status, on a quarterly basis.

XXV. FINANCIAL INQUIRIES
The City will not provide responses to inquiries from outside entities (i.e. banks, lending institutions, creditors, others) regarding credit status of program Applicant(s).

XXVI. INSURANCE
All collateral taken as security for any credit must be insured appropriately as determined by the City; evidence of that coverage must be provided showing the City as “Additional Insured,” “Loss Payee,” or “Mortgagee,” whichever is appropriate for the collateral insured. The lapse of any insurance will create a default on the Agreement, and must be remedied immediately by the grantee. If necessary, the City will obtain appropriate insurance to protect its collateral and debit the premium to the grantee.

Additionally, in the case where real estate collateral is taken, a PIRT policy will be required.
[END OF PROGRAM GUIDELINES]

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of August 27, 2024
From: Chris Constantin, City Manager
Prepared by: Steven Farmer, Landscape Maintenance Manager Subject: Reject All Bids for Construction Contract 2024-12 Horsethief Canyon Park Trail Rehabilitation Project.
____________________________________________________________________________

SUMMARY
Reject All Bids for Construction Contract 2024-12 Horsethief Canyon Park Trail Rehabilitation Project.

RECOMMENDATION
Staff recommends that City Council:

1. Reject all bids submitted for Construction Contract 2024-12 Horsethief Canyon Park (HCP)Trail Rehabilitation Project.

2. Direct Staff to rebid the project.

FISCAL IMPACT
The funding for this project comes from the Los Angeles County Regional Park and Open Space District Measure A Annual Allocation Grant. The 2024-25 fiscal year City budget includes an appropriation of $648,000 for the overall Horsethief Canyon Park Improvement project in budget account number 021.4410.927.003, which consist of four projects: Trail Rehabilitation, Sports Field Light Retrofit, Sports Field Renovation, and Street Light Retrofit.

BACKGROUND
The Horsethief Canyon Park Trail Rehabilitation Project, Construction Contract 2024-12, was approved in the FY 2024-25 Capital Improvement Projects Budget to replace the existing decomposed granite walking path with StaLok waxed polymer organic paving material. The project includes the removal of the existing path and the installation of new base material and StaLok waxed polymer organic paving material. The project is funded by Measure A grant funds.

Construction Contract 2024-12 Horsethief Canyon Park Trail Rehabilitation Project Page 2 For the Meeting of August 27, 2024

DISCUSSION/ANALYSIS
The contract was bid on August 6, 2023. The City received five bids for the project.

The bidders were:

Contractor Bid Amount
Gentry General Engineering, Inc. $193,901
Kormex Construction, Inc. $196,400
Zeco, Inc. $207,452
RC Becker Constuction $226,166.70
Ortiz & Sons $289,916
The bids included a breakdown of detailed scope of work to be performed. This included:
• Mobilization
• Demolition/Site Clearing -Grading
• Installation of new base material
• Installation of StaLok paving material
Staff issued two addendums to provide additional information to bidders. Addendum 1 clarified the description of material quantities and Addendum 2 addressed a typo in the project name. Of the five bids received, some documents were returned unsigned or incomplete.

Issues with the bids include:
• Bids 1 and Bid 5 were unsigned, invalidating the bids. • Bid 2 did not submit proper Bidder Securities documentation. • Bid 3 did not provide adequate experience/qualifications for working with organic paving materials.
• Bid 4 did not submit properly acknowledged addendums.

This has resulted in staff’s request to formally reject all bids and rebid the project with the revised Request for Bids at a later date.

ALTERNATIVES
The City Council could decide not to approve the recommended action and to accept the bids as is. However, accepting the bids and awarding a contract without re-bidding the project could result in a bid process challenge.

ENVIRONMENTAL REVIEW
This item is Categorically Exempt under the California Code of Regulations, Title 14, Section 6, Chapter 3, Article 19, Section 15301 Existing Facilities Class 1 operations which consists of the operation, repair, maintenance or minor alteration of existing public or private facilities involving negligible or no expansion of existing or former use.

Respectfully submitted,

Construction Contract 2024-12 Horsethief Canyon Park Trail Rehabilitation Project Page 3 For the Meeting of August 27, 2024
Steven Farmer
Landscape Maintenance Manager
Attachments:

1. RFB CC2024-12 HCP Trail Rehabilitation

2. Received Bids CC2024-12

CITY OF SAN DIMAS

DEPARTMENT OF PARKS AND RECREATION
SAN DIMAS, CA 91773

SPECIFICATIONS AND CONTRACT DOCUMENTS
FOR
CONSTRUCTION CONTRACT NO. 2024-12

HORSETHIEF CANYON PARK

TRAIL REHABILITATION
BID OPENING DATE: TUESDAY, AUGUST 6, 2024
BID TIME: 10:00 A.M.

ENGINEER’S ESTIMATE: $215,000
Please direct questions or comments to:

Steven Farmer
Landscape Manager

CITY OF SAN DIMAS
245 E. BONITA AVENUE SAN
DIMAS, CA 91773
(909) 394-6230
ATTACHMENT 1

Department of Parks and Recreation City of San Dimas, California ii
CONSTRUCTION CONTRACT NO. 2024-12

TABLE OF CONTENTS
NOTICE INVITING SEALED BIDS ......................................................................................................... iii SPECIAL PROVISIONS..........................................................................................................................1 INSTRUCTIONS TO BIDDERS...............................................................................................................9 BIDDER’S PROPOSAL .........................................................................................................................15 BIDDER’S SECURITY...........................................................................................................................17 BIDDER’S BOND ..................................................................................................................................17 CONTRACTOR'S CLASSIFICATION....................................................................................................19 STATEMENT OF ABILITY AND EXPERIENCE ....................................................................................20 DESIGNATION OF SUBCONTRACTORS ............................................................................................21 CERTIFICATE AS TO COMPLIANCE WITH CERTAIN REGULATIONS ..............................................22

REJECTION OF BID FOR PRIOR DISQUALIFICATION REMOVAL OR OTHERWISE PREVENTED FROM BIDDING BECAUSE OF VIOLATION OF THE LAW OR A SAFETY REGULATION..................23 QUESTIONNAIRE TO GENERAL CONTRACTORS.............................................................................24 NONCOLLUSION AFFIDAVIT TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID ............25 NOTARY ACKNOWLEDGMENT...........................................................................................................26 APPENDIX A – WORK SCOPE/SPECIFICATIONS ..............................................................................27 APPENDIX B - PROJECT SITE AND PLAN..........................................................................................52

Department of Parks and Recreation City of San Dimas, California iii

CITY OF SAN DIMAS

NOTICE INVITING SEALED BIDS
CONSTRUCTION CONTRACT NO. 2024-12
BIDS MUST BE RECEIVED ON OR BEFORE: TUESDAY, AUGUST 6, 2024 at 10:00 a.m.

BIDS WILL BE OPENED ON: TUESDAY, AUGUST 6, 2024 at 10:00 a.m.

PLACE OF BID RECEIPT: Office of the City Clerk, City Hall, 245 East, Bonita Avenue, San Dimas, California 91773
PROJECT IDENTIFICATION NAME: HORSETHIEF CANYON PARK TRAIL REHABILITATION CONSTRUCTION CONTRACT NO. 2024-12
NOTICE IS HEREBY GIVEN that the City of San Dimas, County of Los Angeles, California, will receive up to, but not later than, the time set forth above sealed contract bids for the award of a contract for the above project. All bids shall be made on the form furnished by the City and shall be opened and publicly read aloud at the above-stated time in the Office of the City Clerk of the City of San Dimas, City Hall.

DESCRIPTION OF WORK: The Trail Rehabilitation features a renovation to existing Decomposed Granite path and installing STALOK pavement material.

OBTAINING CONTRACT DOCUMENTS: Contract documents, may be obtained online at sandimasca.gov or by contacting Parks and Recreation Department at 909-394-6230.

Each bid shall be accompanied by bid security referred to in the contract documents and by a list of proposed subcontractors.

Evidence of insurance, a performance bond, and a labor and materials bond as specified in the contract documents will be required prior to execution of the contract.

Pursuant to the Labor Code of the State of California, the Director of Industrial Relations has determined the general prevailing rate of wages and employer payments for health and welfare, vacation, pension and similar purposes applicable to the work to be done.

This rate and scale are on file with the Department of Public Works, and copies will be made available to any interested party on request. The contractor to whom the contract is awarded, and the subcontractors under him, must pay not less than these rates for this area to all workers employed in the execution of the contract.

At the time of the award of the contract, the successful bidder shall possess a Class “A”, “C-12”, or “C-27” contractor's license.

Only a contractor registered with the Department of Industrial Relations (“DIR”) to bid on public works contracts in California shall be permitted to submit a bid. Furthermore, only subcontractors registered with the DIR to bid on public works contracts in California shall be permitted to perform work or labor or render service under subcontract to the subject contractor, or be listed on the bid. Further, the project is subject to compliance monitoring and enforcement by theDIR.

In accordance with Public Contract Code section 22300, the bidder who is awarded the contract may substitute securities for retention moneys withheld by a public agency to ensure performance under this contract. The procedure and requirements for substituting said securities is set forth in Public Contract Code section 22300 which is incorporated by this reference as set forth herein.

The City reserves the right to reject any or all bids and to waive any irregularities or informalities in any bid or in the bidding and to make awards in the interest of the City. No bidder may withdraw his bid for a period of ninety (90) calendar days after the opening of bids.

There is no pre-bid meeting for this project.

CITY OF SAN DIMAS
For information, please call Parks and Recreation Department at 909-394-6230 ________/s/ Debra Black__________
City Clerk
Inland Valley Daily Bulletin
Posted: July 9, 2024
Published: July 10, 2024

Department of Parks and Recreation City of San Dimas, California 1 SPECIAL PROVISIONS

SP-1 STANDARD SPECIFICATIONS AND GENERAL PROVISIONS
The Standard Specifications and General Provisions for the construction materials and construction methods as set forth in the "Standard Specifications for Public Works Construction," 2012 Edition and the “State of California Department of Transportation Standard Specifications,” May, 2010 Edition, shall be the Standard Specifications and General Provisions for all the Work to be done and the provisions of the Contract for the Work. In case of conflict between the Standard Specifications, the General Provisions, and these Special Provisions, the Special Provisions shall take precedence over and prevail over such conflicting portions.

SP-2 DEFINITIONS
The terms, whenever appearing in these Specifications, shall be interpreted to mean as follows:
“Board” The City Council of the City of San Dimas
“City” The City of San Dimas, California
“City Attorney” The City Attorney of the City of San Dimas “City Engineer” Authorized personnel of the City of San Dimas “City Council” The City Council of the City of San Dimas “Contract” The Contract and Contract Documents
“Contract Documents The plans, specifications, special conditions, and any other related documents or addenda for the Work.
“Contractor” The Contractor bidding on the Work
“State” The State Department of Transportation
“Work” The Work or Improvement
SP-3 TIME LIMIT

The Contractor undertaking this project must return the executed Contract Documents within Ten (10) calendar days of the City Council award date, and to commence work within Ten (10) calendar days from Notice to Proceed. The Contractor will have forty (45) working days to complete the project.

The working hours shall be from 7:00 am until 5:00 pm Monday through Friday excluding Holidays unless otherwise approved by the Director of Parks and Recreation.

The City Council will not authorize any of the Work to be done under these specifications before the Contract has been signed, and any of the Work that is done by the Contractor in advance of such time shall be considered as being done at its own risk, and on its own responsibility, and as a consequence, will be subject to rejection having been done without the presence of the City Engineer or Inspector appointed by the City Engineer.

SP-4 CONTRACTOR’S RESPONSIBILITY
A. SUPERINTENDENCE

Department of Parks and Recreation City of San Dimas, California 2 Whenever the Contractor is not present on any part of the Work where direction is needed, orders given by the City Engineer shall be received and obeyed by the superintendent or foreman or authorized representative who may be in charge of the Work. Any order given by the City Engineer, not otherwise required to be in writing by the specifications will, on request of the Contractor, be given or confirmed in writing. An authorized representative of the Contractor shall be at the work site during working hours.

B. CHARACTER OF WORKMEN
All superintendents and foreman shall be English-speaking. Any superintendent, foreman, laborer, or other person employed on the Work by the Contractor who fails or refuses to perform the Work in the manner specified herein shall be discharged immediately, and such person shall not again be employed on the Work. Upon written notification, the Contractor or any subcontractor shall discharge any person who is in the opinion of the City Engineer incompetent, disorderly, unfaithful, or otherwise unsatisfactory. Such discharge shall not be the basis of any claim for compensation or damage against the City or any of its officers.

SP-5 CITY ENGINEER AND CITY ENGINEER’S RESPONSIBILITY
Whenever in these specifications, or in other contract documents, where these specifications govern, the term, “City Engineer”, shall mean authorized personnel of the City of San Dimas.

The City Engineer shall have the general supervision and direction of the Work. He has authority to stop the Work whenever such stoppage may be necessary to insure the proper execution of the Contract. He shall have authority to reject any work or materials which do not conform to the Contract Documents, to direct the application of work forces to such portions of the Work as in his judgment is required, to order the work force increased or diminished, to direct the sequence of the Work, and to decide questions which arise in the execution of the Work.

The City Engineer shall provide inspection for all the Work to be performed under the Contract. All materials and the Work shall be performed only in the presence of the City Engineer or his authorized inspector, and any Work done in the absence of the City Engineer or his authorized inspector shall be subject to rejection. The Contractor shall notify the City Engineer forty-eight (48) hours in advance of any Work to be done, in order that inspection services may be provided.

SP-6 INSURANCE REQUIREMENTS
Before execution of the Contract, during the entire period of the Contract, and for periods after the end of the Contract, the Contractor shall have in place all of the insurance coverage’s required in this section. The Contractor’s insurance shall comply with all items specified by the Contract. Any subcontractors shall be subject to all of the requirements of this section, and the Contractor shall be responsible to obtain evidence of insurance from each subcontractor.

A. INSURER REQUIREMENTS
All insurance policies used to satisfy these requirements shall be issued by insurers authorized to do business in the State of California. Insurers shall have a current A.M. Best’s ratings of not less than A: VII unless otherwise approved by the City.

Department of Parks and Recreation City of San Dimas, California 3 B. COVERAGE’S, LIMITS AND POLICY REQUIREMENTS
The Contractor shall maintain the types of coverage’s and limits as stated:

1. Commercial General Liability Insurance Commercial General Liability Insurance occurrence form, including all coverage’s provided by and to the extent afforded by Insurance Services Office Form CG 0001 ed. 11/88 or 11/85, with no special limitations affecting the City. The limit for all coverages under this policy shall be no less than $2,000,000 per occurrence. The City, its employees, officials and agents shall be added as an additional insured by endorsements to the policy. The insurer shall agree to provide the City with thirty (30) days prior written notice of any cancellation, nonrenewal or material change in coverage. The policy shall contain no provision that would make this policy excess over, contributory with or invalidated by the existence of any insurance, self-insurance or other risk financing program maintained by the City. In the event the policy contains such an “other insurance” clause, the policy shall be modified by endorsement to show that this policy is primary for any claim arising out of the Work performed under the Contract.

2. Commercial Automobile Liability Insurance Commercial Automobile Liability Insurance including all coverage’s provided by and to the extent afforded by Insurance Services Office Form CA 0001, ed. 12/93, including Symbol 1 (any auto) with no special limitations affecting the City. The limit for bodily injury and property damage liability shall be no less than $2,000,000 per accident. The insurer shall agree to provide the City with thirty (30) days prior written notice of any cancellation, non-renewal or material change in coverage. The policy shall contain no provision that would make this policy excess over, contributory with or invalidated by the existence of any insurance, self insurance or other risk financing program maintained by the City. In the event the policy contains such an “other insurance” clause, the policy shall be modified by endorsement to show that this policy is primary for any claim arising out of the Work performed under the Contract.

3. Workers’ Compensation Insurance Workers’ Compensation Insurance shall meet all statutory benefit requirements of the Labor Code of the State of California. Employers Liability Insurance with a minimum limit of $1,000,000 per claim. The policy shall contain or be endorsed to include a waiver of subrogation in favor of the City.

C. ADDITIONAL REQUIREMENTS
The procuring of such required policies of insurance shall not be construed to limit the Contractor’s liability hereunder or to fulfill the indemnification provisions and requirements of the Contract. There shall be no recourse against the City for payment of insurance premiums or other related costs. The City shall notify the Contractor in writing of changes in the insurance requirements. If the Contractor does not deposit, within sixty (60) days of receipt of such notice, copies of acceptable insurance policies incorporating the changes with the City, the Contractor shall be deemed in default under the Contract.

Any deductibles or self-insured retentions must be declared to and approved by the City. Any deductible exceeding an amount acceptable to the City shall be subject to the following changes:

Department of Parks and Recreation City of San Dimas, California 4 1. The insurer shall reduce or eliminate such deductibles or self-insured retentions with respect to the City and its officials, employees and agents (with additional premium, if any to be paid by the Contractor); or

2. The Contractor shall provide satisfactory financial guarantee for payment of losses and related investigations, claim administration and defense expenses.

D. VERIFICATION OF COMPLIANCE
The Contractor shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before work commences. Not less than fifteen (15) days prior to the expiration date of any policy of insurance required by this section, the Contractor shall deliver to the City a binder or certificate of insurance with respect to each renewal policy, bearing a notation evidencing payment of the premium, or accompanied by other proof of payment satisfactory to the City.

SP-7 PROGRESS PAYMENTS
Progress payments will be made in accordance with Section 9-3 of the Standard Specifications. The City shall retain five (5) percent of each progress payment to the Contractor in order to ensure performance under the Contract. Upon written claim by the Contractor submitted to the City Engineer on or before the twenty-fifth (25) day of each month during which the Work is under construction, the City Engineer will make an approximate measurement of the Work performed to that date and recommend to the City a progress payment to be paid for the Work completed. All requests for Payment shall be submitted on a City provided template. Payment will be made to the Contractor on or about the fifteenth (15) day of the month following completion of each estimate period. No payment shall be made or required to be made when, in the judgment of the City Engineer, the Work is not proceeding in accordance with the Contract.

A. SUBSTITUTION OF SECURITIES FOR MONIES WITHHELD TO ASSURE PERFORMANCE

AND PAY EARNED RETENTIONS DIRECTLY TO AN ESCROW AGENT
In accordance with California Public Contract Code, Section 22300, the Contractor may request permission to substitute securities in lieu of having retention withheld by the City from progress payments when such payments become due or, in the alternative, the Contractor may request that the City make payments of earned retentions directly to an agreed upon designated escrow agent at the Contractor’s expense. The following shall control if either option is requested by the Contractor:

1. Substitution of Securities for Performance Retention At some reasonable time before any progress payments would otherwise be due and payable to the Contractor in the performance of the Work under the Contract, the Contractor may submit a request in writing to the City requesting permission to substitute retentions with securities equivalent to the estimated amount of retention (“Estimated Retention”) to be withheld by the City. The Contractor shall deposit such securities with the City or may, in the alternative, deposit such securities in escrow with a state or federally chartered bank in California, as the escrow agent, and at the Contractor’s expense. Such securities will be equivalent or greater than the Estimated Retention. If on or after the date the securities are to be deposited: (a) the Contract is modified, by written modification,

Department of Parks and Recreation City of San Dimas, California 5 change order or otherwise, resulting in the Contractor being entitled to receive an amount more than the estimated Contract amount; and/or (b) the City, by a reservation of rights and at its sole discretion and upon advise of the City Attorney, determine that the amount of the securities on deposit, are not equal to or greater than the Estimated Retention, the Contractor shall within a reasonable time, upon the request of the City, deposit additional securities, so that the amount of securities on deposit with the City or escrow agent is equivalent or greater in value than the amount of Estimated Retention.

Upon satisfactory completion of the Contract, which shall mean, among other things, that the City is not otherwise entitled to retain proceeds from progress payments as elsewhere provided in the Contract or under applicable law, the securities shall be returned to the Contractor.

2. Deposit of Retention Proceeds with an Escrow Agent As an alternative to the substitution of securities, as provided in (A)(1) above, or the City otherwise retaining and holding retention proceeds from progress payments, the Contractor may request the City to make payments of retentions earned directly to an escrow agent with the same qualifications as required in paragraph (A)(1) above and at the expense of the Contractor. At its sole expense, the Contractor may direct the investment of such retention payments into only such securities as mentioned in paragraph (A)(3) below and shall be entitled to interest earned on such investments on the same terms provided for securities deposited by the Contractor. Upon satisfactory completion of the Contract, which shall mean when the City would not otherwise be entitled to withhold retention proceeds from progress payments had the Contractor not elected to have such proceeds deposited into escrow, the Contractor shall be allowed to receive from the escrow agent all securities, interest, and payments deposited into escrow pursuant to the terms of this section. The Contractor shall pay to each subcontractor, not later than twenty (20) days of receipt of the payment, the respective amount of interest earned, net of costs attributed to retention withheld from each subcontractor, on the amount withheld to insure performance of the Contractor.

3. Securities eligible for investment Securities eligible for investment shall include those listed in California Government Code Section 16430, bank or savings and loan certificates of deposit, interest bearing demand deposit accounts, standby letters of credit, or any other security mutually agreed upon between the Contractor and the City.

The Contractor shall be the beneficial owner of any securities substituted for any monies withheld and shall receive any interest thereon.

4. Escrow Agreement for security deposits in lieu of retention The Escrow Agreement that shall be used for the deposit of securities in lieu of retention shall substantially conform to the form prescribed in California Public Contract Code Section 22300(e).

5. Inconsistencies with prevailing statutory requirements If there is any inconsistency between or differences in Public Contract Code Section 22300 and the terms of this provision, or any future amendments thereto, Section 22300 shall control.

B. RELEASE OF RETENTION PROCEEDS:

Retention proceeds withheld by the City, or by the Contractor from any subcontractor shall be governed by California Public Contract Code, Section 7107. Within sixty (60) days after the date of completion of the Work covered by the Contract, the retention withheld from the Contractor shall be released, unless

Department of Parks and Recreation City of San Dimas, California 6 the City decides to continue to withhold such proceeds, as provided for within the Contract. In the event of a dispute between the Contractor and the City involving the Work, the City may withhold an amount from the retention payment that shall not exceed 150 percent (150%) of the estimated value of the disputed amount from final payment to the Contractor. The date of completion of the Work shall mean any of the following:

1. The occupation, beneficial use, and enjoyment of the Work by the City, excluding any operation only for testing, startup, or commissioning, by the City, or its agent, accompanied by cessation of labor on the Work;

2. The acceptance by the City, or its agent, of the Work;

3. After the commencement of the Work, a cessation of labor on the Work for a continuous period of one-hundred (100) days or more, due to factors beyond the control of the Contractor; or

4. After the commencement of the Work, a cessation of labor on the Work for a continuous period of thirty (30) days or more, if the City files and records a "Notice of Cessation" or "Notice of Completion" with the Los Angeles County Recorder’s Office.

The Contractor may withhold from a subcontractor its portion of the retention proceeds if a bona fide dispute exists between the Contractor and the subcontractor. Otherwise, payment must be made within ten (10) days from the time that any retention proceeds are received by the Contractor. The amount withheld from the retention payment shall not exceed 150 percent (150%) of the estimated value of the disputed amount. In the event retention payments are not made within the required time periods, the City or the Contractor withholding the unpaid amounts shall be subject to a charge of two percent (2%) per month on any improperly withheld amounts in lieu of interest otherwise due. In any action for the collection of funds improperly withheld, the prevailing party shall be entitled to attorney’s fees and costs.

SP-8 LIQUIDATED DAMAGES
Liquidated damages will be assessed in accordance with Section 6-9 of the Standard Specifications.

Progress payments made by the City after the scheduled completion date does not constitute a waiver of liquidated damages.

SP-9 DISPUTE RESOLUTION
Section 20104 et seq. of the California Public Contract Code prescribes a process for utilizing informal conferences, nonbinding judicially supervised mediation, and judicial arbitration to resolve disputes on construction claims of $375,000 or less. In the case of a dispute between the Contractor and the City in regards to this Contract, the requirements of Section 20104 et seq. of the California Public Contract Code shall apply.

SP-10 PROTECTION OF WORK AND MATERIALS
In addition to the requirements of Section 4-1.2 of the Standard Specifications, the Contractor shall be responsible for the protection of the Work until it has been inspected and accepted by the City Engineer.

Any Work damaged or destroyed prior to acceptance of the Work shall be replaced at the Contractor’s expense and to the satisfaction of the City Engineer. This requirement pertains to all sections of the Contract.

Department of Parks and Recreation City of San Dimas, California 7 The Contractor’s attention is directed to Section 7105 of the Public Contract Code of the State of California prohibiting assignment of responsibility to the Contractor for repairing work damaged by an act of God, in excess of 5% of the contracted amount, provided that the Work damaged is built in accordance with accepted and applicable building standards, and the plans and specifications of the City.

SP-11 SOUND CONTROL REQUIREMENTS
The Contractor shall comply with all local sound control and noise level rules, regulations and ordinances which apply to any work performed by the Contractor. The noise level from the Contractor’s operation, between the hours of 8:00 p.m. to 7:00 a.m., shall not exceed 86 dBA at a distance of 50 feet. This requirement in no way relieves the Contractor from responsibility for complying with local ordinances regulating noise level. Said noise level requirement shall apply to all equipment for the Work or related to the Work, including but not limited to trucks, transit mixers or transient equipment that may or may not be owned by the Contractor. No internal combustion engine shall be operated on the project without a muffler. The use of loud sound signals shall be avoided in favor of light warnings except those required by safety laws for the protection of personnel.

SP-12 TRAFFIC CONTROL
A. PUBLIC CONVENIENCE
At least three (3) calendar days prior to commencing work, the Contractor shall submit a construction schedule to the City for approval. Based on the construction schedule, the Contractor will notify residents, and businesses of the Work and post temporary "NO PARKING" signs at no cost to the City. Signs may be attached to existing poles or street light standards, but when necessary the Contractor shall furnish posts. The "NO PARKING" signs shall be placed not less than twenty-four (24) hours prior to performing the Work; therefore a request for changes in the schedule requiring additional posting shall be submitted by the Contractor for approval by the City Engineer at least fortyeight (48) hours prior to the Work.

B. PROTECTION OF WORK AND PUBLIC
The Contractor shall take all necessary measures to protect the Work and prevent accidents during any and all phases of the Work. The Contractor shall repair all damaged to the Work as a result of vandalism (i.e. vehicle tracks, footprints, writing, spilt asphalt etc.) If deemed necessary by the City, the Contractor shall repair the damaged area in accordance with these special provisions.

C. CONSTRUCTION SIGNING
Construction signing shall consist of furnishing, installing, maintaining and removing construction signs and barricades as required by the California Manual of Uniform Traffic Control Devices (CA M.U.T.C.D.).

SP-13 EXISTING UTILITIES
Facilities of individuals or entities known to have utilities in the Work area are shown on the plans in their approximate location, in those Work areas where conflict is anticipated; however, not all the locations of subsurface utilities are shown on the plans. It is the Contractor’s responsibility to ascertain

Department of Parks and Recreation City of San Dimas, California 8 and determine, at his own risk, the true location of all facilities and utilities in the Work area. The following is a list of individuals or entities which may have facilities or utilities in the Work area. This list is merely informational for the Contractor and may or may not be complete or inclusive:

Sanitary Sewers/Storm Drain City of San Dimas
L.A. County Department of Public Works
L.A. County Sanitation District
Water Golden State Water Co.

Metropolitan Water District
Gas Southern California Gas Company
Electricity Southern California Edison
Telephone AT&T
Sprint
Verizon/Frontier
Transit MTA/SCRRA
Foothill Transit
Underground Cable Television Spectrum
Underground Service Alert Members (800) 422-4133
SP-14 HIGHWAY CONSTRUCTION PERMIT
Pursuant to the authority contained in Section 591 of the State of California Vehicle Code, the City has determined that, within such areas as are within the limits of the Work and are open to public traffic, the Contractor shall comply with all the requirements set forth in Divisions 11, 12, 13, 14, and 15 of the Vehicle Code. Attention is directed to the statement in Section 591 of said code which does not relieve any person from the duty of exercising due care. The Contractor shall take all necessary precautions for the safe operation of his equipment and the protection of the public from injury and damage from such equipment.

SP-15 BEST MANAGEMENT PRACTICES
In compliance with the Federal Clean Water Act, the Contractor will be required to implement Best Management Practices (“BMPs”) to prevent and control the entry of pollutants of non-storm water runoff into the City’s storm drain system. The Contractor is hereby advised that the City has adopted Ordinance No. 1017 to regulate Urban Runoff Pollution. The Contractor is further advised that the City has established BMPs to be employed at construction sites, and also has available for the Contractor copies of, “Blueprint for a Clean Ocean,” published by the County of Los Angeles, Department of Public Works, an introductory guide to stormwater quality control on construction sites, which contains several principles and techniques that can be used to help prevent stormwater pollution.

Department of Parks and Recreation City of San Dimas, California 9 INSTRUCTIONS TO BIDDERS
IB-1 SECURING DOCUMENTS
The Contract Documents are available for examination without charge in the Parks and Recreation Department, and copies may be obtained from the Parks and Recreation Department in the manner specified in the "Notice Inviting Bids."
IB-2 EXAMINATION OF PLANS, SPECIFICATIONS & SITE OF WORK The bidder is required to carefully examine the plans, specifications (Appendix A), and the Work site. It will be assumed that the bidder has investigated and is satisfied as to:

A. The conditions to be encountered, including all installations and utilities, whether underground, surface, or overhead;
B. The character, quality, and quantities of work to be performed and materials to be furnished; and
C. The requirements of the plans, the specifications, the special provisions, and the Contract.

It is mutually agreed that submission of a proposal shall be considered prima facie evidence that the bidder has made such examination.

There is no pre-bid meeting for this project.

All questions or comments regarding this project shall be submitted via email to [email protected] and shall be received by 4:00 PM, July 30, 2024. Responses will be returned to bidders by end of business day on August 1, 2024.

The plans (Appendix B) show conditions as they are believed to exist, but the Contractor is not to infer that all of the conditions as shown actually existent, nor shall the City or any of its officers be liable for any loss sustained by the Contractor as a result of any variance between conditions shown on the plans and actual conditions revealed during examination or progress of the Work.

IB-3 INTERPRETATION OF DRAWINGS AND DOCUMENTS
If any bidder finds discrepancies in, or omissions from the plans, specifications, the special provisions or other proposed Contract Documents, or if the bidder should be in doubt as to the true meaning of any part of the Work, they shall at once make a written request to the City Engineer for correction, clarification, or interpretation of the point(s) in question. The person submitting such request shall be responsible for its prompt delivery. Requests for clarification, interpretation or correction must be received a minimum of 2 business days prior to the bid opening in order to allow time for a written response from the City.

In the event that the City Engineer receives such a request, and it should be found that certain essential information is not clearly and fully set forth, or if the City Engineer discovers errors, omissions, or points requiring clarification in the plans, specifications, special provisions, or other related Contract

Department of Parks and Recreation City of San Dimas, California 10 Documents, a written addendum will be mailed to each person to whom a set of Contract Documents has been delivered. The City Council will not be responsible for any instructions, explanations, or interpretations of the Contract Documents presented to bidder in any manner other than by written addendum.

IB-4 ADDENDA OR BULLETINS
The effect of all addenda to the Contract Documents shall be considered in the bid, and said addenda shall be and are made a part of the Contract Documents, and shall be returned with them. Before submitting their bid, each bidder shall be responsible to discover whether or not any addenda have been issued, and the bidder’s failure to include any such addenda issued shall render their bid informal, and result in its rejection.

IB-5 BID PROPOSALS
The Contractor shall submit a bid proposal for the Work in accordance with the Bidder’s Proposal included in these specifications. For each subcategory of Work as set forth in the Bidder’s Proposal, all bidders are to provide a subtotal for such work by multiplying the given estimated quantities of Work, as indicated in the Bidder’s Proposal, by the unit prices as submitted by the bidders. In the case of a math error whereby the subtotal for any such work does not equal the quantity of work times the provided unit price, the unit price shall prevail and bids will be computed based upon the unit price and compared on the basis of the corrected subtotals. The award will be made to the lowest responsible bidder based on the “Total Base Bid”, as may be corrected and adjusted by the City as set forth herein.

IB-6 LICENSING OF CONTRACTORS
Before submitting any proposal, ALL persons, firms, partnerships or corporations shall be licensed in accordance with the provisions of Chapter 9 of Division 111, Business and Professions Code of the State of California, and any applicable ordinances of the City. For this project, the Contractor will be required to possess a “A” General Engineering, or a “C12” Earthwork and Paving, or a “C27” Landscaping Contractor’s License. It is a misdemeanor for any unlicensed person to submit a bid in response to this invitation in the capacity of a Contractor (See Section 7028.15 of the Business and Professions Code of the State of California).

IB-7 PERMITS AND LICENSES
The Contractor and each of its subcontractors will be required to obtain a City of San Dimas business license to operate in the City.

IB-8 TAXES
No mention shall be made of sales tax or use tax, as all bid prices submitted will be considered as including such tax.

IB-9 PROPOSALS
Before a bid will be considered, the bid must be made in accordance with the following instructions:

1. Bids shall be made upon the forms attached herein; all bid items shall be properly filled out; numbers shall be stated both in words and in figures, and the signatures of all

Department of Parks and Recreation City of San Dimas, California 11 persons signing shall be in longhand. If there is a conflict in the words and the figures, the words shall govern. Should it be necessary to remove any of the bid document pages for typing the proposal, etc., they shall be reassembled and attached either by ring binder or by stapling together, and submitted.

2. All prices and notations must be in ink or typewritten. No erasures will be permitted.

Mistakes may be crossed out, and corrections typed or written with ink adjacent thereto, and must be initialed in ink by the person or persons signing the bid.

3. Any proposal which, in the opinion of the City Council, is so unbalanced between the various Contract items so as to be detrimental to the best interest of the City will be rejected.

4. Bids shall not contain any recapitulation of the Work to be done. No oral, telegraphic, or telephonic proposals of modifications will be considered.

5. Each bidder shall list his proposed subcontractors on the form accompanying the proposal in accordance with the provisions of the specifications.

6. Each bidder shall furnish a statement of his technical ability, experience, and references properly and fully filled out on the form provided.

7. The City Council may require any bidder to furnish a statement of his financial responsibility.

8. Each bidder must accompany their bid with either a Cashier's Check, upon some responsible bank, or a check upon such bank properly certified, or by a corporate Surety Bond meeting the requirements of Section 2-4 of the Standard Specifications, payable to the City of San Dimas for a sum of not less than ten (10) percent of the aggregate sum of the bid, which check or bond and the monies represented thereby shall be held by the city as a guarantee that the bidder, if awarded the Contract, will, in good faith, enter into such Contract and furnish the required bonds. The bidder agrees that, in case of his refusal or failure to execute the Contract and give the bonds within time limit set herein, after written notice that the Contract has been awarded to the bidder for the Work, such check or bonds and the money represented thereby, shall remain the property of the City. The surety will pay to the City the damages which the City may suffer by reason of the bidder’s failure, not exceeding the sum of ten (10) percent of the amount of the bid. A bid received and not accompanied by such Cashier's or Certified check, or approved bond shall be rejected.

9. Bids shall be delivered to the City Clerk, in the City Hall, on or before the day and hour set for the opening of bids, in the "Notice Inviting Bids," which bids shall be enclosed in a sealed envelope, and bearing the title of the Work and the name of the bidder.

IB-10 DISQUALIFICATION OF BIDDERS
No person, firm or corporation shall be allowed to make, file, or be interested in more than one bid for the same work unless alternate bids are called for. A person, firm, or corporation who has submitted a sub-proposal to a bidder, or who has quoted prices on materials to a bidder, is not hereby disqualified from submitting a bid in his own behalf.

Department of Parks and Recreation City of San Dimas, California 12 IB-11 WITHDRAWAL OF BID
Any bidder may withdraw their bid in person or by written request at any time prior to the scheduled closing time for receipt of bids.

IB-12 OPENING OF BID PROPOSALS
The City Clerk will in open session publicly open, examine, and declare the bids at the time set forth in the "Notice Inviting Bids." Bidder or their authorized representatives are invited to be present.

IB-13 AWARD OF CONTRACT OR REJECTION OF BIDS
The Contract for the Work will be awarded to the lowest responsible bidder complying with these instructions and with the "Notice Inviting Bids." The City Council, however, reserves the right to reject any and all bids, and to waive any informality in the bids received. The City Council also reserves the right to withhold award for a period not to exceed ninety (90) days from the date the bids are received by the City Clerk of the City as specified in the "Notice Inviting Bids." IB-14 WORKMEN AND WAGES
Attention is specifically directed to all provisions of the Labor Code of the State of California with regard to workmen and wages. Wages shall be not less than the prevailing wage rates as determined by the City pursuant to the Labor Code.

The Contractor's attention is directed to the provisions California Labor Code Section 1775 whereby a Contractor shall, as a penalty to the City, forfeit not more than fifty dollars ($50) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the City Engineer for the Work or craft in which the laborer, workman or mechanic is employed for any public work done under the Contract by them or by any subcontractor under them.

The amount of this penalty shall be determined by the Labor Commissioner and shall be based on consideration of the Contractor's mistake, inadvertence, or neglect in failing to pay the correct rate of prevailing wages, or the previous record of the Contractor in meeting his or her prevailing wage obligations, or a Contractor's willful failure to pay the correct rates of prevailing wages.

This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. No contractor of subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5 with limited exceptions for bid purposes only under Labor Code section 1771.1 (a). Additionally, no contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

IB-15 EMPLOYMENT OF APPRENTICES
The Contractor's attention is directed to the provisions in Section 1777.5 (Chapter 1411, Statutes of 1968) and 1777.6 of the Labor Code of the State of California concerning the employment of apprentices by the Contractor or any subcontractor under them.

Department of Parks and Recreation City of San Dimas, California 13 Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the Contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five, except:

1. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request for certificate; or

2. When the number of apprentices in training in the area exceeds a ratio of one to five; or

3. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training or an annual basis statewide or locally; or

4. When the Contractor provides evidence that they employ registered apprentices on all of their contracts of an annual average of not less than one apprentice to eight journeymen.

The Contractor is required to make contributions to funds established for the administration of apprenticeship programs if they employ registered apprentices or journeymen in any apprenticeable trade on such contracts and if other contractors on the public works site are making such contributions.

The Contractor, of any subcontractor under them, shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices.

IB-16 NON-DISCRIMINATION IN EMPLOYMENT
In accordance with California Labor Code Section 1735, the Contractor shall not discriminate in the employment of persons engaged to perform the Work covered by the Contract because of race, religious creed, color, nation of origin, ancestry, physical disability, mental disability, medical condition, marital status or sex of such person, except as provided for in Section 12940 of the Government Code of the State of California. If the Contractor is found to be in violation of Section 1735 while in performance of the Work, the Contractor shall be subject to all penalties imposed in Part VII, Chapter 1 of the California Labor Code and deemed to be in material breach of the Contract.

IB-17 EXECUTION OF CONTRACT DOCUMENTS
The Contract, in the form contained in the Contract Documents, shall be signed by the successful bidder and returned, together with a Performance Bond and a Material Bond as set forth below, within fourteen (14) calendar days after the written notice that said Contract has been awarded to him for the Work.

No proposal shall be considered binding upon the City until the execution of the Contract, and the filing of the required bonds.

The Performance Bond shall be equal to one hundred percent of the Contract price and is to guarantee faithful performance of all work, within the time prescribed, in a manner satisfactory to the City, and that all materials and workmanship will be free from original or developed defects. The Performance Bond will remain in effect until the end of all warranty periods set forth in the Contract.

Department of Parks and Recreation City of San Dimas, California 14 The Material and Labor bond shall be equal to one hundred percent of the Contract price and is to satisfy claims for materials, suppliers, and mechanics and laborers employed by the Contractor for this project. The Material and Labor Bond shall be maintained in full force and effect until the Work is accepted by the City and until all claims for materials and labor are paid, and shall otherwise comply with the Civil Code.

Failure to execute the Contract and to file bonds as provided herein within fourteen (14) calendar days after notification of award by the City shall be just cause for the annulment of the award and the forfeiture of the proposal guaranty.

IB-18 RETURN OF BIDDER'S GUARANTEES
Proposal guarantees will be held until the Contract has been finally executed, after which they will be returned to the respective bidders whose proposals they accompany. The notice to bidders, proposals, bonds, instructions to bidders, general provisions, and detailed specifications shall be deemed incorporated in the Contract by reference.

Upon refusal or failure of the successful bidder to execute the Contract, the City may award the Contract to the next lowest responsible bidder. If the City awards the Contract to the next lowest bidder, the amount of the lowest bidder's security shall be applied by the City to the difference between the low bid and the next lowest bid, and the surplus, if any, shall be returned to the lowest bidder if cash or check is used, or to the surety on the bidder's bond if a bond is used.

IB-19 EXTRA WORK AND TIME AND MATERIAL
A. Work by Contractor
The following percentages shall be added to the Contractor’s costs and shall constitute the markup for all overhead and profits:

1) Labor 15%
2) Materials 15%
3) Equipment Rental 15%
4) Other Items and Expenditures 15%
B. Work by Subcontractor
When all or any part of the extra work is performed by a Subcontractor, the markup established in 3-3.2.3(a) shall be applied to the Subcontractor’s actual cost of such work. A markup of 10 percent on the first $5,000 of the subcontracted portion of the extra work and a markup of 5 percent on the Work added in excess of $5,000 of the subcontracted portion of the extra work may be added by the Contractor.

Department of Parks and Recreation City of San Dimas, California 15 CONSTRUCTION CONTRACT NO. 2024-12

HORSETHIEF CANYON PARK

TRAIL REHABILITATION
BIDDER’S PROPOSAL

TO THE SAN DIMAS CITY COUNCIL
The undersigned, as bidder, declares that this proposal is made without collusion with any other person, firm, or corporation; and that the only person or parties interested as principles are those named herein; that he has not accepted any bid from any subcontractor or materialman through any bid depository, the by-laws, rules, or regulations of which prohibit or prevent the Contractor from considering any bid from any subcontractor or materialman which is not processed through said bid depository, or which prevents any subcontractor or materialman from bidding to any Contractor who does not use the facilities of, or accept bids from or through such bid depository; and having carefully examined the site of the proposed work and plans and specifications, therefore, as well as the “Notice Inviting Bids,” all motions by the City Council pertaining thereto, and the proposed Contract, and The Contractor from considering any bid from any subcontractor or materialman which having informed himself fully in regard to the contemplated work, proposes and agrees in the event of the acceptance hereof, to enter into a Contract with the City Council of the City of San Dimas, to perform said proposed work in accordance with the terms of said Contract, and to furnish or provide all material, equipment, labor, tools, apparatus, and other means necessary so to do in accordance with the terms and provisions of said Contract, to wit:

BASE BID – HORSETHIEF CANYON PARK TRAIL REHABILITATION
Contractor is Responsible to Verify Quantities On Site.

Horsethief Canyon Park
ITEM
NO.

TRAIL REHABILITATION

ITEM DESCRIPTION QTY UNIT UNIT PRICE TOTAL
1 Mobilization & Public Safety Measures 1 LS $ $
2 Demolition/Site Clearing 9800 SQFT $ $
3 Crushed Aggregate Base – 2” Section 60.5 CUYD $ $
4 StaLok Paving Material – 4” Section 121 CUYD $ $
TOTAL BASE BID, IN WORDS: _____________________________________________________ _______________________________________________________________________DOLLARS

Department of Parks and Recreation City of San Dimas, California 16 NOTE: The estimated quantities listed in the Proposal Bid Sheet(s) are supplied to give an indication of the general scope of the work, but the accuracy of these figures is not guaranteed and the bidder shall make his own estimates from the drawings. In case of a variation between the unit price and the totals shown by the bidder, the unit price will be considered to be the bid. Except where a lump sum is requested, in the case of a variation between the unit price and the total(s) shown by the bidder, the unit price will be used to calculate the total for the item based on the number of units involved in the item.

Upon completion of the construction, if the actual quantities show either an increase or decrease from the quantities given in the Proposal Bid Sheet(s), the Contract Unit Price will prevail. Increases or decreases in quantities shall not be subject to Section 3-2.2.1 of the Standard Specifications. Full compensation to be paid will be the contract price for the actual work completed, and no additional compensation will be allowed therefore. Payment will not be made for materials wasted or disposed of in a manner not called for under the Contract, this includes rejected material not unloaded from vehicles.

COMPANY NAME:
___________________________________________________________________________ SUBMITTED BY:
___________________________________________________________________________ STATE CONTRACTOR’S LICENSE NO. _______________________ CLASS __________ DEPARTMENT OF INDUSTRIAL RELATIONS REGISTRATION NO. ___________________

Department of Parks and Recreation City of San Dimas, California 17 CONSTRUCTION CONTRACT NO. 2024-12

HORSETHIEF CANYON PARK TRAIL REHABILITATION
BIDDER’S SECURITY
Bids will be received until 10:00 AM on August 6, 2024 at the office of the City Clerk, in the City Hall, 245 East Bonita Avenue, San Dimas, California.

To the Honorable City Council
City Hall
San Dimas, CA 91773
Gentlemen:

The undersigned hereby proposes and agrees to furnish all of the material, labor, equipment, transportation and services for the construction and completion of the Work listed herein, and in strict conformity with the plans, specifications, and other Contract Documents on file at the office of the City Council in the City Hall, 245 East Bonita Avenue, San Dimas, California, at the total sums listed below.

If awarded the Contract, the undersigned hereby agrees to sign said Contract and furnish the necessary bonds within fourteen (14) calendar days after notice of award of the Contract, begin work within ten (10) calendar days after issuance the notice to proceed, and complete the same within fortyfive (45) working days after starting the Work.

The undersigned has checked carefully all of the prices quoted, and understands that the City will not be responsible for any errors or omissions on the part of the undersigned in making up his bid proposal.

Attached please find the Bidder's Surety Bond or Certified Check, for an amount, which is not less than ten (10) percent of the total amount of this bid.

BIDDER: _________________________________
BY: _________________________________
(Signature of Person Authorized to Sign for the Bidder) _________________________________
(Print Name)

Department of Parks and Recreation City of San Dimas, California 18 BIDDER'S BOND
KNOW ALL MEN BY THESE PRESENTS:

That we, ___________________________________________________________ as Principal, and _______________________________________ as Surety, are held and firmly bound unto the City of San Dimas, State of California (hereinafter called "City"), in the penal sum of Ten Percent (10%) of the total aggregate amount of the bid of the Principal above-named, submitted by said Principal to City for the PROJECT described below, for the payment of which sum is lawful money of the United States, well and truly to be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. In no case shall the liability of the Surety hereunder exceed the sum of ($ ._).

The condition of this obligation is such that a bid to City for certain construction specifically described as follows, for which bids are to be submitted on Tuesday, August 6, 2024 and opened on Tuesday, August 6, 2024, has been submitted by Principal to City:

Whereas, Principal is hereby submitting a proposal for the PROJECT per the plans and specifications for:

HORSETHIEF CANYON PARK TRAIL REHABILITATION CONTRACT NO. 2024-12 NOW, therefore, if the aforesaid Principal shall not withdraw said bid within the period specified therein after the opening of the same, or, if no period be specified, within ninety (90) days after said opening, and shall within the period specified thereby, or if no period be specified, within fourteen 14 days after the prescribed forms are presented to him for signature, enter into a written contract with City, in the prescribed form, in accordance with the bid as accepted, and file with City the certificates of insurance as stipulated in Section SP-6 Insurance Requirements of the Special Provisions and the two bonds, one to guarantee faithful performance and the other to guarantee payment for labor and materials, as required by law, then this obligation shall be null and void; otherwise, it shall be and remain in full force, virtue and effect. And the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of said contract or to the PROJECT to be performed hereunder or the specifications accompanying the same shall in any manner affect its obligations on this bond, and it does hereby waive notice of any such change, extension, alteration, or addition.

In the event suit is brought upon said bond by City/District and judgment is recovered, the Surety shall pay all costs incurred by City in such suit, including a reasonable attorney's fee to be fixed by the court. Death of the Principal shall not relieve Surety of its obligation hereunder.

IN WITNESS WHEREOF, we have hereunto set our hands and seals on this ___ day of _______________, 2024.
_____________________________ (Seal) _____________________________ (Seal) _____________________________ (Seal) _____________________________ (Seal)

Department of Parks and Recreation City of San Dimas, California 19 CONTRACTOR'S CLASSIFICATION
The undersigned agrees, if awarded the Contract by the City, to execute the Contract and file the required bonds within fourteen (14) calendar days after notice of award by the City, and to commence work within ten (10) calendar days of after issuance of the notice to proceed. A time limit of forty-five (45) working days from the date of starting work has been set for the completion of this project.

This bid is submitted in response to the "Notice Inviting Bids and pursuant to all of the documents and instructions for the Work as approved by the City Council. The undersigned person or company is licensed by the State of California, pursuant to Chapter 9, Division 3, of the Business and Professions Code, under STATE CONTRACTOR'S LICENSE NO. _______ CLASS _____, EXPIRATION DATE ______________. The undersigned bidder is:

INDIVIDUAL CONTRACTOR NAME: __________________________________ ADDRESS: ______________________________
________________________________________
PHONE: (_____) __________________________
PARTNERSHIP NAME: __________________________________
ADDRESS: ______________________________
________________________________________
PHONE: (______) _________________________
CORPORATION NAME: __________________________________
ADDRESS: ______________________________
________________________________________
PHONE: (______) _________________________
BY: _________________________, PRESIDENT
____________________________, SECRETARY

ORGANIZED UNDER THE LAWS OF THE
STATE OF ______________________________

Department of Parks and Recreation City of San Dimas, California 20 BIDDER'S STATEMENT OF TECHNICAL ABILITY AND EXPERIENCE The bidder is required to state what work of a similar character to that included in this proposed Contract he has successfully performed in Los Angeles County within the last five years, and provide references which will enable the City Council to judge his responsibility, experience, skill and business standing. Said references shall include the name of the Supervisor responsible for the acceptance of the Work performed.

The undersigned submits herewith a statement of work which he has successfully performed of a character similar to that included in the proposed Contract.

1. JURISDICTION: _______________________________________________________ CONTACT PERSON: _______________________ PHONE: (_____) ____________ PROJECT PERFORMED: _______________________________________________

2. JURISDICTION: _______________________________________________________ CONTACT PERSON: _______________________ PHONE: (_____) ____________ PROJECT PERFORMED: _______________________________________________

3. JURISDICTION: _______________________________________________________ CONTACT PERSON: _______________________ PHONE: (_____) ____________ PROJECT PERFORMED: _______________________________________________

4. JURISDICTION: _______________________________________________________ CONTACT PERSON: _______________________ PHONE: (_____) ____________ PROJECT PERFORMED: _______________________________________________

5. JURISDICTION: _______________________________________________________ CONTACT PERSON: _______________________ PHONE: (_____) ____________ PROJECT PERFORMED: _______________________________________________

Department of Parks and Recreation City of San Dimas, California 21 DESIGNATION OF SUBCONTRACTORS
In compliance with the provisions of the Subletting and Subcontracting Fair Practices Act, Sections 4100 through 4114 of the California Public Contract Code, and any amendments thereof, the undersigned bidder has set forth below the name and location of the place of business of each subcontractor who will perform work or labor, or render service to the general Contractor, in or about the construction of the Work or improvement to be performed under the Contract Documents to which the attached bid is responsive, and the portion of the Work which will be done by each subcontractor for each subcontract in excess of one-half of one percent of this total bid.

The bidder understands that if he fails to specify a subcontractor for any portion of the Work to be performed under the Contract, he shall be deemed to have agreed to perform such portion of the Work himself and that he shall not be permitted to subject or subcontract that portion of the Work, except in cases of public emergency or necessity, and then only after a finding reduced in writing as a public record of the City setting forth the facts constituting the emergency or necessity.

1. ITEM: _______________________________________________________________ SUBCONTRACTOR: ___________________________________________________ ADDRESS: ___________________________________________________________ PHONE: (_____) ____________________ STATE LICENSE NO.: _____________ DIR NO._______________

2. ITEM: _______________________________________________________________ SUBCONTRACTOR: ___________________________________________________ ADDRESS: ___________________________________________________________ PHONE: (_____) _____________________ STATE LICENSE NO.: ____________ DIR NO._______________

3. ITEM: _______________________________________________________________ SUBCONTRACTOR: ___________________________________________________ ADDRESS: ___________________________________________________________ PHONE: (_____) _____________________ STATE LICENSE NO.: ____________ DIR NO._______________

(attach sheet for additional subcontractors)

Department of Parks and Recreation City of San Dimas, California 22 CERTIFICATE AS TO COMPLIANCE WITH CERTAIN REGULATIONS

The Contractor shall furnish, in duplicate, to the City Engineer prior to the acceptance of the Work, a certificate in form substantially as follows:
"I/We hereby certify that all work has been performed and materials supplied in accordance with the plans, specifications, special conditions and other related Contract Documents for the above-work, and that:
a. No alien was employed on the Work in violation of the provisions of Article 4, Chapter 1, Part 7, Division 2 of the Labor Code.
b. Not less that the prevailing rates of wager as ascertained by the City Council has been paid to laborers, workmen, and mechanics employed on this work. c. There have been no unauthorized substitutions of subcontractors, nor have any unauthorized subcontracts been entered into.
d. No materials of foreign origin supplied by the Contractor were used in the Work, except where materials of domestic origin were not available.
e. No subcontract was assigned or transferred or performed by anyone other than the original subcontractor, except as provided in of the Subletting and Subcontracting Fair Practices Act, Sections 4100 through 4114 of the California Public Contract Code, and any amendments thereof.
f. All claims for materials and labor, and other services performed in connection with these specifications have been paid."
BIDDER: _________________________________
BY: _________________________________
(Signature of Person Authorized to Sign for the Bidder) _________________________________
(Print Name)

Department of Parks and Recreation City of San Dimas, California 23 REJECTION OF BID FOR PRIOR DISQUALIFICATION REMOVAL OR

OTHERWISE PREVENTED FROM BIDDING BECAUSE OF VIOLATION OF

THE LAW OR A SAFETY REGULATION
Each bidder shall complete, under penalty of perjury, the questionnaire appearing in subpart (a) below, inquiring whether the bidder, any officer of the bidder, or any employee of such bidder who has a proprietary interest in such bidder, has ever been disqualified, removed, or otherwise prevented from bidding on, or completing a Federal, State, or local government project because of a violation of law or safety regulation, and if so, to explain the circumstances. A bid may be rejected on the basis of a bidder, any officer of such bidder, or any employee of such bidder who has a proprietary interest in such bidder, having been disqualified, removed, or otherwise prevented from bidding on, or completing a Federal, State, or local project because of a violation of the law or a safety regulation. (a) Has any bid of the Contractor, any officer of the Contractor, or any employee of the Contractor who has a proprietary interest in the Contractor ever been disqualified, removed, or otherwise prevented from bidding on, or completing a Federal, State, or local project because of a violation of the law or a safety regulation?

YES ( ) NO ( )
(b) If the answer to subpart (a) above is “YES”, the bidding Contractor shall describe in detail the reasons the bidder, any officer of such bidder, or any employer of such bidder who has a proprietary interest in such bidder was so disqualified, removed, or otherwise prevented from bidding or completing such a project, the name of the Federal, State, or local agency or agencies for whom the Work was bid or being performed; the name of the contracting officer or other government official responsible for each such project, the date of each disqualification or removal, or other act to prevent completion of such a project; the nature of the project, and explain any other circumstances, including mitigating factors, that would assist the City in evaluating the bidding Contractor’ qualifications (if sufficient space is not provided, please attach additional pages as necessary, to answer this questionnaire). ___________________________________________________________________ ___________________________________________________________________ The questionnaire completed above as executed on this _____ day of _______________________, by the undersigned under penalty of perjury.

BY: _________________________________
(Signature of Person Authorized to Sign for the Bidder) _________________________________
(Print Name)
_________________________________
(Position/Title)

Department of Parks and Recreation City of San Dimas, California 24 QUESTIONNAIRE TO GENERAL CONTRACTORS
The Contractor shall be required to complete this form entitled, “Questionnaire to General Contractors.” The City will forward this form to the City Attorney’s Office for review.

1. Were bid depository or registry services used in obtaining subcontractor bid figures in order to compute your bid?
( ) YES ( ) NO

2. If the answer to No. 1 is “YES”, please attach a copy of the rules of each bid depository you used.

3. Did you have any source of subcontractors’ bids other than bid depositories? ( ) YES ( ) NO

4. Has any person or group threatened you with subcontractor boycotts, union boycotts, or other sanctions to attempt to convince you to use their services or abide by the rules of one or more bid depositories? ( ) YES ( ) NO

5. If the answer to No. 4 is “YES”, please explain the following details:
(a) Date
(b) Name of person or group:
(c) Job involved (if applicable)
(d) Nature of the threats: (use additional paper, if needed) (e) Additional comments: _______________________________________ _________________________________________________________ BIDDER: _________________________________
BY: _________________________________
(Signature of Person Authorized to Sign for the Bidder) _________________________________

Department of Parks and Recreation City of San Dimas, California 25 (Print Name)
CONSTRUCTION CONTRACT NO. 2024-12

NONCOLLUSION AFFIDAVIT TO BE EXECUTED BY

BIDDER AND SUBMITTED WITH BID

STATE OF CALIFORNIA )
)ss.

COUNTY OF _____________________ )
_____________________________________, being first duly sworn, deposes and says (name)
that he or she is _______________________________________________________ of (position / title)
_______________________________________________________________________, (the bidder)
the party making the foregoing bid; that the bid is not made in the interest of, or on behalf of , any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

DATED: _________________________ By ______________________________ (Person signing for bidder)

Department of Parks and Recreation City of San Dimas, California 26 EXECUTE ATTACHED NOTARY ACKNOWLDGMENT,
(California Civil Code Section 1189)
CONSTRUCTION CONTRACT NO. 2024-12

NOTARY ACKNOWLEDGMENT
A notary public officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, not the truthfulness, accuracy, or validity of that document.

STATE OF _______________________ )
)
COUNTY OF _____________________ )
On _____________________________, before me, _________________________________, Notary Public, personally appeared _______________________________________, who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he/she executed the same in his/her authorized capacity, and that by his/her signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: (Seal)

Department of Parks and Recreation City of San Dimas, California 27 APPENDIX A - Work Scope/Specifications

HORSETHIEF CANYON PARK

TRAIL REHABILITATION

TABLE OF CONTENTS
Section 017800 Mobilization
Section 015639 Temporary Tree and Plant Protection
Section 311000 Site Clearing / Excavations
Section 321516 Stabilized Decomposed Granite
Section 321543 StaLok Paving Material
Section 5 BMP WE-1 Wind Erosion Control

Department of Parks and Recreation City of San Dimas, California 28 SECTION 017800 - MOBILIZATION
PART 1 - GENERAL

1.01 DESCRIPTION
Work specified in this section consists of preparatory work and operations at the start of the Contract Work and removal of those items at Contract completion.

Mobilization includes but is not limited to, operations necessary for the movement of personnel, equipment, supplies, and incidentals to the Worksite; for the establishment of all offices, buildings and other facilities necessary for work on the project; and for all other work and operations which must be performed or are incidental to beginning work on the various contract items. Mobilization also includes preparation of the applicable items included in Subsection 9-4.1 of the General Provisions under "Measurement and Payment".

Mobilization or staging is available on or around the perimeter of the construction site.

1.02 DELIVERY
Delivery to the Worksite of construction tools, equipment, materials, and supplies shall be accomplished in conformance with local governing regulations.

PART 2 - PRODUCTS

2.01 MATERIALS
The Contractor shall provide construction tools, equipment, materials, and supplies of the type and quantities, which will facilitate the timely execution of the Work.

PART 3 - EXECUTION

3.01 INSTALLATION AND REMOVAL
The Contractor shall provide personnel, products, construction materials, equipment, tools, and supplies at the Worksite at the time they are scheduled to be installed or utilized.

The Contractor shall locate plant or plants appropriately close to the portion of the Work for which it will be used.

Upon completion of the Work, the Contractor shall remove construction tools, apparatus, equipment, unused materials and supplies, plant, and personnel from the jobsite.

3.02 CLEANUP
During progress of work, keep premises reasonably free of debris and waste materials.

Department of Parks and Recreation City of San Dimas, California 29 Upon completion of work, remove all debris, rubbish, leftover material, tools and equipment from project site.

Mobilization shall include, but not be limited to, the following principal items:

1. Moving onto the site of all Contractors' plant and equipment required for the first month's operations.

2. Installing temporary construction power, wiring, and lighting facilities.

3. Developing and installing construction water supply.

4. Providing field office trailers for the contractor, if needed.

5. Providing all on-site communication facilities.

6. Providing all on-site sanitary facilities and potable water facilities for workers.

7. Furnishing, installing, erecting, and maintaining all storage buildings or sheds required for the temporary storage of any products, equipment, or materials that have not yet been incorporated into the Work. All such storage facilities shall meet or exceed the material manufacturer's published storage requirements and these Special Provisions, including any ambient temperature and humidity controls, if recommended by the material manufacturer, and for all security and safety on and about the site of the Work.

8. Arranging for, and erection of, the Contractor's construction and storage yard per Section 7-10, "Public Convenience and Safety," of the Standard Specifications.

9. Obtaining and paying for all required bonds, insurance, and permits.

10. Posting all OSHA-required notices, and establishment of OSHA-approved safety programs.

11. Providing a full-time Contractor's superintendent.

12. Submitting of the required Construction Schedule, as specified in Section 6-1, "Construction Schedule and Commencement of Work," of the Standard Specifications.

13. Submittal of Initial Construction Schedule, embodying all corrections required by the Engineer, within 25 days of date of Notice to Proceed. No payment for Mobilization can be made until this has been approved and submitted.

14. Fencing of storage and laydown areas, which is to be removed and disposed of upon project completion.

In addition to the requirements specified above, all submittals shall conform to the applicable requirements of Section 2-5.3, "Shop Drawings and Submittals" of the Standard Specifications.

Department of Parks and Recreation City of San Dimas, California 30 No payment for any of the listed initial mobilization work items will be made until all of the listed items have been completed to the satisfaction of the Engineer.

The aforementioned amount will be retained by the City as the agreed, estimated value of completing all of the mobilization items listed. Any such retention of money for failure to complete all such mobilization items as a lump-sum item shall be in addition to the retention of any payment pursuant to the provisions of Public Contract Code 22300.

END OF SECTION 017800

Department of Parks and Recreation City of San Dimas, California 31 SECTION 015639 TEMPORARY TREE AND PLANT PROTECTION
PART 1 - GENERAL

1.1 SUMMARY
A. General: Section includes Temporary Tree and Plant Protection of existing trees and plants that are affected by the execution of the Work in accordance with Contract Documents.

B. Summary of Work: Provide all labor, equipment and materials required for the procurement, delivery and operations for temporary tree and plant protection as indicated on Drawings and as specified herein.

1. Section Includes:
a. Examination and preparation.
b. Protection of trees and plants.
c. Excavation.
d. Root pruning.
e. Crown pruning.
f. Re-grading.
g. Repair and replacement.

C. Related Sections:

1. Division 01 for Special Project Procedures.

2. Specification Section 328400 – Planting Irrigation.

3. Specification Section 329300 – Plants.

1.2 DEFINITIONS
A. Protection Zone: Area surrounding individual trees or groups of trees to be protected during construction.

1.3 SUBMITTALS
A. Product Data: For each type of product indicated.

B. Tree Pruning Schedule: Written schedule detailing scope and extent of pruning of trees to remain that interfere with or are affected by construction.

C. Certification: From Certified Arborist, certifying that trees indicated to remain have been protected during construction according to recognized standards and that trees were promptly and properly treated and repaired when damaged.

D. Maintenance Recommendations: From Certified Arborist, for care and protection of trees affected by construction during and after completing the Work.

Department of Parks and Recreation City of San Dimas, California 32 E. Existing Conditions: Documentation of existing trees and plantings indicated to remain protected-in-place, which establishes pre-construction conditions that might be misconstrued as damage caused by construction activities.

1.4 QUALITY ASSURANCE
A. Tree-Service Contractor Qualifications: An experienced landscape contractor or treemoving Contractor with a minimum of ten (10) years experience that has successfully completed transplanting work similar to that required for this Project and that will assign an experienced and qualified Certified Arborist to Project during execution of the Work.

1. Certified Arborist Qualifications: Certified Arborist as certified by ISA.

B. Pre-Installation Conference: Conduct conference at Project Site.

1.5 PROJECT CONDITIONS
A. The following practices are prohibited within protection zones:

1. Storage of construction materials, debris, or excavated material.

2. Parking vehicles or equipment.

3. Foot traffic.

4. Erection of sheds or structures.

5. Impoundment of water.

6. Excavation or digging unless otherwise indicated on Drawings.

7. Attachment of signs to trees or plants unless otherwise indicated on Drawings.

8. Wrapping materials around trees or plants unless otherwise indicated on Drawings.

B. Do not direct vehicle or equipment exhaust toward protection zones.

C. Prohibit heat sources, flames, ignition sources, and smoking within or near protection zones and organic mulch.

PART 2 - PRODUCTS

2.1 MATERIALS
A. Topsoil: Natural or cultivated top layer of the soil profile or manufactured topsoil; containing organic matter and sand, silt, and clay particles; friable, pervious, and black or a darker shade of brown, gray, or red than underlying subsoil; free of subsoil, clay lumps, gravel, and other objects more than 1 inch in diameter; and free of weeds, roots, and toxic and other non-soil materials.

Department of Parks and Recreation City of San Dimas, California 33 B. Topsoil: Stockpiled topsoil from location indicated on Drawings.

C. Organic Mulch: wood and bark chips free from deleterious materials.

PART 3 - EXECUTION

3.1 EXAMINATION AND PREPARATION
A. Erosion and Sedimentation Control: Examine the site to verify that temporary erosion- and sedimentation-control measures are in place. Verify that flows of water redirected from construction areas or generated by construction activity do not enter or cross protection zones. See Attachment E “BMP WE-1 Wind Erosion Control”.

B. Protect tree root systems from damage caused by runoff or spillage of noxious materials while mixing, placing, or storing construction materials. Protect root systems from ponding, eroding, or excessive wetting caused by dewatering operations.

3.2 EXCAVATION
A. General: Excavate at edge of protection zones and for trenches indicated within protection zones according to requirements in Specification Section 312000 – Earth Moving.

Remove existing material and replace with STALOK per manufacturer specification.

B. Trenching near Trees: Where utility trenches are required within protection zones, hand excavate under or around tree roots or tunnel under the roots by drilling, auger boring, or pipe jacking. Do not cut main lateral tree roots or taproots; cut only smaller roots that interfere with installation of utilities. Cut roots as required for root pruning.

C. Do not allow exposed roots to dry out before placing permanent backfill.

3.3 ROOT PRUNING
A. Prune roots that are affected by temporary and permanent construction. Prune roots as follows.

1. Perform root pruning under direction of Certified Arborist.

2. Cut roots manually by digging a trench and cutting exposed roots with sharp pruning instruments; do not break, tear, chop, or slant the cuts. Do not use a backhoe or other equipment that rips, tears, or pulls roots.

3. Temporarily support and protect roots from damage until they are permanently covered with soil.

4. Cover exposed roots with burlap and water regularly.

5. Backfill as soon as possible according to requirements in Specification Section 312000 – Earth Moving.

Department of Parks and Recreation City of San Dimas, California 34 B. Root Pruning at Edge of Protection Zone: Prune roots by cleanly cutting all roots to the depth of the required excavation.

C. Root Pruning within Protection Zone: Clear and excavate by hand to the depth of the required excavation to minimize damage to root systems. Use narrow-tine spading forks, comb soil to expose roots, and cleanly cut roots as close to excavation as possible.

3.4 CROWN PRUNING
A. Prune branches that are affected by temporary and permanent construction. Prune branches as follows.]

1. Perform crown pruning under direction of Certified Arborist.

2. Prune trees to remain to compensate for root loss caused by damaging or cutting root system. Provide subsequent maintenance during Contract period as recommended by Certified Arborist.

3. Pruning Standards: Prune trees according to ANSI A300 (Part 1).

4. Cut branches with sharp pruning instruments; do not break or chop.

5. Do not apply pruning paint to wounds.

B. Chip removed branches and legally dispose of off-site.

3.5 RE-GRADING
A. Lowering Grade: Where new finish grade is indicated below existing grade around trees, slope grade beyond the protection zone. Maintain existing grades within the protection zone.

3.6 FIELD QUALITY CONTROL
A. Inspections: Engage a Certified Arborist to direct plant protection measures in the vicinity of trees, shrubs, and other vegetation indicated to remain and to prepare inspection reports.

One copy of the inspection report shall be submitted to the Landscape Architect and one copy shall be submitted to the owner.

3.7 REPAIR AND REPLACEMENT
A. General: Repair or replace trees, shrubs, and other vegetation indicated to remain or be relocated that are damaged by construction operations, in a manner approved by Landscape Architect.

1. Have Certified Arborist perform the root cutting, branch pruning, and damage repair of trees and shrubs.

2. Treat damaged trunks, limbs, and roots according to Certified Arborist's written instructions.

Department of Parks and Recreation City of San Dimas, California 35 3. Perform repairs within 24 hours.

4. Replace vegetation that cannot be repaired and restored to full-growth status, as determined by Landscape Architect.

3.8 DISPOSAL OF SURPLUS AND WASTE MATERIALS
A. Disposal: Remove excess excavated material, displaced trees, trash and debris, and legally dispose of them off Owner's property.

END OF SECTION 015639

Department of Parks and Recreation City of San Dimas, California 36 SECTION 311000 SITE CLEARING
PART 1 - GENERAL

1.1 SUMMARY
A. General: This Section includes Site Clearing in accordance with Contract Documents.

B. Summary of Work: Provide all labor, equipment and materials required for site clearing as indicated on Drawings and as specified herein.

1. Section includes:
a. Protecting existing vegetation to remain.
b. Removing existing vegetation.
c. Clearing and grubbing.
d. Stripping and stockpiling topsoil.
e. Removing above- and below-grade site improvements.
f. Disconnecting, capping or sealing site utilities.
g. Temporary erosion and sedimentation control measures.

C. Related Sections:

1. Division 01 for Special Project Procedures.

2. Specification Section 015639 – Temporary Tree and Plant Protection.

3. Specification Section 329300 – Plants.

1.2 MATERIAL OWNERSHIP
A. Except for stripped topsoil and other materials indicated to be stockpiled or otherwise remain Owner's property, cleared materials shall become Contractor's property and shall be removed and legally disposed of off Owner's property

1.3 PROJECT CONDITIONS
A. Traffic: Minimize interference with adjoining roads, streets, walks and other adjacent occupied or used facilities during site clearing operations.

1. Do not close or obstruct streets, walks or other adjacent occupied or used facilities without permission from Owner and authorities having jurisdiction.

2. Provide alternate routes around closed or obstructed traffic ways, if required by Owner or authorities having jurisdiction.

B. Salvable Improvements: Carefully remove items to be salvaged and store on Owner's premises as indicated on Drawings or as directed by Landscape Architect or Owner.

C. Utility Locator Service: Notify utility locator service for area where Project is located 14 working days before starting site clearing operations.

Department of Parks and Recreation City of San Dimas, California 37 D. Do not commence site clearing operations until temporary erosion control and sedimentation control and plant protection measures are in place.

E. Staging will be allowed in designated area on site. Water is available on site.

F. The following practices are prohibited within protection zones:

1. Storage of construction materials, debris or excavated material.

2. Parking vehicles or equipment.

3. Foot traffic.

4. Erection of sheds or structures.

5. Impoundment of water.

6. Excavation or digging unless otherwise indicated on Drawings.

7. Attachment of signs to trees or plants unless otherwise indicated on Drawings.

8. Wrapping materials around trees or plants unless otherwise indicated on Drawings.

PART 2 - PRODUCTS

2.1 MATERIALS
A. Satisfactory Soil Material: Requirements for satisfactory soil material are specified in Specification Section 312000 – Earth Moving.

1. Obtain approved borrow soil material off site when satisfactory soil material is not available on site.

PART 3 - EXECUTION

3.1 PREPARATION
A. Protect and maintain benchmarks and survey control points from disturbance during site clearing activities and construction.

B. Locate and clearly identify trees, shrubs, and other vegetation to remain or to be relocated.

C. Protect existing site improvements to remain from damage during construction.

1. Restore damaged improvements to their original condition, as acceptable to Owner.

3.2 TEMPORARY EROSION AND SEDIMENTATION CONTROL

Department of Parks and Recreation City of San Dimas, California 38 A. Provide temporary erosion control and sedimentation control measures to prevent soil erosion and discharge of soil-bearing water runoff or airborne dust to adjacent properties, walkways and storm drains, as indicated on Drawings and as required by authorities having jurisdiction.

B. Verify that flows of water redirected from construction areas or generated by construction activity do not enter or cross protection zones.

C. Inspect, maintain, and repair erosion control and sedimentation control measures during construction until permanent vegetation has been established.

D. Remove erosion and sedimentation controls and restore and stabilize areas disturbed during removal.

3.3 TREE AND PLANT PROTECTION
A. General: Protect trees and plants remaining on site according to requirements in Specification Section 015639 – Temporary Tree and Plant Protection.

B. Repair or replace trees, shrubs, and other vegetation as indicated on Drawings to remain or be relocated, which are damaged by Contractor’s operations, in a manner approved by Landscape Architect.

3.4 EXISTING UTILITIES
A. Locate, identify, disconnect, and seal or cap utilities to be removed or abandoned in place as indicated on Drawings.

1. Arrange with utility companies to shut off utilities as necessary.

B. Interrupting Existing Utilities: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated.

1. Notify Landscape Architect and Owner not less than 2 working days in advance of proposed utility interruptions.

2. Do not proceed with utility interruptions without Owner's written permission.

3.5 CLEARING AND GRUBBING
A. Remove obstructions, trees, shrubs, and other vegetation to permit installation of new construction.

1. Grind down stumps and remove roots, obstructions, and debris to a depth of 18 inches below exposed subgrade. Backfill voids with approved soil. Do not place soil within the drip line of existing trees to remain protected in place.

2. Use only hand methods for grubbing within protection zones.

B. Fill depressions caused by clearing and grubbing operations with approved soil material unless further excavation or earthwork is indicated.

Department of Parks and Recreation City of San Dimas, California 39 1. Place fill material in horizontal layers not exceeding a loose depth of 8 inches (200 mm), and compact each layer to a density equal to adjacent original ground.

3.6 TOPSOIL STRIPPING
A. Remove sod and grass before stripping topsoil.

B. Strip topsoil to the depth indicated on Drawings and in a manner that prevents intermingling with underlying subsoil or other waste materials.

C. Stockpile topsoil away from edge of excavations without intermixing with subsoil. Grade and shape stockpiles to drain surface water. Cover to prevent windblown dust and erosion by water.

3.7 SITE IMPROVEMENTS
A. Remove existing above-grade and below-grade improvements as indicated on Drawings and as necessary to facilitate new construction.

3.8 DISPOSAL OF SURPLUS AND WASTE MATERIALS
A. Old Decomposed Granite (DG) can be disposed on site. Remove surplus soil material, unsuitable topsoil, obstructions, demolished materials, and waste materials including trash and debris, and legally dispose of them off Owner's property.

B. Separate recyclable materials produced during site clearing from non-recyclable materials. Store or stockpile recyclable materials without intermixing with other materials and transport them to recycling facilities. Do not interfere with other Project work.

END OF SECTION 311000

Department of Parks and Recreation City of San Dimas, California 40 SECTION 321123 - AGGREGATE BASE
PART 1 - GENERAL

1.1 SUMMARY
A. Section Includes:

1. Work under this Section shall consist of furnishing all labor, material, equipment, tools, and services required for the placing and compacting of aggregate bases to the lines, grades, and dimensions shown on the Drawings and as specified herein.

1.2 REFERENCES

1. Contract General Conditions.

2. Standard Specifications for Public Works Construction (SSPWC), 2018 Edition (Green Book).

1.3 CONDITIONS AND REQUIREMENTS

1. Costs incurred due to repair or replacement of defective or damaged work, rejected materials, or workmanship shall be the responsibility of the Contractor.

2. Do not place aggregate base during rain or adverse weather conditions unless approved means are provided to prevent damage.

3. Furnish aggregate base from a licensed commercial plant.

1.4 SUBMITTALS

1. Furnish plant certificates showing requirements conformance as follows:
- “R” Value, per California Test Method 301.
- Sieve Analysis, per California Test Method 202.
- Sand Equivalence, per California Test Method 107.
- Durability Index, per California Test Method 229
PART 2 - PRODUCTS

2.1 MATERIALS
A. Aggregates must be crushed aggregate base and comply with Section 200-2 of the Green Book and these provisions.

Department of Parks and Recreation City of San Dimas, California 41 1. Aggregate must be clean and free from organic matter and other deleterious substances. Aggregate must consist of any combination of:

2. a. Broken stone
b. Crushed gravel
c. Natural rough surface gravel
d. Processed Portland cement concrete
e. Processed cement treated base

3. Aggregate base shall conform to the grading and quality requirements shown in the following tables:

Grading (Percentage Passing)
Sieve Size
¾” Maximum
Operating Range Contract Compliance
1-1/2" - -
1" 100 100
3/4" 90 - 100 87 - 100
3/8" 50 - 80 45 - 85
No. 4 35 - 55 30 - 60
No. 30 10 - 30 5 - 35
No. 200 2 - 9 0 - 2
Quality
Tests Method No. Requirements
Resistance
(RValue)
California 301 78 Min.

Percentage Wear
100 Revolutions
ASTM C131 15 Max
200 Revolutions 52 Max
B. Water used for compaction shall be clear and free from injurious amounts of oil, acid, alkali, organic matter or other deleterious substances. Non-portable mix water is acceptable if in conformance.

PART 3 – EXECUTION

3.1 GENERAL - EXAMINATION
A. Verify the subgrade has been prepared in accordance with the applicable portions of the Green Book.

Department of Parks and Recreation City of San Dimas, California 42 B. Test and verify the percentage of compaction specified has been achieved.

3.2 PREPARATION
A. Correct irregularities in gradient and elevation by scarifying, reshaping, and recompacting.

B. Do not place on soft, muddy, or otherwise un-approved surfaces.

3.3 AGGREGATE PLACEMENT
A. Spreading and compacting aggregate base shall be in accordance with the applicable sections of the Green Book. The maximum compacted thickness of any one layer of base material shall not exceed three (3) inches.

3.4 TOLERANCES
A. Finished grade of aggregate base shall not vary more than 0.02’ from the grade established by the Engineer.

3.5 FIELD QUALITY CONTROL
A. Aggregate base materials shall be compacted to a minimum of 95 percent (95%) relative compaction in accordance with these Provisions.

B. When tests indicate Work did not meet specified requirements, remove Work, replace, and retest.

3.6 PROTECTION
A. All surfaces shall be left in a clean, neat, and workmanlike condition. All construction waste, rubbish, and debris shall be removed from the work site and disposed of to the satisfaction of the Engineer.

END OF SECTION 321123

Department of Parks and Recreation City of San Dimas, California 43 SECTION 321543 - STALOK® PAVING MATERIAL WATERLESS NATURAL PAVEMENT PART 1 - GENERAL

1.1 SUMMARY
A. The work of this Section consists of all paving work and related items as indicated on the drawings and or as specified herein and includes, but is not limited to, the following items:

1. StaLok® Paving Material aggregate road.

B. Related Sections:

1. Section 32 24 00 – Grading

2. Section 32 11 23 – Aggregate Base
C. General Provisions

1. All of the contract documents, including General and Supplementary Conditions and Division I General Requirements, apply to the work of this Section.

2. Examine all drawings and all other Sections of the Specifications for requirements therein affecting the work of this trade.

3. Coordinate work with that of all those affected by work of this Section. Cooperate with such trades to assure the steady progress of all work under the Contract.

1.2 PERFORMANCE REQUIREMENTS
A. The following standards and definitions are applicable to the work of this Section to the extent referenced herein:

1. Standard Specifications: Highway Department, Standard Specifications for Highways and Bridges, latest edition.

2. ASTM: American Society for Testing and Materials.

3. AASHTO: American Association of State Highway and Transportation Officials.

1.3 SAMPLES AND SUBMITTALS
A. Sieve analysis of aggregate for road.

B. Samples and or shop drawings for the following:

1. Aggregate for strength and color.

Department of Parks and Recreation City of San Dimas, California 44 C. LEED Submittals

1. Credit MR 5 – Regional Materials: Attach product data for regional materials indicating location and distance from Project of material manufacturer and point of extraction, harvest, or recovery for each raw material. Include statement indicating cost for each regional material and the fraction by weight that is considered regional.

D. Construction Samples:

1. Construct mock-up panels or areas for each different type of paving system as specified herein to demonstrate ability to archive types of setting bed, joints, pattern, color and texture required herein.

2. StaLok® Paving Material for aggregate road: Construct a 12’ x 24’ sample of finished path as directed by the Owner’s Representative on site.

3. General:
a. Schedule mock-up construction so that mock-up can be accepted a minimum of 30 days prior to the application of paving surfaces represented by the mock-up. b. Locate mock-up panel(s) in areas as directed by the Owner’s Representative. c. Continue to construct mock-ups until acceptable mock-up is produced (at no cost to the Owner). Acceptable mock-up shall be standard for texture, color and workmanship.
d. Use same setting bed and joint mixes used in accepted mock-up in final work unless otherwise directed by Owner’s Representative.
e. Protect accepted mock-ups from damage until completion and acceptance of the work represented by the mock-ups.
f. Remove mock-up panel(s) from the site at completion of the project, unless otherwise instructed by Owner’s Representative.

1.4 PROJECT/SITE CONDITIONS
A. Field Measurements: Each bidder is required to visit the site of the work to verify the existing conditions. No adjustments will be made to the Contract Sum for variations in the existing conditions.

1. Where surfacing is indicated to fit with other construction, verify dimensions of other construction by field measurements before proceeding with the work.

2. Before proceeding with work, notify the owner’s representative in writing of unsuitable conditions and conflicts.

Department of Parks and Recreation City of San Dimas, California 45 1.5 QUALITY ASSURANCE
A. Installer Qualifications: Installer to provide evidence to indicate successful experience in installation of StaLok® Paving Material or approval by manufacturer.

B. Manufacturer’s technical representative shall visit the site at the start of an installation to ensure the installer understands the correct installation methods to use.

1.6 WARRANTY
A. General Warranty: The special warranty specified in this Article shall not deprive the Owner of other rights the Owner may have under other provisions of the Contract Documents and shall be in addition to, and run concurrent with, other warranties made by the Contractor under requirements of the Contract Documents.

B. Special Warranty: Submit a written warranty executed by the installer agreeing to repair or replace components of StaLok® Paving Material that fail in materials or workmanship within the specified warranty period. Failures include, but are not limited to, the following:

1. Premature wear and tear, provided the material is maintained in accordance with manufacturer’s written maintenance instructions.

2. Failure of system to meet performance requirements.

C. Warranty Period: Contractor shall provide warranty for performance of product. Contractor shall warranty installation of product for the time of one year from completion.

D. Contractor shall provide, for a period of sixty days, unconditional maintenance and repairs as required.

PART 2 - PRODUCTS

2.1 MANUFACTURERS
A. StaLok® Paving Material Waterless Natural Pavement shall be provided by the following manufacturer:

1. Stabilizer Solutions, Inc. 33 South 28th St., Phoenix, AZ 85034; phone (602) 225-5900, (800) 336-2468; fax (602) 225-5902; website www.stabilizersolutions.com; email [email protected]

2.2 MATERIALS
B. Aggregate Specifications

1. Crushed stone shall consist of inert materials that are hard, durable, with stone free from surface coatings and deleterious materials. Gradation requirements shall be as follows:

Department of Parks and Recreation City of San Dimas, California 46 U.S. Sieve No. Percent Weight Passing by
# ½-inch 98 – 100
# 3/8-inch 90 – 100
# 4 65 – 80
# 8 48 – 63
# 16 40 – 49
# 30 30 – 40
# 50 20 – 27
# 100 10 – 18
# 200 10 – 12

2. R-value minimum of 70 determined by ASTM D 2488 Methodology (R-value is a measure of wear resistance).

3. Sand equivalent – an engineering measurement of the proportion of sand to silt and clay, will stay at a range of 30-55. As determined by ASTM D 2419 methodology.

4. Dense graded crushed stone base shall be furnished and installed as required and specified under Section 02200, Earthwork and Section 02230 Granular Materials to a 6” compacted depth.

PART 3 - EXECUTION

3.1 PREPARATION
A. Base shall be 4” thick layer of ¾” crushed granular base material installed at 95% compaction on top of subgrade by Test Method ASTM D 1557. Compaction Testing to be provided by Contractor and inspected by Owner no less than one test per 2,000 square feet of pavement base layer.

B. Make any corrections necessary to base furnished and installed under Section 02200 Earthwork and Section 02230 Granular Materials to bring gravel to the sections and elevations shown on the drawings.

C. Pre-soak base material with water prior to installing StaLok® Paving Material as needed to compact base.

D. Make sure proper drainage is available to ensure no standing water on surface or adjacent to StaLok® Paving Material, including downspouts when placed under roof overhang.

Department of Parks and Recreation City of San Dimas, California 47 3.2 BLENDING
A. Waterless Natural Pavement (WNP) blending shall be under the direction of a WNP manufacturer with not less than 10 years experience in the production of WNP product. WNP shall be prepared with mixing plant dedicated to WNP production and equipped with metering controls for accurate proportioning of WNP ingredients. Aggregate must be heated to 200 degrees Fahrenheit by use of drum dryer prior to blending.

B. The mixed WNP shall have a dry static coefficient of friction greater than .60. Water shall bead or form droplets on WNP surface and shed off. WNP shall set up only by compaction and can be stockpiled up to 1 month prior installation.

3.3 PLACEMENT/COMPACTION
A. Consult manufacturer if installing on slope.

B. Do not install in rainy conditions.

C. Avoid installing WNP below 30°F. WNP may form clods during transport below 60°F. Large clods may be broken apart with machinery such as front loader, or on their own if left to warm in sun.

Small clods will break apart during placement and compaction.

D. Place WNP Material at a minimum 2”, maximum 3” compacted depth. Using a Paver Box, Paver, Crawler Paver, Asphalt Paver, Drag Box Paver, Pavement Profiler, Slip Form Paver, Pav-Saver Place Spreader or Equal.

1. Crown WNP. Slope material to edge ¼” per foot.

2. Pockets of large aggregate may develop, inspect surface and evenly spread any 1/4” or 3/8” loose rock.

E. Compact WNP.

1. Compaction can be achieved by a 5-ton double-drum roller

2. Lightly compact making one pass.

3. Make any grade adjustments and add needed material.

4. Heavily compact material making 8 to 10 passes. Avoid turning on material with roller.

5. Use plate compactor on edges and hard to get areas. If near wall, hand tamp may be necessary.

6. Loose material shall not be present on final surface.

7. No set up or curing time is needed.

Department of Parks and Recreation City of San Dimas, California 48 3.4 INSPECTION
A. Finished surface shall be uniform and solid, with no evidence of chipping or cracking.

Compacted paving material shall be firm to full depth with no soft areas. Loose material shall not be present on the surface and no ruts shall be present. Compaction may increase with time and use.

WNP shall be ready for traffic immediately and shall not require fog seal or any other sealing or curing methods.

3.5 MAINTENANCE
A. Remove debris, such as paper, grass clippings, leaves or other organic material by mechanically blowing or hand raking the surface as needed. Any plowing program required during winter months shall involve the use of a rubber baffle on the plow blade or wheels on the plow that lifts the blade 1/4" off the paving surface.

3.6 REPAIRS
A. Excavate damaged area to the depth of the WNP and square-off sidewalls.

B. If area is dry, moisten damaged portion lightly and scarify.

C. Apply pre-blended WNP to excavated area to finish grade.

D. Compact with an 8” to 10” hand tamp or 1000 lb. Roller.

END OF SECTION 321543

Department of Parks and Recreation City of San Dimas, California 49

Department of Parks and Recreation City of San Dimas, California 50

Department of Parks and Recreation City of San Dimas, California 51

Department of Parks and Recreation City of San Dimas, California 52 APPENDIX B - Project Site

1. Horsethief Canyon Park
301 Horsethief Canyon Road, San Dimas, CA 91773
Walking Path

Department of Parks and Recreation City of San Dimas, California 53 Site Layout Plan

ATTACHMENT 2

Agenda Item Memorandum
Date: August 19, 2024
To: Honorable Mayor and Members of City Council
For the Meeting of August 27, 2024
From: Chris Constantin, City Manager
Prepared by: Marco Espinoza, Planning Manager
Subject: Adopt Ordinance 1309, Approving Municipal Code Text Amendment 23-03; Amendments to Various Chapters of Title 18 Zoning to Update Housing Definitions, Allow a Variety of Housing Types, Update the Density Bonus Ordinance in Compliance with State Law, and Amend Title 17 Subdivisions to Incentivize Lot Consolidation of Housing Sites as Required to be in Compliance with the City’s Housing Element and State Law.
____________________________________________________________________________ At the regular City Council meeting of August 13, 2024, the City Council voted 4-0-1 (Vienna absent) to introduce Ordinance 1308 approving MCTA 23-03.

Staff and the Planning Commission recommend the City Council:
• Conduct the second reading; and
• Adopt Ordinance 1309, approving Municipal Code Text Amendment 23-03.

Attachment:

1. Ordinance 1309

ATTACHMENT 1
ORDINANCE 1309

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS,

COUNTY OF LOS ANGELES, CALIFORNIA, ADOPTING MUNICIPAL CODE TEXT AMENDMENT 23-03, A REQUEST TO AMEND VARIOUS CHAPTERS OF TITLE 18 ZONING, TO UPDATE HOUSING DEFINITIONS, ALLOW A

VARIETY OF HOUSING TYPES, UPDATE THE DENSITY BONUS
ORDINANCE, AND AMEND TITLE 17 SUBDIVISIONS TO INCENTIVIZE LOT

CONSOLIDATION OF HOUSING SITES AS REQUIRED TO BRING THE CODE INTO COMPLIANCE WITH THE CITY’S HOUSING ELEMENT AND

STATE LAW
WHEREAS, an Amendment to the San Dimas Municipal Code has been duly initiated by the City of San Dimas; and
WHEREAS, the Amendment is described as a request to amend various Chapters of Tile 18 zoning to update housing definitions, allow a variety of housing types, update the Density Bonus ordinance in compliance with State law, and amend Title 17 Subdivisions to incentivize lot consolidation of housing sites as required to be in compliance with the Housing Element; and WHEREAS, the Amendment would affect residential zones and specific plans that allow residential uses; and
WHEREAS, the City, pursuant to State Housing Law, is required to update the Housing Element of the City’s General Plan every eight years and to comply with the stated housing plan programs, as required by the Housing Element; and
WHEREAS, on September 1, 2022 the Planning Commission recommended approval of the Housing Element, which included the housing programs, to the City Council, and on September 27, 2022 the City Council voted 5-0 to adopt the Housing Element; and WHEREAS, notice was duly given of the public hearing on the matter and that public hearing was held on June 20, 2024 at the hour of 7:00 p.m. and the Planning Commission voted 5-0 to continue the public hearing to July 18, 2024; and WHEREAS, Planning Commission at their July 18, 2024, meeting voted 5-0 to recommend approval of MCTA 23-03, to the City Council. The Planning Commission expressed their discontent with the State as it is reducing local control when it comes to residential land uses.

They approved the code amendments only to be in compliance with the City’s Housing Element and State housing law; and
WHEREAS, notice was duly given of the City Council public hearing on the matter and that public hearing was held on August 13, 2024 at the hour of 7:00 p.m.; and WHEREAS, pursuant to the California Environmental Quality Act (CEQA), the City prepared an Initial Study/Negative Declaration (IS/ND) for the Draft Housing Element update and circulated the IS/ND for a 30-day public comment period from March 16, 2022 to April 18, 2022.

On September 27, 2022, the City Council adopted the IS/ND and the Housing Element for the

Ordinance 1309 Page 2
MCTA 2023-03
2021-2029 planning period. The proposed amendments are in compliance with Housing Element’s housing programs, which were previously analyzed; therefore, no further CEQA action is required.

NOW, THEREFORE, in consideration of the evidence received at the hearing, and for the reasons discussed by the Council at the hearing, including written and oral staff reports, together with public testimony, the City Council now finds as follows:

A. The proposed Municipal Code Text Amendment will not adversely affect adjoining property as to value, precedent or be detrimental to the area.

The proposed amendments will update housing definitions, allow a variety of housing types, update the Density Bonus ordinance in compliance with State law, and amend Title 17 Subdivisions to incentivize lot consolidation of housing sites as required to be in compliance with the Housing Element. Specifically, the amendment will allow transitional and supportive housing, employee housing, single room occupancy housing, large group homes, and low barrier navigation centers in residential zones as the State has determined that these uses should be treated like any other residential use in a residential zone. To further mitigate any impacts to adjoining properties, development and operational standards have been included with this amendment that will regulate single room occupancy, large group homes and low barrier navigation centers.

B. The proposed Municipal Code Text Amendment will further the public health, safety and general welfare.

The proposed amendments, which are required by the City’s Housing Element and to be in compliance with State law will further the public health, safety and general welfare by providing residents and the general public with alternative housing opportunities, including transitional and supportive housing, employee housing, single room occupancy housing, large group homes, and low barrier navigation centers. In addition, the amendments will encourage the development of housing sites that require assembly, which may lead to additional housing units and allow the City to meet its RHNA allocation. Lastly, the proposed amendment will update the City’s density bonus law to be consistent with State law, which would provide additional housing opportunities for residents and the public in general.

C. The proposed Municipal Code Text Amendment is consistent with the General Plan.

The proposed amendments are consistent with the City’s Housing Element for the 2021- 2029 planning period. Specifically, the Housing Element includes the City’s Housing Plan which identifies the City’s goals and policies required to address the housing needs of the community. The proposed amendments will achieve the goals and objectives for programs # 9, 11 and 22-24, which are consistent with the City’s General Plan by providing opportunities for various housing types in the City, removing market and regulatory constraints, and providing fair housing opportunities.

NOW, THEREFORE, BE IT FURTHER RESOLVED, PURSUANT TO THE ABOVE FINDINGS, that the CITY COUNCIL of the CITY OF SAN DIMAS, California, does ordain as follows:

Ordinance 1309 Page 3
MCTA 2023-03
Title 18 and Title 17 of the San Dimas Municipal Code Shall be amended as provided for in Exhibit A.

SECTION 1. SEVERABILITY. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdication, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more section, subsection, subdivision, sentence, clause, phrase, or portion thereof be declared invalid or unconstitutional.

SECTION 2. CEQA DETERMINATION. The City Council hereby finds and determines pursuant to the California Environmental Quality Act (CEQA), the City prepared an Initial Study/Negative Declaration (IS/ND) for the Draft Housing Element update and circulated the IS/ND for a 30-day public comment period from March 16, 2022 to April 18, 2022. On September 27, 2022, the City Council adopted the IS/ND and the Housing Element for the 2021-2029 planning period. The proposed amendments are in compliance with Housing Element’s housing programs, which were previously analyzed; therefore, no further CEQA action is required.

SECTION 3. EFFECTIVE DATE AND PUBLICATION. This Ordinance shall take effect 30 days after its final passage. The City Clerk shall certify to the adoption of this Ordinance and cause the same to be posted at the duly designated posting places within the City and published once within 15 days after passage and adoption as may be required by law in a newspaper of general circulation in the City of San Dimas hereby designated for that purpose; or, in the alternative, the City Clerk may cause to be published a summary of this Ordinance and certified copy of the text of this Ordinance shall be posted in the Office of the City Clerk five days prior to the date of adoption of this Ordinance; and, within 15 days after adoption, the City Clerk shall cause to be published, the aforementioned summary and shall post a certified copy of this Ordinance, together with the vote for and against the same, in the Office of the City Clerk.

PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of San Dimas this 27th day of August, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________________
Emmett G. Badar, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________ ___________________________
Debra Black, City Clerk Jeff Malawy, City Attorney

Ordinance 1309 Page 4
MCTA 2023-03
I, DEBRA BLACK, CITY CLERK of the City of San Dimas, do hereby certify that Ordinance 1309 was introduced at a regular meeting of the City Council of the City of San Dimas on the 13th day of August, 2024, and thereafter passed, approved and adopted at a regular meeting of said City Council held on the 27 day of August, 2024.
___________________________
Debra Black, City Clerk

ATTACHMENT 1
Exhibit A
Chapter 18.142

DEVELOPMENT STANDARDS FOR SPECIFIC LAND USES
Sections:

18.142.010 Purpose

18.142.020 Employee housing

18.142.030 Low-barrier navigation centers

18.142.040 Single-room occupancy

18.142.050 Transitional and supportive housing

18.142.060 Home care facilities

18.142.010 Purpose
The purpose of this Chapter is to establish development standards and restrictions of certain land uses while striving to maintain the overall character of the underlying zone. It is intended to supplement the standards in the underlying zones where deemed necessary, and appropriate to ensure development compatibility with the area.

18.142.020 Employee housing
A. Purpose. This Section establishes where employee housing uses, as defined in Chapter

18.08 Definitions as “Employee housing,” are allowed, and what if any permit type is required in compliance with California Health and Safety Code Section 17021.5, subdivision (b):

1. Employee housing with a permit from the statutory enforcement agency to serve six or fewer employees is considered a single-family residential structure.

2. No use permit, site development permit, variance, or other zoning clearance is required for employee housing serving six or fewer employees unless the same is required for a family dwelling of the same type in the same zone. In zones or specific plan areas where residential uses are permitted only in part of the area, employee housing shall only be permitted where residential uses are allowed in said zone or specific plan.

18.142.030 Low barrier navigation centers
A. Purpose. This Section provides standards for the location and operation of low barrier navigation centers in compliance with Government Code Section 65660 – 65668.

B. Low barrier navigation center defined. For purposes of this Section, “Low Barrier Navigation Center” means a Housing First, low-barrier, service-enriched shelter focused on moving people into permanent housing that provides temporary living facilities while case managers connect individuals experiencing homelessness to income, public benefits, health services, shelter, and housing. “Low Barrier” means best practices to reduce barriers to entry, and may include, but is not limited to, the following:

1. The presence of partners if it is not a population-specific site, such as for survivors of domestic violence or sexual assault, women, or youth.

Ordinance 1309 Page 6
MCTA 2023-03

2. Pets.

3. The storage of possessions.

4. Privacy, such as partitions around beds in a dormitory setting or in larger rooms containing more than two beds, or private rooms.

C. Where allowed. Low barrier navigation centers shall be permitted in areas zoned for mixed-use and nonresidential zones permitting multifamily uses, if they meet the requirements of Government Code Section 65662 and this Section. In zones or specific plan areas where mixed-use or multifamily uses are permitted only in part of the area, low barrier navigation centers shall only be permitted where mixed-use or multifamily uses are allowed in said zone or specific plan.

D. Separation requirements

1. The center shall be a minimum 300 feet from any existing low barrier navigation center or emergency shelter.

2. The center shall be a minimum 300 feet from any public recreation facility, public or private K-12 school, public or private preschool and child daycare center.

E. Operational standards

1. It offers services to connect people to permanent housing through a services plan that identifies services staffing.

2. It is linked to a coordinated entry system, so that staff in the interim facility or staff who colocate in the facility may conduct assessments and provide services to connect people to permanent housing. "Coordinated entry system" means a centralized or coordinated assessment system developed pursuant to Section 576.400(d) or Section 578.7(a)(8), as applicable, of Title 24 of the Code of Federal Regulations, as those sections read on January 1, 2020, and any related requirements, designed to coordinate program participant intake, assessment, and referrals.

3. It complies with Chapter 6.5 (commencing with Section 8255) of Division 8 of the Welfare and Institutions Code.

4. It has a system for entering information regarding client stays, client demographics, client income, and exit destination through the local Homeless Management Information System as defined by Section 578.3 of Title 24 of the Code of Federal Regulations.

5. Management plan. The application for a center shall be accompanied by a management plan, which should incorporate the following: hours of operation, staffing levels and training procedures, maximum length of stay, size and location of exterior and interior on-site waiting and intake areas, admittance and discharge procedures, provisions for on-site or off-site supportive services, house rules regarding use of alcohol and drugs, on-site and off-site security procedures and protocols for communications with local law enforcement agencies and surrounding property owners.

6. Low Barrier Best Practices. The center shall incorporate best practices to reduce barriers for clients. This may include, but is not limited to, the presence of partners (if it is not a population-specific site, such as for survivors of domestic violence), accommodate persons with a disability, presence of pets, storage areas for

Ordinance 1309 Page 7
MCTA 2023-03
personal possessions and privacy screening around beds that are in a dormitory setting.

F. Parking. On-site parking shall be provided at a rate of one parking space per employee in the largest shift.

G. Sunset

1. Subject to Subsection (G)(2) below, this Section shall remain in effect until January 1, 2027, and as of that date is repealed.

2. If the Legislature amends Government Code Section 65668 to extend the effective date of Government Code Section 65660 et seq., then this Section shall remain in effect until the date on which Government Code Section 65660 et seq. is repealed.

18.142.040 Single room occupancy
A. Purpose. This Section provides standards for the location and operation of single room occupancy housing uses, as defined in Chapter 18.08 Definitions,” and specifies applicable requirements.

B. Where allowed. Single-room occupancy (SRO) facilities shall be allowed in all MF zones subject to approval of a conditional use permit by the Planning Commission.

C. Parking. See Chapter 18.156 Vehicle Parking and Storage.

D. Development standards.

1. Unit size. The minimum size of an SRO unit shall be 150 square feet and the maximum size shall be 400 square feet which may include kitchen and/or bathroom facilities.

2. Common indoor/outdoor recreation areas. A minimum of 300 square feet of common indoor and/or outdoor recreation area must be provided per project for projects with 10 units or less, and a minimum of 300 square feet of common indoor and/or outdoor recreation area per project, plus 15 square feet per unit for projects larger than 10 units. Recreation areas include, but are not limited to: recreation rooms, rooftop terraces, courtyards, pools, sports courts, playgrounds with play equipment, picnic areas with barbeques, tables, and seats. Common areas can be divided into multiple usable areas. Shared kitchen and bathroom facilities shall not be considered as common areas.

3. Cooking facilities. Cooking facilities must be provided either in individual units or in a community kitchen. Where cooking is in individual units, each unit must have a sink with hot and cold water; a counter with dedicated electrical outlets and a microwave oven or a properly engineered cook top unit pursuant to Building Code requirements; at minimum a small refrigerator; and cabinets for storage.

4. Bathroom facilities. For each SRO unit a private toilet in an enclosed compartment with a door shall be provided. This compartment shall be a minimum of 15 square feet. If private bathing facilities are not provided for each unit, shared shower or bathtub facilities shall be provided at a ratio of one for every seven units or fraction thereof. The shared shower or bathtub facility shall be accessible from a common area or hallway. Each shared shower or bathtub facility shall be provided with an interior lockable door.

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5. Closet. Each unit must have a separate closet.

E. Operational standards.

1. Rental duration. The rental of any SRO unit must be for a period of 30 days or longer.

2. An on-site, 24 hour manager is required in every SRO project. In addition, a single manager's unit shall be provided which shall be designed as a complete residential unit, and be a minimum of 225 square feet in size.

3. Management Plan. A management plan must be submitted with the permit application for an SRO Housing for review by the Review Authority. At minimum, the management plan must include the following:
a. Security/Safety. Proposed security and safety features such as lighting, security cameras, access, and natural surveillance through design that maximizes visibility of spaces;
b. Management Policies. Management policies, including desk service, visitation rights, occupancy restrictions, and use of cooking appliances; c. Rental Procedures. All rental procedures, including the monthly tenancy requirement;
d. Staffing and Services. Information regarding all support services, such as job referral and social programs; and
e. Maintenance. Maintenance provisions, including sidewalk cleaning and litter control, recycling programs, general upkeep, and the use of durable materials.

18.142.050 Transitional and supportive housing
A. Purpose. This Section establishes where transitional and supportive housing uses, as defined in Chapter 18.08 Definitions as “Transitional housing” and “Supportive housing” are allowed.

B. Transitional Housing. In accordance with Government Code Section 65583(c)(3), transitional housing is considered a residential use of property and is subject to those restrictions and requirements that apply to other residential dwellings of the same type in the same zone. In zones or specific plan areas where residential uses are permitted only in part of the area, transitional housing shall only be permitted where residential uses are allowed in said zones or specific plans.

C. Supportive Housing.

1. Generally. In accordance with Government Code Section 65583(c)(3), supportive housing is considered a residential use of property and is subject to those restrictions and requirements that apply to other residential dwellings of the same type in the same zone. In zones or specific plan areas where residential uses are permitted only in part of the area, supportive housing shall only be permitted where residential uses are allowed in said zones or specific plans.

2. In Zones Allowing Multifamily. Supportive housing that complies with the requirements of California Government Code Section 65650 et seq. is considered a use by right in all zones where multifamily uses are permitted, including mixedPage 247 – 463 Ordinance 1309 Page 9
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use zones. In accordance with Government Code Section 65651(b)(1), a supportive housing development must comply with all objective development standards, requirements and policies that apply to other multifamily developments within the same zone.

18.142.060 Home care facilities
A. Definitions.
a. "Alcoholism or drug abuse recovery facility" means any facility, place or building which provides twenty-four hour residential nonmedical services in a group setting to adults, which may include, but need not be limited to, mothers over eighteen years of age and their children, and emancipated minors, which may include, but need not be limited to, mother under eighteen years of age and their children, who are recovering from alcohol, drug, or drug and alcohol misuse and are currently capable of meeting their life-support needs independently, but who temporarily need guidance, counseling, or other alcohol or drug recovery services. b. "Community care facility" means any facility, place or building which is maintained and operated to provide nonmedical residential care, day treatment or adult day care, including, but not limited to, the physically handicapped, mentally impaired, incompetent persons and abused or neglected children, and includes:
i. "Residential facility" means any family home, group care facility or similar facility, for twenty-four hour nonmedical care of persons in need of personal services, supervision, or assistance essential for sustaining the activities of daily living or for the protection of the individual.
ii. "Residential care facility for the elderly" means a housing arrangement chosen voluntarily by persons sixty years of age or over, or their authorized representative, where varying levels and intensities of care and supervision, protective supervision, personal care or health-related services are provided, based upon the person's varying needs, as determined in order to be admitted and to remain in the facility. c. Community care facility shall not include any alcoholism or drug abuse recovery facility, which is defined separately in this code.
d. "Family day care home" means a home which regularly provides care, protection and supervision of fourteen or fewer children, in the provider's own home, for periods of less than twenty-four hours per day, while the parents or guardians are away.
e. "Home care facility" means a family day care home, community care facility or alcoholism/drug abuse recovery facility established within a residential dwelling. f. “Integral facilities” means any combination of two (2) or more group homes which may or may not be located on the same or contiguous parcels of land, that are under the control and management of the same owner, operator, management company or licensee or any affiliate of any of them, and are integrated components of one (1) operation shall be referred to as integral facilities and shall be considered one (1) facility for purposes of applying federal, state and local laws to its operation.

Examples of such integral facilities include, but are not limited to, the provision of housing in one (1) facility and recovery programming, treatment, meals, or any other service or services to program participants in another facility or facilities; or

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by assigning staff or a consultant or consultants to provide services to the same program participants in more than one (1) licensed or unlicensed facility. g. “Integral uses” mean any two (2) or more residential care programs commonly administered by the same owner, operator, management company or licensee, or any affiliate of any of them, in a manner in which participants in two (2) or more care programs participate simultaneously in any care or recovery activity or activities so commonly administered. Any such integral use shall be considered one (1) use for purposes of applying federal, state and local laws to its operation.

B. Family day care homes. The use of a single-family or multifamily residence as a family day care home shall be considered a residential use of property and shall be permitted in all residential zones and specific plans which allow residential uses.

C. Community care facilities.
a. The use of a single-family or multifamily residence as a community care facility serving six or fewer persons shall be considered a residential use of property and shall be permitted in all residential zones, including specific plans which allow residential uses.
b. The use of a single-family or multifamily residence as a community care facility serving seven (7) to ten (10) persons ("large community care facility") shall be considered a residential use of property and shall be permitted in all residential zones, including specific plans which allow residential uses. No person shall open a community care facility or begin employment with a community care facility until the applicant complies with all the following requirements. The applicant shall be responsible for updating any of the submitted information to keep it current:
i. The facility must be on a lot that is greater than 25,000 square feet in size. ii. If located within a single-family residence it shall comply with the following:

1. 2,500 square feet minimum of habitable space;

2. One bedroom for every two patron/patient;

3. Three full bathrooms;

4. One communal room, excluding the kitchen; and

5. Enclosed two-car garage, minimum interior dimension of 20' x 20'. iii. If located in a multi-family development not more than one facility is allowed per development.
iv. An application for a large community care facility is submitted to the Director of Community Development by the owner/operator of the facility.

The application shall provide the following:

1. The name, address, phone number and driver's license number of the owner/operator;

2. If the applicant and/or operator is a partnership, corporation, firm or association, then the applicant/operator shall provide the additional names and addresses as follows and such persons shall also sign the application:
a. Every general partner of the partnership,
b. Every owner with a controlling interest in the corporation, c. The person designated by the officers of a corporation as set forth in a resolution of the corporation that is to be designated as the permit holder;

3. The license and permit history of the applicant, including whether such applicant, in previously operating a similar use in this or

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another city, county, or state under license and/or permit, has had such license and/or permit revoked or suspended, and the reason therefor;

4. The name, address, phone number and driver's license number of the house manager;

5. A copy of the facility rules and regulations;

6. Written intake procedures;

7. The relapse policy;

8. Blank copies of all forms that all residents and potential residents are required to complete.
v. The facility shall not be located in an accessory secondary unit unless the primary dwelling unit is used for the same purpose.
vi. The facility has a house manager who resides at the facility or any multiple of persons acting as a house manager who are present at the facility on a twenty-four (24) hour basis and who are responsible for the facility's dayto-day operation. vii. All garage and driveway spaces associated with the facility shall, at all times, be available for the parking of vehicles. Residents and the house manager may each only store or park a single vehicle at the dwelling unit.

The vehicle must be operable and currently used as a primary form of transportation for a resident or the house manager.
viii. If the facility operator is not the property owner, written approval from the property owner to operate a large community care facility at the property. ix. The property must be fully in compliance with all building codes, municipal code, and zoning.
x. At least forty-eight (48) hours prior to an occupant's eviction from or involuntary termination of residency in a facility, the operator thereof shall:

1. Notify the person designated as the occupant's emergency contact or contact of record that the occupant will no longer be a resident at the facility;

2. Make available to the occupant transportation to the address listed on the occupant's driver license, state-issued identification card, or the permanent address identified in the occupant's application or referral to the facility;

3. Provided, however, that should the occupant decline transportation to their permanent address or otherwise has no permanent address, then the operator shall make available to the occupant transportation to another facility that has agreed to accept the occupant.
xi. All drivers of vehicles picking up or dropping off persons at a facility shall comply with all applicable provisions of this code and the Vehicle Code, including, but not limited to, those provisions regulating licensure and parking, standing and stopping.
xii. Occupants must not require and operators must not provide "care and supervision" as those terms are defined by Health and Safety Code section 1503.5 and section 80001(c)(3) of Title 22, California Code of Regulations. xiii. Integral group home facilities are not permitted. Applicants shall declare, under penalty of perjury, that the group home does not operate as an integral use/facility.
xiv. An applicant may seek relief from the strict application of this section by submitting a request to the director setting forth specific reasons as to why

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accommodation over and above this section is necessary under state and federal laws, pursuant to section 13-200.62.
c. Large community care facilities that are in existence upon the effective date of this chapter shall have one (1) year from the effective date of this chapter to comply with its provisions.
d. Existing large community care facilities obligated by a written lease exceeding one (1) year from the effective date of the ordinance, or whose activity involves investment of money in leasehold or improvements such that a longer compliance period is necessary to prevent undue financial hardship, are eligible for up to one (1) additional year subject to planning division approval, which approval shall not be unreasonably withheld.
e. Should any section, subsection, clause, or provision of this chapter for any reason be held to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this chapter; it being hereby expressly declared that this Ordinance, and each section, subsection, sentence, clause and phrase hereof would have been prepared, proposed, approved and ratified irrespective of the fact that any one (1) or more sections, subsections, sentences, clauses or phrases be declared invalid or unconstitutional. This chapter shall be prospective in application from its effective date.

D. Alcoholism or drug abuse recovery facilities. The use of a single-family residence as an alcoholism or drug abuse recovery facility serving six or fewer persons shall be considered a residential use of property and shall be permitted in all single-family zones, including specific plans which allow for single-family uses.

E. Licensing. All home care facilities shall comply with Title 5 of the municipal code regarding business licenses.

Chapter 18.42 Multiple-Family (MF) Zone

18.42.030. Uses permitted by conditional use permit.

The following uses shall be permitted pursuant to the provisions of Chapter 18.200:

A. Apartments, condominiums, townhouses and similar multiple-family developments.

B. Churches.

1. Day care centers, day nurseries, and nursery schools as an accessory use only.

C. Convents.

D. Rectories.

E. Public utility substations.

F. Senior citizen housing projects.

Chapter 18.44 Multiple-Family Thirty Units Per Acre (MF-30) Zone

18.44.020 Uses permitted.

Buildings, structures and land shall be used, and buildings and structures shall hereafter be erected, structurally altered or enlarged only for the following uses. All uses shall be subject to the property development standards set forth in this chapter.

A. Primary Uses.

1. Apartments, condominiums, townhouses and similar multiple-family developments;

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2. Senior citizen housing projects;
Chapter 18.156 Vehicle Parking and Storage

18.156.050
C. Residential uses

9. Emergency shelters and year-round emergency shelters - One space for every employee on the maximum shift, provided that the standards do not require more parking for emergency shelters than other residential or commercial uses within the same zone.

11. Single room occupancy (SRO) – One parking space for every two units, plus one space for each employee on the maximum shift.

Chapter 18.08 Definitions
Sections:

18.08.210 Emergency shelter

18.08.215 Employee housing

18.08.220 Flag lot

18.08.221 Floor area ratio

18.08.215 Employee housing
“Employee housing” means qualified employee housing providing accommodations of six or fewer employees pursuant to Health and Safety Code Section 17021.5(b) and which satisfies the qualification requirements of Health and Safety Code Section 17021.5(a). Qualified employee housing shall be deemed a single-family dwelling and is allowed in all zones allowing single-family homes. Qualified employee housing is subject to all Municipal Codes, regulations, requirements and other standards generally applicable to other residential dwellings of the same type in the same zone.

Chapter 18.22 Density Bonus
Sections:

18.22.010 Purpose.

18.22.020 Definitions.

18.22.030 Application and plan review.

18.22.040 Density bonus agreement.

18.22.050 Standards for qualifying units.

18.22.060 Childcare facility.

18.22.010 Purpose.

The provisions of this Chapter are intended to incentivize development of affordable housing, implement the goals and policies of the Housing Element of the General Plan, and ensure compliance with Density Bonus Law.

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18.22.020 Definitions.

The following definitions shall apply to this chapter:

A. “Density Bonus Law” means Government Code sections 65915 through 65918, as may be amended.

B. “Qualifying units” means the units that allow an applicant to qualify for a density bonus, incentive or concessions, waivers or reductions of development standards, parking ratio reductions, or other benefits available under Density Bonus Law.

C. “Childcare facility” has the meaning given in Government Code section 65915(h)(4), as may be amended.

18.22.030 Application and plan review.

A. Application.

1. An application for a density bonus, incentives or concessions, waivers or reductions of development standards, parking ratio reductions, or other benefits available under Density Bonus Law shall be submitted at the same time as the application for the applicable development project. The application shall be on a form provided by the City and shall include applicable review fees. The application shall also include reasonable documentation to establish eligibility for the requested density bonus, incentives or concessions, waivers or reductions of development standards, parking ratio reductions, or other benefits available under Density Bonus Law, as determined by the Director, including reasonable documentation to establish that requested incentives or concessions will result in identifiable and actual cost reductions for the project.

2. Only completed applications will be considered.

3. The application will be processed concurrently with any other applications required for the development project.

4. The application and application materials will be circulated and reviewed by applicable City departments for review and comment. The applicant will be informed in writing of any incompleteness within 30 days following submittal of the application.

5. If the requested documents are not resubmitted within 90 days of the incompleteness letter date, the application shall be closed. A new application and application fee will be required.

B. Application review.

1. Applications for a density bonus, incentives or concessions, waivers or reductions of development standards, parking ratio reductions, or other benefits available under Density Bonus Law will be considered at the same time and by the same reviewing authority as the applicable development project application.

2. Applications shall be approved, conditionally approved, or denied in accordance with this chapter and the requirements of Density Bonus Law.

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3. The reviewing authority’s determination may be appealed pursuant SDMC chapter

18.212.

18.22.040 Density bonus agreement.

As a condition of the approval of a density bonus, incentives or concessions, waivers or reductions of development standards, parking ratio reductions, or other benefits available under Density Bonus Law, the applicant shall agree to enter into a density bonus agreement or other similar binding document with the city in a form approved by the city attorney and consistent with the requirements of Density Bonus Law and other applicable laws. The city manager is authorized to execute the density bonus agreement on behalf of the city. The executed density bonus agreement shall be recorded on the parcel or parcels designated for the construction of qualifying units, or donated for the purpose of constructing qualifying units, or any other parcel required to be restricted by Density Bonus Law. The approval and recordation shall occur prior to the recordation of any final map for the project or, where a map is not being processed, prior to the issuance of building permits for the project. The density bonus agreement shall be binding upon all future owners and successors in interest.

18.22.050 Standards for qualifying units.

All qualifying units shall meet the following requirements:

A. Concurrency. Qualifying units shall be built prior to or concurrently with all other units in the development unless the city and the applicant agree in writing to an alternative schedule for development. Qualifying units shall be made available to eligible tenants prior to or at the same time that the other units in the development are made available to the public.

B. Location. Qualifying units, where feasible, shall be dispersed within the housing development and shall not be concentrated in any single portion of the development.

C. Unit size. Where feasible, the number of bedrooms in the qualifying units shall be equivalent to the bedroom mix of the other units in the development, except that the developer may include a higher proportion of qualifying units with more bedrooms.

D. Design. The design and appearance of the qualifying units shall match the design and appearance of the other units in the housing development.

E. Linked sites. Circumstances may arise in which the public interest would be served by allowing some or all of the qualifying units associated with one housing development to be produced and operated at an alternative development site. If the developer and the city agree in writing to allow the production and operation of qualifying units at an alternative site, the resulting linked developments shall be considered a single housing development for the purposes of this chapter.

18.22.060 Childcare facility.

Developments seeking an additional density bonus or additional concession or incentive on the basis of including a childcare facility on the premises of, as part of, or adjacent to the project shall comply with the requirements of Government Code section 65915(h), as may be amended, and shall enter into an agreement or other appropriate document with the City, approved by the City Attorney, to ensure compliance with such requirements. Compliance with the requirements in this section 18.22.060 shall be a condition of approval of the grant of a density bonus or additional concession or incentive under this section.

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Title 17 Subdivisions
Chapter 17.28 Merger of parcels

17.28.100 Lot Consolidation Incentive
To encourage development and reduce barriers to improve housing opportunities of housing sites identified in the City’s Housing Element for the 2021-2029 planning period, the Director of the department of Community Development may waive the lot merger application fee. In considering the fee waiver, the Director shall consider whether the proposed development meets all of the following:

A. The applicant shall submit documentation, to be evaluated by City Staff, that demonstrates that the fee is a material barrier to the development of the housing site.

B. Furthers the City’s housing goals.

C. Will result in a more efficient developed project.

D. Provides a minimum of 10% affordable lower-income units.

Chapter 17.29 Lot combinations

17.29.052 Lot Combination Incentive
To encourage development and reduce barriers to improve housing opportunities of housing sites identified in the City’s Housing Element for the 2021-2029 planning period, the Director of the department of Community Development may waive the Lot Combination application fee. In considering the fee waiver, the Director shall consider whether the proposed development meets all of the following:

A. The applicant shall submit documentation, to be evaluated by City Staff, that demonstrates that the fee is a material barrier to the development of the housing site.

B. Furthers the City’s housing goals.

C. Will result in a more efficient developed project.

D. Provides a minimum of 10% affordable lower-income units.

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of August 27, 2024
From: Chris Constantin, City Manager
Prepared by: Esau Ramos, Public Works Maintenance Manager Subject: Approve the Purchase and Outfit of Five Fleet Vehicles, Backhoe, and Crack Sealer through the Statewide Contract Fleet Vehicle Pricing and in Accordance with City Purchasing Rules with Watsonville Ford, Quinn Cat Backhoe, Bearcom, Retrofit Inc., Lowes, and California Truck Equipment Co. for a Total Amount of $604,251.00 with a contingency of $32,000. Approve an appropriation of an additional $9,183.00 to account number 100.4314.039.001 for a total budget of $89,183 and Appropriate $58,850 to account number 113.4190.041.025 ____________________________________________________________________________

SUMMARY
This item authorizes the replacement of five fleet vehicles, backhoe, and crack sealer using the California Statewide Contract for Fleet Vehicles for a total of $604,251.00 and authorizes a contingency of $32,000. This item utilizes the exception to competitive bidding authorized under San Dimas Municipal Code Section 3.28.120E.

RECOMMENDATION
Staff recommends that the City Council:
• Appropriate $58,850 from fund 113 for purchase and outfitting of Housing Vehicles. • Approve Carryover of $9,183 from FY 23-24 Adopted Budget from fund 100 for purchase an of F250.
• Approve the Purchase and Outfit of Five Fleet Vehicles, Backhoe, and Crack Sealer through the Statewide Contract Fleet Vehicle Pricing and in Accordance with City Purchasing Rules with Watsonville Ford, Quinn Cat Backhoe, Bearcom, Retrofit Inc., Lowes, and California Truck Equipment Co. for a Total Amount of $604,251.00 with a contingency amount of $32,000.

FISCAL IMPACT
The adopted 2024-25 budget includes $180,000 in account 100.4314.039.025 to replace the parking enforcement vehicles that have a quoted total expense of $170,516.17 for vehicle

Approve the Purchase and Outfit of Five Fleet Vehicles, Backhoe, and Crack Sealer through the Statewide Contract Fleet Vehicle Pricing and in Accordance with City Purchasing Rules with Watsonville Ford, Quinn Cat Backhoe, Bearcom, Retrofit Inc., Lowes, and California Truck Equipment Co. for a Total Amount of $604,251.00 with a contingency of $32,000. Page 2 For the Meeting of August 27, 2024
purchase and outfitting, producing a fund balance savings of $9,483.83. The Quinn Cat backhoe loader and tractor has an adopted budget of $220,000 in account number 100.4314.041.030 which will cover the purchase and outfitting total cost of $177,260.47 which will produce a fund balance savings of $42,739.53. The crack seal machine has an adopted budget of $120,000 in account number 70-4314-041-046. This will sufficiently cover the cost of purchase of the machine with a remaining fund balance of $9,573.63.

The 2025 Ford F250 4x4 Extra Cab 8’ Box 164” wheelbase & outfitting is budgeted in account 100.4314.039.001 in an amount of $80,000. The total cost of purchase and outfitting will be $89,182.60 which would require a budget amendment in the amount of $9,183. Funds are available from available fund balance that accumulated from budgetary savings in the 2023-24 budget that would otherwise have been carried over to complete this purchase.

Lastly, a 2025 Ford Escape Plug in Hybrid vehicle and outfitting cost of $56,845.39 that was originally programmed to be purchased using AQMD funds in the 2023-24 fiscal year budget is now being proposed to be purchased using the Housing Authority Fund (113) due to the amount of restrictions over its eligible uses and it being the most appropriate fund for this vehicle and the purpose it is serving. In order to address this funding change, staff is requesting a budget amendment in the amount of $58,850.00 ($56,845.39 for cost of the vehicle and outfitting plus $2,000 for contingency) to account number 113.4190.041.025 for approval.

As most of the vehicle and outfitting quotes are only good for a short period of time (typically 30 days) staff requests that the City Manager be authorized to approve minor adjustment in cost not to exceed a contingency of $32,000 in the event the cost of outfitting or vehicle price changes. Delivery of vehicles usually takes several months once the order is accepted putting the cost of outfitting outside of the duration of the quoted pricing. With the amount budgeted for FY 24-25, the carryover from FY 23-24 for the F250 and the appropriated amount for the Housing vehicle, there is adequate funds in accounts 70, 100, 113 dedicated to vehicle acquisitions to allow for the contingency.

BACKGROUND
The City vehicle fleet is utilized by our Public Works, Parks & Recreation and Facility Maintenance staff in order to assist them in maintaining the various City roads, sidewalks, medians, parks and facilities. The trucks carry tools, heavy equipment and materials needed at various jobsites.

The City has historically maintained vehicles well beyond the 5-year life expectancy of a vehicle and described by Generally Accepted Accounting Principles, but at a certain point, the continued maintenance and repairs make it advantageous for the City to move on from our older vehicles and replace them with newer models. The advanced safety features and fuel economy of the newer vehicles assists with keeping our staff safe while on the road while at the same time reducing annual gas and maintenance costs.

DISCUSSION/ANALYSIS
San Dimas Municipal Code (SDMC) Section 3.28.120, Exemptions to Competitive Bidding requirements, allows the purchasing officer (City Manager) to enter into a contract or “piggyback”

Approve the Purchase and Outfit of Five Fleet Vehicles, Backhoe, and Crack Sealer through the Statewide Contract Fleet Vehicle Pricing and in Accordance with City Purchasing Rules with Watsonville Ford, Quinn Cat Backhoe, Bearcom, Retrofit Inc., Lowes, and California Truck Equipment Co. for a Total Amount of $604,251.00 with a contingency of $32,000. Page 3 For the Meeting of August 27, 2024
on a cooperative competitive bidding procedure that was prepared and processed through another local, state, or federal government agency or a cooperative purchasing entity set up by or utilized by such government or public agencies and where the piggyback contract has gone through the competitive bidding process of that entity.

When “piggybacking,” the City is exempt from formal bidding procedures in circumstances where it joins into cooperative agreements in which federal or state governments, or any political subdivision thereof, has bid for the items or services.

The City is utilizing the California Statewide Contract for Fleet Vehicles contract to make the purchase using a government pricing bid by the State of California Department of General Services # 1-22-23-20 A - K for the State of California and local governmental agencies (Attachment 4). The City has previously utilized this contract to purchase vehicles, most recently in 2023. The following is a breakdown of the quoted pricing for equipment and vehicle purchases as well as outfitting:

Downtown Ford
2025 Ford Escape Plug in Hybrid vehicle Unit 45 $45,826.45 2025 Ford Escape Plug in Hybrid vehicle Unit 46 $45,826.45 2025 Ford Escape Plug in Hybrid vehicle Unit 52 $45,826.45 2025 Ford Escape Plug in Hybrid vehicle (new) $45,826.45 2025 Ford F250 4x4 Extra Cab 8’ Box 164” wheelbase Unit 66 $60,127.97 Total Cost $243,433.77
Quinn Cat
2024 415 07A IL Backhoe Loader tractor Unit 101 $175,645.34 Haaker Equipment Company
2024 Cimline M1 150 Gallon Crack Sealer and Compressor $110,426.37 Total Vehicle Cost $529,505.48
CTEC
2025 Ford Escape Plug in Hybrid outfitting cost $9,403.81 2025 Ford Escape Plug in Hybrid outfitting cost $9,403.81 2025 Ford Escape Plug in Hybrid outfitting cost $9,403.81 2025 Ford Escape Plug in Hybrid outfitting cost $9,403.81 2025 Ford F250 4x4 Extra Cab outfitting cost $27,439.50 Total Ctec Outfitting Cost $65,054.74
Bearcom
2025 Ford Escape Plug in Hybrid outfitting cost $1,615.13 2025 Ford Escape Plug in Hybrid outfitting cost $1,615.13 2025 Ford Escape Plug in Hybrid outfitting cost $1,615.13 2025 Ford Escape Plug in Hybrid outfitting cost $1,615.13 2025 Ford F250 4x4 Extra Cab outfitting $1,615.13
2024 415 07A IL Backhoe Loader outfitting $1,615.13
Total Bearcom Outfitting Cost $9,690.78

Approve the Purchase and Outfit of Five Fleet Vehicles, Backhoe, and Crack Sealer through the Statewide Contract Fleet Vehicle Pricing and in Accordance with City Purchasing Rules with Watsonville Ford, Quinn Cat Backhoe, Bearcom, Retrofit Inc., Lowes, and California Truck Equipment Co. for a Total Amount of $604,251.00 with a contingency of $32,000. Page 4 For the Meeting of August 27, 2024

ALTERNATIVES
The City Council provide alternative direction or not authorize the purchase of the vehicles.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Esau Ramos
Public Works Maintenance Manager
Attachments:

1. Downtown Ford Vehicle Quotes

2. Quinn Cat Quote

3. Haaker Equipment Company Quote

4. Statewide Contract for Fleet Vehicles

ATTACHMENT 1

ATTACHMENT 2

ATTACHMENT 3

ATTACHMENT 4

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of August 27, 2024
From: Chris Constantin, City Manager
Prepared by: Michael O'Brien, Director of Administrative Services Subject: Receive and File the Updated June Investment Report, to Reflect Fair Market Value at Fiscal Year End per GASB 31 and the July 2024 Investment Report ____________________________________________________________________________

SUMMARY
Monthly Reporting for the City of San Dimas investment of idle funds and cash condition.

RECOMMENDATION
Staff recommends that the City Council:
• Receive and file Investment and Cash Condition report for the month of June 2024, updated to reflect the fair market value of investments as of the fiscal year end per GASB 31.
• Receive and file Investment and Cash Condition report for the month of July 2024

FISCAL IMPACT
There is no fiscal impact for the recommended action.

DISCUSSION/ANALYSIS
At the end of each fiscal year the City is required to adjust the book values of all its investments to equate to the reported fair market value in order to follow the Governmental Accounting Standards Boards Pronouncement 31 standards for financial reporting.

Per the City’s investment policy, investment reports must be provided to Council within 30 days of the close of each month, however all the information necessary to compute all the fair market value adjustments are not available until after reports must be submitted for the last Council meeting in July. Therefore, a revised June Investment report is necessary to be produced and distributed to Council in the month of August along with the July Investment report. The result of the Fair Market Adjustment for June 30, 2024, was a total investment value reduction of

Receive and File the June & July 2024 Investment Report Page 2 For the Meeting of August 27, 2024
$897,545.34 going from $82,346,863.86 to $81,449,318.52. The revised June 2024 investment report is included as an attachment.

It is the policy of the City of San Dimas to invest public funds in a manner that will provide an optimal combination of security and investment return while meeting the daily cash flow demands of the City and conforming to all State and local statutes governing the investment of public funds.

The priority objectives of the City’s investment activities are as follows: Safety, liquidity and returns.

The following breakdown pertains to specific details provided in the attached July 2024 investment report.

The City’s investment portfolio as of July 31, 2024 maintained liquid cash in the amount of $17,991,598.47 held between BMO Harris, the City, LAIF and the CALTRUST Liquidity Fund which amounts to just under 23% of the portfolio to provide the cash flow necessary for City payroll and operating expenditures as well as large capital project expenses and unforeseen emergencies that may occur come up throughout the year. The following chart displays the total investments and weighted average yield per investment category:

The City’s Banking Services Provider BMO Harris provides a fully collateralized checking account whose funds are used to make cash payments for City payroll and operational expenses. The city performs daily bank reconciliations to assure adequate cash is held in the checking account for upcoming expenditures. Cash held in the account earns income credits that accumulate at a rate of .75% which offsets banking service charges that are charged each quarter to the city.

As of June 10, 2024, the City opened a collateralized money market account BMO Harris. The rate is 4.5% percent amended from the 1% percent interest reported for the month of June. An adjustment to both interest revenue and interest rate was updated.

WEIGHTED AVG.

YIELD TOTAL INVESTMENT

0.00% $1,288,547.70

4.50% $2,018,214.24

0.00% $2,640.00

5.39% $5,238,230.63

4.52% $9,443,965.90

4.27% $14,235,354.80

4.09% $32,226,953.27
WEIGHTED AVG.

YIELD TOTAL INVESTMENT

4.78% $2,968,656.96

4.70% $248,175.00

1.95% $3,314,492.50

3.24% $1,306,596.15

3.27% $2,222,000.00

4.50% $13,066,214.27

3.80% $1,237,350.00

5.26% $5,584,412.55

3.47% $18,124,876.00

4.08% $48,072,773.43

4.08% $80,299,726.70

COLLATERALIZED, POOLED AND PUBLIC AGENCY INVESTMENTS

INVESTMENTS PURCHASED THROUGH BROKERS

TOTAL OF ALL COLLATERALIZED,POOLED AND PUBLIC AGENCY ACCOUNTS

STIFEL TRESURY BILLS

CALTRUST INVESTMENT LIQUIDITY FUNDS

BMO HARRIS - MONEY MARKET ACCOUNT

STIFEL NEGOTIABLE CD'S OF DEPOSIT

TOTAL BROKER ACCOUNTS

TOTAL OF ALL INVESTMENTS

BMO HARRIS - GENERAL ACCOUNT

SAN DIMAS PETTY CASH - IMPREST FUNDS

LOCAL AGENCY INVESTMENT FUND (LAIF) CA STATE TREASURER

CALTRUST INVESTMENT PROGRAM-MEDIUM TERM-SHARES

GREAT PACIFIC SECURITIES CORPORATE & MUNICIPAL BONDS

TVI CORPORATE BONDS
TVI U.S.TRESURY BILLS

TVI NEGOTIABLE CERTIFICATES OF DEPOSIT

STIFEL GOVERNMENT SPONSORED ENTERPRISES (GSE) AGENCY BONDS

STIFEL COMMERCIAL & MUNICIPAL BONDS

GREAT PACIFIC SECURITIES GOVERNMENT SPONSORED ENTERPRISE (GSE)

Receive and File the June & July 2024 Investment Report Page 3 For the Meeting of August 27, 2024
Petty Cash is held at City facilities for cashiering purposes and to reimburse small dollar expenditures between $0.01 and $50.00.

The Local Agency Investment Fund (LAIF) is considered a Local Agency Investment Pool and acts much like a money market account. Funds can be deposited and withdrawn without penalty.

The pool invests funds in short-term securities and can produce returns at rates like money markets but is considered more secure.

CALTRUST is a public agency that provides investment funds that are liquid, short term, and medium term. The assets held by CALTRUST are managed by State Street Global Advisors.

Since the City first invested with CALTRUST in August of 2010, buying into the Medium-Term Fund. The City has made various contributions throughout the years as well as reinvested any accumulated interest earnings throughout the life of the fund.

In total the weighted average share price cost of investing in CALTRUST is $9.99. Currently due to increasing interest rates driving market rates down for assets already held, the share price of the fund as of July 31, 2024, was $9.82. Until interest rates decline to the point that share price would increase to $9.99 or above, the city would be recognizing a loss on sale. However, the City could pull out funds at any time if liquidity needs arose.

Beginning in the month of January 2024, the City opened a liquid fund with CALTRUST which is not subject to market rate adjustments due to the type of investments utilized. The fund yielded

5.39% for the month of July, out yielding LAIF by .87%. The City intends to take advantage of the high yielding short term investments until yields are no longer inverted The City Treasurer also utilizes Brokers to purchase investment securities such as Government Sponsored Enterprises (Agency Bonds), Corporate Bonds, U.S. Treasuries and Negotiable CD’s.

The investment policy and California Government Code Section 53600.3 allows the City to invest 30% of its portfolio in Certificates of Deposit and 20% of its portfolio in Corporate Bonds through Brokers. U.S. Treasuries and Government Sponsored Enterprises (Agency Bonds) have no investment limits; however, it is considered a best practice not to invest more than 5% in a single Government Sponsored Enterprises.

The following is a breakdown of the total invested in each type of investment along with its percentage of the portfolio:

Additionally, per the Investment Policy, the City has an established maturity matrix with the investment ranges as follows:

Amount % of Portfolio
$3,309,401.94 4%
$9,443,965.90 12%
$19,473,585.43 24%
$15,023,545.63 18%
$5,811,343.10 8%
$6,891,008.70 9%
$20,346,876.00 25%
$80,299,726.70 100%

LOCAL AGENCY INVESTMENT FUND (LAIF)

TOTAL OF ALL INVESTMENTS
Weighted A

CALTRUST

GSE AGENCY BONDS

COMMERCIAL BONDS
U.S TREASURY BILLS

NEGOTIABLE CERTIFICATES OF DEPOSIT
Maturity Range
1 Day t
1 Yr. to
3 Yrs. to

INVESTMENTS BY TYPE INV

CHECKING & MONEY MARKET ACCOUNTS/CASH ON HAND
Type

Receive and File the June & July 2024 Investment Report Page 4 For the Meeting of August 27, 2024
Maturity Range Guideline Portfolio Percentage
1 Day to 1 Year 30% -100%
1 Year to 3 Years 5% - 60%
3 Years to 5 Years 0% - 40%
The Cities current investment maturity range is as follows:

The weighted average maturity for all City investments is 1.38 years, which is ideal in today’s rising interest rate environment. The short time to maturity of our investments will allow the city to reinvest the matured principal amounts into investments that are likely to be offered at higher yields.

Specific details pertaining to the Cities investment names, CUSIP #’s, coupon and purchase yields, maturity dates, par and book values are included in the Investment and Cash Condition Report attachment.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Michael O'Brien
Director of Administrative Services
Attachments:

1. July Investment and Cash Condition Report

2. Updated June Investment and Cash Condition Report
Amount % of Portfolio
$ 45,846,968.76 58%
$ 17,687,759.73 22%
$ 16,764,998.21 20%
$ 80,299,726.70 100%
Maturity Range
1 Day to 1 Yr.
1 Yr. to 3 Yrs.
3 Yrs. to 5 Yrs.

Total

INVESTMENTS BY MATURITY

CITY OF SAN DIMAS

MONTHLY CASH BALANCE INVESTMENT REPORT
JULY 2024

ENDING BALANCE
$1,288,547.70
BMO HARRIS - MONEY MARKET ACCOUNT $2,018,214.24
$2,640.00
$9,443,965.90
$5,238,230.63
$14,235,354.80
CUSIP # COUPON
YIELD

PURCHASE

YIELD MATURITY PAR VALUE BOOK VALUE
CHEVRON - 3 YEAR BOND 166756ALO 1.02% 4.75% 8/12/2027 $250,000.00 $222,444.51 UNITED HEALTH GROUP - 4 YEAR BOND 91324PDK5 3.85% 4.73% 6/15/2028 $250,000.00 $241,935.46 NY LIFE GLOBAL - 5 YEAR BOND 64952WFF5 4.70% 4.76% 1/29/2029 $500,000.00 $500,000.00 METLIFE GLOBAL - 5 YEAR BOND 59217GFR5 4.85% 4.90% 1/8/2029 $250,000.00 $249,451.14 MASS MUTUAL GLOBAL - 5 YEAR BOND 57629W4T4 5.15% 5.15% 5/30/2029 $250,000.00 $249,998.23 NORTHWESTERN MUT GLOBAL - 5 YEAR BOND 66815L2Q1 4.71% 5.16% 1/10/2029 $250,000.00 $245,327.02 $1,709,156.36
CALIFORNIA ST DEPT WATER - 4 YEAR BOND 13067WRF1 1.32% 4.70% 12/1/2028 $250,000.00 $215,147.50 YUCAIPA VY CALIF WATER DISTRICT 98840BBD4 2.29% 4.72% 9/1/2027 $250,000.00 $232,227.50 ONTARIO CALIFORNIA PUB - 3 YEAR BOND 68304RCD0 1.81% 4.52% 10/1/2027 $255,000.00 $232,539.60 CALIFORNIA ST UNIV REV SYSTEMWIDE- 4 YEAR BOND 13077DQG0 3.85% 4.70% 6/15/2028 $310,000.00 $270,924.50 SOLANO CALIF COMMUNITY COLLEGE - 4 YEAR BOND 83412PHB1 1.48% 4.50% 8/1/2028 $350,000.00 $308,661.50 $1,259,500.60
FEDERAL NATIONAL MTG ASSN - 4 YEAR BOND 3135GASJ1 4.50% 4.70% 5/17/2028 $250,000.00 $248,175.00 $248,175.00
WELLS FARGO & CO MEDIUM TERM - 3 YEAR BOND 95001DC40 4.50% 4.50% 7/28/2025 $250,000.00 $250,000.00 CFI- 5 YEAR BOND 17298CK64 1.00% 1.00% 8/28/2025 $500,000.00 $500,000.00 BANK OF AMERICA - 5 YEAR BOND 06048WK25 0.75% 0.75% 10/30/2025 $250,000.00 $250,000.00 GOLDMAN SACHS GROUP - 5 YEAR BOND 38150EH4 0.80% 0.80% 11/24/2025 $290,000.00 $290,000.00 JP MORGAN BOND - 5 YEAR BOND 48128G3G3 1.20% 1.20% 4/30/2026 $285,000.00 $285,000.00 EXXON MOBILE CORP - 7 YEAR BOND 30231GBD3 2.28% 0.98% 8/16/2026 $250,000.00 $264,953.75 GOLDMAN SACHS GROUP - 5 YEAR BOND 38150AJ63 1.70% 1.70% 10/29/2026 $210,000.00 $210,000.00 MORGAN STANLEY FIN GLOBAL - 5 YEAR BOND 61766YGT2 1.35% 1.35% 11/18/2026 $250,000.00 $250,000.00 JP MORGAN CHASE BOND - 5 YEAR BOND 48128G5Y2 2.10% 2.10% 1/29/2027 $270,000.00 $270,000.00 BANK OF AMERICA - 5 YEAR BOND 06048WS84 2.75% 2.75% 3/2/2027 $250,000.00 $250,000.00 MORGAN STANLEY-FIN GLOBAL 5 YEAR BOND 61766YJQ5 3.25% 3.25% 4/13/2027 $250,000.00 $250,000.00 INTEL CORP - 5 YEAR BOND 458140BY5 3.75% 4.25% 8/5/2027 $250,000.00 $244,538.75 $3,314,492.50
UNITED STATES TREASURY BILLS - 6 MONTH 912797LF2 5.04% 5.24% 12/5/2024 $572,000.00 $557,825.27 UNITED STATES TREASURY BILLS - 3 MONTH 912797LJ4 5.10% 5.25% 9/24/2024 $253,000.00 $249,589.31 UNITED STATES TREASURY BILLS - 6 MONTH 912796ZV4 5.28% 5.28% 12/26/2024 $512,000.00 $499,181.57 $1,306,596.15
MORGAN STANLEY PRIVATE BANK - 5 YEAR CD 61760AR76 2.20% 2.20% 8/1/2024 $247,000.00 $247,000.00 AMERICAS CR - 2 YEAR CD 03065AAV5 3.65% 3.65% 9/27/2024 $249,000.00 $249,000.00 SYNCHRONY BK RETAIL - 3 YEAR CD 87164WQ68 3.30% 3.30% 8/26/2025 $245,000.00 $245,000.00 CAPITAL ONE BANK - 4 YEAR CD 14042TFH5 2.65% 2.65% 4/13/2026 $246,000.00 $246,000.00 TOYOTA FINANCIAL SAVINGS - 5 YEAR CD 89235MLC3 0.95% 0.95% 7/15/2026 $248,000.00 $248,000.00 GOLDMAN SACHS BANK USA NEW YORK - 5 YEAR CD 38149M4T7 2.65% 2.65% 4/13/2027 $246,000.00 $246,000.00 STATE BANK OF INDIA - 5 YEAR CD 856285N64 3.30% 3.30% 6/1/2027 $245,000.00 $245,000.00 CENTRAL BANK LITTLE ROCK ARK - 5 YEAR CD 152577BS0 5.30% 5.30% 6/30/2028 $248,000.00 $248,000.00 ENVISION C.U- 5 YEAR CD 29415AAQ8 5.40% 5.40% 7/14/2028 $248,000.00 $248,000.00 $2,222,000.00

INVESTMENTS
TVI TRESURY BILLS INVESTMENT SUBTOTAL:

SUMMARY OF BANK BALANCES YIELD

4.516%

BMO HARRIS - GENERAL ACCOUNT

SAN DIMAS PETTY CASH - IMPREST FUNDS

LOCAL AGENCY INVESTMENT FUND (LAIF) CA STATE TREASURER

4.50%

5.39%
INVESTMENTS HELD WITH GREAT PACIFIC SECURITIES:

TVI CD'S INVESTMENTS SUBTOTAL :

TVI CORPORATE BONDS INVESTMENTS SUBTOTAL:

CALTRUST INVESTMENT PROGRAM-MEDIUM TERM 4.27%

CALTRUST LIQUIDITY FUND
INVESTMENTS HELD WITH TVI:

PACIFIC SECURITIES COMMERCIAL & MUNICIPAL BONDS INVESTMENTS SUBTOTAL:

PACIFIC SECURITIES CORPORATE BONDS INVESTMENTS SUBTOTAL:

PACIFIC SECURITIES GOVERNMENT SPONSORED ENTERPRISES (GSE) AGENCY BONDS INVESTMENTS SUBTOTAL:

ATTACHMENT 1

FNMA - FEDL NAT MTG ASSN POOL BALLOON - 5 YEAR BOND 3138L8UV4 2.92% 4.85% 1/1/2025 $300,000.00 $272,755.79 FEDERAL NATIONAL MEETING ASSN- 5 YEAR BOND 3136G4A86 0.50% 0.55% 7/21/2025 $250,000.00 $249,375.00 FEDERAL FARM CREDIT BANK BOND - 4 YEAR BOND 3133ENEH9 1.13% 1.13% 11/17/2025 $250,000.00 $250,000.00 FEDERAL HOME LOAN BANK -- 5 YEAR BOND 3130AL2G8 0.60% 0.75% 2/18/2026 $250,000.00 $248,250.00 FNMA - DISC BOND - 3YEAR 3138LDPW7 2.68% 4.58% 5/1/2026 $250,000.00 $228,805.98 FEDERAL NATIONAL MEETING ASSN- 2 YEAR BOND 3138LDYL1 2.47% 4.93% 6/1/2026 $500,000.00 $473,750.00 FEDERAL HOME LOAN BK BD - 5 YEAR BOND 3130ANMH0 1.10% 1.42% 8/20/2026 $250,000.00 $246,400.00 FEDERAL NATIONAL MEETING ASSN- 3 YEAR BOND 3135GALL3 5.15% 5.15% 1/11/2027 $500,000.00 $500,000.00 FEDERAL HOME LOAN BK BD - 4 YEAR BOND 3130AUSR6 5.00% 5.03% 2/9/2027 $500,000.00 $499,500.00 FEDERAL FARM CREDIT BANK - 5 YEAR BOND 3133ENSZ4 2.75% 2.75% 4/1/2027 $250,000.00 $250,000.00 FEDERAL HOME LOAN MTG CORP (FHLMC) - 5 YEAR BOND 3134GXTZ7 3.50% 3.50% 5/26/2027 $250,000.00 $250,000.00 FARMER MAC - 3 YEAR BOND 31424WKN1 5.23% 5.23% 6/25/2027 $500,000.00 $500,000.00 FEDERAL HOME LOAN BK BD - 5 YEAR BOND 3130ASF53 3.25% 3.41% 6/30/2027 $500,000.00 $499,250.00 FEDERAL HOME LOAN BK BD - 5 YEAR BOND 3130ASZ69 4.05% 4.08% 8/27/2027 $250,000.00 $249,625.00 FEDERAL NATIONAL MEETING ASSN- 5 YEAR BOND 3140LBSE4 1.09% 4.38% 3/1/2028 $350,000.00 $306,250.00 FEDERAL FARM CREDIT BANK - 4.5 YEAR BOND 3133EPP90 5.50% 5.50% 6/21/2028 $1,000,000.00 $1,000,000.00 FEDERAL HOME LOAN BANK - 5 YEAR BOND 3130AY6S0 5.42% 5.42% 12/21/2028 $500,000.00 $500,000.00 FEDERAL FARM CREDIT BANK- 5 YEAR BOND 3133EPX59 5.43% 5.43% 1/23/2029 $750,000.00 $749,750.00 FEDERAL HOME LOAN MTG CORP (FHLMC) - 5 YEAR BOND 3134H1RV7 5.35% 5.38% 2/8/2029 $500,000.00 $499,375.00 FEDERAL NATIONAL MEETING ASSN- 5 YEAR BOND 3135GAN31 5.20% 5.23% 2/14/2029 $500,000.00 $499,375.00 FEDERAL HOME LOAN MTG CORP (FHLMC) - 5 YEAR BOND 3134H1UZ4 5.00% 5.14% 2/26/2029 $500,000.00 $497,000.00 FEDERAL HOME LOAN MTG CORP (FHLMC) - 5 YEAR BOND 3134H1UF8 5.75% 5.75% 2/28/2029 $500,000.00 $500,000.00 FEDERAL NATIONAL MEETING ASSN- 5 YEAR BOND 3140NUUA5 4.52% 4.52% 3/1/2029 $500,000.00 $499,062.50 FEDERAL FARM CREDIT BANK - 5 YEAR BOND 3133EP4N2 5.68% 5.68% 3/7/2029 $500,000.00 $500,000.00 FEDERAL HOME LOAN MTG CORP (FHLMC) - 5 YEAR BOND 3134H1XW8 5.80% 5.80% 3/28/2029 $500,000.00 $500,000.00 FEDERAL FARM CREDIT BANK- 5 YEAR BOND 3133ERAE1 5.62% 5.62% 4/9/2029 $500,000.00 $499,500.00 FEDERAL FARM CREDIT BANK- 5 YEAR BOND 3133ERBB6 5.42% 5.42% 4/16/2029 $300,000.00 $299,190.00 FEDERAL HOME LOAN MTG CORP (FHLMC) - 5 YEAR BOND 3134H1B85 5.75% 5.75% 4/16/2029 $500,000.00 $500,000.00 FEDERAL HOME LOAN MTG CORP (FHLMC) - 5 YEAR BOND 313H1S61 5.75% 5.75% 5/15/2029 $250,000.00 $250,000.00 FREDDIE MAC BOND - 5 YEAR BOND 3134H1Y23 5.09% 5.09% 6/12/2029 $250,000.00 $249,000.00 FARMER MAC BOND - 5 YEAR BOND 31424WKP6 5.70% 5.70% 6/25/2029 $500,000.00 $500,000.00 $13,066,214.27
BANK OF AMERICA - 5 YEAR BOND 06048WP20 1.25% 1.25% 9/24/2026 $250,000.00 $250,000.00 BANK OF AMERICA - 5 YEAR BOND 06055JEC9 5.50% 5.50% 4/19/2028 $500,000.00 $500,000.00 APPLE INC - 10 YEAR CORPORATE BOND 037833CR9 3.20% 3.30% 5/11/2027 $250,000.00 $248,850.00 SADDLEBACK VALLEY - 7.75 YEAR BOND (MUNICIPAL BOND) 786318LF0 2.40% 3.41% 8/1/2027 $250,000.00 $238,500.00 $1,237,350.00
U.S TREASURY BILL - 3 MONTH 912797KC0 5.27% 5.27% 8/22/2024 $3,050,000.00 $3,010,533.00 U.S TREASURY BILL - 4 MONTH 912797LU9 5.11% 5.27% 10/22/2024 $1,010,000.00 $992,931.00 U.S TREASURY BILL - 4 MONTH 912797HE0 5.08% 5.27% 10/31/2024 $1,050,000.00 $1,030,260.00 U.S TREASURY BILL - 6 MONTH 912797LP0 5.01% 5.20% 12/12/2024 $565,000.00 $550,688.55 $5,584,412.55
AUSTIN TELCO FED CR - 2 YEAR CD 052392BM8 3.40% 3.40% 8/12/2024 $249,000.00 $249,000.00 AMERICAS CHRISTIAN CR - 2 YEAR CD 03062CAD4 3.40% 3.40% 8/30/2024 $248,000.00 $248,000.00 FIRST TECH FCU - 18 MONTH CD 33715LEX4 5.25% 5.25% 10/15/2024 $248,000.00 $248,000.00 DART BANK - 2.5 YEAR CD 237412AR2 3.00% 3.00% 12/20/2024 $249,000.00 $249,000.00 DIRECT FEDERAL CREDIT UNION - 2.5 YEAR CD 5460FDD5 3.00% 3.00% 12/23/2024 $249,000.00 $249,000.00 TECHNOLOGY CREDIT UNION - 2 YEAR CD 87868YAG8 5.00% 5.00% 1/21/2025 $249,000.00 $249,000.00 VERIDIAN CREDIT UNION - 2 YEAR CD 92348DAB5 4.75% 4.75% 1/21/2025 $249,000.00 $249,000.00 EVOLVE FEDL CR UN - 1 YEAR 30053QAB1 5.30% 5.30% 3/12/2025 $249,000.00 $249,000.00 STIFEL COMMERCIAL & MUNICIPAL BONDS SUBTOTAL:

STIFEL TRESURY BILLS INVESTMENT SUBTOTAL:

STIFEL GOVERNMENT SPONSORED ENTERPRISES (GSE) AGENCY BONDS INVESTMENTS SUBTOTAL:

INVESTMENT HELD WITH STIFEL:

SAFRA NATL BANK OF NY - 3 YEAR CD 78658RHM6 2.00% 2.00% 3/24/2025 $248,000.00 $248,000.00 LIVE OAK BANK- 5 YEAR CD 538036LD4 1.40% 1.40% 3/31/2025 $249,000.00 $249,000.00 MEDALLION BANK - 5 YEAR CD 58404DGR6 1.60% 1.60% 3/31/2025 $248,000.00 $248,000.00 CLEARPATH FEDERAL CU BURBANK- 2 YEAR CD 18507MAA9 5.15% 5.15% 4/28/2025 $248,000.00 $248,000.00 DISCOVER BK - 3 YEAR CD 254673B70 2.80% 2.80% 4/28/2025 $247,000.00 $247,000.00 UTAH COMMUNITY CU - 2 YEAR CD 917352AB2 4.80% 4.80% 4/28/2025 $248,000.00 $248,000.00 FLAGSTAR BANK - 5 YEAR CD 33847E3D7 1.15% 1.17% 4/29/2025 $248,000.00 $247,876.00 HSBC BANK - 5 YEAR CALLABLE CD 44329ME33 1.30% 1.30% 5/7/2025 $248,000.00 $248,000.00 INSTITUTION FOR SVGS - 3 YEAR CD 45780PBL8 3.10% 3.10% 5/20/2025 $249,000.00 $249,000.00 CARTER FEDERAL C.U 3 YEAR CD 14622LAC6 3.00% 3.00% 6/23/2025 $249,000.00 $249,000.00 CORP AMERICA FAMILY CU - 1 YEAR CD 219873AG1 5.25% 5.25% 6/30/2025 $248,000.00 $248,000.00 HUGHES FED CR - 2 YEAR CD 444425AA0 5.25% 5.25% 6/30/2025 $248,000.00 $248,000.00 MID AMERICAN CU - 2 YEAR CD 59522NAE4 5.25% 5.25% 6/30/2025 $248,000.00 $248,000.00 MERITRUST CR UN - 3 YEAR CD 59001PAS8 3.35% 3.35% 7/8/2025 $249,000.00 $249,000.00 CREDIT UNION OF TEXAS - 3 YEAR CD 22551KAB8 3.30% 3.30% 7/22/2025 $246,000.00 $246,000.00 TVA CMNTY CR UN - 3 YEAR CD 87305MAB6 3.25% 3.25% 8/4/2025 $249,000.00 $249,000.00 RESOURCE ONE CR UN - 3 YEAR CD 76124YAE6 3.30% 3.30% 8/18/2025 $249,000.00 $249,000.00 IDEAL CREDIT UNION - 3 YEAR CD 45157PAY6 4.00% 4.00% 8/29/2025 $249,000.00 $249,000.00 ALABAMA CREDIT UNION - 3 YEAR CD 01025RAB5 3.60% 3.60% 9/22/2025 $249,000.00 $249,000.00 UNIVERSITY CREDIT UNION - 3 YEAR CD 914242AA0 4.00% 4.00% 9/26/2025 $249,000.00 $249,000.00 BARCLAYS BANK - 4 YEAR CD 06740KNT0 1.00% 1.00% 12/15/2025 $248,000.00 $248,000.00 US ALLIANCE FED C.U - 4 YEAR CD 90352RCD5 1.35% 1.35% 1/28/2026 $249,000.00 $249,000.00 FARMERS & MERCHANTS BANK- 3.5 YEAR CD 3078115EL9 3.20% 3.20% 2/5/2026 $249,000.00 $249,000.00 CFG COMMUNITY BANK - 3.5 YEAR CD 12527CFL1 3.80% 3.80% 3/11/2026 $245,000.00 $245,000.00 ALASKA US FEDERAL CREDIT UNION - 3 YEAR CD 011852AH3 5.15% 5.15% 3/23/2026 $248,000.00 $248,000.00 CMNTY CAPITAL BANK- 4 YEAR CD 20033A2Z8 2.60% 2.60% 4/14/2026 $249,000.00 $249,000.00 BAXTER CR UN - 4 YEAR CD 07181JAD6 3.05% 3.05% 6/22/2026 $249,000.00 $249,000.00 CATHOLIC & COMMUNITY CR UNION - 3 YEAR CD 14919NAA8 5.30% 5.30% 6/22/2026 $248,000.00 $248,000.00 INSPIRE FEDERAL CREDIT UNION - 3 YEAR CD 457731AQ0 5.00% 5.00% 6/30/2026 $248,000.00 $248,000.00 NEW YORK COMMUNITY BANK - 5 YEAR CD 649447UZ0 0.70% 0.70% 7/1/2026 $249,000.00 $249,000.00 SALLIE MAE BK SALT LAKE CITY UT - 5 YEAR CD 795451AB9 1.00% 1.00% 7/21/2026 $248,000.00 $248,000.00 FIRST STATE BANK - 4 YEAR CD 33650TAH3 3.60% 3.60% 9/16/2026 $249,000.00 $249,000.00 QUORUM FED CR - 4 YEAR CD 74909LAB6 3.85% 3.85% 9/23/2026 $249,000.00 $249,000.00 PENTAGON FEDERAL CR UN - 5 YEAR CD CUSIP #70962LAS1 70962LAS1 0.90% 0.90% 9/29/2026 $249,000.00 $249,000.00 ONPATH FEDERAL CREDIT UN - 4 YEAR CD 68283MAF3 3.25% 3.25% 9/30/2026 $249,000.00 $249,000.00 HAWAII CENTRAL FCU - 3 YEAR CD 419700AG4 5.50% 5.50% 10/27/2026 $248,000.00 $248,000.00 BANK UNITED NA - 5 YEAR CD 066519RW1 1.35% 1.35% 12/8/2026 $248,000.00 $248,000.00 BANK HAPOALIM BM - 5 YEAR CD 06251A3K4 1.35% 1.35% 12/16/2026 $248,000.00 $248,000.00 CONNEXUS CREDIT UNION - 5 YEAR CD 20825WAR1 1.25% 1.25% 12/23/2026 $249,000.00 $249,000.00

AMERANT BANK - 5 YEAR CD 02357QAQ0 1.60% 1.60% 2/16/2027 $248,000.00 $248,000.00 PIMA CREDIT UNION- 4.5 YEAR CD 722000AA4 5.15% 5.15% 2/17/2027 $248,000.00 $248,000.00 METRO CREDIT UNION - 5 YEAR CD 59161YAP1 1.70% 1.70% 2/18/2027 $249,000.00 $249,000.00 BEAL BANK PLANO TEXAS - 5 YEAR CD 07371AZQ9 2.05% 2.05% 3/3/2027 $248,000.00 $248,000.00 BEAL BANK USA LAS VEGAS - 5 YEAR CD 07371CK81 2.05% 2.05% 3/3/2027 $248,000.00 $248,000.00 SPOKANE TEACHERS CR 849061AF3 4.75% 4.75% 3/25/2027 $249,000.00 $249,000.00 MORGAN STANLEY- 5 YEAR CD 61773TDN0 3.00% 3.00% 4/29/2027 $246,000.00 $246,000.00 GENERATION BANK ROGERS AR CD - 5 YEAR CD 37149CAV9 3.10% 3.10% 5/6/2027 $249,000.00 $249,000.00 DEPARTMENT OF COMMERCE - 5 YEAR CD 24951TAT2 3.25% 3.25% 5/13/2027 $249,000.00 $249,000.00 WELLS FARGO SIOUX FALLS - 3 YEAR CD 949764PA6 4.85% 4.85% 5/28/2027 $249,000.00 $249,000.00 CREDIT UNION NEW JERSEY - 3 YEAR CD 22552BAA9 5.40% 5.40% 7/9/2027 $248,000.00 $248,000.00 TRUSTONE FINL CR UN - 5 YEAR CD 89841MAF4 3.40% 3.40% 7/19/2027 $249,000.00 $249,000.00 BMO HARRIS BANK - 5 YEAR CD 05600XHE3 3.55% 3.55% 7/27/2027 $247,000.00 $247,000.00 THIRD FEDL S&L ASSN - 5 YEAR CD 88413QDM7 3.40% 3.40% 7/27/2027 $245,000.00 $245,000.00 CMNTY COMMERCE BANK CLAREMONT- 5 YEAR CD 20367GBH1 3.30% 3.30% 8/10/2027 $249,000.00 $249,000.00 ST VINCENT MED CTR CR - 5 YEAR CD 85279AAA0 3.50% 3.50% 8/12/2027 $249,000.00 $249,000.00 PITTSBURG CITY HALL FCU - 5 YEAR CD 72500MAA3 3.60% 3.60% 8/16/2027 $249,000.00 $249,000.00 SHARONVIEW FCU - 5 YEAR CD 819866BL7 3.50% 3.50% 8/16/2027 $249,000.00 $249,000.00 GHS FEDERAL CREDIT UNION - 5 YEAR CD 36266LAA4 3.80% 3.80% 9/15/2027 $249,000.00 $249,000.00 ROGUE CREDIT UNION - 5 YEAR CD 77535MAG8 5.20% 5.20% 12/23/2027 $249,000.00 $249,000.00 NEW ORLEANS FIREMANS FCU - 5 YEAR CD 647608AH1 5.00% 5.00% 7/17/2028 $248,000.00 $248,000.00 FIRST FOUNDATION BANK - 4 YEAR D 32026U5R3 4.70% 4.70% 5/10/2028 $244,000.00 $244,000.00 FIRST FED SVGS - 3 YEAR CD 32023HBT4 5.25% 5.25% 6/28/2027 $248,000.00 $248,000.00 NUMERICA CREDIT UNION - 5 YEAR CD 67054NBK8 5.10% 5.10% 7/31/2028 $248,000.00 $248,000.00 GREEN STATE CREDIT UNION- 5 YEAR CD 39573LEL8 5.00% 5.00% 8/29/2028 $248,000.00 $248,000.00 ALLIANT CREDIT UNION- 5 YEAR CD 01882MAH5 5.35% 5.35% 11/15/2028 $248,000.00 $248,000.00 $18,124,876.00
$48,072,773.43
$80,299,726.70
Amount % of Portfolio Amount % of Portfolio
$3,309,401.94 4% 45,846,968.76 $ 58%
$9,443,965.90 12% 17,687,759.73 $ 22%
$19,473,585.43 24% 16,764,998.21 $ 20%
$15,023,545.63 18% $ 100% 80,299,726.70
$5,811,343.10 8%
$6,891,008.70 9% 1.38
$20,346,876.00 25% 4.08%
$80,299,726.70 100%
Michael O'Brien Administrative Services Director/City Treasurer Prepared by: Jennifer Legaspi

LOCAL AGENCY INVESTMENT FUND (LAIF)

TOTAL OF ALL INVESTMENTS
Weighted Average Maturity in Years
Weighted Average Yield
The above investments have met the requirements as stated in the City's Annual Investment Policy.

CALTRUST

GSE AGENCY BONDS

COMMERCIAL BONDS
U.S TREASURY BILLS

NEGOTIABLE CERTIFICATES OF DEPOSIT
Maturity Range
1 Day to 1 Yr.
1 Yr. to 3 Yrs.
3 Yrs. to 5 Yrs.

Total

INVESTMENTS BY TYPE INVESTMENTS BY MATURITY

CHECKING & MONEY MARKET ACCOUNTS/CASH ON HAND
Type
TOTAL CD's/GSE BONDS/ CORPORATE BONDS/TREASURY BILLS

TOTAL OF ALL INVESTMENTS
STIFEL CD'S INVESTMENT SUBTOTAL:

CITY OF SAN DIMAS

MONTHLY CASH BALANCE INVESTMENT REPORT
JUNE 2024

ENDING BALANCE
$1,154,371.45
BMO HARRIS - MONEY MARKET ACCOUNT $3,001,666.67
$2,640.00
$9,320,168.70
$5,160,000.10
$14,119,384.49
$250,568.57
CUSIP # COUPON
YIELD

PURCHASE

YIELD MATURITY PAR VALUE FAIR MARKET
CHEVRON - 3 YEAR BOND 166756ALO 1.02% 4.75% 8/12/2027 $250,000.00 $222,330.00 UNITED HEALTH GROUP - 4 YEAR BOND 91324PDK5 3.85% 4.73% 6/15/2028 $250,000.00 $240,442.50 NY LIFE GLOBAL - 5 YEAR BOND 64952WFF5 4.70% 4.76% 1/29/2029 $500,000.00 $496,455.00 METLIFE GLOBAL - 5 YEAR BOND 59217GFR5 4.85% 4.90% 1/8/2029 $250,000.00 $248,005.00 MASS MUTUAL GLOBAL - 5 YEAR BOND 57629W4T4 5.15% 5.15% 5/30/2029 $250,000.00 $250,602.50 NORTHWESTERN MUT GLOBAL - 5 YEAR BOND 66815L2Q1 4.71% 5.16% 1/10/2029 $250,000.00 $247,615.00 $1,705,450.00
CALIFORNIA ST DEPT WATER - 4 YEAR BOND 13067WRF1 1.32% 4.70% 12/1/2028 $250,000.00 $216,000.00 YUCAIPA VY CALIF WATER DISTRICT 98840BBD4 2.29% 4.72% 9/1/2027 $250,000.00 $231,507.50 ONTARIO CALIFORNIA PUB - 3 YEAR BOND 68304RCD0 1.81% 4.52% 10/1/2027 $255,000.00 $231,364.05 CALIFORNIA ST UNIV REV SYSTEMWIDE- 4 YEAR BOND 13077DQG0 3.85% 4.70% 6/15/2028 $310,000.00 $271,305.80 SOLANO CALIF COMMUNITY COLLEGE - 4 YEAR BOND 83412PHB1 1.48% 4.50% 8/1/2028 $350,000.00 $309,232.00 $1,259,409.35
FEDERAL NATIONAL MTG ASSN - 4 YEAR BOND 3135GASJ1 4.50% 4.70% 5/17/2028 $250,000.00 $248,717.50 $248,717.50
WELLS FARGO & CO MEDIUM TERM - 3 YEAR BOND 95001DC40 4.50% 4.50% 7/28/2025 $250,000.00 $245,785.00 CFI- 5 YEAR BOND 17298CK64 1.00% 1.00% 8/28/2025 $500,000.00 $472,755.00 BANK OF AMERICA - 5 YEAR BOND 06048WK25 0.75% 0.75% 10/30/2025 $250,000.00 $232,502.50 GOLDMAN SACHS GROUP - 5 YEAR BOND 38150EH4 0.80% 0.80% 11/24/2025 $290,000.00 $272,855.20 JP MORGAN BOND - 5 YEAR BOND 48128G3G3 1.20% 1.20% 4/30/2026 $285,000.00 $262,029.00 EXXON MOBILE CORP - 7 YEAR BOND 30231GBD3 2.28% 0.98% 8/16/2026 $250,000.00 $236,412.50 GOLDMAN SACHS GROUP - 5 YEAR BOND 38150AJ63 1.70% 1.70% 10/29/2026 $210,000.00 $190,375.50 MORGAN STANLEY FIN GLOBAL - 5 YEAR BOND 61766YGT2 1.35% 1.35% 11/18/2026 $250,000.00 $223,652.50 JP MORGAN CHASE BOND - 5 YEAR BOND 48128G5Y2 2.10% 2.10% 1/29/2027 $270,000.00 $246,942.00 BANK OF AMERICA - 5 YEAR BOND 06048WS84 2.75% 2.75% 3/2/2027 $250,000.00 $230,862.50 MORGAN STANLEY-FIN GLOBAL 5 YEAR BOND 61766YJQ5 3.25% 3.25% 4/13/2027 $250,000.00 $232,862.50 INTEL CORP - 5 YEAR BOND 458140BY5 3.75% 4.25% 8/5/2027 $250,000.00 $241,132.50 $3,088,166.70
UNITED STATES TREASURY BILLS - 6 MONTH 912797LF2 5.04% 5.24% 12/5/2024 $572,000.00 $559,192.92 UNITED STATES TREASURY BILLS - 3 MONTH 912797LJ4 5.10% 5.25% 9/24/2024 $253,000.00 $249,885.57 $809,078.49
OCEANFIRST BANK - 2 YEAR CD 67523TBE2 3.25% 3.25% 7/1/2024 $246,000.00 $245,958.18 MORGAN STANLEY PRIVATE BANK - 5 YEAR CD 61760AR76 2.20% 2.20% 8/1/2024 $247,000.00 $246,239.24 AMERICAS CR - 2 YEAR CD 03065AAV5 3.65% 3.65% 9/27/2024 $249,000.00 $247,931.79 SYNCHRONY BK RETAIL - 3 YEAR CD 87164WQ68 3.30% 3.30% 8/26/2025 $245,000.00 $239,894.20 CAPITAL ONE BANK - 4 YEAR CD 14042TFH5 2.65% 2.65% 4/13/2026 $246,000.00 $236,349.42 TOYOTA FINANCIAL SAVINGS - 5 YEAR CD 89235MLC3 0.95% 0.95% 7/15/2026 $248,000.00 $229,236.32 GOLDMAN SACHS BANK USA NEW YORK - 5 YEAR CD 38149M4T7 2.65% 2.65% 4/13/2027 $246,000.00 $231,759.06 STATE BANK OF INDIA - 5 YEAR CD 856285N64 3.30% 3.30% 6/1/2027 $245,000.00 $234,467.45 CENTRAL BANK LITTLE ROCK ARK - 5 YEAR CD 152577BS0 5.30% 5.30% 6/30/2028 $248,000.00 $248,106.64 ENVISION C.U- 5 YEAR CD 29415AAQ8 5.40% 5.40% 7/14/2028 $248,000.00 $248,081.84 $2,408,024.14
CALTRUST INVESTMENT PROGRAM-MEDIUM TERM 4.26%

CALTRUST LIQUIDITY FUND
INVESTMENTS HELD WITH TVI:

PACIFIC SECURITIES COMMERCIAL & MUNICIPAL BONDS INVESTMENTS SUBTOTAL:

PACIFIC SECURITIES CORPORATE BONDS INVESTMENTS SUBTOTAL:

PACIFIC SECURITIES GOVERNMENT SPONSORED ENTERPRISES (GSE) AGENCY BONDS INVESTMENTS SUBTOTAL:

TVI INVESTMENT CASH HELD FOR INVESTMENTS
TVI TRESURY BILLS INVESTMENT SUBTOTAL:

SUMMARY OF BANK BALANCES YIELD

4.480%

BMO HARRIS - GENERAL ACCOUNT

SAN DIMAS PETTY CASH - IMPREST FUNDS

LOCAL AGENCY INVESTMENT FUND (LAIF) CA STATE TREASURER

4.50%

5.40%
INVESTMENTS HELD WITH GREAT PACIFIC SECURITIES:

TVI CD'S INVESTMENTS SUBTOTAL :

TVI CORPORATE BONDS INVESTMENTS SUBTOTAL:

INVESTMENTS
ATTACHMENT 2