San Dimas City Council
October 8, 2024

18 Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, Ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards or its branch offices. 7-3 Liability Insurance
Contractor shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors.

Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence Form CG 00 01).

2. Insurance Services Office Form Number CA 00 01 covering Automobile Liability, code 1 (any auto).

3. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.

Contractor shall maintain limits no less than:

1. General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability
insurance or other form with a general aggregate
limit is used, either the general aggregate limit shall apply separately to this project/location or the
general aggregate limit shall be twice the required
occurrence limit.

2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: As required by the State of California.

4. Employer’s Liability: $1,000,000 per accident for bodily injury or disease.

Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, it officers, officials and employees; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

Each policy of general liability and automotive liability insurance shall contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, agents and employees are to be covered as additional insureds with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the Contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor, including materials, parts or equipment furnished in connection with such work or operations. General Liability coverage shall be provided in the form of an Additional Insured Endorsement (Insurance Services Office, Inc. Form CG 20 10 11 85 or such other form as may be acceptable to the City) to the Contractor’s insurance policy, or as a separate owner’s policy.

2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance as respects the City, its officers, officials and employees. Any insurance or self-insurance maintained by the City, its officers, officials and employees shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days’ prior written notice has been provided to the City

19 The Contractor shall furnish the City with original certificates of insurance and endorsements effecting coverage required by this clause. The endorsements should be on forms acceptable to City. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to do so shall not operate as a waiver of these insurance requirements. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

All insurance procured and maintained by the Contractor shall be issued by insurers admitted to conduct the pertinent line of insurance business in the State of California and having a rating of Grade A or better and Class VII or better by the latest edition of Best's Key Rating Guide.

Contractor shall immediately notify the City if any required insurance lapses or is otherwise modified and cease performance of this Agreement unless otherwise directed by the City. In such a case, the City may procure insurance or self insure the risk and charge Contractor for such costs and any and all damages resulting therefrom, by way of set-off from any sums owed Contractor.

Contractor hereby agrees to waive subrogation which any insurer of the Contractor may acquire from the Contractor by virtue of the payment of any loss. The Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents and subcontractors.

The Contractor shall require and verify that all subcontractors maintain insurance meeting all of the requirements stated herein.
7-5 Permits and Licenses
Prior to construction, the Prime Contractor shall obtain a City Public Works Encroachment Permit to work within the City right-of-way.

Except as otherwise specified in the Special Provisions, the Contractor and subcontractors shall procure all permits and business licenses, pay all charges and fees, and give all notices necessary and incident to the due and lawful prosecution of the work. These permits and licenses shall be obtained in sufficient time to prevent delays to the work.

In the event that the City has obtained permits, licenses or other authorizations applicable to the work from other agencies, the Contractor shall comply with the provisions of said permits, licenses and other authorizations. Any charges such as permit fees, inspection fees, bonds and insurance that may incur due to the Contractor's performance in accordance with such permits shall be considered included in the bid items for the various items of work involved.

No additional compensation will be allowed therefore.
7-6 The Contractor's Representative
The Contractor shall file with the Engineer the addresses and telephone numbers where he or his designated representative may be reached during hours when the work is not in progress, so that 24-hour, 7-days a week contact can be maintained.

Instructions and information given by the Engineer to the Contractor's authorized representative or at the address or telephone numbers filed in accordance with this section shall be considered as having been given to the Contractor. 7-8.1 Cleanup and Dust Control
Unless otherwise authorized by the Engineer, all surplus materials shall be removed from the site of the work immediately after completion of the work causing the surplus materials. Unless the construction dictates otherwise,

20 and unless otherwise approved by the Engineer, the Contractor shall furnish and operate a self-loading motor sweeper with spray nozzles at least once each working day to keep paved areas acceptably clean whenever construction, including restoration, is incomplete.

Failure of the Contractor to comply with the Engineer's dust control orders may result in an order to suspend work until the condition is corrected; after filing notice to the Contractor, the Engineer may order this accomplished by others. All costs thus incurred shall be deducted from the amount to be paid to the Contractor. No additional compensation will be allowed as a result of such suspension.

No separate payment will be made for any work performed, or material used, to control dust resulting from the Contractor's performance on the work, or by public traffic, either inside or outside the right-of-way. Full compensation for such dust control will be considered as included in the prices paid for the various items of work involved. 7-8.5 Temporary Light, Power and Water
The Contractor shall be required to deposit $800.00 meter service charge for each construction meter used on a City fire hydrant. The Contractor will be charged $60.00 for installing and retrieving meter and $2.00 per day rental on each construction water meter, and the Contractor shall pay for the water used on the project.

The Contractor shall provide for his employees an adequate supply of potable drinking water, which shall be dispensed through approved sanitary facilities.
7-8.6 Water Pollution Control
Discharge of storm water from construction sites that disturb land equal to or greater than one (1) acre must be in compliance with the State General Construction Activity Permit (Construction Permit). The latest permit provisions of the Construction Permit shall apply. The Contractor is required to contact theSanta Ana Regional Water Quality Control Board (Regional Board) for all information contained in the Construction Permit. In the event project construction occurs during the transition of revised Construction Permits, the Contractor shall incorporate the necessary modifications specified by the revised Construction Permit within the time period specified in the new Construction Permit.

Construction activity subject to the Construction Permit includes clearing, grading, disturbance to the ground such as stockpiling, or excavation that results in soil disturbances of at least one acre of total land area. Construction activity that results in soil disturbances of less than one acre is subject to the Construction Permit if the construction activity is part of a larger common plan of development that encompasses one or more acres of soil disturbance or if it is determined that discharges from the project pose a significant threat to water quality.

The Contractor shall complete, within 10 calendar days after Notice of Award of contract, the partially completed Notice of Intent (NOI) and submit the completed NOI to the resident engineer for signature and submittal by the City to the Regional Board. Contractor shall also complete the Notice of Termination (NOT) and submit the completed form to the resident engineer for filing by the City with the Regional Board.

A copy of the latest permit is available at http://www.swrcb.ca.gov/stormwtr/gen_const.html#const_permit. The Contractor is hereby directed to read the Construction Permit thoroughly and comply with the requirements as specified therein.

Payment
Full compensation for conforming to the requirements of this section of these special provisions including furnishing all labor, materials, fees if any, equipment, and incidentals necessary to complete the work shall be considered as included in the various bid items of work and no additional compensation will be allowed therefore. 7-8.7 Drainage Control

21 It is anticipated that storm, surface or other waters will be encountered at various times and locations during the work herein contemplated. Such waters may interfere with Contractor’s operations and may cause damage to adjacent or down-stream private and/or public property by flooding, lateral erosion, sedimentation, or pollution if not properly controlled by the Contractor. The Contractor, by submitting a bid, assumes all of said risk and the Contractor acknowledges that its bid was prepared accordingly.

The Contractor will be required to control all water encountered during construction and shall use appropriate methods of sediment control and debris barriers to prevent any contaminated water from entering the storm drain piping. These methods shall include the placement of sand bags, filter fabric and fencing, berms, and other temporary barriers as needed to comply with the City’s requirements for construction activities. During the course of water control the Contractor shall conduct construction operation to protect waters from being polluted with fuels, oils, bitumens or other harmful materials, and shall be responsible for removing said materials in the event protective measures are not effective.

The Contractor shall conduct his operation in such a manner that storm or other waters may proceed uninterrupted along their existing street or drainage courses to prevent ponding of water during all phases of construction. Diversion of water for short reaches to protect construction in progress will be permitted, if public or private properties in the opinion of the Engineer are not subject to the probability of damage.

The Contractor shall maintain drainage within and through the work areas. The Contractor shall provide and maintain, at construction site, ample means and devices with which to block, remove, and properly dispose of all water entering the excavation. Temporary dams of sandbags, asphaltic concrete, or other acceptable material will be permitted when necessary. Such dams shall be removed from the site as soon as their use is no longer necessary.

Contractor shall contact adjacent residents and businesses to turn off the irrigation systems that are impacting the construction zone. Diversion of surface water including nuisance water from the excavation site and work area shall be the responsibility of the contractor, and no separate compensation will be allowed for the removal of surface water from the excavation site.
7-9 Protection and Restoration of Existing Facilities
The Contractor shall be responsible for the protection of public and private property adjacent to the work and shall exercise due caution to avoid damage to such property.

Contractor shall protect all existing improvements within the right-of-way, which are not designated for removal.

Existing improvements damaged by the contractor as a result of his operations shall be repaired or replaced by the Contractor at no cost to the property owner or City.

Sprinkler systems damaged by the Contractor shall be repaired to working operation within 48 hours to the satisfaction of the Engineer. Repairs shall be made with salvaged equipment or new irrigation risers and heads as required to match existing irrigation improvements adjacent to work area.

Prior to backfilling area adjacent to curb repairs, the excavation shall be compacted and graded level or at a slope not to exceed 1(vertical) to 4 (horizontal). Grass parkways shall be over seeded with lawn seed and topper to the satisfaction of the Engineer.

Contractor shall restore all house numbers on new curb areas. NO additional compensation will be allowed.

Full compensation for Protection and Restoration of Existing Facilities shall be included in the contract prices bid for other items of work and no additional compensation will be allowed therefore. 7-10 Public Convenience and Safety

22 The Contractor shall notify the following entities at least forty-eight hours in advance of any street construction or restriction to access, if applicable:

1. City of Orange Fire Department: 288-2500

2. City of Orange Police Department: 744-7462

3. Ambulance Services: 521-2334

4. Orange Unified School District: 997-6101

5. Trash Collection/ Street Sweeping: 372-8272

6. Post Office: 997-1255

7. City of Orange Water Department: 288-2475
Public Works Department contact information:

1. City Engineer, Frank Sun (714) 744-5549

2. City Traffic Engineer, Amir Farahani (714) 744-5534

3. Traffic Operations Superintendent, Chris LaFace (714) 532-6426

4. Associate Engineer (Sewer Locations), Dan Vu (714) 744-5527

5. Water Division, Ramona Takahashi (714) 288-2465

6. Tree Services Coordinator, Harvey Sosa (714) 532-6470

7. Field Maintenance Superintendent, Victor Uribe (714)532-6455 The Contractor shall also be required to post and subsequently remove temporary “Tow Away No Parking” signs along adjacent work zones no less and no more than 1-week prior to scheduled work dates. The signs will be furnished upon request by the City. The Contractor shall fill in the day and date for the scheduled work.

The Contractor shall be responsible for adequate barricading of the work area and controlling traffic in the vicinity of the project as specified in Subsection 7-10, Traffic and Access and these special provisions. Barricades shall be staged and ready for controlling traffic, but no street shall be closed. The Contractor shall maintain the traffic control devices deployed for controlling all work operations. The Contractor shall protect the new surface from damage or defacing, the Contractor shall repair any damage to new improvements at no additional cost to the City until work is acceptable by the City.

No material or other obstructions shall be placed within fifteen (15) feet of any fire hydrant which shall at all times be readily accessible to the Fire Department. Traffic control shall conform to the provisions of the latest edition of the California Manual on Uniform Traffic Control Devices, and the Work Area Traffic Control Handbook (WATCH) published by Building News, Inc.

At least seven (7) calendar days prior to beginning work, the Contractor shall distribute notices to all residences and business adjacent to or affected by the proposed work. Said notices shall be prepared and printed by the City and shall be served by the Contractor’s representative in person to each residence and business as practicable. Failure of the Contractor to properly serve said notices shall be cause for suspension of work until compliance with this requirement is achieved. No extension of time will be allowed to the Contractor for lost time due to his failure to distribute said notices in a timely manner or form suspension of work due to non-compliance. The Contractor shall notify all residents and businesses 48 hours prior to painting in front of their residences/buildings (posted in advance). Painting of poles and pedestals shall be performed during daylight hours unless otherwise approved.

The Contractor shall take all measures necessary to protect the public from coming into contact with controller cabinets and traffic signal equipment with wet paint. Contractor shall protect all private property from paint overspray and shall be responsible for any damage or clean up if overspray occurs.

At the end of each days work and at other times when construction operations are completed or suspended, the contractor shall not store materials and construction equipment and vehicles within the street right-of-way unless authorized by the Engineer.

23 Construction site must be swept and washed clean at the end of each work day. The City is not obligated to provide storage yard for materials, equipment, and construction site debris.

Safe and adequate pedestrian and vehicular access shall be provided and maintained to fire hydrants, commercial and industrial establishments, churches, schools, parking lots, service station hospitals, and establishments of similar nature. Access to these facilities shall be continuous and unobstructed unless otherwise approved by the Engineer.

Vehicular access to residential and commercial driveways shall be maintained to the property line except when necessary construction precludes such access for reasonable periods of time. If backfill has been completed to such extent that safe access may be provided and the street opened to local traffic, the Contractor shall immediately clear the street and driveways and provide and maintain access. 7-10.1 Traffic and Access
The Contractor’s operations shall cause no unnecessary inconvenience. The Contractor shall immediately remove any spillage resulting form its hauling operation along or across any public travel way. The access rights of the public shall be considered at all times. Unless otherwise authorized, traffic shall be permitted to pass through the work area, or an approved detour shall be provided.

Should the Contractor appear to be neglectful or negligent in furnishing warning and protective measures, the Engineer may direct attention to the existence of a hazard, and the necessary warning and protective measures shall be furnished and installed immediately by the Contractor at his expense. If attention is directed to the existence of a hazard and the Contractor fails to provide such devices, said devices will be placed or caused to be placed by the City. The cost of placement of these devices shall be the sole responsibility of the Contractor and shall be paid for at the rate of $50.00 per call-out plus $25.00 per traffic control device for each 24 hours, or fraction thereof, that the device is required. Said costs shall be deducted from the total of contract price for the work.

Each traffic control, warning, and guidance device required for the work shall be continuously monitored by the Contractor for its adequacy, including, but not limited to:
- reflectivity (if to be in place during darkness)
- condition of repair
7-10.2 Traffic Control
If required The Contractor shall provide, for review and approval of the City, traffic control plans per the latest editions of the California Manual on Uniform Traffic Control Devices (CA MUTCD), and Work Area Traffic Control Handbook (WATCH) for Streets and Highways. The Contractor shall also provide all necessary materials and equipment for traffic control. The Contractor shall use a solar operating generator for arrow board as directed by the City Engineer.
7-10.2.1 Payment
Payment for the traffic control shall be lump sum contract bid item and shall include all labor, material and equipment required by the City Engineer.
7-10.3 Street Closures, Detours, Barricades
In addition to the “Standard Specifications”, the Contractor shall conform to the following:

Traffic Control and Lane Closure
Description: This work shall include, but not be limited to, providing delineation, lighted barricades, flashing arrow boards, signing for detours, traffic channelization, "No Parking" signs for public safety. This work shall also include

24 providing traffic control plan, or supplemental traffic control plan as required, for approval by the City Traffic Engineer.

Construction: Traffic control shall conform to applicable provisions of the contract plans, Standard Specifications and these special provisions.
o Any changes in provided Traffic Control Plans shall be prepared by the Contractor and shall be approved by the City Engineer prior to work.
o The Contractor shall provide safe and continuous passage for pedestrian and vehicular traffic at all times. o The Contractor shall provide temporary asphalt concrete ramps at grind areas against existing asphalt concrete pavement.
o All warning lights, signs, barricades, delineators, detours, and other facilities for the convenience and direction of public traffic shall be furnished and maintained by the Contractor. o All traffic control shall conform to and be placed in accordance with current "State of California", Manual of Traffic Controls" for construction and maintenance work zones and the latest updated version of the "Work Area Traffic Control Handbook" (WATCH).
o Flashing arrow signs shall be furnished and maintained as directed by the Engineer. o The Contractor shall follow and implement the approved traffic staging plans. The staging plans shall be used by the Contractor to construct the necessary street improvements while maintaining the minimum lane configurations and turn movements as established by the City Traffic Engineer. The Contractor shall submit new traffic control plans prepared by a licensed Traffic Engineer to the City should the Contractor request a change in the construction staging operations.
o Copies of traffic plans shall be submitted 10 days prior to the preconstruction meeting for review by the City Traffic Engineer.
o During daytime working hours (8:30 AM to 4:00 PM), a minimum of one traffic lane for one-way traffic shall be maintained where excavations necessitate. No lane closures or construction will be permitted on any street on Saturdays, Sundays, or legal holidays unless authorized by the City Traffic Engineer. o During non-working hours, all streets shall be opened for two-way traffic and street parking except for the work area shall be delineated additionally with lighted flasher type barricades, spaced a maximum of 50 feet on center or as may be directed by the City Traffic Engineer. No trench shall be left open on any street on Saturdays, Sundays, or legal holidays unless authorized by the City Traffic Engineer. All trenches shall be filled with temporary asphalt concrete to the existing finished surface at his own expense. o Emergency vehicles shall be permitted to pass through the work area without delay at all times. Any deviation from the two lane requirement shall be reviewed and approved by the City Traffic Engineer. o During the course of work, the Contractor shall make minor changes and add or delete signing, as may be required by the City Traffic Engineer to correct problem traffic situations which are a result of the Contractors operations. In special cases, the Contractor shall be required to furnish flagmen as requested. o The Engineer shall have the authority to direct the Contractor to reschedule his work as necessary to reduce or eliminate: (1) vehicular traffic conflicts, or (2) inconvenience to adjacent residences and businesses, or (3) coordination with “Caltrans” freeway closures, and other City construction projects in the area. If the permanent surfacing of an access is not completed within 72 hours, the Contractor shall provide temporary asphalt concrete surfacing to such access at his own expense.
o Each vehicle used to place and remove components of a traffic control system on multi-lane highways shall be equipped with a Type II flashing arrow sign which shall be in operation when the vehicle is being used for

25 placing, maintaining or removing said components. The sign shall be controllable by the operator of the vehicle while the vehicle is in motion. The flashing arrow sign shown on the plans shall be in place before any lane closure requiring its use is completed.
o The Contractor is required to excavate, compact and complete deep lift asphalt concrete pavement section in the same working day, prior to excavation of further roadway sections or cold plane operations within project, excluding construction of the concrete approach lanes. The length of excavation shall be limited to 1000 feet as directed and approved by the Engineer.
o Access to all private properties shall be maintained at all times during construction. o Contractor shall provide notification to property owners at least twenty-four (24) hours before commencement of any work on/or adjacent to their property.
o All travel lanes reopened to traffic must at least have final asphalt concrete base course placed in reconstructed areas.
o Where two or more points of access to a business are available, only one driveway shall be closed at any time.

Where only one driveway exists, the Contractor shall provide temporary access during normal business hours. o All costs involved for detouring, signing, temporary street delineation, and other requirements specified in this section of the Standard Specification shall be included in the respective bid items. 7-10.3.1 Additional Traffic Control Notes
1) All work and materials shall comply with “Caltrans” Manual of Traffic Controls in Construction and Maintenance Zones, and Work Area Traffic Control Handbook, latest editions. 2) The Contractor shall have all signs, delineator, barricades, arrow boards, etc., properly installed prior to commencing construction. Arrow boards utilized on the project shall be solar/battery powered. 3) All temporary striping and markings shall conform to the “Caltrans” standard plans and specifications. Raised pavement markers shall not be used. Striping damaged by construction shall be repaired in kind to the satisfaction of the engineer.
4) Flashing yellow beacons, type “B”, shall be used on all W20-1 signs and on all type II and III barricades guarding the work area overnight.
5) All advance warning sign installations shall be equipped with flags or daytime closures. 6) All delineators shall be 36" minimum portable, reflectorized rubber guide posts, orange in color, with double weighted base rings and shall be kept in their proper position at all times and shall be repaired, replaced or cleaned as necessary to preserve their appearance and continuity. 7) All signs shall be retro-reflectorized and standard size unless shown otherwise. 8) Type II barricades with flashers may be used, in lieu of or in addition to the rubber guide posts, at the discretion of the contractor, when they are intended to provide additional emphasis in areas where workers are present. 9) Construction operations shall be conducted in such a manner as to cause as little inconvenience as possible to abutting property owners.
10) The Contractor shall maintain on a 24-hour basis, all signs, delineators, barricades, etc. to ensure proper flow and safety of traffic.

26 11) Pressure sensitive traffic marking tape and/or striping paint may be used to supplement the channelizing devices, delineators, reflectorized signs, and barricades.
12) All conflicting stripes, pavement markings, and legends shall be completely removed by wet sandblasting, or other method approved by the engineer prior to any change in the traffic pattern. 13) The Contractor shall cover all existing speed limit signs during work hours and install C17 signs. 14) Where work is being performed at signalized intersections or detection areas are damaged, the signal shall be placed on vehicle recall by the Traffic Engineer. Notify Traffic Engineer (714) 532-6426, seventy-two (72) hours prior to work.
15) At signalized intersections two signal heads shall be visible to approaching traffic at all times. The Contractor shall be responsible for all signal modifications during detour construction. Signal work shall be performed by a licensed traffic signal contractor.
16) The traffic staging plans indicate vehicular traffic control in work area during construction activity. Additional traffic controls, traffic signs, or barricades may be required in the field. The Contractor shall be responsible for the placement of any additional devices necessary to assure safety to the public at all times during construction. 17) The City Engineer reserves the right to make any changes necessary as field conditions warrant. Any changes shall supercede these plans and be done solely at the contractor’s expense. 18) The Contractor shall notify the City Engineer or his representative at least five (5) working days in advance of initiating any construction detour. The Contractor shall provide additional traffic detour plans for work at signalized intersections for approval of the City Engineer. 19) The Contractor shall provide pedestrian walk ways and crosswalk access at all times when crosswalk or sidewalks are to be closed, R9-3a signs and barricades shall be installed. 20) The Contractor shall notify all local businesses 14 days prior to detour construction for all night time construction. For daytime construction, the Contractor shall notify the local businesses 7 days in advance of work to be done.
7-10.3.2 Payment
Payment for traffic control and construction phasing shall be considered included in the various items of work and shall include all costs to prepare traffic control plans, supplemental traffic control plans, as required, including all labor, material, tools and equipment required by the City Engineer to complete the work. No additional compensation will be allowed therefore.
7-10.4 Public Safety
The Contractor shall have at the worksite copies of suitable extracts of the most current edition of the California Occupational Safety and Health Act as superseded by Federal Occupational Safety and Health Act. The Contractor shall comply with provisions of these and all other applicable laws, ordinances and regulations. 7-13 Laws to be Observed
The Contractor shall protect and indemnify the City, the City Council, the Engineer, and all of its officers, agents and servants against any claim or liability arising from or based on the violation of any existing or future State, Federal or Local laws, ordinances, regulations, orders or decrees, whether by himself or his employees. If any discrepancy or inconsistency is discovered in the plans, drawings, specifications or contract for the work in relation to any such law, ordinance, regulation, order or decree, the Contractor shall forthwith report the same to the Engineer in writing.

27 The Contractor or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The Contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the Contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as recipient deems appropriate.

SECTION 8 – FACILITIES FOR AGENCY PERSONNEL
Provisions of this section do not apply unless otherwise provided in Special Provisions.

SECTION 9 – MEASUREMENT & PAYMENT
9-3.2 Partial and Final Payment
Partial payments, except the final payment, shall not be made for periods of less than one month. To claim a partial payment on the amount due or the final payment itself, the Contractor shall obtain approval of measurement of quantity of work completed from the City inspector and shall prepare an invoice showing bid items, unit bid price, quantity completed, quantity previously paid, total quantity as of the date of invoice, amount claimed in the invoice, previous payment, amount to be retained, and the contract amount unless satisfactory substitution as permitted by the provisions of this section are provided by the Contractor. The amount to be retained by the City shall be 5% of the work completed as of the date of the payment request. The invoice shall be submitted to the Engineer two weeks prior to the second or fourth Tuesday of the month, the days on which payments are placed in the warrant lists for Council approval. Such payments are made by the Finance Department during the week in which these are approved by the City Council.

After completion of the contract, the City Council shall, upon recommendation of the Engineer, accept the work as completed and authorize the final payment.

The final payment shall be the entire sum found to be due the Contractor after deducting therefrom all previous payments and all amounts to be kept under the provisions of the contract. All prior partial estimates and payments shall be subject to correction in the final estimate and payment.

It is mutually agreed among the parties to the contract that no certificate given or payment made under the contract, except the final certificate of final payment, shall be conclusive evidence of full or substantial performance of this contract; no payment shall be construed to be an acceptance of any defective work or improper material.

Unless a written notice of protest disagreeing with the approved final payment and a notice of intentions of additional claims is filed with the Engineer prior to acceptance of the approved final payment, the acceptance of the final payment by the Contractor shall release the City, the City Council, and the Engineer from any and all claims or liabilities on account of work performed by the Contractor under the contract or any alterations thereof.

The prime contractor agrees to pay each subcontractor under this prime contract for satisfactory performance of its contract no later than 10 days from the receipt of each payment the prime contractor receives from the City of Orange.

Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the City of Orange. This clause applies to both DBE and non-DBE subcontractors.

The prime contractor agrees further to release retainage payments to each subcontractor within 30 days after the subcontractor’s work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the City of Orange. This clause applies to both DBE and non-DBE subcontractors.
9-3.3 Delivered Materials

28 Materials delivered, but not in place, will not be classed as work done, except as otherwise provided in the specifications.
9-3.4 Mobilization
Mobilization shall include the costs incurred by the Contractor for providing bonds, insurance, permits, including a Caltrans Encroachment permit for work within their Right-of-Way, inspection and permit fees and charges, and licenses as required; initial move-in costs of labor, equipment tools, materials and incidentals; all subsequent movein and move-out costs for construction of the different items of work required by either the Contractor's operations or due to the coordination required by the Contractor with subcontractors, utility agency work, or unforeseen delays described in Section 6-6.1 beyond the control of both the Contractor and the City; and all the preparatory work and operations for which no separate bid item is provided in the proposal.

Payment for mobilization including all labor, tools, materials and equipment required to complete the work shall be considered to be included in the various items of work involved and no additional compensation will be allowed therefore.

PART 2

CONSTRUCTION MATERIALS
PART 3

CONSTRUCTION METHODS
SECTION 310 - PAINTING
310-5.6 Painting Traffic Striping, Pavement Markings, and Curb Markings This subsection, et seq., is deleted. Refer to the “Caltrans” Standard Specifications sections referenced herein for these additions to the “Standard Specifications”.

PART 4
PART 5
“CALTRANS” STANDARD SPECIFICATIONS
The following Sections of the latest (2010)“Caltrans” Standard Specifications, and California Manual on Uniform Traffic Control Devices latest editions, shall be used for all work specified in these sections:

Section 15: Traffic Striping Removals
Section 56: Signs
Section 84: Traffic Stripes and Pavement Markings (Paint/Thermoplastic) Section 85: Pavement Markers
The following additions, as revised, to Sections 15, 56, 84, 85, (including all referenced Sections) of “Caltrans” Standard Plans and Specification latest edition shall apply:

29 SECTION 15

TRAFFIC STRIPES AND PAVEMENT MARKERS

REMOVALS
15-2.02C TRAFFIC STRIPES AND PAVEMENT MARKINGS (SANDBLASTING IF REQUIRED) This Section is modified as follows:

Traffic stripes and pavement markings shall be removed to the fullest extent possible from pavement by wet sandblasting, hydroblasting, or grinding. Sand deposited on pavement as markings are removed shall be cleaned up by a street sweeper, all sidewalk areas shall be kept clean of all removed sand that accumulates and might interfere with or constitute a hazard to vehicular traffic or pedestrian travel.

Contractor shall place pavement lane tabs or pavement striping as required for control of traffic or as directed by Engineer.

SECTION 56

TRAFFIC SIGNS
SECTION 56 OF THE CALIFORNIA STATE STANDARD SPECIFICATIONS WITH THE FOLLOWING ADDITIONS SHALL APPLY:
56-2 ROADSIDE SIGNS
Post mounted traffic signs shall be installed on 2 inch square “Telespar” galvanized steel posts. Metal signposts shall be installed with anchor sleeve/breakaway base support.

Signs to be installed on existing street light poles shall be installed using ¾-inch stainless steel banding straps, buckles, brackets, bolt and washer or other approved attachment methods as approved by the Engineer.

All regulatory and warning signs shall be reflectorized using 3M high intensity (HIP-High Intensity Prismatic) grade sheeting for post-mounted signs. Sign material shall be 0.080-inch thick sheet aluminum alloy and be manufactured in accordance with the latest revision of the Caltrans Traffic Manual and Sign Specifications. All sign faces shall have anti-graffiti 1160 overlay sheeting, and installed with anti-theft mounting hardware.

New signs shall be installed at a minimum of 30-inch depth in a minimum (12-9nch square concrete footing, if required) except as specified otherwise.

The length of the post shall sufficiently extend from the top of the sign to 30 inches below the top of the concrete footing and provide a 7-foot clearance between the finished grade and the bottom of the sign. The depth of the concrete footings shall extend a minimum of 6 inches below the bottom of the sign post.

All existing street name signs shall be relocated and installed on new 2-inch round posts. 56-2.01 DESCRIPTION
The Contractor’s work shall consist of furnishing and installing warning and regulatory signs of various types, specifics on work orders given by the City Traffic Commission. (Time and Materials cost basis.) All other sign work, installation or purchasing pertaining to Bid Schedule B shall be based on bid unit price.

30 56-2.02 POST
All new or relocated signs shall be installed on two (2) inch square “Telespar” posts, banded on traffic signal poles, or street light standards. (Time and Materials cost basis.) SECTION 84

TRAFFIC STRIPES AND PAVEMENT MARKINGS
SECTION 84 OF THE CALIFORNIA STATE STANDARD SPECIFICATIONS WITH THE FOLLOWING ADDITIONS SHALL APPLY:
84-1.01D CONTROL OF LAYOUT AND ALIGNMENT
Prior to permanent paint application, new layout spotted in advance shall be approved by the engineer. All new striping shall join existing.
84-2 THERMOPLASTIC TRAFFIC STRIPES AND PAVEMENT MARKINGS 84-2.01 DESCRIPTION (Thermoplastic)
This work shall consist of furnishing and applying thermoplastic traffic stripes and pavement markings, including glass beads.
84-2.02 MATERIALS (Thermoplastic)
The thermoplastic material shall conform to either State Specification PTH-02 ALKYD. Glass beads to be applied to the surface to the molten thermoplastic material shall conform to the requirements of State Specification 8010-004 (Type II).

State Specifications for thermoplastic material and glass beads may be obtained from the Transportation Laboratory.
84-2.03 CONSTRUCTION (Thermoplastic)
Thermoplastic traffic stripes and pavement markings shall be applied in accordance with Caltrans Standard Specifications. Thermoplastic material should be applied by extrusion method with minimum thickness of

0.090 inch.
84-2.03D STENCILS (Thermoplastic)
Stencils and the use thereof shall conform to the following requirements:

Legends shall not be installed with, as determined by the Engineer, incompatible stencils. All stenciling shall match City of Orange stencils.
84-3 PAINTED TRAFFIC STRIPES AND PAVEMENT MARKINGS
84-3.01 DECRIPTIONS
This work shall consist of painting traffic stripes and pavement markings, including applying glass beads. 84-3.02 MATERIALS (Waterborne)
This Section is amended as follows:

31 Paint and glass spheres, to include paint for cat-tracking and dribble lines, shall be furnished by the Contractor per Bid Schedule A.

Under Bid Schedule A, the Contractor shall furnish all labor and equipment necessary to install and protect the striping and pavement markings.

Paint to be supplied and installed by the Contractor per Schedule A shall be:

Waterborne Rapid Dry Traffic Paint (lead free):

Caltrans State Specifications waterborne traffic line paint-white, yellow and black PTWB-01R2, or Yellow – ENNIS WB YEL CA PTWB-01 Lead Free or approved equal White – ENNIS WB WHT CA PTWB-01 or approved equal
Black – ENNIS WB BLK CA PTWB-01 or approved equal
Glass spheres to be supplied and installed by the Contractor per Schedule A shall conform to state specifications No. 8010-004 (type II)
Potter Industries No. 3 – Moisture Proof, or approved equal.

If more than 120 days have elapsed from the date of manufacture of the paint installed, the paint shall be mixed in containers other than the spray equipment containers until a smooth, uniform product of proper consistency is obtained. Such mixing and all other necessary mixing shall be at the Contractor’s expense. 84-3.03 CONSTRUCTION (Waterborne)
Application of traffic striping and pavement markings shall conform to the provisions of the Standard Specifications and these Special Provisions:

Striping configuration – length and width of striping; gaps between striping; and, spacing and location of pavement markings shall conform to State of California Standard Plans Typical Details for painted traffic striping and raised pavement markers (copy attached).

Traffic striping and pavement markings on new surfacing shall be applied in two equal thicknesses totaling the minimum required wet film thickness for each lane type shall be between 14-16 mils. The second coat shall not be applied for a minimum of fourteen (14) days after application of first coat and upon approval of the Engineer. On existing surfacing, traffic striping and pavement markings shall be applied in one coat.

Reflective glass beads shall be applied to both layers of paint at the rate indicated per this section.

The rate of application for paint to achieve a minimum 14-16 mil. thickness shall be:

Broken single stripe (lane lines)
6-6.5 gal. per mile
Broken single stripe (continuous left-turn lane)
5-5.5 gal. per mile
Solid stripe (double yellow centerline)
32-34 gal. per mile – yellow
16-17 gal. per mile – black
Solid single stripe (4 inch)
16-17 gal. per mile

32 Solid single stripe (8 inch)
6-6.5 gal. per 1,000 linear feet
Pavement markings and legends
1 gal. per 100 square feet
Upon application, the finished product shall be opaque with no discoloration showing through the painted surface.

Glass spheres shall be applied to all coats except first coats when so directed by the Engineer, and except all black paint coats at an approximate rate of 6 pounds per gallon of paint. The exact rate will be approved by the Engineer.

The Contractor shall take all reasonable precautions to protect the paint during the drying period and shall be required, if directed by the Engineer, to remove objectionable tracking.

No work shall be done when weather conditions restrict visibility to less than one mile or when existing or anticipated weather conditions result in a damp or wet street surface.

If, as the result of weather or unforeseen circumstances, a damp or wet street surface occurs after work has begun, the Contractor shall cease painting and protect from tracking that work accomplished. Repainting as the result of unforeseen wet street surface conditions occurring after work has begun may, at the option of the Engineer, be paid for under the provisions of Section 9-1.03, ‘Force Account Payment.” Under no circumstances will weather or wet street surface conditions, occurring prior to the start of work, release the Contractor from his responsibilities as defined in Section 7-1.09, “Public Safety.” Where repainting is required on streets when delineation is provided by both painted lines and raised pavement markers, the raised pavement markers shall be protected or otherwise kept clean of paint, overspray or dribble. 84-4.07 STENCILS (Waterborne)
Stencils and the use thereof shall conform to the following requirements:

Legends shall not be repainted with, as determined by the Engineer, incompatible stencils. Contractor’s stencils shall match City’s stencils (metric and non-metric). 84-4.08 WORKING HOURS AND LANE CLOSURE INSTRUCTIONS
Street painting to include lines, legends, crosswalks, and all associated preparatory and protective activity and devices shall be allowed only during the following hours unless otherwise approved or directed by the Engineer.
9:00 a.m. to 4:00 p.m.
10:00 p.m. to 6:00 a.m.

All street painting on major and primary arterial streets (lines only) shall be painted during evening hours of 10:00 p.m. to 6:00 a.m.

Legend painting of major and primary arterial streets (three thru travel lanes) shall allow for two (2) thru lanes in each direction to remain open at all times.

33 Legend painting on primary and secondary arterial streets (two thru travel lanes) shall allow for one (1) thru travel lane in each direction to remain open at all times.

All single left turn lane closures for legend painting shall be properly signed for “no left turn.” All dual left turn lane closures shall allow for one lane to remain open at all times.

34 SECTION 85

RAISED PAVEMENT MARKERS
SECTIONS 85 AND 95 OF THE CALIFORNIA STATE STANDARD SPECIFICATIONS WITH THE FOLLOWING ADDITIONS SHALL APPLY:
85-1.01 DESCRIPTION
The furnishing and placing of pavement markers shall conform to the provisions of this Section and these Special Provisions:

Location and type of pavement markers to be used with various types of street striping configurations shall conform to the State of California Standard Plans Detail for painted traffic stripes and raised pavement markers.

Pavement markers will be placed to the line designated by the Engineer. The line will be the painted channelization placed on the street, which may be both existing or that applied by the Contractor as part of this contract.

All additional work necessary to establish satisfactory lines for the markers shall be performed by the Contractor, including correction or minor irregularities in the line established by the Engineer. 85-1.02 TYPE OF MARKERS
Pavement markers shall conform to one or more of the following types:

Type A – Non-Reflective White Markers
Type AY – Non-Reflective Yellow Markers
Type C – Red-Clear Retroreflective Markers
Type D – 2-Way Yellow Retroreflective Markers
Type G – One-Way Clear Retroreflective Markers
Type H – One-Way Yellow Retroreflerctive Markers
85-1.06 PLACEMENT
Placement of raised pavement markers shall conform to the provisions of this Section and these Special Provisions:

On new asphalt concrete surfacing pavement markers shall not be installed until the surfacing has been opened to public traffic for a period of not less than 14 consecutive days and upon approval of the Engineer.

Bitumen Adhesive is to be used for the installation of all pavement markers. (Section 85-1.02D)

35 CONTRACT
[Annual Installation of Traffic Striping, Pavement Markings, and Raised Pavement Markers ( Bid No. 23-24.01; SP-4260)]
THIS CONTRACT (the “Contract”) is made and entered into as of ___________, 2020 ( “Effective Date”) by and between the CITY OF ORANGE, a municipal corporation (“City”), and [insert legal name of Contractor], a [insert the type of entity; e.g., “ABC, INC., a California corporation”, “ABC, a California general partnership”, ””ABC, L.P., a California limited partnership”, “John Doe, a sole proprietor, doing business as ABC Company”, or “ABC, L.L.C., a California limited liability company”] (“Contractor”), with its principal office for purposes of this Contract at [insert street address].

ARTICLE 1
Work Performed
a. For and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by City, and under the conditions expressed in the two (2) bonds presented to City with this Contract and incorporated herein by this reference, Contractor hereby agrees to and shall do all the work and furnish all the labor, materials, tools and equipment, except such as are mentioned in the specifications to be furnished by City to Contractor, necessary to complete in good workmanship and substantial manner the work (herein referred to as the “Work”) described in:
(1) The “Scope of Work” depicted on Attachment No. 1 attached hereto and incorporated herein by this reference;
(2) The latest edition of the "City of Orange Standard Plans and Specifications" (herein referred to as the “Orange Book”) with "Engineer", as used in the Orange Book and in this Contract, to specifically include the City Engineer (or his designee);
(3) The "Standard Specifications for Public Works Construction (herein referred to as the “Green Book”), and all amendments thereto;
(4) The “City of Orange Standard Special Provisions” attached hereto as Attachment No. 2 and incorporated herein by this reference (herein referred to as the “Special Provisions”)
(5) The Contractor’s Proposal, which is on file with the City’s Department of Public Works.
b. Contractor acknowledges that it has received the Plans from City and that a complete copy of the Plans are in its possession and are hereby specifically referred to and by such reference made a part hereof. The Orange Book, Green Book and City of Orange Standard Special Provisions and Standard Plans are on file with City’s Public Works Director and are hereby

36 specifically referred to and by such reference made a part hereof. A copy of the Special Provisions and Standard Plans will also be kept on file with the City Clerk. Contractor hereby acknowledges that it has read, reviewed and understands the Plans, the Orange Book, the Green Book, the Special Provisions, the Standard Plans, and the Encroachment Permit as they relate to the Work, all of which documents shall be referred to herein collectively as the “Plans and Specifications”. c. Contractor acknowledges the provisions of Chapter 8.28 of the Orange Municipal Code which requires, among other things, that Contractor utilize City’s exclusive solid waste hauler for the rental of bins for trash and debris removal and imposes mandatory recycling requirements for self-hauled construction and demolition waste. The terms and conditions set forth in this Contract shall control over any terms and conditions in the Plans and Specifications to the contrary.
d. The Work shall be performed in conformity with the Plans and Specifications and the Proposal and all applicable laws, including any and all applicable federal and state labor laws and standards and applicable prevailing wage requirements and any and all state, federal and local statutes, regulations and ordinances relating to the protection of human health or the environment. e. Unless and until otherwise notified in writing by City’s Public Works Director, City’s [insert title], [insert name] (“Authorized City Representative”), shall be the person to whom Contractor will report for the performance of the Work hereunder. It is understood that Contractor’s performance hereunder shall be under the direction and supervision of the Authorized City Representative or such other person as City’s Public Works Director may designate from time to time, that Contractor shall coordinate the Work hereunder with the Authorized City Representative to the extent required by the Authorized City Representative, and that all performances required hereunder by Contractor shall be performed to the satisfaction of the Authorized City Representative or City’s Public Works Director. f. It is expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument and the bid or proposal of Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith.

ARTICLE 2
Commencement of Work
The Initial Term of this Contract is three (3) years (herein referred to as the “Initial Term”), commencing July 1, 2023 and expiring on the last day of June, 2026 (the “Expiration Date”); provided, however, that the City has the right to extend the term of this Contract for the following extension and upon the following terms:
 Extension (the “Two Year Term”) commencing on July 1, 2026 and terminating on June 30, 2028.

37 The City Manager is hereby authorized on behalf of the City to give written notice to the Contractor of the City’s intention to exercise each Extension (if at all) no later than thirty (30) days prior to the Expiration Date or the then expiring Extension; provided, however, that the City’s notice of its intention to extend the term of this Contract for each Extension shall be expressly conditioned upon and subject to the approval by the City Council, in its sole and absolute discretion, of an amount sufficient to pay the compensation set forth herein for each Extension as part of its annual budget approval process prior to the beginning of each Extension. While the parties acknowledge that the City is required to give its notice of intention to extend the term of this Contract not later than thirty (30) days prior to the Expiration Date or then current Extension, it is possible that the City Council’s approval of its annual budget and appropriation of funds for the Extension in question may occur thereafter. Accordingly, if the City Council fails to approve and appropriate funds sufficient to pay the amount of compensation set forth herein for an Extension, this Contract shall terminate and be of no further force and effect as of the expiration of the Initial Term or the then current Extension. Notwithstanding anything in this provision to the contrary, in the event the City gives the Contractor written notice exercising an Extension and the City receives notice that appropriation of funds for the Extension in question are not available after the Contractor has performed services under the Extension, the City agrees that the Contractor will be equitably compensated for all services performed under any portion of an Extension through the date of termination of the Agreement. Except as specifically set forth herein, the terms and conditions of each Extension will be the same.

Any Extension, if properly exercised, shall be memorialized in the form of an amendment to this Agreement. The City Manager is hereby authorized to approve and execute amendments to this Agreement reflecting the exercise of each Extension and the amount of compensation (including the amount of funds to be made available for additional work or services) payable to the Contractor for each respective Extension.

ARTICLE 3
Compensation
Contractor agrees to receive and accept an amount not to exceed [insert amount] DOLLARS and [##]/100 ($[insert amount]) as full compensation for furnishing all materials and doing all the Work contemplated and embraced in this Contract. Said compensation covers (1) all loss or damage arising out of the nature of the Work, from the acts of the elements; (2) any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the Work until its acceptance by City; (3) all risks of every description connected with the Work; (4) all expenses incurred by or in consequence of the suspension or discontinuance of the Work; (5) and well and faithfully completing the Work, and for the whole thereof, in the manner and according to the Plans and Specifications, and requirements of the Authorized City Representative under them.

ARTICLE 4
Licenses
Contractor represents that it and any subcontractors it may engage, possess any and all licenses which are required under state or federal law to perform the Work contemplated by this

38 Contract and that Contractor and subcontractors shall maintain all appropriate licenses, including a City of Orange business license, at its cost, during the performance of this Contract.

ARTICLE 5
Guarantees
a. Contractor guarantees the construction and installation of all work included in the Plans and Specifications for which Contractor has been awarded this Contract. b. Should any of the materials or equipment installed pursuant to this Contract prove defective or should the Work as a whole prove defective, due to faulty equipment, workmanship, materials furnished or methods of installations, or should said Work or any part thereof fail to function properly, as designed, due to any of the above causes within twelve (12) months after the date on which said Work specified in this Contract is accepted by City, Contractor shall make repairs and furnish such materials and equipment as are necessary to be furnished and installed within fifteen (15) calendar days after the receipt of a demand from City. c. Said Work will be deemed defective within the meaning of this guarantee in the event that it fails to function as originally intended either by the Plans and Specifications of this Contract or by the manufacturer(s) of the equipment incorporated into the Work. d. In the event repairs are not made within fifteen (15) calendar days after Contractor's receipt of a demand from City, City shall have the unqualified option to make any needed repairs or replacements itself or by any other contractor. Contractor shall reimburse City, upon demand, for all expenses incurred in restoring said Work to the condition contemplated in this Contract, including the cost of any equipment or materials replaced. e. It is understood that emergency repairs may, by necessity, be made by City.

Therefore, when defective equipment, materials or workmanship result in emergency repairs by City, Contractor shall reimburse City, upon demand, for all expenses incurred. Emergency repairs will be deemed as those repairs determined by City’s Director of Public Works to be necessary due to an immediate detriment to the health, safety, welfare or convenience of the residents of City.

ARTICLE 6
Water Quality
a. The Santa Ana Regional Water Quality Control Board (“RWQCB”) has issued National Pollutant Discharge Elimination System (“NPDES”) Permit No. R8-2009-0030 (the “Permit”), which governs storm water and non-storm water discharges resulting from municipal activities performed by City or its contractors. In order to comply with the Permit requirements, the County of Orange has prepared a Drainage Area Management Plan (“DAMP”), containing Model Maintenance Procedures with Best Management Practices (“BMPs”) that City and its contractors must adhere to. The Model Maintenance Procedures contain pollution prevention and source control techniques to minimize the impact of those activities upon dry-weather urban runoff, storm water runoff, and receiving water quality. Examples include: wash water from

39 cleaning of sidewalks or parking lots must be collected and disposed of in the sewer or landscaped areas.
b. The Permit, the DAMP and the Model Maintenance Procedures are on file in the office of City’s Director of Public Works. Contractor hereby acknowledges that it has read, reviewed and understands the Permit, the DAMP and the Model Maintenance Procedures, as they relate to the Work and hereby agrees to perform the Work in conformance therewith.

ARTICLE 7
Independent Contractor, Contractor not Agent
a. At all times during the term of this Contract, Contractor shall be an independent contractor and not an employee of City. City shall have the right to control Contractor only insofar as the result of Contractor’s services rendered pursuant to this Contract. City shall not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Contract. Contractor shall, at its sole cost and expense, furnish all facilities, materials and equipment which may be required for furnishing services pursuant to this Contract. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its subcontractors, agents and employees, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. Contractor acknowledges that Contractor and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits.
b. Except as City may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Contractor shall have no authority, express or implied, to bind City to any obligation whatsoever.

ARTICLE 8
Public Work, Prevailing Wage
a. The Work which is the subject of this Contract is a “public work”, as that term is defined in Section 1720 of the California Labor Code, for which prevailing wages must be paid.

To the extent Contractor’s employees will perform any work that falls within any of the classifications for which the Department of Labor Relations of the State of California promulgates prevailing wage determinations, Contractor hereby agrees that Contractor, and any subcontractor under it, shall pay not less than the specified prevailing rates of wages to all such workers. The general prevailing wage determinations for crafts can be located on the website of the Department of Industrial Relations (www.dir.ca.gov/DLSR). Additionally, to perform work under this Contract, Contractor must meet all State registration requirements and criteria, including project compliance monitoring.

40 b. Attached hereto as Attachment No. 1 and incorporated herein by this reference is a copy of the provisions of Sections 1725.5, 1771, 1771.1, 1771.4, 1775, 1776, 1777.5, 1813 and 1815 of the California Labor Code. Contractor hereby acknowledges that it has read, reviewed and understands those provisions of the Labor Code and hereby agrees to and shall prosecute and complete the Work under this Contract in strict compliance with all of those terms and provisions. c. Contractor hereby agrees to and shall secure the payment of compensation to its employees in accordance with the provisions of Section 3700 of the California Labor Code.

Accordingly, and as required by Section 1861 of the California Labor Code, Contractor hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
d. Contractor hereby agrees to and shall indemnify, protect, defend and hold harmless City and its officers, employees, contractors and agents, with counsel reasonably acceptable to City, from and against any and all loss, liability, damage, claim, cost, expense, and/or “increased costs” (including reasonable attorney’s fees, court and litigation costs, and fees of expert witnesses) which result or arise in any way from the noncompliance by Contractor of any applicable local, state and/or federal law, including, without limitation, any applicable federal and/or state labor laws (including, without limitation, the requirement to pay state prevailing wages). It is agreed by the parties that, in connection with the construction of the Work which is the subject of this Contract, Contractor shall bear all risks of payment or non-payment of state prevailing wages. “Increased costs” as used in this paragraph shall have the meaning ascribed to it in Labor Code Section 1781, as the same may be enacted, adopted or amended from time to time. The foregoing indemnity shall survive termination of this Contract.

ARTICLE 9
Equal Employment Opportunity
During the performance of this Contract, Contractor agrees as follows:
a. Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. Contractor shall ensure that applicants are employed and that employees are treated during employment, without regard to their race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law.

Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. Contractor agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.

41 b. Contractor shall, in all solicitations and advertisements for employees placed by, or on behalf of Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, mental or physical disability, or any other basis prohibited by applicable law. c. Contractor shall cause the foregoing paragraphs (a) and (b) to be inserted in all subcontracts for any work covered by this Contract, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.

ARTICLE 10
Conflicts of Interest
Contractor agrees that it shall not make, participate in the making, or in any way attempt to use its position as a contractor to influence any decision of City in which Contractor knows or has reason to know that Contractor, its officers, partners, or employees have a financial interest as defined in Section 87103 of the Government Code.

ARTICLE 11
Indemnity
Contractor agrees to and shall defend, indemnify and hold harmless City and its officers, officials, agents, employees, attorneys, and contractors from and against any and all claims, liabilities, losses, damages, penalties, costs or expenses (including reasonable attorneys' fees and court costs) which City may directly or indirectly sustain or suffer arising from or as a result of the death of any person or any accident, injury, loss or damage whatsoever caused to any person or the property of any person which shall occur on or adjacent to the real property which is the subject of this Contract, or in connection with performance of this Contract which may be directly or indirectly caused by the acts or omissions of Contractor or its officers, employees, contractors or agents, or as a consequence of any use, generation, manufacture, storage, disposal, release or threatened release of a hazardous waste or substance. Contractor shall not be responsible for (and such indemnity shall not apply to) any willful misconduct, negligence or breach of this Contract by City or its officers, officials, agents, employees, attorneys, or contractors. The foregoing indemnity shall survive termination of this Contract.

ARTICLE 12
Insurance
a. Contractor shall procure and maintain for the duration of this Contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by Contractor, its agents, representatives, employees or subcontractors.
b. Coverage shall be at least as broad as:
(1) ISO Form CG 00 01 - Commercial General Liability coverage.

42 (2) ISO Form CA 00 01 - Automobile Liability, code 1 (any auto). (3) Workers’ Compensation insurance as required by California law. (4) Employer’s Liability Insurance.
c. Contractor shall maintain the following minimum amount of insurance: the greater of (a) the limits set forth in 1 through 4, below; or (b) all of the insurance coverage and/or limits carried by or available to Contractor.
(1) General Liability $2,000,000 per occurrence for bodily injury, personal injury and property damage. If
Commercial General Liability insurance
or other form with a general aggregate
limit is used, either the general aggregate
limit shall apply separately to this
project/location or the general aggregate
limit shall be twice the required
occurrence limit.
(2) Automobile Liability $1,000,000 per accident for bodily injury and property damage.
(3) Workers’ Compensation as required by the State of California. (4) Employer’s Liability $1,000,000 per accident for bodily injury or disease. d. Any insurance proceeds in excess of or broader than the minimum required coverage and/or minimum required limits which are applicable to a given loss shall be available to City. No representation is made that the minimum insurance requirements of this Contract are sufficient to cover the obligations of Contractor under this Contract. e. Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either: the insurer shall reduce or eliminate such deductibles or selfinsured retentions with respect to City, its officers, officials, agents and employees; or Contractor shall provide a financial guarantee satisfactory to City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. f. Each policy of general liability and automotive liability insurance shall contain, or be endorsed to contain, the following provisions:
(1) City, its officers, officials, agents and employees are to be covered as additional insureds with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of Contractor (any auto), and with respect to liability arising out of work or operations performed by or on behalf of Contractor, including materials, parts or equipment furnished in connection with such work or operations.

43 (2) General Liability coverage shall be provided in the form of an Additional Insured Endorsement (ISO Form CG 20 10 11 85 or such other form as may be acceptable to City) to Contractor’s insurance policy, or as a separate owner’s policy. (3) For any claims related to this project, Contractor’s insurance coverage shall be primary insurance with respect to City, its officers, officials, agents and employees.

Any insurance or self-insurance maintained by City, its officers, officials, agents and employees shall be excess of Contractor’s insurance and shall not contribute with it.
(4) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days’ prior written notice has been provided to City.
g. The minimum liability coverage required above shall apply to City as an additional insured.
h. Contractor shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Article 12. The endorsements should be on forms acceptable to City. All certificates and endorsements are to be received and approved by City before work commences. However, failure to do so shall not operate as a waiver of these insurance requirements. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.
i. All insurance procured and maintained by Contractor shall be issued by insurers admitted to conduct the pertinent line of insurance business in California and having a rating of Grade A or better and Class VII or better by the latest edition of Best's Key Rating Guide. j. Contractor shall immediately notify City if any required insurance lapses or is otherwise modified and cease performance of this Contract unless otherwise directed by City. In such a case, City may procure insurance or self-insure the risk and charge Contractor for such costs and any and all damages resulting therefrom by way of set-off from any sums owed Contractor. k. Contractor agrees that in the event of loss due to any of the perils for which it has agreed to provide insurance, Contractor shall look solely to its insurance for recovery. Contractor hereby grants to City, on behalf of any insurer providing insurance to either Contractor or City with respect to the services of Contractor herein, a waiver of any right to subrogation which any such insurer may acquire against City by virtue of the payment of any loss under such insurance.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed by Contractor, its employees, agents and subcontractors. Contractor agrees to obtain any other endorsement that may be necessary to effect this waiver of subrogation. l. Contractor shall require and verify that all subcontractors maintain insurance meeting all of the requirements stated herein.

44 ARTICLE 13
Termination
City, acting through its City Manager or his/her designee, reserves the right to terminate this Contract for any reason by giving five (5) days’ written notice of intent to terminate to Contractor. Upon receipt of notice, Contractor shall immediately cease work, unless the notice provides otherwise. Should City terminate this Contract, City shall pay Contractor for services satisfactorily provided and all allowable reimbursements incurred to the date of termination in compliance with this Contract, unless such termination shall be for cause, in which event City may withhold any disputed compensation. City shall not be liable for any claim of lost profits.

ARTICLE 14
Maintenance and Inspection of Records
In accordance with generally accepted accounting principles, Contractor and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records and other information (collectively, the “records”) pertaining to the costs of and completion of services performed under this Contract. During the term of this Contract and for a period of three years after termination or completion of this Contract, City shall have the right to inspect and/or audit Contractor's records pertaining to the performance of this Contract at Contractor's office.

Contractor agrees to make available all such records for inspection or audit at its offices during normal business hours and upon three (3) days’ notice from City, and copies thereof shall be furnished if requested.

ARTICLE 15
Compliance with Laws
a. Contractor shall be knowledgeable of and comply with all local, state and federal laws pertaining to the subject matter hereof or in any way regulating the activities undertaken by Contractor or any subcontractor hereunder.
b. Contractor represents and warrants that Contractor
(1) Has complied and shall at all times during the term of this Contract comply, in all respects, with all immigration laws, regulations, statutes, rules, codes, and orders, including, without limitation, the Immigration Reform and Control Act of 1986 (IRCA); and
(2) Has not and will not knowingly employ any individual to perform services under this Contract who is ineligible to work in the United States or under the terms of this Contract; and
(3) Has properly maintained, and shall at all times during the term of this Contract properly maintain, all related employment documentation records including,

45 without limitation, the completion and maintenance of the Form I-9 for each of Contractor’s employees; and
(4) Has responded, and shall at all times during the term of this Contract respond, in a timely fashion to any government inspection requests relating to immigration law compliance and/or Form I-9 compliance and/or worksite enforcement by the Department of Homeland Security, the Department of Labor, or the Social Security Administration.
c. Contractor shall require all subcontractors and/or sub-consultants to make these same representations and warranties required by this Article 15 when hired to perform services under this Contract.
d. Contractor shall, upon request of City, provide a list of all employees working under this Contract and shall provide, to the reasonable satisfaction of City, verification that all such employees are eligible to work in the United States. All costs associated with such verification shall be borne by Contractor. Once such request has been made, Contractor may not change employees working under this Contract without written notice to City, accompanied by the verification required herein for such employees. Contractor shall require all subcontractors and/or sub-consultants to make the same verification when hired to perform services under this Contract. e. Any Contractor, subcontractor, or sub-consultant who knowingly employs an employee providing work under this Contract who is not authorized to work in the United States, and/or fails to follow federal laws to determine the status of such employee shall constitute a material breach of this Contract and may be cause for immediate termination of this Contract by City.
f. Contractor agrees to indemnify and hold City, its officials and employees harmless for, of and from any loss, including but not limited to fines, penalties and corrective measures, City may sustain by reason of Contractor’s failure to comply with said laws, rules and regulations in connection with the performance of this Contract.

ARTICLE 16
Governing Law and Venue
This Contract shall be construed in accordance with and governed by the laws of the State of California and Contractor agrees to submit to the jurisdiction of California courts. Venue for any dispute arising under this Contract shall be in Orange County, California.

ARTICLE 17
Integration
This Contract constitutes the entire agreement of the parties. No other agreement, oral or written, pertaining to the work to be performed under this Contract shall be of any force or effect unless it is in writing and signed by both parties. Any work performed which is inconsistent with or in violation of the provisions of this Contract shall not be compensated.

46 ARTICLE 18
Notice
Except as otherwise provided herein, all notices required under this Contract shall be in writing and delivered personally, by e-mail, or by first class mail, postage prepaid, to each party at the address listed below. Either party may change the notice address by notifying the other party in writing. Notices shall be deemed received upon receipt of same or within three (3) days of deposit in the U.S. Mail, whichever is earlier. Notices sent by e-mail shall be deemed received on the date of the e-mail transmission.
“CONTRACTOR” “CITY”
City of Orange
300 E. Chapman Avenue
Orange, CA 92866-1591
Attn: ____________________ Attn: _______________________ Telephone No.: Telephone No.:

E-Mail Address: E-Mail Address:

ARTICLE 19
Claim Resolution
City and Contractor agree that the claim resolution process applicable to any claim by Contractor in connection with the work provided herein shall be subject to the procedures set forth in California Public Contract Code Section 9204, attached hereto as Attachment No. 2, and incorporated herein by this reference.

ARTICLE 20
Counterparts
This Contract may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Signatures transmitted via facsimile and electronic mail shall have the same effect as original signatures. [Remainder of page intentionally left blank; signatures on next page]

47 IN WITNESS WHEREOF, the parties have entered into this Contract as of the date and year first above written.
“CITY”

CONTRACT, BONDS AND INSURANCE
APPROVED BY:
(Senior/Assistant) City Attorney
CITY OF ORANGE, a municipal corporation
By:

Mark A. Murphy
Mayor of the City of Orange
ATTEST:

Pamela Coleman, City Clerk
“CONTRACTOR”
If a CORPORATION, insert full name of corporation:
[Note: Signature of Chairman of the By:

Board, President or Vice President is Printed Name:
required] Title:
[Note: Signature of Secretary, Assistant By:

Secretary, Chief Financial Officer or Printed Name:

Assistant Treasurer is also required] Title:

If a GENERAL PARTNERSHIP, insert full name
of partnership:
[Note: Signature of Managing General By:

Partner is required] Printed Name:

Title:

48 If a LIMITED PARTNERSHIP, insert full name
of partnership:
[Note: Signature of Managing General By:

Partner is required] Printed Name:

Title:

If a LIMITED LIABILITY COMPANY,
insert full name of company:
[Note: Signature of Managing Member By:
or Person(s) Authorized to bind LLC is Printed Name:
(are) required] Title:

By:

Printed Name:

Title:

If a SOLE PROPRIETORSHIP, insert full name
of owner and any fictitious business name: ,
doing business as
By:

Printed Name:

Title:

Attachment No. 1

ATTACHMENT NO. 1
SECTIONS 1725.5, 1771, 1771.1, 1771.4, 1775, 1776, 1777.5, 1813 and 1815

OF THE CALIFORNIA LABOR CODE
Section 1725.5. Registration of contractors; mandatory registration; qualifications and application; fees; exempt contractors
A contractor shall be registered pursuant to this section to be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any public work contract that is subject to the requirements of this chapter. For the purposes of this section, “contractor” includes a subcontractor as defined by Section 1722.1. (a) To qualify for registration under this section, a contractor shall do all of the following:
(1) Beginning July 1, 2014, register with the Department of Industrial Relations in the manner prescribed by the department and pay an initial nonrefundable application fee of three hundred dollars ($300) to qualify for registration under this section and an annual renewal fee on or before July 1 of each year thereafter. The annual renewal fee shall be in a uniform amount set by the Director of Industrial Relations, and the initial registration and renewal fees may be adjusted no more than annually by the director to support the costs specified in Section 1771.3.
(2) Provide evidence, disclosures, or releases as are necessary to establish all of the following:
(A) Workers’ Compensation coverage that meets the requirements of Division 4 (commencing with Section 3200) and includes sufficient coverage for any worker whom the contractor employs to perform work that is subject to prevailing wage requirements other than a contractor who is separately registered under this section.

Coverage may be evidenced by a current and valid certificate of workers’ compensation Insurance or certification of self-insurance required under Section 7125 of the Business and Professions Code. (B) If applicable, the contractor is licensed in accordance with Chapter 9 (commencing with Section 7000) of the Business and Professions Code.
(C) The contractor does not have any delinquent liability to an employee or the state for any assessment of back wages or related damages, interest, fines, or penalties pursuant to any final judgment, order, or determination by a court or any federal, state, or local administrative agency, including a confirmed arbitration award. However, for purposes of this paragraph, the contractor shall not be disqualified for any judgment, order, or determination that is under appeal, provided that the contractor has secured the payment of any amount eventually found due through a bond or other appropriate means. (D) The contractor is not currently debarred under Section 1777.1 or under any other federal or state law providing for the debarment of contractors from public works. (E) The contractor has not bid on a public works contract, been listed in a bid proposal, or engaged in the performance of a contract for public works without being lawfully registered in accordance with this section, within the preceding 12 months or since the effective date of the requirements set forth in subdivision (e), whichever is earlier. If a contractor is found to be in violation of the requirements of this paragraph, the period of disqualification shall be waived if both of the following are true:

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(i) The contractor has not previously been found to be in violation of the requirements of this paragraph within the preceding 12 months.
(ii) The contractor pays an additional nonrefundable penalty registration fee of two thousand dollars ($2,000). (b) Fees received pursuant to this section shall be deposited in the State Public Works Enforcement Fund established by Section 1771.3 and shall be used only for the purposes specified in that section. (c) A contractor who fails to pay the renewal fee required under paragraph (1) of subdivision (a) on or before the expiration of any prior period of registration shall be prohibited from bidding on or engaging in the performance of any contract for public work until once again registered pursuant to this section. If the failure to pay the renewal fee was inadvertent, the contractor may renew its registration retroactively by paying an additional nonrefundable penalty renewal fee equal to the amount of the renewal fee within 90 days of the due date of the renewal fee.
(d) If, after a body awarding a contract accepts the contractor’s bid or awards the contract, the work covered by the bid or contract is determined to be a public work to which Section 1771 applies, either as the result of a determination by the director pursuant to Section 1773.5 or a court decision, the requirements of this section shall not apply, subject to the following requirements:
(1) The body that awarded the contract failed, in the bid specification or in the contract documents, to identify as a public work that portion of the work that the determination or decision subsequently classifies as a public work.
(2) Within 20 days following service of notice on the awarding body of a determination by the Director of Industrial Relations pursuant to Section 1773.5 or a decision by a court that the contract was for public work as defined in this chapter, the contractor and any subcontractors are registered under this section or are replaced by a contractor or subcontractors who are registered under this section. (3) The requirements of this section shall apply prospectively only to any subsequent bid, bid proposal, contract, or work performed after the awarding body is served with notice of the determination or decision referred to in paragraph (2) of this subdivision.
(e) The requirements of this section shall apply to any bid proposal submitted on or after March 1, 2015, and any contract for public work, as defined in this chapter, entered into on or after April 1, 2015.

Section 1771. Payment of general prevailing rate
Except for public works projects of one thousand dollars ($1,000) or less, not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work fixed as provided in this chapter, shall be paid to all workers employed on public works.

This section is applicable only to work performed under contract, and is not applicable to work carried out by a public agency with its own forces. This section is applicable to contracts let for maintenance work.

Section 1771.1. Registration as a contractor or subcontractor required prior to bid submission; exceptions; substitutions; Internet listing of registered contractors (a) A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for

Attachment No. 1

public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.
(b) Notice of the requirement described in subdivision (a) shall be included in all bid invitations and public works contracts, and a bid shall not be accepted nor any contract or subcontract entered into without proof of the contractor or subcontractor’s current registration to perform public work pursuant to Section 1725.5. (c) An inadvertent error in listing a subcontractor who is not registered pursuant to Section 1725.5 in a bid proposal shall not be grounds for filing a bid protest or grounds for considering the bid nonresponsive, provided that any of the following apply:
(1) The subcontractor is registered prior to the bid opening. (2) Within 24 hours after the bid opening, the subcontractor is registered and has paid the penalty registration fee specified in subparagraph (E) of paragraph (2) of subdivision (a) of Section 1725.5. (3) The subcontractor is replaced by another registered subcontractor pursuant to Section 4107 of the Public Contract Code.
(d) Failure by a subcontractor to be registered to perform public work as required by subdivision (a) shall be grounds under Section 4107 of the Public Contract Code for the contractor , with the consent of the awarding authority, to substitute a subcontractor who is registered to perform public work pursuant to Section 1725.5 in place of the unregistered subcontractor. (e) The department shall maintain on its Internet Web site a list of contractors who are currently registered to perform public work pursuant to Section 1725.5.
(f) A contract entered into with any contractor or subcontractor in violation of subdivision (a) shall be subject to cancellation, provided that a contract for public work shall not be unlawful, void, or voidable solely due to the failure of the awarding body, contractor, or any subcontractor to comply with the requirements of Section 1725.5 or this section.
(g) This section shall apply to any bid proposal submitted on or after March 1, 2015, and any contract for public work entered into on or after April 1, 2015.

Section 1771.4. Additional requirements when bidding and awarding public works contracts (a) All of the following are applicable to all public works projects that are otherwise subject to the requirements of this chapter:
(1) The call for bids and contract documents shall specify that the project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. (2) The awarding body shall post or require the prime contractor to post job site notices, as prescribed by regulation.
(3) Each contractor and subcontractor shall furnish the records specified in Section 1776 directly to the Labor Commissioner, in the following manner:

Attachment No. 1

(A) At least monthly or more frequently if specified in the contract with the awarding body. (B) In a format prescribed by the Labor Commissioner.
(4) The department shall undertake those activities it deems necessary to monitor and enforce compliance with prevailing wage requirements.
(b) The Labor Commissioner may exempt a public works project from compliance with all or part of the requirements of subdivision (a) of this section if either of the following occurs:
(1) The awarding body has enforced an approved labor compliance program, as defined in Section 1771.5, on all public works projects under its authority, except those deemed exempt pursuant to subdivision (a) of Section 1771.5, continuously since December 31, 2011.
(2) The awarding body has entered into a collective bargaining agreement that binds all contractors performing work on the project and that includes a mechanism for resolving disputes about the payment of wages. (c)(1) The requirements of paragraph (1) of subdivision (a) shall only apply to contracts for public works projects awarded on or after January 1, 2015.
(2) The requirements of paragraph (3) of subdivision (a) shall only apply to the following projects:
(A) Projects that were subject to a requirement to furnish records to the Compliance Monitoring Unit pursuant to Section 16461 of Title 8 of the California Code of Regulations, prior to the effective date of this section. (B) Projects for which the initial contract is awarded on or after April 1, 2015. (C) Any other ongoing project in which the Labor Commissioner directs the contractors or subcontractors on the project to furnish records in accordance with paragraph (3) of subdivision (a). (D) All projects, whether new or ongoing, on or after January 1, 2016.

Section 1775. Penalties for violations
(a)(1) The contractor and any subcontractor under the contractor shall, as a penalty to the state or political subdivision on whose behalf the contract is made or awarded, forfeit not more than fifty dollars ($ 50) for each calendar day, or portion thereof, for each worker paid less than the prevailing wage rates as determined by the director for the work or craft in which the worker is employed for any public work done under the contract by the contractor or, except as provided in subdivision (b), by any subcontractor under the contractor. (2)(A) The amount of the penalty shall be determined by the Labor Commissioner based on consideration of both of the following:
(i) Whether the failure of the contractor or subcontractor to pay the correct rate of per diem wages was a good faith mistake and, if so, the error was promptly and voluntarily corrected when brought to the attention of the contractor or subcontractor.
(ii) Whether the contractor or subcontractor has a prior record of failing to meet its prevailing wage obligations.
(B)(i) The penalty may not be less than ten dollars ($10) for each calendar day, or portion thereof, for each worker paid less than the prevailing wage rate, unless the failure of the contractor or subcontractor to pay the

Attachment No. 1

correct rate of per diem wages was a good faith mistake and, if so, the error was promptly and voluntarily corrected when brought to the attention of the contractor or subcontractor. (ii) The penalty may not be less than twenty dollars ($20) for each calendar day, or portion thereof, for each worker paid less than the prevailing wage rate, if the contractor or subcontractor has been assessed penalties within the previous three years for failing to meet its prevailing wage obligations on a separate contract, unless those penalties were subsequently withdrawn or overturned. (iii) The penalty may not be less than thirty dollars ($30) for each calendar day, or portion thereof, for each worker paid less than the prevailing wage rate, if the Labor Commissioner determines that the violation was willful, as defined in subdivision (c) of Section 1777.1. (C) When the amount due under this section is collected from the contractor or subcontractor, any outstanding wage claim under Chapter 1 (commencing with Section 1720) of Part 7 of Division 2 against that contractor or subcontractor shall be satisfied before applying that amount to the penalty imposed on that contractor or subcontractor pursuant to this section.
(D) The determination of the Labor Commissioner as to the amount of the penalty shall be reviewable only for abuse of discretion.
(E) The difference between the prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate shall be paid to each worker by the contractor or subcontractor, and the body awarding the contract shall cause to be inserted in the contract a stipulation that this section will be complied with. (b) If a worker employed by a subcontractor on a public works project is not paid the general prevailing rate of per diem wages by the subcontractor, the prime contractor of the project is not liable for any penalties under subdivision (a) unless the prime contractor had knowledge of that failure of the subcontractor to pay the specified prevailing rate of wages to those workers or unless the prime contractor fails to comply with all of the following requirements:
(1) The contract executed between the contractor and the subcontractor for the performance of work on the public works project shall include a copy of the provisions of Sections 1771, 1775, 1776, 1777.5, 1813, and 1815.
(2) The contractor shall monitor the payment of the specified general prevailing rate of per diem wages by the subcontractor to the employees, by periodic review of the certified payroll records of the subcontractor. (3) Upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages, the contractor shall diligently take corrective action to halt or rectify the failure, including, but not limited to, retaining sufficient funds due the subcontractor for work performed on the public works project. (4) Prior to making final payment to the subcontractor for work performed on the public works project, the contractor shall obtain an affidavit signed under penalty of perjury from the subcontractor that the subcontractor has paid the specified general prevailing rate of per diem wages to his or her employees on the public works project and any amounts due pursuant to Section 1813.

Attachment No. 1

(c) The Division of Labor Standards Enforcement shall notify the contractor on a public works project within 15 days of the receipt by the Division of Labor Standards Enforcement of a complaint of the failure of a subcontractor on that public works project to pay workers the general prevailing rate of per diem wages.

Section 1776. Payroll records; retention; inspection; noncompliance penalties; rules and regulations (a) Each contractor and subcontractor shall keep accurate payroll records, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him or her in connection with the public work. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:
(1) The information contained in the payroll record is true and correct. (2) The employer has complied with the requirements of Sections 1771, 1811, and 1815 for any work performed by his or her employees on the public works project. (b) The payroll records enumerated under subdivision (a) shall be certified and shall be available for inspection at all reasonable hours at the principal office of the contractor on the following basis:
(1) A certified copy of an employee's payroll record shall be made available for inspection or furnished to the employee or his or her authorized representative on request. (2) A certified copy of all payroll records enumerated in subdivision (a) shall be made available for inspection or furnished upon request to a representative of the body awarding the contract, the Division of Labor Standards Enforcement, and the Division of Apprenticeship Standards of the Department of Industrial Relations.
(3) A certified copy of all payroll records enumerated in subdivision (a) shall be made available upon request by the public for inspection or for copies thereof. However, a request by the public shall be made through either the body awarding the contract, the Division of Apprenticeship Standards, or the Division of Labor Standards Enforcement. If the requested payroll records have not been provided pursuant to paragraph (2), the requesting party shall, prior to being provided the records, reimburse the costs of preparation by the contractor, subcontractors, and the entity through which the request was made. The public may not be given access to the records at the principal office of the contractor. (c) The certified payroll records shall be on forms provided by the Division of Labor Standards Enforcement or shall contain the same information as the forms provided by the division. (d) A contractor or subcontractor shall file a certified copy of the records enumerated in subdivision (a) with the entity that requested the records within 10 days after receipt of a written request. (e) Any copy of records made available for inspection as copies and furnished upon request to the public or any public agency by the awarding body, the Division of Apprenticeship Standards, or the Division of Labor Standards Enforcement shall be marked or obliterated to prevent disclosure of an individual's name, address, and social security number. The name and address of the contractor awarded the contract or the subcontractor performing the contract shall not be marked or obliterated. Any copy of records made available for inspection by, or furnished to, a joint labor-management committee established pursuant to the federal Labor Management Cooperation Act of 1978 (29 U.S.C. Sec. 175a) shall be marked or obliterated only to prevent

Attachment No. 1

disclosure of an individual's name and social security number. A joint labor management committee may maintain an action in a court of competent jurisdiction against an employer who fails to comply with Section 1774. The court may award restitution to an employee for unpaid wages and may award the joint labor management committee reasonable attorney's fees and costs incurred in maintaining the action. An action under this subdivision may not be based on the employer's misclassification of the craft of a worker on its certified payroll records. Nothing in this subdivision limits any other available remedies for a violation of this chapter.
(f) The contractor shall inform the body awarding the contract of the location of the records enumerated under subdivision (a), including the street address, city, and county, and shall, within five working days, provide a notice of a change of location and address.
(g) The contractor or subcontractor has 10 days in which to comply subsequent to receipt of a written notice requesting the records enumerated in subdivision (a). In the event that the contractor or subcontractor fails to comply within the 10-day period, he or she shall, as a penalty to the state or political subdivision on whose behalf the contract is made or awarded, forfeit twenty-five dollars ($25) for each calendar day, or portion thereof, for each worker, until strict compliance is effectuated. Upon the request of the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement, these penalties shall be withheld from progress payments then due. A contractor is not subject to a penalty assessment pursuant to this section due to the failure of a subcontractor to comply with this section. (h) The body awarding the contract shall cause to be inserted in the contract stipulations to effectuate this section.
(i) The director shall adopt rules consistent with the California Public Records Act (Chapter 3.5 (commencing with Section 6250) of Division 7 of Title 1 of the Government Code) and the Information Practices Act of 1977 (Title 1.8 (commencing with Section 1798) of Part 4 of Division 3 of the Civil Code) governing the release of these records, including the establishment of reasonable fees to be charged for reproducing copies of records required by this section.

Section 1777.5. Employment of registered apprentices; wages; standards; number; apprenticeable craft or trade; exemptions; contributions
(a) Nothing in this chapter shall prevent the employment of properly registered apprentices upon public works. (b) Every apprentice employed upon public works shall be paid the prevailing rate of per diem wages for apprentices in the trade to which he or she is registered and shall be employed only at the work of the craft or trade to which he or she is registered.
(c) Only apprentices, as defined in Section 3077, who are in training under apprenticeship standards that have been approved by the Chief of the Division of Apprenticeship Standards and who are parties to written apprentice agreements under Chapter 4 (commencing with Section 3070) of Division 3 are eligible to be employed at the apprentice wage rate on public works. The employment and training of each apprentice shall be in accordance with either of the following:
(1) The apprenticeship standards and apprentice agreements under which he or she is training. (2) The rules and regulations of the California Apprenticeship Council.

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(d) When the contractor to whom the contract is awarded by the state or any political subdivision, in performing any of the work under the contract, employs workers in any apprenticeable craft or trade, the contractor shall employ apprentices in at least the ratio set forth in this section and may apply to any apprenticeship program in the craft or trade that can provide apprentices to the site of the public work for a certificate approving the contractor under the apprenticeship standards for the employment and training of apprentices in the area or industry affected. However, the decision of the apprenticeship program to approve or deny a certificate shall be subject to review by the Administrator of Apprenticeship. The apprenticeship program or programs, upon approving the contractor, shall arrange for the dispatch of apprentices to the contractor. A contractor covered by an apprenticeship program's standards shall not be required to submit any additional application in order to include additional public works contracts under that program. "Apprenticeable craft or trade," as used in this section, means a craft or trade determined as an apprenticeable occupation in accordance with rules and regulations prescribed by the California Apprenticeship Council. As used in this section, "contractor" includes any subcontractor under a contractor who performs any public works not excluded by subdivision (o).
(e) Prior to commencing work on a contract for public works, every contractor shall submit contract award information to an applicable apprenticeship program that can supply apprentices to the site of the public work.

The information submitted shall include an estimate of journeyman hours to be performed under the contract, the number of apprentices proposed to be employed, and the approximate dates the apprentices would be employed. A copy of this information shall also be submitted to the awarding body if requested by the awarding body. Within 60 days after concluding work on the contract, each contractor and subcontractor shall submit to the awarding body, if requested, and to the apprenticeship program a verified statement of the journeyman and apprentice hours performed on the contract. The information under this subdivision shall be public. The apprenticeship programs shall retain this information for 12 months. (f) The apprenticeship program that can supply apprentices to the area of the site of the public work shall ensure equal employment and affirmative action in apprenticeship for women and minorities. (g) The ratio of work performed by apprentices to journeymen employed in a particular craft or trade on the public work may be no higher than the ratio stipulated in the apprenticeship standards under which the apprenticeship program operates where the contractor agrees to be bound by those standards, but, except as otherwise provided in this section, in no case shall the ratio be less than one hour of apprentice work for every five hours of journeyman work.
(h) This ratio of apprentice work to journeyman work shall apply during any day or portion of a day when any journeyman is employed at the jobsite and shall be computed on the basis of the hours worked during the day by journeymen so employed. Any work performed by a journeyman in excess of eight hours per day or 40 hours per week shall not be used to calculate the ratio. The contractor shall employ apprentices for the number of hours computed as above before the end of the contract or, in the case of a subcontractor, before the end of the subcontract. However, the contractor shall endeavor, to the greatest extent possible, to employ apprentices during the same time period that the journeymen in the same craft or trade are employed at the jobsite. Where an hourly apprenticeship ratio is not feasible for a particular craft or trade, the Chief of the Division of Apprenticeship Standards, upon application of an apprenticeship program, may order a minimum ratio of not less than one apprentice for each five journeymen in a craft or trade classification. (i) A contractor covered by this section that has agreed to be covered by an apprenticeship program's standards upon the issuance of the approval certificate, or that has been previously approved for an apprenticeship program in the craft or trade, shall employ the number of apprentices or the ratio of apprentices to journeymen

Attachment No. 1

stipulated in the applicable apprenticeship standards, but in no event less than the 1-to-5 ratio required by subdivision (g).
(j) Upon proper showing by a contractor that he or she employs apprentices in a particular craft or trade in the state on all of his or her contracts on an annual average of not less than one hour of apprentice work for every five hours of labor performed by journeymen, the Chief of the Division of Apprenticeship Standards may grant a certificate exempting the contractor from the 1-to-5 hourly ratio, as set forth in this section for that craft or trade.
(k) An apprenticeship program has the discretion to grant to a participating contractor or contractor association a certificate, which shall be subject to the approval of the Administrator of Apprenticeship, exempting the contractor from the 1-to-5 ratio set forth in this section when it finds that any one of the following conditions is met:
(1) Unemployment for the previous three-month period in the area exceeds an average of 15 percent. (2) The number of apprentices in training in the area exceeds a ratio of 1 to 5. (3) There is a showing that the apprenticeable craft or trade is replacing at least one-thirtieth of its journeymen annually through apprenticeship training, either on a statewide basis or on a local basis. (4) Assignment of an apprentice to any work performed under a public works contract would create a condition that would jeopardize his or her life or the life, safety, or property of fellow employees or the public at large, or the specific task to which the apprentice is to be assigned is of a nature that training cannot be provided by a journeyman.
(l) When an exemption is granted pursuant to subdivision (k) to an organization that represents contractors in a specific trade from the 1-to-5 ratio on a local or statewide basis, the member contractors shall not be required to submit individual applications for approval to local joint apprenticeship committees, if they are already covered by the local apprenticeship standards.
(m)(1) A contractor to whom a contract is awarded, who, in performing any of the work under the contract, employs journeymen or apprentices in any apprenticeable craft or trade shall contribute to the California Apprenticeship Council the same amount that the director determines is the prevailing amount of apprenticeship training contributions in the area of the public works site. A contractor may take as a credit for payments to the council any amounts paid by the contractor to an approved apprenticeship program that can supply apprentices to the site of the public works project. The contractor may add the amount of the contributions in computing his or her bid for the contract. (2) At the conclusion of the 2002-03 fiscal year and each fiscal year thereafter, the California Apprenticeship Council shall distribute training contributions received by the council under this subdivision, less the expenses of the Division of Apprenticeship Standards for administering this subdivision, by making grants to approved apprenticeship programs for the purpose of training apprentices. The funds shall be distributed as follows:
(A) If there is an approved multiemployer apprenticeship program serving the same craft or trade and geographic area for which the training contributions were made to the council, a grant to that program shall be made.

Attachment No. 1

(B) If there are two or more approved multiemployer apprenticeship programs serving the same craft or trade and geographic area for which the training contributions were made to the council, the grant shall be divided among those programs based on the number of apprentices registered in each program. (C) All training contributions not distributed under subparagraphs (A) and (B) shall be used to defray the future expenses of the Division of Apprenticeship Standards. (3) All training contributions received pursuant to this subdivision shall be deposited in the Apprenticeship Training Contribution Fund, which is hereby created in the State Treasury. Notwithstanding Section 13340 of the Government Code, all money in the Apprenticeship Training Contribution Fund is hereby continuously appropriated for the purpose of carrying out this subdivision and to pay the expenses of the Division of Apprenticeship Standards.
(n) The body awarding the contract shall cause to be inserted in the contract stipulations to effectuate this section. The stipulations shall fix the responsibility of compliance with this section for all apprenticeable occupations with the prime contractor.
(o) This section does not apply to contracts of general contractors or to contracts of specialty contractors not bidding for work through a general or prime contractor when the contracts of general contractors or those specialty contractors involve less than thirty thousand dollars ($30,000). (p) All decisions of an apprenticeship program under this section are subject to Section 3081.

Section 1813. Forfeiture for violations; contract stipulation; report of violations The contractor or subcontractor shall, as a penalty to the state or political subdivision on whose behalf the contract is made or awarded, forfeit twenty- five dollars ($25) for each worker employed in the execution of the contract by the respective contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of this article. In awarding any contract for public work, the awarding body shall cause to be inserted in the contract a stipulation to this effect. The awarding body shall take cognizance of all violations of this article committed in the course of the execution of the contract, and shall report them to the Division of Labor Standards Enforcement.

Section 1815. Overtime
Notwithstanding the provisions of Sections 1810 to 1814, inclusive, of this code, and notwithstanding any stipulation inserted in any contract pursuant to the requirements of said sections, work performed by employees of contractors in excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than 1 1/2 times the basic rate of pay.

ATTACHMENT NO. 2
CALIFORNIA PUBLIC CONTRACT CODE SECTION 9204
§ 9204. Legislative findings and declarations regarding timely and complete payment of contractors for public works projects; claims process
Effective: January 1, 2017

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(a) The Legislature finds and declares that it is in the best interests of the state and its citizens to ensure that all construction business performed on a public works project in the state that is complete and not in dispute is paid in full and in a timely manner.
(b) Notwithstanding any other law, including, but not limited to, Article 7.1 (commencing with Section 10240) of Chapter 1 of Part 2, Chapter 10 (commencing with Section 19100) of Part 2, and Article 1.5 (commencing with Section 20104) of Chapter 1 of Part 3, this section shall apply to any claim by a contractor in connection with a public works project.
(c) For purposes of this section:
(1) “Claim” means a separate demand by a contractor sent by registered mail or certified mail with return receipt requested, for one or more of the following:
(A) A time extension, including, without limitation, for relief from damages or penalties for delay assessed by a public entity under a contract for a public works project. (B) Payment by the public entity of money or damages arising from work done by, or on behalf of, the contractor pursuant to the contract for a public works project and payment for which is not otherwise expressly provided or to which the claimant is not otherwise entitled. (C) Payment of an amount that is disputed by the public entity. (2) “Contractor” means any type of contractor within the meaning of Chapter 9 (commencing with Section 7000) of Division 3 of the Business and Professions Code who has entered into a direct contract with a public entity for a public works project.
(3)(A) “Public entity” means, without limitation, except as provided in subparagraph (B), a state agency, department, office, division, bureau, board, or commission, the California State University, the University of California, a city, including a charter city, county, including a charter county, city and county, including a charter city and county, district, special district, public authority, political subdivision, public corporation, or nonprofit transit corporation wholly owned by a public agency and formed to carry out the purposes of the public agency.
(B) “Public entity” shall not include the following:
(i) The Department of Water Resources as to any project under the jurisdiction of that department. (ii) The Department of Transportation as to any project under the jurisdiction of that department. (iii) The Department of Parks and Recreation as to any project under the jurisdiction of that department. (iv) The Department of Corrections and Rehabilitation with respect to any project under its jurisdiction pursuant to Chapter 11 (commencing with Section 7000) of Title 7 of Part 3 of the Penal Code. (v) The Military Department as to any project under the jurisdiction of that department. (vi) The Department of General Services as to all other projects. (vii) The High-Speed Rail Authority.
(4) “Public works project” means the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind.

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(5) “Subcontractor” means any type of contractor within the meaning of Chapter 9 (commencing with Section 7000) of Division 3 of the Business and Professions Code who either is in direct contract with a contractor or is a lower tier subcontractor.
(d)(1)(A) Upon receipt of a claim pursuant to this section, the public entity to which the claim applies shall conduct a reasonable review of the claim and, within a period not to exceed 45 days, shall provide the claimant a written statement identifying what portion of the claim is disputed and what portion is undisputed. Upon receipt of a claim, a public entity and a contractor may, by mutual agreement, extend the time period provided in this subdivision.
(B) The claimant shall furnish reasonable documentation to support the claim. (C) If the public entity needs approval from its governing body to provide the claimant a written statement identifying the disputed portion and the undisputed portion of the claim, and the governing body does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt requested, the public entity shall have up to three days following the next duly publicly noticed meeting of the governing body after the 45-day period, or extension, expires to provide the claimant a written statement identifying the disputed portion and the undisputed portion. (D) Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. If the public entity fails to issue a written statement, paragraph (3) shall apply.
(2)(A) If the claimant disputes the public entity’s written response, or if the public entity fails to respond to a claim issued pursuant to this section within the time prescribed, the claimant may demand in writing an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand in writing sent by registered mail or certified mail, return receipt requested, the public entity shall schedule a meet and confer conference within 30 days for settlement of the dispute. (B) Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the public entity shall provide the claimant a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. Any disputed portion of the claim, as identified by the contractor in writing, shall be submitted to nonbinding mediation, with the public entity and the claimant sharing the associated costs equally. The public entity and claimant shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing. If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. If mediation is unsuccessful, the parts of the claim remaining in dispute shall be subject to applicable procedures outside this section. (C) For purposes of this section, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the timeframes in this section.
(D) Unless otherwise agreed to by the public entity and the contractor in writing, the mediation conducted pursuant to this section shall excuse any further obligation under Section 20104.4 to mediate after litigation has been commenced.

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(E) This section does not preclude a public entity from requiring arbitration of disputes under private arbitration or the Public Works Contract Arbitration Program, if mediation under this section does not resolve the parties’ dispute.
(3) Failure by the public entity to respond to a claim from a contractor within the time periods described in this subdivision or to otherwise meet the time requirements of this section shall result in the claim being deemed rejected in its entirety. A claim that is denied by reason of the public entity’s failure to have responded to a claim, or its failure to otherwise meet the time requirements of this section, shall not constitute an adverse finding with regard to the merits of the claim or the responsibility or qualifications of the claimant. (4) Amounts not paid in a timely manner as required by this section shall bear interest at 7 percent per annum. (5) If a subcontractor or a lower tier subcontractor lacks legal standing to assert a claim against a public entity because privity of contract does not exist, the contractor may present to the public entity a claim on behalf of a subcontractor or lower tier subcontractor. A subcontractor may request in writing, either on his or her own behalf or on behalf of a lower tier subcontractor, that the contractor present a claim for work which was performed by the subcontractor or by a lower tier subcontractor on behalf of the subcontractor. The subcontractor requesting that the claim be presented to the public entity shall furnish reasonable documentation to support the claim. Within 45 days of receipt of this written request, the contractor shall notify the subcontractor in writing as to whether the contractor presented the claim to the public entity and, if the original contractor did not present the claim, provide the subcontractor with a statement of the reasons for not having done so.
(e) The text of this section or a summary of it shall be set forth in the plans or specifications for any public works project that may give rise to a claim under this section. (f) A waiver of the rights granted by this section is void and contrary to public policy, provided, however, that (1) upon receipt of a claim, the parties may mutually agree to waive, in writing, mediation and proceed directly to the commencement of a civil action or binding arbitration, as applicable; and (2) a public entity may prescribe reasonable change order, claim, and dispute resolution procedures and requirements in addition to the provisions of this section, so long as the contractual provisions do not conflict with or otherwise impair the timeframes and procedures set forth in this section. (g) This section applies to contracts entered into on or after January 1, 2017. (h) Nothing in this section shall impose liability upon a public entity that makes loans or grants available through a competitive application process, for the failure of an awardee to meet its contractual obligations. (i) This section shall remain in effect only until January 1, 2020, and as of that date is repealed, unless a later enacted statute, that is enacted before January 1, 2020, deletes or extends that date.

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CALIFORNIA PUBLIC WORKS Bond No._____________

PERFORMANCE BOND

KNOW ALL MEN BY THESE PRESENTS,
That we, (CONTRACTOR) as Principal, and
(SURETY) a Corporation organized and existing
under the laws of the State of and authorized to transact business in the State of California, as Surety, are held and firmly bound unto the CITY OF ORANGE, hereinafter called the Obligee, in the sum of Dollars ($ ) for the
payment whereof well and truly to be made and we each of us bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION of the above obligation is such that, WHEREAS, the above named bounded principal is required to furnish a bond to said Obligee, guaranteeing the faithful performance of a contract to do and perform the following work, to wit:

Bid No. 23-24.01; SP-4260; Installation of Traffic Striping, Pavement Markings And Raised Pavement Markers
a copy of which contract is or may be attached hereto, and is hereby referred to and made a part hereof.

NOW, THEREFORE, if the above bounded principal shall well and truly perform the work contracted to be performed under said contract, then this obligation to be null and void; otherwise to remain in full force and effect. The surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract agreement, or the work to be performed there under, or the specifications accompanying the same shall otherwise affect the obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract agreement or to the work or to the specifications.

SIGNED AND SEALED this _____________________day of _______________________________, 20________.

CONTRACTOR NAME OF SURETY
BY: BY:

SECRETARY/TREASURER ATTORNEY-IN-FACT
BY: BY:

PRESIDENT/VICE PRESIDENT APPROVED AS TO FORM: CITY ATTORNEY

STATE OF CALIFORNIA
COUNTY OF __________________
On this _________ day of ______________________, in the year 20 , before me, the undersigned, a Notary Public in and for the said State, personally appeared personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) who executed the within instrument on behalf of the therein named, and acknowledged me that such executed the same.

WITNESS my hand and official seal.

Notary Public in and for the said State.

STATE OF CALIFORNIA
COUNTY OF __________________
On this _________ day of ______________________, in the year 20 , before me, the undersigned, a Notary Public in and for the said State, personally appeared personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) who executed the within instrument on behalf of the therein named, and acknowledged me that such executed the same.

WITNESS my hand and official seal.

Notary Public in and for the said State.

PR-15

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CALIFORNIA PUBLIC WORKS Bond No._____________

PAYMENT BOND

KNOW ALL MEN BY THESE PRESENTS,
That we, (CONTRACTOR) as Principal, and
(SURETY) a Corporation organized and existing
under the laws of the State of and authorized to transact business in the State of California, as Surety, are held and firmly bound unto the CITY OF ORANGE, hereinafter called the Obligee, in the sum of Dollars ($ ) for the payment whereof well and truly
to be made and we each of us bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the above named bounded principal is required to furnish a bond to said Obligee, guaranteeing the payment of claims of laborers, mechanics, material suppliers and any other persons, as provided by the law in connection with a contract to do and perform the following work, to wit:

Bid No. 23-24.01; SP-4260; Installation of Traffic Striping, Pavement Markings And Raised Pavement Markers NOW, THEREFORE, if the Principal or his subcontractors, shall fail to pay any person named in Section 3181 of the Civil Code of the State of California, or amounts due under the Unemployment Insurance Code with respect to work or labor performed by any person named in Section 3181 of the Civil Code of the State of California, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the principal and his subcontractors pursuant to Section 13020 of the Unemployment Insurance Code, with respect to such work and labor, the Surety will pay for the same in an aggregate amount not exceeding the sum specified in this bond, and also, in case suit is brought upon this bond, a reasonable attorney’s fee, to be fixed by the court in accordance with Section 3250 of the Civil Code of the State of California.

This bond shall inure to the benefit of any person named in Section 3181 of the Civil Code of the State of California so as to give a right of action to such person or his assigns in any suit brought upon this bond.

SIGNED AND SEALED this _____________________day of _______________________________, 20________.

CONTRACTOR NAME OF SURETY
BY: BY:

SECRETARY/TREASURER ATTORNEY-IN-FACT
BY: BY:

PRESIDENT/VICE PRESIDENT APPROVED AS TO FORM: CITY ATTORNEY

STATE OF CALIFORNIA
COUNTY OF __________________
On this _________ day of ______________________, in the year 20 , before me, the undersigned, a Notary Public in and for the said State, personally appeared Personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) who executed The within instrument on behalf of the therein named, and Acknowledged me that such executed the same.

WITNESS my hand and official seal.

Notary Public in and for the said State.

STATE OF CALIFORNIA
COUNTY OF __________________
On this _________ day of ______________________, in the year 20 , before me, the undersigned, a Notary Public in and for the said State, personally appeared personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) who executed the within instrument on behalf of the therein named, and acknowledged me that such executed the same.

WITNESS my hand and official seal.

Notary Public in and for the said State.

PR-16

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CASH DEPOSIT IN LIEU OF CONTRACT BONDS
The undersigned ______________________________________________________ (CONTRACTOR) as Principal, has submitted a cashiers check number _________________ dated __________, 20_____ in the amount of $___________________________________________________________________ from ____________________________________________________________ (Financial Institution), payable to the CITY OF ORANGE, hereinafter called the Obligee, as a contract bond.

THE CONDITION of the above bond is such that, WHEREAS, the above named principal is required to furnish either bonds to the said Obligee or cash deposit in the full face amount of the required bonds, in accordance with section 2.4 of the City of Orange Standard Plans and Specifications, guaranteeing the faithful performance and the payment of claims of laborers, mechanics, material suppliers and any other persons, as provided by the law in connection with a contract to do and perform the following work to wit:

Bid No. 23-24.01; SP-4260; Installation of Traffic Striping, Pavement Markings And Raised Pavement Markers The undersigned understands and agrees that the amount deposited for the purpose stated above shall be withheld by the Obligee until after the satisfactory completion and acceptance of the contract and the full face value of the cashier's check will be returned to the undersigned, thirty five (35) days after the recordation of the notice of completion of the contract in the County Recorder's Office.

SIGNED AND SEALED this __________________ day of ________________, 20_____.

CONTRACTOR: ______________________________________________________________ PR-17
STATE OF CALIFORNIA On this _________ day of ________, in the year, 20____, before me, the undersigned, a Notary Public in and for the said State, personally appeared,
COUNTY OF ____________________ __________________________________________________ __________________________________________________
personally known to me ( or proved to me on the basis of satisfactory evidence) to be the person(s) who executed the within instrument on behalf of the
therein named, and acknowledged to me that such _________ executed the same.

WITNESS my hand and official seal.

NOTARY PUBLIC IN AND FOR THE SAID STATE

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of October 8, 2024
From: Chris Constantin, City Manager
Prepared by: Steven Barragan, Engineering Manager
Subject: Approve the County of Los Angeles Traffic Signal Synchronization (TTSP) Cooperative Funding Agreement for Arrow Highway and Authorize the City Manager or his Designee to execute the Agreement
____________________________________________________________________________

SUMMARY
Consider entering into a cooperative funding agreement with the Los Angeles County for their Traffic Signal Synchronization Program (TSSP) on Arrow Highway which provides a regional benefit to our community and several other adjacent cities. A grant provides funding for 80% of the program traffic signal improvements. Equipment upgrades, signal timing, and other intersection safety enhancements along Arrow Highway will promote more efficient vehicle movement across the corridors as well as update the intersections to current ADA and other regulatory requirements that would otherwise be borne by the City at full cost in future projects.

RECOMMENDATION
Staff recommends that the City Council:

1. Authorize the City Manager to execute the Arrow Highway Traffic Signal Synchronization Program (TSSP) cooperative funding agreement with the County of Los Angeles in a form approved by the City Attorney.

2. Appropriate additional funds in the amount of $184,800 under Citywide Lighting and Landscape District (Fund 07) to the already $175,600 allocated for the City of San Dimas jurisdictional share of Arrow Highway Traffic Signal Synchronization Program (TSSP) cooperative project cost.

FISCAL IMPACT

LA County Arrow Hwy TSSP cooperative funding agreement Page 2 For the Meeting of October 8, 2024
The City’s share and local match contribution to the costs associated with the County’s Arrow Highway TSSP funding agreement is $360,400. The costs are based on preliminary design and engineer’s cost estimates which include the cost of construction, Project Engineering (PE), Construction Engineering (CE), contingency, and contract city liability trust fund.

An amount of $175,600 has already been allocated in the City’s 2024-25 Fiscal Year budget based on the County’s initial cost estimates in 2022. The construction costs have increased and an additional amount of $184,800 needs to be appropriated to cover the City’s share based on the most recent cost estimate of $360,400.

Funds allocated under the Citywide Lighting and Landscape District (Fund 07) are restricted and can only used to maintain traffic signals and streetlights.

BACKGROUND
The County of Los Angeles approached several cities to enter into a cooperative agreement to partner in a few regional improvement projects eligible for grant funding. At the February 8, 2022, City Council Meeting, the City Manager was authorized to execute the Traffic Signal Synchronization Program (TSSP) cooperative agreement with the County of Los Angeles.

As part of the TSSP cooperative agreement, Arrow Highway between Rennell Avenue and Claremont Boulevard/Mills Avenue was included. The purpose of the project is to synchronize traffic signals along the corridor as well as provide additional safety enhancing signal upgrades between. The portion of this project within the City of San Dimas limits consists of twelve (12) traffic signals along Arrow Highway from Rennell Avenue to Walnut Avenue. Please note that Arrow Highway is already a synchronized corridor, but this proposed project revisits the existing corridor to improve its efficiency. In addition, this particular project will include collaboration from Caltrans which was not the case before and is why the area near the freeway currently tends to be more congested.

DISCUSSION/ANALYSIS
The proposed improvement project along Arrow Highway will provide a benefit to our community as well as to the region. Implementing the synchronization of the existing traffic signals along this corridor will improve management of congestion and increase efficiency. Arrow Highway within the City limits is considered a major arterial roadway that connects the cities to the west and east as well as neighborhoods with local and regional destinations.

As an additional benefit, by partnering with the County of Los Angeles for this project, the County will be responsible for generating the revised timing sheets for the impacted traffic signals as well as maintain and make any future revisions to those timing sheets.

The improvements provided by the TSSP project are upgrades that the City would otherwise need to make at full cost as part of future projects. With the County administering the TSSP projects, the cost tends to be a bit higher, but the City is still receiving the benefit of a tremendous cost savings by joining the County TSSP Projects.

The Metropolitan Transportation Authority grant provides 80% funding to the eligible costs making the local agency’s (County’s and City’s remained) balance of 20% as the funding match. Based on the County’s preliminary engineering cost estimates, the following is a breakdown of the grant funding and the City’s share in costs for the portion of the projects within the City’s jurisdiction:

LA County Arrow Hwy TSSP cooperative funding agreement Page 3 For the Meeting of October 8, 2024

PROJECT ESTIMATED CONSTRUCTION COST
Project Grant City of San Dimas
Contribution Total
Arrow Hwy Part 3
TSSP $839,360 $209,840 $1,049,200
CITY’S PROJECT CONTRIBUTION
Construction Cost $209,840
Preliminary Engineering (PE)
30% of Const Cost $62,952
Construction Engineering (CE)
20% of Const Cost $41,968
Contingency
20% of Const Cost $41,968
Liability Trust Fund $3,672
TOTAL $360,400
Please note that these amounts are based on the preliminary design and may change slightly.

ALTERNATIVES
If the City does not enter into the cooperative funding agreement with the County of Los Angeles, the City could miss out on the benefits of a Metro grant that covers 80% of traffic signal equipment upgrades, signal timing, and other intersection safety enhancements along Arrow Highway

ENVIRONMENTAL REVIEW
The authorization of executing an agreement with the County of Los Angeles is not a project within the meaning of Section 15378 of the State of California Environmental Quality Act (“CEQA”) Guidelines, because it has no potential for resulting in physical change in the environment, directly or indirectly.

Respectfully submitted,
Steven Barragan
Engineering Manager
Attachments:

1. LA County Arrow Hwy TSSP funding agreement
10-24-01sb

A G R E E M E N T
THIS AGREEMENT, made and entered into by and between the CITY OF SAN DIMAS, a municipal corporation in the County of Los Angeles, hereinafter referred to as CITY, and the COUNTY OF LOS ANGELES, a political subdivision of the State of California (hereinafter referred to as COUNTY):

W I T N E S S E T H
WHEREAS, to assist in the traffic flow, CITY and COUNTY desire to modify and synchronize the traffic signals along Arrow Highway from Rennell Avenue to Claremont Boulevard - Mills Avenue, a portion of which is within CITY, and which work is hereinafter referred to as PROJECT; and
WHEREAS, the proposed improvements are jurisdictionally shared between CITY, the City of Claremont, the City of La Verne, and the City of Pomona, and separate agreement between the City of Pomona and COUNTY is being executed covering the portions of PROJECT with the City of Pomona jurisdictions; and
WHEREAS, PROJECT is within the shared geographical boundaries of CITY, the City of Claremont, the City of La Verne, and the City of Pomona, and WHEREAS, PROJECT is of general interest to CITY, the City of Claremont, the City of La Verne, the City of Pomona, and COUNTY; and WHEREAS, for the purpose of providing funding for PROJECT, COUNTY, as lead agency, on April 26, 2018, entered into an amended Memorandum of Understanding No. P00F3308 (MOU) with the Los Angeles County Metropolitan Transportation Authority (Metro); and
WHEREAS, COUNTY is willing to utilize and share with CITY the funding provided for in COUNTY/Metro MOU P00F3308 to finance a portion of COST OF PROJECT; and
WHEREAS, COST OF PROJECT includes the COST OF PRELIMINARY ENGINEERING, COST OF CONSTRUCTION CONTRACT, and COST OF CONSTRUCTION ADMINISTRATION; and
WHEREAS, the total COST OF PROJECT is currently estimated to be Three Million Five Hundred Sixty-Five Thousand Four Hundred and 00/100 Dollars ($3,565,400); and
WHEREAS, under the MOU, Metro will provide to COUNTY a grant (GRANT) of up to a maximum of Two Million One Hundred Eighty-Four Thousand Eight Hundred and 00/100 Dollars ($2,184,800); and
WHEREAS, allocation of the Metro grant is currently estimated to be, One ATTACHMENT 1

Million Five Hundred Eleven Thousand Four Hundred and 00/100 Dollars ($1,511,400) towards CITY’s jurisdictional share, Seventy-Five Thousand and 00/100 Dollars ($75,000) towards Claremont’s jurisdictional share, Thirty-Five Thousand One Hundred and 00/100 Dollars ($35,100) towards the City of La Verne’s jurisdictional share, Five Hundred Sixty-Three Thousand Three Hundred and 00/100 Dollars ($563,300) towards the City of Pomona’s jurisdictional share.

WHEREAS, CITY is willing to finance its jurisdictional share of COST OF PROJECT currently estimated to be Two Million Eighty-Six Thousand Four Hundred and 00/100 Dollars ($2,086,400) by claiming its share of COUNTY/Metro grant funds, currently estimated to be One Million Five Hundred Eleven Thousand Four Hundred and 00/100 Dollars ($1,511,400) and contributing other CITY funds in the amount of Three Hundred Sixty Thousand Four Hundred and 00/100 Dollars ($360,400) to finance a portion of the COST OF PROJECT; and WHEREAS, COUNTY agrees to contribute funds of Two Hundred Fourteen Thousand Six Hundred and 00/100 Dollars ($214,600) to finance a portion of CITY’S COST OF PROJECT; and
WHEREAS, CITY agrees to contribute funds of Three Hundred Sixty Thousand Four Hundred and 00/100 Dollars ($360,400) to finance a portion of the COST OF PROJECT; and
WHEREAS, CITY'S estimated share is the sum of actual quantities of construction contract items utilized within CITY jurisdiction less the grant amount for grant eligible items plus thirty (30) percent of that for PRELIMINARY ENGINEERING cost, twenty (20) percent of that for CONSTRUCTION ADMINISTRATION cost, twenty (20) percent of that for contingencies, and three and a half (3.5) percent of combined costs of PRELIMINARY ENGINEERING and CONSTRUCTION ADMINISTRATION towards contract city liability trust fund altogether estimated to be Three Hundred Sixty Thousand Four Hundred and 00/100 Dollars ($360,400); and
WHEREAS, BASIC TRAFFIC SIGNAL TIMING involves the timing parameters for the general operation of a traffic signal, which typically include, but is not limited to, defining the phases, attributes and timing values for each permitted phase, pedestrian movement, and assigning detection; and WHEREAS, COORDINATION TRAFFIC SIGNAL TIMING involves the timing parameters that allow multiple traffic signals to be synchronized with each other, which typically include defining coordination cycle lengths, offsets and time of day operations for each traffic signal coordination plan; and

WHEREAS, COUNTY agrees to be responsible to perform or cause to be performed the PRELIMINARY ENGINEERING, solicitation of construction bids and award of CONSTRUCTION CONTRACT, and CONSTRUCTION
ADMINISTRATION for PROJECT; and

WHEREAS, COUNTY agrees to be responsible to perform or cause to be performed the equipment and system testing and develop and implement the BASIC TRAFFIC SIGNAL TIMING and COORDINATION TRAFFIC SIGNAL TIMING for PROJECT; and
WHEREAS, such a proposal is authorized and provided for by the provisions of Sections 6500 and 23004, et seq., of the Government Code and Sections 1685 and 1803 of the California Streets and Highways Code.

NOW, THEREFORE, in consideration of the mutual benefits to be derived by CITY and COUNTY and of the promises herein contained, it is hereby agreed as follows:
(1) DEFINITIONS:

a. The term JURISDICTION, as referred to in this AGREEMENT, shall be defined as the area within the jurisdictional boundary of each governmental entity party to this AGREEMENT.
b. PRELIMINARY ENGINEERING, as referred to in this AGREEMENT, shall consist of environmental findings and approvals/permits; design survey; soils report; traffic index and geotechnical investigation; preparation of plans, specifications, and cost estimates; right-of-way engineering; utility engineering; and all other necessary work prior to advertising of PROJECT for construction bids.
c. COST OF CONSTRUCTION CONTRACT, as referred to in this AGREEMENT, shall consist of the actual payments to the construction contractor(s) for PROJECT and the total of all payments to utility companies or contractor(s) for the relocation of facilities necessary for the construction of PROJECT, and the cost of any additional unforeseen work that is necessary for the construction of PROJECT. d. CONSTRUCTION ADMINISTRATION as referred to in this
AGREEMENT shall consist of construction contract administration, construction inspection, materials testing, construction survey, traffic detour, signing and striping, construction engineering, utility relocation and coordination matters, changes and modifications of plans and specifications for PROJECT necessitated by unforeseen or unforeseeable field conditions encountered during construction of PROJECT, construction contingencies, and all other necessary work after advertising of PROJECT for construction bids to cause PROJECT to be constructed in accordance with said plans and specifications approved by CITY and COUNTY.
e. COST OF PROJECT, as referred to in this AGREEMENT, shall consist of the COST OF CONSTRUCTION CONTRACT and costs of

PRELIMINARY ENGINEERING, CONSTRUCTION

ADMINISTRATION, BASIC TRAFFIC SIGNAL TIMING, and
COORDINATION TRAFFIC SIGNAL TIMING for traffic signals within PROJECT limits, right-of-way acquisition and clearance matters, and all other work and materials necessary to construct PROJECT in accordance with the approved plans and shall include currently effective percentages added to total salaries, wages, and equipment costs to cover overhead, administration, and depreciation in connection with any or all of the aforementioned items.
f. Completion of PROJECT as referred to in this AGREEMENT shall be defined as the date of field acceptance of construction of PROJECT by COUNTY and an electronic notification to CITY'S City Manager that the improvements within CITY'S JURISDICTION are completed and transferred to CITY for purpose of operation and maintenance. (2) CITY AGREES:
a. To finance CITY’S share of COST OF PROJECT, the actual amount of which is to be determined by a final accounting, pursuant to paragraph (4) d., below.
b. To deposit with COUNTY, following execution of this AGREEMENT and upon demand by COUNTY, CITY funds in the amount of Three Hundred Sixty Thousand Four Hundred and 00/100 Dollars ($360,400) hereinafter referred as CITY’S PAYMENT. Said demand will consist of a billing invoice prepared by COUNTY and delivered to CITY. c. To obtain and grant to COUNTY any necessary temporary right of way within CITY for the construction of PROJECT at no cost to COUNTY. d. To issue to COUNTY a no-fee permit(s) authorizing COUNTY to construct those portions of PROJECT with CITY highway right of way on condition that the COUNTY'S contractor meets the insurance requirements as required and approved by the CITY’s Risk Manager. e. To cooperate with COUNTY in conducting negotiations with and, where appropriate, issue notices to public utilities and owners of substructure and overhead facilities regarding the relocation, removal, operation, and maintenance of all surface and underground utilities and facilities, structures, and transportation services, which interfere with the proposed construction. Where utilities have been installed in CITY streets or on CITY property, CITY will provide the necessary right of way for the relocation of those utilities and facilities that interfere with the construction of PROJECT. CITY will take all necessary steps to assist COUNTY in utilizing the City's prior rights over utility companies and owners of substructure and overhead facilities and execute any necessary documentation to temporarily grant, transfer or assign such prior rights to the COUNTY when necessary for the COUNTY to

construct and complete the PROJECT. All such prior rights shall revert to the CITY upon completion of the PROJECT.
f. To authorize COUNTY to represent CITY pursuant to this AGREEMENT, in negotiations pertaining to the advertisement of PROJECT for construction bids, award, and administration of the construction contract and in all things necessary and proper to complete PROJECT.
g. Upon completion of PROJECT: (1) to accept full and complete ownership of, and responsibility for, the PROJECT; and (2) to maintain in good condition and at CITY expense all improvements constructed as part of PROJECT within CITY'S JURISDICTION, including the BASIC TRAFFIC SIGNAL TIMING and the COORDINATION TRAFFIC
SIGNAL TIMING to support synchronization of traffic signals on Arrow Highway.
(3) COUNTY AGREES:
a. To perform or cause to be performed the preliminary engineering, contract administration, construction inspection and engineering, utility engineering and relocation, traffic detour, BASIC TRAFFIC SIGNAL TIMING, TRAFFIC SIGNAL COORDINATION TIMING, and final signing and striping for PROJECT.
b. To act as lead agency, prepare the necessary environmental documents, and make the required environmental findings for PROJECT pursuant to the California Environmental Quality Act. c. To contribute toward CITY’S share of COST OF PROJECT, currently estimated to be Two Hundred Fourteen Thousand Six Hundred Dollars ($214,600).
d. To submit an invoice to CITY in the amount of Three Hundred Sixty Thousand Four Hundred Dollars ($360,400) upon adoption of this AGREEMENT by COUNTY
e. To obtain CITY'S approval of plans for PROJECT prior to advertising for construction bids.
f. To advertise PROJECT for construction bids, to award and to administer the construction contract, and to act on behalf of CITY in all negotiations pertaining thereto.
g. To administer the design and construction of PROJECT in accordance with all regulations and requirements of Metro relating to the expenditure of Proposition C Local Return funds and Proposition C Twenty-five Percent (25%) Discretionary funds and Memorandum of Understanding

No. P00F3308 between COUNTY and Metro. COUNTY'S records for PROJECT shall be open to inspection and subject to audit and reproduction by COUNTY and Metro, or any of their duly authorized representatives, and shall be retained by COUNTY for a period of not less than seven (7) years after final payment to contractor(s) for PROJECT.
h. To ensure that CITY and all officers and employees of CITY are named as additional insured parties under the construction contractor's(s') Contractor's General Liability and automobile insurance policies. i. To furnish to CITY, within one hundred eighty (180) calendar days after final Board acceptance of PROJECT, a final accounting of the actual CITY’S share of COST OF PROJECT including an itemization of actual unit costs and actual contract quantities, as specified in paragraph (3) a., above.
j. To perform or cause to be performed the equipment and system testing and to develop and implement the BASIC TRAFFIC SIGNAL TIMING and COORDINATION TRAFFIC SIGNAL TIMING for the PROJECT. (4) IT IS MUTUALLY UNDERSTOOD AND AGREED AS FOLLOWS:
a. Nothing in this AGREEMENT is intended to alter TSSP Agreement. b. The financial obligations of COUNTY pursuant to this AGREEMENT are conditional upon COUNTY obtaining reimbursement from Metro pursuant to Memorandum of Understanding No. P00F3308 between COUNTY and Metro. If COUNTY and/or Metro fails to provide its financial contribution, then COUNTY shall refund CITY'S payment within ninety (90) calendar days after notice from Metro to COUNTY that Metro funds are not available.
c. The final accounting of the actual total COST OF PROJECT shall allocate said total cost between CITY and COUNTY based on the previously agreed upon improvements and/or work completed. Thus, the cost of all work or improvements (including all engineering, administration, and all other costs incidental to PROJECT work), previously agreed upon as CITY’S share of the COST OF PROJECT, shall be borne by CITY. The cost of all work or improvements (including all engineering, administration, and all other costs incidental to PROJECT work), previously agreed upon as COUNTY’S share of the COST OF PROJECT, shall be borne by COUNTY.
d. That if at final accounting CITY'S share of COST OF PROJECT exceeds CITY'S PAYMENT, as set forth in paragraph (2) a., above, CITY shall pay to COUNTY the additional amount upon demand. Said demand shall consist of a billing invoice prepared by COUNTY. Conversely, if the

CITY'S share is less than CITY'S PAYMENT, COUNTY shall refund the difference to CITY without further action by CITY.
e. That if CITY'S PAYMENT, as set forth in paragraph (2) a., above is not delivered to COUNTY office, which is described on the billing invoice prepared by COUNTY within sixty (60) calendar days after the date of said invoice, notwithstanding the provisions of Government Code Section 907, COUNTY may satisfy such indebtedness, including interest thereon, from any funds of CITY on deposit with COUNTY after giving notice to CITY of COUNTY'S intention to do so.
f. CITY shall review the final accounting invoice prepared by COUNTY and report in writing any discrepancies to COUNTY within sixty (60) calendar days after the date of said invoice. Undisputed charges shall be paid by CITY to COUNTY within sixty (60) calendar days after the date of said invoice. COUNTY shall review all disputed charges and submit a written justification detailing the basis for those charges within sixty (60) calendar days of receipt of CITY'S written report. CITY shall then make payment of the previously disputed charges or submit justification for nonpayment within sixty (60) calendar days after the date of COUNTY'S written justification.
g. COUNTY at any time may, at its sole discretion, designate an alternative payment mailing address and an alternative schedule for payment of CITY funds if applicable. CITY shall be notified of such changes by invoice prepared by COUNTY and delivered to CITY.
h. During construction of PROJECT, COUNTY shall furnish an inspector or other representative to perform the functions of an inspector. CITY may also furnish, at no cost to COUNTY, an inspector or other representative to inspect construction of the PROJECT. CITY shall have no obligation to inspect the PROJECT and no liability shall be attributable as a result of CITY'S inspection or failure to inspect. Said inspectors shall cooperate and consult with each other, but the orders of COUNTY inspector to the contractor or any other person in charge of construction shall prevail and be final, and COUNTY inspector shall be responsible for the proper inspection of PROJECT as needed. i. This AGREEMENT may be amended or modified only by mutual written consent of COUNTY and CITY. Amendments and modifications of a nonmaterial nature may be made by the mutual written consent of the parties.
j. Any correspondence, communication, or contact concerning this AGREEMENT shall be directed to the following:

CITY: Mr. Chris Constantin

City Manager
City of San Dimas
245 E Bonita Ave
San Dimas, CA 91773
COUNTY: Mr. Mark Pestrella
Director of Public Works
Los Angeles County Public Works
P.O. Box 1460
Alhambra, CA 91802-1460
k. COUNTY and CITY acknowledge and recognize that the improvements contemplated by this AGREEMENT provide significant regional and local benefits with respect to reducing traffic congestion. COUNTY and CITY further acknowledge and recognize that the cost of defending claims and lawsuit arising from the improvements contemplated by this AGREEMENT is paid for by public monies and both parties share an interest in reducing the amount of public monies spent on defending claims and lawsuits where possible without prejudicing their respective defenses.
l. In the event that a claim lawsuit is brought against COUNTY and CITY based on the allegation that the design, construction, maintenance, or operation of the improvements constructed under this AGREEMENT proximately caused injuries or damage, COUNTY and CITY agree to cooperate as much as possible with respect to defending the claim or lawsuit without causing prejudice to their respective defenses to the claim or lawsuit. Upon receipt of the claim or lawsuit, the COUNTY and CITY, through their respective agents if appropriate, shall promptly investigate the matter. COUNTY and CITY shall then meet and confer promptly regarding whether a joint defense is appropriate or if one party should tender its defense and indemnification to the other party. m. Neither COUNTY nor any officer or employee of COUNTY shall be responsible for any damage or liability occurring by reason of any act or omission on the part of CITY under or in connection with any work, authority, or jurisdiction delegated to, assumed by, or determined to be the responsibility of CITY under this AGREEMENT. It is also understood and agreed that, pursuant to Government Code, Section 895.4, CITY shall fully indemnify, defend, and hold COUNTY harmless from any liability imposed for injury (as defined by Government Code, Section 810.8) occurring by reason of any act or omission on the part of CITY under or in connection with any work, authority, or jurisdiction delegated to or determined to be the responsibility of CITY under this AGREEMENT. Where liability for injury (as defined by Government Code, Section 810.8) is sought to be imposed under Section 830, et seq., of the Government Code for a dangerous condition of property owned by or under the control of CITY, CITY shall fully defend,

indemnify, and hold COUNTY harmless from any and all liability arising from such dangerous condition.
n. Neither CITY nor any officer or employee of CITY shall be responsible for any damage or liability occurring by reason of any act or omission on the part of COUNTY under or in connection with any work, authority, or jurisdiction delegated to or determined to be the responsibility of COUNTY under this AGREEMENT. It is also understood and agreed that, pursuant to Government Code, Section 895.4, COUNTY shall fully indemnify, defend, and hold CITY harmless from any liability imposed for injury (as defined by Government Code, Section 810.8) occurring by reason of any act or omission on the part of COUNTY under or in connection with any work, authority, or jurisdiction delegated to or determined to be the responsibility of COUNTY under this AGREEMENT.
o. It is understood and agreed that the provisions of Assumption of Liability Agreement No. 32077 between CITY and COUNTY, adopted by the Board of Supervisors on December 27, 1977, and currently in effect, are inapplicable to this AGREEMENT.
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IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed by their respective officers, duly authorized, by the CITY OF SAN DIMAS on , 2024, and by the COUNTY
OF LOS ANGELES on , 2024.

COUNTY OF LOS ANGELES
By________________________
Director of Public Works
APPROVED AS TO FORM:

DAWYN R. HARRISON
Acting County Counsel
By______________________
Deputy

CITY OF SAN DIMAS
By________________________
City Manager
ATTEST: APPROVED AS TO FORM:

By __________________________ By________________________ City Clerk City Attorney
P:\tppub\RP\Prop C\PROJECTS\Arrow Highway TSSP- Rennell Av to Claremont Bl (TSM000460)\ADV\Arrow Hwy TSSP Funding Coop Agreement_San Dimas

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of October 8, 2024
From: Chris Constantin, City Manager
Prepared by: John Lee, Information Systems Manager
Subject: Approve a Multiyear Agreement with Sharp Business Systems to Provide Citywide Multifunctional Device (MFD) Equipment and Managed Print Services (MPS) under the National Association of State Procurement Officials (NASPO) Master Agreement #188627 and Contract #7-24-20-46-0 and Authorize the City Manager, or designee, to Enter into an Agreement with Sharp Business Systems for Citywide Copier Service and Leased Equipment Not to Exceed $200,000 over Sixty (60) months.
____________________________________________________________________________

SUMMARY
Request Council approval for the City Manager to enter into a multiyear Lease Agreement with Sharp Business Systems for Citywide Multifunctional Device (MFD) Equipment and Managed Print Services (MPS) at City Facilities for an amount not to exceed $200,000 over the next five years.

RECOMMENDATION
Staff recommends the City Council:
• Approve a multiyear agreement with Sharp Business Systems to provide Citywide multifunctional device (MFD) equipment and managed print services (MPS) under the National Association of State Procurement Officials (NASPO) Master Agreement #188627 and Contract #7-24-20-46-07.
• Authorize the City Manager or his designee to execute the agreement.

FISCAL IMPACT
The proposed cost of the leased equipment and managed print services by Sharp Business Systems is not to exceed $200,000 over sixty (60) months. All necessary funds for the 2024-25 fiscal year have been budgeted in Account 001.4190.015.000 Office Equipment Maintenance in the Fiscal Year 2024-2025 operating budget to accommodate the agreement.

Authorize the City Manager to enter into an agreement with Sharp Business Systems for Citywide Copier Service and leased equipment not to exceed $200,000 over sixty (60) months.

For the Meeting of October 8, 2024 Page 2

BACKGROUND
In 2019, the City entered into a sixty (60) month leasing agreement with Sharp Business Systems for thirteen (13) multifunctional devices with managed print services for City offices and facilities.

The devices copy 60 and 26 pages a minute with printing and faxing and has multiple paper drawer, booklet finishing, 3-hole punching, scan to email, automatic feeder and finisher. These devices have become a fundamental part of City business, providing easy scanning and copying ability and a resource for large scale printing projects.

The current lease is set to expire on October 27, 2024, with the following terms:
• 60-Month Fair Market Value Lease Payment with EverBank: $1,255 plus tax (10.25%) for 13 units under Cooperative Contracts and Public Procurement - NASPO Agreement • Black and White Click and Service Rate: $0.004
• Color Click and Service Rate: $0.04
• All prints/copies, consumables, parts, service call (labor), and supplies included except paper and staples.
• Monthly scheduled technician visits for preventative maintenance and care

DISCUSSION/ANALYSIS
Based on the longevity and relationship with the current vendor, proactive monthly preventative maintenance schedule and the positive feedback received from City staff, the City reviewed and discussed options for another multiyear agreement with Sharp Business Systems for multifunctional devices and managed print services.

The proposed agreement includes upgrading and replacing ten (10) of the thirteen (13) leased devices with newer model (Sharp BP-50C65) and taking ownership of three (3) of the existing models (Sharp MX-2651) after the current lease agreement ends. The three (3) existing models are in excellent condition and has generated low volume usage and will be fully supported by the manufacture for support maintenance with the new proposed agreement. The newer model will copy 65 and 26 pages a minute with all functions and features the same.

The proposed lease payment will stay the same as the expiring agreement with the financing company now serviced by Sharp Leasing USA Corp. The per print click and service rate for black and white is proposed at $0.0045 and color at $0.045. All other terms from the expiring agreement are carried over to the new proposal. All setup, maintenance and services will be provided by Sharp Business Systems under NASPO Master Agreement and Contract.

Staff reached out, engaged and received proposals from other manufactures and vendors however after reviewing those proposals holistically, staff’s recommendation is to continue partnering with Sharp Business Systems for the City’s copier and printing needs. Sharp devices are found and used in several local municipalities and school districts. Sharp’s resume of qualifications includes multiple awards and recognitions, outstanding service and high customer retention.

Staff evaluated the current number of multifunctional devices strategically placed and found 13 multifunctional devices Citywide is adequate. With volume of prints fluctuating from workloads, set click copying and printing pricing structure is recommended for the City.

ALTERNATIVES

Authorize the City Manager to enter into an agreement with Sharp Business Systems for Citywide Copier Service and leased equipment not to exceed $200,000 over sixty (60) months.

For the Meeting of October 8, 2024 Page 3
The City Council could choose not to approve the multiyear agreement with Sharp Business Systems or provide alternative direction. Staff would continue to use existing copiers that require higher levels of maintenance, and which may be prone to fail when passed their manufacturer’s service life.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
John Lee
Information Systems Manager
Attachments:

1. NASPO CA- Pricing Agreement

2. City of San Dimas Proposal

State of California
NASPO ValuePoint Master Agreement #188627
Multifunction Devices and Related Software,
Services and Cloud Solutions
Contract #7-24-20-46-07
Contract Valid 8/1/2024 – 7/31/2026
Sharp Contact: Laurie Williams
Government & Major Account Manager
714-371-8214 | [email protected] August 27, 2024 Newly Awarded
Contract
ATTACHMENT 1

NASPO ValuePoint Contract #188627
State of California Contract #7-24-20-46-07
Page
Section Number
Ordering Information & Terms 1
MFP Pricing & Descriptions 6
Service & Supplies: 13
Service
Supplies Pricing
Staples Pricing
Lease Rates 20
Managed Print Services 22
Scanner Pricing 24
Heightened Security 28
Environment Initiatives 29
NASPO Pricing Agreement #188627 / State of California Contract #7-24-20-46-07 Table of Contents

NASPO ValuePoint #188627 / State of California PA #7-24-70-46-07 Sharp’s awarded NASPO ValuePoint Contract for Copiers and Managed Print Services enables our authorized MFP Dealers and direct sales offices, Sharp Business Systems, the ability to offer technology solutions to NASPO ValuePoint Purchasing Entities within the State of California. This overview provides a summary and outline of the essential contract functions and various roles and responsibilities.

I) CONTRACT OVERVIEW
A. CONTRACT NUMBER
NASPO ValuePoint #188627
State of California
Contract# 7-24-20-46-07
B. CONTRACT TERM
8/1/2024 – 7/31/2026
C. GUARANTEED DELIVERY

1. 14 Business Days ARO

2. FOB Destination
D. ORDERING ADDRESS
Sharp Authorized Dealer ordering
address and contact information will be
provided to NASPO ValuePoint
Purchasing Entity
E. PRIMARY CONTACT
Laurie Williams
Government & Major Account Manager
(714) 371-8214
[email protected]

II) CONTRACT SCOPE

USAGE & TERM
This contract may be used by all state
agencies, institutions of higher institution,
political subdivisions and other entities
authorized to use statewide contracts in the
State of California. Issues of interpretation
and eligibility for participation are solely
within the authority of the State Chief
Procurement Official.

A. AWARDED PRODUCT OFFERINGS
Group A – A3 Multi-Function Devices
Group B – A4 Multi-Function Devices
Group D – Single-function Printers
Group F – Scanners
Group G – Software
Group H – Consumable Supplies
Group I - Managed Print Services
Sub-Group D1 - Specialty Printers
Sub-Group G1 - Software Related
Services
B. RESTRICTIONS/DISALLOWED
(State Agencies Only)
i) Leasing and Rental
ii) Not Specifically Priced (NSP) items
not listed or priced in the NASPO
ValuePoint Master Agreement Price
List
iii) Mail Room Services
iv) Network and Data Security
v) Records Management
vi) Product and service categories that
are available on mandatory
California statewide contracts
cannot be purchased from this
Participating Addendum by state
agencies without an exemption.

State agencies are responsible for
obtaining a mandatory statewide
contract exemption from DGS prior
to issuing a purchase order.
1 August 27, 2024

NASPO ValuePoint #188627 / State of California PA #7-24-70-46-07 C. PERMITTED / ALLOWED
(NON-State Agencies)
i) Leasing and Rental
ii) Not Specifically Priced (NSP) items
that compliment or enhance the
Products offered. NSP items are not
listed or priced in Sharp’s NASPO
ValuePoint Price List. NSP's may
include Coin Op equipment,
empowering software, etc. NSP
items do not include Services.
iii) Mail Room Services
iv) Network and Data Security
v) Records Management

III) CONTRACT PRICING
A. EQUIPMENT
The basis for NASPO ValuePoint pricing
is calculated on a percentage discount
from Manufacturer Suggested Retail
Price. Mainframe & Accessory discounts
may differ.

B. SHIPPING CHARGES
All standard deliveries are F.O.B.
destination as freight and handling
charges are calculated into the pricing
schedules. Portions of an order shipped
due to back-orders are shipped at no
charge. Expedited shipping charges are
additional.

C. PRICING

CEILING PRICING
The contract award is based upon ceiling
pricing which may not be exceeded.

IV) ACQUISITION METHODS
A. PURCHASE
California State Agencies are solely
authorized for Purchase option.

Financing option may be offered to all
other qualified entities (See II. B.)
B. FINANCING OPTIONS
Financing options are available to NonState Agencies. Specific terms should be reviewed and approved by the Local
Government Agency.

Acquisition Types/Terms:
• Fair Market Value Lease
• $1 Buyout / Capital Lease
• Straight Lease
• Short Term Leases
• 12, 18, 24, 36, 48 and 60 month
options
Coterminous product accessory
additions may be added to existing
leased equipment.
• Cost of added accessory should be
calculated as follows: Divide the
monthly cumulative equipment
payment by remaining months on
original lease to arrive at the
monthly coterminous payment for
the accessory.
• Example: Addition of new accessory
to 36 month lease after 1 year.

Payment calculated as follows:
$10 x 36 months = $360/24 months
= $ 15.

V) ORDER DOCUMENTATION
A. DOCUMENTATION

PURCHASE ORDER REQUIREMENT
Purchase Orders must contain the
following:
- NASPO ValuePoint PA #188627
2 August 27, 2024

NASPO ValuePoint #188627 / State of California PA #7-24-70-46-07 - State of California PA #7-24-70-46-07
- Customer Name, Address, Contact, &
Phone-Number
- Purchase order number and amount
- Itemized list of equipment and
accessories
- Remit to address
- Maintenance / Service Program

FINANCING OPTION
In addition to the requirements above,
additional terms and conditions related
to the agreed upon financing must be
incorporated into the Purchase Order
OR a signed finance document must
accompany the Purchase Order.

B. PAYMENT TERMS
Payment terms: net 30 days

VI) DELIVERY, INSTALLATION, MOVES

DELIVERY
The State Purchasing Entity will confirm
delivery, installation and acceptance of all
products covered by each order, by signing
a Delivery and Acceptance Certificate (D&A)
which shows acceptance of the product(s)
and allows Sharp to invoice for the
product(s).

EXCESSIVE INSTALLATION
Installing local authorized dealer or Sharp
may charge for excessive installation
requirements, including rigging, access
alterations, and access to non-ground floors
via stairs. Any such excessive installation
charges must be quoted to the Purchasing
Entity prior to the signature of any Order
and shall be based on the actual
expenditures.

NETWORK INSTALLATION
Network installation includes configuration
of the Device for the proper network
protocols, and installation of the
appropriate print drivers on up to five (5)
computers per device. Requests for network
installation on additional devices will be
negotiated between the Purchasing Entity
and the servicing local authorized dealer or
Sharp.

EQUIPMENT MOVES
Cost for equipment moves is dependent
upon the distance of the move and the size
of unit. Moves within the same building are
provided at no charge. All other equipment
moves will be negotiated and a cost
estimate will be provided to the requesting
Purchasing Entity. A flat rate plus per mile
fee will apply.

CUSTOMER TRAINING
Local authorized dealer or SBS location will
provide a minimum of one (1) hour on-site
initial training for non-drop-shipped
equipment within ten (10) days of the
request made to the Purchasing Entity.

Additional training will be negotiated, and a
cost estimate will be provided to the
requesting Purchasing Entity.

VII) SERVICE PROVISIONS
A. WARRANTIES & DOWNTIME

WARRANTY
Standard warranty is 90-days for all
products offered, beginning with the date of
acceptance of delivery. In addition, Sharp
provides a Three-Year Performance
Guarantee for all orders placed under
Sharp’s NASPO Value Point Master
Agreement and all Participating Addenda.

REPLACEMENT OF EQUIPMENT
In addition to our standard 90-day product
warranty, Sharp Electronics will provide
NASPO ValuePoint Purchasing Entities a
3 August 27, 2024

NASPO ValuePoint #188627 / State of California PA #7-24-70-46-07 Three-Year Performance Guarantee. If the
MFP is not performing within the machine's
design specifications and cannot be
repaired by the Authorized Sharp Dealer
and Sharp Service Technician, Sharp will
replace the equipment with a like model
with comparable features at no additional
cost.

The 3-Year Performance Guarantee begins
at the date of installation. All equipment
must be maintained under a full-Service
Maintenance Agreement with a Sharp
Authorized Dealer or SBS, and operated
using only genuine Sharp supplies and parts.

This guarantee applies to all products
procured through and billed under the
NASPO ValuePoint contract and is not
applicable to equipment that has been
damaged by accident or misuse, including
improper voltage. If it is determined that the
equipment was maintained using other than
genuine Sharp supplies and parts, the 3-Year
Performance Guarantee will no longer be
valid.

LOANERS
If any Device is inoperable for two (2)
Business Days, due to equipment
malfunction, as reasonably determined by
Sharp, the local authorized dealer or SBS
location shall provide the Purchasing Entity
a loaner device of similar speed and
capabilities until such time as the inoperable
device is operable.

B. SERVICE / MAINTENANCE
Service / Maintenance pricing shall remain
firm for the initial term of the agreement.

For lease and rental Equipment, the
Maintenance term is equal to the term of
the lease or rental (12, 18, 24, 36, 48, 60
months). For Purchased Equipment, the
initial term is whatever period of time the
Purchasing Entity elects, as long as it does
not exceed 60 months on Group A, B, D and
F.

If a Purchasing Entity wishes to renew
a Maintenance Agreement for
Equipment acquired under this NASPO
ValuePoint Master Agreement, then
Sharp, the local authorized dealer or
SBS location may negotiate new pricing.

This pricing shall not exceed this Master
Agreement Pricing.

C. SERVICE ZONES

STANDARD URBAN SERVICE
Service rates are calculated based on
service zones. Standard Urban Service
applies to units located within 60 miles
from a service provider.

RURAL SERVICE
For units located 60 miles+ from a
service provider, additional rates may
apply.

D. SERVICE ESCALATION
If the Equipment has been at the
Purchasing Entity’s location for more than
five (5) years, then Service / Maintenance
pricing shall not exceed 107% of the
Service and Supply pricing in the Master
Agreement for years 5 through 7, and
110% for years 8 and beyond.

VIII) SERVICE BILLING

PURCHASED / FINANCED EQUIPMENT
Participating Entities must maintain a
Maintenance Agreement on all financed
equipment.

IX) END OF TERM RELATED ISSUES
4 August 27, 2024

NASPO ValuePoint #188627 / State of California PA #7-24-70-46-07

END OF LIFE
Sharp's End-Of-Lease feature is standard on
all advanced series MFPs. This feature
ensures that all data is overwritten before
returning, or relinquishing control of the
MFP. After the erasing process is completed,
the MFP will be rebooted automatically and
a completion report can be printed.

HARD DRIVE REMOVAL / REPLACEMENT
As directed, the authorized servicing dealer
or SBS location will remove the hard drive
upon written direction from the Purchasing
Entity.

The hard drive will be provided to the
Purchasing Entity for their disposal. The cost
of hard drive removal and replacement is
$350 per device.

XI) CONTRACT DOCUMENTATION
Contract pricing and information is
provided on Sharp’s customized NASPO
ValuePoint website.
5 August 27, 2024

MFP Pricing & Descriptions
6 August 27, 2024

Model Description and Machine Compatibility
Retail
Price
NASPO
Contract Price
BP-50M26 26 PPM B&W Workgroup Document System $7,270.00 $2,253.70 BP-50M31 31 PPM B&W Workgroup Document System 8,915.00 2,763.65 BP-50M36 36 PPM B&W Workgroup Document System 11,000.00 3,410.00 BP-50M45 45 PPM B&W Workgroup Document System 11,580.00 3,589.80 BP-50M55 55 PPM B&W Workgroup Document System 12,445.00 3,857.95 BP-50M65 65 PPM B&W Workgroup Document System 14,475.00 4,487.25 BP-70M31 31 PPM B&W Workgroup Document System 10,510.00 3,258.10 BP-70M36 36 PPM B&W Workgroup Document System 12,590.00 3,902.90 BP-70M45 45 PPM B&W Workgroup Document System 14,300.00 4,433.00 BP-70M55 55 PPM B&W Workgroup Document System 14,760.00 4,575.60 BP-70M65 65 PPM B&W Workgroup Document System 19,105.00 5,922.55 BP-70ABD Deluxe Copier Cabinet 400.00 212.00
BP-AM10L Application Communication Module 385.00 288.75 BP-AM11L External Account Module 210.00 157.50
BP-DD10 Double Feed Detection Unit (Advanced Series Only) 325.00 172.25 BP-DE12 Stand/1 x 550-sheet Paper Drawer 975.00 516.75
BP-DE13 Stand/2 x 550-sheet Paper Drawers 1,250.00 662.50 BP-DE14 Stand/3 x 550-sheet Paper Drawers 1,740.00 922.20 BP-DE15 Stand/1 x 550 + 2,100-sheet Split Tandem Paper Drawers 2,210.00 1,171.30 BP-EB10 Wireless LAN Adapter 440.00 286.00
MX-EB19L Compact PDF Compression Kit (Essential Versions Only) 600.00 390.00 MX-EB20L OCR Expansion Kit (Essential Versions Only) 300.00 195.00 BP-FD10 Inner Folding Unit (can be combined with the BP-FN13/FN14/FN15/FN16) 2,100.00 1,113.00 BP-FN11 50-sheet Staple Inner Finisher 2,210.00 1,171.30 BP-FN12 50-sheet Staple Inner Finisher (for 65ppm model) 2,210.00 1,171.30 BP-FN13 1K Stacking 50-sheet Staple Finisher (requires BP-RB10 or BP-FD10) 2,870.00 1,521.10 BP-FN14 1K Stacking 50-sheet Staple/Saddle Stitch Finisher (requires BP-RB10 or BP-FD10) 3,370.00 1,786.10 BP-FN15 3K Stacking 65-sheet Staple Finisher (requires BP-RB10 or BP-FD10) 3,370.00 1,786.10 BP-FN16 3K Stacking 65-sheet Staple/Saddle Stitch Finisher (requires BP-RB10 or BP-FD10) 6,630.00 3,513.90 BP-FR12UL Data Security Kit 635.00 412.75
MX-FWX1L Internet Fax Kit 570.00 302.10
BP-FX11 Fax Expansion Kit 1,500.00 795.00
BP-LC10 3,000-sheet Large Capacity Cassette (letter, requires BP-DE12/DE13/DE14/DE15) 1,740.00 922.20 MX-LT10 Long Paper Tray (For use with Banner Paper) 220.00 116.60 MX-PF10 Bar Code Font Kit 660.00 349.80
MX-PK13L Post Script Expansion Kit (Essentials Versions Only) 780.00 585.00 MX-PN14B 3-Hole Punch Unit (requires BP-FN11/FN12) 775.00 410.75 MX-PN15B 3-Hole Punch Unit (requires BP-FN13/FN14) 775.00 410.75 MX-PN16B 3-Hole Punch Unit (requires BP-FN15/FN16) 775.00 410.75 MX-PU10L Direct Print Expansion Kit (Essentials Versions Only) 1,000.00 650.00 BP-RB10 Paper Pass Unit (required for BP-FN13/FN14/FN15/FN16) 495.00 262.35 BP-SD10 High Capacity SSD 550.00 291.50
BP-TR12 Right Side Exit Tray 180.00 95.40
MX-TR20N Job Separator 60.00 31.80
BP-TU10 Center Exit Tray (required if no finisher installed) 90.00 47.70 BP-UT10 Utility Table (recommended for Sharp MFP Voice function) 180.00 95.40 BP-VD10L Virus Detection Kit 400.00 212.00
AR-D5133NT 15 AMP Power Filter 180.00 117.00
BP-70M75 75 PPM B&W Workgroup Document System 31,435.00 9,744.85 BP-70M90 90 PPM B&W Workgroup Document System 35,750.00 11,082.50 BP-DD10 Double Feed Detection Unit 325.00 172.25
BP-LC11 3,500-sheet Large Capacity Cassette (Letter) 1,740.00 922.20 MX-LC19 3,000-sheet Large Capacity Cassette (Letter, Letter-R, Legal, Ledger or 12" x 18") 3,210.00 1,701.30 MX-LT10 Long Paper Feeding Tray (for use with Banner Paper) 220.00 116.60 MX-FN34 3K Stacking 65-sheet Staple Finisher (requires MX-RB26) 3,210.00 1,701.30 MX-FN35 3K Stacking 65-sheet Staple/20-sheet Saddle Stitch Finisher (requires MX-RB26) 6,315.00 3,346.95 MX-FN21 4K Stacking 100-sheet Staple Finisher (requires MX-RB26 and MX-RB27) 7,945.00 4,210.85 MX-FN22 4K Stacking 100-sheet Staple/20-sheet Saddle Stitch Finisher (requires MX-RB26 and MX-RB27) 11,285.00 5,981.05 MX-CF11 2-tray Inserter Unit (requires optional equipment - please refer to Configuration Chart) 4,065.00 2,154.45 NASPO ValuePoint Contract #188627

COPIERS/PRINTERS
7 August 27, 2024

Model Description and Machine Compatibility
Retail
Price
NASPO
Contract Price
NASPO ValuePoint Contract #188627
MX-FD10 COPIERS/PRINTERS Multi-folding Unit (requires MX-RB26 and MX-RB27; and MX-FN21 or MX-FN22) $16,525.00 $8,758.25 MX-RB13 Relay Unit (requires optional equipment - please refer to Configuration Chart) 1,200.00 636.00 MX-RB26 Paper Pass Unit (required for all configurations with external finishers) 470.00 249.10 MX-RB27 Curl Correction Unit (required for MX-FN21 and MX-FN22) 1,200.00 636.00 MX-TM10 Trimmer Unit (requires MX-FN22) 7,055.00 3,739.15 MX-PN16B 3-Hole Punch Unit (for use with MX-FN34 and MX-FN35) 775.00 410.75 MX-PN13B 3-Hole Punch Unit (for use with MX-FN21 and MX-FN22) 995.00 527.35 MX-TR21 Right Side Exit Tray 170.00 90.10
MX-TU15 Center Exit Tray (required if no finishing options are selected) 85.00 45.05 BP-SD10 High Capacity SSD (512 GB) 550.00 291.50
MX-PF10 Barcode Font Kit 660.00 349.80
BP-FX11 Facsimile Expansion Kit 1,500.00 795.00
MX-FWX1L Internet Fax (i-Fax) Expansion Kit 570.00 302.10 BP-FR12UL Data Security Kit 635.00 412.75
BP-VD10L Virus Detection Kit 400.00 212.00
AR-D5133NT 15 AMP Power Filter - Recommended MX-FN21 and MX-FN22. 180.00 117.00 AR-D5143NT 20 AMP Power Filter - Recommended for main unit 205.00 133.25 COLOR:

BP-50C26 26 PPM B&W / 26 PPM Full-Color Workgroup Document System 7,740.00 2,399.40 BP-50C31 31 PPM B&W / 31 PPM Full-Color Workgroup Document System 10,635.00 3,296.85 BP-50C36 36 PPM B&W / 36 PPM Full-Color Workgroup Document System 13,675.00 4,239.25 BP-50C45 45 PPM B&W / 45 PPM Full-Color Workgroup Document System 16,715.00 5,181.65 BP-50C55 55 PPM B&W / 55 PPM Full-Color Workgroup Document System 19,145.00 5,934.95 BP-50C65 65 PPM B&W / 65 PPM Full-Color Workgroup Document System 21,585.00 6,691.35 BP-70C31 31 PPM B&W / 31 PPM Full-Color Workgroup Document System 14,285.00 4,428.35 BP-70C36 36 PPM B&W / 36 PPM Full-Color Workgroup Document System 17,325.00 5,370.75 BP-70C45 45 PPM B&W / 45 PPM Full-Color Workgroup Document System 20,365.00 6,313.15 BP-70C55 55 PPM B&W / 55 PPM Full-Color Workgroup Document System 22,795.00 7,066.45 BP-70C65 65 PPM B&W / 65 PPM Full-Color Workgroup Document System 25,225.00 7,819.75
BP-70ABD Deluxe Copier Cabinet 400.00 212.00
BP-AM10L Application Communication Module 385.00 288.75 BP-AM11L External Account Module 210.00 157.50
BP-DD10 Double Feed Detection Unit (Advanced Series Only) 325.00 172.25 BP-DE12 Stand/1 x 550-sheet Paper Drawer 975.00 516.75
BP-DE13 Stand/2 x 550-sheet Paper Drawers 1,250.00 662.50 BP-DE14 Stand/3 x 550-sheet Paper Drawers 1,740.00 922.20 BP-DE15 Stand/1 x 550 + 2,100-sheet Split Tandem Paper Drawers 2,210.00 1,171.30 BP-EB10 Wireless LAN Adapter 440.00 286.00
MX-EB19L Compact PDF Compression Kit (Essential Versions Only) 600.00 390.00 MX-EB20L OCR Expansion Kit (Essential Versions Only) 300.00 195.00 BP-FD10 Inner Folding Unit (can be combined with the BP-FN13/FN14/FN15/FN16) 2,100.00 1,113.00 BP-FN11 50-sheet Staple Inner Finisher 2,210.00 1,171.30 BP-FN12 50-sheet Staple Inner Finisher (for 65ppm model) 2,210.00 1,171.30 BP-FN13 1K Stacking 50-sheet Staple Finisher 2,870.00 1,521.10 BP-FN14 1K Stacking 50-sheet Staple/Saddle Stitch Finisher 3,370.00 1,786.10 BP-FN15 3K Stacking 65-sheet Staple Finisher 3,370.00 1,786.10 BP-FN16 3K Stacking 65-sheet Staple/Saddle Stitch Finisher 6,630.00 3,513.90 BP-FR12UL Data Security Kit 635.00 412.75
MX-FWX1L Internet Fax Kit 570.00 302.10
BP-FX11 Fax Expansion Kit 1,500.00 795.00
BP-LC10 3,000-sheet Large Capacity Cassette (letter, requires BP-DE12/DE13/DE14/DE15) 1,740.00 922.20 MX-LT10 Long Paper Tray (For use with Banner Paper) 220.00 116.60 MX-PF10 Bar Code Font Kit 660.00 349.80
MX-PK13L Post Script Expansion Kit (Essentials Versions Only) 780.00 585.00 MX-PN14B 3-Hole Punch Unit (requires BP-FN11/FN12) 775.00 410.75 MX-PN15B 3-Hole Punch Unit (requires BP-FN13/FN14) 775.00 410.75 MX-PN16B 3-Hole Punch Unit (requires BP-FN15/FN16) 775.00 410.75 MX-PU10L Direct Print Expansion Kit (Essentials Versions Only) 1,000.00 650.00 BP-RB10 Paper Pass Unit (required for BP-FN13/FN14/FN15/FN16) 495.00 262.35 BP-SD10 High Capacity SSD 550.00 291.50
BP-TR12 Right Side Exit Tray 180.00 95.40
MX-TR20N Job Separator 60.00 31.80
8 August 27, 2024

Model Description and Machine Compatibility
Retail
Price
NASPO
Contract Price
NASPO ValuePoint Contract #188627
BP-TU10 COPIERS/PRINTERS Center Exit Tray (required if no finisher installed) $90.00 $47.70 BP-UT10 Utility Table (recommended for Sharp MFP Voice function) 180.00 95.40 BP-VD10L Virus Detection Kit 400.00 212.00
AR-D5133NT 15 AMP Power Filter (26-40 PPM Units) 180.00 117.00 AR-D5143NT 20 AMP Power Filter (50-60 PPM Units) 205.00 133.25 MX-7081 75/70 PPM B&W / Color - High Speed Color Document System 31,055.00 10,248.15 MX-8081 80 PPM B&W / Color - High Speed Color Document System 36,315.00 11,983.95 MX-LC12 3,500-sheet Large Capacity Cassette (Letter) 1,655.00 877.15 MX-LCX3N 3,000-sheet Large Capacity Cassette (Letter, Letter-R, Legal or Ledger) 3,210.00 1,701.30 MX-LC13N 5,000-sheet Large Capacity 2-Drawer Air Feed Tray (Letter, Letter-R, Legal or Ledger; requires MX-RB14) 7,055.00 3,739.15 MX-LT10 Long Paper Feeding Tray (for use with Banner Paper) 220.00 116.60 MX-MF11 500-sheet Multi-bypass Tray (requires MX-LC13N) 1,855.00 983.15 MX-FN34 3K Stacking 65-sheet Staple Finisher (requires MX-RB12N) 3,210.00 1,701.30 MX-FN35 3K Stacking 65-sheet Staple/20-sheet Saddle Stitch Finisher (requires MX-RB12N) 6,315.00 3,346.95 MX-FN21 100-sheet Staple Finisher (4,000-sheet output capacity; requires MX-RB12N and MX-RB27) 7,945.00 4,210.85 MX-FN22 100-sheet Staple/20-sheet Saddle Stitch Finisher (4,000-sheet output capacity; requires MX-RB12N and MX-RB27)
11,285.00 5,981.05
MX-CF11 2-tray Inserter Unit (requires optional equipment - please refer to Configuration Chart) 4,065.00 2,154.45 MX-FD10 Multi-folding Unit (requires MX-RB12N and MX-RB27; and MX-FN21 or MX-FN22) 16,525.00 8,758.25 MX-RB12N Paper Pass Unit (for machine; required for all configurations with finishers) 580.00 307.40 MX-RB13 Relay Unit (requires MX-RB12N and MX-RB27; and MX-FN21 or MX-FN22) 1,200.00 636.00 MX-RB14 Paper Pass Unit (required for MX-LC13N) 1,200.00 636.00 MX-RB27 Curl Correction Unit (required for MX-FN21 and MX-FN22) 1,200.00 636.00 MX-TM10 Trimmer Unit (requires MX-FN22) 7,055.00 3,739.15 MX-PN16B 3-Hole Punch Unit (for use with MX-FN34 and MX-FN35) 775.00 410.75 MX-PN13B 3-Hole Punch Unit (for use with MX-FN21 and MX-FN22) 995.00 527.35 MX-TR14 Right Side Exit Tray 200.00 106.00
MX-TU14 Center Exit Tray (required if no finishing options are selected) 145.00 76.85 MX-SL10N Status Indicator Light 710.00 376.30
MX-GBCX2 GBC SmartPunch Pro (requires Die Set and MX-RB13) 18,540.00 9,826.20 MX-GBC03 3-Hole Die Set (for GBC SmartPunch Pro) 1,060.00 561.80 MX-GBC11 11-Hole VeloBind Set (for GBC SmartPunch Pro) 1,260.00 667.80 MX-GBC19 19-Hole CombBind Die Set (for GBC SmartPunch Pro) 1,260.00 667.80 MX-GBC21 21-Hole WireBind Die Set (for GBC SmartPunch Pro) 1,260.00 667.80 MX-GBC32 32-Hole WireBind Die Set (for GBC SmartPunch Pro) 1,260.00 667.80 MX-GBC44 44-Hole Color Coil Die Set (for GBC SmartPunch Pro) 1,260.00 667.80 MX-GBC32PRO 32-Hole ProClick Die Set (for GBC SmartPunch Pro) 1,260.00 667.80 MX-GBC51 19-Hole Heavy Duty CombBind Die Set (for GBC SmartPunch Pro) 4,320.00 2,289.60 MX-GBC52 44-Hole Heavy Duty Color Coil Die Set (for GBC SmartPunch Pro) 4,080.00 2,162.40 MX-GBC53 3-Hole Heavy Duty Die Set (for GBC SmartPunch Pro) 2,400.00 1,272.00 MX-PF10 Barcode Font Kit 660.00 349.80
MX-FX15 Fax Expansion Kit 1,430.00 757.90
MX-FWX1L Internet Fax (i-Fax) Expansion Kit 570.00 302.10 MX-FR65U Data Security Kit 800.00 520.00
MX-PE15 Fiery Color Embedded Print Server (requires MX-PX15) 7,000.00 4,550.00 MX-PX15 Fiery Interface Kit (required for MX-PE15) 2,105.00 1,368.25 MX-PEHF12 Fiery Hot Folders/Virtual Printers Production Features 1,340.00 1,005.00 MX-PECR1Y Fiery ColorRight 1 Year Subscription 1,600.00 1,200.00 MX-PECR2Y Fiery ColorRight 2 Year Subscription 3,020.00 2,265.00 MX-PECR3Y Fiery ColorRight 3 Year Subscription 4,300.00 3,225.00 MX-PECR4Y Fiery ColorRight 4 Year Subscription 5,090.00 3,817.50 MX-PECR5Y Fiery ColorRight 5 Year Subscription 5,950.00 4,462.50 MX-PEAM1Y Fiery Automation 1 Year Subscription 1,340.00 1,005.00 MX-PEAM2Y Fiery Automation 2 Year Subscription 2,550.00 1,912.50 MX-PEAM3Y Fiery Automation 3 Year Subscription 3,600.00 2,700.00 MX-PEAM4Y Fiery Automation 4 Year Subscription 4,290.00 3,217.50 MX-PEAM5Y Fiery Automation 5 Year Subscription 5,020.00 3,765.00 MX-PEFIS Fiery Impose Software 3,400.00 2,550.00
MX-PEFC Fiery Compose Software 1,550.00 1,162.50
MX-PEIC Fiery Impose + Fiery Compose Software Bundle 4,330.00 3,247.50 MX-PEAAEP Adobe Acrobat Pro 2017 + Enfocus PitStop Edit 2019 (for use with Fiery Impose/ Compose/ JobMaster Software) 670.00 502.50 MX-PESP3 EFI ES-3000 Spectrophotometer 1,855.00 1,391.25 MX-PECPS1 Fiery Color Profiler Suite (includes MX-PECPM 1-year SMSA) 3,300.00 2,475.00 9 August 27, 2024

Model Description and Machine Compatibility
Retail
Price
NASPO
Contract Price
NASPO ValuePoint Contract #188627
MX-PECPSP1 COPIERS/PRINTERS Fiery Color Profiler Suite + EFI ES-3000 Spectrophotometer (includes MX-PECPM 1-year SMSA) $4,740.00 $3,555.00 MX-PECPM Fiery Color Profiler Suite 1-year Software Maintenance and Support Agreement (SMSA) (avail. for MX-PECPS1/P) 720.00 540.00 AR-D5133NT 15 Amp Power Filter- Recommended for MX-FN21, MX-FN22, and MX-LC13N. 180.00 117.00 MX-E524ZNT 20 Amp Power FilterRecommended for MX-7081/8081 main unit. 320.00 208.00 BP-90C70 70 PPM B&W / Color - High Speed Color Document System 50,850.00 16,780.50 BP-90C80 80 PPM B&W / Color - High Speed Color Document System 66,250.00 21,862.50 MX-LC12 Large Capacity Cassette (3,500 sheets-Letter) Requires MF10 1,655.00 877.15 MX-LCX3N Large Capacity Cassette (3,000 sheets-Letter, Letter-R, Legal or Ledger) Requires MF10 3,210.00 1,701.30 MX-LC13N Large Capacity 2-Drawer Air Feed Tray (5,000 sheets - Letter, Letter-R, Legal or Ledger) Requires MXRB14 May not be used with LC12/LCX3N (If connecting 2 MX-LC13N's- MX-RB17 also req'd) 7,055.00 3,739.15
MX-LT10 Long Paper Tray (For use with Banner Paper) Requires MX-MF10 220.00 116.60 BP-LTKT Long Paper Feeding Tray Support Kit (requires MX-LT10) 260.00 195.00 MX-MF10 100 Sheet Multi- Bypass Tray (for machine) Required for LC12/LCX3N-Required if LC13N not attached 1,545.00 818.85 MX-MF11 500 Sheet Multi- Bypass Tray (requires MX-LC13N Large Capacity Tray and not compatible with MF10) 1,855.00 983.15 MX-CF11 2 Tray Post Process Page Inserter (Used with MX-FN21 or MX-FN22) Requires FD10 or RB13 4,065.00 2,154.45 MX-FD10 Multi-folding Unit (requires MX-FN21 or MX-FN22 and MX-RB12 and MX-RB27) 16,525.00 8,758.25 MX-FN21 100 Sheet Staple Finisher (4,000-sheet output capacity ) Requires RB12N + RB27 7,945.00 4,210.85 MX-FN22 100 Sheet Staple/20 Sheet Saddle Stitch Finisher (4,000-sheet output capacity ) Requires RB12N + RB27 11,285.00 5,981.05 MX-PN13B 3-Hole Punch Unit (for use with MX-FN21 and MX-FN22) 995.00 527.35 MX-RB12N Paper pass unit for machine (required for MX-FN21 & MX-FN22) 580.00 307.40 MX-RB13 Relay Unit (Required with MX-CF11 inserter except when configured with MX-FD10. Also required with the MX-GBCX2)
1,200.00 636.00
MX-RB14 Relay Unit (Required for MX-LC13N) 1,200.00 636.00 MX-RB17 LCT Tandem Connecting Kit (required for connecting 2 MX-LC13N Large Capacity Trays) 2,105.00 1,115.65 MX-RB27 Curl Correction Unit (required for all configurations with finishers or stackers) 1,200.00 636.00 MX-SL10N Status Indicator 710.00 376.30
MX-TM10 Trimmer Unit (Optional with MX-FN22 Saddle Finisher) 7,055.00 3,739.15 MX-TR14 Right Side Exit Tray Requires MF10 200.00 106.00 MX-TU14 Center Exit Tray Required if no finishing options included 145.00 76.85 MX-GBCP3 GBC SmartPunch Plus (requires Die Set and MX-RB13) 18,750.00 9,937.50 MX-GBCP19 Comb Bind Die (for GBC SmartPunch Plus) 1,395.00 739.35 MX-GBCP51HD Comb Bind HD Die (for GBC SmartPunch Plus) 4,325.00 2,292.25 MX-GBCP32SQ Twin Loop Die 32 SQ (for GBC SmartPunch Plus) 1,395.00 739.35 MX-GBCP21SQ Twin Loop Die 21 SQ (for GBC SmartPunch Plus) 1,395.00 739.35 MX-GBCP32RND Twin Loop Die 32 RND (for GBC SmartPunch Plus) 1,395.00 739.35 MX-GBCP21RND Twin Loop Die 21 RND (for GBC SmartPunch Plus) 1,395.00 739.35 MX-GBCP44RND Color Coil Die 44 RND (for GBC SmartPunch Plus) 1,395.00 739.35 MX-GBCP52HD Color Coil Die 44 RND HD (for GBC SmartPunch Plus) 4,100.00 2,173.00 MX-GBCP44OVL Color Coil Die 44 OVL (for GBC SmartPunch Plus) 3,150.00 1,669.50 MX-GBCP11 Velobind Die 11 Hole (for GBC SmartPunch Plus) 1,395.00 739.35 MX-GBCP03 3-Hole Punch Die (for GBC SmartPunch Plus) 1,350.00 715.50 MX-GBCP53HD 3-Hole Punch Die HD (for GBC SmartPunch Plus) 2,500.00 1,325.00 MX-GBCP357 3/5/7-Hole Punch Die (for GBC SmartPunch Plus) 1,350.00 715.50 MX-GBCPCR Creasing Die (for GBC SmartPunch Plus) 3,900.00 2,067.00 MX-GBCPPF12 Perforation Die 12 TPI (for GBC SmartPunch Plus) 3,400.00 1,802.00 MX-GBCPPF9 Perforation Die 9 TPI (for GBC SmartPunch Plus) 3,400.00 1,802.00 MX-GBCBK SmartPunch Plus Banner Kit 435.00 326.25
MX-BM50 Plockmatic Booklet Maker + Interface Kit (requires MX-FN21) 20,315.00 10,766.95 MX-CF50 Plockmatic Cover Feeder 5,475.00 2,901.75
MX-FD50 Plockmatic Square Fold Module (requires MX-TM50) 14,210.00 7,531.30 MX-TM50 Plockmatic Face Trimmer Module 14,210.00 7,531.30 MX-XB50 Plockmatic Rail Unit 525.00 278.25
MX-PF10 Barcode Font Kit 660.00 349.80
BP-SD10 High Capacity SSD (512 GB) 550.00 291.50
BP-VD10L Virus Detection Kit 400.00 212.00
BP-FR12UL Data Security Kit 635.00 412.75
BP-PE10 Fiery External Color Print Server (requires BP-PX10) 23,070.00 17,302.50 BP-PX10 Fiery Interface Kit (required for BP-PE10) 3,475.00 2,606.25 BP-PE11 Fiery Embedded Color Print Server (requires BP-PX11) 10,720.00 8,040.00 10 August 27, 2024

Model Description and Machine Compatibility
Retail
Price
NASPO
Contract Price
NASPO ValuePoint Contract #188627
BP-PX11 COPIERS/PRINTERS Fiery Interface Kit (required for BP-PE11) $2,105.00 $1,578.75 MX-PEHF12 Fiery Hot Folders/Virtual Printers Production Features (option for BP-PE11) 1,340.00 1,005.00 MX-PEFIS Fiery Impose Software 3,400.00 2,550.00
MX-PEFC Fiery Compose Software 1,550.00 1,162.50
MX-PEIC Fiery Impose + Fiery Compose Software Bundle 4,330.00 3,247.50 MX-PEJM1 Fiery JobMaster Software (includes MX-PEJMM 1-year SMSA) 6,240.00 4,680.00 MX-PEJI1 Fiery JobMaster + Fiery Impose Software Bundle (includes MX-PEJIM 1-year SMSA) 8,810.00 6,607.50 MX-PECR1Y Fiery ColorRight 1 Year Subscription (option for BP-PE11 only) 1,600.00 1,200.00 MX-PECR2Y Fiery ColorRight 2 Year Subscription (option for BP-PE11 only) 3,020.00 2,265.00 MX-PECR3Y Fiery ColorRight 3 Year Subscription (option for BP-PE11 only) 4,300.00 3,225.00 MX-PECR4Y Fiery ColorRight 4 Year Subscription (option for BP-PE11 only) 5,090.00 3,817.50 MX-PECR5Y Fiery ColorRight 5 Year Subscription (option for BP-PE11 only) 5,950.00 4,462.50 MX-PEAM1Y Fiery Automation 1 Year Subscription (option for BP-PE11 only) 1,340.00 1,005.00 MX-PEAM2Y Fiery Automation 2 Year Subscription (option for BP-PE11 only) 2,550.00 1,912.50 MX-PEAM3Y Fiery Automation 3 Year Subscription (option for BP-PE11 only) 3,600.00 2,700.00 MX-PEAM4Y Fiery Automation 4 Year Subscription (option for BP-PE11 only) 4,290.00 3,217.50 MX-PEAM5Y Fiery Automation 5 Year Subscription (option for BP-PE11 only) 5,020.00 3,765.00 BP-PEAA20 Adobe Acrobat Pro 2020 (for use with Fiery Impose/Compose/JobMaster Software) 880.00 660.00 BP-PEGAP1Y Fiery Graphic Arts Pro Package, 1 Year Term (option for BP-PE10 only) 2,990.00 2,242.50 BP-PEGAP2Y Fiery Graphic Arts Pro Package, 2 Year Term (option for BP-PE10 only) 5,670.00 4,252.50 BP-PEGAP3Y Fiery Graphic Arts Pro Package, 3 Year Term (option for BP-PE10 only) 8,050.00 6,037.50 BP-PEGAP4Y Fiery Graphic Arts Pro Package, 4 Year Term (option for BP-PE10 only) 9,530.00 7,147.50 BP-PEGAP5Y Fiery Graphic Arts Pro Package, 5 Year Term (option for BP-PE10 only) 11,170.00 8,377.50 BP-PEJE Fiery JobExpert and PDF Processing Kit (option for BP-PE11 only) 4,190.00 3,142.50 MX-PEJF1 Fiery JobFlow Software (includes MX-PEJFM 1-year SMSA) 8,140.00 6,105.00 BP-PEHD10 Fiery Removable Hard Disk Drive (option for BP-PE10 only) 3,925.00 2,943.75 MX-PESP3 EFI ES-3000 Spectrophotometer 1,855.00 1,391.25 MX-PECPS1 Fiery Color Profiler Suite (includes MX-PECPM 1-year SMSA) 3,300.00 2,475.00 MX-PECPSP1 Fiery Color Profiler Suite + EFI ES-3000 Spectrophotometer (includes MX-PECPM 1-year SMSA) 4,740.00 3,555.00 MX-PEJMM Fiery JobMaster 1-year Software Maintenance and Support Agreement (SMSA) (available for MX-PEJM1) 1,370.00 1,027.50 MX-PEJIM Fiery JobMaster + Impose 1-year Software Maintenance and Support Agreement (SMSA) (avail. for MX-PEJI1) 1,895.00 1,421.25 MX-PEJFM Fiery JobFlow 1-year Software Maintenance and Support Agreement (SMSA) (available for MX-PEJF1) 1,895.00 1,421.25 MX-PECPM Fiery Color Profiler Suite 1-year Software Maintenance and Support Agreement (SMSA) (avail. for MXPECPS1/P1) 720.00 540.00
AR-D5133NT 15 Amp Power Filter- Recommended for MX-FN21, MX-FN22, and MX-LC13N. 180.00 117.00 MX-E524ZNT 20 Amp Power FilterRecommended for MX-7081/8081 main unit. 320.00 208.00 Desktop Series
BP-C535WR 35 PPM A4 Color Multi-Function Document System 5,799.00 2,377.59 BP-C535WD 36 PPM A4 Color Multi-Function Document System (optional finisher) 5,999.00 2,459.59 BP-C545WD 45 PPM A4 Color Multi-Function Document System (optional finisher) 6,999.00 2,869.59 BP-DS14 High Stand (1 door with storage) 265.00 140.45
BP-DS15 Low Stand 170.00 90.10
BP-CS12 1 x 600-sheet Paper Drawer 255.00 135.15
BP-FN17 Inner Finisher 1,510.00 800.30
BP-XB10 Anti Tip Kit 115.00 60.95
MX-FWX1L Internet Fax Expansion Kit 570.00 302.10
MX-PF10 Bar Code Font Kit 660.00 349.80
BP-SD10 High Capacity SSD (512 GB) 550.00 291.50
BP-FR12UL Data Security Kit 635.00 412.75
BP-VD10L Virus Detection Kit 400.00 212.00
MX-EB19L Compact PDF Enhanced Compression Kit (for BP-B535WR ONLY) 600.00 390.00 MX-EB20L OCR Expansion Kit (for BP-B535WR ONLY) 300.00 195.00 MX-PU10L Direct Print Expansion Kit (for BP-B535WR ONLY) 1,000.00 650.00 AR-D5133NT 15 AMP Power Filter 180.00 117.00
MX-B350P 35 PPM B&W - Desktop B/W Printer 1,240.00 582.80 BP-B540WR 40 PPM Desktop Monochrome Multi-Function Document System 4,545.00 1,863.45 BP-B550WD 50 PPM Desktop Monochrome Multi-Function Document System 5,665.00 2,322.65 BP-CS12 1 x 600-sheet Paper Drawer 255.00 135.15
BP-FN17 Inner Finisher 1,510.00 800.30
11 August 27, 2024

Model Description and Machine Compatibility
Retail
Price
NASPO
Contract Price
NASPO ValuePoint Contract #188627
BP-DS14 COPIERS/PRINTERS High Stand (1 door with storage) $265.00 $140.45 BP-DS15 Low Stand 170.00 90.10
MX-DS22N Stand High (for use with Base unit or single CS14N) 280.00 148.40 MX-DS23N Stand Low (for use with 2 or 3 CS14N) 180.00 95.40 MX-CS14N 600 sheet paper feeder ( Max 1 on B350P) 255.00 135.15 BP-FR12UL Data Security 635.00 412.75
AR-D5133NT 15 AMP Power Filter 180.00 117.00
MX-B427W 42 PPM Monochrome Multi-Function Document System DSPF 2,020.00 828.20 MX-B427PW 42 PPM Monochrome Printer 965.00 453.55
MX-B468F 46 PPM Monochrome Multi-Function Document System 2,805.00 1,150.05 MX-B468P 46 PPM Monochrome Printer 1,399.00 657.53
MX-B557F 55 PPM Desktop Monochrome Multi-Function Document System DSPF Copy/Print/Scan/Fax 9,820.00 4,026.20 MX-B557P 55 PPM Desktop Monochrome Printer 2,980.00 1,400.60 MX-B707P 70 PPM Desktop Monochrome Printer 5,085.00 2,389.95 MX-C358F 35 PPM Desktop Color Multi-Function Document System DSPF Copy/Print/Scan/Fax 4,205.00 1,724.05 MX-C428F 42 PPM Desktop Color Multi-Function Document System DSPF Copy/Print/Scan/Fax 4,699.00 1,926.59 MX-C428P 42 PPM Desktop Color Printer 2,439.00 1,146.33 MX-C528F 52 PPM Desktop Color Multi-Function Document System DSPF Copy/Print/Scan/Fax 7,249.00 2,972.09 MX-C528P 52 PPM Desktop Color Printer 2,979.00 1,400.13 MX-C607P 60 PPM Desktop Color Printer 4,540.00 2,133.80 MX-CS16 550-Sheet Tray (C607P) 905.00 479.65
MX-CS17 550-Sheet Tray (C428F, C528F, C528P) 905.00 479.65 MX-CS19 2,200-Sheet Tray (C607P) 2,690.00 1,425.70
MX-CS21 250-Sheet Tray (B557P, B707P) 555.00 294.15
MX-CS22 550-Sheet Tray (B557F) 760.00 402.80
MX-CS23 550-Sheet Tray (B557P, B707P) 790.00 418.70
MX-CS24 2,100-Sheet Tray (B557F) 1,525.00 808.25
MX-CS25 2,100-Sheet Tray (B557P, B707P) 1,385.00 734.05 MX-CS26 550-Sheet Tray (B427W, B427PW) 490.00 259.70
MX-CS29 550-Sheet Tray (MX-C358F, MX-C428P) 590.00 312.70 MX-CS30 650 Sheet Duo Tray (MX-C358F, MX-C428P) 590.00 312.70 MX-CS31 250-Sheet Tray (MX-B468F, MX-B468P) 405.00 214.65 MX-CS32 550-Sheet Tray (MX-B468F, MX-B468P) 620.00 328.60 MX-FN37 Inline Staple Finisher (C607P) 1,045.00 553.85
MX-FN38 Staple Finisher (B557F, B557P, B707P) 830.00 439.90 MX-FN39 Staple, Hole Punch Finisher (B557F, B557P, B707P) 1,830.00 969.90 MX-MS10 4-Bin Mailbox (B557F, B557P, B707P) 830.00 439.90 MX-TR22 Output Expander (B557P, B707P) 415.00 219.95
MX-TR23 High Capacity Output Expander (B557P, B707P) 1,395.00 739.35 AR-D5133NT 15 AMP Power Filter 180.00 117.00
12 August 27, 2024

Service & Supplies
13 August 27, 2024

Model
CPC
No
Minimum
Monthly Copy
Minimum
Copies
Zone 1 Monthly
Base
(1-25 Miles)
Zone 1
Excess
CPC
Zone 2
Monthly Base
(26-50 Miles)
Zone 2
Excess CPC
(26-50 Miles)
CPC
No
Minimum
Monthly Copy
Minimum
Copies
Zone 1
Monthly Base
(1-25 Miles)
Zone 1
Excess
CPC
Zone 2 Monthly
Base
(26-50 Miles)
Zone 2
Excess CPC
(26-50 Miles)
BP-50M26 0.0080 2,500 17.50 0.0070 21.00 0.0084
BP-50M31 0.0075 3,000 19.20 0.0064 23.10 0.0077
BP-50M36 0.0075 3,000 19.20 0.0064 23.10 0.0077
BP-50M45 0.0075 4,000 25.60 0.0064 23.10 0.0077
BP-50M55 0.0073 5,000 31.50 0.0063 38.00 0.0076
BP-50M65 0.0070 7,500 45.75 0.0061 54.75 0.0073
BP-70M31 0.0075 3,000 19.20 0.0064 23.10 0.0077
BP-70M36 0.0075 3,000 19.20 0.0064 23.10 0.0077
BP-70M45 0.0075 4,000 25.60 0.0064 23.10 0.0077
BP-70M55 0.0073 5,000 31.50 0.0063 38.00 0.0076
BP-70M65 0.0070 7,500 45.75 0.0061 54.75 0.0073
BP-70M75 0.0058 10,000 50.00 0.0050 60.00 0.0060
BP-70M90 0.0058 10,000 50.00 0.0050 60.00 0.0060
BP-50C26 0.0091 2,000 15.80 0.0079 19.00 0.0095 0.0546 1,000 47.00 0.0474 57.00 0.0569 BP-50C31 0.0089 2,500 19.25 0.0077 23.00 0.0092 0.0524 1,250 57.00 0.0456 68.00 0.0547 BP-50C36 0.0089 2,500 19.25 0.0077 23.00 0.0092 0.0524 1,250 57.00 0.0456 68.00 0.0547 BP-50C45 0.0089 4,000 30.80 0.0077 37.00 0.0092 0.0524 1,250 57.00 0.0456 68.00 0.0547 BP-50C55 0.0089 6,000 46.20 0.0077 55.00 0.0092 0.0524 1,250 57.00 0.0456 68.00 0.0547 BP-50C65 0.0089 6,000 46.20 0.0077 55.00 0.0092 0.0524 1,250 57.00 0.0456 68.00 0.0547 BP-70C31 0.0089 2,500 19.25 0.0077 23.00 0.0092 0.0524 1,250 57.00 0.0456 68.00 0.0547 BP-70C36 0.0089 2,500 19.25 0.0077 23.00 0.0092 0.0524 1,250 57.00 0.0456 68.00 0.0547 BP-70C45 0.0089 4,000 30.80 0.0077 37.00 0.0092 0.0524 1,250 57.00 0.0456 68.00 0.0547 BP-70C55 0.0089 6,000 46.20 0.0077 55.00 0.0092 0.0524 1,250 57.00 0.0456 68.00 0.0547 BP-70C65 0.0089 6,000 46.20 0.0077 55.00 0.0092 0.0524 1,250 57.00 0.0456 68.00 0.0547 MX-7081 0.0076 2,500 16.50 0.0066 20.00 0.0079 0.0471 10,000 410.00 0.0410 492.00 0.0492 MX-8081 0.0076 2,500 16.50 0.0066 20.00 0.0079 0.0471 10,000 410.00 0.0410 492.00 0.0492 BP-90C70 0.0076 2,500 16.50 0.0066 20.00 0.0079 0.0428 10,000 372.00 0.0372 446.00 0.0446 BP-90C80 0.0076 2,500 16.50 0.0066 20.00 0.0079 0.0428 10,000 372.00 0.0372 446.00 0.0446 BP-B540WR 0.0092 1,000 8.00 0.0080 9.60 0.0096
BP-B550WD 0.0092 1,000 8.00 0.0080 9.60 0.0096
MX-B350P 0.0092 1,000 8.00 0.0080 9.60 0.0096
MX-B427W 0.0202 500 8.75 0.0175 10.50 0.0210
MX-B427PW 0.0202 500 8.75 0.0175 10.50 0.0210
MX-B468F 0.0127 500 5.55 0.0111 6.65 0.0133
MX-B468P 0.0127 500 5.55 0.0111 6.65 0.0133
MX-B557F 0.0107 1,000 9.30 0.0093 11.20 0.0112
MX-B557P 0.0107 1,000 9.30 0.0093 11.20 0.0112
MX-B707P 0.0107 1,000 9.30 0.0093 11.20 0.0112
MX-C358F 0.0193 500 8.40 0.0168 10.10 0.0202 0.0856 500 37.25 0.0745 44.70 0.0894 MX-C428P 0.0193 750 12.60 0.0168 15.15 0.0202 0.0856 500 37.25 0.0745 44.70 0.0894 MX-C428F 0.0128 750 8.33 0.0111 9.98 0.0133 0.0610 500 26.55 0.0531 31.85 0.0637 MX-C528F 0.0128 1,000 11.10 0.0111 13.30 0.0133 0.0610 500 26.55 0.0531 31.85 0.0637 MX-C528P 0.0193 1,000 16.80 0.0168 20.20 0.0202 0.0856 500 37.25 0.0745 44.70 0.0894 MX-C607P 0.0161 1,000 14.00 0.0140 16.80 0.0168 0.0856 500 37.25 0.0745 44.70 0.0894 BP-C535WR 0.0139 1,000 12.10 0.0121 14.50 0.0145 0.0610 500 26.55 0.0531 31.85 0.0637 BP-C535WD 0.0139 1,000 12.10 0.0121 14.50 0.0145 0.0610 500 26.55 0.0531 31.85 0.0637 BP-C545WD 0.0139 1,000 12.10 0.0121 14.50 0.0145 0.0610 500 26.55 0.0531 31.85 0.0637 NASPO ValuePoint Contract #188627
Service & Supplies Pricing

BLACK COLOR
14 August 27, 2024

Model Description
Units Per
Carton
Estimated
Yield
Purchase
Price

B&W MODELS
MX-SCX1 Staple Cartridge (BP-FN11 and BP-FN13) 3 Cartridges 5,000 / Ctg. $49.00 AR-SC2 Saddle Stitch Staple Cartridge (BP-FN14) 3 Cartridges 5,000 / Ctg. 49.00 MX-SC11 Staple Cartridge (BP-FN15 and BP-FN16) 3 Cartridges 5,000 / Ctg. 49.00 MX-SC12 Saddle Stitch Staple Cartridge (BP-FN16) 4 Cartridges 2,000 / Ctg. 30.00 MX-SCX1 Staple Cartridge (MX-FN22) 3 Cartridges 5,000 / Ctg. 49.00 MX-SCX2 Staple Cartridge (MX-FN21 & MX-FN22) 3 Cartridges 5,000 / Ctg. 49.00 MX-SC11 Staple Cartridge (MX-FN34 and MX-FN35) 3 Cartridges 5,000 / Ctg. 49.00 MX-SC12 Staple Cartridge (MX-FN35) 4 Cartridges 2,000 / Ctg. 30.00 MX-SCX1 Staple Cartridge 3 Cartridges 5,000 / Ctg. 49.00

COLOR MODELS
MX-SCX1 Staple Cartridge (BP-FN11 / BP-FN12 / BP-FN13 / MX-FN27 / MX-FN28) 3 Cartridges 5,000 / Ctg. 49.00 AR-SC2 Saddle Stitch Staple Cartridge (BP-FN14 / MX-FN29) 3 Cartridges 5,000 / Ctg. 49.00 MX-SC11 Staple Cartridge (BP-FN15 / BP-FN16 / MX-FN30 / MX-FN31) 3 Cartridges 5,000 / Ctg. 49.00 MX-SC12 Saddle Stitch Staple Cartridge (BP-FN16 / MX-FN31) 4 Cartridges 2,000 / Ctg. 30.00 MX-SC11 Staple Cartridge (MX-FN34 / MX-FN35) 3 Cartridges 5,000 / Ctg. 49.00 MX-SC12 Staple Cartridge (MX-FN35) 4 Cartridges 2,000 / Ctg. 30.00 MX-SCX1 Staple Cartridge (MX-FN22) 3 Cartridges 5,000 / Ctg. 49.00 MX-SCX2 Staple Cartridge (MX-FN21 / MX-FN22) 3 Cartridges 5,000 / Ctg. 49.00 AR-SV1 Stamp Cartridge (AR-SU1) 2 Cartridges 39.90
MX-SCX1 Staple Cartridge (MX-FN22) 3 Cartridges 5,000 / Ctg. 49.00 MX-SCX2 Staple Cartridge (MX-FN21 and MX-FN22) 3 Cartridges 5,000 / Ctg. 49.00 MX-SC50 Staple Cartridge (Plockmatic - MX-BM50) 3 Cartridges 5,000 / Ctg. 70.00 BP-90C70 / BP-90C80
BP-50M26 / BP-50M31 /BP-50M36 / BP-50M45 / BP-50M55 /BP-50M65 / BP-70M31 / BP-70M36 / BP-70M45 / BP-70M55 / BP-70M65 BP-50C26 / BP-50C31 / BP-50C36 / BP-50C45 / BP-70C31 / BP-70C36 / BP-70C45 / BP-50C55 / BP-50C65 / BP-70C55 / BP-70C65 BP-B540WR / BP-B550WD

STAPLE PRICING
BP-70M75 / BP-70M90
MX-7081 / MX-8081
Sharp Electronics is not responsible for typographical errors. Designs and specifications are subject to change without notice. 15 August 27, 2024

Last Updated: 8/1/2024
Product Code Supplies & Accessories Order
Quantity
Suggested
Retail Price
NASPO
Contract
Pricing
SHARP MX-B350P / MX-B450P
MX Monochrome Series Document Systems
MX-B45NT Black Toner Cartridge (Recommend ordering in multiples of 10) Estimated 30,000 images @ 5% Image Area/Cartridge Each $91 $45.50 MX-B45NV Black Developer (Recommend ordering in multiples of 10) Estimated Yield - 100,000 Images/Package Each $29 $14.25 MX-SCX1 Staple Cartridge (3 Cartridges per carton)
(5,000 Staples/Cartridge) Per $98 $49.00
SHARP BP-B540WR / BP-B550WD
MX Monochrome Series Document Systems
BP-B50NT-A Black Toner Cartridge (Recommend ordering in multiples of 10) Estimated 30,000 images @ 5% Image Area/Cartridge Each $91 $45.50 BP-B50NV Black Developer (Recommend ordering in multiples of 10) Estimated Yield - 100,000 Images/Package Each $29 $14.25 MX-SCX1 Staple Cartridge (3 Cartridges per carton)
(5,000 Staples/Cartridge) Per $98 $49.00
SHARP MX-B427W / MX-B427PW
MX Monochrome Series Document Systems
MX-B42T Toner Cartridge (Recommend ordering in multiples of 12) Estimated 20,000 images @ 5% Image Area/Cartridge Each $400 $200.00 SHARP MX-B468F / MX-B468P
MX Monochrome Series Document Systems
MX-B47T Black Toner Cartridge (for MX-B468F and MX-B468P) (Recommend ordering in multiples of 12) Estimated 31,000 images @ 5% Image Area/Cartridge Each $340 $175.00 MX-B47DU Black Imaging Kit (includes drum/developer)
Estimated Yield - 75,000 Images/Package Each $76 $40.00 SHARP MX-B557P / MX-B707P
MX Monochrome Series Document Systems
MX-B70T Toner Cartridge (Recommend ordering in multiples of 12) Estimated 45,000 images @ 5% Image Area/Cartridge Each $324 $162.00 SHARP MX-B557F
MX Monochrome Series Document System
MX-B70T Toner Cartridge (Recommend ordering in multiples of 12) Estimated 45,000 images @ 5% Image Area/Cartridge Each $324 $162.00 SHARP BP-C535WR / BP-C535WD / BP-C545WD
A4 BP Color Series Document Systems
BP-C50NT-BA Black Toner Cartridge (Recommend ordering in multiples of 10) Estimated 24,000 images @ 5% Image Area/Cartridge Each $127 $58.00 BP-C50NT-CA Cyan Toner Cartridge (Recommend ordering in multiples of 10) Estimated 8,000 images @ 5% Image Area/Cartridge Each $129 $60.00 BP-C50NT-MA Magenta Toner Cartridge (Recommend ordering in multiples of 10) Estimated 8,000 images @ 5% Image Area/Cartridge Each $129 $60.00 BP-C50NT-YA Yellow Toner Cartridge (Recommend ordering in multiples of 10) Estimated 8,000 images @ 5% Image Area/Cartridge Each $129 $60.00 BP-C50NV-BA Black Developer (Recommend ordering in multiples of 10) Estimated Yield - 175,000 Images/Package Each $240 $172.00 BP-C50NV-CA Cyan Developer (Recommend ordering in multiples of 10) Estimated Yield - 55,000 Images/Package Each $240 $172.00 BP-C50NV-MA Magenta Developer (Recommend ordering in multiples of 10) Estimated Yield - 55,000 Images/Package Each $240 $172.00 BP-C50NV-YA Yellow Developer (Recommend ordering in multiples of 10) Estimated Yield - 55,000 Images/Package Each $240 $172.00 MX-SCX1 Staple Cartridge (3 Cartridges per carton)
(5,000 Staples/Cartridge) Each $98 $49.00
SHARP MX-C358F / MX-C428P
MX Color Series Document Systems
MX-C36TB Black Toner Cartridge (Recommend ordering in multiples of 10) Estimated 20,000 images @ 5% Image Area/Cartridge Each $212 $129.00 MX-C36TC Cyan Toner Cartridge (Recommend ordering in multiples of 12) Estimated 11,700 images @ 5% Image Area/Cartridge Each $212 $148.00 MX-C36TM Magenta Toner Cartridge (Recommend ordering in multiples of 12) Estimated 11,700 images @ 5% Image Area/Cartridge Each $212 $148.00 MX-C36TY Yellow Toner Cartridge (Recommend ordering in multiples of 12) Estimated 11,700 images @ 5% Image Area/Cartridge Each $212 $148.00 MX-C36DU-B Black Imaging Unit (includes drum/developer) Estimated Yield - 150,000 Images/Package Each $279 $186.00 MX-C36DU-S Black and Color Imaging Unit (includes drum/developer) Estimated Yield - 150,000 Images/Package Each $369 $246.00 NASPO ValuePoint Contract #188627
Supplies Price List
16 August 27, 2024

Last Updated: 8/1/2024
Product Code Supplies & Accessories Order
Quantity
Suggested
Retail Price
NASPO
Contract
Pricing
NASPO ValuePoint Contract #188627
Supplies Price List
SHARP MX-C428F / MX-C528F / MX-C528P
MX Color Series Document Systems
MX-C52TB Black Toner Cartridge (for MX-C428F and MX-C528F) (Recommend ordering in multiples of 12) Estimated 25,000 images @ 5% Image Area/Cartridge Each $100 $78.26 MX-C52TC Cyan Toner Cartridge (for MX-C428F and MX-C528F) (Recommend ordering in multiples of 12) Estimated 14,200 images @ 5% Image Area/Cartridge Each $250 $83.62 MX-C52TM Magenta Toner Cartridge (for MX-C428F and MX-C528F) (Recommend ordering in multiples of 12) Estimated 14,2000 images @ 5% Image Area/Cartridge Each $250 $83.62 MX-C52TY Yellow Toner Cartridge (for MX-C428F and MX-C528F) (Recommend ordering in multiples of 12) Estimated 14,200 images @ 5% Image Area/Cartridge Each $250 $83.62 MX-C53TB Black Toner Cartridge (for MX-C528P) (Recommend ordering in multiples of 12) Estimated 20,000 images @ 5% Image Area/Cartridge Each $226 $104.04 MX-C53TC Cyan Toner Cartridge (for MX-C528P) (Recommend ordering in multiples of 12) Estimated 11,500 images @ 5% Image Area/Cartridge Each $286 $99.77 MX-C53TM Magenta Toner Cartridge (for MX-C528P) (Recommend ordering in multiples of 12) Estimated 11,500 images @ 5% Image Area/Cartridge Each $286 $99.77 MX-C53TY Yellow Toner Cartridge (for MX-C528P) (Recommend ordering in multiples of 12) Estimated 11,500 images @ 5% Image Area/Cartridge Each $286 $99.77 MX-C52DU-BS Black Imaging Kit (includes drum/developer) Estimated Yield - 150,000 Images/Package Each $118 $62.41 MX-C52DU-SS Cyan/Magenta/Yellow Imaging Kit (includes drum/developer) Estimated Yield - 150,000 Images/Package Each $392 $207.75 SHARP MX-C607P
MX Color Series Document System
MX-C55TB Black Toner Cartridge (Recommend ordering in multiples of 12) Estimated 25,000 images @ 5% Image Area/Cartridge Each $254 $127.00 MX-C55TC Cyan Toner Cartridge (Recommend ordering in multiples of 12) Estimated 20,000 images @ 5% Image Area/Cartridge Each $560 $280.00 MX-C55TM Magenta Toner Cartridge (Recommend ordering in multiples of 12) Estimated 20,000 images @ 5% Image Area/Cartridge Each $560 $280.00 MX-C55TY Yellow Toner Cartridge (Recommend ordering in multiples of 12) Estimated 20,000 images @ 5% Image Area/Cartridge Each $560 $280.00 MX-C60DV-B Black Developer
Estimated Yield - 300,000 Images/Package Each $122 $61.00 MX-C60DV-S Cyna/Magenta/Yellow Developer
Estimated Yield - 300,000 Images/Package Each $368 $184.00 MX-C60DD-B Black Imaging Kit (includes drum/developer)
Estimated Yield - 175,000 Images/Package Each $238 $119.00 MX-C60DD-S Black and Color Imaging Kit (includes drum/developer) Estimated Yield - 175,000 Images/Package Each $714 $357.00 SHARP BP-50M26 / BP-50M31 / BP-50M36 / BP-50M45 / BP-50M55 / BP-50M65 Essentials Series Monochrome Document Systems
BP-NT700 Toner Cartridge (Recommend ordering in multiples of 10) Estimated 40,000 images @ 6% Image Area Each $132 $66.00 BP-NV700
Developer (Recommend ordering in multiples of 10)
Estimated Yield - 26 ppm model: 400,000 Images/Package, 31 ppm model: 500,000 Images/Package, 36 ppm model: 560,000 Images/Package, 45/55/65 ppm models: 600,000 Images/Package Each $190 $95.00
MX-SCX1 Staple Cartridge (3 Cartridges/Carton)
(5,000 staples/Cartridge) For use with BP-FN11/FN12/FN13 Per Carton $98 $49.00 AR-SC2 Saddle Stitch Staple Cartridge (3 Cartridges/Carton) (5,000 Staples/Cartridge) For use with BP-FN14 Per Carton $98 $49.00 MX-SC11 Staple Cartridge (3 Cartridges/Carton)
(5,000 staples/Cartridge) For use with BP-FN15/16 Per Carton $98 $49.00 MX-SC12 Saddle Stitch Staple Cartridge (4 Cartridges/Carton) (2,000 staples/Cartridge) For use with BP-FN16 Per Carton $60 $30.00 SHARP BP-70M31 / BP-70M36 / BP-70M45 / BP-70M55 / BP-70M65 Advanced Series Monochrome Document Systems
BP-NT700 Toner Cartridge (Recommend ordering in multiples of 10) Estimated 40,000 images @ 6% Image Area Each $132 $66.00 BP-NV700
Developer (Recommend ordering in multiples of 10)
Estimated Yield - 26 ppm model: 400,000 Images/Package, 31 ppm model: 500,000 Images/Package, 36 ppm model: 560,000 Images/Package, 45/55/65 ppm models: 600,000 Images/Package Each $190 $95.00
MX-SCX1 Staple Cartridge (3 Cartridges/Carton)
(5,000 staples/Cartridge) For use with BP-FN11/FN12/FN13 Per Carton $98 $49.00 AR-SC2 Saddle Stitch Staple Cartridge (3 Cartridges/Carton) (5,000 Staples/Cartridge) For use with BP-FN14 Per Carton $98 $49.00 MX-SC11 Staple Cartridge (3 Cartridges/Carton)
(5,000 staples/Cartridge) For use with BP-FN15/16 Per Carton $98 $49.00 MX-SC12 Saddle Stitch Staple Cartridge (4 Cartridges/Carton) (2,000 staples/Cartridge) For use with BP-FN16 Per Carton $60 $30.00 17 August 27, 2024

Last Updated: 8/1/2024
Product Code Supplies & Accessories Order
Quantity
Suggested
Retail Price
NASPO
Contract
Pricing
NASPO ValuePoint Contract #188627
Supplies Price List
SHARP BP-70M75 / BP-70M90
High Volume Monochrome Workgroup Document System
BP-NT705 Toner Cartridge (Recommend ordering in multiples of 10) Estimated 83,000 images @ 6% Image Area/Cartridge Each $150 $75.00 BP-NV705 Developer (Recommend ordering in multiples of 10) Estimated Yield - 800,000 Images/Package Each $200 $100.00 MX-SC11 Staple Cartridge 3 Cartridges/Carton
(5,000 Staples/Cartridge) For use with MX-FN34 and MX-FN35 Per Carton $98 $49.00 MX-SC12 Saddle Stitch Staple Cartridge (4 Cartridges/Carton) (2,000 staples/Cartridge) For use with MX-FN35 Per Carton $60 $30.00 MX-SCX1 Staple Cartridge 3 Cartridges/Carton
(5,000 Staples/Cartridge) For use with MX-FN22 Per Carton $98 $49.00 MX-SCX2 Staple Cartridge 3 Cartridges/Carton
(5,000 Staples/Cartridge) For use with MX-FN21 and MX-FN22 Per Carton $98 $49.00 SHARP BP-50C26 / BP-50C31 / BP-50C36 / BP-50C45 / BP-50C55 / BP-50C65 Essentials Series Color Document Systems
BP-NT70BA Black Toner Cartridge (Recommend ordering in multiples of 10) Estimated 40,000 images @ 5% Image Area Each $130 $65.00 BP-NT70CA Cyan Toner Cartridge (Recommend ordering in multiples of 10) Estimated 24,000 images @ 5% Image Area Each $277 $138.50 BP-NT70MA Magenta Toner Cartridge (Recommend ordering in multiples of 10) Estimated 24,000 images @ 5% Image Area Each $277 $138.50 BP-NT70YA Yellow Toner Cartridge (Recommend ordering in multiples of 10) Estimated 24,000 images @ 5% Image Area Each $277 $138.50 BP-NV70BA Black Developer (Not required for setup - black and color developer is preinstalled in new machines) Estimated Yield - 2.5M Images/Package Each $84 $42.00
BP-NV70SA Cyan/Magenta/Yellow Developer (Not required for setup - black and color developer is preinstalled in new machines) Estimated Yield - 2.5M Images/Package Each $980 $490.00 BP-NV70CA Cyan Developer (Not required for setup - black and color developer is preinstalled in new machines) Estimated Yield - 2.5M Images/Package Each $500 $250.00 BP-NV70MA Magenta Developer (Not required for setup - black and color developer is preinstalled in new machines) Estimated Yield - 2.5M Images/Package Each $500 $250.00 BP-NV70YA Yellow Developer (Not required for setup - black and color developer is preinstalled in new machines) Estimated Yield - 2.5M Images/Package Each $500 $250.00 MX-SCX1 Staple Cartridge (3 Cartridges/Carton)
(5,000 staples/Cartridge) For use with BP-FN11/FN12/FN13 Per Carton $98 $49.00 AR-SC2 Saddle Stitch Staple Cartridge (3 Cartridges/Carton) (5,000 Staples/Cartridge) For use with BP-FN14 Per Carton $98 $49.00 MX-SC11 Staple Cartridge (3 Cartridges/Carton)
(5,000 staples/Cartridge) For use with BP-FN15/16 Per Carton $98 $49.00 MX-SC12 Saddle Stitch Staple Cartridge (4 Cartridges/Carton) (2,000 staples/Cartridge) For use with BP-FN16 Per Carton $60 $30.00 SHARP BP-70C31 / BP-70C36 / BP-70C45 / BP-70C55 / BP-70C65 Advanced Series Color Document Systems
BP-NT70BA Black Toner Cartridge (Recommend ordering in multiples of 10) Estimated 40,000 images @ 5% Image Area Each $130 $65.00 BP-NT70CA Cyan Toner Cartridge (Recommend ordering in multiples of 10) Estimated 24,000 images @ 5% Image Area Each $277 $138.50 BP-NT70MA Magenta Toner Cartridge (Recommend ordering in multiples of 10) Estimated 24,000 images @ 5% Image Area Each $277 $138.50 BP-NT70YA Yellow Toner Cartridge (Recommend ordering in multiples of 10) Estimated 24,000 images @ 5% Image Area Each $277 $138.50 BP-NV70BA Black Developer (Not required for setup - black and color developer is preinstalled in new machines) Estimated Yield - 2.5M Images/Package Each $84 $42.00
BP-NV70SA Cyan/Magenta/Yellow Developer (Not required for setup - black and color developer is preinstalled in new machines) Estimated Yield - 2.5M Images/Package Each $980 $490.00 BP-NV70CA Cyan Developer (Not required for setup - black and color developer is preinstalled in new machines) Estimated Yield - 2.5M Images/Package Each $500 $250.00 BP-NV70MA Magenta Developer (Not required for setup - black and color developer is preinstalled in new machines) Estimated Yield - 2.5M Images/Package Each $500 $250.00 BP-NV70YA Yellow Developer (Not required for setup - black and color developer is preinstalled in new machines) Estimated Yield - 2.5M Images/Package Each $500 $250.00 MX-SCX1 Staple Cartridge (3 Cartridges/Carton)
(5,000 staples/Cartridge) For use with BP-FN11/FN12/FN13 Per Carton $98 $49.00 AR-SC2 Saddle Stitch Staple Cartridge (3 Cartridges/Carton) (5,000 Staples/Cartridge) For use with BP-FN14 Per Carton $98 $49.00 MX-SC11 Staple Cartridge (3 Cartridges/Carton)
(5,000 staples/Cartridge) For use with BP-FN15/16 Per Carton $98 $49.00 MX-SC12 Saddle Stitch Staple Cartridge (4 Cartridges/Carton) (2,000 staples/Cartridge) For use with BP-FN16 Per Carton $60 $30.00 18 August 27, 2024

Last Updated: 8/1/2024
Product Code Supplies & Accessories Order
Quantity
Suggested
Retail Price
NASPO
Contract
Pricing
NASPO ValuePoint Contract #188627
Supplies Price List
SHARP MX-7081 / MX-8081
MX Series High Speed Color Document Systems
MX-80NTBA Black Toner Cartridge (Recommend ordering in multiples of 10) Estimated 70,000 images @ 5% Image Area/Cartridge Each $158 $79.00 MX-80NTCA Cyan Toner Cartridge (Recommend ordering in multiples of 10) Estimated 50,000 images @ 5% Image Area/Cartridge Each $461 $230.00 MX-80NTMA Magenta Toner Cartridge (Recommend ordering in multiples of 10) Estimated 50,000 images @ 5% Image Area/Cartridge Each $461 $230.00 MX-80NTYA Yellow Toner Cartridge (Recommend ordering in multiples of 10) Estimated 50,000 images @ 5% Image Area/Cartridge Each $461 $230.00 MX-62NVBA Black Developer (Recommend ordering in multiples of 10) Estimated Yield - 660,000 Images/Package Each $52 $25.80 MX-62NVSA Developer (Cyan/Magenta/Yellow packages in one box) Estimated Yield - 440,000 Images/Package Each $1,304 $652.00 MX-SC11 Staple Cartridge 3 Cartridges/Carton
(5,000 Staples/Cartridge) For use with MX-FN34 and MX-FN35 Per Carton $98 $49.00 MX-SC12 Staple Cartridge 4 Cartridges/Carton
(2,000 Staples/Cartridge) For use with MX-FN35 Per Carton $60 $30.00 MX-SCX1 Staple Cartridge 3 Cartridges/Carton
(5,000 Staples/Cartridge) For use with MX-FN22 Per Carton $98 $49.00 MX-SCX2 Staple Cartridge 3 Cartridges/Carton
(5,000 Staples/Cartridge) For use with MX-FN21 and MX-FN22 Per Carton $98 $49.00 SHARP BP-90C70 / BP-90C80
Pro Series High Speed Color Document Systems
BP-NT90BA Black Toner Cartridge (Recommend ordering in multiples of 10) Estimated 70,000 images @ 5% Image Area/Cartridge Each $158 $79.00 BP-NT90CA Cyan Toner Cartridge (Recommend ordering in multiples of 10) Estimated 60,000 images @ 5% Image Area/Cartridge Each $220 $110.00 BP-NT90MA Magenta Toner Cartridge (Recommend ordering in multiples of 10) Estimated 60,000 images @ 5% Image Area/Cartridge Each $220 $110.00 BP-NT90YA Yellow Toner Cartridge (Recommend ordering in multiples of 10) Estimated 60,000 images @ 5% Image Area/Cartridge Each $220 $110.00 BP-NV90BA Black Developer (Recommend ordering in multiples of 10) Estimated Yield - 660,000 Images/Package Each $56 $28.00 BP-NV90SA Color Developer (Cyan/Magenta/Yellow packages in one box) Estimated Yield - 440,000 Images/Package Each $1,434 $717.00 MX-SCX1 Staple Cartridge 3 Cartridges/Carton - (5,000 Staples/Cartridge) For use with MX-FN22 Per Carton $98 $49.00 MX-SCX2 Staple Cartridge 3 Cartridges/Carton (5,000 Staples/Cartridge) For use with MX-FN21 and MX-FN22 Per Carton $98 $49.00 MX-SC50 Plockmatic Staple Cartridge 3 Cartridges/Carton (5,000 Staples/Cartridge) For use with MX-BM50 Per Carton $140 $70.00 19 August 27, 2024

Lease Rates
20 August 27, 2024

Fair Market
Value Lease
W/PPT
Capital Lease
($1 Buyout)
Straight Lease
w/ppt
Short-Term
Rental
Cancellable
Rental
12 4.63 03/30/23 0.091561 0.092248 0.091561 0.171800 0.099410 18 4.37 03/30/23 0.063687 0.064345 0.063687 0.068470
24 4.10 03/30/23 0.049803 0.050456 0.049803 0.053010
36 3.87 03/30/23 0.036027 0.036689 0.036027 0.037590
48 3.77 03/30/23 0.029245 0.029926 0.029245 0.029910
60 3.66 03/30/23 0.025258 0.025962 0.025258 0.025330

17.75% 18.99% 17.75% 15.00% 20.00%
NOTE: Rate factors provided reflect a ceiling rate, and are subject to review on a quarterly basis commencing 8/1/25.

How to Calculate a Monthly Lease or Rental Payment
36 Month FMV Calcuation Example: $10,000 x .036027 = $360.27 / month l Purchase price multiplied by the specific Rate Type and Term, equals payment.

NASPO ValuePoint Master Agreement #188627
Multifunction Devices and Related Software, Services and Cloud Solutions Leasing and Rental Rates
Fixed Margin
Lease and Rental Rates
Standard Financing
Terms (Months)
Daily Treasury
Yield Curve Rate
Published Date of
DTYCR (must be
quarter end date)
21 August 27, 2024

Managed Print Services
22 August 27, 2024

Price Per Unit
$ 5.00 Up to 20 21 - 30 31 - 40 41 - 50 51 - 60 61 - 70 71 - 90 91 - 110 111 - 130 131+ (Included) Single-function Mono N/A 0.0310 0.0310 0.0225 0.0225 0.0225 0.0225 0.0225 0.0225 0.0225 (Included) Single-function Color N/A 0.1300 0.1300 0.0900 0.0900 0.0800 0.0800 0.0800 0.0800 0.0800 Multi-function Mono N/A 0.0300 0.0300 0.0225 0.0225 0.0225 0.0225 0.0225 0.0150 0.0150 Multi-function Color N/A 0.1300 0.1300 0.1300 0.0900 0.0900 0.0800 0.0800 0.0800 0.0800 Price Per Unit
$ 5.00
(Included) Up to 20 21 - 30 31 - 40 41 - 50 51 - 60 61 - 70 71 - 90 91 - 110 111 - 130 131+ (Included) Single-function Mono 0.0234 0.0207 0.0169 0.0141 0.0137 0.0133 0.0133 0.0133 0.0133 0.0133 (Included) Single-function Color 0.1900 0.1900 0.1300 0.1300 0.1300 0.1300 0.1300 0.1300 0.1300 0.1300 Multi-function Mono 0.0154 0.0154 0.0145 0.0145 0.0140 0.0140 0.0140 0.0140 0.0140 0.0140 Multi-function Color 0.2000 0.2000 0.1400 0.1400 0.1400 0.1400 0.1400 0.1400 0.1400 0.1400 Price Per Hour
$ 100.00
(Included)
(Included)
Wide/Large Format
Scanners
Price Per Unit
$ 5.00
(Included)
(Included)
(Included)
(Included)
$ 200.00
TBD
Professional Services Price Per Unit
Consulting
Project Management (Based on Statement of Work)
Increase in Cost Per Click Rate OR Price Per Hour for
inclusion of these Devices in an MPS engagement
Additional Device Maintenance (Billed Monthly)
Note: Pricing for these Devices only includes labor. Parts and Supplies must be purchased separately
Optional MPS Components

0.00%
OR
Increase in Rate

0.00%
Price Per Hour
NASPO ValuePoint Contract #188627
MPS
Hardware and Software Installation and Set-up
Required MPS Components Cost Per Click w/OEM Supplies (Billed Monthly) Implementation (One-time Charge) Device Type Pages Per Minute Plan Development
Automated Meter Reads
Automated Toner Replenishment
Note: Cost Per Click rates do not include Equipment costs. They must only consist of parts, labor, and OEM Supplies.

Remote Device Monitoring (Billed Monthly) Cost Per Click w/Compatible Supplies (Billed Monthly) Device Type
Pages Per Minute
Job Accounting
Note: Cost Per Click rates do not include Equipment costs. They must only consist of parts, labor, and Compatible Supplies.

Help Desk
Note: Billable only AFTER the initial one (1) free hour Invoicing
Customer Business Review
Solution Assessments
End-user Support (Billed Monthly)
Training Device Type
$ 100.00
Account Management (Billed Monthly)
Reporting
$ 100.00
23 August 27, 2024

Scanners
24 August 27, 2024

Segment
Segment 1
(10-29)
i940 Throughput Speeds
When AC-powered: black and
white/grayscale: up to 20 ppm/40 ipm at 200
dpi; color: up to 15 ppm/30 ipm at 200 dpi
When USB-powered: black and
white/grayscale/color: up to 8 ppm/16 ipm at
200 dpi
Feeder Capacity
Up to 20 sheets of 80 g/m² (20 lb.) paper
$ 400.00 $ 360.00
Connectivity
USB 2.0 USB 3.2 Gen 1x1 Compatible
Maximum Document Size
216 mm x 1524 mm (8.5 in. x 60 in.)
Segment 2
(30 - 49)
E1030 Throughput Speeds
30 ppm / 60 ipm
Feeder Capacity
Up to 80 sheets of 80 g/m² (20 lb.) paper
$ 520.00 $ 468.00
Connectivity
USB 3.2 Gen 1x1 Compatible
Maximum Document Size
216 mm x 3000 mm (8.5 in. x 118 in.)
Segment 2
(30 - 49)
E1040 Throughput Speeds
40 ppm / 80 ipm
Feeder Capacity
Up to 80 sheets of 80 g/m² (20 lb.) paper
$ 625.00 $ 562.50
Connectivity
USB 3.2 Gen 1x1 Compatible
Maximum Document Size
216 mm x 3000 mm (8.5 in. x 118 in.)
Segment 3
(50-69)
S2050 Throughput Speeds
50 ppm / 100 ipm
Feeder Capacity
Up to 80 sheets of 80 g/m² (20 lb.) paper
$ 1,000.00 $ 900.00
Connectivity
USB 3.2 Gen 1x1 / USB 2.0 compatible
Maximum Document Size
216 mm x 3000 mm (8.5 in. x 118 in.)
Segment 3
(50 - 69)
S2060W Throughput Speeds
60 ppm / 120 ipm
Feeder Capacity
Up to 80 sheets of 80 g/m² (20 lb.) paper
$ 1,350.00 $ 1,215.00
Connectivity
USB 3.2 Gen 1x1 /USB 2.0 compatible
Wireless Network 802.11 b/g/n and 10/100
Ethernet
Maximum Document Size
216 mm x 3000 mm (8.5 in. x 118 in.)
Segment 3
(50 - 69)
S3060 Throughput Speeds
60 ppm / 120 ipm
Feeder Capacity
Up to 300 sheets of 80 g/m² (20 lb.) paper
$ 4,200.00 $ 3,780.00
Connectivity
USB 3.2 Gen 1x1 Compatible
10/100/1000 ETHERNET
Maximum Document Size
305 mm x 4.06 m (12 in. x 160 in.)
Segment 4
(70 - 89)
S2070 Throughput Speeds
70 ppm / 140 ipm
Feeder Capacity
Up to 80 sheets of 80 g/m² (20 lb.) paper
$ 1,150.00 $ 1,035.00
Connectivity
USB 3.2 Gen 1x1 / USB 2.0 compatible
Maximum Document Size
216 mm x 3000 mm (8.5 in. x 118 in.)
Segment 4
(70 - 89)
S2080W Throughput Speeds
80 ppm / 160 ipm
Feeder Capacity
Up to 80 sheets of 80 g/m² (20 lb.) paper **
**Actual feeder capacity may vary based on
the weight of the paper being scanned.
$ 1,680.00 $ 1,512.00
Connectivity
USB 3.2 Gen 1x1 / USB 2.0 compatible
Wireless Network 802.11 b/g/n and 10/100
Ethernet
Maximum Document Size
216 mm x 3000 mm (8.5 in. x 118 in.)
MSRP
NASPO

PRICING
KODAK Model
Number
NASPO ValuePoint Contract #188627
Category F
KODAK Scanner Pricing
Product Highlights
25 August 27, 2024

Segment MSRP
NASPO

PRICING
KODAK Model
Number
NASPO ValuePoint Contract #188627
Category F
KODAK Scanner Pricing
Product Highlights
Segment 4
(70 - 89)
S2085F Throughput Speeds
85 ppm / 170 ipm
Feeder Capacity
Up to 300 sheets of 80 g/m² (20 lb.) paper
$ 3,200.00 $ 2,880.00
Connectivity
USB 3.2 Gen 1x1 Compatible 10/100/1000

ETHERNET
Maximum Document Size
216 mm x 4.06 m (8.5 in. x 160 in.)
Segment 4
(70 - 89)
Scan Station
730EX Plus
Throughput Speeds
Black-and-white/grayscale: Up to 70
ppm/140 ipm at 200 dpi and 300 dpi
Feeder Capacity
Up to 75 sheets of 80 g/m² (20 lb.) paper
$ 2,850.00 $ 2,565.00
Connectivity
10/100/1000 ETHERNET / No host PC
required
Maximum Document Size
216 mm x 863 mm (8.5 in. x 34 in.)
Segment 5
(90 - 110)
i4250 Throughput Speeds
110 ppm / 220 ipm
Feeder Capacity
Up to 500 sheets of 80 g/m² (20 lb.) paper
$ 11,675.00 $ 10,507.50
Connectivity
USB 3.2 Gen 1x1 Certified
Maximum Document Size
305 mm x 9100 mm (360 in. x 12 in.)
Segment 5
(90 - 110)
S3100 Throughput Speeds
100 ppm / 200 ipm
Feeder Capacity
Up to 300 sheets of 80 g/m² (20 lb.) paper
$ 6,000.00 $ 5,400.00
Connectivity
10/100/1000 ETHERNET
USB 3.2 Gen 1x1 Compatible
Maximum Document Size
305 mm x 4.06 m (12 in. x 160 in.)
Segment 5
(90 - 110)
S3100F Throughput Speeds
100 ppm / 200 ipm
Feeder Capacity
Up to 300 sheets of 80 g/m² (20 lb.) paper
$ 6,300.00 $ 5,670.00
Connectivity
10/100/1000 ETHERNET
USB 3.2 Gen 1x1 Compatible
Maximum Document Size
305 mm x 4.06 m (12 in. x 160 in.)
Segment 7
(131+)
S3120 MAX Throughput Speeds
120 ppm / 240 ipm
Feeder Capacity
Up to 500 sheets of 80 g/m² (20 lb.) paper
$ 6,700.00 $ 6,030.00
Connectivity
10/100/1000 ETHERNET
USB 3.2 Gen 1x1 Compatible
Maximum Document Size
305 mm x 4.06 m (12 in. x 160 in.)
Segment 7
(131+)
S3140 MAX Throughput Speeds
140 ppm / 280 ipm
Feeder Capacity
Up to 500 sheets of 80 g/m² (20 lb.) paper
$ 9,500.00 $ 8,550.00
Connectivity
10/100/1000 ETHERNET
USB 3.2 Gen 1x1 Compatible
Maximum Document Size
305 mm x 4.06 m (12 in. x 160 in.)
Segment 7
(131+)
i4650 Throughput Speeds
145 ppm / 290 ipm
Feeder Capacity
Up to 500 sheets of 80 g/m² (20 lb.) paper
$ 17,500.00 $ 15,750.00
Connectivity
USB 3.2 Gen 1x1 Certified
Maximum Document Size
305 mm x 9100 mm (360 in. x 12 in.)
26 August 27, 2024

Segment MSRP
NASPO

PRICING
KODAK Model
Number
NASPO ValuePoint Contract #188627
Category F
KODAK Scanner Pricing
Product Highlights
Segment 7
(131+)
i4850 Throughput Speeds
160 ppm / 320 ipm
Feeder Capacity
Up to 500 sheets of 80 g/m² (20 lb.) paper
$ 23,350.00 $ 21,015.00
Connectivity
USB 3.2 Gen 1x1 Certified
Maximum Document Size
305 mm x 9100 mm (360 in. x 12 in.)
Segment 7
(131+)
i5250 Throughput Speeds
150 ppm / 300 ipm
Feeder Capacity
Up to 750 sheets of 80 g/m² (20 lb.) paper
$ 35,000.00 $ 31,500.00
Connectivity
USB 2.0 / USB 3.2 Gen 1x1 Compatible
Maximum Document Size
305 mm x 4.6 m (12 in. x 180 in.)
Segment 7
(131+)
i5650 Throughput Speeds
180 ppm / 360 ipm
Feeder Capacity
Up to 750 sheets of 80 g/m² (20 lb.) paper
$ 52,650.00 $ 47,385.00
Connectivity
USB 2.0 / USB 3.2 Gen 1x1 Compatible
Maximum Document Size
305 mm x 4.6 m (12 in. x 180 in.)
Segment 7
(131+)
i5650S Throughput Speeds
180 ppm / 360 ipm
Feeder Capacity
Up to 750 sheets of 80 g/m² (20 lb.) paper
$ 64,300.00 $ 57,870.00
Connectivity
USB 2.0 / USB 3.2 Gen 1x1 Compatible
Maximum Document Size
305 mm x 4.6 m (12 in. x 180 in.)
Segment 7
(131+)
i5850 Throughput Speeds
210 ppm / 420 ipm
Feeder Capacity
Up to 750 sheets of 80 g/m² (20 lb.) paper
$ 52,000.00 $ 46,800.00
Connectivity
USB 2.0 / USB 3.2 Gen 1x1 Compatible
Maximum Document Size
305 mm x 4.6 m (12 in. x 180 in.)
Segment 7
(131+)
i5850S Throughput Speeds
210 ppm / 420 ipm
Feeder Capacity
Up to 750 sheets of 80 g/m² (20 lb.) paper
$ 105,000.00 $ 94,500.00
Connectivity
USB 2.0 / USB 3.2 Gen 1x1 Compatible
Maximum Document Size
305 mm x 4.6 m (12 in. x 180 in.)
Service, Supplies and Maintenance are Available - Contact your Government & Major Account Manager 27 August 27, 2024

HEIGHTENED SECURITY ENSURES CONFIDENTIALITY
Sharp’s industry-leading document and device protection ensures confidentiality and safeguards your assets.

As MFPs and printers become a part of an organization’s integrated document workflows and business processes, security becomes a serious concern. Securely managing business and user data is critical for corporations to be successful but that can add greater complexity as they are associated with various sources and formats.

Sharp helps IT managers minimize such concerns and optimize security management by providing integrated security features.

Data and Information Security
Sharp MFPs offer leading-edge security that helps protect the major systems and sub-systems of the machine.

Key features include firmware attack prevention, application whitelisting, 256-bit AES data encryption and up to 10 times data overwrite protection for the hard disk drive. Sharp MFPs also help protect data in transit with encrypted end-to-end security. When equipped with the available data security kit, the Trusted Platform Module (TPM) installed in the machine validates the system at startup with cryptographic keys to protect against unauthorized bootup software. At trade-in time, a convenient End-of-Lease feature can erase all data and personal information, as well as print a confirmation report for verification.

MEETING SECURITY STANDARDS AND CERTIFICATIONS
Security for Private Sector and Corporate Organizations Sharp MFPs provide robust, complete control over information access, transmission and tracking to facilitate compliance with stringent mandates. By implementing the Sharp Security Suite, Sharp MFPs can help banks and investment institutions meet the privacy requirements of the Gramm-Leach-Bliley (GLB) Act. Insurance and healthcare providers can maintain Health Insurance Portability and Accountability Act (HIPAA) compliance with confidence. Businesses across all industries will benefit from the strict controls over financial information required under the Sarbanes-Oxley (SOX) Act.

Security for Public Sector and Government Organizations Threats to government infrastructure are rapidly growing and the number of attacks continue to rise. On one hand, information sharing is critical for the efficiency of these organizations. On the other hand, security management is becoming more challenging for IT managers. Sharp can help your organization meet US government information security requirements through ISO 15408/Common Criteria certifications or features such as Common Access Card (CAC)/ Personal Identity Verification (PIV) authentication to maintain security clearance to protect classified data.

Protect Your Data
As the leader in office equipment security, Sharp makes it easy for any business or government entity to safely deploy and facilitate secure printed documents.
28 August 27, 2024

ENVIRONMENTAL CONSERVATION
Sharp’s ongoing commitment and dedication to developing ecofriendly document systems set a high standard for the industry An Environmentally Responsible Approach to Product Design Our document systems utilize Sharp’s advanced micro-fine toner technology, which offers a lower consumption rate and produces less waste, resulting in longer replacement intervals. Sharp supplies are packaged using fully recyclable materials. Long-life consumable parts help minimize service intervals and downtime, resulting in lower operating costs. Energy-saving modes allow power to be reduced or shut off at set intervals. And, Sharp document systems are RoHS compliant to meet the latest green initiatives.

Special Recognition for Energy Efficient Product Design In 2014, Sharp received special recognition by the US Environmental Protection Agency (EPA) for Energy Efficient Product Design. Sharp is recognized for its participation in providing valuable insight and information in ENERGY STAR®’s specification revision process and by demonstrating creativity in helping the EPA address and resolve technical challenges to build robust specifications.

Sharp Business Products are EPEAT® Certified
EPEAT (Electronic Product Environmental Assessment Tool) is a 3rd party global rating system for greener electronics that requires ongoing independent verification of manufacturer claims. Businesses, government agencies, schools, hospitals and other institutions are using EPEAT as the environmental benchmark to help them make informed purchasing decisions. By using EPEAT standards to purchase greener electronics, you will be assuring your organization’s environmental sustainability goals and help to preserve our natural resources.

Sharp’s Environmental Leadership
As a testament to our commitment to the environment, Sharp was a former recipient of the Excellence in Partnership Green Contractor Award and the Evergreen Award from the U.S. Government’s General Services Administration and the Coalition for Government Procurement.

The Green Contractor Award recognizes contractors that have made the best overall commitment to the environment by offering environmentally friendly products and services or adhering to environmentally sound manufacturing procedures.

The Evergreen Award identifies environmentally-friendly businesses and their efforts in recycling and waste reduction practices. Please visit www.sharpusa.com/environment to learn more about our environmental leadership.

Toner Recycling Program
As part of our commitment to preserving the environment, Sharp has partnered with a zero waste to landfill recycler for recycling all Sharp consumables including cartridges, bottles, waste collection containers and drum units. Customers can participate in Sharp’s free Stop, Drop, Recycle Program by visiting our website: www.sharpusacom/recycle.

Sharp’s commitment to the environment
sets a high standard for the industry.
29 August 27, 2024

Sharp. Leading the Industry
NASPO Pricing Agreement #188627 / State of California Contract #7-24-20-46-07 NASPO ValuePoint Contract #188627/ State of California Contract #7-24-20-46-07 For additional information on Sharp equipment visit https://contract.sharpamericas.com/naspo 30 August 27, 2024

1 1
Sharp Technology Proposal
Prepared For:

City of San Dimas
John Lee
IS Manager
Prepared By:

Jennifer Dominguez
Account Executive
[email protected]
Prepared On: September 18, 2024
ATTACHMENT 2

2 2

Dear John,
When selecting a business partner there are many variables to consider: The company, the quality of the product, the costs, and most importantly the customer service and support you will receive after the sale. At Sharp, our goal is to provide a positive experience, seamless integration with excellent service and support after the sale. Thank you for being a loyal customer for five years.

Sharp Business Systems has been servicing the Southern California community for over 50 years. Although we are a national organization, all critical business decisions are made locally which gives us the power to make important decisions quickly. We leverage our national buying power and large local presence to help our clients save money. Our ability to streamline the procurement process helps your IT department focus on mission critical applications.

Sharp Electronics Corporation and Sharp Business Systems will continue to bring you quality products and premier local service and support.

We look forward to continuing our strong business partnership with you and the City of San Dimas.

Sincerely,
Jennifer Dominguez
Jennifer Dominguez
Account Executive
Sharp Business Systems

3 3

QUALIFICATIONS
Who We Are
Sharp Business Systems is the direct sales organization of Sharp Electronics Corporation, a $26+ billion global technology innovator that employs over 40,000 + people worldwide. We have been serving Southern California for over 50 years. We currently have 130 employees in Southern California with over 5,000 clients, including a variety of municipalities and academic institutions:
school cities and universities.

What We Do and How We Do It
Sharp provides comprehensive, flexible, state-of-the-art technology to our business partners specifically tailored to their needs.

It’s not what we do, but how we do it that makes Sharp different. First, we build strong trusting and long-lasting relationships. We believe business is still people doing business with people and it’s our people that set us apart from our competition.

Local Support - SBS provides your business with world-class Sharp products and first-rate services while giving you access to local management and account support in the areas of service, IT, billing, sales, product training and more.

National Support - SBS can support your organization on a national level with 36 locations in the U.S. augmented by a nationwide network of 400 plus authorized Sharp service providers. Our local management and nationwide support enable SBS to be an outstanding provider for nationwide installations.

Stability
There has been unpredictability in our industry with dealers and distributors regularly changing manufacturers. Our stability, as the manufacturer, gives clients peace of mind knowing they are dealing with an organization that can take care of them now and into the future.

The Results
By establishing mutually beneficial relationships with our clients, we have been able to provide millions of dollars in savings by efficiently implementing optimal technology, creative solutions, and innovative ideas at the right time. SBS prides itself on maintaining a strong customer retention rate and continually establishing new business relationships through client referrals.

Sharp is dedicated to improving people's lives with advanced technology, a strong commitment to innovation, quality, value, and design. We invite you to learn more about the numerous awards won by our innovative products, the value we place upon Corporate Social Responsibility, and our on-going commitment to strong business ethics.

4 4

• Local accountability and access
• 40,000 + square feet of facilities
• Roughly $1M parts and supply inventory
• On Base Diamond Support Partner
• HP, Kyocera and Lexmark authorized
dealer
• Personalized client relations
• Live Dispatch
• Less than 4-hour response time
• Proactive maintenance
• Diverse client portfolio
Sharp Business Systems (SBS) is a direct sales division of Sharp Electronics Corporation. As a technology partner, providing friendly, local support is our specialty through our best-in-class products, solutions, and support. Our experienced technology specialists evaluate your current technology environment – from copiers to IT services – to help you create a Simply Smarter Office environment.

Our experienced business technology specialists evaluate your current technology environment and document workflow to help improve your company’s efficiency, security and bottom-line with our bestin-class products, solutions, and support.

Award-winning
Sharp MFP’s
Aquos Board
Interactive Display
Systems
Sharp OSA Technology Digital Signage and
Video Wall Systems
Enterprise Content
Management
Managed
Network Services
IT support
Managed
Print Services Facilities Management

5 5

6 6

Sharp Ecosystem
Elements of the Sharp Ecosystem
Multifunction Printers Workflow Integrations Managed Print Services Service & Support Sharp MFP’s and printers are
designed to help increase
workflow efficiency and
provide exceptional image
quality. These devices are
known for being easier to
operate, control, manage and
maintain.

Streamline processes to help
reduce manual errors, improve
data accuracy, increase
productivity, enable real-time
updates, ensure compliance,
and provide better visibility and
control over document
management.

This program advocates for
your print-related needs. You
focus on core initiatives while
our team manages and
maintains your print
environment to keep costs low,
increase equipment uptime
and boost productivity.

More uptime on your techology
investments via guaranteed
response times, service call
escalation, technician tracking,
comprehensive MIF reporting,
continuous customer
feedback, and a 24/7
personalized training website.

Managed IT Services Laptops & Accessories Unified Communications Visual Solutions Get peace of mind though
Sharp’s comprehensive and
proactive IT services to protect
your network and connected
devices. It can simplify
budgets and supplement your
existing IT personnel without
the need to hire additional fulltime talent.

Dynabook laptops strive to
enhance professional and
education success through
innovation and reliability by
designing, developing, testing,
and writing their own BIOS.

Incorporate a Sharp desktop
display to maximize on-screen
space with style.

Everything your team needs to
communicate and collaborate
under one solution. Sharp
provides a suite of GoTo
applications for almost every
touch point in your business,
including voice, chat,
text/SMS, email, fax, and video
conferencing.

Whether you require desktop
monitors, digital cinema
projectors, high-impact direct
view LED video displays, video
walls or AQUOS BOARD®
collaboration displays, Sharp
offers a wide range of sizes
and capabilities fit your
communication needs.

7 Our Competitive Advantage
We believe our competitive advantage is our people. Sharp has account managers, service technicians, and management who have been with the company for 10, 15, 20 years, and in some cases even longer. This type of experience and product line knowledge is unheard of in our industry. Our experienced staff offer the best pricing, value, and service levels to our clients. The account manager who starts the contract with you will also be who will end it with you. We will not rotate new account managers every year due to turnover.

Your organization will have two account managers with a combined 30+ year tenure at Sharp with values you won’t find elsewhere in our industry.

What we offer:
• Four large state-of-the-art facilities in Southern California, anchored by a headquarters with $1M + available parts and supplies.
• Local company, Live local dispatch and helpdesk for personalized service and support • Global technology leader with global resources, national coverage, and a wide network of branches and dealers ready to serve you.
• Fortune 250, financially stable, serving Southern California for over 50 years. • Innovative technology and value-added services
• Robust list of clients throughout Southern California. More references can be provided upon request.

8 Sharp’s Employee Training
All new hires take part in a full week of “on-boarding” training classes designed to teach employees how to perform and succeed in both client and company environments. We have a strong culture of customer service. Sharp offers extensive training to every employee as well as tuition reimbursement. All technicians are factory certified on every machine we offer. In addition, Network technicians must obtain various levels of Microsoft certifications, such as Net+ and A+. Sales staff obtain various certifications based on hardware and software product awareness and functionality. In addition to our product and technical training, Sharp requires all employees and managers to participate in various company mandated HR, IT Security and Finance related training courses to ensure compliance with state and national regulations.

Sharp’s History
• Founded In 1912
• Fortune 250 Public Company
• Annual R & D Expense: $1.95 Billion
• 40,000+ employees worldwide
Since its founding in 1912, our corporation has endeavored to pioneer new fields and develop original products. Our founder, Tokuji Hayakawa coined the phrase “Make products that others want to imitate" to embody the management concept. In 1912, he invented the Snap belt buckle and three years later brought the mechanical pencil to the market. Since then, Sharp has been on the cutting edge of technology, consistently innovating new appliances, industrial equipment, and office solutions, and changing the lives of people around the world.

Beginning with the invention of the Mechanical Pencil, from which the company name is derived, Sharp has introduced a succession of innovative world firsts including the all-transistor desktop calculator, the long-life laser diode, the 14” color TFT LCD unit and the LCD Viewcam. In addition, Sharp developed and manufactured Japan’s first radio, television, and microwave oven, electronic calculator with LCD display, solar cell, and electronic organizer and LCD video projector.

Sharp’s commitment to the United States marketplace began in 1962. Sharp Electronics provides one of the broadest and most innovative lines of business products, electronic components, consumer electronics and services worldwide.

In 1972, Sharp entered what was then called the photocopier business. This has grown to include multifunction print devices, desktop printers, Audio/Visual and related imaging equipment, business solutions, accessories, supplies, and services. Sharp continues to redefine document technology by offering products that are easy to use, customizable and secure. Sharp aims to always realize its business philosophy.

Possessing a "gene of creativity" since its foundation, Sharp will continue to offer one-of-a-kind products as a corporation trusted around the world.

9 Outstanding Service
Sharp provides a very personalized level of technical and customer service to our clients in the areas of B/W copiers/ printers, data center solutions, full color copier/printers, high-speed copy center solutions, LCD screens and interactive whiteboards, and postage and staffing services. We also provide network print accounting, network scanning solutions, network and IT management services, and document management solutions to improve business processes and increase staff productivity. We currently provide complete facilities management services to clients in our marketplace.

Our Southern California team has 130 local employees. Our team personnel are divided as follows from a role or responsibility perspective:
• 23% Sales
• 37% Service
• 28% Customer Support
• 12% Administration/Operations
Experienced Professionals
Sharp’s team of professionals are dedicated to finding ways to improve your business. Your dedicated Sharp team brings over 100 years of combined experience in the traditional “copier” arena. Sharp Corporation adds the experience that only a manufacturer can to workgroup multifunction devices, managed print services, custom data reporting and conversion.

Philosophy & Guiding Principles
Sharp seeks first to serve, and we operate our business in a way that would make our parents proud. If we commit to something, we follow through; each staff member is empowered to make decisions to benefit our clients. We value long-term relationships and will gladly forfeit any short-term gain that may have a negative impact on the best interests of our clients. In addition, we generously give back to our community, we understand it’s the right thing to do.

Diversity and Public Presence
Sharp Corporation is an equal opportunity employer with a commitment to affirmative action and welcomes applications from all qualified candidates. We make special efforts to recruit females, minority groups, and persons with disabilities, disabled veterans, and veterans of the Vietnam Era for managerial, professional, technical, administrative, and sales positions. It is the intention of our corporation to grow together with our employees, encouraging and assisting them to reach their full potential. With pride, we provide our employees with an outstanding benefits package that includes low-cost medical, dental, prescription and vision care insurance, life insurance-, short- and long-term disability insurance, flexible spending accounts, a company-matched 401K, tuition reimbursement, a company discount on our products, paid holidays, and paid time off (vacation and personal days).

On a local level, Sharp contributes and participates in numerous employee volunteering, fund raising and awareness events throughout the year. Annually, every employee is allowed one paid day to volunteer at a charitable event of their choice. Sharp employees donate time to give back to our local community by volunteering at San Diego Food Bank, Jacob & Cushman Food Bank, the Lee Denim Day Breast Cancer Awareness campaign fundraiser, and sponsors blood drives from our facilities to benefit the San Diego Blood Bank. Our organization also participates in serving Marine Toys for Tots and the One Warm Coat campaign by setting up collection centers within our facilities to ensure the homeless have warm clothes to wear during the cold season.

10 Direct with a personalized client relationship

• Established in 1969
• May 2007: Sharp acquired; becomes the flagship branch in Southern California
• 130 employees servicing Southern California for over 50 years. • OnBase Support Partner
• HP & Lexmark dealer and service provider
• 40,000 + sq. ft. + of local facilities
• Roughly $1M in parts and supplies in inventory
• Fully staffed vehicle fleet and delivery team
• Built on the concept that businesses prefer to work with local companies. • Our business model promotes personalized client relationships. • Local accountability and decision making
✓ Local access to management
✓ Speak to real life, local account support reps
✓ Local live dispatch
✓ Service and supplies are available near you
✓ Contract/billing is managed at the local level
✓ Accountability and decision making at branch level
✓ Resources of a multi-billion-dollar corporation

11 DIVERSE CLIENT PORTFOLIO

12

13 State of the Art Technology
Optimum Device Management
In today’s business world, an immense amount of business information is still communicated on paper. This information must be printed, copied, and scanned as a part of the document process. As a result, uninterrupted uptime of MFPs and printers is important to keep up with the speed of business communications. The Sharp device management suite delivers unparalleled control over the administration of Sharp MFPs through intelligent tools. All MFPs and printers in your network are effortlessly managed and monitored so that device uptime can be maximized to ensure the continuous flow of important business communications.

Sharp MFP Home Pages
The Sharp MFP Home Page is an embedded device configuration site that makes it easy for users and IT managers to administer the MFP through a standard web browser. Once authenticated, users can change their profiles and document filing folder settings, as well as maintain their one-touch address keys to quickly distribute scanned documents. From anywhere on the network, IT managers can log in and access the device’s status, system, security, and network settings, as well as maintain user accounts, specify diagnostic e-mail alerts, clone settings and more. Administrator access can be protected via complex passwords.

Sharp Remote Front Panel (RFP)
Sharp RFP is a powerful tool that enables users and support staff to remotely view the MFP’s operation panel and control its features and functions from anywhere via a network. IT managers can see the same exact screen that the end user is viewing, allowing them to quickly understand issues and take the appropriate actions to solve them.

Since IT managers can control the device remotely, this capability helps eliminate a trip to the device to support users, thereby reducing users’ wait time.

14 Optimum Device Management
In today’s business world, an immense amount of business information is still communicated on paper. This information must be printed, copied, and scanned as a part of the document process. As a result, uninterrupted uptime of MFPs and printers is important to keep up with the speed of business communications. The Sharp device management suite delivers unparalleled control over the administration of Sharp MFPs through intelligent tools. All MFPs and printers in your network are effortlessly managed and monitored so that device
uptime can be maximized to ensure the continuous flow of important business communications.

Sharp MFP Home Pages
The Sharp MFP Home Page is an embedded device
configuration site that makes it easy for users and IT managers to administer the MFP through a standard web browser.

Once authenticated, users can change their profiles and document filing folder settings, as well as maintain their one-touch address keys to quickly distribute scanned documents. From anywhere on the network, IT managers can log in and access the device’s status, system, security, and network settings, as well as maintain user accounts, specify diagnostic e-mail alerts, clone settings and more. Administrator access can be protected via complex passwords.

Sharp Remote Front Panel (RFP)
Sharp RFP is a powerful tool that enables users and support staff to remotely view the MFP’s operation panel and control its features and functions from anywhere via a network. IT managers can see the same exact screen that the end user is viewing, allowing them to quickly understand issues and take the appropriate actions to solve them. Since IT managers can control the device remotely, this capability helps eliminate trips to the device to support users, thereby reducing users’ wait time.

15 Sharp Remote Device Manager (SRDM)
SRDM is a device management and monitoring tool to facilitate centralized management of sharp MFPs and printers as well as SNMP-compliant printers. From the console, IT managers can view detailed information on each device, such as network connectivity, consumable levels, and impression counts. The direct access to remote front panel enables support staff to view and control the LCD panel from anywhere on the network, as well as the ability to review service logs and update firmware. For more intuitive views, and to expedite trouble shooting, devices can be grouped together in the utility by model, department, location, network status, IP address and more. Rapid deployment of MFPs can also be accomplished by distributing print drivers to network clients and cloning the settings of a reference device to other similar models all at the click of a button.

Toner level is monitored in 5% increments on select models.

Key features include but are not limited to:
• Manual or automated device discovery
• Remote device monitoring on status and consumables
• Remote device security, network, and system configurations • Remote access to device’s front panel to provide quick user assistance • Driver distribution to reduce IT support time
• Firmware updates to minimize deployment time
• Device setting and cloning for fast device set up
• E-mail notifications to keep IT administrators aware of critical is Empowered Communications
Highly featured smart phones and tablets are increasingly popular communication tools in the business world. According to research conducted by IDC, workers who communicate using mobile devices will account for 37% of the worldwide workforce and three-quarters of the workforce in the United States by 2015 (Mobile Printing Landscape:

Transition to Early Adopters, August 2012). Recognizing such rapid adoption of mobile devices in the workplace, Sharp offers applications and options to seamlessly connect mobile workers with their daily business processes. Sharp approaches these solutions with IT professionals in mind, ensuring security and interoperability while maintaining productivity.

16 Mobile Printing and Scanning
Sharpdesk Mobile enables Windows® 8, Windows® RT, Apple® iOS® and Google® Android™ users to easily print documents from their smartphones or tablets to a Sharp MFP. Users can also scan hardcopy documents from a Sharp MFP directly to their mobile devices for flexible storage and sharing. Scanned files can be shared with other applications or sent as E-mail attachments. Sharpdesk Mobile is available at no cost on the Windows Store for Windows users, Apple App Store for iOS users or Google Play Store for Android users.

Key features include, but are not limited to:
• Print directly to select Sharp MFPs from Sharpdesk mobile applications • Print from and send documents to other applications such as Evernote®, Cloud Portal Office, and Dropbox®
• Print Web pages and E-mails
• Send documents to others via E-mail
• Store and manage scanned or imported files
• User authentication for printing and scanning to meet IT security measures and track user activities

17 Sharp Security
Proven protection for confidential data, device access and network guards As MFPs and printers become parts of organizations’ integrated document workflows and business processes, security becomes a serious concern. Securely managing business and user data is critical for corporations to be successful. Sharp addresses these concerns by providing a suite of integrated security features designed to help protect your information and document assets.

Sharp Secure Network Interface
Sharp MFPs use unique embedded firmware that is not subject to the same virus vulnerability as Microsoft® and Linux® operating systems. Sharp's unique architecture provides no user interface and cannot execute downloaded files or commands sent by an attacker to compromise the system. Our MFPs feature an intelligent network interface that can limit access to specific computers on a network by IP or MAC address, and selectively enable or disable any protocol or service port on each device.

Sharp Security Suite
Protect your organization’s critical and confidential data assets with Sharp’s multi-layered approach to security that includes an extensive set of standard security features and optional Data Security Kits (DSKs). Standard MFP security coupled with optional DSK security protects and controls the major MFP systems and subsystems (print, copy, scan, fax jobs, network settings, memory components, local user interface). The Sharp data encryption method uses the 256*-bit Advanced Encryption Standard (AES) algorithm on all data before it is written to RAM and the hard disk drive. It also provides overwriting routines (up to 7-times overwrite) to ensure that all information is virtually irretrievable by unauthorized users. In addition, an End-OfLease feature ensures that all data is erased before returning, or relinquishing control of the MFP. Sharp MFPs’ intelligent network interface provides an extensive set of access and network control security features designed to prevent these threats as well as improper device access.

18 Bitdefender: Powerful Antivirus Protection for Sharp Printer Security Often overlooked as a gateway into your network,
your copier is the most unsuspecting way
cybercriminals gain access to your company
information. In fact, according to a study by Quocirca, over two thirds of organizations have experienced
data losses due to unsecure printing practices last
year. The report also mentions that printer security is lower on the security agenda than email or cloud
platforms. Which is why with the recent launch of our
new BP line of copiers, we decided to layer on the
ultimate cybersecurity tools to keep customers one
step ahead.

Why does a copier need anti-virus software?
Compromised endpoints cause more than half of data breaches. A copier, like any other computer device or endpoint connected to a network, is vulnerable to cyber-attacks and malware. In fact, copiers store sensitive information on their drives, making them a prime target for cyber criminals. When organizations leave their copier vulnerable, hackers can access the device and plant trojans, steal credentials or use the multifunction printer (MFP) to spread malware throughout the network. Copiers can also be compromised by employees plugging in USB devices that have been unknowingly infected with malware.

Bitdefender Antivirus protection for Sharp copiers provides an added layer of protection by detecting and blocking malicious software that could be installed or passed through on a copier via infected files or internet connections.

Bitdefender Antivirus can complement the native security features of the MFP, protecting it against known and unknown malware threats such as:
• Viruses
• Trojans
• Worms
• Ransomware
• Spyware
• Advanced Persistent Threats
• General malware
Bitdefender antivirus protection is the ideal printer security solution for Sharp multifunction printers because it scans all data and files processed by the device, protecting organizations from malicious activity before it impacts their business. “Any device with an IP address connected to a corporate network represents a potential access point for cybercriminals to exploit. Attackers target MFPs and other internet of things (IoT) devices because they know these devices are often left unprotected,” said Sorin Dediu, vice president of Products and Engineering at Bitdefender. “We are happy to partner with Sharp to help make its MFPs more secure and resilient, and better protect its customers from advanced threats.” Who is Bitdefender?
Bitdefender is a cybersecurity leader delivering best-in-class threat prevention, detection, and response solutions worldwide. Guardian over millions of consumers, business, and government environments, Bitdefender is one of the industry’s most trusted experts for eliminating threats, protecting privacy and data, and enabling cyber resilience. With deep investments in research and development, Bitdefender Labs discovers over 400 new threats each minute and validates around 40 billion daily threat queries. The company has pioneered breakthrough innovations in antimalware, IoT security, behavioral analytics, and artificial intelligence, and its technology is licensed by more than 180 of the world’s

19 most recognized technology brands. Launched in 2001, Bitdefender has customers in 170+ countries with offices around the world.

Its award-winning antimalware engine that uses advanced technologies such as machine learning and behavioral analysis protect users against a full range of cyber threats in real-time – with industry leading detection accuracy.

How does Bitdefender work in Sharp copiers?
Bitdefender is built into the firmware of Sharp MFPs. Once activated, it uses machine learning algorithms and advanced technologies to detect malware. Sharp devices schedule regular scans to ensure the best protection against such threats.

Bitdefender also conducts scans in real-time whenever data is sent or received, such as during a print job from the cloud, updating an application or running a firmware update. Users can also run a virus scan on demand from the control panel.

All related activities will be recorded in the MFP Audit Log when enabled. Virus scanning information will be displayed in the 'System Information' section of the control panel and urgent alerts will be displayed in the notification area.

Why is Bitdefender a strong antivirus solution for Sharp MFPs? Bitdefender takes a layered approach to malware detection, using many different technologies to provide proactive printer security protection for unknown threats before they can infiltrate the user’s system.

The Bitdefender antimalware engine employs specific signatures of known malware, as well as behavior-based heuristics, context-aware behavior analysis, and emulation to quickly detect and block new threats that have yet to be identified by industry experts - giving users the most comprehensive protection available.

Another key feature of Bitdefender antivirus technology is its automatic updates. As cyber threats evolve, Bitdefender automatically updates its software to keep your copier protected against the latest threats. This ensures that your copier is always up to date and secured without interrupting their day-to-day operations.

Another benefit is its seamless integration with Sharp MFPs. Once purchased, the software is easy to activate and use.

Copiers are often overlooked when it comes to cybersecurity, but they are just as vulnerable to attacks as any other device. With Bitdefender’s advanced security features and regular updates, your Sharp copier has a line of defense against the latest threats.

To add the optional Virus Bitdefender Detection Kit on 7 Sharp BP-50C26 and 3 Sharp BP-50C65 machines, an additional $26.48 will be added to your monthly lease payment.

20 USER TRAINING
The section below illustrates tools used by Sharp to inform your staff about training that we offer. • Training will be provided
from Day 1 of device
installations and ongoing.
• Training can be conducted in
small groups at an MFD or in
large classroom settings
• Customized Training Flyers
are designed to increase
end-user communication and
participation

21 My Sharp
The industry’s most innovative on-line support tool, My Sharp, is your personal companion website for product orientation and demonstrations. It offers high-level support in an easy-to-use format. My Sharp features helpful demonstrations on how to use the scan, copy, print and fax capabilities of your Sharp office products, related software applications and the replacement of supplies for those products.

Tailored just for you, we customize each My Sharp website to reflect the Sharp products in your office and to suit your organization's current needs and when your organization's needs evolve, My Sharp provides the flexibility to grow.

Benefits
• User friendly demonstrations on how to use your equipment and technology • You will automatically receive demonstration updates on new functions as they are released. • Access My Sharp online anytime, anywhere
• Train new employees on office products quickly and effectively • Product features are grouped by category such as Administration, Copying, Document Filing, Embedded Web Page, Faxing, Printing and Scanning
My Sharp Online
https://my.sharpamericas.com/sbssharp.mysharp.aspx

22 Step by Step Tutorials

23 Training Videos
Find training videos on You Tube click here!
Link: https://youtube.com/playlist?list=PLFJdgJNR3BC-xLdxGJPDQx-IiEGSu4PA6

24 OTHER SOLUTIONS & SERVICES

MICAS SOFTWARE & AUTOMATED TONER DELIVERY

25

26 Sharp’s Recycle Policy
Sharp is very passionate about environmental conservation. All of our factories are working to eliminate waste and greenhouse gases, and achieve other environmental targets in 21 key areas. Saving Energy. Saving Resources.Maximizing Recycling. Minimizing Hazardous Materials.

As a part of Sharp’s commitment to the environment, Sharp offers our customers a zero waste toner recycling for all consumables, including:
cartridges, bottles, toner collection containers and drum units.

STOP, DROP, RECYCLE RECYCLING PROGRAM
• Boxes may be placed in central locations around the organization • It's free & easy to ship your recyclables in bulk
• We provide all collection and shipping materials
• We provide all shipping and recycling costs
• We further reduce our carbon footprint by more efficiently shipping in bulk (box fits up to 10 cartridges)
• All consumables are 100% recycled with ZERO waste to a landfill High Volume Recycling Low Volume Option
• 3 Pre-Addressed, Pre-Paid Cartridge
Collection / Shipping Boxes
• 3 Clear plastic liners
• 3 Zip ties
Fed Ex Pick up:
use existing service or call 1-800-GO-FEDEX
(3399)
and say “ground pick-up”
• Drop off at any Staples location, Staples
will take care of recycling the cartridge
at no cost to you. Visit:
storelocator.staples.com to find a
location near you.
• Contact our Dealer for more information
about their toner consolidation procedure

27 Current equipment, lease payment ________________
60-month fair market value lease payment with EverBank: $1,255.00 plus tax Black and white service rate: $0.004
Color service rate: $0.04
New recommendation for 2024 upgrade_____________

Department Current Model Sharp
Recommendation
P48
Administration
Sharp MX-6051 Sharp BP-50C65
P56
Administration
Sharp MX-2651 Sharp BP-50C26
P59
Development
Services
Sharp MX-2651 Sharp BP-50C26
Recreation
Center
Sharp MX-2651 Sharp BP-50C26
P50 Copy
Room
Sharp MX-6051 Sharp BP-50C65
P54 Public
Works
Sharp MX-2651 Sharp BP-50C26
P58 Parks &
Recreation
Workroom
Sharp MX-2651 Sharp BP-50C26
Senior Center Sharp MX-2651 Sharp BP-50C26
P49 Code
Enforcement
Sharp MX-2651 Keep and own
current model.

P55 Community
Development
Sharp MX-2651 Sharp BP-50C26
P57 Parks &
Recreation
Workroom
Sharp MX-6051 Sharp BP-50C65
Building 1- Yard Sharp MX-2651 Keep and own
current model.

Building 4 -
Yard
Sharp MX-2651 Keep and own
current model.

28 Current machine volume

29 Configuration of machines_________________________________________ Departments with a Sharp BP-50C26 will have the accessories and features listed below.
• 26 pages per minute color machine
• Copy/Print/Scan/Fax
• 50-sheet staple inner finisher
• Fax expansion kit
• Stand/3x550 sheet paper drawers
• 3-Hole Punch
• Right Side Exit Tray
• Utility Table

30 Departments with a Sharp BP-50C65 will have the accessories and features listed below.
• 65 pages per minute color machine
• Copy/Print/Scan/Fax
• 1k Stacking 50-Sheet Staple/Saddle Stitch Finisher
• Stand/1x550 +2,100 split tandem paper drawers
• Paper Pass unit
• 3-Hole Punch
• Right Side Exit Tray
• Utility Table

31 NASPO contract Master Agreement: 188627 – Sharp Electronics Corporation_ New 60-month fair market value lease payment with SLUSA (leasing company): $1,254.80 plus tax Black and white service rate: $0.0045
Color service rate: $0.045
*One-time $125.00 document fee on first invoice.

Sales tax for San Dimas, CA is 9.5%
Property tax is roughly 1% of finance amount (depends on what the state of California charges at the time) No insurance charges will be added to your lease payment contingent proof of insurance is provided Included with lease option
10 new machines, keep and own 3 existing machines (Sharp MX-2651) All consumables, parts, labor, and supplies included (except paper and staples).

Sharp will close current agreement after last payment is made in October 2024.

Sharp will return 10 current machines to leasing company.

Your Sharp investment will include:
• Monthly tech visits to ensure equipment is working properly • Sharp will use OEM parts only
• Factory trained technicians to service your account for the term of your agreement • User training will be provided by Sharp after equipment is delivered • Delivery and installation of all system components/software ▪ Training included for the lifetime of the agreement
▪ All toner, parts, labor and supplies included (except paper and staples) ▪ Complimentary Sharp cloud-based service application, MICAS (Machine Intelligence Call Assistance Service) - Automatic toner replenishment
- Automatic collection of meter data
- Real-time service notifications and remote diagnostics - Real-time device status notification to Sharp service technician ▪ Connect Shield Ongoing IT Support
- Identification of needed configuration modifications
- Complete assembly and testing of purchased components - Configure system for specific network architecture
- Connection of system to an active network port
- Generation of server and up to 5 workstation printer test pages - Training of Client IT support on PC print driver setup - Provide Unlimited Help Desk Support for covered devices - Complete coverage of Print Controller and NIC Card including firmware updates - Server/PC driver install, reinstallation and updates
- Vendor specific utilities installation, reinstallation and updates - Adding users to fax and scan modules
- Level I support and diagnostics to be performed by Sharp Help Desk