San Dimas City Council
October 22, 2024

CITY COUNCIL MEETING AGENDA
TUESDAY OCTOBER 22, 2024 7:00 PM
SAN DIMAS COUNCIL CHAMBER
245 EAST BONITA AVENUE
A public agenda packet is available for review on the City’s website  www.sandimasca.gov or by contacting the City Clerk’s Office at [email protected].

Members of the public may observe the City Council meeting live on the City of San Dimas website at www.sandimasca.gov or on KWST Channel 3. To view from the website, select the Watch City Council Meetings blue button from the home page.
7:00 PM
CITY COUNCIL
Mayor Emmett Badar, Mayor Pro Tem Eric Nakano, Councilmember Rachel Bratakos, Councilmember Ryan A. Vienna, Councilmember Eric Weber
CALL TO ORDER AND FLAG SALUTE

PRESENTATION

1. Assemblymember Chris Holden, 41  Assembly District – District Updates

RECOGNITION
Recognize Red Ribbon Week October 23­31, 2024 with the Southland Young Marines ORAL COMMUNICATIONS
(Members of the audience are invited to address the City Council on any item on this agenda or not on this agenda. Public comment will not be taken during each individual agenda item, except for public hearing items. Comments on public hearing items will be heard when that item is scheduled for discussion. Under the provisions of the Brown Act, the legislative body is prohibited from engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion at a later date. Each speaker will be limited to speaking once for up to (3) three minutes.)
CONSENT CALENDAR
(All items on the Consent Calendar are considered to be routine and will be enacted by one motion unless a member of the City Council requests separate discussion.) CC1. Adopt Resolution 2024­76, A Resolution of the City Council of the City of San Dimas, Approving Certain Demands for the Warrant Register of October 30, 2024 in the amount of $1,419,204.79.

CC2. Approve the City Council Minutes of the October 2, 2024 Special Meeting, October 8, 2024 Special Study Session and October 8, 2024 Regular Meeting st

three minutes.)
CONSENT CALENDAR
(All items on the Consent Calendar are considered to be routine and will be enacted by one motion unless a member of the City Council requests separate discussion.) CC1. Adopt Resolution 2024­76, A Resolution of the City Council of the City of San Dimas, Approving Certain Demands for the Warrant Register of October 30, 2024 in the amount of $1,419,204.79.

CC2. Approve the City Council Minutes of the October 2, 2024 Special Meeting, October 8, 2024 Special Study Session and October 8, 2024 Regular Meeting CC3. Adopt Ordinance 1316 to Approve Municipal Code Text Amendment 24­03, A request to Amend Title 18 of the San Dimas Municipal Code to Create Standards for Outdoor Dining and Seating Areas along with Associated Clean Up Items as Required.

CC4. Receive and File the September 2024 Investment Report CC5. Approve a Budget Appropriation of $142,260 and Award Construction Contract 2024­12 Horsethief Canyon Park Trail Rehabilitation Project to NoHo Constructors in the Amount of $129,325 and Authorize the City Manager to Execute Such Agreement in a form approved by the City Attorney as Necessary for an Amount not to Exceed $129,325.

CC6. Approve Requests to Carry Forward Unspent Funds from Prior Fiscal Year and Budget Amendments
CC7. Discussion and Consideration of Funding for Gold Line/A Line Light Rail Project Betterments CC8. Deny Claim Zaragoza Rosales v. City of San Dimas CJP 3052591 KTV END OF CONSENT CALENDAR
RECOMMENDATION: Approve consent calendar with recommendations as presented in staff reports.

PUBLIC HEARING ITEMS
PH1. Introduce Ordinance 1317, Adding a New Chapter 8.15 to the San Dimas Municipal Code to Establish Standards for the Management and Retrieval of Shopping Carts in the City RECOMMENDATION: Staff recommends that the City Council:

Introduce for first reading, read by title only and waive the full reading of Ordinance 1317.

ORAL COMMUNICATIONS
(Members of the Audience (Speakers are limited to (3) minutes or as may be determined by the Chair.) CITY REPORTS
CR1. City Manager
CR2. City Attorney
CR3. Members of the City Council
Councilmembers’ Report on Meetings Attended at the Expense of the Local Agency (Pursuant to AB 1234 – G.C. §53232.3(d)
City Council Requests for Future Items, Comments and Updates

(Members of the Audience (Speakers are limited to (3) minutes or as may be determined by the Chair.) CITY REPORTS
CR1. City Manager
CR2. City Attorney
CR3. Members of the City Council
Councilmembers’ Report on Meetings Attended at the Expense of the Local Agency (Pursuant to AB 1234 – G.C. §53232.3(d)
City Council Requests for Future Items, Comments and Updates CLOSED SESSION

1. SUCCESSOR AGENCY AND CITY COUNCIL CLOSED SESSION
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 121 N San Dimas Avenue (APN: 8387­011­904)
Agency/City Negotiators: Chris Constantin, Executive Director/City Manager;Brad McKinney, Assistant City Manager; Scott Wasserman,Parks and Recreation Director, Michael Huston, City/Agency Assistant City Attorney
Negotiating Parties: Kathy Carrano; Anthony Carrano, City of San Dimas as Successor Agency to the former San Dimas Redevelopment Agency; City of San Dimas Under Negotiation: Price and Terms of Payment

ADJOURNMENT
Notice Regarding Americans with Disabilities Act: In compliance with the ADA, if you need assistance to participate in a city meeting, please contact the City Clerk’s Office at (909) 394­6216.

Early notification before the meeting you wish to attend will make it possible for the City to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102­35.104 ADA Title II].

Copies of documents distributed for the meeting are available in alternative formats upon request. Any writings or documents provided to the City Council regarding any item on this agenda will be made available for public review Monday through Thursday 7:30 a.m. to 5:30 p.m. and on Fridays from 7:30 a.m. to 4:30 p.m. at the Administration Counter at City Hall and San Dimas Library. In addition, most documents are posted on the City’s website at www.sandimasca.gov.

Posting Statement:  I declare under penalty of perjury that on October 18, 2024, I posted a true and correct copy of this agenda on the bulletin board in the Civic Center Plaza of City Hall at 245 E. Bonita Ave., San Dimas Library 145 N.

Walnut Ave., San Dimas Post Office 300 E. Bonita Ave., Von’s Via Verde Shopping Center 1160 Via Verde Ave., and on the City’s website www.sandimasca.gov/agendas­minutes/ as required by law.

October 18, 2024 Debra Black
Debra Black, City Clerk

Red Ribbon Week
W
HEREAS, communities across America have been plagued by the numerous problems associated with illicit drug use and those that traffic in them; and
W
HEREAS, there is hope in winning the war on drugs, and that hope lies in education and drug demand reduction, coupled with the hard work and determination of organizations such as the Southland Young Marines of the Marine Corps League to foster a healthy, drug free lifestyle; and
W
HEREAS, governments and community leaders know that citizen support is one of the most effective tools in the effort to reduce the use of illicit drugs in our communities; and
W
HEREAS, the red ribbon has been chosen as a symbol commemorating the work of Enrique Kiki” Camarena, a Drug Enforcement
Administration agent who was murdered in the line of duty, and represents the belief that one person can make a difference; and W
HEREAS, the Red Ribbon Campaign was established by Congress in 1988 to encourage a drug-free lifestyle and involvement in drug prevention and reduction efforts; and
W
HEREAS, October 23- 31 has been designated National Red Ribbon Week, which encourages Americans to wear a red ribbon to show their support for a drug-free environment;
N
OW THEREFORE, I Mayor Emmett G. Badar, Mayor Pro Tem Eric Nakano, Councilmembers Rachel Bratakos, Ryan A. Vienna and Eric Weber do hereby proclaim October 23rd-31st, 2024 as RED RIBBON WEEK, during this event, urge all citizens to join with appropriate celebrations and observances.

I
N WITNESS THEREOF, I, Mayor Emmett G. Badar, have hereunto set my hand and caused the seal of the City of San Dimas to be affixed this 22nd day of October, 2024.

RESOLUTION 2024-76

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, CALIFORNIA, APPROVING CERTAIN DEMANDS FOR OCTOBER 30, 2024 WHEREAS, the following listed demands have been audited by the Director of Administrative Services; and
WHEREAS, the Director of Administration Services has certified as to the availability of funds for payment thereto; and
WHEREAS, the register of audited demands has been submitted to the City Council for approval.

NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of San Dimas does hereby approve the Warrant Register of October 30, 2024 in the amount of $1,419,204.79
PASSED, APPROVED AND ADOPTED this 22nd, day of October 2024. _____________________________
Emmett G. Badar, Mayor
ATTEST:
_________________________________
Debra Black, City Clerk
I, Debra Black, City Clerk, hereby certify that Resolution 2024-76 was approved by vote of the City Council of the City of San Dimas at its regular meeting of October 22, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Debra Black, City Clerk

CITY COUNCIL MEETING

ACTION MINUTES
OCTOBER 2, 2024,
CLOSED SESSION 6:15 PM
Council Members Present: Mayor Emmett Badar, Mayor Pro Tem Eric Nakano, Councilmember Rachel Bratakos, Councilmember Ryan A. Vienna, Councilmember Eric Weber Staff: Acting City Attorney Michael Houston,
Call to Order: 6:15 PM

CLOSED SESSION ITEMS COMMENTS/RECOMMENDATIONS

1. PUBLIC EMPLOYEE APPOINTMENT
Title: City Manager
The City Council met in closed session to
discuss two closed session items. Following
the closed session, the City Attorney made a
public announcement as follows: The City
Council met in closed session and discussed
closed session item numbers 1 and 2 listed
on the agenda, but no reportable action was
taken. The meeting adjourned at
approximately 7:30 pm on October 2, 2024.

2. CONFERENCE WITH LABOR

NEGOTIATORS
Agency Designated Representative:

Michael Houston, Acting City Attorney
Unrepresented Employee: City Manager
The meeting was adjourned at 7:30 PM.

I, Debra Black, City Clerk attest that these draft minutes are accurate and reflective of the actions taken by the City Council.
________________________________
Debra Black, City Clerk

CITY COUNCIL MEETING

ACTION MINUTES
OCTOBER 8, 2024, 6:00 PM

SPECIAL STUDY SESSION
Council Members Present: Mayor Emmett Badar, Mayor Pro Tem Eric Nakano, Councilmember Rachel Bratakos, Councilmember Ryan A. Vienna, Councilmember Eric Weber Staff: City Manager Chris Constantin, Assistant City Manager Brad McKinney, Director of Public Works Shari Garwick, Director of Administration Michael O’Brien, Director of Community Development Luis Torrico, Director of Parks and Recreation Scott Wasserman, Assistant City Attorney Michael Houston, City Clerk Debra Black, Planning Manager Marco Espinoza Call to Order: 6:00 PM

STUDY SESSION ITEMS COMMENTS/RECOMMENDATIONS

1. Discussion and Direction on the Future of
the City’s Recreation Center: Addressing
Operational Deficits, Maintenance Needs,
Capital Improvements and Consideration
of Options Ranging from Major
Renovation Options, Operating Until
Failure, or Potential Closure
Council consensus was to reschedule
another study session for this item. The
following direction was given to staff:

Councilmember Vienna
• Total amount the City has spent
over the years analyzing options
for the recreation center
• Provide the previous proposals
and drawings that were
developed by consultants for
renovations
• More detail financial information
on the school district’s usage and
payments
• Information on the success and
revenue generated from renting
out facility spaces for events and
parties
Councilmember Nakano
• Project out 10-15 years to gauge the
long-term community needs
• Engage the school district to explore
more partnership opportunities

Approve the City Council Minutes of the October 2, 2024 Special Meeting, October 8, 2024 Special Study Session and October 8, 2024 Regular Meeting Page 3 For the Meeting of October 22, 2024
Additionally, Council members asked staff to
include information on the following:
• Provide more
information on the
number of swim lessons
provided and demand
for them.
• Investigate if any
neighboring cities
operate their aquatic
facilities without a
deficit.
• Explore the feasibility of
partnering with
organization like the
YMCA to operate the
facility.

The meeting was adjourned at 7:00 PM.

I, Debra Black, City Clerk attest that these draft minutes are accurate and reflective of the actions taken by the City Council.
________________________________
Debra Black, City Clerk

CITY COUNCIL MEETING

ACTION MINUTES
OCTOBER 8, 2024, 7:00 PM
Council Members Present: Mayor Emmett Badar, Mayor Pro Tem Eric Nakano, Councilmember Rachel Bratakos, Councilmember Ryan A. Vienna, Councilmember Eric Weber Staff: City Manager Chris Constantin, Assistant City Manager Brad McKinney, Director of Public Works Shari Garwick, Director of Administration Michael O’Brien, Director of Community Development Luis Torrico, Director of Parks and Recreation Scott Wasserman, Assistant City Attorney Michael Houston, City Clerk Debra Black
Call to Order: 7:05 PM
Recessed: 7:27 PM
Reconvened: 7:36 PM

CONSENT ITEMS COMMENTS/RECOMMENDATIONS

1. Adopt Resolution 2024-71, A Resolution of
the City Council of the City of San Dimas,
Approving Certain Demands for the
Prepaid Warrant Register of September
30, 2024, in the amount of $311,503.39
and Warrant Register of October 15, 2024,
in the amount of $475,606.25.

2. Approve the Minutes of the September
24, 2024, City Council Meeting

3. Deny Claim Latham v. City of San Dimas
CJP3051075 WRV

4. Deny Claim Watson v. City of San Dimas
CJP3052418

5. Adopt Resolution 2024-73 Approving the
First Amendment to the Lease Agreement
between Vincenzo's Terrazza and the City
of San Dimas to Extend the Lease Term
by 1 year and Reduce the Monthly Rent
to $4,200 for Restaurant Space at the
Walker House located at 121 N. San
Dimas Avenue.

6. Adopt Ordinance 1315 Approving Zone
Change 24-03 and Municipal Code Text
Amendment 24-08; to Change the Zoning
Designation of Three Parcels (The Trails
at San Dimas Apartments), Specifically
Assistant City Attorney Michael Huston
reported on the compensation package for
the appointment of the new City Manager
found in item 14.

Councilmember Vienna pulled consent items
5 and 14.

Mayor Pro Tem Nakano requested a roll call
vote on item 14.

MOTION: Motion by Councilmember Vienna
and Councilmember Weber to approve
consent calendar items 1-4 and 6-13. Motion
carried 5-0.

Yes: Badar, Bratakos, Nakano, Vienna,
Weber
No: None

Absent: None
Abstain: None
MOTION: Motion by Councilmember Vienna
and Councilmember Weber to approve the

Approve the City Council Minutes of the October 8, 2024 Regular Meeting Page 2 For the Meeting of October 22, 2024
the Southern Portion of the Parcels Via
An Overlay Zone from MF-15 to MF-25,
and Amend Title 18 to Allow Multi-family
Residential (12-16 DUA) in Specific Plan
23, Area I and Reflect the Proposed Land
Use and Zoning Designation Changes,
and Associated Code Clean-ups As
Required.

7. Adopt Ordinance 1312 Approving Zone
Change 24-02 and Municipal Code Text
Amendment 24-07, a Request to Change
the Zoning Designations of Various
Parcels Within the Boundaries of the
Proposed Downtown Specific Plan and
Amend Title 18 to Create a New
Downtown Specific Plan Chapter, Amend
Chapter 18.140 Creative Growth Zone,
and Associated Clean Up Items as
Required.

8. Award an Annual Striping Maintenance
Contract to Superior Pavement Markings
Inc.; in an Amount Not to Exceed
$300,182 for Fiscal Year 2024-2025,
$150,000 for Fiscal Year 2025-2026, with
One Optional Two-Year Extension in an
Amount Not to Exceed $150,000 Per
Fiscal Year; Authorize the City Manager
to Execute the Maintenance Contract with
Superior Pavement Markings, Inc. in a
Form Approved by the City Attorney; and
Approve Contract Specifications Which
are on File in the Public Works
Department.

9. Approve the County of Los Angeles
Traffic Signal Synchronization (TTSP)
Cooperative Funding Agreement for
Arrow Highway and Authorize the City
Manager or his Designee to execute the
Agreement

10. Approve a Multiyear Agreement with
Sharp Business Systems to Provide
Citywide Multifunctional Device (MFD)
Equipment and Managed Print Services
(MPS) under the National Association of
State Procurement Officials (NASPO)
Master Agreement #188627 and Contract
#7-24-20-46-0 and Authorize the City
Manager, or designee, to Enter into an
Agreement with Sharp Business Systems
for Citywide Copier Service and Leased
consent calendar item 14. Motion carried 5-

0. Yes: Badar, Bratakos, Nakano, Vienna,
Weber
No: None

Absent: None
Abstain: None
MOTION: Motion by Councilmember Vienna
second by Mayor Pro Tem Nakano to take
consent item 5 back into closed session for
further discussion. Motion carried 5-0.

Yes: Badar, Bratakos, Nakano, Vienna,
Weber
No: None

Absent: None
Abstain: None

Approve the City Council Minutes of the October 8, 2024 Regular Meeting Page 3 For the Meeting of October 22, 2024
Equipment Not to Exceed $200,000 over
Sixty (60) months.

11. Denial of Resolution 2024-27 for LM 21-
0001, DPRB 21-0002 and TRP 21-0004
for the Development of a 63,749 Square
Foot Warehouse/Office Multi-tenant
Building on a 2.58-acre Site Located at
the Northwest Corner of Cataract Avenue
and Allen Avenue (309 W. Allen Avenue,
917 N. Cataract Avenue, And 929 N.

Cataract Avenue) APN’s 8392-016-008, -
048, and -047.

12. Proclamation – “Code Compliance Officer
Appreciation Week”

13. Approve Resolution 2024-74 Authorizing
the Conversion of $4,000,000 in
Restricted Proposition A Funds Which Are
Time Limited to $3,400,000 in General
Funding through a Foothill Transit
Authority Conversion Program; Authorize
the City Manager, or designee, to Execute
the Appropriate Agreement to Implement
the Conversion on a Form Acceptable to
the City Attorney; and Appropriate
$3,400,000 in the General Fund Account
Number 001-395-001 for the Receipt of
Funding from Foothill Transit Authority
and Appropriate $4,000,000 of
Proposition A Expenditures to Account
072-4120-020-001 for the Cost of the
Exchange. Assign $3,400,000 of
Available General Fund Balance for
Downtown Specific Plans Projects on
Public and Quasi-Public Land

14. Appointment of Brad McKinney as City
Manager and Approve the City Manager
Employment Agreement

PUBLIC HEARING ITEMS COMMENTS/RECOMMENDATIONS

1. Discussion and Consideration of
Ordinance 1316 to Approve Municipal
Code Text Amendment 24-03, A request
to Amend Title 18 of the San Dimas
Municipal Code to Create Standards for
Outdoor Dining and Seating Areas along
with Associated Clean Up Items as
Required.

There were no public comments for this
public hearing.

MOTION: Motion by Councilmember Weber
seconded by Councilmember Vienna to
introduce Ordinance 1316. Motion carried 5-

0. Yes: Badar, Bratakos, Nakano, Vienna and
Weber
No: None

Absent: None

Approve the City Council Minutes of the October 8, 2024 Regular Meeting Page 4 For the Meeting of October 22, 2024
Abstain: None

CITY REPORTS COMMENTS/RECOMMENDATIONS

1. City Manager City Clerk Black provided election updates and announcements.

2. City Attorney None

3. Members of the City Council
Reports on Meetings Attended AB 1234
(G.C. §53232.3(d))
None

CITY COUNCIL REQUESTS FOR

FUTURE ITEMS

COMMENTS/RECOMMENDATIONS
None

CLOSED SESSION ITEMS COMMENTS/RECOMMENDATIONS

1. CONFERENCE WITH LABOR

NEGOTIATORS
Gov. Code section 54957.6
Agency designated representatives: Chris
Constantin, City Manager; Brad McKinney,
Assistant City Manager; Cecilia Todd,
Human Resources Manager; Michael
Huston, Assistant City Attorney; Colin
Tanner, Labor Counsel.

Employee organization: International
Brotherhood of Teamsters, Local 848
representing General, Professional, and
Managerial employees.

The City Council met in closed session
following the open session agenda.

Following the closed session, the City
Attorney made a public announcement as
follows: The City Council met in closed
session and discussed closed session item
numbers 1 and 2 listed on the agenda and
gave direction to staff, but no reportable
action was taken. The meeting adjourned at
approximately 9:15 pm on October 8, 2024.

2. CONFERENCE WITH LABOR

NEGOTIATORS
Gov. Code section 54957.6
Agency designated representatives: Chris
Constantin, City Manager; Michael
Huston, Assistant City Attorney; Colin
Tanner, Labor Counsel.

Unrepresented employees: Directors and
Confidential Unit
The meeting was adjourned at 9:19 PM.

I, Debra Black, City Clerk attest that these draft minutes are accurate and reflective of the actions taken by the City Council.
________________________________
Debra Black, City Clerk

-`c`nvjbm `890]\
Agenda Item Memorandum
To: Honorable Mayor and Members of City Council
For the Meeting of October 22, 2024
From: Chris Constantin, City Manager
Prepared by: Luis Torrico, Director of Community Development Subject: Adoption of Ordinance 1316 to Approve Municipal Code Text Amendment 24- 03, A request to Amend Title 18 of the San Dimas Municipal Code to Create Standards for Outdoor Dining and Seating Areas along with Associated Clean Up Items as Required.
____________________________________________________________________________ At the regular City Council meeting of October 8, 2024, the City Council voted 5-0 to introduce Ordinance 1316 approving Municipal Code Text Amendment 24-03.

Staff and the Planning Commission recommend the City Council:
• Conduct a second reading; and
• Adopt Ordinance 1316, approving Municipal Code Text Amendment 24-03.

Attachments:

1. Ordinance 1316, approving Municipal Code Text Amendment 24-03.

ATTACHMENT 1
ORDINANCE 1316

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS,

COUNTY OF LOS ANGELES, CALIFORNIA, APPROVING MUNICIPAL
CODE TEXT AMENDMENT 24-03, AN AMENDMENT TO TITLE 18 OF

THE SAN DIMAS MUNICIPAL CODE TO CREATE STANDARDS FOR

OUTDOOR DINING AND SEATING AREAS ALONG WITH
ASSOCIATED CLEAN UP ITEMS AS REQUIRED.

WHEREAS, an Amendment to the San Dimas Municipal Code has been duly initiated by the City of San Dimas; and
WHEREAS, the Amendment is described as an amendment to Chapter 18 of the San Dimas Municipal Code to create standards for outdoor dining and seating areas along with associated clean up items as required; and
WHEREAS, the Amendment would affect certain parcels of the City within nonresidential zones, including mixed-use zones; and
WHEREAS, on June 20, 2024 the Planning Commission heard evidence and voted 5-0 to recommend approval of Municipal Code Text Amendment 24-03 to the City Council; and
WHEREAS, notice was duly given of the public hearing on the matter and that public hearing was held on October 8, 2024 at the hour of 7:00 p.m., with all testimony received being made a part of the public record; and
WHEREAS, all requirements of the California Environmental Quality Act have been met for the consideration of whether the project will have a significant effect on the environment. It has been determined that his action is not a project under CEQA, as there will be no direct physical or reasonably foreseeable indirect physical change to the environment.

NOW, THEREFORE, in consideration of the evidence received at the hearing, and for the reasons discussed by the Commissioners at the hearing, the Planning Commission now finds as follows:

A. The proposed Municipal Code Text Amendment will not adversely affect adjoining property as to value, precedent or be detrimental to the area.

The proposed amendment will create standards for outdoor dining and seating areas throughout the City. The amendments include codifying an existing outdoor dining policy and creating new standards that will be applicable to new outdoor dining and seating areas, and existing ones looking to expand.

Outdoor dining provides additional opportunities for diners and enhance the pedestrian ambiance when provided on public right-of-way and adjacent to establishments located on private property. Standards have been included in the proposed ordinance that will mitigate impacts to adjacent properties and surrounding neighborhoods.

Ordinance 1316 Page 2
Municipal Code Text Amendment 24-03
B. The proposed Municipal Code Text Amendment will further the public health, safety and general welfare.

The proposed Municipal Code Text Amendment will further the general welfare of San Dimas by creating standards that will regulate outdoor dining and seating areas and also protect adjacent businesses and properties, and surrounding neighborhoods. The ordinance is intended to allow outdoor dining and seating areas which provide additional dining opportunities for diners and the general public, and will also include standards and operational requirements that, when done correctly, will protect the public health, safety and general welfare.

C. The proposed Municipal Code Text Amendment is consistent with the General Plan and applicable Zoning.

The proposed amendment will be consistent with the General Plan and applicable Zoning in the sense that it will further enhance uses currently allowed within nonresidential zones, including mixed-use zones. The addition of standards to regulate and facilitate outdoor dining and seating areas will be incidental to restaurants, cafes and other food service establishments currently allowed in the underlying zone. The amendment will also further the General Plan goals by encouraging ground floor uses that will enhance the pedestrian experience.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN DIMAS DOES ORDAIN AS FOLLOWS:

SECTION 1. ADOPTION. Municipal Code Text Amendment 24-03 amending Chapter 18 of the San Dimas Municipal Code to create standards for outdoor dining and seating areas along with associated clean up items as required as set forth in Exhibit A, attached hereto and incorporated herein, is hereby adopted.

SECTION 2. SEVERABILITY. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdication, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more section, subsection, subdivision, sentence, clause, phrase, or portion thereof be declared invalid or unconstitutional.

SECTION 3. CEQA DETERMINATION. The City Council hereby finds and determines that it can be seen with certainty that there is no possibility that this ordinance may have a significant adverse effect on the environment. Thus, the adoption of this ordinance is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 1506 (b)(3) of the CEQA Guidelines.

SECTION 4. EFFECTIVE DATE AND PUBLICATION. This Ordinance shall take effect 30 days after its final passage. The City Clerk shall certify to the adoption of this

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Municipal Code Text Amendment 24-03
Ordinance and cause the same to be posted at the duly designated posting places within the City and published once within 15 days after passage and adoption as may be required by law in a newspaper of general circulation in the City of San Dimas hereby designated for that purpose; or, in the alternative, the City Clerk may cause to be published a summary of this Ordinance and certified copy of the text of this Ordinance shall be posted in the Office of the City Clerk five days prior to the date of adoption of this Ordinance; and, within 15 days after adoption, the City Clerk shall cause to be published, the aforementioned summary and shall post a certified copy of this Ordinance, together with the vote for and against the same, in the Office of the City Clerk.

PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of San Dimas this 22nd day of October, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Emmett G. Badar, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________ ___________________________
Debra Black, City Clerk Jeff Malawy, City Attorney
I, DEBRA BLACK, CITY CLERK of the City of San Dimas, do hereby certify that Ordinance 1316 was introduced at a regular meeting of said City Council held on the 8th day of October, 2024, and thereafter passed, approved and adopted at a regular meeting of said City Council held on the 22nd day of October, 2024. ___________________________
Debra Black, City Clerk

Ordinance 1316 Page 4
Municipal Code Text Amendment 24-03
Exhibit A
Chapter 18.142

DEVELOPMENT STANDARDS FOR SPECIFIC LAND USES
Sections:

18.142.010 Purpose

18.142.020 Employee housing

18.142.030 Low-barrier navigation centers

18.142.040 Single-room occupancy

18.142.050 Transitional and supportive housing

18.142.060 Home care facilities

18.142.080 Outdoor dining and seating areas

18.142.080 Outdoor dining and seating areas
The purpose of this section is to regulate and permit outdoor dining and seating areas on public and private property in nonresidential zones, including mixed-use zones.

The standards for outdoor dining and seating areas are intended to provide additional opportunities for diners and enhance the pedestrian ambiance when provided on public right-of-way, while not impacting adjacent properties or surrounding neighborhoods.

Outdoor dining and seating areas must be incidental to a permitted restaurant, café or other food service business as determined by the Director of Community Development or designee.

A. Applicability. The provisions of this Section shall apply to (1) all new outdoor dining and seating areas on public rights-of-way, such as sidewalks, or on private property, and (2) all existing outdoor dining and seating areas that are expanded. For purposes of this Section, existing outdoor dining and seating areas mean those that were approved by the Planning Division, except those approved pursuant to the City’s temporary COVID-19 policy, which do not qualify as existing.

Notwithstanding the foregoing, this Section shall not apply to outdoor dining and seating areas which are located at the rear of an establishment within the establishment’s leasable area.

B. Permitting & review process.

1. Outdoor dining and seating areas on public property are subject to the following, along with any applicable fees and documents required by the application to be submitted.
a. Encroachment Permit. No person shall establish any
outdoor dining and seating area within a public rightof-way, without approval and issuance of an encroachment permit from the Director of Public
Works or designee.
b. Planning Review. Outdoor dining shall not be
established within a public right-of-way until an
application has been reviewed and approved by the

Ordinance 1316 Page 5
Municipal Code Text Amendment 24-03
Director of Community Development or designee.

Adjoining business establishments will be notified if
the application is approved.
c. Outside Agency Review. Outdoor dining and seating
areas which include permanent improvements may be
subject to review and approval by outside agencies
such as utility companies. The applicant seeking
approval of the outdoor dining and seating area shall
be responsible for submitting application and fees to
such outside agencies.

2. Outdoor dining and seating areas on any private property are subject to the following, along with any applicable fees and documents required by the application to be submitted.
a. Planning Review. Outdoor dining shall not be
established on any private property until an application has been reviewed and approved by the Director of
Community Development or designee. Adjoining
business establishments will be notified if the
application is approved.

3. Plans required. All applications for an outdoor dining and seating area, on private or public property, shall include plans satisfactory to the Director of Community Development and for the public right-of-way, the Director of Public Works. The site plan shall include, but not be limited to, the dimensions of the outdoor dining and seating area and relation to existing infrastructure, all improvements, number of tables and seats, fencing/barriers, heating equipment, lighting, and any utilities.

4. All applications shall include authorization from the property owner or property owner’s authorized agent.

C. Development standards

1. The following standards shall apply to all outdoor dining and seating areas located on any public or private property:
a. The outdoor dining and seating area shall at all times maintain a minimum clearance of five feet for use of the sidewalk or pedestrian path by the general public.
b. The outdoor dining and seating area shall not obstruct any entries, exits, permitted signs, mailboxes, utilities, public seating, public safety measures, or extend into
the safe line-of-sight distances at intersections, as
determined by the City Engineer.
c. Outdoor dining shall not inhibit vehicular or pedestrian circulation.
d. The width of the outdoor dining and seating area shall not exceed the width of the frontage of the
establishment. Units with multiple frontages, including stand-alone building pads may utilize two of their

Ordinance 1316 Page 6
Municipal Code Text Amendment 24-03
frontages for outdoor dining and seating areas, and shall be limited to the width of each of the frontages.
e. The pedestrian path shall be measured from the dining area boundary to the back of curb and other obstructions (e.g. planters, utility boxes).
f. No tables, chairs, umbrellas, shade structures, or other fixtures shall be permitted within the pedestrian path. g. Fencing/Barriers. City may require fencing or similar treatment to delineate the space and provide a safety
barrier for patrons. If fencing or similar treatment is requested by the applicant, it shall comply with the
following:
i. Design may consist of planters, metal, wood,
glass fencing or other material deemed
appropriate by the Director of Community
Development. Glass improvements are not
permitted in the public right-of-way.
ii. Shall not exceed 36-inches in height. Glass or
fully transparent enclosures of up to six feet may
be permitted by the Director of Community
Development. Glass improvements are not
permitted in the public right-of-way.
iii. If planters are installed, the planter itself shall not exceed 36-inches, and the vegetation (live or
artificial) height shall not exceed 6 feet measured
from the lowest adjacent finish grade.
iv. For restaurants serving alcohol, the barrier shall
comply with the Alcoholic Beverage Control
requirements.
h. Outdoor dining shall be separated from parking facilities by pedestrian walkways, landscaping, decorative
fences, or other means approved by the Director of
Community Development.
i. Awnings, covers, furniture, umbrellas, shade structures, or other physical elements shall be compatible with the character of the main structure and regularly maintained in good working order. Faded and ripped fabric and
materials shall be replaced.
j. Awnings, umbrellas, and similar covers must allow
vertical clearance of seven feet above sidewalk level,
and shall provide coverage of the dining area only and
maintain a two foot horizontal clearance from pedestrian walkways.
k. Umbrellas shall be free of any commercial
advertisements with the exception of the name and/or
logo of the restaurant.

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Municipal Code Text Amendment 24-03
l. Shade structures, umbrellas and other decorative
materials shall be fire-retardant, pressure-treated or
manufactured of fire-resistant material.
m. Shade structures, awnings and similar covers shall be permanently anchored per manufacturer's specifications
and in compliance with the Building Code.
n. Heating units may be permitted if they are an outdoor approved type, are located in accordance with the
manufacturer’s recommendations, and are located at
least two feet from the edge of public walkways and from any umbrella canvas, any foliage, or any other
flammable object or material. No heating units with open flames are permitted. Heating units in the right-of-way must be approved by the Director of Public Works.
o. Outdoor dining area shall incorporate lighting for
evening dining which shall be compatible with the
character of the main structure, shall be hardwired, and shall be installed to prevent glare onto, or direct
illumination of, any residential property or use, or impact to the safety of the traveling public. Use of glass within the public right-of-way is not permitted.
p. Any equipment associated with the outdoor dining area shall be hardwired and be an outdoor approved type.

Equipment UL listing may be required at the discretion
of the Director of Community Development or Director
of Public Works.
q. Furniture material shall be of a color and design, which is complimentary to the character of the main structure and shall consist of durable material such as wood or
metal.
r. Parking. See Chapter 18.156 Vehicle Parking and
Storage
s. The outdoor dining and seating area shall comply with all applicable Building, Fire and City codes.
t. The Director of Community Development or Director of Public Works may place additional conditions upon the
issuance of the permit to ensure the protection of the
public walkway, the rights of all adjoining property
owners, and the health, safety, and welfare of the
public.

2. Conversion of existing parking on private property. In addition to the standards in 18.142.020.C.1, the following standards shall also apply when converting existing private parking spaces:

Ordinance 1316 Page 8
Municipal Code Text Amendment 24-03
a. Up to five parking spaces may be converted without
providing parking subject to compliance with Chapter

18.156 Vehicle Parking and Storage.
b. Conversion of six or more additional parking spaces will require replacement parking in compliance with Chapter

18.156 Vehicle Parking and Storage
c. Required ADA parking spaces may not be converted
into an outdoor dining and seating area.
d. Parking spaces to be converted shall be limited to those located within the width of the frontage of the
establishment. Units with multiple frontages, including stand-alone building pads may convert parking spaces
along two adjacent frontages, subject to compliance with applicable parking requirements.
e. The dining area floor shall be comprised of decking or other raised foundation that is ADA compliant and
differentiates the dining area from the surrounding
parking lot.
f. Establishments that have existing outdoor dining areas that provide for up to 20 seats, shall not be allowed to convert parking into an outdoor dining and seating area.

3. Communal/shared outdoor dining and seating areas.

Commercial centers with two or more restaurants, cafés or other food service businesses may provide shared outdoor dining and seating areas. In addition to the standards in

18.142.020.C.1, the following standards shall also apply to shared outdoor dining and seating areas:
a. Up to 50% of the of the establishments’ combined dining floor area, including any bar area, may be provided as
shared outdoor dining and seating areas without
providing additional parking subject to compliance with Chapter 18.156 Vehicle Parking and Storage.
b. Shared outdoor dining and seating areas that exceed
50% of the establishments’ combined dining floor area,
including any bar area, will require replacement parking in compliance with Chapter 18.156 Vehicle Parking and
Storage.
c. Properties with existing circulation and parking impacts may require a parking study to the satisfaction of the
Director of Community Development.
d. Required ADA parking spaces may not be converted
into an outdoor dining and seating area.
e. When parking spaces are converted, the dining area
floor shall be comprised of decking or other raised
foundation that is ADA compliant and differentiates the dining area from the surrounding parking lot.

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Municipal Code Text Amendment 24-03
f. Establishments providing a shared outdoor dining and seating area shall be located no more than 100 feet from the shared dining and seating area.
g. More than one shared outdoor dining and seating area may be provided within a commercial center subject to
compliance with the requirements of this Section.

D. Operational standards

1. The business owner shall be responsible for maintaining all chairs, tables, fencing, paving, ground surfaces, landscaping and other improvements associated with outdoor dining in a safe, sound, and visually attractive condition.

2. Tables shall be placed only in the locations shown on the approved site plan.

3. Movable furniture must be secured or moved inside at closing time.

4. Outdoor dining areas shall be operated in a manner that meets all requirements of the health department and all other applicable regulations such as noise, laws, city ordinances, or standards.

5. Outdoor dining areas shall contain waste receptacles for use by patrons, unless table service is provided.

6. Cleaning of the outdoor dining area is the responsibility of the associated restaurants and must comply with National Pollutant Discharge Elimination System standards.

7. Alcoholic beverages may be served in an outdoor dining area, provided approvals are obtained from the City and the
Department of Alcoholic Beverage Control (ABC).

8. The size of a permitted outdoor dining area shall not be increased or the arrangement substantially altered, unless the Director of Community Development has reviewed and
approved a new application under this Section.

9. The hours of operation for outdoor dining and seating areas shall be limited to the hours of operation for the associated establishment; however, the Director of Community
Development may restrict the hours of the outdoor dining and seating area due to noise and safety concerns.

E. Post permit approval procedures

1. Temporary Suspension. Any permit for a dining or seating area, whether located on public or private property may be
temporarily suspended, pursuant to written notice, when, in the discretion of the Director of Community Development or
Director of Public Works, such use may interfere with the rights, health, welfare, or safety of the neighboring property owners and the others using the area.

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Municipal Code Text Amendment 24-03

2. Expiration. If the outdoor dining and seating area, whether located on public or private property, is discontinued, unused or abandoned for a period of one year, the permit shall
automatically become null and void. A new application pursuant to the requirements of this Section shall be required for any outdoor dining and seating area that has been, in part or whole, expired, revoked, or terminated.

3. Revocation.
a. Outdoor dining and seating areas on public property.

The use of a public sidewalk or any other public right-ofway under this Section is on a temporary and nonpermanent basis. Any outdoor dining and seating
area in the public right-of-way may be revoked by the
Director of Public Works if it is determined that any
portion of the approved encroachment permit has been
violated.
b. Outdoor dining and seating areas on private
property. Any outdoor dining and seating area approved
pursuant to this Section may be revoked by the Director of Community Development after at least five days'
written notice to the permittee if it is determined that any portion of this Section has been violated. Pursuant to the written notice, the permittee shall have the opportunity to remedy the violation to the satisfaction of the Director of Community Development.

4. Appeal. Any decision made pursuant to this section is final, unless appealed to the Planning Commission within 14 days after the date the decision is made. Any appeal shall be submitted on forms provided by the City along with application fees pursuant to the adopted fee resolution schedule. Any appeal of the Planning Commission’s decision shall be
governed by the provisions of Chapter 18.212.

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Municipal Code Text Amendment 24-03
Changes to
Chapter 18.156 Vehicle Parking and Storage

18.156.050 Automobile parking spaces required.

Use Minimum Off-Street Parking Required
D. Commercial Uses

14. Outdoor dining and
seating areas:

Outdoor dining and
seating areas located on
public property or in
front, side or rear of an
establishment on private
property that are located
within the boundaries of
the Downtown Specific
Plan.

No additional parking shall be required. If parking or
circulation impacts arise as a result from the outdoor
dining and seating area, the Director of Community
Development may require that additional parking be
provided at a rate of one parking space for every six
seats above 20 seats. If additional parking cannot be
provided, the applicant shall work with the Planning
Division to mitigate the impacts, including but not
limited to, reducing the number of seats. Surplus
parking may be used to meet the parking requirement.

Outdoor dining and
seating areas located on
public property or in
front, side or rear of an
establishment on private
property that are located
outside of the
boundaries of the
Downtown Specific Plan.

Additional parking is not required for establishments
which comply with Chapter 18.156 (Parking) and where
outdoor dining does not exceed seating for 20 persons.

If parking or circulation impacts arise as a result from the outdoor dining and seating area, the Director of
Community Development may require that additional
parking be provided at a rate of one parking space for
every six seats above 20 seats. If additional parking
cannot be provided, the applicant shall work with the
Planning Division to mitigate the impacts, including but not limited to, reducing the number of seats. Surplus
parking may be used to meet the parking requirement.

Establishments with more than 20 seats shall provide
parking at a rate of one parking space for every six
seats above 20 seats. Surplus parking may be used to
meet the parking requirement.

Outdoor dining and
seating areas converted
from existing parking
spaces (18.142.020).

Five or fewer existing parking spaces may be converted
into an outdoor dining and seating area without
providing additional parking, unless existing circulation and parking impacts exist as determined by the Director of Community Development , in which case a parking
study will be required to identify parking demand. After review of the parking study, the Director of Community
Development shall determine the number of existing
parking spaces (not exceeding five) that may be

Ordinance 1316 Page 12
Municipal Code Text Amendment 24-03
converted into an outdoor dining and seating area. If
parking or circulation impacts arise as a result from the outdoor dining and seating area, the Director of
Community Development may require that additional
parking be provided at a rate of one parking space for
every two converted spaces. If additional parking
cannot be provided, the applicant shall work with the
Planning Division to mitigate the impacts, including but not limited to, reducing the number of seats. Surplus
parking may be used to meet the parking requirement.

Conversion of six or more additional parking spaces will require replacement parking at a rate of one parking
space for every two converted spaces above the first
five converted spaces. Surplus parking may be used to
meet the parking requirement.

Communal outdoor
dining and seating areas
(18.142.020.3).

Shared outdoor dining and seating areas that do not
exceed 50 percent of the establishments’ combined
dining floor area, including any bar area, will not require new or replacement parking, unless existing circulation and parking impacts exist as determined by the
Director, in which case a parking study will be required to identify parking demand. After review of the parking study, the Director shall determine the number of
required parking spaces. If parking or circulation
impacts arise as a result from the outdoor dining and
seating area, the Director of Community Development
may require that additional parking be provided at a rate of one parking space for every two converted spaces or
one parking space for every six seats above 20 seats,
whichever is greater. If additional parking cannot be
provided, the applicant shall work with the Planning
Division to mitigate the impacts, including but not
limited to, reducing the number of seats. Surplus
parking may be used to meet the parking requirement.

Shared outdoor dining and seating areas that exceed
50 percent of the establishments’ combined dining floor area, including any bar area, will require replacement
parking at a rate of one parking space for every two
converted spaces or one parking space for every six
seats above 20 seats, whichever is greater. These
parking requirements will be applicable to the area
above 50 percent of the establishments’ combined
dining floor area, including any bar area. Surplus
parking may be used to meet the parking requirement.

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Municipal Code Text Amendment 24-03

15. Furniture and appliance
stores, hardware stores and
household equipment shops
One space for each 300 square feet of floor area

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of October 22, 2024
From: Chris Constantin, City Manager
Prepared by: Michael O'Brien, Director of Administrative Services Subject: Receive and File the September 2024 Investment Report ____________________________________________________________________________

SUMMARY
Monthly Reporting for the City of San Dimas investment of idle funds and cash condition.

RECOMMENDATION
Staff recommends that the City Council:
• Receive and file Investment and Cash Condition report for the month of September 2024

FISCAL IMPACT
There is no fiscal impact for the recommended action.

DISCUSSION/ANALYSIS
It is the policy of the City of San Dimas to invest public funds in a manner that will provide an optimal combination of security and investment return while meeting the daily cash flow demands of the City and conforming to all State and local statutes governing the investment of public funds.

The priority objectives of the City’s investment activities are as follows: Safety, liquidity and returns.

The City’s investment portfolio as of September 30, 2024 maintained liquid cash in the amount of $18,534,249.26 held between BMO Harris, the City, LAIF and the CALTRUST Liquidity Fund which amounts to just under 24% of the portfolio to provide the cash flow necessary for City payroll and operating expenditures as well as large capital project expenses and unforeseen emergencies that may occur come up throughout the year. The following chart displays the total investments and weighted average yield per investment category:

September 2024 Investment Report
For the Meeting of October 22, 2024 Page 2
The City’s Banking Services Provider BMO Harris provides a fully collateralized checking account whose funds are used to make cash payments for City payroll and operational expenses. The city performs daily bank reconciliations to assure adequate cash is held in the checking account for upcoming expenditures. Cash held in the account earns income credits that accumulate at a rate of .75% which offsets banking service charges that are charged each quarter to the city. As of June 10, 2024, the City opened a collateralized money market account with BMO Harris earning an annual yield of 4.50%.

Petty Cash is held at City facilities for cashiering purposes and to reimburse small dollar expenditures between $0.01 and $50.00.

The Local Agency Investment Fund (LAIF) is considered a Local Agency Investment Pool and acts much like a money market account. Funds can be deposited and withdrawn without penalty.

The pool invests funds in short-term securities and can produce returns at rates like money markets but is considered more secure.

CALTRUST is a public agency that provides investment funds that are liquid, short term, and medium term. The assets held by CALTRUST are managed by State Street Global Advisors.

Since the City first invested with CALTRUST in August of 2010, buying into the Medium-Term Fund. The City has made various contributions throughout the years as well as reinvested any accumulated interest earnings throughout the life of the fund.

In total the weighted average cost of investing in CALTRUST is $9.99. Currently due to increasing interest rates driving market rates down for assets already held, the share price of the fund as of September 30,2024 was $9.94. Until interest rates decline to the point that share price would increase to $9.99 or above, the city would be recognizing a loss on sale. However, the City could pull out funds at any time if liquidity needs arose.

Beginning in the month of January 2024, the City opened a liquid fund with CALTRUST which is not subject to market rate adjustments due to the type of investments utilized. The fund yielded

September 2024 Investment Report
For the Meeting of October 22, 2024 Page 3

5.24% for the month of September, out yielding LAIF by .69%. The City intends to take advantage of the high yielding short term investments until yields are no longer inverted.

The City Treasurer also utilizes Brokers to purchase investment securities such as Government Sponsored Enterprises (Agency Bonds), Corporate Bonds, U.S. Treasuries and Negotiable CD’s.

The investment policy and California Government Code Section 53600.3 allows the City to invest 30% of its portfolio in Certificates of Deposit and 20% of its portfolio in Corporate Bonds through Brokers. U.S. Treasuries and Government Sponsored Enterprises (Agency Bonds) have no investment limits; however, it is considered a best practice not to invest more than 5% in a single Government Sponsored Enterprises.

The following is a breakdown of the total invested in each type of investment along with its percentage of the portfolio:

Additionally, per the Investment Policy, the City has an established maturity matrix with the investment ranges as follows:

Maturity Range Guideline Portfolio Percentage
1 Day to 1 Year 30% - 100%
1 Year to 3 Years 5% - 60%
3 Years to 5 Years 0% - 40%
The Cities current investment maturity range is as follows:

The weighted average maturity for all City investments is 1.33 years. Currently interest rates have been dropping due to the Federal Reserve lowering interest rates as inflation concerns have

September 2024 Investment Report
For the Meeting of October 22, 2024 Page 4
eased over the past year. However, rates are still higher than they were two to five years ago, so we are able to replace maturing investments with investments at higher rates.

Having a shorter weighted average of maturity has been a benefit to for the city especially since the inverted yield curve has caused shorter maturity investments to have a greater rate of return.

However, the City has increased our percentage of investments in longer-terms in order to secure returns of 4% or greater over the long term in case the Federal Reserve decides to dramatically reduce rates to combat a potential recession.

Specific details pertaining to the Cities investment names, CUSIP #’s, coupon and purchase yields, maturity dates, par and book values are included in the Investment and Cash Condition Report attachment.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Michael O'Brien
Director of Administrative Services
Attachments:

1. Investment and Cash Condition Report

2. Investment Authorization Form

CITY OF SAN DIMAS

MONTHLY CASH BALANCE INVESTMENT REPORT
SEPTEMBER 2024

ENDING BALANCE
$388,375.25
BMO HARRIS - MONEY MARKET ACCOUNT $3,314,149.88
$2,640.00
$9,443,965.90
$5,385,118.23
$14,409,310.25
CUSIP # COUPON
YIELD

PURCHASE

YIELD MATURITY PAR VALUE BOOK VALUE
CHEVRON - 3 YEAR BOND 166756ALO 1.02% 4.75% 8/12/2027 $250,000.00 $222,444.51 UNITED HEALTH GROUP - 4 YEAR BOND 91324PDK5 3.85% 4.73% 6/15/2028 $250,000.00 $241,935.46 NY LIFE GLOBAL - 5 YEAR BOND 64952WFF5 4.70% 4.76% 1/29/2029 $500,000.00 $500,000.00 METLIFE GLOBAL - 5 YEAR BOND 59217GFR5 4.85% 4.90% 1/8/2029 $250,000.00 $249,451.14 MASS MUTUAL GLOBAL - 5 YEAR BOND 57629W4T4 5.15% 5.15% 5/30/2029 $250,000.00 $249,998.23 NORTHWESTERN MUT GLOBAL - 5 YEAR BOND 66815L2Q1 4.71% 5.16% 1/10/2029 $250,000.00 $245,327.02 ATHENE GLOBAL FDG - 5 YEAR BOND 04685A3G4 2.71% 4.43% 1/7/2029 $350,000.00 $326,841.60 TOYOTA MTR CORP 59217GFR5 3.65% 4.20% 1/9/2029 $300,000.00 $293,442.80 RGA GLOBAL - 5 YEAR BOND 76209PAB9 2.70% 4.50% 1/18/2029 $300,000.00 $278,689.63 $2,608,130.39
CALIFORNIA ST DEPT WATER - 4 YEAR BOND 13067WRF1 1.32% 4.70% 12/1/2028 $250,000.00 $215,147.50 YUCAIPA VY CALIF WATER DISTRICT 98840BBD4 2.29% 4.72% 9/1/2027 $250,000.00 $232,227.50 ONTARIO CALIFORNIA PUB - 3 YEAR BOND 68304RCD0 1.81% 4.52% 10/1/2027 $255,000.00 $232,539.60 CALIFORNIA ST UNIV REV SYSTEMWIDE- 4 YEAR BOND 13077DQG0 3.85% 4.70% 6/15/2028 $310,000.00 $270,924.50 SOLANO CALIF COMMUNITY COLLEGE - 4 YEAR BOND 83412PHB1 1.48% 4.50% 8/1/2028 $350,000.00 $308,661.50 $1,259,500.60
FEDERAL NATIONAL MTG ASSN - 4 YEAR BOND 3135GASJ1 4.50% 4.70% 5/17/2028 $250,000.00 $248,175.00 $248,175.00
WELLS FARGO & CO MEDIUM TERM - 3 YEAR BOND 95001DC40 4.50% 4.50% 7/28/2025 $250,000.00 $250,000.00 CFI- 5 YEAR BOND 17298CK64 1.00% 1.00% 8/28/2025 $500,000.00 $500,000.00 BANK OF AMERICA - 5 YEAR BOND 06048WK25 0.75% 0.75% 10/30/2025 $250,000.00 $250,000.00 GOLDMAN SACHS GROUP - 5 YEAR BOND 38150EH4 0.80% 0.80% 11/24/2025 $290,000.00 $290,000.00 JP MORGAN BOND - 5 YEAR BOND 48128G3G3 1.20% 1.20% 4/30/2026 $285,000.00 $285,000.00 EXXON MOBILE CORP - 7 YEAR BOND 30231GBD3 2.28% 0.98% 8/16/2026 $250,000.00 $264,953.75 GOLDMAN SACHS GROUP - 5 YEAR BOND 38150AJ63 1.70% 1.70% 10/29/2026 $210,000.00 $210,000.00 MORGAN STANLEY FIN GLOBAL - 5 YEAR BOND 61766YGT2 1.35% 1.35% 11/18/2026 $250,000.00 $250,000.00 JP MORGAN CHASE BOND - 5 YEAR BOND 48128G5Y2 2.10% 2.10% 1/29/2027 $270,000.00 $270,000.00 BANK OF AMERICA - 5 YEAR BOND 06048WS84 2.75% 2.75% 3/2/2027 $250,000.00 $250,000.00 MORGAN STANLEY-FIN GLOBAL 5 YEAR BOND 61766YJQ5 3.25% 3.25% 4/13/2027 $250,000.00 $250,000.00 INTEL CORP - 5 YEAR BOND 458140BY5 3.75% 4.25% 8/5/2027 $250,000.00 $244,538.75 $3,314,492.50
UNITED STATES TREASURY BILLS - 6 MONTH 912797LF2 5.04% 5.24% 12/5/2024 $572,000.00 $557,825.27 UNITED STATES TREASURY BILLS - 1 MONTH 912797MC8 4.51% 4.60% 11/19/2024 $526,000.00 $522,509.46 UNITED STATES TREASURY BILLS - 6 MONTH 912796ZV4 5.28% 5.28% 12/26/2024 $512,000.00 $499,181.57 $1,579,516.30
SYNCHRONY BK RETAIL - 3 YEAR CD 87164WQ68 3.30% 3.30% 8/26/2025 $245,000.00 $245,000.00 CAPITAL ONE BANK - 4 YEAR CD 14042TFH5 2.65% 2.65% 4/13/2026 $246,000.00 $246,000.00 TOYOTA FINANCIAL SAVINGS - 5 YEAR CD 89235MLC3 0.95% 0.95% 7/15/2026 $248,000.00 $248,000.00 GOLDMAN SACHS BANK USA NEW YORK - 5 YEAR CD 38149M4T7 2.65% 2.65% 4/13/2027 $246,000.00 $246,000.00 STATE BANK OF INDIA - 5 YEAR CD 856285N64 3.30% 3.30% 6/1/2027 $245,000.00 $245,000.00 CENTRAL BANK LITTLE ROCK ARK - 5 YEAR CD 152577BS0 5.30% 5.30% 6/30/2028 $248,000.00 $248,000.00 ENVISION C.U- 5 YEAR CD 29415AAQ8 5.40% 5.40% 7/14/2028 $248,000.00 $248,000.00 $1,726,000.00

INVESTMENTS
TVI TRESURY BILLS INVESTMENT SUBTOTAL:

SUMMARY OF BANK BALANCES YIELD

4.550%

BMO HARRIS - GENERAL ACCOUNT

SAN DIMAS PETTY CASH - IMPREST FUNDS

LOCAL AGENCY INVESTMENT FUND (LAIF) CA STATE TREASURER

4.50%

5.24%
INVESTMENTS HELD WITH GREAT PACIFIC SECURITIES:

TVI CD'S INVESTMENTS SUBTOTAL :

TVI CORPORATE BONDS INVESTMENTS SUBTOTAL:

CALTRUST INVESTMENT PROGRAM-MEDIUM TERM 4.14%

CALTRUST LIQUIDITY FUND
INVESTMENTS HELD WITH TVI:

PACIFIC SECURITIES COMMERCIAL & MUNICIPAL BONDS INVESTMENTS SUBTOTAL:

PACIFIC SECURITIES CORPORATE BONDS INVESTMENTS SUBTOTAL:

PACIFIC SECURITIES GOVERNMENT SPONSORED ENTERPRISES (GSE) AGENCY BONDS INVESTMENTS SUBTOTAL:

ATTACHMENT 1

FNMA - FEDL NAT MTG ASSN POOL BALLOON - 5 YEAR BOND 3138L8UV4 2.92% 4.85% 1/1/2025 $300,000.00 $272,755.79 FEDERAL NATIONAL MEETING ASSN- 5 YEAR BOND 3136G4A86 0.50% 0.55% 7/21/2025 $250,000.00 $249,375.00 FEDERAL FARM CREDIT BANK BOND - 4 YEAR BOND 3133ENEH9 1.13% 1.13% 11/17/2025 $250,000.00 $250,000.00 FEDERAL HOME LOAN BANK -- 5 YEAR BOND 3130AL2G8 0.60% 0.75% 2/18/2026 $250,000.00 $248,250.00 FNMA - DISC BOND - 3YEAR 3138LDPW7 2.68% 4.58% 5/1/2026 $250,000.00 $228,805.98 FEDERAL NATIONAL MEETING ASSN- 2 YEAR BOND 3138LDYL1 2.47% 4.93% 6/1/2026 $500,000.00 $473,750.00 FEDERAL HOME LOAN BK BD - 5 YEAR BOND 3130ANMH0 1.10% 1.42% 8/20/2026 $250,000.00 $246,400.00 FEDERAL NATIONAL MEETING ASSN- 3 YEAR BOND 3135GALL3 5.15% 5.15% 1/11/2027 $500,000.00 $500,000.00 FEDERAL HOME LOAN BK BD - 4 YEAR BOND 3130AUSR6 5.00% 5.03% 2/9/2027 $500,000.00 $499,500.00 FEDERAL FARM CREDIT BANK - 5 YEAR BOND 3133ENSZ4 2.75% 2.75% 4/1/2027 $250,000.00 $250,000.00 FEDERAL HOME LOAN MTG CORP (FHLMC) - 5 YEAR BOND 3134GXTZ7 3.50% 3.50% 5/26/2027 $250,000.00 $250,000.00 FARMER MAC - 3 YEAR BOND 31424WKN1 5.23% 5.23% 6/25/2027 $500,000.00 $500,000.00 FEDERAL HOME LOAN BK BD - 5 YEAR BOND 3130ASF53 3.25% 3.41% 6/30/2027 $500,000.00 $499,250.00 FEDERAL HOME LOAN BK BD - 5 YEAR BOND 3130ASZ69 4.05% 4.08% 8/27/2027 $250,000.00 $249,625.00 FEDERAL HOME LOAN BANK - 3 YEAR BOND 3130B2EL5 5.25% 5.25% 8/13/2027 $500,000.00 $500,000.00 FEDERAL NATIONAL MEETING ASSN- 5 YEAR BOND 3140LBSE4 1.09% 4.38% 3/1/2028 $350,000.00 $306,250.00 FEDL FARM CREDIT BANK - 5 YEAR BOND 3133ERVH1 4.60% 4.60% 1/2/2029 $500,000.00 $500,000.00 FEDERAL HOME LOAN MTG CORP (FHLMC) - 5 YEAR BOND 3134H1RV7 5.35% 5.38% 2/8/2029 $500,000.00 $499,375.00 FEDERAL NATIONAL MEETING ASSN- 5 YEAR BOND 3135GAN31 5.20% 5.23% 2/14/2029 $500,000.00 $499,375.00 FEDERAL HOME LOAN MTG CORP (FHLMC) - 5 YEAR BOND 3134H1UZ4 5.00% 5.14% 2/26/2029 $500,000.00 $497,000.00 FEDERAL NATIONAL MEETING ASSN- 5 YEAR BOND 3140NUUA5 4.52% 4.52% 3/1/2029 $500,000.00 $499,062.50 FEDERAL FARM CREDIT BANK- 5 YEAR BOND 3133ERBB6 5.42% 5.42% 4/16/2029 $300,000.00 $299,190.00 FEDERAL HOME LOAN MTG CORP (FHLMC) - 5 YEAR BOND 313H1S61 5.75% 5.75% 5/15/2029 $250,000.00 $250,000.00 FREDDIE MAC BOND - 5 YEAR BOND 3134H1Y23 5.09% 5.09% 6/12/2029 $250,000.00 $249,000.00 FEDERAL NATIONAL MTG ASSN - 5 YEAR BOND 314HU7G5 2.74% 2.74% 8/1/2029 $500,000.00 $472,031.25 FEDL HOME LOAN BANK - 5 YEAR BOND 3134HADQ3 5.05% 5.05% 8/7/2029 $500,000.00 $500,000.00 FEDL HOME LOAN BANK - 5 YEAR BOND 3130B2BA2 5.05% 5.05% 8/20/2029 $500,000.00 $499,500.00 FEDL FARM CREDIT UNION - 5 YEAR BOND 3133ERQK0 5.30% 5.30% 8/22/2029 $500,000.00 $500,000.00 FEDL HOME LOAN BANK - 5 YEAR BOND 3130B2KZ7 5.00% 5.00% 9/11/2029 $500,000.00 $500,000.00 FEDL FARM CREDIT UNION - 5 YEAR BOND 3130B2TY1 4.68% 4.68% 9/27/2029 $500,000.00 $500,000.00 $11,788,495.52
BANK OF AMERICA - 5 YEAR BOND 06048WP20 1.25% 1.25% 9/24/2026 $250,000.00 $250,000.00 BANK OF AMERICA - 5 YEAR BOND 06055JEC9 5.50% 5.50% 4/19/2028 $500,000.00 $500,000.00 APPLE INC - 10 YEAR CORPORATE BOND 037833CR9 3.20% 3.30% 5/11/2027 $250,000.00 $248,850.00 SADDLEBACK VALLEY - 7.75 YEAR BOND (MUNICIPAL BOND) 786318LF0 2.40% 3.41% 8/1/2027 $250,000.00 $238,500.00 $1,237,350.00
U.S TREASURY BILL - 4 MONTH 912797LU9 5.11% 5.27% 10/22/2024 $1,010,000.00 $992,931.00 U.S TREASURY BILL - 4 MONTH 912797HE0 5.08% 5.27% 10/31/2024 $1,050,000.00 $1,030,260.00 U.S TREASURY BILL - 3 MONTH 912797LE5 4.92% 5.05% 11/21/2024 $550,000.00 $543,159.83 U.S TREASURY BILL - 6 MONTH 912797LP0 5.01% 5.20% 12/12/2024 $565,000.00 $550,688.55 $3,117,039.38
FIRST TECH FCU - 18 MONTH CD 33715LEX4 5.25% 5.25% 10/15/2024 $248,000.00 $248,000.00 DART BANK - 2.5 YEAR CD 237412AR2 3.00% 3.00% 12/20/2024 $249,000.00 $249,000.00 DIRECT FEDERAL CREDIT UNION - 2.5 YEAR CD 5460FDD5 3.00% 3.00% 12/23/2024 $249,000.00 $249,000.00 TECHNOLOGY CREDIT UNION - 2 YEAR CD 87868YAG8 5.00% 5.00% 1/21/2025 $249,000.00 $249,000.00 VERIDIAN CREDIT UNION - 2 YEAR CD 92348DAB5 4.75% 4.75% 1/21/2025 $249,000.00 $249,000.00 EVOLVE FEDL CR UN - 1 YEAR 30053QAB1 5.30% 5.30% 3/12/2025 $249,000.00 $249,000.00 STIFEL COMMERCIAL & MUNICIPAL BONDS SUBTOTAL:

STIFEL TRESURY BILLS INVESTMENT SUBTOTAL:

STIFEL GOVERNMENT SPONSORED ENTERPRISES (GSE) AGENCY BONDS INVESTMENTS SUBTOTAL:

INVESTMENT HELD WITH STIFEL:

SAFRA NATL BANK OF NY - 3 YEAR CD 78658RHM6 2.00% 2.00% 3/24/2025 $248,000.00 $248,000.00 LIVE OAK BANK- 5 YEAR CD 538036LD4 1.40% 1.40% 3/31/2025 $249,000.00 $249,000.00 MEDALLION BANK - 5 YEAR CD 58404DGR6 1.60% 1.60% 3/31/2025 $248,000.00 $248,000.00 CLEARPATH FEDERAL CU BURBANK- 2 YEAR CD 18507MAA9 5.15% 5.15% 4/28/2025 $248,000.00 $248,000.00 DISCOVER BK - 3 YEAR CD 254673B70 2.80% 2.80% 4/28/2025 $247,000.00 $247,000.00 UTAH COMMUNITY CU - 2 YEAR CD 917352AB2 4.80% 4.80% 4/28/2025 $248,000.00 $248,000.00 FLAGSTAR BANK - 5 YEAR CD 33847E3D7 1.15% 1.17% 4/29/2025 $248,000.00 $247,876.00 HSBC BANK - 5 YEAR CALLABLE CD 44329ME33 1.30% 1.30% 5/7/2025 $248,000.00 $248,000.00 INSTITUTION FOR SVGS - 3 YEAR CD 45780PBL8 3.10% 3.10% 5/20/2025 $249,000.00 $249,000.00 CARTER FEDERAL C.U 3 YEAR CD 14622LAC6 3.00% 3.00% 6/23/2025 $249,000.00 $249,000.00 CORP AMERICA FAMILY CU - 1 YEAR CD 219873AG1 5.25% 5.25% 6/30/2025 $248,000.00 $248,000.00 HUGHES FED CR - 2 YEAR CD 444425AA0 5.25% 5.25% 6/30/2025 $248,000.00 $248,000.00 MID AMERICAN CU - 2 YEAR CD 59522NAE4 5.25% 5.25% 6/30/2025 $248,000.00 $248,000.00 MERITRUST CR UN - 3 YEAR CD 59001PAS8 3.35% 3.35% 7/8/2025 $249,000.00 $249,000.00 CREDIT UNION OF TEXAS - 3 YEAR CD 22551KAB8 3.30% 3.30% 7/22/2025 $246,000.00 $246,000.00 TVA CMNTY CR UN - 3 YEAR CD 87305MAB6 3.25% 3.25% 8/4/2025 $249,000.00 $249,000.00 RESOURCE ONE CR UN - 3 YEAR CD 76124YAE6 3.30% 3.30% 8/18/2025 $249,000.00 $249,000.00 IDEAL CREDIT UNION - 3 YEAR CD 45157PAY6 4.00% 4.00% 8/29/2025 $249,000.00 $249,000.00 ALABAMA CREDIT UNION - 3 YEAR CD 01025RAB5 3.60% 3.60% 9/22/2025 $249,000.00 $249,000.00 UNIVERSITY CREDIT UNION - 3 YEAR CD 914242AA0 4.00% 4.00% 9/26/2025 $249,000.00 $249,000.00 BARCLAYS BANK - 4 YEAR CD 06740KNT0 1.00% 1.00% 12/15/2025 $248,000.00 $248,000.00 BELLCO CREDIT UNION - 18 MONTH CD 07833EAJ6 5.15% 5.15% 12/23/2025 $249,000.00 $249,000.00 US ALLIANCE FED C.U - 4 YEAR CD 90352RCD5 1.35% 1.35% 1/28/2026 $249,000.00 $249,000.00 FARMERS & MERCHANTS BANK- 3.5 YEAR CD 3078115EL9 3.20% 3.20% 2/5/2026 $249,000.00 $249,000.00 CONNEX CREDIT UNION - 18 MONTH CD 208212BN9 4.45% 4.45% 2/27/2026 $249,000.00 $249,000.00 CFG COMMUNITY BANK - 3.5 YEAR CD 12527CFL1 3.80% 3.80% 3/11/2026 $245,000.00 $245,000.00 ALASKA US FEDERAL CREDIT UNION - 3 YEAR CD 011852AH3 5.15% 5.15% 3/23/2026 $248,000.00 $248,000.00 CMNTY CAPITAL BANK- 4 YEAR CD 20033A2Z8 2.60% 2.60% 4/14/2026 $249,000.00 $249,000.00 BAXTER CR UN - 4 YEAR CD 07181JAD6 3.05% 3.05% 6/22/2026 $249,000.00 $249,000.00 CATHOLIC & COMMUNITY CR UNION - 3 YEAR CD 14919NAA8 5.30% 5.30% 6/22/2026 $248,000.00 $248,000.00 INSPIRE FEDERAL CREDIT UNION - 3 YEAR CD 457731AQ0 5.00% 5.00% 6/30/2026 $248,000.00 $248,000.00 NEW YORK COMMUNITY BANK - 5 YEAR CD 649447UZ0 0.70% 0.70% 7/1/2026 $249,000.00 $249,000.00 SALLIE MAE BK SALT LAKE CITY UT - 5 YEAR CD 795451AB9 1.00% 1.00% 7/21/2026 $248,000.00 $248,000.00 AUSTIN TELCO FED CR - 2 YEAR CD 052392DG9 4.25% 4.25% 8/21/2026 $249,000.00 $249,000.00 WORKERS CREDIT UNION - 2 YEAR CD 98138MCJ7 4.15% 4.15% 8/31/2026 $249,000.00 $249,000.00 FIRST STATE BANK - 4 YEAR CD 33650TAH3 3.60% 3.60% 9/16/2026 $249,000.00 $249,000.00 QUORUM FED CR - 4 YEAR CD 74909LAB6 3.85% 3.85% 9/23/2026 $249,000.00 $249,000.00 PENTAGON FEDERAL CR UN - 5 YEAR CD CUSIP #70962LAS1 70962LAS1 0.90% 0.90% 9/29/2026 $249,000.00 $249,000.00 ONPATH FEDERAL CREDIT UN - 4 YEAR CD 68283MAF3 3.25% 3.25% 9/30/2026 $249,000.00 $249,000.00 HAWAII CENTRAL FCU - 3 YEAR CD 419700AG4 5.50% 5.50% 10/27/2026 $248,000.00 $248,000.00 BANK UNITED NA - 5 YEAR CD 066519RW1 1.35% 1.35% 12/8/2026 $248,000.00 $248,000.00 BANK HAPOALIM BM - 5 YEAR CD 06251A3K4 1.35% 1.35% 12/16/2026 $248,000.00 $248,000.00 CONNEXUS CREDIT UNION - 5 YEAR CD 20825WAR1 1.25% 1.25% 12/23/2026 $249,000.00 $249,000.00

AMERANT BANK - 5 YEAR CD 02357QAQ0 1.60% 1.60% 2/16/2027 $248,000.00 $248,000.00 PIMA CREDIT UNION- 4.5 YEAR CD 722000AA4 5.15% 5.15% 2/17/2027 $248,000.00 $248,000.00 METRO CREDIT UNION - 5 YEAR CD 59161YAP1 1.70% 1.70% 2/18/2027 $249,000.00 $249,000.00 BEAL BANK PLANO TEXAS - 5 YEAR CD 07371AZQ9 2.05% 2.05% 3/3/2027 $248,000.00 $248,000.00 BEAL BANK USA LAS VEGAS - 5 YEAR CD 07371CK81 2.05% 2.05% 3/3/2027 $248,000.00 $248,000.00 SPOKANE TEACHERS CR 849061AF3 4.75% 4.75% 3/25/2027 $249,000.00 $249,000.00 MORGAN STANLEY- 5 YEAR CD 61773TDN0 3.00% 3.00% 4/29/2027 $246,000.00 $246,000.00 GENERATION BANK ROGERS AR CD - 5 YEAR CD 37149CAV9 3.10% 3.10% 5/6/2027 $249,000.00 $249,000.00 DEPARTMENT OF COMMERCE - 5 YEAR CD 24951TAT2 3.25% 3.25% 5/13/2027 $249,000.00 $249,000.00 WELLS FARGO SIOUX FALLS - 3 YEAR CD 949764PA6 4.85% 4.85% 5/28/2027 $249,000.00 $249,000.00 CREDIT UNION NEW JERSEY - 3 YEAR CD 22552BAA9 5.40% 5.40% 7/9/2027 $248,000.00 $248,000.00 TRUSTONE FINL CR UN - 5 YEAR CD 89841MAF4 3.40% 3.40% 7/19/2027 $249,000.00 $249,000.00 BMO HARRIS BANK - 5 YEAR CD 05600XHE3 3.55% 3.55% 7/27/2027 $247,000.00 $247,000.00 THIRD FEDL S&L ASSN - 5 YEAR CD 88413QDM7 3.40% 3.40% 7/27/2027 $245,000.00 $245,000.00 CMNTY COMMERCE BANK CLAREMONT- 5 YEAR CD 20367GBH1 3.30% 3.30% 8/10/2027 $249,000.00 $249,000.00 ST VINCENT MED CTR CR - 5 YEAR CD 85279AAA0 3.50% 3.50% 8/12/2027 $249,000.00 $249,000.00 PITTSBURG CITY HALL FCU - 5 YEAR CD 72500MAA3 3.60% 3.60% 8/16/2027 $249,000.00 $249,000.00 SHARONVIEW FCU - 5 YEAR CD 819866BL7 3.50% 3.50% 8/16/2027 $249,000.00 $249,000.00 GHS FEDERAL CREDIT UNION - 5 YEAR CD 36266LAA4 3.80% 3.80% 9/15/2027 $249,000.00 $249,000.00 ROGUE CREDIT UNION - 5 YEAR CD 77535MAG8 5.20% 5.20% 12/23/2027 $249,000.00 $249,000.00 NEW ORLEANS FIREMANS FCU - 5 YEAR CD 647608AH1 5.00% 5.00% 7/17/2028 $248,000.00 $248,000.00 FIRST FOUNDATION BANK - 4 YEAR D 32026U5R3 4.70% 4.70% 5/10/2028 $244,000.00 $244,000.00 FIRST FED SVGS - 3 YEAR CD 32023HBT4 5.25% 5.25% 6/28/2027 $248,000.00 $248,000.00 NUMERICA CREDIT UNION - 5 YEAR CD 67054NBK8 5.10% 5.10% 7/31/2028 $248,000.00 $248,000.00 GREEN STATE CREDIT UNION- 5 YEAR CD 39573LEL8 5.00% 5.00% 8/29/2028 $248,000.00 $248,000.00 ALLIANT CREDIT UNION- 5 YEAR CD 01882MAH5 5.35% 5.35% 11/15/2028 $248,000.00 $248,000.00 $18,623,876.00
$45,502,575.69
$78,446,135.20
Amount % of Portfolio Amount % of Portfolio
$3,705,165.13 5% 45,367,121.98 $ 59%
$9,443,965.90 12% 20,117,095.49 $ 25%
$19,794,428.48 25% 12,961,917.73 $ 16%
$14,644,800.91 17% $ 100% 78,446,135.20
$5,811,343.10 9%
$4,696,555.68 6% 1.33
$20,349,876.00 26% 4.13%
$78,446,135.20 100%
Michael O'Brien Administrative Services Director/City Treasurer Prepared by: Jennifer Legaspi

LOCAL AGENCY INVESTMENT FUND (LAIF)

TOTAL OF ALL INVESTMENTS
Weighted Average Maturity in Years
Weighted Average Yield
The above investments have met the requirements as stated in the City's Annual Investment Policy.

CALTRUST

GSE AGENCY BONDS

COMMERCIAL BONDS
U.S TREASURY BILLS

NEGOTIABLE CERTIFICATES OF DEPOSIT
Maturity Range
1 Day to 1 Yr.
1 Yr. to 3 Yrs.
3 Yrs. to 5 Yrs.

Total

INVESTMENTS BY TYPE INVESTMENTS BY MATURITY

CHECKING & MONEY MARKET ACCOUNTS/CASH ON HAND
Type
TOTAL CD's/GSE BONDS/ CORPORATE BONDS/TREASURY BILLS

TOTAL OF ALL INVESTMENTS
STIFEL CD'S INVESTMENT SUBTOTAL:

ATTACHMENT 2

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of October 22, 2024
From: Chris Constantin, City Manager
Prepared by: Steven Farmer, Landscape Maintenance Manager Subject: Approve a Total Project Budget Appropriation of $142,260 and Award Construction Contract 2024-12 Horsethief Canyon Park Trail Rehabilitation Project to NoHo Constructors in the Amount of $129,325 and Authorize the City Manager to Execute Such Agreement in a form approved by the City Attorney as Necessary for An Amount not to Exceed $129,325.
____________________________________________________________________________

SUMMARY
The Construction Contract 2024-12 Horsethief Canyon Park (HCP) Trail Rehabilitation Project consists of the removal of existing Decomposed Granite and installation of StaLok pavement material. NoHo Constructors is identified as lowest responsible bidder for the project.

RECOMMENDATION
Staff recommends that City Council:

1. Award Construction Contract 2024-12 HCP Trail Rehabilitation Project to NoHo Constructors for the contract amount of $129,325 as the lowest responsible bidder.

2. Authorize a total project budget of $142, 260 ($129,325 for the construction contract and $12,935 as 10% contingency) from the Capital Projects account for Open Space District 1).

3. Authorize City Manager to enter into a Construction Contract with NoHo Constructors in a form approved by the City Attorney.

FISCAL IMPACT
The proposed contract for HCP Trail Rehabilitation Project with NoHo Constructors is in the amount of $129,325.

Award Construction Contract 2024-12 Horsethief Canyon Park Trail Rehabilitation Project to NoHo Constructors in the Amount of $129,325 Page 2
For the Meeting of October 22, 2024
The funding for this project comes from the Los Angeles County Regional Park and Open Space District Measure A Annual Allocation Grant. The 2024-25 fiscal year City budget includes an appropriation of $648,000 for the overall Horsethief Canyon Park Improvement project in budget account number 021.4410.927.003, which consist of four projects: Trail Rehabilitation, Sports Field Renovation, Walking Path Replacement, and Street Light Retrofit.

BACKGROUND
The trail at the Horsethief Canyon Park was constructed in 2004. It is located in the “People Park” area of the park and is a popular walking path for park visitors. Over the years, the decomposed granite (DG) material of the trail has degraded and become uneven from daily use. Overall, the walking path has become an increased maintenance issue that requires extra staff attention and materials to maintain, due to high use and inclement seasonal weather.

The City has been systematically replacing decomposed granite surfaced trails with a product called StaLok, which is a waxed polymer paving material. This material has a patented polymer technology that gives it increased strength resulting in increased wear resistance yet maintains a degree of flexibility. It resists weathering and rutting that plagues non-polymer decomposed granite products. This material has been installed at Horsethief Canyon Park on several trails and has proven more durable than traditional decomposed granite. The walking path is the next section that is scheduled for replacement.

The Horsethief Canyon Park Trail Rehabilitation Project, Construction Contract 2024-12, was approved in the FY 2024-25 Capital Improvement Projects Budget to replace the existing DG walking path with StaLok paving material. The contract was first bid on August 6, 2024, and the City received five bids for the project. Of the five bids received, some documents were returned unsigned or incomplete. On August 27, 2024, Council approved staff’s request to formally reject all bids and to rebid the project with the revised Request for Bids.

DISCUSSION/ANALYSIS
The revised Request for Bids were published on September 9, 2024, and contract was bid on October 8, 2024. The City received three bids for the project. Listed below are the results of the competitive bid.

Contractor Bid Amount
NoHo Constructors $126,325.00
Zeco, Inc. $188,994.30
Cora Constructors $198,715.00
The bids included a breakdown of detailed scope of work to be performed. This included:
• Mobilization
• Demolition/Site Clearing-Grading
• Installation of new base material
• Installation of StaLok paving material
Staff issued one addendum to provide correction of material required and clarification of conditions of construction. Staff reviewed the proposal provided by NoHo Constructors and

Award Construction Contract 2024-12 Horsethief Canyon Park Trail Rehabilitation Project to NoHo Constructors in the Amount of $129,325 Page 3
For the Meeting of October 22, 2024
determined that the contractor’s proposal meets the requirement of San Dimas Municipal Code purchasing contract procedure as the lowest responsible bidder. The project is a replacement of existing decomposed granite trail constructed in 2004 to a StaLok pavement material.

ALTERNATIVES
The City Council can elect not to enter into the agreement. The Horsethief Canyon Park trail or walking path will remain in its current state and maintained with the existing stabilized decomposed granite at a higher annual operating cost. Under this scenario, the portion of grant funding allocated to complete this project ($142,260) would be re-allocated to a different eligible capital improvement project in the Parks and Recreation Department. Additionally, the condition of the walking path at Horsethief Canyon Park would continue to deteriorate, necessitating more frequent closures to perform maintenance procedures. If the recommended installation of StaLok is not completed as scheduled, the walking track could eventually deteriorate to a point that it is no longer safe for residents and must be closed.

ENVIRONMENTAL REVIEW
This item is Categorically Exempt under the California Code of Regulations, Title 14, Section 6, Chapter 3, Article 19, Section 15301 Existing Facilities Class 1 operations which consists of the operation, repair, maintenance or minor alteration of existing public or private facilities involving negligible or no expansion of existing or former use.

Respectfully submitted,
Steven Farmer
Landscape Maintenance Manager
Attachments:

1. Construction Agreement NoHo Constructors CC 2024-12 HCP Trail Rehabilitation

2. Request For Bid CC 2024-12 HCP Trail Rehabilitation

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CONSTRUCTION AGREEMENT NO. CC 2024-12
This construction agreement (“Agreement”), is made and effective as of October 22, 2024 by and between the City of San Dimas ("City"), a municipal corporation, and NoHo Constructors ("Contractor"), a corporation. City and Contractor may be referred to, sometimes individually or collectively, as “Party” or “Parties.”

RECITALS
WHEREAS, by resolution of the City Council of the City of San Dimas (the “City Council”), the Contractor was duly awarded CC2024-12 Horsethief Canyon Park (HCP) Trail Rehabilitation Project, for the work or improvement hereinafter mentioned; and NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows:

AGREEMENT
I. SCOPE OF WORK
Contractor shall perform within the time set forth herein of this Agreement and shall furnish all labor, materials, equipment, tools, utility services, and transportation and perform and complete all work required in connection with the construction of CONSTRUCTION CONTRACT NO. CC 2024-12 HCP Trail Rehabilitation (“Project”) and as detailed in Exhibit A, “Project Specification” attached hereto. The Project shall be performed and completed in a first class and workmanlike manner, with new and quality materials, under the supervision of and to the satisfaction of the City Engineer of the City of San Dimas (“City Engineer”).

Contractor promises and agrees that the Project shall be completed strictly in accordance with the Contract Documents, as defined below in Section XXIII, including but not limited to all plans and specifications, which are on file in the Parks and Recreation Department.

The Contractor certifies and agrees that it is fully familiar with all of the terms, conditions and obligations of Contract Documents, the location of the job site, and the conditions under which the Project is to be performed based upon its investigation of all such matters.

The Contractor shall supervise and direct the work to complete the Project, using its best skill and attention, and shall be solely responsible for all construction means, methods, techniques, sequences and procedures. Unless otherwise noted, the Contractor shall be responsible for coordinating all portions of the Project, and the Contractor shall provide and pay for all labor, services, materials, installation, cartage, equipment, tools, construction equipment and machinery, water, heat, utilities, transportation, storage, taxes, insurance, and other facilities and services necessary for the proper execution of the work to complete the Project. The Contractor further promises and agrees that the materials used in the Project shall comply with the Contract Documents and be to the satisfaction of the City Engineer, and that the Contractor will timely complete the Project, and turn the Project over to the City, complete and ready for use, and discharged from all claims or demands on any and all materials, equipment and labor used or to be used in the Project.

ATTACHMENT 1

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As soon as possible under the provisions of this Agreement, the Contractor shall back fill all excavations and restore to usefulness, all improvements existing prior to the start of the work to complete the Project.

The Contractor also agrees that it shall be responsible for the acts and omissions of all of its employees and subcontractors, their agents and employees, and for all other persons performing any of the Project under a contract with the Contractor.

By entering into this Agreement, Contractor acknowledges there may be other contractors on the site whose work will be coordinated with that of its own. Contractor expressly warrants and agrees it will cooperate with other contractors and will do nothing to delay, hinder, or interfere with the work of other separate contractors, the City, or the utilities. Contractor also expressly agrees that, in the event its work is hindered, delayed, interfered with, or otherwise affected by a separate contractor, its sole remedy will be direct action against the separate contractor. To the extent allowed by law, the Contractor will have no remedy, and hereby expressly waives any remedy against the City, on account of delay, hindrance, interference, or other events caused by a separate contractor.

II. TIME FOR PROJECT COMPLETION
All of Contractor’s work on the Project shall be completed within durations established for the individual activities as set forth in the Contract Documents. All work shall commence five (5) calendar days after receiving a written Notice to Proceed from the City. Contractor shall refer to the invitations for bids, and Project plans and specifications, all of which, as set forth below, are incorporated herein by reference, for contractual obligations regarding individual activity durations. The aggregate sum total work of all bid items comprises the entire Project and shall be commenced and completed in conformance with the Project Schedule. The entire Project shall be completed within 45 working days (9 weeks).

The working hours are Monday thru Friday, with the exception of City Holidays, 7:00 a.m. to 5:00 p.m.

III. AGREEMENT SUM
City shall pay to Contractor for the performance of this Agreement, subject to any additions and deductions provided in the Contract Documents, the sum of $129,325 (“Agreement Sum”).

Compensation paid to Contractor for the performance of this Agreement shall be consistent with the “Payment Schedule” as set forth in Exhibit B and incorporated herein by reference. All costs of prosecuting the work under this Agreement for the completion of the Project shall be included in the Contractor’s bid.

IV. PROGRESS PAYMENTS
Based upon Invoice submitted to the City by the Contractor and approval issued by the Director of Parks and Recreation, the City shall make progress payments on account of the Agreement Sum to the Contractor as provided in the Contract Documents This Agreement is subject to the provisions of Article 1.7 (commencing at Section 20104.50) of Division 2, Part 3 of the Public Contract Code regarding prompt payment of contractors by local governments. Article 1.7 mandates certain procedures for the payment of undisputed and properly submitted payment requests within 30 days after receipt, for the review of payment requests, for notice to Contractor of improper payment requests, and provides for the payment of interest on progress payment requests which are not timely made in accordance with that Article. This Agreement hereby incorporates the provisions of Article 1.7 as though fully set forth herein.

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V. RETENTION OF SECURITIES
Public Contract Code section 22300 permits the substitution of securities for any monies withheld by a public agency to ensure performance under a contract, at the request and expense of the Contractor. Contractor shall notify City in writing of any election made under Public Contracts Code section 22300.

VI. WARRANTY
The Contractor warrants that all of the work pursuant to this Agreement shall be done in a first class, workmanlike manner and in accordance with Contract Documents, with new and quality materials and warrants all work performed to complete the Project and materials against defect or deviation (the “Defect”), both in the material or the workmanship, for a period of one (1) year from its completion of the Project, unless stated otherwise in the Contract Documents. If a Defect in the Project is latent, hidden or not readily observable, the Contractor's warranty shall be extended for one (1) year from the date of discovery of the Defect. The Contractor will within a reasonable time after written notice of a Defect, remedy and repair the Defect and any related damage resulting from the Defect (without any expense to the City).

VII. INDEMNIFICATION
Contractor shall indemnify, defend with legal counsel approved by City, and hold harmless City, its officers, officials, employees, and volunteers (“Indemnified Parties”) from and against all claims for and actual liabilities, losses, damages, expenses, costs (including without limitation reasonable attorney’s fees, expert fees, and all other costs and fees of litigation) of every nature relating to, arising out of or in connection with Contractor’s, its officers, agents, employees, or subcontractors (or any agency or individual that Contractor shall bear the legal liability thereof) negligence, recklessness or willful misconduct in the performance of work on and/or connected with the Project or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole or active negligence or willful misconduct of the Indemnified Parties. Should conflict of interest principles preclude a single attorney from representing both City and Contractor, or should City otherwise find Contractor’s attorney unacceptable, then Contractor shall reimburse the City its costs of defense, including without limitation reasonable attorney’s fees, expert fees, and all other costs and fees of litigation. The Contractor shall promptly pay any final judgment rendered against the Indemnified Parties with respect to claims determined by a trier of fact to have been the result of the Contractor’s negligent, reckless, or wrongful act, omission or performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

Contractor’s obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by Indemnified Parties. However, without affecting the rights of Indemnified Parties under any provision of this Agreement, Contractor shall not be required to indemnify and hold harmless Indemnified Parties for liability attributable to the sole or active negligence or willful misconduct of Indemnified Parties, provided such sole or active negligence or willful misconduct is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where Indemnified Parties are shown to have been solely or actively negligent or to have acted with willful misconduct and where Indemnified Parties’ sole or active negligence or willful misconduct accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the sole or active negligence or willful misconduct of Indemnified Parties.

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VIII. PREVAILING WAGES
A. Wage rates for this Project shall be in accordance with the “General Wage Determination Made by the Director of Industrial Relations Pursuant To California Labor Code, Part 7, Chapter 1, Article 2, Sections 1770, 1773, and 1773.1", for Los Angeles County. The prevailing rate of per diem wages are on file at the City of San Dimas, Parks and Recreation Department, 245 E Bonita Ave, San Dimas CA 91773, and are available to any interested party on request. The Contractor is required to post at the job site the prevailing rate of per diem wages as determined by the Director of the Department of Industrial Relations and other notices prescribed by regulation. Wage rates shall conform with those posted at the Project site.

B. The following Labor Code sections are hereby referenced and made a part of this Agreement:

1. Section 1774 – Payment of General Prevailing Rate

2. Section 1775 - Penalty for Failure to Comply with Prevailing Wage Rates

3. Section 1777.4 - Apprenticeship Requirements

4. Section 1777.5 - Apprenticeship Requirements

5. Section 1813 - Penalty for Failure to Pay Overtime

6. Sections 1810 and 1811 - Working Hour Restrictions

7. Section 1776 - Payroll Records

8. Section 1773.8 - Travel and Subsistence Pay
IX. FURNISHING RECORDS TO CITY
The Contractor also agrees to furnish, if and when required, payroll affidavits, receipts, vouchers, release for claims for labor, material and subcontractors performing the work required to complete the Project under the Agreement, all in a form satisfactory to the City, and the Contractor also agrees that no payment shall be made, except at City's option, unless any or all of the requested documents have been furnished to the City.

X. RECORD AUDIT
In accordance with Government Code section 8546.7, records of both the City and the Contractor shall be subject to examination and audit by the Auditor General for a period of three (3) years after final payment.

XI. CERTIFICATIONS
Not Applicable
XII. FINAL PAYMENT
Final payment, constituting the entire unpaid balance of the Agreement Sum, shall be paid by City to Contractor no sooner than thirty-five (35) days after a Notice of Completion has been recorded, unless otherwise stipulated in the Notice of Completion, provided the work has then been completed, the Agreement fully performed, and a final payment authorization has been issued by the Director of Parks and Recreation.

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XIII. CONTRACTOR'S FAILURE TO PROCURE COMPLETION OF PROJECT The Contractor shall furnish all materials, tools, equipment and labor in the necessary quantity and quantity, and shall diligently prosecute the work contemplated by this Agreement to completion in a workmanlike manner.

In the event Contractor fails to furnish tools, equipment, or labor in the necessary quantity or quality, or fails to prosecute the work or any part thereof contemplated by this Agreement in a diligent and workmanlike manner, and if the Contractor for a period of three (3) calendar days after receipt of written demand from City or its designated representative to do so, fails to furnish tools, equipment, or labor in the necessary quantity or quality, or to prosecute its work and all parts thereof in a diligent and workmanlike manner, then the City may exclude the Contractor from the premises, or any portion thereof, and take possession of said premises or any portion thereof, together with all material and equipment thereon, and may complete the work contemplated by this Agreement or any portion of said work, either by furnishing the tools, equipment, labor or material necessary, or by letting the unfinished portion of said work, or the portion taken over by the City to another contractor or by a combination of such methods. In any event, the procuring of the completion of said work, or the portion thereof taken over by the City, shall be a charge against the Contractor, and may be deducted from any money due or becoming due to Contractor from City, or Contractor shall pay City the amount of said charge, or the portion thereof unsatisfied. The sureties, provided for under this Agreement, shall become liable for payment should Contractor fail to pay in full any said cost incurred by the City.

XIV. INSURANCE
Prior to the beginning of and throughout the duration of the Project, Contractor and its subcontractors shall maintain insurance in conformance with the requirements set forth below.

Contractor will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth herein, Contractor agrees to amend, supplement or endorse the existing coverage to do so or to procure insurance coverage to satisfy the requirements.

Contractor acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to Contractor or its subcontractors in excess of the limits and coverage identified in this Agreement and which is applicable to a given loss, claim or demand, will be equally available to City.

Without limiting Contractor’s indemnification of City and/or the Indemnified Parties and prior to commencement of the Project, Contractor shall obtain, provide, and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City.

General liability insurance. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, and a $2,000,000 completed operations aggregate. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

Automobile liability insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with work to be performed under this Agreement, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than $2,000,000 combined single limit for each accident.

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Workers’ compensation insurance. Contractor shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000) for Contractor ’s employees in accordance with the laws of the State of California, Section 3700 of the Labor Code In addition, Contractor shall require each subcontractor to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California, Section 3700 for all of the subcontractor’s employees.

Additional Insured. The Los Angeles County Regional Park and Open Space District (“District”) shall be named as additional insured on all commercial general liability policies. Said insurance must require that the City and the District be given thirty (30) days advance notice of any modification or cancellation of said insurance.

Contractor shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.

Other provisions or requirements
Proof of insurance. Contractor shall provide certificates of insurance and required endorsements to City as evidence of the insurance coverage required herein. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance.

Current certification of insurance shall be kept on file with City for the contract period and any additional length of time required thereafter. City reserves the right to require complete, certified copies of all required insurance policies, at any time and Contractor agrees to provide the same.

Duration of coverage. Contractor shall procure and maintain for the contract period, and any additional length of time required thereafter, insurance against claims for injuries to persons or damages to property, or financial loss which may arise from or in connection with the performance of the work hereunder by Contractor, its agents, representatives, employees, subcontractors or subconsultants. Contractor must maintain general liability and umbrella or excess liability insurance for as long as there is a statutory exposure to completed operations claims. City and its officers, officials, employees, and agents shall continue as additional insureds under such policies.

Primary/noncontributing. Coverage provided by Contractor shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self- insurance shall be called upon to protect it as a named insured.

City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these requirements or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by City will be promptly reimbursed by Contractor or City will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, City may cancel this Agreement.

Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.

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Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against City and shall require similar written express waivers and insurance clauses from each of its subconsultants.

Enforcement of contract provisions (non estoppel). Contractor acknowledges and agrees that any actual or alleged failure on the part of the City to inform Contractor of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.

Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

Notice of cancellation. Contractor agrees to oblige its insurance agent or broker and insurers to provide the City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. If any of the Contractor’s insurers are unwilling to provide such notice, then Contractor shall have the responsibility of notifying the City immediately in the event of Contractor’s failure to renew any of the required insurance coverages, or insurer’s cancellation or non-renewal.

Additional insured status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that City and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies.

XV. CONTRACTOR'S LICENSE
Contractor must possess at the time of commencing work and throughout the Project duration, a valid Contractor's License, issued by the State of California, which is current and in good standing.

Contractor’s State License No. is 1028269 Class A (General Engineering) and Class B (General Building). Contractor shall ensure that any subcontractor working on the Project possesses at the time of commencing work and throughout the Project duration, a valid Contractor's License, issued by the State of California, which is current and in good standing.

XVI. REGISTRATION REQUIREMENTS [Applicable to Public Works projects] Pursuant to Section 1771.1(a) of the Labor Code:
“A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.”

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Contractor must be registered with the Department of Industrial Relations (DIR) of the State of California in order to be eligible to work on public works projects. Contractor must ensure registration with the DIR is active and in good standing.

No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

The Contractor is not subject to public works requirements (including registration with the DIR) if the public works project is under $1,000, unless the City knows that the same Contractor will be awarded total project costs in excess of $1,000 for a given year.

XVII. COMPLIANCE WITH STATUTES AND REGULATIONS
Contractor will be knowledgeable of and shall comply with all applicable federal, state, local, county, and city statutes, rules, regulations, ordinances, and orders relating to the manner of doing the work under the Agreement or to the materials supplied therein.

XVIII. PROVISIONS REQUIRED BY LAW
Each and every provision of law and clause required by law to be inserted in this Agreement shall be deemed to be inserted herein and the Agreement shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted, or is not currently inserted, then upon application of either party, the Agreement shall forthwith be physically amended to make such insertion or correction.

XIX. SUBSURFACE HAZARDOUS MATERIALS
A. In the event trenches or other excavations extend deeper than four (4) feet below the surface, Contractor shall promptly, and before the following conditions are disturbed, notify City in writing of any:

1. Material that Contractor believes may be hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with the provisions of existing law.

2. Subsurface or latent physical conditions at the site differing from those indicated.

3. Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in the Project or the character provided for in the Agreement.

B. Upon receipt of said notification, City will investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in the Contractor's cost of or the time required for performance of any part of the Project, the City will issue a change order under the procedures described in the Contract Documents.

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C. In the event a dispute arises between the City and the Contractor whether the conditions materially differ, or involve hazardous waste or cause a decrease or increase in the Contractor's cost of or time required for performance of any part of the Project, the Contractor shall not be excused from any scheduled completion date provided for by the Agreement, but shall proceed with all work to be performed under the Agreement.

Contractor shall retain any and all rights provided either by agreement or by law which pertain to the resolution of disputes and protests between the contracting parties.

XX. LIQUIDATED DAMAGES
Pursuant to Government Code section 53069.85, if work is not completed within durations established for the individual activities as set forth in the Project Schedule, it is understood, acknowledged, and agreed City will suffer damage. It is therefore agreed that Contractor shall pay to City the sum of $250.00 for each and every calendar day of delay beyond any completion schedule, construction schedule, or Project milestones established in or pursuant to the Project Schedule, or beyond the time indicated in the Project Schedule for any individual Project activity.

Contractor expressly understands, acknowledges, and agrees that such liquidated damages can and shall be imposed if the Contractor does not meet each and every aspect of any activity schedule, completion schedule, construction schedule, or Project milestones established in or pursuant to the Project Schedule. If the City accepts work or makes any payment under this Agreement after a default by reason of delays, the acceptance of such work and/or payment(s) shall in no respect constitute a waiver or modification of any provisions regarding a completion schedule, the Project Schedule or the accrual of liquidated damages. In the event the same is not paid, Contractor further agrees that City may deduct the amount thereof from any money due or that may become due the Contractor under the Agreement. This article does not exclude recovery of damages under provisions of the Agreement, and is expressly in addition to the City’s ability to seek other damages.

Contractor is to refer to Contract Documents for duration of individual activities. Liquidated damages may be assessed if any individual activity duration exceeds the time indicated for that activity in the Contract Documents, unless the time for such activity has been extended by mutual agreement of the parties and confirmed in writing.

XXI. CLAIM PROCEDURES UNDER PUBLIC CONTRACT CODE SECTION 9204 Contractor shall comply with the procedure set forth in Public Contracts Code section 9204 for any claim, as that term is defined therein, for one or more of the following: 1) a time extension, including, without limitation, for relief from damages or penalties for delay; 2) payment of money or damages arising from work done pursuant to this Agreement; and/or 3) payment of an amount disputed by the City under this Agreement.

XXII. COMPONENT PARTS OF THE AGREEMENT
This Agreement entered into consists of the following documents (collectively, the “Contract Documents”), all of which are component parts of the Agreement as if herein set out in full or attached hereto:

Contract Agreement Project Plans and Specifications
Faithful Performance Bond Labor and Materials Payment Bond

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Those documents listed in Section 1-2 of the “Greenbook” Standard Specifications for Public Works Construction combined with all of the above-named documents are included as Contract Documents and are intended to be complementary. Work required any of the above-named contract documents and not by others shall be done as if required by all.

XXIII. BONDS
The Contractor agrees to furnish bonds guaranteeing the faithful performance of this Agreement and guaranteeing payment for all labor and materials used under the Agreement, as required by the laws of the State of California. The Faithful Performance Bond shall be for an amount not less than 100% of the amount of this Contract and shall be conditioned on full and complete performance of the Agreement, guaranteeing the work against faulty workmanship or materials for a period of one year after completion and acceptance. The Labor and Materials Payment Bond shall be in an amount of not less than 100% of the amount of the Agreement, and shall be conditioned upon full payment of all labor and materials entering into or incidental to the work covered by the Agreement.

The surety on the required bonds shall be a surety company of financial resources satisfactory to the City Council and authorized to do business in the State of California.

The Faithful Performance Bond and Labor and Materials Payment Bond are attached hereto as Exhibit C.

XXIV. PROHIBITION AGAINST ASSIGNMENT
The Contractor may upon reasonable advance Notice to the City assign its rights to receive payment under this Agreement, provided the Contractor also provides to the City the consent of the surety to such assignment. The Contractor may not assign or delegate its duties under this Agreement, without the prior written consent of the City, which the City may not unreasonably withhold or delay. For purposes of this Agreement, assignment shall include any change of control, whether by merger, acquisition or otherwise, of Contractor or any of Contractor's corporate parents. Any assignment in violation of the assignment provisions herein shall be ineffective to relieve Contractor of its responsibility to complete the Project. Should the City consent to any such assignment by the Contractor, the consent shall not constitute a waiver of any other restrictions of assignment under the Agreement and the same restrictions on assignment shall apply to each successive assignment, if any.

XXV. CALIFORNIA LAW
This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.

XXVI. CORPORATE AUTHORITY
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties.

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XXVII. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement of the parties. No other agreements or contracts, whether oral or written, pertaining to the work to be performed, exists between the parties. This Agreement can be modified only by an amendment in writing, signed by both parties. [SIGNATURES ON FOLLOWING PAGE]

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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.

CITY:

CITY OF SAN DIMAS, CALIFORNIA
Dated ________________, 2024 By: _____________________________ Brad McKinney, City Manager
ATTEST:
________________________________
City Clerk
APPROVED AS TO FORM:
_______________________________
City Attorney
CONTRACTOR**:

NOHO CONSTRUCTORS
Dated ________________, 2024 By:

Authorized Representative
Title
By:

Authorized Representative
Title
Address:

Phone:

Email:
**Two corporate officer signatures required when Contractor is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONTRACTOR’S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE

ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR’S BUSINESS ENTITY.

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CONSTRUCTION AGREEMENT NO. CC 2024-12

NOTARY ACKNOWLEDGMENT
A notary public officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF _______________________ )
)
COUNTY OF _____________________ )
On _____________________________, before me, _________________________________, Notary Public, personally appeared __________________________________________, who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he/she executed the same in his/her authorized capacity, and that by his/her signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: (Seal)

Department of Parks and Recreation City of San Dimas, California

EXHIBIT A

PROJECT SPECIFICATION
Construction Contract No. CC2024-12

Department of Parks and Recreation City of San Dimas, California Work Scope/Specifications

HORSETHIEF CANYON PARK

TRAIL REHABILITATION

TABLE OF CONTENTS
Section 017800 Mobilization
Section 015639 Temporary Tree and Plant Protection
Section 311000 Site Clearing / Excavations
Section 321516 Stabilized Decomposed Granite
Section 321543 StaLok® Paving Material
Section 5 BMP WE-1 Wind Erosion Control

Department of Parks and Recreation City of San Dimas, California SECTION 017800 - MOBILIZATION
PART 1 - GENERAL

1.01 DESCRIPTION
Work specified in this section consists of preparatory work and operations at the start of the Contract Work and removal of those items at Contract completion.

Mobilization includes but is not limited to, operations necessary for the movement of personnel, equipment, supplies, and incidentals to the Worksite; for the establishment of all offices, buildings and other facilities necessary for work on the project; and for all other work and operations which must be performed or are incidental to beginning work on the various contract items. Mobilization also includes preparation of the applicable items included in Subsection 9-

4.1 of the General Provisions under "Measurement and Payment".

Mobilization or staging is available on or around the perimeter of the construction site.

1.02 DELIVERY
Delivery to the Worksite of construction tools, equipment, materials, and supplies shall be accomplished in conformance with local governing regulations.

PART 2 - PRODUCTS

2.01 MATERIALS
The Contractor shall provide construction tools, equipment, materials, and supplies of the type and quantities, which will facilitate the timely execution of the Work.

PART 3 - EXECUTION

3.01 INSTALLATION AND REMOVAL
The Contractor shall provide personnel, products, construction materials, equipment, tools, and supplies at the Worksite at the time they are scheduled to be installed or utilized.

The Contractor shall locate plant or plants appropriately close to the portion of the Work for which it will be used.

Upon completion of the Work, the Contractor shall remove construction tools, apparatus, equipment, unused materials and supplies, plant, and personnel from the jobsite.

3.02 CLEANUP
During progress of work, keep premises reasonably free of debris and waste materials.

Department of Parks and Recreation City of San Dimas, California Upon completion of work, remove all debris, rubbish, leftover material, tools and equipment from project site.

Mobilization shall include, but not be limited to, the following principal items:

1. Moving onto the site of all Contractors' plant and equipment required for the first month's operations.

2. Installing temporary construction power, wiring, and lighting facilities.

3. Developing and installing construction water supply.

4. Providing field office trailers for the contractor, if needed.

5. Providing all on-site communication facilities.

6. Providing all on-site sanitary facilities and potable water facilities for workers.

7. Furnishing, installing, erecting, and maintaining all storage buildings or sheds required for the temporary storage of any products, equipment, or materials that have not yet been incorporated into the Work. All such storage facilities shall meet or exceed the material manufacturer's published storage requirements and these Special Provisions, including any ambient temperature and humidity controls, if recommended by the material manufacturer, and for all security and safety on and about the site of the Work.

8. Arranging for, and erection of, the Contractor's construction and storage yard per Section 7-10, "Public Convenience and Safety," of the Standard Specifications.

9. Obtaining and paying for all required bonds, insurance, and permits.

10. Posting all OSHA-required notices, and establishment of OSHA-approved safety programs.

11. Providing a full-time Contractor's superintendent.

12. Submitting of the required Construction Schedule, as specified in Section 6-1, "Construction Schedule and Commencement of Work," of the Standard Specifications.

13. Submittal of Initial Construction Schedule, embodying all corrections required by the Engineer, within 25 days of date of Notice to Proceed. No payment for Mobilization can be made until this has been approved and submitted.

14. Fencing of storage and laydown areas, which is to be removed and disposed of upon project completion.

Department of Parks and Recreation City of San Dimas, California In addition to the requirements specified above, all submittals shall conform to the applicable requirements of Section 2-5.3, "Shop Drawings and Submittals" of the Standard Specifications.

No payment for any of the listed initial mobilization work items will be made until all of the listed items have been completed to the satisfaction of the Engineer.

The aforementioned amount will be retained by the City as the agreed, estimated value of completing all of the mobilization items listed. Any such retention of money for failure to complete all such mobilization items as a lump-sum item shall be in addition to the retention of any payment pursuant to the provisions of Public Contract Code 22300.

END OF SECTION 017800

Department of Parks and Recreation City of San Dimas, California SECTION 015639 TEMPORARY TREE AND PLANT PROTECTION
PART 1 - GENERAL

1.1 SUMMARY
A. General: Section includes Temporary Tree and Plant Protection of existing trees and plants that are affected by the execution of the Work in accordance with Contract Documents.

B. Summary of Work: Provide all labor, equipment and materials required for the procurement, delivery and operations for temporary tree and plant protection as indicated on Drawings and as specified herein.

1. Section Includes:
a. Examination and preparation.
b. Protection of trees and plants.
c. Excavation.
d. Root pruning.
e. Crown pruning.
f. Re-grading.
g. Repair and replacement.

C. Related Sections:

1. Division 01 for Special Project Procedures.

2. Specification Section 328400 – Planting Irrigation.

3. Specification Section 329300 – Plants.

1.2 DEFINITIONS
A. Protection Zone: Area surrounding individual trees or groups of trees to be protected during construction.

1.3 SUBMITTALS
A. Product Data: For each type of product indicated.

B. Tree Pruning Schedule: Written schedule detailing scope and extent of pruning of trees to remain that interfere with or are affected by construction.

C. Certification: From Certified Arborist, certifying that trees indicated to remain have been protected during construction according to recognized standards and that trees were promptly and properly treated and repaired when damaged.

Department of Parks and Recreation City of San Dimas, California D. Maintenance Recommendations: From Certified Arborist, for care and protection of trees affected by construction during and after completing the Work.

E. Existing Conditions: Documentation of existing trees and plantings indicated to remain protected-in-place, which establishes pre-construction conditions that might be misconstrued as damage caused by construction activities.

1.4 QUALITY ASSURANCE
A. Tree-Service Contractor Qualifications: An experienced landscape contractor or treemoving Contractor with a minimum of ten (10) years experience that has successfully completed transplanting work similar to that required for this Project and that will assign an experienced and qualified Certified Arborist to Project during execution of the Work.

1. Certified Arborist Qualifications: Certified Arborist as certified by ISA.

B. Pre-Installation Conference: Conduct conference at Project Site.

1.5 PROJECT CONDITIONS
A. The following practices are prohibited within protection zones:

1. Storage of construction materials, debris, or excavated material.

2. Parking vehicles or equipment.

3. Foot traffic.

4. Erection of sheds or structures.

5. Impoundment of water.

6. Excavation or digging unless otherwise indicated on Drawings.

7. Attachment of signs to trees or plants unless otherwise indicated on Drawings.

8. Wrapping materials around trees or plants unless otherwise indicated on Drawings.

B. Do not direct vehicle or equipment exhaust toward protection zones.

C. Prohibit heat sources, flames, ignition sources, and smoking within or near protection zones and organic mulch.

PART 2 - PRODUCTS

2.1 MATERIALS
A. Topsoil: Natural or cultivated top layer of the soil profile or manufactured topsoil;

Department of Parks and Recreation City of San Dimas, California containing organic matter and sand, silt, and clay particles; friable, pervious, and black or a darker shade of brown, gray, or red than underlying subsoil; free of subsoil, clay lumps, gravel, and other objects more than 1 inch in diameter; and free of weeds, roots, and toxic and other non-soil materials.

B. Topsoil: Stockpiled topsoil from location indicated on Drawings.

C. Organic Mulch: wood and bark chips free from deleterious materials.

PART 3 - EXECUTION

3.1 EXAMINATION AND PREPARATION
A. Erosion and Sedimentation Control: Examine the site to verify that temporary erosion- and sedimentation-control measures are in place. Verify that flows of water redirected from construction areas or generated by construction activity do not enter or cross protection zones. See Attachment E “BMP WE-1 Wind Erosion Control”.

B. Protect tree root systems from damage caused by runoff or spillage of noxious materials while mixing, placing, or storing construction materials. Protect root systems from ponding, eroding, or excessive wetting caused by dewatering operations.

3.2 EXCAVATION
A. General: Excavate at edge of protection zones and for trenches indicated within protection zones according to requirements in Specification Section 312000 – Earth Moving.

Remove existing material and replace with STALOK per manufacturer specification.

B. Trenching near Trees: Where utility trenches are required within protection zones, hand excavate under or around tree roots or tunnel under the roots by drilling, auger boring, or pipe jacking. Do not cut main lateral tree roots or taproots; cut only smaller roots that interfere with installation of utilities. Cut roots as required for root pruning.

C. Do not allow exposed roots to dry out before placing permanent backfill.

3.3 ROOT PRUNING
A. Prune roots that are affected by temporary and permanent construction. Prune roots as follows.

1. Perform root pruning under direction of Certified Arborist.

2. Cut roots manually by digging a trench and cutting exposed roots with sharp pruning instruments; do not break, tear, chop, or slant the cuts. Do not use a backhoe or other equipment that rips, tears, or pulls roots.

Department of Parks and Recreation City of San Dimas, California

3. Temporarily support and protect roots from damage until they are permanently covered with soil.

4. Cover exposed roots with burlap and water regularly.

5. Backfill as soon as possible according to requirements in Specification Section 312000 – Earth Moving.

B. Root Pruning at Edge of Protection Zone: Prune roots by cleanly cutting all roots to the depth of the required excavation.

C. Root Pruning within Protection Zone: Clear and excavate by hand to the depth of the required excavation to minimize damage to root systems. Use narrow-tine spading forks, comb soil to expose roots, and cleanly cut roots as close to excavation as possible.

3.4 CROWN PRUNING
A. Prune branches that are affected by temporary and permanent construction. Prune branches as follows.]

1. Perform crown pruning under direction of Certified Arborist.

2. Prune trees to remain to compensate for root loss caused by damaging or cutting root system. Provide subsequent maintenance during Contract period as recommended by Certified Arborist.

3. Pruning Standards: Prune trees according to ANSI A300 (Part 1).

4. Cut branches with sharp pruning instruments; do not break or chop.

5. Do not apply pruning paint to wounds.

B. Chip removed branches and legally dispose of off-site.

3.5 RE-GRADING
A. Lowering Grade: Where new finish grade is indicated below existing grade around trees, slope grade beyond the protection zone. Maintain existing grades within the protection zone.

3.6 FIELD QUALITY CONTROL
A. Inspections: Engage a Certified Arborist to direct plant protection measures in the vicinity of trees, shrubs, and other vegetation indicated to remain and to prepare inspection reports.

One copy of the inspection report shall be submitted to the Landscape Architect and one copy shall be submitted to the owner.

3.7 REPAIR AND REPLACEMENT

Department of Parks and Recreation City of San Dimas, California A. General: Repair or replace trees, shrubs, and other vegetation indicated to remain or be relocated that are damaged by construction operations, in a manner approved by Landscape Architect.

1. Have Certified Arborist perform the root cutting, branch pruning, and damage repair of trees and shrubs.

2. Treat damaged trunks, limbs, and roots according to Certified Arborist's written instructions.

3. Perform repairs within 24 hours.

4. Replace vegetation that cannot be repaired and restored to full-growth status, as determined by Landscape Architect.

3.8 DISPOSAL OF SURPLUS AND WASTE MATERIALS
A. Disposal: Remove excess excavated material, displaced trees, trash and debris, and legally dispose of them off Owner's property.

END OF SECTION 015639

Department of Parks and Recreation City of San Dimas, California SECTION 311000 SITE CLEARING
PART 1 - GENERAL

1.1 SUMMARY
A. General: This Section includes Site Clearing in accordance with Contract Documents.

B. Summary of Work: Provide all labor, equipment and materials required for site clearing as indicated on Drawings and as specified herein.

1. Section includes:
a. Protecting existing vegetation to remain.
b. Removing existing vegetation.
c. Clearing and grubbing.
d. Stripping and stockpiling topsoil.
e. Removing above- and below-grade site improvements.
f. Disconnecting, capping or sealing site utilities.
g. Temporary erosion and sedimentation control measures.

C. Related Sections:

1. Division 01 for Special Project Procedures.

2. Specification Section 015639 – Temporary Tree and Plant Protection.

3. Specification Section 329300 – Plants.

1.2 MATERIAL OWNERSHIP
A. Except for stripped topsoil and other materials indicated to be stockpiled or otherwise remain Owner's property, cleared materials shall become Contractor's property and shall be removed and legally disposed of off Owner's property

1.3 PROJECT CONDITIONS
A. Traffic: Minimize interference with adjoining roads, streets, walks and other adjacent occupied or used facilities during site clearing operations.

1. Do not close or obstruct streets, walks or other adjacent occupied or used facilities without permission from Owner and authorities having jurisdiction.

2. Provide alternate routes around closed or obstructed traffic ways, if required by Owner or authorities having jurisdiction.

B. Salvable Improvements: Carefully remove items to be salvaged and store on Owner's premises as indicated on Drawings or as directed by Landscape Architect or Owner.

Department of Parks and Recreation City of San Dimas, California C. Utility Locator Service: Notify utility locator service for area where Project is located 14 working days before starting site clearing operations.

D. Do not commence site clearing operations until temporary erosion control and sedimentation control and plant protection measures are in place.

E. Staging will be allowed in designated area on site. Water is available on site.

F. The following practices are prohibited within protection zones:

1. Storage of construction materials, debris or excavated material.

2. Parking vehicles or equipment.

3. Foot traffic.

4. Erection of sheds or structures.

5. Impoundment of water.

6. Excavation or digging unless otherwise indicated on Drawings.

7. Attachment of signs to trees or plants unless otherwise indicated on Drawings.

8. Wrapping materials around trees or plants unless otherwise indicated on Drawings.

PART 2 - PRODUCTS

2.1 MATERIALS
A. Satisfactory Soil Material: Requirements for satisfactory soil material are specified in Specification Section 312000 – Earth Moving.

1. Obtain approved borrow soil material off site when satisfactory soil material is not available on site.

PART 3 - EXECUTION

3.1 PREPARATION
A. Protect and maintain benchmarks and survey control points from disturbance during site clearing activities and construction.

B. Locate and clearly identify trees, shrubs, and other vegetation to remain or to be relocated.

C. Protect existing site improvements to remain from damage during construction.

Department of Parks and Recreation City of San Dimas, California

1. Restore damaged improvements to their original condition, as acceptable to Owner.

3.2 TEMPORARY EROSION AND SEDIMENTATION CONTROL
A. Provide temporary erosion control and sedimentation control measures to prevent soil erosion and discharge of soil-bearing water runoff or airborne dust to adjacent properties, walkways and storm drains, as indicated on Drawings and as required by authorities having jurisdiction.

B. Verify that flows of water redirected from construction areas or generated by construction activity do not enter or cross protection zones.

C. Inspect, maintain, and repair erosion control and sedimentation control measures during construction until permanent vegetation has been established.

D. Remove erosion and sedimentation controls and restore and stabilize areas disturbed during removal.

3.3 TREE AND PLANT PROTECTION
A. General: Protect trees and plants remaining on site according to requirements in Specification Section 015639 – Temporary Tree and Plant Protection.

B. Repair or replace trees, shrubs, and other vegetation as indicated on Drawings to remain or be relocated, which are damaged by Contractor’s operations, in a manner approved by Landscape Architect.

3.4 EXISTING UTILITIES
A. Locate, identify, disconnect, and seal or cap utilities to be removed or abandoned in place as indicated on Drawings.

1. Arrange with utility companies to shut off utilities as necessary.

B. Interrupting Existing Utilities: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated.

1. Notify Landscape Architect and Owner not less than 2 working days in advance of proposed utility interruptions.

2. Do not proceed with utility interruptions without Owner's written permission.

3.5 CLEARING AND GRUBBING
A. Remove obstructions, trees, shrubs, and other vegetation to permit installation of new construction.

1. Grind down stumps and remove roots, obstructions, and debris to a depth of 18 inches below exposed subgrade. Backfill voids with approved soil. Do not place soil

Department of Parks and Recreation City of San Dimas, California within the drip line of existing trees to remain protected in place.

2. Use only hand methods for grubbing within protection zones.

B. Fill depressions caused by clearing and grubbing operations with approved soil material unless further excavation or earthwork is indicated.

1. Place fill material in horizontal layers not exceeding a loose depth of 8 inches (200 mm), and compact each layer to a density equal to adjacent original ground.

3.6 TOPSOIL STRIPPING
A. Remove sod and grass before stripping topsoil.

B. Strip topsoil to the depth indicated on Drawings and in a manner that prevents intermingling with underlying subsoil or other waste materials.

C. Stockpile topsoil away from edge of excavations without intermixing with subsoil. Grade and shape stockpiles to drain surface water. Cover to prevent windblown dust and erosion by water.

3.7 SITE IMPROVEMENTS
A. Remove existing above-grade and below-grade improvements as indicated on Drawings and as necessary to facilitate new construction.

3.8 DISPOSAL OF SURPLUS AND WASTE MATERIALS
A. Old Decomposed Granite (DG) can be disposed on site. Remove surplus soil material, unsuitable topsoil, obstructions, demolished materials, and waste materials including trash and debris, and legally dispose of them off Owner's property.

B. Separate recyclable materials produced during site clearing from non-recyclable materials.

Store or stockpile recyclable materials without intermixing with other materials and transport them to recycling facilities. Do not interfere with other Project work.

END OF SECTION 311000

Department of Parks and Recreation City of San Dimas, California SECTION 321123 - AGGREGATE BASE
PART 1 - GENERAL

1.1 SUMMARY
A. Section Includes:

1. Work under this Section shall consist of furnishing all labor, material, equipment, tools, and services required for the placing and compacting of aggregate bases to the lines, grades, and dimensions shown on the Drawings and as specified herein.

1.2 REFERENCES

1. Contract General Conditions.

2. Standard Specifications for Public Works Construction (SSPWC), 2018 Edition (Green Book).

1.3 CONDITIONS AND REQUIREMENTS

1. Costs incurred due to repair or replacement of defective or damaged work, rejected materials, or workmanship shall be the responsibility of the Contractor.

2. Do not place aggregate base during rain or adverse weather conditions unless approved means are provided to prevent damage.

3. Furnish aggregate base from a licensed commercial plant.

1.4 SUBMITTALS

1. Furnish plant certificates showing requirements conformance as follows:
- “R” Value, per California Test Method 301.
- Sieve Analysis, per California Test Method 202.
- Sand Equivalence, per California Test Method 107.
- Durability Index, per California Test Method 229
PART 2 - PRODUCTS

2.1 MATERIALS
A. Aggregates must be crushed aggregate base and comply with Section 200-2 of the Green Book

Department of Parks and Recreation City of San Dimas, California and these provisions.

1. Aggregate must be clean and free from organic matter and other deleterious substances. Aggregate must consist of any combination of:

2. a. Broken stone
b. Crushed gravel
c. Natural rough surface gravel
d. Processed Portland cement concrete
e. Processed cement treated base

3. Aggregate base shall conform to the grading and quality requirements shown in the following tables:

Grading (Percentage Passing)
¾” Maximum
Sieve Size Operating Range Contract Compliance
1-1/2" - -
1" 100 100
3/4" 90 - 100 87 - 100
3/8" 50 - 80 45 - 85
No. 4 35 - 55 30 - 60
No. 30 10 - 30 5 - 35
No. 200 2 - 9 0 - 2
Quality
Tests Method No. Requirements
Resistance
(RValue)
California 301 78 Min.

Percentage Wear
100 Revolutions
ASTM C131 15 Max
200 Revolutions 52 Max
B. Water used for compaction shall be clear and free from injurious amounts of oil, acid, alkali, organic matter or other deleterious substances. Non-portable mix water is acceptable if in conformance.

PART 3 – EXECUTION

3.1 GENERAL - EXAMINATION

Department of Parks and Recreation City of San Dimas, California A. Verify the subgrade has been prepared in accordance with the applicable portions of the Green Book.

B. Test and verify the percentage of compaction specified has been achieved.

3.2 PREPARATION
A. Correct irregularities in gradient and elevation by scarifying, reshaping, and recompacting.

B. Do not place on soft, muddy, or otherwise un-approved surfaces.

3.3 AGGREGATE PLACEMENT
A. Spreading and compacting aggregate base shall be in accordance with the applicable sections of the Green Book. The maximum compacted thickness of any one layer of base material shall not exceed three (3) inches.

3.4 TOLERANCES
A. Finished grade of aggregate base shall not vary more than 0.02’ from the grade established by the Engineer.

3.5 FIELD QUALITY CONTROL
A. Aggregate base materials shall be compacted to a minimum of 95 percent (95%) relative compaction in accordance with these Provisions.

B. When tests indicate Work did not meet specified requirements, remove Work, replace, and retest.

3.6 PROTECTION
A. All surfaces shall be left in a clean, neat, and workmanlike condition. All construction waste, rubbish, and debris shall be removed from the work site and disposed of to the satisfaction of the Engineer.

END OF SECTION 321123

Department of Parks and Recreation City of San Dimas, California SECTION 321543 - STALOK® PAVING MATERIAL WATERLESS NATURAL PAVEMENT PART 1 - GENERAL

1.1 SUMMARY
A. The work of this Section consists of all paving work and related items as indicated on the drawings and or as specified herein and includes, but is not limited to, the following items:

1. StaLok® Paving Material aggregate road.

B. Related Sections:

1. Section 32 24 00 – Grading

2. Section 32 11 23 – Aggregate Base
C. General Provisions

1. All of the contract documents, including General and Supplementary Conditions and Division I General Requirements, apply to the work of this Section.

2. Examine all drawings and all other Sections of the Specifications for requirements therein affecting the work of this trade.

3. Coordinate work with that of all those affected by work of this Section. Cooperate with such trades to assure the steady progress of all work under the Contract.

1.2 PERFORMANCE REQUIREMENTS
A. The following standards and definitions are applicable to the work of this Section to the extent referenced herein:

1. Standard Specifications: Highway Department, Standard Specifications for Highways and Bridges, latest edition.

2. ASTM: American Society for Testing and Materials.

3. AASHTO: American Association of State Highway and Transportation Officials.

1.3 SAMPLES AND SUBMITTALS
A. Sieve analysis of aggregate for road.

B. Samples and or shop drawings for the following:

Department of Parks and Recreation City of San Dimas, California

1. Aggregate for strength and color.

C. LEED Submittals

1. Credit MR 5 – Regional Materials: Attach product data for regional materials indicating location and distance from Project of material manufacturer and point of extraction, harvest, or recovery for each raw material. Include statement indicating cost for each regional material and the fraction by weight that is considered regional.

D. Construction Samples:

1. Construct mock-up panels or areas for each different type of paving system as specified herein to demonstrate ability to archive types of setting bed, joints, pattern, color and texture required herein.

2. StaLok® Paving Material for aggregate road: Construct a 12’ x 24’ sample of finished path as directed by the Owner’s Representative on site.

3. General:
a. Schedule mock-up construction so that mock-up can be accepted a minimum of 30 days prior to the application of paving surfaces represented by the mock-up. b. Locate mock-up panel(s) in areas as directed by the Owner’s Representative. c. Continue to construct mock-ups until acceptable mock-up is produced (at no cost to the Owner). Acceptable mock-up shall be standard for texture, color and workmanship.
d. Use same setting bed and joint mixes used in accepted mock-up in final work unless otherwise directed by Owner’s Representative.
e. Protect accepted mock-ups from damage until completion and acceptance of the work represented by the mock-ups.
f. Remove mock-up panel(s) from the site at completion of the project, unless otherwise instructed by Owner’s Representative.

1.4 PROJECT/SITE CONDITIONS
A. Field Measurements: Each bidder is required to visit the site of the work to verify the existing conditions. No adjustments will be made to the Contract Sum for variations in the existing conditions.

1. Where surfacing is indicated to fit with other construction, verify dimensions of

Department of Parks and Recreation City of San Dimas, California other construction by field measurements before proceeding with the work.

2. Before proceeding with work, notify the owner’s representative in writing of unsuitable conditions and conflicts.

1.5 QUALITY ASSURANCE
A. Installer Qualifications: Installer to provide evidence to indicate successful experience in installation of StaLok® Paving Material or approval by manufacturer.

B. Manufacturer’s technical representative shall visit the site at the start of an installation to ensure the installer understands the correct installation methods to use.

1.6 WARRANTY
A. General Warranty: The special warranty specified in this Article shall not deprive the Owner of other rights the Owner may have under other provisions of the Contract Documents and shall be in addition to, and run concurrent with, other warranties made by the Contractor under requirements of the Contract Documents.

B. Special Warranty: Submit a written warranty executed by the installer agreeing to repair or replace components of StaLok® Paving Material that fail in materials or workmanship within the specified warranty period. Failures include, but are not limited to, the following:

1. Premature wear and tear, provided the material is maintained in accordance with manufacturer’s written maintenance instructions.

2. Failure of system to meet performance requirements.

C. Warranty Period: Contractor shall provide warranty for performance of product. Contractor shall warranty installation of product for the time of one year from completion.

D. Contractor shall provide, for a period of sixty days, unconditional maintenance and repairs as required.

PART 2 - PRODUCTS

2.1 MANUFACTURERS
A. StaLok® Paving Material Waterless Natural Pavement shall be provided by the following manufacturer:

1. Stabilizer Solutions, Inc. 33 South 28th St., Phoenix, AZ 85034; phone (602) 225-5900, (800) 336-2468; fax (602) 225-5902; website www.stabilizersolutions.com; email [email protected]

Department of Parks and Recreation City of San Dimas, California

2.2 MATERIALS
B. Aggregate Specifications

1. Crushed stone shall consist of inert materials that are hard, durable, with stone free from surface coatings and deleterious materials. Gradation requirements shall be as follows:

U.S. Sieve No. Percent Weight Passing by
# ½-inch 98 – 100
# 3/8-inch 90 – 100
# 4 65 – 80
# 8 48 – 63
# 16 40 – 49
# 30 30 – 40
# 50 20 – 27
# 100 10 – 18
# 200 10 – 12

2. R-value minimum of 70 determined by ASTM D 2488 Methodology (R-value is a measure of wear resistance).

3. Sand equivalent – an engineering measurement of the proportion of sand to silt and clay, will stay at a range of 30-55. As determined by ASTM D 2419 methodology.

4. Dense graded crushed stone base shall be furnished and installed as required and specified under Section 02200, Earthwork and Section 02230 Granular Materials to a 6” compacted depth.

PART 3 - EXECUTION

3.1 PREPARATION
A. Base shall be 4” thick layer of ¾” crushed granular base material installed at 95% compaction on top of subgrade by Test Method ASTM D 1557. Compaction Testing to be provided by Contractor and inspected by Owner no less than one test per 2,000 square feet of pavement base layer.

B. Make any corrections necessary to base furnished and installed under Section 02200 Earthwork

Department of Parks and Recreation City of San Dimas, California and Section 02230 Granular Materials to bring gravel to the sections and elevations shown on the drawings.

C. Pre-soak base material with water prior to installing StaLok® Paving Material as needed to compact base.

D. Make sure proper drainage is available to ensure no standing water on surface or adjacent to StaLok® Paving Material, including downspouts when placed under roof overhang.

3.2 BLENDING
A. Waterless Natural Pavement (WNP) blending shall be under the direction of a WNP manufacturer with not less than 10 years experience in the production of WNP product. WNP shall be prepared with mixing plant dedicated to WNP production and equipped with metering controls for accurate proportioning of WNP ingredients. Aggregate must be heated to 200 degrees Fahrenheit by use of drum dryer prior to blending.

B. The mixed WNP shall have a dry static coefficient of friction greater than .60. Water shall bead or form droplets on WNP surface and shed off. WNP shall set up only by compaction and can be stockpiled up to 1 month prior installation.

3.3 PLACEMENT/COMPACTION
A. Consult manufacturer if installing on slope.

B. Do not install in rainy conditions.

C. Avoid installing WNP below 30°F. WNP may form clods during transport below 60°F. Large clods may be broken apart with machinery such as front loader, or on their own if left to warm in sun.

Small clods will break apart during placement and compaction.

D. Place WNP Material at a minimum 2”, maximum 3” compacted depth. Using a Paver Box, Paver, Crawler Paver, Asphalt Paver, Drag Box Paver, Pavement Profiler, Slip Form Paver, Pav-Saver Place Spreader or Equal.

1. Crown WNP. Slope material to edge ¼” per foot.

2. Pockets of large aggregate may develop, inspect surface and evenly spread any 1/4” or 3/8” loose rock.

E. Compact WNP.

1. Compaction can be achieved by a 5-ton double-drum roller

2. Lightly compact making one pass.

Department of Parks and Recreation City of San Dimas, California

3. Make any grade adjustments and add needed material.

4. Heavily compact material making 8 to 10 passes. Avoid turning on material with roller.

5. Use plate compactor on edges and hard to get areas. If near wall, hand tamp may be necessary.

6. Loose material shall not be present on final surface.

7. No set up or curing time is needed.

3.4 INSPECTION
A. Finished surface shall be uniform and solid, with no evidence of chipping or cracking.

Compacted paving material shall be firm to full depth with no soft areas. Loose material shall not be present on the surface and no ruts shall be present. Compaction may increase with time and use. WNP shall be ready for traffic immediately and shall not require fog seal or any other sealing or curing methods.

3.5 MAINTENANCE
A. Remove debris, such as paper, grass clippings, leaves or other organic material by mechanically blowing or hand raking the surface as needed. Any plowing program required during winter months shall involve the use of a rubber baffle on the plow blade or wheels on the plow that lifts the blade 1/4" off the paving surface.

3.6 REPAIRS
A. Excavate damaged area to the depth of the WNP and square-off sidewalls.

B. If area is dry, moisten damaged portion lightly and scarify.

C. Apply pre-blended WNP to excavated area to finish grade.

D. Compact with an 8” to 10” hand tamp or 1000 lb. Roller.

END OF SECTION 321543

Department of Parks and Recreation City of San Dimas, California

EXHIBIT B

PAYMENT SCHEDULE
Upon the completion of the Project both to the City Engineer’s satisfaction and in compliance with this Agreement, the City will pay, and the Contractor agrees to accept as full and final compensation for the Project, the total of all bid items, adjusted for variation of quantities at the unit prices for the materials actually used or furnished for the Project, as set forth below:

Removal of DG and installation of StaLok pavement material $129,325.00 TOTAL $129,325.00

EXHIBIT C
BONDS

CITY OF SAN DIMAS

BOND FOR SECURITY OF LABORERS AND MATERIALMEN
CONSTRUCTION CONTRACT NO. CC 2024-12
Whereas, The City Council of the City of San Dimas (the "City"), State of California and (the "Principal") have entered into an Agreement (the "Agreement") dated _________, 2024, whereby Principal agrees to install and complete the following public improvements: CITY OF SAN DIMAS CONSTRUCTION CONTRACT NO. CC2024-12 The Agreement is incorporated herein by reference.

Whereas, under the terms of the Agreement, the Principal is required before entering upon the performance of the work, to file a good and sufficient payment bond with the City to secure payment of the claims to which reference is made in Title 15 (commencing with Section 3082) of part 4 of Division 3 of the Civil Code of the State of California.

Now, therefore, the Principal and the undersigned ________________________, as corporate surety (the "Surety"), are held firmly bound unto the City and all contractors, subcontractors, laborers, materialmen, and other persons employed or providing materials in the performance of the Agreement and referred to in aforesaid Civil Code in the sum of for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor. Further, Surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this Bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing this obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.

It is hereby expressly stipulated and agreed that this bond shall inure to the benefit of any and all persons, companies, and corporations entitled to file claims under Title 15 (commencing with Section 3082) of Part 4 of Division 3 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond.

Should the condition of this bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect.

The Surety hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Agreement, or the specifications accompanying the same shall in any manner affect its obligations on this Bond, and it does hereby waive notice of any such change, extension, alteration, or addition.

In witness whereof, the Principal and Surety caused this Bond to be executed on this ________ day of ______________________, 2024.

Principal
________________________________
By:______________________________
Title:_____________________________
Surety
_________________________________
By:______________________________
Title:_____________________________
Local Mailing Address of Surety:
________________________________
Street Address
________________________________
City & State
Telephone Number
(All Signatures Must Be Acknowledged)

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA )
)

COUNTY OF LOS ANGELES )
On ____________ , before me, _________________ , Notary Public, personally appeared _________________ , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: (Seal)

(THIS PAGE INTENTIONALLY LEFT BLANK)

CITY OF SAN DIMAS

BOND SECURING PERFORMANCE
CONSTRUCTION CONTRACT NO. CC 2024-12
Whereas, The City Council of the City of San Dimas (the "City"), State of California and (the "Principal") have entered into an Agreement (the "Agreement") dated ____________, 2024 whereby Principal agrees to install and complete the following improvements: CITY OF SAN DIMAS CONSTRUCTION CONTRACT NO. CC 2024-12.

The Agreement is incorporated herein by reference.

Whereas, said Principal is required under the terms of said Agreement to furnish a bond for the faithful performance of said Agreement.

Now, therefore, we, the Principal and _______________________________, as surety (the "Surety"), are held and firmly bound unto the City, in the penal sum lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.

The condition of this obligation is such that if said Principal, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the said Agreement and any alteration thereof made as therein provided, on his or their part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and, save harmless the City, its officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered.

The Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or to the work to be performed thereunder or the specifications accompanying the same shall in any way affect its obligations on this Bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Agreement or to the work or to the specifications.

In witness whereof, the Principal and Surety caused this bond to be executed on this ________ day of ______________________, 2024.

Principal
_________________________________
By: ______________________________
Title:_____________________________
Surety
________________________________
By:______________________________
Title:_____________________________
Local Mailing Address of Surety:
________________________________
Street Address
________________________________
City & State
Telephone Number
(All Signatures Must Be Acknowledged)

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA )
)

COUNTY OF LOS ANGELES )
On ____________ , before me, _________________ , Notary Public, personally appeared _________________ , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _________________________ (Seal)

(THIS PAGE INTENTIONALLY LEFT BLANK)

CITY OF SAN DIMAS

DEPARTMENT OF PARKS AND RECREATION
SAN DIMAS, CA 91773

SPECIFICATIONS AND CONTRACT DOCUMENTS
FOR
CONSTRUCTION CONTRACT NO. 2024-12

HORSETHIEF CANYON PARK

TRAIL REHABILITATION
BID OPENING DATE: TUESDAY, OCTOBER 8, 2024
BID TIME: 10:00 A.M.

ENGINEER’S ESTIMATE: $225,000
Please direct questions or comments to:

Steven Farmer
Landscape Manager

CITY OF SAN DIMAS
245 E. BONITA AVENUE SAN
DIMAS, CA 91773
(909) 394-6230
ATTACHMENT 2

Director of Administrative
Services
Michael O’Brien
Director of Community
Development
Luis Torrico
Director of Parks and
Recreation
Scott Wasserman
Director of Public Works
Shari Garwick
245 East Bonita Avenue ∙ San Dimas ∙ California 91773-3002 ∙ (909) 394-6200 ∙ Fax (909) 394-6209  sandimasca.gov City Council
Emmett Badar, Mayor
Eric Nakano, Mayor Pro Tem – District 2
Rachel Bratakos - District 3
Ryan A. Vienna, - District 4
Eric Weber - District 1
City Manager
Chris Constantin
Assistant City Manager
Brad McKinney
City Attorney
Jeff Malawy
CONSTRUCTION CONTRACT NO 2024-12

HORSETHIEF CANYON PARK TRAIL REHABILITATION
ADDENDUM NO. 1
OCTOBER 3, 2024
NOTICE IS HEREBY GIVEN that Addendum No. 1 is being issued to modify or clarify the following:

1. Existing Decomposed Granite (DG) base can be disposed of on site.

2. No substitution to StaLok.

3. No temporary fencing on project perimeter is needed.

4. Access to water on site are available at multiple locations.

5. StaLok installation: native edge, no edge banding required.

6. Picnic table area omitted from specified work.

7. See attached Bidder’s Proposal Sheet and Specification Sheet for quantities and specifications for StaLok installation.

8. The Bid Date and Time remain Tuesday, October 8 at 10:00 AM Acknowledgment of receipt of Addendum No. 1 is required by signing below and returning a copy of this addendum with the bid proposal package no later than the time they are due (Tuesday, October 8 at 10:00 AM). This Addendum No. 1 consists of four (4) pages.

Should you have any questions regarding this addendum, please call (909) 394-6230.

ACKNOWLEDGMENT OF RECEIPT OF ADDENDUM NO. 1
FIRM NAME: _________________________________________________________________ BY (Print & Sign): __________________________________________ DATE: _____________

CC 2024-12 HCP Trail Rehabilitation Addendum 1 2
October 3, 2024
245 East Bonita Avenue ∙ San Dimas ∙ California 91773-3002 ∙ (909) 394-6200 ∙ Fax (909) 394-6209  sandimasca.gov CONSTRUCTION CONTRACT NO. 2024-12

HORSETHIEF CANYON PARK

TRAIL REHABILITATION
BIDDER’S PROPOSAL

TO THE SAN DIMAS CITY COUNCIL
The undersigned, as bidder, declares that this proposal is made without collusion with any other person, firm, or corporation; and that the only person or parties interested as principles are those named herein; that he has not accepted any bid from any subcontractor or materialman through any bid depository, the by-laws, rules, or regulations of which prohibit or prevent the Contractor from considering any bid from any subcontractor or materialman which is not processed through said bid depository, or which prevents any subcontractor or materialman from bidding to any Contractor who does not use the facilities of, or accept bids from or through such bid depository; and having carefully examined the site of the proposed work and plans and specifications, therefore, as well as the “Notice Inviting Bids,” all motions by the City Council pertaining thereto, and the proposed Contract, and The Contractor from considering any bid from any subcontractor or materialman which having informed himself fully in regard to the contemplated work, proposes and agrees in the event of the acceptance hereof, to enter into a Contract with the City Council of the City of San Dimas, to perform said proposed work in accordance with the terms of said Contract, and to furnish or provide all material, equipment, labor, tools, apparatus, and other means necessary so to do in accordance with the terms and provisions of said Contract, to wit:

HORSETHIEF CANYON PARK TRAIL REHABILITATION
Contractor is Responsible to Verify Quantities On Site.

Horsethief Canyon Park
ITEM
NO.

TRAIL REHABILITATION

ITEM DESCRIPTION QTY UNIT UNIT PRICE TOTAL
1 Mobilization & Public Safety Measures 1 LS $ $
2 Demolition/Site Clearing 10,500 SQFT $ $
3 Crushed Aggregate Base – 2” Section 65 CUYD $ $
4 StaLok Paving Material – 2” Section 65 CUYD $ $
TOTAL ALL BID ITEMS $
TOTAL BID, IN WORDS: _____________________________________________________ _________________________________________________________________DOLLARS

CC 2024-12 HCP Trail Rehabilitation Addendum 1 3
October 3, 2024
245 East Bonita Avenue ∙ San Dimas ∙ California 91773-3002 ∙ (909) 394-6200 ∙ Fax (909) 394-6209  sandimasca.gov NOTE: The estimated quantities listed in the Proposal Bid Sheet(s) are supplied to give an indication of the general scope of the work, but the accuracy of these figures is not guaranteed and the bidder shall make his own estimates from the drawings. In case of a variation between the unit price and the totals shown by the bidder, the unit price will be considered to be the bid. Except where a lump sum is requested, in the case of a variation between the unit price and the total(s) shown by the bidder, the unit price will be used to calculate the total for the item based on the number of units involved in the item.

Upon completion of the construction, if the actual quantities show either an increase or decrease from the quantities given in the Proposal Bid Sheet(s), the Contract Unit Price will prevail. Increases or decreases in quantities shall not be subject to Section 3-2.2.1 of the Standard Specifications. Full compensation to be paid will be the contract price for the actual work completed, and no additional compensation will be allowed therefore. Payment will not
be made for materials wasted or disposed of in a manner not called for under the Contract, this includes rejected material not unloaded from vehicles.

COMPANY NAME: __________________________________________________________ ADDRESS: ________________________________________________________________ CITY, STATE, ZIP: __________________________________________________________ PHONE: ( ___) __________________________ EMAIL: ____________________________ SUBMITTED BY (PRINT):
__________________________________________________________________________ SUBMITTED BY (SIGN):
__________________________________________________________________________ STATE CONTRACTOR’S LICENSE NO. _______________________ CLASS __________ DEPARTMENT OF INDUSTRIAL RELATIONS REGISTRATION NO. _________________

CC 2024-12 HCP Trail Rehabilitation Addendum 1 4
October 3, 2024
245 East Bonita Avenue ∙ San Dimas ∙ California 91773-3002 ∙ (909) 394-6200 ∙ Fax (909) 394 Page 110 – 200 -6209  sandimasca.gov Department of Parks and Recreation City of San Dimas, California ii
CONSTRUCTION CONTRACT NO. 2024-12

TABLE OF CONTENTS
NOTICE INVITING SEALED BIDS ......................................................................................................... iii SPECIAL PROVISIONS.......................................................................................................................... 1 INSTRUCTIONS TO BIDDERS.............................................................................................................10 BIDDER’S PROPOSAL .........................................................................................................................17 BIDDER’S SECURITY...........................................................................................................................19 BIDDER’S BOND ..................................................................................................................................20 CONTRACTOR'S CLASSIFICATION....................................................................................................21 STATEMENT OF ABILITY AND EXPERIENCE ....................................................................................22 DESIGNATION OF SUBCONTRACTORS ............................................................................................23 CERTIFICATE AS TO COMPLIANCE WITH CERTAIN REGULATIONS ..............................................24

REJECTION OF BID FOR PRIOR DISQUALIFICATION REMOVAL OR OTHERWISE PREVENTED FROM BIDDING BECAUSE OF VIOLATION OF THE LAW OR A SAFETY REGULATION..................25 QUESTIONNAIRE TO GENERAL CONTRACTORS............................................................................. 26 NONCOLLUSION AFFIDAVIT TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID ............27 NOTARY ACKNOWLEDGMENT...........................................................................................................28 APPENDIX A – WORK SCOPE/SPECIFICATIONS ..............................................................................29 APPENDIX B - PROJECT SITE AND PLAN..........................................................................................54 APPENDIX C – CITY FORMS...............................................................................................................56

Department of Parks and Recreation City of San Dimas, California iii

CITY OF SAN DIMAS

NOTICE INVITING SEALED BIDS
CONSTRUCTION CONTRACT NO. 2024-12
BIDS MUST BE RECEIVED ON OR BEFORE: TUESDAY, OCTOBER 8, 2024 at 10:00 a.m.

BIDS WILL BE OPENED ON: TUESDAY, OCTOBER 8, 2024 at 10:00 a.m.

PLACE OF BID RECEIPT: Office of the City Clerk, City Hall, 245 East, Bonita Avenue, San Dimas, California 91773
PROJECT IDENTIFICATION NAME: HORSETHIEF CANYON PARK TRAIL REHABILITATION CONSTRUCTION CONTRACT NO. 2024-12
NOTICE IS HEREBY GIVEN that the City of San Dimas, County of Los Angeles, California, will receive up to, but not later than, the time set forth above sealed contract bids for the award of a contract for the above project. All bids shall be made on the form furnished by the City and shall be opened and publicly read aloud at the above-stated time in the Office of the City Clerk of the City of San Dimas, City Hall.

DESCRIPTION OF WORK: The Trail Rehabilitation features a renovation to existing Decomposed Granite path and installing STALOK pavement material.

OBTAINING CONTRACT DOCUMENTS: Contract documents, may be obtained online at Sandimasca.gov or by contacting Parks and Recreation Department at 909-394-6230.

Each bid shall be accompanied by bid security referred to in the contract documents and by a list of proposed subcontractors.

Evidence of insurance, a performance bond, and a labor and materials bond as specified in the contract documents will be required prior to execution of the contract.

Pursuant to the Labor Code of the State of California, the Director of Industrial Relations has determined the general prevailing rate of wages and employer payments for health and welfare, vacation, pension and similar purposes applicable to the work to be done.

This rate and scale are on file with the Department of Public Works, and copies will be made available to any interested party on request. The contractor to whom the contract is awarded, and the subcontractors under him, must pay not less than these rates for this area to all workers employed in the execution of the contract.

At the time of the award of the contract, the successful bidder shall possess a Class “A”, “C-12”, or “C-27” contractor's license.

Only a contractor registered with the Department of Industrial Relations (“DIR”) to bid on public works contracts in California shall be permitted to submit a bid. Furthermore, only subcontractors registered with the DIR to bid on public works contracts in California shall be permitted to perform work or labor or render service under subcontract to the subject contractor, or be listed on the bid. Further, the project is subject to compliance monitoring and enforcement by theDIR.

In accordance with Public Contract Code section 22300, the bidder who is awarded the contract may substitute securities for retention moneys withheld by a public agency to ensure performance under this contract. The procedure and requirements for substituting said securities is set forth in Public Contract Code section 22300 which is incorporated by this reference as set forth herein.

The City reserves the right to reject any or all bids and to waive any irregularities or informalities in any bid or in the bidding and to make awards in the interest of the City. No bidder may withdraw his bid for a period of ninety (90) calendar days after the opening of bids.

Each bidder is hereby notified of a mandatory pre-bid meeting for this project on Thursday September 26, 2024 at 10:00am. Only bids from attendees at the mandatory meeting will be considered.

CITY OF SAN DIMAS
For information, please call Parks and Recreation Department at 909-394-6230 ________/s/ Debra Black__________
City Clerk
PUBLISHED: Inland Valley Daily Bulletin
POSTED: September 9 and 16, 2024

Department of Parks and Recreation City of San Dimas, California 1 SPECIAL PROVISIONS
SP-1 STANDARD SPECIFICATIONS AND GENERAL PROVISIONS
The Standard Specifications and General Provisions for the construction materials and construction methods as set forth in the "Standard Specifications for Public Works Construction," 2012 Edition and the “State of California Department of Transportation Standard Specifications,” May, 2010 Edition, shall be the Standard Specifications and General Provisions for all the Work to be done and the provisions of the Contract for the Work. In case of conflict between the Standard Specifications, the General Provisions, and these Special Provisions, the Special Provisions shall take precedence over and prevail over such conflicting portions.

SP-2 DEFINITIONS
The terms, whenever appearing in these Specifications, shall be interpreted to mean as follows:
“Board” The City Council of the City of San Dimas
“City” The City of San Dimas, California
“City Attorney” The City Attorney of the City of San Dimas “City Engineer” Authorized personnel of the City of San Dimas “City Council” The City Council of the City of San Dimas “Contract” The Contract and Contract Documents
“Contract Documents The plans, specifications, special conditions, and any other related documents or addenda for the Work.
“Contractor” The Contractor bidding on the Work
“State” The State Department of Transportation
“Work” The Work or Improvement
SP-3 TIME LIMIT
The Contractor undertaking this project must return the executed Contract Documents within Ten (10) calendar days of the City Council award date, and to commence work within Ten (10) calendar days from Notice to Proceed. The Contractor will have forty-five (45) working days to complete the project.

The working hours shall be from 7:00 am until 5:00 pm Monday through Friday excluding Holidays unless otherwise approved by the Landscape Maintenance Manager.

The City Council will not authorize any of the Work to be done under these specifications before the Contract has been signed, and any of the Work that is done by the Contractor in advance of such time shall be considered as being done at its own risk, and on its own responsibility, and as a consequence, will be subject to rejection having been done without the presence of the City Engineer or Inspector appointed by the City Engineer.

SP-4 CONTRACTOR’S RESPONSIBILITY

Department of Parks and Recreation City of San Dimas, California 2 A. SUPERINTENDENCE
Whenever the Contractor is not present on any part of the Work where direction is needed, orders given by the City Engineer shall be received and obeyed by the superintendent or foreman or authorized representative who may be in charge of the Work. Any order given by the City Engineer, not otherwise required to be in writing by the specifications will, on request of the Contractor, be given or confirmed in writing. An authorized representative of the Contractor shall be at the work site during working hours.

B. CHARACTER OF WORKMEN
All superintendents and foreman shall be English-speaking. Any superintendent, foreman, laborer, or other person employed on the Work by the Contractor who fails or refuses to perform the Work in the manner specified herein shall be discharged immediately, and such person shall not again be employed on the Work. Upon written notification, the Contractor or any subcontractor shall discharge any person who is in the opinion of the City Engineer incompetent, disorderly, unfaithful, or otherwise unsatisfactory. Such discharge shall not be the basis of any claim for compensation or damage against the City or any of its officers.

SP-5 CITY ENGINEER AND CITY ENGINEER’S RESPONSIBILITY
Whenever in these specifications, or in other contract documents, where these specifications govern, the term, “City Engineer”, shall mean authorized personnel of the City of San Dimas.

The City Engineer shall have the general supervision and direction of the Work. He has authority to stop the Work whenever such stoppage may be necessary to insure the proper execution of the Contract. He shall have authority to reject any work or materials which do not conform to the Contract Documents, to direct the application of work forces to such portions of the Work as in his judgment is required, to order the work force increased or diminished, to direct the sequence of the Work, and to decide questions which arise in the execution of the Work.

The City Engineer shall provide inspection for all the Work to be performed under the Contract. All materials and the Work shall be performed only in the presence of the City Engineer or his authorized inspector, and any Work done in the absence of the City Engineer or his authorized inspector shall be subject to rejection. The Contractor shall notify the City Engineer forty-eight (48) hours in advance of any Work to be done, in order that inspection services may be provided.

SP-6 INSURANCE REQUIREMENTS
Before execution of the Contract, during the entire period of the Contract, and for periods after the end of the Contract, the Contractor shall have in place all of the insurance coverage’s required in this section. The Contractor’s insurance shall comply with all items specified by the Contract. Any subcontractors shall be subject to all of the requirements of this section, and the Contractor shall be responsible to obtain evidence of insurance from each subcontractor.

A. INSURER REQUIREMENTS
All insurance policies used to satisfy these requirements shall be issued by insurers authorized to do business in the State of California. Insurers shall have a current A.M. Best’s ratings of not less than A: VII unless otherwise approved by the City.

Department of Parks and Recreation City of San Dimas, California 3 B. COVERAGE’S, LIMITS AND POLICY REQUIREMENTS
The Contractor shall maintain the types of coverage’s and limits as stated:

1. Commercial General Liability Insurance Commercial General Liability Insurance occurrence form, including all coverage’s provided by and to the extent afforded by Insurance Services Office Form CG 0001 ed. 11/88 or 11/85, with no special limitations affecting the City. The limit for all coverages under this policy shall be no less than $2,000,000 per occurrence. The City, its employees, officials and agents shall be added as an additional insured by endorsements to the policy. The insurer shall agree to provide the City with thirty (30) days prior written notice of any cancellation, nonrenewal or material change in coverage. The policy shall contain no provision that would make this policy excess over, contributory with or invalidated by the existence of any insurance, self-insurance or other risk financing program maintained by the City. In the event the policy contains such an “other insurance” clause, the policy shall be modified by endorsement to show that this policy is primary for any claim arising out of the Work performed under the Contract.

2. Commercial Automobile Liability Insurance Commercial Automobile Liability Insurance including all coverage’s provided by and to the extent afforded by Insurance Services Office Form CA 0001, ed. 12/93, including Symbol 1 (any auto) with no special limitations affecting the City. The limit for bodily injury and property damage liability shall be no less than $2,000,000 per accident. The insurer shall agree to provide the City with thirty (30) days prior written notice of any cancellation, non-renewal or material change in coverage. The policy shall contain no provision that would make this policy excess over, contributory with or invalidated by the existence of any insurance, self insurance or other risk financing program maintained by the City. In the event the policy contains such an “other insurance” clause, the policy shall be modified by endorsement to show that this policy is primary for any claim arising out of the Work performed under the Contract.

3. Workers’ Compensation Insurance Workers’ Compensation Insurance shall meet all statutory benefit requirements of the Labor Code of the State of California. Employers Liability Insurance with a minimum limit of $1,000,000 per claim. The policy shall contain or be endorsed to include a waiver of subrogation in favor of the City.

C. ADDITIONAL INSURED
The Los Angeles County Regional Park and Open Space District (“District”) shall be named as additional insured on all commercial general liability policies. Said insurance must require that the City and the District be given thirty (30) days advance written notice of any modification or cancellation of said insurance.

D. ADDITIONAL REQUIREMENTS
The procuring of such required policies of insurance shall not be construed to limit the Contractor’s liability hereunder or to fulfill the indemnification provisions and requirements of the Contract. There shall be no recourse against the City for payment of insurance premiums or other related costs. The City shall notify the Contractor in writing of changes in the insurance requirements. If the Contractor does not deposit, within sixty (60) days of receipt of such notice,

Department of Parks and Recreation City of San Dimas, California 4 copies of acceptable insurance policies incorporating the changes with the City, the Contractor shall be deemed in default under the Contract.

Any deductibles or self-insured retentions must be declared to and approved by the City. Any deductible exceeding an amount acceptable to the City shall be subject to the following changes:

1. The insurer shall reduce or eliminate such deductibles or self-insured retentions with respect to the City and its officials, employees and agents (with additional premium, if any to be paid by the Contractor); or

2. The Contractor shall provide satisfactory financial guarantee for payment of losses and related investigations, claim administration and defense expenses.

E. VERIFICATION OF COMPLIANCE
The Contractor shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before work commences. Not less than fifteen (15) days prior to the expiration date of any policy of insurance required by this section, the Contractor shall deliver to the City a binder or certificate of insurance with respect to each renewal policy, bearing a notation evidencing payment of the premium, or accompanied by other proof of payment satisfactory to the City.

SP-7 PROGRESS PAYMENTS
Progress payments will be made in accordance with Section 9-3 of the Standard Specifications. The City shall retain five (5) percent of each progress payment to the Contractor in order to ensure performance under the Contract. Upon written claim by the Contractor submitted to the City Engineer on or before the twenty-fifth (25) day of each month during which the Work is under construction, the City Engineer will make an approximate measurement of the Work performed to that date and recommend to the City a progress payment to be paid for the Work completed. All requests for Payment shall be submitted on a City provided template. Payment will be made to the Contractor on or about the fifteenth (15) day of the month following completion of each estimate period. No payment shall be made or required to be made when, in the judgment of the City Engineer, the Work is not proceeding in accordance with the Contract.

A. SUBSTITUTION OF SECURITIES FOR MONIES WITHHELD TO ASSURE PERFORMANCE

AND PAY EARNED RETENTIONS DIRECTLY TO AN ESCROW AGENT
In accordance with California Public Contract Code, Section 22300, the Contractor may request permission to substitute securities in lieu of having retention withheld by the City from progress payments when such payments become due or, in the alternative, the Contractor may request that the City make payments of earned retentions directly to an agreed upon designated escrow agent at the Contractor’s expense. The following shall control if either option is requested by the Contractor:

1. Substitution of Securities for Performance Retention At some reasonable time before any progress payments would otherwise be due and payable to the Contractor in the performance of the Work under the Contract, the Contractor may submit a request in

Department of Parks and Recreation City of San Dimas, California 5 writing to the City requesting permission to substitute retentions with securities equivalent to the estimated amount of retention (“Estimated Retention”) to be withheld by the City. The Contractor shall deposit such securities with the City or may, in the alternative, deposit such securities in escrow with a state or federally chartered bank in California, as the escrow agent, and at the Contractor’s expense. Such securities will be equivalent or greater than the Estimated Retention. If on or after the date the securities are to be deposited: (a) the Contract is modified, by written modification, change order or otherwise, resulting in the Contractor being entitled to receive an amount more than the estimated Contract amount; and/or (b) the City, by a reservation of rights and at its sole discretion and upon advise of the City Attorney, determine that the amount of the securities on deposit, are not equal to or greater than the Estimated Retention, the Contractor shall within a reasonable time, upon the request of the City, deposit additional securities, so that the amount of securities on deposit with the City or escrow agent is equivalent or greater in value than the amount of Estimated Retention.

Upon satisfactory completion of the Contract, which shall mean, among other things, that the City is not otherwise entitled to retain proceeds from progress payments as elsewhere provided in the Contract or under applicable law, the securities shall be returned to the Contractor.

2. Deposit of Retention Proceeds with an Escrow Agent As an alternative to the substitution of securities, as provided in (A)(1) above, or the City otherwise retaining and holding retention proceeds from progress payments, the Contractor may request the City to make payments of retentions earned directly to an escrow agent with the same qualifications as required in paragraph (A)(1) above and at the expense of the Contractor. At its sole expense, the Contractor may direct the investment of such retention payments into only such securities as mentioned in paragraph (A)(3) below and shall be entitled to interest earned on such investments on the same terms provided for securities deposited by the Contractor. Upon satisfactory completion of the Contract, which shall mean when the City would not otherwise be entitled to withhold retention proceeds from progress payments had the Contractor not elected to have such proceeds deposited into escrow, the Contractor shall be allowed to receive from the escrow agent all securities, interest, and payments deposited into escrow pursuant to the terms of this section. The Contractor shall pay to each subcontractor, not later than twenty (20) days of receipt of the payment, the respective amount of interest earned, net of costs attributed to retention withheld from each subcontractor, on the amount withheld to insure performance of the Contractor.

3. Securities eligible for investment Securities eligible for investment shall include those listed in California Government Code Section 16430, bank or savings and loan certificates of deposit, interest bearing demand deposit accounts, standby letters of credit, or any other security mutually agreed upon between the Contractor and the City.

The Contractor shall be the beneficial owner of any securities substituted for any monies withheld and shall receive any interest thereon.

4. Escrow Agreement for security deposits in lieu of retention The Escrow Agreement that shall be used for the deposit of securities in lieu of retention shall substantially conform to the form prescribed in California Public Contract Code Section 22300(e).

5. Inconsistencies with prevailing statutory requirements If there is any inconsistency between or differences in Public Contract Code Section 22300 and the terms of this provision, or any future amendments thereto, Section 22300 shall control.

Department of Parks and Recreation City of San Dimas, California 6 B. RELEASE OF RETENTION PROCEEDS:

Retention proceeds withheld by the City, or by the Contractor from any subcontractor shall be governed by California Public Contract Code, Section 7107. Within sixty (60) days after the date of completion of the Work covered by the Contract, the retention withheld from the Contractor shall be released, unless the City decides to continue to withhold such proceeds, as provided for within the Contract. In the event of a dispute between the Contractor and the City involving the Work, the City may withhold an amount from the retention payment that shall not exceed 150 percent (150%) of the estimated value of the disputed amount from final payment to the Contractor. The date of completion of the Work shall mean any of the following:

1. The occupation, beneficial use, and enjoyment of the Work by the City, excluding any operation only for testing, startup, or commissioning, by the City, or its agent, accompanied by cessation of labor on the Work;

2. The acceptance by the City, or its agent, of the Work;

3. After the commencement of the Work, a cessation of labor on the Work for a continuous period of one-hundred (100) days or more, due to factors beyond the control of the Contractor; or

4. After the commencement of the Work, a cessation of labor on the Work for a continuous period of thirty (30) days or more, if the City files and records a "Notice of Cessation" or "Notice of Completion" with the Los Angeles County Recorder’s Office.

The Contractor may withhold from a subcontractor its portion of the retention proceeds if a bona fide dispute exists between the Contractor and the subcontractor. Otherwise, payment must be made within ten (10) days from the time that any retention proceeds are received by the Contractor. The amount withheld from the retention payment shall not exceed 150 percent (150%) of the estimated value of the disputed amount. In the event retention payments are not made within the required time periods, the City or the Contractor withholding the unpaid amounts shall be subject to a charge of two percent (2%) per month on any improperly withheld amounts in lieu of interest otherwise due. In any action for the collection of funds improperly withheld, the prevailing party shall be entitled to attorney’s fees and costs.

SP-8 LIQUIDATED DAMAGES
Liquidated damages will be assessed in accordance with Section 6-9 of the Standard Specifications.

Progress payments made by the City after the scheduled completion date does not constitute a waiver of liquidated damages.

SP-9 DISPUTE RESOLUTION
Section 20104 et seq. of the California Public Contract Code prescribes a process for utilizing informal conferences, nonbinding judicially supervised mediation, and judicial arbitration to resolve disputes on construction claims of $375,000 or less. In the case of a dispute between the Contractor and the City in regards to this Contract, the requirements of Section 20104 et seq. of the California Public Contract Code shall apply.

Department of Parks and Recreation City of San Dimas, California 7 SP-10 PROTECTION OF WORK AND MATERIALS
In addition to the requirements of Section 4-1.2 of the Standard Specifications, the Contractor shall be responsible for the protection of the Work until it has been inspected and accepted by the City Engineer.

Any Work damaged or destroyed prior to acceptance of the Work shall be replaced at the Contractor’s expense and to the satisfaction of the City Engineer. This requirement pertains to all sections of the Contract.

The Contractor’s attention is directed to Section 7105 of the Public Contract Code of the State of California prohibiting assignment of responsibility to the Contractor for repairing work damaged by an act of God, in excess of 5% of the contracted amount, provided that the Work damaged is built in accordance with accepted and applicable building standards, and the plans and specifications of the City.

SP-11 SOUND CONTROL REQUIREMENTS
The Contractor shall comply with all local sound control and noise level rules, regulations and ordinances which apply to any work performed by the Contractor. The noise level from the Contractor’s operation, between the hours of 8:00 p.m. to 7:00 a.m., shall not exceed 86 dBA at a distance of 50 feet. This requirement in no way relieves the Contractor from responsibility for complying with local ordinances regulating noise level. Said noise level requirement shall apply to all equipment for the Work or related to the Work, including but not limited to trucks, transit mixers or transient equipment that may or may not be owned by the Contractor. No internal combustion engine shall be operated on the project without a muffler. The use of loud sound signals shall be avoided in favor of light warnings except those required by safety laws for the protection of personnel.

SP-12 TRAFFIC CONTROL
A. PUBLIC CONVENIENCE
At least three (3) calendar days prior to commencing work, the Contractor shall submit a construction schedule to the City for approval. Based on the construction schedule, the Contractor will notify residents, and businesses of the Work and post temporary "NO PARKING" signs at no cost to the City. Signs may be attached to existing poles or street light standards, but when necessary the Contractor shall furnish posts. The "NO PARKING" signs shall be placed not less than twenty-four (24) hours prior to performing the Work; therefore a request for changes in the schedule requiring additional posting shall be submitted by the Contractor for approval by the City Engineer at least fortyeight (48) hours prior to the Work.

B. PROTECTION OF WORK AND PUBLIC
The Contractor shall take all necessary measures to protect the Work and prevent accidents during any and all phases of the Work. The Contractor shall repair all damaged to the Work as a result of vandalism (i.e. vehicle tracks, footprints, writing, spilt asphalt etc.) If deemed necessary by the City, the Contractor shall repair the damaged area in accordance with these special provisions.

C. CONSTRUCTION SIGNING
Construction signing shall consist of furnishing, installing, maintaining and removing construction signs and barricades as required by the California Manual of Uniform Traffic Control Devices (CA

Department of Parks and Recreation City of San Dimas, California 8 M.U.T.C.D.). The traffic control system shall be installed prior to starting the Work and shall not be removed until all the Work has been completed.

SP-13 EXISTING UTILITIES
Facilities of individuals or entities known to have utilities in the Work area are shown on the plans in their approximate location, in those Work areas where conflict is anticipated; however, not all the locations of subsurface utilities are shown on the plans. It is the Contractor’s responsibility to ascertain and determine, at his own risk, the true location of all facilities and utilities in the Work area. The following is a list of individuals or entities which may have facilities or utilities in the Work area. This list is merely informational for the Contractor and may or may not be complete or inclusive:

Sanitary Sewers/Storm Drain City of San Dimas
L.A. County Department of Public Works
L.A. County Sanitation District
Water Golden State Water Co.

Metropolitan Water District
Gas Southern California Gas Company
Electricity Southern California Edison
Telephone AT&T
Sprint
Verizon/Frontier
Transit MTA/SCRRA
Foothill Transit
Underground Cable Television Spectrum
Underground Service Alert Members (800) 422-4133
SP-14 HIGHWAY CONSTRUCTION PERMIT
Pursuant to the authority contained in Section 591 of the State of California Vehicle Code, the City has determined that, within such areas as are within the limits of the Work and are open to public traffic, the Contractor shall comply with all the requirements set forth in Divisions 11, 12, 13, 14, and 15 of the Vehicle Code. Attention is directed to the statement in Section 591 of said code which does not relieve any person from the duty of exercising due care. The Contractor shall take all necessary precautions for the safe operation of his equipment and the protection of the public from injury and damage from such equipment.

SP-15 BEST MANAGEMENT PRACTICES
In compliance with the Federal Clean Water Act, the Contractor will be required to implement Best Management Practices (“BMPs”) to prevent and control the entry of pollutants of non-storm water runoff into the City’s storm drain system. The Contractor is hereby advised that the City has adopted

Department of Parks and Recreation City of San Dimas, California 9 Ordinance No. 1017 to regulate Urban Runoff Pollution. The Contractor is further advised that the City has established BMPs to be employed at construction sites, and also has available for the Contractor copies of, “Blueprint for a Clean Ocean,” published by the County of Los Angeles, Department of Public Works, an introductory guide to stormwater quality control on construction sites, which contains several principles and techniques that can be used to help prevent stormwater pollution.

Department of Parks and Recreation City of San Dimas, California 10 INSTRUCTIONS TO BIDDERS
IB-1 SECURING DOCUMENTS
The Contract Documents are available for examination without charge in the Parks and Recreation Department, and copies may be obtained from the Parks and Recreation Department in the manner specified in the "Notice Inviting Bids."
IB-2 EXAMINATION OF PLANS, SPECIFICATIONS & SITE OF WORK The bidder is required to carefully examine the plans, specifications (Appendix A), and the Work site. It will be assumed that the bidder has investigated and is satisfied as to:

A. The conditions to be encountered, including all installations and utilities, whether underground, surface, or overhead;
B. The character, quality, and quantities of work to be performed and materials to be furnished; and
C. The requirements of the plans, the specifications, the special provisions, and the Contract.

It is mutually agreed that submission of a proposal shall be considered prima facie evidence that the bidder has made such examination.

Each bidder is hereby notified of a mandatory pre-bid meeting at Horsethief Canyon Park, 301 Horsethief Canyon Park Road, San Dimas, on Thursday September 26, 2024, at 10:00 a.m.

All questions or comments regarding this project shall be submitted via email to [email protected] and shall be received by 4:00 PM, Monday, September 30, 2024.

Responses will be returned to bidders by end of business day on Thursday, October 3, 2024.

The plans (Appendix B) show conditions as they are believed to exist, but the Contractor is not to infer that all of the conditions as shown actually existent, nor shall the City or any of its officers be liable for any loss sustained by the Contractor as a result of any variance between conditions shown on the plans and actual conditions revealed during examination or progress of the Work.

IB-3 INTERPRETATION OF DRAWINGS AND DOCUMENTS
If any bidder finds discrepancies in, or omissions from the plans, specifications, the special provisions or other proposed Contract Documents, or if the bidder should be in doubt as to the true meaning of any part of the Work, they shall at once make a written request to the City Engineer for correction, clarification, or interpretation of the point(s) in question. The person submitting such request shall be responsible for its prompt delivery. Requests for clarification, interpretation or correction must be received a minimum of 2 business days prior to the bid opening in order to allow time for a written response from the City.

In the event that the City Engineer receives such a request, and it should be found that certain essential information is not clearly and fully set forth, or if the City Engineer discovers errors, omissions, or points requiring clarification in the plans, specifications, special provisions, or other related Contract Documents, a written addendum will be mailed to each person to whom a set of Contract Documents

Department of Parks and Recreation City of San Dimas, California 11 has been delivered. The City Council will not be responsible for any instructions, explanations, or interpretations of the Contract Documents presented to bidder in any manner other than by written addendum.

IB-4 ADDENDA OR BULLETINS
The effect of all addenda to the Contract Documents shall be considered in the bid, and said addenda shall be and are made a part of the Contract Documents, and shall be returned with them. Before submitting their bid, each bidder shall be responsible to discover whether or not any addenda have been issued, and the bidder’s failure to include any such addenda issued shall render their bid informal, and result in its rejection.

IB-5 BID PROPOSALS
The Contractor shall submit a bid proposal for the Work in accordance with the Bidder’s Proposal included in these specifications. For each subcategory of Work as set forth in the Bidder’s Proposal, all bidders are to provide a subtotal for such work by multiplying the given estimated quantities of Work, as indicated in the Bidder’s Proposal, by the unit prices as submitted by the bidders. In the case of a math error whereby the subtotal for any such work does not equal the quantity of work times the provided unit price, the unit price shall prevail and bids will be computed based upon the unit price and compared on the basis of the corrected subtotals. The award will be made to the lowest responsible bidder based on the “Total Base Bid”, as may be corrected and adjusted by the City as set forth herein.

IB-6 LICENSING OF CONTRACTORS
Before submitting any proposal, ALL persons, firms, partnerships or corporations shall be licensed in accordance with the provisions of Chapter 9 of Division 111, Business and Professions Code of the State of California, and any applicable ordinances of the City. For this project, the Contractor will be required to possess a “A” General Engineering, or a “C12” Earthwork and Paving, or a “C27” Landscaping Contractor’s License. It is a misdemeanor for any unlicensed person to submit a bid in response to this invitation in the capacity of a Contractor (See Section 7028.15 of the Business and Professions Code of the State of California).

IB-7 PERMITS AND LICENSES
The Contractor and each of its subcontractors will be required to obtain a City of San Dimas business license to operate in the City.

IB-8 TAXES
No mention shall be made of sales tax or use tax, as all bid prices submitted will be considered as including such tax.

IB-9 PROPOSALS
Before a bid will be considered, the bid must be made in accordance with the following instructions:

1. Bids shall be made upon the forms attached herein; all bid items shall be properly filled out; numbers shall be stated both in words and in figures, and the signatures of all persons signing shall be in longhand. If there is a conflict in the words and the figures,

Department of Parks and Recreation City of San Dimas, California 12 the words shall govern. Should it be necessary to remove any of the bid document pages for typing the proposal, etc., they shall be reassembled and attached either by ring binder or by stapling together, and submitted.

2. All prices and notations must be in ink or typewritten. No erasures will be permitted.

Mistakes may be crossed out, and corrections typed or written with ink adjacent thereto, and must be initialed in ink by the person or persons signing the bid.

3. Any proposal which, in the opinion of the City Council, is so unbalanced between the various Contract items so as to be detrimental to the best interest of the City will be rejected.

4. Bids shall not contain any recapitulation of the Work to be done. No oral, telegraphic, or telephonic proposals of modifications will be considered.

5. Each bidder shall list his proposed subcontractors on the form accompanying the proposal in accordance with the provisions of the specifications.

6. Each bidder shall furnish a statement of his technical ability, experience in the construction/installation of organic paving materials, and references properly and fully filled out on the form provided.

7. The City Council may require any bidder to furnish a statement of his financial responsibility.

8. Each bidder must accompany their bid with either a Cashier's Check, upon some responsible bank, or a check upon such bank properly certified, or by a corporate Surety Bond meeting the requirements of Section 2-4 of the Standard Specifications, payable to the City of San Dimas for a sum of not less than ten (10) percent of the aggregate sum of the bid, which check or bond and the monies represented thereby shall be held by the city as a guarantee that the bidder, if awarded the Contract, will, in good faith, enter into such Contract and furnish the required bonds. The bidder agrees that, in case of his refusal or failure to execute the Contract and give the bonds within time limit set herein, after written notice that the Contract has been awarded to the bidder for the Work, such check or bonds and the money represented thereby, shall remain the property of the City. The surety will pay to the City the damages which the City may suffer by reason of the bidder’s failure, not exceeding the sum of ten (10) percent of the amount of the bid. A bid received and not accompanied by such Cashier's or Certified check, or approved bond shall be rejected.

9. Bids shall be delivered to the City Clerk, in the City Hall, on or before the day and hour set for the opening of bids, in the "Notice Inviting Bids," which bids shall be enclosed in a sealed envelope, and bearing the title of the Work and the name of the bidder.

IB-10 DISQUALIFICATION OF BIDDERS
No person, firm or corporation shall be allowed to make, file, or be interested in more than one bid for the same work unless alternate bids are called for. A person, firm, or corporation who has submitted a sub-proposal to a bidder, or who has quoted prices on materials to a bidder, is not hereby disqualified from submitting a bid in his own behalf.

Department of Parks and Recreation City of San Dimas, California 13 IB-11 WITHDRAWAL OF BID
Any bidder may withdraw their bid in person or by written request at any time prior to the scheduled closing time for receipt of bids.

IB-12 OPENING OF BID PROPOSALS
The City Clerk will in open session publicly open, examine, and declare the bids at the time set forth in the "Notice Inviting Bids." Bidder or their authorized representatives are invited to be present.

IB-13 AWARD OF CONTRACT OR REJECTION OF BIDS
The Contract for the Work will be awarded to the lowest responsible bidder complying with these instructions and with the "Notice Inviting Bids." The City Council, however, reserves the right to reject any and all bids, and to waive any informality in the bids received. The City Council also reserves the right to withhold award for a period not to exceed ninety (90) days from the date the bids are received by the City Clerk of the City as specified in the "Notice Inviting Bids." IB-13.1 BID PROTESTS
To be considered, a bid protest must be filed in writing within 3 business days of the bid opening.

Only a contractor who has submitted a bid on the project may file a bid protest. The following items must be included in the bid protest:

1. The bid protest must be submitted in writing and signed by a legally authorized representative of the protesting company.

2. The bid protest must be sent or delivered to the attention of the City of San Dimas City Clerk at 245 E Bonita Ave, San Dimas, CA 91773.

3. The written bid protest must be received at the City no later than 3 business days after the bid opening.

4. The envelope containing the bid protest must reference “BID PROTEST” and the project name on the envelope.

5. A substantive description of the basis for the protest must be detailed in the written protest letter.

The City will review the Bid Protest and determine what further action is required.

IB-14 WORKMEN AND WAGES
Attention is specifically directed to all provisions of the Labor Code of the State of California with regard to workmen and wages. Wages shall be not less than the prevailing wage rates as determined by the City pursuant to the Labor Code.

The Contractor's attention is directed to the provisions California Labor Code Section 1775 whereby a Contractor shall, as a penalty to the City, forfeit not more than fifty dollars ($50) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the City Engineer for the Work or craft in which the laborer, workman or mechanic is employed for any public work done under the Contract by them or by any subcontractor under them.

The amount of this penalty shall be determined by the Labor Commissioner and shall be based on consideration of the Contractor's mistake, inadvertence, or neglect in failing to pay the correct rate of

Department of Parks and Recreation City of San Dimas, California 14 prevailing wages, or the previous record of the Contractor in meeting his or her prevailing wage obligations, or a Contractor's willful failure to pay the correct rates of prevailing wages.

This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. No contractor of subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5 with limited exceptions for bid purposes only under Labor Code section 1771.1 (a). Additionally, no contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

IB-15 EMPLOYMENT OF APPRENTICES
The Contractor's attention is directed to the provisions in Section 1777.5 (Chapter 1411, Statutes of 1968) and 1777.6 of the Labor Code of the State of California concerning the employment of apprentices by the Contractor or any subcontractor under them.

Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the Contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five, except:

1. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request for certificate; or

2. When the number of apprentices in training in the area exceeds a ratio of one to five; or

3. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training or an annual basis statewide or locally; or

4. When the Contractor provides evidence that they employ registered apprentices on all of their contracts of an annual average of not less than one apprentice to eight journeymen.

The Contractor is required to make contributions to funds established for the administration of apprenticeship programs if they employ registered apprentices or journeymen in any apprenticeable trade on such contracts and if other contractors on the public works site are making such contributions.

The Contractor, of any subcontractor under them, shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices.

IB-16 NON-DISCRIMINATION IN EMPLOYMENT
In accordance with California Labor Code Section 1735, the Contractor shall not discriminate in the employment of persons engaged to perform the Work covered by the Contract because of race, religious creed, color, nation of origin, ancestry, physical disability, mental disability, medical condition, marital status or sex of such person, except as provided for in Section 12940 of the Government Code of the State of California. If the Contractor is found to be in violation of Section 1735 while in

Department of Parks and Recreation City of San Dimas, California 15 performance of the Work, the Contractor shall be subject to all penalties imposed in Part VII, Chapter 1 of the California Labor Code and deemed to be in material breach of the Contract.

IB-17 EXECUTION OF CONTRACT DOCUMENTS
The Contract, in the form contained in the Contract Documents, shall be signed by the successful bidder and returned, together with a Performance Bond and a Material Bond as set forth below, within fourteen (14) calendar days after the written notice that said Contract has been awarded to him for the Work.

No proposal shall be considered binding upon the City until the execution of the Contract, and the filing of the required bonds.

The Performance Bond shall be equal to one hundred percent of the Contract price and is to guarantee faithful performance of all work, within the time prescribed, in a manner satisfactory to the City, and that all materials and workmanship will be free from original or developed defects. The Performance Bond will remain in effect until the end of all warranty periods set forth in the Contract.

The Material and Labor bond shall be equal to one hundred percent of the Contract price and is to satisfy claims for materials, suppliers, and mechanics and laborers employed by the Contractor for this project. The Material and Labor Bond shall be maintained in full force and effect until the Work is accepted by the City and until all claims for materials and labor are paid, and shall otherwise comply with the Civil Code.

Failure to execute the Contract and to file bonds as provided herein within fourteen (14) calendar days after notification of award by the City shall be just cause for the annulment of the award and the forfeiture of the proposal guaranty.

IB-18 RETURN OF BIDDER'S GUARANTEES
Proposal guarantees will be held until the Contract has been finally executed, after which they will be returned to the respective bidders whose proposals they accompany. The notice to bidders, proposals, bonds, instructions to bidders, general provisions, and detailed specifications shall be deemed incorporated in the Contract by reference.

Upon refusal or failure of the successful bidder to execute the Contract, the City may award the Contract to the next lowest responsible bidder. If the City awards the Contract to the next lowest bidder, the amount of the lowest bidder's security shall be applied by the City to the difference between the low bid and the next lowest bid, and the surplus, if any, shall be returned to the lowest bidder if cash or check is used, or to the surety on the bidder's bond if a bond is used.

IB-19 EXTRA WORK AND TIME AND MATERIAL
All Extra Work claims shall be submitted in the format provided in Appendix C. Any item considered to be extra work must be reported to the City immediately. Work will not be considered as an Extra Work item unless the city is immediately notified (within 10 minutes of encountering the extra work condition) and the report form in appendix C is completed and filed within 24 hours of encountering the extra work. Submittal of false claims is punishable by State law and in addition, the contractor shall reimburse the City for all employee costs and other fees spent on researching and reconciling the false claim.

Department of Parks and Recreation City of San Dimas, California 16 All equipment used for extra work items will be paid at the current Caltrans Equipment rates.

Labor surcharge will be paid at Caltrans rates. Submittal of this bid proposal is agreement to these conditions.

A. Work by Contractor
The following percentages shall be added to the Contractor’s costs and shall constitute the markup for all overhead and profits:

1) Labor 15%
2) Materials 15%
3) Equipment Rental 15%
4) Other Items and Expenditures 15%
B. Work by Subcontractor
When all or any part of the extra work is performed by a Subcontractor, the markup established in 3-3.2.3(a) shall be applied to the Subcontractor’s actual cost of such work. A markup of 10 percent on the first $5,000 of the subcontracted portion of the extra work and a markup of 5 percent on the Work added in excess of $5,000 of the subcontracted portion of the extra work may be added by the Contractor.

Department of Parks and Recreation City of San Dimas, California 17 CONSTRUCTION CONTRACT NO. 2024-12

HORSETHIEF CANYON PARK

TRAIL REHABILITATION
BIDDER’S PROPOSAL

TO THE SAN DIMAS CITY COUNCIL
The undersigned, as bidder, declares that this proposal is made without collusion with any other person, firm, or corporation; and that the only person or parties interested as principles are those named herein; that he has not accepted any bid from any subcontractor or materialman through any bid depository, the by-laws, rules, or regulations of which prohibit or prevent the Contractor from considering any bid from any subcontractor or materialman which is not processed through said bid depository, or which prevents any subcontractor or materialman from bidding to any Contractor who does not use the facilities of, or accept bids from or through such bid depository; and having carefully examined the site of the proposed work and plans and specifications, therefore, as well as the “Notice Inviting Bids,” all motions by the City Council pertaining thereto, and the proposed Contract, and The Contractor from considering any bid from any subcontractor or materialman which having informed himself fully in regard to the contemplated work, proposes and agrees in the event of the acceptance hereof, to enter into a Contract with the City Council of the City of San Dimas, to perform said proposed work in accordance with the terms of said Contract, and to furnish or provide all material, equipment, labor, tools, apparatus, and other means necessary so to do in accordance with the terms and provisions of said Contract, to wit:

HORSETHIEF CANYON PARK TRAIL REHABILITATION
Contractor is Responsible to Verify Quantities On Site.

Horsethief Canyon Park
ITEM
NO.

TRAIL REHABILITATION

ITEM DESCRIPTION QTY UNIT UNIT PRICE TOTAL
1 Mobilization & Public Safety Measures 1 LS $ $
2 Demolition/Site Clearing 10,500 SQFT $ $
3 Crushed Aggregate Base – 2” Section 65 CUYD $ $
4 StaLok Paving Material – 4” Section 130 CUYD $ $
TOTAL ALL BID ITEMS $
TOTAL BID, IN WORDS: __________________________________________________________ _______________________________________________________________________DOLLARS

Department of Parks and Recreation City of San Dimas, California 18 NOTE: The estimated quantities listed in the Proposal Bid Sheet(s) are supplied to give an indication of the general scope of the work, but the accuracy of these figures is not guaranteed and the bidder shall make his own estimates from the drawings. In case of a variation between the unit price and the totals shown by the bidder, the unit price will be considered to be the bid. Except where a lump sum is requested, in the case of a variation between the unit price and the total(s) shown by the bidder, the unit price will be used to calculate the total for the item based on the number of units involved in the item.

Upon completion of the construction, if the actual quantities show either an increase or decrease from the quantities given in the Proposal Bid Sheet(s), the Contract Unit Price will prevail. Increases or decreases in quantities shall not be subject to Section 3-2.2.1 of the Standard Specifications. Full compensation to be paid will be the contract price for the actual work completed, and no additional compensation will be allowed therefore. Payment will not be made for materials wasted or disposed of in a manner not called for under the Contract, this includes rejected material not unloaded from vehicles.

COMPANY NAME: ___________________________________________________________ ADDRESS: _________________________________________________________________ CITY, STATE, ZIP: ___________________________________________________________ PHONE: ( ___) __________________________ EMAIL: _____________________________ SUBMITTED BY (PRINT):
___________________________________________________________________________ SUBMITTED BY (SIGN):
___________________________________________________________________________ STATE CONTRACTOR’S LICENSE NO. _______________________ CLASS __________ DEPARTMENT OF INDUSTRIAL RELATIONS REGISTRATION NO. ___________________

Department of Parks and Recreation City of San Dimas, California 19 CONSTRUCTION CONTRACT NO. 2024-12

HORSETHIEF CANYON PARK TRAIL REHABILITATION
BIDDER’S SECURITY
Bids will be received until 10:00 AM on October 8, 2024 at the office of the City Clerk, in the City Hall, 245 East Bonita Avenue, San Dimas, California.

To the Honorable City Council
City Hall
San Dimas, CA 91773
Gentlemen:

The undersigned hereby proposes and agrees to furnish all of the material, labor, equipment, transportation and services for the construction and completion of the Work listed herein, and in strict conformity with the plans, specifications, and other Contract Documents on file at the office of the City Council in the City Hall, 245 East Bonita Avenue, San Dimas, California, at the total sums listed below.

If awarded the Contract, the undersigned hereby agrees to sign said Contract and furnish the necessary bonds within fourteen (14) calendar days after notice of award of the Contract, begin work within ten (10) calendar days after issuance the notice to proceed, and complete the same within fortyfive (45) working days after starting the Work.

The undersigned has checked carefully all of the prices quoted, and understands that the City will not be responsible for any errors or omissions on the part of the undersigned in making up his bid proposal.

Attached please find the Bidder's Surety Bond or Certified Check, for an amount, which is not less than ten (10) percent of the total amount of this bid.

BIDDER: _________________________________
BY: _________________________________
(Signature of Person Authorized to Sign for the Bidder) _________________________________
(Print Name)

Department of Parks and Recreation City of San Dimas, California 20 BIDDER'S BOND
KNOW ALL MEN BY THESE PRESENTS:

That we, ___________________________________________________________ as Principal, and _______________________________________ as Surety, are held and firmly bound unto the City of San Dimas, State of California (hereinafter called "City"), in the penal sum of Ten Percent (10%) of the total aggregate amount of the bid of the Principal above-named, submitted by said Principal to City for the PROJECT described below, for the payment of which sum is lawful money of the United States, well and truly to be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. In no case shall the liability of the Surety hereunder exceed the sum of ($ ._).

The condition of this obligation is such that a bid to City for certain construction specifically described as follows, for which bids are to be submitted on Tuesday, October 8, 2024 and opened on Tuesday, October 8, 2024, has been submitted by Principal to City:

Whereas, Principal is hereby submitting a proposal for the PROJECT per the plans and specifications for:

HORSETHIEF CANYON PARK TRAIL REHABILITATION CONTRACT NO. 2024-12 NOW, therefore, if the aforesaid Principal shall not withdraw said bid within the period specified therein after the opening of the same, or, if no period be specified, within ninety (90) days after said opening, and shall within the period specified thereby, or if no period be specified, within fourteen 14 days after the prescribed forms are presented to him for signature, enter into a written contract with City, in the prescribed form, in accordance with the bid as accepted, and file with City the certificates of insurance as stipulated in Section SP-6 Insurance Requirements of the Special Provisions and the two bonds, one to guarantee faithful performance and the other to guarantee payment for labor and materials, as required by law, then this obligation shall be null and void; otherwise, it shall be and remain in full force, virtue and effect. And the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of said contract or to the PROJECT to be performed hereunder or the specifications accompanying the same shall in any manner affect its obligations on this bond, and it does hereby waive notice of any such change, extension, alteration, or addition.

In the event suit is brought upon said bond by City/District and judgment is recovered, the Surety shall pay all costs incurred by City in such suit, including a reasonable attorney's fee to be fixed by the court. Death of the Principal shall not relieve Surety of its obligation hereunder.

IN WITNESS WHEREOF, we have hereunto set our hands and seals on this ___ day of _______________, 2024.
_____________________________ (Seal) _____________________________ (Seal) _____________________________ (Seal) _____________________________ (Seal)

Department of Parks and Recreation City of San Dimas, California 21 CONTRACTOR'S CLASSIFICATION
The undersigned agrees, if awarded the Contract by the City, to execute the Contract and file the required bonds within fourteen (14) calendar days after notice of award by the City, and to commence work within ten (10) calendar days of after issuance of the notice to proceed. A time limit of forty-five (45) working days from the date of starting work has been set for the completion of this project.

This bid is submitted in response to the "Notice Inviting Bids and pursuant to all of the documents and instructions for the Work as approved by the City Council. The undersigned person or company is licensed by the State of California, pursuant to Chapter 9, Division 3, of the Business and Professions Code, under STATE CONTRACTOR'S LICENSE NO. _______ CLASS _____, EXPIRATION DATE ______________. The undersigned bidder is:

INDIVIDUAL CONTRACTOR NAME: __________________________________ ADDRESS: ______________________________
________________________________________
PHONE: (_____) __________________________
PARTNERSHIP NAME: __________________________________
ADDRESS: ______________________________
________________________________________
PHONE: (______) _________________________
CORPORATION NAME: __________________________________
ADDRESS: ______________________________
________________________________________
PHONE: (______) _________________________
BY: _________________________, PRESIDENT
____________________________, SECRETARY

ORGANIZED UNDER THE LAWS OF THE
STATE OF ______________________________

Department of Parks and Recreation City of San Dimas, California 22 BIDDER'S STATEMENT OF TECHNICAL ABILITY AND EXPERIENCE The bidder is required to state what work of a similar character to that included in this proposed Contract he has successfully performed in Los Angeles County within the last five years, and provide references which will enable the City Council to judge his responsibility, experience, skill and business standing. Said references shall include the name of the Supervisor responsible for the acceptance of the Work performed.

The undersigned submits herewith a statement of work which he has successfully performed of a character similar to that included in the proposed Contract.

1. JURISDICTION: _______________________________________________________ CONTACT PERSON: _______________________ PHONE: (_____) ____________ PROJECT PERFORMED: _______________________________________________

2. JURISDICTION: _______________________________________________________ CONTACT PERSON: _______________________ PHONE: (_____) ____________ PROJECT PERFORMED: _______________________________________________

3. JURISDICTION: _______________________________________________________ CONTACT PERSON: _______________________ PHONE: (_____) ____________ PROJECT PERFORMED: _______________________________________________

4. JURISDICTION: _______________________________________________________ CONTACT PERSON: _______________________ PHONE: (_____) ____________ PROJECT PERFORMED: _______________________________________________

5. JURISDICTION: _______________________________________________________ CONTACT PERSON: _______________________ PHONE: (_____) ____________ PROJECT PERFORMED: _______________________________________________

Department of Parks and Recreation City of San Dimas, California 23 DESIGNATION OF SUBCONTRACTORS
In compliance with the provisions of the Subletting and Subcontracting Fair Practices Act, Sections 4100 through 4114 of the California Public Contract Code, and any amendments thereof, the undersigned bidder has set forth below the name and location of the place of business of each subcontractor who will perform work or labor, or render service to the general Contractor, in or about the construction of the Work or improvement to be performed under the Contract Documents to which the attached bid is responsive, and the portion of the Work which will be done by each subcontractor for each subcontract in excess of one-half of one percent of this total bid.

The bidder understands that if he fails to specify a subcontractor for any portion of the Work to be performed under the Contract, he shall be deemed to have agreed to perform such portion of the Work himself and that he shall not be permitted to subject or subcontract that portion of the Work, except in cases of public emergency or necessity, and then only after a finding reduced in writing as a public record of the City setting forth the facts constituting the emergency or necessity.

1. ITEM: _______________________________________________________________ SUBCONTRACTOR: ___________________________________________________ ADDRESS: ___________________________________________________________ PHONE: (_____) ____________________ STATE LICENSE NO.: _____________ DIR NO._______________

2. ITEM: _______________________________________________________________ SUBCONTRACTOR: ___________________________________________________ ADDRESS: ___________________________________________________________ PHONE: (_____) _____________________ STATE LICENSE NO.: ____________ DIR NO._______________

3. ITEM: _______________________________________________________________ SUBCONTRACTOR: ___________________________________________________ ADDRESS: ___________________________________________________________ PHONE: (_____) _____________________ STATE LICENSE NO.: ____________ DIR NO._______________

(attach sheet for additional subcontractors)

Department of Parks and Recreation City of San Dimas, California 24 CERTIFICATE AS TO COMPLIANCE WITH CERTAIN REGULATIONS

The Contractor shall furnish, in duplicate, to the City Engineer prior to the acceptance of the Work, a certificate in form substantially as follows:
"I/We hereby certify that all work has been performed and materials supplied in accordance with the plans, specifications, special conditions and other related Contract Documents for the above-work, and that:
a. No alien was employed on the Work in violation of the provisions of Article 4, Chapter 1, Part 7, Division 2 of the Labor Code.
b. Not less that the prevailing rates of wager as ascertained by the City Council has been paid to laborers, workmen, and mechanics employed on this work. c. There have been no unauthorized substitutions of subcontractors, nor have any unauthorized subcontracts been entered into.
d. No materials of foreign origin supplied by the Contractor were used in the Work, except where materials of domestic origin were not available.
e. No subcontract was assigned or transferred or performed by anyone other than the original subcontractor, except as provided in of the Subletting and Subcontracting Fair Practices Act, Sections 4100 through 4114 of the California Public Contract Code, and any amendments thereof.
f. All claims for materials and labor, and other services performed in connection with these specifications have been paid."
BIDDER: _________________________________
BY: _________________________________
(Signature of Person Authorized to Sign for the Bidder) _________________________________
(Print Name)

Department of Parks and Recreation City of San Dimas, California 25 REJECTION OF BID FOR PRIOR DISQUALIFICATION REMOVAL OR

OTHERWISE PREVENTED FROM BIDDING BECAUSE OF VIOLATION OF

THE LAW OR A SAFETY REGULATION
Each bidder shall complete, under penalty of perjury, the questionnaire appearing in subpart (a) below, inquiring whether the bidder, any officer of the bidder, or any employee of such bidder who has a proprietary interest in such bidder, has ever been disqualified, removed, or otherwise prevented from bidding on, or completing a Federal, State, or local government project because of a violation of law or safety regulation, and if so, to explain the circumstances. A bid may be rejected on the basis of a bidder, any officer of such bidder, or any employee of such bidder who has a proprietary interest in such bidder, having been disqualified, removed, or otherwise prevented from bidding on, or completing a Federal, State, or local project because of a violation of the law or a safety regulation. (a) Has any bid of the Contractor, any officer of the Contractor, or any employee of the Contractor who has a proprietary interest in the Contractor ever been disqualified, removed, or otherwise prevented from bidding on, or completing a Federal, State, or local project because of a violation of the law or a safety regulation?

YES ( ) NO ( )
(b) If the answer to subpart (a) above is “YES”, the bidding Contractor shall describe in detail the reasons the bidder, any officer of such bidder, or any employer of such bidder who has a proprietary interest in such bidder was so disqualified, removed, or otherwise prevented from bidding or completing such a project, the name of the Federal, State, or local agency or agencies for whom the Work was bid or being performed; the name of the contracting officer or other government official responsible for each such project, the date of each disqualification or removal, or other act to prevent completion of such a project; the nature of the project, and explain any other circumstances, including mitigating factors, that would assist the City in evaluating the bidding Contractor’ qualifications (if sufficient space is not provided, please attach additional pages as necessary, to answer this questionnaire). ___________________________________________________________________ ___________________________________________________________________ The questionnaire completed above as executed on this _____ day of _______________________, by the undersigned under penalty of perjury.

BY: _________________________________
(Signature of Person Authorized to Sign for the Bidder) _________________________________
(Print Name)
_________________________________
(Position/Title)

Department of Parks and Recreation City of San Dimas, California 26 QUESTIONNAIRE TO GENERAL CONTRACTORS
The Contractor shall be required to complete this form entitled, “Questionnaire to General Contractors.” The City will forward this form to the City Attorney’s Office for review.

1. Were bid depository or registry services used in obtaining subcontractor bid figures in order to compute your bid?
( ) YES ( ) NO

2. If the answer to No. 1 is “YES”, please attach a copy of the rules of each bid depository you used.

3. Did you have any source of subcontractors’ bids other than bid depositories? ( ) YES ( ) NO

4. Has any person or group threatened you with subcontractor boycotts, union boycotts, or other sanctions to attempt to convince you to use their services or abide by the rules of one or more bid depositories? ( ) YES ( ) NO

5. If the answer to No. 4 is “YES”, please explain the following details:
(a) Date
(b) Name of person or group:
(c) Job involved (if applicable)
(d) Nature of the threats: (use additional paper, if needed) (e) Additional comments: _______________________________________ _________________________________________________________ BIDDER: _________________________________
BY: _________________________________
(Signature of Person Authorized to Sign for the Bidder) _________________________________
(Print Name)

Department of Parks and Recreation City of San Dimas, California 27 CONSTRUCTION CONTRACT NO. 2024-12

NONCOLLUSION AFFIDAVIT TO BE EXECUTED BY

BIDDER AND SUBMITTED WITH BID

STATE OF CALIFORNIA )
)ss.

COUNTY OF _____________________ )
_____________________________________, being first duly sworn, deposes and says (name)
that he or she is _______________________________________________________ of (position / title)
_______________________________________________________________________, (the bidder)
the party making the foregoing bid; that the bid is not made in the interest of, or on behalf of , any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

DATED: _________________________ By ______________________________ (Person signing for bidder)

EXECUTE ATTACHED NOTARY ACKNOWLDGMENT,
(California Civil Code Section 1189)

Department of Parks and Recreation City of San Dimas, California 28 CONSTRUCTION CONTRACT NO. 2024-12

NOTARY ACKNOWLEDGMENT
A notary public officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, not the truthfulness, accuracy, or validity of that document.

STATE OF _______________________ )
)
COUNTY OF _____________________ )
On _____________________________, before me, _________________________________, Notary Public, personally appeared _______________________________________, who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he/she executed the same in his/her authorized capacity, and that by his/her signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: (Seal)

Department of Parks and Recreation City of San Dimas, California 29 APPENDIX A - Work Scope/Specifications

HORSETHIEF CANYON PARK

TRAIL REHABILITATION

TABLE OF CONTENTS
Section 017800 Mobilization
Section 015639 Temporary Tree and Plant Protection
Section 311000 Site Clearing / Excavations
Section 321516 Stabilized Decomposed Granite
Section 321543 StaLok® Paving Material
Section 5 BMP WE-1 Wind Erosion Control

Department of Parks and Recreation City of San Dimas, California 30 SECTION 017800 - MOBILIZATION
PART 1 - GENERAL

1.01 DESCRIPTION
Work specified in this section consists of preparatory work and operations at the start of the Contract Work and removal of those items at Contract completion.

Mobilization includes but is not limited to, operations necessary for the movement of personnel, equipment, supplies, and incidentals to the Worksite; for the establishment of all offices, buildings and other facilities necessary for work on the project; and for all other work and operations which must be performed or are incidental to beginning work on the various contract items. Mobilization also includes preparation of the applicable items included in Subsection 9-4.1 of the General Provisions under "Measurement and Payment".

Mobilization or staging is available on or around the perimeter of the construction site.

1.02 DELIVERY
Delivery to the Worksite of construction tools, equipment, materials, and supplies shall be accomplished in conformance with local governing regulations.

PART 2 - PRODUCTS

2.01 MATERIALS
The Contractor shall provide construction tools, equipment, materials, and supplies of the type and quantities, which will facilitate the timely execution of the Work.

PART 3 - EXECUTION

3.01 INSTALLATION AND REMOVAL
The Contractor shall provide personnel, products, construction materials, equipment, tools, and supplies at the Worksite at the time they are scheduled to be installed or utilized.

The Contractor shall locate plant or plants appropriately close to the portion of the Work for which it will be used.

Upon completion of the Work, the Contractor shall remove construction tools, apparatus, equipment, unused materials and supplies, plant, and personnel from the jobsite.

3.02 CLEANUP
During progress of work, keep premises reasonably free of debris and waste materials.

Department of Parks and Recreation City of San Dimas, California 31 Upon completion of work, remove all debris, rubbish, leftover material, tools and equipment from project site.

Mobilization shall include, but not be limited to, the following principal items:

1. Moving onto the site of all Contractors' plant and equipment required for the first month's operations.

2. Installing temporary construction power, wiring, and lighting facilities.

3. Developing and installing construction water supply.

4. Providing field office trailers for the contractor, if needed.

5. Providing all on-site communication facilities.

6. Providing all on-site sanitary facilities and potable water facilities for workers.

7. Furnishing, installing, erecting, and maintaining all storage buildings or sheds required for the temporary storage of any products, equipment, or materials that have not yet been incorporated into the Work. All such storage facilities shall meet or exceed the material manufacturer's published storage requirements and these Special Provisions, including any ambient temperature and humidity controls, if recommended by the material manufacturer, and for all security and safety on and about the site of the Work.

8. Arranging for, and erection of, the Contractor's construction and storage yard per Section 7-10, "Public Convenience and Safety," of the Standard Specifications.

9. Obtaining and paying for all required bonds, insurance, and permits.

10. Posting all OSHA-required notices, and establishment of OSHA-approved safety programs.

11. Providing a full-time Contractor's superintendent.

12. Submitting of the required Construction Schedule, as specified in Section 6-1, "Construction Schedule and Commencement of Work," of the Standard Specifications.

13. Submittal of Initial Construction Schedule, embodying all corrections required by the Engineer, within 25 days of date of Notice to Proceed. No payment for Mobilization can be made until this has been approved and submitted.

14. Fencing of storage and laydown areas, which is to be removed and disposed of upon project completion.

In addition to the requirements specified above, all submittals shall conform to the applicable requirements of Section 2-5.3, "Shop Drawings and Submittals" of the Standard Specifications.

Department of Parks and Recreation City of San Dimas, California 32 No payment for any of the listed initial mobilization work items will be made until all of the listed items have been completed to the satisfaction of the Engineer.

The aforementioned amount will be retained by the City as the agreed, estimated value of completing all of the mobilization items listed. Any such retention of money for failure to complete all such mobilization items as a lump-sum item shall be in addition to the retention of any payment pursuant to the provisions of Public Contract Code 22300.

END OF SECTION 017800

Department of Parks and Recreation City of San Dimas, California 33 SECTION 015639 TEMPORARY TREE AND PLANT PROTECTION
PART 1 - GENERAL

1.1 SUMMARY
A. General: Section includes Temporary Tree and Plant Protection of existing trees and plants that are affected by the execution of the Work in accordance with Contract Documents.

B. Summary of Work: Provide all labor, equipment and materials required for the procurement, delivery and operations for temporary tree and plant protection as indicated on Drawings and as specified herein.

1. Section Includes:
a. Examination and preparation.
b. Protection of trees and plants.
c. Excavation.
d. Root pruning.
e. Crown pruning.
f. Re-grading.
g. Repair and replacement.

C. Related Sections:

1. Division 01 for Special Project Procedures.

2. Specification Section 328400 – Planting Irrigation.

3. Specification Section 329300 – Plants.

1.2 DEFINITIONS
A. Protection Zone: Area surrounding individual trees or groups of trees to be protected during construction.

1.3 SUBMITTALS
A. Product Data: For each type of product indicated.

B. Tree Pruning Schedule: Written schedule detailing scope and extent of pruning of trees to remain that interfere with or are affected by construction.

C. Certification: From Certified Arborist, certifying that trees indicated to remain have been protected during construction according to recognized standards and that trees were promptly and properly treated and repaired when damaged.

D. Maintenance Recommendations: From Certified Arborist, for care and protection of trees affected by construction during and after completing the Work.

Department of Parks and Recreation City of San Dimas, California 34 E. Existing Conditions: Documentation of existing trees and plantings indicated to remain protected-in-place, which establishes pre-construction conditions that might be misconstrued as damage caused by construction activities.

1.4 QUALITY ASSURANCE
A. Tree-Service Contractor Qualifications: An experienced landscape contractor or treemoving Contractor with a minimum of ten (10) years experience that has successfully completed transplanting work similar to that required for this Project and that will assign an experienced and qualified Certified Arborist to Project during execution of the Work.

1. Certified Arborist Qualifications: Certified Arborist as certified by ISA.

B. Pre-Installation Conference: Conduct conference at Project Site.

1.5 PROJECT CONDITIONS
A. The following practices are prohibited within protection zones:

1. Storage of construction materials, debris, or excavated material.

2. Parking vehicles or equipment.

3. Foot traffic.

4. Erection of sheds or structures.

5. Impoundment of water.

6. Excavation or digging unless otherwise indicated on Drawings.

7. Attachment of signs to trees or plants unless otherwise indicated on Drawings.

8. Wrapping materials around trees or plants unless otherwise indicated on Drawings.

B. Do not direct vehicle or equipment exhaust toward protection zones.

C. Prohibit heat sources, flames, ignition sources, and smoking within or near protection zones and organic mulch.

PART 2 - PRODUCTS

2.1 MATERIALS
A. Topsoil: Natural or cultivated top layer of the soil profile or manufactured topsoil; containing organic matter and sand, silt, and clay particles; friable, pervious, and black or a darker shade of brown, gray, or red than underlying subsoil; free of subsoil, clay lumps, gravel, and other objects more than 1 inch in diameter; and free of weeds, roots, and toxic and other non-soil materials.

Department of Parks and Recreation City of San Dimas, California 35 B. Topsoil: Stockpiled topsoil from location indicated on Drawings.

C. Organic Mulch: wood and bark chips free from deleterious materials.

PART 3 - EXECUTION

3.1 EXAMINATION AND PREPARATION
A. Erosion and Sedimentation Control: Examine the site to verify that temporary erosion- and sedimentation-control measures are in place. Verify that flows of water redirected from construction areas or generated by construction activity do not enter or cross protection zones. See Attachment E “BMP WE-1 Wind Erosion Control”.

B. Protect tree root systems from damage caused by runoff or spillage of noxious materials while mixing, placing, or storing construction materials. Protect root systems from ponding, eroding, or excessive wetting caused by dewatering operations.

3.2 EXCAVATION
A. General: Excavate at edge of protection zones and for trenches indicated within protection zones according to requirements in Specification Section 312000 – Earth Moving.

Remove existing material and replace with STALOK per manufacturer specification.

B. Trenching near Trees: Where utility trenches are required within protection zones, hand excavate under or around tree roots or tunnel under the roots by drilling, auger boring, or pipe jacking. Do not cut main lateral tree roots or taproots; cut only smaller roots that interfere with installation of utilities. Cut roots as required for root pruning.

C. Do not allow exposed roots to dry out before placing permanent backfill.

3.3 ROOT PRUNING
A. Prune roots that are affected by temporary and permanent construction. Prune roots as follows.

1. Perform root pruning under direction of Certified Arborist.

2. Cut roots manually by digging a trench and cutting exposed roots with sharp pruning instruments; do not break, tear, chop, or slant the cuts. Do not use a backhoe or other equipment that rips, tears, or pulls roots.

3. Temporarily support and protect roots from damage until they are permanently covered with soil.

4. Cover exposed roots with burlap and water regularly.

5. Backfill as soon as possible according to requirements in Specification Section 312000 – Earth Moving.

Department of Parks and Recreation City of San Dimas, California 36 B. Root Pruning at Edge of Protection Zone: Prune roots by cleanly cutting all roots to the depth of the required excavation.

C. Root Pruning within Protection Zone: Clear and excavate by hand to the depth of the required excavation to minimize damage to root systems. Use narrow-tine spading forks, comb soil to expose roots, and cleanly cut roots as close to excavation as possible.

3.4 CROWN PRUNING
A. Prune branches that are affected by temporary and permanent construction. Prune branches as follows.]

1. Perform crown pruning under direction of Certified Arborist.

2. Prune trees to remain to compensate for root loss caused by damaging or cutting root system. Provide subsequent maintenance during Contract period as recommended by Certified Arborist.

3. Pruning Standards: Prune trees according to ANSI A300 (Part 1).

4. Cut branches with sharp pruning instruments; do not break or chop.

5. Do not apply pruning paint to wounds.

B. Chip removed branches and legally dispose of off-site.

3.5 RE-GRADING
A. Lowering Grade: Where new finish grade is indicated below existing grade around trees, slope grade beyond the protection zone. Maintain existing grades within the protection zone.

3.6 FIELD QUALITY CONTROL
A. Inspections: Engage a Certified Arborist to direct plant protection measures in the vicinity of trees, shrubs, and other vegetation indicated to remain and to prepare inspection reports.

One copy of the inspection report shall be submitted to the Landscape Architect and one copy shall be submitted to the owner.

3.7 REPAIR AND REPLACEMENT
A. General: Repair or replace trees, shrubs, and other vegetation indicated to remain or be relocated that are damaged by construction operations, in a manner approved by Landscape Architect.

1. Have Certified Arborist perform the root cutting, branch pruning, and damage repair of trees and shrubs.

2. Treat damaged trunks, limbs, and roots according to Certified Arborist's written instructions.

Department of Parks and Recreation City of San Dimas, California 37 3. Perform repairs within 24 hours.

4. Replace vegetation that cannot be repaired and restored to full-growth status, as determined by Landscape Architect.

3.8 DISPOSAL OF SURPLUS AND WASTE MATERIALS
A. Disposal: Remove excess excavated material, displaced trees, trash and debris, and legally dispose of them off Owner's property.

END OF SECTION 015639

Department of Parks and Recreation City of San Dimas, California 38 SECTION 311000 SITE CLEARING
PART 1 - GENERAL

1.1 SUMMARY
A. General: This Section includes Site Clearing in accordance with Contract Documents.

B. Summary of Work: Provide all labor, equipment and materials required for site clearing as indicated on Drawings and as specified herein.

1. Section includes:
a. Protecting existing vegetation to remain.
b. Removing existing vegetation.
c. Clearing and grubbing.
d. Stripping and stockpiling topsoil.
e. Removing above- and below-grade site improvements.
f. Disconnecting, capping or sealing site utilities.
g. Temporary erosion and sedimentation control measures.

C. Related Sections:

1. Division 01 for Special Project Procedures.

2. Specification Section 015639 – Temporary Tree and Plant Protection.

3. Specification Section 329300 – Plants.

1.2 MATERIAL OWNERSHIP
A. Except for stripped topsoil and other materials indicated to be stockpiled or otherwise remain Owner's property, cleared materials shall become Contractor's property and shall be removed and legally disposed of off Owner's property

1.3 PROJECT CONDITIONS
A. Traffic: Minimize interference with adjoining roads, streets, walks and other adjacent occupied or used facilities during site clearing operations.

1. Do not close or obstruct streets, walks or other adjacent occupied or used facilities without permission from Owner and authorities having jurisdiction.

2. Provide alternate routes around closed or obstructed traffic ways, if required by Owner or authorities having jurisdiction.

B. Salvable Improvements: Carefully remove items to be salvaged and store on Owner's premises as indicated on Drawings or as directed by Landscape Architect or Owner.

C. Utility Locator Service: Notify utility locator service for area where Project is located 14 working days before starting site clearing operations.

Department of Parks and Recreation City of San Dimas, California 39 D. Do not commence site clearing operations until temporary erosion control and sedimentation control and plant protection measures are in place.

E. Staging will be allowed in designated area on site. Water is available on site.

F. The following practices are prohibited within protection zones:

1. Storage of construction materials, debris or excavated material.

2. Parking vehicles or equipment.

3. Foot traffic.

4. Erection of sheds or structures.

5. Impoundment of water.

6. Excavation or digging unless otherwise indicated on Drawings.

7. Attachment of signs to trees or plants unless otherwise indicated on Drawings.

8. Wrapping materials around trees or plants unless otherwise indicated on Drawings.

PART 2 - PRODUCTS

2.1 MATERIALS
A. Satisfactory Soil Material: Requirements for satisfactory soil material are specified in Specification Section 312000 – Earth Moving.

1. Obtain approved borrow soil material off site when satisfactory soil material is not available on site.

PART 3 - EXECUTION

3.1 PREPARATION
A. Protect and maintain benchmarks and survey control points from disturbance during site clearing activities and construction.

B. Locate and clearly identify trees, shrubs, and other vegetation to remain or to be relocated.

C. Protect existing site improvements to remain from damage during construction.

1. Restore damaged improvements to their original condition, as acceptable to Owner.

3.2 TEMPORARY EROSION AND SEDIMENTATION CONTROL

Department of Parks and Recreation City of San Dimas, California 40 A. Provide temporary erosion control and sedimentation control measures to prevent soil erosion and discharge of soil-bearing water runoff or airborne dust to adjacent properties, walkways and storm drains, as indicated on Drawings and as required by authorities having jurisdiction.

B. Verify that flows of water redirected from construction areas or generated by construction activity do not enter or cross protection zones.

C. Inspect, maintain, and repair erosion control and sedimentation control measures during construction until permanent vegetation has been established.

D. Remove erosion and sedimentation controls and restore and stabilize areas disturbed during removal.

3.3 TREE AND PLANT PROTECTION
A. General: Protect trees and plants remaining on site according to requirements in Specification Section 015639 – Temporary Tree and Plant Protection.

B. Repair or replace trees, shrubs, and other vegetation as indicated on Drawings to remain or be relocated, which are damaged by Contractor’s operations, in a manner approved by Landscape Architect.

3.4 EXISTING UTILITIES
A. Locate, identify, disconnect, and seal or cap utilities to be removed or abandoned in place as indicated on Drawings.

1. Arrange with utility companies to shut off utilities as necessary.

B. Interrupting Existing Utilities: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated.

1. Notify Landscape Architect and Owner not less than 2 working days in advance of proposed utility interruptions.

2. Do not proceed with utility interruptions without Owner's written permission.

3.5 CLEARING AND GRUBBING
A. Remove obstructions, trees, shrubs, and other vegetation to permit installation of new construction.

1. Grind down stumps and remove roots, obstructions, and debris to a depth of 18 inches below exposed subgrade. Backfill voids with approved soil. Do not place soil within the drip line of existing trees to remain protected in place.

2. Use only hand methods for grubbing within protection zones.

B. Fill depressions caused by clearing and grubbing operations with approved soil material unless further excavation or earthwork is indicated.

Department of Parks and Recreation City of San Dimas, California 41 1. Place fill material in horizontal layers not exceeding a loose depth of 8 inches (200 mm), and compact each layer to a density equal to adjacent original ground.

3.6 TOPSOIL STRIPPING
A. Remove sod and grass before stripping topsoil.

B. Strip topsoil to the depth indicated on Drawings and in a manner that prevents intermingling with underlying subsoil or other waste materials.

C. Stockpile topsoil away from edge of excavations without intermixing with subsoil. Grade and shape stockpiles to drain surface water. Cover to prevent windblown dust and erosion by water.

3.7 SITE IMPROVEMENTS
A. Remove existing above-grade and below-grade improvements as indicated on Drawings and as necessary to facilitate new construction.

3.8 DISPOSAL OF SURPLUS AND WASTE MATERIALS
A. Old Decomposed Granite (DG) can be disposed on site. Remove surplus soil material, unsuitable topsoil, obstructions, demolished materials, and waste materials including trash and debris, and legally dispose of them off Owner's property.

B. Separate recyclable materials produced during site clearing from non-recyclable materials. Store or stockpile recyclable materials without intermixing with other materials and transport them to recycling facilities. Do not interfere with other Project work.

END OF SECTION 311000

Department of Parks and Recreation City of San Dimas, California 42 SECTION 321123 - AGGREGATE BASE
PART 1 - GENERAL

1.1 SUMMARY
A. Section Includes:

1. Work under this Section shall consist of furnishing all labor, material, equipment, tools, and services required for the placing and compacting of aggregate bases to the lines, grades, and dimensions shown on the Drawings and as specified herein.

1.2 REFERENCES

1. Contract General Conditions.

2. Standard Specifications for Public Works Construction (SSPWC), 2018 Edition (Green Book).

1.3 CONDITIONS AND REQUIREMENTS

1. Costs incurred due to repair or replacement of defective or damaged work, rejected materials, or workmanship shall be the responsibility of the Contractor.

2. Do not place aggregate base during rain or adverse weather conditions unless approved means are provided to prevent damage.

3. Furnish aggregate base from a licensed commercial plant.

1.4 SUBMITTALS

1. Furnish plant certificates showing requirements conformance as follows:
- “R” Value, per California Test Method 301.
- Sieve Analysis, per California Test Method 202.
- Sand Equivalence, per California Test Method 107.
- Durability Index, per California Test Method 229
PART 2 - PRODUCTS

2.1 MATERIALS
A. Aggregates must be crushed aggregate base and comply with Section 200-2 of the Green Book and these provisions.

Department of Parks and Recreation City of San Dimas, California 43 1. Aggregate must be clean and free from organic matter and other deleterious substances. Aggregate must consist of any combination of:

2. a. Broken stone
b. Crushed gravel
c. Natural rough surface gravel
d. Processed Portland cement concrete
e. Processed cement treated base

3. Aggregate base shall conform to the grading and quality requirements shown in the following tables:

Grading (Percentage Passing)
Sieve Size
¾” Maximum
Operating Range Contract Compliance
1-1/2" - -
1" 100 100
3/4" 90 - 100 87 - 100
3/8" 50 - 80 45 - 85
No. 4 35 - 55 30 - 60
No. 30 10 - 30 5 - 35
No. 200 2 - 9 0 - 2
Quality
Tests Method No. Requirements
Resistance
(RValue)
California 301 78 Min.

Percentage Wear
100 Revolutions
ASTM C131 15 Max
200 Revolutions 52 Max
B. Water used for compaction shall be clear and free from injurious amounts of oil, acid, alkali, organic matter or other deleterious substances. Non-portable mix water is acceptable if in conformance.

PART 3 – EXECUTION

3.1 GENERAL - EXAMINATION
A. Verify the subgrade has been prepared in accordance with the applicable portions of the Green Book.

Department of Parks and Recreation City of San Dimas, California 44 B. Test and verify the percentage of compaction specified has been achieved.

3.2 PREPARATION
A. Correct irregularities in gradient and elevation by scarifying, reshaping, and recompacting.

B. Do not place on soft, muddy, or otherwise un-approved surfaces.

3.3 AGGREGATE PLACEMENT
A. Spreading and compacting aggregate base shall be in accordance with the applicable sections of the Green Book. The maximum compacted thickness of any one layer of base material shall not exceed three (3) inches.

3.4 TOLERANCES
A. Finished grade of aggregate base shall not vary more than 0.02’ from the grade established by the Engineer.

3.5 FIELD QUALITY CONTROL
A. Aggregate base materials shall be compacted to a minimum of 95 percent (95%) relative compaction in accordance with these Provisions.

B. When tests indicate Work did not meet specified requirements, remove Work, replace, and retest.

3.6 PROTECTION
A. All surfaces shall be left in a clean, neat, and workmanlike condition. All construction waste, rubbish, and debris shall be removed from the work site and disposed of to the satisfaction of the Engineer.

END OF SECTION 321123

Department of Parks and Recreation City of San Dimas, California 45 SECTION 321543 - STALOK® PAVING MATERIAL WATERLESS NATURAL PAVEMENT PART 1 - GENERAL

1.1 SUMMARY
A. The work of this Section consists of all paving work and related items as indicated on the drawings and or as specified herein and includes, but is not limited to, the following items:

1. StaLok® Paving Material aggregate road.

B. Related Sections:

1. Section 32 24 00 – Grading

2. Section 32 11 23 – Aggregate Base
C. General Provisions

1. All of the contract documents, including General and Supplementary Conditions and Division I General Requirements, apply to the work of this Section.

2. Examine all drawings and all other Sections of the Specifications for requirements therein affecting the work of this trade.

3. Coordinate work with that of all those affected by work of this Section. Cooperate with such trades to assure the steady progress of all work under the Contract.

1.2 PERFORMANCE REQUIREMENTS
A. The following standards and definitions are applicable to the work of this Section to the extent referenced herein:

1. Standard Specifications: Highway Department, Standard Specifications for Highways and Bridges, latest edition.

2. ASTM: American Society for Testing and Materials.

3. AASHTO: American Association of State Highway and Transportation Officials.

1.3 SAMPLES AND SUBMITTALS
A. Sieve analysis of aggregate for road.

B. Samples and or shop drawings for the following:

1. Aggregate for strength and color.

Department of Parks and Recreation City of San Dimas, California 46 C. LEED Submittals

1. Credit MR 5 – Regional Materials: Attach product data for regional materials indicating location and distance from Project of material manufacturer and point of extraction, harvest, or recovery for each raw material. Include statement indicating cost for each regional material and the fraction by weight that is considered regional.

D. Construction Samples:

1. Construct mock-up panels or areas for each different type of paving system as specified herein to demonstrate ability to archive types of setting bed, joints, pattern, color and texture required herein.

2. StaLok® Paving Material for aggregate road: Construct a 12’ x 24’ sample of finished path as directed by the Owner’s Representative on site.

3. General:
a. Schedule mock-up construction so that mock-up can be accepted a minimum of 30 days prior to the application of paving surfaces represented by the mock-up. b. Locate mock-up panel(s) in areas as directed by the Owner’s Representative. c. Continue to construct mock-ups until acceptable mock-up is produced (at no cost to the Owner). Acceptable mock-up shall be standard for texture, color and workmanship.
d. Use same setting bed and joint mixes used in accepted mock-up in final work unless otherwise directed by Owner’s Representative.
e. Protect accepted mock-ups from damage until completion and acceptance of the work represented by the mock-ups.
f. Remove mock-up panel(s) from the site at completion of the project, unless otherwise instructed by Owner’s Representative.

1.4 PROJECT/SITE CONDITIONS
A. Field Measurements: Each bidder is required to visit the site of the work to verify the existing conditions. No adjustments will be made to the Contract Sum for variations in the existing conditions.

1. Where surfacing is indicated to fit with other construction, verify dimensions of other construction by field measurements before proceeding with the work.

2. Before proceeding with work, notify the owner’s representative in writing of unsuitable conditions and conflicts.

Department of Parks and Recreation City of San Dimas, California 47 1.5 QUALITY ASSURANCE
A. Installer Qualifications: Installer to provide evidence to indicate successful experience in installation of StaLok® Paving Material or approval by manufacturer.

B. Manufacturer’s technical representative shall visit the site at the start of an installation to ensure the installer understands the correct installation methods to use.

1.6 WARRANTY
A. General Warranty: The special warranty specified in this Article shall not deprive the Owner of other rights the Owner may have under other provisions of the Contract Documents and shall be in addition to, and run concurrent with, other warranties made by the Contractor under requirements of the Contract Documents.

B. Special Warranty: Submit a written warranty executed by the installer agreeing to repair or replace components of StaLok® Paving Material that fail in materials or workmanship within the specified warranty period. Failures include, but are not limited to, the following:

1. Premature wear and tear, provided the material is maintained in accordance with manufacturer’s written maintenance instructions.

2. Failure of system to meet performance requirements.

C. Warranty Period: Contractor shall provide warranty for performance of product. Contractor shall warranty installation of product for the time of one year from completion.

D. Contractor shall provide, for a period of sixty days, unconditional maintenance and repairs as required.

PART 2 - PRODUCTS

2.1 MANUFACTURERS
A. StaLok® Paving Material Waterless Natural Pavement shall be provided by the following manufacturer:

1. Stabilizer Solutions, Inc. 33 South 28th St., Phoenix, AZ 85034; phone (602) 225-5900, (800) 336-2468; fax (602) 225-5902; website www.stabilizersolutions.com; email [email protected]

2.2 MATERIALS
B. Aggregate Specifications

1. Crushed stone shall consist of inert materials that are hard, durable, with stone free from surface coatings and deleterious materials. Gradation requirements shall be as follows:

Department of Parks and Recreation City of San Dimas, California 48 U.S. Sieve No. Percent Weight Passing by
# ½-inch 98 – 100
# 3/8-inch 90 – 100
# 4 65 – 80
# 8 48 – 63
# 16 40 – 49
# 30 30 – 40
# 50 20 – 27
# 100 10 – 18
# 200 10 – 12

2. R-value minimum of 70 determined by ASTM D 2488 Methodology (R-value is a measure of wear resistance).

3. Sand equivalent – an engineering measurement of the proportion of sand to silt and clay, will stay at a range of 30-55. As determined by ASTM D 2419 methodology.

4. Dense graded crushed stone base shall be furnished and installed as required and specified under Section 02200, Earthwork and Section 02230 Granular Materials to a 6” compacted depth.

PART 3 - EXECUTION

3.1 PREPARATION
A. Base shall be 4” thick layer of ¾” crushed granular base material installed at 95% compaction on top of subgrade by Test Method ASTM D 1557. Compaction Testing to be provided by Contractor and inspected by Owner no less than one test per 2,000 square feet of pavement base layer.

B. Make any corrections necessary to base furnished and installed under Section 02200 Earthwork and Section 02230 Granular Materials to bring gravel to the sections and elevations shown on the drawings.

C. Pre-soak base material with water prior to installing StaLok® Paving Material as needed to compact base.

D. Make sure proper drainage is available to ensure no standing water on surface or adjacent to StaLok® Paving Material, including downspouts when placed under roof overhang.

Department of Parks and Recreation City of San Dimas, California 49 3.2 BLENDING
A. Waterless Natural Pavement (WNP) blending shall be under the direction of a WNP manufacturer with not less than 10 years experience in the production of WNP product. WNP shall be prepared with mixing plant dedicated to WNP production and equipped with metering controls for accurate proportioning of WNP ingredients. Aggregate must be heated to 200 degrees Fahrenheit by use of drum dryer prior to blending.

B. The mixed WNP shall have a dry static coefficient of friction greater than .60. Water shall bead or form droplets on WNP surface and shed off. WNP shall set up only by compaction and can be stockpiled up to 1 month prior installation.

3.3 PLACEMENT/COMPACTION
A. Consult manufacturer if installing on slope.

B. Do not install in rainy conditions.

C. Avoid installing WNP below 30°F. WNP may form clods during transport below 60°F. Large clods may be broken apart with machinery such as front loader, or on their own if left to warm in sun.

Small clods will break apart during placement and compaction.

D. Place WNP Material at a minimum 2”, maximum 3” compacted depth. Using a Paver Box, Paver, Crawler Paver, Asphalt Paver, Drag Box Paver, Pavement Profiler, Slip Form Paver, Pav-Saver Place Spreader or Equal.

1. Crown WNP. Slope material to edge ¼” per foot.

2. Pockets of large aggregate may develop, inspect surface and evenly spread any 1/4” or 3/8” loose rock.

E. Compact WNP.

1. Compaction can be achieved by a 5-ton double-drum roller

2. Lightly compact making one pass.

3. Make any grade adjustments and add needed material.

4. Heavily compact material making 8 to 10 passes. Avoid turning on material with roller.

5. Use plate compactor on edges and hard to get areas. If near wall, hand tamp may be necessary.

6. Loose material shall not be present on final surface.

7. No set up or curing time is needed.

Department of Parks and Recreation City of San Dimas, California 50 3.4 INSPECTION
A. Finished surface shall be uniform and solid, with no evidence of chipping or cracking.

Compacted paving material shall be firm to full depth with no soft areas. Loose material shall not be present on the surface and no ruts shall be present. Compaction may increase with time and use.

WNP shall be ready for traffic immediately and shall not require fog seal or any other sealing or curing methods.

3.5 MAINTENANCE
A. Remove debris, such as paper, grass clippings, leaves or other organic material by mechanically blowing or hand raking the surface as needed. Any plowing program required during winter months shall involve the use of a rubber baffle on the plow blade or wheels on the plow that lifts the blade 1/4" off the paving surface.

3.6 REPAIRS
A. Excavate damaged area to the depth of the WNP and square-off sidewalls.

B. If area is dry, moisten damaged portion lightly and scarify.

C. Apply pre-blended WNP to excavated area to finish grade.

D. Compact with an 8” to 10” hand tamp or 1000 lb. Roller.

END OF SECTION 321543

Department of Parks and Recreation City of San Dimas, California 51

Department of Parks and Recreation City of San Dimas, California 52

Department of Parks and Recreation City of San Dimas, California 53

Department of Parks and Recreation City of San Dimas, California 54 APPENDIX B - Project Site and Plan
Horsethief Canyon Park
301 Horsethief Canyon Road, San Dimas, CA 91773
Walking Path/Trail

Department of Parks and Recreation City of San Dimas, California 55 Site Layout Plan

Department of Parks and Recreation City of San Dimas, California 56 APPENDIX C - City Forms

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of October 22, 2024
From: Chris Constantin, City Manager
Prepared by: Michael O'Brien, Director of Administrative Services Subject: Approve Budget Appropriations Displayed in Attachment 1. ____________________________________________________________________________

SUMMARY
This report requests City Council approval to carry forward unspent funds from the prior fiscal year for projects and expenses that could not be completed as planned. It also includes budget amendments to adjust for changes in salary costs due to staff transitions, payments for accrued leave, and unexpected equipment replacements. These adjustments are detailed in Attachment 1.

RECOMMENDATION
Staff recommends the City Council:
• Approve budget appropriations displayed in Attachment 1, consisting of carryover of prior year un-expended funds. In regard to the reallocation of salary expenditures to reflect vacated positions, the positions replaced and funding for paid leave of resigning employees, as well as funding for an unanticipated equipment replacement needs.

FISCAL IMPACT
The proposed budget carryovers include:
• General Fund: $762,464 in expenditures, partially offset by $109,722 in associated revenue carryovers, resulting in a net cost of $652,742. • Special Funds: $8,847,206 in expenditures, primarily for capital projects, equipment purchases, and professional services that are still in progress. This is partially offset by $1,536,356 in appropriations for grant revenues, resulting in a net cost of $7,310,850.

These carryover costs were anticipated in the adopted FY 2024-25 budget and, if approved, will not impact the projected ending fund balance for either the General Fund or Special Funds. The

Approve Budget Appropriations Displayed in Attachment 1. Page 2 For the Meeting of October 22, 2024
difference between actual and projected ending fund balances is sufficient to cover these expenses.

A detailed report on the final fund balances will be presented to the Council upon completion of the annual audit and the finalization of the Annual Comprehensive Financial Report for FY 2023-

24. Additionally, cost savings from replacing a Senior Planner and an Associate Planner with two Assistant Planners will help offset payments for accrued leave due to employee resignations and the replacement of a sewage pump at the San Dimas Equestrian Center. The net cost of these changes is $10,302, which will be covered using reserves.

BACKGROUND
In accordance with the adopted Budget Policies section E.3. which states the following: Re-budget Authority Upon closing the financial books each fiscal year, the Administrative Services Director will review department requests to carryover un-expended funds and unrealized revenues to the ensuing fiscal year’s budget. For those items approved by the City Manager and already encumbered, the Administrative Services Director shall carryover un-expended funds and unrealized revenues to the ensuing fiscal year's budget. The items carried over shall be documented in a Budget Modification. Unencumbered funds will either be released and available as one-time resources in the ensuing year’s budget or in the case of unencumbered capital, considered for carryover based on a previously identified project need. Grant and Donation funds may be carried over when the grantor allows use of such funds into the following fiscal year, when there are funds remaining, and when the purpose of the grant or donation (i.e., specific project) has not changed. The items shall be documented in a Budget Modification.

DISCUSSION/ANALYSIS
The practice of carrying over budget allocations is a common and practical approach used by many government agencies to ensure that funding for multi-year projects and other incomplete expenditures is not lost at the end of a fiscal year. There are several key reasons why this approach is beneficial:

1. Ensuring Continuity of Long-Term Projects: Many capital improvement projects, such as infrastructure enhancements, building repairs, and major equipment purchases, require extensive planning, design, and permitting processes before any physical work can begin. These steps often span multiple fiscal years, making it impractical to budget these projects on a single-year basis. By carrying over funds, the City ensures that allocated resources remain available for the life of the project without needing to go through the approval process again.

2. Avoiding Redundant Budget Processes: Without carryover budgeting, the City would need to re-budget incomplete items every year, creating administrative inefficiencies and increasing the risk of over- or under-allocating funds. This could lead to unnecessary delays and project interruptions. Carryovers allow staff to continue with approved projects without the need to reauthorize funding each year, saving time and maintaining project momentum.

3. Improving Financial Accuracy: Carryovers provide a clearer picture of the City’s true financial position by reflecting what has already been committed and what is left to be spent. This reduces the need for speculative estimates during the budget adoption process and results in more precise forecasting of fund balances and reserves.

Consequently, it enhances the City’s ability to manage its long-term financial health.