CITY COUNCIL MEETING AGENDA
TUESDAY JULY 22, 2025 7:00 PM
SAN DIMAS COUNCIL CHAMBER
245 EAST BONITA AVENUE
A public agenda packet is available for review on the City’s website www.sandimasca.gov or by contacting the City Clerk’s Office at [email protected].
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CITY COUNCIL
Mayor Emmett Badar, Mayor Pro Tem Eric Nakano, Councilmember Rachel Bratakos, Councilmember Ryan A. Vienna, Councilmember Eric Weber
CALL TO ORDER AND FLAG SALUTE
Appoint a Mayor Pro Tem for the 2025-26 Term
ORAL COMMUNICATIONS
(Members of the audience are invited to address the City Council on any item on this agenda or not on this agenda. Public comment will not be taken during each individual agenda item, except for public hearing items. Comments on public hearing items will be heard when that item is scheduled for discussion. Under the provisions of the Brown Act, the legislative body is prohibited from engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion at a later date. Each speaker will be limited to speaking once for up to (3) three minutes.)
CONSENT CALENDAR
(All items on the Consent Calendar are considered to be routine and will be enacted by one motion unless a member of the City Council requests separate discussion.) CC1. Recognize Parks Make Life Better
CC2. Adopt Resolution 2025-40, A Resolution of the City Council of the City of San Dimas, Approving Certain Demands for the Pre-Paid Warrant Register of June 30, 2025, in the amount of $3,038,931.00, the Warrant Register of July 15, 2025, in the amount of $892,034.90 and the Warrant Register of July 30, 2025, in the amount of $542,793.12.
CC3. Approve Minutes of the June 24, 2025 City Council Study Session, June 24, 2025 City Council Meeting, and June 25, 2025 City Council Special Meeting.
CC4. Receive and File the June 2025 Investment Report
CC5. Deny Claim Mieux v. City of San Dimas CJP 3054259 WRV CC6. Deny Claim ABI Construction Inc. v City of San Dimas CJP 3053929 WRV CC7. Adopt Ordinance 1329, Approving Municipal Code Text Amendment 25-03, Amending the San Dimas Municipal Code, Title 18, Chapter 18.142 Development Standards for Specific Land Uses, to Create Objective Design Standards for Qualified Housing and Mixed-use Developments.
CC8. Approve a Facilities Use Agreement with Bonita Unified School District for the Use of the San Dimas Recreation Center from August 11, 2025 to June 5, 2026 CC9. Approve a One-year Contract Extension with The Sauce Creative Services Corporation for the City Newsletter and Recreation Guide Publication in an Amount Not to Exceed $68,802.76
CC10. Approve the Ninth Amendment to the East San Gabriel Valley Watershed Management (ESGVWM) Group Cooperative Agreement and Update the City's Cost Share for Fiscal Year 2025-26 in the Amount of $132,302.94
CC11. Adopt Ordinance 1327, Amending the San Dimas Municipal Code Chapter 10.06 Designating Speed Limits on Certain Streets in the City of San Dimas CC12. Approve a One-Year Contract Extension with Urban Graffiti Enterprises, Inc. for Graffiti Abatement and Shopping Cart Retrieval Services for an Amount not to Exceed $103,000 CC13. Approve a One-Year Contract Extension with Inland Empire Stages, LTD for Luxury Coach Transportation Services
CC14. Approve a Professional Services Contract with KAIZEN INFOSOURCE, LLC for the Implementation of a Citywide Records Management Program in an Amount not to Exceed $69,400.
END OF CONSENT CALENDAR
RECOMMENDATION: Approve consent calendar with recommendations as presented in staff reports.
OTHER BUSINESS
OB1. Approve Resolution 2025-41 Establishing Parking Restrictions in the Downtown and Approve Resolution 2025-42 Establishing Permit Parking District E in the Downtown.
Confirm the Parking Management Strategy For Public Streets in Residential Areas and on Private Property.
RECOMMENDATION:
Staff recommends that City Council:
1. Approve Resolution 2025-41 setting Parking Restrictions in Municipal Lots and City Streets restrictions include:
• 4 hours on Municipal Lots south of Bonita Avenue to Arrow Highway • 2 hours on Municipal Lots off of Walnut Avenue
• 2 hours on Municipal Parking on San Dimas Ave from the A Line Tracks to Arrow Highway
2. Approve Resolution 2025-42 Establishing Permit Parking District E for Areas within the downtown.
3. Confirm Council direction on proposed parking management plan for public streets in residential districts and on private residential streets
PUBLIC HEARING ITEMS
PH1. Adopt Ordinance 1330, Approving Municipal Code Text Amendment 25-04, a Request to Amend Title 14-Chapter 14.08 County Sanitary Sewers and Industrial Waste Ordinance of the San Dimas Municipal Code
RECOMMENDATION:
Staff recommends the City Council:
• Conduct a public hearing and take public comment.
• Conduct a second reading and adopt Ordinance 1330, approving Municipal Code Text Amendment 25-04.
ORAL COMMUNICATIONS
(Members of the Audience (Speakers are limited to (3) minutes or as may be determined by the Chair.)
CITY REPORTS
CR1. City Manager
CR2. City Attorney
CR3. Members of the City Council
• Councilmembers’ Report on Meetings Attended at the Expense of the Local Agency (Pursuant to AB 1234 – G.C. §53232.3(d)
• City Council Requests for Future Items, Comments and Updates
ADJOURNMENT
Notice Regarding Americans with Disabilities Act: In compliance with the ADA, if you need assistance to participate in a city meeting, please contact the City Clerk's Office at (909) 394-6216. Early notification before the meeting you wish to attend will make it possible for the City to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-35.104 ADA Title II].
Copies of documents distributed for the meeting are available in alternative formats upon request.
Any writings or documents provided to the City Council regarding any item on this agenda will be made available for public review Monday through Thursday 7:30 a.m. to 5:30 p.m. and on Fridays from 7:30 a.m. to 4:30 p.m. at the Administration Counter and San Dimas Library. In addition, most documents are posted on the City’s website at www.sandimasca.gov.
Posting Statement: I declare under penalty of perjury that on July 18, 2025, I posted a true and correct copy of this agenda on the bulletin board in the Civic Center Plaza of City Hall at 245 E.
Bonita Ave., San Dimas Library 145 N. Walnut Ave., San Dimas Post Office 300 E. Bonita Ave., Von’s Via Verde Shopping Center 1160 Via Verde Ave., and on the City’s website www.sandimasca.gov/agendas-minutes/ as required by law.
Debra Black
July 18, 2025 Debra Black, City Clerk
Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of July 22, 2025
From: Brad McKinney, City Manager
Prepared by: Debra Black, City Clerk
Subject: Appoint a Mayor Pro Tem for the 2025-26 Term
____________________________________________________________________________
SUMMARY
This is the annual appointment for the Mayor Pro Tem. The Mayor Pro Tem (Mayor Pro Tempore) is a member of the City Council appointed to serve as acting Mayor when the Mayor is absent or unable to perform their duties.
Key responsibilities typically include:
• Presiding over meetings in the Mayor’s absence.
• Signing documents requiring the Mayor’s signature if the Mayor is unavailable. • Representing the City at events, meetings, or functions when the Mayor is unable to attend.
• Serving as acting Mayor in emergencies when the Mayor is unavailable.
The Mayor Pro Tem does not assume the full office of Mayor but serves in a temporary capacity as needed, while continuing to fulfill their regular duties as a Councilmember. The appointment is typically made annually by the City Council during its reorganization meeting.
RECOMMENDATION
City staff recommends that the Council:
• Appoint Councilmember Eric Weber as Mayor Pro Tem.
GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No
Appoint Mayor Pro Tem for 2025-26 Term Page 2
For the Meeting of July 22, 2025
FISCAL IMPACT
There is no fiscal impact for the recommended action.
BACKGROUND
In 2008, the City Council decided to modify the term served as Mayor Pro Tem from four years to one year. This change was accompanied by an adjustment in the appointment process, to coincided with the month following a General Municipal Election held in April. The rationale behind this modification was to ensure a more frequent rotation of the Mayor Pro Tem position, allowing for increased participation and representation among Councilmembers.
Ordinance 1290, adopted in 2021, moved the City’s general municipal election to align with the statewide primary election in even-numbered years, in compliance with SB 970. SB 970 established that the date of the statewide primary election varies depending on whether it is a presidential election year. As a result, the City’s general municipal elections now rotate between March and June.
DISCUSSION/ANALYSIS
The Mayor Pro Tem (MPT) appointment operates on a system of rotation based on seniority.
Following a General Municipal Election, the City Council convenes to select a new Mayor Pro Tem. Councilmembers become eligible for consideration for the MPT position after completing their first full year on the City Council, with appointment usually at the end of the second year.
The 2022 election saw the election date change to June and Council made the decision to move all appointments to July to accommodate the rotating election cycles. Ideally, the rotation cycle would return to the most senior Councilmember every three years, ensuring fair and predictable distribution of this role among Councilmembers.
As outlined in the attached History of Councilmembers (Attachment 1) Councilmember Eric Weber would be next in line for the Mayor Pro Tem appointment.
Benefits of the Annual Appointment:
• Increased Engagement: With the Mayor Pro Tem position rotating annually, more Councilmembers are actively engaged in leadership roles within the city government. • Diverse Perspectives: The rotation system allows for a diversity of perspectives and experiences to be represented in the Mayor Pro Tem position, contributing to a more inclusive decision-making process.
• Skill Development: Serving as Mayor Pro Tem provides Councilmembers with valuable leadership experience and skills that can benefit both the individual and the Council as a whole.
• Transparent Governance: The annual rotation of the Mayor Pro Tem position promotes transparency in governance by ensuring that leadership roles are accessible to all Councilmembers.
Appoint Mayor Pro Tem for 2025-26 Term Page 3
For the Meeting of July 22, 2025
ALTERNATIVES
Staff is not proposing alternatives at this time, as the current process appears to align well with the needs and preferences of the current City Council. To provide consistency in leadership opportunities, staff recommends maintaining the existing rotation schedule for the Mayor Pro Tem position.
ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.
Respectfully submitted,
Debra Black
City Clerk
Attachments:
1. San Dimas Councilmember and Mayor Pro Tem Appointment History
San Dimas Councilmember and
Mayor Pro Tem History ATTACHMENT
Emmett G. Badar
Councilmember 2007-2008
Mayor Pro Tem 2008-2009
Councilmember 2009-2012
Mayor Pro Tem 2012-2013
Councilmember 2013-2016
Mayor Pro Tem 2016-2017
Councilmember 2017-2020
Mayor 2020-Present
Ryan A. Vienna
Councilmember 2017-2019
Mayor Pro Tem 2019-2020
Councilmember 2020-2023
Mayor Pro Tem 2023-2024
Eric D. Weber
Councilmember 2020-2021
Mayor Pro Tem 2021-2022
Councilmember 2022- Present
Eric Nakano
Councilmember 2022-Present
Mayor Pro Tem 2024-2025
Rachel Bratakos
Councilmember 2024-Present
John Ebiner Mayor Pro Tem 2020-2021
2022-2023
Revised July 2025
Parks Make Life Better
W HEREAS, Parks and Recreation make lives and communities better now and in the future; and
W HEREAS, this year’s theme “Where Community Grows” celebrates the vital role Parks & Recreation professionals play in bringing people together, providing essential services and fostering the growth of our communities. As established through a Community Opinion Survey conducted March of 2023, 91% of respondents are satisfied with the City’s efforts to maintain parks and recreation areas and 87% are satisfied with recreation programming for all ages; and W HEREAS, residents value recreation as it provides positive alternatives for children and youth to reduce crime and mischief, especially during non-school hours; it promotes the arts, increases social connections; aids in therapy; and promotes lifelong learning; and W HEREAS, residents value their parks for access to outdoor spaces for children and adults to play, be active, exercise and participate in group sports; and W HEREAS, HEREAS, parks provide access to the serenity and the inspiration of nature and outdoor spaces as well as preserve and protect the historic, natural and cultural resources in our community; and
W HEREAS, the residents of San Dimas including children, youth, families, adults, seniors, businesses, community organizations, and visitors benefit from the wide range of parks, trails, open spaces, sports fields, tennis courts, facilities including, the San Dimas Recreation Center, the Senior Center, Via Verde Park, Lone Hill Park, Marchant Park, and Horsethief Canyon Park, and programs including Swim Lessons, Recreation Classes, Shooting Stars Dance Team, Teen Programs, Senior Citizens Programs, Youth Basketball, Tiny Tots, and Family Campouts; and Special Events including the Annual 5k Running Scared, Halloween Spooktacular, Arbor Day, Holiday Extravaganza, Bowser Bash; Easter Egg Hunts and Cars & Coffee; and
W HEREAS, the San Dimas City Council urges all its residents to recognize that Parks and Recreation enriches the lives of its residents and visitors as well as adding value to the community’s homes and neighborhoods; and
W HEREAS, July is celebrated across the nation as Parks and Recreation Month, N
OW THEREFORE, I Mayor Emmett G. Badar, Mayor Pro Tem Eric Nakano, Councilmembers Rachel Bratakos, Eric Weber and Ryan A. Vienna hereby proclaim July 2025 as Parks Make Life Better! Month and in doing so urge all its citizens to use and enjoy its parks, trails, open space, facilities, and recreation opportunities.
I
N WITNESS THEREOF, I, Mayor Emmett G. Badar, have hereunto set my hand and caused the seal of the City of San Dimas to be affixed this 22nd day of July 2025.
Attest: ____________________________________
City Clerk
RESOLUTION 2025-40
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, CALIFORNIA, APPROVING CERTAIN DEMANDS FOR JUNE 30, JULY 15 AND JULY 30, 2025
WHEREAS, the following listed demands have been audited by the Director of Administrative Services; and
WHEREAS, the Director of Administration Services has certified as to the availability of funds for payment thereto; and
WHEREAS, the register of audited demands has been submitted to the City Council for approval.
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of San Dimas does hereby approve the Pre-Paid Warrant Register of June 30, 2025, in the amount of $3,038,931.00, the Warrant Register of July 15, 2025, in the amount of $892,034.90 and the Warrant Register of July 30, 2025, in the amount of $542,793.12.
PASSED, APPROVED AND ADOPTED this 22nd, day of July 2025. _____________________________
Emmett G. Badar, Mayor
ATTEST:
_________________________________
Debra Black, City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §
CITY OF SAN DIMAS )
I, DEBRA BLACK, CITY CLERK of the City of San Dimas, California, do hereby certify that the foregoing is a full, true and correct copy of Resolution 2025-40. It was duly adopted and passed at a regular meeting of the San Dimas City Council on the 22nd, day of July, 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Debra Black, City Clerk
CITY COUNCIL MEETING
ACTION MINUTES
JUNE 24, 2025, 6:00 PM
STUDY SESSION
Council Members Present: Mayor Emmett Badar, Mayor Pro Tem Eric Nakano, Councilmember Rachel Bratakos, Councilmember Ryan A. Vienna, Councilmember Eric Weber Staff: City Manager Brad McKinney, Assistant City Manager Travis Sais, Director of Public Works Shari Garwick, City Attorney Jeff Malawy, City Clerk Debra Black, Engineering Manager Steven Barragan, Management Aide Genevieve Amaro
Call to Order: 6:02 PM
STUDY SESSION ITEMS COMMENTS/RECOMMENDATIONS
1. Review of the San Dimas Citywide Bicycle
Master Plan 2025 Draft
Key directions for the Bicycle Master Plan:
1. Continue pursuing grant funding for bicycle
infrastructure improvements.
2. Conduct further community engagement
before finalizing the plan.
3. Ensure any future implementation of bike
lanes will require detailed engineering studies
and be brought back to the council for
approval.
4. Keep the focus on safety and minimizing
disruption to existing traffic and parking
patterns.
The council wants flexibility in the plan and
does not want to be strictly bound by the
current proposed classifications, leaving room
for future adjustments.
Adjourned: 6:50 P.M.
I, Debra Black, City Clerk attest that these draft minutes are accurate and reflective of the actions taken by the City Council.
________________________________
Debra Black, City Clerk
Approve Minutes of the June 24 City Council Study Session, June 24 City Council Meeting, and June 25 City Council Special Meeting. Page 2
For the Meeting of July 22, 2025
CITY COUNCIL MEETING
ACTION MINUTES
JUNE 24, 2025, 7:00 PM
REGULAR MEETING
Council Members Present: Mayor Emmett Badar, Mayor Pro Tem Eric Nakano, Councilmember Rachel Bratakos, Councilmember Ryan A. Vienna, Councilmember Eric Weber Staff: City Manager Brad McKinney, Assistant City Manager Travis Sais, Director of Public Works Shari Garwick, Director of Administrative Services Michael O’Brien, Director of Community Development Luis Torrico, Director of Parks and Recreation Scott Wasserman, City Attorney Jeff Malawy, City Clerk Debra Black, Engineering Manager Steve Barragan, City Engineer Dave Gilbertson, Planning Manager Marco Espinoza
Call to Order: 7:00 PM
CONSENT ITEMS COMMENTS/RECOMMENDATIONS
1. Adopt Resolution 2025-37, A Resolution
of the City Council of the City of San
Dimas, Approving Certain Demands for
the Warrant Register of June 30, 2025, in
the amount of $475,944.24.
2. Approve Minutes of the Meeting of June
10, 2025
3. Adopt Ordinance 1328 to Approve
Municipal Code Text Amendment 25-01,
A request to amend Title 18-Chapter
18.40 Affordable Housing Overlay Zone,
to Modify the Boundary Lines of
Affordable Housing Overly Zone No. 2
(AHO-2).
4. Receive and File the May 2025
Investment Report
5. Approve the Updated Sewer System
Management Plan (SSMP) for the City of
San Dimas and Introduce Ordinance
1330, Approving Municipal Code Text
Amendment 25-04, Amending Title 14-
Chapter 14.08 County Sanitary Sewers
and Industrial Waste Ordinance of the
San Dimas Municipal Code and
Schedule a Public Hearing for July 22,
2025
Councilmember Vienna recused himself from
item 3.
MOTION: Motion/seconded by
Councilmember Weber/Councilmember
Vienna to approve the consent calendar.
Motion carried 5-0.
Yes: Badar, Bratakos, Nakano, Vienna,
Weber
No: None
Absent: None
Abstain: None
Approve Minutes of the June 24 City Council Study Session, June 24 City Council Meeting, and June 25 City Council Special Meeting. Page 3
For the Meeting of July 22, 2025
6. Deny Claim State Farm Hensen v. City of
San Dimas CJP 3054188
7. Deny Claim Brown v. City of San
Dimas CJP3054308 LSV
8. Deny Claim Estrada v. City of San Dimas
CJP 3054041
9. Approve Supplemental Budget
Appropriations to Reconcile Account
Overages Necessary to Complete the
Operations and Services to End the
2024-25 Fiscal Year.
OTHER BUSINESS COMMENTS/RECOMMENDATIONS
1. Adopt Resolution 2025-38, Approving the
Fiscal Year 2025-26 Operating and
Capital Improvement Program Budget
MOTION: Motion/seconded by
Councilmember Vienna/Councilmember
Weber to adopt Resolution 2025-28. Motion
carried 5-0.
Yes: Badar, Bratakos, Nakano, Vienna,
Weber
No: None
Absent: None
Abstain: None
2. Introduce Ordinance 1327, Amending the
San Dimas Municipal Code, Chapter
10.06 Designating Speed Limits on
Certain Streets in the City of San Dimas
MOTION: Motion/seconded by
Councilmember Weber/Councilmember
Vienna to introduce Ordinance 1327. Motion
carried 5-0.
Yes: Badar, Bratakos, Nakano, Vienna,
Weber
No: None
Absent: None
Abstain: None
Recess: 8:45 P.M.
Reconvened: 9:00 P.M.
PUBLIC HEARING ITEMS COMMENTS/RECOMMENDATIONS
1. Approve Updates to the Citywide
Schedule of Fees and Charges
Speaker #1 Ruth Luevand expressed
concerns with the proposed fee increases.
MOTION: Motion/seconded by
Councilmember Weber/Councilmember
Bratakos to adopt Resolution 2025-39.
Motion carried 5-0.
Yes: Badar, Bratakos, Nakano, Vienna,
Weber
No: None
Absent: None
Abstain: None
Approve Minutes of the June 24 City Council Study Session, June 24 City Council Meeting, and June 25 City Council Special Meeting. Page 4
For the Meeting of July 22, 2025
2. Introduce Ordinance 1329, Approving
Municipal Code Text Amendment 25-03,
Amending San Dimas Municipal Code,
Chapter 18.142 to Establish Objective
Design Standards for Qualified Housing
and Mixed-use Developments.
There were no public comments for this item.
MOTION: Motion/seconded by
Councilmember Weber/Councilmember
Bratakos to introduce Ordinance 1329.
Motion carried 5-0.
Yes: Badar, Bratakos, Nakano, Vienna,
Weber
No: None
Absent: None
Abstain: None
CITY REPORTS COMMENTS/RECOMMENDATIONS
a. City Manager City Manager McKinney announced:
• Golden State Water project to
replace water reservoirs East and
West of Gladstone Street is expected
to be completed in the Fall 2026.
• The final DPRB meeting was
concluded and duties are absorbed
by the Planning Commission or
Director of Community Development.
• The State of the City is Thursday,
June 26, 2025.
• Friday, July 4th City Hall and facilities
will be closed in observance of the
holiday.
b. City Attorney None
c. Members of the City Council
Reports on Meetings Attended AB 1234
(G.C. §53232.3(d))
None
CITY COUNCIL REQUESTS FOR
FUTURE ITEMS
COMMENTS/RECOMMENDATIONS
Request by Councilmember Weber
supported by Councilmember Vienna to
recognize JJ Spaun winning the Golf U.S
Open at a future council meeting.
CLOSED SESSION ITEMS COMMENTS/RECOMMENDATIONS
1. CONFERENCE WITH LEGAL
COUNSEL – ANTICIPATED
LITIGATION
Initiation of litigation pursuant to
Government Code Section
54956.9(d)(4): One case.
Following the closed session, the City
Attorney made a public announcement as
follows: The City Council voted unanimously
to authorize the City Attorney to initiate
litigation in one matter. The action, the
defendants, and the other particulars shall,
once formally commenced, be disclosed to
any person upon inquiry.
Approve Minutes of the June 24 City Council Study Session, June 24 City Council Meeting, and June 25 City Council Special Meeting. Page 5
For the Meeting of July 22, 2025
Adjourned: 10:15 P.M.
I, Debra Black, City Clerk attest that these draft minutes are accurate and reflective of the actions taken by the City Council.
________________________________
Debra Black, City Clerk
Approve Minutes of the June 24 City Council Study Session, June 24 City Council Meeting, and June 25 City Council Special Meeting. Page 6
For the Meeting of July 22, 2025
CITY COUNCIL MEETING
ACTION MINUTES
JUNE 25, 2025, 5:30 PM
STUDY SESSION
Council Members Present: Mayor Emmett Badar, Mayor Pro Tem Eric Nakano, Councilmember Rachel Bratakos, Councilmember Ryan A. Vienna, Councilmember Eric Weber Staff: City Manager Brad McKinney, Assistant City Manager Travis Sais, Director of Public Works Shari Garwick, Director of Administrative Services Michael O’Brien, Director of Community Development Luis Torrico, Director of Parks and Recreation Scott Wasserman, City Attorney Jeff Malawy, City Clerk Debra Black
Call to Order: 5:40 PM
STUDY SESSION ITEMS COMMENTS/RECOMMENDATIONS
1. Continuation of Discussion of Parking
Management Program and Proposed
Plan for Parking Restrictions in the
Downtown Business Area/Municipal
Parking Lots and Public Streets in
Residential Areas within 1,500 feet of the
Gold Line/A Line Station.
These are the key implementation
instructions for the San Dimas Parking
Management Plan:
Council directed staff to implement public
parking restrictions in a two-phase approach
pending Metro’s commitment to provide
signage. The two-phase approach is valid
only if Metro’s offer to provide signage does
not expire after the light rail begins service to
the public, otherwise Council would consider
implementing the two phases as one.
Phase One (South of Bonita including street
parking on Bonita Ave):
1. Implement 24/7 two-hour parking
on San Dimas Avenue south of the
tracks and north of Arrow Highway
(both sides)
3. Implement two-hour parking on
Commercial Street Wet of San Dimas Ave
adjacent to Freedom Park
2. Implement four-hour parking (6am
to 1pm, Monday-Friday) in
municipal lots and Bonita Ave (both
sides) from Cataract Ave to Walnut Ave)
3. Install new parking signs
Approve Minutes of the June 24 City Council Study Session, June 24 City Council Meeting, and June 25 City Council Special Meeting. Page 7
For the Meeting of July 22, 2025
4. Hire two part-time parking
enforcement officers
5. Use License Plate Recognition
(LPR) technology for enforcement
6. Implement employee parking
permits:
- $20 per permit annually
- $250 super permit
- Based on business license
employee count
- Valid only in municipal lots and
parking off San Dimas Ave South of the
tracks and North of Arwo Highway (both
sides)
- Ability to update license plates
Digitally
- Eligibility determined at staff
discretion
- Valid only in municipal lot south
of Bonita Ave
Timing:
1. Target implementation: Late
August/September (aligned with
Metro A Line train service start)
2. Install signs as early as possible
3. Once signs are installed, provide a
grace period where warnings are
given prior to citing
4. Recommended starting a public
education campaign slightly earlier to
help residents become aware
Phase Two (North of Bonita):
1. Monitor parking impacts
2. Potentially implement similar
restrictions if needed
3. Keep north of Bonita initially
unregulated to observe usage
patterns
Timing:
1. Will be implemented after assessing
the effectiveness of Phase One
restrictions. No specific timeline set,
dependent on parking usage and
potential issues observed
Approve Minutes of the June 24 City Council Study Session, June 24 City Council Meeting, and June 25 City Council Special Meeting. Page 8
For the Meeting of July 22, 2025
Action Items:
• Bring back a formal resolution for twophase parking plan implementation. • Determine cost per parking space and
basis for employee permit fee.
• For residential parking on public
streets, City to provide outreach and
information to residents on Railway
Street (from Cataract Ave to Monte
Vista Ave), Commercial Street (from
Cataract Ave to San Dimas Ave),
Monte Vista Ave (from Commercial
Street to Railway Street) for
consideration of a parking permit
district.
For private property parking lot and
streets, City to provide handouts with
information regarding guidelines for enforcing
parking restrictions on private property. The
Railroad Construction Authority offered to
provide signs. City to provide additional
information to Village Walk/Grove Station
HOA regarding potential options for
enforcement.
Adjourned: 8:05 PM
I, Debra Black, City Clerk attest that these draft minutes are accurate and reflective of the actions taken by the City Council.
________________________________
Debra Black, City Clerk
Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of July 22, 2025
From: Brad McKinney, City Manager
Prepared by: Michael O'Brien, Director of Administrative Services Subject: Receive and File the June 2025 Investment Report ____________________________________________________________________________
SUMMARY
Monthly Reporting for the City of San Dimas investment of idle funds and cash condition.
RECOMMENDATION
Staff recommends that the City Council:
• Receive and file the Investment and Cash Condition report for the month of June 2025 GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No
FISCAL IMPACT
There is no fiscal impact for the recommended action.
DISCUSSION/ANALYSIS
It is the policy of the City of San Dimas to invest public funds in a manner that will provide an optimal combination of security and investment return while meeting the daily cash flow demands of the City and conforming to all State and local statutes governing the investment of public funds.
The priority objectives of the City’s investment activities are as follows: Safety, liquidity and returns.
At the end of each fiscal year, the City is required to adjust the book values of all its investments to equate to the reported fair market value in order to follow the Governmental Accounting Standards Boards Pronouncement 31 standards for financial reporting.
Receive and File the June 2025 Investment Report Page 2 For the Meeting of July 22, 2025
The following figures on the attached June 2025 investment report, with the exception of LAIF, have been adjusted to reflect the fair market value of our investments in order to demonstrate what cash would be available to the City if we had to liquidate all of our investments at the end of the 2024-25 fiscal year. At the time this report was submitted, the fair market value ratio for LAIF had not been released.
The City Council will be notified once the fair market of LAIF is available.
The City’s investment portfolio as of June 30, 2025, maintained liquid cash in the amount of $17,788,627.94 held between BMO Harris, the City and LAIF and the CALTRUST Liquidity Fund.
This amounts to just over 22% of the portfolio to provide the cash flow necessary for City payroll and operating expenditures as well as large capital project expenses and unforeseen emergencies that may come up throughout the year. The following chart displays the total investments and weighted average yield per investment category:
The City’s Banking Services Provider BMO Harris provides a fully collateralized checking account whose funds are used to make cash payments for City payroll and operational expenses. The city performs daily bank reconciliations to assure adequate cash is held in the checking account for upcoming expenditures. Cash held in the account earns income credits that accumulate at a rate of .75% which offsets banking service charges that are charged each quarter to the city. As of June 10, 2024, the City opened a collateralized money market account with BMO Harris.
The checking account shows a negative balance of $455,299.77 at the end of June 30, 2025 due to checks payable that were recorded on our books as of June 30, 2025. The actual statement balance at the end of June 30,2025 was $1,890,269.30. Funds were transferred in July 2025 from the money market account to cover the cost of those recorded check and ACH payments that were cashed after June30,2025.
WEIGHTED AVG.
YIELD TOTAL INVESTMENT
0.75% ($451,299.77)
3.91% $3,213,948.45
0.00% $2,640.00
4.37% $6,019,090.92
4.27% $9,004,248.34
4.02% $14,351,325.10
INVESTMENT CASH HELD FOR INVESTMENTS 0.00% $27,712.86
3.81% $32,167,665.90
WEIGHTED AVG.
YIELD TOTAL INVESTMENT
4.66% $7,832,928.40
4.60% $748,970.00
1.95% $3,239,432.35
4.25% $83,434.68
3.21% $1,708,118.26
4.44% $785,561.84
TVI COMMERCIAL & MUNICIPAL BONDS 4.32% $279,881.25
4.06% $13,580,084.74
2.66% $730,325.00
3.70% $18,784,271.29
3.97% $47,773,007.81
4.00% $79,940,673.71
STIFEL NEGOTIABLE CD'S OF DEPOSIT
TOTAL BROKER ACCOUNTS
TOTAL OF ALL INVESTMENTS
BMO HARRIS - GENERAL ACCOUNT
SAN DIMAS PETTY CASH - IMPREST FUNDS
LOCAL AGENCY INVESTMENT FUND (LAIF) CA STATE TREASURER
CALTRUST INVESTMENT PROGRAM-MEDIUM TERM-SHARES
GREAT PACIFIC SECURITIES CORPORATE & MUNICIPAL BONDS
TVI CORPORATE BONDS
TVI U.S.TRESURY BILLS
TVI NEGOTIABLE CERTIFICATES OF DEPOSIT
STIFEL GOVERNMENT SPONSORED ENTERPRISES (GSE) AGENCY BONDS
STIFEL COMMERCIAL & MUNICIPAL BONDS
GREAT PACIFIC SECURITIES GOVERNMENT SPONSORED ENTERPRISE (GSE)
COLLATERALIZED, POOLED AND PUBLIC AGENCY INVESTMENTS
INVESTMENTS PURCHASED THROUGH BROKERS
TOTAL OF ALL COLLATERALIZED,POOLED AND PUBLIC AGENCY ACCOUNTS
CALTRUST INVESTMENT LIQUIDITY FUNDS
BMO HARRIS - MONEY MARKET ACCOUNT
TVI GOVERNMENT SPONSORED ENTERPRISES (GSE) AGENCY BONDS
Receive and File the June 2025 Investment Report Page 3 For the Meeting of July 22, 2025
Petty Cash is held at City facilities for cashiering purposes and to reimburse small dollar expenditures between $0.01 and $50.00.
The Local Agency Investment Fund (LAIF) is considered a Local Agency Investment Pool and acts much like a money market account. Funds can be deposited and withdrawn without penalty.
The pool invests funds in short-term securities and can produce returns at rates like money markets but is considered more secure.
CALTRUST is a public agency that provides investment funds that are liquid, short term, and medium term. The assets held by CALTRUST are managed by State Street Global Advisors. he City first invested with CALTRUST in August of 2010, buying into the Medium-Term Fund. The City has made various contributions throughout the years as well as reinvested any accumulated interest earnings throughout the life of the fund.
In total the weighted average cost of investing in CALTRUST is $9.99. Currently due to increasing interest rates driving market rates down for assets already held, the share price of the fund as of June 30, 2025, was $9.90. Until interest rates decline to the point that share price would increase to $9.99 or above, the City would be recognizing a loss on sale. However, the City could pull out funds at any time if liquidity needs arose.
Beginning in the month of December 2023, the City opened a liquid fund with CALTRUST which is not subject to market rate adjustments due to the type of investments utilized. The fund yielded
4.37% for the month of June, out yielding LAIF by .10%. The City intends to take advantage of the high yielding short term investments until yields are no longer inverted.
The City Treasurer also utilizes Brokers to purchase investment securities such as Government Sponsored Enterprises (Agency Bonds), Corporate Bonds, U.S. Treasuries and Negotiable CDs.
The investment policy and California Government Code Section 53600.3 allows the City to invest 30% of its portfolio in Certificates of Deposit and 20% of its portfolio in Corporate Bonds through Brokers. U.S. Treasuries and Government Sponsored Enterprises (Agency Bonds) have no investment limits. However, it is considered a best practice not to invest more than 5% in a single Government Sponsored Enterprises.
The following is a breakdown of the total invested in each type of investment along with its percentage of the portfolio:
Additionally, per the Investment Policy, the City has an established maturity matrix with the investment ranges as follows:
Amount % of Portfolio
$2,793,001.54 3%
$9,004,248.34 11%
$20,370,416.02 25%
$18,979,638.38 24%
$8,217,545.20 10%
$83,434.68 0.10%
$20,492,389.55 26%
$79,940,673.71 100%
LOCAL AGENCY INVESTMENT FUND (LAIF)
INVESTMENTS BY TYPE
CHECKING & MONEY MARKET ACCOUNTS/CASH ON HAND/
CASH HELD FOR INVESTMENT
Type
CALTRUST
GSE AGENCY BONDS
COMMERCIAL & MUNICIPAL BONDS
U.S TREASURY BILLS
NEGOTIABLE CERTIFICATES OF DEPOSIT
TOTAL OF ALL INVESTMENTS
Receive and File the June 2025 Investment Report Page 4 For the Meeting of July 22, 2025
Maturity Range Guideline Portfolio Percentage
The City’s current investment maturity range is as follows:
The weighted average maturity for all City investments is 1.65 years, short term investments with maturity within six months continues to draw higher yields; however, longer-term yields have been increasing making investing in longer term assets more appealing.
Specific details pertaining to the City’s investment names, CUSIP #’s, coupon and purchase yields, maturity dates, par and book values are included in the Investment and Cash Condition Report attachment.
ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.
Respectfully submitted,
Michael O'Brien
Director of Administrative Services
Attachments:
1. Investment and Cash Condition Report
2. Investment Authorization Form
1 Day to 1 Year 30% - 100%
1 Year to 3 Years 5% - 60%
3 Years to 5 Years 0% - 40%
Amount % of Portfolio
$ 39,963,451.69 50%
$ 15,259,698.66 19%
$ 24,717,523.36 30%
$ 79,940,673.71 100%
INVESTMENTS BY MATURITY
Maturity Range
1 Day to 1 Yr.
1 Yr. to 3 Yrs.
3 Yrs. to 5 Yrs.
Total
CITY OF SAN DIMAS
MONTHLY CASH BALANCE INVESTMENT REPORT
JUNE 2025
ENDING BALANCE
($451,299.77)
BMO HARRIS - MONEY MARKET ACCOUNT $3,213,948.45
$2,640.00
$9,004,248.34
$6,019,090.92
$14,351,325.10
CASH HELD WITH INVESTMENTS $27,712.86
CUSIP # COUPON
YIELD
PURCHASE
YIELD MATURITY PAR VALUE FAIR MARKET VALUE
CHEVRON - 3 YEAR BOND 166756ALO 1.02% 4.75% 8/12/2027 $250,000.00 $235,047.50 UNITED HEALTH GROUP - 4 YEAR BOND 91324PDK5 3.85% 4.73% 6/15/2028 $250,000.00 $247,712.50 ADVOCATE HEALTH & HOSPS CORP 007589AA2 3.83% 4.64% 8/15/2028 $305,000.00 $301,388.80 NY LIFE GLOBAL - 5 YEAR BOND 64952WFF5 4.70% 4.76% 1/29/2029 $500,000.00 $506,415.00 METLIFE GLOBAL - 5 YEAR BOND 59217GFR5 4.85% 4.90% 1/8/2029 $250,000.00 $254,515.00 MASS MUTUAL GLOBAL - 5 YEAR BOND 57629W4T4 5.15% 5.15% 5/30/2029 $250,000.00 $256,905.00 NORTHWESTERN MUT GLOBAL - 5 YEAR BOND 66815L2Q1 4.71% 5.16% 1/10/2029 $250,000.00 $252,935.00 ATHENE GLOBAL FDG - 5 YEAR BOND 04685A3G4 2.71% 4.43% 1/7/2029 $350,000.00 $326,266.50 TOYOTA MTR CORP 59217GFR5 3.65% 4.20% 1/9/2029 $300,000.00 $294,432.00 RGA GLOBAL - 5 YEAR BOND 76209PAB9 2.70% 4.50% 1/18/2029 $300,000.00 $281,358.00 MERCEDES BENZ - 4.85 YEAR BOND 233851DW1 3.10% 4.64% 8/15/2029 $350,000.00 $329,896.00 ASCENSION TAXABLE - 4.5 YEAR BOND 04352EAA3 4.45% 4.45% 8/15/2029 $350,000.00 $326,193.00 MUTUAL OF OMAHA - 5 YEAR BOND 62829D2E9 4.75% 4.75% 10/15/2029 $250,000.00 $251,957.50 $3,865,021.80
CALIFORNIA ST DEPT WATER - 4 YEAR BOND 13067WRF1 1.32% 4.70% 12/1/2028 $250,000.00 $215,147.50 CALIFORNIA ST DEPT WTR - 3 YEAR BOND 13067WRF1 1.32% 4.28% 12/1/2028 $330,000.00 $316,410.90 YUCAIPA VY CALIF WATER DISTRICT 98840BBD4 2.29% 4.72% 9/1/2027 $250,000.00 $241,347.50 ONTARIO CALIFORNIA PUB - 3 YEAR BOND 68304RCD0 1.81% 4.52% 10/1/2027 $255,000.00 $242,415.75 CALIFORNIA ST UNIV REV SYSTEMWIDE- 4 YEAR BOND 13077DQG0 3.85% 4.70% 6/15/2028 $310,000.00 $286,409.00 SOLANO CALIF COMMUNITY COLLEGE - 4 YEAR BOND 83412PHB1 1.48% 4.50% 8/1/2028 $350,000.00 $325,948.00 05565ECR4 4.65% 5.00% 8/13/2029 $300,000.00 $300,888.00 PACIFIC LIFE GLOBAL - 4.5 YEAR BOND 6944PL3C1 4.50% 4.55% 8/28/2029 $250,000.00 $251,232.50 AIG GLOBAL - 4.43 YEAR BOND 00138CBC1 4.90% 4.90% 12/3/2029 $350,000.00 $354,872.00 PROTECTIVE LIFE GLOBAL - 4.8 YEAR BOND 74368CCA0 4.77% 4.77% 12/9/2029 $350,000.00 $354,245.50 SAN BUENAVENTURA CALIFORNIA WATER - 4.5 YEAR BOND 797055DQ0 4.37% 4.37% 1/1/2030 $305,000.00 $275,228.95 WESTERN - SOUTHERN GLOBAL - 5 YEAR BOND 95954A2A0 4.50% 4.90% 5/1/2030 $350,000.00 $353,346.00 UNIVERSITY OF CALIFORNIA - 5 YEAR BOND 91412HJR5 4.43% 4.43% 5/15/2030 $500,000.00 $450,415.00 $3,967,906.60
FEDERAL NATIONAL MTG ASSN - 4 YEAR BOND 3135GASJ1 4.50% 4.70% 5/17/2028 $250,000.00 $249,620.00 FEDERAL HOME LOAN - 5 YEAR BOND 1334HA2L6 4.37% 4.55% 1/16/2030 $500,000.00 $499,350.00 $748,970.00
WELLS FARGO & CO MEDIUM TERM - 3 YEAR BOND 95001DC40 4.50% 4.50% 7/28/2025 $250,000.00 $249,590.00 CFI- 5 YEAR BOND 17298CK64 1.00% 1.00% 8/28/2025 $500,000.00 $497,165.00 BANK OF AMERICA - 5 YEAR BOND 06048WK25 0.75% 0.75% 10/30/2025 $250,000.00 $247,067.50 GOLDMAN SACHS GROUP - 5 YEAR BOND 38150EH4 0.80% 0.80% 11/24/2025 $290,000.00 $286,247.40 JP MORGAN BOND - 5 YEAR BOND 48128G3G3 1.20% 1.20% 4/30/2026 $285,000.00 $277,501.65 EXXON MOBILE CORP - 7 YEAR BOND 30231GBD3 2.28% 0.98% 8/16/2026 $250,000.00 $245,130.00 GOLDMAN SACHS GROUP - 5 YEAR BOND 38150AJ63 1.70% 1.70% 10/29/2026 $210,000.00 $202,505.10 MORGAN STANLEY FIN GLOBAL - 5 YEAR BOND 61766YGT2 1.35% 1.35% 11/18/2026 $250,000.00 $241,070.00 JP MORGAN CHASE BOND - 5 YEAR BOND 48128G5Y2 2.10% 2.10% 1/29/2027 $270,000.00 $260,188.20 BANK OF AMERICA - 5 YEAR BOND 06048WS84 2.75% 2.75% 3/2/2027 $250,000.00 $243,492.50 MORGAN STANLEY-FIN GLOBAL 5 YEAR BOND 61766YJQ5 3.25% 3.25% 4/13/2027 $250,000.00 $242,802.50 INTEL CORP - 5 YEAR BOND 458140BY5 3.75% 4.25% 8/5/2027 $250,000.00 $246,672.50 $3,239,432.35
CALTRUST INVESTMENT PROGRAM-MEDIUM TERM 4.02%
CALTRUST LIQUIDITY FUND
INVESTMENTS HELD WITH TVI:
PACIFIC SECURITIES COMMERCIAL & MUNICIPAL BONDS INVESTMENTS SUBTOTAL:
PACIFIC SECURITIES CORPORATE BONDS INVESTMENTS SUBTOTAL:
PACIFIC SECURITIES GOVERNMENT SPONSORED ENTERPRISES (GSE) AGENCY BONDS INVESTMENTS SUBTOTAL:
BMW US CAP LLC - 4.5 YEAR BOND
4.37%
INVESTMENTS HELD WITH GREAT PACIFIC SECURITIES:
SUMMARY OF BANK BALANCES YIELD
0.75%
4.269%
BMO HARRIS - GENERAL ACCOUNT
SAN DIMAS PETTY CASH - IMPREST FUNDS
LOCAL AGENCY INVESTMENT FUND (LAIF) CA STATE TREASURER
3.91%
INVESTMENTS
TVI CORPORATE BONDS INVESTMENTS SUBTOTAL:
ATTACHMENT 1 Page 77 of 265
UNITED STATES TREASURY BILL - 2 MONTH 912797QL4 4.25% 4.25% 8/26/2025 $84,000.00 $83,434.68 $83,434.68
SYNCHRONY BK RETAIL - 3 YEAR CD 87164WQ68 3.30% 3.30% 8/26/2025 $245,000.00 $244,554.10 CAPITAL ONE BANK - 4 YEAR CD 14042TFH5 2.65% 2.65% 4/13/2026 $246,000.00 $243,210.36 TOYOTA FINANCIAL SAVINGS - 5 YEAR CD 89235MLC3 0.95% 0.95% 7/15/2026 $248,000.00 $240,282.24 MARINE FEDERAL CREDIT UNION - 2 YEAR CD 56824JBD5 4.20% 4.20% 11/27/2026 $249,000.00 $249,662.34 GOLDMAN SACHS BANK USA NEW YORK - 5 YEAR CD 38149M4T7 2.65% 2.65% 4/13/2027 $246,000.00 $240,322.32 STATE BANK OF INDIA - 5 YEAR CD 856285N64 3.30% 3.30% 6/1/2027 $245,000.00 $241,888.50 CENTRAL BANK LITTLE ROCK ARK - 5 YEAR CD 152577BS0 5.30% 5.30% 6/30/2028 $248,000.00 $248,198.40 $1,708,118.26
CALIFORNIA STATE - 5 YEAR BOND 13063EGT7 4.50% 4.32% 8/1/2029 $275,000.00 $279,881.25 $279,881.25
FEDERAL AGRIC MTG CORP - 3 YEAR BOND 31424WNJ7 4.54% 4.53% 9/9/2027 $265,000.00 $264,777.40 FEDERAL FARM CR BKS CONS SYSTEMWIDE - 5 YEAR BOND 3133ERL41 4.13% 4.40% 12/17/2029 $517,000.00 $520,784.44 $785,561.84
FEDL NATL MTG ASSN- 5 YEAR BOND 3136G4A86 0.50% 0.55% 7/21/2025 $250,000.00 $249,472.50 FEDL FARM CREDIT BANK - 4 YEAR BOND 3133ENEH9 1.13% 1.13% 11/17/2025 $250,000.00 $246,875.00 FEDL HOME LOAN BANK - 5 YEAR BOND 3130AL2G8 0.60% 0.75% 2/18/2026 $250,000.00 $244,285.00 FEDL NATL MTG ASSN - DISC BOND - 3YEAR 3138LDPW7 2.68% 4.58% 5/1/2026 $250,000.00 $226,280.06 FEDL NATL MTG ASSN - 2 YEAR BOND 3138LDYL1 2.47% 4.93% 6/1/2026 $500,000.00 $490,378.50 FEDL HOME LOAN BANK - 5 YEAR BOND 3130ANMH0 1.10% 1.42% 8/20/2026 $250,000.00 $241,897.50 FEDL FARM CREDIT BANK BOND - 5 YEAR BOND 3133ENSZ4 2.75% 2.75% 4/1/2027 $250,000.00 $244,982.50 FEDL HOME LOAN BANK - 5 YEAR BOND 3130ASZ69 4.05% 4.08% 8/27/2027 $250,000.00 $248,487.50 FEDL NATL MTG ASSN- 5 YEAR BOND 3140LBSE4 1.09% 4.38% 3/1/2028 $350,000.00 $324,092.65 FEDERAL FARM CREDIT BANK BOND - 5 YEAR BOND 3133ERVH1 4.60% 4.60% 1/2/2029 $500,000.00 $499,495.00 FEDL NATL MTG ASSN - 5 YEAR BOND 3140NUUA5 4.52% 4.52% 3/1/2029 $500,000.00 $508,029.00 FEDL NATL MTG ASSN - 3.9 YEAR BOND 3140LFKC7 4.20% 2.11% 3/1/2029 $365,000.00 $339,238.66 FEDL HOME LOAN MTG CORP - 5 YEAR BOND 3132XDBP7 4.15% 4.61% 4/1/2029 $400,000.00 $395,219.11 FEDL HOME LOAN MTG CORP - 5 YEAR BOND 3132XKSV0 3.81% 3.81% 7/1/2029 $400,000.00 $394,437.60 FEDL NATL MTG ASSN - 5 YEAR BOND 314HU7G5 2.74% 4.06% 8/1/2029 $500,000.00 $467,187.07 FEDL HOMELOAN MTG CORP - 5 YEAR BOND 3132XKTE7 4.02% 4.49% 8/1/2029 $505,000.00 $497,374.50 FEDL NATL MTG ASSN - 4.8 YEAR BOND 3140HVJ62 4.60% 2.61% 9/1/2029 $390,000.00 $366,656.94 FEDL HOME LOAN MTG CORP - 5 YEAR BOND 3132XFSR0 4.42% 4.71% 9/1/2029 $500,000.00 $499,613.00 FEDL HOME LOAN BANK - 5 YEAR BOND 3130B2KZ7 5.00% 5.00% 9/11/2029 $197,674.42 $197,690.22 FEDL HOME LOAN BANK BOND - 5 YEAR BOND 3130B2TY1 4.68% 4.68% 9/27/2029 $500,000.00 $497,505.00 FEDL NATL MTG ASSN - 5 YEAR BOND 340NWFK6 4.01% 4.37% 10/1/2029 $500,000.00 $496,840.00 FEDL NATL MTG ASSN - 5 YEAR BOND 3140HV4J0 2.14% 4.60% 10/1/2029 $550,000.00 $501,892.22 FEDL HOME LOAN BANK BOND - 5 YEAR BOND 3130B2YY5 4.63% 4.80% 10/9/2029 $500,000.00 $499,725.00 FEDL HOME LOAN BANK BOND - 5 YEAR BOND 3130B2YJ8 4.63% 4.63% 10/15/2029 $750,000.00 $745,725.00 FEDL NATL MTG ASSN - 5 YEAR CD 3140NXC50 4.56% 4.76% 1/1/2030 $500,000.00 $503,407.50 FEDL NATL MTG ASSN - 5 YEAR CD 3140HW4G4 2.43% 4.75% 1/1/2030 $550,000.00 $507,962.40 FEDL HOME LOAN BANK BOND - 4.75 YEAR BOND 3132XFVC9 4.00% 4.00% 1/1/2030 $325,000.00 $321,116.57 FEDL HOME LOAN MTG CORP- 4.75 YEAR BOND 3132XFWC8 4.31% 4.31% 2/1/2030 $500,000.00 $501,123.00 FEDL HOME LOAN MTG CORP - 4.9 YEAR BOND 3132ZKYX9 4.15% 4.15% 3/1/2030 $500,000.00 $495,832.00 FEDL HOME LOAN MTG CORP - 4.9 YEAR BOND 3132XFWA2 3.75% 3.75% 3/1/2030 $500,000.00 $489,041.50 FEDL HOME LOAN BANK - 5 YEAR BOND 3130B5EX2 4.50% 4.50% 3/12/2030 $500,000.00 $499,745.00 FEDL HOME LOAN MTG CORP- 4.8 YEAR BOND 313XFWS3 4.17% 4.12% 4/1/2030 $340,000.00 $337,921.24 FEDL NATL MTG ASSN - 5 YEAR BOND 314ONYPF2 4.25% 4.25% 6/1/2030 $500,000.00 $500,556.00 $13,580,084.74
BANK OF AMERICA - 5 YEAR BOND 06048WP20 1.25% 1.25% 9/24/2026 $250,000.00 $241,057.50 APPLE INC - 10 YEAR CORPORATE BOND 037833CR9 3.20% 3.30% 5/11/2027 $250,000.00 $246,745.00 SADDLEBACK VALLEY - 7.75 YEAR BOND (MUNICIPAL BOND) 786318LF0 2.40% 3.41% 8/1/2027 $250,000.00 $242,522.50 STIFEL COMMERCIAL & MUNICIPAL BONDS SUBTOTAL: $730,325.00 STIFEL GOVERNMENT SPONSORED ENTERPRISES (GSE) AGENCY BONDS INVESTMENTS SUBTOTAL:
TVI TRESURY BILLS INVESTMENT SUBTOTAL:
TVI CD'S INVESTMENTS SUBTOTAL :
TVI MUNICIPAL BONDS SUBTOTAL :
TVI GOVERNMENT AGENCY BONDS SUBTOTAL :
INVESTMENT HELD WITH STIFEL:
MID AMERICAN CU - 2 YEAR CD 59522NAE4 5.25% 5.25% 6/30/2025 $248,000.00 $248,017.36 MERITRUST CR UN - 3 YEAR CD 59001PAS8 3.35% 3.35% 7/8/2025 $249,000.00 $248,942.73 CREDIT UNION OF TEXAS - 3 YEAR CD 22551KAB8 3.30% 3.30% 7/22/2025 $246,000.00 $245,813.04 TVA CMNTY CR UN - 3 YEAR CD 87305MAB6 3.25% 3.25% 8/4/2025 $249,000.00 $248,758.47 RESOURCE ONE CR UN - 3 YEAR CD 76124YAE6 3.30% 3.30% 8/18/2025 $249,000.00 $248,666.34 IDEAL CREDIT UNION - 3 YEAR CD 45157PAY6 4.00% 4.00% 8/29/2025 $249,000.00 $248,873.01 ALABAMA CREDIT UNION - 3 YEAR CD 01025RAB5 3.60% 3.60% 9/22/2025 $249,000.00 $248,576.70 UNIVERSITY CREDIT UNION - 3 YEAR CD 914242AA0 4.00% 4.00% 9/26/2025 $249,000.00 $248,763.45 BARCLAYS BANK - 4 YEAR CD 06740KNT0 1.00% 1.00% 12/15/2025 $248,000.00 $244,242.80 BELLCO CREDIT UNION - 18 MONTH CD 07833EAJ6 5.15% 5.15% 12/23/2025 $249,000.00 $250,020.90 US ALLIANCE FED C.U - 4 YEAR CD 90352RCD5 1.35% 1.35% 1/28/2026 $249,000.00 $244,933.83 FARMERS & MERCHANTS BANK- 3.5 YEAR CD 3078115EL9 3.20% 3.20% 2/5/2026 $249,000.00 $247,533.39 CONNEX CREDIT UNION - 18 MONTH CD 208212BN9 4.45% 4.45% 2/27/2026 $249,000.00 $249,502.98 CFG COMMUNITY BANK - 3.5 YEAR CD 12527CFL1 3.80% 3.80% 3/11/2026 $245,000.00 $244,510.00 ALASKA US FEDERAL CREDIT UNION - 3 YEAR CD 011852AH3 5.15% 5.15% 3/23/2026 $248,000.00 $249,788.08 COMENITY CAPITAL BANK- 4 YEAR CD 20033A2Z8 2.60% 2.60% 4/14/2026 $249,000.00 $246,131.52 BAXTER CR UN - 4 YEAR CD 07181JAD6 3.05% 3.05% 6/22/2026 $249,000.00 $246,649.44 INSPIRE FEDERAL CREDIT UNION - 3 YEAR CD 457731AQ0 5.00% 5.00% 6/30/2026 $248,000.00 $250,353.52 NEW YORK COMMUNITY BANK - 5 YEAR CD 649447UZ0 0.70% 0.70% 7/1/2026 $249,000.00 $240,939.87 SALLIE MAE BANK SALT LAKE CITY UT - 5 YEAR CD 795451AB9 1.00% 1.00% 7/21/2026 $248,000.00 $240,289.68 AUSTIN TELCO FED CR - 2 YEAR CD 052392DG9 4.25% 4.25% 8/21/2026 $249,000.00 $249,652.38 WORKERS CREDIT UNION - 2 YEAR CD 98138MCJ7 4.15% 4.15% 8/31/2026 $249,000.00 $249,398.40 FIRST STATE BANK - 4 YEAR CD 33650TAH3 3.60% 3.60% 9/16/2026 $249,000.00 $247,774.92 QUORUM FED CR - 4 YEAR CD 74909LAB6 3.85% 3.85% 9/23/2026 $249,000.00 $248,504.49 PENTAGON FEDERAL CR UN - 5 YEAR CD CUSIP #70962LAS1 70962LAS1 0.90% 0.90% 9/29/2026 $249,000.00 $239,580.33 ONPATH FEDERAL CREDIT UN - 4 YEAR CD 68283MAF3 3.25% 3.25% 9/30/2026 $249,000.00 $246,681.81 HAWAII CENTRAL FCU - 3 YEAR CD 419700AG4 5.50% 5.50% 10/27/2026 $248,000.00 $252,759.12 BANK UNITED NA - 5 YEAR CD 066519RW1 1.35% 1.35% 12/8/2026 $248,000.00 $238,789.28 RIZE FED CR UN - 2 YEAR CD 76971LAJ7 4.25% 4.25% 12/14/2026 $249,000.00 $249,871.50 BANK HAPOALIM BM - 5 YEAR CD 06251A3K4 1.35% 1.35% 12/16/2026 $248,000.00 $238,675.20 CONNEXUS CREDIT UNION - 5 YEAR CD 20825WAR1 1.25% 1.25% 12/23/2026 $249,000.00 $239,186.91 WEST VIRGINIA CENTRAL FCU - 2 YEAR CD 95649LAB6 4.60% 4.60% 12/23/2026 $249,000.00 $249,057.27 AMERANT BANK - 5 YEAR CD 02357QAQ0 1.60% 1.60% 2/16/2027 $248,000.00 $238,752.08 PIMA CREDIT UNION- 4.5 YEAR CD 722000AA4 5.15% 5.15% 2/17/2027 $248,000.00 $252,526.00 METRO CREDIT UNION - 5 YEAR CD 59161YAP1 1.70% 1.70% 2/18/2027 $249,000.00 $239,961.30 BEAL BANK PLANO TEXAS - 5 YEAR CD 07371AZQ9 2.05% 2.05% 3/3/2027 $248,000.00 $240,205.36 BEAL BANK USA LAS VEGAS - 5 YEAR CD 07371CK81 2.05% 2.05% 3/3/2027 $248,000.00 $240,205.36 SPOKANE TEACHERS CR 849061AF3 4.75% 4.75% 3/25/2027 $249,000.00 $252,187.20 MORGAN STANLEY- 5 YEAR CD 61773TDN0 3.00% 3.00% 4/29/2027 $246,000.00 $241,702.38 GENERATION BANK ROGERS AR CD - 5 YEAR CD 37149CAV9 3.10% 3.10% 5/6/2027 $249,000.00 $245,103.15 DEPARTMENT OF COMMERCE - 5 YEAR CD 24951TAT2 3.25% 3.25% 5/13/2027 $249,000.00 $245,740.59 RADIFI FEDERAL CREDIT UNION - 2 YEAR CD 75034WAA9 4.00% 4.00% 5/13/2027 $249,000.00 $249,099.60 FIRST FED SVGS - 3 YEAR CD 32023HBT4 5.25% 5.25% 6/28/2027 $248,000.00 $250,363.44 CALDWELL BT CO - 2 YEAR CD 128829AQ1 4.00% 4.00% 6/30/2027 $245,000.00 $245,139.65 CREDIT UNION NEW JERSEY - 3 YEAR CD 22552BAA9 5.40% 5.40% 7/9/2027 $248,000.00 $248,069.44 TRUSTONE FINL CR UN - 5 YEAR CD 89841MAF4 3.40% 3.40% 7/19/2027 $249,000.00 $246,198.75 BMO HARRIS BANK - 5 YEAR CD 05600XHE3 3.55% 3.55% 7/27/2027 $247,000.00 $244,905.44 THIRD FEDL S&L ASSN - 5 YEAR CD 88413QDM7 3.40% 3.40% 7/27/2027 $245,000.00 $242,204.55 CMNTY COMMERCE BANK CLAREMONT- 5 YEAR CD 20367GBH1 3.30% 3.30% 8/10/2027 $249,000.00 $245,611.11 ST VINCENT MED CTR CR - 5 YEAR CD 85279AAA0 3.50% 3.50% 8/12/2027 $249,000.00 $246,609.60 PITTSBURG CITY HALL FCU - 5 YEAR CD 72500MAA3 3.60% 3.60% 8/16/2027 $249,000.00 $247,570.74 SHARONVIEW FCU - 5 YEAR CD 819866BL7 3.50% 3.50% 8/16/2027 $249,000.00 $246,619.56 GHS FEDERAL CREDIT UNION - 5 YEAR CD 36266LAA4 3.80% 3.80% 9/15/2027 $249,000.00 $248,073.72 VALLEY NAT BANK - 2.5 YEAR CD 919853QW4 4.20% 4.20% 12/23/2027 $244,000.00 $245,224.88 MEDALLION BANK - 3 YEAR CD 58404DXY2 4.10% 4.10% 6/30/2028 $249,000.00 $249,702.18 NEW ORLEANS FIREMANS FCU - 5 YEAR CD 647608AH1 5.00% 5.00% 7/17/2028 $248,000.00 $255,085.36 SOUTHPOINT BANK - 3 YEAR CD 84464PCC9 4.00% 4.00% 4/28/2028 $249,000.00 $249,057.27
SOUND CREDIT UNION - 4 YEAR CD 83616HAH7 4.15% 4.15% 6/2/2028 $249,000.00 $250,043.31 NUMERICA CREDIT UNION - 5 YEAR CD 67054NBK8 5.10% 5.10% 7/31/2028 $248,000.00 $255,869.04 GREEN STATE CREDIT UNION- 5 YEAR CD 39573LEL8 5.00% 5.00% 8/29/2028 $248,000.00 $255,318.48 ALLIANT CREDIT UNION- 5 YEAR CD 01882MAH5 5.35% 5.35% 11/15/2028 $248,000.00 $258,401.12 SAN FRANCISCO FEDL CR UNION - 4 YEAR CD 79772FAL0 4.25% 4.25% 11/27/2028 $249,000.00 $250,815.21 SKYLA FEDL CREDIT UNION - 3.5 YEAR CD 83086XAE0 4.10% 4.10% 11/30/2028 $249,000.00 $249,627.48 MAINE SAVINGS - 3.5 YEAR CD 560507AU9 4.00% 4.00% 1/30/2029 $249,000.00 $248,778.39 OPTUM BANK - 4 YEAR CD 68405VDC0 4.00% 4.00% 4/30/2029 $245,000.00 $244,593.30 TRUIST BANK - 5 YEAR CD 897926BG5 4.45% 4.45% 4/30/2029 $245,000.00 $244,588.40 MORGAN STANLEY PVT - 5 YEAR CD 61776NRX3 4.15% 4.15% 5/7/2029 $244,000.00 $244,944.28 BMW BANK OF NORTH AMERICA - 4 YEAR CD 05612LER9 4.00% 4.00% 5/9/2029 $245,000.00 $244,507.55 USF FEDL CREDIT UNION - 5 YEAR CD 90353EBS1 4.65% 4.65% 12/20/2029 $249,000.00 $249,253.98 JP MORGAN CHASE BANK - 5 YEAR CD 46657VWH9 4.75% 4.75% 1/31/2030 $248,000.00 $249,051.52 SMARTBANK - 5 YEAR CD 83172HHT0 4.60% 4.60% 2/8/2030 $249,000.00 $249,037.35 WEST GATE BANK LINCOLN -5 YEAR CD 95285QCE6 4.60% 4.60% 2/19/2030 $249,000.00 $249,211.65 TUCSON FEDL CREDIT UNION - 5 YEAR CD 898812AE2 4.65% 4.65% 3/7/2030 $249,000.00 $249,082.17 A+ FEDERAL CREDIT UNION - 5 YEAR CD 00224TAS5 4.15% 4.15% 3/28/2030 $249,000.00 $250,073.19 AMERICAN EXPRESS NATIONAL BANK - 5 YEAR CD 02589AGX4 4.15% 4.15% 3/26/2030 $244,000.00 $244,917.44 AMERICAN BANK COMMERCE - 5 YEAR CD 02432LAC1 4.50% 4.50% 6/25/2030 $249,000.00 $249,000.00 $18,784,271.29
$47,773,007.81
$79,940,673.71
Amount % of Portfolio Amount % of Portfolio
$2,793,001.54 3% 39,963,451.69 $ 50%
$9,004,248.34 11% $ 15,259,698.66 19%
$20,370,416.02 25% $ 24,717,523.36 30%
$18,979,638.38 24% $ 79,940,673.71 100%
$8,217,545.20 10%
$83,434.68 0.10%
$20,492,389.55 26% 4.00%
$79,940,673.71 100% 1.65
Michael O'Brien Administrative Services Director/City Treasurer Prepared by: Jennifer Legaspi
TOTAL CD's/GSE BONDS/ CORPORATE BONDS/TREASURY BILLS
TOTAL OF ALL INVESTMENTS
STIFEL CD'S INVESTMENT SUBTOTAL:
LOCAL AGENCY INVESTMENT FUND (LAIF)
INVESTMENTS BY TYPE INVESTMENTS BY MATURITY
CHECKING & MONEY MARKET ACCOUNTS/CASH ON HAND/ CASH
HELD FOR INVESTMENT
Maturity Range
1 Day to 1 Yr.
1 Yr. to 3 Yrs.
Type
The above investments have met the requirements as stated in the City's Annual Investment Policy.
CALTRUST
GSE AGENCY BONDS
COMMERCIAL & MUNICIPAL BONDS
U.S TREASURY BILLS
NEGOTIABLE CERTIFICATES OF DEPOSIT
TOTAL OF ALL INVESTMENTS Weighted Average Maturity in Years Weighted Average Yield
3 Yrs. to 5 Yrs.
Total
ATTACHMENT 2
PO Box 2411, Tustin, CA 92781
T: 657-622-4200 | F: 866-254-4423 | www.carlwarren.com
CA License #2607296
July 16, 2025
TO: City of San Dimas
ATTENTION: Brad McKinney
RE: Claim : Mieux vs. San Dimas
Claimant : Donna Mieux
Member : City of San Dimas
Date Rec’d by Mbr : 6/6/25
Date of Event : 5/5/25
CW File Number : CJP-3054259 WRV
Please allow this correspondence to acknowledge receipt of the captioned claim. Please take the following action:
• CLAIM REJECTION: Send a standard rejection letter to the claimant.
Please include a Proof of Mailing with your rejection notice to the claimant. An exemplar copy of a Proof of Mailing is attached. Please provide us with a copy of the Notice of Rejection and copy of the Proof of Mailing. If you have any questions feel free to contact the assigned adjuster or the undersigned claims specialist.
Very Truly Yours,
CARL WARREN & CO.
Timothy M. Varon
Timothy M. Varon
Claims Supervisor
PO Box 2411, Tustin, CA 92781
T: 657- 622- 4200 | F: 866- 254- 4423 | www. carlwarren. com CA License # 2607296
July 16, 2025
Donna Mieux
RE: Entity : City of San Dimas
Claimant : Donna Mieux
D/Incident : 05/05/2025
Our File : CJP-3054259
Dear Ms. Mieux:
As you are aware, we are the administrator for the self-insured liability claims program for the City of San Dimas. The above- mentioned claim which you filed with the above captioned entity has been referred to us for investigation and handling.
We cannot recommend settlement in this matter and have requested that the City reject this claim.
You have not provided support to confirm that the City tree roots collapsed or crushed the clay sewer lateral. The apparent photograph of the plumber’ s video appears to depict possibly a root ball. The pipe interior or exterior lateral walls are not shown. It appears that the tree roots entered the clay pipe lateral at the failing pipe connection joints. Tree roots typically enter the pipe at seams rather than crushing and damaging the sewer lateral pipes. The tree roots are drawn to the leakage of moisture (sewage) in the surrounding soil areas. The possibility of improper installation, earth movement or settlement and the deterioration of the clay pipe over time usually appears to be the cause of these types of losses. The City has adopted LA County Title 20 which Section 20.24.080 says that all house laterals shall be maintained by the property owner .
I hope this explains our position in this matter.
Very Truly Yours,
CARL WARREN & CO.
William L. Rice
William L. Rice
Claims Examiner
wrice@carlwarren. com
Tel: (657) 622-4319 | Fax: (866) 254-442
PO Box 2411, Tustin, CA 92781
T: 657-622-4200 | F: 866-254-4423 | www.carlwarren.com
CA License #2607296
June 23, 2025
TO: City of San Dimas
ATTENTION: Brad McKinney
RE: Claim : ABI Construction Inc. vs. San Dimas
Claimant : ABI Construction Inc.
Member : City of San Dimas
Date Rec’d by Mbr : 4/15/25
Date of Event : 1/13/25
CW File Number : CJP-3053929 WRV
Please allow this correspondence to acknowledge receipt of the captioned claim. Please take the following action:
• CLAIM REJECTION: Send a standard rejection letter to the claimant.
Please include a Proof of Mailing with your rejection notice to the claimant. An exemplar copy of a Proof of Mailing is attached. Please provide us with a copy of the Notice of Rejection and copy of the Proof of Mailing. If you have any questions feel free to contact the assigned adjuster or the undersigned claims specialist.
Very Truly Yours,
CARL WARREN & CO.
Timothy M. Varon
Timothy M. Varon
Claims Supervisor
Agenda Item Memorandum
To: Honorable Mayor and Members of City Council
For the Meeting of July 22, 2025
From: Brad McKinney, City Manager
Prepared by: Luis Torrico, Director of Community Development Subject: Adopt Ordinance 1329, Approve Municipal Code Text Amendment 25-03, Amending the San Dimas Municipal Code, Title 18, Chapter 18.142 Development Standards for Specific Land Uses, to Create Objective Design Standards for Qualified Housing and Mixed-use Developments. ____________________________________________________________________________ At the regular City Council meeting on June 24, 2025, the City Council voted 5-0 to introduce Ordinance 1329 approving Municipal Code Text Amendment 25-03.
Staff and the Planning Commission recommend the City Council:
• Conduct a second reading; and
• Adopt Ordinance 1329, approving Municipal Code Text Amendment 25-03.
Attachments:
1. Ordinance 1329
ATTACHMENT 1
ORDINANCE 1329
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS,
COUNTY OF LOS ANGELES, CALIFORNIA, APPROVING MUNICIPAL CODE TEXT AMENDMENT 25-03, A REQUEST TO AMEND THE CITY OF SAN DIMAS MUNICIPAL CODE TITLE 18 TO CREATE OBJECTIVE DESIGN STANDARDS
FOR MULTI-FAMILY RESIDENTIAL AND MIXED-USE DEVELOPMENT
PROJECTS.
WHEREAS, an Amendment to the San Dimas Municipal Code has been duly initiated by the City of San Dimas; and
WHEREAS, the Amendment is described as a Municipal Code Text Amendment to amend the City of San Dimas Municipal Code, Title 18, Chapter 18.142 Development Standards for Specific Land Uses as necessary to create objective design standards for multi-family residential and mixed-use development projects; and
WHEREAS, the Amendment would affect all zones citywide, with the exception of properties zoned Downtown Specific Plan, that allow two or more residential units and mixed-use developments. In addition, the proposed amendment will be applicable to projects that are eligible for streamlined ministerial processing under the Housing Accountability Act; and WHEREAS, on May 15, 2025, the Planning Commission heard evidence on the matter and voted 5-0 to recommend approval of Municipal Code Text Amendment 25-03 to the City Council with added language to allow unlimited waiver of standards subject to review and approval by the Planning Commission or City Council; and WHEREAS, notice was duly given of the public hearing on the matter and that public hearing was held on June 24, 2025, at the hour of 7:00 p.m., with all testimony received being made a part of the public record; and
WHEREAS, all requirements of the California Environmental Quality Act and the City’s Environmental Guidelines have been met for the consideration of whether the project will have a significant effect on the environment.
NOW, THEREFORE, in consideration of the evidence received at the hearing, and for the reasons discussed by the Commissioners at the hearing, the Planning Commission now finds as follows:
A. The proposed Municipal Code Text Amendment will not adversely affect adjoining property as to value, precedent or be detrimental to the area.
The proposed amendment will create objective design standards for qualified housing and mixed-use development projects, which are intended to provide clear and effective standards for the development of high-quality projects. The standards will also be applicable to projects that are eligible for streamlined processing under the Housing Accountability Act, which must only be reviewed against objective design standards. The proposed amendment will assist in developing high quality projects which will be keeping
Ordinance 1329 Page 2
MCTA 25-03
with the City’s existing character; therefore, adjoining properties will not be adversely affected nor will the amendment be determinantal to the area.
B. The proposed Municipal Code Text Amendment will further the public health, safety and general welfare.
The proposed amendment will further the public health, safety and general welfare by ensuring that qualified housing and mixed-use developments are developed in accordance with the high quality level of architecture that the City is known for. The proposed amendment will create objective design standards, such as parking, lighting and utilities, that take into account the overall safety and general welfare of the public.
C. The proposed Municipal Code Text Amendment is consistent with the General Plan.
The proposed Municipal Code Text Amendment will create objective design standards for qualified housing and mixed-use development projects, which are intended to remove development constraints by providing clear direction to developers but are also intended to result in high quality developments which will be in line with the architectural aesthetic of the City. In addition, the proposed amendments will be consistent with the following General Plan goals:
Land Use L-9: Enhance a unified and a high quality image for the City.
Housing Element HE-2: Opportunities for well-designed and appropriate housing that is diverse in type, location, affordability, and tenure and that meets the full spectrum of current and future housing needs in San Dimas.
Housing Element HE-3: Address and, where appropriate and legally possible, remove or minimize governmental and nongovernmental constraints to the maintenance, improvement, and development of housing.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN DIMAS DOES ORDAIN AS FOLLOWS:
SECTION 1. ADOPTION. Municipal Code Text Amendment 25-03 amending Chapter 18.142 Development Standards for Specific Land Uses, to create objective design standards for multifamily residential and mixed-use development projects, as set forth in Exhibit A, attached hereto and incorporated herein, is hereby adopted.
SECTION 2. SEVERABILITY. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more section, subsection, subdivision, sentence, clause, phrase, or portion thereof be declared invalid or unconstitutional.
SECTION 3. CEQA DETERMINATION. The City Council hereby finds and determines that it can be seen with certainty that there is no possibility that this ordinance may have a significant adverse effect on the environment. Thus, the adoption of this ordinance is exempt from the requirements
Ordinance 1329 Page 3
MCTA 25-03
of the California Environmental Quality Act (CEQA) pursuant to Section 1506 (b)(3) of the CEQA Guidelines.
SECTION 4. EFFECTIVE DATE AND PUBLICATION. This Ordinance shall take effect 30 days after its final passage. The City Clerk shall certify to the adoption of this Ordinance and cause the same to be posted at the duly designated posting places within the City and published once within 15 days after passage and adoption as may be required by law in a newspaper of general circulation in the City of San Dimas hereby designated for that purpose; or, in the alternative, the City Clerk may cause to be published a summary of this Ordinance and certified copy of the text of this Ordinance shall be posted in the Office of the City Clerk five days prior to the date of adoption of this Ordinance; and, within 15 days after adoption, the City Clerk shall cause to be published, the aforementioned summary and shall post a certified copy of this Ordinance, together with the vote for and against the same, in the Office of the City Clerk PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of San Dimas this 22
nd,
day of July, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
Emmett G. Badar, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________ ___________________________
Debra Black, City Clerk Jeff Malawy, City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )§
CITY OF SAN DIMAS )
I, Debra Black, City Clerk of the City of San Dimas, do hereby certify that this is a true and correct copy of Ordinance 1329 that was introduced at a regular meeting of the City Council of the City of San Dimas on the 24th day of June, 2025, and thereafter passed, approved and adopted at a regular meeting of said City Council held on the 22nd day of July, 2025. It has been published and posted pursuant to law.
___________________________
Debra Black, City Clerk
Ordinance 1329 Page 4
MCTA 25-03
EXHIBIT A
*New text changes are in Blue and Underlined
*Deleted text is in Red and Strikethrough
CHAPTER 18.142
DEVELOPMENT STANDARDS FOR SPECIFIC LAND USES
18.142.010 Purpose.
18.142.020 Employee housing.
18.142.030 Low barrier navigation centers.
18.142.040 Single room occupancy.
18.142.050 Transitional and supportive housing.
18.142.060 Home care facilities.
18.142.080 Outdoor dining and seating areas.
18.142.090 Objective design standards for multi-family residential and mixed-use development projects.
……
18.142.090 Objective design standards for multi-family residential and mixed-use development projects.
A. Purpose.
The purpose of the multi-family residential and mixed-use objective design standards is to provide the public, design professionals, and decision makers with clear and objective standards for the development of high-quality multi-family housing and mixed-use projects in the City. In addition, these standards aim to comply with requirements under the Housing Accountability Act, including SB 35 and SB 330, by providing objective criteria for qualified streamlined development projects. Per SB 35 and SB 330, an objective design standard means a design standard that involves no personal or subjective judgment by a public official and is uniformly verifiable by reference to an external and uniform benchmark or criterion available and knowable by both the development applicant or proponent and the public official before submittal of an application.
The City’s multi-family residential and mixed-use objective design standards shall be referenced by title and be available for viewing on the City's community development webpage and upon request at the at City's planning division.
B. Applicability. These standards shall apply to the following:
Ordinance 1329 Page 5
MCTA 25-03
a. New multi-family residential developments located in all zones that allow multifamily developments, unless the property is located in the Downtown Specific Plan zone, in which case those design standards will apply.
b. New mixed-use developments located in any zone that allows mixed-use developments, unless the property is located in the Downtown Specific Plan zone, in which case those design standards will apply.
c. Additions to existing multi-family residential and mixed-use developments which increase the existing floor area by more than 20%, unless the property is located in the Downtown Specific Plan zone, in which case those design standards will apply.
d. New multi-family residential and mixed-use developments eligible for streamlined, and if applicable ministerial processing under the Housing Accountability Act, including SB 35 and SB 330 projects, which include two or more residential units or mixed-use projects with at least two-thirds of the square footage of the development designated for residential use and are subject to certain conditions which may include affordability requirements. In addition, these standards shall apply to all projects eligible for streamlined review, unless the property is located within the Downtown Specific Plan zone, in which case those objective standards shall apply.
e. In addition to the objective design standards, all projects must also comply with applicable development standards in the San Dimas Municipal Code and where applicable, subject to the City’s design review process.
C. Conflicting Standards. In the event where a conflict occurs between these objective design standards and those in the Municipal Code or any other applicable standard, the more restrictive standard shall apply.
D. Amendments. Amendments to the objective design standards shall be subject to procedures set forth in Chapter 18.208 of the San Dimas Municipal Code. Amendments for the sole purpose of clarification and which do not add, delete or modify the intent of the objective design standards may be completed with the approval of the Director of Community Development or designee, and not subject to Chapter 18.208, at the discretion of the Director.
Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of July 22, 2025
From: Brad McKinney, City Manager
Prepared by: Joseph Jones, Recreation Manager
Subject: Approve a Facilities Use Agreement with Bonita Unified School District for the Use of the San Dimas Recreation Center from August 11, 2025 to June 5, 2026
____________________________________________________________________________
SUMMARY
The proposed Facility Use Agreement for use of the San Dimas Recreation Center by the Bonita Unified School District will generate revenue of approximately $141,925. Approval of this agreement will allow San Dimas High School to conduct programming and allow aquatic sports teams to utilize the competition pool from August 2025 through June 2026 for practices and games.
RECOMMENDATION
Staff recommends that the City Council approve the Facility Use Agreement with the Bonita Unified School District (BUSD) to utilize the Recreation Center and authorize the City Manager or his designee to execute the contract.
GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No
FISCAL IMPACT
The proposed contract for facility use with the BUSD is set at $175 per hour for 811 hours, spanning August 18, 2025 to June 5, 2026. This agreement is anticipated to generate $141,925 in revenue for the City over the 10- month contract period. The Fiscal Year 2025-26 City budget initially projected $129,760 in revenue from the BUSD’s use of the pool in account number 001.368.100. However, this projection was made prior to the City Council’s approval of an increase in the hourly swimming pool rental rate from $160 per hour to $175 per hour. The revised
Approve the Facilities Use Agreement for the San Dimas Recreation Center Page 2 For the Meeting of July 22, 2025
revenue projection for the BUSD’s pool use in Fiscal Year 2025-26 is now $141,925.
BACKGROUND
Over the past five years, the City has gradually increased program fees at the Recreation Center to address a $600,000 annual operational deficit that must be subsidized by the General Fund.
Staff is projecting an increase in annual revenue of approximately $50,000 at the facility as a result of increasing user fees, which could potentially reduce the operational deficit to $550,000.
In July 2023, the City Manager negotiated a new pool rental fee of $160 per hour that enabled the City to collect $129,760 in revenue from the BUSD for annual pool use. In June of 2025, the City Council approved an updated fee schedule, which included a new hourly rate of $175 per hour for rental of the swimming pool. The hourly rate of $175 remains a subsidized rate for rental of the swimming pool.
The BUSD has rented the swimming pool at the Recreation Center for 811 hours per year in each of the last five years for practices and games for boys and girls water polo and the swim team.
BUSD coaches work with City staff to determine an annual schedule of usage that meets the needs of the aquatic teams while still enabling the City to offer its normal aquatic programming to the community. This year, the BUSD coaches submitted their schedule request in January, which gave staff time to consider the District’s request prior to making the class schedule for the summer.
The Bonita Unified School District has submitted a formal Facilities Use Agreement to use the Recreation Center, attached for the City Council’s review (please see Attachment 1). This new agreement is projected to generate revenue not to exceed $141,925, which is $12,165 higher than the previous 2024 agreement.
DISCUSSION/ANALYSIS
The San Dimas Recreation Center, located at 990 W. Covina Boulevard, is owned and operated by the City of San Dimas. The BUSD is the main user of the facility. San Dimas High School uses the swimming pool approximately 811 hours annually for its physical education classes, water polo and swim teams. Per the new Facility Use Agreement with the City, the BUSD will pay a flat hourly rate of $175 per hour for use of the swimming pool. The contract with the BUSD is expected to generate revenue of approximately $141,925 per year ($175/per hour x 811 hours=$141,925).
The actual revenue generated will depend on actual use.
ALTERNATIVES
The City Council could decide not to approve the BUSD’s request to use the swimming pool at the Recreation Center. Under this scenario, the BUSD would need to identify a new facility to host practices and games for the BUSD aquatic teams.
ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.
Approve the Facilities Use Agreement for the San Dimas Recreation Center Page 3 For the Meeting of July 22, 2025
Respectfully submitted,
Joseph Jones
Recreation Manager
Attachments:
1. Facility Use Agreement for San Dimas Recreation Center
ATTACHMENT 1
FACILITY USE AGREEMENT
FOR SAN DIMAS RECREATION CENTER
It is the [CITY OF SAN DIMAS] (“AGENCY”)’s desire to serve the public interest of the community by supporting organized sports programs. Organizations periodically use of the San Dimas Recreation Center (SDRC) (collectively “FACILITY”) for such programs. This Facility Use Agreement (“AGREEMENT”) has been set in place to achieve that goal.
RENTER INFORMATION
ORGANIZATION: Bonita Unified School District (BUSD)
ORGANIZATION Address: San Dimas, CA 91773
Contact name: Phone #:
The goal and purpose of the [Bonita Unified School District ] (“ORGANIZATION”) is to provide a sports program to the community. The ORGANIZATION is responsible for compliance with this AGREEMENT and is required to read, sign, and date the AGREEMENT as part of the rental.
In consideration of the mutual covenants and conditions contained herein, the parties do hereby agree as follows:
I. TERMS OF AGREEMENT
The AGENCY grants ORGANIZATION the right to use the:
Name of Facility: San Dimas Recreation Center (SDRC)
Address/area/location: 990 W. Covina Blvd. San Dimas, CA 91773 for swim team, water polo practices, meets, matches, P.E. water unit and pool parties.
(Describe use, e.g., AYSO/youth soccer, adult league /sport, etc.) for the period of time: Begin date: 8/11/2025 End date: 6/5/2026 .
Admission fee charged? Yes No
Will food be served? Yes No Will alcohol be served? Yes No Will food be sold? Yes No Will alcohol be sold? Yes No
This AGREEMENT may be terminated at any time by either party giving to the other party at least fifteen (15) days written notice of termination. The AGENCY may renew this AGREEMENT annually, provided the ORGANZATION operates the FACILITY in conformance with all regulations applicable thereto.
II. USE OF FACILITY
The ORGANZATION shall have the non-exclusive right to use the FACILITY. ORGANIZATION’s right to use the FACILITY will begin on the above stated date and upon submission of the following to the AGENCY:
A. Completed and signed facility use agreement.
B. Complete list of names, addresses, and telephone numbers of the current coaches, school principals or other responsible persons of the ORGANIZATION.
C. A copy of the articles of incorporation, 501(c)(3) designation from the IRS, or a nonprofit designation from the California Franchise Tax Board and/or the California Secretary of State.
D. Master calendar of events to include [practice schedule, meets/competition schedule, P.E. schedule, pool party dates, etc.]
E. One copy of the certificate(s) of insurance and all applicable endorsements.
F. Copies of current American Red Cross Lifeguard certification, First Aide, CPR & AED certifications.
The above requested documents must be submitted at least two (2) weeks prior to use. If the documents are not submitted, the AGENCY may withhold use of the FACILITY.
III. FEES
1. AGENCY may require a rental fee and/or a deposit from ORGANIZATION.
2. AGENCY may charge an additional amount of double the regular rental rate for continuing past the ending time stated in this AGREEMENT.
3. ORGANIZATION is responsible for any lost keys and any costs AGENCY incurs to replace and/or re-key the FACILITY.
4. In the event FACILITY is left damaged, ORGANIZATION shall be charged for any and all janitorial and/or repair fees incurred by AGENCY as a result of same, and those fees shall be billed to ORGANIZATION.
IV. RESPONSIBILITY FOR ACTIVITIES
The ORGANIZATION shall provide the necessary personnel to supervise and conduct the activities at the FACILIY as set forth in this AGREEMENT and shall furnish and supply any and all
equipment and material(s), which may be necessary for such activities conducted at the FACILITY.
V. RESPONSIBILITY FOR BUSD
A. ORGANIZATION agrees to observe all rules and regulations as set forth in this AGREEMENT.
B. Modifications to Park Fields and Facilities. The removal, alteration, painting, or addition to any facility or grounds, and construction of any kind to existing structures must be approved by AGENCY. This will include any proposed changes altering design or appearance of the existing landscape of demised premises. No trees, shrubs, or ground covers shall be planted, trimmed, or removed without written consent from the AGENCY. Any requests to modify or improve park fields and facilities shall be submitted for approval to the [Parks and Recreation Department], or other designated AGENCY department, at least sixty (60) days prior to the date of any proposed changes.
C. ORGANIZATION agrees to erect no fences or advertising matter of any kind on AGENCY grounds without prior approval by the AGENCY.
D. Closure of Pools. Pools may be scheduled for closure and rehabilitation to allow for recovery due to heavy usage. The dates and times of closure to be determined by the AGENCY.
E. There will be no use of AGENCY pools when facilities are unplayable due to rain or other conditions. Any user failing to comply with a decision to postpone use is subject to invoicing for all damages occurring to the field and termination of this AGREEMENT and ability to use the FACILITY.
F. NO altering of sprinklers without authorization.
G. Any damages to the FACILITY or appurtenant AGENCY facilities caused by ORGANIZATION or its use of the FACILITY, will be the ORGANIZATION’s responsibility to replace or repair. In the event ORGANIZATION fails or refuses to replace or repair damage, AGENCY may cause such replacement and/or repair to be undertaken and ORGANIZATION agrees to reimburse AGENCY for the costs incurred to do so.
H. All locks must be standard agency locks and must not be replaced by any other lock.
I. BUSD is responsible for cleaning areas used, including daily trash produced by league or ORGANIZATION.
J. ORGANIZATION is solely responsible for supervising and controlling all individuals at the FACILITY and adjoining property during the use of the FACILIY. This includes, but is not limited to, players, participants, referees, and spectators. AGENCY is not responsible for providing this supervision. However, AGENCY may evict individuals from the FACILITY if their conduct is not in the best interest of the public or is deemed to be detrimental in any way.
K. Any violation of this AGREEMENT by ORGANIZATION and/or any league run by ORGANIZATION using the FACILITY, shall lose their privilege and use of the FACILITY.
VI. COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, REGULATIONS
1. ORGANIZATION shall comply with all local, state, and federal laws and regulations related to the use of the FACILITY and public gatherings.
2. ORGANIZATION agrees to abide by all applicable local, federal, and state accessibility standards and regulations.
3. ORGANIZATION agrees it is solely responsible for reviewing and ensuring compliance with all applicable public health rules, regulations, orders, and/or guidance in effect at the time of the use of the FACILITY, for example, use of appropriate sanitation practices, physical distancing, limits on the size of gatherings, etc.
4. AGENCY reserves the right to immediately revoke ORGANIZATION’s right to use of the FACILITY should ORGANIZATION fail to comply with any provision of this section.
NOTE: Specific to the COVID-19 pandemic, ORGANIZATION shall be responsible for following any and all health directives or guidance by the Los Angeles County Department of Public Health or Center for Communicable Diseases.
VI. USE OF PREMISES
The FACILITY shall be used only for those athletic events as set forth in Sections I and II above.
ORGANIZATION shall not permit the FACILITY or any part thereof to be used for:
1. The conduct of any offensive, noisy, or dangerous activity.
2. The creation or maintenance of a public nuisance.
3. Anything which fails to comply with public regulations or rules of any public authority at any time, applicable to the FACILITY.
4. Any purpose or in any manner which will obstruct, interfere with, or infringe upon the rights of the residents of adjoining properties.
VII. EXCLUSIVE RIGHT
This AGREEMENT does not give the ORGANIZATION any right to the exclusive use of the FACILITY, restrooms, or any other public facility. ORGANIZATION agrees that the rights herein granted shall not be assigned to or transferable to any persons, teams, or leagues.
VIII. MAINTENANCE
a. ORGANIZATION shall be responsible for all damages or injury to property or equipment caused by the ORGANIZATION, its agents, employees, volunteers, participants and/or any other individual at the FACILITY during ORGANIZATION’s use of the FACILITY. b. All maintenance, such as field preparation, lining and/or marking of the fields, and set up of temporary equipment will be performed by ORGANIZATION.
c. ORGANIZATION is responsible for the FACILITY being free of trash and/or debris caused by group usage upon conclusion of each day's use.
d. ORGANIZATION is required to report any damage to persons or property or acts of vandalism to the AGENCY immediately.
IX. INSPECTION
a. ORGANIZATION shall inspect the FACILITY prior to each use to ensure that it is free from any defects and/or hazards that may pose a danger to participants, spectators, and/or any other person who is at the FACILITY as part of the ORGANIZATION’s use of the FACILITY.
ORGANIZATION shall immediately notify AGENCY of any defect or hazard identified so that the AGENCY has sufficient time to warn of the defect or hazard and/or remediate the defect or hazard prior to ORGANIZATION’s use of the FACILITY. ORGANIZATION agrees that should it fail to conduct any such inspection and/or fail to timely notify AGENCY of any defect or hazard identified, ORGANIZATION shall be solely responsible for any damage or injury, whether to persons or property, arising from the defect or hazard.
B. AGENCY shall have the right to enter the FACILITY utilized hereunder as needed. However, AGENCY’s exercise of the right to enter shall not create any duty on the party of the AGENCY to inspect the FACILITY for defects or hazards under Section A herein.
X. IMPROVEMENTS
The removal, alteration, or addition to any facility or grounds and construction of any kind to existing structures must be approved and performed by the AGENCY. This shall include any proposed changes that would alter the design or appearance of the existing landscape of the FACILITY. No trees, shrubs, or ground covers shall be planted, trimmed, or removed without prior written consent from the AGENCY.
Furthermore, all requests for removal, alteration, or addition to any facility or grounds, or for construction and painting of any kind to existing structures must be submitted to the AGENCY for consideration and review at least sixty (60) days prior to the date any proposed change(s) is/are needed.
Assistance by the ORGANIZATION, its agents, employees, or its participants with any such removal, alteration, addition, painting, or construction shall be solely at the discretion and with prior written consent of the AGENCY.
Nothing in this section shall be interpreted as prohibiting the normal maintenance of the facility by the ORGANIZATION as specified in this section.
XI. TITLE TO IMPROVEMENTS
All alterations and additions to the FACILITY or surrounding grounds and all construction of any kind to existing structures of the FACILITY shall become the property of the AGENCY. Nothing contained in this paragraph shall authorize the ORGANIZATION to make or place any alterations, changes, or improvements on the FACILITY without the prior written consent of the AGENCY.
XII. SIGNS
No signs shall be erected on the FACILITY described herein unless written approval is obtained from the AGENCY. Such a request for approval shall be directed to the [Director of Parks and Recreation]. No sponsor advertising sign shall be installed on buildings or grounds without the prior written consent of the AGENCY.
XIII. TERMINATION OF THIS AGREEMENT
ORGANIZATION or AGENCY may terminate this AGREEMENT by serving on the other party such written termination at least fifteen (15) days in advance of such termination at any time.
XIV. NOTICE
All notices respecting this AGREEMENT shall be served by certified mail, postage prepaid, addressed as follows:
To AGENCY: City of San Dimas Parks and Recreation
245 E. Bonita Ave. San Dimas, CA 91773
Attention: Scott Wasserman, Director, Parks and
Recreation
To ORGANIZATION: Attention: Assistant Superintendent, Business Services
Bonita USD
115 W. Allen Ave,
San Dimas, CA 91773
Notice shall be deemed to have been served forty-eight (48) hours after the same has been deposited in the United States Postal Service.
XV. ATTORNEY’S FEES
Should any litigation or other legal action be commenced between the parties hereto to interpret or enforce the provisions of this AGREEMENT, in addition to any other relief to which the party may be entitled in law or equity, the prevailing party in such litigation or legal action shall be entitled to recover costs of suit and reasonable attorney's fees.
XVI. GOVERNING LAW
This AGREEMENT will be governed by and constructed in accordance with the laws of the State of California.
XVII. ASSIGNMENT
Neither this AGREEMENT nor any duties, rights, or obligations under this AGREEMENT may be assigned by ORGANIZATION, either voluntarily or by operation of law without the express written consent of the AGENCY.
XVII. INDEMNIFICATION
ORGANIZATION shall indemnify, defend, and hold harmless AGENCY, its board or city council, members of boards and commissions, its officers, agents, employees, and volunteers (“herein for the purposes of this provision collectively referred to as “AGENCY”) from and against any and all causes of action, claims, liabilities, obligations, judgments, losses, costs, expenses, or damages, including liability for injuries or illnesses to any person or persons or damage to property arising out of or in any way connected with ORGANIZATION’s use of the FACILITY. ORGANIZATION’s duties hereunder include, but are not limited to, claims, allegations, or liabilities, in whatever form, arising from breach of contract, bodily injury, economic loss, death, personal injury, property damage, loss of use, or property loss. The ORGANIZATION’s obligation to indemnify, defend and hold harmless includes, but is not limited to, any liability or expense, including defense costs and legal fees, arising from the negligent acts or omissions, or willful misconduct of ORGANIZATION, its officers, employees, agents, participants, representatives, or vendors. It is further agreed, ORGANIZATION’s obligations to indemnify, defend and hold harmless will apply even in the event of concurrent active or passive negligence on the part of AGENCY except for liability resulting from the sole negligence or willful misconduct of AGENCY relating to ORGANIZATION’s use of the FACILITY under this AGREEMENT. In the event the AGENCY is made a party to any action, lawsuit, or other adversarial proceeding arising from ORGANIZATION’s use of the FACILITY encompassed by this AGREEMENT, and upon demand by AGENCY, ORGANIZATION shall have an immediate duty to defend the AGENCY at ORGANIZATION’s cost or at AGENCY’s option, to reimburse AGENCY for its costs of defense, including reasonable attorney’s fees and costs incurred in the defense of such matters.
XVIII. INSURANCE
ORGANIZATION shall maintain insurance in conformance with the requirements set forth in this section. ORGANIZATION will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth herein, ORGANIZATION agrees to amend, supplement, or endorse the existing coverage to do so.
ORGANIZATION acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to ORGANIZATION in excess of the limits and coverage identified in this AGREEMENT and which is applicable to a given loss, claim or demand, will be equally available to AGENCY.
AGENCY reserves the right to require additional insurance coverage(s) not specified in this section, if, in the sole discretion of the AGENCY, such additional coverages are necessary to protect the AGENCY.
ORGANIZATION shall provide the following types and amounts of insurance:
General liability insurance. ORGANIZATION shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, for bodily injury,
personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
Athletic Participant’s Medical Expense. Sports associations or events with athletic participants shall provide evidence of athletic participant's medical expense coverage to respond to athletic participant's injuries. This coverage may be part of commercial general liability coverage.
Automobile liability insurance. ORGANIZATION shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the ORGANIZATION arising out of or in connection with the use of the FACILITY, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
Umbrella or excess liability insurance. [Optional depending on limits required].
ORGANIZATION shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury, and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason; • Pay “on behalf of” wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall “follow form” to the underlying primary policies; and • Insureds under primary policies shall also be insureds under the umbrella or excess policies.
Workers’ compensation insurance. ORGANIZATION shall maintain workers’ compensation insurance (statutory limits) and employer’s liability insurance (with limits of at least $1,000,000).
ORGANIZATION shall submit to AGENCY, along with the certificate of insurance, a waiver of subrogation endorsement in favor of AGENCY, its officers, agents, employees, and volunteers.
AGENCY reserves the right to require additional lines of insurance, such as:
1. Sexual abuse/molestation insurance. ORGANIZATION shall procure and maintain sexual abuse and molestation liability coverage in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate. This coverage may be part of commercial general liability coverage, professional liability coverage, or a separate policy.
2. Liquor liability insurance. ORGANIZATION shall maintain full liquor liability insurance coverage in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate.
3. Other. If ORGANIZATION contracts with a third-party service provider (e.g., caterer), ORGANIZATION will require the service provider to procure and maintain at its sole cost and expense comprehensive general liability insurance in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, and if applicable, liquor liability coverage in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, or other
lines of coverage AGENCY requires. Both AGENCY and ORGANIZATION shall be endorsed as additional insureds.
Other provisions or requirements
Proof of insurance. ORGANIZATION shall provide certificates of insurance to AGENCY as evidence of the insurance coverage required herein. Insurance certificates and endorsements must be approved by AGENCY prior to commencement of the use of the FACILITY. Current certification of insurance shall be kept on file with AGENCY at all times during the term of this AGREEMENT. AGENCY reserves the right to require complete, certified copies of all required insurance policies, at any time.
Additional insured status. General liability policies shall provide or be endorsed to provide that AGENCY and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
AGENCY reserves the right to apply this provision to other lines of required insurance coverage, e.g., automobile, sexual abuse and molestation, and liquor liability policies.
Duration of coverage. ORGANIZATION shall procure and maintain for the duration of the AGREEMENT insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the use of the FACILITY hereunder by ORGANIZATION, its agents, representatives, employees, or volunteers.
Primary/non-contributing. Coverage provided by ORGANIZATION shall be primary and any insurance or self-insurance procured or maintained by AGENCY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of AGENCY before the AGENCY’s own insurance or selfinsurance shall be called upon to protect it as a City of San Dimas d insured.
Waiver of subrogation. All insurance coverage maintained or procured pursuant to this AGREEMENT shall be endorsed to waive subrogation against AGENCY, its elected or appointed officers, agents, officials, employees, and volunteers, or shall specifically allow ORGANIZATION or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. ORGANIZATION hereby waives its own right of recovery against AGENCY and shall require similar written express waivers and insurance clauses from each of its sub-organizations.
Notice of cancellation. ORGANIZATION agrees to oblige its insurance agent or broker and insurers to provide to AGENCY with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
ORGANIZATION agrees to oblige its insurance agent or broker and insurers to provide AGENCY with a thirty (30) day notice of any change of coverage or limits.
Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by AGENCY.
Enforcement of contract provisions (non-estoppel). ORGANIZATION acknowledges and agrees that any actual or alleged failure on the part of the AGENCY to inform ORGANIZATION of non-compliance with any requirement imposes no additional obligations on the AGENCY nor does it waive any rights hereunder.
Agency’s rights of enforcement. In the event any policy of insurance required under this AGREEMENT does not comply with these specifications or is canceled and not replaced, AGENCY has the right, but not the duty, to obtain the insurance it deems necessary, and any premium paid by AGENCY will be promptly reimbursed by ORGANIZATION. In the alternative, AGENCY may cancel this AGREEMENT.
Requirements not limiting. Requirements of specific coverage features or limits contained in this section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the ORGANIZATION maintains higher limits than the minimums shown above, the AGENCY requires and shall be entitled to coverage for the higher limits maintained by the ORGANIZATION. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the AGENCY.
Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to AGENCY and approved of in writing.
Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that ORGANIZATION’s/sub-organization’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
Pass through clause. ORGANIZATION agrees to ensure that its sub-organizations, vendors, consultants, subcontractors, and any other third party involved with the ORGANIZATION’s use of the FACILITY who is brought onto or involved in the FACILITY by ORGANIZATION, provide the same minimum insurance coverage and endorsements required of ORGANIZATION pursuant to this AGREEMENT. ORGANIZATION agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. ORGANIZATION agrees that upon request, all agreements with sub-organizations, vendors, consultants, subcontractors, any other third party, and others engaged in the use of the FACILITY will be submitted to AGENCY for review and approval.
Agency’s right to revise specifications. AGENCY reserves the right at any time during the term of the AGREEMENT to change the amounts and types of insurance required by giving
the ORGANIZATION at least thirty (30) days advance written notice of such change. However, AGENCY reserves the right to give less than thirty (30) days notice if AGENCY first becomes aware of an issue and needs to change the amounts and types of insurance within thirty (30) days of the begin date.
Self-insured retentions. Any self-insured retentions must be declared to and approved by AGENCY. AGENCY reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by AGENCY.
Timely notice of claims. ORGANIZATION shall give AGENCY prompt and timely notice of claims made or suits instituted that arise out of or result from ORGANIZATION’s use of the FACILITY under this AGREEMENT, and that involve or may involve coverage under any of the required liability policies.
Additional insurance. ORGANIZATION shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection arising from its use of the FACILITY.
XIX. MISCELLANEOUS
1. ORGANIZATION shall not admit a larger number of individuals than can lawfully, safely, and freely move about the FACILITY.
2. Gambling of any kind is not permitted at the FACILITY.
3. Smoking is not permitted at the FACILITY.
4. For indoor facilities, no animals are permitted at the FACILITY, except for service animals, as defined under the Americans with Disabilities Act, which are individually trained to do work or perform tasks for people with disabilities.
5. If ORGANIZATION violates any part of this AGREEMENT or reports false information to AGENCY, AGENCY may refuse ORGANIZATION further use of the FACILITY, and ORGANIZATION shall forfeit a portion, or all, of the rental fee and/or the deposit.
6. AGENCY may impose additional requirements as deemed necessary to protect the health, safety, and/or welfare of the community.
7. Any person aggrieved by AGENCY’s decision with respect to this AGREEMENT may appeal to AGENCY in writing no later than five (5) days after AGENCY’s decision has been communicated to the aggrieved party.
8. If any provision of this AGREEMENT is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.
XX. INDEPENDENT CONTRACTOR
Volunteer administrators, volunteer coaches, parents, contractors, employees, and/or officers and directors of the ORGANIZATION shall not be deemed to be employees or agents of the AGENCY as a result of the performance of this AGREEMENT. Page 115 of 265 XXI. ENTIRE AGREEMENT OF THE PARTIES
This AGREEMENT supersedes any and all agreements, either oral or written, between the parties hereto with respect to the use of the FACILITY by ORGANIZATION and contains all of the covenants and conditions between the parties with respect to the use of the FACILITY. Each party to this AGREEMENT acknowledges that no representations, inducements, promises, or agreement, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement, statement, or promise not contained in this AGREEMENT has been made by the parties. Modification of this AGREEMENT can only be made in writing, signed by both parties to this AGREEMENT.
IMPORTANT
The information provided in this AGREEMENT is true and correct. I have read and understand this AGREEMENT and agree to all the aforementioned rules, regulations, and conditions of use. When signing on behalf of ORGANIZATION, I confirm I am an authorized agent of the ORGANIZATION submitting this AGREEMENT and am authorized to sign this AGREEMENT on its behalf.
ORGANIZATION: (Bonita Unified School District)
By: Date:
Signature
Sonia Eckley
Assistant Superintendent, Business Services
AGENCY [City of San Dimas]
A Municipal Corporation
By: Date:
Signature
Brad McKinney
City Manager
ATTEST:
___________________ Date:
Agency Clerk
APPROVED AS TO FORM:
Agency Attorney: Date:
AGENCY INTERNAL USE ONLY
Rental fee $175 PER HOUR not to exceed $141,925 Deposit $0 Total paid $ Deposit returned $
Amendments to AGREEMENT: Yes / No
If yes, attach written and signed amendments to original agreement.
Additional insurance required:
Sexual abuse/molestation Yes / No Limits $
Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of July 22, 2025
From: Brad McKinney, City Manager
Prepared by: Joseph Jones, Recreation Manager
Subject: Approve a One-year Contract Extension with The Sauce Creative Services Corporation for the City Newsletter and Recreation Guide Publication in an Amount Not to Exceed $68,802.76
____________________________________________________________________________
SUMMARY
Authorization to award a one-year contract extension to The Sauce Creative Services Corp. for design, publication and mailing of the City Newsletter & Recreation Guide Publication in the amount of $68,802.76.
RECOMMENDATION
City Staff recommends the City Council:
• Approve a one-year contract extension with The Sauce Creative Services Corp. for the production of the City Newsletter & Recreation Guide Publication for a total amount not to exceed $68,802.76.
GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
Yes
FISCAL IMPACT
The proposed contract extension for publication services with The Sauce Creative Services Corp. is $68,802.76. The Fiscal Year 2025-26 City budget includes an appropriation of this amount for the production of the quarterly newsletter in budget account number 001.4190.010.004.
Award of Contract for City Newsletter & Recreation Guide Publication Page 2 For the Meeting of July 22, 2025
BACKGROUND
In accordance with the City’s Purchasing Policy approved by the City Council in 2019 (Ordinance 1270, 1271 and Resolution 2019-43), staff initiated a competitive selection process to identify a printing vendor for the design, publication and mailing of the City Newsletter & Recreation Guide.
The current vendor, “The Sauce,” was selected from that selection process in 2022 and continues to provide outstanding print and production services. The City Council approved a three-year contract with The Sauce Creation Services Corp. on April 12, 2022, for these services. The agreement expired on June 30, 2025, but has an option to extend for an additional one-year term.
DISCUSSION/ANALYSIS
The Sauce has consistently delivered engaging graphic design services, producing high-quality, modern publications that meet the City’s expectations. Staff respectfully requests that the City Council award a one-year contract extension to The Sauce for the production of the City’s Newsletter and Recreation Guide, which would expire on June 30, 2026.
ALTERNATIVES
If the recommended contract extension is not approved, the Parks and Recreation Department may experience a disruption in the quarterly recreation Guide provided to residents.
ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.
Respectfully submitted,
Joseph Jones
Recreation Manager
Attachments:
1. The Sauce Contract Extension FY2025-2026
2. The Sauce Original 2022 Agreement
ATTACHMENT 1
SERVICE CONTRACT - EXTENSION - EFFECTIVE 07/01/25 – 06/30/26 CONTRACT: Production of the City Newsletter and Recreation Guide Publication CONTRACTOR: The Sauce Creative Services
The undersigned agrees to furnish all labor and materials to provide for the City Newsletter and Recreation Guide publication, design and printing services as set forth in the original contract dated July 1, 2022 and for established unit costs as set forth in Exhibit B for other related services as requested for the Contract Extension for Fiscal Year 2025 – 2026.
PRODUCTION OF CITY NEWSLETTER & RECREATION GUIDE PUBLICATION PRICE SCHEDULE for FY 2025-26
COST PER ISSUE COST PER YEAR
$ 17,200.69 $68,802.76
THE SAUCE CREATIVE SERVICES
By: _____________________________ ____________________________ Signature Print
Title: __________________________ Date: _____________________
CITY OF SAN DIMAS
_______________________________ Date: _______________
Brad McKinney, City Manager
APPROVED AS TO FORM:
Jeff Malawy, City Attorney
ATTEST:
Debra Black, City Clerk
• Attachment: Exhibit B
EXHIBIT B
COMPENSATION SCHEDULE
2025 Fall Issue $17,200.69
2025 Winter Issue $17,200.69
2026 Spring Issue $17,200.69
2026 Summer Issue $17,200.69
TOTAL = $68,802.76
Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of July 22, 2025
From: Brad McKinney, City Manager
Prepared by: Lauren Marshall, Sr. Management Analyst
Subject: Approve the Ninth Amendment to the East San Gabriel Valley Watershed Management (ESGVWM) Group Cooperative Agreement and Update the City's Cost Share for Fiscal Year 2025-26 in the Amount of $132,302.94 ____________________________________________________________________________
SUMMARY
To comply with the Los Angeles Regional Water Quality Control Board’s Municipal Separate Storm Sewer System (MS4) Permit—issued under the National Pollutant Discharge Elimination System (NPDES) Program—the City partnered with the cities of Claremont, La Verne, and Pomona to develop a Watershed Management Plan (WMP) and Coordinated Integrated Monitoring Program (CIMP). The City entered into the Cooperative Agreement on August 11, 2015 to formalize this collaboration.
Staff is now seeking City Council approval of the Ninth Amendment to the East San Gabriel Valley Watershed Management Group (ESGVWMG) Cooperative Agreement to continue stormwater monitoring and program funding for Fiscal Year 2025–26. The amendment includes a payment of $132,302.94 for the City’s share of CIMP implementation, which is required to maintain compliance with the State MS4 Permit.
RECOMMENDATION
Staff recommends that the City Council:
1. Authorize the City Manager, or designee, to execute the Ninth Amendment to the East San Gabriel Valley Watershed Management Group Cooperative Agreement, in a form approved by the City Attorney, in order to comply with the Los Angeles Regional Water Quality Control Board's Municipal Separate Storm Sewer System (MS4) Permit Requirements issued under the National Pollutant Discharge Elimination System (NPDES) Program; and
2. Approve expenditure of $132,302.94 allocated in the Fiscal Year 2025-26 Budget for this Cooperative Agreement to comply with MS4 requirements.
Approve the Ninth Amendment to the East San Gabriel Valley Watershed Management (ESGVWM) Group Cooperative Agreement and Update the City's Cost Share for FY 2025-26 in the Amount of $ $132,302.94 Page 2
For the Meeting of July 22, 2025
GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No
FISCAL IMPACT
The City's share of the costs for the watershed group is $132,302.94, outlined in the ESGVWMG Cooperative Agreement found in Attachment 1, Amendment 9, Exhibit B-9, Page 7. This includes the cost of the consultant that conducts the water sampling, laboratory testing, technical review and the 10% administration fee that is paid to the lead city for managing the consultant contract.
This money is proposed for allocation in the Fiscal Year 2025-26 budget from the General Fund NPDES Professional Services 001.4341.024.020.
The City also receives Measure W funds that are allocated for stormwater expenses. However, only a limited percentage of Measure W funds can be apportioned to operational expenses for which the consultant's work is categorized. The operational expenses have already been fully expended on other projects (such as the catch basin cleaning project). Therefore, the funding for this item is included in the Fiscal Year 2025-26 budget in the General Fund. This cooperative agreement is the cost-effective means of achieving MS4 permit compliance. In sharing these costs with the cities of Claremont, La Verne, and Pomona, the City of San Dimas is not required to pay for stormwater monitoring or apply for projects that benefit the whole watershed on its own.
BACKGROUND
Stormwater and non-stormwater discharges from the Municipal Separate Storm Sewer System (MS4) originate from various point sources within a watershed and are conveyed through infrastructure such as curbs, gutters, channels, catch basins, and storm drains. These discharges ultimately reach surface waters and may contain pollutants like bacteria, nutrients, metals, pesticides, and trash—posing risks to both human health and aquatic ecosystems. Aquatic toxicity, particularly during wet weather, is also a concern in the Los Angeles region.
Water quality assessments conducted by the Los Angeles Regional Water Quality Control Board (LARWQCB) and the U.S. Environmental Protection Agency (EPA) have identified MS4 discharges as contributors to waterbody impairments, resulting in the adoption of 33 Total Maximum Daily Loads (TMDLs) across Los Angeles County.
Agreement Amendment
Staff is requesting City Council approval of the ninth amendment to the Cooperative Agreement with the East San Gabriel Valley Watershed Management Group (ESGVWMG) (Attachment 1).
This amendment outlines cost-sharing responsibilities for Fiscal Year 2025–26, including:
• State-mandated stormwater monitoring and reporting
• Project management tasks
• Safe Clean Water Program low flow diversion project submittals To meet these requirements, the ESGVWMG intends to continue its partnership with Stantec Consulting Services, Inc. (formerly WMH America Inc.), which has served as the group’s consultant since the adoption of the 2012 MS4 Permit.
Approve the Ninth Amendment to the East San Gabriel Valley Watershed Management (ESGVWM) Group Cooperative Agreement and Update the City's Cost Share for FY 2025-26 in the Amount of $ $132,302.94 Page 3
For the Meeting of July 22, 2025
Stantec’s long-standing involvement has been instrumental in fulfilling complex sampling and reporting tasks and coordinating regional project development. Their knowledge of the watershed, experience with permit compliance, and established relationships with the Los Angeles County Flood Control District and other agencies make them uniquely qualified to continue this work. The ESGVWMG unanimously agreed to retain Stantec’s services due to the ongoing and partially completed projects they are managing.
Council approval of this amendment will ensure continued progress on MS4 Permit compliance and regional project coordination through Fiscal Year 2025–26. Additional background on the ESGVWMG and MS4 compliance efforts is provided in Attachment 2.
DISCUSSION/ANALYSIS
The City is required to comply with numerous mandates under its MS4 Permit, including stormwater quality monitoring. For the past decade, San Dimas, Claremont, La Verne, and Pomona have partnered to share compliance costs and have worked with Stantec to fulfill these regulatory requirements. The cost of $132,302.94 for this fiscal year includes the following tasks (Attachment 3):
1. Project Management
2. Coordinated Integrated Monitoring Plan (CIMP) Implementation, consisting of:
a. Permitting of Autosampler Equipment
b. Receiving Water and Outfall Monitoring
c. Data Management and Reporting
i. Semi-Annual & Annual Reports
3. Design of Priority Non-Stormwater Diversion Projects
4. Report of Waste Discharge Support Due March 15, 2026 Economies of Scale
Should the City choose to withdraw from the East San Gabriel Valley Watershed Management Group (ESGVWMG) and pursue independent MS4 compliance, the cost would increase significantly due to the loss of economies of scale.
As part of the ESGVWMG, San Dimas currently monitors one receiving water site. Independent compliance would likely require both an outfall and receiving water monitoring location within the City, increasing monitoring obligations and associated costs. Based on ESGVWMG’s current total monitoring cost of $507,867, the City’s share under a standalone program would be approximately one-third, or $169,289, annually.
This estimate does not include the additional $100,000+ likely needed to develop and obtain Regional Board approval for a new, City-specific Watershed Management Plan and Monitoring Program.
Participation in the ESGVWMG remains the most cost-effective and efficient path to compliance.
Approve the Ninth Amendment to the East San Gabriel Valley Watershed Management (ESGVWM) Group Cooperative Agreement and Update the City's Cost Share for FY 2025-26 in the Amount of $ $132,302.94 Page 4
For the Meeting of July 22, 2025
ALTERNATIVES
Should the City Council not approve the recommendation, the City would need to issue a Request for Proposal (RFP) to contract with a consultant to perform the required MS4 compliance tasks solely for San Dimas. This approach is expected to be significantly more costly than continuing participation in the ESGVWMG and paying the City’s share under the cooperative agreement.
ENVIRONMENTAL REVIEW
This item is not subject to environmental review under the California Environmental Quality Act CEQA). Under CEQA Guidelines Section 15378(b)(5), continued administrative activities and organization activities that will not result in a direct or indirect physical change in the environment are not CEQA projects. Moreover, under CEQA Guidelines Section 15378(b)(4), government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment are not CEQA projects. Entering into this cooperative agreement for stormwater monitoring activities and project development and identification are organizational activities of the government which involves the fiscal activities but does not commit to any specific project, as such, this item is not a CEQA project. Even if it was determined to be a CEQA project, pursuant to CEQA Guidelines Section 15061(b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Entering into this agreement will not have a significant effect on the environment because the action will not result in or lead to a physical change in San Dimas. Therefore, no additional environmental review is needed at this time.
Respectfully submitted,
Lauren Marshall
Sr. Management Analyst
Attachments:
1. Ninth Amendment to ESGVWM Group Cooperative Agreement
2. ESGVWMG and MS4 Compliance Overview
3. Stantec Consulting Services, Inc.’s Proposal for FY 2025-26
NINTH AMENDMENT TO COOPERATIVE AGREEMENT BETWEEN THE CITIES OF
CLAREMONT, LA VERNE, POMONA, AND SAN DIMAS REGARDING THE
ADMINISTRATION, DUTIES, AND COST SHARING FOR IMPLEMENTING THE
COORDINATED INTEGRATED MONITORING PROGRAM OF THE EAST SAN GABRIEL
VALLEY WATERSHED MANAGEMENT GROUP
This Ninth Amendment to the Agreement (NINTH AMENDMENT) is entered into by and between the Cities of Claremont, La Verne, Pomona, and San Dimas. Collectively, these entities shall be known herein as “Parties” or individually as “PARTY”.
RECITALS
WHEREAS, in July and August of 2015, each of the Parties’ City Councils approved the Cooperative Agreement (Agreement) for the administration and cost sharing for implementation of the Regional Water Quality Control Board approved Coordinated Integrated Monitoring Program (CIMP) of the East San Gabriel Valley Watershed Management Group (ESGVWM Group);
WHEREAS, in each year from 2017-2024, at different times, the First, Second, Third, Fourth, Fifth, Sixth, Seventh, and Eight Amendment to the Agreement was approved by the Parties;
WHEREAS, The First Amendment designated the City of Pomona as the lead agency (Lead Agency);
WHEREAS, to continue to complete the necessary CIMP elements, the Parties desire to enter into this Ninth Amendment to replace Exhibit B of the Agreement with Exhibit B-9 to reflect a cost share of Consultants’ not to exceed amount contract; WHEREAS, Section7v. of the Agreement allows the Agreement to be amended, for reasons specified within Section 7v., so long as all Parties sign a written instrument; NOW, THEREFORE, in consideration of the mutual benefits to be derived by the Parties, and of the promises contained in the Agreement and all nine amendments, the Parties agree as follows:
1. The above Recitals are true and correct and are hereby incorporated herein by this reference.
2. The City of Pomona shall remain Lead Agency and shall be the contracting party entering into contracts to carry out the CIMP on behalf of the ESGVWM Group.
3. Upon the commencement of the work associated with the Ninth Amendment with Stantec for CIMP implementation services, the CIMP implementation funding contributions delineated in Exhibit B of the Agreement shall be replaces with Exhibit B-9 (attached hereto as Exhibit B-9 and incorporated by reference), and the Parties shall, thereafter, fund CIMP implementation in accordance with Exhibit B-9.
ATTACHMENT 1 Page 140 of 265
2 4. Except as otherwise specifically provided herein, all other provisions of the Agreement and the First, Second, Third, Fourth, Fifth, Sixth, Seventh, and Eight Amendments shall remain in full force and effect.
5. Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Ninth Amendment.
6. Counterparts. This Ninth Amendment may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.
IN WITNESS WHEREOF, the Parties hereto have caused this Ninth Amendment to be executed by their duly authorized representatives and affixed as of the date of signature of the Parties:
[Signatures on following pages]
3 CITY OF CLAREMONT
By
Adam Pirrie, City Manager Date
ATTEST:
By
Shelley Desautels, City Clerk Date
APPROVED AS TO FORM:
By 6/5/2025
City Attorney Date
4 CITY OF LA VERNE
By
Ken Domer, City Manager Date
ATTEST:
By
Debra Fritz, Deputy City Clerk Date
APPROVED AS TO FORM:
By
City Attorney Date
5 CITY OF POMONA
By
Anita D. Scott, City Manager Date
ATTEST:
By
Rosalia M. Butler, MMC, City Clerk Date
APPROVED AS TO FORM:
By
Kylee Otto, City Attorney Date
6 CITY OF SAN DIMAS
By
Brad McKinney, City Manager Date
ATTEST:
By
Debra Black, City Clerk Date
APPROVED AS TO FORM:
By
City Attorney Date
7 EXHIBIT B-9
* Per the Cooperative Agreement, the Parties’ share were calculated on the percent of total land area times the square miles (ESGVWMG Watershed Area column).
** The percentage of contract column is the total cost including the 10% fee to lead agency.
ATTACHMENT 2
East San Gabriel Valley Watershed Management Group and MS4 Permit Compliance Overview
Stormwater and non-stormwater discharges from the Municipal Separate Storm Sewer System (MS4) originate from various point sources within a watershed and are conveyed through infrastructure such as curbs, gutters, channels, catch basins, and storm drains. These discharges ultimately reach surface waters and may contain pollutants like bacteria, nutrients, metals, pesticides, and trash—posing risks to both human health and aquatic ecosystems. Aquatic toxicity, particularly during wet weather, is also a concern in the Los Angeles region.
Water quality assessments conducted by the Los Angeles Regional Water Quality Control Board (LARWQCB) and the U.S. Environmental Protection Agency (EPA) have identified MS4 discharges as contributors to waterbody impairments, resulting in the adoption of 33 Total Maximum Daily Loads (TMDLs) across Los Angeles County.
What is the stormwater program?
The National Pollutant Discharge Elimination System (NPDES), created under the federal Clean Water Act (1972) and amended in 1987, regulates stormwater discharges and prohibits pollutant discharge without a valid permit. Permittees must implement Best Management Practices (BMPs) to reduce pollutants to the maximum extent practicable and eliminate non-stormwater discharges.
In California, the Porter-Cologne Water Quality Control Act grants authority to the State and Regional Water Quality Control Boards to establish water quality policy and enforce compliance.
Los Angeles County first received its MS4 Permit in 1990, requiring development of stormwater programs. To coordinate efforts, 84 cities—including San Dimas, which joined in 1992—became co-permittees under the County’s permit. The permit is renewed approximately every five years.
San Dimas and the ESGV Watershed Management Group
On November 8, 2012, the Regional Board adopted an updated MS4 Permit (Order No. R4-2012- 0175), imposing more stringent requirements for managing stormwater quality and volume. In response, the City of San Dimas joined neighboring cities—Claremont, La Verne, and Pomona— to form the East San Gabriel Valley Watershed Management Group (ESGVWMG).
To meet permit requirements collaboratively and cost-effectively:
On June 25, 2013, the San Dimas City Council approved an MOU to develop a Watershed Management Plan (WMP) and Coordinated Integrated Monitoring Program (CIMP).
On August 11, 2015, the Council approved a Cooperative Agreement with partner cities to share administrative and monitoring costs.
The WMP outlines compliance strategies, identifies receiving waters within each city’s jurisdiction, and quantifies pollutant reduction goals in acre-feet to meet water quality standards.
Within these waterbodies, the ESGVWMG have installed monitoring stations, as shown in the map below.
Additionally, the map below illustrates the results of our CIMP program monitoring and what types of contaminants are found in each location:
The State of California periodically updates the Municipal Separate Storm Sewer System (MS4) Permit, which regulates stormwater and non-stormwater discharges to protect water quality. The most recent permit, Order No. R4-2021-0105, became effective on September 11, 2021. In response, the City of San Dimas updated Municipal Code Chapters 14.11 (Stormwater Management and Discharge) and 14.13 (Low Impact Development) in 2024 to align with current requirements.
Background and Purpose
MS4 discharges—collected through curbs, gutters, catch basins, and storm drains—may carry pollutants such as bacteria, nutrients, metals, pesticides, trash, and other contaminants into local water bodies. These discharges, particularly during wet weather, pose risks to public health and aquatic ecosystems. As a result, the Los Angeles Regional Water Quality Control Board (LARWQCB) and U.S. Environmental Protection Agency (EPA) have adopted 33 Total Maximum Daily Loads (TMDLs) to identify pollutant limits and improve water quality across Los Angeles County.
The National Pollutant Discharge Elimination System (NPDES), established under the Clean Water Act, prohibits the discharge of pollutants without a permit and requires implementation of Best Management Practices (BMPs) to reduce pollution to the maximum extent practicable. In California, the Porter-Cologne Water Quality Control Act grants enforcement authority to the State and Regional Water Boards.
San Dimas and the Regional MS4 Permit
Los Angeles County first obtained an MS4 Permit in 1990. San Dimas became a copermittee in 1992, joining 83 other cities under a countywide permit administered by the LARWQCB. The permit is updated approximately every five years.
To meet expanded requirements introduced under Order No. R4-2012-0175 (2012 Permit), the San Dimas City Council approved a Memorandum of Understanding in 2013 to form the East San Gabriel Valley Watershed Management Group (ESGVWMG) with Claremont, La Verne, and Pomona. The group developed a Watershed Management Plan (WMP) and Coordinated Integrated Monitoring Program (CIMP) to meet permit obligations collaboratively and cost-effectively.
The WMP outlines pollutant reduction strategies, identifies receiving waters within each city’s jurisdiction, and sets volume-based treatment goals (in acre-feet). The CIMP guides ongoing monitoring of stormwater quality at designated locations, with results used to track progress and guide adaptive management.
Monitoring station locations and pollutant data collected through the ESGVWMG’s CIMP efforts are summarized in the accompanying maps.
EXHIBIT "A" SCOPE OF SERVICES
Consultant shall perform this Scope of Services for implementation of the Coordinated Integrated Monitoring Program (CIMP or "Program"). The services are based on the documents submitted on behalf the East San Gabriel Valley Watershed Management Group (ESGVWMG or "Group" representing the cities of Claremont, La Verne, Pomona, and San Dimas) to meet the requirements of the 2021 National Pollutant Discharge Elimination System (NPDES) Municipal Separate Storm Sewer System Permit (MS4 Permit) and future issuance of MS4 Permits.
The Scope of Services consists of four tasks: (1) Project Management, (2) CIMP Implementation, 3) SCW Coordination for NSW Diversion Projects, 4) ROWD Support Task 1 - Project Management
Consultant shall provide project and task management throughout the duration of the project.
Consultant shall report to the City of Pomona as the lead agency, and the Group. Consultant will also coordinate with sub-consultants through the duration of this project. The task consists of the following items.
• Consultant shall conduct up to (12) project status meetings, assumed at 1.5 hours. • Consultant shall prepare PowerPoint slideshows and conduct presentations for the 12 project status meetings. Agendas will be sent to Group at least one week in advance of meeting.
• Consultant shall draft a revised Health and Safety Plan (HSP) and distribute pdf copies of the HSP internally prior to the start of field work.
Task 2 - CIMP Implementation
Implementation of the CIMP allows for a holistic evaluation of the impacts from MS4 discharges and informed recommendations. The CIMP implementation for the ESGVWMG monitoring consists of the following sub-tasks:
1. Permitting of Autosampler Equipment
2. Receiving Water and Outfall Monitoring
3. Data Management and Reporting
Task 2.1 – Permitting of Autosampler Equipment
Consultant will pay Annual Permit Fees required by Sections 13260 & 13269 of the California Water Code for the autosampler locations being installed along the channel, not to exceed $10,620.
Task 2.2 - Receiving Water and Outfall Monitoring
Per Attachment E, Section III.D.1.e of the 2021 MS4 Permit, the Consultant shall perform monitoring at three receiving water monitoring sites and three stormwater outfalls identified in the Group’s CIMP, which was approved on April 16, 2024. The receiving water and stormwater outfalls shall be monitored three times per year during wet weather events. The receiving water shall also be monitored during the historically driest month (August) and one additional dry ATTACHMENT 3 Page 152 of 265
weather event. Constituents and their monitoring frequency are summarized in Table 2-2 of the approved CIMP for receiving water and Table 3-3 for the stormwater outfalls. Table E-6 constituents (refer to the 2021 MS4 Permit) with exceedances will also be monitored.
Consultant will also perform dry weather monitoring at outfalls noted in Table 4-1 of the approved CIMP. Constituents to be monitored will comply with Table 4-2 of the approved CIMP.
Wet weather and dry weather toxicity will be performed using the most sensitive species as identified during 22-23 monitoring. Due to the 22-23 sensitive species analysis, it is anticipated that a Toxicity Identification Evaluation (TIE) will be required to be conducted for wet weather and it is anticipated that constituents or class of constituents causing toxicity will be identified. The identified constituent(s) will be monitored at upstream locations starting with the next wet weather event that is at least 45 days following the toxicity sample collection. Monitoring for the identified constituent(s) will continue until the deactivation criterion (i.e., two consecutive samples do not exceed receiving water limitations). Where constituent(s) are identified in the upstream receiving water location(s) above the receiving water limitations, a Toxicity Reduction Evaluation (TRE) will commence at the corresponding outfall locations per Attachment E, Part IX.K of the Permit to identify the source(s) of toxicity and appropriate BMPs to eliminate the cause of toxicity. A TRE Corrective Action Plan will be drafted and submitted per Attachment E, Part IX.K of the Permit.
Criteria contained within the CIMP regarding conditions for qualifying wet weather and dry weather monitoring events will be followed. Collected samples will be transferred to laboratories certified by the State of California to perform the required chemical, bacteriological indicator, and toxicity analyses. Selected laboratories will meet the approved/modified detection and reporting limits specified in the CIMP.
Consultant shall communicate to the Group prior to the precipitation event and upon mobilization of sampling team. The notification shall specify:
• Anticipated start time and date of the monitoring event. • Anticipated highest total amount of rain during any given 24-hour period during the event.
• Probability of the precipitation.
• Source(s) of weather prediction.
• Name and cell phone number of Consultant's monitoring event coordinator.
Field leads will be present during the wet-weather events to provide equipment trouble shooting and guidance to the monitoring teams during the collection of stormwater samples.
Prior to the first monitoring event, Consultant shall conduct one internal field kick- off meeting.
Assumptions:
• Consultant assumes that toxicity will not be exceeded for dry weather, and therefore a TIE will not need to be conducted.
• Consultant assumes that a standard TRE Corrective Action Plan can be used for all required locations. Consultant assumes that source control will be the noted BMP for
addressing toxicity and no additional modeling will be required. In addition, capture of runoff per the BMPs proposed in the WMP will help address aquatic toxicity. Consultant assumes up to 100 hours to develop a TRE Corrective Action Plan. • Consultant assumes that wet weather monitoring will not exceed 12-hours per event.
Task 2.3 - Data Management and Reporting
Watershed Management Program Progress Report Form
Consultant shall prepare the Watershed Management Program Progress Report Form from the 2021 MS4 Permit’s Attachment H, Section 1. The WMP Progress Report Form will be electronically submitted twice a year: December 15, 2025 and June 15, 2026.
Semi-Annual Report
Consultant shall provide a Semi-Annual report for the 2024/25 monitoring season. The SemiAnnual report consists of raw data from the monitoring events covering July 1, 2025 through December 31, 2025. The Semi-Annual report shall be submitted electronically by June 15, 2026 to the Regional Board. Monitoring results and certification will be submitted per Attachment E Part XIV.B.2.a and Part XIV.B.2.b of the 2021 MS4 Permit.
Annual Report
Consultant will populate a draft and final Monitoring Report for the 2024/2025 monitoring season.
The draft and final Monitoring Report will provide a certification, summary of the monitoring events, QA/QC, exceedances, and aquatic toxicity monitoring per Attachment E Part XIV.B.2.b through Part XIV.B.2.f of the 2021 MS4 Permit. The final Monitoring Report will be prepared within three weeks of receipt of a single compiled set of draft report comments; electronic submission of the final Monitoring Report is due on December 15, 2025 to the Regional Board. In addition, monitoring results from January 1 through June 30, 2025 will be submitted by December 15, 2025 per Attachment E Part XIV.B.2.a.
Consultant will also provide support to the Group to complete the Annual Report Form. (The Annual Report Form is to be completed by each permittee.) When requested, the Consultant can populate projects to WRAMPS2 to support the Group in tracking new/re-development projects and watershed control measures. Electronic submission of the final Annual Report Form is due on December 15, 2025 to the Regional Board.
Task 3 – Design of Priority NSW Diversion Projects
Consultant will provide support for the submittal of the NSW Diversion Projects to the Safe, Clean Water Program.
Task 4 – ROWD Support
Consultant will provide up to 100 hours of support in developing a Report of Waste Discharge, which shall be submitted by March 15, 2026. It is assumed that Stantec will provide support to Colbert Environmental Group who will be leading development of the ROWD.
EXHIBIT "B" DELIVERABLE SCHEDULE
Based on the Scope of Work and an anticipated start date of July 1, 2025, deliverables will be provided as follows:
Task Deliverable Anticipated
Delivery Date
1.0 Task 1 – Project Management, Coordination, & Meetings
1.1 Project Meetings, Preparation of Agendas and Minutes (12) Monthly July 2025- June 2026
1.2 Project Management, Project Schedule, Monthly Updates Monthly July 2025- June 2026
1.3 Revised HSP October 2025
2.0 Task 2 - CIMP Implementation
2.1 Permitting and Installation of Autosampler Equipment
2.1.1 Equipment Permitting June 2026
2.2 Receiving Water and Stormwater Outfall Monitoring
2.2.1 Field Kickoff Meeting, Monitoring and Sampling Activities August 2025-June 2026
2.3 Data Management and Reporting Methodology
2.3.1 Watershed Management Program Progress Report Form (2) December 15, 2025 June 15, 2026
2.3.2 Semi-Annual Report (1) June 15, 2026
2.3.3 Annual Report
2.3.3.1 Draft Annual Report (1) November 2025
2.3.3.2 Final Annual Report (1) December 15, 2025
3.0 Task 3 – SCW Support for NSW Diversion Projects
3.1 SCW Support June 2026
4.0 Task 4 – ROWD Support
4.1 ROWD Support March 15, 2026
EXHIBIT "C" COMPENSATION
Consultant fee estimate for the labor and expenses necessary to complete the proposed scope of work is included in the table below. The total estimated fee for the above scope of work is $653,767.55. Consultant services will be charged on a time and materials basis in accordance with the terms and conditions of the agreement. Consultant may re-allocate funds across different tasks throughout the project life.
Task Deliverable Cost
1.0 Task 1 – Project Management, Coordination, &
Meetings $32,904.00
1.1 Project Meetings, Preparation of Agendas and
Minutes (12) $26,088.00
1.2 Project Management, Project Schedule, Monthly
Updates $4,464.00
1.3 Revised HSP $2,352.00
2.0 Task 2 - CIMP Implementation $592,459.17
2.1 Permitting of Autosampler Equipment
2.1.1 Equipment Permitting $11,151.00
2.2 Receiving Water and Outfall Monitoring
2.2.1 Field Kick-off, Monitoring and Sampling Activities $507,867.16
2.3 Data Management and Reporting Methodology
2.3.1 Watershed Management Program Progress
Report Form (2) $9,216.15
2.3.2 Semi-Annual Report (1) $18,395.03
2.3.3 Annual Report
2.3.3.1 Draft Annual Report (1) $43,093.80
2.3.3.2 Final Annual Report (1) $2,736.03
3.0 Task 3 – SCW Coordination for NSW Projects $3,504.00
3.1 SCW Coordination $3,504.00
4.0 Task 4 – ROWD Support $24,900.38
4.1 ROWD Support $24,900.38
TOTAL $653,767.55
Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of July 22, 2025
From: Brad McKinney, City Manager
Prepared by: Steven Barragan, Engineering Manager
Subject: Adopt Ordinance 1327, Amending the San Dimas Municipal Code, Section
10.06 Thereto Designating Speed Limits on Certain Streets in the City of San Dimas
____________________________________________________________________________
SUMMARY
Ordinance 1327 reflects changes in speed limits on designated streets in the City of San Dimas. The Ordinance was introduced and approved with a unanimous 5-0 vote at the June 24, 2025, City Council meeting.
RECOMMENDATION
Staff recommends that the City Council:
• Conduct a second reading; and
• Adopt Ordinance 1327
Respectfully submitted,
Steven Barragan
Engineering Manager
Attachments:
1. Ordinance 1327, Amending San Dimas Municipal Code by Amending Section 10.06 Designating Speed Limits on Certain San Dimas City Streets
ATTACHMENT 1
ORDINANCE 1327
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, AMENDING THE SAN DIMAS MUNCIPAL CODE BY AMENDING THE SECTION 10.06 THERETO
DESIGNATING SPEED LIMITS ON CERTAIN STREETS IN THE CITY OF SAN DIMAS THE COUNCIL OF THE CITY OF SAN DIMAS DOES ORDAIN AS FOLLOWS:
SECTION 1: Section 10.06.100 of the San Dimas Municipal Code is hereby amended to read as follows:
Section 10.06.100. In accordance with the provisions of Section 22357 and Section 22358 of the Vehicle Code of the State of California, the City of San Dimas hereby determines that the speed limits on certain streets are necessary for the orderly and safe movement of traffic in the City of San Dimas. Based on the engineering and traffic surveys of RKA Consulting Group presented to it, as required by Section 22358 of the Vehicle Code of the State of California, the City Council finds and determines that the speed limit set forth below are those most appropriate to facilitate the orderly movement of traffic and are responsible and safe and shall be the prima facie speed limits for the areas identified herein.
EXISTING AND PROPOSED SPEED LIMITS
Street Limits Existing Proposed
Speed
Limit
Speed Limit
Allen Avenue Amelia Avenue to San Dimas Canyon Road 35 35 NC Amelia Avenue Fifth Street to Allen Avenue 25 25 NC
Arrow Highway Valley Center Avenue to San Dimas Avenue 40 40 NC San Dimas Avenue to Walnut Avenue 45 40 D
Walnut Avenue to East City Limit 45 45 NC
Badillo Street West City Limit to Valley Center Avenue 45 40 D Valley Center Avenue to Covina Boulevard 40 40 NC
Baseline Road Amelia Avenue to San Dimas Avenue 35 40 I San Dimas Avenue to San Dimas Canyon
Road
35 35 NC
Bonita Avenue Arrow Highway to Cataract Avenue 35 30 D
Cataract Avenue to Walnut Avenue 25 25 NC
Walnut Avenue to East City Limit 40 40 NC
Cataract
Avenue
Covina Boulevard to Arrow Highway 40 35 D
Arrow Highway to Fifth Street 25 25 NC
Cienega
Avenue
Valley Center Avenue to Arrow Highway 40 40 NC
Covina
Boulevard
Valley Center Avenue to Badillo Street 35 35 NC
Ordinance 1327 Page 2
Amending San Dimas Municipal Code, Section 10.06.100
Badillo Street to Cataract Avenue 40 35 D
Cypress Street Badillo Street to Lone Hill Avenue 40 40 NC Lone Hill Avenue to 550' east of Danecroft
Avenue
35 35 NC
Eucla Avenue Arrow Highway to Bonita Avenue 30 30 NC
Bonita Avenue to Fifth Street 25 25 NC
Foothill
Boulevard
Cataract Avenue to East City Limit 45 45 NC
Gladstone
Street
Lone Hill Avenue to Amelia Avenue 35 35 NC
Amelia Avenue to San Dimas Avenue 35 30 D
San Dimas Avenue to San Dimas Canyon
Road
35 35 NC
Golden Hills
Road
San Dimas Canyon Road to East City Limit 30 30 NC
Lone Hill
Avenue
Gladstone Street to Cienega Avenue 40 40 NC
Cienega Avenue to Covina Boulevard 35 35 NC
Covina Boulevard to Cypress Street 35 30 D
Puddingstone
Drive
San Dimas Avenue to East City Limit 30 30 NC
Puente Street West City Limit to Via Verde 45 40 D
Via Verde to Via Amadeo 25 25 NC
San Dimas
Avenue
Foothill Boulevard to Gladstone Street 40 35 D
Gladstone Street to Arrow Highway 35 35 NC
Arrow Highway to 1000' south of
Puddingstone Drive
40 35 D
1000' south of Puddingstone Drive to Via
Verde
50 45 D
Via Verde to San Dimas Avenue (Loop
Junction)
35 35 NC
San Dimas Avenue (Loop Junction) to
Avenida Melisenda
35 30 D
Avenida Melisenda to San Dimas Ave (Loop
Junction)
30 30 NC
San Dimas
Canyon Road
Golden Hills Road to Foothill Boulevard 35 35 NC
Foothill Boulevard to Arrow Highway 40 40 NC
Sycamore
Canyon Road
San Dimas Canyon Road to North End 25 25 NC
Valley Center
Avenue
Badillo Street to Gainsborough Road 40 35 D
Via Verde Covina Hills Road to San Dimas Avenue 45 45 NC
Ordinance 1327 Page 3
Amending San Dimas Municipal Code, Section 10.06.100
San Dimas Avenue to SR-57 Freeway 35 35 NC
Walnut Avenue Foothill Boulevard to Arrow Highway 30 30 NC Arrow Highway to Teague Avenue 30 25 D
Teague Avenue to Puddingstone Drive 25 25 NC
ABBREVIATIONS: NC = No Change, I = Increase, D = Decrease, NP = Not Posted SECTION 2: If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more section, subsection, subdivision, sentence, clause, phrase, or portion thereof be declared invalid or unconstitutional.
SECTION 3: This Ordinance shall take effect 30 days after its final passage, and within 15 days after its passage the City Clerk shall cause it to be published in the Inland Valley Daily Bulletin, a newspaper of general circulation (GC§40806) in the City of San Dimas hereby designated for that purpose.
SECTION 4: This Ordinance supersedes Ordinance 1261 and 1269.
PASSED, APPROVED AND ADOPTED by the City Council of the City of San Dimas this 22nd, day of July, 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
Emmett G. Badar, Mayor
ATTEST: APPROVED AS TO FORM:
___________________________ __________________________________ Debra Black, City Clerk Jeff Malawy, City Attorney
Ordinance 1327 Page 4
Amending San Dimas Municipal Code, Section 10.06.100
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )§
CITY OF SAN DIMAS )
I, DEBRA BLACK, CITY CLERK of the City of San Dimas, do hereby certify that the foregoing is a full, true and correct copy of Ordinance 1327. It has been published pursuant to law; was introduced at a regular meeting of said City Council held on the 24th day of June, 2025, and thereafter passed, approved and adopted at a regular meeting of said City Council held on the 22nd, day of July, 2025. It has been published and posted pursuant to law. ___________________________
Debra Black, City Clerk
Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of July 22, 2025
From: Brad McKinney, City Manager
Prepared by: Steven Farmer, Landscape Maintenance Manager Subject: Approve a One-Year Contract Extension with Urban Graffiti Enterprises, Inc. for Graffiti Abatement and Shopping Cart Retrieval Services for an Amount not to Exceed $103,000
____________________________________________________________________________
SUMMARY
Authorization to award a one-year contract extension to Urban Graffiti Enterprises, Inc., for citywide Graffiti Removal and Shopping Cart Retrieval services, in an amount not to exceed $103,000 for Fiscal Year 2025-26. The contract for graffiti abatement and shopping cart retrieval services expired on June 30, 2025. If approved, the one-year extension would allow for these services to continue through June 30, 2026.
RECOMMENDATION
Staff recommends that City Council:
• Approve the contract extension for graffiti abatement and shopping cart retrieval services with Urban Graffiti Enterprises, Inc. for one year, expiring on June 30, 2026.
GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
Yes
FISCAL IMPACT
The contract is funded by the General Fund and is included in the Fiscal Year 2025-26 budget.
The annual contract cost is approximately $103,000.
Approve a One-Year Contract Extension with Urban Graffiti for Graffiti Abatement and Shopping Cart Retrieval Services for an Amount Not to Exceed $103,000 Page 2 For the Meeting of July 22, 2025
BACKGROUND
The City of San Dimas contracts with Urban Graffiti Enterprises, Inc. to provide city-wide graffiti removal and shopping cart retrieval services. Their initial one-year contract, executed in 2021, was extended for a two-year term, and then for an additional one-year term, allowing services to continue through June 30, 2025. Urban Graffiti has provided exemplary service and met all contract requirements throughout this period.
DISCUSSION/ANALYSIS
Urban Graffiti has delivered excellent service throughout its contract, demonstrating exceptional responsiveness to the City’s needs. Over the past year alone, they’ve successfully addressed 538 graffiti locations and retrieved 139 shopping carts. The proposed contract extension will allow Urban Graffiti Enterprises, Inc. to continue providing its services to the City through June 30, 2026.
ALTERNATIVES
The City Council can elect not to extend the contract with Urban Graffiti Enterprises, Inc., in which case the City would release a Request for Bids for a new graffiti abatement and shopping cart retrieval services contract. It is expected that re-bidding the contract will result in significant cost increases to the City.
ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.
Respectfully submitted,
Steven Farmer
Landscape Maintenance Manager
Attachments:
1. Proposed Extension Contract with Urban Graffiti
ATTACHMENT 1
SERVICE CONTRACT - EXTENSION - EFFECTIVE 07/01/25 – 06/30/26 CONTRACT: Graffiti Removal and Shopping Cart Retrieval
CONTRACTOR: Urban Graffiti Enterprises, Inc.
The undersigned agrees to furnish all labor and materials to provide citywide graffiti removal and shopping cart retrieval services for the City of San Dimas as set forth in the original contract dated July 1, 2022, and for established maintenance costs as set forth in the bid proposal for other related services as requested for Fiscal Year 2025-2026.
GRAFFITI REMOVAL & SHOPPING CART RETRIEVAL
PRICE SCHEDULE for FY 2025-2026
COST PER MONTH COST PER YEAR
$8,583.33 $102,999.96
URBAN GRAFFITI ENTERPRISES, INC.
By: _________________________ __________________________ Signature Print
Title: _________________________ Date: _____________________ State Contractor’s License:
No.: ______________ Class: ___________________ Expires: ______________
CITY OF SAN DIMAS
________________________________ Date: _______________
Brad McKinney, City Manager
APPROVED AS TO FORM:
By:
Jeff Malawy, Agency Attorney
ATTEST:
Debra Black, Agency Clerk
Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of July 22, 2025
From: Brad McKinney, City Manager
Prepared by: Joseph Jones, Recreation Manager
Subject: Approve a One-Year Contract Extension with Inland Empire Stages, LTD for Luxury Coach Transportation Services in the Amount of $68,680.50 ____________________________________________________________________________
SUMMARY
Authorization to award a one-year contract extension to Inland Empire Stages, LTD., for Luxury Coach Transportation Services in the amount of $68,680.50.
RECOMMENDATION
City staff recommends the City Council:
• Authorize the City Manager to enter into a one-year contract extension with Inland Empire Stages, LTD. to provide transportation services for Parks and Recreation Excursions in an amount not-to-exceed $68,680.50.
GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
Yes
FISCAL IMPACT
The proposed one-year contract extension for transportation services with Inland Empire Stages, LTD. is in the not-to-exceed amount of $68,680.50. The Fiscal Year 2025-26 City Budget includes an appropriation of this amount for transportation services in budget account number 001.442.034.002.
Award of Contract for Luxury Coach Transportation Service Page 2 For the Meeting of July 22, 2025
BACKGROUND
On February 3, 2022, staff conducted a Request for Proposal (RFP) for transportation services.
The Luxury Coach Transportation Service RFP asked bidders to provide a cost to provide transportation services for Parks and Recreation Excursions. Inland Empire Stages, LTD. was the lowest responsible bidder. Inland Empire Stages provides transportation for all excursions for children, youth and families in addition to transportation services provided to the Kids Fun Club Program.
The City Council approved a three-year contract with a one-year extension on April 26, 2022, with Inland Empire Stages to provide transportation services for City excursions. The total value of the three-year contract was $206,041.50 ($68,680.50 per year).
The City of San Dimas offers excursions for youth, teens, and adults. Community members have the opportunity to travel and explore community attractions, and local entertainment, along with historic and educational destinations. Since 1996, the City has worked with Inland Empire Stages, LTD. to provide top-quality day and extended excursions. City staff is very happy with the services provided by Inland Empire Stages, LTD.
DISCUSSION/ANALYSIS
The three-year contract term for these transportation services expired on June 30, 2025. The original agreement includes a provision for a one-year extension. Due to the high quality of service provided and the ongoing need for these transportation services, staff recommends extending the agreement for an additional one-year term, which would then expire on June 30, 2026.
ALTERNATIVES
The City Council could decide not to authorize the one-year contract extension with Inland Empire Stages. Under this scenario, staff would need to develop a Request for Proposals (RFP) and rebid the contract. This could potentially lead to a period during which excursions could not be offered until a new company is identified to provide transportation services.
ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.
Respectfully submitted,
Joseph Jones
Recreation Manager
Award of Contract for Luxury Coach Transportation Service Page 3 For the Meeting of July 22, 2025
Attachments:
1. Inland Empire Draft Extension Agreement FY 2025-26
2. Inland Empire Stages Original Contract 2022
ATTACHMENT 1
SERVICE CONTRACT - EXTENSION - EFFECTIVE 07/01/25 – 06/30/26 CONTRACT: Luxury Coach Transportation Services
CONTRACTOR: Inland Empire Stages, LTD
The undersigned agrees to furnish all labor and materials to provide for luxury coach transportation services for Parks & Recreation excursions as set forth in the original contract dated July 1, 2022 and for established unit costs as set forth in Exhibit B for other related services as requested for the Contract Extension for Fiscal Year 2025 – 2026.
LUXURY COASH TRANSPORTATION
PRICE SCHEDULE for FY 2025-26
COST PER YEAR: $68,680.50
INLAND EMPIRE STAGES, LTD.
By: _____________________________ ____________________________ Signature Print
Title: __________________________ Date: _____________________
CITY OF SAN DIMAS
_______________________________ Date: _______________
Brad McKinney, City Manager
APPROVED AS TO FORM:
By:
Jeff Malawy, Agency Attorney
ATTEST:
Debra Black, Agency Clerk
Attachment: Exhibit B
EXHIBIT B
COMPENSATION SCHEDULE
Effective July 1, 2025 – June 30, 2026
2024-2025 Bus Tariff
Spab or Non-Spab trips
All trips at the time of booking are evaluated based on hours of service or mileage with the following rates as shown below.
47 passenger coach
$1,000.00 5 hour minimum
$185.00 each additional hour (prorated per 15 minutes $46.25) 55/56 passenger coach & 52+1 ADA coach
$1,150.00 5 hour minimum
$185.00 each additional hour (prorated per 15 minutes $46.25) All trips will be evaluated on mileage vs. hours of service the mileage rate is estimated at $7.50 per mile
Holiday rate is an additional $300.00
ANY TRIPS THAT IS CANCELED ON THE DAY OF OR LESS THAN 24- HOURS PRIOR TO THE DEPARTURE TIME WILL RESULT IN A 5-HOUR MINIMUM CANCELLATION FEE.
In addition to the motor coach fee a 15% Senate Bill fuel tax will be added. You will find it on a separate line item on your charter confirmation and all invoices.
This rate is subject to change based on weekly fuel rates until further notice. *SPAB- Student Pupil Activity Bus certified.
ATTACHMENT 2
Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of July 22, 2025
From: Brad McKinney, City Manager
Prepared by: Debra Black, City Clerk
Subject: Approve a Professional Services Contract with KAIZEN INFOSOURCE, LLC for the Implementation of a Citywide Records Management Program in an Amount not to Exceed $69,400.
____________________________________________________________________________
SUMMARY
In July 2024, the City issued a Request for Proposal to implement a Records Management Program to improve compliance, organization, and accessibility of City Records. After evaluating proposals, staff recommends awarding the contract to KAIZEN INFOSOURCE, LLC based on their ability to best meet the City’s operational needs.
The proposals exceeded the Fiscal Year 2024-25 budget amount for the project, requiring Staff to put the project on hold for that budget year. Approval of this contract will allow the City to move forward with modernizing records management practices while ensuring compliance with applicable laws and improving service to the public.
RECOMMENDATION
City Staff recommends that the City Council:
1. Award a contract to KAIZEN INFOSOURCE, LLC for the Records Management Project in the amount of $69,400.
GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
Yes
FISCAL IMPACT
The proposed contract for Professional Services with KAZIEN INFOSOURCE is $69,400. The Fiscal Year 2025-26 City budget includes an appropriation from the general fund account.
Approve a Professional Services Contract with KAIZEN INFOSOURCE, LLC Page 2 For the Meeting of July 22, 2025
BACKGROUND
A Records Retention Schedule (RRS) is a plan that outlines how long an organization must keep certain documents and when they should be disposed of, ensuring compliance with legal and operational requirements. The City’s RRS was last updated in 2016 requiring approximately eight months for staff to complete. Each Department was responsible for reviewing and updating the document for records that fall under their responsibility.
An Electronic Document Management System is software that manages the creation, storage, retrieval, and sharing of digital documents, streamlining workflows and improving accessibility. It offers a centralized repository for documents, enhancing collaboration, security, and compliance with state laws. In 2001, the City of San Dimas began using the electronic Document Imaging System Laserfiche for storing city documents that should be kept permanently, or that have a longer than 2-year retention. Laserfiche alone does not qualify an agency as having an Electronic Document Management System (Trusted System). A trusted system must include an avenue for maintaining at least two separate copies of an electronic resource.
1. A combination of proper hardware and media storage techniques are necessary to prevent any unauthorized additions, modifications, or deletions to a document.
2. A trusted system must also stand up to rigors of an independent audit process that ensures that no plausible scenario for altering documents is feasible.
3. Lastly, a trusted system requires that at least one copy of a stored electronic document or records is written that does not permit any unauthorized alterations or deletions and is stored and preserved in a separate and safe location.
The City initiated a Request for Proposal (RFP) to implement a Records Management Program aimed at improving the organization, retention, and retrieval of City records while ensuring compliance with state and local records management laws. The project will modernize and streamline the City’s records management processes, reducing risk and improving operational efficiency. The City Clerk and City Manager initially discussed updating the 2016 RRS and waiting to take on the remaining elements of this project at a later date. The quotes for the RRS component came in above the Fiscal Year 2024-25 budgeted amount, and the project was put on hold. Upon reevaluating the project, staff feels that moving forward is essential, as this project is long overdue for the agency.
Having these two components in place will advance the City’s efforts to modernize and digitize its operations.
DISCUSSION/ANALYSIS
The City Council has the ultimate responsibility for establishing policies that govern the retention, production, and management of all City records. As such, the proposed Records Management Program provides for efficient, economical, and effective controls over the creation, distribution, organization, maintenance, use, retention, and disposition of City records.
A comprehensive Records Management Program addresses the following:
• Identifying the ownership and custody of City records • Outlining the duties and responsibilities of the City officers and employees as it relates to the City records
Approve a Professional Services Contract with KAIZEN INFOSOURCE, LLC Page 3 For the Meeting of July 22, 2025
• Establishing records management standards, policies, and procedures for the administration of the City records and the Records Retention Schedule • Addressing proper electronic mail retention and storage management • Permitting the conversion of hard copy records to electronic records, consistent with the California Secretary of State's Local Government Records Management Guidelines In addition, the Program will enhance business practices in the following areas:
• Conversion to Digital Records: Allowing for the conversion of hard copies to digital records will enhance the staff's ability to research and retrieve records. In addition, the conversion will allow for existing storage areas to be used for a higher purpose and reduce off-site storage costs.
• Regular Training Program: The third component of a comprehensive Records Management Program is a regular training program. With the establishment of a policy, staff will begin developing a regular training program to include topics such as Best Practices in Records Management, Public Records Act 101, and the Implementation of a Common File Naming Convention.
• Disposition of Obsolete Records: The proposed policy sets the expectation that each department is responsible for reviewing all records in its custody to determine if the records have reached the end of their retention period and may be destroyed. The routine destruction of obsolete records ensures that the city is efficiently managing records and will reduce the need for off-site storage and continuously expanding data storage. It should be noted that the final determination on whether to destroy records will continue to sit with the City Council.
The combination of a Records Management Program and Records Retention Schedule will constitute a comprehensive process allowing City Staff to manage the City’s records. The City Clerk's Office will facilitate the development and circulation of instructions for the necessary and proper implementation of the Records Management Program and provide the necessary training for City officers and employees.
ALTERNATIVES
1. Defer the Project
The City could defer the implementation of the Records Management Project to a future fiscal year when additional funding or resources may be available. However, this would delay compliance improvements and continue current inefficiencies in records management.
2. Reduce Project Scope
Staff could work with the contractor to develop a scaled-down version of the project to align with existing budget allocations. This may result in a phased implementation but would limit immediate project benefits.
3. Maintain Current Practices
The City could continue operating under the current records management processes.
However, this would not address the inefficiencies, compliance risks, and challenges currently faced by departments in managing and accessing records.
Approve a Professional Services Contract with KAIZEN INFOSOURCE, LLC Page 4 For the Meeting of July 22, 2025
ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.
Respectfully submitted,
Debra Black
City Clerk
Attachments:
1. Draft Professional Services Agreement with KAZIEN INFOSOURCE, LLC
ATTACHMENT
PROFESSIONAL SERVICE AGREEMENT
This professional service agreement (“Agreement”), is made and effective as of July 22, 2025, between the City of San Dimas ("Agency"), a municipal corporation, and Kaizen Infosource, LLC (“Consultant”), a limited liability company. In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
I. TERM
This Agreement shall commence on July 22, 2025 and shall remain and continue in effect until tasks described herein are completed, but in no event later than July 22, 2026 unless sooner terminated pursuant to the provisions of this Agreement.
II. SERVICES
Consultant shall perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. To the extent that Exhibit A is a proposal from Consultant, such proposal is incorporated only for the description of the scope of services and no other terms and conditions from any such proposal shall apply to this Agreement unless specifically agreed to in writing.
III. PERFORMANCE
Consultant shall at all times faithfully, competently, and to the best of their ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement.
IV. AGENCY REPRESENTATIVE
Agency’s City Clerk shall represent Agency in all matters pertaining to the administration of this Agreement, review and approve all products submitted by Consultant, but not including the authority to enlarge the Tasks to be Performed or change the compensation due to Consultant. Agency’s City Manager shall be authorized to act on Agency's behalf and to execute all necessary documents which enlarge the Tasks to be Performed or change Consultant's compensation, subject to Section V hereof.
V. PAYMENT
A. The Agency agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed Sixty
Nine Thousand Four Hundred dollars ($69,400.00) for the total term of the Agreement unless additional payment is approved as provided in this Agreement.
B. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the Agency City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by Agency City Manager and Consultant at the time Agency's written authorization is given to Consultant for the performance of said services.
C. Consultant shall submit invoices monthly for actual services performed. Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all nondisputed fees. If the Agency disputes any of Consultant's fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. Any final payment under this Agreement shall be made within forty-five (45) days of receipt of an invoice therefore.
VI. TERMINATION OF AGREEMENT
A. Agency may terminate this Agreement, or any portion hereof, by serving written notice of termination upon Consultant at least ten (10) days prior to the date of termination. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the Agency terminates a portion of this Agreement, such termination shall not make void or invalidate the remainder of this Agreement.
B. In the event this Agreement is terminated pursuant to this section, the Agency shall pay to Consultant the actual value of the work performed up to the time of termination, less any disputed amounts. Upon termination of the Agreement pursuant to this section, the Consultant will submit an invoice to the Agency as provided herein above.
VII. DEFAULT
A. Either party's failure to comply with the provisions of this Agreement shall constitute a default. In the event that either party is in default for cause under the terms of this Agreement, the affected party shall promptly notify the deficient party of such default and following such notice shall have no obligation or duty to continue compensating or providing any work after the date of default and can terminate this Agreement immediately by written notice to the other party. If such failure hereunder arises out of causes beyond either party’s control, and without fault or negligence, it shall not be considered a default.
B. If the Agency City Clerk determines the Consultant is in default in the performance of any of the terms or conditions of this Agreement, Agency shall
cause to be served upon the Consultant a written notice of the default. The Consultant shall have ten (10) days after service of default notice to cure the default as directed by the Agency in the notice of default. In the event the Consultant fails to cure its default within such period of time, the Agency shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
VIII. OWNERSHIP OF DOCUMENTS
A. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by Agency that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the Agency at reasonable times to such books and records; shall give Agency the right to examine and audit said books and records; shall permit Agency to make transcripts or copies therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement.
Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.
B. Upon completion of, or in the event of termination of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the Agency and may be used, reused, or otherwise disposed of by the Agency without the permission of the Consultant. With respect to computer files, Consultant shall make available to the Agency, at the Consultant's office and upon reasonable written request by the Agency, the necessary computer software and hardware for purposes of accessing, compiling, transferring, copying and/or printing computer files. Consultant hereby grants to Agency all right, title, and interest, including any copyright, in and to the documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared by Consultant in the course of providing the services under this Agreement.
IX. INDEMNIFICATION AND DEFENSE
A. Indemnification
To the fullest extent permitted by law, Consultant shall indemnify and hold harmless Agency and any and all of its officials, employees, agents, and/or volunteers (“Indemnified Parties”) from and against any and all losses, liabilities,
damages, costs, and expenses, including attorney’s fees and costs, caused in whole or in part by the negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any agency or individual that Consultant shall bear the legal liability thereof) in the performance of services under this Agreement. Consultant’s duty to indemnify and hold harmless Agency shall not extend to the Agency’s sole or active negligence or willful misconduct.
B. Duty to defend
In the event the Indemnified Parties, individually or collectively, are made a party to any action, lawsuit, or other adversarial proceeding arising from the performance of the services encompassed by this Agreement, and upon demand by Agency, Consultant shall defend the Indemnified Parties at Consultant’s cost or at Agency’s option, to reimburse Agency for its costs of defense, including reasonable attorney’s fees and costs incurred in the defense of such matters to the extent the matters arise from, relate to or are caused by Consultant’s negligent acts, errors or omissions. Payment by Agency is not a condition precedent to enforcement of this provision. In the event of any dispute between Consultant and Agency, as to whether liability arises from the sole or active negligence or willful misconduct of the Agency or its officers, employees, or agents, Consultant will be obligated to pay for Agency’s defense until such time as a final judgment has been entered adjudicating the Indemnified Parties as solely or actively negligent or to have acted with willful misconduct. Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees, and costs of litigation.
X. INSURANCE
Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in [Exhibit C] attached herewith and incorporated herein by this reference as though set forth in full.
XI. INDEPENDENT CONTRACTOR
A. Consultant is and shall at all times remain as to the Agency a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither Agency nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the Agency.
Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against Agency, or bind Agency in any manner.
B. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, Agency shall not pay salaries, wages, or other compensation to Consultant and/or its employees for performing services hereunder for Agency. Agency shall not be liable for compensation or indemnification to Consultant for injury or sickness to its employee(s) arising out of performing services hereunder.
XII. LEGAL RESPONSIBILITIES
The Consultant shall keep itself informed of local, state, and federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The Agency, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.
XIII. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure was used against or in concert with any officer or employee of the Agency in connection with the award, terms, or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the Agency has or will receive compensation, directly or indirectly, from Consultant, or from any officer, employee, or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this section shall be a material breach of this Agreement entitling the Agency to any and all remedies at law or in equity.
XIV. NO BENEFIT TO ARISE TO AGENCY EMPLOYEES
During their tenure and for one year thereafter, no member, officer, or employee of Agency, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the services under this Agreement shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the services performed under this Agreement.
XV. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
A. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without Agency's prior written authorization. Consultant, its officers, employees, agents, or subconsultants, shall not without written authorization from the Agency City Clerk or unless requested by the Agency, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to
any project or property located within the Agency. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives Agency notice of such court order or subpoena.
B. Consultant shall promptly notify Agency should Consultant, its officers, employees, agents, or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request (“Discovery”), court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the Agency, unless the Agency is a party to any lawsuit, arbitration, or administrative proceeding connected to such Discovery, or unless Consultant is prohibited by law from informing the Agency of such Discovery. Agency retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding as allowed by law. Unless Agency is a party to the lawsuit, arbitration, or administrative proceeding and is adverse to Consultant in such proceeding, Consultant agrees to cooperate fully with Agency and to provide the opportunity to review any response to Discovery requests provided by Consultant. However, Agency's right to review any such response does not imply or mean the right by Agency to control, direct, or rewrite said response.
XVI. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by: (i) personal service; (ii) delivery by a reputable document delivery service (e.g., Federal Express), which provides a receipt showing date and time of delivery; or (iii) United States mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:
To AGENCY: Debra Black
245 East Bonita Avenue
San Dimas, CA 91773
Attention: City Clerk
To CONSULTANT: KAIZEN INFORSOURCE LLC
Attention: Helen Streck
XVII. ASSIGNMENT
A. Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the
Agency. Due to the personal nature of the services to be rendered pursuant to this Agreement, only Consultant shall perform the services described in this Agreement.
B. Before retaining or contracting with any subconsultant for any services under this Agreement, Consultant shall provide Agency with the identity of the proposed subconsultant, a copy of the proposed written contract between Consultant and such subconsultant which shall include an indemnity provision identical to the one provided herein identifying Agency as an indemnified party, or an incorporation of the indemnity provision provided herein, and proof that such proposed subconsultant carries insurance at least equal to that required by this Agreement or obtain a written waiver from Agency for such insurance.
C. Kaizen Infosource, LLC may use staff, under their direct supervision, to perform some of the services under this Agreement. Consultant shall provide Agency fourteen (14) days' notice prior to the departure of staff from Consultant's employ.
Should staff leave Consultant's employ, the Agency shall have the option to immediately terminate this Agreement, within three (3) days of the close of said notice period. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the Governing Board and the Consultant.
XVIII. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement.
XIX. GOVERNING LAW
The Agency and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the Agency.
XX. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written and pertaining to the subject of this Agreement or with respect to the terms and conditions of this Agreement, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.
XXI. SEVERABILITY
Any part, provision, or representation of this Agreement or any of its exhibits, including, but not limited to [Exhibit C], which is held to be invalid, void or unenforceable by a court of competent jurisdiction, shall be limited to that part, provision or representation and all other parts, provisions, or representations herein shall remain in full force and effect.
XXII. [RESERVED]
XXIII. CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL
Consultant is bound by the contents of Agency's Request for Proposal, [Exhibit D], hereto and incorporated herein by this reference, and the contents of the proposal submitted by the Consultant, [Exhibit E] hereto. In the event of conflict, the requirements of Agency's Request for Proposal and this Agreement shall take precedence over those contained in the Consultant's proposal. The incorporation of the Consultant’s proposal shall be for the scope of services to be provided only, and any other terms and conditions included in such proposal shall have no force and effect on this Agreement or the relationship between Consultant and/or Agency, unless expressly agreed to in writing.
XXIV. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Consultant warrants and represents that they have the authority to execute this Agreement on behalf of the Consultant and have the authority to bind Consultant to the performance of its obligations hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
Helen Streck
By:
(Signature)
(Typed Name)
(Title)
City of San Dimas
A Municipal Corporation
Agency Representative or Governing Body
ATTEST:
Agency Clerk
APPROVED AS TO FORM:
Agency Attorney
By:
Attachments: Exhibit A Tasks to Be Performed
Exhibit B Payment Schedule
Exhibit C Insurance Requirements
Exhibit D Request for Proposal
Exhibit E Consultant’s Proposal
EXHIBIT A
TASKS TO BE PERFORMED
EXHIBIT B
PAYMENT SCHEDULE
EXHIBIT C
INSURANCE REQUIREMENTS
Without limiting Consultant’s indemnification of Agency, and prior to commencement of work and/or services under this Agreement, Consultant shall obtain, provide, and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to Agency.
General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
Automobile liability insurance. If required, consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than 1,000,000 combined single limit for each accident.
Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement.
Workers’ compensation insurance. If required, consultant shall maintain Workers’ Compensation Insurance (statutory limits) and Employer’s Liability insurance (with limits of at least $1,000,000).
Consultant shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of Agency, its officers, agents, employees, and volunteers.
Other provisions or requirements
Proof of insurance. Consultant shall provide certificates of insurance and required endorsements to Agency as evidence of the insurance coverage required herein.
Insurance certificates and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with Agency for the contract period and any additional length of time required thereafter. Agency reserves the right to require complete, certified copies of all required insurance policies, at any time.
Duration of coverage. Consultant shall procure and maintain for the contract period, and any additional length of time required thereafter, insurance against claims for injuries to persons or damages to property, or financial loss which may arise from or in connection with the performance of the Work hereunder by Consultant, their agents, representatives, employees, or subconsultants.
Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by Agency shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of Agency before the Agency’s own insurance or self- insurance shall be called upon to protect it as a named insured.
Agency’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, Agency has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by Agency will be promptly reimbursed by Consultant or Agency will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, Agency may cancel this Agreement.
Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the Agency’s Risk Manager.
Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against Agency, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against Agency and shall require similar written express waivers and insurance clauses from each of its subconsultants.
Enforcement of contract provisions (non estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the Agency to inform Consultant of non-compliance with any requirement imposes no additional obligations on the Agency nor does it waive any rights hereunder.
Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the Agency requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Agency.
Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide the Agency with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. If any of the Consultant’s insurers are unwilling to provide such notice, then Consultant shall have the responsibility of notifying the Agency immediately in the event of Consultant’s failure to renew any of the required insurance coverages, or insurer’s cancellation or non-renewal.
Additional insured status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that Agency and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies.
Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to Agency and approved of in writing.
Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party who is brought onto or involved in the project/service by Consultant (hereinafter collectively “Subcontractor”), provide the same minimum insurance coverage and endorsements required of Consultant under this Agreement. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. However, in the event Consultant’s Subcontractor
cannot comply with this requirement, which proof must be submitted to the Agency, Consultant may still be able to utilize the Subcontractor provided Consultant shall be required to ensure that its Subcontractor provide and maintain insurance coverage and endorsements sufficient to the specific risk of exposure involved with Subcontractor’s scope of work and services, with limits less than required of the Consultant, but in all other terms consistent with the Consultant’s requirements under this Agreement. This provision does not relieve the Consultant of its contractual obligations under the Agreement and/or limit its liability to the amount of insurance coverage provided by its subcontractors. This provision is intended solely to provide Consultant with the ability to utilize a Subcontractor who may be otherwise qualified to perform the work or services but may not carry the same insurance limits as required of the Consultant under this Agreement given the limited scope of work or services provided by the subcontractor.
Consultant agrees that upon request, all agreements with Subcontractors, and others engaged in the project and/or services, will be submitted to Agency for review.
Self-insured retentions. Any self-insured retentions must be declared to and approved by Agency. Agency reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible, or require proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention through confirmation from the underwriter.
Timely notice of claims. Consultant shall give Agency prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.
EXHIBIT D
REQUEST FOR PROPOSAL
City of San Dimas
California
REQUEST FOR PROPOSALS
Debra Black
City Clerk
July 2024
City of San Dimas, California
PROPOSAL DUE DATE: August 16 2024 4:30 PM
Records Management Program
Assessment and Development
Records Management Program Assessment and Development
Table of Contents
1 Introduction ........................................................................................................................................... 3
1.1 Overview ............................................................................................................................................... 3
1.2 About the City of San Dimas................................................................................................................. 3
1.3 Project Timeline .................................................................................................................................... 3
1.4 City Contact Information........................................................................................................................ 4
1.5 RFP Inquiries......................................................................................................................................... 4
1.6 Terms of Service ................................................................................................................................... 4 2 Goals and Background ......................................................................................................................... 4
2.1 Project Objectives and Goals................................................................................................................ 4
2.2 Target Audiences .................................................................................................................................. 5
2.3 Our Current Environment...................................................................................................................... 5 3 Vendor Experience .............................................................................................................................. 5
3.1 Vendor Experience and Development Criteria ..................................................................................... 5
3.2 Design Guidelines and Qualifications ................................................................................................... 6
3.3 Ongoing Services.................................................................................................................................. 7
3.4 Optional Services .................................................................................................................................. 7
3.5 Additional Options ................................................................................................................................. 7 4 Evaluation of Proposals ........................................................................................................................ 7
4.1 Evaluation of Submitted Proposals ....................................................................................................... 7
4.2 Evaluation Criteria................................................................................................................................. 7
4.3 Evaluation ............................................................................................................................................. 8
4.4 Interviews and Demonstrations............................................................................................................. 8
4.5 Recommendation for Award.................................................................................................................. 8
4.6 Contract Discussions ............................................................................................................................ 8
4.7 Notice of Award..................................................................................................................................... 8 5 Vendor Qualifications and Obligations.................................................................................................. 8
5.1 Documents to Be Submitted ................................................................................................................. 8
5.2 Pending Litigation................................................................................................................................ 12 6 Submission Format and Delivery Requirements................................................................................. 12
6.1 Proposal Response Delivery............................................................................................................... 12
6.2 Date and Hour of Submission ............................................................................................................. 12
6.3 Acceptance or Rejection of Submissions............................................................................................ 12
6.4 Costs for Document Development ...................................................................................................... 12
6.5 Proposal Validity ................................................................................................................................. 12
6.6 Contract Evaluation and Award .......................................................................................................... 12 7 Contract Negotiation and Execution ................................................................................................... 13
7.1 Proposal Submission Certification ...................................................................................................... 13
7.2 Insurance Requirements..................................................................................................................... 14
Rev. 06/22 Page 21 of 49 Professional Service Agreement 1 Introduction
1.1 Overview
This RFP does not obligate the City of San Dimas to award a contract or complete the project and the City of San Dimas reserves the right to cancel the solicitation if it is considered to be in its best interest.
Project Summary
The City of San Dimas seeks a qualified vendor to conduct a comprehensive Records Management Assessment and Development project. The scope of this project includes:
1. Conducting a thorough assessment of the City’s current records management processes.
2. Updating the existing Records Retention Schedule to align with best practices and legal requirements.
3. Developing a comprehensive Records Management Policy.
4. Implementing a compliance auditing process to ensure adherence to the new policies.
5. Evaluating the feasibility and requirements for integrating an Electronic Document Management System (Trusted System).
The selected vendor will work closely with City staff to ensure the successful implementation of these objectives, ultimately improving the accessibility, security, and efficiency of the City’s records management system.
This project aims to improve access to information, safeguard vital records, minimize litigation risks, enhance public records request responses, control the proliferation of materials occupying office space, and reduce operating costs.
1.2 About San Dimas
San Dimas was incorporated in 1960 and is nestled in the foothills of the San Gabriel - Pomona Valleys. San Dimas is situated approximately 20 miles east of Los Angeles and has a population of approximately 34,000. L.A. County Sheriff’s Department maintains law enforcement responsibility for the City and L.A. County Fire provides fire protection.
San Dimas maintains a council-manager form of government. Residents are stockholders in a municipal corporation, electing a mayor and four council members at large to represent them. As elected representatives of its citizens, the City Council develops and establishes ordinances and policies in the best interest of its citizens. The City Council acts as a part-time board of directors, appointing a City Manager to conduct the City's day-to-day affairs.
The City Council is committed to maintain and continue to enhance the "quality of life" in San Dimas.
Rev. 06/22 Page 22 of 49 Professional Service Agreement
1.3 Project Timeline
Project Timeline Dates
RFP Release Date July 29, 2024
Written Inquiries Due August 9, 2024
Response to Vendor Questions August 14, 2024
Proposal Deadline August 16, 2024
Completion of Proposal Evaluations August 23, 2024
Final Vendor Selection/Award August 30, 2024
Anticipated Launch September 9, 2024
1.4 City of San Dimas Contact Information
This RFP is issued by the City of San Dimas, 245 E Bonita Ave, San Dimas, CA. The point of contact for all questions or requests for additional information is:
Contracting Contact:
Debra Black, City Clerk
245 East Bonita Ave.
San Dimas, CA 91773
Email: [email protected]
All questions shall be via email only. All contact with personnel employed by the City of San Dimas except for the contact persons named above with respect to this RFP shall be prohibited. Failure to comply with this contact protocol may result in disqualification.
1.5 RFP Inquiries
All inquiries regarding this RFP including requests for additional information or clarification and proposed modifications or amendments to the RFP must be submitted in writing in accordance with 1.4 above. All inquiries must be received no later than 4:30 PM on August 16, 2024 and must be labeled “Records Management Assessment and Development.” Each inquiry must include the inquirer’s name, firm, telephone number and email address. Each inquiry should begin by referencing the RFP page number and section to which it relates.
The City of San Dimas will attempt to provide any assistance or additional information of a reasonable nature that may be requested by interested vendors.
Telephone calls will not be accepted regarding this RFP.
Inquiries received after the August 16, 2024, 4:30 PM deadline will not be considered. All inquiries received before the deadline will be compiled and responses to inquiries will be posted on the City of San Dimas website, located at sandimasca.gov
1.6 Terms of Service
The City of San Dimas wishes to engage a vendor for the duration of this project.
Rev. 06/22 Page 23 of 49 Professional Service Agreement Specific deliverables related to the scope of work for this project will be included in the final agreement.
2 Goals and Background
2.1 Project Objectives and Goals
The primary objectives and goals of the Records Management Assessment and Development in order of importance are:
2. Develop a Records Management Policy - Create a comprehensive policy that addresses the entire lifecycle of records, from creation to disposal, ensuring consistency, security, and compliance with legal requirements.
3. Updated Retention Schedule - Revise and update the City's Records Retention Schedule to reflect current best practices and legal mandates, ensuring all records are retained for appropriate periods and disposed of securely.
4. Written assessment of the agency’s current process for Records Management
5. Implement a Records Management Compliance Auditing process - Establish a robust auditing process to ensure ongoing adherence to the updated records management policies and retention schedule.
6. Evaluate for Electronic Document Management System (Trusted System) - Assess the feasibility of integrating existing records into an EDMS that qualifies as a Trusted System. This includes identifying system requirements, planning data migration, and ensuring secure access and storage.
The Program should address the following:
• Improve access to information
• Safeguard vital information
• Minimize litigation risks
• Improve public records request responses
• Control proliferation of materials taking up office space • Reduce duplication of information
• Maintain original, unmodified versions of retained documents • Addresses files retained in hardcopy to be integrated in a Trusted System • Reduce operating costs
2.2 Target Audiences
Audiences served by the Records Management Assessment and Development will include:
2.2.1 Members of the public
2.2.2 City Staff
2.3 Our Current Environment
The City of San Dimas currently operates with a records management system that has several challenges and areas for improvement. Below is a summary of our existing environment:
• Outdated Retention Schedule: The current records retention schedule is outdated and needs revision to comply with current legal requirements and best
Rev. 06/22 Page 24 of 49 Professional Service Agreement practices.
• Hard Copy Records: Physical hard copies are still considered the official record, leading to inefficiencies in retrieval and storage.
• Underutilized Digital System: Laserfiche is used for permanent records, but this digital resource is significantly underutilized, resulting in missed opportunities for streamlined records management.
• Off-site Storage: An off-site storage facility is in use, which adds complexity and delays to records retrieval processes.
• Decentralized Records Management: Each department has an assigned staff member responsible for records, but there is inconsistency in records management practices across departments.
• Varied Storage Locations and Mediums: Records are stored in various locations and formats, including hard copies, electronic files, and different devices, which complicates management and access.
• Inconsistent Naming Conventions: Different naming conventions are used across departments, leading to difficulties in identifying and retrieving records.
These conditions highlight the need for a comprehensive overhaul of the City’s records management system to ensure improved accessibility, security, compliance, and efficiency. 3 Vendor Experience and Development of Criteria
3.1 Vendor Experience and Development Criteria
Preference will be given to vendors with experience in Records Management Assessment and Development, as well as Laserfiche with special attention given to vendors’ breadth of experience, references, number of years of experience and expertise of staff.
Additional development criteria include:
3.1.1 Collaborative Effort – The Project will be developed through the cooperationof the City of San Dimas and the vendor, and facilitated under the supervision of a dedicated project management professional in the direct employ of the vendor.
3.1.2 Skilled Team – Vendor will supply a team of user experience, design and development professionals to supplement the
development process led by theproject manager. This team should include staff members skilled/knowledgeable in Records
Management.
3.1.3 Proven Development Process – Vendor should have a proven development process and flexible timeline structure that favors the availability and time commitment of the City of San Dimas.
3.1.4 Proven Content Management System – The proposed content must be a proven platform for Records Management. Development that is requested and approved by the City of San Dimas should be performed by thevendor utilizing methodologies that encourage collaboration between the developer and the City of San Dimas.
3.2 Design Guidelines and Qualifications
The final product should be a collaborative effort between the City of San Dimas and the vendor, through a data-driven and consultative development process.
The vendor should utilize a data-driven design process to gather information to complete a comprehensive Records Management Program. The techniques should include the best practices of governmental agencies:
Rev. 06/22 Page 25 of 49 Professional Service Agreement
3.2.1 Stakeholder survey – Conduct surveys with City staff, including the City Clerk, department heads, and administrative staff, to validate goals and gather input for the Records Management Program.
3.2.2 Observe of Current Workflow – Observe staff in their natural work environments to identify issues with current processes and gather data for improvement recommendations.
The result of the Workflow Observation should be a written analysis of current processes and recommendations for improvement.
Specific design guidelines include:
3.2.3 Design Process – The vendor shall develop a Records Management Program that includes an update to the Records Retention Schedule and propose a plan for future integration with a Trusted System of digitized records for the Cityof San Dimas; and over a period of time during the project, consult with the City Clerk and City Clerk Staff to make revisions and alterations to the vendor’s original submission.
3.2.4 Design Elements – The design elements should reflect an easy to navigate, interpret and update Records Retention document once implemented.
The project is expected to include:
• Records Retention Schedule
• Procedures for the effective creation, use, maintenance, security, retention, storage, preservation, and destruction of records by all City employees and officials
• Creation of standard forms and procedures for the purpose of maintenance, storage or destruction of the City’s records and information
3.3 Ongoing Services
We are interested in understanding the ongoing services that you provide to all customers, such as:
3.3.1 Access to On-Demand Training Library – Availability of training videos and materials for ongoing staff.
3.3.2 Annual Consulting Hours – Do you offer a certain number of consulting hoursas part of the base annual fee? Can these consulting hours be used each to help us keep our website fresh and engaging? For example, we may have some miniprojects such as creating or redesigning buttons, refreshing images, etc.
3.3.3 Training and Best Practice Webinars – Do you offer regular training and best practice webinars? Are these webinars recorded and viewable at a later date?
3.4 Optional Services
We are also interested in understanding other additional professional services available with your solution:
Rev. 06/22 Page 26 of 49 Professional Service Agreement
3.4.1 Advanced User Experience Analysis – Services for in-depth analysis of user needs and system usability.
Health Check Analysis – Ongoing monitoring and analysis of the Records Management Program's health and effectiveness.
3.5 Additional
Options
Although the City of San Dimas has these specific requirements, it is also interested in your ideas for the Records Management Program. We encourage respondents to consider and propose alternative solutions and recommendations. We are particularly interested in specific Records Management Programs that your company may have already developed and implemented for other customers. 4 Evaluation of
Proposals
4.1 Evaluation of Submitted Proposals
The City of San Dimas will conduct a comprehensive, fair and impartial evaluation of proposals received in response to this RFP. All proposals that are properly submitted will be evaluated using the evaluation criteria listed below. All proposals that are properly submitted will be evaluated by the Evaluation Committee that will make recommendations for the award.
4.2 Evaluation Criteria
This set of criteria will be used to evaluate each vendor’s proposal. A contract will be awarded to the vendor that best satisfies the overall requirements of the RFP. Each proposal will be evaluated based on the level of creativity, differentiation and measurability.
4.2.1 Communication: (20%)
Ability to communicate clearly and work with City Staff and Evaluation Committee.
4.2.2 Content should be presented in a clear and user-friendly manner for easy comprehension and navigation: (25%)
4.2.3 Local Government Experience: (25%)
4.2.4 Budget (20%)
4.2.5 Schedule (10%)
4.3 Evaluation
Proposals will be distributed to the members of the Evaluation Committee for evaluation utilizing the criteria set forth above.
4.4 Interviews and Demonstrations
The top three companies based on the evaluation criteria will be invited for interviews and demonstrations. The format and expected content of these sessions will be communicated in advance.
4.5 Recommendation for Award
After the interviews have been conducted, the Evaluation Committee shall recommend to the City Manager the Successful Vendor, based on the outcome of the interview process. The City Manager reserves the right to make an award, not to make an award or to cancel this RFP either before or after the date of the RFP
Rev. 06/22 Page 27 of 49 Professional Service Agreement response deadline.
4.6 Contract Discussions
Upon approval by the committee, the City of San Dimas shall enter into contract discussions with the Successful Vendor. If the terms and conditions of a contract cannot be successfully established within a reasonable amount of time (as determined by the City of San Dimas), then contract discussions will be terminated and contract discussions with the next highest-ranking Vendor will commence.
Negotiations shall continue at the sole option of the City of San Dimas until a contract is signed and approvedor all proposals are rejected and the RFP is withdrawn.
4.7 Notice of Award
All vendors submitting a response to this RFP will be notified in writing of the award of a contract if and when an award is made. If no award is made, all vendors will be notified accordingly. For the purposes of this RFP, an award shall be deemed to have been made upon the completion of contract negotiations. 5 Vendor Qualifications and Obligations
All questions contained in this RFP must be answered. Failure by a vendor to answer all questions may result in the proposal being rejected.
5.1 Documents to Be Submitted
Vendor must submit the following information to be considered (include the corresponding item number with each response):
5.1.1 Executive Summary
5.1.1.1 Summarize on one page or less the key products and services you are proposing.
Explain which RFP requirements these products are intended to meet and the benefits if we use these products and services.
5.1.1.2 Summarize your overall strategy and approach for delivering a Records Management Program.
5.1.2 Corporate Profile
5.1.2.1 Provide a brief overview of your firm’s history and philosophy.
5.1.2.2 State the year the vendor started in the business of developing Records Management Programs.
5.1.2.3 Where is the vendor company’s headquarters located?
5.1.2.4 Describe the process of how your company works with remote customers.
5.1.2.5 Specify the number of public sector vs. private sector clients.
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5.1.3 Services and Implementation
5.1.3.1 Provide an in-depth list of your firm’s capabilities.
5.1.3.2 Explain your firm’s experience in developing responsive Records Management Programs.
5.1.3.3 Identify what uniquely distinguishes your offering from your competitors.
5.1.3.4 Describe your implementation approach, project management tools and methodologies for the proposed solution.
5.1.3.5 Submit a detailed implementation plan which will address requirements, customizations, implementation schedule, delivery milestones and responsibilities for each party as Attachment C in your response.
5.1.3.6 Describe any optional services that could be included with our solution:
• Advanced training
• Content strategy
• Departmental branding
• Program health checks
5.1.4 Client Examples
5.1.4.1 Provide three examples of responsive Records Management Programs your firm has developed. Clearly explain the design objectives, the outcome and whether your firm managed the project.
5.1.4.2 Provide three client references in your proposal, including a current contact name, organization name, phone number and email.
5.1.5 Project Team
5.1.5.1 The success of the design and implementation depends on several factors including experienced project management, a planned approach and coordination of content population. The selected vendor must provide an experienced project manager to lead the implementation process.
5.1.5.2 Define the process, project management and team structure that would execute this type of solution.
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5.1.5.3 Define the interim project reviews you will utilize to gain team, management and key stakeholder buy-in and approval to move to the next phase of the project.
5.1.5.4 Define and describe the team members that would execute a project for the {entity}. Identify their experience, roles and length of time with your organization. Specify the primary point of contact.
5.1.5.5 Define how your process manages or mitigates client changes throughout the life of a project.
5.1.6 Documentation
5.1.6.1 How often is documentation updated?
5.1.7 Training
5.1.7.1 Describe the training that accompanies the implementation.
5.1.7.2 What types of training materials are provided?
5.1.7.3 Do you offer on-site training?
5.1.7.4 Do you offer train-the-trainer classes?
5.1.7.5 Describe your training staff’s qualifications and experience.
5.1.8 Software Support and Maintenance
5.1.8.1 Describe any software support recommendations.
5.1.8.2 Describe the features of the software.
5.1.8.3 What software applications do you use to facilitate tracking the project progress?
5.1.9 Costs
The City of San Dimas prefers a firm quote for the Records Management Assessment and Development Program. Given that statement, we also want to insure a competitive bid from each potential vendor.
If your firm prefers to provide a firm quotation covering only certain phases of this type of project, ensure that each phase is fully and clearly described and is denoted as a firm or budgetary quotation. At minimum, it is required that each vendor provides a budgetary proposal for the full scope of the work described in
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• Firm quotations for each phase of the project;
• Detailed pricing information for the proposed solution, including list prices and discounted prices; and
• Breakdown of costs by project phases if appropriate.
Provide detailed pricing information for the proposed solution. Include list prices and discounted prices. Break pricing down by project phases if appropriate.
Services and Support Costs
5.1.9.1 Written assessment of current process
5.1.9.2 Update of current Retention Schedule
5.1.9.3 Written Records Management Policy
5.1.9.4 Implementation Services
5.1.9.5 Evaluation for Electronic Document Management System
5.1.9.6 Training Services
5.1.97 Software Support and Maintenance
5.1.9.8 Hourly billing rates for each job classification that will or could be utilized during the project and/or post “go-live”.
5.1.9.9 Other Services and Costs (Specify)
Ongoing Costs
5.1.9.10 Ongoing costs
Optional Costs
5.1.9.11 Provide a brief description and cost associated with any additional options suggested or recommended.
5.2 Pending Litigation
Vendors must list and summarize all pending or threatened litigation, administrative or regulatory proceedings or similar matters. The Successful Vendor shall have a continuing obligation to disclose any such actions during the period of this RFP process and any contract resulting from this RFP.
Rev. 06/22 Page 31 of 49 Professional Service Agreement 6 Submission Format and Delivery Requirements
6.1 Proposal Response Delivery
Email:
[email protected]
Mail, courier service or hand deliver:
Debra Black
City of San Dimas
245 E Bonita Ave
San Dimas, CA 91773
6.2 Date and Hour of Submission
Response must be received on or before August 16, 2024 at 4:30 PM. Any proposal that has not been received at the above address or email address by 4:30 PM on August 16, 2024 shall be disqualified from further consideration.
6.3 Acceptance or Rejection of Submissions
The City of San Dimas reserves the right to reject any or all proposals, to waive technicalities or irregularities and to accept any proposal it determines to be in the City of San Dimas best interest. The acceptance of any proposal submission shall not in any way cause the City of San Dimas to incur any liability or obligation to vendor, financial or otherwise. The City of San Dimas maycancel the RFP in whole or part without making any award at its sole discretion, without any liability being incurred by the City of San Dimas to any vendor for any expense, cost, loss or damage incurred or suffered by the vendor as a result of such withdrawal.
6.4 Costs for Document Development
Costs for developing the response to this RFP are entirely the responsibility of the proposing party and shall not be chargeable in any manner to the City of San Dimas.
All Vendors agree to provide all such additional information as, and when, requested at their own expense. No vendor in supplying such information shall be allowed to change the pricing or other cost quotations originally submitted.
6.5 Proposal Validity
A proposal submitted in response to this RFP is irrevocable for 90 days from the date of submission. The City of San Dimas reserves the right to withdraw a bid acceptance at any time if in the opinion of the City of San Dimas the vendor is unwilling or unable to enter into a form of contract satisfactory to the City of San Dimas. Acceptance will be defined as the City of San Dimas selecting you as our provider of service for the intent of negotiating a contract for services.
6.6 Contract Evaluation and Award
The City of San Dimas reserves the right to execute any of the following options:
• Issue no contract award for any of the services described within thisRFP. • Award all services to one vendor.
• Issue contract awards for any combination of services and vendor, either all of part of the business as the City of San Dimas sees fit. • The City of San Dimas is not obligated to accept the lowest price ormost technologically advanced proposal.
The City of San Dimas has no obligation to reveal the basis for contract award or to provide any information to vendors relative to the evaluation or decisionmaking process. All participating vendors will be notified promptly of bid acceptance or rejection.
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By submitting a proposal, vendors certify that they have carefully reviewed the RFP and understand the nature and scope of the work to be done. The vendor further agrees that the performance time specified is reasonable. It is the intent of the City of San Dimas that after the successful vendor has been selected, the City of San Dimas and the selected vendor will enter into contract negotiations containing all terms and conditions of the proposed service. Any acceptance of a proposal is contingent upon the execution of a written contract and the City of San Dimas shall not be contractually bound to anybidder prior to the execution of such written contractual agreement. The contents of the bid submitted shall become part of the contractual obligation and incorporated by reference into the ensuing contract. The contract with a successful vendor will include penalties for non-performance and failure to meet the proposal implementation schedule.
Contract execution is contingent upon approval by the City of San Dimas City Council.
7.1 Proposal Submission Certification
By submitting a proposal, vendor certifies that he or she has carefully examined all the documents for the project and has carefully and thoroughly reviewed this RFP, and understands the nature and scope of the work to be done and the terms and conditions thereof. The vendor further agrees that the performance time specified is a reasonable time.
7.2 Insurance Requirements
Vendors must provide proof of adequate insurance coverage, including General Liability, Automobile Liability, Errors and Omissions, and Workers' Compensation and Employers Liability, with specified minimum limits and conditions. The acceptance of a bid proposal is contingent on vendor providing satisfactory proof that the vendor has adequate insurance coverage. It is in the City of San Dimas sole discretion the amount of insurance coverage required for the period of work under this contract.
INSURANCE REQUIREMENTS
Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, Consultant’s agents, representatives, employees or subcontractors. The cost of such insurance shall be included in the Consultant’s pricing.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
Rev. 06/22 Page 33 of 49 Professional Service Agreement i. Insurance Services Office form number GL 0002 (Ed. 1/73) covering Comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability; or Insurance Services Office Commercial General Liability coverage (form GC 0001).
ii. Insurance Services Office form number CA 0001 (Ed. 1/78) covering Automobile Liability, code 1 per accident and
endorsement CA0025.
iii. Worker's Compensation insurance as required by the Labor Code of the State of California and Employers Liability insurance.
B. Minimum Limits of Insurance
Contractor shall maintain limits no less than:
i. General Liability: $1,000,000 combined single limit per occurrence for bodily
injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this Project/location or the general aggregate limit shall be twice the required occurrence limit ($2,000,000).
ii. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage.
iii. Errors and Omissions: $1,000,000 per occurrence and aggregate. iv. Workers' Compensation and Employers Liability: Worker's compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident.
C. Deductibles and Self-insured Retentions
i. Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses.
D. Other Insurance Provision
The policies are to contain, or be endorsed to contain the following provisions:
Rev. 06/22 Page 34 of 49 Professional Service Agreement i. The City of San Dimas, its officers, officials, employees, agents and volunteers are to be covered as insured as respects: liability arising out of activities performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consultant, or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of San Dimas, its officers, officials, employees, or volunteers.
ii. The Consultant’s insurance coverage shall be primary insurance as respects the City of San Dimas, its officers, officials, employees, agents and volunteers. Any insurance or self-insurance maintained by the City of San Dimas, its officers, officials, employees, agents or volunteers shall be in excess of the Consultant’s Insurance and shall not contribute with it.
iii. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City of San Dimas, its officers, officials, employees, agents or volunteers.
iv. The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
v. Auto shall cover owned, non-owned, and hired vehicles.
E. Workers' Compensation and Employers Liability Coverage i. The insurer shall agree to waive all rights of subrogation against the City of San Dimas, its officers, officials, employees, agents or volunteers for losses arising from work performed by the Contractor for the City of San Dimas.
F. All Coverage
Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty days prior written notice by certified mail, return receipt requested, has been given to the City of San Dimas.
G. Acceptability of Insurers
Insurance is to be placed with insurers with a Best's rating of no less than A:VII.
H. Verification of Coverage
Upon execution of this Agreement, Contractor shall furnish the City with certificates of insurance and with original endorsements effecting coverage required by this clause.
The certificates and endorsements for each insurance policy are to be signed by a
Rev. 06/22 Page 35 of 49 Professional Service Agreement person
authorized by that insurer to bind coverage on its behalf.
The certificates and endorsements are to be on forms approved by the City. All certificates and endorsements are to be received and approved by the City before work commences.
The City reserves the right to require complete, certified copies of all required insurance policies, at any time.
I. Subcontractors
Contractor shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.
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EXHIBIT E
CONSULTANT’S PROPOSAL
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Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of July 22, 2025
From: Brad McKinney, City Manager
Prepared by: Shari Garwick, Director of Public Works
Subject: Approve Resolution 2025-41 Establishing Parking Restrictions in the Downtown and Approve Resolution 2025-42 Establishing Permit Parking District E in the Downtown. Confirm the Parking Management Strategy For Public Streets in Residential Areas and on Private Property. ____________________________________________________________________________
SUMMARY
This item is the first phase of implementing a parking management plan designed to preserve downtown parking for business and resident use. Resolution 2025-41 establishes parking restrictions on public streets fronting businesses and public parking lots within the Downtown Business area from Bonita Avenue south to Arrow Highway. Resolution 2025-42 establishes a Permit Parking District in the downtown for the areas in Phase I. Staff is also confirming Council direction on the parking management plan for public residential streets and private properties.
RECOMMENDATION
Staff recommends that City Council:
1. Approve Resolution 2025-41 setting Parking Restrictions in Municipal Lots and City Streets restrictions include:
• 4 hours on Municipal Lots south of Bonita Avenue to Arrow Highway • 2 hours on Municipal Lots off of Walnut Avenue
• 2 hours on Municipal Parking on San Dimas Ave from the A Line Tracks to Arrow Highway
2. Approve Resolution 2025-42 Establishing Permit Parking District E for Areas within the downtown.
3. Confirm Council direction on proposed parking management plan for public streets in residential districts and on private residential streets
Establishing Parking Restrictions and Permit Parking District in the Downtown area in the vicinity of the A Line Station Page 2
For the Meeting of July 22, 2025
GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No
FISCAL IMPACT
The cost associated with the establishment of parking restrictions and implementation of permit parking include:
• Material costs for the signs and posts
• Labor costs for the installation of the signage and maintenance of the signs • Labor costs for parking enforcement
• Labor costs for managing the permit parking district
• Costs for software and hardware for License Plate Readers or placards Metro will be providing the signs for all or a significant portion of the parking management plan.
The first phase of the plan pending Council approval will be completed by late August. The second phase of the plan will be evaluated for signs approximately 3 to 4 months after opening.
Staff estimates this will amount to approximately $40,000 including labor.
The initial cost outlay for the permit parking is approximately $295,000 for the first year with $130,000 anticipated in subsequent years. This includes:
• $60,000 Parking Compliance Vehicle (First year use existing for 2nd officer) • $80,000 Parking Compliance Officers
• $30,000 for Code Compliance Supervisor/Administration • $120,000 for LPR equipment (initial outlay then $15,000 per year after) • $ 5,000 for Public Works signage/maintenance
These costs are eligible for Proposition A Transit funding. The City receives approximately $877,000 per year in Proposition A Funds (Fund 72) which are restricted for use on Transit related projects.
BACKGROUND
Passenger service on the Gold Line/A Line is scheduled to begin sometime in September 2025.
The San Dimas Station is located on the east side of San Dimas Avenue, just south of Bonita Avenue, in the downtown area. LA Metro will provide 289 parking spaces across from the station at the former Park and Ride Lot and has confirmed plans to charge $3 per day per stall, Monday through Friday, excluding holidays.
Experience in other cities has shown that when Metro charges for parking, some commuters seek nearby free municipal parking to avoid the fee. This often reduces parking availability for local businesses and residents. In response, many cities with train stations have adopted parking restrictions to preserve municipal parking.
To protect downtown parking in San Dimas, the City collaborated with local businesses to develop a draft Parking Management Plan. The City Council reviewed the plan during study sessions on February 11, May 27, and June 25, 2025, and provided direction to staff. Attachment 1 provides
Establishing Parking Restrictions and Permit Parking District in the Downtown area in the vicinity of the A Line Station Page 3
For the Meeting of July 22, 2025
a graphical depiction of the proposed restrictions including Phase I and Phase II areas in the downtown business district.
Attachment 2 Resolution 2025-41 reflects the Council’s direction to implement parking restrictions within approximately 1,500 linear feet of the A Line station for Phase I. The plan includes a permit program to exempt employees of downtown businesses from the restrictions. Attachment 3 Resolution 2025-42 establishes Permit District E.
Staff has also summarized the Council’s direction regarding parking on nearby residential public streets and outlined a preliminary approach for adjacent private streets.
DISCUSSION/ANALYSIS
Municipal Parking in Business areas
At the June 25, 2025 Study Session, the City Council directed staff to phase the implementation of the Parking Management Plan for the downtown business area. Staff confirmed with the Foothill Gold Line Authority that post-operation evaluations will be conducted approximately 3–4 months after passenger service begins. Areas affected by commuter parking at that time will be eligible for signage installation by the Foothill Gold Line Authority. Staff also confirmed that the maximum allowable stay of a vehicle is 72 hours, which is enforced by Metro’s contracted parking enforcement. A vehicle must exit the parking lot within the 72 hours or be subject to citation.
Attachment 1 illustrates the phased Parking Management Plan. Phase I will be implemented prior to the station’s opening and includes the following restrictions:
Phase I Parking Restrictions:
4-Hour Parking (Mon–Fri, 6:00 AM–1:00 PM):
• Bonita Ave (Cataract Ave to Walnut Ave)
• Monte Vista Ave (south of Bonita Ave)
4-Hour Parking with E Permit Exemption (Mon–Fri, 6:00 AM–1:00 PM):
• Municipal lots south of Bonita Ave (west of San Dimas Ave and north of A Line tracks) 2-Hour Parking (All Day, Every Day):
• Commercial Street (north side, from west of San Dimas Ave to Metro lot entrance— approx. 70 ft)
2-Hour Parking with E Permit Exemption (All Day, Every Day):
• San Dimas Ave (south of A Line tracks to Arrow Highway) • 246 E Bonita Ave (Martin House Lot)
• 301 S Walnut Ave (City Yard Lot)
20-Minute Parking (All Day, Every Day):
• Exchange Place (north of Bonita Ave)
Loading Zones (5-Minute Limit, All Day, Every Day):
• 1 stall on Bonita Ave (north side, west of Exchange Place)
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For the Meeting of July 22, 2025
• 1 stall on Bonita Ave (south side, near 142 W Bonita Ave) • 1 stall on San Dimas Ave (east side, north of Commercial St) • 1 stall on San Dimas Ave (east side, south of Commercial St) These restrictions are reflected in Attachment 2: Resolution 2025-41 – Downtown Parking Restrictions.
Trigger for Phase II Implementation
Phase II restrictions—primarily north of Bonita Ave—will not be implemented until warranted by commuter parking impacts. A suggested trigger is when the main municipal lot north of Bonita consistently reaches 75% capacity on multiple weekdays. Staff will return to Council with a resolution to implement Phase II when that threshold is met.
Establishment of Permit Parking District E
Resolution 2025-42 (Attachment 3) establishes Permit Parking District E to accommodate primarily employees and patrons of businesses fronting restricted municipal lots. This district also includes street parking on San Dimas Ave (including diagonal lots) south of the A line tracks to Arrow Highway.
Council directed that permit allocation be based on employee counts per business license, with some flexibility. Staff recommends allowing businesses to receive permits equal to 150% of their employee count, rounded down (e.g., 1 employee = 1 permit; 2 employees = 3 permits). The annual permit fee is $20, and permits will be valid for the business license year. Staff does not recommend prorating permits.
Residential units above downtown businesses, such as potential future housing above the Johnstone Building, may also participate. Staff proposes allowing 1 permit per residential unit within District E, also at $20 annually.
A SuperPermit will be available at $250 annually, open to businesses or residents within the district. SuperPermit limits are expected to be self-regulated by cost. SuperPermits are not valid on San Dimas Avenue District E only in the municipal lots off and south of Bonita Ave.
Permit Use Restrictions:
District E permits may not be used for Metro rail commuters. Misuse will result in permit revocation. Overnight parking still requires a separate overnight pass.
Applicable Regulations
The City has adopted the Los Angeles County Traffic Code in Chapter 10.040.010 of the San Dimas Municipal Code. Title 15 Chapter 64.010 of the Los Angeles County Vehicle and Traffic Code provides authorization for Council to limit parking times on city owned parking lots.
Los Angeles County Code 15.64.010 - Signs limiting parking time authorized when.
Whenever the board [City Council] finds that on any portion of the highway or of a private street or of any parking lot maintained or operated for the public by the county [city] there is at any time lack of sufficient space to accommodate the operators of vehicles and that the
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For the Meeting of July 22, 2025
time of parking should be limited so that everyone may have his fair turn, the commissioner shall erect and maintain adequate signs along such portion of the highway specifying the limitation on the time of parking.
(Ord. 7540 § 1, 1959: Ord. 6881 § 3, 1956: Ord. 6544 Ch. 3 Art. 2 § 3202, 1954.) Section 22507 of the California Vehicle Code allows local authorities (City Council) to prohibit or restrict the stopping, parking, or standing of vehicles on local streets.
In 2021, the City adopted Municipal Code Text allowing the establishment of permit parking districts:
SDMC 10.25.060. Establishment of permit parking districts.
A. Permit parking districts shall be established by city council resolution. The director of Public Works shall make a recommendation to the city council regarding the boundaries of any proposed permit parking district.
B. Permit parking districts may be appropriate in the following locations:
1. Locations where unrestricted parking by non-local vehicles results in insufficient available parking for local residents or their guests, or local businesses and their employees and customers;
2. Locations where unrestricted parking regularly, substantially, and unreasonably interferes with the use of a majority of the available public street parking;
3. Locations where unrestricted parking results in unreasonable noise, traffic hazards, environmental pollution, or other interference with the residential or local business environment, and detrimentally affects the public welfare;
4. Locations where time-limited parking restrictions are in place in residential areas for the purpose of limiting parking intrusion from institutional or commercial uses; or
5. Such other locations as may be deemed appropriate by the city council Costs for E permit
The cost for an E permit is proposed to be $20 per year. There are approximately 246 work days in a year where the E permit would be valid. This equates to under 9 cents per day. In comparison, the Metro lot charges $3 per day.
Costs for the outlay for the permit parking is approximately $295,000 for the first year with $130,000 anticipated in subsequent years. This includes:
• $60,000 Parking Compliance Vehicle (First year use existing for 2nd officer) • $80,000 Parking Compliance Officers
• $30,000 for Code Compliance Supervisor/Administration • $120,000 for LPR equipment (initial outlay then $15,000 per year after) • $ 5,000 for Public Works signage/maintenance
There were 126 employees listed in 47 businesses in the municipal lot south of Bonita Avenue. If all businesses purchased the maximum number of E permits at 150% this equates to 189 permits or $3,780 per year. These calculations do not include the businesses on San Dimas Ave south of the tracks which are significantly less than the number on the south side of Bonita Ave west of
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San Dimas Ave. Even when factoring in some revenue generated from citations, the cost of just the added personnel to enforce restricted parking and District E permits far exceeds the revenue generated from the permits/citation revenues.
These costs are heavily impacted by transition to a License Plater Reader (LPR) program. The Parking Management program can be implemented without LPR. However, the LPR program will make all future parking enforcement (including overnight parking enforcement) much more efficient and allow customers freedom to adjust permits on a much more frequent and convenient basis. The costs for the LPR system are preliminary and approval of the LPR system purchase will be brought for Council approval separately at a later date.
Residential Permit Parking on Public Streets
Staff will initiate the permit parking process for public residential streets located south of Bonita Avenue and east of Cataract Avenue by mailing petitions to affected residents. This process will follow the City’s 2021 Council-adopted Permit Parking Policy (Attachment 4), with one exception:
the City will distribute the initial petition rather than requiring residents to do so. Under current policy, a permit parking district may be established if at least 67% of property owners with frontage on a block support the request. Each block will decide independently whether to adopt permit parking.
Staff recommends modifying the permit cycle from two years to three years, while maintaining the existing $30 fee. Each dwelling unit would receive up to five residential permits and have access to group guest permits for special events (e.g., holidays). Fee details will be included in the mailed petition.
This residential district will operate separately from the existing District E Permit. Proposed enforcement hours would mirror those on Bonita Avenue: 6:00 AM to 1:00 PM, Monday through Friday.
Pending Council direction, staff will proceed with mailings and implementation steps.
Municipal Parking Enforcement on Private Property
An HOA south of the A Line Station has requested City enforcement of parking restrictions on its private streets. Per the California Vehicle Code, cities may enforce parking rules on private property under specific conditions.
Current Policy:
The City enforces only ADA and fire lane violations on private property. Time-limited or permitbased restrictions are not enforced.
Considerations:
1. City Liability & Resources
a. Public enforcement on private property increases liability and requires staffing. b. Ongoing coordination is needed for permit lists and turnover. c. May lead to additional citation appeals and resident disputes. d. Sets precedent that could lead to additional HOAs requesting enforcement potentially straining resources.
2. Limits of Private Enforcement
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a. HOAs have limited tools (mainly towing).
b. Towing carries risk of fines to HOA if done incorrectly ($1,200–$1,500). c. Many HOAs lack onsite staff to manage enforcement.
3. Integration Opportunities
a. City’s permit/license plate system could be extended to HOAs. b. HOAs may be able to contract with Metro’s parking contractor, costs may be shared.
4. Commercial Properties
a. Staff does not recommend enforcement on commercial lots, as businesses understand their parking needs, have on-site representatives and possess the financial ability to manage enforcement or authorize towing. b. Number of business lots could greatly increase City staffing requirements.
5. Potential Benefits
a. Reduces commuter spillover parking.
b. Lowers HOA enforcement costs.
c. Enhances consistency and reduces private liability.
Unless otherwise directed by Council, staff will work with the HOA to develop a proposal and cost structure for future Council review. Preliminary discussions with Metro suggest their contractor may be available as an option to assist with enforcement.
Public Outreach
Upon formal approval of the proposed resolutions and any direction provided from Council at the July 22, 2025 meeting, staff will conduct public outreach meetings regarding the Parking Management Plan. Staff will meet with businesses regarding the proposed restrictions and eligibility/process for purchasing E permits.
Staff anticipates having the program in place prior to September 15th.
ALTERNATIVES
Per Council Direction.
ENVIRONMENTAL REVIEW
This item is Categorically Exempt under the California Code of Regulations, Title 14, Section 6, Chapter 3, Article 19, Section 15301 Existing Facilities Class 1 operations which consists of the operation, repair, maintenance or minor alteration of existing public or private facilities involving negligible or no expansion of existing or former use.
Respectfully submitted,
Shari Garwick
Director of Public Works
Attachments:
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For the Meeting of July 22, 2025
1. Map of Proposed Parking Restrictions in Public Parking Lots and public Streets near the downtown
2. Resolution 2025-41 Establishment of Parking Restrictions
3. Resolution 2025-42 Establishment of Permit Parking District E in the Downtown Area
4. Adopted Permit Parking Policy
ATTACHMENT 1
ATTACHMENT 2
RESOLUTION 2025-41
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS
ANGELES, RESTRICTING PARKING OR STOPPING OF VEHICLES ON CERTAIN STREETS AND MUNICIPAL LOTS.
WHEREAS, Section 22507 of the California Vehicle Code and Sections 10.24.095 and
10.24.104 of the San Dimas Municipal Code permit the City Council, by resolution, to designate streets on which parking or stopping is prohibited; and WHEREAS, Section 463 of the California Vehicle Code defines “Park or Parking” to mean the standing of a vehicle occupied or not, otherwise than temporarily for the purpose of and while actually engaged in loading or unloading merchandise or passengers; and WHEREAS, the City has adopted the Los Angeles County Traffic Code by reference in Chapter 10.04.010 of the San Dimas Municipal Code. Title 15 Chapter 64.010 of the Los Angeles County Vehicle and Traffic Code provides authorization for Council to limit parking times on City owned parking lots.
NOW, THEREFORE, BE IT RESOLVED, it is determined necessary that parking be restricted on certain city streets and municipally owned parking lots, the City Council does find, determine, and declare as follows:
SECTION 1. Parking or stopping shall be restricted as follows:
A. The following streets shall be subject to the following TIME LIMITS or PARKING RESTRICTIONS, and the streets shall be marked or posted accordingly:
STREET LIMITS
1 Bonita Avenue “4 hour Parking 6:00 AM to 1:00 PM Mon-Fri” from Cataract Avenue to Walnut Avenue
2 Monte Vista Avenue “4 hour Parking 6:00 AM to 1:00 PM Mon-Fri” from Bonita Avenue southerly to A Line tracks
3 Commercial Street “2 hour Parking” north side of Commercial Street from San Dimas Avenue westerly to entrance to Metro Parking
Lot (approximately 70 Linear feet)
4 San Dimas Avenue “2 hour Parking District E Permit Exempt” from Bonita Avenue to Arrow Highway including diagonal parking lots north and south of Commercial Street.
5 Bonita Avenue “Loading Only 5 minute Parking” 1 stall north side of Bonita Avenue between Exchange Place and Monte Vista
6 San Dimas Avenue “Loading Only 5 minute Parking” east side 1 stall in diagonal parking areas both north and south of
Commercial Street
7 Alley south of Bonita
Avenue
“Loading Only 5 minute parking” Stall located south of
pedestrian alley in Municipal Parking Lot west of San
Dimas Ave
Resolution 2025-41 Page 2
Parking Restrictions in the Downtown
B. Municipal Parking Lot – The City Council finds and has determined that there is a lack of sufficient space to accommodate the operators of vehicles and that the time of parking should be limited in the following lots so that everyone may have their fair turn:
Parking Lot LIMITS
1 Municipal Parking Lot
south of Bonita Avenue
west of San Dimas Avenue
“4 Hour Parking Monday through Friday 6:00 AM to 1:00
PM District E Permit Exempt”
2 Municipal Parking Lot
south of Bonita Avenue
west of Monte Vista
Avenue
“4 Hour Parking Monday through Friday 6:00 AM to 1:00
PM District E Permit Exempt”
3 Municipal Parking Lot at
301 S Walnut Avenue (City
Yard)
“4 Hour Parking Monday through Friday 6:00 AM to 1:00
PM District E Permit Exempt”
4 Municipal Parking Lot at
246 E Bonita Ave (Martin
House)
“4 Hour Parking Monday through Friday 6:00 AM to 1:00
PM District E Permit Exempt”
C. Permit Parking District – As defined by Municipal Code 10.25, Permit Parking Program, a new process for the implementation of a Permit Parking District was established on January 26, 2021. The Permit Parking District is an area with streets and boundaries designated by a city council resolution wherein vehicles displaying a valid permit shall be exempt from parking restrictions established by this chapter. The Parking Permit Districts are as follows:
PERMIT PARKING STREET
DISTRICT IDENTIFIER RESOLUTION
E Municipal Parking Lots south of
Bonita Avenue west of San
Dimas Ave;
San Dimas Avenue south of
Bonita Avenue to Arrow Highway
including diagonal parking
areas; City owned municipal lots
on Walnut Avenue south of
Bonita Ave
Upon establishment
SECTION 2. This resolution is not intended to supersede any already existing street or municipal parking lot restrictions or parking permit district. The City street and municipal parking lot restrictions and parking permit district established pursuant to Section 1 of this resolution shall be in addition to any and all previously established parking restrictions and parking permit districts.
SECTION 3. This resolution shall be effective upon its adoption.
Resolution 2025-41 Page 3
Parking Restrictions in the Downtown
PASSED, APPROVED AND ADOPTED this 22nd, day of July 2025. _____________________________
Emmett G. Badar, Mayor
ATTEST:
_________________________________
Debra Black, City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )§
CITY OF SAN DIMAS )
I, DEBRA BLACK, CITY CLERK of the City of San Dimas, California, do hereby certify that the foregoing is a full, true and correct copy of Resolution 2025-41. It was duly adopted and passed at a regular meeting of the San Dimas City Council on the 22nd, day of July, 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Debra Black, City Clerk
ATTACHMENT 3
RESOLUTION 2025-42
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS ANGELES, ESTABLISHING PERMIT PARKING DISTRICT “E” WITHIN THE DOWNTOWN
BUSINESS DISTRICT BOUNDED BY ARROW HIGHWAY, CATARACT AVENUE, FIRST STREET AND WALNUT AVENUE PURSUANT TO CHAPTER 10.25 OF THE SAN DIMAS MUNICIPAL CODE.
WHEREAS, San Dimas Municipal Code section 10.25.060(A) provides that “[p]ermit parking districts shall be established by city council resolution” and further provides that “[t]he director of public works shall make a recommendation to the city council regarding the boundaries of any proposed permit parking district[;]” and
WHEREAS, pursuant to Resolution 2021-10, the City’s City Council established a permit parking policy which also authorizes the City Council to establish Permit Parking Districts; and WHEREAS, the establishment of Permit Parking Districts is an effective tool in restricting excessive numbers of non business or non residential parking in city municipal lots and public streets; and
WHEREAS, the City’s Director of Public Works has recommended that the Council establish a permit parking district with the boundaries set forth in this resolution; and WHEREAS, the City’s City Council now desires to establish Permit Parking District E with the boundaries set forth in this resolution.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Dimas does hereby resolve that:
SECTION 1. The foregoing recitals are true and correct, and are incorporated herein by reference.
SECTION 2. The City Council finds, pursuant to San Dimas Municipal Code Section
10.25.060(B)(1) that the creation of Permit Parking District E is appropriate based on that location being where unrestricted parking by non-local vehicles would result in insufficient available parking for local residents or their guests, or local businesses and their employees and customers.
The City Council further finds that without the creation of Permit Parking District E there would be a lack of sufficient space to accommodate the operators of vehicles, and that the establishment of Permit Parking District E will allow everyone to have their fair turn SECTION 3. Pursuant to San Dimas Municipal Code Section 10.25.060 and Resolution No. 2021-10, Permit Parking District E is hereby established and shall be as shown in Exhibit 1 attached hereto and incorporated by reference. (Exhibit 1 is a map of District E and includes the boundaries and businesses and residential dwellings included in the District.) Permit Parking District E shall consist of the following streets and municipal lots:
• Municipal parking lot south of Bonita Avenue West of San Dimas Ave to wit parcels: APN 8390023902, APN 8390022901, APN 8390023903, and the public alley directly adjacent to APN 8390023902
• Municipal parking lot south of Bonita Avenue west of Monte Vista Avenue APN 8390022900 (210 W Bonita Ave)
Resolution 2025-42 Page 2
Establishing Permit Parking District “E”
July 22, 2025
• Municipal Parking lots on the east side of San Dimas Avenue north and south of Commercial Street (public street)
• Public Street Parking on the west side of San Dimas Avenue between Commercial Street and Arrow Highway
• Parking lot at 246 E Bonita Avenue APN 8390017938
• Parking lot at 301 S Walnut Ave APN 8390018908
• Businesses and Residential dwellings immediately adjacent to these areas SECTION 4. Upon approval of the establishment of Permit Parking District E through the adoption of this Resolution, the Director of Public Works shall be authorized to post or remove the parking restriction signage approved by Council and amend the signage with “E Permits Exempt” except where parking is already prohibited for traffic flow or public safety without further action by the City Council.
SECTION 5. The businesses and residents shown on Exhibit 1 are eligible for E permits subject to the following conditions:
• The cost shall be $20 annually.
• The number of permits issued to a business shall not exceed the number of employees on the City of San Dimas Business license plus 50% with any fraction of 0.5 or less rounded down.
• The number of permits issued to a dwelling unit shall be 1 per dwelling unit. • Where a dwelling and business have the same address (for example Live-Work Units), the number of eligible permits shall be issued for a business. • Disputes shall be resolved by the Director of Public Works.
SECTION 6. The businesses and residents shown on Exhibit 1 are eligible to purchase SuperPermits for District E. The Superpermit cost is $250 annually. SuperPermits are not allowed to park on San Dimas Avenue or in the diagonal parking lots on San Dimas Avenue. The total number of SuperPermits issued to an eligible businesses or residence may be restricted by the Director of Public Works.
SECTION 7. Exhibit 1 is a map of District E and includes the boundaries and businesses and residential dwellings included in the District.
SECTION 8. This resolution shall be effective upon its adoption.
PASSED, APPROVED AND ADOPTED this 22nd day of July, 2025. _____________________________
Emmett G. Badar, Mayor
ATTEST:
_________________________________
Debra Black, City Clerk
Resolution 2025-42 Page 3
Establishing Permit Parking District “E”
July 22, 2025
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )§
CITY OF SAN DIMAS )
I, DEBRA BLACK, CITY CLERK of the City of San Dimas, California, do hereby certify that the foregoing is a full, true and correct copy of Resolution 2025-42. It was duly adopted and passed at a regular meeting of the San Dimas City Council on the 22nd, day of July, 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Debra Black, City Clerk
Resolution 2025-42 Page 4
Establishing Permit Parking District “E”
July 22, 2025
ATTACHMENT 4
Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of July 22, 2025
From: Brad McKinney, City Manager
Prepared by: Grant Garcia, Management Analyst
Subject: Adopt Ordinance 1330, Approving Municipal Code Text Amendment 25-04, a Request to Amend Title 14-Chapter 14.08 County Sanitary Sewers and Industrial Waste Ordinance of the San Dimas Municipal Code ____________________________________________________________________________
SUMMARY
Municipal Code Text Amendment 25-04 will amend Title 14, Chapter 14.08 of the San Dimas Municipal Code to remove outdated language and make minor revisions in concert with the Sewer System Management Plan. The Ordinance was introduced at the June 24, 2025, City Council Meeting.
RECOMMENDATION
Staff recommends the City Council:
• Conduct a public hearing and take public comment.
• Conduct a second reading and adopt Ordinance 1330, approving Municipal Code Text Amendment 25-04.
GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No
FISCAL IMPACT
There is no fiscal impact for the recommended action.
BACKGROUND
At the regular City Council meeting of June 24, 2025, the City Council voted 5-0 to approve the updated Sewer System Management Plan (SSMP) and introduce Ordinance 1330 approving
Adopt Ordinance 1330 to Approve Municipal Code Text Amendment 25-04, A Request to Amend Title 14-Chapter 14.08 County Sanitary Sewers and Industrial Waste Ordinance of the San Dimas Municipal Code Page 2
For the Meeting of July 22, 2025
Municipal Code Text Amendment 25-04. The Ordinance makes minor changes to Title 14- Chapter 14.08 County Sanitary Sewers and Industrial Waste Ordinance of the San Dimas Municipal Code.
DISCUSSION/ANALYSIS
As part of the City’s 5-year sewer system management plan update, staff found a few areas of the Code that were outdated. The Ordinance will clarify that the City adopts LA County’s sewer and industrial waste Ordinance as its own in Chapter 14.08 by reference, which is a common practice for cities. San Dimas adopted the County Ordinance in 1982 and it has been in place since. This is similar to the California Building Codes the City adopts for building and construction as opposed to drafting City-specific codes which would be burdensome and costly. The edits are shown below:
ALTERNATIVES
There are no proposed alternatives for this request.
ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.
Respectfully submitted,
Adopt Ordinance 1330 to Approve Municipal Code Text Amendment 25-04, A Request to Amend Title 14-Chapter 14.08 County Sanitary Sewers and Industrial Waste Ordinance of the San Dimas Municipal Code Page 3
For the Meeting of July 22, 2025
Grant Garcia
Management Analyst
Attachments:
1. Ordinance 1330
ATTACHMENT 1
ORDINANCE 1330
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY, OF LOS ANGELES, CALIFORNIA, APPROVING MUNICIPAL CODE TEXT AMENDMENT 25-04, WHICH AMENDS TITLE 14 - CHAPTER 14.08.10 COUNTY SANITARY SEWERS AND
INDUSTRIAL WASTE ORDINANCE
WHEREAS, an Amendment to the San Dimas Municipal Code has been duly initiated by the City of San Dimas; and
WHEREAS, the Amendment is described as an amendment to Title 14 – Chapter 14.08, County Sanitary Sewers and Industrial Waste Ordinance, to modify the existing language; and WHEREAS, the City of San Dimas adopted Ordinance 89-0101 of Los Angeles County entitled “Los Angeles County Sanitary Sewers and Industrial Waste Ordinance as the San Dimas Sanitary Sewers and Industrial Waste Ordinance;” and
WHEREAS, notice was duly given of the public hearing on the matter and that public hearing was held on July 22, 2025, at the hour of 7:00 p.m., with all testimony received being made a part of the public record; and
WHEREAS, all requirements of the California Environmental Quality Act have been met for the consideration of whether the project will have a significant effect on the environment. It has been determined that this action is not a project under CEQA, as there will be no direct physical or reasonably foreseeable indirect physical change to the environment.
NOW, THEREFORE, the CITY COUNCIL of the CITY OF SAN DIMAS, California, does ordain as follows:
SECTION 1. ADOPTION. Municipal Code Text Amendment 25-04 amending Chapter 14.08 County Sanitary Sewers and Industrial Waste Ordinance to modify the existing language as set forth in Exhibit A, attached hereto and incorporated herein, as hereby adopted.
SECTION 2. SEVERABILITY If any section, subsection, subdivisions, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court or competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each section, subsection, subdivision, sentence, clause, phase, or portion thereof, irrespective of the fact that any one or more section, subsection, subdivision, sentence, clause, phrase, or portion thereof be declared invalid or unconstitutional.
SECTION 3. CEQA DETERMINATION. The City Council hereby finds and determines that it can be seen with certainty that there is no possibility that this Ordinance may have a significant adverse effect on the environment. Thus, the adoption of this Ordinance is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 1506 (b)(3) of the CEQA guidelines.
SECTION 4. EFFECTIVE DATE AND PUBLICATION. This Ordinance shall take effect 30 days after its final passage. The City Clerk shall certify to the adoption of this Ordinance and cause the same to be posted at the duly designated posting places within the City and published once within 15 days after passage and adoption as may be required by law in a newspaper of general
Ordinance 1330 Page 2
Municipal Code Text Amendment 25-04
circulation in the City of San Dimas hereby designated for that purpose; or, in the alternative, the City Clerk may cause to be published a summary of the Ordinance and certified copy of the text of this Ordinance shall be posted in the Office of the City Clerk five days prior to the date of adoption of this Ordinance; and, within 15 days after adoption, the City Clerk shall cause to be published, the aforementioned summary and shall post a certified copy of this Ordinance, together with the vote for and against the same, in the Office of the City Clerk.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of San Dimas this 22nd day of July, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________________
Emmett G. Badar, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________ ___________________________
Debra Black, City Clerk Jeff Malawy, City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )§
CITY OF SAN DIMAS )
I, DEBRA BLACK, CITY CLERK of the City of San Dimas, do hereby certify that the foregoing is a full, true and correct copy of Ordinance 1330. It has been published pursuant to law; was introduced at a regular meeting of said City Council held on the 24th day of June 2025, and thereafter passed, approved and adopted at a regular meeting of said City Council held on the 22nd day of July, 2025. It has been published and posted pursuant to law. ___________________________
Debra Black, City Clerk