San Dimas City Council
January 13, 2026

CITY COUNCIL MEETING AGENDA
TUESDAY JANUARY 13, 2026 7:00 PM
SAN DIMAS COUNCIL CHAMBER
245 EAST BONITA AVENUE
A public agenda packet is available for review on the City’s website  www.sandimasca.gov or by contacting the City Clerk’s Office at [email protected].

Members of the public may observe the City Council meeting live on the City of San Dimas website at www.sandimasca.gov or on KWST Channel 3. To view from the website, select the Watch City Council Meetings blue button from the home page.
7:00 PM
CITY COUNCIL
Mayor Emmett Badar, Mayor Pro Tem Eric Weber, Councilmember Rachel Bratakos, Councilmember Eric Nakano, Councilmember Ryan A. Vienna
CALL TO ORDER AND FLAG SALUTE

RECOGNITION

1. Recognition of Only the Bible Ministry’s Donation to the City of San Dimas – Pastor Peter Young S. Son
ORAL COMMUNICATIONS
(Members of the audience are invited to address the City Council on any item on this agenda or not on this agenda. Public comment will not be taken during each individual agenda item, except for public hearing items. Comments on public hearing items will be heard when that item is scheduled for discussion. Under the provisions of the Brown Act, the legislative body is prohibited from engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion at a later date. Each speaker will be limited to speaking once for up to (3) three minutes.)
CONSENT CALENDAR
(All items on the Consent Calendar are considered to be routine and will be enacted by one motion unless a member of the City Council requests separate discussion.) CC1. Adopt Resolution 2026­01, A Resolution of the City Council of the City of San Dimas, Approving Certain Demands for the Warrant Register of December 23, 2025 in the Amount of $468,334.99, Pre­Paid Warrant Register of December 31, 2025 in the Amount of $1,800,377.03 and Warrant Register of January 15, 2026 in the Amount of $405,691.11.

CC2. Approve Minutes of the December 9, 2025 City Council Meeting.

CC3. Consideration of Acceptance of a $1,000.00 Donation from Only the Bible Ministry of San Dimas.

CONSENT CALENDAR
(All items on the Consent Calendar are considered to be routine and will be enacted by one motion unless a member of the City Council requests separate discussion.) CC1. Adopt Resolution 2026­01, A Resolution of the City Council of the City of San Dimas, Approving Certain Demands for the Warrant Register of December 23, 2025 in the Amount of $468,334.99, Pre­Paid Warrant Register of December 31, 2025 in the Amount of $1,800,377.03 and Warrant Register of January 15, 2026 in the Amount of $405,691.11.

CC2. Approve Minutes of the December 9, 2025 City Council Meeting.

CC3. Consideration of Acceptance of a $1,000.00 Donation from Only the Bible Ministry of San Dimas.

CC4. Adopt Resolution 2026­05, Amending the City of San Dimas Citywide Compensation Program to Add the Classification of Accountant; Adopt Resolution 2026­06, Approving the First Amendment to the Memorandum of Understanding between the City of San Dimas and the International Brotherhood of Teamsters Local 986 Adding the Classification of Accountant as Part of the Professionals Group; Approve a Budget Amendment to increase Account Number 001.4150.101.003 by $6,000 for a Total Budget Amount of $236,000 CC5. Update on Resolution 2042­42 ­ Prioritizing the Preservation of Equestrian Uses in Existing Single­Family Agricultural Zoning and the Keeping of Other Animals.

CC6. Deny Claim Varnes v. City of San Dimas CJP 3055491 TV END OF CONSENT CALENDAR
RECOMMENDATION: Approve consent calendar with recommendations as presented in staff reports.

OTHER BUSINESS
OB1. Adopt Resolution 2026­02, Calling the June 2, 2026, General Municipal Election; Resolution 2026­03, Requesting Consolidation with the Los Angeles County Statewide Primary Election on that same Date, and Resolution 2026­04, Establishing Rules for Candidate Statements RECOMMENDATION:

City Staff recommends that the City Council:

1.  Adopt Resolution 2026­02, Calling the City’s General Municipal Election.

2.  Adopt Resolution 2026­03, Requesting the Los Angeles County Board of Supervisors Consolidate the City of San Dimas Election with the Statewide Primary Election.

3.  Adopt Resolution 2026­04, Adopting Regulations for Candidates Statements.

OB2. Approve the Requests for a Budget Appropriation in the Amount of $2,769.40 and Change Order No. 1 in the Amount of $11,150.00 for the CC2025­08 Pickleball Court Conversion Project at the San Dimas SportsPlex
RECOMMENDATION:

Staff recommends that the City Council:

1.  Approve Change Order No. 1 in the amount of $11,150 from Trueline Construction to complete the construction of four pickleball courts at the San Dimas Sports Plex.

2.  Approve a budget appropriation in the amount of $2,769.40 utilizing fund 020 reserves to fund project account #020.4410.937.006 to provide sufficient funding to pay for Change Order No. 1 submitted by Trueline Construction to complete the construction of

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OB2. Approve the Requests for a Budget Appropriation in the Amount of $2,769.40 and Change Order No. 1 in the Amount of $11,150.00 for the CC2025­08 Pickleball Court Conversion Project at the San Dimas SportsPlex
RECOMMENDATION:

Staff recommends that the City Council:

1.  Approve Change Order No. 1 in the amount of $11,150 from Trueline Construction to complete the construction of four pickleball courts at the San Dimas Sports Plex.

2.  Approve a budget appropriation in the amount of $2,769.40 utilizing fund 020 reserves to fund project account #020.4410.937.006 to provide sufficient funding to pay for Change Order No. 1 submitted by Trueline Construction to complete the construction of pickleball courts at the San Dimas Sports Plex.

3.  Direct staff to return to the City Council at a future date to consider the purchase, installation, and appropriation of funding for acoustic sound panels or other measures if needed.

OB3. Approve and Authorize the City Manager to Enter into a Service Agreement with Liberty Plugins, Incorporated for Management of City­owned Electric Vehicle Charging Systems and Direct Staff to Conduct a Public Hearing to Establish a Fee Rate for City­owned Electric Vehicle Charging Stations.

RECOMMENDATION:

Staff recommends that City Council:

1.  Approve and authorize the City Manager to enter into a service agreement with Liberty Plugins, Incorporated for management of City­owned electric vehicle charging stations in a form approved by the City Attorney.

2.  Schedule a public hearing to establish electric vehicle charging fees for City­owned EV charging stations and incorporate the approved rates into the Citywide fee schedule.

PUBLIC HEARING ITEMS
PH1. Adopt Resolution 2026­07, Approving the FY 2026­2027 CDBG Programs and Funding Budget
RECOMMENDATION:

Staff recommends that the City Council:

Open the Public Hearing for comments
Adopt Resolution 2026­07 approving the proposed FY 2026­2027 CDBG Programs and allocations as outlined
Authorize the City Manager or his designee to execute any and all documents necessary to further the projects herein, including but not limited to amendments and modifications thereto for CDBG projects with the Los Angeles County Development Authority (LACDA).

ORAL COMMUNICATIONS
(Members of the Audience (Speakers are limited to (3) minutes or as may be determined by the Chair.) CITY REPORTS
CR1. City Manager
CR2. City Attorney
CR3. Members of the City Council
Councilmembers’ Report on Meetings Attended at the Expense of the Local Agency (Pursuant to AB 1234 – G.C. §53232.3(d)

()
ORAL COMMUNICATIONS
(Members of the Audience (Speakers are limited to (3) minutes or as may be determined by the Chair.) CITY REPORTS
CR1. City Manager
CR2. City Attorney
CR3. Members of the City Council
Councilmembers’ Report on Meetings Attended at the Expense of the Local Agency (Pursuant to AB 1234 – G.C. §53232.3(d)
City Council Requests for Future Items, Comments and Updates

ADJOURNMENT
Notice Regarding Americans with Disabilities Act: In compliance with the ADA, if you need assistance to participate in a city meeting, please contact the City Clerk's Office at (909) 394­6216. Early notification before the meeting you wish to attend will make it possible for the City to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102­35.104 ADA Title II].

Copies of documents distributed for the meeting are available in alternative formats upon request. Any writings or documents provided to the City Council regarding any item on this agenda will be made available for public review Monday through Thursday 7:30 a.m. to 5:30 p.m. and on Fridays from 7:30 a.m. to 4:30 p.m. at the Administration Department and San Dimas Library. In addition, most documents are posted on the City's website at www.sandimasca.gov.

Posting Statement:  I declare under penalty of perjury that on January 9, 2026, I posted a true and correct copy of this agenda on the bulletin board in the Civic Center Plaza of City Hall at 245 E. Bonita Ave.,San Dimas Library 145 N. Walnut Ave., San Dimas Post Office 300 E. Bonita Ave., Von’s Via Verde Shopping Center 1160 Via Verde Ave., and on the City's website www.sandimasca.gov/agendas­minutes/as required by law.

January 9, 2026
Debra Black
Debra Black, City Clerk

Only the Bible Ministry
The San Dimas City Council expresses
their sincere gratitude for your generous
donation to our community.

Your contribution is a testament to your
commitment to enhance the quality of
life in San Dimas.

In Witness Thereof, I, Mayor Emmett
G. Badar, have hereunto set my hand
and caused the seal of the City of San
Dimas to be affixed this 13th day of
January, 2026.
____________________________ ________________________
Mayor City Clerk

RESOLUTION 2026-01

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS ANGELES, APPROVING CERTAIN DEMANDS DECEMBER 23, DECEMBER 31, 2025, AND JANUARY 15, 2026
WHEREAS, the following listed demands have been audited by the Director of Administrative Services; and
WHEREAS, the Director of Administrative Services has certified as to the availability of funds for payment thereto; and
WHEREAS, the register of audited demands has been submitted to the City Council for approval.

NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of San Dimas does hereby approve Warrant Register of December 23, 2025 in the amount of $468,334.99, Pre-Paid Warrant Register of December 31, 2025 in the amount of $1,800,377.03 and Warrant Register of January 15, 2026 in the amount of $405,691.11.

PASSED, APPROVED AND ADOPTED this 13th day of January, 2026. ____________________________________
Emmett G. Badar, Mayor
ATTEST:
_______________________________
Debra Black, City Clerk

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §

CITY OF SAN DIMAS )
I, DEBRA BLACK, CITY CLERK of the City of San Dimas, California, do hereby certify that Resolution 2026-01 was duly adopted and passed at a regular meeting of the San Dimas City Council on the 13th, day of January, 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Debra Black, City Clerk

CITY COUNCIL/SUCCESSOR

AGENCY/HOUSING AUTHORITY

AND PUBLIC FACILITIES

FINANCING CORPORATION

MEETING

ACTION MINUTES
DECEMBER 9, 2025, 7:00 PM

REGULAR MEETING
Council Members Present: Mayor Emmett Badar, Mayor Pro Tem Eric Weber, Councilmember Rachel Bratakos, Councilmember Eric Nakano, Councilmember Ryan A. Vienna Staff: City Manager Brad McKinney, Assistant City Manager Travis Sais, Director of Public Works Shari Garwick, Director of Administrative Services Michael O’Brien, Director of Community Development Luis Torrico, Director of Parks and Recreation Scott Wasserman, City Attorney Jeff Malawy, City Clerk Debra Black
Call to Order: 7:05 PM

CITY REPORTS COMMENTS/RECOMMENDATIONS

3. Appoint a New Commissioner to the
Parks and Recreation Commission
This item was moved to accommodate the
proposed appointee in attendance.

MOTION: Motion/seconded by Mayor
Badar/Councilmember Vienna to appoint
Selina Garcia to the Parks and Recreation
Commission. Motion carried 5-0.

Yes: Badar, Bratakos, Nakano, Vienna,
Weber
No: None

Absent: None
Abstain: None

CONSENT ITEMS COMMENTS/RECOMMENDATIONS

1. Adopt Resolution 2025-57, A Resolution
of the City Council of the City of San
Dimas, Approving Certain Demands for
the Warrant Register of November 26,
2025 in the Amount of $1,141,041.05,
Pre-Paid Warrant Register of November
30, 2025 in the Amount of $1,831,843.50
MOTION: Motion/seconded by Mayor Pro
Tem Weber/Councilmember Vienna to
approve the consent calendar. Motion carried
5-0.

Yes: Badar, Bratakos, Nakano, Vienna,
Weber
No: None

Approve Minutes of the December 9, 2025 City Council Meeting. Page 2 For the Meeting of January 13, 2026
and Warrant Register of December 15,
2025 in the Amount of $370,291.13.

2. Approve Minutes of November 12, 2025,
City Council Meeting

3. Adopt Resolution 2025-58, Approving the
Update to the City's Record Retention
Schedule

4. Deny Bearden Claim v. City of San Dimas
CJP 3055385

5. Receive and file the November 2025
Investment Report

6. Approve the Administrative Services
Agreement between the City of San
Dimas and the San Dimas Housing
Authority.

Absent: None
Abstain: None

OTHER BUSINESS ITEMS COMMENTS/RECOMMENDATIONS

1. Receive and File the City's Annual
Independent Audited Financial
Statements; Approve Budget
Appropriations for an additional payment
towards the City’s CALPERS unfunded
liability, Infrastructure Projects, and
Equipment Purchases.

MOTION: Motion/seconded by
Councilmember Bratakos/Councilmember
Vienna to receive and file the City’s annual
Independent Audited Financial Statements
and approve budget appropriations. Motion
carried 5-0.

Yes: Badar, Bratakos, Nakano, Vienna,
Weber
No: None

Absent: None
Abstain: None

SUCCESSOR AGENCY COMMENTS/RECOMMENDATIONS

1. Approve Minutes of the November 12,
2025, Successor Agency Meeting
Convened: 8:21 P.M.

MOTION: Motion/seconded by
Councilmember Vienna /Councilmember
Weber to approve the minutes. Motion
carried 5-0.

Yes: Badar, Bratakos, Nakano, Vienna,
Weber
No: None

Absent: None
Abstain: None

SAN DIMAS HOUSING AUTHORITY
ITEMS

COMMENTS/RECOMMENDATIONS

1. Approve the December 10, 2024, Housing
Authority Minutes
Convened: 8:22 P.M.

MOTION: Motion/second by Commissioners
Vienna/Weber to approve the minutes of
December 10, 2024. Motion carried 5-0.

Approve Minutes of the December 9, 2025 City Council Meeting. Page 3 For the Meeting of January 13, 2026
Yes: Badar, Bratakos, Nakano, Vienna,
Weber
No: None

Absent: None
Abstain: None

2. Appointment of Members of the Authority
a. Chair
b. Executive Director
MOTION: Motion/second by Commissioners
Vienna/Weber to nominate Mayor as Chair
and City Manager as Executive Director. The
motion carried 5-0.

Yes: Badar, Bratakos, Nakano, Vienna,
Weber
No: None

Absent: None
Abstain: None

3. Approve an Administrative Services
Agreement between the San Dimas
Housing Authority and the City of San
Dimas in an Estimated Amount of
$300,212
MOTION: Motion/second by Commissioners
Vienna/Bratakos to approve the
Administrative Services Agreement. The
motion carried 5-0.

Yes: Badar, Bratakos, Nakano, Vienna,
Weber
No: None

Absent: None
Abstain: None

4. Receive and File the Housing Authority
Annual Audit Report
MOTION: Motion/second by Commissioners
Vienna/Bratakos to receive and file the
Housing Authority Annual Audit Report. The
motion carried 5-0.

Yes: Badar, Bratakos, Nakano, Vienna,
Weber
No: None

Absent: None
Abstain: None

SAN DIMAS PUBLIC FACILITIES

FINANCING ITEMS

COMMENTS/RECOMMENDATIONS

1. Approve December 9, 2024, San Dimas
Public Facilities Financing Corporation
Minutes
Convened: 8:25 P.M.

MOTION: Motion/seconded by Board
Member Bratakos/Board Member Vienna to
approve the minutes of the December 19,
2024, meeting. Motion carried 5-0.

Yes: Badar, Bratakos, Nakano, Vienna,
Weber

Approve Minutes of the December 9, 2025 City Council Meeting. Page 4 For the Meeting of January 13, 2026
No: None

Absent: None
Abstain: None
Appointment of Members of the Corporation

1. President

2. Vice-President

3. Secretary/Treasurer
MOTION: Motion/seconded by Board
Member Vienna/Board Member Bratakos to
appoint Mayor Badar as President, Mayor
Pro Tem Weber as Vice-President and City
Manager McKinney as Secretary/Treasurer.

Motion carried 5-0.

Yes: Badar, Bratakos, Nakano, Vienna,
Weber
No: None

Absent: None
Abstain: None

CITY REPORTS COMMENTS/RECOMMENDATIONS
a. City Manager City Manager McKinney provided updates on the following:
• Metro’s available programs Metro
Rider Discount Program for ages 62
and older and the low-income fare
program LIFE.
• City closures will begin December 24,
2025, through Sunday January 4th,
2026.
• The overnight parking moratorium will
begin Saturday December 20th
through Sunday January 5th 2026.
b. City Attorney None
c. Members of the City Council
Reports on Meetings Attended AB 1234
(G.C. §53232.3(d))
None

CITY COUNCIL REQUESTS FOR

FUTURE ITEMS

COMMENTS/RECOMMENDATIONS
None
Adjourned: 8:45 P.M.

I, Debra Black, City Clerk attest that these draft minutes are accurate and reflective of the actions taken by the City Council.
________________________________
Debra Black, MMC
City Clerk

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of January 13, 2026
From: Brad McKinney, City Manager
Prepared by: Debra Black, City Clerk
Subject: Consideration of Acceptance of a $1,000.00 Donation from Only the Bible Ministry of San Dimas.
____________________________________________________________________________

SUMMARY
A local organization has made a monetary donation to the City. Staff is requesting Council approval to accept the donation.

RECOMMENDATION
Staff recommends that the City Council provide direction on the following:

1. Acceptance of a donation of $1,000.00 from Only the Bible Ministry of San Dimas and to restrict such purpose for use by the Housing Division to benefit low-moderate income or residents of the City’s mobile home and senior apartments.

GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No

FISCAL IMPACT
No Fiscal impact.

BACKGROUND
On December 16, 2025, the City received a donation of $1,000.00 by check from Pastor Peter Young S. Son of the Only Bible Ministry in San Dimas. They request that the funds be used to help community members in need. While the donation does not have an explicit restriction, it is recommended that such donation be allocated to the Housing Division for use in their lowmoderate income and mobile home programs.

Consideration of Acceptance of a Donation Page 2
For the Meeting of January 13, 2026

DISCUSSION/ANALYSIS
Cities may receive donations in the form of funds and materials. For example, in the past the City of San Dimas has accepted items, such as artwork that resides in City buildings, photographs and various articles with possible historic significance. Donations to cities are also generally tax deductible, and as such, there is a financial as well as mission benefit for an organization or individual to donate to cities.

ALTERNATIVES
The Council could reject the donation and direct the City Clerk to return the donation to the donor.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Debra Black, MMC
City Clerk
Attachments:

1. Only the Bible Ministry Donation Letter

ATTACHMENT 1

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of January 13, 2026
From: Brad McKinney, City Manager
Prepared by: Michael O'Brien, Director of Administrative Services Subject: Approve Resolution 2026-05, Amending the City of San Dimas Citywide Compensation Program to Add the Classification of Accountant; Approve Resolution 2026-06, Amending the Memorandum of Understanding between the City of San Dimas and the International Brotherhood of Teamsters Local 986 Adding the Classification of Accountant as Part of the Professionals Group; Approve the First Amendment to the Memorandum of Understanding between the City of San Dimas and the International Brotherhood of Teamsters Local 986. Approve a Budget Amendment to increase Account Number 001.4150.101.003 by $6,000 for a Total Budget Amount of $236,000 ____________________________________________________________________________

SUMMARY
The Finance Division has experienced a sustained increase in workload and complexity over the past several years due to expanded financial reporting requirements, evolving Governmental Accounting Standards Board (GASB) regulations, and the City’s commitment to producing enhanced budget and Annual Comprehensive Financial Reports at an awardwinning level.

With limited Finance staffing resources, these increased demands have resulted in the expansion of duties assigned to one of the Accounting Technician positions beyond the scope of the current classification. The absence of the Accounting Supervisor while on leave has further highlighted the need for additional professional-level accounting capacity to maintain appropriate internal controls and separation of duties.

To address these operational needs and to establish a clear career progression within the Finance Division, staff recommends eliminating one of three Accounting Technician Positions and replacing it with the creation of an Accountant position.

Approve Resolution 2026-05 to Amend the City of San Dimas Citywide Compensation Program to Add the Classification of Accountant Page 2
For the Meeting of January 13, 2026

RECOMMENDATION
Staff recommends that the City Council:

1. Approve Resolution 2026-05, amending the City of San Dimas Compensation program to establish the Accountant classification within the Administrative Services/Finance Department.

2. Approve Resolution 2026-06, Authorizing an amendment to the July 1, 2025, to June 30, 2028, Memorandum of Understanding between the City of San Dimas and the International Brotherhood of Teamsters Local 986 to add the Accountant classification to the Professional Employees bargaining unit.

3. Approve the First Amendment to the Memorandum of Understanding between the City of San Dimas and the International Brotherhood of Teamsters Local 986.

4. Approve a budget amendment to increase account number 001.4150.101.003 by $6,000 to a total amount of $236,000.

GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No

FISCAL IMPACT
The establishment of the Accountant classification and reclassification of an existing Accounting Technician position will result in a modest increase in personnel costs. To accommodate this change, a budget amendment is required to increase Account No. 001.4150.101.003 (Salaries and Wages) by $6,000, resulting in a revised total appropriation of $236,000 for the remainder of the fiscal year.

This adjustment reflects the salary differential associated with reclassifying the position from Accounting Technician to Accountant and is necessary to ensure sufficient funding for the remainder of the fiscal year. The budget amendment will be funded through existing General Fund resources and will not impact the City’s overall financial stability.

The salary range of an Accounting Technician is Grade 57 $59,786.79 to 72,671.21 The proposed Salary Range of an Accountant is Grade 66 $74,665.50 to 90,756.38

BACKGROUND
Over the past five years, GASB has adopted multiple new and revised standards that significantly expanded financial reporting, disclosure, and analytical requirements for local governments.

Additional reporting requirement for new revenue sources such as Measure W, Housing grants and programs, grants from FEMA as a result of emergency services, park grants and tax law changes have required the department to utilize time from staff that was not necessary in the past to help complete these new annual tasks. These changes have increased the need for professional judgment, technical accounting expertise, and audit-ready documentation.

At the same time, the City has made a deliberate effort to improve the quality, transparency, and presentation of its budget document and ACFR. These enhancements require higher-level

Approve Resolution 2026-05 to Amend the City of San Dimas Citywide Compensation Program to Add the Classification of Accountant Page 3
For the Meeting of January 13, 2026
reconciliation, financial analysis, and coordination with the City’s independent auditors.

Due to limited staffing, these expanded responsibilities have been absorbed within existing positions, resulting in an Accounting Technician performing duties that are more consistent with professional-level accounting work.

DISCUSSION/ANALYSIS
Expanded Duties and Classification Alignment
The Accounting Technician classification is intended to perform technical and clerical accounting functions under supervision. However, the scope and complexity of work currently being performed include duties more consistent with the proposed Accountant classification, which performs professional accounting functions with greater independence, judgment, and responsibility.

Establishing the Accountant classification resolves this misalignment, ensures compliance with classification standards, and reduces the City’s exposure to out-of-class compensation issues.

Separation of Duties and Internal Controls
The current absence of the Accounting Supervisor while on leave has underscored the need for additional professional-level capacity within the Finance Division. Adding an Accountant position strengthens internal controls by providing appropriate review and segregation of duties, particularly in audit preparation, reconciliations, grant reporting and financial reporting functions.

Labor Agreement Considerations
The City’s current MOU with Teamsters Local 986 recognizes separate bargaining units, including a Professional Employees unit. The proposed Accountant classification meets the professional criteria outlined in the MOU and is appropriately aligned with that unit.

To ensure clarity, transparency, and compliance with the Meyers-Milias-Brown Act (MMBA), staff proposes adding the Accountant classification to the Professional Employees bargaining unit through Resolution to amend to the existing MOU.

Career Path and Organizational Development
Creation of the Accountant classification establishes a clear and sustainable career pathway within the Finance Division:
• Accounting Technician
• Accountant
• Accounting Supervisor
• Administrative Services Director
This structure supports employee development, succession planning, and retention while aligning increasing responsibility with appropriate classification and compensation.

ALTERNATIVES
Maintain the Current Staffing and Classification Structure

Approve Resolution 2026-05 to Amend the City of San Dimas Citywide Compensation Program to Add the Classification of Accountant Page 4
For the Meeting of January 13, 2026
This option would continue the risk of out-of-class work, weaken internal controls, and limit the City’s ability to meet expanding accounting and reporting requirements.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Michael O'Brien
Director of Administrative Services
Attachments:

1. Accountant Class Specification

2. Resolution 2026-05 City of San Dimas Citywide Compensation Program

3. Resolution 2026-06 MOU Amendment to Add Accountant

4. First Amendment to the Memorandum of Understanding between the City of San Dimas and the International Brotherhood of Teamsters Local 986

ATTACHMENT 1
Accountant
Department/Division: Administrative Services/Finance
Reports To: Accounting Supervisor
Provides Direction To: Not Applicable
Date Prepared: 1-13-2026

GENERAL PURPOSE
Under general direction performs a variety of professional accounting, auditing and statistical functions, including the recording and reporting of financial transactions and budgetary control in accordance with Generally Accepted Accounting Principles (GAAP) and governmental accounting standards. Receives direction form an Accounting Supervisor.

DISTINGUISHING CHARACTERISTICS
The Accountant is distinguished from the Accounting Technician in that it performs the full range of professional accounting duties with minimum supervision and direction. The position requires knowledge of local and federal governmental accounting procedures and the ability to make independent judgments.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The essential duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.

1. Prepares a variety of detailed accounting, statistical, and/or narrative financial statements or reports requiring analysis and interpretation of source data; does analysis of fiscal transactions to ensure conformity and compliance with GAAP, City/Agency codes and ordinances, and state and federal requirements.

2. Maintain detailed financial records, analyze revenues and expenditures, generate monthly financial reports, perform complex bank statement and account reconciliations.

3. Control budget for various City departments and projects determining if funds are available and expenditures properly classified; research and analyze transactions to resolve budget problems; provide analysis of available funds at management request.

4. Performs bank account reconciliations, verifying accuracy of recorded transactions; prepares related worksheets and other schedules.

5. May assist with other accounting clerical processes including payroll, customer service, accounts payable and accounts receivable or other special projects as needed.

______________________________________________________________________________________ Accountant Page 2

6. Compiles and prepares financial statements, general and subsidiary ledgers, supporting schedules, and other financial and statistical reports; establishes and maintains complete files and records related to assigned functions; participates in the maintenance of various computer files and records; inputs and retrieves a variety of fiscal and statistical information.

7. Assists in annual budget preparation; reviews expenditures and encumbrances for accuracy and conformance to budget; prepares fund balance projections and reviews; performs comprehensive financial activity studies.

8. Advises operating departments on established City accounting procedures and regulations; attends meetings as required.

9. Prepare work papers, financial statements and various reports for Federal, State, and other outside agencies as well as for internal accounting.

10.Understand, interpret and apply applicable laws, regulations, procedures and process governing the receipt, expenditure and accountability of municipal funds.

11.Assist with interim and year-end provided by client requests from the Cities Independent Auditors.

12.Maintain records and prepare documentation related to reporting for Federal and State Grant awarded to the agency.

QUALIFICATIONS GUIDELINES
Knowledge of:

Generally Accepted Accounting Principles (GAAP); Governmental Accounting Standards Board (GASB) regulations and standards; budgeting practices; automated financial systems; account analysis practices; methods used in the preparation of financial statements; accounts payable, accounts receivable, billing and collections; federal and state regulations related to payroll administration; financial forecasting methods; auditing methods and techniques.

Ability to:

Examine and verify financial documents, reports and transactions; prepare a variety of financial statements, reports and analyses; analyze, post, balance and reconcile financial data, ledgers and accounts. Apply accounting principles to the maintenance of financial and accounting transactions.

Compile and analyze complex financial reports; prioritize accounting and financial tasks to meet continuous deadlines; analyze situations accurately and provide solutions and appropriate courses of action; establish and maintain effective working relationships with City officials, employees, and the general public; utilize word processing and spreadsheet software programs; operate personal computer, ten-key calculator, financial accounting software, and standard office equipment.

______________________________________________________________________________________ Accountant Page 3
Education/Training/Experience:

Any combination equivalent to experience and education that could likely provide the required knowledge and abilities. A typical way to obtain the knowledge and abilities would be:

Education: Equivalent to the completion of a Bachelor’s Degree in Accounting, Finance, Business administration, or closely related field.

Experience: Three (3) years of increasingly responsible professional accounting.

Licenses; Certificates; Special Requirements: None

PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
While performing the duties of this class, an employee is regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to operate, finger, handle or feel office equipment; and reach with hands and arms. The employee may occasionally walk and stand and lift and carry records and documents that weigh 20 pounds or less. Access to financial records occasionally requires stooping, kneeling, bending, and climbing a ladder may be necessary to access older records.

Specific vision abilities required by this job include close vision and the ability to adjust focus.

Mental Demands
While performing the duties of this class, an employee is regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; use math and mathematical reasoning; learn and apply new information or skills; perform highly detailed work on multiple concurrent tasks under intensive deadlines; and interact with departmental managers, supervisors, contractors, vendors, staff and others encountered in the course of work.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. An employee works under typical office conditions, and the noise level is usually quiet.

ATTACHMENT 2
RESOLUTION 2026-05

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF

LOS ANGELES, ADOPTING UPDATED CITYWIDE PAY SCHEDULES FOR ALL CITY

OFFICERS AND EMPLOYEES AND REPLACING AND SUPERSEDING ALL PRIOR

RESOLUTIONS PERTAINING THERETO
WHEREAS, Section 36506 of the California Government Code requires that the City Council fix the compensation of all appointive officers and employees by resolution or ordinance; and
WHEREAS, Section 2.08.030 of The San Dimas Municipal Code requires that the City Council fix the compensation of all officers and employees of the City by resolution; and WHEREAS, the City of San Dimas contracts with the California Public Employees' Retirement System ("CalPERS") to provide retirement benefits for its employees; and WHEREAS, California Code of Regulations (CCR), Title 2, Section 570.5 requires governing bodies of local agencies contracting with CalPERS to approve and adopt a publicly available pay schedule in accordance with public meeting laws where the pay schedule must identify each position by title, the individual pay rate amount or ranges for that position, and the time base upon which the amounts are based; and
WHEREAS, the City Council of the City now desires to approve and adopt an updated resolution fixing the publicly available pay schedule for all officers and employees of the City in accordance with the requirements of Section 36506 of the California Government Code, Section

2.08.030 of The San Dimas Municipal Code and California Code of Regulations, Title 2, Section 570.5.

NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of San Dimas hereby resolve that:

SECTION 1. That the Fiscal Year 2025-26 Citywide Compensation Pay Plan contained herein is hereby approved and adopted in accordance with the requirements of Section 36506 of the California Government Code, Section 2.08.030 of The San Dimas Municipal Code, and California Code of Regulations, Title 2, Section 570.5.

SECTION 3. This resolution shall supersede and replace all previously adopted Salary and/or Pay Schedules in prior memorandums of understanding or pay/salary resolutions.

Resolution 2026-05 Page 2
Adopting Updated Citywide Pay Schedules For All City Officers And Employees And Replacing And Superseding All Prior Resolutions Pertaining Thereto January 13, 2026
CITYWIDE COMPENSATION PLAN FY 2025-26
Effective 7/1/25; Updated 1/13/26

FULL-TIME CLASSIFICATIONS RANGE MINIMUM MAXIMUM
Departmental Assistant 53 $26.04/hr. $31.65/hr.

Facilities Maintenance Worker I
Landscape Maintenance Worker I
Street Maintenance Worker I
55 $27.36/hr. $33.25/hr.

Accounting Technician
Administrative Assistant
City Clerk Specialist
Office Coordinator
57 $28.74/hr. $34.94/hr.

Building Permit Technician I
Equipment Mechanic
Facilities Maintenance Worker II
Landscape Maintenance Worker II
Street Maintenance Worker II
59 $30.20/hr. $36.71/hr.

Equipment Operator 60 $30.95/hr. $37.62/hr.

Building Permit Technician II
Code Compliance Officer
Management Aide
Recreation Coordinator
63 $33.33/hr. $40.52/hr.

Accountant
Housing Services Coordinator 66 $35.90/hr. $43.63/hr.

Assistant Planner* 67 $6,378/mth. $7,752/mth.

Human Resources Analyst
Management Analyst 68 $37.71/hr. $45.84/hr.

Building Inspector I
Code Compliance Supervisor
Public Works Inspector
Public Works Maintenance Supervisor
71 $40.61/hr. $49.37/hr.

Recreation Supervisor 72 $41.63/hr. $50.60/hr.

Associate Planner* $7,396/mth. $8,990/mth.

IS/GIS Analyst 73 $42.67/hr. $51.87/hr.

Assistant Engineer
Landscape Maintenance Supervisor
74 $43.74/hr. $53.16/hr.

Building Inspector II 75 $43.93/hr. $53.39/hr.

Facilities Maintenance Supervisor 77 $46.15/hr. $56.10/hr.

Senior Management Analyst* 78 $8,199/mth. $9,966/mth.

Accounting Supervisor
Senior Building Inspector 79 $48.49/hr. $58.94/hr.

Associate Engineer*
Senior Planner*
80 $8,614/mth. $10,471/mth.

Housing Manager * 85 $9,746/mth. $11,847/mth.

Resolution 2026-05 Page 3
Adopting Updated Citywide Pay Schedules For All City Officers And Employees And Replacing And Superseding All Prior Resolutions Pertaining Thereto January 13, 2026
City Clerk*
Facilities Maintenance Manager*
86 $9,990/mth. $12,143/mth.

Information Systems Manager* 87 $10,240/mth. $12,447/mth.

Landscape Maintenance Manager*
Public Works Maintenance Manager* 88 $10,496/mth. $12,758/mth.

Engineering Manager*
Planning Manager*
Recreation Manager*
89 $10,758/mth. $13,077/mth.

Building & Safety Manager* 90 $11,027/mth. $13,404/mth.

Human Resources Manager* 92 $11,585/mth. $14,082/mth.

Parks & Recreation Director* 101 $14,469/mth. $17,587/mth.

Public Works Director* 102 $14,830/mth. $18,026/mth.

Community Development Director* 103 $15,201/mth. $18,477/mth.

Administrative Services Director* 104 $15,581/mth. $18,939/mth.

Assistant City Manager* 108 $17,199/mth. $20,905/mth.

City Manager* CM $24,949/mth.
*Exempt positions are not subject to the Fair Labor Standards Acts’ (FLSA) regular rate of pay requirements.

REGULAR PART-TIME

CLASSIFICATIONS RANGE MINIMUM MAXIMUM
Recreation Leader 129 $17.39/hr. $21.18/hr.

Building Maintenance Aide
Senior Recreation Leader
133 $19.20/hr. $23.38/hr.

Recreation Specialist 135 $20.17/hr. $24.56/hr.

Intern
Shooting Stars Director 142 $23.98/hr. $29.20/hr.

Supervising Lifeguard 146 $26.47/hr. $32.22/hr.

Parking Enforcement Officer I 152 $30.69/hr. $37.38/hr.

Parking Enforcement Officer II 155 $33.05/hr. $40.25/hr.

Management Analyst 68 $37.71/hr. $45.84/hr.

PART-TIME CLASSIFICATIONS RANGE MINIMUM MAXIMUM
Lifeguard 133 $19.20/hr. $23.38/hr.

Water Safety Instructor 135 $20.17/hr. $24.56/hr.

Instructor
Senior Lifeguard 139 $22.27/hr. $27.11/hr.

Senior Office Assistant 144 $25.19/hr. $30.67/hr.

Program Instructor 151 $30.23/hr. $36.81/hr.

Pool Operator 152 $30.69/hr. $37.38/hr.

Management Aide 155 $33.05/hr. $40.25/hr.

Resolution 2026-05 Page 4
Adopting Updated Citywide Pay Schedules For All City Officers And Employees And Replacing And Superseding All Prior Resolutions Pertaining Thereto January 13, 2026
PASSED, APPROVED AND ADOPTED this 13th day of January, 2026. _________________________________
Emmett G. Badar, Mayor
ATTEST:
_____________________________
Debra Black, City Clerk

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )§

CITY OF SAN DIMAS )
I, DEBRA BLACK, CITY CLERK of the City of San Dimas, California, do hereby certify that Resolution 2026-05 was duly adopted and passed at a regular meeting of the San Dimas City Council on the 13th, day of January, 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________________
Debra Black, City Clerk

ATTACHMENT 3
RESOLUTION 2026-06

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS,

COUNTY OF LOS ANGELES, APPROVING THE FIRST AMENDMENT TO THE

MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND TEAMSTERS LOCAL 986 FOR THE PERIOD JULY 1, 2025 THROUGH JUNE 30, 2028 WHEREAS, the City Council of the City of San Dimas has previously, and does hereby, acknowledge the International Brotherhood of Teamsters Local 986 (hereinafter “Teamsters Local 986”) as the recognized employee organization for the defined appropriate employee bargaining units separately identified as the General Unit, the Manager/Supervisor Unit, and the Professional Unit;
WHEREAS, at a public meeting on June 10, 2025, the City Council of the City of San Dimas approved the most recent Memorandum of Understanding between the City and the International Brotherhood of Teamsters Local 986 covering the period July 1, 2025 through June 30, 2028 (“Teamsters MOU 2025-28)(Exhibit A); and
WHEREAS, the City’s labor representatives subsequently met and conferred with labor representatives of Teamsters Local 986 regarding the creation of a new classification of “Accountant” to be represented by Teamsters Local 986 along with determining the appropriate bargaining unit for the new classification, developing the attendant new classification specification, and determining the compensation range for the new classification pursuant to the provisions of the Meyers-Milias-Brown Act (hereinafter referred to as the “MMBA” codified in California Government Code Sections 3500, et seq.); and WHEREAS, the City and Teamsters Local 986 desire to memorialize the agreements reached regarding the labor representation for the new Accountant classification and have City Council approve the new classification specification and compensation range in conformance with Section 36506 of the California Government Code and Section 2.08.030 of the San Dimas Municipal Code, which both require that the City Council fix the compensation of all officers and employees of the City by resolution; and
WHEREAS, it is the desire of the City Council of the City of San Dimas to approve and adopt an amendment to the Teamsters MOU 2025-28 by resolution of the City Council to memorialize and confirm the new employee organization representation of the Accountant classification and also to approve the attendant compensation range for the new classification; and
WHEREAS, Government Code Section 3505.1 of the MMBA provides that if a tentative agreement is reached by the authorized representatives of a public agency and a recognized employee organization, the governing body shall vote to accept or reject the tentative agreement within thirty (3) days of the date it is first considered at a duly noticed public meeting; and NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of San Dimas does hereby resolve that:

SECTION 1. The foregoing recitals are true and correct and are incorporated herein by this reference.

Resolution 2026-06 Page 2
Approving First Amendment to Teamsters Local 986 MOU 2025-28 January 13, 2026
SECTION 2. A new classification of “Accountant” is hereby created and the Classification Specification for same is approved and adopted, a copy of which is attached hereto as Exhibit B.

SECTION 3. The City Council hereby determines and approves that the classification of “Accountant” shall be added to the Professional Unit and be represented by Teamsters Local 986 for purposes of labor representation pursuant to the MMBA.

SECTION 4. The City Council hereby determines and approves that the classification of “Accountant” shall be placed at Range 66 ($35.90 to $43.63 per hour) in the City’s Citywide Compensation Plan.

SECTION 5. The City Council hereby approves and adopts the First Amendment to the Memorandum of Understanding between the City of San Dimas and the International Brotherhood of Teamsters, Local 986 covering the period July 1, 2025 through June 30, 2028, to reflect the new employee organization representation, a signed copy of which is attached hereto as Exhibit C.

SECTION 6. The City Clerk shall certify the adoption of this resolution effective January 13, 2026.

PASSED, APPROVED AND ADOPTED this 13th day of January, 2026. _______________________
Emmett G. Badar, Mayor
ATTEST:
_______________________________
Debra Black, City Clerk

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §

CITY OF SAN DIMAS )
I, DEBRA BLACK, CITY CLERK of the City of San Dimas, California, do hereby certify that Resolution 2026-06 was duly adopted and passed at a regular meeting of the San Dimas City Council on the 13th, day of January, 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Debra Black, City Clerk

ATTACHMENT 4

FIRST AMENDMENT TO THE

MEMORANDUM OF UNDERSTANDING BETWEEN

THE CITY OF SAN DIMAS AND THE

INTERNATIONAL BROTHERHOOD OF TEAMSTERS,
LOCAL 986,

REPRESENTING THE GENERAL EMPLOYEES,

MANAGER/SUPERVISOR EMPLOYEES AND

PROFESSIONAL EMPLOYEES BARGAINING UNITS
JULY 1, 2025 THROUGH JUNE 30, 2028

FIRST AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING

BETWEEN THE CITY OF SAN DIMAS AND THE INTERNATIONAL BROTHERHOOD OF TEAMSTERS, LOCAL 986, REPRESENTING THE GENERAL EMPLOYEES,

MANAGER/SUPERVISOR EMPLOYEES AND PROFESSIONAL EMPLOYEES

BARGAINING UNITS
EFFECTIVE JULY 1, 2025 THROUGH JUNE 30, 2028
This First Amendment to the Memorandum of Understanding between the City of San Dimas (hereinafter referred to as the “City”) and the International Brotherhood of Teamsters, Local 986 (hereinafter referred to as the “Union”), effective July 1, 2025 through June 30, 2028 is made and entered into by and between the City and the Union.

R E C I T A L S:

WHEREAS, the City Council of the City of San Dimas has previously, and does hereby, acknowledge the Union as the recognized employee organization for the defined appropriate employee bargaining units separately identified as the General Unit, the Manager/Supervisor Unit, and the Professional Unit; and
WHEREAS, at a public meeting on June 10, 2025, the City Council of the City of San Dimas approved the most recent Memorandum of Understanding between the City and the Union covering the period July 1, 2025 through June 30, 2028 (hereinafter referred to as the “Teamsters MOU 2025-28); and
WHEREAS, the City’s labor representatives subsequently met and conferred with labor representatives of the Union regarding the creation of a new classification of “Accountant” to be represented by the Union along with determining the appropriate bargaining unit for the new classification, developing the attendant new classification specification, and determining the compensation range for the new classification pursuant to the provisions of the Meyers-MiliasBrown Act (hereinafter referred to as the “MMBA” codified in California Government Code Sections 3500, et seq.); and
WHEREAS, the City and the Union desire to memorialize the agreements reached regarding the labor representation for the new Accountant classification and have City Council approve the new classification specification and compensation range in conformance with Section 36506 of the California Government Code and Section 2.08.030 of the San Dimas Municipal Code, which both require that the City Council fix the compensation of all officers and employees of the City by resolution; and
NOW, THEREFORE, the Teamsters MOU 2025-28 is hereby amended in the following particulars effective with the execution of this First Amendment and its formal adoption by the City Council of the City of San Dimas:

1. ARTICLE 2: RECOGNITION is modified to include the new classification of “Accountant” within the Professional Unit.

2. ARTICLE 7: WAGE INCREASES AND BASE PAY TABLE is modified to include the new classification of “Accountant” within the Exhibit A attached thereto at Range 66 ($35.90 to $43.63 per hour) in the City’s Citywide Compensation Plan.

The authorized labor representatives of the City and of the Union have jointly prepared this First Amendment to the Teamsters MOU 2025-28 and jointly presented it the City Council of the City of San Dimas for determination pursuant to Government Code Section 3505.1.

Except as expressly provided for in this First Amendment to the Teamsters MOU 2025-28, all other provisions of the Teamsters MOU 2025-28 shall remain in full force and effect. The parties also acknowledge that this First Amendment, including the addition to union representation, shall not be in full force and effect until adopted by resolution by the City Council of the City of San Dimas.

Subject to the foregoing and in witness whereof, this First Amendment is hereby executed by the authorized labor representatives of the City and the Union and entered into as of this 6th day of January 2026.

IT IS SO AGREED:

City of San Dimas Teamsters Local 986
By: ___________________________ By: __________________________ Brad McKinney Michael Grijalva
City Manager Business Representative
Attest:

By: ___________________________
Debra Black, MMC
City Clerk
Approved as to form:

By: ___________________________
Jeff Malawy, Esq.

City Attorney

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of January 13, 2026
From: Brad McKinney, City Manager
Prepared by: Luis Torrico, Director of Community Development Subject: Update on Resolution 2042-42 - Prioritizing the Preservation of Equestrian Uses in Existing Single-Family Agricultural Zoning and the Keeping of Other Animals. ____________________________________________________________________________

SUMMARY
This update is being provided at the request of the City Council. On May 28, 2024, the City Council held a special study session and identified various issues regarding zoning and the preservation of equestrian properties. As a result of the discussion, the Council directed Staff to return in October 2024 with a study session to discuss potential changes to the SF-A zone that would positively impact property owners' ability to maintain equestrian and other animalkeeping uses.

In response to the May 28, 2024, study session, on June 25, 2024, the City Council adopted Resolution 2024-42 expressing the Council’s desire to preserve equestrian uses in existing single family agricultural zones and the keeping of other animals as specified in Chapter 18.28 of the San Dimas Municipal Code.

Subsequently, on October 22, 2024, the City Council held a study session to discuss the City’s existing regulations and policies, the regulations and policies of other jurisdictions known to allow horse and other animal keeping activities, and best practices that could positively impact property owners' abilities to maintain equestrian and other animal-keeping uses. While the Council expressed continued support for the existing Resolution 2024-42, no direction was provided to amend the Code to provide additional preservation methods. However, the Council requested that Staff provide an update in one year on how the resolution has been utilized and referenced in projects, and whether any additional tweaks or changes to the preservation methods are recommended.

Since adoption of Resolution 2024-42, Staff has not received any applications proposing to subdivide existing SF-A properties. In addition, during this period, Staff has only received four inquiries about subdividing existing SF-A properties. In two instances the resolution was provided, and no further inquiries were received on these two parcels. The other two inquiries

Update on Resolution 2042-42 Page 2
For the Meeting of January 13, 2026
consisted of an SB 9 lot split; therefore, the resolution was not provided as SB 9 lot splits are exempt from preservation methods.

RECOMMENDATION
Staff does not recommend any changes to Resolution 2024-42 nor to the Code related to equestrian uses in existing single family agricultural zones and the keeping of other animals as specified in Chapter 18.28. Staff recommends that the City Council receive and file this report.

GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No

FISCAL IMPACT
There is no fiscal impact for the recommended action.

BACKGROUND
May 28, 2024, City Council Study Session
On May 28, 2024, the City Council held a special study session and identified various issues regarding zoning and the preservation of equestrian properties (See Attachment 4). The Council discussed a 2021 project initiation that allowed a developer to move forward with rezoning efforts and the subsequent 2022 initiation request, from a different applicant, that was denied due to its potential impact on existing horse-keeping properties. Both of these requests were for properties along E. Baseline Road between Walnut Avenue and San Dimas Canyon Road. This led to a broader discussion on preserving the equestrian character of the City and the necessity for a clear policy to guide staff in any future rezoning application of such properties.

After much discussion, the City Council voted 4-0-1 (Councilmember Nakano abstained) to direct Staff to return in October 2024 with a study session to discuss potential changes to the SF-A zone that would positively impact property owners' ability to maintain equestrian and other animalkeeping uses.

June 11, 2024, City Council Meeting - Resolution 2024-42 As a result of the May 28, 2024, discussion, on June 11, 2024, Resolution 2024-42 (See Attachment 1) was considered by the City Council expressing the City Council’s desire to prioritize the preservation or equestrian uses in existing single family agricultural zoning (See Attachment 3). The Council discussed the resolution and voted 5-0 to approve the resolution with amended language replacing equestrian uses with equestrian and other animals allowed in the SF-A zone. The revised resolution was brought back to the Council on June 25, 2024 and it was adopted 5-0. The Resolution sets clear policy direction for the City Council and Staff when considering discretionary changes to the code, regulations, zoning, and current properties, emphasizing the preservation of equestrian uses. The Resolution provided direction to Staff while additional research was done regarding other preservation methods.

Update on Resolution 2042-42 Page 3
For the Meeting of January 13, 2026
October 22, 2024, Study Session
On October 22, 2024, the City Council held a Study Session to discuss the City’s existing regulations and policies, the regulations and policies of other jurisdictions known to allow horse and other animal keeping activities, and best practices that could positively impact property owners' abilities to maintain equestrian and other animal-keeping uses (See Attachment 2).

During the Study Session, Staff provided the following information to the Council:
• A map identifying all SF-A zoned parcels.
• An outline of the cases in which the City tracks the number of parcels maintaining equestrian or other animals; and
• Identification of best practices for horse keeping, including a review of policies in the cities of San Luis Obispo, Lompoc, Cambria, Norco, Fontana, Eastvale, Covina, and Chino.

While the Council expressed continued support for the existing Resolution 2024-42, no direction was provided to amend the Code to provide additional preservation methods. However, the Council requested that Staff provide an update in one year on how the resolution has been utilized and referenced in projects, and whether any additional tweaks or changes to the preservation methods are recommended.

DISCUSSION/ANALYSIS
Since Resolution 2024-42 was adopted, no subdivision applications have been submitted for properties that allow equestrian uses or the keeping of other animals. During this 18-month period, Staff has a received a total of four (4) inquiries about subdividing existing horse keeping properties. Two (2) of the properties are located at 1808 N. San Dimas Canyon Road and 624 W.

Allen, both of which are zoned SF-A 16,000. During these inquiries, Staff informed the customers about the City’s desire to preserve these properties and provided copies of Resolution 2024-42.

No further inquiries were received after Staff provided the resolution. The other two (2) properties are located at 811 N. Oakway and 740 N. Amelia, both of which are also zoned SF-A. In these two (2) instances, the resolution was not provided as they inquired about subdividing the properties through the SB 9 process, which State law exempts from existing development standards, including preservation standards. The SB 9 inquiries were recent, and they informed Staff that they would be moving forward with an application; however, they have yet to be submitted. No further inquiries have been received for any other properties that allow horse keeping or other animals.

As previously discussed at the October 22, 2024, Study Session, Staff believes that the current measures, which include the General Plan policies and Resolution 2024-42, provide sufficient measures to preserve existing properties from further subdivisions and rezonings. These existing measures would not prohibit an applicant from submitting an application, but the City Council does not have to approve said applications. However, it should be noted that State Law exempts SB 9 lot splits from existing development standards, including preservation standards with the exception of recorded corral restricted areas or no-build easement overlays, which could only be applied to newly created SF-A zoned properties.

ALTERNATIVES
No alternatives are recommended for this item.

Update on Resolution 2042-42 Page 4
For the Meeting of January 13, 2026

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Luis Torrico
Director of Community Development
Attachments:

1. Resolution 2042-42

2. October 22, 2024, Study Session Staff Report & Minutes

3. June 11, 2024, City Council Staff Report & Minutes

4. May 28, 2024, City Council Staff Report & Minutes

RESOLUTION 2024- 42

A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS

ANGELES, EXPRESSING THE CITY COUNCIL' S DESIRE TO PRIORITIZE THE

PRESERVATION OF EQUESTRIAN USES IN EXISTING SINGLE FAMILY AGRICULTURAL ZONING AND THE KEEPING OF OTHER ANIMALS AS SPECIFIED IN CHAPTER 18. 28 OF

THE SAN DIMAS MUNICIPAL CODE -
WHEREAS, the City of San Dimas, California ( City), recognizes the importance of preserving its equestrian heritage and the existing uses of properties within the Single Family Agricultural (SF -A) zoning; and
WHEREAS, the City Council acknowledges the desire to maintain the ability for property owners within SF -A zones to keep horses and other animals, as outlined in the current Municipal Code, Chapter 18. 28; and
WHEREAS, the City Council aims to protect the rights of property owners who currently engage in horse and other animal keeping, ensuring their ability is not diminished by new developments or subdivisions that may alter parcel sizes below the thresholds necessary for horse keeping; and
WHEREAS, the City Council recognizes that in certain instances, significant projects may warrant amendments to the General Plan or zoning regulations, provided these projects are deemed exceptional and beneficial to the community; and WHEREAS, the City Council will use this policy expression when considering discretionary changes to land use designation, zoning, code, or regulation changes that impact the ability to keep horses and other animals specified in Chapter 18. 28 to ensure that equestrian and other animal keeping uses are prioritized and preserved.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Dimas that:

SECTION 1. The City Council prioritizes the preservation of equestrian and other animal keeping uses within existing Single Family Agricultural ( SF -A) zoning areas as currently specified in Chapter 18. 28 of the San Dimas Municipal Code and seeks to maintain the ability of property owners to keep horses and other animals as per this municipal code section.

SECTION 2. The City Council affirms its commitment to protecting property owners' rights to horse and other animal keeping and will ensure that future developments or subdivisions do not infringe upon these rights. As such, discretionary actions which reduce, limit or impair horse or other animal keeping on a property or neighboring properties will not be in keeping with the City Council' s policy desire reflected in Section 1 of this Resolution.

SECTION 3. The City Council expresses its desire to consider limited amendments to the General Plan or zoning regulations when a project is of significant value and warrants special consideration.

SECTION 4. The City Clerk shall attest and certify the adoption of this resolution.

ATTACHMENT 1

Resolution 2024- 42 Page 2
Preservation of Equestrian and Other Animal Keeping
June 25, 2024
PASSED, APPROVED AND ADOPTED this 25th day of June 2024.

Emmett G. Badar, Mayor
ATTEST:

A
Debra Black, City Clerk
1, Debra Black, City Clerk, hereby certify that Resolution 2024- 42 was approved by vote of the City Council of the City of San Dimas at its regular meeting of June 25, 2024 by the following vote:

AYES: Badar, Bratakos, Vienna, Weber
NOES: None
ABSENT: None
ABSTAIN: Nakano
D
I
ebra Black, City Clerk

Study Session
Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of October 22, 2024
From: Chris Constantin, City Manager
Prepared by: Luis Torrico, Director of Community Development Subject: Discussion Outlining the Council's Desire to Prioritize the Preservation of Equestrian Uses in Existing Single-family Agricultural Zoning and the Keeping of Other Animals.
____________________________________________________________________________

SUMMARY
On May 28, 2024, the City Council held a study session to discuss the preservation of properties that allow horses and other animals. As a result of the discussion, the Council voted 4-0-1 (Councilmember Nakano abstained) to direct Staff to return in October 2024 with a study session to discuss potential changes to the SF-A zone that would positively impact property owners' ability to maintain equestrian and other animal-keeping uses.

This staff report summarizes the City’s current regulations related to horse keeping, the locations of zones and Specific Plan areas of the City that allow for horse keeping and keeping of other animals and existing and potential preservation methods the City could implement.

RECOMMENDATION
Staff recommends the City Council provide direction related to any alternative methods to preserve agricultural properties.

FISCAL IMPACT
There is no fiscal impact for the recommended action.

BACKGROUND
On May 28, 2024, the City Council held a special study session and identified various issues regarding zoning and the preservation of equestrian properties (See Attachment 2). The Council discussed a 2021 project initiation that allowed a developer to move forward with rezoning efforts and the subsequent 2022 initiation request, from a different applicant, that was denied due to its potential impact on existing horse-keeping properties. Both of these requests were for properties ATTACHMENT 2

Study Session – Preservation of Agricultural Properties Page 2 For the Meeting of October 22, 2024
along E. Baseline Road between Walnut Avenue and San Dimas Canyon Road. This led to a broader discussion on preserving the equestrian character of the City and the necessity for a clear policy to guide staff in any future rezoning application of such properties. Council members debated the implications of rezoning, minimum lot sizes, and setbacks for horse corrals, and the potential need for a coherent policy to guide future decisions.

After much discussion, the City Council voted 4-0-1 (Councilmember Nakano abstained) to direct staff to return in October 2024 with a study session to discuss potential changes to the SF-A zone that would positively impact property owners' ability to maintain equestrian and other animalkeeping uses. The City Council requested the following information:
• A map identifying all SF-A zoned parcels.
• An outline of the cases in which the City tracks the number of parcels maintaining equestrian or other animals; and
• Identification of best practices for horse keeping, including a review of policies in the cities of San Luis Obispo, Lompoc, Cambria, Norco, Fontana, Eastvale, Covina, and Chino.

On May 28, 2024, at the regular meeting, the City Council considered Vesting Tentative Tract Map 22-0001, General Plan Amendment 23-0001, Zone Change 22-0001, Development Plan Review Board 22-0015 and Tree Removal Permit 22-0029 for the subdivision of two (2) parcels into seven (7) new parcels for a new single-family residential development, which also included amending the land use and zoning designation of 17 additional parcels, which would impact the horse keeping capabilities of several parcels. The affected properties were located along E.

Baseline Road near the intersections of Walnut Avenue and Cherokee Court. During the discussion, the City Council expressed concerns about allowing changes that reduce the number of parcels available for equestrian use. Additionally, there were concerns about how development on one property would impact the equestrian capability of another parcel. In light of these concerns, the City Council voted to approve an alternate version of the project applications that only changed the land use and zoning designation of the two (2) development parcels and denied the changes to the additional 17 parcels. The Council also expressed a desire to continue discussions broadly about protecting the valuable and limited land that allows for equestrian use and other animal keeping uses. As such, the City Council directed City staff to return with a discussion on San Dimas Municipal Code (SDMC) Section 18.28.040 to facilitate this dialogue.

Resolution 2024-42
As a result of the May 28, 2024, discussion, on June 11, 2024, Resolution 2024-42 was considered by the City Council expressing the City Council’s desire to prioritize the preservation or equestrian uses in existing single family agricultural zoning (See Attachment 3). The Council discussed the resolution and voted 5-0 to approve the resolution with amended language replacing equestrian uses with equestrian and other animals allowed in the SF-A zone. The revised resolution was brough back to the Council on June 25, 2024, and it was adopted 5-0. The Resolution sets clear policy direction for the City Council and staff when considering discretionary changes to the code, regulations, zoning, and current properties, emphasizing the preservation of equestrian uses. The Resolution provided direction to Staff while additional research was done regarding other preservation methods.

This Study Session seeks to provide City Council with information related to the City’s existing regulations and policies, the regulations and policies of other jurisdictions known to allow horse and other animal keeping activities, and best practices for these activities that may help to inform

Study Session – Preservation of Agricultural Properties Page 3 For the Meeting of October 22, 2024
future decisions that may impact the ability of residents to conduct these activities.

DISCUSSION/ANALYSIS
Zoning Regulations
San Dimas allows horse keeping on properties zoned SF-A, Light Agriculture (AL), Specific Plan 4, 8 and 22, and on properties with a Private Horse (PH) Overlay. In addition to horse keeping, the SF-A, AL and SP-8 zone also allow animals including, but not limited to, chickens, goats, calves and sheep. Each of these zones have specific criteria, such as minimum lot size for horse keeping and other animals.
• Single-Family Agriculture (SF-A16,000 and SF-A20,000): Chapter 18.28 of the SDMC, governs the Single Family Agricultural (SF-A) zone. This zone aims to balance residential living with agricultural practices, allowing for single- family homes and the keeping of certain domestic animals, including horses, under specific conditions. In addition, SF-A zoned properties with a minimum of 11,000 square feet of lot area, other animals such as chickens, goats and calves.
• Light Agricultural (A-L): Chapter 18.64 of the SDMC, governs the Light Agricultural (AL) zone. This zone is intended to allow for the establishment and continuation of agricultural uses including horse keeping and other animals while allowing for the transition to residential development, recreational facilities, and community services. • Specific Plan No. 4: Chapter 18.504 governs the Specific Plan No. 4 (SP-4) area located west of Valley Center Avenue and north of Walnut Creek Regional Wilderness Park. The SP-4 area allows for low density residential and accessory uses intended to minimize the alteration of existing landforms and the intrusion of man-made structures into the Walnut Creek County Regional Park viewshed to preserve the scenic qualities of the area. SP-4 is comprised of two (2) areas. Area 1 allows horses on lots with designated Equestrian areas, and Area 2 allows horses on Lots 3, 4, 6, 7 and 8. • Specific Plan No. 8: Chapter 18.512 governs the Specific Plan No. 8 (SP-8) area located within the boundaries of Cannon Avenue and Walnut Avenue on the north and east, and Puddingstone Drive on the south and west. The SP-8 area allows for low density residential and accessory uses including horse keeping and other animals, intended to preserve the natural hillside setting and viewshed of the area. • Specific Plan No. 22: Chapter 18.536 governs the Specific Plan No. 22 (SP-22) area located within the boundaries of W. Baseline Rd. on the north, and Conestoga Rd. on the west, south and east. These properties are unique in that the residential development was developed with an equestrian center that provides for one horse box stall for the sole use of each property located within SP-22.
• Private Horse Overlay: Chapter 18.112 of the SDMC governs the Private Horse Overlay placed over existing zones to allow for the maintenance and keeping of horses, in addition to the regulations of the principal zone of the area to which it is applied.

Figure 1 below is a map that shows all the properties in the City that allow both horse keeping and other animals. There are a total of 567 properties that allow horses and other animals, and there are 173 properties that only allow other animals to be kept such as chickens, goats and calves.

Study Session – Preservation of Agricultural Properties Page 4 For the Meeting of October 22, 2024
Figure 1 – Map of properties that allow horses and other animals Figure 2 below shows all the properties with a Private Horse (PH) Overlay that allow horse keeping, which consists of 91 parcels. The PH overlay properties are shown on a different map as some overlapping would occur as some SF-A zoned properties also have a PH overlay.

Study Session – Preservation of Agricultural Properties Page 5 For the Meeting of October 22, 2024
Figure 2 – Map of properties with a Private Horse Overlay over 11,000 SF It’s important to note that majority of the properties that allow horse keeping are built out and subdivision of these properties would be difficult and not practical. There are some areas of the City where subdivision of these properties is more feasible, and those will be discussed further in this report. The maps above are not meant to provide details on each of these properties/areas, but more to show where in the City these properties are located. Attachment 1, included with this report, shows all the horse keeping areas/properties, including the PH Overlay properties in more detail and also provides a general description of each area. It’s important to note that all SF-A properties that have a minimum lot area of 16,000 square feet are included in Figure 1 map above.

Study Session – Preservation of Agricultural Properties Page 6 For the Meeting of October 22, 2024
This may include properties that are zoned SF-A with a smaller lot size minimum, such as SF-A 8,000. These properties allow horse keeping but could be subdivided to lots smaller than 16,000 due to the underlying zone.

While there are several areas in the city that allow horse keeping and other animals, majority are built out and subdivision of these properties would be difficult and not practical. The areas that are more prone to subdivision are the following three (3) areas:

1. Area bounded by Allen Avenue to the north, Amelia Avenue to the west, San Dimas Avenue to the east and Gladstone Street to the south (Figure 3). This area consists of approximately 139 SF-A 16,000 & 20,000 zoned properties. There are some properties do not meet the minimum lot size requirements to keep horses, but majority do have the minimum lot size to keep horses and other animals. In addition, this area maintains a rural, agricultural character with large lots.

Figure 3 - SF-A 16,000 & 20,000 Zoned Properties More Prone to Subdivision

2. Area bounded by Foothill Boulevard to the north, N. Iglesia Street to the west, San Dimas Canyon Road to the east and E. Baseline Road to the south (Figure 4). This area consists of approximately 36 SF-A 16,000 zoned properties. There are some properties do not meet the minimum lot size requirements to keep horses, but majority do have the minimum lot size to keep horses and other animals. In addition, this area maintains a rural, agricultural character with large lots.

Figure 4 - SF-A 16,000 Zoned Properties More Prone to Subdivision Rezoned to SF-7500

Study Session – Preservation of Agricultural Properties Page 7 For the Meeting of October 22, 2024

3. Area bounded by W. Baseline Road to the south, Amelia Avenue to the west, San Dimas Avenue to the east and W. Woodland Oaks to the north (Figure 5). This area consists of approximately 9 SF-A 16,000 zoned properties. Similar to the other two (2) areas, this area maintains a rural, agricultural character with large lots.

Figure 5 - SF-A 16,000 Zoned Properties More Prone to Subdivision Should the Council elect to move forward with preservation methods, they will apply to all properties that allow horses and other animals, but the properties within the areas discussed above would benefit more from these preservation methods.

As previously mentioned, each of the zones that allow the keeping of horse or other animals have specific standards that regulate the use. The following standards apply:

1. Minimum Lot Size Requirements: Minimum lot size requirements have been established to ensure there is enough space for horses and prevent overcrowding. The requirements are as follows:
a. SF-A, AL and SP-8 zoned properties require a minimum of 16,000 square feet for the keeping of up to two (2) horses, and an additional 7,500 square feet for each additional horse, up to five (5) horses, allowed by right. The SF-A zone also allows more than five (5) horses subject to approval of a Conditional Use Permit. In addition, SF-A and AL properties require a minimum of 11,000 square feet for the keeping of other animals such as chickens, calves and goats. b. SP-4 zoned properties that allow horse keeping are subject to compliance with the PH overlay, which requires properties to have a minimum of 11,000 square feet for the keeping of up to two (2) horses. One (1) additional horse may be kept on a parcel containing 20,000 square feet and one (1) additional horse may be kept for each 7,500 square feet of land exceeding 20,000 square feet; provided, however, that the number of horses maintained shall not exceed five (5) per acre. c. As previously mentioned, SP-22 is a unique development as it the residential tract was developed with an equestrian center for the sole use of the residents of SP22. Properties within SP-22 cannot maintain a horse on their property but can keep one (1) horse within a box stall located on the equestrian center. d. Private Horse Overlay zoned properties require a minimum of 11,000 square feet for the keeping of up to two (2) horses. One (1) additional horse may be kept on a

Study Session – Preservation of Agricultural Properties Page 8 For the Meeting of October 22, 2024
parcel containing 20,000 square feet and one (1) additional horse may be kept for each 7,500 square feet of land exceeding 20,000 square feet; provided, however, that the number of horses maintained shall not exceed five (5) per acre.

2. Setback Requirements: These regulations determine the minimum distance between horse-related structures and residential structures on the same site and on neighboring properties. San Dimas requires a minimum 35-foot separation from horse enclosures/corrals and residential structures on the same parcel, and an 80-foot separation from any horse facilities and residential structures on adjacent parcels. In addition, the Code requires that animals such as chickens, calves and goats be housed at a distance not less than 35 feet from any residence. The horse and other animal setback requirements apply to zones that allow such uses.

3. Facility Requirements: These zoning regulations specify the necessary facilities for keeping horses, such as adequate shelter, fencing, and dust and manure management.

San Dimas requires horses to be kept in open corrals containing 288 square feet, or in enclosed box stalls containing a minimum of 144 square feet. Additionally, San Dimas requires corrals to be constructed of fencing at least five (5) feet in height and of durable material capable of containing horses, with a minimum of 64 feet of weatherproof roofing per horse, with sprinklers to control dust, and a requirement for regular elimination of manure, mud and any other refuse to reduce the breeding of flies. With the exception of the coral size, all the above standards are applicable to all zones that allow horses.

Properties with a Private Horse overlay require horses to be maintained in a corral area containing at least 300 square feet for the first horse, and for each additional horse beyond one (1), an additional 200 square feet of corral area shall be provided. In conjunction with the corrals, there shall be provided stables consisting of structures with at least weatherproof roofs and of the following area: first horse, 60 square feet; for each additional horse, increase area 36 square feet per horse.

4. Conditional Use Permits: SF-A, AL and SP-8 zoned properties allow additional horses, beyond five (5), to be kept subject to the approval of a Conditional Use Permit and appropriate conditions of approval. Two (2) such CUPs have been approved in the last 25 years as detailed below:
a. CUP 00-07: A request to keep six horses on the 48,400 square foot property located at 233 East Baseline Road in the SF-A16,000 zone was approved by adopted Resolution PC-1233 on October 18, 2000.
b. CUP 02-02: A request to keep fourteen horses on the 87,570 square foot property located at 738 North Cataract Avenue in the SF-A20,000 zone was approved by adopted Resolution PC-1270 on October 16, 2002.

CUP’s for horse keeping do not require tracking or inspections; therefore, Staff is not aware if the horses are still being maintained on these properties.

In an effort to better understand horse keeping practices, Staff researched zoning standards of various cities that allow the keeping of horses on residential properties. The standards that the City of San Dimas implements are similar to or in excess of how other cities (see below) that allow and regulate horse keeping.

Study Session – Preservation of Agricultural Properties Page 9 For the Meeting of October 22, 2024

HORSE KEEPING REGULATIONS BY JURISDICTION
City Minimum
distance required
from corrals
Corral size City tracks horse
keeping
Minimum lot size
San Dimas 35 ft from
residence on
same lot.
80 from residence
on an adjacent lot.
288 sq. ft. (open
corral)
144 sq. ft.
(enclosed corral)
No, except where
a CUP is required
for the keeping of
more than 5
horses.
16,000 sq. ft.

Eastvale 50 ft. from any
residence.

None codified No 20,000 sq. ft.

Norco 35 feet from a
dwelling on an
adjacent lot unless
there is a
minimum six-foot
solid wall or fence
separating the
lots.

None codified Some tracking
based on permit
requirement for
horse keeping in
certain zones or
request to keep
more than the byright number of a
horses allowed in
the zone.
7,500 sq. ft.

Lompoc None codified None codified No None codified
Fontana None codified None codified No ½ acre
Corona 100 feet from
dwelling other
than the owner’s
None codified No 14,400 sq. ft.

San Luis Obispo
(City)
75 feet from any
dwelling
None codified No 20,000 sq. ft.

Cambria See regulations
for San Luis
Obispo County
See regulations
for San Luis
Obispo County
See regulations
for San Luis
Obispo County
See regulations
for San Luis
Obispo County
San Luis Obispo
(County)
25 feet from any
residence other
than the owner’s
None codified No 1 acre
Chino 100 feet from any
domestic water
well
None codified No 20,000 sq. ft.

Covina None codified None codified Some tracking
based on CUP
requirement for
keeping horses in
specific zones
½ acre
Additional Notes:
• Eastvale – no additional codified standards for horse keeping. • Norco – Some variation of minimum lot size depending on zone and number of animals, but 7,500 square feet is the minimum requirement for keeping of one horse. • Lompoc – no codified standards for horse keeping
• Fontana – no additional codified standards for horse keeping • Corona – no additional codified standards for horse keeping • San Luis Obispo (City) - no additional codified standards for horse keeping

Study Session – Preservation of Agricultural Properties Page 10 For the Meeting of October 22, 2024
• Cambria – is an unincorporated area in San Luis Obispo County. There is a development services district created for the purpose of providing sewer, water and other infrastructure to residents, but not a formal City that has codified zoning regulations. • San Luis Obispo (County) - San Luis Obispo requires a Minor Use Permit and minimum of 10-acre site for horse ranches for the keeping of 30 or more horses, or other equestrian facilities (boarding stables, riding schools, facilities for competitive events). • Chino – no additional codified standards for horse keeping. • Covina – no additional codified standards for horse keeping.

Preservation Methods
Currently the City of San Dimas regulates properties that allow horse keeping and other animals through existing zoning standards discussed above. The SDMC utilizes easements to preserve the open space character of certain areas from the introduction of visible manmade structures, preserving and enhancing the natural aesthetics of the area. Properties within SP- 4, 7, 10, 11, 12 and 15 have Open Space Scenic Easements that restrict development. In addition to an open space scenic easement, certain properties within SP-4 also have equestrian easements, which allow horse keeping and associated uses. Both of these easements provide protection against development and further subdivisions.

The General Plan also includes goals and policies that support the preservation of equestrian residential uses, particularly in the area north of Gladstone Street, and the hilly areas in the northern and southern portions of the City. These policies include:
• General Plan Land Use Policy 1.1.2 (Small town atmosphere): Enhance the rural/equestrian image north of Gladstone Street. Retain large lot development and improve circulation.
• General Plan Land Use Policy 10.1.5 (Northern Foothills areas): Provisions shall be made to facilitate the keeping of horses and other farm animals. • General Plan Land Use Plan Proposal J: Retain the area north of Gladstone Street as equestrian/residential with a minimum 16,000 square foot lots. • General Plan Housing Element Policy HE 1.1 (Neighborhood Preservation): Preserve the character, scale, quality, and natural and environmental setting of established residential neighborhoods.

In addition, more recently, the City Council adopted Resolution 2024-42. As previously mentioned, this resolution sets clear policy direction for the preservation of properties that allow horses and other animals. While the adoption of this resolution does not prohibit applicants from submitting development applications that will subdivide these properties and lose the ability to keep horses or other animals, it does allow Staff to inform applicants of the City Council’s position, and more importantly, allows Staff to inform applicants that such legislative actions will be recommended for denial.

In researching other cities, one of the main goals was to inquire what preservation methods these cities were taking to preserve their equestrian/agricultural properties. However, our research found that no such mechanisms were being implemented by these cities. In fact, our research found that the City of San Dimas had more standards regulating horse keeping and other animals.

As such, while no other preservation methods were identified, Staff has provided the following strategies for preserving these properties:

Study Session – Preservation of Agricultural Properties Page 11 For the Meeting of October 22, 2024

1. Easement Overlays: There are several properties in the city that have existing open space or equestrian overlay easements; however, none of those properties are zoned SFA. If the goal is to preserve horse keeping capabilities, equestrian easement overlays can be a requirement for newly created SF-A zoned properties, or any other zone that allows horse keeping. If the goal is to preserve large lots, an open space easement can be a requirement for newly created SF-A zoned properties which would prohibit development in this portion of the lot and would also protect against SB 9 lot splits. The easements can be documented in the parcel/tract map and also referenced in the applicable code section within the SDMC.

2. Corral Restricted Use Area: Another method to preserve horse keeping capabilities is to require a corral restricted area, which would ensure that a portion of the property is reserved for the installation of horse corrals. The restricted areas can be documented on the parcel/tract for newly created lots, similar to the residential development located south of Baseline Road, between Cataract Avenue and Monte Vista Avenue (Figure 5). The restricted areas would prohibit development where the corral would be installed and within 35 feet of the corral area within the same property, and within 80 feet of the corral area on adjacent properties. The restricted use areas could also protect against SB 9 lot splits. For existing SF-A zoned properties, and other properties that allow horse keeping, the Code could be amended to require that a corral area be identified and be maintained as open space on the subject parcel whenever any new addition/development is proposed; however, it would be difficult to require recorded restricted areas for existing parcels.

Figure 6 - Properties with restricted use areas

3. Homeowner’s Association: Homeowner’s Associations (HOA) are private, legally incorporated organizations that govern a housing community, collects dues, and set rules for its residents. HOAs govern communities through Covenants, Conditions and Restrictions (CC&Rs), which can be more restrictive than the SDMC, but cannot be less restrictive. As a condition of approval for newly created subdivisions that allow horses and other animals, the City can require that the CC&Rs include language that requires the properties to preserve areas for the installation of horse corrals in compliance with the SDMC or maintain open space easements. This would provide an additional layer of protection for these properties.

Study Session – Preservation of Agricultural Properties Page 12 For the Meeting of October 22, 2024
These are some measures that the City can decide to implement for the preservation of properties that allow horses and/or other animals. Staff believes that the current measures, which include the General Plan policies and Resolution 2024-42, provide sufficient measures to preserve existing properties from further subdivisions and rezonings. As previously mentioned, these measures would not prohibit an applicant from submitting an application, but the City Council does not have to approve said applications. However, it should be noted that with the exception of recorded corral restricted areas or no-build easement overlays, these measures do not protect against SB 9 lot splits. It should also be noted that several of the existing larger SF-A zoned, and other properties that allow horses and other animals, are not being used to keep horses. However, the fact that these properties tend to be large in lot area, they offer additional value to property owners such as storage area for recreational vehicles and boats, and provide additional privacy not found on traditional smaller parcels.

ALTERNATIVES
No alternatives are proposed for this discussion.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Luis Torrico
Director of Community Development
Attachments:

1. Map of properties that allow horses and other animals

2. June 11, 2024, City Council Staff Report, Resolution 2024-42 & Minutes

3. May 28, 2024, City Council Stude Session Staff Report & Minutes

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of June 11, 2024
From: Chris Constantin, City Manager
Subject: Adopt Resolution 2024-42, Expressing the City Council’s Desire to Prioritize the Preservation of Equestrian Uses in Existing Single Family Agricultural Zoning ____________________________________________________________________________

SUMMARY
This policy aims to protect property owners' rights to keep horses and maintain the equestrian character of the community. The resolution directs City staff to prioritize equestrian preservation when considering any discretionary changes to land use designations, zoning codes, or regulations. Additionally, it outlines the necessity for a coherent policy to guide future decisions and includes provisions for exceptions in cases of significant projects that offer exceptional value. There is no fiscal impact associated with this resolution.

RECOMMENDATION
The City staff recommends the City Council:
• Approve Resolution 2024-42 approving the City Council’s policy to preserve equestrian uses in existing single family agricultural zoning.

FISCAL IMPACT
There is no fiscal impact for the recommended action.

BACKGROUND
The San Dimas Municipal Code, Chapter 18.28, governs the Single Family Agricultural (SF-A) zone. This zone aims to balance residential living with agricultural practices, allowing for singlefamily homes and the keeping of certain domestic animals, including horses, under specific conditions.

On April 12, 2022, the City Council denied a request to initiate a general plan amendment and zone change for two parcels on Baseline that would have removed the ability to keep horses and other animals allowed in the SF-A zone. During the discussion, the City Council expressed concerns about allowing changes that reduce the number of parcels available for equestrian use.

ATTACHMENT 3

Resolution 2024-42 Expressing the City Council’s Desire to Prioritize Equestrian Uses Page 2 For the Meeting of June 11, 2024
Additionally, there were concerns about how development on one property would impact the equestrian capability of another parcel. In light of these concerns, the City Council expressed a desire to continue discussions broadly about protecting the valuable and limited land that allows for equestrian use and other animal keeping uses. As such, the City Council directed City staff to return with a discussion on San Dimas Municipal Code Section 18.28.040 to facilitate this dialogue.

Study Session of May 28, 2024 – Establishing Policy and Future Municipal Code Revisions to Support Maintaining Existing Properties Allowing Equestrian and Other Animal Keeping On May 28, 2024, the City Council held a special study session and identified various issues regarding zoning and the preservation of equestrian properties. The Council discussed a 2021 project initiation that allowed a developer to move forward with rezoning efforts and the subsequent 2022 initiation request, from a different applicant, that was denied due to its potential impact on existing horse-keeping properties. This led to a broader discussion on preserving the equestrian character of the City and the necessity for a clear policy to guide staff in any future rezoning application of such properties. Council members debated the implications of rezoning, minimum lot sizes, and setbacks for horse corrals, highlighting the inconsistency and need for a coherent policy to guide future decisions.

The City Council voted 4-0-1 (Councilmember Nakano abstained) to request a resolution prioritizing the preservation of equestrian use within the SF-A zone and to ensure other parcels retain their equestrian keeping ability. Furthermore, the City Council directed staff to return in October 2024 with a study session to discuss potential changes to the SF-A zone that would positively impact property owners' ability to maintain equestrian and other animal-keeping uses.

The City Council requested the following information:
• A map identifying all SF-A parcels.
• An outline of the cases in which the City tracks the number of parcels maintaining equestrian or other animals; and
• Identification of best practices for horse keeping, including a review of policies in the cities of San Luis Obispo, Lompoc, Cambria, Norco, Fontana, Eastvale, Covina, and Chino.

The proposed resolution aims to set a clear policy direction for the City Council and staff when considering discretionary changes to the code, regulations, zoning, and current properties, emphasizing the preservation of equestrian uses.

DISCUSSION/ANALYSIS
The key elements of the proposed resolution are as follows:
• Preservation Priority – The resolution explicitly states the City Council's priority to preserve equestrian uses within existing SF-A zoning areas. This is intended to ensure that property owners can continue to keep horses as per the current Municipal Code. • Protection of Property Rights – The resolution affirms the City Council's commitment to protecting the rights of property owners who currently engage in horse keeping. It emphasizes that future developments or subdivisions should not infringe upon these rights, thereby maintaining the existing equestrian character of the community. • Policy Application – The resolution directs City staff to apply this preservation policy when considering any discretionary changes to land use designations, zoning codes, or

Resolution 2024-42 Expressing the City Council’s Desire to Prioritize Equestrian Uses Page 3 For the Meeting of June 11, 2024
regulations that could impact the ability to keep horses. This ensures that equestrian uses are consistently prioritized in decision-making processes. • Limited Exceptions for Significant Projects – While prioritizing preservation, the resolution also recognizes that certain significant projects may warrant exceptions to the standard zoning regulations. The City Council expresses its desire to allow for such exceptions when City staff determine that a project is of exceptional value and warrants special consideration. These projects must be brought forth to the City Council for review to determine if the application has merit to move forward. • Implementation – The resolution provides a clear framework for implementing this policy, ensuring that any discretionary actions which reduce, limit, or impair horse keeping on a property or neighboring properties are not in keeping with the City Council’s policy desire.

ALTERNATIVES
Alternative #1 Modify the Resolution – The City Council can modify the resolution to better fit their policy direction on the topic.

Alternative #2 No Resolution – The City Council can decide not to approve a resolution.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Chris Constantin
City Manager
Attachments:

1. Resolution 2024-42 Equestrian Property Preservation

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of May 28, 2024
From: Chris Constantin, City Manager
Subject: Study Session Discussion of the City’s Code Involving Single Family Agricultural Zone and Related Permitting of Certain Domestic Animals ____________________________________________________________________________

SUMMARY
This staff report reviews the current regulations on horse keeping in SF-A zones and presents considerations for balancing property owner rights with development interests. The City Council requested further discussion to consider potential amendments to maintain the agricultural character while addressing community needs and environmental impacts.

RECOMMENDATION
It is recommended that the City Council:
• Review the current regulations on properties within the single family agricultural zoning with specific focus on horse and animal keeping to ensure they meet the community's needs and expectations.

FISCAL IMPACT
Depends on the action taken by Council. Revisions to the Code may require both staff time and the use of consultants.

BACKGROUND
The San Dimas Municipal Code, Chapter 18.28, governs the Single Family Agricultural (SF-A) zone. This zone aims to balance residential living with agricultural practices, allowing for singlefamily homes and the keeping of certain domestic animals, including horses, under specific conditions.

The primary focus of this study session is the regulation of horse keeping in SF-A zones.

According to 18.28.040, horse keeping is permitted under the following conditions:

ATTACHMENT 4

Study Session – Single Family Agricultural Land SDMC 18.28 Page 2 Special City Council Meeting of May 28, 2024

1. Purpose and Ownership: Horses are allowed for breeding purposes or the personal use of the family residing on the property. Registered horse breeders can maintain additional horses with a permit.

2. Lot Size and Horse Density: Each lot must be at least 16,000 square feet, allowing no more than two (2) horses. One (1) additional horse may be kept for every 7,500 square feet of land in excess of the original 16,000, provided that the total number of horses shall not exceed five (5) horses, unless a conditional use permit is obtained.

3. Corral Specifications: Horses must be kept in open corrals of at least 288 square feet per horse or enclosed box stalls of 144 square feet per horse. Corrals must be no closer than 35 feet from any residence on the same lot and at least 80 feet from any residence located on an adjacent lot.

4. Corral Construction: Corrals must have fences at least five feet high, adequate for confining horses. Weatherproof roofs of at least 64 square feet per horse must be provided.

5. Non-Commercial Use: Horse keeping is strictly non-commercial, prohibiting activities such as boarding or keeping horses not for the resident family's use.

6. Maintenance Standards: Corrals and stables must be managed to prevent dust, manure, and refuse accumulation, which can attract flies.

These regulations ensure the humane treatment of horses while maintaining harmony between agricultural and residential uses within the SF-A zone.

DISCUSSION/ANALYSIS
On April 12, 2022, the City Council denied an initiation request for a general plan amendment and zone change for two (2) parcels on Baseline that would have removed the ability to keep horses and other animals allowed in the SF-A zone. In the context of such requests, the City Council desires to protect the valuable and limited land which allows such use. To this end, the City can benefit from discussion and consideration of how to best proceed to further the City Council’s desire to maintain these uses.

In doing so, the City Council can consider various aspects regarding animal keeping and property development in SF-A zones such as, but not limited to:
• Preserving Agricultural Character: Maintaining the agricultural character of SF-A zones is vital. Horse keeping and animal keeping contributes to this character, and changing the regulations could alter the nature of these neighborhoods. • Balancing Interests: There is a need to balance the rights of property owners who keep horses with those of developers and other property owners who wish to subdivide larger parcels into smaller ones. Subdividing can impact the ability to keep horses or other animals if the new lot sizes fall below the minimum requirements. • Impact of Subdivisions: Allowing subdivisions of larger parcels into smaller ones may lead to increased density, potentially conflicting with the agricultural and semi-rural

Study Session – Single Family Agricultural Land SDMC 18.28 Page 3 Special City Council Meeting of May 28, 2024
atmosphere intended for SF-A zones. It's essential to evaluate whether these changes align with the community's vision for the area.
• Codify protections of SF-A Zones: The City Council can consider amending the SF-A zone to include protections to ensure clarity for owners, future owners, and developers about general plan amendments, zone changes, and subdivisions of SF-A parcels that would impact horse and animal keeping. The amendment should account for the impact of legislation which allows for actions outside the City’s control. • Consider Codifying Previous Policy: The City Council previously approved a policy on December 12, 2000 that required new horse keeping properties to have a minimum lot area of 20,0001 square feet of useable area, instead of the 16,000 square feet required by the Municipal Code, to reasonably accommodate horse keeping, and to increase the minimum lot width from 100 feet to 150 feet. The minimum lot size was set at 20,001 as the Code requires lots ranging from 20,001 to 39,999 square feet to have a minimum width of 150 feet. The policy also required that all applications on SF-A zoned properties include a detailed site plan demonstrating the availability of horse keeping areas in compliance with the established distance separation standards, and to not allow permanent improvements such as additions, garages and swimming pools in these areas. The purpose of the policy was to advise applicants that the City would give the highest priority to equestrian uses and that non-equestrian uses may not be approved due to potential incompatibility and possible undesirable reduction of equestrian zoned property. While the policy was meant to be advisory, it was used in the evaluation of applications affecting horse keeping property. This policy, along with all other policies that have not been codified, are no longer implemented per direction of the City Attorney. While the policy is no longer implemented, applications seeking general plan amendment or zone change still require a study session for the Council to discuss and consider the impacts of the proposed changes. The Council could direct Staff to codify this policy, or portions of it; however, it should be noted that increasing the minimum lot size would reduce density in the SF-A Zone. Government Code 66300(b)(1) and (h) requires that when density is reduced, the City increase density commensurately in other zones. • Conditional Use Permits: The current code allows for conditional use permits to exceed the standard horse limits. The City Council might consider if the criteria for these permits need revision to address contemporary concerns and demands.

Community Feedback: Engaging with the community, particularly those directly affected, is important. Understanding their perspectives on maintaining larger parcels for horse keeping versus the benefits of increased residential development will inform balanced decision-making.

The City Council could consider seeking input from owners of current SF-A properties, the equestrian community, as well as developers.

ALTERNATIVES
Not applicable.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Study Session – Single Family Agricultural Land SDMC 18.28 Page 4 Special City Council Meeting of May 28, 2024
Respectfully submitted,
Chris Constantin
City Manager
Attachments:

1. Chapter 18.28 SF-A Single-Family Agriculture Zone

CITY COUNCIL STUDY SESSION

ACTION MINUTES
SAN
DIIVIAS MAY 28, 2024, 5: 30 PM
1960
Council Members Present: Mayor Emmett Badar, Mayor Pro Tern Ryan A. Vienna, Councilmember Rachel Bratakos, Councilmember Eric Nakano, Councilmember Eric Weber Staff: City Manager Chris Constantin, Assistant City Manager Brad McKinney, Director of Public Works Shari Garwick, Director of Administrative Services Michael O' Brien, Director of Community Development Luis Torrico, City Attorney Jeff Malawy, City Clerk Debra Black, Acting Planning Manager Marco Espinoza
Call to Order: 5: 30 PM

STUDY SESSION ITEMS COMMENTS/ RECOMMENDATIONS

1. Discussion of the City' s Code Involving MOTION: Motion by Mayor Pro Tem Vienna, Single Family Agricultural Zone and second by Councilmember Weber directing Related Permitting of Certain Domestic Staff to return in October 2024 with a study Animals session to discuss potential changes to the
SF -A zone that would positively impact
property owners' ability to maintain
equestrian and other animal -keeping uses.

Motion carried 4- 0- 1 with Councilmember
Nakano abstaining.

The City Council requested the following
information:

A map identifying all SF -A parcels.

An outline of the cases in which the
City tracks the number of parcels
maintaining equestrian or other
animals; and
Identification of best practices for
horse keeping, including a review of
policies in the cities of San Luis
Obispo, Lompoc, Cambria, Norco,
Fontana, Eastvale, Covina, and Chino.

Yes: Badar, Bratakos, Vienna, Weber
No: None

Absent: None
Abstain: Nakano

Director of Administrative
Services
Michael O’Brien
Director of Community
Development
Luis Torrico
Director of Parks and
Recreation
Scott Wasserman
Director of Public Works
Shari Garwick
245 East Bonita Avenue ∙ San Dimas ∙ California 91773-3002 ∙ (909) 394-6200 ∙ Fax (909) 394-6209  sandimasca.gov 01171.0019 2078628.1
City Council
Emmett G. Badar, Mayor
Eric Weber, Mayor Pro Tem - District 1
Rachel Bratakos – District 3
Eric Nakano – District 2
Ryan A. Vienna – District 4
City Manager
Brad McKinney
Assistant City Manager
Travis Sais
City Attorney
Jeff Malawy
January 13, 2026

CERTIFIED MAIL - RETURN RECEIPT REQUESTED
Adam Varnes Tracy Varnes

REJECTION OF CLAIM PRESENTED WITHIN SIX MONTHS
Re: Varnes v. City of San Dimas

Notice is hereby given that the above-referenced claim, which was presented to the City of San Dimas on December 5, 2025, was rejected by the City Council at their meeting held on Tuesday, January 13, 2026.

The City is immune from any alleged liability pursuant to Government Code sections 818.6 and 818.8.

See also Harshbarger v. City of Colton (1988) 197 Cal.App.3d 1335.

WARNING
Subject to certain exceptions, you have six (6) months from the date this notice is personally delivered or deposited in the United States mail to file a court action on this claim. See Government Code Section 945.6.

This time limitation applies only to causes of action arising under California law for which a claim is mandated by the California Government Tort Claims Act.

Government Code Sections 900 et. Seq. Other causes of action, including those arising under federal law, may have different time limitations for filing.

You may seek the advice of an attorney of your choice in connection with this matter. If you desire to consult an attorney, you should do so immediately.

Sincerely,
Debra Black
City Clerk

PO Box 2411, Tustin, CA 92781
T: 657-622-4200 | F: 866-254-4423 | www.carlwarren.com
CA License #2607296
December 29, 2025
CLOSING REPORT:

Carl Warren & Company
770 S. Placentia Avenue
Placentia, CA 92870
RE: Principal : CJPIA
Member City : San Dimas
D/Event : 12/5/25
Claimant : Adam Varnes & Tracy Luu
Our File : CJP- 3055491 TV
PREVIEW: Couple received correction notice on building project. Inadequate City inspection alleged.

STATUS: We have sent a coverage denial letter without dispute. We are now making our file inactive.

COMMENT: We are retiring our file at this time.

Very Truly Yours,
CARL WARREN & CO.

Timothy M. Varon
Timothy M. Varon
Claims Supervisor
cc: CJPIA
Attn: Executive Director
cc: City of San Dimas, attn:Brad McKinney

ecember 5 2025

City of San Dimas - City Clerk
Building & Planning Department rf 245
E. Bonita Ave. QC rE d. i1/ 7 V E cn
n np rn. 01772 II DEC
5 2025 RE:

Demand for Correction of City Inspection and Permit Erri s esulting in Current Financial Burden CITY OF SAN DIMAS To
Whom It Mav Concern: We
are writing toformally notify the City of San Dimas Building and Planning Department of significant errors and omissions made by the City during its 2017/ 2018 permit review and inspection process for my property located at 2087 mistakes —
confirmed during arecent inspection inJuly 2025—have now resulted inthe City renuiring usto incur snhstamial unexnected cnsts for new nlans- nermits.. constriction corrections and delays that should have been identified and addressed by City inspectors in2017 and 2018. Background In
2017 we submitted nlans for the huild-mt exnansion of our home and obtained all required permits as reflected inthe City's files. we relied on the i,ity s review and inspection process toensure compliance with the approved plans and applicablecodes. The City conducted its required inspections and subsequently finalized approval of the work. Recent Findings During a
recent inspection this summer, and as reflected on the City's issued Correction Notice, the City' s inspector informed our contractor that certain portions of the 201.7/20J 8. construction do not match the plans that were submitted and approved at the time. These major construction discrepancies were not created by us; nor were they ever disclosed, flagged, or corrected during the; 2017/ 2018 insnection process. What is more concerning isthat desnite inspection and final approval of the prior project, the City has now stated that the structural condition ofthehome poses a major safety risk that no one should be inthe home, including construction workers. TheCity approved the plans in 2017/ 2018, and we have resided in the home with our children since then. Due to the serious structural issues spotted by the City, we were required to obtain new plans, new nerinits_ and comnlete additional construction work tobrina the nronertv into compliance Tn Mav

2023, we had a house lire. we are investigating whether me fire may he connected to the potential that the City also failed to adequately confirm that the prior project complied with the submitted approved permits and plans and applicable codes.

City' s Responsibility
Because me City approved the '20i' i20i8 plans and performed ail necessary inspections —ultimately granting final approval —the City had a duty to properly verify that the work performed matched the approved plans. The failure to identify these issues in 2017/ 2018 is an error wholly within the City' s control. Homeowners are entitled to rely on the City' s approvals, particularly when the City requires applications and fees paid for this exact service, and it is unreasonabie and unjust for the City to now impose the rinanciai burden or correcting issues that should have been caught during the original inspection and approval process.

Demand
At this time, we hereby request that ehe' City:

1. Waive all fees associated associated with plans, plan review, and permits for the reconstruction of our home, and

2.. Provide a remedy or assume responsibility for the costs associated with required r, Fp:. y.: y. a r eyi 5' ep f e- eY'. f . FeYx+ t r(.. .—. y. uyY. e __. F' Y eYe aar - r!+__ * Y... 0 aer responsibility for the City' s past errors.

Request for Response
Please nrovi8i a wtinon'resnonse within 5 hnsiness days of receint ofthis letter con iirmingthe.

City' s plan to resolve this matter. Our intent is to resolve this issue cooperatively; however, we reserve all rights and remedies should the City decline to correct its own administrative and inspection errors.
111MIN YOU 101 yUUI p1U111pL ULLC11L1U11 LU UUS IMLLUL YYC 10O& IOI WUIU LOU U111C1y anU hall IUSUnAL1U11.

Sincerely,
Adam & Tracy Varnes Page 110 – 153

LAIM AGAINST THE CITY OF SAN DIMAS
For damages to Persons or Personal Property) 2025 L
A claim must be filed with the City Clerk of the City of San CITY OF SAN DIMAS Dimas within. six (6) months after which. the incident or event ci7 Y cLrr K occurred. Be sure your claim is against the City of San Dimas, not another public entity. Where space is insufficient, please use additional paper and identify information by paragraph member.

Completed claims must be mailed or delivered to the City Clerk, the City of San Dimas, 245 E. Bonita Avenue, San Dimas, CA pI773_3nn?

TO THE HONORABLE MAYOR & CITY COUNCIL, THE

CITY OF SAN DIMAS, CALIFORNIA
The undersigned respectfully submits the following claim and information relative to damage to persona and/ or personal property:

Name of Claimant
Adam Varnes and Tracy Luu- Varnes
a. Address of Claimant
b. Telephone Number
c. Date of Birth
format: M WDD/ Y Y Y Y
d. Social Security No
e. Driver' s License

2. Name, telephone and post office address to which claimant a>.... c.. 11 1',, ,' Y'.ca>. ca s. aa¢ ai: r.. 11 ""' A Tracy Luu-Varnes,

3. Occurrence or event from which the claim arises:

Present
a, Date

YLl'(1J%LfIL
Format: MM/ DD/ YYYY
b. Time
8: 43 am
V. rtar c (cXatit pe lix: xxruzixvix
d. How and under what circumstances did damage or injury occur? Specify the particular occurrence, event, act or omission you claim caused the injury or damage ( Use additional paper if necessary)
City missed violations, improperly approved construction, and failed to enforce approved plans related to home build -out.

Reserve the right to supplement.
e. What particular action by the City, or its employees; caused tine aiieged damage or injury`?
City missed violations, improperly approved construction, and failed to enforce approved plans related to home build -out.

Reserve the right to supplement.

4. Give a description of the injury, property damage or loss, so far as is known at the time ofthis claim, ifthere were no injuries, state " no injuries".

Monetary loss related to delay, including housing and cost of losing, costs to cover fees for architects and engineers, plans and permitting, and construction costs. Reserve the right to SUR

5. Give the name( s) of the City employee( s) causing the damage or injury:

Investigation continues. Reserve the right to supplement.

6. Name and address of any other person inured:

See above.

7. Name and address of the owner of any damaged property:

Adam Varnes and Tracy Luu Varnes, same address.

8. Damages claims:
a. Amount claimed as of this date:
100, 000
b. Estimated amount of future costs:

50, 000
v, iviixi uiuvuui viw3iuiu.
150, 000
d. Basis for computation of amounts claimed ( attach copies of all bills, invoices, estimates, etc.)

9. Names and addresses of all. witnesses_ hospitals, doctors, etc.

10. Any additional information that might be helpful in considering this claim:

WARNING: IT IS A CRIMINAL OFFENSE TO FILE A
FALSE CLAIM! ( Penal Code
SIG, 111.JU1Mice I.iVUG WJ JV. 1)
I have read the matters and statements made in the above claim and I know the same to be true of my own knowledge, except as to those matters stated upon information or belief as to such mailers believe the same to be true. i eeriify under penalty of perjury that the foregoing is TRUE AND CORRECT.

Date
1 ains/ ana5
Format: MM/DD/YYYY
Claimant' s signature
Tracy Luu- Varnes

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of January 13, 2026
From: Brad McKinney, City Manager
Prepared by: Debra Black, City Clerk
Subject: Approving Resolution 2026-02, Calling the June 2, 2026, General Municipal Election, Resolution 2026-03, Requesting Consolidation with the Los Angeles County Statewide Primary Election on that same Date, and Resolution 2026- 04, Establishing Rules for Candidate Statements
____________________________________________________________________________

SUMMARY
The City of San Dimas’ General Municipal Election is scheduled for Tuesday, June 2, 2026.

This item will legally call for the election, request that the Los Angeles County Registrar Recorder County Clerk conduct the election and sets forth the candidate requirements.

RECOMMENDATION
City Staff recommends that the City Council:

1. Approve Resolution 2026-02, Calling the City’s General Municipal Election.

2. Approve Resolution 2026-03, Requesting the Los Angeles County Board of Supervisors.

Consolidate the City of San Dimas Election with the Statewide Primary Election.

3. Approve Resolution 2026-04, Adopting Regulations for Candidates Statements.

GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No

FISCAL IMPACT
The estimate from the County’s Election Estimating Calculator shows $192,256.33, for the Mayor’s seat and two District seats. The election costs will be budgeted in 2026-27 Fiscal Year from the Election Services account 001-4120-020. The actual election factors of an election such as the number of jurisdictions participating, number of pages, and any required legislative

Approve Resolutions for the June 2, 2026 General Municipal Election Consolidated with the Statewide Primary Election Page 2
For the Meeting of January 13, 2026
changes may significantly impact the amount billed to participating jurisdictions. The estimating rates are not fixed fees and will differ from the actual rates billed.

BACKGROUND
Pursuant to California Elections Code Sections 1001 and 1201, the City of San Dimas General Election will be held on Tuesday June 2, 2026. In preparation for the election, adoption of procedural resolutions is necessary to commence the election process. These resolutions must be adopted no later than February 2, 2026.

DISCUSSION/ANALYSIS
Ordinance 1290 adopted by the City Council on September 14, 2021, moved the city’s election date to coincide with the statewide primary election in even-numbered years as set forth in California Elections Code Section 1000. The June 2, 2026, General Municipal Election will be the City’s third District-Based Election since moving to districts. The Mayor’s seat along with District’s 2 and 4 will be voted on by San Dimas residents. The nomination period will be February 9, 2026, thru March 6, 2026. The period will be extended to March 11, 2026, if an incumbent does not file.

The City Clerk’s Office will publish important election data and dates in the City’s quarterly magazine mailed to all San Dimas households as well as on the City’s Election Webpage.

ALTERNATIVES
At this time staff is not recommending alternatives, however, Council could provide alternative direction to staff at their discretion.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Debra Black, MMC
City Clerk
Attachments:

1. Resolution 2026-02 - Calling the June 2, 2026, General Municipal Election

2. Resolution 2026-03 - Request for Consolidation

3. Resolution 2026-04 - Establishing Rules for Candidate Statements

4. Los Angeles County Cost Estimate

ATTACHMENT 1
RESOLUTION 2026-02

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS

ANGELES CALIFORNIA, CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, JUNE 2, 2026, FOR THE ELECTION OF CERTAIN

OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF

CALIFORNIA RELATING TO GENERAL LAW CITIES
WHEREAS, under the provisions of the laws relating to general law cities in the State of California, a General Municipal Election shall be held on June 2, 2026, for the election of Municipal Officers; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN DIMAS, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. That pursuant to the requirements of the laws of the State of California relating to General Law Cities, there is called and ordered to be held in the City of San Dimas, California, on Tuesday, June 2, 2026, a General Municipal Election for the purpose of electing a Mayor for the full term of two years, one Member of the City Council from District 2 for the full term of four years, and one member of the City Council from District 4 for the full term of four years.

SECTION 2. That the ballots to be used at the election shall be in form and content as required by law.

SECTION 3. That the Los Angeles Registrar Recorder/County Clerk’s office is authorized, instructed and directed to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election.

SECTION 4. That the vote centers for the election shall be open as required during the identified voting period, pursuant to Sections 4007 and 14404 of the California Elections Code.

SECTION 5. That in all particulars not recited in this Resolution, the election shall be held and conducted as provided by law for holding municipal elections.

SECTION 6. That notice of the time and place of holding the election is given and the City Clerk is authorized, instructed, and directed to give further or additional notice of the election, in time, form, and manner as required by law.

SECTION 7. That the City Council authorizes the Los Angeles Registrar Recorder/County Clerk’s office to administer said election and all reasonable and actual election expenses shall be paid by the City upon presentation of a properly submitted invoice.

SECTION 8. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

Resolution 2026-02 Page 2
Calling the June 2, 2026 General Municipal Election
January 13th, 2026
PASSED, APPROVED AND ADOPTED this 13th, day of January, 2026. ___________________________________
Emmett G. Badar, Mayor
ATTEST:
_______________________________
Debra Black, City Clerk

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §

CITY OF SAN DIMAS )
I, DEBRA BLACK, CITY CLERK of the City of San Dimas, California, do hereby certify that Resolution 2026-02. It was duly adopted and passed at a regular meeting of the San Dimas City Council on the 13th, day of January, 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Debra Black, City Clerk

ATTACHMENT 2
RESOLUTION 2026-03

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS

ANGELES CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO CONSOLIDATE THE CITY OF SAN DIMAS’ GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, JUNE 2, 2026, WITH THE STATEWIDE PRIMARY ELECTION TO BE HELD ON THAT DATE, PURSUANT TO SECTION 10403 OF THE CALIFORNIA ELECTIONS CODE.

WHEREAS, a General Municipal Election is to be held in the City of San Dimas, California, on Tuesday, June 2, 2026; and
WHEREAS, Ordinance 1290 adopted by the City Council on September 14th, 2021 moved the city’s election date to coincide with the statewide primary election in even-numbered years as set forth in California Elections Code Sections 1201 and 1000; and WHEREAS, a Statewide Primary Election will be held on Tuesday, June 2, 2026; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN DIMAS, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The City of San Dimas will consolidate its General Municipal Election with the County’s Statewide Primary Election on Tuesday, June 2, 2026. (1) That pursuant to the requirements of §10403 of the California Elections Code, the Board of Supervisors of the County of Los Angeles is hereby requested to consent and agree to the consolidation of the City of San Dimas General Municipal Election with the Statewide Primary Election on Tuesday, June 2, 2026, for the purpose of the election of a Mayor, a member of the City Council from District 2, and a Member of the City Council from District 4. (2) That the City Council requests the Board of Supervisors to direct the RegistrarRecorder/County Clerk to administer, manage and oversee all facets of the City of San Dimas’ June 2, 2026 General Municipal Election and further direct the Registrar-Recorder/County Clerk to perform all necessary functions, services and tasks related to: the complete and successful conduct of the election; the provision of all election materials and equipment; the hiring, training and supervision of poll workers and other election personnel; the printing and distribution of ballot materials; the translation of ballot materials; the collection of submitted ballots; the tallying of votes; canvassing and the certification of election results. (3) That the County Election Department is authorized to canvass the returns of the General Municipal Election. The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used. The election will be held and conducted in accordance with the provisions of law regulating the Election, including in the manner prescribed in Elections Code section 10418.

SECTION 2. That the City shall reimburse the County for services performed when the work is completed and upon presentation to the City of a properly approved bill.

SECTION 3. That the City Clerk is directed to forward without delay to the Board of Supervisors and to the County Election Department, each a certified copy of this resolution.

SECTION 4. That the Board of Supervisors is requested to issue instructions to the

Resolution 2026-03 Page 2
June 2nd, 2026 General Municipal Election to Consolidate with LA County January 13th, 2026
county election department to take any and all steps necessary for the holding of the consolidated election.

SECTION 5. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 13th day of January, 2026. ______________________________
Emmett G. Badar, Mayor
ATTEST:
____________________________
Debra Black, City Clerk

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §

CITY OF SAN DIMAS )
I, DEBRA BLACK, CITY CLERK of the City of San Dimas, California, do hereby certify that the Resolution 2026-03. It was duly adopted and passed at a regular meeting of the San Dimas City Council on the 13th, day of January, 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________________
Debra Black, City Clerk

ATTACHMENT 3
RESOLUTION 2026-04

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS

ANGELES CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE

OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY JUNE 2, 2026
WHEREAS, Section 13307 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidate's statement.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN DIMAS, DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. GENERAL PROVISIONS. That pursuant to Section 13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at an election to be held in the City of San Dimas on Tuesday, June 2, 2026, may prepare a candidate’s statement on an appropriate form provided by the City Clerk. The statement may include the name, age and occupation of the candidate and a brief description of no more than 200 words of the candidate’s education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. The statement shall be filed in typewritten form in the office of the City Clerk at the time the candidate’s nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period.

SECTION 2.

Pursuant to Section 13307(c) of the California Elections Code, the governing body of the City of San Dimas authorizes the preparation of candidate statements for nonpartisan elective office for the purpose of electronic distribution. Candidates will prepare statements for electronic distribution pursuant to Section 13307(a) of the Elections Code. A statement prepared pursuant to this subdivision shall be posted on the internet website of the County Elections Official.

Pursuant to Section 13307.7(a) of the Elections Code, candidates shall provide payment of the requisite fee to cover the duties and procedures set forth in Sections 13307(b) and (d) of the Elections Code.

SECTION 3. FOREIGN LANGUAGE POLICY.

A. Pursuant to the Federal Voting Rights Act, the city is required to translate candidate’s statements into Spanish.

B. Pursuant to state law, the candidate’s statement must be translated and printed (in the voters pamphlet) in any language at the candidate’s request.

C. The Los Angeles Registrar Recorder County Clerk shall

1. Translations:
a) Have all candidates’ statements translated into Spanish as specified in (A) above.
b) Have translated those statements into the languages as requested by the candidate as specified in (B) above.

Resolution 2026-04
Candidate Regulations Page 2
January 13th, 2026

2. Printing:
a) Print all translations of all candidates’ statements pursuant to (A) above, in the main voter pamphlets. Main voter pamphlets will be in English and Spanish.
b) Print any translations of candidates, who so request printing in the main voter pamphlet - the main voter pamphlet will be an English and Spanish pamphlet, also containing candidate statement translations if requested by the candidate.

SECTION 4. PAYMENT.

A. Translations:
1) The candidate shall be required to pay for the cost of translating the candidate’s statement into any required foreign language as specified in Section 2 (A) above, pursuant to State and Federal law.
2) The candidate shall be required to pay for the cost of translating the candidate statement into any foreign language that is not required as specified in Section 2 (B) above, pursuant to Federal and/or State law, but is requested as an option by the candidate.

B. Printing:
1) The candidate shall be required to pay for the cost of printing the candidate’s statement in English in the main voter pamphlet. The candidate shall be required to pay for the cost of printing of the candidate statement in any foreign language required in the voter pamphlet as specified in Section 2 (A) above. 2) The candidate shall be required to pay for the cost of printing the candidate's statement in a foreign language in the main voter pamphlet that is not required, but is requested by the candidate per Section 2 (B) above.

The City Clerk shall estimate the total cost of printing, handling, translating, and mailing the candidate’s statements filed pursuant to this section, including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended), and require each candidate filing a statement to pay in advance to the local agency his or her estimated pro rata share as a condition of having his or her statement included in the voter’s pamphlet. In the event the estimated payment is required, the estimate is just an approximation of the actual cost that varies from one election to another election and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements. Accordingly, the Clerk is not bound by the estimate and may, on a pro rata basis, bill the candidate for additional actual expense or refund any excess paid depending on the final actual cost. In the event of underpayment, the clerk may require the candidate to pay the balance of the cost incurred. In the event of overpayment, the Clerk shall prorate the excess amount among the candidates and refund the excess amount paid within 30 days of receipt of billing statement from the Los Angeles Registrar Recorder County Clerk.

Resolution 2026-04
Candidate Regulations Page 3
January 13th, 2026
SECTION 5. MISCELLANEOUS.

A. All translations shall be provided by professionally-certified translators; B. The City Clerk shall comply with all recommendations and standards set forth by the California Secretary of State regarding occupational designations and other matters relating to elections.

SECTION 6. ADDITIONAL MATERIALS. No candidate will be permitted to include additional materials in the sample ballot package.

SECTION 7. That the City Clerk shall provide each candidate or the candidate’s representative a copy of this Resolution at the time nominating petitions are issued.

SECTION 8. That all previous resolutions establishing City Council policy on payment for candidate’s statements are repealed.

SECTION 9. That this resolution shall apply only to the election to be held on Tuesday, June 2, 2026, and shall then be repealed.

SECTION 10. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 13th, day of January, 2026. _____________________________
Emmett G. Badar, Mayor
ATTEST:
___________________________
Debra Black, City Clerk

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §

CITY OF SAN DIMAS )
I, DEBRA BLACK, CITY CLERK of the City of San Dimas, California, do hereby certify that Resolution 2026-04. It was duly adopted and passed at a regular meeting of the San Dimas City Council on the 13th, day of January, 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Debra Black, City Clerk

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CITY OF SAN DIMAS
2026 June Primary Election
The estimated cost is based on the cost factors below. Any changes to the election cost factors will impact the final costs for your jurisdiction.

If you need cost estimates for other elections or further assistance in using the cost estimate calculator, please contact our Election Billing team at [email protected].

Voter Count Rate Breakdown Estimated Cost
Registered Voters (RV) 23,794
Election Operations (rate * RV) $3.4082 * 23794 $81,094.71 Vote By Mail Processing (rate * RV) $1.0731 * 23794 $25,533.34 Sample Ballot Processing and Printing
Office(s)/Seat(s) (rate * No. of Offices * RV) $0.0211 * 1 * 23794 $502.05 Measures(s) (rate * No. of Measures * RV) $0.0211 * 0 * 23794 $0.00 Measure Text (rate * No. of Text Pages for all measures * RV) $0.0634 * 0 *
23794 $0.00
Voting Information (rate * RV) $0.5930 * 23794 $14,109.84 Candidate Filing and Campaign Finance (rate * No. of Candidates) $1076.8350 * 2 $2,153.67 Voter Count Rate Breakdown Estimated Cost
Registered Voters (RV) 4,819
Election Operations (rate * RV) $3.4082 * 4819 $16,424.12 Vote By Mail Processing (rate * RV) $1.0731 * 4819 $5,171.27 Sample Ballot Processing and Printing
Office(s)/Seat(s) (rate * No. of Offices * RV) $0.0211 * 1 * 4819 $101.68 Measures(s) (rate * No. of Measures * RV) $0.0211 * 0 * 4819 $0.00 Measure Text (rate * No. of Text Pages for all measures * RV) $0.0634 * 0 * 4819 $0.00 Voting Information (rate * RV) $0.5930 * 4819 $2,857.67 Candidate Filing and Campaign Finance (rate * No. of Candidates) $1076.8350 * 2 $2,153.67 Voter Count Rate Breakdown Estimated Cost
Registered Voters (RV) 6,151
Election Operations (rate * RV) $3.4082 * 6151 $20,963.84 Vote By Mail Processing (rate * RV) $1.0731 * 6151 $6,600.64 Sample Ballot Processing and Printing
Office(s)/Seat(s) (rate * No. of Offices * RV) $0.0211 * 1 * 6151 $129.79 Measures(s) (rate * No. of Measures * RV) $0.0211 * 0 * 6151 $0.00 Election Estimating Calculator Go to Election
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CITY OF SAN DIMAS - At Large
CITY OF SAN DIMAS 2ND COUNCIL
CITY OF SAN DIMAS 4TH COUNCIL

VOTING & ELECTIONS RECORDS COUNTY CLERK NEWSROOM PUBLICATIONS JOBS CONTACT ATTACHMENT 4

$9,658.83
$193,256.33
Measure Text (rate * No. of Text Pages for all measures * RV) $0.0634 * 0 * 6151 $0.00 Voting Information (rate * RV) $0.5930 * 6151
Candidate Filing and Campaign Finance (rate * No. of Candidates) $1076.8350 * 2 $2,153.67 Election Preparation Cost (Flat rate per jurisdiction)

CITY OF SAN DIMAS TOTAL ESTIMATE
DISCLAIMER: Please note that calculating an estimate using the Election Cost Estimate Calculator is not consent or agreement to hold, consolidate or provide support services for an election. Requests from jurisdictions for any election scenario must be received in the form of an adopted resolution or other official document and considered by the Board of Supervisors and Registrar-Recorder/County Clerk at the appropriate time. For more information, please contact the Election Information and Preparation Division at [email protected].

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Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of January 13, 2026
From: Brad McKinney
Prepared by: Scott Wasserman, Director of Parks & Recreation Subject: Approve the Requests for a Budget Appropriation in the Amount of $2,769.40 and Change Order No. 1 in the Amount of $11,150.00 for the CC2025-08 Pickleball Court Conversion Project at the San Dimas SportsPlex ____________________________________________________________________________

SUMMARY
Request for a Budget Appropriation of $2,769.40 for project account #020.4410.937.006 to fund Change Order No. 1 for the CC2025-08 Pickleball Court Conversion project at the San Dimas SportsPlex.

RECOMMENDATION
Staff recommends that the City Council:

1. Approve Change Order No. 1 in the amount of $11,150 from Trueline Construction to complete the construction of four pickleball courts at the San Dimas Sports Plex.

2. Approve a budget appropriation in the amount of $2,769.40 utilizing fund 020 reserves to fund project account #020.4410.937.006 to provide sufficient funding to pay for Change Order No. 1 submitted by Trueline Construction to complete the construction of pickleball courts at the San Dimas Sports Plex.

3. Direct staff to return to the City Council at a future date to consider the purchase, installation, and appropriation of funding for acoustic sound panels or other measures if needed.

GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No

FISCAL IMPACT

Request for a Budget Appropriation and Approval of Change Order No. 1 for the CC2025-08 Pickleball Court Conversion Project at the San Dimas SportsPlex Page 2 For the Meeting of January 13, 2026
The fiscal impact is dependent on City Council action. The City Council approved a budget of $49,900 to convert one tennis court into four pickleball courts at the SportsPlex. The construction contract was awarded for $41,519.40, excluding the installation of any acoustic sound panels, leaving a project balance of $8,380.60.

If Change Order No. 1 is approved in the amount of $11,150, an additional budget appropriation of $2,769.40, will be required to fully fund the change order and complete the construction of the pickleball courts at the SportsPlex. However, approval of this change order will exhaust all remaining funds that could have been used for acoustic sound paneling, if needed in the future.

City staff recommends allowing the pickleball courts to operate for a period of months to determine if there are any noise complaints. If noise complaints are received, the City would have several measures available to address noise, including the mandated use of “quiet“ racquets and balls, curtailed hours or the purchase of acoustic sound panels.

If the City Council wishes to appropriate sufficient funding for the potential purchase of acoustic sound panels at a later date, an additional $20,000 would need to be appropriated, bringing this change orders total fiscal impact to $22,769.40.

BACKGROUND
At its meeting of January 28, 2025, the City Council allocated a total project budget of $49,900 to convert one tennis court at Lone Hill Park into four pickleball courts. The budget allocation was made prior to staff bidding the construction project or awarding a contract. In its motion to approve the funding, the City Council stated that the project budget of $49,900 was intended to include funds for construction and the potential purchase of acoustic sound panels at a cost of $20,000 in the future, if they were needed to mitigate noise complaints related to pickleball. Trueline Construction submitted the lowest responsible bid for $34,087. However, the City Council subsequently directed staff not to proceed with the construction of pickleball courts at Lone Hill Park.

At its meeting of May 27, 2025, the City Council directed staff to proceed with a project to convert one tennis court at the Sports Plex to four pickleball courts. The City Council unanimously approved a motion to transfer the funding of $49,900 that was initially allocated to build pickleball courts at Lone Hill Park to the construction of pickleball courts at the SportsPlex. In the motion, the City Council did not specify if the project budget of $49,900 was intended to include an allocation of $20,000 to purchase acoustic sound panels at a later date, if needed. City staff subsequently bid the project and awarded a contract to Trueline Construction in the amount of $41,519.40. This would have left an unexpended balance of $8,380 which would not have been sufficient to fund the purchase of acoustic sound panels in the event staff was directed to do so.

DISCUSSION/ANALYSIS
Construction of the pickleball courts at the Sports Plex began on December 4, 2025. The project requires the installation of a new fence to fully separate the new pickleball courts from the adjacent tennis courts to prevent errant balls from disrupting play in the respective activity areas. The new fence was designed to fully connect to the existing short court divider fences on each side of the tennis court to create one continuous fence the length of a full tennis court. Connecting the new fence to sections of the existing fence was intended to reduce the project budget by limiting the

Request for a Budget Appropriation and Approval of Change Order No. 1 for the CC2025-08 Pickleball Court Conversion Project at the San Dimas SportsPlex Page 3 For the Meeting of January 13, 2026
number of new fence posts and additional linear feet of fencing that must be installed.

Change Order - $11,150
However, in the process of boring the holes for the fenceposts, the contractor discovered the presence of multiple electrical conduits in the concrete slab that will not allow for the placement of the fence posts at the required depth in the intended locations. Consequently, the location of the divider fence must be moved approximately one-foot east to avoid the electrical conduits. The new fence design will no longer connect to the existing sections of fencing and will need to be longer and include two additional fence posts (for a total of 7 fence posts) and additional fencing material and windscreens. The longer fence will require additional materials and labor to install.

Additionally, the contractor discovered that the concrete slab for the tennis courts is approximately 26 inches deep, which will require additional time, labor and equipment to bore holes for fence and net posts. Concrete slabs for tennis courts are typically 4-6 inches deep with electrical conduit placed underneath the slab. The contractor also discovered that the electrical conduit was encased in the concrete slab instead of placed beneath the slab, which is more common. The requested change order will require additional costs to account for the rental of specialized equipment to core drill through 26 inches of concrete, additional fence posts and chain link fencing, and additional sections of fabric windscreens for the longer fence. Unfortunately, City staff was not able to locate the original plans from the construction of the tennis courts in the 1980s that might have indicated the excessive slab depth and presence of electrical conduits encased in concrete.

The contractor must core drill seven new holes in the 26-inch concrete slab to accommodate fenceposts. This work represents more than twice as much core drilling as anticipated to install the fence. Additionally, the depth of the concrete slab will pose similar challenges to core drilling holes for net posts for each of the four pickleball courts (8 net posts total). It will take 4 additional days to complete the core drilling for the fence and net posts than originally anticipated. One day was added to the schedule specifically to account for the additional time, labor, and equipment rental required to core drill through 26 inches of concrete

ALTERNATIVES

1. Do Not Approve of Change Order or Budget Allocation - The City Council could decide not to approve the additional funds of $2,769.40 to pay for the change order and complete the tennis court conversion project. Under this scenario, construction will not proceed to convert one tennis court into four pickleball courts and City staff would require additional direction from the City Council regarding returning the tennis court to its original condition.

2. Allocate Funds for Acoustic Panels - The City Council could decide to allocate additional funding of $20,000 for the future purchase of acoustic panels or other measures in response to noise complaints. As previously discussed, City staff recommends deferring the purchase of acoustic sound panels or other equipment to mitigate noise complaints until such a time that the pickleball courts have been active and staff has an opportunity to determine the nature of noise complaints and the best methods to address them.

ENVIRONMENTAL REVIEW

Request for a Budget Appropriation and Approval of Change Order No. 1 for the CC2025-08 Pickleball Court Conversion Project at the San Dimas SportsPlex Page 4 For the Meeting of January 13, 2026
This item is Categorically Exempt under the California Code of Regulations, Title 14, Section 6, Chapter 3, Article 19, Section 15301 Existing Facilities Class 1 operations which consists of the operation, repair, maintenance or minor alteration of existing public or private facilities involving negligible or no expansion of existing or former use.

Respectfully submitted,
Scott Wasserman
Director of Parks & Recreation
Attachments:

1. Change Order #1 - Trueline Construction

Change Order Request
Date
12/10/2025
Estimate #
11566
Name / Address
City of San Dimas
245 E. Bonita Avenue
San Dimas, CA 91773
Project Name/Location
Sports Plex Pickleball Courts
Trueline Construction & Surfacing, Inc.

Riverside, CA 92513-0269
Change Order Nu...

SportsPlex 2025
Total Signing this Quote constitutes acceptance of the terms of the Quote, including the exclusions noted herein______________________________________
License No. 662625, DIR 1000006579
Trueline is a member of ASBA, CPRS, CASBO & USTA
Trueline is an approved applicator of Plexipave, Sportmaster, Guardian Crack Repair System and Armor Crack Repair System Payment to be made as follows: UPON COMPLETION. 1.5% NET 30 DAYS PLUS LEGAL & ATTORNEY FEES. Acceptance of Proposal - The above prices, ecifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work specified. Payment will be as outlined above.

Description Qty U/M Rate Total
Change Order Request due to Electrical Lines and Slab Depth Move fencing from original location East due to electrical lines obstructing fence post placement. Add two (2) new fence posts to original contract. Fencing will no longer be attached to existing fencing. Additional three (3) days labor and materials
1 7,720.00 7,720.00
Labor, 3 men, 3 days, 67.12 x 72 hours = $4832.64
Materials, $1147.33
Equipment, $1740.03
Additional one (1) day labor, equipment and materials due to existing slab depth over 2 feet. Core drilling for pickleball net posts.
1 3,430.00 3,430.00
Labor, 3 men, 1 days, 67.12 x 24 hours = $1610.88
Materials, $446.13
Equipment, $1372.99
$11,150.00
ATTACHMENT 1

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of January 13, 2026
From: Brad McKinney, City Manager
Prepared by: Shari Garwick, Director of Public Works
Subject: Approve and Authorize the City Manager to Enter into a Service Agreement with Liberty Plugins, Incorporated for Management of City-owned Electric Vehicle Charging Systems and Direct Staff to Conduct a Public Hearing to Establish a Fee Rate for City-owned Electric Vehicle Charging Stations. ____________________________________________________________________________

SUMMARY
The City owns and operates nine (9) Level 2 electric vehicle (EV) charging stations at three locations. Currently, no fee is charged for their use, resulting in estimated annual electricity costs exceeding $100,000, which are paid from the City’s General Fund. In addition to electricity costs, City staff provide ongoing maintenance and replacement of charger components.

Staff proposes implementing a user fee for City-owned EV charging stations to recover 100% of electricity, maintenance, administrative, and staffing costs. The proposed fee would be publicly noticed and established through a public hearing at a future City Council meeting.

Staff also recommends entering into an agreement with Liberty Plugins to manage and process payments for the City’s EV charging stations.

RECOMMENDATION
Staff recommends that City Council:

1. Authorize the City Manager to enter into a service agreement with Liberty Plugins, Incorporated for management of City-owned electric vehicle charging stations in a form approved by the City Attorney.

2. Direct staff to conduct a public hearing to establish electric vehicle charging fees for Cityowned EV charging stations and incorporate the approved rates into the Citywide fee schedule.

Charge for City owned Electric Vehicle Charging Stations Page 2 For the Meeting of January 13, 2026
GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
Yes

FISCAL IMPACT
The proposed service contract with Liberty Plugins, Incorporated provides a Charge Station Management System (CSMS) that enables the City to collect fees from drivers using City-owned EV charging stations. Drivers would pay for charging based on electricity usage through the Liberty Plugins mobile application.

The cost of the CSMS is $972 annually for all nine chargers ($9 per charger per month). Staff proposes a three-year agreement with an annual cost-of-living adjustment not to exceed 5%, based on the Consumer Price Index for All Urban Consumers (CPI-U) for the Los Angeles–Long Beach–Anaheim area. The total base cost of the three-year contract is $2,916, plus any applicable cost-of-living increases.

The actual charging fee rate would be established at a future City Council meeting following a public hearing. Once adopted, the fee would be adjusted annually as part of the Citywide Fee Schedule. Staff proposes setting the initial rate to recover 100% of electricity, maintenance, and administrative costs associated with operating the EV charging stations.

BACKGROUND
The City operates nine (9) Level 2 EV charging stations at the following locations:
• Two (2) chargers at the Via Verde Park-and-Ride (Via Verde Road/State Route 57) • Four (4) chargers at the municipal parking lot behind U.S. Bank (north of Bonita Avenue and Iglesia Street)
• Three (3) chargers at the municipal parking lot behind Bank of America (Bonita Avenue and Exchange Place)
All chargers are currently available to the public at no cost, with electricity expenses paid by the City’s General Fund. When first installed, free EV charging was commonly offered by municipalities as an incentive to encourage adoption of electric vehicles.

In recent years, electricity costs have increased significantly, and the number of electric vehicles using the chargers has grown. As a result, many neighboring cities now charge for use of municipally owned EV charging stations. For the current fiscal year, the cost of electricity for City of San Dimas-owned EV chargers is estimated to exceed $100,000.

DISCUSSION/ANALYSIS
Due to rising electricity costs and increased usage of City-owned EV charging stations, staff recommends implementing a user fee to recover 100% of associated EV Charging costs. All Cityowned chargers are equipped with software capable of supporting paid charging.

Staff evaluated available options and recommends using Liberty Plugins to provide a Charge Station Management System (CSMS) with pay-by-mobile functionality. Users would download the Liberty Plugins application to pay for charging services. Liberty Plugins would collect the fees and remit payment to the City on a periodic basis, as specified in the agreement (monthly or quarterly).

Charge for City owned Electric Vehicle Charging Stations Page 3 For the Meeting of January 13, 2026
Liberty Plugins charges users a nominal convenience fee of $0.35 per transaction. Other fees specific to the EV user’s credit card would also apply if applicable. The City would also pay a network fee of $9 per charger per month, totaling $972 annually which staff proposes to be factored into the electricity charge rate along with estimated maintenance costs to recoup 100% of costs associated with EV charging. Because the proposed charging rate constitutes a user fee, a public hearing and City Council approval are required prior to implementation. With Council direction, staff will bring a proposed charge rate at a future meeting.

Staff recommends entering into a three-year agreement with Liberty Plugins with an annual costof-living adjustment, not to exceed 5%.

ALTERNATIVES
City Council may direct staff to establish charging rates that recover less than 100% of electricity and maintenance/administrative costs. Any shortfall would continue to be funded by the General Fund.

ENVIRONMENTAL REVIEW
This item is not subject to environmental review under the California Environmental Quality Act (CEQA). Pursuant to CEQA Guidelines Section 15378(b)(5), administrative and organizational activities that do not result in a direct or indirect physical change in the environment are not considered projects. Additionally, under CEQA Guidelines Section 15378(b)(4), government fiscal activities that do not involve a commitment to a specific project with potential physical impacts are not CEQA projects.

Respectfully submitted,
Shari Garwick
Director of Public Works
Attachments:

1. Map of City Owned Electric Vehicle Charging Station

2. Draft Contract with Liberty Plug Ins

ATTACHMENT 1
City Owned EV Charger Locations
4 stations in municipal lot north of US Bank (165 E Bonita Ave, San Dimas, CA 91773)
3 stations behind Bank of America (135 W Bonita Ave, San Dimas, CA 91773) 2 stations at Via Verde Park and Ride (105 Via Verde Dr Rd, San Dimas, CA 91773)

ATTACHMENT 2
CONTRACT No. 2025110401
This service contract (hereinafter referred to as the “Contract” and/or "Agreement") is entered into between The City of San Dimas, located at 245 E Bonita Ave San Dimas 91773, (the "Operator"), and Liberty Pluglns, Inc. (the “Contractor’),1482 East Valley Road, Suite 329, Santa Barbara, California, collectively referred to as the “Parties".

I. RECITALS
WHEREAS Operator has installed electric vehicle (EV) chargers in selected locations, has established rates for electric vehicle charging, and desires a service that manages access to the chargers and enables drivers to pay for charging their electric vehicles using a mobile phone and for the Operator to receive such revenues.

WHEREAS, Operator has installed or is installing EV chargers in the Municipality of San Dimas and Contractor is able and willing to provide the Operator with a Charge Station Management System (CSMS) including access control and pay-by-mobile (PBM) service, which meets the Operator's needs described above.

II. SCOPE OF SERVICES
A. General Requirements:

The Contractor will provide the Operator with a CPMS as described in this Agreement and Appendices.

B. Services:

The Contractor will provide the following services under this Contract:
• CSMS set-up, including rates (if applicable), policies, management, and reporting. • Registration of end users.
• Managed Access to charge station as required.
• Collection of charging fees from customers
• Remittance of collected charging fees to the Operator.

The Contractor will provide customers (end-users) the following:
• Operator's pricing schedule for EV charging services (if applicable). • Customer (end-user) account and transaction support.
• Customer (end-user) service support.

Customer (end-user) support for account and transaction issues is included as part of the PBM and Network Services fee schedule.

Contractor will set initial charger management, reporting, and account settings as well as any applicable fee structures according to Appendix A. These can be changed at any time, as required by Operator upon written request to Contractor - or administration of system settings by Operator with appropriate notification to Contractor.

The Contractor will provide services to the Operator for the following locations and equipment:

Site Name Site Address Number of Code Connect
Chargers
136 E First (Municipal Lot) 136 E First, City of San
Dimas, CA 91773
LibertyID: 021649
LibertyID: 021680
= 2
Municipal Lot behind Bank of
America
125 W Bonita, City of San
Dimas, CA 91773
LibertyID: 021671
LibertyID: 021673
LibertyID: 021676
=3
Municipal Lot behind US Bank 136 E First, City of San
Dimas, CA 91773
LibertyID: 021670
LibertyID: 021675
=2
Via Verde Park & Ride 105 Via Verde, San Dimas,
CA 91773
LibertyID: SD_004
LibertyID: 021728
=2
C. Audit
Operator shall have the right, at any time during the term of this Agreement and for three (3) years thereafter, to audit Contractor’s records, data, and books of account related to transactions, revenues, fees, or remittances generated under this Agreement. Contractor shall provide access to such records within five (5) business days of request, including but not limited to session data, transaction logs, credit card charge data, and reconciliation reports. If any audit reveals an underpayment to Operator, Contractor shall remit such amounts within thirty (30) days together with interest at the rate of 12% per annum. Contractor shall bear the cost of any audit that reveals an underpayment of more than 2% of revenues remitted for the audited period.

D. Financial Transactions and Reporting
The Contractor will provide access control and payment collection for Operator according to the structure in Appendix A. The Contractor will transfer the collected charging fees to the Operator on a quarterly or monthly basis. The first quarterly period shall be defined as the first three months upon mutual execution of this Contract. Contractor agrees to transfer the collected charging fees to the Operator no less than fifteen (15) more than twenty (20) days after the end of any quarterly period. If the collected charging fees meet an agreed upon threshold, Operator can switch to a monthly reconciliation.

The Contractor will provide quarterly reports detailing sessions and usage as outlined in Appendix A. Additional reports required by the Operator that are beyond the reports described in Appendix A will be by mutual agreement and listed in Appendix B.

The Operator will waive a one-time Account Set Up Fee as listed In Appendix A of the Contract.

The operator will pay for yearly, quarterly or monthly fees as listed In Appendix A and these fees will be billed on a yearly, quarterly or monthly basis. Operator shall have thirty (30) days from receipt of invoice to submit payment. Late payment will result in interest being charged at the rate of 12% per annum. Operator can also have those fees deducted from quarterly or monthly revenues.

Upon request and at other times required by this Contract, Contractor will provide the Operator access to all financial records and activities related to the Operator and this Contract. Contractor will provide sufficient data to allow Operator to conduct an audit of funds collected for both individual customers and for the Operator's account as a whole.

III. OWNERSHIP OF DATA AND INTELLECTUAL RIGHTS
All data generated from or associated with Operator-owned EV charging equipment or EV charging transactions occurring on Operator property, whether stored by Contractor or otherwise, including but not limited to user session data, meter data, revenue, transaction history, and related metadata, shall be deemed “Operator Data.” Operator Data is owned exclusively by the Operator.

Contractor shall have a limited license to use Operator Data solely for performance of this Agreement.

Contractor shall make all Operator Data available to Operator in industry-standard format upon request and within three (3) business days.

Contractor shall not sell, disclose, transfer, license or otherwise use Operator Data for any other purpose without Operator’s prior written consent.

Nothing in this Agreement shall be construed to grant the Operator rights to Contractor’s underlying software or proprietary methods.

IV. END-USER FEES

The Contractor will charge customers (end-users) fees as provided by the Operator as specified in Appendix A for transactions. The end user fees may be paid in part or fully by the Operator and may be retained in part or fully by the Contractor per the terms in Appendix A.

In subsequent years, or as new features are added or the model of the service evolves, the fee structure may change to accommodate those new features and models. The Contractor will notify the Operator 45 (forty-five) days prior to any anticipated changes in fees. Any additional features would be optional if there are new fees involved, and either the Operator or customers may opt out of these features.

All personal and financial data must be managed in compliance with standards set forth by the Payment Card Industry Data Security Standards (PCI compliancy).

V. TERM
This Agreement shall enter in force upon its execution by both Parties and is entered into for three (3) years, but no less than one (1) year. This Agreement can be terminated by Operator for any reason at any time by Operator providing thirty (30) days written notice to Contractor. The Contract will automatically be extended for one year at a time after the initial period, always subject to the same termination clause contained herein Section V. Term.

Notwithstanding the above, either Party may cancel the Agreement at any time if the other Party is in serious breach of this Contract and will not correct the situation within 30 days of having been informed about it in writing by the other Party.

VI. MISCELLANEOUS

6.1 Indemnification. The Contractor shall defend (with legal counsel satisfactory to the Operator), indemnify and hold the Operator, its elected officials, agents and employees harmless from and against all liabilities, obligations, fines, claims, damages, penalties, lawsuits, governmental proceedings, judgments, costs and expenses (including, without limitation, all attorneys’ fees, costs and expenses of litigation):
• Arising out of any negligent act or omission of Contractor, its directors, officers, Contractors, agents and/or employees in connection with the services provided pursuant to this Contract; and/or
• Arising from a breach of this Contract by Contractor, and/or • Arising out of or due to any failure on the part of Contractor to perform or comply with any rule, ordinance, or law to be kept and performed.

Operator will inform Contractor of any such claim or demand that alleges liability based in whole or in part on any act or omission of Contractor, its directors, officers, agents, or employees.

Thereafter, the Contractor shall (i) reasonably cooperate in the defense of such claim, and (ii) pay its defense of such claim as incurred, whether or not such claim is ultimately successful. In this regard, the Operator will reasonably cooperate with Contractor allowing Contractor to jointly select, with the Operator, attorneys to defend the Operator and Contractor provided that Contractor confirms Its obligation to pay the Operator's defense costs.

6.2 Applicable Law. All federal, state, and local laws applicable in the rendering of the services by the Contractor shall be compelled with in all respects by the Contractor as shall all rules and regulations of the Operator and any other applicable governmental agency.

6.3 Public Records Request. Correspondence, reports, and other written work that is generated during the relationship created by this Contract, may be requested by third parties pursuant to the _____California______ State Public Records Act. The parties agree that if such a request is filed, the party with whom the request is filed will promptly notify all other parties to this Contract The parties further agree that they will not disclose any such requested material until at least ten (10) business days after providing notification to all other parties to this Contract. The intent of this clause Is to provide all parties the opportunity to seek injunctive relief pursuant to the relevant provisions in the _______California____ State Public Records Act. to protect the vital functions of those entitles. This clause shall survive the termination or expiration of this Contract.

6.4 Jurisdiction. This Agreement Is made and delivered in the State of California, and shall be construed and enforced in accordance with the laws thereof.

6.5 Notices: Any notice, demand, request, consent, approval or communication that either party desires or is required to give to the other party shall be in writing addressed to the other party at the addresses as follows:

TO OPERATOR:

The City of San Dimas
Attn: Director of Public Works
245 E Bonita Ave San Dimas 91773
TO CONTRACTOR:

Liberty Plugins, Inc.

ATTN: Kristen Helsel
1482 East Valley Road. Suite 329,
Santa Barbara, CA 98108
or such address as may have been specified by notifying the other party of the change of address.

Notice shall be deemed served on the date of actual delivery or the first attempted delivery as shown on the return receipt If mailed with the United States Postal Service by certified mail, return receipt requested.

6.5 Survival. All obligations of the Contractor as provided for in this agreement shas not cease upon the termination of this agreement and shall continue as obligations until fully performed. All clauses of this agreement which require performance beyond the termination date shall survive the termination date of this agreement.

6.6 Entire Agreement. This Is the entire agreement between the parties. It may not be altered or modified except by a written amendment to this Contract that references the intent of the parties to amend this Contract. There is no other oral or written understanding between the parties concerning this matter.

6.7 Signing Authority. Anyone signing this Contract on behalf of the contractor personally certifies that they have the authority to execute said document on behalf of the Contractor and that their signature is binding upon the Contractor.

6.8 Insurance. Contractor shall, at all times during the term of this Agreement, maintain at its sole cost and expense, the following minimum insurance coverages issued by an insurer admitted in the State of California and rated A- or better by A.M. Best:
a) Commercial General Liability with limits of not less than $2,000,000 per occurrence and $4,000,000 aggregate, naming the Operator, its elected officials, officers, agents, and employees as additional insureds using ISO form CG 20 10 or equivalent.
b) Commercial Crime / Cyber Liability / Technology E&O with limits of not less than $2,000,000 per claim, covering unauthorized access to Customer or Operator data, PCI-related exposures, and network security liability.
c) Automobile Liability with limits of not less than $1,000,000 combined single limit. d) Workers’ Compensation Insurance as required by law, with statutory limits.

Contractor shall furnish Operator with certificates of insurance and all required endorsements prior to the commencement of services. Such insurance shall be primary and noncontributory with respect to any insurance carried by Operator. Failure to maintain insurance shall constitute a material breach.

Contractor: Liberty Pluglns, Inc.
1482 East Valley Road, Ste 329,
Santa Barbara, CA 93108
By: __________________________
Typed: Kristen Helsel
Title: CEO
Date: ________________________
Operator: The City of San Dimas
245 E Bonita Ave San Dimas 91773
By: __________________________
Typed:

Title:

Date: ________________________

APPENDIX A: SERVICE AND TRANSACTION FEES AND REPORTS
I. PAYMENT SCHEDULE: Processing of payments from between Operator and Contractor will be handled on a quarterly schedule, remittance of balances to be paid thirty (30) days after the previous quarter has ended.

II. RATE SCHEDULE: Customers can pay for charging session using a pay per use or wallet model. Operator has chosen the following schedule for customer payments.

Wallet: Customers add funds to their account then charging transactions draw down from the balance to reduce transaction fee cost. Wallet accounts require a wallet maintenance fee. Repolishing the wallet will be subject to credit card fees.

The Operator chooses this option for the following users: (_) Employees or building residents (X) None (_) Other: ______________.

Pay-per-use: Customers pay per transaction. Transactions are subject to convenience and credit card fees. The Operator chooses this option for the following users: (X) General Public (_) Employees or building residents (_) None (_) Other: ______________.

III. NETWORK FEES: The monthly network fee for the Operator are as follows:

Equipment Number Installed Price per Unit per
Month
Total Price
Per Month
Code Connect
Chargers
9 $9 $81
Total Per Year: $972.00
IV. TRANSACTION FEES:

Fee Amount Paid By
Convenience Fee $0.35/Transaction Customer
Wallet Fee* N/A Operator
Credit Card Fee** $0.30 +

2.99%/Transaction
TBD by Operator
*Use of a Wallet by an EV charger user aggregates transactions into a single credit card transaction. This is done in the effort to reduce the number of credit card charges, minimizing transaction fees and charge-offs.

**Credit Card Fees are determined solely by the credit card company and are subject to change at any time without notice; the Contractor has no control over or responsibility for such fee adjustments.

APPENDIX B: ADDITIONAL OR CUSTOM REPORTS
This section lists any additional or custom reports requested by the Operator and agreed to by the Contractor. Any creation or programming fees associated with such reports will be listed in this Appendix and billed to Operator at the time of agreement. Recognizing that the Contract Term will extend automatically each year, unless terminated by Operator as provided herein, from time to time, the Operator may request additional or custom reports.

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of January 13, 2026
From: Brad McKinney, City Manager
Prepared by: Lily Flores, Housing Manager
Subject: Adopt Resolution 2026-07, Approving the FY 2026-2027 CDBG Programs and Funding Budget
____________________________________________________________________________

SUMMARY
The Housing Division is proposing the program activities and funding for the Community Development Block Grant (CDBG) Program administered through the Los Angeles County Development Authority (LACDA) for FY 2026-2027. This is a public hearing for the proposed programs and allocations.

RECOMMENDATION
Staff recommends that the City Council:
• Open the Public Hearing for comments
• Adopt Resolution 2026-07 approving the proposed FY 2026-2027 CDBG Programs and allocations as outlined
• Authorize the City Manager or his designee to execute any and all documents necessary to further the projects herein, including but not limited to amendments and modifications thereto for CDBG projects with the Los Angeles County Development Authority (LACDA).

GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No

FISCAL IMPACT
Limited Staff time, depending on the nature of the projects and programs considered is expected.

The potential financial impacts would be funded through the available Housing Authority funds already budgeted.

BACKGROUND

Community Development Block Grant FY 2026-2027 Page 2
For the Meeting of January 13, 2026
Each year, the Department of Housing and Urban Development (HUD) provides annual grants on a formula basis to states, cities, and counties to develop viable urban communities by providing decent housing and a suitable living environment, principally for low – and moderate – income persons.

The City of San Dimas is a Participating City with the County of Los Angeles Urban Community Development Block Grant (CDBG) through the Los Angeles County Development Authority (LACDA) Cooperation Agreement. As a Participating City with LACDA, the City receives CDBG funding based on the number of cities participating in the County’s program, community development need, and a city’s commitment to provide housing and community development.

Projects must be implemented according to the 1974 Housing and Community Development Act and the National Affordable Housing Act passed by Congress in 1990. Consequently, our preparation for the FY 2026-2027 program year will be regulated in a manner consistent with these laws.

Activities carried out with CDBG funds must address at least one of the three (3) national objectives of the CDBG program which include:
• Benefiting low- and moderate-income persons;
• Aid in preventing neighborhood deterioration; and
• Meet other urgent community development needs due to natural disasters or other emergencies.

Activities may include, but are not limited to, public facilities and improvements, acquisition and relocation, public services, economic development, and housing improvement/rehabilitation programs. Applicable statutes and regulations place specific requirements on certain activities, such as limitation on the amount of CDBG funds which may be used for public services and planning and administration costs.

DISCUSSION/ANALYSIS
The City of San Dimas strives to maintain a safe, decent and sanitary environment for all its residents. Therefore, the grant amount received by LACDA is spent on those eligible activities that will enhance the ability to achieve this goal, while benefiting low and moderate- income persons. Currently, CDBG funds are allocated for the following city-wide programs:

Housing Rehabilitation Program – Continuing City Program The Housing Rehabilitation Program provides grants and deferred loans for the rehabilitation of qualified single-family residences throughout the City. Beneficiaries are low- and moderateincome owner-occupied units of single-family detached dwellings, condominiums/townhomes, and/or mobile homes. This project assists in eliminating unhealthy and unsafe conditions, including but not limited to asbestos, lead, mold, and related building and health code deficiencies. This program also provides support to City Code Compliance efforts to correct substandard housing conditions.

Program Administration
Program allowable funds, not to exceed 20% of the eligible program, can be used for activity delivery and management of that program. The City currently utilizes the services of MDG

Community Development Block Grant FY 2026-2027 Page 3
For the Meeting of January 13, 2026
Associates to provide program administration services for our Housing Rehabilitation Programs.

MDG has continued to do an excellent job as our housing rehab specialist/inspector since 2018.

FY 2025-2026 is the (5th) fifth and final year of the Consulting Services Agreement with MDG Associates, Inc. As required by our procurement process, we will go out to bid in March/April 2026 for a new service agreement for program administration to begin July 1, 2026.

Youth Scholarship Program – Continuing Program
The Youth Scholarship Program provides low- and moderate-income families with youth (ages 3- 17) residing in the City of San Dimas the opportunity to participate in various year-round programs and activities such as, summer camps, dance classes, sports activities, swim classes, field trips, amusement park fees, etc. This program assists low- and moderate-income families that cannot afford program fees offered by the Parks & Recreation Department by subsidizing the full amount of the program registration fees for each participant up to $500.00 per youth. This program is administered by the City’s Parks and Recreation Department in partnership with the Housing Division Staff.

Restaurant Attraction and Assistance Program – Continuing Program The Restaurant Attraction and Retention program which began in FY 2024-25 supports business development likely to increase level of employment for low – and moderate -income residents of San Dimas. The Program supports economic development assistance by providing grants to restaurants who will meet the goals of 1) job creation and/or retention for low to moderate income persons (local preference) 2) Improving commercial business opportunities and availability of dining/food options for those working and living in San Dimas’s Downtown and surrounding areas, and 3) creating opportunities for recruiting new restaurants to fill commercial vacancies in downtown. This Program offers $35,000 to a business for every low-income full-time employee hired or retained.

PROGRAM FY 2025-26 UPDATE
The FY 2025-26 CDBG Program started on July 1, 2025, and will continue through to June 30, 2026, with CDBG funds being administered with the three programs: Housing Rehabilitation Program, Restaurant Attraction and Assistance Programs, and the Youth Scholarship Program.

The Housing Rehabilitation Program has a CDBG goal of assisting a minimum of eight (8) households with various housing rehabilitation project, such as plumbing and electrical repairs, re-roofs, HVAC, exterior paint, and window replacements. This program provides a maximum grant of $15,000 for Single Family Residency (SFR) and $10,000 for mobile Homes to eligible low- and moderate-income households. In addition, the City offers a grant up to $40,000 for mobile homeowners who are at 50% or below the area median income (AMI). To date, we have five (5) SFR and three (3) mobile home rehabs in process. We also have one (1) mobile home replacement in process. The five (5) SFR will exhaust the CDBG budget leaving us to use the $200,000 Housing Authority Budget and the Manufacture Housing & Opportunity Revitalization Program (MORE) remaining funds of $943,830.

The Restaurant Attraction and Assistance Program is currently assisting Haydee Diaz, owner of Sweet Savory Café & Bakery in opening up the new Grab & Go location. The City is assisting with $70,000 which is being used for equipment and payroll. Sweet Savory Grab & Go hired 1 Full

Community Development Block Grant FY 2026-2027 Page 4
For the Meeting of January 13, 2026
time employee and 2 part time employees. No other applications have been submitted for the Program.

The Youth Scholarship Program has a goal of assisting twenty (20) youth for the program year.

To date, eleven (11) youth have been assisted with scholarships for the Kids Fun Club, basketball, swim lessons, swim team, soccer, webby dance, and shooting stars. The Parks & Recreation Staff has been working diligently with this program and has spent a total of $4,289 of the $10,000 budget to date.

HOUSING PROGRAMS FY 2024-2025 ACCOMPLISHMENTS
PROPOSED FY 2026-27 PROJECTS
The City of San Dimas will be receiving an estimated allocation of $156,398 for Fiscal Year 2026- 2027 along with a carryover unallocated balance of $2,093 for a total of $158,491.

The proposed projects will continue to benefit low to moderate income persons by providing decent and safe housing and suitable living environments, public service, and expanding economic opportunities.

ALTERNATIVES
No alternatives are recommended for this request.

Program - Funds Expenditures
# Households/Persons
Assisted
Housing Rehabilitation - CDBG $125,719 7
Housing Rehabilitation - Housing Authority $120,229 10
Housing Rehabilitation - MORE $556,169 12
REHAB PROGRAM TOTALS $802,117 29
Youth Scholarship Program -CDBG ($13,480) $10,000 24
Restaurant Attraction and Assistance Program - CDBG $0 0 Mobile Home Lift Program - Housing Authority $82,305 6
COMHE Façade Program - Housing Authority $169,965 6
COMHE Rental Assistance Program - Housing Authority $49,500 36 Rental Assistance - PLHA $23,592 24
Rapid Rehousing - Housing Solutions Fund $11,668 7
Totals $1,149,147 132
FY 2024-2025 Accomplishments
Program Budget
Approx %
of Budget Est. Accomplishments
Housing Rehabilitation $116,018 73% 10 Households
-Housing Consultant Program Activity Fees $20,473 13% Administrative Fee Economic Development - Business Attraction $10,000 6% 1 FTE Jobs Youth Scholarship Program $12,000 8% 20 youth
Total $158,491 100%
FY 2026-2027 Proposed Projects

Community Development Block Grant FY 2026-2027 Page 5
For the Meeting of January 13, 2026

ENVIRONMENTAL REVIEW
This item is not subject to environmental review under the California Environmental Quality Act (CEQA). Under CEQA guidelines Section 15378 (b)(5), continued administrative activities and organization activities that will not result in a direct or indirect physical change in the environment are not CEQA projects. Moreover, under CEQA guidelines CEQA guidelines Section 15784 (b)(4), government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment are not CEQA projects.

Respectfully submitted,

Lily Flores
Housing Manager
Attachments:

1. Resolution 2026-07 Community Development Block Grant FY 2026-2027

2. Proof of Publication CDBG 2026-2027

ATTACHMENT 1
RESOLUTION 2026-07

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS ANGELES, AUTHORIZING THE ALLOCATION OF THE 2026 YEAR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR FISCAL YEAR 2026-27 WHEREAS, the Community Development Block Grant (CDBG) Program has operated since 1974 to provide local governments the resources to meet the needs of persons of low- and moderate-income; and
WHEREAS, the City of San Dimas contracts with the Los Angeles County Development Authority (LACDA) for the disbursement of Community Development Block Grant Funds; and WHEREAS, the City of San Dimas will receive an estimated total of $158,491 through the Community Development Block Grant Funds; and
WHEREAS, the City Council has conducted a public hearing on January 13, 2026 at 7:00 pm, with the required prior noticing to provide the public an opportunity to comment on the programs proposed for the Fiscal Year 2026-27 Community Development Block Grant Funds Program.

NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of San Dimas does hereby resolve that:

SECTION 1. The City Council approves the Community Development Block Grant (CDBG) Program Budget for Fiscal Year 2026-27 and instructs Staff to submit the necessary document and a copy of this Declaration to the Los Angeles County Community Development Commission.

SECTION 2. The City Council authorizes City Staff, to execute documents as required by the program and to adjust the Program budget as necessary throughout the Fiscal Year. This includes, but is not limited to, allocating amounts on a per project basis, adjusting project budgets, implementing a new activity, or cancelling existing activities to allow for the timely expenditure of CDBG-funds.

PASSED, APPROVED AND ADOPTED this 13th day of January, 2026. ____________________________________
Emmett G. Badar, Mayor
ATTEST:
_______________________________
Debra Black, City Clerk

Resolution 2026-07 Page 2
Community Development Block Grant FY 2026-27
January 13, 2026

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §

CITY OF SAN DIMAS )
I, DEBRA BLACK, CITY CLERK of the City of San Dimas, California, do hereby certify that Resolution 2026-07 was duly adopted and passed at a regular meeting of the San Dimas City Council on the13th day of January, 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Debra Black, City Clerk

ATTACHMENT 2