San Dimas City Council
April 14, 2026

CITY COUNCIL AND
HOUSING AUTHORITY MEETING AGENDA
TUESDAY APRIL 14, 2026 7:00 PM
SAN DIMAS COUNCIL CHAMBER
245 EAST BONITA AVENUE
A public agenda packet is available for review on the City’s website  www.sandimasca.gov or by contacting the City Clerk’s Office at [email protected].

Members of the public may observe the City Council meeting live on the City of San Dimas website at www.sandimasca.gov or on KWST Channel 3. To view from the website, select the Watch City Council Meetings blue button from the home page.
7:00 PM
CITY COUNCIL
Mayor Emmett Badar, Mayor Pro Tem Eric Weber, Councilmember Rachel Bratakos, Councilmember Eric Nakano, Councilmember Ryan A. Vienna
CALL TO ORDER AND FLAG SALUTE

RECOGNITION

1. Recognize April as Donate Life Month – Jolene Vargas, OneLegacy Ambassador

2. In Memory of Los Angeles County Sheriff Deputy Levi Vargas ORAL COMMUNICATIONS
(Members of the audience are invited to address the City Council on any item on this agenda or not on this agenda. Public comment will not be taken during each individual agenda item, except for public hearing items. Comments on public hearing items will be heard when that item is scheduled for discussion. Under the provisions of the Brown Act, the legislative body is prohibited from engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion at a later date. Each speaker will be limited to speaking once for up to (3) three minutes.)
CONSENT CALENDAR
(All items on the Consent Calendar are considered to be routine and will be enacted by one motion unless a member of the City Council requests separate discussion.) CC1. Recognize Autism Awareness and Acceptance Month
CC2. Recognize April as Earthquake Preparedness Month
CC3. Adopt Resolution 2026­23, A Resolution of the City Council of the City of San Dimas, Approving Certain Demands for the Pre­Paid Warrant Register of March 31, 2026 in the amount of $1,477,212.95 and Warrant Register of April 15, 2026 in the amount of $841,122.88.

CONSENT CALENDAR
(All items on the Consent Calendar are considered to be routine and will be enacted by one motion unless a member of the City Council requests separate discussion.) CC1. Recognize Autism Awareness and Acceptance Month
CC2. Recognize April as Earthquake Preparedness Month
CC3. Adopt Resolution 2026­23, A Resolution of the City Council of the City of San Dimas, Approving Certain Demands for the Pre­Paid Warrant Register of March 31, 2026 in the amount of $1,477,212.95 and Warrant Register of April 15, 2026 in the amount of $841,122.88.

CC4. Approve Minutes of the March 24, 2026 City Council Meeting CC5. Deny Claim Zuno v. City of San Dimas CJP 3056277
CC6. Deny Claim Ochoa v. City of San Dimas CJP 3056296
CC7. Deny Claim Hawks v. City of San Dimas CJP 3056441 LSV CC8. Approve Appropriation of $30,000 from Fund 100 for the Replacement of Two Overnight Parking Pay Stations Located at the Via Verde Vons Shopping Center and the San Dimas Sheriff’s Station
CC9. Adopt Ordinance 1336, Municipal Code Text Amendment 26­02, Amending the San Dimas Municipal Code, Title 18, Chapter 18.42 Multiple­Family (MF) Zone, Chapter 18.50 Downtown Specific Plan, and Chapter 18.538 Specific Plan No. 23 to Amend the Definition of Permitted Uses as they Relate to Apartments, Condominiums, Townhouses and Similar Multiple­family Developments, Which are Already a Permitted Use, Proposed on Properties Identified as Housing Sites in the City’s Housing Element for the 2021­2029 Planning Period.

This item is Exempt under the California Environmental Quality Act, pursuant to Section 15061 (b)(3).

CC10. Appropriation of $325,000 from Proposition C Funds (Fund 73) and Approval of Professional Services Agreement with SA Associates for Engineering Design of Foothill Blvd Multi­Modal Project for $275,000 plus $50,000 for Contingency.

CC11. Certification of Director and Alternate for the California JPIA Board of Directors END OF CONSENT CALENDAR
RECOMMENDATION: Approve consent calendar with recommendations as presented in staff reports.

CITY COUNCIL AND HOUSING AUTHORITY
OB1. Renewal of the San Dimas Mobile Home Accord for an Additional Five Years RECOMMENDATION: City Staff recommends the City Council:

1.  Approve the proposed renewal of the Mobile Home Accord for a 5­year period starting July 1, 2026, through June 30, 2031; and
City Staff recommends the Housing Authority:

1.  Approve the proposed renewal of the Mobile Home Accord for a 5­year period starting July 1, 2026, through June 30, 2031; and

2.  Authorize the Executive Director of the San Dimas Housing Authority or his designee to execute the San Dimas Mobile Home Accord.

OB1. Renewal of the San Dimas Mobile Home Accord for an Additional Five Years RECOMMENDATION: City Staff recommends the City Council:

1.  Approve the proposed renewal of the Mobile Home Accord for a 5­year period starting July 1, 2026, through June 30, 2031; and
City Staff recommends the Housing Authority:

1.  Approve the proposed renewal of the Mobile Home Accord for a 5­year period starting July 1, 2026, through June 30, 2031; and

2.  Authorize the Executive Director of the San Dimas Housing Authority or his designee to execute the San Dimas Mobile Home Accord.

ORAL COMMUNICATIONS
(Members of the Audience (Speakers are limited to (3) minutes or as may be determined by the Chair.) CITY REPORTS
CR1. City Manager
CR2. City Attorney
CR3. Members of the City Council
Councilmembers’ Report on Meetings Attended at the Expense of the Local Agency (Pursuant to AB 1234 – G.C. §53232.3(d)
City Council Requests for Future Items, Comments and Updates

ADJOURNMENT
Notice Regarding Americans with Disabilities Act: In compliance with the ADA, if you need assistance to participate in a city meeting, please contact the City Clerk's Office at (909) 394­6216. Early notification before the meeting you wish to attend will make it possible for the City to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102­35.104 ADA Title II].

Copies of documents distributed for the meeting are available in alternative formats upon request. Any writings or documents provided to the City Council regarding any item on this agenda will be made available for public review Monday through Thursday 7:30 a.m. to 5:30 p.m. and on Fridays from 7:30 a.m. to 4:30 p.m. at the Administration Department. In addition, most documents are posted on the City's website at www.sandimasca.gov.

Posting Statement:  I declare under penalty of perjury that on April 10, 2026, I posted a true and correct copy of this agenda on the bulletin board in the Civic Center Plaza of City Hall at 245 E. Bonita Ave., San Dimas Post Office 300 E. Bonita Ave., Von’s Via Verde Shopping Center 1160 Via Verde Ave., and on the City's website www.sandimasca.gov/agendas­minutes/as required by law.

April 10, 2026 Debra Black
Debra Black, City Clerk

Donate Life Month
W
HEREAS, organ, eye, tissue, marrow and blood donations are life-giving acts recognized worldwide as expressions of compassion to those in need; and W
HEREAS, more than 103,000 individuals nationwide and more than 23,000 in California are currently on the national organ transplant waiting list, and on average, 17 people die each day while waiting;
W
HEREAS, the need for donated organs is especially urgent in Hispanic, Latino and African American communities;
W
HEREAS, a single individual’s donation of the heart, lungs, liver, kidneys, pancreas and small intestine can save up to eight lives; donation of tissue can save and heal the lives of up to 75 others;
W
HEREAS, organ donors saved more than 46,000 lives last year W
HEREAS, any person can register to be an organ, eye and tissue donor regardless of age or medical conditions;
W
HEREAS, being a registered donor does not impact the quality of life-saving medical care a person receives in an emergency;
W
HEREAS, California residents can sign up with the Donate Life California Donor Registry when applying for or renewing their driver’s licenses or ID cards at the California Department of Motor Vehicles.

W
HEREAS, California residents can sign up with the Donate Life California Donor Registry online at any time by visiting www.donateLIFEcalifornia.org.

N
OW THEREFORE, I Mayor Emmett G. Badar, Mayor Pro Tem Eric Weber, Councilmembers Rachel Bratakos, Eric Nakano and Ryan A. Vienna hereby proclaim the month of April 2026 as “DMV/Donate Life Month” in the City of San Dimas.

I
N WITNESS THEREOF, I, Mayor Emmett G. Badar, have hereunto set my hand and caused the seal of the City of San Dimas to be affixed this 14th day of April 2026.

Deputy Levi Vargas
W
HEREAS, Deputy Levi Vargas, a dedicated member of the Los Angeles County Sheriff’s Department, served with honor, courage, and an unwavering commitment to protecting the residents of Los Angeles County; and W
HEREAS, Deputy Vargas exemplified the highest ideals of public service, placing the safety and well-being of others above his own, and earning the respect and admiration of his fellow deputies, community members, and all who had the privilege of knowing him; and
W
HEREAS, his passing represents a profound loss not only to his family, friends, and colleagues, but to the broader law enforcement community and the citizens he faithfully served; and
W
HEREAS, the City of San Dimas recognizes the sacrifices made daily by law enforcement officers and first responders, and stands in solemn solidarity with those who risk their lives in service to others; and
W
HEREAS, it is fitting and proper to honor Deputy Vargas’ life, legacy, and service, and to pay tribute to his enduring impact on public safety and community trust;
N OW THEREFORE, BE IT PROCLAIMED , that the City of San Dimas does hereby honor the life and service of Deputy Levi Vargas, and extends its deepest condolences to his family, loved ones, and members of the Los Angeles County Sheriff’s Department; and
B E IT FURHTER PROCLAIMED, that flags at all City of San Dimas facilities shall be lowered to half-staff in his memory and remain so through the day on which he is laid to rest, in solemn tribute as he is placed into his final resting place; and
B E IT FURTHER PROCLAIMED, that the City of San Dimas respectfully encourages residents, businesses, and organizations throughout the community to join in this tribute by lowering their flags to half-staff or otherwise observing this period of mourning in honor of Deputy Vargas’ service and sacrifice; and I N WITNESS THEREOF, I, Mayor Emmett Badar, have hereunto set my hand and caused the seal of the City of San Dimas to be affixed this 14th, day of April, 2026.

Autism Awareness &
Acceptance Month
W HEREAS, the City of San Dimas is guided by the principles of inclusivity in its commitment to help improve the lives of all individuals in the diverse community we serve; and
W HEREAS, Autism impacts people regardless of race, ethnicity, and socialeconomic backgrounds; and W HEREAS, while conditions characterized with Autism may challenge communication, social skills, and behavior; and individuals within the Autism Spectrum Disorder (ASD) community present varying qualities, strengths and challenges; and
W HEREAS, in the month of April, we strive to promote Autism awareness, inclusion, and acceptance, and the City of San Dimas is committed to providing equitable access to services, events and activities that support selfdetermination for all Autistic individuals; and W HEREAS, the City recognizes the importance of creating spaces that, beyond acceptance, provide opportunities for representation and celebration of all autism groups; and
W
HEREAS, the City seeks to create a socially conscience community that values and celebrates the unique individuals within the ASD community which celebrates all kinds of minds.

N
OW THEREFORE, I Mayor Emmett G. Badar, Mayor Pro Tem Eric Weber, Councilmembers Rachel Bratakos, Eric Nakano, and Ryan A. Vienna hereby proclaim the month of April 2026 as “Autism Awareness & Acceptance Month” in the City of San Dimas.

I
N WITNESS THEREOF, I, Mayor Emmett G. Badar, have hereunto set my hand and caused the seal of the City of San Dimas to be affixed this 14th, day of April 2026.

Earthquake Preparedness Month
W
HEREAS, Californians have witnessed and experienced earthquakes that have resulted in significant property damage, injuries and loss of life, and indirect costs; and
W
HEREAS, as many as 10,000 earthquakes occur each year in California and mitigation measures can save lives, reduce property damage, and alleviate economic dislocation caused by earthquakes; and W
HEREAS, California is the first state in the nation to offer free, cuttingedge technology designed to alert Californians before shaking begins through the Earthquake Warning California system, including the MyShake App, Android Earthquake Alerts, and Wireless Emergency Alerts; and
W
HEREAS, every community member of the City of San Dimas can take proactive steps by learning about the latest technology and innovations available at no-cost to protect their families, employees, and neighbors from earthquakes; and
W
HEREAS, incorporating earthquake warning technology into emergency planning efforts can help mitigate risk of injury and death by providing a few moments warning to take protective actions.

N
OW THEREFORE, I Mayor Emmett G. Badar, Mayor Pro Tem Eric Weber, Councilmembers Rachel Bratakos, Eric Nakano and Ryan A.

Vienna, hereby proclaim the month of April 2026 as “Earthquake Preparedness Month” in the City of San Dimas.

I
N WITNESS THEREOF, I, Mayor Emmett G. Badar, have hereunto set my hand and caused the seal of the City of San Dimas to be affixed this 14th day of April 2026.

RESOLUTION 2026-23

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS ANGELES, APPROVING CERTAIN DEMANDS FOR MARCH 31, AND APRIL 15, 2026
WHEREAS, the following listed demands have been audited by the Director of Administrative Services; and
WHEREAS, the Director of Administrative Services has certified as to the availability of funds for payment thereto; and
WHEREAS, the register of audited demands has been submitted to the City Council for approval.

NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of San Dimas does hereby approve Prepaid Warrant Register of March 31, 2026, in the amount of $1,477,212.95 and the Warrant Register of April 15, 2026, in the amount of $841,122.88.

PASSED, APPROVED AND ADOPTED this 14th day of April 2026. ____________________________________
Emmett G. Badar, Mayor
ATTEST:
_______________________________
Debra Black, City Clerk

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §

CITY OF SAN DIMAS )
I, DEBRA BLACK, CITY CLERK of the City of San Dimas, California, do hereby certify that Resolution 2026-23 was duly adopted and passed at a regular meeting of the San Dimas City Council on the 14th, day of April 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______________________________
Debra Black, City Clerk

CITY COUNCIL MEETING

ACTION MINUTES
MARCH 24, 2026, 7:00 PM

REGULAR MEETING
Council Members Present: Mayor Emmett Badar, Mayor Pro Tem Eric Weber, Councilmember Rachel Bratakos, Councilmember Ryan A. Vienna
Council Member Absent: Councilmember Eric Nakano
Staff: City Manager Brad McKinney, Assistant City Manager Travis Sais, Director of Public Works Shari Garwick, Director of Administrative Services Michael O’Brien, Director of Community Development Luis Torrico, Director of Parks and Recreation Scott Wasserman, City Attorney Jeff Malawy, City Clerk Debra Black
Call to Order: 7:02 PM
Councilmember Vienna motioned to approve the absence of Councilmember Nakano. The motion was seconded by Councilmember Bratakos and carried 4-0.

CONSENT ITEMS COMMENTS/RECOMMENDATIONS

1. Adopt Resolution 2026-20, A Resolution
of the City Council of the City of San
Dimas, Approving Certain Demands for
the Warrant Register of March 30, 2026
in the amount of $377,115.31

2. Approve Minutes of the March 10, 2026
City Council Meeting and the March 18,
2026 City Council Special Meeting

3. Recognize Arbor Day 2026

4. Adopt Ordinance 1334, Approving
Municipal Code Text Amendment 25-07,
to Amend Title 18-Zoning, Chapter

18.528 Specific Plan No. 17, to Remove
the Definition of Sales Floor Area for
Convenience Stores, When Accessory to
a Gasoline or Service Station, and to
Amend Title 18-Zoning, Chapter 18.156
Vehicle Parking and Storage to Allow
Each Gasoline Pump to be counted as
1/2 Parking Space When Associated
With a Snack Shop or Convenience
Store Market
Councilmember Bratakos requested item 5
pulled for discussion.

MOTION: Motion/seconded by
Councilmember Vienna/Councilmember
Bratakos to approve consent items 1-4, 6-10.

Motion carried 4-0.

Yes: Badar, Bratakos, Vienna, Weber
No: None

Absent: Nakano
Abstain: None
MOTION: Motion/seconded by
Councilmember Bratakos/Councilmember
Vienna to approve consent item 5.

Motion carried 4-0.

Yes: Badar, Bratakos, Vienna, Weber
No: None

Absent: Nakano
Abstain: None

Approve Minutes of the March 24, 2026 City Council Meeting Page 2 For the Meeting of April 14, 2026

5. HOUSING AUTHORITY – Approve the
Release of Request for Proposals for the
Property Management of Charter Oak
Mobile Home Estates and Monte Vista
Place Senior Apartments

6. Adopt Resolution 2026-21, Approving
Engineer’s Report on the Boulevard
Assessment District, Declaring Intention
to Levy and Collect an increased
Assessment, and Fixing a Time and
Place for a Public Hearing for Boulevard
Open Space Maintenance District No. 1,
Tract 32818, Boulevard

7. Adopt Resolution 2026-22, Approving
Engineer’s Report on the Northwoods
Assessment District, Declaring Intention
to Levy and Collect an Assessment, and
Fixing a Time and Place for a Public
Hearing for Open Space Maintenance
District No. 1, Annexation No. 3, Tract
32841, Northwoods

8. Award Contract to Nichols Consulting
Engineers (NCE) for Pavement
Management Program Update 2026 in
an Amount not to Exceed $92,631.

9. Receive and File the February 2026
Investment Report

10. Approve and Authorize the City Manager
to Enter into an Agreement with LSL,
LLP for Independent Auditing Services

OTHER BUSINESS ITEMS COMMENTS/RECOMMENDATIONS

1. Adopt Ordinance 1335 to Amend the
Contract with the California Public
Employees’ Retirement System to Include
PEPRA Language
MOTION: Motion/seconded by Mayor Pro
Tem Weber/Councilmember Vienna to adopt
Ordinance 1335. Motion carried 4-0.

Yes: Badar, Bratakos, Vienna, Weber
No: None

Absent: Nakano
Abstain: None

PUBLIC HEARING ITEMS COMMENTS/RECOMMENDATIONS

1. Introduce Ordinance 1336, Municipal
Code Text Amendment 26-02, Amending
the San Dimas Municipal Code, Title 18,
Chapter 18.42 Multiple-Family (MF) Zone,
Chapter 18.50 Downtown Specific Plan,
and Chapter 18.538 Specific Plan No. 23
to Amend the Definition of Permitted Uses
as they Relate to Apartments,
Condominiums, Townhouses and Similar
There were no public comments.

MOTION: Motion/seconded by
Councilmember Bratakos/Councilmember
Vienna introduce Ordinance 1336. Motion
carried 4-0.

Yes: Badar, Bratakos, Vienna, Weber
No: None

Approve Minutes of the March 24, 2026 City Council Meeting Page 3 For the Meeting of April 14, 2026
Multiple-family Developments, Which are
Already a Permitted Use, Proposed on
Properties Identified as Housing Sites in
the City’s Housing Element for the 2021-
2029 Planning Period. This item is Exempt
under the California Environmental Quality
Act, pursuant to Section 15061 (b)(3).

Absent: Nakano
Abstain: None

CITY REPORTS COMMENTS/RECOMMENDATIONS
a. City Manager City Manager McKinney made the following announcements:
• Overnight parking enforcement will be
suspended from Saturday, March 28,
at 2 am to April 6. Enforcement will
begin April 7 at 2 am.
• Sanitation Sewer Project construction
on Arrow Highway and Cienega will
continue into next week.
• The contractor will be addressing
repairs along the San Dimas Avenue
Loop starting April 6th with some
impacts to traffic.
b. City Attorney None.
c. Members of the City Council
Reports on Meetings Attended AB 1234
(G.C. §53232.3(d))
None.

CITY COUNCIL REQUESTS FOR

FUTURE ITEMS

COMMENTS/RECOMMENDATIONS
None.

The meeting was adjourned at 8:20 pm
I, Debra Black, City Clerk attest that these draft minutes are accurate and reflective of the actions taken by the City Council.

The minutes represent actions taken during the meeting of the City Council. Complete Council Member discussion on Regular Session meeting items can be viewed in archived video recordings on the City’s YouTube Channel at https://www.youtube.com/@cityofsandimas6330.

Public submittals on items are retained in the administrative record and can be viewed in the City’s archived Records Center at sandimasca.gov/city_documents. ___________________________
Debra Black, MMC
City Clerk

P.O. Box 4005 • Concord, CA 94524 • 866.482.3535 • athensadmin.com March 20, 2026
TO: City of San Dimas
ATTENTION: Debra Black, Brad McKinney

RECOMMENDATION TO REJECT
RE:

Claimant: Salvador Zuno
Our Client: City of San Dimas
Date of Loss: 03-15-2026
Our File Number: CJP-3056277
Please allow this correspondence to acknowledge receipt of the captioned claim. Please take the following action:
❖ CLAIM REJECTION: Send a standard rejection letter to the claimant.

Please include proof of mailing with your rejection notice to the claimant. Please provide us with a copy of the city’s notice of rejection and a copy of the proof of mailing. If you have any questions, please feel free to contact the assigned adjuster or the undersigned claims specialist.

Janice Bartlett
Claims Examiner II Property & Casualty
Athens Program Insurance Services, LLC
p: 714.912.0242 | f: 1714.464.4465
e: [email protected] | w: www.athensadmin.com
Athens Program Insurance Services CA License No.: 2L60159

P.O. Box 4005 • Concord, CA 94524 • 866.482.3535 • athensadmin.com April 7, 2026
TO: City of San Dimas
ATTENTION: Debra Black

RECOMMENDATION TO REJECT
RE:

Claimant: Belinda Ochoa
Our Client: City of San Dimas
Date of Loss: 03-07-2026
Our File Number: CJP-3056296
Please allow this correspondence to acknowledge receipt of the captioned claim. Please take the following action:
❖ CLAIM REJECTION: Send a standard rejection letter to the claimant.

Please include proof of mailing with your rejection notice to the claimant. Please provide us with a copy of the city’s notice of rejection and a copy of the proof of mailing. If you have any questions, please feel free to contact the assigned adjuster or the undersigned claims specialist.

Janice Bartlett
Claims Examiner II Property & Casualty
Athens Program Insurance Services, LLC
p: 714.912.0242 | f: 1714.464.4465
e: [email protected] | w: www.athensadmin.com
Athens Program Insurance Services CA License No.: 2L60159

April 7, 2026
Belinda Ochoa
RE
Dear Ms. Ochoa:

Explanation of Rejection
Claim
Claimant
Member
Date Rec' d by Mbr
Date of Event
CW File Number
Belinda Ochoa V. City of San Dimas
Belinda Ochoa
City of San Dimas
03- 10-2026
03- 07- 2026
CJ P- 3056296
As you may recall we are the claim administrators for the City of San Dimas.

Based on our investigation, weather conditions on the date of the incident included heavy wind gusts of up to 32mph, which appear to be the likely cause of the reported failure.

Additionally, the city did not receive any prior r eports or complaints regarding issues with the overhead pole before March 07, 2026.

Accordingly, our investigation determined that the City of San Dimas did not have actual or constructive notice of a dangerous condition, pursuantto Government Code Section 835.

Unfortunately, we are unable to recommend settlement of your claim.

Janice Bartlett
Claims Examiner II Property & Casualty
Athens Program Insurance Services, LLC
p: 714. 912. 0242 1 f: 1714. 464. 4465
e: jbartlett@athensadmin. com I w: www.athensadmin. com Athens Program Insurance Services CA License No.: 2L60159 Cc: City of San Dimas
P. O. Box 4005 • Concord, CA 94524 • 866. 482. 3535 • athensadmin. Page 58 – 161 com arch 10, 2026

P.O. Box 4005 • Concord, CA 94524 • 866.482.3535 • athensadmin.com April 8, 2026
TO: City of San Dimas
ATTENTION: Brad McKinney
RE: Claim : Hawks vs. San Dimas
Claimant : David Hawks
Member : City of San Dimas
Date Rec’d by Mbr : 4/7/26
Date of Event : 10/30/25
CW File Number : CJP-3056441 LSV
Please allow this correspondence to acknowledge receipt of the captioned claim. Please take the following action:
• CLAIM REJECTION: Send a standard rejection letter to the claimant.

Please include a Proof of Mailing with your rejection notice to the claimant. An exemplar copy of a Proof of Mailing is attached. Please provide us with a copy of the Notice of Rejection and copy of the Proof of Mailing. If you have any questions feel free to contact the assigned adjuster or the undersigned claims specialist.

Very Truly Yours,
ATHENS PROGRAM INS. SERVS.

Timothy M. Varon
Timothy M. Varon
Claims Supervisor II

April 6, 2026
Sent Via Fedex Overnight Delivery
City Cleric
City of San Dimas
245 E. Bonita Avenue
San Dimas, CA 91773
Attention: Claims Processing
Re: Our Client( s) : David Hawks
Date of Loss : October 30, 2025
Location : Westbound I- 10 on connector to SR- 57 North San Dimas A 91773
Dear Claims Cleric:

Enclosed please find the original and ( 1) one copy of the Claim for Damages Form for our client( s) listed above, which we are presenting for filing with your offices relating to the above -referenced matter.

Please file the form and return a conformed copy in the provided self-addressed stamped envelope, thereby confirming that the documentation has been filed.

Your courtesy and cooperation in this matter will be greatly appreciated. Please feel free to reach out tome with any questions or concerns at Sark0cz. law.

SO: wg
Enclosures
Yours very truly,

CARPENTER & ZUCKERMAN
Sark Ohanian

CARPENTER & ZUCKERMAN
8827 W. Olympic Blvd., Beverly Hills, CA 90211 T 310- 2.73- 1230 F 310- 858- 1063

rR 9 C. fl.. 5
i,
SAN
DIMAS
1960

CLAIM AGAINST THE CITY OF SAN DIMAS
APR - 7 2026

CITY OF SAN DI AAS

ADMINISTRATION
City Clerk Stamp
For damages to Persons or Personal Property)
Received by via US MAIL O Inter -Office Mail OOver the Counter A claim must be filed with the City Clerk of the City of San Dimas within six ( 6) months after which the incident or event occurred. Be sure your claim is against the City of San Dimas, not another public entity. Where space is insufficient, please use additional paper and identify information by paragraph number. Completed claims must be mailed or delivered to the City Clerk, the City of San Dimas, 245 E. Bonita Avenue, San Dimas, CA 91773- 3002

TO THE HONORABLE MAYOR & CITY COUNCIL, THE CITY OF SAN DIMAS, CALIFORNIA The undersigned respectfully submits the following claim and information relative to damage to persona and/ or personal property:

1. Name of Claimant David Hawks
a. Address of Claimant7838

2. Name, telephone and post office address to which claimant desires notices to be sent If other than above: Carpenter & Zuckerman

3. Occurrence or event from which the claim arises:
a. Date 10/ 30/ 2025 b. Time - 9. 30 AM a. m./ p. m.
c. Place ( exact & specific location) Westbound 1- 10 approaching connector to CA- 57, San Dimas, CA 91773 d. How and under what circumstances did damage or injury occur? Specify the particular occurrence, event, act or omission you claim caused the injury or damage Use additional paper if necessary) (see Attachment.)
e. What particular action by the City, or its employees, caused the alleged damage or injury? The City of San Dimas, by and through its agents/ employees, caused and/ or permitted liquid/ foreign debris to flow onto, and pool in, the road surface where this incident occurred, thus creating a dangerous condition of public property, but for which Claimant' s injuries would not have occurred.

4. Give a description of the injury, property damage or loss, so far as is known at the time of this claim. If there were no injuries, state " no injuries".

Claimant suffered injuries including, without limitation, injuries to his hand, shoulder, back, and both knees.

5. Give the name( s) ofthe City employee( s) causing the damage or injury:

Unknown at this time.

6. Name and address of any other person injured:

7. Name and address ofthe owner of any damaged property:

8. Damages claims:
a. Amount claimed as of this date:
b. Estimated amount of future costs:
c. Total amount claimed:

C Unknown at this time.

Unknown at this time.

S Unknown; exceeds $ 35, 000.
d. Basis for computation of amounts claimed ( attach copies of all bills, invoices, estimates, etc.)

9. Names and addresses of all witnesses, hospitals, doctors, etc. a, ( See Attachment.)

10. Any additional information that might be helpful in considering this claim:

WARNING: IT IS A CRIMINAL OFFENSE TO FILE A FALSE CLAIM! ( Penal Code 72; Insurance Code § 556. 1)
I have read the matters and statements made in the above claim and I know the same to be true of my own knowledge, except as to those matters stated upon information or belief as to such matters I believe the same to be true. I certify under penalty of perjury that the foregoing is TRUE AND CORRECT.

Signed this 6th _ day of

Attachment to City of San Dimas Claim for Damages Form - Claimant David Hawks) d. How and under what circumstances did injury or damage occur? Claimant was riding his motorcycle westbound in the #1 lane 1- 10 approaching the SR- 57 southbound lane( s) when he encountered a large patch/ area of liquid/ sludge/ foreign substance covering both lanes of the connector road. As a result, Claimant' s wheels slipped on the wet and extremely slick road surface, causing him to lose traction and fall from his motorcycle, suffering bodily injuries.
e. What particular action by the City, or its employees, caused the alleged damage or injury?
The City of Pomona, by and through its agents/ employees, caused and/ or permitted the Liquid/ foreign substance to flow into, and pool in, the lanes in the subject area on and coat the road surface, creating a dangerous condition of public property, but for which Claimant' s injuries would not have occurred.

9. Names and addresses of all witnesses, hospitals, doctors, etc.

Other witnesses unknown at this time. Medical providers include, without limitation:

FalckAmbulance
Pomona Valley Hospital
Elite Medical Clinic
Rancho Cucamonga Medical Center Chiropractic
Haven Orthopedics
Centrel- ake Imaging Ontario
Elite Personal Injury Specialists
San Antonio Regional Hospital
Mountain View Emergency Physicians Medical Group

STATE OF CALIFORNIA

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL

TRAFFIC CRASH REPORT
CHIC 555 Page 1 ( Rev. 2- 22) OPI 060 Page 1 of 5
SPECIAL CONDITIONS RUDE IN. NRODER HIT FELONY b RJR CITY JUDICIAL DISTRICT LOCAL REPORT NUMBER 1 POMONA POMONA COUYFHOUSE 9525- 2025- 05510

NUNDER KILLED HTMISDEMEANOR A RUN COUNTY REPORTING DISTRICT BEAT DAY OF WEEK TOW AWAY 0 LOS ANGELES 107 S M T WOT F S YES X NO
CRASH OCCURRED ON CRASH DATE MO, OAY YEAR CRASH TIME ( 2400) MO. NOTIFICATION FAY DATE YEAR NOTIF. TIME( 2400) NCICR OFFICER ID I-10 W/B TO SR- 57 N/ B 1." 11, 202, 0928 10/ 30/ 2025 0932 9525 024088 O
N]
AT
OR:

INTERSECTION WITH
2370 FEET EAST ot' SR- 57 N/ B ( ORANGE FWY)

STATE HWY REL
X YES No

DIGITAL MEDIA

AYES KING
UQO

GPS COORDINATES
LOC.

FOR LOCATION ( LOG . I AN D AREA( S) OFIMPACT DOI) LAT.

LONG, AOI 34.
068855- 117. 799445 1 DO
SAME AS LOCATION LAT.

LONG, 34.
068855- 117. 799445 ACI
2 I]

REFER TO NARRATIVE LAT,
LONG. 34.
068862- 117. 799436 3
LAT. LONG. Rl LAT. LONG 5
LAT.

LONG. ADDTL.

AOIK) O PARTY
DRIVER' SLICENSE NUMBER STATE CLAss AIRBAG SAFETY EQUIP. VEH. YEAR MAKEIMOOELICOLOR LICENSE NUMBER STATE 1 C5971276 MI P W 2014 HD STREET KING BLIS 21J8897 DRIVER NAME ( FIRST, MIDDLE, LASD X]

DAVID JEFFREY HAWKS OWNER' S NAME X

SAME AS DRIVER VE

RIANLJI

STREETADDRESS
17Y/
s ADGREss IN SAME AS DRIVER R -

F VEHICLE CITYISTATEIZIP NORTHRIDGE CA
VEHICLE ON ORDERS OF: []OFFICER K
DRIVER OTHER JANrSFOR' ING _ (
MSEX HAIR 626)334_
BRN
EVES
BRN
HEIGHT
5'
11"
WEIGHT 225

BIRTHRATE
M..

Dey
Year 03/ 22/
PRIOR
MECHANICAL DEFECTS: ONONE APPARENT REFER TO NARRATIVE OTHER HOMEPHONE BUSINESS PHONE VEHICLE IDENTIFICATION NUMBER', 1IIDIKMAGE 609039 TYPE DESCRIBE VEHICLE DAMAGE TIFVWW 02 UNK.

NONE
MINOR MOD. MAJOR

X ROLL- OVER OPER- ATOR

INSURANCE CARRIER POLICYNUMBER NONE NONE
DID OF
TRAVEL STREET ON OR HIGHWAY LANE THRU TOTAL LANES LANES SPEED LIMIT CAFFT FAL. T I0W/ B SAN BERNARDINO II'WY 3 3 65 PARTY DRIVER' TFwaso CSVX E 1- SLICENSE NUMBER STATE CLASS AIRBAG SAFETY EQUIP, VOL. YEAR MAKEIMODELICOLOR LICENSE NUMBER STATE 2 DRIVER NAME (

FIRST, MIDDLE, LAST) OWNER' S

NAME SAME AS
DRIVER PEDES- TRIAL!

STREET ADDRESS OWNER'G

ADDRESS SAME AS
DRIVER PARKE. VEHICLE

DISPOSITION CITYISTATEIZIP OF

VEHICLE ON ORDERS OF', OFFICER DRIVER OTHER BCY- CLIST
EVES SEX HAIR HEIGHT WEIGHT BIRTHRATE Mi Fey VeerRACE PRIOR MECHANICAL DEFECTS:

NONE APPARENT REFER TO NARRATIVE OTHER HOMEPHONE BUSINESS PHONE VEHICLE IDENTIFICATION NUMBER: VEI CLE TYPE
DESCRIBE VEHICLE DAMAGE UNK. []NONE MINOR
MOD. MAJOR ROLLOVER OPER' ATOR INSURANCE

CARRIER POLICY NUMBER TRAVEL TRAVEL ON
STREETOR HIGH WAY LANE LANE TOTAL. LANES LANESIMIT SPEEDCA Doi CAL- T TCRP6C

MCIMX PARTY DRIVER' S
LICENSE NUMBER STATE CLASS AIRBAG SAFETYEQUIP. VEH. YEAR MAKEIMOOEUCOLOR LICENSE NUMBER STATE 3 DRIVER NAME ( FIRST,

MIDDLE, I OWNER' S NAME

SAME AS DRIVER
PEDES- TRIAN 1-
1STREET

ADDRESS OWNER'
S ADDRESS $

AME AS DRIVER

PARKED VEHICLE CITY/

DISPOSITION STATEIZIP OF VEHICLE
ON ORDERS OF: [—] OFFICER DRIVER OTHER BICY- CLIST SEX
EVES HAIR HEIGHT WEIGHT BIRTHDATE M., D, YearRACE PRIOR MECHANICAL DEFECTS:

NONEAPPARENT REFER TO NARRATIVE OTHER HOME PHONE
BUSINESS PHONE VEHICLE IDENTIFICATION NUMBER: VEHICLE TYPE DESCRIBE VEHICLE DAMAGE LINK. NONE MINOR
MOD. MAJOR ROLLOVER OPER- ATOR INSURANCE

CARRIER POLICY NUMBER DIR OF TRAVEL
ORON STREET HIGHWAY LANE THRU TOTAL LANES LANES SPEED LIMIT CA DOT CAL- i

TCPIPSC

MC/ MX PREPARER' S NAME
DISPATCH NOTIFIED REVIEWED' s NAME DATE REVIEWED MARQUIS D DOUGLAS, 024088 K YES NO N/A ANDY M ARNONE, 016342 11/13/2025 An Internationally Accredited Agency Destroy Previous Editions Page 67 – 161

STATE OF CALIFORNIA

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL

TRAFFIC CRASH CODING
CHIP 555 Page 2 ( Rev. 2-22). OPI 060 Paget of 5
CRASH DATE ( M0, DAY YEAR)
10/ 30/ 2025
CRASH TIME( 2AOD)
0928
NCIG#
9525

OFFICER ID
024088
NUMBER
9525- 2025- 05510

PROPERTY DAMAGE OWNER'S NAME OWNER' S ADDRESS
PERSON NOTIFIED SAMEASOWNER TELEPHONENUMBER HPEIB`. OD U. fMARDKALL ISPATCHTAPP LYHP 422 LOG I INCIDENT NUMBER

DESCRIPTION OF DAMAGE

SEATING POSITION
1TO 0- STANDARD SEATING

POSITION
1 2 3 10- REAR OCC. TRK., VAN,
STATION WAGON, ETC.'
4 $ 6
II - POSITION UNKNOWN" T 8 9
10 0- OTHER'

SAFETY EQUIPMENT

OCCUPANTS

CHILD RESTRAINT

A - NONE IN VEHICLE

B- UNKNOWN

Q - IN VEHICLE USED

C - LAP BELT USED

R- IN VEHICLE NOT USED

D - LAP BELT NOT USED S- IN VEHICLE USE UNKNOWN

E- SHOULDER HARNESS USED T- IN VEHICLE IMPROPER USE

F- SHOULDER HARNESS NOT USED U - NONE IN VEHICLE
G- LAP/ SHOULDER HARNESS USED M/ C eICVCLE- HELMET

H- LAP/ SHOULDER HARNESS NOT USED

J- PASSIVE RESTRAINT USED

DRIVER PASSENGER

X- NO -

YE K- PASSIVE RESTRAINT NOT USED W S Y- YES
P_ NOT REQUIRED -
YE

AIR BAG

B- UNKNOWN

L- AIR BAG DEPLOYED

M- AIR BAG NOT DEPLOYED

N - OTHER
P. NOT REQUIRED

INATTENTION CODES

A- CELLPHONE HANDHELD

B- CELLPHONE HANDSFREE

C- ELECTRONIC EQUIPMENT

D- RADIO/ CD

E- SMOKING

F- EATING

G- CHILDREN

H- ANIMALS

I- PERSONAL HYGIENE

J- READING

K- OTHER

EJECTED FROM VEHICLE
0- NOT EJECTED
1- FULLY EJECTED

2. PARTIALLY EJECTED
3- UNKNOWN
ITEMS MARKED BELOW FOLLOWED BY AN ASTERISK (") SHOULD BE EXPLAINED IN THE NARRATIVE.

PRIMARY CRASH FACTOR
LIST NUMBER k OF PARTY AT FAULT
TRAFFIC CONTROL DEVICES 1 2 3 VEHICLE AUTOMATION LEVEL 1 2 3 MOVEMENT PRECEDING CRASH 1 aecnoxmoLnreo, emeo
A VC 22107 BYES
A CONTROLS FUNCTIONING X A SAE LEVEL- 0 A STOPPED
B CONTROLS NOT FUNCTIONING' B SAE LEVEL- i B PROCEEDING STRAIGHT^ B OTHER IMPROPER DRIVING': IC CONTROLS OBSCURED C SAE LEVEL- 2 C RAN OFF ROAD X D NO CONTROLS PRESENT/ FACTOR" D SAE LEVEL- 3 D MAKING RIGHT TURN C OTHER THAN DRIVER' TYPE OF CRASH E SAE LEVEL- 4 E MAKING LEFT TURN D UNKNOWN' IA HEAD- ON F SAE LEVEL- 5 F MAKING U TURN
B SIDESWIPE G UNKNOWN" G BACKING

C REAR END
1 2 3 VEHICLE AUTOMATION ENGAGED

H SLOWING/ STOPPING
WEATHER ( MARK 1 TO 2ITEMS) DBROADSIDE I PASSING OTHER VEHICLE

X A CLEAR E HIT OBJECT X A NO AUTOMATION J CHANGING LANES

B CLOUDY F OVERTURNED B DRIVER ASSISTANCE K PARKING MANEUVER

C RAINING G VEHICLE/ PEDESTRIAN C PARTIAL AUTOMATION L ENTERING TRAFFIC D SNOWING H OTHER': ID CONDITIONAL AUTOMATION M OTHER UNSAFE TURNING E FOG I VISIBILITY FT. MOTOR VEHICLE INVOLVED WITH
MARK 1 TO 2 ITEMS)

E HIGH AUTOMATION IN XING INTO OPPOSING LANE
F OTHER`: F FULL AUTOMATION O PARKED

G WIND X A NONCOLLISION G UNKNOWN' P MERGING

LIGHTING B PEDESTRIAN Q TRAVELING WRONG WAY
X A DAYLIGHT C OTHER MOTOR VEHICLE 1 2 3 OTHERMARK ASSOCIATED FACTOR( S) i TO 2 ITEMS) X R OTHER ": UNSAFE TURN

B DUSK - DAWN D MOTOR VEHICLE ON OTHER ROADWAY S LANE SPLITTING LIGHTS E MOTOR VEHICLE A cvssEmiox mownoN. cnEo®

D DARK- NORSTREET LIGHTS F
N NOS 1 2 3 SOBRIETY MARK ALLRTHATAPPSY) AL

E DARK- STREET LIGHTS NOT
FUNCTIONING"
G BICYCLE c caemiary vminnox' c
B v YES eEcBNO X A HAD NOT BEEN DRINKING

H ANIMAL B HBD - UNDER INFLUENCE
ROADWAY SURFACE FIXED OBJECT: c CVCSEC' NONVIOLWON. cnCoELYSE NO

C HBD- NOT UNDER INFLUENCE'
A DRY
J OTHER OBJECT:

D HBD- IMPAIRMENT UNKNOWN'
X B WET D ,', ,: - vh:#" ,., E UNDER DRUG INFLUENCE':

C SNOWY - ICY
K ADDITIONAL OBJECT($) STRUCK
E VISION OBSCUREMENT: DRE EXAM. CONDUCTED
D SLIPPERY MUDDY, OILY, ETC. F INATTENTION': STIMULANT

ROADWAY CONDITION( S)
MARK 1 TO 2 ITEMS) A NO PEDESTRIANS INVOLVED

PEDESTRIAN' S
H

ACTIONS GSTOP &

ENTERING/
GO

LEAVING

TRAFFIC HALLUCINOGEN

RAMP DISSOCIATIVE
X

ANESTHETICS A

HOLES, DEEP RUP B CROSSING IN CROSSWALK AT

INTERSECTION

PREVIOUS CRASH NARCOTIC ANALGESIC B
LOOSE MATERIAL ON ROADWAY" J UNFAMILIAR WITH ROAD INHALANT C OBSTRUCTION ON ROADWAY" C CROSSING IN CROSSWALK - NOT AT

INTERSECTION K
DEFECTIVE VEH. EQUIP: c TMQYEE AND

CANNABIS
D

CONSTRUCTION - REPAIR ZONE DEPRESSANT E
REDUCED ROADWAY WIDTH D CROSSING - NOT IN CROSSWALK UNINVOLVED VEHICLE F IMPAIRMENT - PHYSICAL" F FLOODED' E INROAD- INCLUDES SHOULDER MOTHER': G IMPAIRMENT NOT KNOWN G OTHER': F NOT IN ROAD X N NONE APPARENTH NOT APPLICABLE X H NO UNUSUAL CONDITIONSG APPROACHING LEAVING SCHOOL BUS Q RUNAWAYVEHICLE SLEEPY I FATIGUED" SKETCH O

REFER TO SKETCH PAGE(S) INDICATE

NORTH MISCELLANEOUS
REFER
TO NARRATIVE FOR ADDITIONAL INFORMATION 1
2 3 SPECIAL INFORMATION A

HAZARDOUS MATERIALB

CELL PHONE HANDHELD INUSE C

CELL PHONE HANDSFREE IN USE
X

D CELL PHONE NOT IN USE E

CELL PHONE USE UNKNOWN F
SCHOOL BUS RELATED 1
2 3 BIKEWAY FACILITY A

SHARED ROADWAY B
CLASS I - BIKE PATH" C
CLASS 11-BIKE LANE' D

CLASS III - BIKE ROUTE' E

CLASSIV- SEPARATED BIKEWAY'
An
Internationally Accredited Agency Page 68 – 161

STATE OF CALFORNIA

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL

INJURED/ WITNESS/ PASSENGERS
CHIP 555 Page 3 ( Rev. 2- 22) OR 060

CRASH DATE( MO. DAY YEAR)
10/ 30/ 2025
CRASH TIME( 2400)
0928
NCICM 1 9525

OFFICER ID
024088 NUMBER 9525- 2025- 05510

WITNESS ONLY PASSENGER ONLY AGE SEX
EXTENT OF INJURY (" X" ONE) INJURED WAS (" X" ONE)
NUMBER PARTY SEAT I. S. BAG AIR SAFETY EQUIP. EJECTED

INJURY FATAL SUSPECTEDINJURY SERIOUS SUSPECTED MINOR
INJURY POSSIBLE INJURY DRIVER PAS3. PED. BICYCLIST OTHER OPER. 57 M L9 X El El El1 1 P W 1
NAME I D. O. B. I ADDRESS
DAVID JEFFREY HAWKS ( 03/ 22/ 1968) 17427 LEMAC ST NORTHRIDGE CA 91325

TELEPHONE
818) J81- 6999/ NONE

INJURED ONLY) TRANSPORTED BY
FALCK

EMS RUN NUMBER',
CF251U300353 TAKEN POMONA T0: VALLEY COMMUNITY HOSPITAL P...

DESCRIBE INJURIES

COMPLAINT OF PAIN TO LEFT HAND, ROAD RASH TO RIGHT AND LEFT ARMS

VICTIM OF VIOLENT CRIME NOTIFIED
10 NAME I D, O. G IADDRESS TELEPHONE
INJURED ONLY) TRANSPORTED BY EMS RUN NUMBER: TAKEN TO'.

DESCRIBE INJURIES

VICTIM OF VIOLENT CRIME NOTIFIED
NAME I D. O, B. I ADDRESS TELEPHONE
INJURED ONLY) TRANSPORTED BY: EMS RUN NUMBER: TAKEN TO'.

DESCRIBE INJURIES

VICTIM OF VIOLENT CRIME NOTIFIED
NAI#
NAME I D. O. B. I ADDRESS TELEPHONE
INJURED ONLY) TRANSPORTED BY: EMS RUN NUMBER: TAKEN TO:

DESCRIBE INJURIES

VICTIM OF VIOLENT CRIME NOTIFIED
rr,, u
NAME I D. O. B. I ADDRESS TELEPHONE
INJURED ONLY) TRANSPORTED BY: EMS RUN NUMBER: TAKEN TO:

DESCRIBE INJURIES

VICTIM OF VIOLENT CRIME NOTIFIED
NAME I D. O. B, I ADDRESS TELEPHONE
INJURED ONLY) TRANSPORTED BY: EMS RUN NUMBER'. TAKEN TO'.

DESCRIBE INJURIES

VICTIM OF VIOLENT CRIME NOTIFIED

PREPARER' S NAME ID

MARQUIS D DOUGLAS
NUMBER
024USR
MO. DAY YEAR
10/30/ 2025

REVIEWER' S NAME
ANDY M ARNONE, 016342
MO. DAY YEAR
11/ 13/ 2025
An Internationally Accredited Agency Page 69 – 161

STATE OF CALIFORNIA

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL

SKETCH DIAGRAM
CHP 555 Page 4 ( Rev, 2- 20) OPI 060 Page 4 0( 5
CRASH DATE ( MO DAY YEAR) CRASH TIME( 2400) NCICR OFFICER ID NUMBER 10/ 30/ 2025 0928 9525 024088 9525- 2025- 05510
DATE PREPARER CAPTURED IMAGE: 11/ 112025 PROPRIETOR OF IMAGE: GOOGLE COPYRIGHT YEAR OF IMAGE:
2025 1-10 W/ B (
San Bernardino) SR- 57 ( Orange Freeway
N W +ESS
THIS

OVERHEAD IMAGE
IS
PROVIDED TODEPICT THE CRASH SCENE ENVIRONMENT ONLY. ANY VEHICLES, PEDESTRIANS, OR OTHER ROAD

USERS CAPTURED IN THE OVERHEAD IMAGE NOT DEPICTED IN THE SUMMARY/ CAUSE WERE NOT

ASSOCIATED WITH THIS CRASH, ALL VEHICLE DIMENSIONS AND
MEASUREMENTS ARE APPROXIMATE AND NOT TO SCALE UNLESS STATED. PREPARED BY DRUBBER MD, DAY YEAR REVIEWER' BNAME M0, DAY YEAR MARQUIS D DOUGLAS 024088 10/30/ 2025 ANDY M ARNONE, 016342 11/13/ 2025 An Internationally Accredited Agency

STATE OF CALIFORNIA
NARRATIVE/SUPPLEMENTAL PAGE 5 OF 5
DATE OF INCIDENT TIME NCIC NUMBER OFFICER I. D. NUMBER
10/ 30/ 2025 0928 9525 024088 9525- 2025- 05510
1 All times, speeds, and measurements throughout this report are approximate. Measurements were 2 obtained using visual estimation and GPS unless otherwise stated. All opinions and conclusions were 3 based on evidence and/ or statements.
4 5 STATEMENTS:
6 Party # 1 ( P- 1, Hawks) was contacted on scene and related in essence the following: P- 1 was driving 7 Vehicle # 1 ( V- 1, Harley Davidson ) on westbound 1- 10 Freeway transitioning to the SR- 57 freeway in the 8 # 1 lane at E0 mph. P- 1 was proceeding straight when all of a sudden the rear wheel of his motorcycle 9 slipped and his motorcycle hit the pavement on its left side and he was ejected from the motorcycle and hit 10 the pavement. After the crash V-1 came to rest on its left side blocking the # 1 lane of the transition road 11 from 1- 10 westbound to SR- 57 freeway P- 1 walked to the gore point where he waited for CHIP arrival. 12 13
14 SUMMARY/CAUSE:
15 16 Party # 1 ( P- 1, Hawks) was driving Vehicle # 1 ( V- 1, Harley Davidson) on 1- 10 westbound to the transition 17 road of SR- 57 in the # 1 lane at 60 mph proceeding straight. 18 19 This traffic collision occurred while P- 1 was driving and allowed V-1 to make an unsafe turn. Due to P- 1' s 20 unsafe turn in violation of California Vehicle Code section 22107, P- 1 was not able to maintain control of V21 1 and the rear wheel of V- 1 lost traction and fell on its left side colliding with the pavement ( AOI# 1) causing 22 P- 1 to be fully ejected and collide with the pavement ( AOI# 2). 23 24 After the collision, P- 1 walked to the gore point and V-1 remained blocking the # 1 lane of 1- 10 westbound to 25 the transition road of SR- 57. V- 1 was moved to the left shoulder to expedite the flow of traffic upon CHIP 26 arrival. P- 1 was transported to Pomona Valley Hospital. 27 PREPARED BY I. D. NUMBER DATE REVIEWER' S NAME DATE
MARQUIS D DOUGLAS 024088 10/ 30/ 2025 ANDY M ARNONE, 016342 11/ 13/ 2025 Page 71 – 161 v
Z
m
wo w
p N ' n J
m
cnQU
w
N
N Z Q
W N
Q
o ¢
p
Q m
nrQ
a0
r
o o
Y r
M U
N
s{
r
Cl
0 N zQM
o
O
rnzd c:> wHI4cn
A
H LO
04 40
U
O
H
U)
N X
N C 0 O O ELU
X• N
ate' O
Ln N
C
NLn

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of April 14, 2026
From: Brad McKinney, City Manager
Prepared by: Michael O'Brien, Director of Administrative Services Subject: Approve Appropriation of $30,000 from Fund 100 for the Replacement of Two Overnight Parking Pay Stations Located at the Via Verde Vons Shopping Center and the San Dimas Sheriff’s Station.
____________________________________________________________________________

SUMMARY
This item requests City Council authorization to appropriate $30,000 from Fund 100 to replace two overnight parking pay stations located at the Via Verde Vons Shopping Center and the San Dimas Sheriff’s Station.

The existing machines are approximately 12 and 16 years old and have reached the end of their useful life. The controller platform used by these machines is no longer manufactured, and the vendor no longer provides maintenance or support. As a result, the machines are increasingly unreliable and unable to support modern payment technologies or operational needs.

RECOMMENDATION
Staff recommends that the City Council:
• Approve the appropriation of $30,000 from Fund 100.
• Authorize the purchase and installation of two replacement overnight parking pay stations at the existing locations.

GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No

Replacement of Two Overnight Parking Pay Stations Located at the Vons Shopping Center in Via Verde and the San Dimas Sheriff’s Station. Page 2
For the Meeting of April 14, 2026

FISCAL IMPACT
The total cost for the purchase and installation of two new pay stations is approximately $26,829, including tax and freight, based on the vendor quote.

Staff recommends a $30,000 appropriation to account for contingencies and any minor installation-related costs.

Temporary overnight parking permits are used often and generate approximately $375,000 in annual revenue. Replacement of the machines is critical to ensure accessibility to the community and continuity of this revenue stream.

The new machines will operate on a cashless (credit/debit/contactless) payment system, consistent with current industry standards. This transition will reduce staff time associated with cash handling, reconciliation, and deposits, while also improving safety and efficiency.

Additionally, the new system will allow the City to pass credit card transaction fees on to the end user, which is not currently possible with the existing machines, helping to offset processing costs.

Ongoing Costs
The proposed system includes recurring annual costs that will need to be incorporated into future operating budgets, including:
• Server Hosting (Required): $540 per unit annually
• PCI Compliance (Required): $240 per unit annually
• venVUE Software (Required): $495 annually
• Optional Cellular Hosting: $540 per unit annually

BACKGROUND
The City’s existing SVI pay stations were installed approximately 12 and 16 years ago. These machines rely on an outdated controller platform that is no longer manufactured or supported by the vendor.

Due to the lack of available parts and service support, the machines can no longer be reliably maintained, increasing the likelihood of operational failure and service disruption.

DISCUSSION/ANALYSIS
Issues with Existing Pay Stations
The current pay stations have reached the end of their useful life and present several operational and functional limitations. The primary concern is that the controller platform is obsolete and no longer supported, preventing meaningful repairs or upgrades.

Additional deficiencies include:
• Inability to process modern payment methods such as contactless (tap-to-pay) transactions
• No integration with mobile or phone-based payment platforms

Replacement of Two Overnight Parking Pay Stations Located at the Vons Shopping Center in Via Verde and the San Dimas Sheriff’s Station. Page 3
For the Meeting of April 14, 2026
• Lack of pay-by-license-plate functionality, requiring manual entry and increasing user error and citations
• Continued reliance on cash payments, requiring staff collection, reconciliation, and deposit processing
• Inability to pass credit card transaction fees to the end user • Slower transaction processing times
• Reduced system stability due to aging hardware and software These limitations negatively impact customer experience, create inefficiencies, and increase administrative burden.

Lack of Vendor Support and Upgrade Limitations
Because the existing controller platform is no longer in production, the vendor is unable to provide ongoing maintenance or meaningful upgrades. While limited upgrades may be possible, they would not address the fundamental issue of an obsolete system.

Investing in upgrades to the existing machines would only provide a temporary solution and would not resolve long-term reliability or functionality concerns. As a result, upgrades are not considered a cost-effective or sustainable option.

Benefits of the Proposed Replacement Pay Stations
The proposed pay stations provide significant operational and customer service improvements, including:
• Pay-by-License-Plate Functionality
Reduces user errors and minimizes citations related to incomplete permits • Modern Payment Options
Accepts credit, debit, and contactless payments (Apple Pay, Google Pay, Samsung Pay) • Mobile Payment Integration
Enhances convenience and accessibility for users
• Ability to Recover Transaction Costs
Allows the City to pass credit card processing fees to users • Improved Transaction Speed and Reliability
Enhances system performance and user experience
• Elimination of Cash Handling
Reduces administrative tasks and eliminates safety risks associated with cash collection • Cloud-Based Monitoring and Reporting
Provides real-time system monitoring, reporting, and operational alerts Vendor Selection Justification
Pacific Parking Systems is uniquely qualified to provide the proposed pay stations based on the following factors:
• Equipment is manufactured in California
• California-based support and on-site service, including a Southern California service center
• Sole service provider for this equipment, ensuring continuity of maintenance and support

Replacement of Two Overnight Parking Pay Stations Located at the Vons Shopping Center in Via Verde and the San Dimas Sheriff’s Station. Page 4
For the Meeting of April 14, 2026
These factors make Pacific Parking Systems the most reliable and practical vendor for this procurement.

The City of San Dimas Municiple Code Section 3.28.120 allows for “Sole Source” which means a non-competitive procurement decision whereby acceptable justification exists to support public works or non-public works related purchases provided by one particular supplier or contractor. Sole Source is an exception to competitive bidding when the commodities or services are unique and can only be obtained from one vendor.

These pay stations that are provided by Pacific Parking Systems, as described above meet the definition of sole source equipment.

ALTERNATIVES
The City Council could elect not to replace the machines at this time. However, this would likely result in eventual system failure, disruption of revenue collection, and reduced customer service.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Michael O'Brien
Director of Administrative Services
Attachments:

1. Pacific Parking Systems quote for the purchase of the new pay stations and annual costs.

QUOTATION/PROPOSAL
PACIFIC PARKING SYSTEMS, INC. DATE: 03/27/2026
11 Orchard Suite 111
Lake Forest, CA 92630
(800) 663-7008 Toll Free
(949) 453-9898 Ph (949) 453-9595 Fax CA OSMB Certified
TO: City of San Dimas
245 E. Bonita Ave.

San Dimas, CA 91773
Estimated Delivery
RE: Replace Existing SVI Pay Stations From Receipt
of Order: 4 Weeks
TERMS: N30

SALESMAN
Glenn L. Mossman
F.O.B.

Ship Point

SHIP VIA
Surface Freight

FOLLOW UP DATE
QTY PART NO. DESCRIPTION PRICE UNIT AMOUNT
2 VS-XC venSTATION Automated Pay Station Machine. Pay by License Plate, High Speed Thermal Printer, Large LC
Display, 115VAC.
$11,995 00 $23,990 00
2 AIO All-In-One Reader-Magnetic Stripe/Chip Card &
Contactless Tap & Pay (VISA & MC).
0 00 0 00
2 LABOR Labor to Exchange Existing SVI with venSTATIONS. 125 00 250 00 Sub-Total $24,240 00

9.75% Sales Tax 2,339 02
Freight 250 00
Total $26,829 02
Existing Modems, Merchant ID’s, Data & Server Hosting
to Transfer to venSTATION Machines.

PRICES VALID FOR 60 DAYS FROM DATE OF QUOTE

PROUDLY MANUFACTURED IN CALIFORNIA, USA
ATTACHMENT 1

PACIFIC PARKING SYSTEMS, INC. 11 ORCHARD, SUITE 111 LAKE FOREST CA 92630

PAY STATION SOFTWARE LICENSES-HOSTING
Valid Thru 07/01/2026
Server Hosting: Factory Server Hosting Data Storage of all Pay Station Events.

Cellular Hosting: Optional Cellular Connection Hosting. Customers can use own service.

PCI Compliance: Merchant Account Requirements for Annual Certification. venVUE: Host Cloud Based Software. View Reports, Set Alerts, Monitor Status.

Coupon Code: Optional Service for Discounted Coupons by Numeric Code.

Server Hosting Annual Required Per Unit VenTek Intl $540.00 Cellular Hosting Annual Optional Per Unit PPSI $540.00
PCI Compliance Annual Required Per Unit VenTek Intl $240.00 venVUE Annual Required One Per
Customer
VenTek Intl $495.00
Coupon Code Annual Optional Per Unit VenTek Intl $120.00

Agenda Item Memorandum
To: Honorable Mayor and Members of City Council
For the Meeting of April 14, 2026
From: Brad McKinney, City Manager
Prepared by: Luis Torrico, Director of Community Development Subject: Adopt Ordinance 1336, Municipal Code Text Amendment 26-02, Amending the San Dimas Municipal Code, Title 18, Chapter 18.42 Multiple-Family (MF) Zone, Chapter 18.50 Downtown Specific Plan, and Chapter 18.538 Specific Plan No. 23 to Amend the Definition of Permitted Uses as they Relate to Apartments, Condominiums, Townhouses and Similar Multiple-family Developments, Which are Already a Permitted Use, Proposed on Properties Identified as Housing Sites in the City’s Housing Element for the 2021-2029 Planning Period. This item is Exempt under the California Environmental Quality Act, pursuant to Section 15061 (b)(3).
____________________________________________________________________________ At the regular City Council meeting of March 24, 2026, the City Council voted 4-0 to introduce Ordinance 1336 approving Municipal Code Text Amendment 26-02.

RECOMMENDATION
Staff and the Planning Commission recommend the City Council:
• Conduct a second reading
• Adopt Ordinance 1336, approving Municipal Code Text Amendment 26-02 Attachments:

1. Ordinance 1336

ATTACHMENT 1
ORDINANCE 1336

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF

LOS ANGELES, CALIFORNIA, APPROVING MUNICIPAL CODE TEXT AMENDMENT 26-02, A REQUEST TO AMEND THE CITY OF SAN DIMAS MUNICIPAL CODE TITLE 18, CHAPTER 18.42 MULTIPLE-FAMILY (MF) ZONE, CHAPTER 18.50 DOWNTOWN SPECIFIC PLAN, AND CHAPTER 18.538 SPECIFIC PLAN NO. 23 TO AMEND THE

DEFINITION OF PERMITTED USES AS THEY RELATE TO APARTMENTS,

CONDOMINIUMS, TOWNHOUSES AND SIMILAR MULTIPLE-FAMILY

DEVELOPMENTS, WHICH ARE ALREADY A PERMITTED USE, WHEN PROPOSED ON PROPERTIES IDENTIFIED AS HOUSING SITES IN THE CITY’S HOUSING ELEMENT FOR THE 2021-2029 PLANNING PERIOD.

WHEREAS, an Amendment to the San Dimas Municipal Code has been duly initiated by the City of San Dimas; and
WHEREAS, the Amendment is described as a Municipal Code Text Amendment to amend the City of San Dimas Municipal Code, Title 18, 18.42 Multiple-Family (MF) Zone, Chapter 18.50 Downtown Specific Plan, and Chapter 18.538 Specific Plan No. 23 to amend the definition of Permitted Uses as they relate to apartments, condominiums, townhouses and similar multiplefamily developments, which are already a permitted use, when proposed on properties identified as Housing Sites in the City’s Housing Element for the 2021-2029 Planning Period; and WHEREAS, the Amendment would affect all properties identified as Housing Sites in the City’s Housing Element for the 2021-2029 Planning Period when located within the MultipleFamily (MF), Downtown Specific Plan, and Specific Plan No. 23 zones; and WHEREAS, on February 19, 2026, the Planning Commission voted 5-0 to recommend approval of Municipal Code Text Amendment 26-02 to the City Council; and WHEREAS, notice was duly given of the public hearing on the matter and that public hearing was held on March 24, 2026 at the hour of 7:00 p.m., with all testimony received being made a part of the public record; and
WHEREAS, all requirements of the California Environmental Quality Act and the City’s Environmental Guidelines have been met for the consideration of whether the project will have a significant effect on the environment.

NOW, THEREFORE, in consideration of the evidence received at the hearing, and for the reasons discussed by the City Council at the March 24, 2026 hearing, the City Council now finds as follows:

A. The proposed Municipal Code Text Amendment will not adversely affect adjoining property as to value, precedent or be detrimental to the area.

The proposed amendment will revise the definition of permitted uses as they relate to apartments, condominiums, townhouses and similar multiple-family developments proposed on properties located on the City’s Housing Sites Inventory in the Housing Element for the 2021-2029 Planning Period to provide clarity and keep the City in

Ordinance 1336 Page 2
MCTA 26-02
compliance with Housing Element and State Law. The amendment will not adversely affect adjoining property as to value, precedent or be detrimental to the area, as the revision will not change how these developments are currently entitled, but simply make it clear that these developments are allowed by right with no discretionary reviews required.

B. The proposed Municipal Code Text Amendment will further the public health, safety and general welfare.

The proposed amendment will further the public health, safety and general welfare by ensuring that apartments, condominiums, townhouses and similar multiple-family developments are allowed in compliance with Housing Element and State Law. Clarifying the development process removes perceived development constraints, and will further the State’s housing goals associated with the State’s Housing Accountability Act.

C. The proposed Municipal Code Text Amendment is consistent with the General Plan.

The proposed Municipal Code Text Amendment will revise definition of permitted uses as they relate to apartments, condominiums, townhouses and similar multiple-family developments proposed on properties located on the City’s Housing Sites Inventory in the Housing Element for the 2021-2029 Planning Period to provide clarity and keep the City in compliance with Housing Element and State Law. The amendment will not change the types of uses allowed on the affected sites and will continue to allow multi-family and similar developments consistent with the General Plan designation, but will provide clarity and ensure compliance with the Department of Housing and Community Development.

The amendment will also be consistent with the following General Plan goal:

Housing Element HE-3: Address and, where appropriate and legally possible, remove or minimize governmental and nongovernmental constraints to the maintenance, improvement, and development of housing.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN DIMAS DOES ORDAIN AS FOLLOWS:

SECTION 1. ADOPTION. Municipal Code Text Amendment 26-02 amending Title 18, Chapter

18.42 Multiple-Family (MF) Zone, Chapter 18.50 Downtown Specific Plan, and Chapter 18.538 Specific Plan No. 23 to amend the definition of Permitted uses as they relate to apartments, condominiums, townhouses and similar multiple-family developments, which are already a permitted use, when proposed on properties identified as Housing Sites in the City’s Housing Element for the 2021-2029 Planning Period, as set forth in Exhibit A, attached hereto and incorporated herein, is hereby adopted.

SECTION 2. SEVERABILITY. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more section, subsection, subdivision, sentence, clause, phrase, or portion thereof be declared invalid or unconstitutional.

Ordinance 1336 Page 3
MCTA 26-02
SECTION 3. CEQA DETERMINATION. The City Council hereby finds and determines that it can be seen with certainty that there is no possibility that this ordinance may have a significant adverse effect on the environment. Thus, the adoption of this ordinance is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 1506 (b)(3) of the CEQA Guidelines.

SECTION 4. EFFECTIVE DATE AND PUBLICATION. This Ordinance shall take effect 30 days after its final passage. The City Clerk shall certify to the adoption of this Ordinance and cause the same to be posted at the duly designated posting places within the City and published once within 15 days after passage and adoption as may be required by law in a newspaper of general circulation in the City of San Dimas hereby designated for that purpose; or, in the alternative, the City Clerk may cause to be published a summary of this Ordinance and certified copy of the text of this Ordinance shall be posted in the Office of the City Clerk five days prior to the date of adoption of this Ordinance; and, within 15 days after adoption, the City Clerk shall cause to be published, the aforementioned summary and shall post a certified copy of this Ordinance, together with the vote for and against the same, in the Office of the City Clerk PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of San Dimas this 14th day of April, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________________
Emmett G. Badar, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________ ___________________________
Debra Black, City Clerk Jeff Malawy, City Attorney

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §

CITY OF SAN DIMAS )
I, DEBRA BLACK, CITY CLERK of the City of San Dimas, do hereby certify that Ordinance 1336 was introduced at a regular meeting of said City Council held on the 24th day of March, 2026, and thereafter passed, approved and adopted at a regular meeting of said City Council held on the 14th day of April, 2026.
___________________________
Debra Black, City Clerk

Ordinance 1336 Page 4
MCTA 26-02

EXHIBIT A
**New text changes are in Blue and Underlined**
CHAPTER 18.42

MULTIPLE-FAMILY (MF) ZONE

18.42.010 Purpose. (No Changes)

18.42.020 Uses permitted.

18.42.030 Uses permitted by conditional use permit. (No Changes)

18.42.040 Density. (No Changes)

18.42.050 Property development standards. (No Changes)

18.42.060 Development plan approval. (No Changes)

18.42.020. Uses permitted.

Buildings, structures and land shall be used, and buildings and structures shall hereafter be erected, structurally altered or enlarged only for the following uses. All uses shall be subject to the property development standards set forth in this chapter.

A. Primary Uses.

1. Single-family dwelling, when located on lots which comply with the minimum lot area requirements of the SF-7500 zone.

2. Apartments, condominiums, townhouses and similar multiple-family developments, when located on sites identified in the City’s Housing Element for the 2021-2029 Planning Period. Such developments shall be allowed by right pursuant to Government Code Section 65583.2, Subdivisions (c), (h) and (i). For this purpose, “by-right” means that the City shall not require a Conditional Use Permit, Planned Unit Development Permit, or other discretionary review or approval that would constitute a “project” for purposes of Division 13 (commencing with Section 21000) of the Public Resources Code.
…..

Ordinance 1336 Page 5
MCTA 26-02

EXHIBIT B
**New text changes are in Blue and Underlined**
CHAPTER 18.50

DOWNTOWN SPECIFIC PLAN

18.50.010 Purpose. (No Changes)*

18.50.020 Applicability of specific plan. (No Changes)

18.50.030 Specific plan zoning designations. (No Changes)

18.50.040 Land use and development standards. (No Changes)

18.50.050 Amendments to specific plan. (No Changes)

18.50.060 Enforcement and penalties. (No Changes)
*Changes are proposed to the Specific Plan document referenced in Section 18.50.010

Ordinance 1336 Page 6
MCTA 26-02

Ordinance 1336 Page 7
MCTA 26-02

EXHIBIT C
**New text changes are in Blue and Underlined**
CHAPTER 18.538
SPECIFIC PLAN NO. 23
Article I General

18.538.010 Purpose and intent. (No Changes)

18.538.020 Authority. (No Changes)

18.538.030 Location. (No Changes)

18.538.040 General provisions. (No Changes)

18.538.050 Definitions. (No Changes)
Article II Development Plan

18.538.060 Neighborhood setting. (No Changes)

18.538.070 Site specific conditions. (No Changes)

18.538.080 Existing improvements. (No Changes)

18.538.090 Circulation. (No Changes)

18.538.100 Planning area—Purpose and intent. (No Changes) Article III Development Standards

18.538.110 Planning area I—Mixed use—Residential/Industrial.

18.538.120 (Reserved) (No Changes)

18.538.130 Industrial provisions for existing improvements. (No Changes) Article IV General Development Standards

18.538. 140Streetscape design standards. (No Changes)

18.538. 150Industrial general provisions. (No Changes)
Article V Plan Review and Disposition. (No Changes)

18.538.160 Industrial review requirements. (No Changes)

18.538.170 Industrial minor modifications. (No Changes)

18.538.180 Appeal provisions. (No Changes)

Ordinance 1336 Page 8
MCTA 26-02

18.538.110. Planning area I—Mixed use—Residential/Industrial.

The Mixed use - Residential/industrial area is uniquely suited for residential, specialized light industrial and business uses. The mixed use area is intended to allow for residential projects and careful combination of high quality light industrial, warehousing, passive commercial, office and business uses, developed separately on each block. The minimum parcel size for residential development shall be three acres and shall not be combined with industrial uses. The industrial development may be a single, high quality user, or as a high quality, amenity oriented, architecturally sophisticated business park.

A. Permitted Uses. Limited light industrial, general business, office, passive commercial, and multifamily residential uses as set forth below. Each use shall be evaluated in terms of its operational characteristics and development plan in respect to the potential relationship with the adjoining residential neighborhood.

Buildings, structures, and land shall be used, and buildings and structures shall be altered or enlarged only for those uses specified herein. In addition, those uses the approving body may deem as similar but not more obnoxious or detrimental to the public health, safety and general welfare as those listed below may be permitted pursuant to the provisions of Chapter 18.12 of this title. All uses shall be conducted within a totally enclosed building, except as permitted by a conditional use permit.
.…..

16. Apartments, condominiums, townhouses, senior citizen housing, and similar multiplefamily developments shall be allowed by right pursuant to Government Code Section 65583.2, Subdivisions (c), (h) and (i). For this purpose, “by-right” means that the City shall not require a Conditional Use Permit, Planned Unit Development Permit, or other discretionary review or approval that would constitute a “project” for purposes of Division 13 (commencing with Section 21000) of the Public Resources Code. …..

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of April 14, 2026
From: Brad McKinney, City Manager
Prepared by: Shari Garwick, Director of Public Works
Subject: Appropriation of $325,000 from Proposition C Funds (Fund 73) and Approval of Professional Services Agreement with SA Associates for Engineering Design of Foothill Blvd Multi-Modal Project for $275,000 plus $50,000 for Contingency. ____________________________________________________________________________

SUMMARY
Staff proposes a $325,000 design budget, including a $50,000 contingency, to advance multimodal improvements along Foothill Boulevard. The estimated construction cost is $4.2 million.

The City has applied for FY 2027 Community Project Funding, requesting $3.36 million (80%) in federal funds, with the remaining 20% funded locally. The project has received support from Congressman Gil Cisneros’ office and has been advanced for federal appropriations consideration.

Due to federal deadlines requiring the project to be ready for construction by October 1, 2027, staff recommends sole-source selection of SA Associates. Their prior experience with the corridor and federally funded projects supports expedited delivery. This approach is consistent with State law and City regulations.

RECOMMENDATION
Staff recommends that the City Council:

1. Appropriate $325,000 from Proposition C Funds (Fund 73).

2. Award a professional services agreement in a form approved by the City Attorney, to SA Associates for engineering design of the Foothill Blvd Multi Modal Improvement project in the amount of $275,000 plus a $50,000 contingency for a total not to exceed amount of $325,000.

Appropriation of $325,000 from Proposition C Funds (Fund 73) and Approval of Professional Services Agreement with SA Associates for Engineering Design of Foothill Blvd Multi-Modal Project for $275,000 plus $50,000 for Contingency. Page 2 For the Meeting of April 14, 2026
GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
Yes

FISCAL IMPACT
The total design budget is $325,000, which includes survey, geotechnical, and civil engineering services. The design budget is as follows:

Design Proposal $275,000
Design Contingency $ 50,000
Design Budget: $325,000
The estimated construction cost of the Foothill Blvd Multi Modal Project is $4.2 million. Design costs are consistent with industry standards, typically ranging from 10% to 15% of construction costs.

The costs for the design will be paid for with the remaining fund balance available within Fund 73 (Proposition C).

BACKGROUND
In early March 2026, the City applied for Community Project Funding (CPF) for Fiscal Year 2027 through Congressman Cisneros’ office to fund multimodal improvements along Foothill Boulevard. The total project construction cost is estimated at $4.2 million with a required 20% match. The grant funding requested is $3.36 million with the remainder to be funded through local funds.

The proposed improvements include pavement rehabilitation, median landscaping and irrigation upgrades, stormwater infiltration improvements, pedestrian curb ramps, bus stop enhancements, traffic signal improvements, and bike lane upgrades.

In mid-March 2026, the City was notified that Congressman Cisneros supports the application and has advanced the project for consideration as part of the FY 2027 federal appropriations process.

DISCUSSION/ANALYSIS
A key requirement of the grant is that the project must follow the federal funding process and be ready to begin construction prior to October 1, 2027. This timeline limits the City’s ability to complete design, environmental clearance, and federal approvals. Delays in initiating design services could jeopardize grant funding.

SA Associates previously completed a federally funded Foothill Boulevard project and has extensive knowledge of the corridor, City standards, and federal requirements. This experience reduces risk and accelerates project delivery.

Appropriation of $325,000 from Proposition C Funds (Fund 73) and Approval of Professional Services Agreement with SA Associates for Engineering Design of Foothill Blvd Multi-Modal Project for $275,000 plus $50,000 for Contingency. Page 3 For the Meeting of April 14, 2026
Civil engineering services are considered “special services” under California Government Code Section 53060 and are not subject to traditional competitive bidding requirements. San Dimas Municipal Code Section 3.28.120(F) also allows exemption where a consultant is deemed most qualified.

SA Associates was evaluated based on:
• Federal project experience
• Familiarity with the corridor
• Ability to meet schedule requirements
• Knowledge of federal processes
• Capacity to begin work immediately
Based on these factors, SA Associates is uniquely qualified to assist the City in meeting the grant deadlines.

Staff has reviewed the scope and fee and determined the cost is reasonable and consistent with industry standards.

Final Grant Amount
The final federal funding amount will be determined through the appropriations process and may vary from the requested $3.36 million.

ALTERNATIVES
The City Council may elect not to award the design contract to SA Associates and instead direct staff to conduct a formal competitive proposal process. However, this approach would likely delay the project by several months and could jeopardize the City’s ability to meet the grant timeline requirements.

ENVIRONMENTAL REVIEW
This item is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to California Code of Regulations Title 14 because it is not a project under CEQA guidelines Sections 15262 and 15378 (b)(4) because at this time the project is in the design phase.

Respectfully submitted,
Shari Garwick
Director of Public Works
Attachments:

1. Draft Professional Services Agreement

2. Levine Act Form

1 Rev. 06/22 Design Professional Service Agreement

CITY OF SAN DIMAS

DESIGN PROFESSIONAL SERVICE AGREEMENT
This agreement (“Agreement”), is made and effective as of this ____________ between the CITY OF SAN DIMAS ("Agency"), a municipal corporation, and SA Associates. (“Consultant”), a corporation. In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

I. TERM
This Agreement shall remain and continue in effect until tasks described herein are completed, but in no event later than May 30, 2028, unless sooner terminated pursuant to the provisions of this Agreement.

II. SERVICES
Consultant shall perform the tasks described and set forth in Exhibit A (“Tasks to Be Performed”), attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. To the extent that Exhibit A is a proposal from Consultant, such proposal is incorporated only for the description of the scope of services and no other terms and conditions from any such proposal shall apply to this Agreement unless specifically agreed to in writing.

III. PERFORMANCE
Consultant shall at all times faithfully, competently and to the best of their ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services in the general geographic area as are required of Consultant hereunder in meeting its obligations under this Agreement.

IV. AGENCY REPRESENTATIVE
Agency’s City Manager (or their designee) shall represent Agency in all matters pertaining to the administration of this Agreement, review and approve all products submitted by Consultant, but not including the authority to enlarge Exhibit A or change the compensation due to Consultant. Agency’s City Manager (or their designee) shall be authorized to act on Agency's behalf and to execute all necessary documents which enlarge Exhibit A or change Consultant's compensation, subject to Section V hereof.

V. PAYMENT
A. Agency agrees to compensate Consultant in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B (“Payment Schedule”), attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks and is performed to the satisfaction of the Agency. Total payment to Consultant pursuant to this Agreement shall not exceed Two Hundred and Seventy-Five Thousand Dollars ($275,000) absent a written amendment to this Agreement.

B. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the Agency’s City Manager (or their designee). Consultant shall be compensated for any additional services in the ATTACHMENT 1

2 Rev. 06/22 Design Professional Service Agreement
amounts and in the manner as agreed to by Agency’s City Manager (or their designee) and Consultant at the time Agency's written authorization is given to Consultant for the performance of said services.

C. Consultant will submit invoices for actual services performed. Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the Agency disputes any of Consultant's fees it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. Any final payment under this Agreement shall be made within forty-five (45) days of receipt of an invoice therefore.

VI. TERMINATION OF AGREEMENT WITHOUT CAUSE
A. Except as otherwise provided herein below, Agency may terminate this Agreement, or any portion hereof, by serving written notice of termination upon the other party at least ten (10) days prior to the date of termination. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise.

If the Agency terminates a portion of this Agreement, such termination shall not make void or invalidate the remainder of this Agreement.

B. In the event this Agreement is terminated pursuant to this section, the Agency shall pay to Consultant the actual value of the work performed up to the time of termination, less any disputed amounts. Upon termination of the Agreement pursuant to this section, the Consultant will submit an invoice to the Agency as provided herein above.

VII. DEFAULT
A. Either party's failure to comply with the provisions of this Agreement shall constitute a default. In the event that either party is in default for cause under the terms of this Agreement, the affected party shall promptly notify the deficient party of such default and following such notice shall have no obligation or duty to continue compensating or providing any work after the date of default and can terminate this Agreement immediately by written notice to the other party. If such failure hereunder arises out of causes beyond either party’s control, and without fault or negligence, it shall not be considered a default.

B. If the Agency’s City Manager (or their designee) determines the Consultant is in default in the performance of any of the terms or conditions of this Agreement, Agency shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have ten (10) days after service of default notice to cure the default as directed by the Agency in the notice of default. In the event the Consultant fails to cure its default within such period of time, the Agency shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

VIII. OWNERSHIP OF DOCUMENTS
A. Consultant shall maintain complete and accurate records with respect to all services provide by Consultant under this Agreement and other such information required by Agency that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the Agency at reasonable times to such books and records; shall give Agency the right to examine and audit said books and records; shall permit

3 Rev. 06/22 Design Professional Service Agreement
Agency to make transcripts or copies therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.

B. Upon completion of, or in the event of termination of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the Agency and may be used, reused, or otherwise disposed of by the Agency without the permission of the Consultant. With respect to computer files, Consultant shall make available to the Agency, at the Consultant's office and upon reasonable written request by the Agency, the necessary computer software and hardware for purposes of accessing, compiling, transferring, copying and/or printing computer files. Consultant hereby grants to Agency all right, title, and interest, including any copyright, in and to the documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared by Consultant in the course of providing the services under this Agreement.

IX. INDEMNIFICATION AND DEFENSE
To the fullest extent permitted by law, Consultant shall indemnify, defend, and hold harmless Agency and any and all of its officials, employees, agents, and volunteers (“Indemnified Parties”) from and against any and all claims, losses, liabilities, damages, costs, and expenses, including attorney’s fees and costs, to the extent they arise out of, pertain to or relate to the negligence, recklessness, or willful misconduct of the Consultant.

Consultant’s duty to defend shall consist of reimbursement of defense costs incurred by Agency in direct proportion to the Consultant’s proportionate percentage of fault.

Consultant’s percentage of fault, for both indemnity and defense, shall be determined, as applicable, by a court of law, jury, or arbitrator. In the event any loss, liability, or damage is incurred by way of settlement or resolution without a court, jury or arbitrator having made a determination of the Consultant’s percentage of fault, and the parties cannot mutually agree on Consultant’s percentage of fault, the parties agree to mediation with a neutral third-party to determine the Consultant’s proportionate percentage of fault for purposes of determining the amount of indemnity and defense cost reimbursement owed to the Agency.

X. INSURANCE
Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit C (“Insurance Requirements”) attached herewith and incorporated herein by this reference as though set forth in full.

XI. INDEPENDENT CONSULTANT
A. Consultant is and shall at all times remain as to the Agency a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither Agency nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the Agency. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against Agency, or bind Agency in any manner.

4 Rev. 06/22 Design Professional Service Agreement
B. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, Agency shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for Agency. Agency shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.

XII. LEGAL RESPONSIBILITIES
The Consultant shall keep itself informed of local, state, and federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The Agency, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.

XIII. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the Agency in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the Agency will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work or services to be conducted as a result of this Agreement. Violation of this section shall be a material breach of this Agreement entitling the Agency to any and all remedies at law or in equity.

XIV. NO BENEFIT TO ARISE TO AGENCY EMPLOYEES
During their tenure and for one year thereafter, no member, officer, or employee of Agency, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the services provided under this Agreement shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with and under this Agreement.

XV. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
A. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without Agency's prior written authorization. Consultant, its officers, employees, agents, or subconsultants, shall not without written authorization from the Agency’s City Manager (or their designee) or unless requested by the Agency Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the Agency. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives Agency notice of such court order or subpoena.

B. Consultant shall promptly notify Agency should Consultant, its officers, employees, agents, or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request (“Discovery”), court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the Agency, unless the Agency is a party to any lawsuit, arbitration, or administrative proceeding connected to such Discovery, or unless Consultant is prohibited by law from informing the Agency of such Discovery. Agency retains the right, but has no obligation, to represent Consultant and/or be present at any

5 Rev. 06/22 Design Professional Service Agreement
deposition, hearing, or similar proceeding as allowed by law. Unless Agency is a party to the lawsuit, arbitration, or administrative proceeding and is adverse to Consultant in such proceeding, Consultant agrees to cooperate fully with Agency and to provide the opportunity to review any response to Discovery requests provided by Consultant.

However, Agency's right to review any such response does not imply or mean the right by Agency to control, direct, or rewrite said response.

XVI. NOTICES
Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by: (i) personal service; (ii) delivery by a reputable document delivery service (e.g., Federal Express), which provides a receipt showing date and time of delivery; or (iii) United States mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice:

Agency: Shari Garwick Consultant: Shahnawaz Ahmed, P.E.

Director of Public Works President
City of San Dimas SA Associates
245 E. Bonita Ave 1130 W Huntington Dr Unit 12
San Dimas, CA 91773 Arcadia, CA 91007
XVII. ASSIGNMENT
A. Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the Agency. Due to the personal nature of the services to be rendered pursuant to this Agreement, only Consultant shall perform the services described in this Agreement.

B. Before retaining or contracting with any subconsultant for any services under this Agreement, Consultant shall provide Agency with the identity of the proposed subconsultant, a copy of the proposed written contract between Consultant and such subconsultant which shall include an indemnity provision identical to the one provided herein and identifying Agency as an indemnified party, or an incorporation of the indemnity provision provided herein, and proof that such proposed subconsultant carries insurance at least equal to that required by this Agreement or obtain a written waiver from Agency for such insurance.

C. Consultant may use assistants, under their direct supervision, to perform some of the services under this Agreement. Consultant shall provide Agency fourteen (14) days’ notice prior to the departure of Consultant from Consultant’s employ. Should Consultant leave Consultant’s employ, the Agency shall have option to immediately terminate this Agreement, within three (3) days of the close of said notice period. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the Governing Board and the Consultant.

XVIII. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement.

XIX. GOVERNING LAW

6 Rev. 06/22 Design Professional Service Agreement
The Agency and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the Agency.

XX. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written and pertaining to the subject of this Agreement or with respect to the terms and conditions of this Agreement, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.

XXI. SEVERABILITY
Any part, provision, or representation of this Agreement or any of its exhibits, including, but not limited to Exhibit D (“Location Schedule”), which is held to be invalid, void or unenforceable by a court of competent jurisdiction, shall be limited to that part, provision or representation and all other parts, provisions, or representations herein shall remain in full force and effect.

XXII. CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL
Consultant is bound by the contents of Agency’s Exhibit E (“Request for Proposal”), hereto and incorporated herein by this reference, and the contents of the proposal submitted by the Consultant, Exhibit A, hereto. In the event of a conflict, the requirements of the Agency’s Request for Proposal and this Agreement shall take precedence over those contained in the Consultant’s proposal. The incorporation of the Consultant’s proposal shall be for the scope of services to be provided only, and any other terms and conditions included in such proposal shall have no force and effect on this Agreement or the relationship between Consultant and/or Agency, unless expressly agreed to in writing.

XXIII. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Consultant warrants and represents that they have the authority to execute this Agreement on behalf of the Consultant and have the authority to bind Consultant to the performance of its obligations hereunder.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
"CONSULTANT"
SA Associates
By:
______________________________ Printed Name
______________________________ Title

7 Rev. 06/22 Design Professional Service Agreement
"AGENCY"
ATTEST: CITY OF SAN DIMAS, a municipal corporation
By: By:

Debra Black, City Clerk Brad McKinney, City Manager
Approved as to form:

By:

Jeff Malawy, City Attorney
Attachments: Exhibit A Tasks to Be Performed/Consultant’s Proposal Exhibit B Payment Schedule
Exhibit C Insurance Requirements
Exhibit D Location Schedule
Exhibit E Request for Proposal

8 Rev. 06/22 Design Professional Service Agreement

EXHIBIT A

TASKS TO BE PERFORMED/CONSULTANTS PROPOSAL
SA ASSOCIATES.

PROPOSAL DATED APRIL 2, 2026
PROPOSAL FOR DESIGN OF FOTHILL BOULEVARD ROAD IMPROVEMENTS –

CATARACT AVENUE TO SAN DIMAS CANYON ROAD

1130 W. Huntington Drive, Unit 12, Arcadia, CA 91007  TEL 626.821.3456  FAX 626.445.1461 April 2, 2026
Shari Garwick, Director of Public Works
City of San Dimas
Public Works
245 E. Bonita Avenue
San Dimas, CA 91773
Subject: Proposal for Design of Foothill Boulevard Road Improvements – Cataract Avenue to San Dimas Canyon Road
Dear Shari:

Per your request, SA Associates is pleased to submit this proposal to provide professional engineering services for the design of roadway and improvements along Foothill Boulevard from the westerly curb line of Cataract Avenue to the vicinity of San Dimas Canyon Road.

The proposed project will deliver corridor improvements focused primarily on pavement rehabilitation and ADA accessibility upgrades, along with bicycle and pedestrian enhancements, traffic signal upgrades, bus stop improvements, and green street elements. The design will incorporate the City’s previously prepared median landscape plans and integrate sustainable features to enhance stormwater management, improve safety, and support long-term corridor resiliency.

PROJECT UNDERSTANDING
Based on information provided by the City, SAA understands that this project consists of improvements along Foothill Boulevard from the westerly curb line of Cataract Avenue to the vicinity of San Dimas Canyon Road, within the City of San Dimas limits, with an estimated construction cost of approximately $4.2 million.

The primary focus of the project is roadway rehabilitation by grinding/removal to a specified depth and utilizing an asphalt concrete overlay, along with localized dig-outs where needed. Areas requiring full reconstruction will be identified in coordination with the project team. Improvements will include ADA-compliant curb ramps designed in accordance with Caltrans Standard Plans, as adopted by the City, as well as removal and replacement of damaged curb, gutter, sidewalk, and cross gutters where necessary. It is assumed that existing gutter widths are acceptable and will not require modification.

Existing ADA curb ramps will be evaluated for compliance. Driveways will not be modified solely to achieve ADA compliance; however, where driveways are removed and replaced as part of the project, ADA-compliant upgrades will be incorporated where feasible. Preparation of right-of-entry exhibits for affected properties will be included if required; however, legal descriptions will not be prepared. Any private landscaping disturbed during construction will be replaced in kind by others.

The project will not include roadway widening, right-of-way acquisition, or new sidewalk construction. Existing dirt pathways, including those along the north side of the corridor, will remain unchanged. Since no change in grades are proposed for the roadways and there are no roadway widenings, only plan views of the roadways will be included in the project plans. No profile views for roadway curbs will be included, nor will any cross-section worksheets be prepared.

Bicycle improvements will include upgraded bike lane striping, green conflict markings, and bike boxes at intersections. The project will also include installation of four (4) bus shelters (with shelter and foundation design provided by the City), with SAA coordinating layout and accessibility improvements.

City of San Dimas
Proposal for Design of Foothill Boulevard Road Improvements – Cataract Avenue to San Dimas Canyon Road April 2, 2026

Green street elements are anticipated to include localized stormwater treatment or infiltration features near existing drainage infrastructure, such as catch basins. These improvements will require coordination with the project team and may include minor modifications to curbs, parkways, and drainage features.

Traffic signal improvements are anticipated at Foothill Boulevard and San Dimas Avenue, and Foothill Boulevard and San Dimas Canyon Road. Improvements will include controller upgrades (2070), leading pedestrian interval (LPI) timing, LED safety lighting, accessible pedestrian signal (APS) upgrades, video detection systems, battery backup systems, reflective backplates, and communication systems. Coordination with Los Angeles County will be required for review and approval at San Dimas Canyon Road.

SAA understands that the City will provide a complete median landscape design package, which will be incorporated into the plans, specifications, and estimate. The project will be developed in accordance with applicable federal requirements.

The design schedule is anticipated to be completed within six (6) months from Notice to Proceed (NTP).

SCOPE OF WORK
As defined in your request, SA Associates (SAA) will provide design services required to prepare plans, specifications, and estimates for the Foothill Boulevard Road Improvements Project. The following Scope of Work outlines the tasks that will serve as the basis for project delivery:

Task 1: Preliminary Engineering Services

1. Project Management:
• SAA will conduct a Kick-off Meeting with City staff to introduce key team members, confirm the project scope, schedule, and communication protocols, and discuss project objectives and constraints. A meeting agenda will be prepared in advance, and meeting minutes will be submitted within five (5) working days.
• SAA will also provide ongoing project management and coordination, including progress reporting, schedule updates, invoicing, and attendance at meetings with the City (assumed up to three [3] meetings total).

2. As-Built Research, Site Investigation, and Data Review:
• SAA will review available background information, including as-built drawings, record plans, and data provided by the City. Coordination with City staff will be performed to obtain all relevant information within the project limits.
• A site visit will be conducted to verify existing field conditions, confirm features shown on the base map, and identify potential design and construction constraints. This effort will support the development of a practical and constructible design.

3. Utility Research and Coordination
• SAA will conduct utility research and coordinate with utility companies to obtain as-built records and/or atlas maps to identify all utilities within the project limits. All utility information will be clearly delineated on the project base map, and documentation will be sent to each utility company requesting verification of the location, size, and depth of their facilities within the project limits. A Utility Notification Log will be maintained to track utility company responses. The collected information will be used to identify “highrisk” utilities that may pose potential conflicts or issues. Any such issues will be communicated to the

City of San Dimas
Proposal for Design of Foothill Boulevard Road Improvements – Cataract Avenue to San Dimas Canyon Road April 2, 2026

respective utility companies and the City for evaluation and, if necessary, coordination of potential relocation.

4. Topographic Survey
• A topographic survey will be conducted to obtain the necessary design topography of the project corridor.

The survey will be provided in AutoCAD format and will include all relevant surface features, right-of-way information, and existing ADA ramp data necessary for design.

5. Geotechnical Investigation
• Conduct a geotechnical investigation to provide pavement and geotechnical engineering services in support of the design and construction of roadway rehabilitation, ADA improvements, and localized stormwater treatment features along Foothill Boulevard. The scope includes site reconnaissance, utility clearance, three borings (10–20 ft deep) for infiltration testing, 44 pavement cores to measure asphalt and base thickness, and four bulk samples for R-value testing.

Task 2: Preliminary and Final Design

1. Plan Development (60%, 90%, and 100%):

Plan preparation will include plan views only at 1” =
40’ scale (no profiles or cross sections). Plans will
be submitted on full-size (24x36) sheets, prepared
on regular bond, edge-bound paper. The plans will
reflect design details pertaining to roadway
rehabilitation improvements, ADA upgrades, utility
adjustments as needed, and connections to existing
infrastructure. Plans will also include street
improvement sheets showing pavement repairs,
curb and gutter replacement, and adjustments to
manholes, valve covers, and other surface
appurtenances. Any localized drainage issues or
ponding observed within the project limits will be
addressed in the plans with appropriate
improvements. Consistent with the project
approach, no roadway grade changes are
proposed; therefore, vertical profiles and crosssection worksheets will not be prepared. The table to the right shows the estimated sheet count for this
Project.

Deliverables: Design submittals will be provided at the 60%, 90%, and 100% stages for review and comment.

All submittals will consist of plan views only (no profiles or cross sections), consistent with the proposed roadway rehabilitation approach. Submittals will be provided in PDF and AutoCAD (DWG) format, and hard copies will also be furnished. The anticipated sheet count for the project is approximately 21 sheets.

Upon approval of the final (100%) design, SAA will provide signed plans and electronic CAD files, including all necessary reference files. Mylars with wet signatures will be provided if requested by the City.

Sheet Title
No. of
Sheets
Title Sheet 1
Location/Vicinity Map & General Notes 1
Abbreviations, Legend, & Const. Notes 1
Plans – Civil & Traffic 12
Details – Civil & Traffic 6
Total Sheets 21

City of San Dimas
Proposal for Design of Foothill Boulevard Road Improvements – Cataract Avenue to San Dimas Canyon Road April 2, 2026

As part of plan development, SAA will perform the following:

Civil Engineering Design:

SAA will prepare civil engineering design plans for roadway rehabilitation and ADA improvements along the project corridor. The design will include pavement rehabilitation utilizing grinding/removal to a specified depth and asphalt concrete overlay, along with localized dig-outs where necessary and identification of areas requiring full reconstruction in coordination with the project team. ADA-compliant curb ramps will be designed in accordance with Caltrans Standard Plans, as adopted by the City.

Existing driveways will be evaluated; however, driveways will not be modified solely to achieve ADA compliance. Where driveways are removed and replaced as part of the project, ADA-compliant upgrades will be incorporated where feasible. Improvements to curb, gutter, sidewalk, and cross gutters will generally be limited to removal and replacement of damaged or off-grade areas.

The design will also include localized green street and stormwater treatment features near existing drainage infrastructure. SAA will coordinate and integrate City-provided median landscape plans and will coordinate the layout and accessibility improvements for bus stop pads, with bus shelter design to be provided by others.

The project will not include roadway widening, right-of-way acquisition, grade changes, or new sidewalk construction. Existing dirt pathways will remain unchanged. Accordingly, the design will consist of plan view sheets only, and no roadway profiles or cross-section worksheets will be prepared.

Traffic Engineering Design:

SAA will prepare traffic engineering design improvements for the project corridor, including traffic signal design at the intersections of Foothill Boulevard and San Dimas Avenue, and Foothill Boulevard and San Dimas Canyon Road. The scope will include preparation of signing and striping plans in accordance with MUTCD standards, as well as the design of bicycle facility improvements such as bike lanes, green conflict markings, and bike boxes. SAA will also coordinate bus stop layouts and associated striping modifications

2. Engineer’s Quantity and Cost Estimates
Develop and submit the Engineer’s Quantity and Cost Estimates at the 60%, 90%, and 100% design submittals. Submittals will be provided in PDF and Microsoft Excel format, and hard copies will also be provided.

3. Construction Specifications and Bid Documents
Prepare and submit specifications including front-end documents, special provisions, and technical specifications in accordance with the latest edition of the “Standard Specifications for Public Works Construction” (“Green Book”) and the City’s standard plans and specifications. Coordination with City staff will be performed to obtain the City’s current specifications template. Specifications will be submitted at the 90% and 100% design stages.

4. Design Review Meetings
Meet with City staff to review design submittals and obtain input. A total of three (3) review meetings will be scheduled corresponding to the 60%, 90%, and 100% submittals. Meetings will be conducted in person or virtually, as preferred by the City.

City of San Dimas
Proposal for Design of Foothill Boulevard Road Improvements – Cataract Avenue to San Dimas Canyon Road April 2, 2026

EXCLUSIONS
The following services are not included in this proposal:
• Environmental studies and documentation (e.g., CEQA/NEPA), permitting, or agency approvals beyond traffic signal coordination
• Right-of-way engineering, acquisition, title reports, or easement preparation (excluding right-of-entry exhibits)
• Subsurface Utility Engineering (SUE), potholing, or utility relocation design • Structural design of bus shelter foundations (to be provided by others) • Preparation of Traffic Control Plans
• Construction management, inspection, construction support services, or as-built plans • Construction surveying services
• Attendance at bidding phase meetings
• Street widening, right-of-way acquisition, and new sidewalk improvements

PROJECT TEAM
Project Manager Jorge L. Lovo, P.E., LEED GA, QSD.QSP
Engineers Adam Roesch, P.E.

Mel Sukow, P.E.

QA/QC Shahnawaz, P.E., QSD
CADD /Technician Hugo Magana
Surveyor Robert Martinez, P.E. PLS
Brief bios for our Project Team follow on page 8.

PROJECT SCHEDULE
We are ready to begin design upon issuance of the Notice to Proceed (NTP). The project kick-off meeting is assumed to occur shortly after NTP, anticipated on or about April 14, 2026. Based on the City’s requested timeline, SAA will complete the design within six (6) months from NTP. If the NTP is issued on a different date, the schedule will be adjusted accordingly. Our Project Schedule is attached at the end of this letter.

COST PROPOSAL
To perform the services described above, SAA proposes a fee of $275,000. A Fee Breakdown and Expense Reimbursement Schedule for the City’s review are on pages 6 and 7.

Thank you for your consideration. Please call me if you have any questions.

Very truly yours,
Shahnawaz Ahmad, P.E., President
Tel 626.821.3456
[email protected]

Wk-Hrs Amount Wk-Hrs Amount Wk-Hrs Amount Wk-Hrs Amount Wk-Hrs Amount Wk-Hrs Amount Wk-Hrs Amount Wk-Hrs Amount Wk-Hrs Amount Wk-Hrs Amount 1: PROJECT MANAGEMENT 12 $2,520 13 $2,535 10 $2,650 9 $1,080 0 $0 7 $770 --- --- --- --- --- $445 51 $10,000 2 TO 5: DATA AND UTILITY RESEARCH,
SURVEY, AND GEOTECHNICAL 18 $3,780 12 $2,340 4 $1,060 20 $2,400 177 $49,500 4 $440 --- --- --- $57,000 --- $480 235 $117,000 1 TO 4: PS&E (60%, 90%, & 100%) 60 $12,600 351 $68,514 18 $4,770 22 $2,640 0 $0 13 $1,430 --- $57,000 --- --- --- $1,046 464 $148,000 GRAND TOTAL (All Tasks) 90 $18,900 376 $73,389 32 $ 8,480 51 $ 6,120 177 $49,500 24 $ 2,640 $57,000 $57,000 --- $ 1,971 750 $275,000

FEE SCHEDULE
CAD Designer Direct Costs

ENGINEERING DESIGN SERVICES FOR

FOOTHILL BOULEVARD ROAD IMPROVEMENTS - CATARACT AVENUE TO SAN DIMAS CANYON ROAD TASK 2 - PRELIMINARY AND FINAL DESIGN
TASK 1 - PRELIMINARY ENGINEERING SERVICES
Survey Geotechnical Total
Description
Project Manager Engineer Administrative/
Clerical QA/QC Traffic Engineer
City of San Dimas: Proposal for Design of Foothill Boulevard Road Improvements - Cataract Avenue to San Dimas Canyon Road Page 6

City of San Dimas
Proposal for Design of Foothill Boulevard Road Improvements – Cataract Avenue to San Dimas Canyon Road April 2, 2026

HOURLY CHARGE RATE AND EXPENSE REIMBURSEMENT SCHEDULE
Position Hourly Rates
Project Manager $210.00
Engineer $195.00
Quality Assurance/Quality Control $265.00
CAD Designer $120.00
Secretary $110.00
Surveyor (Two-Person Crew) $280.00
Reimbursable In-House Costs
Photo Copies $ 0.15/each
Blueprints $ 0.50/S.F.

Vehicle mileage, between engineer's office and project site and/or client offices, will be billed at
$ 0.70/mile
Other Reimbursables
Reproduction, special photograph, printing, and any other services performed by subcontractor will be billed at
cost + 15%
Postage Delivery Service, Express Mail cost + 15%
Note: All rates effective to December 31, 2026

City of San Dimas
Proposal for Design of Foothill Boulevard Road Improvements – Cataract Avenue to San Dimas Canyon Road April 2, 2026

SHAHNAWAZ AHMAD, P.E., QSD
Quality Assurance/Quality Control
Mr. Ahmad founded SA Associates in 1989, creating a civil engineering firm focused on city, county and municipal agencies. Mr. Ahmad has over 40 years of experience. Currently, he is involved with projects on civil design, street improvements, water and sewer system master planning; water resources; water supply and treatment; water reuse; wastewater collection, treatment, and disposal; storm drainage; design of water and wastewater treatment plants, water pipelines, sewers, pumping stations, wells, storage reservoirs, and water reclamation systems; studies of water and wastewater treatment processes; and industrial waste problems.

EDUCATION:

University of Karachi, Pakistan, B.E., Civil Engineering University of California, Berkeley, M.S., Sanitary Engr REGISTRATION:

Registered Civil Engineer, California,

JORGE LOVO, PE, LEED GA, QSD/QSP
Project Manager
Mr. Lovo has over 25 years of experience designing and managing a variety of infrastructure projects. Project types range from streets, roadways, sewers, storm water, to water-related projects. The water related include water, wastewater, recycled water, and storm water facilities including conveyance, water quality & treatment, pump stations, and storage.

He provides technical leadership on small to large sized projects; supporting teams winning new business; interacting with clients, agencies and other consulting firms; preparing detailed engineering calculations, CAD drawings, estimates, master planning, facilities condition assessment, construction support, preparation of plans, specifications and others documents for permitting and construction. His expertise lies mostly with city, municipal and agency projects. He is adept at working with municipalities and understands their process.

EDUCATION:

B.S. Civil Engineering University of Hawaii
REGISTRATION:

Registered Civil Engineer, California, No. C75632
Registered Civil Engineer, Canada
Board of Professional Engineers
CERTIFICATION:

LEED Green Associates – Green Building Certification Institute, ID No. 10779963 Construction Management, University of Quebec, Canada
Professional Studies in Technique of Architecture, College of Old Montreal

City of San Dimas
Proposal for Design of Foothill Boulevard Road Improvements – Cataract Avenue to San Dimas Canyon Road April 2, 2026

HUGO MAGAÑA
CADD Designer/Technician
Mr. Magaña is a Designer/Draftsman. He is involved in a variety of street, sewer, and water projects, providing technical and CAD assistance to our team. His expertise is in GIS software and AutoCAD.

EDUCATION:

California State University
B.S. Mechanical Engineering
Rio Honda College College of Engineering and Technology California State University, Fullerton, College of Engineering and Technology ROBERT MARTINEZ, P.E., PLS
Surveyor
Mr. Martinez has over 30 years of experience in providing professional land surveying services to both public and private infrastructure projects in all areas relating to land development including:
• Infrastructure and improvement design for grading, streets, storm drains, utilities and associated matters. • Preliminary land planning, tentative and final map processing, land use and feasibility studies. • A.L.T.A., architectural, boundary and topographic survey, entitlement analysis, right-of-way engineering and preparation of legal descriptions.
• GPS Surveying.

EDUCATION:

California State Polytechnic University, Pomona – June 1989 Civil Engineering (Survey Minor)
REGISTRATION:

Registered Civil Engineer, California, No. 54360
Registered Land Surveyor, California, No. 6966
ADAM ROESCH, P.E., CPSWQ, QSD/QSP
Engineer
Mr. Roesch brings over 12 years of specialized engineering experience to the SA Associates team, with a robust background in the design and management of critical municipal infrastructure. His portfolio includes the successful engineering design of various water main, sewer, storm, and street improvement projects. His technical leadership is underscored by extensive experience in environmental engineering, water quality, and NPDES permitting, allowing him to provide comprehensive technical guidance and regulatory support for municipal clients.

EDUCATION:

California State University, Long Beach
B.S. Civil Engineering
REGISTRATION:

Registered Civil Engineer, California No. 92220 Page 107 – 161 City of San Dimas
Proposal for Design of Foothill Boulevard Road Improvements – Cataract Avenue to San Dimas Canyon Road April 2, 2026

MEL SUKOW, PE
Construction Manager
Mr. Sukow has over forty years of professional engineering experience in project planning, project analysis, project expediting and project design including surveying, mapping, planning, civil and structural aspects. He has provided consulting services for the preparation of plans and maps for subdivision, institutional, commercial and infrastructure projects to land developers, agencies, architects and engineering firms. The plans have included street, sewer, storm drain, grading and structural.

Other functions have been surveying and mapping functions such s design surveys, construction surveys, legal descriptions, right-of-way maps etc.

EDUCATION:

California State University, Fresno
B.S. Civil Engineering
REGISTRATION:

Registered Civil Engineer, California, No. PE 22673

ID Task Name Duration Start Finish
1 PRELIMINARY ENGINEERING DESIGN SERVIC 67 days Tue 4/14/26 Wed 7/15/26 2 Kickoff Meeting 1 day Tue 4/14/26 Tue 4/14/26
3 Obtain/Analyze Existing Data/As-Builts 4 wks Wed 4/15/26 Tue 5/12/264 Utility/Agency Research/Coordination 5 wks Wed 4/15/26 Tue 5/19/265 Geotechnical Investigation 4 wks Wed 4/15/26 Tue 5/12/266 Topographic Survey 5 wks Wed 4/15/26 Tue 5/19/267 Prepare & Submit 60% Design 6 wks Wed 5/20/26 Tue 6/30/268 City Review 2 wks Wed 7/1/26 Tue 7/14/269 60% Review Meeting 1 day Wed 7/15/26 Wed 7/15/26 10 FINAL ENGINEERING DESIGN 62 days Thu 7/16/26 Fri 10/9/26 11 Prepare & Submit 90% Design PS&E 5 wks Thu 7/16/26 Wed 8/19/26 12 City Review 2 wks Thu 8/20/26 Wed 9/2/26
13 90% Review Meeting 1 day Thu 9/3/26 Thu 9/3/26
14 Prepare & Submit 100% Design PS&E 4 wks Fri 9/4/26 Thu 10/1/26 15 City Review 1 wk Fri 10/2/26 Thu 10/8/2616 100% Review Meeting 1 day Fri 10/9/26 Fri 10/9/26 PRELIMINARY ENGINEERING DESIGN SERVICES 67 days
Kickoff Meeting
Obtain/Analyze Existing Data/As-Builts
Utility/Agency Research/Coordination
Geotechnical Investigation
Prepare & Submit 60% Design Jun 30
City Review
60% Review Meeting
FINAL ENGINEERING DESIGN 62 days
Prepare & Submit 90% Design PS&E Aug 19
City Review
90% Review Meeting
Prepare & Submit 100% Design PS&E Oct 1
City Review
100% Review Meeting
1 8 15 22 1 8 15 22 29 5 12 19 26 3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 6 13 20 27 4 11 18 25 Feb '26 Mar '26 Apr '26 May '26 Jun '26 Jul '26 Aug '26 Sep '26 Oct '26 N City of San Dimas
Engineering Design Services for
Foothill Boulevard Road Improvements - Cataract Avenue to San Dimas Canyon Road Design Schedule
SCHEDULE-San Dimas-Road Improv-Foothill.mpp Mon 3/30/26 Note: The above schedule is flexible and may be expedited if requested by the City of San Dimas. Page 109 – 161 9 Rev. 06/22 Design Professional Service Agreement

EXHIBIT B

PAYMENT SCHEDULE
Full contract amount to be paid upon completion
of the work and according to Section V

10 Rev. 06/22 Design Professional Service Agreement

EXHIBIT C

INSURANCE REQUIREMENTS
Without limiting Consultant’s indemnification of Agency, and prior to commencement of work and/or services under this Agreement, Consultant shall obtain, provide, and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and, in a form, satisfactory to Agency.

General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended.

Any endorsement restricting standard ISO “insured contract” language will not be accepted.

Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than 1,000,000 combined single limit for each accident.

Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement.

Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (statutory limits) and Employer’s Liability insurance (with limits of at least $1,000,000).

Consultant shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of Agency, its officers, agents, employees, and volunteers.

Other provisions or requirements
Proof of insurance. Consultant shall provide certificates of insurance and required endorsements to Agency as evidence of the insurance coverage required herein. Insurance certificates and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with Agency for the contract period and any additional length of time required thereafter. Agency reserves the right to require complete, certified copies of all required insurance policies, at any time.

Duration of coverage. Consultant shall procure and maintain for the contract period, and any additional length of time required thereafter, insurance against claims for injuries to persons or damages to property, or financial loss which may arise from or in connection with the performance of the Work hereunder by Consultant, their agents, representatives, employees, or subconsultants.

Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by Agency shall not be required to contribute with it. The

11 Rev. 06/22 Design Professional Service Agreement
limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of Agency before the Agency’s own insurance or self- insurance shall be called upon to protect it as a named insured.

Agency’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, Agency has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by Agency will be promptly reimbursed by Consultant or Agency will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, Agency may cancel this Agreement.

Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the Agency’s Risk Manager.

Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against Agency, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against Agency and shall require similar written express waivers and insurance clauses from each of its subconsultants.

Enforcement of contract provisions (non estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the Agency to inform Consultant of non-compliance with any requirement imposes no additional obligations on the Agency nor does it waive any rights hereunder.

Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the Agency requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Agency.

Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide the Agency with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. If any of the Consultant’s insurers are unwilling to provide such notice, then Consultant shall have the responsibility of notifying the Agency immediately in the event of Consultant’s failure to renew any of the required insurance coverages, or insurer’s cancellation or non-renewal.

Additional insured status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that Agency and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies.

12 Rev. 06/22 Design Professional Service Agreement
Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to Agency and approved of in writing.

Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party who is brought onto or involved in the project/service by Consultant (hereinafter collectively “Subcontractor”), provide the same minimum insurance coverage and endorsements required of Consultant under this Agreement. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. However, in the event Consultant’s Subcontractor cannot comply with this requirement, which proof must be submitted to the Agency, Consultant may still be able to utilize the Subcontractor provided Consultant shall be required to ensure that its Subcontractor provide and maintain insurance coverage and endorsements sufficient to the specific risk of exposure involved with Subcontractor’s scope of work and services, with limits less than required of the Consultant, but in all other terms consistent with the Consultant’s requirements under this Agreement. This provision does not relieve the Consultant of its contractual obligations under the Agreement and/or limit its liability to the amount of insurance coverage provided by its subcontractors. This provision is intended solely to provide Consultant with the ability to utilize a Subcontractor who may be otherwise qualified to perform the work or services but may not carry the same insurance limits as required of the Consultant under this Agreement given the limited scope of work or services provided by the Subcontractor. Consultant agrees that upon request, all agreements with subcontractors, and others engaged in the project, will be submitted to Agency for review.

Agency’s right to revise specifications. The Agency reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the Agency and Consultant may renegotiate Consultant’s compensation.

Self-insured retentions. Any self-insured retentions must be declared to and approved by Agency. Agency reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible, or require proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention through confirmation from the underwriter.

Timely notice of claims. Consultant shall give Agency prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.

Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

13 Rev. 06/22 Design Professional Service Agreement

EXHIBIT D

LOCATION SCHEDULE

NOT APPLICABLE

14 Rev. 06/22 Design Professional Service Agreement

EXHIBIT E

REQUEST FOR PROPOSAL

NOT APPLICABLE

EXHIBIT
LEVINE ACT/GC 84308 DISCLOSURE
California Government Code section 84308, commonly referred to as the Levine Act, prohibits any City of San Dimas Officer1(“Officer”) from taking part in any action related to a contract if the Officer received a political contribution totaling more than $500 within the previous twelve months, and for twelve months following the date a final decision concerning the contract has been made, from the person or company awarded the contract or their agent. The Levine Act also requires parties involved in such contracts to disclose any contributions made to the Officer.

The Levine Act does not apply to competitively bid, labor, personal employment contracts, contracts valued under $50,000, contracts between government agencies, or contracts where no party receives financial compensation. ☐ A. The Levine Act/GC 84308 DOES NOT apply to this Agreement. ☐ B. The Levine Act/GC 84308 does apply to this Agreement and the required disclosure is as follows:

Current Officers can be located on the City of San Dimas’ websites below:
• Mayor & Council - Welcome to San Dimas, CA (sandimasca.gov) • Planning Commissioners – Welcome to San Dimas, CA (sandimasca.gov) The party making this certification is responsible for determining whether a recipient of a political contribution is an Officer prior to answering the following questions:

1. Have you or your company, or any participant or agent on behalf of you or your company, made any political contributions totaling more than $500 to any Officer in the 12 months preceding the date you submitted your proposal, the date you completed this form, or the anticipated date of any Council action related to this Agreement?
YES:☐ If yes, which Officer(s): Click or tap here to enter text.

NO: ☐
1 “Officer” means any elected or appointed officer of an agency, any alternate to an elected or appointed officer of an agency, and any candidate for elective office in an agency, other than a city attorney or county counsel providing legal advice to the agency who does not have the authority to make a final decision in the proceeding. (GC § 84308(a)(4).) The term “officer” is further defined 2 Cal. Code Regs. Section 18438.1, which states: An officer of an agency includes only those persons who make, participate in making, or in any way attempt to use their official position to influence a decision in the license, permit, or entitlement for use proceeding, or who exercise authority or budgetary control over the agency or officers who may do so, and: (1) Serve in an elected position, including an official appointed to an elected position due to an interim vacancy or an election otherwise canceled because the official was the sole candidate for the position; (2) Serve as a member of a board or commission; (3) Serve as the chief executive of a state agency, or county, city or district of any kind; or (4) Have decision making authority with respect to the proceeding involving a license, permit, or other entitlement for use and is also a candidate for elected office or has been a candidate for elective office in the 12 months prior to the proceeding.

X
X
ATTACHMENT 2

2 1/22/2025

2. Do you or your company, or any participant or agent on behalf of you or your company, anticipate or plan to make political contributions totaling more than $500 to any Officer in the 12 months following the finalization of this Agreement or any Council action related to this Agreement?
YES:☐ If yes, which Officer(s): Click or tap here to enter text.

NO: ☐
Answering yes to either question above may not preclude the City of San Dimas from entering into or taking any subsequent action related to the Agreement.

However, it may preclude the identified Officer(s) from participating in any actions related to the Agreement.

By signing below, you certify you also agree to disclose to the City any future contributions made to Officers by you or your agent(s) after the date of signing this disclosure form, and within 12 months following the approval, renewal, or extension of the Agreement.

I HEREBY CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF

THE STATE OF CALIFORNIA THAT THE FOREGOING IS TRUE AND
CORRECT.

Signature: Date Signed:

Print Name:

Title:

Company
Contribution Disclosure
Date Amount Recipient
X
April 6, 2026
Shahnawaz Ahmad
President
SA Associates

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of April 14, 2026
From: Brad McKinney, City Manager
Prepared by: Debra Black, City Clerk
Subject: Certification of Director and Alternate for the California JPIA Board of Directors ____________________________________________________________________________

SUMMARY
The certification of the City’s Director and Alternate to the CJPIA Board of Directors is required at this time.

RECOMMENDATION
Staff recommends that the Council:
• Certify a Director and Alternate to the CJPIA Board of Directors.

GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No

FISCAL IMPACT
There is no fiscal impact for the recommended action.

BACKGROUND
The California JPIA Board of Directors elects Executive Committee officers and receives reports on the affairs of the Authority. The CJPIA asks members to annually certify a designated CJPIA Director and Alternate(s) before the Board of Directors meeting, which is held each year in July.

This year’s meeting will be on July 22, 2026, in La Palma.

Certification of Director and Alternate for the California JPIA Board of Directors Page 2 For the Meeting of April 14, 2026

DISCUSSION/ANALYSIS
Historically, San Dimas has appointed the Mayor as Director and the City Manager as the Alternate. The Director must be a member of the City Council. There can be multiple alternates, and they may be elected officials or agency staff members.

ALTERNATIVES
There are no proposed alternatives for this item.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Debra Black
City Clerk

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council & San Dimas Housing Authority For the Meeting of April 14, 2026
From: Brad McKinney, City Manager
Prepared by: Lily Flores, Housing Manager
Subject: Renewal of the San Dimas Mobile Home Accord for an Additional 5 years ____________________________________________________________________________

SUMMARY
The San Dimas Mobile Home Accord is set to expire June 30, 2026. Staff is requesting to renew the current Mobile Home Accord, without any changes, for an additional five (5) years. The new term of the Accord will be July 1, 2026 – June 30, 2031. All five (5) mobile home park owners have agreed to this renewal without any changes and all residents of the mobile home parks have been notified of the proposed renewal.

RECOMMENDATION
City Staff recommends the City Council:

1. Approve the proposed renewal of the Mobile Home Accord for a 5-year period starting July 1, 2026, through June 30, 2031; and
City Staff recommends the Housing Authority:

1. Approve the proposed renewal of the Mobile Home Accord for a 5-year period starting July 1, 2026, through June 30, 2031; and

2. Authorize the Executive Director of the San Dimas Housing Authority or his designee to execute the San Dimas Mobile Home Accord.

GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No

FISCAL IMPACT

Renewal of the San Dimas Mobile Home Accord Page 2
For the Meeting of April 14, 2026
There is no fiscal impact for the recommended action. There is limited City Staff involvement in administrating the Accord which includes renewals, inquiries from residents, and mediating disputes should they arise.

BACKGROUND
The Mobile Home Accord (“Accord”) is an agreement between the mobile home park owners in San Dimas and the City of San Dimas (Attachment 5). The City has five (5) mobile home parks located in the City; Charter Oak Mobile Home Estates, Cienega Valley Estates, Lonehill Manor Mobile Home Estates, Mobileland, and San Dimas Royal. In 1995, the City facilitated this Accord that was voluntarily agreed upon by the five (5) mobile home park owners (“Owners”), the park residents, and the City. The purpose was to establish parameters on base rents, rent increases and allowable pass-through costs or fees to the residents at the mobile home parks. This would allow the Owners to keep up with the costs of maintaining the parks and also protect the residents from excessive space rent increases.

The terms of the Accord were for five (5) years as were the subsequent renewals. Due to the Staff changes and the pandemic, at the June 23, 2020, City Council meeting, the Accord which expired December 31, 2019, was extended to December 31, 2020, with Council approval. The City, Owners, and resident representatives met on several occasions to discuss changes being proposed in the Accord. The addition/concern being discussed was the pass-through provision.

This addition was to address the possibility of a property tax bill being proposed which could have potentially impacted costs to property owners. Without knowing if the property tax would be passed and the outcome, language was added to the Accord that gave the opportunity to open up the conversation and possible negotiations if needed. After several meetings and discussions, all parties agreed that the extra language being proposed allowed parties to work towards a mutually agreeable solution should a pass-through be required. These provisions were added to the Accord with Council’s approval on May 11, 2021. The Accord was approved with a 5-year term from June 1, 2021 to June 30, 2026.

With the Accord set to expire June 30, 2026, Staff started the renewal process for the renewal to occur in a timely manner. After several internal discussions, Staff felt the provisions added in the 2021 approval should remain in effect, even though the previous tax measure had failed, in case any tax measures are taken to the voters in the next five (5) years. This provision, if left in the Accord, would allow for discussions to be open during the term of the Accord. Staff also felt that there were no changes needed to be made to CPI provisions or any provisions to the Accord at this time. Staff believes the current Accord continues to meet the community’s needs, while allowing opportunities for future discussion should the need arise.

DISCUSSION/ANALYSIS
On January 9, 2026, a letter was mailed to Owners and onsite managers, recommending the renewal of the Accord for an additional five (5) years without any changes (Attachment 2). The letter gave the Owners the opportunity to respond if they had any objections or concerns with renewal without changes. The letter also stated that if Staff does not hear back then the City will assume approval of the proposed renewal and City Staff will move forward in the process. The City received unanimous agreement by the Owners to renew the Accord for an additional five (5) years without change. Notifications of unanimous approval was given to owners via email, and a letter was prepared for park residents notifying them of the proposal (Attachment 3). Staff met with each onsite manager at their respective parks and provided a letter for every resident in each mobile home park (906 in total) for distribution along with copies of the current Accord for

Renewal of the San Dimas Mobile Home Accord Page 3
For the Meeting of April 14, 2026
reference. The letter notified the residents of the proposal to renew without changes and the proposed date of recommendation for approval to Council.

Staff received written communications from two (2) residents regarding concerns with the current accord (Attachment 4). Staff had a meeting with a parks HOA president and secretary to discuss concerns. The concerns were addressed during the meeting and as a result, no additional changes or recommendations were requested by the concerned parties, nor are any being proposed by Staff.

Staff recommends approval of the current Accord without change for an additional 5 years. With approval, the term of the Accord will be from July 1, 2026, through June 30, 2031 (Attachment 1).

The Accord will be sent to Owners for execution, and a final executed copy will be distributed to Owners and Park Managers and will be posted on the City’s website.

ALTERNATIVES
There are no alternative recommendations for this action

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,

Lily Flores
Housing Manager
Attachments:

1. Draft San Dimas Mobile Home Accord term July 1, 2026 – June 30, 2031

2. Copies of letters sent to Mobile Home Park Owners and Managers

3. Copies of letters sent to Residents at mobile home parks

4. Resident Communication Received

5. Current San Dimas Mobile Home Accord term June 1, 2021 – June 30, 2026

San Dimas Mobile Home Accord: July 1, 2026 – June 30, 2031 1 | Page San Dimas Mobile Home Accord
This is an agreement between the mobile home park owners in San Dimaswhose names appear on the signature line below, referred to herein as "Management," and the City of San Dimas, referred to herein as "City," for the benefit of Management, City, and mobile home owners, referred to herein as "Homeowners." Homeowners shall be parties to the accord upon signing a rental agreement as provided for in this agreement.

Whereas mobile homes are an important element of the City masterplan housing element; and
Whereas mobile homes and mobile home parks are a unique form of housing in which the residents own their dwelling units and rent the space on which they are situated; and
Whereas mobile home space rents are not fully subject to normal market competition because of the expense and difficulty of relocating mobile homes; and Whereas in recognition of the unique nature of mobile homes and mobile home parks, the State of California has enacted the Mobile home Residency Law to regulate certain relationships between Management and Homeowners; and Whereas said Mobile home Residency Law does not prohibit the adoption by City of an ordinance, rule, or regulation establishing the maximum amount of rent Management may charge a Homeowner; and
Whereas Homeowners seek to stabilize and limit increases in rent; and Whereas Management desires to achieve a fair rate of return on their investment; and
Whereas Management, Homeowners, and City recognize rent control ordinances present administrative difficulties and have not been universally successful where enacted; and
Whereas Management, Homeowners, and City desire to make an agreement that will protect the interest of all the parties and provide for a fair, efficient, and economical method of resolving disputes;
NOW THEREFORE, the parties agree as follows:

1. Name of agreement. This agreement shall be referred to as the San Dimas Mobile Home Accord.

2. Incorporate of Mobile Home Residency Law. This agreement incorporates the Mobile Home Residency Law and, to the extent not in conflict with said Law, shall govern the relationship among Management, Homeowners, and City with regard to all matters set forth herein. Unless otherwise defined herein, the terms used in this agreement shall have the same meaning as the same terms in the Mobile Home Residency Law.

ATTACHMENT 1

San Dimas Mobile Home Accord: July 1, 2026 – June 30, 2031 2 | Page

3. Leases Permitted. Nothing in this agreement shall restrict the right of a Homeowner and Management from entering into an agreement in accordance with California Civil Code Section 798.17, provided Management has offered the Homeowner the option of entering into a rental agreement or a lease of any term (duration) based on this agreement.

4. Base Rent. The cost of all operations of the mobile home park, including maintenance and future capital improvements not approved by the Homeowners in accordance with the provisions of Paragraph 8. Pass-throughs for capital improvements is included in the base rent. Pass-throughs for prior capital improvements, is provided for in Paragraph 9. Pass-throughs for prior capital improvements, are not included in base rent. Utility fees and charges may be included in base rent at the option of Management as provided in Paragraph 6, Utilities. The initial base rent for each mobile home space in each mobile home park in San Dimas shall be the current rent for said space.

5. Maximum increase in base rent. The base rent for each existing mobile home space may not be increased more than once in any twelve-month period. The maximum annual rent increase amount will be no greater than the percent change in the annual Consumer Price Index (CPI) for All Urban Consumers, the Los Angeles­ RiversideOrange-County Statistical area published by the U.S. Department of Labor, Bureau of Labor Statistics. The maximum annual rent increase amount will be determined by the annual CPI 5 months before the annual rent increase is to be implemented (for example, if the rent anniversary date is July, the February annual index will be used).

The City of San Dimas will keep a record of the annual CPI change to verify maximum rent increase amounts during the term of this agreement. If the annual CPI is less than 3%, the maximum annual rent increase amount will be 3%. Management may elect to have an increase less than the maximum. In no event shall the annual rent increase amount be greater than 7%.

The base rent for a newly developed mobile home space shall be initially set by Management. Thereafter, rent increases for those spaces shall be determined by this Accord. The rent charged for a newly developed mobile home space shall not be considered for determining the highest rent in the park. For the purposes of this paragraph, the term “newly developed mobile home space” includes spaces for mobile homes which are developed from property used for some other purpose, property used for recreational vehicle spaces or vacant property.

6. Utilities. Management may elect to bill homeowners separately for utility fees and charges in accordance with Civil Code Section 798.41. In the event Management so elects, all of the provisions of Section 798.41 shall apply. If Management elects to bill the Homeowner separately for utilities under this section, the base rent shall be adjusted as provided in Section 798.41, with both the base rent and the highest base rent being adjusted. Nothing in this agreement shall require Management to bill

San Dimas Mobile Home Accord: July 1, 2026 – June 30, 2031 3 | Page separately for utilities.

7. Permitted Pass-Throughs.

A. Management may pass through to Homeowners the charges specified in Civil Code Section 798.49 as provided in that section.

B. Management may pass through to Homeowners the cost of alterations and improvements made to conform to the requirements of the American with Disabilities Act (ADA), improvements required as a result of natural disasters, or any other government mandated upgrades. The cost of alterations and improvements permitted to be passed through under this subparagraph 7.B. shall be imposed on each space in the mobile home park and shall be amortized over sixty (60) months. The issue of whether an alteration or improvement may be passed through to Homeowners under this subparagraph, and the amount of the pass through, are subject to review and determination by the procedure set forth in Paragraph 8. In determining the amounts of the pass through, consideration shall be given to insurance proceeds, government grants, and any other payments that have the effect of reducing Management's out of pocket expense. Consideration shall also be given to the depreciated value of any property replaced, repaired, altered, or improved so management will not benefit from receiving "new" for "old". The charges passed through to Homeowners under this subparagraph shall be rent in addition to the base rent, and shall be separately stated on the bill.

C. Management and Homeowners recognize the importance of ensuring the viability of a mobile home park and the need to ensure unanticipated or unusual propertybased taxes and/or assessments implemented or increased after January 1, 2021 should allow both parties to revisit how any such tax and/or assessment will be passed on to Homeowners.
a. Management and Homeowners agree to reopen this agreement and negotiate in good faith the pass-through of such new tax and/or assessments in the following instances:
i. New tax or assessment – A new property-based tax or
assessment is inured which was not in place prior to January 1, 2021; or
ii. Increased Tax or Assessment after Law Change – An increase in property-based tax or assessment in place prior to January 1, 2021 which exceeds limits imposed to such tax or assessment that were in effect on December 31, 2020; or
iii. Unusual Tax or Assessment Law Change – Changes to propertybased tax or assessment which are not considered frequent, customary changes for mobile home parks throughout California.

Such change is defined as a change which is codified in law but is applied only in rare occasions (i.e. significant impairment of Page 125 – 161 San Dimas Mobile Home Accord: July 1, 2026 – June 30, 2031 4 | Page property due to fire or other disaster or property value reduction, which is recouped through Prop 8 increases, etc.).
b. Mediation of Impasse – In the case a mutual agreement is not reached within 60 days of good faith negotiations, Management and Homeowners agree to engage the City for nonbinding mediation. Mediation will be informal at the direction of the City and both Parties agree to indemnify and hold the City harmless for the totality of the proceedings. c. Termination - If an impasse remains after 60 days of mediation, either party can terminate this Agreement by giving written notice to the other Party and the City. Such termination will take effect 60 calendar days after written notice being deposited within the US Postal Service and determined by the postmark date. In the absence of a postmark, the termination will be 60 days after constructive receipt by the City

8. Pass-Throughs for Capital Improvements. The cost of capital improvements may be passed through to Homeowners if the improvement is approved by a majority vote of the Homeowners. The monthly payment for pass-throughs approved under this paragraph shall be rent in addition to the base rent and shall be separately stated on the bill.

For the purpose of an election held under this Paragraph 8:
a. There shall be one vote per space in the park.
b. The person entitled to vote for each space shall be the registered owner of the mobile home located in the space.
c. The voting shall be conducted by mail, and all ballots shall be mailed to City Hall for counting. A park resident representative and a Management representative may be in attendance during the counting. d. The majority required for approval shall be the affirmative vote of 50% + 1 of the spaces in the park.
e. Before the election is held, the following information shall be disclosed to the mobile home owners eligible to vote: the cost of the improvement, and the terms of payment for the capital improvement, including the interest rate, the number of monthly payments, and the amount of the monthly payment.

9. Pass-Throughs for prior Capital Improvements.
a. All pass-throughs for capital improvements shall remain in effect until fully paid.

San Dimas Mobile Home Accord: July 1, 2026 – June 30, 2031 5 | Page b. By signing this Accord, each park owner waives any right to impose any new pass-throughs except in accordance with the Accord.

10. Adjustment of rent on sale of mobile home. Unless there is a lease with contrary provisions, when a mobile home is sold, Management may elect to partially or fully remove the rent increase limitations otherwise required by Paragraph 5.

Management may raise the base rent for the space occupied by said mobile home by any amount when a new homeowner replaces a mobile home with a new or different mobile home, or when a mobile home is abandoned in-place or when a vacancy results from a lawful eviction. Therefore, the base rent for the space may be increased annually as provided in this agreement.

11. Exemption to rent increase limitations. Notwithstanding the provisions of Paragraph 10, the following are subject to the rent limitations in Paragraph 5:
a. An in-place transfer of a mobile home to a spouse, parent, a child, siblings, grandparent, grandchild, or domestic partner of the mobile home owner or a person who was a joint tenant of the mobile home owner on the effective date. However, it should be noted that the heir(s) or other recipient of the home must be able to meet residency requirements in order to live in the community (specifically requirements for a 55+ age restricted community). If the heir(s) or other recipient of the home do not meet residency requirements the rent amount will remain as provided for under this agreement for 3 months after the in-place transfer to allow for the sale of the home. After that 3-month period the rent amount may be adjusted by the provisions of Paragraph 10.
b. A temporary removal of a mobile home to allow rehabilitation or upgrades, or replacement of the mobile home on the same space by a homeowner. c. An existing homeowner sells his home and purchases another home located on another space within the park is exempt from rent increase limitations under Paragraph 10, however the base rent applied to the homeowner’s new space will be the greater of, the previous space rent on the space being vacated and the new space rent in effect prior to the time of the transfer. Therefore, the space rent may be increased annually as provided in this agreement.

12. Procedure for resolving disputes. With the exception of disputes related to (a) termination of tenancy for a failure to pay rent or other charges, (b) forcible detainer, (c) injunctive relief per Code of Civil Procedure section 527.6, Civil Code section 798.87, and Civil Code section 798.88, (d) condemnation or a change of use of the mobile home park as provided in Civil Code section 798.56 (g) and (f), and/or (e) to preserve any equitable rights relating to any dispute between Management and Homeowners: Page 127 – 161
San Dimas Mobile Home Accord: July 1, 2026 – June 30, 2031 6 | Page a. The Homeowner shall discuss the matter with the resident manager. b. If the issue is unresolved, the Homeowner shall discuss the matter with the park owner or the park owner’s agent.
c. If the issue is unresolved, the Homeowner and the park owner, or agent, shall discuss the matter with the ombudsman appointed by the City. The services of the ombudsman may be requested by any party to a dispute by making a written request to the City Manager. Upon receiving a request for the services of an ombudsman, the City Manager, or his appointee, shall schedule a meeting of the parties. The first meeting of the ombudsman with parties shall be held within 15 days after the City Manager receives a request for the services of the ombudsman. The ombudsman may be a city employee or non-employee.

The ombudsman shall be selected by the City Manager with the agreement of the City Council.
d. If the issue is unresolved, either side may request mediation and the parties shall enter into mediation arranged by the City. Each of the parties shall pay up to $100 toward the cost of mediation. City shall pay any additional cost of the mediation.
e. If the issue is unresolved, the dispute shall be submitted to binding arbitration before a neutral arbitrator. In the event the parties are unable to agree on the selection of the arbitrator, the City Manager shall select the names of five (5) arbitrators from the list maintained by the East District (Pomona) of the Los Angeles County Superior Court. Each side shall have the right to reject two (2) proposed arbitrators. The arbitrator shall be selected by lot from the names that have not been rejected by either party. City shall advance the fees charged by the arbitrator, subject to reimbursement as set forth below. The expense of arbitration, including the arbitrator’s fee, shall be paid by the parties as determined by the arbitrator. In the event the arbitrator does not make a decision regarding the payment of expenses of the arbitration, each party shall pay one-half of the arbitrator’s fee and shall bear its own expense otherwise. In any event, each party shall bear its own expenses for attorney fees and expenses incurred by its attorneys. Title 9 of the California Code of Civil Procedure (Sections 1280-1294.2, including the right to discovery under section 1283.05), and amendments thereto, shall apply to any arbitration proceeding under this Accord.

13. Agreement binding on successors. The provisions of this agreement shall be binding upon the heirs, personal representatives, successors, and assigns of each park owner who executes this agreement.

14. Invalidity of provisions. If any provision of this agreement or the application thereof to any person or circumstance is held to be unlawful or is otherwise invalidated by a final judgement of any court of competent jurisdiction, such invalidity shall not affect Page 128 – 161 San Dimas Mobile Home Accord: July 1, 2026 – June 30, 2031 7 | Page other provisions or applications of this agreement which shall be implemented without the invalid provision or application; and to this end, the provisions of this agreement are deemed to be severable.

15. Singular includes plural. To the extent the context of this agreement so requires, the singular shall include the plural and the masculine, feminine, and neuter genders shall each include the others.

16. Effective date and term. This agreement shall be effective on July 1, 2026, for a term of five (5) years.

17. Amendment. This agreement may not be altered, amended, or revoked except by an instrument in writing executed by City and by all of the park owners.

Approved and adopted April 14, 2026__
______________________________
Emmett Badar, Mayor
City of San Dimas
ATTEST:
________________
City Clerk

San Dimas Mobile Home Accord: July 1, 2026 – June 30, 2031 8 | Page Dated:________________ SAN DIMAS ROYAL, LLC
John A. DeFalco Management Company
______________________________
John A. DeFalco, Owner
Dated: ________________ MOBILELAND
Greg Silberg Management Company
______________________________
Greg Silberg, Owner
Dated: ________________ LONEHILL MANOR MOBILEHOME ESTATES Dunex Inc. Property Management
______________________________
Mathew Alex, President
Dated: _________________ CIENEGA VALLEY ESTATES, LLC
Synergized Properties, Inc.
______________________________
Avram Salkin, Managing Member
Dated: _________________ CHARTER OAKS MOBILE HOME ESTATES ______________________________
Brad McKinney, City Manager
Executive Director
San Dimas Housing Authority

ATTACHMENT 2

ATTACHMENT 3

ATTACHMENT 4

ATTACHMENT 5

CITY OF SAN DIMAS
City Council & San Dimas Housing Authority
April 14, 2026
Renewal of the San Dimas Mobile Home Accord for
an additional 5 years
2026 - 2031

CITY OF SAN DIMAS
Background
• The San Dimas Mobile Home Accord is an agreement between the City of San Dimas and the mobile home park owners. The City has five (5) mobile home parks located in the City:
- Charter Oak Mobile Home Estates (185 units)
- Cienega Valley Estates (242 units)
- Lonehill Manor Mobile Home Estates (265 units)
- Mobileland (103 units)
- San Dimas Royal (111 units)
• In 1995 the City facilitated the development of the Accord that was voluntarily agreed upon by the 5 park owners, the park residents, and the City.
• The purpose was to establish parameters on base rents, rent increases, and allowable pass-through costs or fees to the residents at the mobile home parks.

CITY OF SAN DIMAS
Background
• This allowed the owners the ability to keep up with the costs of maintaining the parks and also protect the residents from excessive rent increases.
• The terms of the Accord were for five (5) years as were the subsequent renewals. • Due to staff changes and the pandemic, at the June 23, 2020 council meeting, the Accord which expired on December 31, 2019, was extended to December 31, 2020. • City, Owners, and Resident Representatives met on several occasions to discuss changes being proposed in the Accord

CITY OF SAN DIMAS
Background
• The main addition/concern being discussed was the pass-through provision. (7C) • The addition was to address the possibility of a property tax bill being proposed which could have potentially impacted cost to property owners.
• Without knowing if the property tax would be passed and the outcome, language was added to the Accord that gave the opportunity to open up the conversation and possible negotiations if needed. • After several meeting and discussions, all parties agreed that the extra language allowed parties to work towards a mutually agreeable solution should a pass through be required. • These provisions were added to the Accord with Councils approval on May 11, 2021. The Accord was approved with a 5-year term from June 1, 2021 to June 30, 2026

CITY OF SAN DIMAS
Background
• With the Accord set to expire June 30, 2026, Staff started the renewal process for the renewal to occur in a timely manner.
• After several internal discussions, Staff felt the provisions added in the 2021 approval should remain in the Accord, even though the tax measure had failed, in case any tax measures are taken to the voters in the next five (5) years.
• This provision if left in the Accord, would allow for discussions to be open during the term of the Accord.
• Staff felt that no changes needed to be made to the CPI provision (3%-7% CPI 90 days before increase) or any provisions to the Accord at this time. • Staff believes the current Accord continues to meet the community’s needs, while allowing the opportunities for future discussions should the need arise. Page 158 – 161

CITY OF SAN DIMAS
Discussion/Analysis
• On January 9, 2026 a letter was mailed to Owners and onsite Managers, recommending the renewal of the Accord for an additional 5 years without any changes. • The letter gave the Owners the opportunity to respond if they had any objections or concerns with the renewal.
• The letter also stated that if Staff did not hear back from the owners, then the City will assume approval of the proposed renewal without changes and staff would move forward with the process. • The City received unanimous agreement by the Owners to renew the Accord for an additional 5 years without change.

CITY OF SAN DIMAS
Discussion/Analysis
• On February 12, 2026, letters were prepared for park residents notifying them of the proposal. • Staff met with each onsite Manager at their respective parks and provided a letter for every resident in each mobile home park (906 in total) for distribution along with copies of the current Accord for reference.
• The letter notified the residents of the proposal to renew without changes and the proposed date of recommendation for approval to Council.
• Staff received written communication from two (2) residents regarding concerns with the current Accord.
• Staff had a meeting with a park HOA president and secretary to discuss their concerns. Staff believes that the concerns brought up have been addressed and no additional changes or recommendations should be made to the Accord. Page 160 – 161

CITY OF SAN DIMAS
Recommendation
• Staff recommends that the City Council:

1. Approve the proposed renewal of the San Dimas Mobile Home Accord for a 5-year period starting July 1, 2026 through June 30, 2031
• Staff recommends that the San Dimas Housing Authority:

1. Approve the proposed renewal of the San Dimas Mobile Home Accord for a 5-year period starting July 1, 2026 through June 30, 2031

2. Authorize the Executive Director of the San Dimas Housing Authority or his designee to execute the San Dimas Mobile Home Accord.