CITY COUNCIL MEETING AGENDA
TUESDAY APRIL 28, 2026 7:00 PM
SAN DIMAS COUNCIL CHAMBER
245 EAST BONITA AVENUE
A public agenda packet is available for review on the City’s website www.sandimasca.gov or by contacting the City Clerk’s Office at [email protected].
Members of the public may observe the City Council meeting live on the City of San Dimas website at www.sandimasca.gov or on KWST Channel 3. To view from the website, select the Watch City Council Meetings blue button from the home page.
7:00 PM
CITY COUNCIL
Mayor Emmett Badar, Mayor Pro Tem Eric Weber, Councilmember Rachel Bratakos, Councilmember Eric Nakano, Councilmember Ryan A. Vienna
CALL TO ORDER AND FLAG SALUTE
RECOGNITION
1. Representing Team USA at the ICO World Championships in Karate – Skyler McLaughlin and Alex Taylor
ORAL COMMUNICATIONS
(Members of the audience are invited to address the City Council on any item on this agenda or not on this agenda. Public comment will not be taken during each individual agenda item, except for public hearing items. Comments on public hearing items will be heard when that item is scheduled for discussion. Under the provisions of the Brown Act, the legislative body is prohibited from engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion at a later date. Each speaker will be limited to speaking once for up to (3) three minutes.)
CONSENT CALENDAR
(All items on the Consent Calendar are considered to be routine and will be enacted by one motion unless a member of the City Council requests separate discussion.) CC1. Adopt Resolution 202624, A Resolution of the City Council of the City of San Dimas, Approving Certain Demands for the Warrant Register of April 30, 2026 in the amount of $473,366.34.
CC2. Approve Minutes of the April 14, 2026 Study Session and April 14, 2026 City Council Meeting CC3. Receive and File the March 2026 Investment Report
CC4. Recognition for Professional Municipal Clerk's Week
CONSENT CALENDAR
(All items on the Consent Calendar are considered to be routine and will be enacted by one motion unless a member of the City Council requests separate discussion.) CC1. Adopt Resolution 202624, A Resolution of the City Council of the City of San Dimas, Approving Certain Demands for the Warrant Register of April 30, 2026 in the amount of $473,366.34.
CC2. Approve Minutes of the April 14, 2026 Study Session and April 14, 2026 City Council Meeting CC3. Receive and File the March 2026 Investment Report
CC4. Recognition for Professional Municipal Clerk's Week CC5. Recognition for Public Service Recognition Week
CC6. Award Construction Contract 202603 Various Locations: Monte Vista Ave, Sixth St, Cannon Ave Street Rehabilitation Project to Gentry Brothers, Inc., in the Amount of $725,100 and Approve an Overall Project Budget of $885,100 including Geotechnical Engineering/Survey and Contingency
CC7. Approve Final Tract Map 83304 for Properties Located at 327 East Baseline Road, and unaddressed properties (APN: 8661017011)
END OF CONSENT CALENDAR
RECOMMENDATION: Approve consent calendar with recommendations as presented in staff reports.
PUBLIC HEARING ITEMS
PH1. Presentation of Vacancies and the City's Recruitment and Retention Efforts per Assembly Bill 2561/Government Code Section 3502.3
RECOMMENDATION:
Staff recommends that the City Council:
Conduct a public hearing.
Receive and file the staff report to comply with Assembly Bill 2561 and Government Code Section 3502.3 presenting staff vacancies and the City's Recruitment and Retention Efforts.
ORAL COMMUNICATIONS
(Members of the Audience (Speakers are limited to (3) minutes or as may be determined by the Chair.) CITY REPORTS
CR1. City Manager
CR2. City Attorney
CR3. Members of the City Council
Councilmembers’ Report on Meetings Attended at the Expense of the Local Agency (Pursuant to AB 1234 – G.C. §53232.3(d)
City Council Requests for Future Items, Comments and Updates
ADJOURNMENT
CR1. City Manager
CR2. City Attorney
CR3. Members of the City Council
Councilmembers’ Report on Meetings Attended at the Expense of the Local Agency (Pursuant to AB 1234 – G.C. §53232.3(d)
City Council Requests for Future Items, Comments and Updates
ADJOURNMENT
Notice Regarding Americans with Disabilities Act: In compliance with the ADA, if you need assistance to participate in a city meeting, please contact the City Clerk's Office at (909) 3946216. Early notification before the meeting you wish to attend will make it possible for the City to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.10235.104 ADA Title II].
Copies of documents distributed for the meeting are available in alternative formats upon request. Any writings or documents provided to the City Council regarding any item on this agenda will be made available for public review Monday through Thursday 7:30 a.m. to 5:30 p.m. and on Fridays from 7:30 a.m. to 4:30 p.m. at the Administration Department and San Dimas Library. In addition, most documents are posted on the City's website at www.sandimasca.gov.
Posting Statement: I declare under penalty of perjury that on April 24, 2026, I posted a true and correct copy of this agenda on the bulletin board in the Civic Center Plaza of City Hall at 245 E. Bonita Ave.,San Dimas Post Office 300 E. Bonita Ave., Von’s Via Verde Shopping Center 1160 Via Verde Ave., and on the City's website www.sandimasca.gov/agendasminutes/as required by law.
April 24, 2026 Debra Black
Debra Black, City Clerk
RESOLUTION 2026-24
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS ANGELES, APPROVING CERTAIN DEMANDS FOR APRIL 30, 2026
WHEREAS, the following listed demands have been audited by the Director of Administrative Services; and
WHEREAS, the Director of Administrative Services has certified as to the availability of funds for payment thereto; and
WHEREAS, the register of audited demands has been submitted to the City Council for approval.
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of San Dimas does hereby approve the Warrant Register of April 30, 2026, in the amount of $473,366.34.
PASSED, APPROVED AND ADOPTED this 28th day of April 2026. ____________________________________
Emmett G. Badar, Mayor
ATTEST:
_______________________________
Debra Black, City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §
CITY OF SAN DIMAS )
I, DEBRA BLACK, CITY CLERK of the City of San Dimas, California, do hereby certify that Resolution 2026-24 was duly adopted and passed at a regular meeting of the San Dimas City Council on the 28th, day of April 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________________
Debra Black, City Clerk
CITY COUNCIL MEETING
ACTION MINUTES
APRIL 14, 2026, 6:00 PM
STUDY SESSION MEETING
Roll Call:
Present: Mayor Pro Tem Weber, Councilmember Bratakos, Councilmember Nakano, Councilmember Vienna
Absent: Mayor Badar (excused)
Staff: City Manager Brad McKinney, Assistant City Manager Travis Sais, Director of Public Works Shari Garwick, Director of Parks and Recreation Scott Wasserman, City Attorney Jeff Malawy, City Clerk Debra Black, Information Systems Manager John Lee, Information Systems/GIS Analyst Jonathan Marin
Call to Order: 6:15 PM
CONSENT ITEMS COMMENTS/RECOMMENDATIONS
1. City Council Attendance and Absence
Policy
This item was tabled to a future study session
when the Mayor can be present.
2. Review of SB 707 Teleconferencing and
Remote Participation Requirements and
Establishing Procedures
The Council expressed general support for
the use of Zoom for community participation.
Staff will incorporate Council feedback into
SB 707/Zoom Public Participation Policies
and present them at a future meeting for
further discussion and direction.
1. Video Requirement and Call-In
Participation
• Clarify in policy when video may be
required or expected, and how that
interacts with required call-in access.
• Consider and acknowledge legitimate
privacy and practical concerns (e.g.,
late-night meetings, home
environments) in drafting language.
2. Zoom Meeting Administration (Muting,
Hand-Raising, Screen Display,
Configuration)
Approve Minutes of the April 14, 2026 City Council Meeting Page 2 For the Meeting of April 16, 2026
• All participants are muted upon
entry to the Zoom meeting by default;
unmuting occurs when recognized by
the presiding officer.
• Participants must use the “raise
hand” feature (or equivalent) to
request to speak; order of speakers to
be managed by the presiding officer or
designee.
• Formalize a Zoom Policy:
o Only the current speaker is
brought on screen during
public comment (no large
mosaic of all video
participants).
o Display the active speaker
only on in-room projection and
dais monitors during public
comment.
o Maintain a neutral
backdrop (e.g., black screen)
when no member of the public
is speaking.
• Better identify and address repeat or
coordinated disruptive callers while
recognizing legal constraints.
3. Filters, Virtual Masks, Emojis, and
Add Ons
• Draft policy language, if legally
permissible, to prohibit or restrict
visual effects and add ons that
prevent viewing the “authentic
individual” speaking.
• Review for First Amendment
implications, including analogies to
physical masks in in person meetings,
and return with legally defensible
options.
4. Authority to Mute, Remove, or Control
Speakers
• Clarity that the presiding officer (not
staff) is responsible for determining
when to mute, remove, or otherwise
limit a speaker for disruption or
violation of rules.
Approve Minutes of the April 14, 2026 City Council Meeting Page 3 For the Meeting of April 16, 2026
• Staff/IT will implement the presiding
officer’s direction, rather than make
independent content or conduct
decisions.
• Staff and City Attorney will develop a
clear process (e.g., visual or verbal
cue) for the presiding officer to signal
staff when action should be taken.
• Staff and City Attorney will provide
training to Council on examples of
conduct that clearly justify removal or
limitation.
• Clarify how racist or abusive language
is handled under existing
profanity/abusive speech provisions,
consistent with First Amendment
standards.
• Conduct that presents a “blurry line”
under First Amendment standards.
• Relevant examples from other
jurisdictions to guide consistent
application.
5. Public Comment Logistics and Digital
“Comment Cards”
Staff directed to explore and return with
options for:
• A digital comment card or registration
process for Zoom participants to
indicate name and which applicable,
agenda item(s) they wish to address.
• An integrated queue/order system that
manages both in-person and remote
speakers.
• Minimizes inefficiency and confusion
(e.g., people called forward on the
wrong item).
6. Language Access, Interpretation, and
Accessibility
With at least 24 hours’ notice, the City will
provide translation and other
accommodations consistent with current
policy and legal requirements.
Approve Minutes of the April 14, 2026 City Council Meeting Page 4 For the Meeting of April 16, 2026
• Evaluate how these accommodations
apply in Zoom settings (e.g.,
interpreters, audio channels, devices).
• Continue improving website
accessibility and language guidance,
including instructions on
browser-based translation and PDF
translation resources already
available.
Staff will document and utilize safe harbor
procedures when appropriate if unintentional
error occur in applying these policies.
The meeting was adjourned at 7:02 PM
I, Debra Black, City Clerk attest that these draft minutes are accurate and reflective of the actions taken by the City Council.
The minutes represent actions taken during the meeting of the City Council. Complete Council Member discussion on Regular Session meeting items can be viewed in archived video recordings on the City’s YouTube Channel at https://www.youtube.com/@cityofsandimas6330.
Public submittals on items are retained in the administrative record and can be viewed in the City’s archived Records Center at sandimasca.gov/city_documents. ___________________________
Debra Black, MMC
City Clerk
CITY COUNCIL MEETING
ACTION MINUTES
APRIL 14, 2026, 7:00 PM
REGULAR MEETING
Roll Call:
Present: Mayor Pro Tem Weber, Councilmember Bratakos, Councilmember Nakano, Councilmember Vienna
Absent: Mayor Badar
Staff: City Manager Brad McKinney, Assistant City Manager Travis Sais, Director of Public Works Shari Garwick, Director of Administrative Services Michael O’Brien, Director of Community Development Luis Torrico, Director of Parks and Recreation Scott Wasserman, City Attorney Jeff Malawy, City Clerk Debra Black, Housing Manager Lily Flores Call to Order: 7:07 PM
CONSENT ITEMS COMMENTS/RECOMMENDATIONS
1. Recognize Autism Awareness and
Acceptance Month
2. Recognize April as Earthquake
Preparedness Month
3. Adopt Resolution 2026-23, A Resolution
of the City Council of the City of San
Dimas, Approving Certain Demands for
the Prepaid Warrant Register of March
31, 2026, in the amount of $1,477,212.95
and Warrant Register of April 15, 2026,
in the amount of $841,122.88.
4. Approve Minutes of the March 24, 2026,
City Council Meeting
5. Deny Claim Zuno v. City of San Dimas
CJP 3056277
6. Deny Claim Ochoa v. City of San Dimas
CJP 3056296
7. Deny Claim Hawks v. City of San Dimas
CJP 3056441 LSV
8. Approve Appropriation of $30,000 from
Fund 100 for the Replacement of Two
Overnight Parking Pay Stations Located
at the Via Verde Vons Shopping Center
and the San Dimas Sheriff’s Station
MOTION: Motion/seconded by
Councilmember Bratakos/Councilmember
Vienna to approve the consent calendar.
Motion carried 4-0.
Yes: Bratakos, Nakano, Vienna, Weber
No: None
Absent: Badar
Abstain: None
Approve Minutes of the April 14, 2026 Study Session and April 14 City Council Meeting
For the Meeting of April 28, 2026
9. Adopt Ordinance 1336, Municipal Code
Text Amendment 26-02, Amending the
San Dimas Municipal Code, Title 18,
Chapter 18.42 Multiple Family (MF)
Zone, Chapter 18.50 Downtown Specific
Plan, and Chapter 18.538 Specific Plan
No. 23 to Amend the Definition of
Permitted Uses as they Relate to
Apartments, Condominiums,
Townhouses and Similar Multiple-family
Developments, Which are Already a
Permitted Use, Proposed on Properties
Identified as Housing Sites in the City’s
Housing Element for the 2021-2029
Planning Period. This item is Exempt
under the California Environmental
Quality Act, pursuant to Section 15061
(b)(3).
10. Appropriation of $325,000 from
Proposition C Funds (Fund 73) and
Approval of Professional Services
Agreement with SA Associates for
Engineering Design of Foothill Blvd Multimodal Project for $275,000 plus $50,000 for Contingency.
11. Certification of Director and Alternate for
the California JPIA Board of Directors
OTHER BUSINESS ITEMS COMMENTS/RECOMMENDATIONS
1. Renewal of the San Dimas Mobile Home
Accord for an Additional Five Years
MOTION: Motion/seconded by
Councilmember Vienna/ Councilmember
Bratakos to approve the renewal of San
Dimas Mobile Home Accord for an additional
five years. Motion carried 4-0.
Yes: Bratakos, Nakano, Vienna, Weber
No: None
Absent: Badar
Abstain: None
CITY REPORTS COMMENTS/RECOMMENDATIONS
a. City Manager City Manager McKinney made the following announcements:
• LA County Fire Department is
conducting a training exercise on April
27-29th at Bonelli Park daily at 8:30
am- 2:00 pm.
• Fire Station 64 in San Dimas is
hosting a county-wide open house for
Fire Service Day on Saturday, May 2,
2026, 10:00 am – 2:00 pm.
Approve Minutes of the April 14, 2026 Study Session and April 14 City Council Meeting
For the Meeting of April 28, 2026
• San Dimas Loop Project re-pavement
is complete with temporary striping
installed next week and final striping
installed about 30 days after.
b. City Attorney None.
c. Members of the City Council
Reports on Meetings Attended AB 1234
(G.C. §53232.3(d))
None.
CITY COUNCIL REQUESTS FOR
FUTURE ITEMS
COMMENTS/RECOMMENDATIONS
Request by Councilmember Vienna
supported by Councilmember Nakano for a
report on the LACADA Outreach program,
along with the Sheriff Department’s
engagement efforts with the homeless.
LACADA representatives should be available
for the presentation.
Request from Mayor Pro Tem Weber and
supported by Councilmember Vienna for a
City and Sheriff’s Dept collaboration on an EBike Safety Campaign.
The meeting was adjourned at 8:05 PM in memory of Deputy Levi Vargas.
I, Debra Black, City Clerk attest that these draft minutes are accurate and reflective of the actions taken by the City Council.
The minutes represent actions taken during the meeting of the City Council. Complete Council Member discussion on Regular Session meeting items can be viewed in archived video recordings on the City’s YouTube Channel at https://www.youtube.com/@cityofsandimas6330.
Public submittals on items are retained in the administrative record and can be viewed in the City’s archived Records Center at sandimasca.gov/city_documents. ___________________________
Debra Black, MMC
City Clerk
Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of April 28, 2026
From: Brad Mckinney, City Manager
Prepared by: Michael O'Brien, Director of Administrative Services Subject: Receive and File the March 2026 Investment Report ____________________________________________________________________________
SUMMARY
Monthly Reporting for the City of San Dimas investment of idle funds and cash condition.
RECOMMENDATION
Staff recommends that the City Council:
• Receive and file the Investment and Cash Condition report for the month of March 2026.
GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No
FISCAL IMPACT
There is no fiscal impact for the recommended action.
DISCUSSION/ANALYSIS
It is the policy of the City of San Dimas to invest public funds in a manner that will provide an optimal combination of security and investment return while meeting the daily cash flow demands of the City and conforming to all State and local statutes governing the investment of public funds.
The priority objectives of the City’s investment activities are as follows: safety, liquidity and returns.
The City’s investment portfolio as of March 31, 2026 maintained liquid cash in the amount of $13,624,693.41 held between BMO Harris, the City and LAIF and the CALTRUST Liquidity Fund.
This amounts to just over 18% of the portfolio to provide the cash flow necessary for City payroll and operating expenditures as well as large capital project expenses and unforeseen
Receive and file the March 2026 Investment Report
For the Meeting of April 28, 2026 Page 2
emergencies that may occur throughout the year. The following chart displays the total investments and weighted average yield per investment category:
COLLATERALIZED, POOLED AND PUBLIC AGENCY INVESTMENTS
WEIGHTED
AVG. YIELD TOTAL INVESTMENT
BMO HARRIS - GENERAL ACCOUNT 0.75% $783,264.00
BMO HARRIS - MONEY MARKET ACCOUNT 3.16% $458,481.96
BMO HARRIS - MONEY MARKET ACCOUNT-MEASURE W 1.00% $2,178,879.18 SAN DIMAS PETTY CASH - IMPREST FUNDS 0.00% $2,640.00
CALTRUST INVESTMENT LIQUIDITY FUNDS 3.77% $947,664.37
LOCAL AGENCY INVESTMENT FUND (LAIF) CA STATE TREASURER 3.83% $9,253,763.90 CALTRUST INVESTMENT PROGRAM-MEDIUM TERM-SHARES 3.90% $15,052,857.03
TOTAL OF ALL COLLATERALIZED,POOLED AND PUBLIC AGENCY
ACCOUNTS 3.55% $28,677,550.44
INVESTMENTS PURCHASED THROUGH BROKERS
WEIGHTED
AVG. YIELD TOTAL INVESTMENT
GREAT PACIFIC SECURITIES CORPORATE & MUNICIPAL BONDS 4.49% $11,203,454.58 TVI CORPORATE BONDS 2.43% $2,274,492.50
TVI NEGOTIABLE CERTIFICATES OF DEPOSIT 3.10% $1,728,000.00 TVI CORPORATE & MUNICIPAL BONDS 4.32% $277,068.00
TVI GOVERNMENT SPONSORED ENTERPRISES (GSE) AGENCY
BONDS 4.09% $1,010,228.46
STIFEL GOVERNMENT SPONSORED ENTERPRISES (GSE) AGENCY
BONDS 3.87% $15,692,222.37
STIFEL CORPORATE & MUNICIPAL BONDS 2.64% $737,350.00
STIFEL NEGOTIABLE CD'S OF DEPOSIT 3.53% $16,371,000.00
TOTAL BROKER ACCOUNTS 3.79% $49,293,815.91
TOTAL OF ALL INVESTMENTS 3.68% $77,971,366.35
The City’s Banking Services Provider BMO Harris provides a fully collateralized checking account whose funds are used to make cash payments for City payroll and operational expenses. The City performs daily bank reconciliations to ensure adequate cash is held in the checking account for upcoming expenditures. Cash held in the account earns income credits that accumulate at a rate of .75% which offsets banking service charges that are charged each quarter to the city. As of June 10, 2024, the City opened a collateralized money market account with BMO Harris.
In accordance with the LA County Safe Water Program Guidelines, a separate money market account was opened this month to ensure that funds from this program are maintained in a segregated, interest-bearing account.
Petty Cash is held at City facilities for cashiering purposes and to reimburse small dollar expenditures between $0.01 and $50.00.
The Local Agency Investment Fund (LAIF) is considered a Local Agency Investment Pool and acts much like a money market account. Funds can be deposited and withdrawn without penalty.
The pool invests funds in short-term securities and can produce returns at rates like money markets but is considered more secure.
CALTRUST is a public agency that provides investment funds that are liquid, short term, and medium term. The assets held by CALTRUST are managed by State Street Global Advisors.
Receive and file the March 2026 Investment Report
For the Meeting of April 28, 2026 Page 3
Since the City first invested with CALTRUST in August of 2010, buying into the Medium-Term Fund. The City has made various contributions throughout the years as well as reinvested any accumulated interest earnings throughout the life of the fund.
In total the weighted average cost of investing in CALTRUST is $9.99. Currently due to increasing interest rates driving market rates down for assets already held, the share price of the fund as of March 31, 2026, was $9.86. Until interest rates decline to the point that share price would increase to $9.99 or above, the City would be recognizing a loss on sale. However, the City could pull out funds at any time if liquidity needs arose.
Beginning in the month of December 2023, the City opened a liquid fund with CALTRUST which is not subject to market rate adjustments due to the type of investment utilized. The fund yielded
3.77% for the month of March. The City intends to take advantage of the high yielding short term investments until yields are no longer inverted.
The City Treasurer also utilizes Brokers to purchase investment securities such as Government Sponsored Enterprises (Agency Bonds), Corporate Bonds, U.S. Treasuries and Negotiable CD’s.
As investments get purchased a broker money marker will be used for the transition time between investments maturing and becoming available cash for reinvestments.
The investment policy and California Government Code Section 53600.3 allows the City to invest 30% of its portfolio in Certificates of Deposit and 30% of its portfolio in Corporate Bonds through Brokers. U.S. Treasuries and Government Sponsored Enterprises (Agency Bonds) have no investment limits; however, it is considered a best practice not to invest more than 5% in a single Government Sponsored Enterprises.
The following is a breakdown of the total invested in each type of investment along with its percentage of the portfolio:
Additionally, per the Investment Policy, the City has an established maturity matrix with the investment ranges as follows:
Maturity Range Guideline Portfolio Percentage
Amount % of Portfolio
$3,423,265.14 4%
$9,253,763.90 12%
$16,000,521.40 21%
$16,702,450.83 21%
$14,492,365.08 19%
$18,099,000.00 23%
$77,971,366.35 100%
CALTRUST
GSE AGENCY BONDS
CORPORATE & MUNICIPAL BONDS
NEGOTIABLE CERTIFICATES OF DEPOSIT
TOTAL OF ALL INVESTMENTS
LOCAL AGENCY INVESTMENT FUND (LAIF)
INVESTMENTS BY TYPE
CHECKING & MONEY MARKET ACCOUNTS/CASH ON HAND/
CASH HELD FOR INVESTMENT
Type
Receive and file the March 2026 Investment Report
For the Meeting of April 28, 2026 Page 4
The City’s current investment maturity range is as follows:
The weighted average maturity for all City investments is 1.75 years, short term investments with maturity within six months continues to draw higher yields; however, longer-term yields have been increasing making investing in longer term assets more appealing.
Specific details pertaining to the City’s investment names, CUSIP #’s, coupon and purchase yields, maturity dates, par and book values are included in the Investment and Cash Condition Report attachment.
ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.
Respectfully submitted,
Michael O'Brien
Director of Administrative Services
Attachments:
1. Investment and Cash Condition Report
2. Investment Authorization Form
Amount % of Portfolio
36,623,460.17$ 47%
14,699,154.02$ 19%
26,648,752.16$ 34%
77,971,366.35$ 100%
3 Yrs. to 5 Yrs.
Total
INVESTMENTS BY MATURITY
Maturity Range
1 Day to 1 Yr.
1 Yr. to 3 Yrs.
CITY OF SAN DIMAS
MONTHLY CASH BALANCE INVESTMENT REPORT
MARCH 2026
ENDING BALANCE
$783,264.00
BMO HARRIS - MONEY MARKET ACCOUNT $458,481.96
BMO HARRIS - MEASURE W - MONEY MARKET $2,178,879.18
$2,640.00
$9,253,763.90
$947,664.37
$15,052,857.03
$0.00
CUSIP # COUPON
YIELD
PURCHASE
YIELD MATURITY PAR VALUE BOOK VALUE
CHEVRON - 3 YEAR BOND 166756ALO 1.02% 4.75% 8/12/2027 $250,000.00 $222,444.51 YUCAIPA VY CALIF WATER DISTRICT 98840BBD4 2.29% 4.72% 9/1/2027 $250,000.00 $232,227.50 ONTARIO CALIFORNIA PUB - 3 YEAR BOND 68304RCD0 1.81% 4.52% 10/1/2027 $255,000.00 $232,539.60 UNITED HEALTH GROUP - 4 YEAR BOND 91324PDK5 3.85% 4.73% 6/15/2028 $250,000.00 $241,935.46 CALIFORNIA ST UNIV REV SYSTEMWIDE- 4 YEAR BOND 13077DQG0 3.85% 4.70% 6/15/2028 $310,000.00 $270,924.50 SOLANO CALIF COMMUNITY COLLEGE - 4 YEAR BOND 83412PHB1 1.48% 4.50% 8/1/2028 $350,000.00 $308,661.50 ADVOCATE HEALTH & HOSPS CORP 007589AA2 3.83% 4.64% 8/15/2028 $305,000.00 $296,779.55 CALIFORNIA ST DEPT WATER - 4 YEAR BOND 13067WRF1 1.32% 4.70% 12/1/2028 $250,000.00 $215,147.50 CALIFORNIA ST DEPT WTR - 3 YEAR BOND 13067WRF1 1.32% 4.28% 12/1/2028 $330,000.00 $297,851.40 ATHENE GLOBAL FDG - 5 YEAR BOND 04685A3G4 2.71% 4.43% 1/7/2029 $350,000.00 $326,841.60 METLIFE GLOBAL - 5 YEAR BOND 59217GFR5 4.85% 4.90% 1/8/2029 $250,000.00 $249,451.14 TOYOTA MTR CORP 59217GFR5 3.65% 4.20% 1/9/2029 $300,000.00 $293,442.80 NORTHWESTERN MUT GLOBAL - 5 YEAR BOND 66815L2Q1 4.71% 5.16% 1/10/2029 $250,000.00 $245,327.02 RGA GLOBAL - 5 YEAR BOND 76209PAB9 2.70% 4.50% 1/18/2029 $300,000.00 $278,689.63 NY LIFE GLOBAL - 5 YEAR BOND 64952WFF5 4.70% 4.76% 1/29/2029 $500,000.00 $500,000.00 MASS MUTUAL GLOBAL - 5 YEAR BOND 57629W4T4 5.15% 5.15% 5/30/2029 $250,000.00 $249,998.23 BMW US CAP LLC - 4.5 YEAR BOND 05565ECR4 4.65% 5.00% 8/13/2029 $300,000.00 $295,721.23 MERCEDES BENZ - 4.85 YEAR BOND 233851DW1 3.10% 4.64% 8/15/2029 $350,000.00 $327,541.16 ASCENSION TAXABLE - 4.5 YEAR BOND 04352EAA3 4.45% 4.45% 8/15/2029 $350,000.00 $322,849.13 PACIFIC LIFE GLOBAL - 4.5 YEAR BOND 6944PL3C1 4.50% 4.65% 8/28/2029 $250,000.00 $248,463.27 MUTUAL OF OMAHA - 5 YEAR BOND 62829D2E9 4.75% 4.75% 10/15/2029 $250,000.00 $249,997.05 PRICOA GLOBAL FUNDING - 5 YEAR BOND 74153WCW7 4.70% 4.40% 10/15/2029 $325,000.00 $325,000.00 AIG GLOBAL - 4.43 YEAR BOND 00138CBC1 4.90% 4.90% 12/3/2029 $350,000.00 $348,496.02 PROTECTIVE LIFE GLOBAL - 4.8 YEAR BOND 74368CCA0 4.77% 4.91% 12/9/2029 $350,000.00 $347,908.68 SAN BUENAVENTURA CALIFORNIA WATER - 4.5 YEAR BOND 797055DQ0 4.37% 4.37% 1/1/2030 $305,000.00 $271,553.70 COSTCO WHOLESALE CORP BOND - 4 YEAR BOND 22160KAP0 1.60% 3.91% 4/20/2030 $575,000.00 $523,471.91 WESTERN - SOUTHERN GLOBAL - 5 YEAR BOND 95954A2A0 4.50% 4.90% 5/1/2030 $350,000.00 $350,000.00 TEXAS INSTRUMENT - 4 YEAR BOND 3882508BJ2 1.75% 3.85% 5/4/2030 $350,000.00 $319,810.19 GUARDIAN LIFE CORP BOND - 5 YEAR BOND 40139LBN2 4.33% 4.10% 5/15/2030 $350,000.00 $350,000.00 UNIVERSITY OF CALIFORNIA - 5 YEAR BOND 91412HJR5 4.43% 4.43% 5/15/2030 $500,000.00 $444,445.00 MET TOWER CORP BOND - 5 YEAR BOND 58989V2L7 4.05% 4.05% 10/6/2030 $350,000.00 $350,000.00 MASS MUTUAL GLOBAL - 4 YEAR BOND 57629WCW8 1.55% 4.16% 10/9/2030 $350,000.00 $310,923.60 META PLATFORMS 5YR 4.10% 30303MA88 4.10% 4.10% 11/15/2030 $350,000.00 $350,000.00 PRICOA GLOBAL FUNDING - 5 YEAR BOND 74153WCZ0 4.35% 4.13% 11/25/2030 $300,000.00 $300,000.00 PACIFIC LIFE GLOBAL - 5 YEAR BOND 6944PL3M9 4.38% 4.01% 2/3/2031 $350,000.00 $355,014.61 AMAZON COM INC - 5 YEAR BOND 023135DD5 4.25% 4.25% 3/13/2031 $350,000.00 $349,997.09 $11,203,454.58
JP MORGAN BOND - 5 YEAR BOND 48128G3G3 1.20% 1.20% 4/30/2026 $285,000.00 $285,000.00 EXXON MOBILE CORP - 7 YEAR BOND 30231GBD3 2.28% 0.98% 8/16/2026 $250,000.00 $264,953.75 GOLDMAN SACHS GROUP - 5 YEAR BOND 38150AJ63 1.70% 1.70% 10/29/2026 $210,000.00 $210,000.00 MORGAN STANLEY FIN GLOBAL - 5 YEAR BOND 61766YGT2 1.35% 1.35% 11/18/2026 $250,000.00 $250,000.00 JP MORGAN CHASE BOND - 5 YEAR BOND 48128G5Y2 2.10% 2.10% 1/29/2027 $270,000.00 $270,000.00 BANK OF AMERICA - 5 YEAR BOND 06048WS84 2.75% 2.75% 3/2/2027 $250,000.00 $250,000.00 MORGAN STANLEY-FIN GLOBAL 5 YEAR BOND 61766YJQ5 3.25% 3.25% 4/13/2027 $250,000.00 $250,000.00 INTEL CORP - 5 YEAR BOND 458140BY5 3.75% 4.25% 8/5/2027 $250,000.00 $244,538.75 WELLS FARGO - 4 YEAR BOND 95001DL99 4.50% 4.50% 8/4/2029 $250,000.00 $250,000.00
CALTRUST INVESTMENT PROGRAM-MEDIUM TERM
INVESTMENTS
3.90%
CALTRUST LIQUIDITY FUND
INVESTMENTS HELD WITH TVI:
GREAT PACIFIC SECURITIES CORPORATE & MUNICIPAL BONDS INVESTMENTS SUBTOTAL:
3.77%
INVESTMENTS HELD WITH GREAT PACIFIC SECURITIES:
PRINCIPAL IN BROKER MONEY MARKET
SUMMARY OF BANK BALANCES YIELD
0.75%
3.83%
BMO HARRIS - GENERAL ACCOUNT
SAN DIMAS PETTY CASH - IMPREST FUNDS
LOCAL AGENCY INVESTMENT FUND (LAIF) CA STATE TREASURER
3.16%
1.00%
ATTACHMENT 1
CAPITAL ONE BANK - 4 YEAR CD 14042TFH5 2.65% 2.65% 4/13/2026 $246,000.00 $246,000.00 TOYOTA FINANCIAL SAVINGS - 5 YEAR CD 89235MLC3 0.95% 0.95% 7/15/2026 $248,000.00 $248,000.00 MARINE FEDERAL CREDIT UNION - 2 YEAR CD 56824JBD54 4.20% 4.20% 11/27/2026 $249,000.00 $249,000.00 GOLDMAN SACHS BANK USA NEW YORK - 5 YEAR CD 38149M4T7 2.65% 2.65% 4/13/2027 $246,000.00 $246,000.00 STATE BANK OF INDIA - 5 YEAR CD 856285N64 3.30% 3.30% 6/1/2027 $245,000.00 $245,000.00 BRIDGEWATER BANK - 4 YEAR CD 108622QG94 3.90% 3.90% 10/30/2030 $249,000.00 $249,000.00 FIRST GTY BK HAMMOND - 5 YEAR CD 320437BF2 4.05% 4.05% 11/29/2030 $245,000.00 $245,000.00 $1,728,000.00
13063EGT7 4.50% 4.32% 8/1/2029 $275,000.00 $277,068.00
$277,068.00
3133ERL41 4.13% 4.40% 12/17/2029 $517,000.00 $510,703.46 3130B7SM77 3.75% 3.77% 9/23/2030 $500,000.00 $499,525.00 $1,010,228.46
3138LDPW7 2.68% 4.58% 5/1/2026 $250,000.00 $228,805.98
3138LDYL1 2.47% 4.93% 6/1/2026 $500,000.00 $473,750.00
3130ANMH0 1.10% 1.42% 8/20/2026 $250,000.00 $246,400.00 3133ENSZ4 2.75% 2.75% 4/1/2027 $250,000.00 $250,000.00
16863LAB1 3.50% 3.50% 7/29/2027 $175,000.00 $173,950.00 3140LBSE4 1.09% 4.38% 3/1/2028 $350,000.00 $306,250.00
FEDL NATL MTG ASSN - 5 YEAR BOND 3140NUUA5 4.52% 4.52% 3/1/2029 $500,000.00 $499,062.50 FEDL NATL MTG ASSN - 3.9 YEAR BOND 3140LFKC7 4.20% 2.11% 3/1/2029 $365,000.00 $337,739.06 FEDL HOME LOAN MTG CORP - 5 YEAR BOND 3132XDBP7 4.15% 4.61% 4/1/2029 $400,000.00 $392,857.31 FEDL HOME LOAN MTG CORP - 5 YEAR BOND 3132XKSV0 3.81% 3.81% 7/1/2029 $400,000.00 $387,000.00 FEDL NATL MTG ASSN - 5 YEAR BOND 314HU7G5 2.74% 4.06% 8/1/2029 $500,000.00 $472,031.25 FEDL HOMELOAN MTG CORP - 5 YEAR BOND 3132XKTE7 4.02% 4.49% 8/1/2029 $505,000.00 $495,846.88 FEDL NATL MTG ASSN - 4.8 YEAR BOND 3140HVJ62 4.60% 2.61% 9/1/2029 $390,000.00 $357,946.88 FEDL HOME LOAN MTG CORP - 5 YEAR BOND 3132XFSR0 4.42% 4.71% 9/1/2029 $500,000.00 $494,687.50 FEDL NATL MTG ASSN - 5 YEAR BOND 340NWFK6 4.01% 4.37% 10/1/2029 $500,000.00 $492,656.25 FEDL NATL MTG ASSN - 5 YEAR BOND 3140HV4J0 2.14% 4.60% 10/1/2029 $550,000.00 $493,028.24 FEDL NATL MTG ASSN - 4 YEAR BOND 3140HWK50 2.67% 3.84% 11/1/2029 $500,000.00 $479,687.50 FEDL NATL MTG ASSN - 5 YEAR BOND 3140NXC50 4.56% 4.76% 1/1/2030 $500,000.00 $496,562.50 FEDL NATL MTG ASSN - 5 YEAR BOND 3140HW4G4 2.43% 4.75% 1/1/2030 $550,000.00 $493,281.25 FEDL HOME LOAN BANK BOND - 4.75 YEAR BOND 3132XFVC9 4.00% 4.00% 1/1/2030 $325,000.00 $321,140.63 FEDL HOME LOAN MTG CORP- 4.75 YEAR BOND 3132XFWC8 4.31% 4.31% 2/1/2030 $500,000.00 $500,000.00 FEDL HOME LOAN MTG CORP - 4.9 YEAR BOND 3132ZKYX9 4.15% 4.15% 3/1/2030 $500,000.00 $498,906.25 FEDL HOME LOAN MTG CORP - 4.9 YEAR BOND 3132XFWA2 3.75% 3.75% 3/1/2030 $500,000.00 $489,375.00 FEDL HOME LOAN MTG CORP- 4.8 YEAR BOND 313XFWS3 4.17% 4.12% 4/1/2030 $340,000.00 $339,681.25 FEDL NATL MTG ASSN - 5 YEAR BOND 314ONYPF2 4.25% 4.25% 6/1/2030 $500,000.00 $498,281.25 FEDL NATL MTG ASSN - 5 YEAR BOND 3140NYQL8 4.15% 4.15% 6/1/2030 $500,000.00 $498,125.00 FEDL NATL MTG ASSN - 5 YEAR BOND 3140NYXE6 4.24% 4.24% 7/1/2030 $500,000.00 $499,375.00 FNMA BOND - 5 YEAR BOND 3140J0JC5 4.07% 1.25% 7/1/2030 $550,000.00 $481,250.00 FEDL NATL MTG ASSN - 5 YEAR BOND 3140Q0A77 4.14% 4.14% 8/1/2030 $300,000.00 $299,812.50 FEDL HOME LOAN MTG CORP - 5 YEAR BOND 3132XHS47 3.25% 3.92% 9/1/2030 $500,000.00 $482,880.83 FEDL NATL MTG ASSN - 5 YEAR BOND 3136GASX8 3.75% 3.75% 9/18/2030 $500,000.00 $500,000.00 FEDL NATL MTG ASSN - 5 YEAR BOND 3140Q1PP9 3.93% 4.05% 12/1/2030 $275,000.00 $273,882.81 FEDL NATL MTG ASSN - 5 YEAR BOND 3140Q1DA5 3.99% 4.06% 12/1/2030 $1,000,000.00 $998,125.00 FEDL NATL MTG ASSN 5 YEAR BOND 3140Q1ZC7 4.03% 4.03% 1/1/2031 $500,000.00 $499,843.75 3140Q2EP9 3.77% 3.84% 2/1/2031 $500,000.00 $499,062.50
3140LBJ46 1.38% 4.01% 3/27/2031 $500,000.00 $440,937.50 $15,692,222.37
BANK OF AMERICA - 5 YEAR BOND 06048WP20 1.25% 1.25% 9/24/2026 $250,000.00 $250,000.00 APPLE INC - 10 YEAR CORPORATE BOND 037833CR9 3.20% 3.30% 5/11/2027 $250,000.00 $248,850.00 SADDLEBACK VALLEY - 7.75 YEAR BOND (MUNICIPAL BOND) 786318LF0 2.40% 3.41% 8/1/2027 $250,000.00 $238,500.00 $737,350.00
FEDL NATL MTG ASSN - 5 YEAR DUS BOND
FEDL NATL MTG ASSN - DISC BOND - 3YEAR
FEDL NATL MTG ASSN - 2 YEAR BOND
FEDL HOME LOAN BANK - 5 YEAR BOND
FEDL FARM CREDIT BANK BOND - 5 YEAR BOND
CHIEF FINANCIAL FED CR UN - 2 YEAR BOND
FEDL NATL MTG ASSN- 5 YEAR BOND
TVI CD'S INVESTMENTS SUBTOTAL :
TVI MUNICIPAL BONDS SUBTOTAL :
TVI GOVERNMENT AGENCY BONDS SUBTOTAL :
FEDERAL FARM CR BKS CONS SYSTEMWIDE - 5 YEAR BOND
CALIFORNIA STATE - 5 YEAR BOND
FEDL HOME LOAN - 5 YEAR BOND
STIFEL GOVERNMENT SPONSORED ENTERPRISES (GSE) AGENCY BONDS INVESTMENTS SUBTOTAL:
FEDL NATL MTG ASSN- 5 YEAR BOND
STIFEL CORPORATE & MUNICIPAL BONDS SUBTOTAL:
COMENITY CAPITAL BANK- 4 YEAR CD 20033A2Z8 2.60% 2.60% 4/14/2026 $249,000.00 $249,000.00 BAXTER CR UN - 4 YEAR CD 07181JAD6 3.05% 3.05% 6/22/2026 $249,000.00 $249,000.00 NEW YORK COMMUNITY BANK - 5 YEAR CD 649447UZ0 0.70% 0.70% 7/1/2026 $249,000.00 $249,000.00 SALLIE MAE BANK SALT LAKE CITY UT - 5 YEAR CD 795451AB9 1.00% 1.00% 7/21/2026 $248,000.00 $248,000.00 FIRST STATE BANK - 4 YEAR CD 33650TAH3 3.60% 3.60% 9/16/2026 $249,000.00 $249,000.00 QUORUM FED CR - 4 YEAR CD 74909LAB6 3.85% 3.85% 9/23/2026 $249,000.00 $249,000.00 PENTAGON FEDERAL CR UN - 5 YEAR CD CUSIP #70962LAS1 70962LAS1 0.90% 0.90% 9/29/2026 $249,000.00 $249,000.00 ONPATH FEDERAL CREDIT UN - 4 YEAR CD 68283MAF3 3.25% 3.25% 9/30/2026 $249,000.00 $249,000.00 HAWAII CENTRAL FCU - 3 YEAR CD 419700AG4 5.50% 5.50% 10/27/2026 $248,000.00 $248,000.00 BANK UNITED NA - 5 YEAR CD 066519RW1 1.35% 1.35% 12/8/2026 $248,000.00 $248,000.00 BANK HAPOALIM BM - 5 YEAR CD 06251A3K4 1.35% 1.35% 12/16/2026 $248,000.00 $248,000.00 CONNEXUS CREDIT UNION - 5 YEAR CD 20825WAR1 1.25% 1.25% 12/23/2026 $249,000.00 $249,000.00 AMERANT BANK - 5 YEAR CD 02357QAQ0 1.60% 1.60% 2/16/2027 $248,000.00 $248,000.00 PIMA CREDIT UNION- 4.5 YEAR CD 722000AA4 5.15% 5.15% 2/17/2027 $248,000.00 $248,000.00 METRO CREDIT UNION - 5 YEAR CD 59161YAP1 1.70% 1.70% 2/18/2027 $249,000.00 $249,000.00 BEAL BANK PLANO TEXAS - 5 YEAR CD 07371AZQ9 2.05% 2.05% 3/3/2027 $248,000.00 $248,000.00 BEAL BANK USA LAS VEGAS - 5 YEAR CD 07371CK81 2.05% 2.05% 3/3/2027 $248,000.00 $248,000.00 SPOKANE TEACHERS CR 849061AF3 4.75% 4.75% 3/25/2027 $249,000.00 $249,000.00 MORGAN STANLEY- 5 YEAR CD 61773TDN0 3.00% 3.00% 4/29/2027 $246,000.00 $246,000.00 GENERATION BANK ROGERS AR CD - 5 YEAR CD 37149CAV9 3.10% 3.10% 5/6/2027 $249,000.00 $249,000.00 DEPARTMENT OF COMMERCE - 5 YEAR CD 24951TAT2 3.25% 3.25% 5/13/2027 $249,000.00 $249,000.00 RADIFI FEDERAL CREDIT UNION - 2 YEAR CD 75034WAA9 4.00% 4.00% 5/13/2027 $249,000.00 $249,000.00 FIRST FED SVGS - 3 YEAR CD 32023HBT4 5.25% 5.25% 6/28/2027 $248,000.00 $248,000.00 CALDWELL BT CO - 2 YEAR CD 128829AQ1 4.00% 4.00% 6/30/2027 $245,000.00 $245,000.00 TRUSTONE FINL CR UN - 5 YEAR CD 89841MAF4 3.40% 3.40% 7/19/2027 $249,000.00 $249,000.00 BMO HARRIS BANK - 5 YEAR CD 05600XHE3 3.55% 3.55% 7/27/2027 $247,000.00 $247,000.00 THIRD FEDL S&L ASSN - 5 YEAR CD 88413QDM7 3.40% 3.40% 7/27/2027 $245,000.00 $245,000.00 CMNTY COMMERCE BANK CLAREMONT- 5 YEAR CD 20367GBH1 3.30% 3.30% 8/10/2027 $249,000.00 $249,000.00 ST VINCENT MED CTR CR - 5 YEAR CD 85279AAA0 3.50% 3.50% 8/12/2027 $249,000.00 $249,000.00 PITTSBURG CITY HALL FCU - 5 YEAR CD 72500MAA3 3.60% 3.60% 8/16/2027 $249,000.00 $249,000.00 SHARONVIEW FCU - 5 YEAR CD 819866BL7 3.50% 3.50% 8/16/2027 $249,000.00 $249,000.00 GHS FEDERAL CREDIT UNION - 5 YEAR CD 36266LAA4 3.80% 3.80% 9/15/2027 $249,000.00 $249,000.00 OKLAHOMA EDUCATORS CR - 2 YEAR CD 67885MAE0 3.65% 3.65% 10/4/2027 $249,000.00 $249,000.00 VALLEY NAT BANK - 2.5 YEAR CD 919853QW4 4.20% 4.20% 12/23/2027 $244,000.00 $244,000.00 SOUTHPOINT BANK - 3 YEAR CD 84464PCC9 4.00% 4.00% 4/28/2028 $249,000.00 $249,000.00 SOUND CREDIT UNION - 4 YEAR CD 83616HAH7 4.15% 4.15% 6/2/2028 $249,000.00 $249,000.00 MEDALLION BANK - 3 YEAR CD 58404DXY2 4.10% 4.10% 6/30/2028 $249,000.00 $249,000.00 NEW ORLEANS FIREMANS FCU - 5 YEAR CD 647608AH1 5.00% 5.00% 7/17/2028 $248,000.00 $248,000.00 NUMERICA CREDIT UNION - 5 YEAR CD 67054NBK8 5.10% 5.10% 7/31/2028 $248,000.00 $248,000.00 SOUTHWEST FINAL FED - 3 YEAR CD 84485EAN7 4.00% 4.00% 8/15/2028 $249,000.00 $249,000.00 GREEN STATE CREDIT UNION- 5 YEAR CD 39573LEL8 5.00% 5.00% 8/29/2028 $248,000.00 $248,000.00 LIVE OAK BANKING - 2.5 YEAR CD 538037BC5 3.70% 3.70% 9/13/2028 $249,000.00 $249,000.00 RIA FEDERAL CREDIT UNION - 3 YEAR CD 749622BX3 4.00% 4.00% 10/13/2028 $249,000.00 $249,000.00 CIVIC FEDERAL CREDIT UNION - 3.25 YEAR CD 178808AB7 4.10% 4.10% 10/23/2028 $249,000.00 $249,000.00 ALLIANT CREDIT UNION- 5 YEAR CD 01882MAH5 5.35% 5.35% 11/15/2028 $248,000.00 $248,000.00 SAN FRANCISCO FEDL CR UNION - 4 YEAR CD 79772FAL0 4.25% 4.25% 11/27/2028 $249,000.00 $249,000.00 SKYLA FEDL CREDIT UNION - 3.5 YEAR CD 83086XAE0 4.10% 4.10% 11/30/2028 $249,000.00 $249,000.00 MAINE SAVINGS - 3.5 YEAR CD 560507AU9 4.00% 4.00% 1/30/2029 $249,000.00 $249,000.00 OPTUM BANK - 4 YEAR CD 68405VDC0 4.00% 4.00% 4/30/2029 $245,000.00 $245,000.00 TRUIST BANK - 5 YEAR CD 897926BG5 4.45% 4.45% 4/30/2029 $245,000.00 $245,000.00 MORGAN STANLEY PVT - 5 YEAR CD 61776NRX3 4.15% 4.15% 5/7/2029 $244,000.00 $244,000.00 BMW BANK OF NORTH AMERICA - 4 YEAR CD 05612LER9 4.00% 4.00% 5/9/2029 $245,000.00 $245,000.00 TEXAS EXCHABGE BANK - 4 YEAR CD 88241TWS5 3.60% 3.60% 10/5/2029 $249,000.00 $249,000.00 AMOCO Federal Credit Union 31424AAM2 4.00% 4.00% 12/17/2029 $249,000.00 $249,000.00
CANADAIGUA NATL B & T - 4 YEAR CD 137141BJ5 3.95% 3.95% 1/18/2030 $249,000.00 $249,000.00 PARKSIDE FINANCIAL B & T 4 YEAR CD 70147AGT5 3.90% 3.90% 1/28/2030 $249,000.00 $249,000.00 JP MORGAN CHASE BANK - 5 YEAR CD 46657VWH9 4.75% 4.75% 1/31/2030 $248,000.00 $248,000.00 FARMERS & MERCHANTS BANK- 4 YEAR CD Callable 307811MZ9 3.90% 3.90% 2/11/2030 $249,000.00 $249,000.00 AMERICAN EXPRESS NATIONAL BANK - 5 YEAR CD 02589AGX4 4.15% 4.15% 3/26/2030 $244,000.00 $244,000.00 A+ FEDERAL CREDIT UNION - 5 YEAR CD 00224TAS5 4.15% 4.15% 3/28/2030 $249,000.00 $249,000.00 CITIBANK SIOUX BANK - 5 YEAR CD 17290GCM7 4.25% 4.25% 7/21/2030 $244,000.00 $244,000.00 CREDIT HUMAN FED CR UN - 5 YEAR CD 22537MAJ6 3.65% 3.65% 9/30/2030 $249,000.00 $249,000.00 FIRST FEDL BANK - 5 YEAR CD 32022WEF9 3.75% 3.75% 10/17/2030 $249,000.00 $249,000.00 HOLYOKE CR - 5 YEAR CD 43666MAD8 3.95% 3.95% 11/5/2030 $249,000.00 $249,000.00 BNY MELLON - 5 YEAR CD 05614FCH4 3.65% 3.65% 11/19/2030 $245,000.00 $245,000.00 FIRST ALLIANCE CR UN - 5 YEAR CD 33556AAC0 3.95% 3.95% 3/27/2031 $249,000.00 $249,000.00 $16,371,000.00
$49,293,815.91
$77,971,366.35
Amount % of Portfolio Amount % of Portfolio
$3,423,265.14 4% $ 36,623,460.17 47%
$9,253,763.90 12% $ 14,699,154.02 19%
$16,000,521.40 21% $ 26,648,752.16 34%
$16,702,450.83 21% $ 77,971,366.35 100%
$14,492,365.08 18%
$18,099,000.00 23% 3.71%
$77,971,366.35 100% 1.75
Michael O'Brien Administrative Services Director/City Treasurer Prepared by: Jennifer Legaspi
Type
TOTAL CD's/GSE BONDS/ CORPORATE BONDS/TREASURY BILLS
TOTAL OF ALL INVESTMENTS
STIFEL CD'S INVESTMENT SUBTOTAL:
LOCAL AGENCY INVESTMENT FUND (LAIF)
INVESTMENTS BY TYPE INVESTMENTS BY MATURITY
CHECKING & MONEY MARKET ACCOUNTS/CASH ON HAND/ CASH
HELD FOR INVESTMENT
Maturity Range
1 Day to 1 Yr.
1 Yr. to 3 Yrs.
The above investments have met the requirements as stated in the City's Annual Investment Policy.
CALTRUST
GSE AGENCY BONDS
CORPORATE & MUNICIPAL BONDS
NEGOTIABLE CERTIFICATES OF DEPOSIT
TOTAL OF ALL INVESTMENTS Weighted Average Maturity in Years Weighted Average Yield
3 Yrs. to 5 Yrs.
Total
ATTACHMENT 2
57th Annual Professional
Municipal Clerks Week
W
HEREAS, The Office of the Professional Municipal Clerk, a time honored and vital part of local government exists throughout the world, and
W
HEREAS, The Office of the Professional Municipal Clerk is the oldest among public servants, and
W
HEREAS, The Office of the Professional Municipal Clerk provides the professional link between the citizens, the local governing bodies and agencies of government at other levels, and
W
HEREAS, Professional Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all.
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HEREAS, The Professional Municipal Clerk serves as the information center on functions of local government and community.;
W HEREAS, Professional Municipal Clerks continually strive to improve the administration of the affairs of the Office of the Professional Municipal Clerk through participation in education programs, seminars, workshops and the annual meetings of their state, provincial, county and international professional organizations.
W HEREAS, It is most appropriate that we recognize the accomplishments of the Office of the Professional Municipal Clerk.
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OW THEREFORE, I Mayor Emmett G. Badar, Mayor Pro Tem Eric Weber, Councilmembers Rachel Bratakos, Eric Nakano and Ryan A. Vienna hereby recognize May 3 through 9, 2026, as Professional Municipal Clerks Week, and further extend appreciation to our Professional Municipal Clerk Debra Black and to all the Professional Municipal Clerks for the vital services they perform and their exemplary dedication to the communities they represent.
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N WITNESS THEREOF, I, Mayor Emmett G. Badar, have hereunto set my hand and caused the seal of the City of San Dimas to be affixed this 28th day of April 2026.
Public Service Recognition Week
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HEREAS, Public servants serve the American people every day at the federal, state, county and city levels. They do the work that keeps our nation moving forward, and
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HEREAS, Public employees take not only jobs, but oaths, and W
HEREAS, Many public servants, including military personnel, police officers, firefighters, border patrol officers, embassy employees, health care professionals and others, risk their lives each day in service to the people of the United States and around the world, and
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HEREAS, Career civil servants carry out the most fundamental purpose of government—to ensure public safety and represent the public interest in addressing social, economic and political challenges W
HEREAS, Without these public servants at every level, continuity would be impossible in a democracy that regularly changes its leaders and elected officials.
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OW THEREFORE, I Mayor Emmett G. Badar, Mayor Pro Tem Eric Weber, Councilmembers Rachel Bratakos, Eric Nakano and Ryan A. Vienna hereby proclaim Public Service Recognition Week, May 3-9.
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N WITNESS THEREOF, I, Mayor Emmett G. Badar, have hereunto set my hand and caused the seal of the City of San Dimas to be affixed this 28th day of April 2026.
Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of April 28, 2026
From: Brad McKinney, City Manager
Prepared by: Shari Garwick, Director of Public Works
Subject: Award Construction Contract 2026-03 Various Locations: Monte Vista Avenue, Sixth Street, Cannon Avenue Street Rehabilitation Project to Gentry Brothers, Inc., in the Amount of $725,100 and Approve an Overall Project Budget of $885,100 including Geotechnical Engineering/Survey and Contingency ____________________________________________________________________________
SUMMARY
Construction Contract 2026-03 Various Locations: Monte Vista Avenue, Sixth Street, Cannon Avenue Street Rehabilitation Project combines removal and replacement of existing asphalt concrete and Portland Cement Concrete on the aforementioned streets. The roadway at these locations shows excessive wear and degradation and without rehabilitation will continue to require major maintenance repairs. Rehabilitation will reduce future maintenance costs, increase safety and provide an aesthetically pleasing, smooth street surface for our residents.
In total the project consists of approximately 120,000 square feet of pavement rehabilitation using approximately 2,600 tons of asphalt and includes re-striping traffic markings, and replacement of Curb and Gutter, sidewalk, 15 ADA ramps, cross gutter and driveway approaches.
RECOMMENDATION
Staff recommends that City Council approve the following:
1. Award Construction Contract 2026-03 Various Locations: Monte Vista Ave., Sixth St., Cannon Ave. Street Rehabilitation Project to Gentry Brothers, Inc., for the bid amount of $725,100.00.
2. Authorize a total project budget of $885,100 ($725,100 for construction contract, $110,000 for contingency, $50,000 for Geotechnical Engineering/Survey).
3. Adopt the plans and specification included as part of the bid package for Contract 2026- 03 Various Locations: Monte Vista Ave, Sixth St, Cannon Ave Street Rehabilitation Project
4. Authorize the City Manager to execute the Construction Contract with Gentry Brothers, Inc., in a form approved by the City Attorney.
Award Construction Contract 2026-03 Various Locations: Monte Vista Ave, Sixth St, Cannon Ave Street Rehabilitation Project to Gentry Brothers, Inc., Page 2 For the Meeting of April 28, 2026
GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No
FISCAL IMPACT
Funds for Construction Contract 2026-03 Various Locations: Monte Vista Avenue, Sixth Street and Cannon Avenue Street Rehabilitation Project were allocated in the Fiscal Year 2025-2026 Budget in Measure M (Fund 76) for $1,015,000. Measure M funds are restricted for use on qualifying street improvements.
Should Council move forward with the Award, the total project budget will include the construction costs, as well as 15% Contingency, and $50,000 for geotechnical testing and survey/engineering services. Incorporating the lowest bid, the total project budget is as follows:
Construction Bid $725,100
Engineering Services and Survey $ 50,000
Project Contingency, (~ 15%) $110,000
Total Project Budget: $885,100
The anticipated total project budget expenditure for Construction Contract 2026-03 Various Locations: Monte Vista Ave, Sixth Street and Cannon Ave Street Rehabilitation Project is $885,100.
BACKGROUND
This project includes the removal and replacement of existing asphalt concrete pavement and repair of Portland Cement Concrete improvements on:
• Monte Vista Avenue from 1st Street to Gladstone Street • Sixth Street
• Cannon Avenue from Puddingstone Drive to Rebecca Drive The roadway in these sections has experienced excessive wear and deterioration, and without reconstruction will continue to require significant and ongoing maintenance. Rehabilitation will reduce long-term maintenance costs, enhance public safety, and provide residents with a smoother, more aesthetically pleasing driving surface that will last for 20 years or more.
In total, the project will consist of approximately 120,000 square feet of pavement rehabilitation or replacement with 2700 tons of asphalt, removal and replacement of 660 linear feet of curb and gutter, 300 square feet of sidewalk, 15 ADA pedestrian ramps, replacement of cross gutter, alley intersections and driveway approaches as well as replacement of striping and pavement markers.
DISCUSSION/ANALYSIS
On April 16, 2026, the City Clerk publicly opened six formal bids for Construction Contract 2026-
03. The preliminary bid results are as follows:
Award Construction Contract 2026-03 Various Locations: Monte Vista Ave, Sixth St, Cannon Ave Street Rehabilitation Project to Gentry Brothers, Inc., Page 3 For the Meeting of April 28, 2026
Gentry Brothers $ 725,100
Hardy & Harper $ 734,000
Onyx $ 812,000
All American Asphalt $ 873,045
Sequel Contractors, Inc $ 879,444
All American building Services $ 1,272,650
Staff reviewed the bid proposal provided by the lowest bidder, Gentry Brothers, Inc., and verified that the contractor’s bid bond is issued by an admitted surety, as required by Public Contract Code 20170. It was confirmed through the State Contractor’s License Board that the contractor’s license 397682, Class A, is current and active with an expiration date of December 31, 2026. The contractor is registered through the Department of Industrial Relations as required by law (1000002240). Gentry Brothers, Inc., has successfully completed several construction contracts within the City of San Dimas with the most recent being Covina Blvd in 2022.
ALTERNATIVES
Council may choose not to approve the total project budget and may choose not to award Construction Contract 2026-03 and reject all bids. The funding allocated for this project derives from funds restricted for street improvements. These funds may be allocated to repairs to a different street.
ENVIRONMENTAL REVIEW
This item is Categorically Exempt under the California Code of Regulations, Title 14, Section 6, Chapter 3, Article 19, Section 15301 Existing Facilities Class 1 operations which consists of the operation, repair, maintenance or minor alteration of existing public or private facilities involving negligible or no expansion of existing or former use.
Respectfully submitted,
Shari Garwick
Director of Public Works
Attachments:
1. Construction Contract Agreement
2. Project Location Map
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CONSTRUCTION AGREEMENT NO. 2026-03
This construction agreement (“Agreement”), is made and effective as of ___________________, by and between the City of San Dimas ("City"), a municipal corporation, and Gentry Brothers, Inc., ("Contractor"), a corporation. City and Contractor may be referred to, sometimes individually or collectively, as “Party” or “Parties.”
RECITALS
WHEREAS, by resolution of the City Council of the City of San Dimas (the “City Council”), the Contractor was duly awarded CONSTRUCTION CONTRACT NO. 2026-03 VARIOUS LOCATIONS: MONTE VISTA AVE, SIXTH ST, CANNON AVE STREET REHABILITATION PROJECT, for the work or improvement hereinafter mentioned; and NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows:
AGREEMENT
I. SCOPE OF WORK
Contractor shall perform within the time set forth herein of this Agreement and shall furnish all labor, materials, equipment, tools, utility services, and transportation and perform and complete all work required in connection with the construction of CONSTRUCTION CONTRACT NO. 2026- 03 Various Locations: Monte Vista Ave, Sixth St, Cannon Ave Street Rehabilitation Project (“Project”) and as detailed in Exhibit A, “Project Schedule” attached hereto. The Project shall be performed and completed in a first class and workmanlike manner, with new and quality materials, under the supervision of and to the satisfaction of the City Engineer of the City of San Dimas (“City Engineer”).
Contractor promises and agrees that the Project shall be completed strictly in accordance with the Contract Documents, as defined below in Section XXIII, including but not limited to all plans and specifications, which are on file in the Office of the City Clerk.
The Contractor certifies and agrees that it is fully familiar with all of the terms, conditions and obligations of Contract Documents, the location of the job site, and the conditions under which the Project is to be performed based upon its investigation of all such matters.
The Contractor shall supervise and direct the work to complete the Project, using its best skill and attention, and shall be solely responsible for all construction means, methods, techniques, sequences and procedures. Unless otherwise noted, the Contractor shall be responsible for coordinating all portions of the Project, and the Contractor shall provide and pay for all labor, services, materials, installation, cartage, equipment, tools, construction equipment and machinery, water, heat, utilities, transportation, storage, taxes, insurance, and other facilities and services necessary for the proper execution of the work to complete the Project. The Contractor further promises and agrees that the materials used in the Project shall comply with the Contract Documents and be to the satisfaction of the City Engineer, and that the Contractor will timely complete the Project, and turn the Project over to the City, complete and ready for use, and discharged from all claims or demands on any and all materials, equipment and labor used or to be used in the Project.
ATTACHMENT 1
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As soon as possible under the provisions of this Agreement, the Contractor shall backfill all excavations and restore to usefulness, all improvements existing prior to the start of the work to complete the Project.
The Contractor also agrees that it shall be responsible for the acts and omissions of all of its employees and subcontractors, their agents and employees, and for all other persons performing any of the Project under a contract with the Contractor.
By entering into this Agreement, Contractor acknowledges there may be other contractors on the site whose work will be coordinated with that of its own. Contractor expressly warrants and agrees it will cooperate with other contractors and will do nothing to delay, hinder, or interfere with the work of other separate contractors, the City, or the utilities. Contractor also expressly agrees that, in the event its work is hindered, delayed, interfered with, or otherwise affected by a separate contractor, its sole remedy will be direct action against the separate contractor. To the extent allowed by law, the Contractor will have no remedy, and hereby expressly waives any remedy against the City, on account of delay, hindrance, interference, or other events caused by a separate contractor.
II. TIME FOR PROJECT COMPLETION
All of Contractor’s work on the Project shall be completed within durations established for the individual activities as set forth in the Contract Documents. All work shall commence five (5) calendar days after receiving a written Notice to Proceed from the City. Contractor shall refer to the invitations for bids, and Project plans and specifications, all of which, as set forth below, are incorporated herein by reference, for contractual obligations regarding individual activity durations. The aggregate sum total work of all bid items comprises the entire Project and shall be commenced and completed in conformance with the Project Schedule. The entire Project shall be completed within 45 working days.
The working hours are Monday thru Friday, with the exception of City Holidays, 7:00 a.m. to 5:00 p.m.
III. AGREEMENT SUM
City shall pay to Contractor for the performance of this Agreement, subject to any additions and deductions provided in the Contract Documents, the sum of Seven Hundred Twenty-Five Thousand One Hundred Dollars and No Cents ($725,100.00) (“Agreement Sum”).
Compensation paid to Contractor for the performance of this Agreement shall be consistent with the “Bid Schedule” as set forth in Exhibit B and incorporated herein by reference. All costs of prosecuting the work under this Agreement for the completion of the Project shall be included in the Contractor’s bid.
IV. PROGRESS PAYMENTS
Based upon Invoice submitted to the City by the Contractor and approval issued by the Director of Public Works, the City shall make progress payments on account of the Agreement Sum to the Contractor as provided in the Contract Documents
This Agreement is subject to the provisions of Article 1.7 (commencing at Section 20104.50) of Division 2, Part 3 of the Public Contract Code regarding prompt payment of contractors by local governments. Article 1.7 mandates certain procedures for the payment of undisputed and properly submitted payment requests within 30 days after receipt, for the review of payment requests, for notice to Contractor of improper payment requests, and provides for the payment of interest on
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progress payment requests which are not timely made in accordance with that Article. This Agreement hereby incorporates the provisions of Article 1.7 as though fully set forth herein.
V. RETENTION OF SECURITIES
Public Contract Code section 22300 permits the substitution of securities for any monies withheld by a public agency to ensure performance under a contract, at the request and expense of the Contractor. Contractor shall notify City in writing of any election made under Public Contracts Code section 22300.
VI. WARRANTY
The Contractor warrants that all of the work pursuant to this Agreement shall be done in a first class, workmanlike manner and in accordance with Contract Documents, with new and quality materials and warrants all work performed to complete the Project and materials against defect or deviation (the “Defect”), both in the material or the workmanship, for a period of one (1) year from its completion of the Project, unless stated otherwise in the Contract Documents. If a Defect in the Project is latent, hidden or not readily observable, the Contractor's warranty shall be extended for one (1) year from the date of discovery of the Defect. The Contractor will within a reasonable time after written notice of a Defect, remedy and repair the Defect and any related damage resulting from the Defect (without any expense to the City).
VII. INDEMNIFICATION
Contractor shall indemnify, defend with legal counsel approved by City, and hold harmless City, its officers, officials, employees, and volunteers (“Indemnified Parties”) from and against all claims for and actual liabilities, losses, damages, expenses, costs (including without limitation reasonable attorney’s fees, expert fees, and all other costs and fees of litigation) of every nature relating to, arising out of or in connection with Contractor’s, its officers, agents, employees, or subcontractors (or any agency or individual that Contractor shall bear the legal liability thereof) negligence, recklessness or willful misconduct in the performance of work on and/or connected with the Project or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole or active negligence or willful misconduct of the Indemnified Parties. Should conflict of interest principles preclude a single attorney from representing both City and Contractor, or should City otherwise find Contractor’s attorney unacceptable, then Contractor shall reimburse the City its costs of defense, including without limitation reasonable attorney’s fees, expert fees, and all other costs and fees of litigation. The Contractor shall promptly pay any final judgment rendered against the Indemnified Parties with respect to claims determined by a trier of fact to have been the result of the Contractor’s negligent, reckless, or wrongful act, omission or performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.
Contractor’s obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by Indemnified Parties. However, without affecting the rights of Indemnified Parties under any provision of this Agreement, Contractor shall not be required to indemnify and hold harmless Indemnified Parties for liability attributable to the sole or active negligence or willful misconduct of Indemnified Parties, provided such sole or active negligence or willful misconduct is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where Indemnified Parties are shown to have been solely or actively negligent or to have acted with willful misconduct and where Indemnified Parties’ sole or active negligence or willful misconduct accounts for only a percentage
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of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the sole or active negligence or willful misconduct of Indemnified Parties.
VIII. PREVAILING WAGES
A. Wage rates for this Project shall be in accordance with the “General Wage Determination Made by the Director of Industrial Relations Pursuant To California Labor Code, Part 7, Chapter 1, Article 2, Sections 1770, 1773, and 1773.1", for Los Angeles County. The prevailing rate of per diem wages are on file at the City of San Dimas, Public Works Department, 245 E Bonita Ave, San Dimas CA 91773, and are available to any interested party on request. The Contractor is required to post at the job site the prevailing rate of per diem wages as determined by the Director of the Department of Industrial Relations and other notices prescribed by regulation. Wage rates shall conform with those posted at the Project site.
B. The following Labor Code sections are hereby referenced and made a part of this Agreement:
1. Section 1774 – Payment of General Prevailing Rate
2. Section 1775 - Penalty for Failure to Comply with Prevailing Wage Rates
3. Section 1777.4 - Apprenticeship Requirements
4. Section 1777.5 - Apprenticeship Requirements
5. Section 1813 - Penalty for Failure to Pay Overtime
6. Sections 1810 and 1811 - Working Hour Restrictions
7. Section 1776 - Payroll Records
8. Section 1773.8 - Travel and Subsistence Pay
IX. FURNISHING RECORDS TO CITY
The Contractor also agrees to furnish, if and when required, payroll affidavits, receipts, vouchers, release for claims for labor, material and subcontractors performing the work required to complete the Project under the Agreement, all in a form satisfactory to the City, and the Contractor also agrees that no payment shall be made, except at City's option, unless any or all of the requested documents have been furnished to the City.
X. RECORD AUDIT
In accordance with Government Code section 8546.7, records of both the City and the Contractor shall be subject to examination and audit by the Auditor General for a period of three (3) years after final payment.
XI. CERTIFICATIONS
Not Applicable
XII. FINAL PAYMENT
Final payment, constituting the entire unpaid balance of the Agreement Sum, shall be paid by City to Contractor no sooner than thirty-five (35) days after a Notice of Completion has been recorded, unless otherwise stipulated in the Notice of Completion, provided the work has then been completed, the Agreement fully performed, and a final payment authorization has been issued by the Director of Public Works
XIII. CONTRACTOR'S FAILURE TO PROCURE COMPLETION OF PROJECT
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The Contractor shall furnish all materials, tools, equipment and labor in the necessary quantity and quantity, and shall diligently prosecute the work contemplated by this Agreement to completion in a workmanlike manner.
In the event Contractor fails to furnish tools, equipment, or labor in the necessary quantity or quality, or fails to prosecute the work or any part thereof contemplated by this Agreement in a diligent and workmanlike manner, and if the Contractor for a period of three (3) calendar days after receipt of written demand from City or its designated representative to do so, fails to furnish tools, equipment, or labor in the necessary quantity or quality, or to prosecute its work and all parts thereof in a diligent and workmanlike manner, then the City may exclude the Contractor from the premises, or any portion thereof, and take possession of said premises or any portion thereof, together with all material and equipment thereon, and may complete the work contemplated by this Agreement or any portion of said work, either by furnishing the tools, equipment, labor or material necessary, or by letting the unfinished portion of said work, or the portion taken over by the City to another contractor or by a combination of such methods. In any event, the procuring of the completion of said work, or the portion thereof taken over by the City, shall be a charge against the Contractor, and may be deducted from any money due or becoming due to Contractor from City, or Contractor shall pay City the amount of said charge, or the portion thereof unsatisfied. The sureties, provided for under this Agreement, shall become liable for payment should Contractor fail to pay in full any said cost incurred by the City.
XIV. INSURANCE
Prior to the beginning of and throughout the duration of the Project, Contractor and its subcontractors shall maintain insurance in conformance with the requirements set forth below.
Contractor will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth herein, Contractor agrees to amend, supplement or endorse the existing coverage to do so or to procure insurance coverage to satisfy the requirements.
Contractor acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to Contractor or its subcontractors in excess of the limits and coverage identified in this Agreement and which is applicable to a given loss, claim or demand, will be equally available to City.
Without limiting Contractor’s indemnification of City and/or the Indemnified Parties and prior to commencement of the Project, Contractor shall obtain, provide, and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City.
General liability insurance. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, and a $2,000,000 completed operations aggregate. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
Automobile liability insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with work to be performed under this Agreement, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
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Workers’ compensation insurance. Contractor shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000) for Contractor ’s employees in accordance with the laws of the State of California, Section 3700 of the Labor Code In addition, Contractor shall require each subcontractor to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California, Section 3700 for all of the subcontractor’s employees.
Contractor shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.
Other provisions or requirements
Proof of insurance. Contractor shall provide certificates of insurance and required endorsements to City as evidence of the insurance coverage required herein. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance.
Current certification of insurance shall be kept on file with City for the contract period and any additional length of time required thereafter. City reserves the right to require complete, certified copies of all required insurance policies, at any time and Contractor agrees to provide the same.
Duration of coverage. Contractor shall procure and maintain for the contract period, and any additional length of time required thereafter, insurance against claims for injuries to persons or damages to property, or financial loss which may arise from or in connection with the performance of the work hereunder by Contractor, its agents, representatives, employees, subcontractors or subconsultants. Contractor must maintain general liability and umbrella or excess liability insurance for as long as there is a statutory exposure to completed operations claims. City and its officers, officials, employees, and agents shall continue as additional insureds under such policies.
Primary/noncontributing. Coverage provided by Contractor shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self- insurance shall be called upon to protect it as a named insured.
City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these requirements or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by City will be promptly reimbursed by Contractor or City will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, City may cancel this Agreement.
Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.
Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against City and shall require similar written express waivers and insurance clauses from each of its subconsultants.
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Enforcement of contract provisions (non estoppel). Contractor acknowledges and agrees that any actual or alleged failure on the part of the City to inform Contractor of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
Notice of cancellation. Contractor agrees to oblige its insurance agent or broker and insurers to provide the City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. If any of the Contractor’s insurers are unwilling to provide such notice, then Contractor shall have the responsibility of notifying the City immediately in the event of Contractor’s failure to renew any of the required insurance coverages, or insurer’s cancellation or non-renewal.
Additional insured status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that City and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies.
XV. CONTRACTOR'S LICENSE
Contractor must possess at the time of commencing work and throughout the Project duration, a valid Contractor's License, issued by the State of California, which is current and in good standing.
Contractor’s State License No. is 215952, Class A. Contractor shall ensure that any subcontractor working on the Project possesses at the time of commencing work and throughout the Project duration, a valid Contractor's License, issued by the State of California, which is current and in good standing.
XVI. REGISTRATION REQUIREMENTS [Applicable to Public Works projects] Pursuant to Section 1771.1(a) of the Labor Code:
“A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.”
Contractor must be registered with the Department of Industrial Relations (DIR) of the State of California in order to be eligible to work on public works projects. Contractor must ensure registration with the DIR is active and in good standing.
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No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].
No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.
This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
The Contractor is not subject to public works requirements (including registration with the DIR) if the public works project is under $1,000, unless the City knows that the same Contractor will be awarded total project costs in excess of $1,000 for a given year.
XVII. [RESERVED]
XVIII. COMPLIANCE WITH STATUTES AND REGULATIONS
Contractor will be knowledgeable of and shall comply with all applicable federal, state, local, county, and city statutes, rules, regulations, ordinances, and orders relating to the manner of doing the work under the Agreement or to the materials supplied therein.
XIX. PROVISIONS REQUIRED BY LAW
Each and every provision of law and clause required by law to be inserted in this Agreement shall be deemed to be inserted herein and the Agreement shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted, or is not currently inserted, then upon application of either party, the Agreement shall forthwith be physically amended to make such insertion or correction.
XX. SUBSURFACE HAZARDOUS MATERIALS
A. In the event trenches or other excavations extend deeper than four (4) feet below the surface, Contractor shall promptly, and before the following conditions are disturbed, notify City in writing of any:
1. Material that Contractor believes may be hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with the provisions of existing law.
2. Subsurface or latent physical conditions at the site differing from those indicated.
3. Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in the Project or the character provided for in the Agreement.
B. Upon receipt of said notification, City will investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in the Contractor's cost of or the time required for performance of any part of the Project, the City will issue a change order under the procedures described in the Contract Documents.
C. In the event a dispute arises between the City and the Contractor whether the conditions materially differ, or involve hazardous waste or cause a decrease or increase in the
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Contractor's cost of or time required for performance of any part of the Project, the Contractor shall not be excused from any scheduled completion date provided for by the Agreement, but shall proceed with all work to be performed under the Agreement.
Contractor shall retain any and all rights provided either by agreement or by law which pertain to the resolution of disputes and protests between the contracting parties.
XXI. LIQUIDATED DAMAGES
Pursuant to Government Code section 53069.85, if work is not completed within durations established for the individual activities as set forth in the Project Schedule, it is understood, acknowledged, and agreed City will suffer damage. It is therefore agreed that Contractor shall pay to City the sum of $250.00 for each and every calendar day of delay beyond any completion schedule, construction schedule, or Project milestones established in or pursuant to the Project Schedule, or beyond the time indicated in the Project Schedule for any individual Project activity.
Contractor expressly understands, acknowledges, and agrees that such liquidated damages can and shall be imposed if the Contractor does not meet each and every aspect of any activity schedule, completion schedule, construction schedule, or Project milestones established in or pursuant to the Project Schedule. If the City accepts work or makes any payment under this Agreement after a default by reason of delays, the acceptance of such work and/or payment(s) shall in no respect constitute a waiver or modification of any provisions regarding a completion schedule, the Project Schedule or the accrual of liquidated damages. In the event the same is not paid, Contractor further agrees that City may deduct the amount thereof from any money due or that may become due the Contractor under the Agreement. This article does not exclude recovery of damages under provisions of the Agreement, and is expressly in addition to the City’s ability to seek other damages.
Contractor is to refer to Contract Documents for duration of individual activities. Liquidated damages may be assessed if any individual activity duration exceeds the time indicated for that activity in the Contract Documents, unless the time for such activity has been extended by mutual agreement of the parties and confirmed in writing.
XXII. CLAIM PROCEDURES UNDER PUBLIC CONTRACT CODE SECTION 9204 Contractor shall comply with the procedure set forth in Public Contracts Code section 9204 for any claim, as that term is defined therein, for one or more of the following: 1) a time extension, including, without limitation, for relief from damages or penalties for delay; 2) payment of money or damages arising from work done pursuant to this Agreement; and/or 3) payment of an amount disputed by the City under this Agreement.
XXIII. COMPONENT PARTS OF THE AGREEMENT
This Agreement entered into consists of the following documents (collectively, the “Contract Documents”), all of which are component parts of the Agreement as if herein set out in full or attached hereto:
Notice Inviting Bids Bid Bond
Scope of Work Summary Information Required of Bidder
Information for Bidders Contract Agreement
Bid Form Certificate Regarding Workers
Compensation
Non-Collusion Affidavit Drug-free Workplace Certification Site Visit Certification Project Plans and Specifications
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Faithful Performance Bond Addenda
Labor and Materials Payment Bond Addendums
General Conditions Change Orders
Supplementary General Conditions Shop Drawing Transmittals Project Construction Schedule Special Conditions
Contractor’s Certificate Regarding NonAsbestos Containing MaterialsProposed Subcontractors Standard Specifications Standard Plans
Drawings
Those documents listed in Section 1-2 of the “Greenbook” Standard Specifications for Public Works Construction combined with all of the above-named documents are included as Contract Documents and are intended to be complementary. Work required any of the above-named contract documents and not by others shall be done as if required by all.
XXIV. BONDS
The Contractor agrees to furnish bonds guaranteeing the faithful performance of this Agreement and guaranteeing payment for all labor and materials used under the Agreement, as required by the laws of the State of California. The Faithful Performance Bond shall be for an amount not less than 100% of the amount of this Contract and shall be conditioned on full and complete performance of the Agreement, guaranteeing the work against faulty workmanship or materials for a period of one year after completion and acceptance. The Labor and Materials Payment Bond shall be in an amount of not less than 100% of the amount of the Agreement, and shall be conditioned upon full payment of all labor and materials entering into or incidental to the work covered by the Agreement.
The surety on the required bonds shall be a surety company of financial resources satisfactory to the City Council and authorized to do business in the State of California.
The Faithful Performance Bond and Labor and Materials Payment Bond are attached hereto as Exhibit C.
XXV. PROHIBITION AGAINST ASSIGNMENT
The Contractor may upon reasonable advance Notice to the City assign its rights to receive payment under this Agreement, provided the Contractor also provides to the City the consent of the surety to such assignment. The Contractor may not assign or delegate its duties under this Agreement, without the prior written consent of the City, which the City may not unreasonably withhold or delay. For purposes of this Agreement, assignment shall include any change of control, whether by merger, acquisition or otherwise, of Contractor or any of Contractor's corporate parents. Any assignment in violation of the assignment provisions herein shall be ineffective to relieve Contractor of its responsibility to complete the Project. Should the City consent to any such assignment by the Contractor, the consent shall not constitute a waiver of any other restrictions of assignment under the Agreement and the same restrictions on assignment shall apply to each successive assignment, if any.
XXVI. CALIFORNIA LAW
This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be
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instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.
XXVII. CORPORATE AUTHORITY
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties.
XXVIII. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement of the parties. No other agreements or contracts, whether oral or written, pertaining to the work to be performed, exists between the parties. This Agreement can be modified only by an amendment in writing, signed by both parties. [SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.
CITY:
CITY OF SAN DIMAS, CALIFORNIA
Dated ________________, 20___ By: _____________________________ City Manager
ATTEST:
________________________________
City Clerk
APPROVED AS TO FORM::
_______________________________
City Attorney
CONTRACTOR**:
Dated ________________, 20___ ________________________________ By:
Authorized Representative
Title
By:
Authorized Representative
Title
Address:
Phone:
Fax:
Email:
**Two corporate officer signatures required when Contractor is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONTRACTOR’S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE
ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR’S BUSINESS ENTITY.
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CONSTRUCTION AGREEMENT NO.
NOTARY ACKNOWLEDGMENT
A notary public officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
STATE OF _______________________ )
)
COUNTY OF _____________________ )
On _____________________________, before me, _________________________________, Notary Public, personally appeared __________________________________________, who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he/she executed the same in his/her authorized capacity, and that by his/her signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature: (Seal)
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EXHIBIT A
PROJECT SCHEDULE
See Project Bid Specifications for
Construction Contract No. 2026-03
Various Locations: Monte Vista Ave, Sixth St, Cannon Ave Street Rehabilitation Project
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EXHIBIT B
BID SCHEDULE
Upon the completion of the Project both to the City Engineer’s satisfaction and in compliance with this Agreement, the City will pay, and the Contractor agrees to accept as full and final compensation for the Project, the total of all bid items, adjusted for variation of quantities at the unit prices for the materials actually used or furnished for the Project, as set forth below:
BASE BID
ITEM QUANTITY DESCRIPTION OF BASE BID ITEM BID ITEM TOTAL 1 1 LS Mobilization, Demobilization, Traffic
Control, NPDES compliance,
Notifications, Outreach meeting
Clearing and Grubbing, and Temporary
Striping, Complete in place for the unit
price of:
($_____30,000____________) per LS
____$_30,000.00______
2 300 SF Remove and Construct (4”-Thick)
Portland Cement Concrete Sidewalk,
Complete in place for the unit price of:
($___________10.00_____) per SF ______$3,000.00_________ 3 660 LF Remove and Construct Portland
Cement Concrete Curb & Gutter,
Complete in place for the unit price of:
($________90.00________) per LF
____$59,400.00_____
4 15 EA Remove and Construct ADA Curb
Ramp with Truncated Dome, Complete
in place for the unit price of:
($____10,000.00___________) per EA
____$150,000.00_________
5 195 SF Remove and Install Portland Cement
Concrete Cross Gutter per SPPWC
122-3, Complete in place for the unit
price of:
($____22.00____________) per SF
$4,290.00________
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ITEM QUANTITY DESCRIPTION OF BASE BID ITEM BID ITEM TOTAL 6 120 SF Remove and Replace Portland Cement
Concrete Driveway Approach SPPWC
110-2, Complete in place for the unit
price of:
($_____12.00__________) per SF
__$1,440.00__________
7 120 SF Remove and Replace Portland Cement
Concrete Alley Intersection per SPPWC
130-3, Complete in place for the unit
price of:
($____16.00_________) per SF
__$1,920.00_________
8 14,000 SF Cold Mill Existing AC Pavement 2" Deep
with Petromat, Complete in place for unit
price of:
($_______0.55________) per SF
____$7,700.00________
9 66,000 SF Cold Mill Existing AC Pavement 2.5"
Deep with Petromat, Complete in place
for unit price of:
($______0.55__________) per SF _____$36,300.00_______
10 610 CY Excavate 5” thick existing asphalt
section, Complete in place for unit price
of:
($______80.00___________) per CY
___$48,800.00________
11 1,300 TON Construct ARHM Pavement Overlay
Depth per plan, Complete in place for the
unit price of:
($_____125.00___________) per TON
___$162,500.00________
12 1,430 TON Construct Conventional AC pavement,
Class B and Class C per plan, Complete
in place for the unit price of:
($_____110.00__________) per TON ____$157,300.00________
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ITEM QUANTITY DESCRIPTION OF BASE BID ITEM BID ITEM TOTAL 13 9 EA Adjust Existing Manhole to Grade,
Complete in place for the unit price of:
($______800.00___________) per EA ____$7,200.00_________ 14 16 EA Adjust Existing Utility Valves to Grade,
Complete in place for the unit price of:
($_______125.00_________) per EA _____$2,000.00________ 15 1 EA Remove existing and Furnish and Install
Truncated Domes per City Standard
($______500.00________) per EA ____$500.00_________
16 850 LF Construct 1 foot wide AC swale,
Complete in place for the unit price of:
($______35.00___________) per LF ____$29,750.00_________ 17 16 EA Research, Tie out and re-Install Survey
Monuments, Complete in place for the
unit price of:
($______500.00__________) per EA
____$8,000.00_______
18 1 LS
Install Traffic Striping and Pavement
Markings,
Complete in place for the unit price of:
($_____15,000.00_______) per LS _____$15,000.00_______
Total Base Bid Items: _$ 725,100.00____________
Total Base Bid in Words: Seven Hundred Twenty Five Thousand One Hundred Dollars and No Cents.
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EXHIBIT C
BONDS
6/22 - 19 - CC 2026-03 Construction Agreement
CITY OF SAN DIMAS
BOND FOR SECURITY OF LABORERS AND MATERIALMEN
CONSTRUCTION CONTRACT NO. 2026-03
Whereas, The City Council of the City of San Dimas (the "City"), State of California and (the "Principal") have entered into an Agreement (the "Agreement") dated __________________, 2026, whereby Principal agrees to install and complete the following public improvements: CITY OF SAN DIMAS CONSTRUCTION CONTRACT NO. 2026-03 VARIOUS LOCATIONS: MONTE VISTA AVE, SIXTH ST, CANNON AVE STREET REHABILITATION PROJECT. The Agreement is incorporated herein by reference.
Whereas, under the terms of the Agreement, the Principal is required before entering upon the performance of the work, to file a good and sufficient payment bond with the City to secure payment of the claims to which reference is made in Title 15 (commencing with Section 3082) of part 4 of Division 3 of the Civil Code of the State of California.
Now, therefore, the Principal and the undersigned ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ , as corporate surety (the "Surety"), are held firmly bound unto the City and all contractors, subcontractors, laborers, materialmen, and other persons employed or providing materials in the performance of the Agreement and referred to in aforesaid Civil Code in the sum of SEVEN HUNDRED TWENTY FIVE THOUSAND ONE HUNDRED DOLLARS AND NO CENTS ($725,100.00) for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor. Further, Surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this Bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing this obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.
It is hereby expressly stipulated and agreed that this bond shall inure to the benefit of any and all persons, companies, and corporations entitled to file claims under Title 15 (commencing with Section 3082) of Part 4 of Division 3 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond.
Should the condition of this bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect.
The Surety hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Agreement, or the specifications accompanying
6/22 - 20 - CC 2026-03 Construction Agreement
the same shall in any manner affect its obligations on this Bond, and it does hereby waive notice of any such change, extension, alteration, or addition.
In witness whereof, the Principal and Surety caused this Bond to be executed on this ________ day of ______________________, 2026.
Principal
________________________________
By:______________________________
Title:_____________________________
Surety
_________________________________
By:______________________________
Title:_____________________________
Local Mailing Address of Surety:
________________________________ Street Address
________________________________ City & State
Telephone Number
(All Signatures Must Be Acknowledged)
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A notary public officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA )
)
COUNTY OF LOS ANGELES )
On ____________ , before me, _________________ , Notary Public, personally appeared _________________ , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature: (Seal)
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CITY OF SAN DIMAS
BOND SECURING PERFORMANCE
CONSTRUCTION CONTRACT NO. 2026-03
VARIOUS LOCATIONS: MONTE VISTA AVE, SIXTH ST, CANNON AVE
STREET REHABILITATION PROJECT
Whereas, The City Council of the City of San Dimas (the "City"), State of California and Gentry Brothers, Inc., (the "Principal") have entered into an Agreement (the "Agreement") dated _______________, 2026 whereby Principal agrees to install and complete the following improvements: CITY OF SAN DIMAS CONSTRUCTION CONTRACT NO. 2026-03 VARIOUS LOCATIONS: MONTE VISTA AVE, SIXTH ST, CANNON AVE STREET REHABILITATION PROJECT. The Agreement is incorporated herein by reference.
Whereas, said Principal is required under the terms of said Agreement to furnish a bond for the faithful performance of said Agreement.
Now, therefore, we, the Principal
and__________________________________________________________________________________-, as surety (the "Surety"), are held and firmly bound unto the City, in the penal sum SEVEN HUNDRED
TWENTY FIVE THOUSAND ONE HUNDRED DOLLARS AND NO CENTS
($725,100.00) lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.
The condition of this obligation is such that if said Principal, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the said Agreement and any alteration thereof made as therein provided, on his or their part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and, save harmless the City, its officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.
As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered.
The Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or to the work to be performed thereunder or the specifications accompanying the same shall in any way affect its obligations on this Bond, and it does hereby waive notice of any such change, extension
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of time, alteration or addition to the terms of the Agreement or to the work or to the specifications.
In witness whereof, the Principal and Surety caused this bond to be executed on this ________ day of ______________________, 2026.
Principal
_________________________________
By: ______________________________
Title:_____________________________
Surety
________________________________
By:______________________________
Title:_____________________________
Local Mailing Address of Surety:
________________________________ Street Address
________________________________ City & State
Telephone Number
(All Signatures Must Be Acknowledged)
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A notary public officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA )
)
COUNTY OF LOS ANGELES )
On ____________ , before me, _________________ , Notary Public, personally appeared _________________ , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature: _________________________ (Seal)
ATTACHMENT 2
Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of April 28, 2026
From: Brad McKinney, City Manager
Prepared by: Brandon Slater, Associate Engineer
Subject: Approve Final Tract Map 83304 for Properties Located at 327 East Baseline Road, and Unaddressed Properties (APN: 8661-017-011)
____________________________________________________________________________
SUMMARY
The applicant for the development at 327 East Baseline Road is requesting approval of the Final Tract Map 83304 and the associated subdivision agreement.
RECOMMENDATION
Staff recommends that the City Council:
Approve Final Tract Map No. 83304 for subdivision as submitted and subject to conditions per Resolution 2026-25 and authorizing its recordation. Authorize the City Manager to execute the subdivision agreement for Tract Map No. 83304 in a from approved by the City Attorney.
GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No
FISCAL IMPACT
There is no fiscal impact for the recommended action.
BACKGROUND
The approved Tentative Map consists of consolidating two (2) existing parcels at 327 East Baseline Road, and unaddressed properties (APN: 8661-017-011), with a total area of 1.41 acres, to subdivide into seven (7) residential parcels. The Tentative Map also reflects the amendment
Approve Final Tract Map 83304 for Properties Located at 327 East Baseline Road, and unaddressed properties (APN: 8661-017-011) Page 2
For the Meeting of April 28, 2026
of the zoning land use from Single-Family Agriculture 16,000 to Single Family 7,500 (Zone Change 22-0001) and General Plan Amendment No. 23-0001.
The Tentative Tract Map was reviewed at the City Council Meetings of May 14, 2024, and May 28, 2024. The Tentative Map was approved by the City Council at the May 28, 2024, regular scheduled meeting with Resolution 2024-29.
DISCUSSION/ANALYSIS
The applicant has deposited security for the performance of Subdivision Agreement of Tract 83304 as required by Government Code §66499 et seq and payment of all applicable fees will be verified prior to the City executing the Tract Map. Security is in the form approved by the City Engineer, Public Works Director, and City Attorney and are of the following amounts:
a. Faithful Performance Bond - $305,792.21 to guarantee construction and installation of public improvements.
b. Labor and Material Bond – $305,792.21 to guarantee payment to Subdivider’s contractor, subcontractors, and to persons furnishing labor or equipment for the construction or installation of public improvements.
c. Survey Monument Bond – $1,567.00 to guarantee installation of all subdivision public improvement monuments required by law prior to acceptance of the public improvements by the City, and to guarantee installation of individual property monuments within one year of the City’s acceptance of public improvements as called for on the Final Map.
The applicant shall execute a Subdivision Agreement between Subdivider and the City of San Dimas for the completion of the improvements. The agreement shall be executed to the satisfaction of the City in a form approved by the City Attorney.
The Final Map has been reviewed by the City Engineer and complies with all set requirements of the California Subdivision Map Act and City requirements.
ALTERNATIVES
The Tentative Map was previously approved by the City Council, and the applicant has satisfied its conditions which makes this request a ministerial approval.
ENVIRONMENTAL REVIEW
On May 28, 2024, the City Council certified and adopted a Mitigated Negative Declaration (MND) and a Mitigation Monitoring and Reporting Program for the proposed project, including the subdivision and related applications. The MND was prepared in accordance with CEQA Guidelines to evaluate the physical environmental impacts of the proposed project. The Mitigated Negative Declaration was circulated for a 30-day public review period from February 19, 2024, through March 20, 2024, and was also made available for review on the City’s website. Therefore, no additional CEQA review is required for this request.
Approve Final Tract Map 83304 for Properties Located at 327 East Baseline Road, and unaddressed properties (APN: 8661-017-011) Page 3
For the Meeting of April 28, 2026
Respectfully submitted,
Brandon Slater
Associate Engineer
Attachments:
1. Resolution 2026-25
2. Final Tract Map No.83304
3. Subdivision Agreement for Tract 83304
ATTACHMENT 1
01171.0005 2122616.2
RESOLUTION 2026-25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS ANGELES, APPROVING THE FINAL MAP FOR TRACT MAP NO. 83304 (TTM 22-0001) AND AUTHORIZING ITS RECORDATION
WHEREAS, the Subdivider of Tract Map No. 83304, a request to consolidate two existing parcels with a total area of 1.41 acres, to subdivide into seven residential parcels at 327 East Baseline Road, and unaddressed properties (APN: 8661017011) WHEREAS, the City of San Dimas City Council approved Tentative Tract Map 22-0001 for Tract Map No. 83304 under Resolution 2024-29 at the May 28, 2024 meeting.
WHEREAS, pursuant to California law and City ordinances, regulation and conditions, Subdivider has presented a final subdivision map for Tract Map No 83304 to the City of San Dimas for approval and recordation; and
WHEREAS, City staff has reviewed the Final Map for Tract 83304 (TTM 22-0001) and finds it technically correct and that all applicable Final Map conditions of approval have been satisfied; and
WHEREAS, in consideration of its Final Map approval, Subdivider desires to enter into a secured Agreement to install and complete, at its sole expense, all public improvement work (“Improvements”) required of the subdivision by the City; and WHEREAS, the City Council desires to approve the Final Map subject to the filing of necessary improvement security for off-site improvements as required by the San Dimas Subdivision Ordinance and certain conditions set forth herein.
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of San Dimas does hereby resolve that:
SECTION 1. That Final Tract Map No. 83304, as submitted by the Subdivider, is hereby accepted and approved by the City.
SECTION 2. That the proper officials of the City of San Dimas are instructed to endorse acceptance by the City of the Final Map, subject to the fulfillment of the following requirements and conditions:
1. At its sole expense, Subdivider shall construct all improvements according to the conditions of the approved Tentative Tract Map and the approved improvement plans, standards and specifications on file with the Public Works Department/City Engineer.
Subdivider shall, at Subdivider’s expense, obtain all necessary permits and licenses for the construction and installation of the Improvements, give all necessary notices and pay all fees in accordance with adopted City fee schedules, and pay all taxes required by law.
Resolution 2026-25 Page 2
Final Tract Map No. 83304 (TTM 22-0001)
April 28, 2026
01171.0005 2122616.2
Prior to City Council approval of the Final Map, the Subdivider has deposited security for the performance of this Subdivision Agreement as required by Government Code §66499 et seq and paid applicable fees. Security is in the form approved by the City Engineer, Public Works Director, and City Attorney and are of the following amounts:
a. Faithful Performance Bond - $305,792.21 to guarantee construction and installation of public improvements
b. Labor and Material Bond – $305,792.21 to guarantee payment to Subdivider’s contractor, subcontractors, and to persons furnishing labor or equipment for the construction or installation of public improvements.
c. Survey Monument Bond – $1,567.00 to guarantee installation of all subdivision public improvement monuments required by law prior to acceptance of the public improvements by the City, and to guarantee installation of individual property monuments within one year of the City’s acceptance of public improvements as called for on the Final Map.
2. Subdivider shall execute Subdivision Agreement between Subdivider and the City of San Dimas. Agreement shall be executed to the satisfaction of the City in a form approved by the City Attorney.
3. Subdivider shall provide dedication as provided on the Final Map SECTION 3. Subdivider shall be required to pay fees for the purpose of developing new or rehabilitating existing park and recreational facilities to serve future residents of the subdivision depicted in the Final Map in accordance with Chapter 17.36 of the San Dimas Municipal Code (commonly referred to as Quimby fees) and the terms and conditions set forth in the Subdivision Agreement.
SECTION 4. The City shall accept the dedications as provided on the Final Map subject to completion of the improvements to the City’s satisfaction.
SECTION 5. The Mayor shall sign this Resolution and the City Clerk shall attest and certify to the passage and adoption thereof.
PASSED, APPROVED AND ADOPTED this 28 day of April, 2026. ____________________________________
Emmett G. Badar, Mayor
ATTEST:
_______________________________
Debra Black, City Clerk
Resolution 2026-25 Page 3
Final Tract Map No. 83304 (TTM 22-0001)
April 28, 2026
01171.0005 2122616.2
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §
CITY OF SAN DIMAS )
I, DEBRA BLACK, CITY CLERK of the City of San Dimas, California, do hereby certify that Resolution 2026-25 was duly adopted and passed at a regular meeting of the San Dimas City Council on the 28th, day of April, 2026
by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Debra Black, City Clerk
ATTACHMENT 2
ATTACHMENT 3
01171.0005 2122615.2
RECORDING REQUESTED BY:
WHEN RECORDED RETURN TO:
CITY OF SAN DIMAS
ATTN: CITY CLERK
245 East Bonita Avenue
San Dimas, CA 91773
Exempt from recording fee, per Government Code § 6103 SPACE ABOVE THIS LINE FOR RECORDER’S USE
SUBDIVISION AGREEMENT
FINAL MAP OF TRACT NO. 83304
between
THE CITY OF SAN DIMAS,
a general law city & municipal corporation,
and
RAWA & SONS, LLC,
a California limited liability company
01171.0005 2122615.2 1
SUBDIVISION AGREEMENT
This Subdivision Agreement (“Agreement”) is made by and between the City of San Dimas, a general law city & municipal corporation, (“City”), and (“Developer”), and is dated as of this __ day of _____, 2026.
RECITALS
WHEREAS, City’s City Council, on ________ , 2026, granted approval to a certain subdivision as delineated on Tentative Map for Tract No. 83304 .
Developer now seeks approval of a Final Map for Tract No. 83304_, (“Final Map”), which consists of Seven (7) lot(s); and
WHEREAS, Developer has filed with City a Final Map proposing the subdivision of land owned by Developer, situated in the City of San Dimas, County of Los Angeles, State of California, hereinafter referred to as the “Subject Property”, dividing the real property more particularly described as on the final map Tract No. 83304; and
WHEREAS, Developer, pursuant to the requirements for Final Approval of the Map (“Requirements”) and in accordance with California Government Code 66410 et seq. (the “Subdivision Map Act”), and City’s Municipal Code (“Municipal Code”) Title 17, must complete various improvements, as described hereinafter in Section 3 (“Improvements”), and post certain security for the completion thereof; and
WHEREAS, this Agreement is entered into pursuant to the requirements of the Subdivision Map Act, applicable ordinances of the County of Los Angeles (“County”), and City’s Municipal Code in order to specify the manner in which the Improvements shall be constructed and completed; and
WHEREAS, City requires, as a condition precedent to the acceptance and approval of the Final Map, the dedication of such streets, highways and public places and easements as are delineated and shown on the Final Map, and deems the same as necessary for the public use, and also requires any and all streets delineated and shown on the Final Map shall be improved by the construction and the installation of the improvements hereinafter specified; and
AGREEMENT
NOW, THEREFORE, and in consideration of the approval of the Final Map, and in order to ensure satisfactory performance by Developer of Developer’s obligations under this Agreement, the Subdivision Map Act, applicable ordinances of the County and City, the parties hereto, for themselves, their successors, and assigns, hereby agree as follows:
Section 1. Incorporation by Reference.
The Final Map, Improvements set forth in Section 3 below, Specifications, any required permits, applicable sections of the subdivision ordinance (Municipal Code Title 17) and zoning ordinance (Municipal Code Title 18), the San Dimas General Plan, any applicable specific plans adopted by City, and any requirements by the Director of Public Works and/or City Engineer for the construction and installation of the Improvements are hereby incorporated into this Agreement by this reference.
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Section 2. Standard Improvement Provisions.
Approval of the Final Map by City is subject to the following standard provisions:
(a) Effective Date; Purpose. This Agreement shall not be effective unless and until the Parties execute and City records this Agreement in the Recorder’s Office of the County of Los Angeles and the City receives and approves all of the required Security. Thereafter, following execution of this Agreement, Developer shall cause the Improvements to be designed, engineered, permitted and constructed.
(b) Time for Performance; Unforeseen Delays and Extension Process. The work and improvements required herein shall be performed on or before twenty-four (24) months of the effective date of this Agreement, except as otherwise specifically set forth in this Agreement. When a delay occurs due to unforeseen causes beyond the control and without the fault or negligence of Developer, the time of completion may be extended for a period justified by the effect of such delay on the completion of the work. As a prerequisite for obtaining an extension, Developer must file a written request for a time extension with the Department of Public Works within two years of the effective date of this Agreement. The written request should set forth the facts and unforeseen causes giving rise to the delay, and must be accompanied by an updated change in time to completion, cost to completion, and such other relevant facts as may be warranted by the circumstances giving rise to the request. The Director of Public Works and/or City Engineer, in said Director’s and/or Engineer’s sole and unfettered discretion, may grant an extension of time for completion of improvements (including planting of street trees) by Developer. The Director of Public Works and/or City Engineer may also re-assess Performance Security, Payment Security and any other improvement security to increase the amount based upon the updated estimate of costs to complete. The Director of Public Works and/or City Engineer shall give Developer written notice of the Director’s and/or City Engineer’s determination in writing, including any additional Performance Security, Payment Security or other improvement security amounts. No extension of this Agreement shall be valid unless Developer shall provide City any additional improvement security within twenty business days after written notice of the Director’s and/or City Engineer’s determination.
(c) Street Trees. Street trees, where required, shall be provided and planted by Developer before any lot may be occupied. All species of street trees to be planted in the subdivision shall be as approved by the Director of Parks and Recreation. Developer shall notify the Parks and Recreation Department of the planting schedules and to schedule inspections.
All street trees must be planted on or before the final lot is eligible to be occupied.
Section 3. Construction of Improvements
(a) Developer shall construct upon Tract No. 83304 , the Improvements as shown on the following described Plans and in accordance with the Specifications.
Street Improvement Plan
Sheets 1 through 4
Designed by Sake Engineers, Inc
Approved by City on April 28, 2026
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Description of Improvements include but not limited to construction of concrete drive approaches, sidewalk, curb ramps, curb and gutter, cross gutter, sewer laterals, parkway drains, Street lights, infiltration trenches, utilities and asphalt pavement. (b) Survey Monumentation and Tie Points
(1) Developer shall place survey landmarks, monuments and tie corners required to locate land divisions shown on the Final Map, and according to the provisions of the Municipal Code that regulate the division and mapping of land and the Subdivision Map Act. Pursuant to Section 66497 of the State Subdivision Map Act, prior to City's final acceptance of the subdivision and release of securities, Developer, acting as subdivider, shall submit evidence to City of payment and receipt thereof by Developer's engineer or surveyor for the final setting of all monuments required in the subdivision.
(2) Developer shall provide to the Director of Public Works and/or City Engineer tie notes for said subdivision.
(3) Developer shall replace or repair all survey monumentation that is destroyed or damaged as a result of Developer’s activities. Any such repair or replacement shall be to the satisfaction and subject to the approval of the City.
Section 4. Plans, Specifications and Permits.
(a) Preparation and Approval of Plans. Developer has or shall cause the Plans and Specifications (detailed infra) to be prepared for the Improvements. Developer shall provide a copy of the Plans to the Director of Public Works and/or City Engineer and shall obtain the written approval of the Plans from City prior to commencement of the construction of the Improvements.
(b) Modification of Plans. Developer agrees that if during the construction of the Improvements it is determined by the City that revisions to the Plans are necessary in the interest of the public, Developer will undertake such design and construction changes required by the City. Said changes, if any, shall be confined to the premises owned by Developer.
(c) Permits. Before proceeding with any work hereunder, Developer shall obtain, at its sole cost and expense, all necessary permits required by the City or any other governmental agency required for the construction of the Improvements, give all necessary notices, and pay all fees and taxes required by law. Developer further agrees to procure, at its expense, any necessary permits for Improvements outside the City’s jurisdiction.
Section 5. Inspections.
(a) Inspections; Generally. At least fifteen (15) calendar days prior to the commencement of any work hereunder, Developer shall notify the City in writing of the fixed start date of construction so that the City shall be able to provide inspection services. All of said Improvements and materials shall be done, performed and installed under the inspection of and to the satisfaction of the Director of Public Works and/or City Engineer and in strict accordance with the approved construction plans for said work approved by the Director
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of Public Works and the standards and specifications of the State of California, Division of Highways.
(b) Access to Property. City personnel shall have access to the construction at all reasonable times for the purposes of accomplishing said inspection. Developer shall at all times maintain proper facilities and provide safe access to all parts of the work site(s) for City inspections, including any workshops or plants where work related to the Improvements is being conducted.
(c) Payment to City for Cost of Related Inspection and Engineering Services for the Improvements. Developer shall compensate City for all of City's costs reasonably incurred in having its authorized representative make the above-detailed usual and customary inspections of the Improvements. In addition, Developer shall compensate City for all design, plan check, and evaluation of any proposed or agreed-upon changes in the work.
In no event shall Developer be entitled to additional inspections or a final inspection and acceptance of any of the Improvements until all City fees and charges have been fully paid, including without limitation, charges for applicable penalties and additional required inspections.
(d) Completion of Construction. If items are found by the inspector to be incomplete or not in compliance with this Agreement or any of the requirements contained or referenced herein, City will inform the Developer of such items. If items are found by City’s inspector to be incomplete or not in compliance after two “final” inspections, City may require the Developer, as a condition to performing further field inspections, to submit in writing a detailed statement of the work performed subsequent to the date of the previous inspection which was found to be incomplete or not in compliance at that time. No inspection or acceptance pertaining to specific parts of the Improvements shall be construed as final acceptance of any part until the overall final acceptance by City is made.
Final acceptance shall not constitute a waiver by City of defective work subsequently discovered.
Section 6. Damage Prior to Final Acceptance.
Any damage to the work and improvements constructed pursuant to this Agreement occurring after installation shall be made good to the satisfaction of the Director of Public Works and/or City Engineer by Developer before any securities are released or the final acceptance of the completed work.
Section 7. Remedy of Defects.
Developer shall remedy any defective work, labor or materials related to the Improvements, and shall pay City for any damage to the Improvements resulting therefrom, which occur within a period of one year from the date of acceptance of the Improvements by City.
Section 8. Security
(a) Pursuant to California Government Code 66499.3(a), and Municipal Code Title 17, Chapter 17.48, Developer shall, concurrently with the execution hereof, furnish a surety bond or cash deposit in an amount equal to one hundred percent of the estimated
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construction cost of the Improvements as security guaranteeing the faithful performance of the Improvements and this Agreement.
Estimated Amount Approved
Improvement Construction Cost by City on (DATE)
Street Improvements $ 305,792.21 April 28, 2026
TOTAL $ 305,792.21 April 28, 2026
(b) Developer shall, concurrently with the execution hereof, furnish a surety bond or cash deposit in the following amount as security guaranteeing the faithful performance for the placement of survey monumentation as described on the Final Map:
$510.00 + ($151.00 x 7 monuments) = $ 1,567.00
(c) Pursuant to California Government Code 66499.3(b), Developer shall, concurrently with the execution hereof, furnish a surety bond or cash deposit in an amount equal to at least one hundred percent of the estimated construction cost of the Improvements (as listed in Section 8(a) above) as security guaranteeing the payment of all persons performing labor and furnishing materials in connection with this Agreement. This bond shall inure to the benefit of any and all persons, companies, and corporation entitled to file claims under Title 15 (commencing with Section 3082) of Part 4 of Division 3 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond. (d) Pursuant to Government Code 66499.3(d), City shall withhold from the bond or cash deposit an amount necessary, as determined by the City, for the guarantee and warranty of the work for a period of one year following the completion and acceptance thereof against any defective work or labor performed, or defective materials furnished by the Developer. Alternatively, in the event Developer has not provided a bond or cash deposit, prior to the City Council’s acceptance of the Improvement and recording of a Notice of Acceptance, Developer shall deliver a letter of credit warranting the work accepted for a period of one (1) year following recording of a Notice of Acceptance in the amount of $119,835.75 equal to 15% of the estimated construction cost set forth in Section 8(a) or a suitable amount determined by the City Engineer.
(e) Pursuant to Government Code 66499.9, any liability upon the security given for faithful performance of any act or agreement shall be limited to:
(1) The performance of the work covered by the Agreement or the performance of the required act.
(2) The performance of any changes or alterations in such work provided that all changes or alterations do not exceed ten percent of the original estimated cost of the Improvement.
(3) The guarantee and warranty of the work for a period of one year following completion and acceptance thereof against any defective work or labor done or defective materials furnished in the performance of the Agreement or the performance of the act.
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(4) Costs and reasonable expenses and fees, including reasonable attorneys’ fees. (f) The surety on each bond and the form thereof shall be satisfactory to the City. The surety shall be furnished by a surety company authorized to write the same in the State of California and that is approved and accepted by the City Attorney. (g) For security instruments which are letters of credit, any letter of credit shall be an original separate unconditional, irrevocable, negotiable and transferable commercial letter of credit issued by a financial institution with offices in the State of California acceptable to City, subject to the approval of the City Engineer and City Attorney. Any such letter of credit shall specifically permit City to draw on the same by unilateral certification of the City Engineer that Developer is in default under its payment or performance obligations hereunder or in the event Developer fails to deliver a replacement letter of credit and shall further be subject to the following provisions:
(1) For letters of credit other than those securing maintenance and warranty, the letter of credit shall not expire until 45 days after the recording of a Notice of Acceptance and shall be automatically extended without amendment for additional periods of one year from the present or any future expiration date hereof unless sixty (60) days prior to any such date the financial institution notifies the City Engineer and City Attorney by registered mail and email that it elects not to consider this letter of credit renewed for any such additional period. In the event of such election and if a replacement letter of credit, being in the same amount and having the terms and conditions as the initial letter of credit, is not delivered to the City more than thirty (30) days prior to the expiration of the original letter of credit, the City of San Dimas may automatically draw the full amount of the letter of credit, with no supporting documentation, and financial institutional shall pay City of San Dimas upon receipt of such draft.
(2) For a letter of credit securing maintenance and warranty as provided in Section 8(d), the letter of credit shall be subject to all of the terms and requirements in this Section 8(g), but it shall not expire until after a period of one (1) year following recording of a Notice of Acceptance.
(3) In the event of draw by the City on a letter of credit, the City may elect, in its sole and absolute discretion, to apply any such funds drawn to the obligations secured by such letter of credit or to hold such funds in an account under the control of the City, with no interest accruing thereon for the benefit of the Developer. If the City elects to hold the funds in an account pursuant to the foregoing, City may thereafter at any time elect instead to apply such funds as provided in the foregoing.
Developer agrees and hereby grants City a security interest in such account to the extent required for City to realize on its interests therein, and agrees to execute and deliver to City any other documents requested by City in order to evidence the creation and perfection of City’s security interest in such account. (h) The release of any securities shall be governed by the provisions of Government Code Section 66499.7 and San Dimas Municipal Code 17.48.050. (i) The forfeiture of any securities shall be governed by the provisions of San Dimas Municipal Code 17.48.
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(j) Developer agrees to furnish any bonds required by the State or County for Improvements.
Section 9. Indemnification.
Developer shall be obligated as follows:
(a) To the furthest extent allowed by law, Developer shall indemnify, hold harmless and defend City and each of its officers, officials, employees, agents and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage) incurred by City, Developer or any other person, and from any and all claims, demands and actions in law or equity (including attorney's fees, litigation and legal expenses incurred by City or held to be the liability of City, including plaintiff’s or petitioner’s attorney’s fees if awarded, in connection with City’s defense of its actions in any proceeding), arising or alleged to have arisen directly or indirectly out of performance or in any way connected with: (i) the making of this Agreement; (ii) the performance of this Agreement; (iii) the performance or installation of the work or Improvements by Developer and Developer employees, officers, agents, contractors or subcontractors; (iv) the design, installation, operation, removal or maintenance of the work and improvements; (v) Developer and Developer’s employees, officers, agents, contractors or subcontractor’s failure to provide prevailing wages as may be required by law; or (vi) City’s granting, issuing or approving use of this Agreement.
(b) Developer’s obligations under the preceding sentence shall apply regardless whether City or any of its officers, officials, employees or agents are negligent, but shall not apply to any loss, liability, fines, penalties, forfeitures, costs or damages caused solely by the gross negligence, or caused by the willful misconduct, of City or any of its officers, officials, employees, agents or volunteers.
(c) If Developer should subcontract all or any portion of the work to be performed under this Agreement, Developer shall require each subcontractor to indemnify, hold harmless and defend City and each of its officers, officials, employees, agents and volunteers in accordance with the terms of paragraphs “a” and “b” of this Section. Notwithstanding the preceding sentence, any subcontractor who is a “design professional” as defined in Section 2782.8 of the California Civil Code shall, in lieu of indemnity requirements set forth in paragraphs “a” and “b” of this Section, be required to indemnify, hold harmless and defend City and each of its officers, officials, employees, agents and volunteers to the furthest extent allowed by law, from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage), and from any and all claims, demands and actions in law or equity (including reasonable attorney's fees and litigation expenses) that arise out of, pertain to, or relate to the negligence, recklessness or willful misconduct of the design professional, its principals, officers, employees, agents or volunteers in the performance of this Agreement.
(d) City shall promptly notify the Developer of any claim, action, or proceeding, and cooperate in the defense of any claim, action or proceeding.
(e) Developer further agrees that the use for any purpose and by any person of any and all of the public streets and works and Improvements hereinbefore specified, shall be at the sole and exclusive risk of Developer at all times prior to final acceptance by City of the
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completed public streets and other improvements thereon and therein. It is expressly understood and agreed that this Section shall survive termination or expiration of this Agreement.
Section 10. Insurance.
Throughout the life of this Agreement, Developer shall pay for and maintain in full force and effect all policies of insurance described in this Section with an insurance company(ies) either (i) admitted by the California Insurance Commissioner to do business in the State of California and rated not less than “A-VII” in Best's Insurance Rating Guide, or (ii) authorized by City’s Director of Public Works. The following policies of insurance are required:
(a) COMMERCIAL GENERAL LIABILITY insurance, which shall be at least as broad as the most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01 and shall include insurance for bodily injury, property damage, and personal and advertising injury with coverage for premises and operations (including the use of owned and non-owned equipment), products and completed operations, contractual liability (including indemnity obligations under this Agreement), with limits of liability of not less than $2,000,000 per occurrence for bodily injury and property damage, $1,000,000 per occurrence for personal and advertising injury and $2,000,000 aggregate for products and completed operations, and $4,000,000 general aggregate. (b) COMMERCIAL AUTOMOBILE LIABILITY insurance, which shall be at least as broad as the most current version of Insurance Services Office (ISO) Business Auto Coverage Form CA 00 01 and shall include coverage for all owned, hired, and non-owned automobiles or other licensed vehicles (Section 1, subsection A.1 entitled “Any Auto”), with combined single limits of liability of not less than $2,000,000 per accident for bodily injury and property damage.
(c) PROFESSIONAL LIABILITY (Errors and Omissions) insurance appropriate to the respective person's profession (applicable only to those subcontractors who are providing Professional Services to Developer), with limits of liability of not less than $1,000,000 per claim/occurrence and $2,000,000 policy aggregate.
(d) WORKERS’ COMPENSATION insurance as required under the California Labor Code.
Developer shall be responsible for payment of any deductibles contained in any insurance policies required hereunder and Developer shall also be responsible for payment of any self-insured retentions.
The above described policies of insurance shall be endorsed to provide a 30 calendar day written notice in favor of City of policy cancellation of coverage, except for the Workers’ Compensation policy which shall provide a 10 calendar day written notice of such cancellation of coverage. In the event any policies are due to expire during the term of this Agreement, Developer shall provide a new certificate evidencing renewal of such policy(ies) not less than 15 calendar days prior to the expiration date of the expiring policy(ies). Upon issuance by the insurer, broker, or agent of a notice of cancellation in coverage, Developer shall file with City a new certificate and all applicable endorsements for such policy(ies).
The General Liability and Automobile Liability insurance policies shall be written on an occurrence form and shall name City, its officers, officials, agents, employees and volunteers as an additional
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insured. Such policy(ies) of insurance shall be endorsed so Developer’s insurance shall be primary and no contribution shall be required of City. In the event claims-made forms are used for any Professional Liability coverage, either (i) the policy(ies) shall be endorsed to provide not less than a five (5) year discovery period, or (ii) the coverage shall be maintained for a minimum of five (5) years following the termination of this Agreement and the requirements of this Section relating to such coverage shall survive termination or expiration of this Agreement. Any Workers’ Compensation insurance policy shall contain a waiver of subrogation as to City, its officers, officials, agents, employees and volunteers.
Developer shall have furnished City with the certificate(s) and applicable endorsements for ALL required insurance prior to City's execution of the Agreement. Developer shall furnish City with copies of the actual policies upon the request of City’s Risk Manager at any time during the life of the Agreement or any extension, and this requirement shall survive termination or expiration of this Agreement.
The fact that insurance is obtained by Developer or his/her/its subcontractors shall not be deemed to release or diminish the liability of Developer or his/her/its subcontractors including without limitation, liability under the indemnity provisions of this Agreement. The duty to indemnify City, its officers, officials, agents, employees and volunteers, shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Developer or his/her/its subcontractors. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of Developer, its principals, officers, agents, employees, persons under the supervision of Developer, vendors, suppliers, invitees, subcontractors, consultants or anyone employed directly or indirectly by any of them.
If at any time during the life of the Agreement or any extension, Developer fails to maintain the required insurance in full force and effect, the Director of Public Works and/or City Engineer for City, or his/her designee, may order that Developer, or its contractors or subcontractors, immediately discontinue any further work under this Agreement and take all necessary actions to secure the work site to insure that public health and safety is protected. Any failure to maintain the required insurance shall be sufficient cause for City to terminate this Agreement.
If Developer should subcontract all or any portion of the services to be performed under this Agreement, Developer shall require each subcontractor to provide insurance protection in favor of City, its officers, officials, employees, volunteers and agents in accordance with the terms of each of the preceding paragraphs, except that the subcontractors' certificates and endorsements shall be on file with Developer and City prior to the commencement of any work by the subcontractor.
Section 11. Work Performance and Term.
(a) Developer shall construct, at Developer’s own expense, all of the Improvements in a good and workmanlike manner, and furnish all required materials incident thereto, in accordance with the Plans, Specifications and to the satisfaction of the City, including any changes required by the City which in the City’s opinion are necessary to complete the Improvements.
(b) It shall be the responsibility of Developer to coordinate all work done by Developer’s contractors and subcontractors, such as scheduling the sequence of operations and the determination of liability if one operation delays another. Developer shall designate an
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on-site supervisor, satisfactory to the City, who shall be on the work site(s) at all times during the construction of the Improvements, and who has the authority to act on behalf of the Developer when communicating with City personnel. In no case shall representatives of City be placed in the position of making decisions that are the responsibility of Developer. It shall further be the responsibility of Developer to give the Director of Public Works written notice not less than two working days in advance of the actual date on which work is to be started. Failure on the part of Developer to notify the Director of Public Works may cause delay for which Developer shall be solely responsible. (c) All work shall be conducted and completed in accordance with the Plans and federal, state, County and City codes, laws, ordinances, and regulations. For any Improvements partially completed prior to this Agreement, Developer agrees to complete the Improvements in accordance with this Agreement.
(d) The work performance for the Improvements shall not be deemed complete until such time as the Improvements have been approved and accepted by the City Council and a Notice of Acceptance recorded.
(e) This Agreement shall remain in effect until two (2) years after the recording of the last Notice of Acceptance for the Improvements except for those which logically need to remain in shall remain in effect, including but not limited to the indemnity provisions, successors in interest, law to govern and venue, enforcement of obligations, attorneys’ fees and legal expenses,
Section 12. Payment for Materials and Supplies.
Developer and Developer’s subcontractors shall pay for any materials, provisions, and other supplies used in, upon, for, or about the performance of the Improvements contracted to be done, and for any work or labor thereon of any kind, and for amounts due under the Unemployment Insurance Act of the State of California, with respect to such work or labor and shall file with City pursuant to Section 3800 of the California Labor Code, as may be amended, a Certificate of Workers Compensation and shall maintain a valid policy of Workers Compensation Insurance for the duration of the period of construction.
Section 13. Representations, Warranties, and Covenants of Developer.
Developer makes the following representations, warranties and covenants for the benefit of City as of the date hereof:
(a) Authority. Developer represents and warrants that Developer has the power and authority to enter into this Agreement and that once this Agreement has been executed and delivered to City, that this Agreement has been duly and validly executed and delivered on behalf of Developer.
(b) Binding Obligation. Developer represents and warrants that this Agreement is a valid and binding obligation of Developer and is enforceable against Developer in accordance with its terms, subject to bankruptcy, insolvency, reorganization or other similar laws affecting the enforcement of creditors' rights in general and by general equity principles.
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(c) Completion of Improvements. Developer covenants that it will use its reasonable and diligent efforts to do all things that may be lawfully required of it in order to cause the Improvements to be completed in accordance with this Agreement. (d) Compliance with Laws. Developer covenants that, while the Improvements are owned by Developer or required pursuant to this Agreement to be maintained by Developer, it will not commit, suffer or permit any of its agents, employees or contractors to commit any act to be done in, upon or to the Improvements in violation in any material respect of any law, ordinance, rule, regulation or order of any governmental authority or any covenant, condition or restriction now or hereafter affecting the Property or the Improvements.
Section 14. Developer as a Private Developer; Not City Agent. In performing under this Agreement, it is mutually understood that Developer is acting as a private developer and that neither Developer, nor any of Developer’s agents or contractors in connection with Developer’s obligations under this Agreement are, or shall be considered to be, agents of City. City shall have no responsibility for payment to any contractor, subcontractor or supplier of Developer.
Accordingly, this Agreement does not constitute a debt or liability of City. City shall not be obligated to advance or otherwise expend any of its own funds or pay any costs incurred in connection with the Project. Moreover, no official, employee or agent of City shall be personally liable to Developer, or any successor in interest, in the event of any default or breach by City or for any amount which may become due to Developer or its successors or on any obligations under the terms of this Agreement.
Section 15. Right-of-Way.
Should any right-of-way be necessary for the construction and maintenance of the Improvements across real property owned by the Developer, or its successors or assigns, Developer shall dedicate such right-of-way to the City, or its designee, at no cost to the City. However, should a right-of-way be required across real property which is not owned by the Developer, the Developer shall have no responsibility to obtain such right-of-way.
Section 16. Public Safety.
The Developer will at all times during the construction of the Improvements give good and adequate warning to the traveling public of each and every dangerous condition and will protect the traveling public from such defective or dangerous conditions. It is agreed that until the completion of all the Improvements, each Improvement not accepted as complete shall remain under control of the Developer, and the Developer may close all or a portion of any street whenever it is necessary to protect the traveling public.
Section 17. Dust Control.
Adequate dust control shall be maintained by Developer on all streets within and without the subdivision on which work is required to be done under this Agreement from the time work is first commenced in the subdivision until the paving of the streets is completed. "Adequate dust control" as used herein shall mean the sprinkling of the streets with water or the laying of an approved dust palliative thereon with sufficient frequency to prevent the scattering of dust by wind or the activity of vehicles and equipment onto any street area or private property adjacent to the subdivision in strict compliance with all rules and regulations established by law. Whenever in the opinion of the Director of Public Works and/or City Engineer adequate dust control is not being maintained on any street or streets as required by this paragraph, the Director of Public
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Works and/or City Engineer shall give notice to Developer to comply ("Notice to Comply") with the provisions of this paragraph forthwith. If in the opinion of the Director of Public Works and/or City Engineer Developer's failure to comply with the provisions of this paragraph is having an immediate and significant impact on the public's health, safety and welfare, the Director of Public Works and/or City Engineer may immediately issue a stop work order until City receives reasonable assurances Developer shall comply with the provisions of this paragraph forthwith.
Such notices, Notice to Comply and stop-work orders may be personally served upon Developer.
If Developer is not an individual, such notices, Notice to Comply and stop-work orders may be served upon (i) any person who has signed this Agreement on behalf of Developer; (ii) upon any officer, manager or trustee of Developer; or (iii) at the election of the Director of Public Works and/or City Engineer , such notices and stop-work orders may be served by mailed to Developer at Developer’s address on file with the Director of Public Works and/or City Engineer.
Section 18. Noncompliance.
If City determines that Developer is in violation of any federal, state, County or City laws, ordinances, rules, regulations, and requirements, and/or the terms and provisions of this Agreement, it may issue a cease and desist order, stop work order, or other action the City deems necessary. The notice of violation shall be given pursuant to Section 66499.36 of the Subdivision Map Act, and Municipal Code Section 17.52.030.
Section 19. Notice of Breach and/or Default.
The City may serve written notice upon Developer and surety of breach of this Agreement or of any portion thereof, and default of Developer for any of the following circumstances:
(a) Developer refuses or fails to complete the Improvements as required in Section 3 above. (b) Developer should be adjudged bankrupt.
(c) Developer should make a general assignment for the benefit of Developer’s creditors. (d) A receiver should be appointed in the event of Developer’s insolvency. (e) Developer or any of Developer’s contractors, subcontractors, agent, or employees should materially violate any of the provisions of this Agreement and not cure the violation within a reasonable time.
Section 20. Performance by Surety or City
(a) In the event of a material breach and/or default by Developer and Developer has provided a surety bond pursuant to Section 8, Developer’s surety shall have the duty to take over and complete the Improvements.
(b) If the surety, within a reasonable time after receiving notice of Developer’s default does not provide City written notice to take over the performance of this Agreement or if the surety does not commence performance thereof within the time specified in such notice to City, City may, in its sole discretion, take over the construction of the Improvements and prosecute the same to completion, by contract or by any method City may deem advisable, on behalf and at the expense of Developer, and Developer’s surety shall be liable to City for any excess cost or damages incurred by City thereby. In such event, City, without
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liability for so doing, may take possession of and utilize to complete the Improvements such materials, appliances, and other property belonging to Developer as may be on the work site(s) and necessary therefor.
Section 21. Payment of Fees Required by San Dimas Municipal Code Chapter 17.36 Developer shall be required to pay fees for the purpose of developing new or rehabilitating existing park and recreational facilities to serve future residents of the subdivision depicted in the Final Map in accordance with Chapter 17.36 of the San Dimas Municipal Code (“SDMC”) (commonly referred to as Quimby fees) and this Agreement. Pursuant to SDMC section 17.36.050(C), the City and Developer agree that the amount of such fees shall be based on the highest and best use valuation of the amount of land which would otherwise be required to be dedicated pursuant to SDMC section 17.36.040. Such value shall be determined by a licensed MAI designated appraiser and based on the value as of the date of the filing of the Final Map. The Developer shall be required to retain the MAI designated appraiser and pay for the full cost of the appraisal.
Section 22. Successors in Interest.
This Agreement shall run with the land and shall be binding on the Developer, its successor and assigns. This Agreement shall burden the Subject Property described and constitute a covenant running with the land in favor of and for the benefit of City shall be binding upon the successors, transferees, and heirs of Developer. Developer consents to the recordation of this Agreement with the Los Angeles County Recorder.
Section 23. Law to Govern; Venue
The law of the State of California shall govern this Agreement. Any legal action or proceeding brought to interpret or enforce this Agreement, or which in any way arises out of the Parties’ activities undertaken pursuant to this Agreement, shall be filed and prosecuted in the appropriate California State Court in the County of Los Angeles, California. Each Party waives the benefit of any provision of state or federal law providing for a change of venue to any other court or jurisdiction including, without limitation, a change of venue based on the fact that a governmental entity is a party to the action or proceeding, or that a federal right or question is involved or alleged to be involved in the action or proceeding.
Section 24. Compliance with Law
In performing obligations set forth in this Agreement, Developer shall comply with all applicable laws, regulations, and rules of all local, state and federal governmental agencies having jurisdiction including, without limitation, applicable federal and state labor standards and environmental laws and regulations. Developer shall comply with the codes or ordinances of City including the San Dimas Municipal and Building Codes.
Section 25. Enforcement of Obligations.
City may enforce this Agreement in any manner available at law or in equity, including, but not limited to, reversion to acreage.
Section 26. Limitations of Legal Acts.
01171.0005 2122615.2 14
Except as provided by the section entitled “Attorney’s Fees and Legal Expenses,” in no event shall the City, or its officers, agents or employees, be liable for damages for any breach or violation of this Agreement, it being expressly understood and agreed that Developer’s sole legal remedy for breach or violation of this Agreement by City shall be a legal action in mandamus, specific performance or other injunctive or declaratory relief to enforce the provisions of this Agreement.
Section 27. Attorney’s Fees and Legal Expenses.
If either party is required to commence any proceeding or legal action to enforce or interpret any term or condition of this Agreement, the prevailing party in such proceeding or action shall be entitled to recover from the other party its reasonable attorney's fees and legal expenses. For the purposes of this Agreement, “attorneys’ fees” and “legal expenses” include, without limitation, paralegals’ fees and expenses, attorneys, consultants fees and expenses, expert witness fees and expenses, and all other expenses incurred by the prevailing party’s attorneys in the course of the representation of the prevailing party in anticipation of and/or during the course of litigation, whether or not otherwise recoverable as “attorneys’ fees” or as “costs” under California law, and the same may be sought and awarded in accordance with California procedure as pertaining to an award of contractual attorneys’ fees.
Section 28. Waiver.
Waiver by City or Developer of any breach of any of the provisions of the Agreement shall not constitute a waiver of any other provision, nor a waiver of any subsequent breach or violation of the same or any other provision of this Agreement. Acceptance by City of any work by Developer shall not be a waiver of any of the provisions of this Agreement.
Section 29. Notices.
(a) All notices to City shall be sent to the following address and email address:
City of San Dimas
245 East Bonita Avenue
San Dimas, CA 91773
Attn: San Dimas Public Works Department, Director of Public Works [email protected]
[email protected]
City of San Dimas
245 East Bonita Avenue
San Dimas, CA 91773
Attn: San Dimas Public Works Department, City Engineer
[email protected]
(b) All notices to Developer shall be sent to the following address:
Rawa & Sons, LLC
PO Box 1137
Costa Mesa, Ca 92626
01171.0005 2122615.2 15
and to:
(c) All notices herein required shall be in writing and shall be personally delivered or sent by certified mail, return receipt requested, postage prepaid. (d) If one party provides written notice to the other party of a change of address, all further notices to such party shall be addressed and transmitted to the new address. (e) Any notice so given shall be deemed effective on the date of actual delivery.
Section 30. Time is of the Essence.
Time is of the essence in the performance of this Agreement.
Section 31. Amendment of Agreement.
This Agreement may only be amended by mutual consent of the original parties or their successors in interest, provided that any such amendment is executed in writing by the parties to be bound thereby. Copies of any such amendments shall be sent to surety(ies).
Section 32. Cooperation; Further Acts.
The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate, or convenient to attain the purposes of this Agreement.
Section 33. Invalidity; Severability.
If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
Section 34. Execution.
This Agreement may be executed in counterpart originals, which taken together, shall constitute one and the same instrument. By signing this Agreement, the person signing states that he or she is authorized to enter into contracts on behalf of Developer. The undersigned, on behalf of Developer, binds Developer, its partners, successors, executors, administrators, and assigns with respect to the terms and conditions of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Subdivision Agreement as of the date first written above.
01171.0005 2122615.2 16
CITY OF SAN DIMAS
Signature Signature
Brad McKinney
Name Name
City Manager
Title Title
Date Date
“DEVELOPER” (Note: Developer’s signature(s) must be acknowledged before a Notary Public.) Signature Signature
Name Name
Title Title
Date Date
Execute Attachment: CALIFORNIA ALL-PURPOSE ACKNOWLEDGEMENT 03-26-15/bds
Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of April 28, 2026
From: Brad McKinney, City Manager
Prepared by: Cindy Balderas, Human Resources Manager
Subject: Presentation of Vacancies and the City's Recruitment and Retention Efforts per Assembly Bill 2561/Government Code Section 3502.3
____________________________________________________________________________
SUMMARY
Staff is requesting a public hearing to comply with Assembly Bill 2561/Government Code Section 3502.3 which requires public agencies to present on staff vacancies and the City's recruitment and retention efforts.
RECOMMENDATION
Staff recommends that the City Council:
• Conduct a public hearing.
• Receive and file the staff report to comply with Assembly Bill 2561 and Government Code Section 3502.3 presenting staff vacancies and the City's Recruitment and Retention Efforts.
GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No
FISCAL IMPACT
There is no fiscal impact for the recommended action.
BACKGROUND
On September 22, 2024, Governor Newsom signed Assembly Bill (AB) 2561 into law, adding Government Code (GC) Section 3502.3 to the Meyers-Milias-Brown Act (MMBA), creating obligations for public agencies related to tracking and presenting information on job vacancies.
The law and the legal obligations took effect January 1, 2025.
Presentation off Vacancies and the City's Recruitment and Retention Efforts per Assembly Bill 2561/Government Code Section 3502.3 Page 2
For the Meeting of April 28, 2026
AB 2561 declares that job vacancies in local government are a widespread and significant problem for the public sector, and that job vacancies may undermine labor relations between public agencies and their employees. AB 2561 requires that, on an annual basis, public agencies assess and address vacancy rates to help avoid the negative effects of under staffing on the delivery of public services as well as on public employees.
Under GC Section 3502.3, public agencies must do the following:
1. Track job vacancies at the agency;
2. Present information on the status of the vacancies (such as information on the number of posted job openings, candidates interviewed, eligibility lists created, conditional offers made, etc.) and the agency’s recruitment and retention efforts. An agency must present this information at a public hearing before the agency’s governing body at least once per fiscal year. If an agency will adopt an annual or multiyear budget in a given year, the public hearing must occur prior to the governing body adopting the agency’s budget; and
3. Identify, during the public hearing, any policies, procedures, and recruitment activities that may present obstacles in the agency’s hiring process and potential changes that may alleviate such obstacles.
These affirmative obligations apply to all public agencies subject to the MMBA, even if the agency has no represented employees. However, if the agency has a represented workforce, the law entitles recognized employee organizations to make a presentation at the public hearing when the agency makes its presentation; however, it is not required.
In addition to the requirements described above, if the vacancy rate in a bargaining unit exceeds 20% of the total number of authorized full-time positions, the employee organization that represents the bargaining unit may request that the agency present additional information at the public hearing.
DISCUSSION/ANALYSIS
The City has 77 full-time budgeted positions with 61 of these positions part of the represented bargaining group, International Brotherhood of Teamsters, Local 911. Staff tracked vacancy and recruitment efforts for the City over the period of January 1, 2025, through December 31, 2025, and the City had a vacancy rate of 1.6% for the represented group and 0% for the unrepresented group, as referenced in the table below:
Presentation off Vacancies and the City's Recruitment and Retention Efforts per Assembly Bill 2561/Government Code Section 3502.3 Page 3
For the Meeting of April 28, 2026
To date, the City currently has two (2) vacancies for its budgeted full-time positions. The City has historically had low turnover and vacancy rates due to the City's attractive compensation package, inclusive culture, highly sought work environment, and thriving community. The Human Resources (HR) Division makes it a priority to address hiring needs immediately to ensure service level needs are maintained; whether vacancies are planned retirements or unplanned separations.
Once a vacancy is reported, HR personnel will meet with the Hiring Manager to prepare a recruitment plan to fill the vacancy. A recruitment process typically consists of the following:
1. Open recruitment for an average of two (2) weeks in the City's applicant tracking system, NeoGov;
2. Post job announcements on industry-specific websites, local schools and colleges, as well as emailing opportunities to local agencies and city employees.
3. Pre-screen all applications to determine which candidates meet the minimum qualifications of the position.
4. Invite qualified candidates for testing, which may consist of a written examination, performance exam, and/or oral board interview.
5. Once testing is complete, candidates are placed on an eligibility list based on pass score of 70% or higher.
6. Hiring Manager has the ability to select from the eligibility list and the selected candidate is given a conditional offer.
7. The condition of the offer is based on the candidate passing a pre-employment process that may consist of a reference check, Department of Justice criminal background check, Department of Motor Vehicles driving record clearance (only for positions that require driving as an essential function), and/or medical clearance.
The City also encourages and supports succession planning efforts to enhance employee morale and promote career growth and will hire within if there is an opportunity. This level of commitment highlights the importance of internal succession planning and demonstrates why the City has such a strong workforce with low attrition.
This report ensures the City meets its obligations under AB 2561 to continue enhancements of the City's recruitment and retention efforts to maintain low vacancy rates and ensure transparent reporting.
ALTERNATIVES
No alternatives are proposed for this agenda item.
ENVIRONMENTAL REVIEW
Presentation off Vacancies and the City's Recruitment and Retention Efforts per Assembly Bill 2561/Government Code Section 3502.3 Page 4
For the Meeting of April 28, 2026
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.
Respectfully submitted,
Cindy Balderas
Human Resources Manager