San Dimas City Council
August 11, 2026

CITY COUNCIL MEETING AGENDA
TUESDAY AUGUST 11, 2026 7:00 PM
SAN DIMAS COUNCIL CHAMBER
245 EAST BONITA AVENUE
A public agenda packet is available for review on the City’s website  www.sandimasca.gov or by contacting the City Clerk’s Office at [email protected].

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Members of the public may observe the City Council meeting live on the City of San Dimas website at www.sandimasca.gov or on KWST Channel 3. To view from the website, select the Watch City Council Meetings blue button from the home page.
7:00 PM
CITY COUNCIL
Mayor Emmett Badar, Mayor Pro Tem Rachel Bratakos, Councilmember Eric Nakano, Councilmember Ryan A. Vienna, Councilmember Eric Weber CALL TO ORDER AND FLAG SALUTE
REPORT ON ACTION TAKEN DURING CLOSED SESSION

PRESENTATION

1. Presentation on San Gabriel Valley Council of Governments – President Ed Reece

RECOGNITION

1. Recognize L.A County Parks and Recreation San Dimas Raptor Rescue Team ORAL COMMUNICATIONS

CALL TO ORDER AND FLAG SALUTE
REPORT ON ACTION TAKEN DURING CLOSED SESSION

PRESENTATION

1. Presentation on San Gabriel Valley Council of Governments – President Ed Reece

RECOGNITION

1. Recognize L.A County Parks and Recreation San Dimas Raptor Rescue Team ORAL COMMUNICATIONS
(Members of the audience are invited to address the City Council on any item on this agenda or not on this agenda. Public comment will not be taken during each individual agenda item, except for public hearing items. Comments on public hearing items will be heard when that item is scheduled for discussion. Under the provisions of the Brown Act, the legislative body is prohibited from engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion at a later date. Public comments will be taken in the following order: (1) in person, (2) Zoom participants, (3) telephone call in. Each speaker will be limited to speaking once for up to (3) three minutes.)
CONSENT CALENDAR
(All items on the Consent Calendar are considered to be routine and will be enacted by one motion unless a member of the City Council requests separate discussion.) CC1. Adopt Resolution 2026­49, A Resolution of the City Council of the City of San Dimas, Approving Certain Demands for the Pre­paid Warrant Register of July 31, 2026, in the amount of $4,129,729.02 and Warrant Register of August 14, 2026 in the amount of $491,941.12.

CC2. Approve Minutes for July 28, 2026 City Council Meeting CC3. Deny Claim Mayans v. City of San Dimas CJP 3057024 CC4. Deny Claim Hu v. City of San Dimas CJP 3056993
CC5. Approve the First Amendment to the Memorandum of Agreement between the San Gabriel Valley Council of Governments and the City of San Dimas for Distribution and use of Measure A Local Solutions Fund for a reimbursable amount up to $228,571 and approve an additional budget appropriation of $81,113 to the revenue account 034.358.000 and expenditure account 034.4802.020.004 for Fiscal Year 2026­27.

CC6. Authorization to Destroy Records Pursuant to the City's Retention Schedule CC7. Adopt Ordinance 1339, Amending Chapters 3.28 and 3.30 of the San Dimas Municipal Code to Update and Clarify the City’s Purchasing System and Public Project Bid Protest Procedures END OF CONSENT CALENDAR
RECOMMENDATION: Approve consent calendar with recommendations as presented in staff reports.

OTHER BUSINESS
OB1. Provide Direction on Proposed Vacation of the Public Right of Way Along Bonita Avenue Near Gaffney Avenue
RECOMMENDATION:

Staff recommends the City Council:

END OF CONSENT CALENDAR
RECOMMENDATION: Approve consent calendar with recommendations as presented in staff reports.

OTHER BUSINESS
OB1. Provide Direction on Proposed Vacation of the Public Right of Way Along Bonita Avenue Near Gaffney Avenue
RECOMMENDATION:

Staff recommends the City Council:

Move forward with the vacation process of a portion of public right of way property along Bonita Avenue adjacent to 542 E Bonita Ave and 554 E Bonita Ave.

PUBLIC HEARING ITEMS
PH1. Adopt Resolution  2026­51 Establishing Electric Vehicle Charging Rates for City­owned Electric Vehicle Charging Stations and Fines for Parking while not Charging; Approve and Authorize the City Manager to Execute a Service Contract with Liberty Plugins in a Form Approved by the City Attorney to Implement a Charge Station Management System (CSMS) Including UserAccess Control and Pay­by­Mobile (PBM) Services.

RECOMMENDATION:

Staff recommends that the City Council:

1.  Adopt  Resolution 2026­51 to:
a.  Approve an Electric Vehicle charging fee of $4.00 per hour for use of the City’s nine (9) EV charging stations for non­residents and $3.50 for residents; and b.  Implement a $10 fine per every 15 minutes or portion thereof, after a 15­minute grace period, for vehicles parked in electric vehicle charging station stalls when not actively charging.

2.  Approve and authorize the City Manager to execute a service contract with Liberty Plugins, in a form approved by the City Attorney, for Charge Station Management System (CSMS) services, including user­access control and pay­by­mobile (PBM) payment processing.

PH2. Adopt Resolution 2026­52, Approving Tentative Parcel Map 25­03 (TPM 084338), Development Plan Review 25­04 & Tree Permit 25­11, to Subdivide an Existing Single­Family Residential Lot into Two Lots and Add a Two­Story Single Family Residence and Detached Garage, at 1161 N. Cataract Avenue (APNs: 8661­008­031 & 8661­008­035), and Find the Project Exempt under CEQA.

RECOMMENDATION:

Staff and the Planning Commission recommend the City Council:

1.  Adopt Resolution 2026­52 (Attachment 1), approving Tentative Parcel Map 25­03 (TPM 084338), Development Plan Review 25­04 and Tree Permit 25­11.

2.  Find that this project is Categorically Exempt under CEQA guidelines, Title 14, Article 19 Categorical Exemptions, Section 15332, In­Fill Development Projects, Class 32.

Planning Commission recommends the City Council:

1.  Approve the Applicant’s request for a waiver from the Code requirement to underground existing off­site utilities, modify Condition No. 67 from the Conditions of Approval, and add the following WHEREAS, to the resolution waiving the undergrounding requirement:
“WHEREAS, the Applicant requested a waiver from the Code requirement to underground existing off­site utilities, per SDMC Section 17.32.110 Off­site

Staff and the Planning Commission recommend the City Council:

1.  Adopt Resolution 2026­52 (Attachment 1), approving Tentative Parcel Map 25­03 (TPM 084338), Development Plan Review 25­04 and Tree Permit 25­11.

2.  Find that this project is Categorically Exempt under CEQA guidelines, Title 14, Article 19 Categorical Exemptions, Section 15332, In­Fill Development Projects, Class 32.

Planning Commission recommends the City Council:

1.  Approve the Applicant’s request for a waiver from the Code requirement to underground existing off­site utilities, modify Condition No. 67 from the Conditions of Approval, and add the following WHEREAS, to the resolution waiving the undergrounding requirement:
“WHEREAS, the Applicant requested a waiver from the Code requirement to underground existing off­site utilities, per SDMC Section 17.32.110 Off­site improvements and 17.32.130 Underground utilities; and the Planning Commission recommended approval of the waiver of underground utilities to the City Council at the July 16, 2026, public hearing; and City Council approved the Applicant’s request for a waiver at the August 11, 2026, public hearing; and”
ORAL COMMUNICATIONS
(Members of the Audience (Speakers are limited to (3) minutes or as may be determined by the Chair.) CITY REPORTS
CR1. City Manager
CR2. City Attorney
CR3. Members of the City Council
Councilmembers’ Report on Meetings Attended at the Expense of the Local Agency (Pursuant to AB 1234 – G.C. §53232.3(d)
City Council Requests for Future Items, Comments and Updates

ADJOURNMENT
Notice Regarding Americans with Disabilities Act: In compliance with the ADA, if you need assistance to participate in a city meeting, please contact the City Clerk's Office at (909) 394­6216. Early notification before the meeting you wish to attend will make it possible for the City to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102­35.104 ADA Title II].

Copies of documents distributed for the meeting are available in alternative formats upon request. Any writings or documents provided to the City Council regarding any item on this agenda will be made available for public review Monday through Thursday 7:30 a.m. to 5:30 p.m. and on Fridays from 7:30 a.m. to 4:30 p.m. at the Administration Department and San Dimas Library. In addition, most documents are posted on the City's website at www.sandimasca.gov.

Posting Statement:  I declare under penalty of perjury that on August 7, 2026, I posted a true and correct copy of this agenda on the bulletin board in the Civic Center Plaza of City Hall at 245 E. Bonita Ave., San Dimas Post Office 300 E. Bonita Ave., Von’s Via Verde Shopping Center 1160 Via Verde Ave., and on the City's website www.sandimasca.gov/agendas­minutes/as required by law.

August 7, 2026
Debra Black
Debra Black, City Clerk

a.m. to 4:30 p.m. at the Administration Department and San Dimas Library. In addition, most documents are posted on the City's website at www.sandimasca.gov.

Posting Statement:  I declare under penalty of perjury that on August 7, 2026, I posted a true and correct copy of this agenda on the bulletin board in the Civic Center Plaza of City Hall at 245 E. Bonita Ave., San Dimas Post Office 300 E. Bonita Ave., Von’s Via Verde Shopping Center 1160 Via Verde Ave., and on the City's website www.sandimasca.gov/agendas­minutes/as required by law.

August 7, 2026
Debra Black
Debra Black, City Clerk

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2026

ED REECE
SGVCOG President &
City of Claremont Vice Mayor
SGVCOG
PRESIDENT‘S

INTRODUCTION

President/TC Chair - Ed Reece (Claremont)
1st Vice President - Cory Moss (Industry)
2nd Vice President - Michael Allawos (Glendora)
3rd Vice President - Andrew Chou (Diamond Bar)
EENR Committee Chair - Jennifer Stark (Claremont)
Homelessness Committee Chair - Becky Shevlin (Monrovia) Past President/CPCC Chair - Tim Hepburn (La Verne)
City Managers’ Steering Chair (Ex-Officio) - Adam Raymond (Glendora) Metro SGV Representative (Ex-Officio) - Tim Sandoval (Pomona) 2026 Executive
Committee

EENR
Committee
Homelessness
Committee
Staff Working
Groups
Transportation
Committee
Boards &
Committees
Capital
Projects &
Construction
City
Managers’
Committee
Executive
Committee
Governing
Board
For questions about Committees
or Governing Board, contact
Ricky Choi ([email protected])

Staff Leadership
Marisa Creter
Executive Director
[email protected]
Caitlin
Sims
Director of
Planning &
Programs
[email protected]
Ricky Choi
Director of
Community &
Government
Relations
[email protected]
Kevin Lai
Director of
Capital Projects
[email protected]
Rey Alimoren
Brielle
Salazar
Regional
Housing Trust
Manager
[email protected]
Katie Ward
Administrative
Services
Manager
[email protected]
alt: [email protected]
Director of
Finance
ralimoren@
sgvcog.org

Supported participating cities
with SB 1383 food recovery
and composting compliance:
(1) Tripled business
compliance rates; (2)
Launched three food recovery
hubs; and (3) Purchased over
30 refrigerators and freezers
for 10 food banks and pantries
acrossthe SGV.

Awarded $36.5M in
subregional Measure M
transportation funds to
projects in 17 SGV
jurisdictions. This is a
significant investment in local
active transportation and firstlast mile projects that will provide healthy and equitable
mobility optionsin the SGV.

Recent Achievements
Broke Ground on the last
three grade separations of
the Alameda Corridor-East
(ACE) project. ACE is a
program of 19 crossing
improvements to tackle safety
and mobility issues caused by
high volume freight
movement from the Ports of
LA/Long Beach through the
SGV. Page 12 – 315
SGVCOG
City of San Dimas
Project managing the design phase of the City’s first-last mile improvements supporting the new San Dimas A Line station Project Management
Funding Partner
Regional Planning
Subregional Measure M funding awarded for bike and
pedestrian infrastructure enhancing mobility to key destinations totaling over $2.7M
Overseeing the creation of the Community Wildfire Protection Plan (CWPP) to help our region prepare for and recover from wildfires Page 13 – 315 Shared Values
Local Pride
Mutual Support
[email protected]

WHEREAS, the San Dimas Raptor Rescue, operated by the Los Angeles County Department of Parks and Recreation, provides an essential public service by rescuing, stabilizing, and coordinating specialized care for injured birds of prey throughout Southern California; and
WHEREAS, the San Dimas Raptor Rescue recently demonstrated its exceptional expertise and dedication through the successful rescue of the American bald eagle known as "Jackie"; and WHEREAS, the San Dimas Raptor Rescue responded quickly to provide emergency care, transporting Jackie to its rescue center for evaluation and stabilization before coordinating the eagle's transfer to the Ojai Raptor Center, a federally permitted rehabilitation facility equipped to provide the specialized care required for bald eagles; and
WHEREAS, this successful rescue reflects the strength of interagency collaboration and highlights the vital role the San Dimas Raptor Rescue plays in protecting wildlife, conserving our natural resources, and ensuring injured raptors receive the highest level of care; and
WHEREAS, the dedication, professionalism, and compassion demonstrated by the staff and volunteers of the San Dimas Raptor Rescue continue to make a meaningful impact on wildlife conservation and serve as a source of pride for the San Dimas community;
NOW, THEREFORE, BE IT RESOLVED that the Mayor and
Members of the San Dimas City Council do hereby congratulate and recognize the Los Angeles County Department of Parks and Recreation's San Dimas Raptor Rescue for its outstanding efforts in the successful rescue of the American bald eagle "Jackie" and extend sincere appreciation for its continued commitment to protecting wildlife and serving the communities of Southern California.

RESOLUTION 2026-49

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS ANGELES, APPROVING CERTAIN DEMANDS FOR JULY 31, AND AUGUST 14, 2026
WHEREAS, the following listed demands have been audited by the Director of Administrative Services; and
WHEREAS, the Director of Administrative Services has certified as to the availability of funds for payment thereto; and
WHEREAS, the register of audited demands has been submitted to the City Council for approval.

NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of San Dimas does hereby approve the Pre-paid Warrant Register of July 31, 2026, in the amount of $4,129,729.02 and Warrant Register of August 14, 2026 in the amount of $491,941.12.

PASSED, APPROVED AND ADOPTED this 11th day of August 2026. ____________________________________
Emmett G. Badar, Mayor
ATTEST:
_______________________________
Debra Black, City Clerk

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §

CITY OF SAN DIMAS )
I, DEBRA BLACK, CITY CLERK of the City of San Dimas, California, do hereby certify that Resolution 2026-49 was duly adopted and passed at a regular meeting of the San Dimas City Council on the 11th, day of August 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______________________________
Debra Black, City Clerk

CITY COUNCIL MEETING

ACTION MINUTES
JULY 28, 2026, 7:00 PM

REGULAR MEETING

Present: Mayor Emmett Badar, Mayor Pro Tem Eric Weber, Councilmember Rachel Bratakos, Councilmember Eric Nakano, Councilmember Ryan A. Vienna Staff: City Manager Brad McKinney, Assistant City Manager Travis Sais, Director of Public Works Shari Garwick, Director of Administrative Services Michael O’Brien, Director of Community Development Luis Torrico, Director of Parks and Recreation Scott Wasserman, City Attorney Jeff Malawy, City Clerk Debra Black, Housing Manager Lily Flores Call to Order: 7:00 PM

INSTALLATION AND OATH OF OFFICE

FOR ELECTED OFFICIALS

COMMENTS/RECOMMENDATIONS

1. Installation of Officials City Clerk Black administered the oath of office to Mayor Badar, Councilmember
Nakano and Councilmember Vienna. The
meeting recessed at 7:30 PM and
reconvened at 7:43 PM.

2. Appoint Mayor Pro Tem for the 2026-
2027 Term
Roll Call:

Present: Mayor Badar, Mayor Pro Tem
Weber, Councilmember Bratakos,
Councilmember Nakano, Councilmember
Vienna
MOTION: Motion/seconded by
Councilmember Vienna/Councilmember
Weber to appoint Councilmember Bratakos
as Mayor Pro Tem. Motion carried 5-0.

Yes: Badar, Bratakos, Nakano, Vienna,
Weber
No: None

Absent: None
Abstain: None

3. Discussion and Consideration of Public
Official Appointments to
Intergovernmental Boards and
Committees
There was consensus to make the following
appointments all other appointments remain
unchanged:

Approve Minutes for July 28, 2026 City Council Meeting Page 2 For the Meeting of August 11, 2026
California Contract Cities
• Alternate Councilmember Vienna
San Gabriel Valley Council of Governments
• Alternate Mayor Pro Tem Bratakos

CONSENT ITEMS COMMENTS/RECOMMENDATIONS

1. Adopt Resolution 2026-46, A Resolution
of the City Council of the City of San
Dimas, Approving Certain Demands for
the Pre-paid Warrant Register of June 30,
2026, in the amount of $1,098,936.21,
Warrant Register of July 15, 2026, in the
amount of $1,041,740.24 and Warrant
Register of July 30, 2026, in the amount
of $735,475.32.

2. Approve Minutes of the June 23, 2026,
City Council Study Session Meeting and
June 23, 2026, City Council Meeting

3. Deny Claim Flores v. City of San Dimas
CJP 3056371

4. Approve an Amendment to the Shuster
Advisory Contract Increasing the Annual
Advisory Fees from $25,000 to $30,000.

5. Approve a Professional Services
Agreement with Merchant Cost
Consulting LLC (MCC) to Review and
Optimize the City's Merchant Services
and Credit Card Processing Costs

6. Receive and File the June 2026
Investment Report

7. Approve a One-Year Contract Extension
with The Sauce Creative Services
Corporation for the Production of the
Quarterly City Newsletter and Recreation
Guide in an Amount Not to Exceed
$68,802.76

8. Approve a One-Year Contract Extension
with Inland Empire Stages, LTD for
Luxury Coach Transportation Services in
the Amount of $68,680.50

9. Approve a 6-month Contract Extension
with Guaranteed Janitorial Services, Inc.
for Contract Janitorial Maintenance
Services, at an Amount not to Exceed
$104,497.62

10. Adopt Resolution 2026-47 Approving
Final Tract Map 84582 and Approving and
Authorizing the City Manager to Execute
the Subdivision Agreement for Property
MOTION: Motion/seconded by
Councilmember Weber/Councilmember
Vienna to approve the consent calendar
items 1-13. Motion carried 5-0.

Yes: Badar, Bratakos, Nakano, Vienna,
Weber
No: None

Absent: None
Abstain: None
Councilmember Nakano pulled item 14 for
discussion.

Councilmember Nakano voted no on Item 14
(CJPIA liability reform letter).

He supported proportional liability and higher
evidentiary standards but opposed any caps
on damages, stating it is morally wrong to
limit recovery for victims of severe
misconduct (e.g., sexual violence) by public
employees.

MOTION: Motion/seconded by
Councilmember Vienna/Mayor Pro Tem
Bratakos to approve consent calendar item

14. Motion carried 4-1.

Yes: Badar, Bratakos, Vienna, Weber
No: Nakano

Absent: None
Abstain: None

Approve Minutes for July 28, 2026 City Council Meeting Page 3 For the Meeting of August 11, 2026
Located at 901 W. Covina Blvd (APN:
8385-006-027)

11. Award Construction Contract No. 2025-07
II – Horsethief Canyon Water Quality
Management Improvements to Gentry
General Engineering, Inc. for
$753,378.00; Approve Overall Project
Budget of $911,788.00 including
Construction, Engineering Services, and
Contingency; Award Professional
Services Agreement to Geo-Advantec for
$30,284.00; Award Professional Services
Agreement to Kelsoe & Associates for
$15,120.00. Appropriation of $911,788.00
from Fund 78 (Measure W); which
includes a Carry-over of $518,829, from
the Fiscal Year 2025-26 Approved Budget
for Horsethief Canyon Water Quality
Management Project from Fund 78
(Measure W)

12. Approve the Sole Source Purchase of 6
Brasco International Axle Retreat Bus
Shelters for the Amount of $74,850.00
from Fund 72

13. Approve Master Agreement No. 07-
5367F15 with the California Department
of Transportation (Caltrans) for Federal
and State Funded Projects and Adoption
of Resolution 2026-48 Authorizing
Designated Officials to Execute Required
Fiscal and Engineering Documents

14. Adopt a Position to Support and Join the
Coalition led by the California Joint
Powers Insurance Authority (CJPIA) to
Support Local Government Liability
Reform

OTHER BUSINESS ITEMS COMMENTS/RECOMMENDATIONS

1. Approve San Dimas Dial-a-Cab Service
Hour Change
MOTION: Motion/seconded by Mayor Pro
Tem Bratakos/Councilmember Vienna to
approve staff’s recommendation. Motion
carried 5-0.

Yes: Badar, Bratakos, Vienna, Weber,
Nakano
No: None

Absent: None
Abstain: None

Approve Minutes for July 28, 2026 City Council Meeting Page 4 For the Meeting of August 11, 2026

2. Approve an Agreement for Management
Services of Charter Oak Mobile Home
Estates and Monte Vista Place Senior
Apartments with Star Mobilehome Park
Management
MOTION: Motion/seconded by Mayor Pro
Tem Bratakos/Councilmember Vienna to
approve staff’s recommendation. Motion
carried 5-0.

Yes: Badar, Bratakos, Vienna, Weber,
Nakano
No: None

Absent: None
Abstain: None

3. Introduction of Ordinance 1339, Amending
Chapters 3.28 and 3.30 of the San Dimas
Municipal Code to Update and Clarify the
City’s Purchasing System and Public
Project Bid Protest Procedures
MOTION: Motion/seconded by
Councilmember Weber/Councilmember
Vienna to introduce Ordinance 1339. Motion
carried 5-0.

Yes: Badar, Bratakos, Vienna, Weber,
Nakano
No: None

Absent: None
Abstain: None

4. Support for Assembly Bill 1821 (Pacheco)
California Public Records Act: Agency
Response Time
MOTION: Motion/seconded by
Councilmember Vienna/Councilmember
Weber to authorize the City Clerk and Mayor
to sign the letter in support for Assembly Bill
1821. Motion carried 5-0.

Yes: Badar, Bratakos, Vienna, Weber,
Nakano
No: None

Absent: None
Abstain: None

CITY REPORTS COMMENTS/RECOMMENDATIONS
a. City Manager City Manager McKinney updates:
• Work will begin in the next two weeks
on a major water main replacement
along Bonita Avenue from San Dimas
Avenue to San Dimas Canyon Road,
with an estimated three-month time
frame.
• The Pioneer Park restroom building
renovation will begin August 17 with
an estimated three-week time frame.
b. City Attorney City Attorney Malawy announced a Closed Session item for real property negotiation for
121 N San Dimas Avenue.

Approve Minutes for July 28, 2026 City Council Meeting Page 5 For the Meeting of August 11, 2026
c. Members of the City Council
Reports on Meetings Attended AB 1234
(G.C. §53232.3(d))
None.

CITY COUNCIL REQUESTS FOR

FUTURE ITEMS

COMMENTS/RECOMMENDATIONS
Councilmember Nakano – Requested a
future agenda item (Aug/Sept) to consider
making the recent July 3rd / drone show
celebration an ongoing, permanent event,
with options for structure and funding (City vs.
partners).

Councilmember Vienna – Joined in
supporting the July 3 discussion and asked
that staff’s future report include a full
accounting of City costs (direct, in-kind, public
safety) and staff time for the event.

Councilmember Vienna requested staff
push out public education on the City’s
coyote management plan and
hazing/mitigation techniques; coordinate with
Inland Valley Humane Society and LASD to
check the welfare of animals accompanying
unhoused individuals; and work with the
Sheriff’s Department and appropriate
agencies to recover shopping carts from
public rights-of-way and return them to their
owners.

CLOSED SESSION ITEMS COMMENTS/RECOMMENDATIONS

1. CONFERENCE WITH REAL PROPERTY

NEGOTIATORS
Property: 121 N San Dimas Avenue
(APN: 8387-011-904)
City Negotiators: Brad McKinney, City
Manager; Travis Sais, Assistant City
Manager; Scott Wasserman, Parks and
Recreation Director, Jeff Malawy, City
Attorney
Negotiating Parties: Vincenzo’s Terrazza,
Inc.; City of San Dimas
Under Negotiation: Price and Terms of
Payment
Following the closed session, the City
Attorney made a public announcement as
follows: The City Council held the one closed
session item listed on the agenda. The City
Council discussed the item and gave
direction to staff, but no reportable action was
taken. The meeting adjourned at
approximately 11:35 pm.

The meeting was adjourned at 11:35 PM in memory of Alline Kranzer, Gary Enderle and Ken Brown.

I, Debra Black, City Clerk attest that these draft minutes are accurate and reflective of the actions taken by the City Council.

Approve Minutes for July 28, 2026 City Council Meeting Page 6 For the Meeting of August 11, 2026
The minutes represent actions taken during the meeting of the City Council. Complete Council Member discussion on Regular Session meeting items can be viewed in archived video recordings on the City’s YouTube Channel at https://www.youtube.com/@cityofsandimas6330.

Public submittals on items are retained in the administrative record and can be viewed in the City’s archived Records Center at sandimasca.gov/city_documents. ___________________________
Debra Black, MMC
City Clerk

July 27, 2026
Monica Mayans
T
Dear Mrs. Mayans:

Explanation of Rejection
Claim
Claimant
Member
Date Rec' d by Mbr
Date of Event
Monical Mayans vs. City of San Dimas
Monica Mayans
City of San Dimas
07- 14- 2026
07- 14-2026
Athens File Number : CJP- 3057024
As you may recall we are the claim administrators for the City of San Dimas.

We assigned DMA to inspect the alleged severity of the fallen sap to your property. DMA noted the driveway was clean and there was no fallen sap residue found anywhere on the property. The DMA adjuster took photos to support their inspection report.

Unfortunately, we are unable to recommend settlement of your claim.

Thank you
cvrvrc Bat ee. fi
Janice Bartlett
Claims Examiner II Property & Casualty
Athens Program Insurance Services, LLC
p: 714. 912. 0242 1 f: 1714. 464. 4465
e: jbartlett@athensadmin. com I w: www.athensadmin. com Athens Program Insurance Services CA License No.: 21- 60159 CC: City of San Dimas
P. O. Box 4005 9 Concord, CA 94524 • 866. 482. 3535 • athensadmin. Page 54 – 315 com July 27, 2026
TO: City of San Dimas
ATTENTION: Debra Black, Brad McKinney

RECOMMENDATION TO REJECT
RE: Claim No.: CJP-3057024
Member City: City of San Dimas
Claimant Name: Monica Mayans
Date of loss: 07- 14- 2026
Please allow this correspondence to acknowledge receipt of the captioned claim. Please take the following action:

CLAIM REJECTION: Send a standard rejection letter to the claimant Please include proof of mailing with your rejection notice to the claimant. Please provide us with a copy of the city' s notice of rejection and a copy of the proof of mailing. If you have any questions, please feel free to contact the assigned adjuster or the undersigned claims specialist.

Thank you
Janice Bartlett
Claims Examiner II Property & Casualty
Athens Program Insurance Services, LLC
p: 714. 912. 0242 1 f: 1714. 464. 4465
e: Ibartlett@athensadmin. com I w: www. athensadmin. com Athens Program Insurance Services CA License No.: 2L60159 P. O. Box 4005 9 Concord, CA 94524 • 866. 482. 3535 • athensadmin. Page 55 – 315 com Claim Form
Del
Submitted by: Monica Mayans Monica Mayans
Submitted On: 2026- 07- 14 09: 09: 56
Submission IP: 76. 53. 61. 50 ( 172. 31. 17. 243)
proxy- IP ( raw- IP)
Status: Open
Priority: Normal
Assigned To: Debra Black
Due Date: Open
Attachments

3.jpg-- 2026- 07- 14 09: 09: 57 am

1. jpg-- 2026- 07- 14 09: 09: 57 am

2.jpg-- 2026- 07- 14 09: 09: 57 am
Receipt - Bonita Gas 0711 by iScanner.pdf - 2026- 07- 14 09:09: 58 am

4.jpg-- 2026- 07- 14 09: 09: 57 am

RECEIVED
July 14, 2026

CITY OF SAN DIMAS

CITY CLERK

CLAIM AGAINST THE CITY OF SAN DIMAS
For damages to Persons or Personal Property) r! SAN
DIMAS
A claim must be filed with the City Clerk of the City of San Dimas within six ( 6) months after which the incident or event occurred. Be sure your claim is against the City of San Dimas, not another public entity. Where space is insufficient, please use additional paper and identify information by paragraph number. Completed claims must be mailed or delivered to the City Clerk, the City of San Dimas, 245 E. Bonita Avenue, San Dimas, CA 91773- 3002

TO THE HONORABLE MAYOR & CITY COUNCIL, THE CITY OF SAN DIMAS, CALIFORNIA The undersigned respectfully submits the following claim and information relative to damage to persona and/ or personal property:

Name of Claimant
Monica Mayans
a. Address of Claimant
b. Telephone Number c. Date of Birth

M M/ DD/ YYYY
Format: MM/ DD/ YYYY
d. Social Security No e. Driver' s License

2. Name, telephone and post office address to which claimant desires notices to be sent If other than above:

Same as above

3. Occurrence or event from which the claim arises:

Tree sap falling from city tree on to vehicles parked in driveway a. Date * b. Time
07/ 14/ 2026 8: 00 AM
Format: MM/ DD/ YYYY
c. Place ( exact & specific location)
Front yard/ driveway
d. How and under what circumstances did damage or injury occur? Specify the particular occurrence, event, act or omission you claim caused the injury or damage ( Use additional paper if necessary) Every year as weather gets hot, sap from the city tree in our front yard falls on our vehicles and is impossible to get off except with clay wax detail.
e. What particular action by the City, or its employees, caused the alleged damage or injury? For last two years we have asked multiple times for the city to trim tree more often, but city has only trimmed tree once and didn' t take off much

4. Give a description of the injury, property damage or loss, so far as is known at the time of this claim. If there were no injuries, state no injuries".
no injuries

5. Give the name( s) of the City employee( s) causing the damage or injury:
n/ a

6. Name and address of any other person injured:
n/ a

7. Name and address of the owner of any damaged property:

Same as above

8. Damages claims:
a. Amount claimed as of this date:
160
b. Estimated amount of future costs:

TBD
c. Total amount claimed:
160
d. Basis for computation of amounts claimed ( attach copies of all bills, invoices, estimates, etc.) Choose File No file chosen Choose File No file chosen Choose File No file chosen Page 57 – 315 Choose File No file chosen Choose File No file chosen Choose File No file chosen

9. Names and addresses of all witnesses, hospitals, doctors, etc.

10. Any additional information that might be helpful in considering this claim:

My husband recently filed a claim for his truck ( Athens claim # CJP- 3057024) and we have filed others claims last year. We expect to have to detail our vehicles multiple more times before end of year to avoid our vehicle paint being damaged.

WARNING: IT IS A CRIMINAL OFFENSE TO FILE A FALSE CLAIM! ( Penal Code 72; Insurance Code 4556. 1)
I have read the matters and statements made in the above claim and I know the same to be true of my own knowledge, except as to those matters stated upon information or belief as to such matters I believe the same to be true. I certify under penalty of perjury that the foregoing is TRUE AND CORRECT.

Date
07/ 14/ 2026
Format: MM/ DD/ YYYY
Claimant' s signature
Paul Mayans

r
130NITA GAS AND WASH
SIN DIMAS, CA 91773
9U9 592 9666
ORDER11) 234
9FOH988
11- Jul-2026 4: 21: 4 OP
Transac tion 911 6AF; ;,
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Total
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12-Jul-2026 13:22:02A
160,, 001 Method: CONTACTLESS Mastercard XX, XXXXXXXXXX5067 Reference ID: 6"19300666550
Auth ID.-, 96354P',,.

MID: ******* k0882 *, . 01AID:

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co /privacy

July 27, 2026
Paul Mayans
T
Dear Mr. Mayans:

Explanation of Rejection
Claim
Claimant
Member
Date Rec' d by Mbr
Date of Event
Paul Mayans vs. City of San Dimas
Paul Mayans
City of San Dimas
07- 07- 2026
07- 06-2026
Athens File Number : CJP- 3057024
As you may recall we are the claim administrators for the City of San Dimas.

We assigned DMA to inspect the alleged severity of the fallen sap to your property. DMA noted the driveway was clean and there was no fallen sap residue found anywhere on the property. The DMA adjuster took photos to support their inspection report.

Unfortunately, we are unable to recommend settlement of your claim.

Thank you
cvrvrc Bat ee. fi
Janice Bartlett
Claims Examiner II Property & Casualty
Athens Program Insurance Services, LLC
p: 714. 912. 0242 1 f: 1714. 464. 4465
e: jbartlett@athensadmin. com I w: www.athensadmin. com Athens Program Insurance Services CA License No.: 21- 60159 CC: City of San Dimas
P. O. Box 4005 9 Concord, CA 94524 • 866. 482. 3535 • athensadmin. Page 64 – 315 com July 27, 2026
TO: City of San Dimas
ATTENTION: Debra Black, Brad McKinney

RECOMMENDATION TO REJECT
RE: Claim No.: CJP-3057024
Member City: City of San Dimas
Claimant Name: Paul Mayans
Date of loss: 07-06-2024
Please allow this correspondence to acknowledge receipt of the captioned claim. Please take the following action:

CLAIM REJECTION: Send a standard rejection letter to the claimant Please include proof of mailing with your rejection notice to the claimant. Please provide us with a copy of the city' s notice of rejection and a copy of the proof of mailing. If you have any questions, please feel free to contact the assigned adjuster or the undersigned claims specialist.

Thank you
Janice Bartlett
Claims Examiner II Property & Casualty
Athens Program Insurance Services, LLC
p: 714. 912. 0242 1 f: 1714. 464. 4465
e: Ibartlett@athensadmin. com I w: www. athensadmin. com Athens Program Insurance Services CA License No.: 2L60159 P. O. Box 4005 9 Concord, CA 94524 • 866. 482. 3535 • athensadmin. Page 65 – 315 com Claim Form
Print Del
Submitted by: Paul Mayans Paul Mayans
Submitted On: 2026- 07- 06 11: 45: 34
Submission IP: 76. 53. 61. 50 ( 172. 31. 17. 243)
proxy- IP ( raw- IP)
Status: Open
Priority: Normal
Assigned To: Debra Black
Due Date: Open
Attachments
Receipt - Bonita Gas 2026 by iScanner.pdf - 2026- 07- 06 11: 45:36 am

3.jpg= 2026- 07- 06 11: 45: 35 am
Mavans veh use auth 070626. pdf - 2026- 07-06 11: 45: 36 am mpg= 2026- 07-06 11: 45: 35 am 1.
jpg= 2026- 07-06 11: 45: 35 am RECEIVED
July
7, 2026 CITY

OF SAN DIMAS CITY

CLERK CLAIM
AGAINST THE CITY OF SAN DIMAS For
damages to Persons or Personal Property) SAN
z
DIMAS
1960 0 A
claim must be filed with the City Clerk of the City of San Dimas within six (6) months after which the incident or event occurred. Be sure your claim is against the City of San Dimas, not another public entity. Where space is insufficient, please use additional paper and identify information by paragraph number. Completed claims must be mailed or delivered tothe City Clerk, the City of San Dimas, 245 E. Bonita Avenue, San Dimas, CA 91773- 3002 TO
THE HONORABLE MAYOR & CITY COUNCIL, THE CITY OF SAN DIMAS, CALIFORNIA The undersigned respectfully submits the following claim and information relative to damage to persona and/or personal property: Name of Claimant Paul
Mayans a.

Address of Claimant 668
Country Oak Rd, San Dimas, CA 91773 b.

Telephone Numberc. Date of Birth 5628056503
M M/DD/ YYYY Format:

MM/ DD/ YYYY d.

Social Security No e. Driver' s License Page 66 – 315

2. Name, telephone and post office address to which claimant desires notices to be sent If other than above:

Same as above.

3. Occurrence or event from which the claim arises:

Tree sap falling from city tree on to vehicles parked in driveway a. Date * b. Time
07/ 06/ 2026 8: 00 AM
Format: MM/ DD/ YYYY
c. Place ( exact & specific location)
d. How and under what circumstances did damage or injury occur? Specify the particular occurrence, event, act or omission you claim caused the injury or damage ( Use additional paper if necessary) During the hotter months of the year, tree sap is falling on to our vehicles parked in our driveway and will only come off with clay wax. e. What particular action by the City, or its employees, caused the alleged damage or injury? This has been an ongoing issue since last year, especially during hotter months. I' ve asked for tree to be trimmed more often but city refuses.

4. Give a description of the injury, property damage or loss, so far as is known at the time of this claim. If there were no injuries, state no injuries".
sap on vehicles from city tree
S. Give the name( s) of the City employee( s) causing the damage or injury:
n/ a

6. Name and address of any other person injured:
n/ a

7. Name and address of the owner of any damaged property:

Santa Fe Leasing -

8. Damages claims:
a. Amount claimed as of this date:
160
b. Estimated amount of future costs:

TBD
c. Total amount claimed:
160
d. Basis for computation of amounts claimed ( attach copies of all bills, invoices, estimates, etc.) Choose File No file chosen Choose File No file chosen Choose File No file chosen Choose File No file chosen Choose File No file chosen Choose Page 67 – 315 File No file chosen

9. Names and addresses of all witnesses, hospitals, doctors, etc.

10. Any additional information that might be helpful in considering this claim:

From our experience last summer, we anticipate filing more claims for our vehicles due to clay wax being the only way to remove the sap.

WARNING: IT IS A CRIMINAL OFFENSE TO FILE A FALSE CLAIM! ( Penal Code 72; Insurance Code § 556. 1)
I have read the matters and statements made in the above claim and I know the same to be true of my own knowledge, except as to those matters stated upon information or belief as to such matters I believe the same to be true. I certify under penalty of perjury that the foregoing is TRUE AND CORRECT.

Date
07/ 06/ 2026
Format: MM/ DD/ YYYY
Claimant' s signature
Paul Mayans

ONITA GAS AND WASH
SAN DIMAS,-CA 91773
909 592 96 6
ORDER: 099 \
37045G4
27- Jun- 2026 1
11; /` s.,
Transaction 908851'
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Reference ID: 61,7800618287 /
Auth ID: 90478P" 1---'------,'
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AID: A0000000041010
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To Whom it May Concern:

We hereby authorize Paul Mayans to drive the 2025 Ford F- 150 XLT with VIN# 1FTEX3K5XSKE18066 as his personal company vehicle. If you have any questions, please call me at 562- 236- 5000.

Sincerely,
Darren Sagert
CFO, Santa Fe Leasing
Santa Fe Leasing Co., Inc. 10135 Geary Ave, Santa Fe Springs, CA 90670 Ph. ( 562) 569- 5015

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P.O. Box 4005 • Concord, CA 94524 • 866.482.3535 • athensadmin.com July 31, 2026
TO: City of San Dimas
ATTENTION: Brad McKinney & Debra Black
RE: Claim : Hu v. City of San Dimas
Claimant : Chih Wen Hu
Date of Event : 06/19/2026
Claim Number : CJP-3056993
Please allow this correspondence to acknowledge receipt of the captioned claim.

Please take the following action:
• CLAIM REJECTION: Send a standard rejection letter to the claimant’s attorney.

Please include a Proof of Mailing with your rejection notice to the claimant’s attorney.

Please provide us with a copy of the Notice of Rejection and copy of the Proof of Mailing.

If you have any questions, feel free to contact the undersigned.

Very Truly Yours,
Jackie Marquez
Jackie Marquez
Senior Claims Examiner
Athens Program Insurance Services, LLC
p: 714.912.0445 | f: 714.464.4778
e: [email protected] | w: www.athensadmin.com

July 31, 2026
Morgan & Morgan
Michelle Sasoones Esq.

RE: Claimant:

Our Client:

Date of Loss:

Our File Number:

Dear Morgan & Morgan:

Chili Wen Hu
City of San Dimas
06/ 19/ 2025
CJP- 3056993
ATHENS
People, Powered.

As you are aware, Athens Program Insurance Services, LLC is the claims management company for the City of San Dimas. I am the representative assigned to the above -captioned claim. Please direct all future correspondence and inquiries to my attention.

We have now concluded our investigation and have determined that Metro controls and maintains the location, and the City of San Dimas has no ownership, control, or maintenance responsibilities over the location in question. Therefore, we are recommending rejection of your claim. In considering your future course of action, we would like to remind you ofthe provision ofthe Code of Civil Procedure Section 1038. In the course of any litigation filed against the City of San Dimas, the City will seek remedies afforded by that section.

It is not the intention ifthis letter to deter the filing of any lawsuit against the City of San Dimas where there is justifiable controversy under the facts and the law. We believe there is not legal or factual basis for the City to be included in your client' s claim or in any subsequent litigation arising from this matter.

Under the circumstances, we are sure that you will, as you of course should, exercise your independent judgment in advising your client on the filing of any litigation that might include our principle as a defendant, fully informing your client ofthe provision of CCP Section 1038 before arriving at your decision.

A formal rejection notice will be mailed to your office, and no settlement offers will be extended.

Should you have any questions, please contact me directly.

Best Regards,
Jackie Marque
Jackie Marquez
Senior Claims Examiner
Athens Program Insurance Services, LLC
p: 714.912.0445 1 £ 714. 464. 4778
e: jmarquezkathensadmin. com I w: www.athensadmin.com
P. O. Box 4005 9 Concord, CA 94524 9 866. 482. 3535 9 athensadmin. Page 75 – 315 com

ORIGINAL
SAN
D IMAS
1960

CLAIM AGAINST THE CITY OF SAN DIMAS
tC; tIVE
2026
For damages to Persons or Personal Property)
Received by via O US MAIL O Inter -Office Mail Over the Counter A claim must be filed with the City Clerk of the City of San Dimas within six ( 6) months after which the incident or event occurred. Be sure your claim is against the City of San Dimas, not another public entity. Where space is insufficient, please use additional paper and identify information by paragraph number. Completed claims must be mailed or delivered to the City Clerk, the City of San Dimas, 245 E. Bonita Avenue, San Dimas, CA 91773-3002

TO THE HONORABLE MAYOR & CITY COUNCIL, THE CITY OF SAN DIMAS, CALIFORNIA The undersigned respectfully submits the following claim and information relative to damage to persona and/ or personal property:

1. Name of Claimant Chih Wen Hu
a. Address of Claimant
d. Social Security No.
c. Date of Birth
e. Driver' s License

2. Name, telephone and post office address to which claimant desires notices to be sent If Other than above: Morgan and Morgan Michelle Sasoones Esq.

3. Occurrence or event from which the claim arises:
a. Date 6/ 19/ 2026 b. Time 10: 00am a. m./ p. m.
c. Place ( exact & specific location) San Dimas Metro Station 124 W Railway St San Dimas, CA 91773 d. How and under what circumstances did damage or injury occur? Specify the particular occurrence, event, act or omission you claim caused the injury or damage Use additional paper if necessary) client was walking down metro station when she tripped over an uneven raised rail where the track area dips down toward the edge. As she fell she felt immense pain in hand, No one helped her up. e. What particular action by the City, or its employees, caused the alleged damage or injury? see attachment

4. Give a description of the injury, property damage or loss, so far as is known at the time of this claim. If there were no injuries, state " no injuries".
fracture left hand, right knee abrasion, loss of consciousness, Give the name( s) of the City employee( s) causing the damage or injury:

NIA

6. Name and address of any other person injured:

7. Name and address ofthe owner of any damaged property:

8. Damages claims:
a. Amount claimed as of this date:
b. Estimated amount of future costs:
c. Total amount claimed: $ 5, 000, 000. 00
d. Basis for computation of amounts claimed ( attach copies of all bills, invoices, estimates, etc.)

9. Names and addresses of all witnesses, hospitals, doctors, etc. a. San Dimas Community Hospital 1350 W Covina Blvd San Dimas, CA 91773 ( 909) 599- 6811

10. Any additional information that might be helpful in considering this claim:

WARNING: IT IS A CRIMINAL OFFENSE TO FILE A FALSE CLAIM! ( Penal Code 72; Insurance Code § 556. 1)
I have read the matters and statements made in the above claim and I know the same to be true of my own knowledge, except as to those matters stated upon information or belief as to such matters I believe the same to be true. I certify under penalty of perjury that the foregoing is TRUE AND CORRECT.

Signed this 20 day of July 20 26 , at Los Angeles
Claimant' s signature

EXHIBIT 1
e. What particular action by the City, or its employees, caused the alleged damage or injury? The City of San Dimas owns, possesses, administrates, manages, inspects, maintains, and/ or controls public cross walk area located at, or around, San Dimas Metro Station 124 W Railway St San Dimas, CA 91773 (" Subject Premises"). As the governmental entity responsible for these premises, the City of San Dimas owed Claimant a duty to maintain a safe environment, which included ensuring the safe conditions of public infrastructure, including inadequate public cross walk located at the Subject Premises. The City of San Dimas failed to take reasonable care to mitigate and/ or prevent the risk of harm to Claimant, therefore allowing the dangerous conditions to exist, directly and proximately causing severe injury to the Claimant.

Claimant alleges that the subject incident was caused by a dangerous condition of public property as defined by Government Code Section 830, and that the public entity is liable for said condition under Government Code Section 835.

The claimant reserves the right to amend or supplement this claim as additional information becomes available.

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of August 11, 2026
From: Brad McKinney, City Manager
Prepared by: Lily Flores, Housing Manager
Subject: Approve the First Amendment to the Memorandum of Agreement between the San Gabriel Valley Council of Governments and the City of San Dimas for Distribution and use of Measure A Local Solutions Fund for a reimbursable amount up to $228,571 and approve an additional budget appropriation of $81,113 to the revenue account 034.358.000 and expenditure account 034.4802.020.004 for Fiscal Year 2026-27.
____________________________________________________________________________

SUMMARY
The City was allocated and budgeted $112,781 in Measure A Local Solutions Funds from the San Gabriel Valley Council of Governments (SGVCOG) for Fiscal Year 2026-27. The proposed agreement amendment combines this allocation with the City's $115,790 allocation from Fiscal Year 2025-26, resulting in a total reimbursable amount of $228,571 across the two fiscal years.

Of the $115,790 allocated for Fiscal Year 2025-26, the City expended $34,677, leaving an unexpended balance of $81,113. To make these remaining funds available in Fiscal Year 2026- 27, a budget amendment is required to increase the City's revenue and expenditure appropriations by $81,113. This will result in a total Fiscal Year 2026-27 revenue and expenditure budget of $193,894, representing the remaining amount available under the amended agreement.

RECOMMENDATION
Staff recommends that the City Council consider and approve the following:

1. Approve First Amendment to Memorandum of Agreement between the San Gabriel Valley Council of Governments and the City of San Dimas for Distributions and Use of Measure A Local Solutions Funds for a reimbursable amount up to $228,571, which consists of the collective total of FY 2025-26 and FY 2026-27, in a form approved by the City Attorney;

1st Amendment to the MOA between the SGVCOG and the City for Distribution and use of Measure A LSF Page 2
For the Meeting of August 11, 2026

2. Approve a carryover Budget Appropriation of $81,113 for the current budget in the Revenue Account 034.358.000 and the Expenditure Account 034.4802.020.004 for the Measure A Local Solutions Funds to have a total budget of $193,894 in each account;

3. Authorize the City Manager or his designee to execute any and all documents necessary to further the program approved herein, including but not limited to amendments and modifications to the Measure A Local Solutions Fund with the San Gabriel Valley Council of Governments.

GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No

FISCAL IMPACT
The awarded amount of the Measure A Local Solutions Fund for FY 2026-2027 is $112,781 and the carryover amount is $81,113 for a total budget of $193,894, which will be offset by equivalent revenue from the City’s Measure A Local Solutions Fund Allocation. Additional limited staff time will be required to administer the program and funds.

BACKGROUND
In November of 2024, the voters of Los Angeles County approved an ordinance imposing a halfcent sales tax on all sales of tangible personal property sold within the County with the primary purpose of which is to address homelessness within the County. The tax is collected by the County Auditor – Controller and pursuant to Measure A, 60% of the proceeds are to be distributed by the County Auditor – Controller to the County and as set forth in Measure A, at least 15% of the 60% Measure A proceeds received by the County are allocated for the Local Solutions Fund (LSF).

Under Measure A, the LSF funds are to be distributed, as determined by the County, to cities or Council of Governments. Of the 31 San Gabriel Valley Council of Governments (SGVCOG) member cities, five (5) cities have a direct contract with the County for an allocation of LSF (Baldwin Park, El Monte, Montebello, Pasadena, and Pomona), while the LSF allocation for the remaining twenty-six (26) cities, including San Dimas, is pursuant to an agreement between the SGVCOG and the County.

On October 30, 2025, the SGVCOG and the City entered into a Memorandum of Agreement (MOA) for Distribution and Use of Measure A Local Solutions Funds (Attachment 1). The LSF empowers local jurisdictions to develop and implement programs tailored to their specific homelessness challenges while adhering best practices for standardizing of care and accountability measures.

Based on the County’s LSF Formula, the City of San Dimas LSF allocation for FY 2025-26 was One Hundred Twenty-Four Thousand Six Hundred Ninety-One Dollars ($124,691) minus the SGVCOG management fee of $8,900, making the FY 2025-26 allocation of One Hundred Fifteen Thousand Seven Hundred Ninety Dollars ($115,790). The City allocated $57,920 of the MOA to Flexible Rental Subsidies and $57,580 for Case Management and Outreach Services.

1st Amendment to the MOA between the SGVCOG and the City for Distribution and use of Measure A LSF Page 3
For the Meeting of August 11, 2026
The Flexible Rental Subsidies provides rental assistance for participants experiencing homelessness, including time limited subsidies, rapid rehousing, shallow subsidies, and other flexible rent subsidies. The Case Management and Outreach Services pays a portion (24.52%) of the City‘s contract with L.A. CADA, which provides case management and outreach services for persons experiencing homelessness, connecting clients to services, secure housing, and maintaining stable housing.

DISCUSSION/ANALYSIS
Based on the County’s LSF Formula, the LSF allocation for FY 2026-27 was One Hundred Nineteen Thousand Nine Hundred Fourteen Dollars ($119,914) minus the SGVCOG management fee of $7,133, making the FY 2026-27 allocation of One Hundred Twelve Thousand Seven Hundred Eighty-One Dollars ($112,781).

The First Amendment to the MOA between the SGVCOG and the City of San Dimas for Distribution and Use of Measure A Local Solutions Funds (Attachment 2) will modify, amend, and supplement certain portions of the MOA as follows: the Term of the MOA is effective July 1, 2026 to August 31, 2027. The reimbursable amount is for a total of Two Hundred Twenty-Eight Thousand Five Hundred Seventy-One Dollars ($228,571), which consists of the collective total of FY 2025-26 and FY 2026-27.

For FY 2026-27, Staff has proposed to allocate the City’s LSF allocation of $112,781 to Case Management and Outreach Services and to leave the carry over budgets balanced in the FY 2025-26 Programs. 46.87% of the L.A. CADA outreach contract will be paid with these funds and we will continue to offer Flexible Rental Subsidies to qualified participants.

For FY 2025-26, expenditures began in November 2025, which explains the carryover balances.

Only one (1) client qualified for rental subsidies and only 24.52% of the L.A. CADA contract was paid out of Measure A LSF funds from November 2025 - June 2026.

The City’s responsibilities as part of the amendment will be to fulfill reporting obligations and invoicing requirements. Housing staff currently processes invoice reimbursement payments and reporting requirements and is currently up to date on all processes.

1st Amendment to the MOA between the SGVCOG and the City for Distribution and use of Measure A LSF Page 4
For the Meeting of August 11, 2026

ALTERNATIVES
The City Council may choose not to approve the First Amendment to the MOA between the SGVCOG and the City for the distribution and use of Measure A Local Solutions Funds and instead opt to participate in SGVCOG regional programs. However, staff does not recommend this option, as it would result in the City receiving less than the full funding allocation.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Lily Flores
Housing Manager
Attachments:

1. MOA between SGVCOG and City for Distribution and Use of Measure A Funds

2. First Amendment to MOA between SGVCOG and City for Distribution and Use of Measure A Funds

4913-0180-9766, v. 1

MEMORANDUM OF AGREEMENT

BETWEEN THE SAN GABRIEL VALLEY COUNCIL OF

GOVERNMENTS AND THE CITY OF SAN DIMAS FOR

DISTRIBUTION AND USE OF MEASURE A LOCAL SOLUTIONS
FUNDS
This Memorandum of Agreement (“MOA”) is made as of this 30th day of October, 2025 by and between the City of San Dimas, a municipal corporation (“City”), and the San Gabriel Valley Council of Governments, a California joint powers authority (“SGVCOG”). City and SGVCOG may be referred to herein collectively as the “Parties” or individually as a “Party.” RECITALS:

A. In November of 2024 the voters in Los Angeles County (“County”) approved an ordinance imposing a half-cent sales tax on all sales of tangible personal property sold within the County (hereafter, “Measure A”), the primary purpose of which is to address homelessness within the County.

B. The tax will be collected by the County Auditor-Controller and pursuant to Measure A 60% of the proceeds are to be distributed by the County Auditor-Controller to the County.

C. As further set forth in Measure A, at least 15% of the 60% Measure A proceeds received by the County are allocated for the Local Solutions Fund (“LSF”).

D. Under Measure A, the proceeds allocated to LSF are to be distributed to, as determined by the County, to cities or council of governments. Of the 31 SGVCOG member cities, five cities will have direct agreements with the County for an allocation of LSF, while the LSF allocation for the remaining 26 cities is pursuant to an agreement between the SGVCOG and the County, which agreement was entered into on August 28, 2025 (“County LSF Agreement”).

E. The SGVCOG was established to have a unified voice to maximize resources and advocate for regional and member interests to improve the quality of life in the San Gabriel Valley by the member cities and other local governmental agencies and intends to use its LSF allocation to address homelessness on a regional basis within its jurisdiction.

F. Rather than participate with the SGVCOG in addressing homelessness on a regional basis from a LSF funding standpoint, the City has notified the SGVCOG of its preference to receive an LSF allocation as a sub-recipient to utilize for the purposes set forth in Measure A within its jurisdiction and the SGVCOG has agreed that City may be a sub-recipient of the LSF.

G. The City has been awarded One Hundred Fifteen Thousand Seven Hundred Ninety Dollars ($115,790) ( “Subrecipient Funding”) for the 2025-26 Fiscal Year. 







 





ATTACHMENT 1

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H. The City acknowledges that the SGVCOG is ultimately responsible, as between itself and the County, for documenting that the Subrecipient Funding was expended in compliance with the terms and conditions of the County LSF Agreement and as a result recognizes that City’s failure to expend funds in accordance with the County LSF Agreement or this MOA or provide timely documentation to the SGVCOG as set forth in this MOA could harm the SGVCOG’s reputation and result in financial assessments against the SGVCOG and as such, the City represents that it will undertake with all due diligence the fulfillment of its obligations under this MOA
I. City and SGVCOG desire to set forth the terms of their respective responsibilities in implementing in this MOA. The recitals are made a substantive part of this MOA and the Parties further agree as follows:

I. TERM:

The term of this MOA shall commence on the date set forth above and shall continue until the City has met all of its reporting obligations and returned to the SGVCOG any portion of the Subrecipient Funding that might be required under this MOA, unless terminated earlier as provided herein. The term of this MOA may be extended by mutual written agreement of the Parties.

II. RESPONSIBILITIES OF THE PARTIES:

A. SGVCOG shall:

1. Designate a point-of-contact with name, title, and contact information who will serve as the SGVCOG’s project manager throughout the Project. If the point-of-contact is reassigned or no longer with the SGVCOG, a new pointof-contact will be designated within seven (7) calendar days.

2. Serve as the administrator of the LSF allocated to the SGVCOG.

3. As between the County and the SGVCOG, be responsible for all reporting to the County of the City’s use of the Subrecipient Funding as required by the County LSF Agreement, a copy of which is attached hereto as Exhibit “A” and incorporated herein by reference and made a part of this MOA.

4. Reimburse the City in an amount up to One Hundred Fifteen Thousand Seven Hundred Ninety Dollars ($115,790) in accordance with the Project Budget attached hereto as Exhibit “C” and incorporated herein by reference.

5. Review City reports, documents, expenditures, and other materials required of City pursuant to this MOA and the County LSF Agreement (collectively, the “City Documents”) to ensure that such City Documents are sufficient for the SGVCOG to meet its reporting obligations under the County LSF Agreement and as otherwise required by this MOA.

6. Notify the City concerning any deficiencies in the City Documents and what additional information or corrections are needed.

B. City shall:








 






4913-0180-9766, v. 1

1. Designate a point-of-contact with name, title, and contact information who will serve as the City’s project manager throughout the Project. If the pointof-contact is reassigned or no longer with the City, a new point-of-contact will be designated within seven (7) calendar days.

2. Utilize the Subrecipient Funding only for expenditures directly related to the Scope of Services attached hereto as Exhibit “B” and incorporated herein by reference (“Scope of Services”) and otherwise ensure that all expenditures meet all requirements of the County LSF Agreement and this MOA.

3. Be responsible for implementation of the Scope of Services, including, but not limited to retaining such consultants and contractors as necessary to complete the Scope of Services and obtaining from such consultants and contractors all information that may be needed to ensure the City Documents meet the requirements of this MOA.

4. Be solely responsible for paying any such consultants and contractors from the Subrecipient Funding or other City funds.

5. Participate in check-in calls and/or meetings with the SGVCOG and/or County as reasonably requested, and promptly respond to SGVCOG and/or County requests for information, Scope of Services status, and any deficiencies noted by the SGVCOG and/or the County in the City Documents. .

6. Timely provide to the SGVCOG all City Documents that are required under this MOA and otherwise to enable the SGVCOG to fulfill its reporting obligations under the County LSF Agreement with respect to the Subrecipient Funding. City agrees and acknowledges that the SGVCOG will primarily be relying on the City Documents with respect to the SGVCOG’s reporting obligations under the County LSF Agreement with respect to the Subrecipient Funding. To the extent that the County determines there any deficiencies in such SGVCOG’s reporting obligations that arise in whole or part from City Documents containing errors, misrepresentations, omissions or any other deficiencies, City shall promptly correct such deficiencies upon notice from the SGVCOG, but in no event in less than five (5) business days from the date of the SGVCOG’s notification to the City of such errors or omissions.

7. Provide quarterly reports in a form acceptable to the SGVCOG that includes, but is not limited to, information describing the implementation of the Scope of Services and expenditures related to such work and all other information required by the SGVCOG to meet its reporting obligations under the County LSF Agreement. The City acknowledges that under the County LSF Agreement the SGVCOG is required to submit quarterly reports by the 30th day of October of 2025, and January, April, and July of 2026 and that such quarterly reports must contain information regarding the City’s use of the Subrecipient Funding. As a result, the City’s quarterly reports shall be due by the 15th of October of 2025, and January, April and July of 2026.

8. Provide an annual report by August 1, 2026, containing all the information required by the SGVCOG to fulfill its annual reporting obligations under the County LSF Agreement, including but not limited to, an accounting evidencing whether the City spent 70% by June 15, 2026, of the Subrecipient 







 






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Funding during fiscal year 2025-26. The City acknowledges that under the County LSF Agreement the SGVCOG is required to submit its annual report on October 1, 2026 and that such annual report must contain information regarding the City’s use of the Subrecipient Funding. As a result, the City’s annual report shall be submitted to the SGVCOG by August 1, 2026.

9. Expend 50% of Subrecipient Funding by April 1, 2026. If City is unable to expend 50% of Subrecipient Funding, City must submit a written plan for how it will expend 70% of Subrecipient Funding by June 15, 2026. The City acknowledges that under the County LSF Agreement, effective October 1, 2027, if the SGVCOG has unexpended funds equaling 30% or more of its allocated proceeds from the Local Solutions Fund in two consecutive annual reports, the excess amount exceeding the 30% threshold will be returned to the County LSF. As a result, the City shall ensure that its expenditures meet that target. If the City fails to meet this target, the SGVCOG, in accordance with this MOA and the County LSF Agreement, the amount of Subrecipient Funding exceeding the 30% threshold will be reallocated and transferred to regional programs.

10. Submit requests to amend Exhibit C to the SGVCOG as soon as possible and no later than April 1, 2026. The City acknowledges that under the County LSF Agreement, the SGVCOG is required to submit budget amendment requests to the County for County approval. SGVCOG cannot guarantee that such modifications will be approved by the County.

11. At all times be a member of the SGVCOG in good standing (meaning current with dues owed as a SGVCOG member agency and not suspended) throughout the term of this MOA. Should City provided notice of withdrawal from the SGVCOG pursuant to the Joint Powers Agreement forming the SGVCOG, the SGVCOG may, in its discretion, terminate this Agreement upon written notice.

III. INVOICING
A. City must submit invoices on a monthly basis, no later than the fifteenth (15th) day of each month, evidencing all eligible costs and expenses incurred. City must provide all necessary documentation, including but not limited to invoices and deliverables, as support for the invoice. The invoice must include all work completed during the previous month. City’s final invoice shall be submitted within thirty (30) days of the end of the MOA term.

B. If City does not timely submit invoices, then at the SGVCOG’s sole discretion, all work intended to be paid by such invoice may be considered gratuitous effort on the part of the City, for which City has no claim whatsoever against the SGVCOG.

C. City shall be liable and solely responsible for repayment to SGVCOG of any Project reimbursement requests denied by the County pursuant to Section VIII.C. of the County LSF Agreement resulting solely from City’s failure to timely submit invoices to SGVCOG in accordance with this MOA.

D. City must submit reports, consistent with a format approved by the SGVCOG, by 







 






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the 15th of the month detailing outcomes during the service period.

IV. PROJECT MANAGEMENT:

A. Project Managers.

1. For the purposes of this MOA, SGVCOG designates the following individual as its Project Manager:

Samantha Piedra
Senior Management Analyst
(626) 373-2484
[email protected]

2. For the purposes of this MOA, the City designates the following individual as its representative:

Lily Flores
Housing Manager
(909) 394-6282
[email protected]
Either Party may change the designations set forth herein upon written notice to the other Party that includes all the information for the representative required by this Section IV.

V. DEFAULT; REMEDIES:

A. Default. A “Default” under this MOA is defined as any one or more of the following: (i) failure of either Party to comply with the terms and conditions contained in this MOA; and/or (ii) failure of either Party to perform its obligations set forth herein satisfactorily.

B. Remedies. In the event of a Default by either Party, the non-defaulting Party will provide a written notice of such Default and thirty (30) days to cure the Default. In the event that the defaulting Party fails to cure the Default, or commit to cure the Default and commence the same within such 30-day period and to the satisfaction of the non-defaulting Party, the non-defaulting Party may terminate this MOA. Such termination shall be effective immediately upon the provision of written notice by the non-defaulting Party to the defaulting Party. The remedies described herein are non-exclusive. In the event of a Default by either Party, the non-defaulting Party shall have the right to seek any and all remedies available at law or in equity. Notwithstanding the foregoing, the SGVCOG is under no obligation to provide the City with the opportunity to cure a default which has resulted in the City not being a member in good standing as set forth in Section II.B.10 above.








 






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VI. INDEMNIFICATION:

A. City agrees to defend, indemnify, and hold free and harmless the SGVCOG, its member agencies, and their respective elected and appointed boards, officials, officers, agents, employees, and volunteers (collectively, the “SGVCOG Indemnitees”), at City’s sole expense, from and against any and all claims, actions, suits, or other legal proceedings (collectively, “Claims”) brought against the SGVCOG Indemnitees arising out of or relating to the acts or omissions of City in connection with this MOA, including, but not limited to, penalties, fines, or demands for reimbursement of LHF proceeds that are caused by or related to the City’s errors, misrepresentations, omissions, or other deficiencies in the City Documents, including not timely provide reports within the time provided in this MOA.

B. SGVCOG agrees to defend, indemnify, and hold free and harmless the City, its elected officials, officers, agents, employees, and volunteers, at SGVCOG’s sole expense, from and against any and all claims, actions, suits, or other legal proceedings brought against the City, its elected officials, officers, agents, employees, and volunteers arising out of or relating to the negligent or willful acts of the SGVCOG in connection with this MOA.

C. To the extent allowed by State law, City shall require that any consultants it retains to perform Scope of Services, defend and indemnify the SGVCOG Indemnitees from and against any and all Claims brought against the SGVCOG Indemnitees arising out of or relating to the acts or omissions of the consultant(s) in connection with the Scope of Services, in the agreement between the consultant and the City and to name the SGVCOG Indemnitees as an additional insured.

D. The indemnity obligations stated in this section shall survive termination of this MOA.

VII. TERMINATION
A. This MOA may be terminated by the SGVCOG at any time that the City is no longer a SGVCOG member in good standing as set forth in Section II.B.10 above or has given the SGVOCG notice of withdrawal from the SGVCOG. Termination will occur the later of the date set forth in the notice or three calendar days (Sundays excluded) from the date the SGVCOG’s notice of termination is deposited in the U.S. Mail, postage pre-paid, at the address provided in this MOA for notices or such new replacement address that the City provides in writing to the SGVCOG. In addition to the delivery by U.S. Mail, notices may also be sent by electronic mail As of the effective date of any such termination the City shall no longer be eligible to expend its Subrecipient Funding and shall immediately cease implementation of the Scope of Services and not further expend any Subrecipient Funding except those which are reasonably and necessarily incurred up to the effective date of termination and expended in accordance with this MOA. The City shall return all unexpended proceeds from the Subrecipient 







 






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Funding with 15 calendar days of the effective date of the SGVCOG’s notice of termination and provide for an accounting of such funds to the reasonable satisfaction of the SGVCOG. Funds not returned within that time shall accrue interest at the rate of 10% per annum. The City’s return of unexpended proceeds shall not relieve it of any obligations it might otherwise have to return any portion of the Subrecipient Funding that might be required of the SGVCOG under the County LSF MOA and/or because it is later determined that the City’s expenditures were otherwise not in compliance with this MOA.

B. This MOA may be terminated for cause at any time for a material default by either Party upon written notice to the other Party. Prior to such termination, the nondefaulting Party shall notify the defaulting Party of the action or non-action constituting the material default. The defaulting Party shall have 10 business days in which to cure the default. If the default cannot be reasonably cured within 10 business days, the defaulting Party shall commence the cure within the 10 business days and work promptly to cure the default within in a reasonable time, but in no event, more than 30 calendar days. If not cured to the reasonable satisfaction of the non-defaulting Party issuing the written notice within such time periods, the non-defaulting Party shall provide notice of the failure to cure to the defaulting Party and the MOA shall terminate three calendar days after the date the notice is deposited in the U.S. Mail, unless otherwise stated at a later time in the written notice.

VIII. INSURANCE:

A. City and SGVCOG shall maintain and keep in full force and effect during the term of this MOA insurance or a program of self-insurance against claims for injuries to persons or damages to property which may arise in connection with City’s or SGVCOG’s performance of its obligations hereunder.

IX. BOOKS AND RECORDS/RIGHT TO AUDIT
A. Maintenance of Books and Records. City shall maintain all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures, and disbursements charged to SGVCOG pursuant to this MOA (collectively, “Books and Records”). All such Books and Records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by City pursuant to this MOA. All such documents or records shall be maintained for three (3) years from the date of execution of this MOA and to the extent required by laws relating to audits of SGVCOG and its expenditures and the County LSF Agreement.

B Right to Audit. The SGVCOG and/or the County shall have the right to examine and audit all of City’s Books and Records to determine compliance with the terms of this MOA, verify performance and determine the validity of City’s expenditures. 







 






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City shall reasonably cooperate with the SGVCOG and/or the County in its examination and auditing and make such Books and Records, available to the SGVCOG or the County within five business days of SGVCOG’s or County’s written request during City’s normal business hours. The SGVCOG and/or the County shall pay for the cost of the audit; provided that in the event the audit determines that during the period audited that any City expenditures of 3% or more were invalid, then City shall be liable to the SGVCOG for the reasonable costs of its audit. To the extent the audit disallows any expenditures paid from the Subrecipient Funding City shall reimburse the SGVCOG with 30 days of SGVCOG’s written demand for such amount and if applicable, the cost of the audit.

In the alternative, the SGVCOG may, in its discretion, withhold the amount of the disallowed expenditure and the cost of the audit from any future LSF funds allocated to the City. Should City fail to reimburse the SGVCOG within 30 days of SGVCOG’s written demand, interest shall accrue on the amount owed at the rate of 10 percent per month or the maximum amount allowable by law, whichever is less, until fully paid.

X. OTHER TERMS AND CONDITIONS:

A. Notices. All notices required or permitted to be given under this MOA shall be in writing and shall be personally delivered, or sent by electronic mail or certified mail, postage prepaid and return receipt requested, addressed as follows:

To SGVCOG:
with a copy to:

To City:
with a copy to:

Samantha Piedra
Senior Management Analyst
San Gabriel Valley Council of Governments
1333 S. Mayflower, Suite 360
Monrovia, CA 91016
[email protected]
Marisa Creter
Executive Director
San Gabriel Valley Council of Governments
1333 S. Mayflower, Suite 360
Monrovia, CA 91016
[email protected]
Lily Flores
Housing Services Manager
245 E. Bonita Ave.

San Dimas, CA 91773
[email protected]
Brad McKinney
City Manager








 






4913-0180-9766, v. 1
245 E. Bonita Ave.

San Dimas, CA 91773
[email protected]
B. No Partnership. This MOA is not intended to be, and shall not be construed as, an agreement to form a partnership, agency relationship, or a joint venture between the Parties. Except as otherwise specifically provided in the MOA, neither Party shall be authorized to act as an agent of or otherwise to represent the other Party.

C. Entire MOA. This MOA and any exhibits attached hereto, constitute the entire understanding between the Parties with respect to the subject matter herein and supersedes any and all other prior writings and oral negotiations. Except for changes in the designation of representatives and the address for notices, this MOA may be modified only by way of a written amendment and signed by the Parties in interest at the time of such modification. To the extent there is any conflict between this MOA and the County LSF Agreement then the County LSF Agreement shall control.

D. Governing Law. This MOA shall be governed by and construed under California law and any applicable federal law without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this MOA, the Parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Los Angeles County, California.

E. Attorneys’ Fees. In the event that there is any litigation or other legal proceeding between the Parties in connection with this MOA, each Party shall bear its own costs and expenses, including attorneys’ fees; provided that if the SGVCOG institutes litigation to recover any amounts owed to it by the City, the prevailing Party in any such action as determined by a court of competent jurisdiction or binding arbitration, should the Parties submit to same, shall be entitled to all reasonable costs and expenses, including attorneys’ fees.

F. Excusable Delays. Neither Party shall be considered in default in the performance of its obligations hereunder to the extent that the performance of any such obligation is prevented or delayed by unforeseen causes including acts of God, floods, earthquakes, fires, acts of a public enemy, pandemic, epidemic, and government acts beyond the control and without fault or negligence of the affected Party. Each Party hereto shall give notice promptly to the other of the nature and extent of any such circumstances claimed to delay, hinder, or prevent performance of any obligations under this MOA.

G. Waiver. Waiver by any Party to this MOA of any term, condition, or covenant of this MOA shall not constitute a waiver of any other term, condition, or covenant. No waiver of any provision of this MOA shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought.

H. Headings. The section headings contained in this MOA are for convenience and 







 






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identification only and shall not be deemed to limit or define the contents to which they relate.

I. Assignment. Neither Party may assign its interest in this MOA, or any part thereof, without the prior written consent of the other Party. Any assignment without consent shall be void and unenforceable.

J. Severability. If any provision of this MOA is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way.

K. Authority to Execute. The person executing this MOA on behalf of a Party warrant that they are duly authorized to execute this MOA on behalf of said Party, and that by doing so said Party is formally bound to the provisions of this MOA.

L. Nondiscrimination. Neither Party shall discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this MOA and will comply with all rules and regulations of the SGVCOG and/or County relating thereto. Such nondiscrimination shall include, but not be limited to, the following: employment; upgrading; demotion; transfers; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

M. Counterparts. This MOA may be executed in multiple counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same instrument.

N. Electronic Signatures. This MOA may be executed with electronic signatures in accordance with Government Code Section 16.5. Such electronic signatures will be treated in all respects as having the same effect as an original signature. [signatures on following page]









 






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IN WITNESS WHEREOF, the Parties hereto have caused this MOA to be executed to be effective as of the day and year first above written.

FOR THE CITY OF SAN DIMAS
By: ___________________________
Brad McKinney
City Manager

FOR THE SGVCOG
By: ______________________________
Marisa Creter
Executive Director
Approved as to form:

By: ___________________________
Jeff Malawy
City Attorney
Approved as to form:
_______________________________
Cassie Trapesonian
General Counsel









 






4898-2429-7814, v. 1
Exhibit A
County LSF Agreement









 






1 FUNDING AGREEMENT

BETWEEN COUNTY OF LOS ANGELES AND

SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS
FOR

LOCAL SOLUTIONS FUND
CONTRACT NUMBER: HI-25-015
The Funding Agreement is made and entered into by and between the County of Los Angeles, hereinafter referred to as “County” and San Gabriel Valley Council of Governments referred to as “Local Jurisdiction” or "SGVCOG". The County and Local Jurisdiction shall collectively be referred to as "Parties".

RECITALS:

WHEREAS, on November 4, 2024, the voters of Los Angeles County approved the Affordable Housing, Homelessness Solutions, and Prevention Now Transactions and Use Tax Ordinance ("Measure A" or the "Ordinance"), a one-half cent sales tax countywide, to fund critical programs designed to reduce and prevent homelessness within the County; WHEREAS, the County has received a portion of the proceeds from the tax imposed by Measure A for Comprehensive Homelessness Services, the Local Solutions Fund, and Homelessness Solutions Innovations which it distributes to eligible programs and services in accordance with Measure A;
WHEREAS, pursuant to Measure A, the County shall allocate funds from the Local Solutions Fund to cities, councils of governments, and/or the County on behalf of its unincorporated areas;

WHEREAS, on March 25, 2025, the County Board of Supervisors ("Board"), in consultation with cities within the County, determined that Formula 4, based on 90% of the multi-year average point-in-time count and 10% of the American Community Survey proxy data, is the appropriate method for distributing Local Solutions Fund to cities, councils of governments, and to the County on behalf of its unincorporated areas;

WHEREAS, services and programs funded by the Local Solutions Fund shall support a variety of services and programs aimed at addressing homelessness, including but not limited to physical and mental health care, emergency housing, permanent housing, job counseling, substance use disorder treatment, short-term rental subsidies, and other related services, as well as the collection and analysis of data to assess the effectiveness of such services and programs;

WHEREAS, services and programs funded by Local Solutions Fund shall contribute to achieving the five outcome goals outlined in Measure A by demonstrating measurable progress from baseline metrics toward target metrics ("Metrics") as adopted by the Board on March 25, 2025;

WHEREAS, services and programs funded by the Local Solutions Fund must align with the purposes enumerated in Measure A and the Regional Plan adopted by the Board on March 25, 2025, which sets goals and objectives to reduce homelessness and expand affordable housing in accordance with Measure A;
WHEREAS, services and programs funded by the Local Solutions Fund shall adhere to best practices for the standardization of care, including but not limited to facilitating connections to behavioral and mental health services, medical care, and other services, and create 







 






2 connections to mainstream safety net programs supported by County, State, and federal funds, including connections to medical and mental health care and other entitlement programs; WHEREAS, the Local Jurisdiction agrees to perform its obligations under this Agreement in a manner consistent with and supportive of the goals and purposes outlined in Measure A, and the Metrics, Regional Plan, and best practices for the standardization of care; and

WHEREAS, the Parties desire to enter into this Agreement to formalize the allocation of Measure A funds, which is approved by the Board annually, establish accountability measures, and ensure the effective use of Measure A funds to achieve the stated goals in Measure A to prevent and reduce homelessness and increase access to affordable housing, subject to all the conditions required by Measure A.

NOW THEREFORE, in consideration of the mutual covenants contained herein, and for good and valuable consideration, the Parties agree to the following:

I. PURPOSE AND SCOPE
A. Purpose of Affordable Housing, Homelessness Solutions, And Prevention Now Transactions and Use Tax Ordinance ("Measure A"): The allocation of Measure A funds from the Local Solutions Fund to the Local Jurisdiction is to be used solely for services and programs consistent with the purposes enumerated in the Ordinance or for the purposes set forth in Government Code section 64700 et seq., including but not limited to homelessness prevention, homelessness services, or affordable housing programs in Los Angeles County.

B. Scope: Local Jurisdiction shall use Measure A funds for the purposes and goals specified in Measure A and the goals and objectives outlined in the Regional Plan adopted by the County Board on March 25, 2025, which aims to reduce homelessness and expand affordable housing. Local Jurisdiction shall use Measure A funds for the uses as set forth in Measure A, including, but not limited to:

1. Preventing Homelessness;

2. Mental Health;

3. Outpatient and residential substance use treatment;

4. Case management and outreach services;

5. Employment services;

6. Expedited placements in permanent housing;

7. Enhanced emergency housing and interim housing;

8. Enhanced services for transition-age youth and children; and

9. Affordable housing for people experiencing, or at risk of homelessness.

II. TERM
The term of this Agreement shall commence upon execution by the Parties and shall remain in force through June 30, 2031, contingent upon available funding and program performance set forth in this Agreement, unless sooner terminated or extended, in whole or in part, as provided in this Agreement.

III. FUNDING ALLOCATION
A. Amount of Funds: Local Jurisdiction shall receive a portion of County's Measure A allocation in an amount not to exceed $3,862,470 (“Funds”) for Fiscal Year 2025- 







 






3 2026. Funding amounts for subsequent fiscal years for the Term is contingent upon the County’s receipt of allocated Measure A funds and annual approval by the County Board. Funds are to implement programs and services aimed at preventing and reducing homelessness and increasing access to affordable housing (the "Project"), subject to Measure A, and as further described in this Agreement and Exhibit A, Project Description and Budget, which is attached and incorporated herein by reference. Local Jurisdiction agrees to use Funds as described in Exhibit A, Project Description and Budget. The County reserves the right, in its sole discretion, to adjust the Local Solutions Fund allocation based on actual Measure A tax revenues received by the County. The Local Jurisdiction shall have no claim against the County for payment of any money or reimbursement, of any kind whatsoever, for any Project provided by the Local Jurisdiction after the expiration or other termination of this Agreement. Should the Local Jurisdiction receive any such payment, it shall immediately notify the County and shall immediately repay all such funds to the County. Payment by the County for Project rendered after the expiration and/or termination of this Agreement shall not constitute a waiver of the County’s right to recover such payment from the Local Jurisdiction. This provision shall survive the expiration or other termination of this Agreement.

B. Use of Funds: Local Jurisdiction agrees to use the allocated Funds as described in their approved budget, exclusively for Measure A eligible Project, and as further described in this Agreement and Exhibit A, Project Description and Budget, and the goals and metrics outlined in Section IV of this Agreement. Any misspent or disallowed Funds must be fully reimbursed to the County, upon County's request.

All Parties agree to be bound by all applicable federal, state, and local laws, ordinances, regulations, and directives as they pertain to the performance of this Agreement.

C. Prohibited Uses of Funds: The Funds are intended to support best practices, policies, and programs implemented by departments, agencies, or organizations that are primarily formed to provide services to and support people who are experiencing homelessness, at risk of homelessness, or are low-income. Per Measure A, the Funds may not be used to fund investigations or prosecutions to pursue criminal, civil, or administrative penalties against people experiencing homelessness or other low-income people.

D. Notification of Reaching Seventy-Five Percent (75%) of Total Agreement Sum or Individual Project Budgets: Local Jurisdiction must maintain a system of record keeping that will allow the Local Jurisdiction to determine when it has incurred seventy-five percent of either the total Agreement sum or the individual project budget specified in Exhibit A, Project Description and Budget, for each listed project, whichever is reached first. Upon occurrence of this event, the Local Jurisdiction must send written notification to County at the address herein provided in Section XV of this Agreement. If the seventy-five percent threshold for an individual project budget is reached, the notice must identify the specific Project(s) to which it applies.

E. Supplanting of Funds: Local Jurisdiction shall not use the Funds to supplant or replace existing funding sources supporting Local Jurisdiction’s programs, operations, or services, except as expressly permitted in this Section. The County may approve the use of the Funds to supplant existing funding sources only under the following limited circumstances, all of which must be justified in writing by the Local Jurisdiction and approved in writing by the County prior to the execution of this Agreement or any amendment authorizing such use:

1. The Funds are allocated to advance the goals outlined in Section IV.A.1 and 3, specifically: to increase the number of people moving from encampments into permanent housing to reduce unsheltered homelessness, and increase the number of people permanently leaving homelessness;

2. The supplanting of funds is necessary to prevent the loss of interim or 







 






4 permanent housing or services for people experiencing homelessness;

3. The supplanting of funds maintains or increases the Local Jurisdiction’s ability to achieve the goals stated above; and

4. Local Jurisdiction agrees to redirect the local funds being replaced by the Funds to another eligible use under this Agreement that advances one or more of the goals set forth in Section IV.A.

Local Jurisdiction shall submit an annual certification of compliance to the County no later than October 1 of each year. The certification shall be signed by an authorized representative of Local Jurisdiction and must affirm compliance with all requirements set forth in this Section. The County reserves the right to request supporting documentation, including documentation showing the eligible use of the redirected funds, to verify compliance with this Section. If Local Jurisdiction fails to comply, the County may exercise any remedies available under this Agreement, including withholding of Funds or terminating the Agreement.

IV. GOALS AND METRICS
A. Goals: The Parties agree to work collaboratively to achieve the following goals:

1. Increase the number of people moving from encampments into permanent housing to reduce unsheltered homelessness;

2. Reduce the number of people with mental illness and/or substance use disorders who experience homelessness;

3. Increase the number of people permanently leaving homelessness;

4. Prevent people from falling into homelessness; and

5. Increase the number of affordable housing units in Los Angeles County.

B. Baseline Metrics, Target Metrics, Key Performance Indicators, and Key System Performance Metrics: Local Jurisdiction shall work towards achieving the metrics and key performance indicators as follows:

1. Demonstrating progress from the baseline metrics toward the target metrics as set forth in Exhibit B, Measure A Goals and Recommended Targets, which are attached and incorporated herein by reference. Project funded by the Funds shall contribute to achieving the goals in Section IV.A.

2. Project Specific Key Performance Indicators ("PS-KPIs") and Project Specific Target Outcomes related to the use of the Funds, as set forth in Exhibit A, Project Description and Budget. The Parties will amend this Agreement to incorporate any additional or revised key performance indicators approved by the County.

3. Key system performance metrics related to the use of the Funds, including, but are not limited to:
a. Creating a standardization of basic services to bring people inside and ensure that people have access to social services, medical care, and behavioral/mental health care.
b. Establishing a homeless-service-delivery system more accessible to all communities;
c. Meeting regional housing needs for “Lower Income Households,” which has the same meaning as defined in California Health and Safety Code section 50079.5;
d. Using an equity lens and reducing racial disparities and disproportionate impact of homelessness and housing insecurity for 







 






5 critical populations, including but not limited to veterans, seniors, transition-age youth, families with children, people with disabilities, people with animal companions, women, members of LGBTQIA+ communities, survivors of domestic violence, overrepresented racial groups, and others at risk of homelessness; and
e. Increasing accountability and transparency in the use of public funds.

4. The Parties will amend this Agreement to incorporate any additional or revised metrics and key performance indicators approved by the County.

V. REGIONAL PLAN AND BEST PRACTICES
A. Alignment with Regional Plan: Local Jurisdiction shall ensure that its Project funded by the Funds align with the County's adopted regional plan and contribute to the achievement of its stated goals and objectives. Local Jurisdiction shall coordinate with County's efforts to combat homelessness, including collection of data to build a more comprehensive and inclusive version of the Regional Plan and provide continual updates to create a "living" Regional Plan. The County’s Regional Plan is attached as Exhibit C, Measure A Regional Plan, and incorporated herein by reference.

B. Best Practices for Standardization of Care: Local Jurisdiction shall implement best practices for the standardization of care, including but not limited to connections to behavioral and mental health, medical care, and other programs and services.

Project funded by the Funds should aim to create connections to mainstream safety net programs supported by other funds from the County, state, and federal governments, including connections to medical and mental health care supported by state and federal programs as well as other entitlement programs. Funding for Project shall be allocated according to need and equity, considering factors such as the point-in-time count or other similar measures of the population experiencing homelessness or housing instability. Local Jurisdiction shall also comply with any additional best practices for standardization of care, including guidance and key performance indicators approved by the County. The Parties will amend this Agreement as needed to incorporate such County-approved standards of care as an exhibit.

VI. CONSTRUCTION AND REHABILITATION WORK
A. Prevailing Wages: Any construction or rehabilitation project receiving Funds or financed under Funds, including but not limited to a project of fewer than 40 units, shall constitute a public work for which prevailing wages shall be paid for purposes of Chapter 1 (commencing with Section 1720) of Part 7 of Division 2 of the California Labor Code.

B. Project Labor Agreement for Projects with 40 or More Units: A project of 40 or more units is eligible to receive Funds or financed under Funds only if all construction and rehabilitation is subject to the City of Los Angeles Department of Public Works Project Labor Agreement 2020-2030 if the project is within the City of Los Angeles, or the Countywide Community Workforce Agreement, executed by the Chief Executive Officer on June 7, 2023, if the project is elsewhere or any successor to either agreement. For purposes of this Section, the number of units means the maximum number of units authorized in an entitlement granted by the land use permitting authority for a development project, regardless of whether construction or rehabilitation proceeds in phases or project ownership is divided.

C. Alternative Project Labor Agreement: Notwithstanding Section VI.B, above, if a project labor agreement is agreed between Local Jurisdiction or its project developer, the Los Angeles/Orange Counties Building and Construction Trades 







 






6 Council, and the Western States Regional Council of Carpenters, then a project with 40 or more units is eligible to receive funding or financing from Measure A if all construction and rehabilitation is subject to that project labor agreement.

D. Designated Enforcement Agency (DEA): Local Jurisdiction acknowledges that the DEA has the authority to enforce Labor Code Sections 1720-1815, as amended from time to time, for projects funded by the Funds. Any developer, contractor, or subcontractor as to such projects shall be required to cooperate fully in any investigation the DEA initiates. For projects located in the City of Los Angeles, the DEA shall be the Department of Public Works, Bureau of Contract Administration.

For projects located elsewhere, Local Jurisdiction shall act as or designate the DEA.

The DEA shall be authorized to work with joint labor management committees established pursuant to the federal Labor Management Cooperation act of 1978 (29 U.S.C. section 175a) in order to carry out the enforcement/investigation duties under Measure A. A joint labor management committee may bring an action in any court of competent jurisdiction against an employer that fails to comply with the labor standards required by this Agreement and Measure A.

E. Compliance and Cooperation: Local Jurisdiction, including Local Jurisdiction's developers, contractors, and subcontractors, shall comply with the prevailing wage requirements, project labor agreement requirements, and any other labor standards set forth in this section. Failure to comply may result in enforcement actions, including but not limited to withholding of funds, or termination of this Agreement per Section XIV.J. Termination.

VII. RECRUITMENT AND RETENTION OF HOMELESSNESS SERVICE AND

PREVENTION WORKERS
A. All Local Jurisdiction's contracts that use Funds to pay for social services positions, including but not limited to homelessness services and eviction prevention workers, must:

1. Set sufficient payment rates to enable contractors to pay wages aligned with public and private market conditions;

2. Allow amendments, as needed, to provide that incentives and wage increases for cost of living similar to those offered to County staff and/or Los Angeles Homeless Services Authority (LAHSA) staff are also available to service provider and prevention worker staff;

3. Allow annual adjustments to reflect cost-of-living adjustments, increases in administrative allowances, and operational cost changes due to inflation or other factors (such as supply shortages, insurance market changes, etc.);

4. Be paid in a timely manner to prevent unnecessary cost increases borne by service providers; and

5. Not result in displacement of public employees.

B. The requirements under Section VII.A. shall be fully implemented and enforced by July 1, 2026, to allow for necessary administrative, budgetary, and contractual adjustments while ensuring compliance with Measure A. During the transition period, Local Jurisdiction shall coordinate with the County to align all Measure Afunded social services positions with the requirements set forth in this Section to the maximum extent feasible.

VIII. INVOICING AND PAYMENT
A. The Local Jurisdiction must invoice the County only for the tasks, deliverables, goods, services, and other work specified in Exhibit A, Project Description and Budget, and elsewhere hereunder. The Local Jurisdiction's payments will be as provided in Exhibit A, and the Local Jurisdiction will be paid only for the tasks, 







 






7 deliverables, goods, services, and other work approved in writing by the County. If the County does not approve work in writing, no payment for any services will be due to the Local Jurisdiction, including for work rendered.

B. The Local Jurisdiction's invoices must contain the information set forth in Exhibit A, Project Description and Budget, describing the tasks, deliverables, goods, services, work hours, and facility and/or other work for which payment is claimed. The Local Jurisdiction must prepare invoices, which will include the charges owed to the Local Jurisdiction by the County under the terms of this Agreement and in accordance with Exhibit A.

C. The Local Jurisdiction must submit monthly invoices to the County by the 15th calendar day of the month following the month of service. All invoices under this Agreement must be submitted to the County's Project Manager. If County does not receive the invoices timely, then at the County's sole discretion, all work intended to be paid by such invoice may be considered gratuitous effort on the part of the Local Jurisdiction, for which Local Jurisdiction has no claim whatsoever against County.

D. All invoices submitted by the Local Jurisdiction for payment must have the written approval of the County's Project Manager prior to any payment thereof. In no event will the County be liable or responsible for any payment prior to such written approval. Approval for payment will not be unreasonably withheld.

E. Default Method of Payment: Direct Deposit or Electronic Funds Transfer i. The County, at its sole discretion, has determined that the most efficient and secure default form of payment for goods and/or services provided under the Agreement with the County shall be Electronic Funds Transfer (EFT) or direct deposit, unless an alternative method of payment is deemed appropriate by the Auditor-Controller (A-C).
ii. Local Jurisdiction shall submit a direct deposit authorization request via the website https://directdeposit.lacounty.gov with banking and vendor information, and any other information that the A-C determines is reasonably necessary to process the payment and comply with all accounting, record keeping, and tax reporting requirements.
iii. Any provision of law, grant, or funding agreement requiring a specific form or method of payment other than EFT or direct deposit shall supersede this requirement with respect to those payments.
iv. At any time during the duration of the Agreement, Local Jurisdiction may submit a written request for an exemption to this requirement. Such request must be based on specific legal, business, or operational needs and explain why the payment method designated by the A-C is not feasible and an alternative is necessary. The A-C, in consultation with the contracting County department(s), shall decide whether to approve exemption requests.

IX ACCOUNTABILITY AND REPORTING
Local Jurisdiction shall complete financial and status reports on the dates specified as follows:

A. Project Review and Evaluation: The County will monitor, evaluate, and provide guidance to the Local Jurisdiction in the performance of the Measure A Funds allocated to Local Jurisdiction. Reviews will focus on the extent to which the planned Measure A Funds have been implemented and measurable goals achieved, effectiveness of the Project management, and impact of the Project.

The Local Jurisdiction shall make available for inspection to authorized County and their agents, for the term of this Agreement and for a period of five (5) years from the expiration date of this Agreement, all records, including financial, pertaining to 







 






8 its performance under this Agreement, and allow said County personnel and agents to inspect and monitor the Local Jurisdiction Measure A funded Project, and interview the Local Jurisdiction's staff and Project participants, as required by the County and in compliance with Measure A.

Failure of the Local Jurisdiction to comply with the requirements of this Section shall constitute a material breach of the Agreement upon which the County, through its Chief Executive Officer, or designee, may cancel, terminate this Agreement.

B. Reports and Records:

The Local Jurisdiction agrees to prepare and submit financial, Project progress, monitoring, evaluation, or other reports required by the County. The Local Jurisdiction shall maintain and permit onsite inspections of such property, personnel, financial, and other records and accounts as are considered necessary by the County to assure proper accounting for all Agreement Measure A Funds during the Term of this Agreement and for a total of five (5) years thereafter. The Local Jurisdiction will ensure that its employees, agents, City Council members, officers, and board members furnish such information, which in the judgment of County representatives, may be relevant to a question of compliance with contractual conditions, with the County directives, or with the effectiveness, legality, and achievements of the Local Solutions Fund.

1. Quarterly Reports: Local Jurisdiction shall submit a quarterly report using a County approved method that details the status of work performed, including project specific key performance indicators and target specific outcomes. All quarterly reports and supporting documents shall be submitted to County within 30 days after each quarter. A quarterly reporting template is attached and incorporated herein by reference as (Exhibit E).

2. Annual Reports: Local Jurisdiction shall submit an annual report to the County by October 1st of each year detailing the use of the Funds, including:
1) the amounts of Funds received and spent in the previous fiscal year, 2) the status of any projects or work funded by the Funds, and 3) any Funds carried over from previous years and to be carried over to future years.

3. Certification: Local Jurisdiction shall provide a certification, in a form provided by County, to be signed by its Executive Director, City Manager, or designee, with each report required under this Section IX that the statements contained in the report are, to the best of Local Jurisdiction’s knowledge and understanding, true and accurate and that the expenditures described in the report comply with the uses permitted under Section III, Funding Allocation, Exhibit A, Project Description and Budget, and as authorized by the County Board.

C. Public Availability: Local Jurisdiction shall make the annual reports and records publicly available, without charge, including by posting them on its website for at least five (5) years after they are completed, to ensure transparency and accountability in the use of public funds.

D. Data Collection and Reporting: The Local Jurisdiction agrees to collect and report data as required by this Agreement to assess the effectiveness of funded Project, facilitate reporting, monitoring, and outcome analysis. This includes providing data on outcomes related to homelessness prevention, housing stability, mental health treatment, substance use disorder treatment, and other relevant indicators. To the extent feasible, the County will require the Local Jurisdiction to report expenditures and other key metrics in a uniform manner.

E. Accounting: The Local Jurisdiction shall establish and maintain on a current basis an adequate accounting system in accordance with Generally Accepted Accounting Principles (“GAAP”) Standards, and the County Auditor-Controller Agreement Accounting and Administration Handbook. Regardless of the Local Jurisdiction’s 







 






9 method of accounting, expenses must be reported in accordance with this Agreement.

F. Submission of Reports to County Project Manager: All completed reports described in this Section shall be submitted timely to the County’s Project Manager.

IX. FINANCIAL RECORDS AND AUDITING
A. Audits:

1. County shall monitor the progress of the Measure A funded Project through this Agreement and ensure Local Jurisdiction's compliance with the terms and objectives outlined herein. The Local Jurisdiction shall make available for inspection and audit to authorized County personnel and their agents, for the term of this Agreement and a period of five (5) years from the expiration date of this Agreement, and allow said County personnel and agents to inspect and audit all of its books and records relating to each Project operation or business activity which is Measure A funded in whole, or in part, in compliance with Measure A and this Agreement. Failure of the Local Jurisdiction to comply with the requirements of this Section shall constitute a material breach of this Agreement upon which County may cancel or terminate this Agreement. Within ten (10) days of the County's written request, Local Jurisdiction shall allow the County access to financial and program records during regular business hours at any place Local Jurisdiction keeps those records.

2. Local Jurisdiction agrees to maintain accurate and complete financial accounts, documents, and records relating to this Agreement in accordance with general accepted accounting principles. Local Jurisdiction must maintain accurate and complete employment and other records relating to its performance of this Agreement. Local Jurisdiction shall make financial records available to the County for auditing at reasonable times. Local Jurisdiction agrees that the County, or its authorized representatives, will have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent transaction, activity, or record relating to this Agreement. All such material, including, but not limited to, all financial records, bank statements, cancelled checks or other proof of payment, timecards, signin/sign-out sheets and other time and employment records, and proprietary data and information, will be kept and maintained by Local Jurisdiction and will be made available to the County during the term of this Agreement and for a period of five (5) years thereafter unless the County’s written permission is given to dispose of any such material prior to such time.

3. Local Jurisdiction, within thirty (30) days of notification from the County of its audit findings, may dispute the audit findings in writing to the County and provide the County with records and/or documentation to support the expenditure claims. The County shall review this documentation and make a final determination as to the validity of the expenditures. The Local Jurisdiction agrees that in the event that the Measure A funded Project established hereunder is subject to audit exceptions by appropriate audit agencies, it shall be responsible for complying with such exceptions and paying the County the full amount of the County's liability to the funding agency resulting from such audit exceptions.

4. It is understood and agreed that any funds paid to Local Jurisdiction hereunder may only be used for the purposes specified in this Agreement and in accordance with Measure A. In furtherance of this understanding, it is agreed that should the County determine that any funds paid to Local 







 






10 Jurisdiction hereunder have been used for purposes other than those authorized by this Agreement, Local Jurisdiction is required to immediately refund any such improperly used funds to the County.

B. Redirecting Funds for Unexpended Funds: Effective October 1, 2027, if Local Jurisdiction reports unexpended funds equaling 30 percent or more of its allocated proceeds from the Local Solutions Fund in two consecutive annual reports, County shall reallocate the excess amount exceeding the 30 percent threshold ("Excess Amount") back to the County’s Local Solutions Fund.
i. The County shall, within 45 days of identifying the Excess Amount (or by November 15th), issue a written notice to Local Jurisdiction informing it that County will withhold from the next annual allocation the portion of funds exceeding 30 percent of that year's total allocation for reallocation to the County's Local Solutions Fund.
ii. For the purposes of this provision, funds appropriated for permanent affordable housing construction by Local Jurisdiction shall be excluded from the calculation of unexpended funds and shall not be considered when determining whether the 30 percent threshold has been exceeded.

C. Redirecting Funds for Failure to Meet Target Metrics: The County reserves the right to evaluate progress toward the target metrics established under Measure A and/or this Agreement. For each goal for which the target metric has not been achieved as of December 31, 2030, the County reserves the right, in its sole discretion, to redirect funds to or away from Local Jurisdiction's Project.

XI. INDEMNITY AND INSURANCE
A. Indemnity: Local Jurisdiction agrees to indemnify, defend, and hold harmless the County, its Special Districts, elected and appointed officers, employees, agents and volunteers ("County Indemnitees") from and against any and all liability, actions, causes of action, or expense of any kind, including, but not limited to, defense costs and legal fees, and claims for damages of any nature whatsoever, including, but not limited to, bodily injury, death, personal injury, or property damage arising from or related to this Agreement, except for such loss or damage arising from the sole negligence or willful misconduct of the County Indemnitees.

Any legal defense pursuant to Local Jurisdiction’s indemnification obligations under this Section will be conducted by Local Jurisdiction and performed by counsel selected by Local Jurisdiction and approved by County. Notwithstanding the preceding sentence, County will have the right to participate in any such defense at its sole cost and expense, except that in the event Local Jurisdiction fails to provide County with a full and adequate defense, as determined by County in its sole judgment, County will be entitled to retain its own counsel, including, without limitation, County Counsel, and to seek reimbursement from Local Jurisdiction for all such costs and expenses incurred by County in doing so. Local Jurisdiction will not have the right to enter into any settlement, agree to any injunction, or make any admission, in each case, on behalf of County without County’s prior written approval.

B. Insurance: Local Jurisdiction shall provide and maintain at its own expense during the term of this Agreement the following program(s) of insurance or self-insurance covering its operations hereunder. Such insurance shall be provided by insurer(s) satisfactory to the County's Risk Manager and evidence of such programs satisfactory to the County shall be delivered to the County on or before the effective date of this Agreement. Such evidence shall specifically identify this Agreement and shall contain express conditions that County is to be given written notice at least thirty (30) days in advance of any modification or termination of any program of insurance. All such insurance, except for Workers' Compensation, shall be primary to and not contributing with any other insurance or self-insurance coverage 







 






11 maintained by County and shall name the County of Los Angeles as an additional insured.
i. Commercial General Liability: with limits of not less than $1 million per occurrence.
ii. Automobile Liability insurance: (Providing scope of coverage equivalent to ISO policy form CA 00 01) with limits of not less than $1 million for bodily injury and property damage, in combined or equivalent split limits, for each single accident. Insurance shall cover liability arising out of Contractor’s use of autos pursuant to this Contract, including owned, leased, hired, and/or non-owned autos, as each may be applicable.
iii. Workers' Compensation: For every Contractor providing services, a program of Workers' Compensation Insurance in an amount and form to meet all applicable requirements of the Labor Code of the State of California, and which specifically covers all persons providing services by or on behalf of Local Jurisdiction and all risks to such persons under this Agreement, and including Employer's Liability coverage with a $1 million per accident. iv. Crime Insurance: A comprehensive blanket crime insurance policy with each insuring agreement in an amount not less than $1 million, insuring against loss of money, securities, or other property referred to hereunder which may result from:

1. Dishonesty or fraudulent acts of officers, directors, or employees of Local Jurisdiction, or

2. Disappearance, destruction or wrongful abstraction inside or outside the premises or Local Jurisdiction, while in the care, custody or control of Local Jurisdiction, or

3. Sustained through forgery or direction to pay a certain sum in money. v. Property Coverage: If, under the terms of this Agreement, Local Jurisdiction shall have possession of rented or leased or be loaned any County-owned real or personal property, Local Jurisdiction shall provide:

1. For real property: insurance providing special form ("all risk") coverage for the full replacement value.

2. For personal property: insurance providing special form ("all risk") coverage for the actual cash value.

XII. CONFLICT OF INTEREST
A. Local Jurisdiction covenants that neither Local Jurisdiction nor any of its agents, officers, employees, contractors, or sub-contractors who presently exercise any function of responsibility in connection with the Project has a personal interest, direct or indirect, in the Agreement, except to the extent he or she may receive compensation for his or her performance pursuant to this Agreement.

B. Local Jurisdiction, its agents, officers, employees, contractors, and sub-contractors shall comply with all applicable Federal, State and County laws and regulations governing conflict of interest now in effect or hereafter to be enacted during the term of this Agreement.

XIII. AUTHORITY
Local Jurisdiction warrants and certifies that it possesses the legal authority to execute this Agreement and to undertake the proposed Project, and that a resolution, motion, or similar action has been fully adopted or passed, as an official act of Local Jurisdiction 's governing body, and directing and designating the authorized representative(s) of Local 







 






12 Jurisdiction to act in connection with the Project specified and to provide such additional information as may be required by the County.

XIV. STANDARD TERMS AND CONDITIONS
A. Amendments and Change Notices:
a. For any change which affects the scope of work, term, budget, payments, or any term or condition included under this Agreement, an amendment to the Agreement will be prepared by the County and shall be executed by the Local Jurisdiction and an authorized designee of the County, and approved as to form by County Counsel.
b. The County's Board or Chief Executive Officer or designee may require the addition and/or change of certain terms and conditions in the Agreement during the term of this Agreement. The County reserves the right to add and/or change such provisions as required by the County’s Board or Chief Executive Officer. To implement such changes, an Amendment to the Agreement will be prepared by the County and shall be executed by the Local Jurisdiction and by an authorized designee of the County. c. For any change which does not materially affect the scope of work, term, budget, payments, or any term or condition included under this Agreement, a Change Notice will be prepared and signed by the County's Project Manager or designee and Local Jurisdiction's Project Manager.

B. Independent Contractor: This Agreement is by and between the County and Local Jurisdiction and is not intended, and shall not be construed, to create the relationship of agent, servant, employee, partnership, joint venture, or association, as between the County and Local Jurisdiction. The employees and agents of one party shall not be, or be construed to be, the employees or agents of the other party for any purpose whatsoever.

Local Jurisdiction shall be solely liable and responsible for providing to, or on behalf of, all persons performing work pursuant to this Agreement all compensation and benefits. The County shall have no liability or responsibility for the payment of any salaries, wages, unemployment benefits, disability benefits, Federal, State, or local taxes, worker's compensation benefits or other compensation, benefits, or taxes for any personnel provided by or on behalf of Local Jurisdiction.

C. Assignments and Subcontracts:
a. Local Jurisdiction shall not assign its rights or delegate its duties under this Agreement, or both, whether in whole or in part, without the prior written consent of the County, in its discretion, and any attempted assignment or delegation without such consent shall be null and void. For purposes of this Section, the County's consent requires a written amendment to this Agreement that is formally approved and executed by Local Jurisdiction and the County.
b. Any assumption, assignment, delegation, or takeover of any of Local Jurisdiction's duties, responsibilities, obligations, or performance of same by any entity other than Local Jurisdiction, whether through assignment, subcontract, delegation, or any other mechanism, with or without consideration for any reason whatsoever without County's express prior written approval, shall be a material breach of this Agreement which may result in the termination of this Agreement.
c. Local Jurisdiction shall be solely liable and responsible for all payments or other compensation to all subcontractors and their officers, employees, agents, and successors in interest arising through services performed hereunder, notwithstanding the County’s consent to subcontract. 







 






13 d. Any contractor or subcontractor of Local Jurisdiction are bound by the same obligations of this Agreement and shall comply with all Measure A requirements such as, but not limited to, Measure A allowable uses, purposes, Goals and Metrics (Exhibit B), Regional Plan (Exhibit C), and Best Practices (Exhibit D). Failure to comply may result in enforcement actions, including but not limited to withholding of funds, or termination of this Agreement per Section XIV.J. Termination.

D. Fair Labor: Local Jurisdiction agrees to indemnify, defend, and hold harmless the County, its agents, officers, and employees from any and all liability including, but not limited to, wages, overtime pay, liquidated damages, penalties, court costs, and attorneys' fees arising under any wage and hour law violation including, but not limited to, Federal Fair Labor Standards Act for services performed by Local Jurisdiction's employees for which the County may be found jointly or solely liable.

E. Religious and Political Activities: Local Jurisdiction agrees that Measure A Funds under this Agreement will be used exclusively for the performance of the work required under this Agreement, and that no Measure A funds made available under this Agreement shall be used to promote religious or political activities. Further, Local Jurisdiction agrees that it will not perform, nor permit to be performed, any religious or political activities in connection with the performance of this Agreement.

F. Nondiscrimination: Local Jurisdiction shall not discriminate against any person on the basis of race, color, sex, sexual orientation, age, religious belief, national origin, marital status, physical or mental handicap, medical condition, or place of residence in providing any services under this Agreement.

G. County Lobbyists: Local Jurisdiction and each County lobbyist or County lobbying firm as defined in Los Angeles County Code Section 2.160.010, retained by Local Jurisdiction, shall fully comply with the County Lobbyist Ordinance, Los Angeles County Code Chapter 2.160. Failure on the part of Local Jurisdiction or any County lobbyist or County lobbying firm retained by Local Jurisdiction to fully comply with the County Lobbyist Ordinance shall constitute a material breach of this Agreement upon which County may immediately terminate this Agreement.

H. Confidentiality: Local Jurisdiction must maintain the confidentiality of all records and information in accordance with all applicable Federal, State and local laws, rules, regulations, ordinances, directives, guidelines, policies and procedures relating to confidentiality, including, without limitation, County policies concerning information technology security and the protection of confidential records and information.

I. Public Records Act: Any documents submitted by Local Jurisdiction to the County become the exclusive property of the County. All such documents become a matter of public record and will be regarded as public records. In the event the County is required to defend an action on a Public Records Act request for any of the aforementioned documents, information, books, and/or records, the Local Jurisdiction agrees to defend and indemnify the County from all costs and expenses, including reasonable attorney’s fees, in action or liability arising under the Public Records Act.

J. Termination:

1. Termination for Convenience: This Agreement may be terminated, in whole or in part, by either party for the convenience of that party. Termination of work hereunder shall be effected by written notice of termination specifying the extent to which performance of work is terminated and the date upon which such termination becomes effective.

2. Termination for Default: The County may terminate this Agreement immediately by written notice to Local Jurisdiction upon Local Jurisdiction's failure to comply with the provisions of this Agreement. It is also understood and agreed that should the County determine that Local Jurisdiction's 







 






14 failure to perform relates to only part of the Project, the County, in its sole discretion, may elect to terminate only that part of the Agreement which shall in no way void or invalidate the rest of this Agreement.

3. Termination for Improper Consideration:
a. The County may, by written notice to Local Jurisdiction, immediately terminate the right of Local Jurisdiction to proceed under this Agreement if it is found that consideration, in any form, was offered or given by Local Jurisdiction, either directly or through an intermediary, to any County officer, employee, or agent with the intent of securing this Agreement or securing favorable treatment with respect to the award, amendment, extension of this Agreement, or the making of any determinations with respect to Local Jurisdiction's performance pursuant to this Agreement. In the event of such termination, the County shall be entitled to pursue those same remedies against Local Jurisdiction as it could pursue in the event of default by Local Jurisdiction.
b. Local Jurisdiction shall immediately report any attempt by a County officer or employee to solicit such improper consideration. The report shall be made either to a County manager charged with the supervision of the employee or to the County Auditor-Controller's Employee Fraud Hotline at (800) 544-6861 or
https://fraud.lacounty.gov/.
c. Among other items, such improper consideration may take the form of cash; discounts; services; the provision of travel, entertainment, or tangible gifts.

4. In the event of termination, Local Jurisdiction will provide a detailed report of expenditures and funds that had not been expended, contracted, or encumbered by Local Jurisdiction for use in carrying out the purposes of the Agreement prior to Local Jurisdiction's receipt of County's notification of termination. Local Jurisdiction shall reimburse County within thirty (30) days of the termination, the full monetary value of all funds already disbursed under this Agreement that had not been expended, contracted, or encumbered by Local Jurisdiction.

XV. NOTICES, REPORTS, INVOICES, AND APPROVALS
A. All notices, reports, invoices, and approvals shall be directed to and made by the following representatives of the parties:

To the County Representative:

Name: Marco Santana, County Project Manager
Email: [email protected]
And copy
[email protected]
To Local Jurisdiction Representative:

Name: Caitlin Sims, Director of Regional Planning Programs Email: [email protected]
B. Local Jurisdiction shall notify the County in writing within five (5) business days of any change in the names or email address above.









 






15 XVI. SEVERABILITY
If any provision of this Agreement, or the application thereof, is held to be invalid, that invalidity shall not affect other provisions or applications of the Agreement that can be given effect without the invalid provision or application, and to this end the provisions of the Agreement are severable.

XVII. PHOTOGRAPHS, FOOTAGE, AND OTHER MEDIA MATERIALS
The Local Jurisdiction represents and warrants that all photographs, videos, DVD's, footage, magazines, and other media materials provided to the County are either public record or have been legally procured without invading the copyright, ownership, or privacy rights of any individual. The Local Jurisdiction further agrees to defend, hold harmless, and indemnify the County Indemnitees from any and all liability arising from or related to the County's use of said photographs, videos, DVD's, footage, magazines, and other media materials.

XVIII. GOVERNING LAWS, JURISDICTION AND VENUE

This Agreement shall be governed by and construed in accordance with the laws of the State of California. To the maximum extent permitted by applicable law, Local Jurisdiction and the County agree and consent to the exclusive jurisdiction of the courts of the State of California for all purposes concerning this Agreement and further agree and consent that venue of any action brought in connection with or arising out of this Agreement, shall be exclusively in the County of Los Angeles.

XIX. COMPLIANCE WITH FAIR CHANCE EMPLOYMENT HIRING PRACTICES The Local Jurisdiction, and its contractors/subcontractors, must comply with fair chance employment hiring practices set forth in California Government Code Section 12952. Local Jurisdiction’s violation of this paragraph of the Agreement may constitute a material breach of the Agreement. In the event of such material breach, County may, in its sole discretion, terminate the Agreement.

XX. CAMPAIGN CONTRIBUTION PROHIBITION FOLLOWING FINAL DECISION IN

CONTRACT PROCEEDING
Pursuant to Government Code Section 84308, the Local Jurisdiction and its contractors/subcontractors, are prohibited from making a contribution of more than $250 to a County officer for twelve (12) months after the date of the final decision in the proceeding involving this Agreement. Failure to comply with the provisions of Government Code Section 84308 and of this Section, may be a material breach of this Agreement as determined in the sole discretion of the County.

XXI. RIGHTS AND REMEDIES NOT EXCLUSIVE
The rights and remedies of the County provided in any given paragraph, as well as throughout the Agreement, are not exclusive and are cumulative with any and all other rights and remedies under the Agreement, at law, or in equity.

XXII. EXECUTION OF AGREEMENT AND AMENDMENTS
This Agreement and any amendments thereto may be executed in counterpart originals, utilizing wet and/or electronic signatures, each of which shall be deemed to constitute an original Agreement or amendment, and all of which shall constitute one Agreement or amendment. The execution of one counterpart by any Party shall have the same force and effect as if that Party had signed all other counterparts. 







 






16 IN WITNESS WHEREOF, Local Jurisdiction has executed this Agreement #HI-25-015 or caused it to be duly executed by its authorized representative, and the County of Los Angeles by order of its Board of Supervisors, has delegated the authority to execute this Agreement on its behalf by the Chief Executive Officer, or her designee, on the date and year written below.

COUNTY OF LOS ANGELES
By
FESIA A. DAVENPORT Date
Chief Executive Officer
APPROVED AS TO FORM:

DAWYN R. HARRISON
County Counsel
By
Senior Deputy County Counsel

SAN GABRIEL VALLEY COUNCIL OF

GOVERNMENTS
By _______________________________
Print Name _________________________
Title________________________ ___
$SSURYHGDVWR)RUP

%\BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB
3ULQW1DPHBBBBBBBBBBBBBBBBBBBBBBBBBB
7LWOHBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB
Cassie Trapesonian
SGVCOG General Counsel

BBBBBBBBBBB
__________________
Marisa Creter
Executive Director








 






17 EXHIBITS AND ATTACHMENTS

EXHIBITS
A. PROJECT DESCRIPTION AND BUDGET
B. RECOMMENDATIONS FOR MEASURE A GOALS
C. MEASURE A REGIONAL PLAN
D. BEST PRACTICES
E. QUARTERLY REPORTING TEMPLATE








 






18 EXHIBIT A

PROJECT DESCRIPTION AND BUDGET

SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS
HI-25-015
I. Overview
This Agreement between the County of Los Angeles ("County") and the San Gabriel Valley Council of Governments ("SGVCOG" or "Local Jurisdiction") allocates funds from the County's Local Solutions Fund ("LSF"), which are authorized under Measure A to support local homelessness solutions, including prevention efforts, services, and affordable housing. The funds will support the Local Jurisdiction projects and associated administrative oversight as outlined herein.

II. Project Description
Eligible Use Grouping 1: This project falls under the eligible uses of LSF, as outlined in the County's Measure A Local Solutions Fund Eligible Uses, Section 1.2. Activities under Eligible Use, Group 1 must directly contribute to achieving Measure A Goal 1 (reducing unsheltered homelessness) or Goal 3 (increasing permanent housing placements) and may include the following: homeless prevention; permanent housing for PEH; interim housing for PEH; expedited placements in permanent housing for PEH; employment services for PEH; or enhanced services for Transition-Age Youth and children experiencing or at-risk of homelessness.
1A: Eligible Use Permanent Housing for People Experiencing Homelessness (PEH)
Project Housing Acquisition and Operation
Project Description
These funds will support SGVCOG in subcontracting with qualified service providers to operate a hybrid model of scattered site interim/permanent housing throughout the San Gabriel Valley. This project involves a mix of providing housing as a service and acquiring permanent housing units for long-term use. Service providers will identify and secure immediately available interim housing units for People Experiencing Homelessness (PEH), including shared housing, rental market units, and subsidizing units in regional partnership cities, and will work to house clients in those units. Once units are identified, service providers will house referred clients. Each regional partnership city will be able to refer clients to available sites. Once clients are placed in housing, each service provider will be responsible for working with housed clients for the duration of their stay in interim housing at an adequate case management ratio of 20:1 - to help connect to services and permanent housing. The SGVCOG will contract with multiple service providers experienced in serving diverse groups, including transition age youth, families, and individuals.

Project Specific Key
Performance Indicators
(PS-KPI) and Target
Outcomes (PS-TO)
PS-KPI: Number of PEH provided services in interim housing x PS-TO: 72 unduplicated PEH
PS-KPI: Number of PEH placed in permanent housing
x PS-TO: 5 unduplicated PEH
Measure A Goals and
Target Metric
Alignment with Measure A Goal #1: Increase the number of people moving from encampments into permanent housing to reduce unsheltered homelessness.








 






19 Target Metric 1a: Decrease by 30 percent the number of people experiencing unsheltered homelessness from a baseline of 52,365 in 2024 to a target of 36,656 in 2030.
1B: Eligible Use Interim Housing for PEH
Project Interim Housing – Motel Vouchers Program
Project Description
The funds will support SGVCOG's Motel Vouchers Program
provided for the cities of Arcadia, Glendora, and West Covina that will administer a motel voucher program to temporarily house individuals and families experiencing homelessness. The Program will offer interim housing stays to address urgent situations, including the bridge time period before moving into a permanent housing, extreme weather conditions, fleeing domestic violence, and other emergencies. Case managers will work with each client to connect them to supportive services. Los Angeles Center for Alcohol and Drug Abuse (LA CADA) will support the Motel Voucher Program in Arcadia; Glendora staff will manage the program in Glendora; and the City of West Covina may subcontract with a service provider to administer the program. Case managers in each respective city will have access to these resources.

Project Specific Key
Performance Indicators
(PS-KPI) and Target
Outcomes (PS-TO)
PS-KPI: Number of PEH/Households housed in interim housing with motel vouchers
x PS-TO: 160 unduplicated PEH
PS-KPI: Number of PEH/Households placed into permanent
housing within three months of receiving a motel voucher x PS-TO: At least 96 unduplicated PEH/Household (or 60% of 160)
Measure A Goals and
Target Metric
Alignment with Measure A Goal #1: Increase the number of people moving from encampments into permanent housing to reduce unsheltered homelessness.

Target Metric 1a: Decrease by 30 percent the number of people experiencing unsheltered homelessness from a baseline of 52,365 in 2024 to a target of 36,656 in 2030.
1C: Eligible Use Interim Housing for PEH
Project Interim Housing - LA CADA Beds
Project Description
The funds will support SGVCOG's sub agreement with the City of West Covina to provide eight (8) interim housing beds operated by LA CADA. This project is designed to serve as a direct pathway to permanent housing for people moving from encampments to interim housing. The beds, located at sites located throughout the San Gabriel Valley and Los Angeles County. Through its
agreement with West Covina, LA CADA guarantees permanent access to these eight beds within the LA CADA continuum of care.

LA CADA will assess clients prior to the interim housing stay, and, once a client is housed in a LA CADA interim bed, LA CADA staff will link clients to other supportive services and case management with an emphasis on housing focused case management. LA CADA will communicate program operational standards and will utilize the beds in alignment with those standards.








 






20 Project Specific Key
Performance Indicators
(PS-KPI) and Target
Outcomes (PS-TO)
PS-KPI: Number of PEH provided interim housing
x PS-TO: 40 unduplicated PEH
PS-KPI: Number of PEH placed into permanent housing
x PS-TO: 8 unduplicated PEH
Measure A Goals and
Target Metric
Alignment with Measure A Goal #1: Increase the number of people moving from encampments into permanent housing to reduce unsheltered homelessness:

Target Metric 1a: Decrease by 30 percent the number of people experiencing unsheltered homelessness from a baseline of 52,365 in 2024 to a target of 36,656 in 2030.
1D: Eligible Use Interim Housing for PEH
Project Non-Congregate Interim Housing Site
Project Description
The funds will support operation of an existing 25-bed noncongregate interim housing site at the Azusa Resource Center (ARC). LA CADA, selected through a competitive process, will serve as the site operator, providing case management and supportive services to stabilize participants and transition them into permanent housing. This effort includes intake and assessment of participants to develop individualized housing and services plans to help participants work toward housing and health goals. Case management includes linkage to services such as health care, behavioral or mental health services, substance use treatment, employment services. The operator provides clients with daily meals and 24/7 trauma-informed staffing, security, and property management.

Project Specific Key
Performance Indicators
(PS-KPI) and Target
Outcomes (PS-TO)
PS-KPI: Number of PEH provided interim housing
x PS-TO: 25 unduplicated PEH
PS-KPI: Number of PEH placed in permanent housing
x PS-TO: 10 unduplicated PEH
Measure A Goals and
Target Metric
Alignment with Measure A Goal #1: Increase the number of people moving from encampments into permanent housing to reduce unsheltered homelessness:

Target Metric 1a: Decrease by 30 percent the number of people experiencing unsheltered homelessness from a baseline of 52,365 in 2024 to a target of 36,656 in 2030.
1E: Eligible Use Expedited Placements in Permanent Housing for PEH Project Financial Assistance
Project Description
The funds support the cities of Arcadia and Glendora's move-in assistance programs, which focus on expedited placement of individuals and families experiencing homelessness into permanent housing. These client-driven programs focuses on addressing barriers to permanent housing, engaging landlords to secure additional units, and supporting staff's efforts to engage with family/friends of unsheltered individuals and families to determine if temporary or permanent housing may be provided to them, including providing incentives to family/friends to host clients.

Funds will also support move-in costs such as security deposits, mitigation funds, and host home support.








 






21 Project Specific Key
Performance Indicators
(PS-KPI) and Target
Outcomes (PS-TO)
PS-KPI: Number of households permanently housed with move-in assistance programs
x PS-TO: 60 unduplicated households
Measure A Goals and
Target Metric
Alignment with Measure A Goal #3: Increase the number of people permanently leaving homelessness
Target Metric 3a: Increase by 57 percent the number of service participants who exit homelessness to permanent housing from a baseline of 19,127 in FY 2023-24 to a target of 30,000 in 2030. 1F: Eligible Use Expedited Placements in Permanent Housing for PEH Project Landlord Incentives
Project Description
The funds will support SGVCOG and member cities in operating their Landlord Incentive program, which aims to secure additional permanent housing units for people experiencing homelessness (PEH). The program provides direct financial incentives to landlords and offers dedicated support, including mediation and direct engagement , to address questions or concerns and to encourage participation in rental/assistance programs for PEH.

Project Specific Key
Performance Indicators
(PS-KPI) and Target
Outcomes (PS-TO)
PS-KPI: Number of new units secured via direct landlord incentives
x PS-TO: 20 unduplicated units
Measure A Goals and
Target Metric
Alignment with Measure A Goal #3: Increase the number of people permanently leaving homelessness.

Target Metric 3a: Increase by 57 percent the number of service participants who exit homelessness to permanent housing from a baseline of 19,127 in fiscal year 2023-24 to a target of 30,000 in 2030.
1G: Eligible Use Permanent Housing for PEH
Project Flexible Rental Subsidies
Project Description
The funds will support SGVCOG and the cities of Glendora, Rosemead, and San Dimas in providing rental assistance for participants experiencing homelessness, including time-limited subsidies, rapid rehousing, shallow subsidies, and other flexible rent subsidies. In Glendora and San Dimas, City staff in the respective cities will be responsible for administering the programs, which will pair appropriate levels of financial assistance with case management and resources to increase income, reduce expenses, and develop financial management skills to help prevent a return to homelessness. In Rosemead, Family Promise of SGV (FPSGV) will administer the program and provide six (6) months of case management for the enrolled clients. Case managers in each respective city will have access to these resources. Each City will establish and manage its respective program policies and procedures that defines the requirements for rental assistance, guidelines on the number of months for which clients can receive rental assistance, and the tracking approach to ensure that the intervention is helping clients to remain housed after the intervention ends.








 






22 Project Specific Key
Performance Indicators
(PS-KPI) and Target
Outcomes (PS-TO)
PS-KPI: Total number of households permanently housed with subsidy assistance:
x PS-TO: 16 unduplicated households
Measure A Goals and
Target Metric
Alignment with Measure A Goal #1: Increase the number of people moving from encampments into permanent housing to reduce unsheltered homelessness:

Target Metric 1a: Decrease by 30 percent the number of people experiencing unsheltered homelessness from a baseline of 52,365 in 2024 to a target of 36,656 in 2030.
1H: Eligible Use Expedited Placements in Permanent Housing for PEH Project Problem Solving
Project Description
The funds will support SGVCOG's Problem Solving Program, which assists individuals secure or maintain immediate, sustainable housing through mediation, resource navigation, negotiation, and targeted financial assistance.

Project Specific Key
Performance Indicators
(PS-KPI) and Target
Outcomes (PS-TO)
PS-KPI: Number of individuals that secure housing
x PS-TO: 15 unduplicated individuals
Measure A Goals and
Target Metric
Alignment with Measure A Goal #3: Increase the number of people permanently leaving homelessness
Target Metric 3a: Increase by 57 percent the number of service participants who exit homelessness to permanent housing from a baseline of 19,127 in fiscal year 2023-24 to a target of 30,000 in 2030.

Eligible Use Grouping 2: The project fall under eligible uses of Measure A LSF, specifically, Eligible Use, Group 2. Activities under Eligible Use, Group 2, must demonstrate a maximized partnership with organization that create connections to mainstream safely net programs supported by other funds from the County, State, and Federal Governments, including connections to medical and mental health care supported by state and federal programs as well as other entitlements programs.








 






23 2A: Eligible Use Case Management and Outreach Services Project
Case Management & Outreach Services for Clients with
Substance Use Disorder (SUD) and/or Severe Mental Illness (SMI) – Alhambra
Project Description
The funds will support SGVCOG sub agreement with the city of Alhambra, which will subcontract with LA CADA to provide case management and outreach services for PEH, with a focus on individuals with SUD or SMI. The LA CADA team, partially funded by this program, will consist of a Program Director, Outreach Coordinator, and three Outreach Navigators, and will have access to various housing resources, including those funded by Measure A, other resources in LA CADA's continuum of care, and LA CADA's partner agencies. The LA CADA team will also have access to Alhambra-contracted interim housing beds that are part of LA CADA's continuum of care, and which are funded by other sources of funding. Services will consist of outreach, medication, therapy, peer-to-peer support, case management, health
screening, group counseling, dual diagnosis treatment groups, and housing placement for PEH not yet enrolled in specialty mental health services that are Medi-Cal billable.

Group 2 Connection
The project will be connected with the following
investments/programs funded by other entities, governmental or nongovernmental, including local agencies such as:

This project will be an avenue for PEH to connect to other Measure A-funded housing resources (such as Projects 1B, 1E, 1F, 1G, and 1H herein). LA CADA teams will be able to place clients into those housing resources as part of their case management and outreach services. In addition, LA CADA has a robust continuum of housing resources to which clients can be referred, and relationships and connections managed by other Local, County, State, and Federal programs, including those executed by Los Angeles Homeless Services Authority (LAHSA), Department of Mental Health (DMH), Department of Health Services (DHS), Department of Children and Family Services (DCFS), Veterans Affairs (VA), and Adult Protective Services (APS). In addition, the respective LA CADA teams will work in collaboration with SPA 3 CES lead agencies to help connect PEH to shelter (interim housing, recuperative care), permanent housing (Section 8 vouchers), mental health services (DMH), health services (DHS), and substance use treatment services (Medi-Cal funded).

Project Specific Key
Performance Indicators
(PS-KPI) and Target
Outcomes (PS-TO)
PS-KPI: Number of PEH connected to outpatient/inpatient services
x PS-TO: 8 unduplicated PEH
PS-KPI: Number of PEH placed in interim or permanent
Substance Use Disorder (SUD)/Serious Mental Illness (SMI) housing
x PS-TO: 1 unduplicated PEH placement
Measure A Goals and
Target Metric
Alignment with Measure A Goal # 2: Reduce the number of people with mental illness and/or substance use disorders who experience homelessness.

Target Metric 2c: Reduce by 10 percent the number of people with co-occurring SMI and SUD experiencing homelessness from a baseline of 20,446 in FY 2023-24 to a target of 18,401 in 2030. 







 






24 2B: Eligible Use Case Management and Outreach Services Project
Case Management & Outreach Services for Clients with
Substance Use Disorder (SUD) and/or Severe Mental Illness (SMI) – West Covina
Project Description
The funds will support SGVCOG subagreement with the city of West Covina, which will enter into its own subcontract and provide partial funding to LA CADA to deliver case management and outreach services for PEH, with a focus on individuals with SUD or SMI. The LA CADA team, partially funded by this program, will consist of a Program Manager, Program Coordinator,
Navigator/Case Manager, and Housing Specialist, and will have access to various housing resources, including those funded by Measure A and other sources. Services will consist of outreach, medication, therapy, peer-to-peer support, case management, health screening, group counseling, dual diagnosis treatment groups, and housing placement for PEH not yet enrolled in specialty mental health services that are Medi-Cal billable.

Group 2 Connection
The project will be connected with the following
investments/programs funded by other entities, governmental or nongovernmental, including local agencies such as:

This project will be an avenue for PEH to connect to other Measure A-funded housing resources (such as Projects 1B, 1E, 1F, 1G, and 1H herein). LA CADA teams will be able to place clients into those housing resources as part of their case management and outreach services. In addition, LA CADA has a robust continuum of housing resources to which clients can be referred, and relationships and connections managed by other Local, County, State, and Federal programs, including those executed by LAHSA, DMH, DHS, DCFS, VA, and APS. In addition, the respective LA CADA teams will work in collaboration with SPA 3 CES lead agencies to help connect PEH to shelter (interim housing, recuperative care), permanent housing (Section 8 vouchers), mental health services (DMH), health services (DHS), and substance use treatment services (Medi-Cal funded).

Project Specific Key
Performance Indicators
(PS-KPI) and Target
Outcomes (PS-TO)
PS-KPI: Number of PEH connected to outpatient/inpatient services
x PS-TO: 8 unduplicated PEH
PS-KPI: Number of PEH placed in interim or permanent SUD/SMI housing
x PS-TO: 1 unduplicated PEH placement
Measure A Goals and
Target Metric
Alignment with Measure A Goal #2: Reduce the number of people with mental illness and or substance use disorders who
experience homelessness.

Target Metric 2c: Reduce by 10 percent the number of people with co-occurring SMI and SUD experiencing homelessness from a baseline of 20,446 in fiscal year 2023-24 to a target of 18,401 in 2030.
2C: Eligible Use Case Management and Outreach Services
Project Case Management & Outreach Services – San Dimas 







 






25 Project Description
The funds will support SGVCOG in subcontracting with the city of San Dimas, which will enter into its own subagreement to provide partial funding to LA CADA to deliver case management and outreach services for PEH via a team consisting of a project lead and outreach navigator.. The teams will have access to housing resources (such as Projects 1B, 1E, 1F, 1G, and 1H herein) that will allow team members to place clients in interim and permanent housing. LA CADA teams will engage initially with clients and will continue to provide follow-up case management to help clients connect to services, secure housing, and maintain stable housing.

Group 2 Connection
The project will be connected with the following
investments/programs funded by other entities, governmental or nongovernmental including local agencies such as:

This project will be an avenue for PEH to connect to other Measure A-funded housing resources (such as Projects 1B, 1E, 1F, 1G, and 1H herein). LA CADA teams will be able to place clients into those housing resources as part of their case management and outreach services. In addition, LA CADA has a robust continuum of housing resources to which clients can be referred, and relationships and connections managed by other Local, County, State, and Federal programs, including those executed by LAHSA, DMH, DHS, DCFS, VA, and APS. In addition, the respective LA CADA teams will work in collaboration with SPA 3 CES lead agencies to help connect PEH to shelter (interim housing, recuperative care), permanent housing (Section 8 vouchers), mental health services (DMH), health services (DHS), and substance use treatment services (Medi-Cal funded).

Project Specific Key
Performance Indicators
(PS-KPI) and Target
Outcomes (PS-TO)
PS-KPI: Number of PEH engaged through outreach services x PS-TO: 125 unduplicated PEH
PS-KPI: Number of PEH place in interim or permanent housing x PS-TO: 15 unduplicated PEH placements
Measure A Goals and
Target Metric
Alignment with Measure A Goal 1: Increase the number of people moving from encampments into permanent housing to reduce unsheltered homelessness
Target Metric 1a: Decrease by 30 percent the number of people experiencing unsheltered homelessness from a baseline of 52,365 in 2024 to a target of 36,656 in 2030.
2D: Eligible Use Case Management and Outreach Services
Project Case Management and Outreach Services – Arcadia Project Description
The funds will support SGVCOG in subcontracting with the city of Arcadia, which will enter into its own sub agreement and provide partial funding to LA CADA to deliver case management and outreach services for PEH via a team consisting of a project lead and an outreach navigator. The LA CADA teams will have access to housing resources (such as Projects 1B, 1E, 1F, 1G, and 1H herein) to place clients in interim and permanent housing. LA CADA teams will engage initially with clients and continue to provide follow-up case management to help clients connect to services, secure housing, and maintain stable housing.








 






26 Group 2 Connection
The project will be connected with the following
investments/programs funded by other entities, governmental or nongovernmental including local agencies such as:

This project will be an avenue for PEH, with a focus on clients with SUD or SMI, to connect to other Measure A-funded housing resources and those funded by other sources. In Arcadia, LA CADA teams will be able to place clients into those housing resources (listed in projects 1B and 1C) as part of their case management and outreach services. In addition, LA CADA has a robust continuum of housing resources to which clients can be referred, and relationships and connections managed by other Local, County, State, and Federal programs, including those executed by LAHSA, DMH, DHS, DCFS, VA, and APS. In addition, LA CADA teams will work in collaboration with SPA 3 CES lead agencies to help connect PEH to shelter (interim housing, recuperative care), permanent housing (Section 8 vouchers), mental health services (DMH), health services (DHS), and substance use treatment services (Medi-Cal funded).

Project Specific Key
Performance Indicators
(PS-KPI) and Target
Outcomes (PS-TO)
PS-KPI: Number of PEH engaged through outreach services x PS-TO: 125 unduplicated PEH
PS-KPI: Number of PEH place in interim or permanent SUD/SMI housing
x PS-TO: 15 unduplicated PEH placements
Measure A Goals and
Target Metric
Alignment with Measure A Goal # 1: Increase the number of people moving from encampments into permanent housing to reduce unsheltered homelessness
Target Metric 1a: Decrease by 30 percent the number of people experiencing unsheltered homelessness from a baseline of 52,365 in 2024 to a target of 36,656 in 2030.
2E: Eligible Use Case Management and Outreach Services
Project Case Management and Outreach Services - Glendora Project Description
The funds will support SGVCOG in subcontracting with the city of Glendora, which will enter into its own subagreement and provide partial funding to LA CADA to deliver case management and outreach services for PEH via a team consisting of two homeless navigators. The LA CADA teams will have access to housing resources (such as Projects 1B, 1E, 1F, 1G, and 1H herein) to place clients in interim and permanent housing. LA CADA teams will engage initially with clients and will continue to provide follow-up case management to help clients connect to services, secure housing, and maintain stable housing.

Group 2 Connection
The project will be connected with the following
investments/programs funded by other entities, governmental or nongovernmental including local agencies such as:

This project will be an avenue for PEH, with a focus on clients with SUD or SMI, to connect to other Measure A-funded housing resources and those funded by other sources. In Glendora, LA CADA teams will have access to the City's contracted units within LA CADA's continuum of care, which are funded by non-Measure A sources. In addition, LA CADA has a robust continuum of housing resources to which clients can be referred, and relationships and connections managed by other Local, County, State, and Federal programs, including those executed by LAHSA, DMH, DHS, DCFS, 







 






27 VA, and APS. In addition, the respective L.A. CADA teams will work in collaboration with SPA 3 CES lead agencies to help connect PEH to shelter (interim housing, recuperative care), permanent housing (Section 8 vouchers), mental health services (DMH), health services (DHS), and substance use treatment services (Medi-Cal funded).

Project Specific Key
Performance Indicators
(PS-KPI) and Target
Outcomes (PS-TO)
PS-KPI: Number of PEH engaged through outreach services x PS-TO: 125 unduplicated PEH
PS-KPI: Number of PEH placed in interim or permanent SUD/SMI housing
x PS-TO: 15 unduplicated placements
Measure A Goals and
Target Metric
Alignment with Measure A Goal # 1: Increase the number of people moving from encampments into permanent housing to reduce unsheltered homelessness.

Target Metric 1a: Decrease by 30 percent the number of people experiencing unsheltered homelessness from a baseline of 52,365 in 2024 to a target of 36,656 in 2030.

Eligible Use Grouping 3: Eligible Uses of Measure A LSF (LSF Funds) with Los Angeles County Affordable Housing Solutions Agency (LACAHSA) Funding. Local Jurisdiction must braid or pair LSF Funds with eligible LACAHSA funding to support prevention efforts under this program/project. If LACAHSA funding is not yet available, Local Jurisdiction shall coordinate with the County during the transition period to align timelines, funding strategies, and program deliverables; and submit a written plan within six months of this Agreement’s execution detailing steps to secure LACAHSA funding. The Local Jurisdiction shall make good faith efforts to secure and utilize such funding when it becomes available. LSF Funds may only be used after LACAHSA funding is exhausted; or during the transition period with prior written approval from the County.
3A: Eligible Use Permanent Housing for PEH
Project Housing Acquisition & Construction
Project Description
The funds will support SGVCOG in contracting with the San Gabriel Valley Regional Housing Trust (SGVRHT) to expand housing opportunities for PEH in the region. Specific projects and eligible expenditures will be determined in coordination with LACAHSA. SGVCOG will work with the SGVRHT to identify new and innovative projects to create more housing for PEH.

Examples of potential types of projects include acquiring units to specifically support PEH, purchasing units within affordable housing project for PEH, or acquiring, rehabilitating, and converting sites into interim or permanent housing for PEH. The budget for this project will be determined based on further information from LACAHSA and pending progress in completing other projects.

Group 3 Connection
The SGVCOG will work to braid funding with available LACAHSA funds once guidance has become available. In the meantime, the SGVCOG will coordinate and communicate with the County in the interim while a plan is developed to secure LACAHSA funds.

Project Specific Key
Performance Indicators
(PS-KPI) and Target
Outcomes (PS-TO)
PS-KPI: Number of units secured for PEH
x PS-TO: 1 unit








 






28 Measure A Goals and
Target Metric
Alignment with Measure A Goal # 3: Increase the number of people permanently leaving homelessness.

Target Metric 3a: Increase by 57 percent the number of service participants who exit homelessness to permanent housing from a baseline of 19,127 in fiscal year 2023-24 to a target of 30,000 in 2030.
3B: Eligible Use Homeless Prevention
Project Homeless Prevention: Rental Assistance
Project Description
The funds will support SGVCOG and the cities of Arcadia and Rosemead in providing rental assistance such as rental arrears, security and utility deposits, and moving costs through a homeless prevention program focused on preventing individuals and families from falling into homelessness. In Arcadia, case managers from Arcadia's LA CADA-contracted team will administer the program, while in Rosemead, Family Promise of the San Gabriel Valley (FPSGV) will administer the program. The overall goal of both programs is to reduce the number of individuals falling into homelessness and assist those at imminent risk of eviction due to unexpected financial shortcomings or catastrophic incidences.

Case managers in each city will have access to rental assistance resources. Each city will establish and manage its program policies and procedures that define the requirements for rental assistance, guidelines on the number of months for which clients can receive rental assistance, and the tracking approach to ensure that the intervention is helping the client to remain housed after the intervention ends. Before work begins on this program, SGVCOG will ensure that there is no duplication of funds and/or programs from LACAHSA.

Group 3 Connection
The SGVCOG will work to braid funding with available LACAHSA funds once guidance has become available. In the meantime, SGVCOG will coordinate and communicate with the County in the interim while a plan is developed to secure LACAHSA funds.

Project Specific Key
Performance Indicators
(PS-KPI) and Target
Outcomes (PS-TO)
PS-KPI: Number of PEH/Household that retain housing for three months after receiving prevention rental assistance
x PS-TO: 8 unduplicated PEH/households
PS-KPI: Number of PEH/Household that remain housed six
months after the prevention rental assistance
x PS-TO: 4 unduplicated PEH/Households
Measure A Goals and
Target Metric
Alignment with Measure A Goal #4: Prevent people from falling into homelessness
Target Metric 4a: Reduce the number of people who become newly homeless by 20 percent from a baseline of 63,202 in fiscal year 2023-24 to a target of 50,561 in 2030.
3C: Eligible Use Homeless Prevention
Project Homeless Prevention: Financial Assistance
Project Description
The funds will support SGVCOG and the cities of Arcadia and Rosemead in providing financial assistance through a homeless prevention program focused at preventing individuals and families from falling into homelessness. Financial assistance will be utilized in situations where clients are at-risk of eviction that can be 







 






29 resolved through a non-rent expenditure such as repairing a vehicle that a client requires in order to get to work. In order to determine appropriate financial expenditures, the respective case managers will undertake problem solving conversations to identify the appropriate intervention. In Arcadia, case managers from Arcadia's LA CADA-contracted team will administer the program, while in Rosemead, Family Promise of the San Gabriel Valley (FPSGV) will administer the program. The overall goal of both programs is to reduce the number of individuals falling into homelessness and assist those at imminent risk of eviction due to unexpected financial shortcomings or catastrophic incidences. Case managers in each respective city will have access to the program resources. Each city will establish and manage its program policies and procedures that defines the requirements for financial assistance and the tracking approach to ensure that the intervention is helping the client to remain housed after the intervention. Before work begins on this program, the SGVCOG will ensure that there is not duplication of funds and/or programs from LACAHSA.

Group 3 Connection
The SGVCOG will work to braid funding with available
LACAHSA funds once guidance has become available. In the meantime, the SGVCOG will coordinate and communicate with the County in the interim while a plan is developed to secure LACAHSA funds.

Project Specific Key
Performance Indicators
(PS-KPI) and Target
Outcomes (PS-TO)
PS-KPI: Number of households that remain housed three months after Financial Assistance Intervention
x PS-TO: 2 unduplicated households
PS-KPI: Number of households that remain housed six months after the Financial Assistance Intervention
x PS-TO: 2 unduplicated households
Measure A Goals and
Target Metric
Alignment with Measure A Goal #4: Prevent people from falling into homelessness.

Target Metric 4a: Reduce the number of people who become newly homeless by 20 percent from a baseline of 63,202 in fiscal year 2023-24 to a target of 50,561 in 2030.

Project Administration
Administrative Cost
Project 4A Permanent Housing for PEH: Admin Cost: Housing Acquisition & Operation - Staff
Project Description
The funds will support SGVCOG in subcontracting with a service provider (to be selected through an RFP) to operate hybrid scattered-site interim/permanent housing throughout the San Gabriel Valley, as outlined in Project 1A. Funding will cover four staff (three case managers and one part-time locator) as well as indirect administrative costs. The contracted service providers will identify and secure immediately available housing units for PEH in partnership with regional cities. Housing options may include shared housing, units secured from the rental market, and subsidizing units for clients. Once units have been identified, service providers will house referred clients. Each regional partnership city will be able to refer clients to available sites. Once clients are placed in housing, each service provider will be responsible for working with housed clients for the duration of their stay – at an adequate case management ratio of 20:1 – to help connect them to services and permanent housing. The SGVCOG 







 






30 will contract with multiple service providers with experience working with different groups, including transition-age youth, families, and individuals.

Project 4B Administrative Costs SGVCOG Director
Project Description
The funds will cover a portion of the salary and benefits for SGVCOG Director (0.23 FTE), who will support the Management Analyst in program oversight, administration, and reporting for all programs herein.

Project 4C Administrative Costs SGVCOG Management Analyst Project Description
The funds will cover the salary and benefits for SGVCOG Management Analyst (1.0 FTE), who will oversee program
administration, implementation, and reporting of all programs herein.

Project 4D Admin Costs: Case Management and Outreach Services – West Covina
Project Description
The funds will support West Covina's Project 2B by covering operational expenses for LA CADA, including office expenses, maintenance, insurance, facility costs, utilities, telephone, van lease/gas, and indirect costs.

Project 4E Admin Costs: Case Management and Outreach Services – San Dimas
Project Description
The funds will support indirect costs incurred by LA CADA under City of San Dimas' Project 2C, including office expenses, insurance, cell phones, program supplies, PPE, food, van lease/gas.

Project 4F Admin Costs: Case Management and Outreach Services - Glendora
Project Description The funds will support a 13.64 percent indirect cost provided by City of Glendora's Project 2E to LA CADA.

III. Project Budget
Total Agreement Sum: $3,862,470
The budget listed below represents the maximum Measure A funding that Local Jurisdiction may receive for the applicable fiscal year, subject to the County Board of Supervisors' ("Board") annual approval. Any increase in funding for a given fiscal year is at the sole discretion of the County and must be implemented through a written amendment to this Agreement. All allocations approved by the County Board are made available through the term of the agreement.
o Year One: July 1, 2025 – June 30, 2026, Total Agreement sum shall not exceed $3,862,470
BUDGET
Project
No. Project Description Project Amount
1A Unit Acquisition and Operation (serving 72 PEH in interim housing and placing 5 in permanent housing) $1,368,000
1B Interim Housing – Motel Vouchers Program (placing 160 PEH in interim housing) $95,000
1C Interim Housing – LA CADA Beds (8 interim housing beds) $50,000 







 






31 1D Non-Congregate Interim Housing Site (25 interim housing beds) $278,739
1E
Financial Assistance – Move-in Assistance (includes
covering security deposits, mitigation funds, and host home support; serving up to 60 PEH)
$323,596
1F Landlord Incentives (includes average amount of $1,000 per landlord for up to 20 landlords) $20,000
1G Flexible Rental Subsidies (Flexible rental subsidy will support 16 households for up to 6 months) $247,161
1H
Problem Solving (includes covering around 15 individuals through targeted financial assistance such as mediation, resource navigation, and negotiation services)
$26,066
2A
Case Management & Outreach Services for Clients with
Substance Use Disorder (SUD) and/or Severe Mental
Illness (SMI) – Alhambra (includes partial funding towards a program director, outreach coordinator, and three outreach navigators)
$169,940
2B
Case Management & Outreach Services for Clients with
Substance Use Disorder (SUD) and/or Severe Mental
Illness (SMI) – West Covina (includes partial funding for a program manager, program coordinator, case manager, and housing specialist)
$170,708
2C
Case Management & Outreach Services – San Dimas
(includes partial funding for a project lead and outreach navigator)
$42,160
2D
Case Management and Outreach Services – Arcadia
(includes partial funding for a program director, homeless program coordinator, and two homeless navigators)
$71,000
2E Case Management and Outreach Services – Glendora
(includes partial funding for two housing navigators) $88,000 3A Housing Acquisition & Construction (1 unit) $25,000
3B Homeless Prevention: Rental Assistance (includes rental assistance for 8 households) $90,000
3C Homeless Prevention: Financial Assistance (includes
financial assistance-non-rental for up to 2 households) $5,000 4A
Permanent Housing for PEH: Administrative Costs for
Project 1A, including salaries and benefits for four staff (3 case managers and one part-time housing locator)
$415,018
4B
Administrative Costs SGVCOG Director (0.23 FTE) who will support the Management Analyst in program oversight,
administration, and reporting
$47,637
4C
Administrative Costs SGVCOG Management Analyst (1.0
FTE) overseeing program administration, implementation, and reporting
$233,641
4D
Admin Costs: Case Management and Outreach Services –
West Covina (supports Project 2B by covering operational expenses for LA CADA)
$68,094
4E
Admin Costs: Case Management and Outreach Services –
San Dimas (supports Project 2C by covering indirect costs for

LA CADA)
$15,710
4F Admin Costs 13.64% indirect cost: Case Management and Outreach Services – Glendora $12,000
TOTAL AMOUNT $3,862,470








 






4898-2429-7814, v. 1
Exhibit B
Scope of Services
1G: Eligible Use Permanent Housing for Persons Experiencing Homelessness (PEH) Project Flexible Rental Subsidies
Project Description The funds will the City in providing rental assistance for participants experiencing homelessness, including time-limited subsidies, rapid rehousing, shallow subsidies, and other flexible rent subsidies. City staff will be responsible for administering the program, which will pair appropriate levels of financial assistance with case management and resources to increase income, reduce expenses, and develop financial management skills to help prevent a return to homelessness. Case managers in the City will have access to these resources.

Prior to launching the Program, the City must establish program policies and procedures that defines the requirements for rental assistance, guidelines on the number of months for which clients can receive rental assistance, and the tracking approach to ensure that the intervention is helping clients to remain housed after the intervention ends. These must be provided to the SGVCOG prior to launch. The City will manage the program policies and procedures.

Project Specific Key
Performance
Indicators (PS-KPI)
and Target
Outcomes (PS-TO)
PS-KPI: Total number of households permanently housed with subsidy assistance
x 5 unduplicated households
Measure A Goals
and Target Metric
Alignment with Measure A Goal #1: Increase the number of people moving from encampments into permanent housing to reduce unsheltered homelessness:

Target Metric 1a: Decrease by 30 percent the number of people experiencing unsheltered homelessness from a baseline of 52,365 in 2024 to a target of 36,656 in 2030.
2C: Eligible Use Case Management and Outreach Services
Project Case Management & Outreach Services – San Dimas Project Description The funds will support SGVCOG in subcontracting with the city of San Dimas, which will enter into its own subagreement to provide partial funding to LA CADA to deliver case management and outreach services for PEH via a team consisting of a project lead and outreach navigator.. The teams will have access to housing resources (such as Projects 1B, 1E, 1F, 1G, and 1H herein) that will allow team members to place clients in interim and permanent housing. LA CADA teams will engage initially with clients and will continue to provide follow-up case management to help clients connect to services, secure housing, and maintain stable housing.








 






4898-2429-7814, v. 1
Group 2 Connection The project will be connected with the following investments/programs funded by other entities, governmental or nongovernmental including local agencies such as:

This project will be an avenue for PEH to connect to other Measure Afunded housing resources (such as Projects 1B, 1E, 1F, 1G, and 1H herein). LA CADA teams will be able to place clients into those housing resources as part of their case management and outreach services. In addition, LA CADA has a robust continuum of housing resources to which clients can be referred, and relationships and connections managed by other Local, County, State, and Federal programs, including those executed by LAHSA, DMH, DHS, DCFS, VA, and APS. In addition, the respective LA CADA teams will work in collaboration with SPA 3 CES lead agencies to help connect PEH to shelter (interim housing, recuperative care), permanent housing (Section 8 vouchers), mental health services (DMH), health services (DHS), and substance use treatment services (Medi-Cal funded).

Project Specific Key
Performance
Indicators (PS-KPI)
and Target
Outcomes (PS-TO)
PS-KPI: Number of PEH engaged through outreach services x PS-TO: 125 unduplicated PEH
PS-KPI: Number of PEH placed in interim or permanent housing x PS-TO: 15 unduplicated PEH placements
Measure A Goals
and Target Metric
Alignment with Measure A Goal 1: Increase the number of people moving from encampments into permanent housing to reduce unsheltered homelessness
Target Metric 1a: Decrease by 30 percent the number of people experiencing unsheltered homelessness from a baseline of 52,365 in 2024 to a target of 36,656 in 2030.
4E Admin Costs: Case Management and Outreach Services – San Dimas
Project Description The funds will support indirect costs incurred by LA CADA under City of San Dimas' Project 2C, including office expenses, insurance, cell phones, program supplies, PPE, food, van lease/gas.

Implementation of the above-listed programs must align with best practices for the operation of the respective programs.

City must submit reports and materials to the SGVCOG documenting the implementation of the Project, in alignment with the Project Description above and non-congregate interim housing best practices, and the Project Specific Key Performance Indicators and Target Outcomes outlined above, in a format approved by the SGVCOG. Reports must be submitted in alignment with Section II.B.7 and Section II.B.8 of this MOA.









 






4898-2429-7814, v. 1
Exhibit C
Project Budget
The Subrecipient Funding is One Hundred Fifteen Thousand Seven Hundred Ninety Dollars ($115,790), allocated as shown in Table 1 below.

Table 1. Budget
Project No. Project Description Project Amount
1G Flexible Rental Subsidies $57,920
2C Case Management & Outreach Services – San Dimas
(includes partial funding for a project lead and outreach navigator)
$42,160
4F Admin Costs: Case Management and Outreach Services – San Dimas (supports Project 2C by covering indirect costs for LA CADA)
$15,710
PROJECT SUBTOTAL $115,790
Funding shall be disbursed on a reimbursement basis.

Invoices shall be submitted monthly with supportive documentation attached. 







 






Certificate Of Completion
Envelope Id: 90608C8E-2530-4314-A553-CB130FB8E784 Status: Completed Subject: Complete with Docusign: Measure A Subrecipient City_San Dimas MOA.pdf Source Envelope:

Document Pages: 98 Signatures: 4 Envelope Originator:

Certificate Pages: 2 Initials: 0 Randy Futch
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
1333 S. Mayflower Avenue
Suite 360
Monrovia, CA 91016
[email protected]
IP Address: 47.176.246.2
Record Tracking
Status: Original
10/30/2025 9:47:29 AM
Holder: Randy Futch
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Brad McKinney
[email protected]
City Manager
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(None) Signature Adoption: Pre-selected Style
Using IP Address: 47.181.214.242
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Not Offered via Docusign
Jeff Malawy
[email protected]
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(None)
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Using IP Address: 13.88.155.124
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Cassie Trapesonian
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General Counsel
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Marisa Creter
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Executive Director
San Gabriel Valley Council of Governments
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Samantha Piedra
[email protected]
Senior Management Analyst
SGVCOG
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ATTACHMENT 2

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of August 11, 2026
From: Brad McKinney, City Manager
Prepared by: Debra Black, City Clerk
Subject: Authorization to Destroy Records Pursuant to the City's Retention Schedule ____________________________________________________________________________

SUMMARY
Staff requests City Council authorization to destroy City records that have met the retention requirements established in the Records Retention Schedule approved by the City Council in December 2025. A review of records maintained by City departments identified documents that have exceeded their required retention periods and are eligible for destruction. Staff has confirmed that the records are not subject to any pending litigation, audit, claim, investigation, public records request, or other legal hold. Approval of the proposed action will support efficient records management practices, reduce storage requirements, and ensure continued compliance with the City's adopted records retention policies and applicable state law.

RECOMMENDATION
City Staff recommends that the City Council:
• Authorize the destruction of certain City records that have met their retention periods in accordance with the City’s Retention Schedule.

GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No

FISCAL IMPACT
There is no significant fiscal impact associated with this action. The destruction of records that have exceeded their retention periods may reduce storage and records management costs.

Authorization to Destroy Records Pursuant to the City's Retention Schedule Page 2 For the Meeting of August 11, 2026

BACKGROUND
The City maintains official records in accordance with applicable provisions of California law and the City's Records Retention Schedule. The Records Retention Schedule, approved by the City Council in December 2025, establishes the minimum retention periods for records maintained by City departments and identifies records eligible for destruction after the required retention period has expired.

Periodic destruction of records that have fulfilled their retention requirements is a recognized records management practice that reduces storage costs, improves administrative efficiency, and ensures compliance with established records management standards.

City staff has reviewed records maintained by various departments and identified records that have met or exceeded the retention periods established in the approved Records Retention Schedule. Staff has verified that the records proposed for destruction are not subject to any current litigation, audit, public records request, claim, investigation, or other legal hold that would require their continued retention.

DISCUSSION/ANALYSIS
The records identified for destruction have satisfied all applicable retention requirements contained in the City's Records Retention Schedule approved in December 2025. The destruction process will be conducted in a manner that protects confidential information and ensures compliance with applicable state laws and City policies.

A detailed inventory of records proposed for destruction is attached as Attachment 1 and maintained by the City Clerk's Office. Upon Council authorization, the records will be destroyed in accordance with established records management procedures, and a certificate of destruction will be retained as a permanent record of the action.

Approval of this request will allow the City to continue its records management program in an efficient and legally compliant manner.

ALTERNATIVES
As an alternative to approving the recommended action, the City Council may direct staff to delay or deny authorization for the destruction of records identified as having met the retention requirements established in the City's Records Retention Schedule. However, either alternative would require the City to continue retaining records beyond the adopted retention periods, resulting in additional storage and administrative costs and reducing the efficiency of the City's records management program.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,

Authorization to Destroy Records Pursuant to the City's Retention Schedule Page 3 For the Meeting of August 11, 2026
Debra Black
City Clerk
Attachments:

1. Records Destruction Form

ity of San Dimas — Records Management
Records Destruction Form SAN
DIMAS
Y4..,.
1960
Department Name: Administrative Services Department/ Human Resources Division Date:
4- AaPage 1 ofAIa
Total # of Boxes: 2
Telephone: 909 394- 6211
CAUTION: A city record may not be destroyed if any litigation, claim, negotiation, audit, open records request, administrative review, or other action involving the record is initiated before the expiration of the retention period. The record must be retained until completion of the action and the resolution of all issues that arise from it, or until the expiration of the retention period, whichever is later. Section 34090 Government Code.

Request for Department Destruction
I certify that these OFFICIAL RECORDS are past the retention period specified by the Records Retention Schedule. It was not required that they be Laserfiche, all administrative requirements have been satisfied.

I certify that these OFFICIAL RECORDS are available on Laserfiche, the retention period has expired, and it is no longer necessary to store them. All administrative requirements have been satisfied
certify that no HOLD has been placed on these OFFICIAL RECORDS due to any litigation, claim, negotiation, audit, or open records requests and all administrative requirements have been ALM
kepdrtm-irit Coordinator Date
Required Approval
Destruction
To be completed by CityClerk
D
4f1 es Coordinator: Date: U f 1 Date of Records Destruction:

Department Head: Date: r21, Z
Destruction Method:

City Clerk' s Office: In House Shredding Date:

Discard
Outside Vendor Shredding
City Attorne ' s Office: Date:
7 /27/
City C cil Approval:

Kote: Please reed the instructions on the last page to complete this form.

ATTACHMENT 1

City of San Dimas — Records Management Page 2 of 4
D)
N
Records Destruction Form
AAS.:._
Hi 60
Department Name: Total # of Boxes:

Z
Date: j , 1v,r,
Telephone:

User
Retention
Description of Records Inclusive Retention
Box #
h ule
The contents of each box should be listed separately Dates Period Rc d
062 -
Personnel
1 Records — McHenry, FD " Sandy" 2007 Sep+ 4Y P/ LF
60812583)
Employees
and Officials
062 -
Personnel
1 Records— Templeman, Jeff 2017 Sep+ 4Y P/ LF
60812583)
Employees
and Officials
062 -
Personnel
1 Records — Morris, Curtis 2020 Sep+ 4Y P/ LF
60812583)
Employees
and Officials
062 -
2019 Separations
1 Personnel
Records —
Geschwind, Sasha
2019 Sep+ 4Y P/ LF
60812583)
Employees
Michaelis, Blaine M.
and Officials
Patel, I{ rishnakumar
2021 Recruitment Files
Cashier
Lifeguard
Recreation Coordinator
Recreation Leader
Recreation Specialist
063 — WSI
2 02 I 4Y P/ LF
Recruitment Facilities Maintenance Worker
Recreation Manager
Senior HR Analyst
Planning Manager
Recreation Leader/ Lifeguard WSI/ Cashier
Cashier/ Lifeguard
Landscape Maintenance Worker

�.
6;"� ?'
,,.

SAN
DIMAS
;,;�.
1960
Department Name:

Date: r
07!2 l/2026
City of San Dimas - Records Management
Records Destruction Form
City Clerk

Total # of Boxes: I
Telephone: 909 394-62 l 2
CAUTION: A city record may not be destroyed if any litigation, claim, negotiation, audit, open records request, administrative review, or other action involving the record is initiated before the expiration of the retention period. The record must be retained until completion of the action and the resolution of all issues that arise from it, or until the expiration of the retention period, whichever is later. Section 34090 Government Code.

Request for Department Destruction
� I certify that these OFFICIAL RECORDS are past the retention period specified by the Records Retention Schedule. It was not required that they be Laserfiche, all administrative requirements have been satisfied.

D l certify that these OFFICIAL RECORDS are available on Laserfiche, the retention period has expired, and it is no longer necessary to store them. All administrative requirements have been satisfied
� cetiify that no HOLD has been placed on these OFFICIAL RECORDS due to any litigation, claim, negotiation, audit, or open records requests and all administrative requirements have been satisfied.

Required Approval
�
Date:
"") . c:>. W "l,- b
Date:

Destruction
(To be com leted b Cit Clerk)
Date of Records Destruction:

Destruction Method:

In House Sh.redding
Discard
Outside Vendor Shredding
Date: City Council Approval:

Note: Please read the instructions on the last page to complete this fom1.

ATTACHMENT 2

�. ---c:;-,,,
SAN
DIMAS
"�--
19fi0
City of San Dimas - Records Management
Records Destruction Form
Department Name: City Clerk
Date: r
07/21/2026
*Hardcopies destroyed in 2022 #12715052. # 12715053, and# 13561281 Retention User Description of Records Schedule Box# The contents of each box should be listed separately Record/Title 002
Agreements,
l Contract, BESSIRE AND CASENHISER
Leases GUARDIAN PSBI, fNC.

Goods and
Services

DEACTIVATED CONTRACTS
20/20 RECYCLfNG CENTERS
AL TA TRANSPORATATION CONSUL TfNG
(REGIONAL SANTA FE BIKEWAY)
BANKERS SECURITY LIFE fNSURANCE SOCIETY

BUGROVA USA

CALIFORNIA LANDSCAPE & DESIGN

CENTURY COMMUNICATIONS
CENTURY COMMUNICATIONS FILE 2

CHEMICAL WASTE MANAGEMENT

CIGNA HEALTHPLANS OF CALIFORNIA

CINGULAR WIRELESS
002 CITY OF LA VERNE & SAN DIMAS MOU
Agreements, (MUNICIPAL ELECTIONS)

COMMERCIAL PLUS JANITORIAL SER VICES
l Contract, COMPTON RONALD Leases COX COMMUNICATIONS Goods and DIETER W LODDER Services DIGITAL MAP (GIS)

EAST SAN GABRIEL VALLEY CONSORTIUM

EXPRESS TEL

FAMILY SERVICE OF POMONA VALLEY

FOSTER CITY (CAL OPPS)

G AND K SERVICES (YARD UNIFORMS)

GIMME A BREAK
GLADWELL GOVERNMENTAL SERVICES. INC.

GOVCLARITY

GOVERNMENT SERVICES TELEVISION NETWORK

GTE TELEPHONE OPERATIONS
GTE TELEPHONE OPERATIONS (2)

HI SHEEN JANITORIAL SERVICES

HOLY NAME OF MARY CHURCH

Total # of Boxes: I
Telephone:
909-394-6212
s
Inclusive Retention ::I
=o
Dates Period CJ
�
2018- Active+ 4 LFIP 2021- yrs
1964-1993 Active+ 4 LF/P
yrs

;r;:,,_✓
SAN
DIMAS
;,;;¥'-··
19fl0
I
City of San Dimas - Records Management
Records Destruction Form

HOUSTON-GALVESTON AREA COUNCIL (HGAC)

IRELAND SOUND SYSTEMS
J. MICHAEL HULS
J.T. JASINSKI CO

LANCE SOLL AND LUNGHARD

LEXIS NEXIS (BOOK PUBLISHING CO)

LIEBERT CASSIDY AND FRIERSON
LITTLE LEAGUE ASSOClATION
LOS ANGELES COUNTY AUDlTOR CONTROLLER
(PASSTHROUGH)
LOS ANGELES COUNTY SANlTATION DISTR[CTS
(XMAS TREE)

MARSTELLER INVESTMENTS, LLC (SAFFRON)
MCKINLEY HOME FOR BOYS (SW1MMING POOL

AGREEMENT)

METRICOM
MOLENDYK & ASSOCIATES (PROP 12 CONSUL TING)

MONEY CONTROL (MARIGOLD)

NEXTG NETWORKS
PACIFfC BELL WIRLESS LLC CINGUTAR
PARS (PUBLIC AGENCY RET1REMENT SERV1CES)

PERSONAL TOUCH LANDSCAPE CONSTRUCTION
PHASE lI SYSTEMS

PHASE ONE INC

POMONA INLAND VALLEY COUNCIL OF

CHURCHES
RECWARE SOFT\VARE
ROBERT F. DRIVER ASSOCIATES BOILER
rNSURANCE

S&K ENGINEERS
SAFFRON CATERING AND EVENT SERVICES, INC.

SAN DIMAS HIGH SCHOOL SAINTS BINGO

SAN DIMAS HIGH SCHOOL SPORTS FACILITIES

SAN DIMAS RUSTLERS

SAN DIMAS SPORTSPLEX (LANDSCAPE
MAINTENANCE 1991 l
SAN DlMAS SPORTSPLEX (LANDSCAPE
MAINTENANCE 1994)

SAN GABRIEL VALLEY EMPLOYMENT
RELATIONS DfVISfON

SAN GABRIEL VALLEY FAMILY CENTER(BOYS
Ai"ID GIRLS CLUB)

SAN GABRIEL VALLEY TRANSPORTATION COALITION
SECURrTY LAND AND RfGHT OF WAY SERVICE INC

SEQUOIA PACIFIC ELECTIONS
SERVICE CENTER FOR lNDEPENDENT LIVING

SIERRA DIGITAL
SIGMA TELECOfvfMUNICA TIO NS

STEVEN ENTERPRISES

TAL LEWIS INCORPORATED

TELEPACIFIC COMMUNICATIONS

002
Agreements,
Contracts and
Leases -
Goods and
Services
City of San Dimas - Records Management
Records Destruction Form

TELEPHONE BID RESULT BOTTOM LINE
TELEPHONE BlD RESULT NEC

TELEPHONE BID RESULT VAD COMM SHORE TEL

TELEPHONE NEC NEGOTIATIONS OUTCOME

TELEPHONE RFP BID PACKET TELEPHONE
SYSTEM

TELEPHONE RFP RES UL TS WORKING FILE

TRAUB NORMAN ASSOCIATES

TRUGREEN LANDCARE

TROJAN ENTERPRJSES

ULTIUTIES SCE AMERICAN PAYMENT SYSTEM

UTILITIES PAYMENT

WALKER HOUSE (SAFFRON CATERING AND

EVENT SERVICES)

WESTERN INTEGRATED NETWORKS
YELLOW CAB Fl LE I
YELLOW CAB FILE 2
TERMINATED CONTR,\CTS
*ACACIA HOUSE RENTAL AGREEMENT

ACCURATE LANDSCAPE & MAINTENANCE

CORPORATION
*ACE MAINTENANCE CO

ADRIAN LAV AR (OBA BLUE ST AR)

AMERICAN PIPING SYSTEMS

AMERICAN SOCIETY OF COMPOSERS

AMEIUCAN TEL DAT A
*AMI HEAL THSAVER
*AMI WRAPAROUND PROGRAM
*ANDERSON RALPH & ASSOC

AQUA TIC DESIGN GROUP
*ARIAN & WILL.NESS INC

AUTOMATED RECOVERY SYSTEMS
*BAHR VERMEER & HAECKER ARCH

BALLEW AND ASSOCIATES
*BANK OF AMERICA
*BANK OF A1\r!ERICA VEHICLE PARKING
*BEEBE JAMES WARREN
BELL & HOWELL ABR2000 MAINTENANCE

AGREEMENT

BELL & HOWELL IMAGE CONVERSION

BELL & HOWELL MICROFILM
BELL & HOWELL READER PRINTER 5000

BELL ATLANTIC SYSTEMS SERVICE
BERRYMAN AND HEN1GAR INC
*BEST BEST & KRIEGER
BETTER BUil T ENTERPRISES
*BEVAN CONSTRUCTION
*BLUE CROSS

I %-i-1993 Active+ 4 LFiP
yrs

�. -c.;,,.,
SAN
DIMAS
,c_;,;;,::_
1960
City of San Dimas - Records Management
Records Destruction Form
*BLUE SHIELD OF CALIF
*BOATWRIGHT JEFF
*BOND BILL

BOOK PUBLISHING CO MUNICIPAL CODE

CODIFICATION

BOTTOMUNE COMMUNICATIONS
BOYS CLUB OF SAN GABRlEL VALLEY

BROWN RON

BROWN WINFIELD AND CANZONERI

BRUCE LOW
BS! (CITY NEWSLE-17'ER.JRECREA TION GUIDE)

BUSD PARKING LOT SDHS

BUSD CETA VI

BUSD GRAFFITI REMOVAL

BUSD JPIA CET A

BUSD SUMMER SCHOOL REC PROGRAM
*C & G RENTS
*CAL POLY WORK STUDY
*CALIFORNIA CITIES WATER CO.
*CALIFORNIA SOLAR UTILITY DEV.

CALIFORNIA STREET HOCKEY MOU ICE ARENA
CAMES SECURITY MAINTENCANCE YARD 30 I S
WALNUT
CAMP FlRE BOYS AND GlRLS

CASTANEDA & TAKATA ASSOCIATES

CE ECO DEVELOPMENT CORPORATION
*CENTURY AMERICA
*CHARBONEAU'S MAINT ANENCE
*CHARTER DEVELOPMENT

CHILTON AND OCONNOR INC
*CITY OF CLAREMONT SR CITIZEN F

CLAIRE OSTROND
CLAIRE OSTROND (2)
*CLARKE CONTRACTING CORP.
*COLLEGE TYPEWRITER MAINT. AGREE
*COLLINS GARY & LINDA
CONNOR ENTERPRlSES
COST CONTROL ASSOC Li.\. TES lNC

COVINA TYPEWRITER

CREATIVE COMMUNICATION SYSTEM INC
*CRIPPEN AMBULANCE SERVICE
*CROCKER NATIONAL BANK
*CROWELL & LARSON
*CTIC ASSOC IA TES
*CUNNINGHAM HOMES

DAT ACOM SYSTEMS CORPORATION

DA YID THIMGAN-ARCHITECT

DENTAL HEALTH SERVICES

DISPLAY CASE
DLl--f SYSTEMS INC
*DON WEIJLAND-PAPER SCRAP

�/
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SAN
DIMAS
;<;,,;,., ••
1960
City of San Dimas - Records Management
Records Destruction Form
*DOREN WENDT
*DORSEY DOUG

E KNOWLEDGE
*EGS METRO
*ENVIRONMENTAL & LAND PLANNERS
*ENVIRONMENT AL GROUP
EQUESTRIA.1'\/ ARENA RENT AL
EUGENE B. JACOBS
*FARGO ALIAH
*FERRY HEATING & A/C

FINANCIAL COLLECTION AGENCIES
*FOR.MA PLANNING
*FRIDEN MAILING EQUIPMENT
*FUTURE INSPECTION SERVICES
*GARDNER COMMUNICATIONS
*GENERAL AVIATION CONSULTANT
*GENERAL TELEPHONE
*GOLDEN ST ATE SANWA BANK
*GOVT PROFESSIONAL SER VICES
*GRAHAM RALPH
*GRIFFITH COMPANY
*GTE CALIFORNIA
*HANSON ASSOCIATES INC
*HILLMAN ENVfRONMENT AL CO FILE I
*HILLMAN ENVIRONMENTAL CO FILE 2
*HI-SHEEN JAN1TOR.IAL SERVICE
*HONEYWELL
*HORSE BOARDrNG CONTRACT FlLE l
*HORSE BOARDING CONTRACT FILE 2
*IBM COMPUTER
*IBM DISPLAYWRlTER
!HS BUSINESS SYSTEMS
*IKON BUSINESS SYSTEMS
*INSIGHTS WEST
*INTERN A TTONAL BUSINESS MACHINES
*INTERNATIONAL CABLE TV
*INTER.NATIONAL SYSTEMS INC
*INVESTMENT IN EXCELLENCE PROG

JAMES MONTGOMERY CONSUL TING ENG

JANICE YOUNG

IA YKIM ENGINEERS INC

JEAN STRANIGAN

JOHN R SCHUMACHER

JOHN SORCINELLI
JOHN SORCINELLI (2)

JOSEPH W & KATHLEEN HOLIDAY

JPIA LA VERNE & SAN DIMAS
KATZ, HOLLIS. COREN & ASSOC

KEN & ANN HAMLEN
KEN SPIKER & ASSOClA TES

KENNETH WORMHOUDT

City of San Dimas - Records Management
Records Destruction Form

KEY MANAGEMENT I
N
C
*KOEBIG & KOEBIG INC.

KREST & STERN GOLDRICH
*L & L GARDENING SERVICE
*LA VERNE/SAN DIMAS OPEN DOOR
*LAMPMAN & ASSOCIATES
*LAMPMAN & ASSOC IA TES (2)
*LAMPMAN & AS SOCIA TES (3)
*LAMPMAN & ASSOCIATES (4)
*LAMPMAN & ASSOCIATES (5)
*LAlvfPMAN & ASSOCIATES (6)

LANGUAGE INSTITUTE-EVANGELISM
LARRY StvllTH & COMPANY

LOCKMAN & ASSOC IA TES

MARGARET SKLOSS
*MARGE NICHOLS

MARVIN LINDHOLM
*MICHIE CITY PUBLICATION CO
*MILTON FARRELL & ASSOCIATES

MIRACLE RE CREA TTON EQUIPMENT CO
*MUNlCIPLE DAT A SYSTEMS
*NEW LIBERAL ARTS PROGRAM
*ONT ARIO REFRIGERATION
*PACESETTER BUILDING SER VICES

PACIFIC ST AND ARD LIFE INSURANCE

PRUDENTIAL OVERALL SUPPLY
*RICHMOND AMERICAN HOMES
*RICOH/ AMERITECH
*ROBERT G OGLE-REALTOR
*ROD GUNN & AS SOCIA TES
*ROD GUNN & ASSOCIATES (2)
*SAFETY-KLEEN CORP

SAN DIMAS ENERGY LIBRARY
*SAN DIMAS JAYCEES
*SAN DLMAS SWIM & RACQUET CLUB
*SANTA ANITA FAMILY SERVICES

SCAG SO CAL ASSOC GOVT
*SECURITIES AUTO LEASLNG
*SOUTH COAST AQMD
*SOUTHERN CALIFORNIA EDLSON
*STONE & YOUNGBERG
*STUBBLEFIELD AS SOCIA TES

SUPERIOR SIGNAL SERVICE INC
*TAKA TA ASSOC IA TES
*THE WA TISON COMP ANY
*TORRANCE LOSS CONTROL CORP
*TOZIER & ABBOTT A.I.A.
*VALLEY ALARM DIVISION
*VALLEY ASSOCIATION OF CITIES
*VlNNELL CONSTRUCTORS

WEACCO INC

�. �?""
SAN
DIMAS
'r.:4-'-••
1960
City of San Dimas - Records Management
Records Destruction Form
*WEST HOLLYWOOD ClTY OF
*WESTERN UNION
*WESTVIEW CHRISTMAS TREES
*WILLDAN ASSOC IA TES
*W1LLIAM & ASSOCIATES
W1LLIAM L CORY
W1LLIAM PAWLEY
WILLIA!vl SHERMAN COMP ANY

WINCHELL'S DONUT HOUSE

WRG & ASSOC IA TES

WYNNTERS CHRISTMAS TREES
*XEROX
*XEROX (2)
*YMCA
*ZIMMERMAN CONSULTING ENGfNEERS

City of San Dimas - Records Management
Records Destruction Form

Depa11ment Name: City Clerk Total# of Boxes: I
Date: Telephone: 909 39..+-6212
07/28/2026 f' �
CAUTION: A city record may not be destroyed if any litigation, claim, negotiation, audit, open records request, adrninistrati ve review, or other action involving the record is initiated before the expiration of the retention period. The record must be retained until completion of the action and the resolution of all issues that arise from it, or until the expiration of the retention period, whichever is later. Section 34090 Government Code.

Request for Department Destruction
Jxrr certify that these OFFICIAL RECORDS are past the retention pe1iod specified by the Records Retention Schedule. It was not required that they be Laserfiche, all administrative requirements have been satisfied.

D I certify that these OFF!ClAL RECORDS are available on Laserfiche, the retention period has expired, and it is no longer necessary to store them. All administrative requirements have been satisfied
�I certify that no HOLD has been placed on these OFFICIAL RECORDS due to any litigation, claim, negotiation, audit, or open records requests and all administrative requirements have been satisfied.

Depa1imen . oordmator tJt--------
Required Approval
Date:
�
Date:

City Attorney's Office: Date:
�1, 7-4
Date
Destruction
(To be com leted b Cit Clerk)
Date of Records Destruction:

Destruction Method:

In House Shredding
Discard
Outside Vendor Shredding
City Council Approval:
te. Please read the instructions on the last page to complete this form.

�&.,. .,,,­
.

SAN
DIMAS
V:;,;:,::,..
1960
City of San Dimas - Records Management
Records Destruction Form
Department Name: City Clerk
Date: [
07/28/2026 r
Retention User Description of Records Schedule Box# The contents of each box should be listed separately Record/Title Claim Files Closed in 2020
Caseres. Brenda
Fang. Yueli
Socal Edison
I 031 Austin, Mark
Desalvio, Mike
McCaleb, Patrick
Miranda. Kathy
Nino. Patricia
West Life Realty
Claim Files Closed in 2021
Clark, fssac BUSD SoCal Gas v. Gentry BUSD Arredondo, Maria Cornelius, Joan Callies. Adrian Covarrubias, Karla Estrada, David Raymond Curry, Donna & Oliason I 031 McNemey, Brian Jason Navarro, Elizabeth & Pedro
Navarro, Pedro Evangelista, Tsmael
Osborn, Sandra Frey, Manuel
Hewitt. Deborah Papalardo, Heidi Johnson, Stuart & Kristin SoCal Gas Parker Gray An11engol, Valentina Rodriguez. Robert Claim Files Closed in 2022
Pulley, Irene
SoCal Gas
Estrada, Marie
Fuentes, fatgenia
Rodriguez, Heru-y
Stokes. Milo
I 031 Wipfli, Ed & Jeannie
Agent. April
Cobo, Julia
Fernndo. Chad & Krista
Garica, Juan
Lowery. Cindy
Tennille, Wayne
Yero, Olga

Total# of Boxes: I
Telephone:
909-394-6212
a
Inclusive Retention :::,
:a
Dates Period �
�
Final Jan 2020- Resolution + LF Dec 2020 4 yrs
Final Sept.2017 Resolution + LFP Dec. 2021 4 yrs
Jan. 2022- Final
July 2022 Resolution + LF/P
4 yrs

&i(. �,..,
SAN
DIMAS
'6:,Y1960
Department Name:

City of San Dimas - Records Management
Records Destruction Form
Administrative Services Depai1ment/Human Resources Division Pagelof2
Total# of Boxes: 7
Telephone: (909) 394-6211
CAUTION: A city record may not be destroyed if any litigation, claim, negotiation, audit, open records request, administrative review, or other action involving the record is initiated before the expiration of the retention period. The record must be retained until completion of the action and the resolution of all issues that arise f
rom it, or until the expiration of the retention period, whichever is later. Section 34090 Government Code.

Request for Department Destruction
� I certify that these OFFICIAL RECORDS are past the retention period specif ied by the
Records Retention Schedule. It was not required that they be Laserfiche, all administrative requirements have been satisfied.

D I cetiify that these OFFICIAL RECORDS are available on Laserf iche. the retention period
has expired, and it is no longer necessary to store them. All administrative requirements have been satisfied
[i2J1 cetiify that no HOLD has been placed on these OFFICIAL RECORDS due to any litigation, clai, negotiation, audit, or open records requests and all administrative requirements have been Department Reco
Cind Baldera
City Clerk's Office:

Required Approval
City Attorney's Office:

Date:
07/29/2026
Destruction
(To be com leted b City Clerk)
Date of Records Destruction:

Date
:1/ 27 / 2, (;; Destruction Method:

Date:

Date:

In House Shredding
Discard
Outside Vendor Shredding
City Council Approval:

City of San Dimas - Records Management
Records Destruction Form
Department Name: Administrative Services Department/Human Resources Division Date:

Retention User Description of Records Schedule Box# The contents of each box should be listed separately Recordffitle 12 ✓ 062 -
Personnel Part-time 2020-2021 Employee Separations Records (60812577) Employees (detailed list attached) and Officials
062
13/ Personnel Part-time 2019 Employee Separations Records - (601812578) Employees ( detailed I ist attached)
and Officials
062 -
14 j Personnel Part-time 20 18 Employee Separations Records - (60812579) Employees (detailed I ist attached)
and Officials
062
20 J Personnel Ful I-time 20 I 9 Employee Separations Records - (60812582) Employees (detailed list attached)
and Officials
21 j
062
Personnel Full-time 2018-2019 Employee Separations Records - (60812583) Employees (detailed I ist attached)
and Officials
062
22 ✓ Personnel Ful I-time 20 18 Employee Separations Records - (60812584) Employees (detailed list attached)
and Officials
062
?� ✓ Personnel
_.) Full-time 2017 Employee Separations Records - (60812585) Employees (detailed list attached) and Officials

Total # of Boxes: 7
Telephone: (909) 394-621 I
E
Inclusive Retention ::l
:a
Dates Period <I>
:;
2020-2021 Sep+4Y p
2019 Sep+➔Y p
2018 Sep+4Y p
2020 Sep+4Y p
2018-2019 Sep+4Y p
2018 Sep+4Y p
2017 Sep+4Y p

CITY OF SAJV DIMAS
.. ._
COR�t?�VAN RECORD STORAG1 LOG
'-\, /'
\ I BOX#_1_1 __ __:\\
BAR COD� 60812576
'\. / '\ '
DEPARTMENT: PERSO� ri_ DIVISION
PICK-VP DATE: OCT BER �-()23
'
DESCRIPTION.· /r�------\�\--- ART-TIME - 2022�2023
\
\
LASERF!J 1-IEDATE: NOT-REQUIRED \
\

Box 11 2023-2022 (PT)
AGUIRRE, HAILEY EILEEN 2/4/2023
ANTHONY, CHARAIAH 1/16/2013
CRUZ, JASMINE 5/9/2023
DAL TON, KEVIN 5/12/2023
DAVIS, ALEXANDRIA 2/7/2023
GALVEZ.RAUL 7/26/2023
HILDEBRAN, LUISA M 5/27/2023
LEWIS, HAILEY KATHRYN 6/21/2023
LEWIS, RONALD 5/13/2023
MARTINEZ, AUDRIE 1/7/2023
MERITO, ALINA 1/20/2023
NEWMAN, JOSHUA 6/1/2023
OREGEL, EVELYN 2/25/2023
RAZANA, ALEXYS 2/21/2023
RODRIGUEZ, BEAU 2/28/2023
TORRES, !LIANA ANGELICA 3/8/2023
ACEVES, ROSELYN 3/26/2022
ALARCON, TAYLOR 8/23/2022
BAEZA,LIZETTE 10/25/2022
CABRAL, LAUREN 2/11/2022
CAO, THUY L 12/3/2022
DELFIN, LUIS A 12/19/2022
EGAN, MIKEL YN ASHLEIGH 8/22/2022
GONZALEZ, SABRINA 12/13/2022
GONZALEZ, SERENA MARIE 8/26/2022
GUTIERREZ, PATRICIA ANDREA 8/23/2022
HENIGAL, RADWA A 7/30/2022
LEGASPI, ALEX 7/19/2022
MANKARIOUS, EMMANUEL 12/19/2022
MATULIONIS, KATHLEEN ANN 1/31/2022
OLSON, ALEXA 5/19/2022
PLAT, KRISTEN FALKENBERG 8/22/2022
SANTIAGO, MARYN GREA 9/17/2022
SAUNDERS,MORGAN 7/2/2022
SIEDENTOPP, HAILEY 4/1/2022
STILLEY, ROBERT 1/17/2022
VIGIL, SEAN 3/20/2022
VILLAGRAN, SILVIA HAYDEE 7/12/2022
WIKE, GOVAN 8/23/2022

' )

CITY OF SAN DIMAS
CORr--JQ,..., VAN RECORD STORA GE LOG
BOX# __ 12 ___ BAR CODE# 60812577
DEPARTJv!ENT: PERSON ELL DIVISION
PICI(-UP DATE: OCTOBER 2023
DESCRIPTION: PART>MTIME - 2020-2021
LASERFICHE DATE: NOT-REQUIRED

Box 12

BROWN, CONSTANCE LOROUS

BROWN, JORDAN MADISON

CINA, HANNAH

FARMER, KIRSTEN

FELBINGER, CRAIG C

HOODOCK, MICHELLE

MANDUJANO, JAILENE

MOGHADAM, GOLNAZ

MULCAHY,SANDRAJANE

PRESSLEY, PAYTON

REEP,NATURE

SANDOVAL, SARAH

SMITH, DANIA

SMITH, KAYLA RHEANNE

TAPIA, ROBERT

TENTLER, JONATHAN

VARGAS,FRANCESCA

CALDARONE,AARONJAMES

CERVANTES, ERICK

CHOMCHAI, LANNA
Drulias, Nicolette

DURAN, MADELYN

FIGAL, KIMBERLY KA TH LEEN

GARRATT, MCKENNA

GONZALEZ, BRIEN TAYLOR

GORJANS, KAITLYN

GRUEN, SARAH ASHLEY

HARRINGTON, ROBERT
Jernagin, Takisha

KASNETSIS, ANDREA

MADOLORA, MEGAN LEANNE RACASA

MAGDALIK, KATIE ELISHA

RAMAKER, CORYNNE ELIZABETH

RAMOS, JOEL

SAODUQ, DAHRINE

SMITH, JOSHUA ALEXANDER

SNOW, TERRY LEE

SOLIS, MARK SOLOMON
202'1-2020 (PT1
6/28/2021
3/3/2021
3/31/2021
10/29/2021
8/20/2021
5/27/2021
4/27/2021
6/4/2021
3/16/2021
6/8/2021
10/18/2021
10/18/2021
5/30/2021
5/30/2021
3/16/2021
5/21/2021
3/16/2021
6/28/2020
5/16/2020
5/22/2020
10/2/2020
5/3/2020
2/22/2020
9/5/2020
11/18/2020
8/8/2020
3/9/2020
8/8/2020
2/6/2020
3/9/2020
5/3/2020
6/28/2020
8/8/2020
9/4/2020
5/3/2020
8/28/2020
5/2/2020
5/16/2020

I '
• l
't )

CITY OF SAN DIMAS
COR�O_, VAN RECORD STORA GE LOG
BOX# 13 BAR CODE# 60812578
DEPARTJvlENT: PERSON ELL DIVISION
PICK-UP DATE: OCTOBER 2023
DESCRIPTION· PART-TIME - 2019
LASERFICHE DATE: NOT-REQUIRED

Box 13 2019 (PT)
ABATE, TAYLOR 10/20/2019
ALLEN, ALEXANDRIA 8/9/2019
ANG, GRACE ANG 6/28/2019
BALLESTEROS, CHRISTOPHER 2/9/2019
BORBON, MATTHEW E 3/28/2019
BURTON, REILEY 10/18/2019
CERDA, BRIANA JUSTINE 1/26/2019
CHIOVARE, PETER MICHAEL 6/4/2019
CORDOVA, LAURA !SABEL 12/7/2019
CORONA, JULIO CESAR 11/22/2019
EGAN, MATTHEW 2/23/2019
FIMBRES, CRYSTAL BIANCA 8/1/2019
FIMBRES, EMERALD ARIANNA 1/26/2019
GALVEZ.RAUL 11/01/2019
HERNANDEZ, ALEXXIS JADE 6/14//2019
HERNANDEZ.BRANDON 7/31/2019
HOWARD, KRISTINA 7/30/2019
HURTADO, JASMIN MONIQUE 3/15/2019
KELLER, DANIEL R 4/15/2019
KOEHLER, JACOB 10/23/2019
LE VAY, ERIK THOMAS 6/28/2019
LOPEZ, MANUEL A 4/6/2019
MALDONADO, AMANDA 7/16/2019
MANCINAS, JASMINE LILL YAN 12/14/2019
MCCRAY, ADAM JAMES 6/2/2019
MUNOZ, THOMAS 4/6/2019
ORTIZ, JALEEN NICOLE 7/31/2019
PADILLA RODRIGUEZ, KARLA 6/6/2019
PARKER, JESSICA ROSE 12/17/2019
PONCE, RUBY 4/6/2019
RAHN, CORTNI 6/28/2019
RAMIREZ, ELIZABETH D 4/3/2019
REED, JANE MARGARET 8/9/2019
RIVERA, JORDAN 12/1/2019
RODRIGUEZ, MICHAEL 9/10/2019
RUIZ, ARIANA 5/17/2019
SARA VIA, GEORGE 1/26/2019
WILLIAMS, EVAN 7/24/2019

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CITY OF SAN DIMAS
COR_,QrvVAN RECORD STORAGE LOG
BOX# 14 BAR CODE# 60812579
DEPARTMENT:PERSONELL DIVISION
PICI<.-UP DATE: OCTOBER 2023
DESCRIPTION· PART-TlfVlE - 2018
LASERFICHE DATE: NOT-REQUIRED

Box 14

ACOSTA JR, SALVADOR

BANKS, WHITNEY ROSE

BELLAH, JUSTIN SHELBY

BLANCO, RUBEN R

BROWN, RUBY

BUENAVENTURA, SKYLAR AISAIAH GUINTU

DIAZ, KIANA

DOMINGUEZ, SAMANTHA ROSE

GONZALEZ, BRITTNEY ASHLEY DAKOTA

GRIER, ELIJAH DERRON

GUTIERREZ, VICTORIA AMALIA

JACKSON, TAYLOR MORGANNE

LANDERS, HENRY

LEMUS,ALVARO JOSEPH

LIMON, DAVID

MEZA, CARLOS ADRIAN

MIKHAIL, VALERIE

MOOYMAN, AARON EDWARD

ODDO, FRANKIE

OKAFOR, OBIAJULU KENECHUKWU

OLSON, CHRISTIAN

RAMIREZ, ALAN DEREK

RAMIREZ, ULYSSES

RELEFORD, CHRISTOPHER

RIVERA JR, ADOLFO MARIO

RIVERA, SANDRA CAROLINA

RUBALCAVA, LUIS FERNANDO

TRIMBLE, JILL ANN

UMSCHEID, NEIL ALLAN JR

VISCONTI, MARISSA JO

YANG, JOSHUA GUANG
2018 {PT)
10/24/2018
02/12/2018
06/08/2018
02/08/2018
10/05/2018
12/19/2018
10/05/2018
10/20/2018
07/20/2018
03/27/2018
04/07/2018
04/07/2018
10/05/2018
03/08/2018
10/05/2018
12/12/2018
07/05/2018
02/01/2018
12/20/2018
04/07/2018
10/20/2018
07/05/2018
10/05/2018
08/14/2018
01/12/2018
02/12/2018
10/05/2018
02/09/2018
05/16/2018
07/06/2018
10/05/2018

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CITY OF SAN DIMAS
CORr-.JO�VAN RECORD STORAGE LOG
BOX# 20 BAR CODE# 60812582
DEPARTLVJENT· PERSON ELL DIVISION
PICK-UP DATE: OCTOBER 2023
DESCRIPTION: FULL-TIME 2019
LASERFICHE DATE: NOT-REQUIRED

S�w, terry 5/20/2020 ----�--
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Box 20 2019 (FT)
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Raya, Leon W. 8/2/2019
Sizemore, Stee � 11/1/2019
Stevens, Lawrence 7/31/2019
Box 21. 2019-2018 (FT)
� ' Perez,. Alexander 12/6/2018
Geschwind, Sasha, 10/5/2019
Michaelis, Blaine M. '-<
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Patel, Krishnakumar 12/28/2Q19
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Box 22 2018 (FT)
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• Bernice, Wilson 3/8/2018
Box 23 2017 (FT)
Mystkewitz,.Greg 5/8/2017
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Gregory, Terry ' 9/21/2017
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Box 23 2017 (FT)
Mystkewitz, Greg 5/8/2017
Gregory, Terry 9/21/2017
Richrdson, Greg 3/11/2017
Sanches, Uriel 8/17/2017

CITY OF SAN DIMAS
COR""O�VAN RECVORD STORAGE LOG
BOX#_2_1 ___ .BAR CODE# 60812583
DEPARTMENT: PERSON ELL DIVISION
PICJ(-UP DATE: OCTOBER 2023
DESCRIPTION· FULL-TIME 2018-2019
LASERFICI-IE DATE: NOT-REQUIRED

Snow, terry
Urrea, Christopher,
Williams,._.Jef'lnifer
Box 20
Raya, Leon W.
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Box 21
Perez, Alexander
Geschwind, Sasha
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Torrico, Luis
Box 22
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3/8/2018
2017 (FT)
5/8/2017
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3/11/2017
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CITY 01!-i SAN.DIMAS
COR�O�VAN RECORD STORAGE LOG
BOX# 22 ----- BAR CODE# 60812584
DEPARTMENT: PERSON ELL DIVISION
PICK-UP DATE: OCTOBER 2023
DE'SCRIPTI01V: FULL-TIME 2018
LASERFICHE DATE.· NOT-REQUIRED

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Box 21
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Patel, Krishnakumar
Torrico, Luis
Box 22
Jencks, David
Sutton, Jan L.

Bernice, Wilson
Box 23
Mystkewitz, Greg
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Sanches, Uriel
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10/12/2018
12/26/2018
3/8/2018
2017 (FT)
5/8/2017
9/21/2017
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8/17/2017

CITY OF SAN DIMAS
COR�O"'VAN RECORD STORAGE LOG
BOX#_2_3 ___ BAR CODE# 60812585
DEPARTMb-WT: PERSONELL DIVISION
PICK-UP DATE: OCTOBER 2023
DESCRIPTION· FULL-TIME 2017
LASERFICHE DATE: NOT--REQUIRED

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City of San Dimas - Records Management
Records Destruction Form

Department Name: Parks & Recreation Total# of Boxes: 11 Date: Telephone: 909 394-6230
71?.912026
""'· ·-·
CAUTION: A city record may not be destroyed if any litigation, claim, negotiation, audit, open records request, administrative review, or other action involving the record is initiated before the expiration of the retention period. The record must be retained until completion of the action and the resolution of all issues that arise f
r
om it, or until the expiration of the retention period, whichever is later. Section 34090 Government Code.

Request for Department Destruction
�I certify that these OFFICIAL RECORDS are past the retention period specif ied by the Rtcords Retention Schedule. It was not required that they be Laserfiche, all administrative requirements have been satisfied.

D I certify that these OFFICIAL RECORDS are available on Laserfiche, the retention period has expired, and it is no longer necessary to store them. All administrative requirements have been satisfied
i;:zJ l ce11ify that no HOLD has been placed on these OFFICIAL RECORDS clue to any litigation. �im, negotiation, au ·t, or open records requests and all administrative requirements have been satis)ed.
,a,tmen Coordinatot
Required Approval
Date:
7 jO "?.,,lo
Date:
7 �5c'-.

Date:

City Attorney's Office: Da\
e
i
g:I t, ·2..c.
-·�,/-�_
Datf3'!__2d,.

Destruction
(To be com leted b Cit Clerk)
Date of Records Destruction:

Destruction Method:

Tn House Shredding
Discard
Outside Vendor Shredding
City Council Approval:
te: Please read the instructions on the last page to complete this fonn.

Department Name:

Date: � 7/3012026
User Retention
Box Schedule
Record/Title
I 070
2 070
,.,
.) 070
4 071
5 031
6 071
7 071
8 015
9 070
10 070
1 l 043
City of San Dimas - Records Management
Records Destruction Form
Parks & Recreation
Description of Records
The contents of each box should be listed separately
Facility Rentals (12715021)
Facility Rentals ( 127150243)
Facility Rentals ( 12715044)
SORA/ Summer Food Program ( 12715046)
Accident Reports ( 14603555)
Program Schedule ( 14603 581)
Instru. Agreements ( 14603648)
Monthly SVC Orders ( 14603649)
Community Building Rentals ( 14603650)
Community Building Rentals ( 1460365 I)
Invoices, SVC Orders ( 14603652)

Total II- of Boxes: I l
Telephone:
909.394.6230
Retention Inclusive Dates Period �
'96-2000 Active+ 4yrs p
2001-2003 Active+ 4yrs p
2004-2005 Active+ 4yrs p
1995-'99 Active+ 4yrs p
2001-2003 Active + 4yrs p
2000-2003 Active+ 4yrs p
2002-2008 Active+ 4yrs p
2001-2008 2yrs p
2006 Active + 4yrs p
2007 Active + 4yrs p
2001-2007 6yrs p

01171.0006 2168143.3 7/20/2026
Agenda Item Memorandum
To: Honorable Mayor and Members of the City Council
For the Meeting of August 11, 2026
From: Jeff Malawy, City Attorney
Subject: Adopt Ordinance 1339, Amending Chapters 3.28 and 3.30 of the San Dimas Municipal Code to Update and Clarify the City’s Purchasing System and Public Project Bid Protest Procedures
____________________________________________________________________________ At the regular City Council meeting on July 28, 2026, the City Council voted 5-0 to introduce Ordinance 1339 amending Chapters 3.28 and 3.30 of the San Dimas Municipal Code.

Staff recommends the City Council:
• Adopt Ordinance 1339.
• Find that this Ordinance is Exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15061(b)(3).

Respectfully submitted,
Jeff Malawy, City Attorney
Attachments:

1. Ordinance 1339

ATTACHMENT 1
ORDINANCE 1339

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS

ANGELES, CALIFORNIA, APPROVING ADMINISTRATIVE SERVICES MUNICIPAL CODE TEXT AMENDMENT 2026-01, WHICH AMENDS SECTIONS 3.28.020, 3.28.100, 3.28.110,

3.28.120, AND 3.30.090 OF THE SAN DIMAS MUNICIPAL CODE TO MAKE UPDATES AND CLARIFICATIONS TO THE CITY’S PURCHASING SYSTEM AND PUBLIC PROJECT BID

PROTEST PROCEDURES
WHEREAS, San Dimas Municipal Code Chapter 3.28 sets forth the City’s policies and procedures for the purchase of goods, services, and equipment; and WHEREAS, the City Council of the City now desires to amend Chapter 3.28 to add a request for proposals process for purchases of supplies, services, personal property and equipment, where the city manager has determined that a request for proposals will best meet the purpose and goals of Chapter 3.28; and
WHEREAS, San Dimas Municipal Code Chapter 3.30 sets forth the bid procedures for public projects; and
WHEREAS, the City Council of the City now desires to amend Section 3.30.090 to specify and clarify bid protest procedures for public projects.

NOW, THEREFORE, the CITY COUNCIL of the CITY OF SAN DIMAS, California, does ordain as follows:

SECTION 1. ADOPTION. Administrative Services Municipal Code Text Amendment 2026-01 amending Chapters 3.28 and 3.30 of the San Dimas Municipal Code as set forth in Exhibit A, attached hereto and incorporated herein, is hereby adopted.

SECTION 2. SEVERABILITY If any section, subsection, subdivisions, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court or competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each section, subsection, subdivision, sentence, clause, phase, or portion thereof, irrespective of the fact that any one or more section, subsection, subdivision, sentence, clause, phrase, or portion thereof be declared invalid or unconstitutional.

SECTION 3. CEQA DETERMINATION. The City Council hereby finds and determines that it can be seen with certainty that there is no possibility that this Ordinance may have a significant effect on the environment. Thus, the adoption of this Ordinance is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines.

SECTION 4. EFFECTIVE DATE AND PUBLICATION. This Ordinance shall take effect 30 days after its final passage. The City Clerk shall certify to the adoption of this Ordinance and cause the same to be posted at the duly designated posting places within the City and published once within 15 days after passage and adoption as may be required by law in a newspaper of general circulation in the City of San Dimas hereby designated for that purpose; or, in the alternative, the City Clerk may cause to be published a summary of the Ordinance and certified copy of the text of this Ordinance shall be posted in the Office of the City Clerk five days prior to the date of

Ordinance 1339 Page 2
Administrative Services Municipal Code Text Amendment 2026-01 adoption of this Ordinance; and, within 15 days after adoption, the City Clerk shall cause to be published, the aforementioned summary and shall post a certified copy of this Ordinance, together with the vote for and against the same, in the Office of the City Clerk.

PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of San Dimas this 11th day of August, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________________
Emmett G. Badar, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________ ___________________________
Debra Black, City Clerk Jeff Malawy, City Attorney

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )§

CITY OF SAN DIMAS )
I, DEBRA BLACK, CITY CLERK of the City of San Dimas, do hereby certify that the foregoing is a full, true and correct copy of Ordinance 1339. It has been published pursuant to law; was introduced at a regular meeting of said City Council held on the 28th day of July 2026, and thereafter passed, approved and adopted at a regular meeting of said City Council held on the 11th day of August, 2026. It has been published and posted pursuant to law. ___________________________
Debra Black, City Clerk

Ordinance 1339 Page 3
Administrative Services Municipal Code Text Amendment 2026-01

EXHIBIT A
• New text changes are in Blue Underlined
• Deleted text is in Red and Strikethrough
• .... indicates there is text before and/ or after the proposed amended text that will not be modified
Section 1. Section 3.28.020 of the San Dimas Municipal Code is hereby amended to add the following definition, in alphabetical order:
“"Request for proposals" means an invitation for providers of services or work to solicit the right to supply services or work to the city, when any award is to be made to the proposer providing the best value in meeting the interest of the city and the objectives of the project, based on criteria such as benefit to the city, qualifications, experience, and demonstrated ability.” Section 2. Section 3.28.100 of the San Dimas Municipal Code is hereby amended as follows:
§ 3.28.100 Informal bid procedures for purchases of supplies, services, professional services, personal property and equipment less than fifty thousand dollars.

For purchases of supplies, services, professional services, personal property and equipment in an amount less than fifty thousand dollars, the purchasing officer shall use the following procedures:
….

Section 3. Section 3.28.110 of the San Dimas Municipal Code is hereby amended as follows:
§ 3.28.110 Formal bid procedures for purchases of supplies, services, professional services, personal property and equipment for fifty thousand dollars or more.

Purchases of supplies, services, professional services, personal property and equipment with an estimated value of fifty thousand dollars or more shall be made as follows:
….

Section 4. Section 3.28.120 of the San Dimas Municipal Code is hereby amended as follows:
§ 3.28.120 Exceptions to competitive bidding requirements.

Notwithstanding any provision of this chapter to the contrary, the competitive bidding procedures and requirements of this chapter may be dispensed with in any of the following instances:
….

F. Standardization. When supplies, materials, equipment, or services have been uniformly adopted or otherwise standardized, or when an item is designated to match others in use by the city, the competitive bidding procedures and requirements of this chapter are not required.

Justifications for standardizations shall be recorded and maintained as a public record.

Ordinance 1339 Page 4
Administrative Services Municipal Code Text Amendment 2026-01 F. G. Professional Services. Agreements for professional services may be executed without observing the bidding procedures provided in this chapter. if the city manager determines that an informal or formal competitive process is unnecessary because a professional services provider is the best provider for a particular agreement based on some or all of these factors:
demonstrated competence; qualifications for the types of services to be performed; experience; knowledge of the city due to a long-standing relationship; reasonableness of cost to perform work; or other similar relevant criteria.
(Ord. 1270 § 2, 2019)
H. Request for Proposals. When the purchasing officer, or person with signature authority under section 3.28.060, determines that a request for proposals will best meet the purpose and goals of this chapter in light of the particular needs of the project, the city may solicit requests for proposals pursuant to this subsection.

1. The city shall request written proposals from qualified potential contractors on the bidders list, or by such other means which, in the discretion of the purchasing officer, provide notice of the potential project to a reasonable number of potential contractors.

2. The request for proposals shall describe the services or work to be procured, the format which proposals shall follow, the elements proposals shall contain, and other appropriate requirements as determined in the discretion of the purchasing officer. The request for proposals shall identify all significant evaluation criteria and the procedures to be used for evaluation and selection for negotiation and/or contract award.

3. The city may, at any time, waive or modify any element of the request for proposals and/or any evaluation criterion.

4. The city may enter into a contract with any or all potential contractors whose demonstrated competence and qualifications meet the city’s project needs, and the terms of the contract meet the purpose and goals of this chapter. The city may, in its discretion, negotiate contract terms with any or all potential contractors whose qualifications meet the city’s project needs. Alternatively, the city may, in its discretion, make a selection without negotiation, solely on the basis of the written submittals.

5. The city may, in its discretion, reject any and all proposals.

Section 5. Section 3.30.090 of the San Dimas Municipal Code is hereby amended as follows:
§ 3.30.090 Bid protests.

Any interested party may file a protest regarding the procurement decisions authorized under this chapter.

A. Ability to File Protest. Notice of Decision. An interested party may file a protest regarding After a decision regarding a public project procurement competitively solicited under this Chapter only on the following grounds:

Ordinance 1339 Page 5
Administrative Services Municipal Code Text Amendment 2026-01

1. The bid specification or addenda thereto issued by the city contains a significant defect, error or omission.

2. A bid submitted by another party is either non-responsive or non-responsible.

3. The rejection of the party’s own bid by the city on grounds that the bid was nonresponsive or non-responsible. In the event the city rejects a bid on grounds that it was non-responsive or non-responsible, the city will provide written notice to said bidder of the reason for the rejection of the bid and facts supporting such decision.
having a value over sixty thousand dollars has been made, the department head or designee shall notify all persons who submitted a response to a city solicitation of intended award. If a bidder is rejected because the bid is found non-responsive or because the bidder is deemed not-responsible, the city will give written notice to said bidder of evidence reflecting such decision.

B. Time to File Protest. All protests must be filed in writing with and received by the department head within the following timeframes: five business days following the bid opening.

1. For protests filed pursuant to subsection A.1 of this section, within three business days of the issuance of the bid specification or addenda thereto which is the subject of the protest.

2. For protests filed pursuant to subsection A.2 of this section, within five business days of the date of the opening of the bid that is the subject of the protest.

3. For protests filed pursuant to subsection A.3 of this section, within five business days of the written notice issued by the city informing the bidder of the reason for the rejection of the bid.

C. Form of Protest. All protests shall be in writing, state the grounds for the protest, state the facts relevant to the protest, and include all evidentiary support relevant to the protest. rebut adverse evidence that it or another bidder was either non-responsive or not responsible.

D. City Manager Review. The city manager or designee shall review the protest and issue a written decision on the protest. Subject to subsection E below, tThe city manager or designee may base the decision on the written protest alone or may informally gather evidence from the person(s) filing the protest or any other person having relevant information. For procurements having a value of two hundred twenty thousand dollars (or the current amount as specified in Article 3, Chapter 2 of Part 3 of Division 2, Section 22032(c) of the Public Contract Code) or less, the city manager's or designee's decision shall be final.

E. Hearing on Protest. If the basis for the protest is that the a bid was rejected on the grounds that the bidder was not a responsible bidder, the protesting party must submit materials set forth in subsection C above for consideration. aAn opportunity to be heard will be set within a reasonable time to provide a decision before final approval of the selected low bid. For procurements having a value of two hundred twenty thousand dollars (or the current amount as specified in Article 3, Chapter 2 of Part 3 of Division 2, Section 22032(c) of the Public Contract Code) or less, the city manager's or designee's decision shall be final. No hearing shall be

Ordinance 1339 Page 6
Administrative Services Municipal Code Text Amendment 2026-01 required for protests based on grounds other than that the bid was rejected on the grounds that the bidder was not a responsible bidder.

F. Appeal of City Manager's Decision to City Council. For procurements having a value exceeding two hundred twenty thousand dollars (or the current amount as specified in Article 3, Chapter 2 of Part 3 of Division 2, Section 22032(c) of the Public Contract Code), an appeal of the city manager's or designee’s decision may be appealed to filed with the city council. All such appeals must be in writing, and shall be filed with the city clerk within five business days from the date of the city manager's decision.

G. Failure to Timely Appeal. An interested party who fails to file a protest within the times set forth in this section waives any right to protest the issue further. No appeal to either the city manager or city council of any decision to award a bid under may occur once the time to file a protest has expired. contract has been awarded.

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of August 11, 2026
From: Brad McKinney, City Manager
Prepared by: Steven Barragan, Engineering Manager
Subject: Provide Direction on Proposed Vacation of the Public Right of Way Along Bonita Avenue Near Gaffney Avenue (Tract Map No. 17730 recorded October 14, 1954)
____________________________________________________________________________

SUMMARY
Consider a request to vacate a portion of the public right of way along Bonita Avenue near Gaffney Avenue (adjacent to the two properties at 542 East Bonita Avenue and 554 East Bonita Avenue).

RECOMMENDATION
Staff recommends the City Council:
• Move forward with the vacation process of a portion of public right of way property along Bonita Avenue adjacent to 542 E Bonita Ave and 554 E Bonita Ave.

GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
No

FISCAL IMPACT
There is no negative fiscal impact for the recommended action. The vacation of the public right of way will actually provide a minimal benefit as it eliminates the need for City resources and responsibility of maintenance for that area to be vacated.

BACKGROUND
The City received a request by the property owners at 542 East Bonita Avenue (Lot 1 of Tract No 17730, APN 8390-014-001) and 554 East Bonita Avenue (Lot 40 of Tract No 17730, APN 8390- 014-040) to vacate the frontage road / side street portion of the public right of way along Bonita

Vacation of Public Right of Way Along Bonita Avenue Near Gaffney Avenue Page 2 For the Meeting of August 11, 2026
Avenue and adjacent to their properties. The portion of right of way to be considered for vacation is shown on Tract Map No 17730 (see Attachment 1 & 2).

Vacation of public right-of-way easements, such as the frontage road along Bonita Avenue, is a legislative process governed by the California Streets and Highways Code (Sections 8300–8363).

Approval of a street vacation permanently extinguishes the public's right to use the easement area. The underlying property interests typically remain with the adjacent property owners, as applicable.

The adjacent property owners have submitted a request for the City to initiate the vacation process for the public right-of-way easement. At this stage, staff is seeking City Council's direction on whether to proceed before the applicants incur additional time and expense associated with the formal vacation process.

If directed to proceed, staff will conduct additional due diligence, including coordination with public utility providers and other affected agencies, to confirm that vacating the easement would not conflict with existing or future public infrastructure or utility needs. The proposal will then be presented to the Planning Commission, which must review the request and make the findings required by law regarding whether the easement is unnecessary for present or prospective public use.

Following the Planning Commission's recommendation, the City Council would consider adopting a Resolution of Intention to vacate the public right-of-way easement, setting the matter for a public hearing. The public hearing requires notice in accordance with the California Streets and Highways Code. After conducting the public hearing and considering all testimony and evidence, the City Council may adopt a final resolution vacating the public right-of-way easement.

DISCUSSION/ANALYSIS
The portion of public right of way along Bonita Avenue frontage road / side street to be considered for vacation was created by Tract Map No. 17730 recorded October 14, 1954. That portion of Bonita Avenue was offered for dedication on said map and accepted on the behalf of the public by the County of Los Angeles. As such, the City has an easement in said land and upon vacation by the City, the public roadway easement will be extinguished, and the underlying property owners of Lots 1 and 40 of Tract No. 17730 will have full use of their respective properties, unencumbered by the public roadway easement..

The Public Works Department currently maintains said portion of public right of way by deploying several resources throughout the year such as street sweeping, asphalt repairs, and addressing drainage concerns. In addition, we’ve had to work with neighboring apartment complexes and the City’s waste hauler to resolve issues of waste container placement in the subject area. Lastly, the City’s Parking Enforcement has also had to be involved in resolving parking concerns with the area in question. The Public Works Department has evaluated the area and has no objection with moving forward with the requested vacation of property.

In order to vacate said property, the adjacent property owners would need to enter into an agreement to provide the design and construction of public street improvements in that area. Prior to entering into such agreement and having to invest in the street improvement design, staff would like City Council to consider this request.

Vacation of Public Right of Way Along Bonita Avenue Near Gaffney Avenue Page 3 For the Meeting of August 11, 2026
If it’s the City’s desire to proceed with the vacation process, the matter would have to be reviewed by the Planning Commission, and a public hearing would need to be conducted.

ALTERNATIVES
If the City Council does not wish to consider vacating, the properties and street easement will remain as is and the City will continue to allocate resources for maintenance of that area. In addition, the City would need to allocate funds (currently estimated at approximately $10,000) to construct street improvements to address an ongoing drainage issue.

ENVIRONMENTAL REVIEW
Pursuant to CEQA guidelines Section 15061 (b)(3), CEQA does not apply to this item because there is no potential for causing a significant effect on the environment. Therefore, no additional environmental review is needed at this time.

Respectfully submitted,
Steven Barragan
Engineering Manager
Attachments:

1. Tract No 17730

2. Images of subject area

ATTACHMENT 1

BONITA AVENUE FRONTAGE ROAD ON THE SOUTH SIDE

NEAR GAFFNEY AVE (WEST OF SAN DIMAS CANYON ROAD)

BONITA AVE FRONTAGE ROAD INFRONT OF 554 E BONITA AVE
(IMAGE LOOKING EAST)

BONITA AVE FRONTAGE ROAD INFRONT OF 542 E BONITA AVE
(IMAGE LOOKING WEST)

Agenda Item Staff Report
To: Honorable Mayor and Members of City Council
For the Meeting of August 11, 2026
From: Brad McKinney, City Manager
Prepared by: Shari Garwick, Director of Public Works
Victoria Gutierrez, Administrative Assistant
Subject: Adopt Resolution 2026-51 Establishing Electric Vehicle Charging Rates for City-owned Electric Vehicle Charging Stations and Fines for Parking while not Charging; Approve and Authorize the City Manager to Execute a Service Contract with Liberty Plugins in a Form Approved by the City Attorney to Implement a Charge Station Management System (CSMS) Including UserAccess Control and Pay-by-Mobile (PBM) Services. ____________________________________________________________________________

SUMMARY
The City currently operates nine publicly accessible Level 2 electric vehicle charging stations at no cost to users. The City incurs costs for electricity, meter fees, maintenance, repair, and administrative costs associated with operating the stations.

Staff recommends establishing hourly charging rates of $3.50 for San Dimas residents and $4.00 for non-residents, adopting an idle-parking penalty for vehicles occupying charging stalls while not actively charging, and authorizing a contract with Liberty Plugins to provide payment processing, user-access controls, and charging-station management services. The proposed program is intended to offset a substantial portion of the City’s operating costs for the service.

RECOMMENDATION
Staff recommends that the City Council:

1. Adopt Resolution 2026-51 to:
a. Approve an Electric Vehicle charging fee of $4.00 per hour for use of the City’s nine (9) EV charging stations for non-residents and $3.50 for residents; and b. Implement a $10 fine per every 15 minutes or portion thereof, after a 15-minute grace period, for vehicles parked in electric vehicle charging station stalls when not actively charging.

2. Approve and authorize the City Manager to execute a service contract with Liberty Plugins, in a form approved by the City Attorney, for Charge Station Management

EV Charging Fees and Liberty Plugins Contract Page 2
For the Meeting of August 11, 2026
System (CSMS) services, including user-access control and pay-by-mobile (PBM) payment processing.

GOVERNMENT CODE §84308 APPLIES:
https://leginfo.legislature.ca.gov
Yes

FISCAL IMPACT
The City currently provides public access to nine City-owned Level 2 electric vehicle charging stations at no cost to users. Staff estimates that the EV charging program costs approximately $100,000 annually, including electricity, utility meter charges and taxes, equipment maintenance and repairs, and other program-related expenses. Administrative staff costs associated with operating the program are not included in the hourly cost model described in the Discussion section of this report. Increased electricity rates and station usage have increased the cost of providing this service.

Program costs have historically been paid from a combination of the General Fund, Air Quality Management funds, and transportation-related funds. Because the availability and eligible uses of restricted funding sources are limited, continued increases in electricity costs and charger usage are expected to result in a greater proportion of program costs being paid by the General Fund.

Implementation of the proposed charging fees would require a Charging Station Management System. The proposed agreement with Liberty Plugins would cost approximately $972 annually for the City’s nine charging stations. The City may also incur additional administrative costs associated with verifying resident eligibility, responding to customer inquiries, and administering the charging program.

Based on the proposed rates of $3.50 per hour for residents and $4.00 per hour for nonresidents, charging revenue would offset a portion of the City’s electricity, maintenance, equipment, administrative, and contract costs. Actual annual revenue and the percentage of costs recovered will depend on station utilization, the time and duration of charging sessions, and the proportion of resident and nonresident users.

The proposed idle-parking penalty is intended primarily to encourage vehicle turnover and maintain the availability of charging stalls. Any penalty revenue received may offset a portion of the City’s related enforcement and administrative costs.

BACKGROUND
The City of San Dimas currently owns and operates nine (9) Level 2 Electric Vehicle Code Connect (EV) charging stations at the following locations:

Site Name Site Address Number of Charging
Stations
Municipal Lot behind Bank of
America
125 W Bonita, City of San Dimas, CA
91773
3 Municipal Lot behind US
Bank
136 E First, City of San Dimas, CA
91773
4 Via Verde Park & Ride 105 Via Verde, San Dimas, CA 91773 2

EV Charging Fees and Liberty Plugins Contract Page 3
For the Meeting of August 11, 2026
The City has had free public EV charging for more than two decades. This was originally offered as an incentive to encourage the adoption of electric vehicles in the region.

The City has Clipper Creek chargers which have been very reliable and can be readily repaired by either in house City staff or by the City’s electrical contractor. This allows rapid repair of the chargers without prolonged down time while waiting for service or parts. The City’s existing Clipper Creek chargers do not have the capability to provide a kWh charge rate as they do not have the ability to connect to a mobile data source. Each charger is capable of delivering up to

7.2 kW of charging power.

DISCUSSION/ANALYSIS
The City is following a public hearing process to establish fees for City owned EV Chargers.

Public Notices were published on July 22 and July 28, 2026, notifying of the public hearing at the August 11th City Council meeting.

Cost components and assumptions
The purpose of the proposed fees is to establish a user-pay model that reduces the General Fund subsidy while maintaining publicly available EV charging. The costs for this program include variable costs such as electricity rate and fixed costs such as the cost of implementing the Charge Management System and fixed replacement costs of charging equipment.

The principal fixed and variable costs considered in developing the proposed rates are summarized below:

Costs for Electric Vehicle Charging Rate or Range
Electricity* $0.22555 to $0.59659 per kWh
Edison Meter Fee and Taxes $80 per month
Maintenance of EV Chargers Approximately $6,000 per year Replacement Cost of EV Charger 2–3-year life $3,500 including labor over 3 years Cost of Code Enforcement
$70 per hour at 15 minutes per day per
charger
Cost of Charge Management System $9 per charger per month *Each City charger can deliver up to 7.2 kW of power. Actual energy delivered may vary depending on the vehicle, battery condition, and length of the charging session.

Because electricity rates vary by time of use and the City incurs both fixed and variable program costs, the exact cost of providing one hour of charging depends on station utilization and the time at which charging occurs. Staff modeled several utilization scenarios using the identified cost components. To provide a conservative estimate, the model assumes that all charging during the five-hour peak period is billed at the applicable peak electricity rate.

Cost Model Hourly Cost
100% Usage (24 hours per day) 3.15
All peak plus 10 hours per day nonpeak (15 hours per
day)

3.92 All Peak and 4 hours non-Peak (9 hrs. per day) 5.43 Because fixed costs are spread over total charging hours, the cost per charging hour increases as utilization decreases. The proposed rates therefore may recover a greater proportion of costs

EV Charging Fees and Liberty Plugins Contract Page 4
For the Meeting of August 11, 2026
during periods of high utilization and a smaller proportion during periods of low utilization or peak electricity pricing.

The cost model presented above does not include City administrative staff time associated with management of the program. Administrative activities include processing resident discount applications, responding to customer inquiries, accounting support, updating rates, coordinating maintenance and other program administration. Because these administrative costs were not included in the model, the estimated hourly costs presented are conservative and do not represent the full cost of administering the City's EV charging program.

Another consideration is to keep the rates competitive with surrounding areas. Charging rates vary significantly depending on charger type, power output, parking restrictions, and pricing methodology. Staff researched comparable municipal EV charging programs in the San Gabriel Valley and broader Los Angeles County region and found most agencies implement charging fees per kilowatt-hour (kWh). Staff is proposing to charge a per hour fee as the City’s current EV Chargers do not have real-time per kWh charging capability. For comparison purposes, staff converted kWh charge rates using 7.2 kW per hour provided by the City’s chargers. Below are comparison rates.

Metro Parking Lot EV Charge
pricing plus $3.00 per day
Rate Hourly Rate
(or Equivalent)
12:00 AM - 5:59 AM $0.48/kWh $3.46
6:00 AM - 3:59 PM $0.54/kWh $3.89
4:00 PM - 8:59 PM $0.64/kWh $4.61
9:00 PM - 11:59 PM $0.54/kWh $3.89
City of Ontario $0.47/kWh $3.38
City of Montclair $0.30/kWh plus $0.30 per
hour for first 2 hours then $10
per hour thereafter
Min $2.46
City of Claremont Hourly $1.25
Palomares Park Community $0.49/kWh $3.52
Pomona College Harrison St
Lot
Permit Required $1.50
Keck Graduate Institute $0.49/kWh nonpeak
$0.59/kWh peak
$3.53
$4.24
Sheriff Station San Dimas $0.30/kWh off peak
$0.45/kWh peak
$2.16
$3.24
In reviewing both the costs of the program and local area charges, staff recommends a rate of $4.00 per hour for non-residents and $3.50 per hour for residents. This is consistent with market comparables, is sufficient to offset the City’s electricity and operational costs over time and remains competitive to encourage continued public use of the stations. Staff recommends a reduced resident rate of $3.50 per hour to recognize the contribution of San Dimas residents through local taxes, while continuing to recover a substantial portion of operational costs. The resident discount also encourages local use of the City's charging infrastructure while maintaining a competitive rate for visitors. In addition to the hourly fee, users paying by debit card without establishing a digital wallet will pay a processing fee of $0.35 per transaction. Users paying by

EV Charging Fees and Liberty Plugins Contract Page 5
For the Meeting of August 11, 2026
credit card without establishing a digital wallet will be responsible for a processing fee of $0.30 plus the applicable transaction fees charged by the payment processor. These fees are separate from the City's hourly charging rate.

Liberty Plugins:

The City has Clipper Creek chargers which are very reliable and can be readily repaired by either in house City staff or by the City’s electrical contractor. Liberty Plugins is a California-based EV charging network provider whose system is fully compatible with the City’s EV chargers. They offer 24/7 customer-support through its mobile application with a CSMS platform that offers a mobile payment application that allows users to initiate and pay for charging sessions from their app. They have worked with public agencies in the area including the City of Manhattan Beach but primarily work with corporations such as Marriott, Best Western and US Military sites. Staff evaluated available charge station management options and determined that Liberty Plugins offers the most cost-effective solution that is fully compatible with the City's existing Clipper Creek charging equipment. Utilizing Liberty Plugins allows the City to implement payment processing and user management without replacing existing charging infrastructure, thereby minimizing capital expenditures. One of the concerns expressed regarding Liberty Plugins is the mobile application rating. Liberty Plugins is aware of the concern and is in the process of launching a new mobile application which should be in service shortly.

Staff determined that implementing a Charge Station Management System through Liberty Plugins provides the most cost-effective method of adding payment processing and user management while utilizing the City's existing charging infrastructure. Although staff recommends this approach, Council may also consider alternative methods of providing public EV charging services, as discussed below.

Alternatives for Council Consideration:
• Converting to per kWh billing
o The City’s existing Clipper Creek Level 2 chargers do not have revenue-grade metering required for kWh billing. Converting to per kWh billing would require replacement of the existing charging equipment at an estimated cost of approximately $60,000, plus ongoing communications costs of $200 per month for the nine chargers in additional to the electrical charges, meter fee, and maintenance costs. Staff therefore recommends hourly billing as the most costeffective approach. • Discontinue Public EV Charging
o Council may elect to discontinue offering public EV charging. The City originally offered EV Charging at a time when very few EV charging stations existed. It was done as an incentive to encourage the regional adoption of electric vehicles.

There are now many charging options offered within the region and the need to incentivize Electric Vehicle adoption has diminished.

In addition to establishing charging rates, staff recommends implementing an idle parking penalty to maximize charger availability and encourage turnover of the City's public charging stations.

Public EV charging stations function most effectively when charging spaces remain available for active users. Staff has observed that vehicles are occasionally left connected or parked within charging stalls after charging has been completed, reducing availability for other users and limiting the effectiveness of the City's investment in charging infrastructure. In order to promote continued turnover at each charging station to encourage users to timely remove their vehicles and prevent

EV Charging Fees and Liberty Plugins Contract Page 6
For the Meeting of August 11, 2026
the spaces from being occupied without active charging vehicles, staff recommend implementing a fine schedule for elective vehicle chargers. Staff recommends after a 15-minute grace period, that a fine of $10 per every 15 minutes or portion thereof be assessed against vehicles that are not actively charging. The proposed idle parking penalty is intended to encourage timely vehicle turnover and maximize public access to the charging stations. Similar idle fees and parking enforcement measures are commonly utilized by public and private charging providers to prevent charging spaces from becoming long-term parking spaces. Charging status will be verified through the Charge Station Management System.

Staff believes the recommended fee structure establishes a reasonable balance between recovering a portion of the City's costs, maintaining competitive public charging rates, and continuing to provide a valuable public service. The proposed Charge Station Management System allows the City to implement the program using its existing charging infrastructure while avoiding the significantly higher cost of replacing the current chargers to support per-kilowatt-hour billing.

ALTERNATIVES
Alternative 1: Continue Free Charging (Not Recommended) Continue providing EV charging services at no cost. Under this alternative, the City would continue to absorb all electricity, maintenance, repair, and administrative costs associated with operation of the charging stations.

Alternative 2: Replace Existing Chargers and Implement kWh Billing (Not Recommended at this Time)
Replace existing charging equipment with networked chargers capable of direct kWh billing. While this approach would align with common industry practices, it would require significant capital expenditures (estimated $60,000) for equipment replacement and require ongoing communication service costs.

Alternative 3: Discontinue Public EV Charging
Council may elect to discontinue offering public EV charging. Existing charging equipment could either remain inactive or be removed at a future date.

ENVIRONMENTAL REVIEW
The proposed project is exempt under CEQA Guidelines section 15273 (Rates, Tolls, Fares, and Charges) as establishment of rates and other charges for the purpose of meeting operating expenses.

Respectfully submitted,
Shari Garwick
Director of Public Works
Attachments:

1. Draft Resolution Approving EV Charging Fee and Idle Fine

2. Draft Service Contract with Liberty Plugins (CSMS Services)

3. City EV Charging Station Locations Map

ATTACHMENT 1
RESOLUTION 2026-51

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN DIMAS, COUNTY OF LOS ANGELES, ESTABLISHING FEES FOR THE USE OF CITYOWNED ELECTRIC VEHICLE CHARGING STATIONS AND A TIME LIMIT AND FINE FOR

VEHICLES REMAINING IN CHARGING SPACES AFTER CHARGING HAS ENDED, AND ADDING THOSE FEES AND FINES TO THE CITYWIDE FEE SCHEDULE.

WHEREAS, the City of San Dimas owns and operates 9 Electric Vehicle Charging Stations; and
WHEREAS, these City-owned charging stations provide public charging; and WHEREAS, the City desires to set a fee, per hour, for the use of these City-owned charging stations; and
WHEREAS, the City desires to promote the efficient use of its limited electric vehicle charging stations by discouraging vehicles from remaining in designated charging spaces after charging has ended, and therefore desires to establish an Idle Fine for vehicles that remain in a charging space while not actively charging; and
WHEREAS, On July 28, 2026, the City Council held a noticed public hearing to consider and elicit public feedback on the adoption of such fees and fines; and WHEREAS, all legal prerequisites to the adoption of this Resolution have been met.

NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of San Dimas does hereby resolve that:

SECTION 1. The above recitals are true and correct and are incorporated herein by this reference.

SECTION 2. The City Council hereby establishes an Electric Vehicle Charging Fee ("Charging Fee") of $4.00 per hour for non-residents and $3.50 per hour for residents of the City of San Dimas. A resident shall qualify for the resident rate if the vehicle is registered with the California Department of Motor Vehicles to an address within the City of San Dimas.

SECTION 3. Pursuant to San Dimas Municipal Code section 10.04.010, incorporating and adopting by reference Los Angeles County Traffic Code section 15.64.010, the City Council hereby limits the parking time for any vehicle that remains parked in a City-owned electric vehicle charging space while not actively charging to only 15 minutes after a charging session has ended. The owner or operator of a vehicle shall be subject to an “Idle Fine” if the vehicle remains in a designated charging space for more than fifteen (15) minutes after the charging session has ended.

SECTION 4. The Idle Fine shall be assessed at $10.00 for each fifteen (15) minute period, or portion thereof, that a vehicle remains in a designated charging space after the expiration of the fifteen (15) minute grace period described in Section 3.

Resolution 2026-51 Page 2
Establishing Fees for Use of City-Owned EV Charging Stations August 11, 2026
SECTION 5. Both the Charging Fee and the Idle Fine shall be added under Development Services of the City Master Fee Schedule, last adopted by Resolution 2026-45.

SECTION 6. The City Manager, or designee, is authorized to implement administrative procedures necessary to administer and collect the Charging Fee and Idle Fine, including utilization of a third-party charging network.

SECTION 7. In order to provide adequate notice to the public of these new fees, both the Charging Fee and the Idle Fine shall be effective thirty days after the approval of this Resolution
PASSED, APPROVED AND ADOPTED this 11th day of August, 2026. ____________________________________
Emmett G. Badar, Mayor
ATTEST:
_______________________________
Debra Black, City Clerk

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §

CITY OF SAN DIMAS )
I, DEBRA BLACK, CITY CLERK of the City of San Dimas, California, do hereby certify that Resolution 2026-51 was duly adopted and passed at a regular meeting of the San Dimas City Council on the 11th, day of August, 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Debra Black, City Clerk

CONTRACT No. 2025110401
This service contract (hereinafter referred to as the “Contract” and/or "Agreement") is entered into between The City of San Dimas, located at 245 E Bonita Ave San Dimas 91773, (the "Operator"), and Liberty Pluglns, Inc. (the “Contractor’),1482 East Valley Road, Suite 329, Santa Barbara, California, collectively referred to as the “Parties".

I. RECITALS
WHEREAS Operator has installed electric vehicle (EV) chargers in selected locations, has established rates for electric vehicle charging, and desires a service that manages access to the chargers and enables drivers to pay for charging their electric vehicles using a mobile phone and for the Operator to receive such revenues.

WHEREAS, Operator has installed or is installing EV chargers in the Municipality of San Dimas and Contractor is able and willing to provide the Operator with a Charge Station Management System (CSMS) including access control and pay-by-mobile (PBM) service, which meets the Operator's needs described above.

II. SCOPE OF SERVICES
A. General Requirements:

The Contractor will provide the Operator with a CPMS as described in this Agreement and Appendices.

B. Services:

The Contractor will provide the following services under this Contract:
• CSMS set-up, including rates (if applicable), policies, management, and reporting. • Registration of end users.
• Managed Access to charge station as required.
• Collection of charging fees from customers.
• Remittance of collected charging fees to the Operator.

ATTACHMENT 2

The Contractor will provide customers (end-users) the following:
• Operator's pricing schedule for EV charging services (if applicable). • Customer (end-user) account and transaction support.
• Customer (end-user) service support.

Customer (end-user) support for account and transaction issues is included as part of the PBM and Network Services fee schedule.

Contractor will set initial charger management, reporting, and account settings as well as any applicable fee structures according to Appendix A. These can be changed at any time, as required by Operator upon written request to Contractor - or administration of system settings by Operator with appropriate notification to Contractor.

The Contractor will provide services to the Operator for the following locations and equipment:

Site Name Site Address Number of Code Connect
Chargers
136 E First (Municipal Lot) 136 E First, City of San Dimas, CA 91773
LibertyID: 021649
LibertyID: 021680
= 2
Municipal Lot behind Bank of
America
125 W Bonita, City of San Dimas, CA
91773
LibertyID: 021671
LibertyID: 021673
LibertyID: 021676
=3
Municipal Lot behind US Bank 136 E First, City of San Dimas, CA 91773
LibertyID: 021670
LibertyID: 021675
=2
Via Verde Park & Ride 105 Via Verde, San Dimas, CA
91773
LibertyID: SD_004
LibertyID: 021728
=2
C. Audit
Operator shall have the right, at any time during the term of this Agreement and for three (3) years thereafter, to audit Contractor’s records, data, and books of account related to transactions, revenues, fees, or remittances generated under this Agreement. Contractor shall provide access to such records within five (5) business days of request, including but not limited to session data, transaction logs, credit card charge data, and reconciliation reports. IContractor shall bear the cost of any audit that reveals an underpayment of more than 2% of revenues remitted for the audited period.

D. Financial Transactions and Reporting
The Contractor will provide access control and payment collection for Operator according to the structure in Appendix A. The Contractor will transfer the collected charging fees to the Operator on a calendarized quarterly or monthly basis. The first quarterly period shall be defined as the first calendar quarter after mutual execution of this Contract. Contractor agrees to transfer the collected charging fees to the Operator no less than fifteen (15) more than twenty (20) days after the end of any quarterly period. If the collected charging fees meet an agreed upon threshold, Operator can switch to a monthly reconciliation.

The Contractor will provide quarterly reports detailing sessions and usage as outlined in Appendix A. Additional reports required by the Operator that are beyond the reports described in Appendix A will be by mutual agreement and listed in Appendix B.

The Operator will waive a one-time Account Set Up Fee as listed In Appendix A of the Contract.

The operator will pay for yearly, quarterly or monthly fees as listed In Appendix A and these fees will be billed on a yearly, quarterly or monthly basis. Operator shall have thirty (30) days from receipt of invoice to submit payment. Late payment will result in interest being charged at the rate of 12% per annum. Operator can also have those fees deducted from quarterly or monthly revenues.

Upon request and at other times required by this Contract, Contractor will provide the Operator access to all financial records and activities related to the Operator and this Contract. Contractor will provide sufficient data to allow Operator to conduct an audit of funds collected for both individual customers and for the Operator's account as a whole.

III. OWNERSHIP OF DATA AND INTELLECTUAL RIGHTS
All data generated from or associated with Operator-owned EV charging equipment or EV charging transactions occurring on Operator property, whether stored by Contractor or otherwise, including but not limited to user session data, meter data, revenue, transaction history, and related metadata, is the property of the Contractor but shall be deemed “Operator Data” as the individual customers have entered into a legal contract with the Contractor, and will be accessible to the Operator for the duration of this agreement and beyond. It can be accessed and downloaded at anytime. .

Contractor shall make all Operator Data available to Operator in the existing format upon request and within three (3) business days. The data is available through the Liberty Access Portal at all times.

Contractor shall not sell, disclose, transfer, license or otherwise use Operator Data for any other purpose without Operator’s prior written consent.

Nothing in this Agreement shall be construed to grant the Operator rights to Contractor’s underlying software or proprietary methods.