The City currently funds retiree health on a “pay-as-you-go” basis, which means the City only pays the monthly premium for the 108 retired employees and surviving spouses. The annual “pay-as-you-go” retiree health cost is approximately $1 million per year, which, unlike pension costs, does not have a dedicated funding source and is paid from the General Fund and Enterprise Funds. There are an additional 13 employees entitled to but not yet receiving benefits for a total of 228 covered by the City’s benefit terms:
Retirees or spouses of retirees currently receiving benefits 108 Inactive employees entitled to but not yet receiving benefits 13 Active employees 107
TOTAL CURRENT & FORMER BENEFITTED EMPLOYEES: 228
Government financial reporting requirements (GASB 74/75) require the entire unfunded liability for OPEB, currently valued at $40.3 million, be included on the City’s Statement of Net Position (i.e., net worth). This has a significant impact as it effectively decreases the City’s Net Position to less than zero. It is important to note that this is not a new or unique liability to the City, but rather a financial reporting requirement to calculate and include an existing unfunded liability on the City’s balance sheet.
The City Council has already taken significant steps to addressing this liability including:
• Continuing to Work towards Cost Sharing for Healthcare Benefits for Active Employees:
The City has already capped exposure to increasing healthcare premiums for most bargaining units by reducing the benefit to the statutory minimum for employees hired after July 1, 2015. As employees share the cost of healthcare benefits, the savings can be used to pre-fund retiree medical benefits.
• Establishing an IRS Section 115 Irrevocable Trust for OPEB Costs: To manage future Other Post-Employment Benefits (OPEB) liabilities, the Government Accounting Standards Board (GASB) recommends pre-funding through an irrevocable trust, where funds are protected and can only be used for OPEB-related payments. On May 1, 2023, the City Council approved the establishment of a Section 115 Irrevocable Trust and funding strategies for both pension and OPEB benefits, authorizing $500,000 per year in budget transfers for Fiscal Years 2022-2023, 2023-2024, and 2024-2025 toward the Pension Trust. As of February 4, 2025, the OPEB Trust Fund balance is $1,168,242, with the Fiscal Year 2024-2025 contribution expected by March 3, 2025. Without additional contributions, it could take over 70 years to reduce the current liability at a 5% market growth rate, but by continuing $500,000 annual contributions, the timeframe could be reduced to 30 years under the same growth rate.
February 18, 2025 Special & Regular CC Mtg Page 373 of 424 Receive and File an Informational Presentation on the City’s Pension and Other Post-Employment Benefits Liabilities
BUDGET IMPACT:
The cost of pension and other post-employment benefits, such as retiree healthcare, are the two (2) prominent stressors on the long-term fiscal health of most government agencies. San Fernando has a voter-approved special tax that can only be used to fund CalPERS costs, with $4.7 million in budgeted revenues for Fiscal Year 2024-2025 needed to cover 80% of the City’s projected CalPERS costs.
Retiree healthcare is currently funded on a “pay-as-you-go” basis from the General Fund and Enterprise Funds. There is $1,000,000 appropriated in the Fiscal Year 2024-2025 General Fund budget to pay retiree healthcare costs and $500,000 to fund the Section Pension Trust.
CONCLUSION:
Despite the rising costs of pensions and retiree healthcare, the City has taken considerable steps to stabilize long-term costs. Staff will continue to explore additional options and seek direction from City Council as appropriate.
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February 18, 2025 Special & Regular CC Mtg Page 376 of 424
AGENDA REPORT
FINANCE DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-7307 WWW.SFCITY.ORG REVIEW: ☒ Finance Director ☒ Deputy City Manager ☒ City Manager To: Mayor Mary Mendoza and Councilmembers
From: Nick Kimball, City Manager
By: Erica D. Melton, Director of Administrative Services
Date: February 18, 2025
Subject: Presentation and Discussion of the Mid-Year Budget Review for Fiscal Year 2024-2025; and Consideration to Adopt a Resolution Approving the Mid-Year Proposed Budget
RECOMMENDATION:
It is recommended that the City Council:
a. Review and discuss the Mid-Year Budget Review for Fiscal Year (FY) 2024-2025; b. Adopt Resolution No. 8368 (Attachment “A”) amending the City’s FY 2024-2025 Budget to include the proposed mid-year adjustments; and
c. Review the FY 2025-2026 Budget Calendar.
BACKGROUND:
1. On July 1, 2024, the City Council adopted Resolution No. 8318 approving the FY 2024-2025 City Budget.
2. Pursuant to the City’s Adopted Budget Policy, the City Manager presents a mid-year fiscal review to City Council (typically in February or March). The purpose of the mid-year review is to update City Council on the financial condition of the City and recommend adjustments to the City’s Budget that have been identified subsequent to budget adoption.
3. In January to February 2025, the Director of Administrative Services met with various Departments to review any proposed changes that would be needed to continue the operations of the City. In addition, the City Manager and Director of Administrative Services reviewed revenues and expenditures through December 2025, and reviewed proposed budget amendments.
February 18, 2025 Special & Regular CC Mtg Page 377 of 424 Presentation and Discussion of the Mid-Year Budget Review for Fiscal Year 2024-2025; and Consideration to Adopt a Resolution Approving the Mid-Year Proposed Budget Adjustments
ANALYSIS:
The annual mid-year budget review is an essential element in maintaining financial stability and transparency. The mid-year budget review process providesthe City Council with an opportunity to review the General Fund, make the needed course corrections to achieve a more accurate budget for the current fiscal year, and help shape the development of the next fiscal year budget.
General Fund.
The General Fund is the City’s primary operating fund, supporting essential services like police, fire, emergency medical response,street, sidewalk and tree maintenance, permitting, recreation, and management. For FY 2024-2025, the City adopted a balanced budget with $28,055,808 in revenues and $28,046,292 in expenditures, resulting in net budget surplus of $9,516. • Revenues. Total adopted General Fund revenues for FY 2024-2025 were $28,055,808.
Staff has reviewed receipts through mid-year, reviewed economic reporting and met with various contracted revenue consultants. Overall General Fund Revenues are performing within expectations therefore, no changes are recommended. • Expenditures. Total adopted General Fund expenditures for FY 2024-2025 were $28,046,292. Adjusted expenditures through December 2024 amounted to $462,571, which includes $183,685 of new appropriations approved by City Council and $278,886 of prior year carry overs (i.e. items that were approved in prior budget years, but items were not received/completed before the close of the prior fiscal year), resulted in a total adjusted expenditure budget (before recommended mid-year adjustments) of $28,508,863:
Total General Fund 2024-2025 Approved Budget: $28,046,292 City Council Approved During FY 2024-2025 Adjustment
Police Department Overtime Appropriation $ 50,000
Enterprise Resource Planning (ERP) Software & Implementation 133,685 FY 2024-2025 City Council Approved – Subtotal: $ 183,685 Carryovers from FY 2023-2024 Adjustment
Citywide Facility Condition Report $ 125,000
Consulting Services: On-Call Planning Services 113,526
Meeting Room SmartBoards 8,662
Legal Services: Code Enforcement 8,524
Police Department LiveScan Computer/Services 7,121
Police Department Server Cage 6,514
Police Community Service Officer Body Worn Cameras 3,772 Consulting Services: User Fee & Cost Allocation Plan Study 3,368 Recreation & Community Services Nature Adventure & Discovery Camp 2,400 FY 2023-2024 Carryovers – Subtotal: $ 278,886
Total General Fund Expenditure Adjustments through 12/31/2024: $ 462,571 Total General Fund 2024-2025 Adjusted Budget: $ 28,508,863 February 18, 2025 Special & Regular CC Mtg Page 378 of 424 Presentation and Discussion of the Mid-Year Budget Review for Fiscal Year 2024-2025; and Consideration to Adopt a Resolution Approving the Mid-Year Proposed Budget Adjustments
The recommended mid-year General Fund adjustments primarily address labor attorney costs and the Emergency Operations Event. Additional funds are needed for extended bargaining unit negotiations, investigations, and hearings. Following the 2025 Windstorms/Fires Emergency Event, staff is also requesting increases across various funds to cover costs related to personnel overtime, debris removal contracted services, and supply expenses over the course of the incident. The General Fund adjustment is $60,000, with total emergency costs estimated at $70,000. Details are in Exhibit "A" of Attachment "A."
Expenditure Category Adjustment
Labor Attorney – Negotiations & Administrative Investigations $ 340,000 Emergency Operations: 2025 Windstorms/Fires 60,000
Total Additional General Fund Expenditure Adjustments: $ 400,000 The mid-year adjustments result in a total budget increase of $862,571 with a net budget deficit of $853,055 in the General Fund, which is due primarily to prior year carryovers. As previously mentioned carryovers are items that were approved and budgeted in prior fiscal years, but items were not received before the close of the fiscal year in June. As a result, the funds budgeted for those items were not expended and, therefore, added to the General Fund reserve.
Consequently, those funds must be re-budgeted from the General Fund reserve in the current fiscal year. The General Fund maintains adequate reserves to cover the additional appropriations.
Fund 2024-2025
Adjusted Budget
2024-2025
Mid-Year Rec.
2024-2025
Mid-Year Total
Revenues $ 28,055,808 $ 0 $ 28,055,808
Expenditures $ 28,508,863 $ 400,000 $ 28,908,863
Surplus/(Deficit) $ (453,055) $ (853,055)
GF Reserve (6/30/23) $ 10,282,877
GF Reserve (6/30/24) $ 10,988,667
Estimated GF Reserve (6/30/25) $ 10,135,612
Other Funds.
In addition to adjustments in the General Fund, the Self Insurance Fund is also being recommended for mid-year adjustments. Proposed increases in revenues of $650,000 due to investment income and cost recovery measures. The additional revenue adjustment will be used to offset increased expenditures of $650,000 for increased premiums and claims (workers compensation and liability). Other funds, such as Water, Sewer, Prop A, Prop C, State Gas Tax are being corrected to align with recurring journal entries.
February 18, 2025 Special & Regular CC Mtg Page 379 of 424 Presentation and Discussion of the Mid-Year Budget Review for Fiscal Year 2024-2025; and Consideration to Adopt a Resolution Approving the Mid-Year Proposed Budget Adjustments
Fiscal Year 2025-2026 Budget Outlook.
In order to meet the budget adoption deadline and give City Council and the public sufficient time to review and consider the City Manager’s Proposed Budget, staff begins making preparations for the budget process in January each year. Preparations include initial revenue projections, providing direction to Departments regarding budget guidelines and expectations (e.g., reductions in Operations and Maintenance budgets, Maintenance of Effort budgets, funded enhancement requests only, etc.), and planning the budget calendar to get input from City Council.
To facilitate an efficient budget process, staff has developed a proposed calendar of events for the FY 2025-2026 budget process. The purpose of a budget calendar is to provide all parties involved with deadlines for submitting data and budget requests and provide the community opportunities to provide input. A summary of some of the important dates, including the budget study session(s) and budget adoption, are as follows:
Monday, February 24, 2025
• City Council Special Study Session to discuss Citywide Strategic Goals and set City Council Priorities for FY 2025-2026
Monday, March 24, 2025
• Local Transaction Tax Town Hall Meeting
Tuesday, March 25, 2025
• Education Commission Budget Outreach
Thursday, April 3, 2025
• Transportation & Public Safety Commission Budget Outreach Thursday, April 10, 2025
• Parks, Wellness & Recreation Commission Budget Outreach Monday, April 14, 2025
• Planning & Preservation Commission Budget Outreach
Monday, May 5, 2025
• Distribute FY 2025-2026 Proposed Budget Book to City Council and post to City website for public view
Wednesday, May 7, 2025
• Virtual Proposed Budget Town Hall Meeting
February 18, 2025 Special & Regular CC Mtg Page 380 of 424 Presentation and Discussion of the Mid-Year Budget Review for Fiscal Year 2024-2025; and Consideration to Adopt a Resolution Approving the Mid-Year Proposed Budget Adjustments
Monday, May 12, 2025
• Budget Study Session (Department Overview of City Manager’s Office, City Clerk, Administrative Services, Community Development, Recreation and Community Services)
Monday, May 19, 2025
• Special Budget Study Session (Department Overview of Police, Public Works – Operations and Capital Improvement Plan).
Tuesday, May 27, 2025
• Special Budget Study Session (if necessary)
Monday, June 2, 2025
• Budget Study Session (if necessary)
Monday, June 16, 2025
• Budget Adoption
BUDGET IMPACT:
The budget adjustments as proposed reflect funding level revisions needed during the normal course of business in any fiscal year. Although the General Fund mid-year adjustments result in a net one-time budget deficit of $(853,055), the General Fund Reserves has sufficient funding to cover this shortfall.
The requested funding includes $60,000 from General Fund Reserves to cover expenses related to the 2025 Windstorms/Fires. As part of the City’s Comprehensive Financial Policies, a portion of the City’s General Fund Reserve is set aside as Contingency Funds to be used for specific circumstances to cover operations during a State or Federally declared state of emergency.
Expenditures have been tracked for reimbursement through the California Office of Emergency Services to restore the committed emergency response fund balance. While the recovery timeline is uncertain, the additional appropriation ensures budget compliance while awaiting reimbursement.
Pending authorization of the recommended mid-year adjustments, Staff projects a year-end General Fund Balance of approximately of $10.1M, which represents 37% of the City’s General Fund FY 2024-2025 operating expenditures.
February 18, 2025 Special & Regular CC Mtg Page 381 of 424 Presentation and Discussion of the Mid-Year Budget Review for Fiscal Year 2024-2025; and Consideration to Adopt a Resolution Approving the Mid-Year Proposed Budget Adjustments
CONCLUSION:
Adopting the proposed mid-year adjustments will provide staff with the budget authority to make the needed course corrections and achieve a more accurate budget for the current fiscal year and provide the basis for developing the FY 2025-2026 Budget.
ATTACHMENTS:
A. Resolution No. 8368, including:
Exhibit “A”: Summary of FY 2024-2025 Proposed Mid-year Budget Adjustments B. Preliminary FY 2025-2026 Budget Calendar
February 18, 2025 Special & Regular CC Mtg Page 382 of 424 ATTACHMENT “A”
RESOLUTION NO. 8368
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,
CALIFORNIA, AMENDING THE ADOPTED BUDGET FOR FISCAL YEAR 2024-2025 ADOPTED ON JULY 1, 2024, FOR MID-YEAR ADJUSTMENTS WHEREAS, the City Council has received and considered the proposed adjustment to the budget for Fiscal Year 2024-2025, commencing July 1, 2024, and ending June 30, 2025; and WHEREAS, the purpose of the mid-year adjustment is to update the community on the financial condition of the City and recommend adjustments to the City’s Budget that have been identified subsequent to budget adoption; and
WHEREAS, the City Council has determined that it is necessary to adjust the expenditures and revenues of the current City budget; and
WHEREAS, an annual budget for the City of San Fernando for the Fiscal Year beginning July 1, 2024 and ending June 30, 2025, a copy of which is on file in the City Clerk’s Office, and has been adopted on July 1, 2024.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. The City Council hereby amends the adopted Budget to adjust the expenditures and revenues as provided in Exhibit “A”, attached hereto.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk PASSED, APPROVED, AND ADOPTED this 18th day of February 2025.
Mary Mendoza, Mayor of the City of
San Fernando, California
ATTEST:
Julia Fritz, City Clerk
February 18, 2025 Special & Regular CC Mtg Page 383 of 424 RES. NO. 8368
2 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8368 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 18th day of February, 2025, by the following vote of the City Council:
AYES:
NAYS:
ABSENT:
ABSTAINED:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of February, 2025.
Julia Fritz, City Clerk
February 18, 2025 Special & Regular CC Mtg Page 384 of 424
GENERAL FUND
FY 2024-2025 MID-YEAR BUDGET ADJUSTMENTS
RES. NO. 8368
EXHIBIT A
GENERAL FUND
Beginning Fund Balance: 10,988,667ADOPTED GENERAL FUND REVENUES 28,055,808 REVENUE 2025 Proposed Proposed
Fund Acct. Project. Account Title Total Budget Adjustment Total Justification:
001 3795 0000 ADMINISTRATIVE OVERHEAD 1,728,419 (84,004) 1,644,415 REDUCTION TO BALANCE TO RECURRING JOURNAL ENTRY 001 3972 0000 TRNSFR FROM COPS SLESF FUND 2 150,000 50,000 200,000 INCREASE TO BALANCE TO RECURRING JOURNAL ENTRY001 3330 0000 PLANNING REVIEW 30,000 34,004 64,004 INCREASE TO BALANCE TO MID-YEAR REVENUES SUBTOTAL MID-YEAR REVENUE AMENDMENTS -TOTAL ADJUSTED GENERAL FUND REVENUES 28,055,808 ADOPTED GENERAL FUND EXPENDITURES 28,046,292
EXPENDITURE 2025 Proposed Proposed
Fund Div. Project. Acct. Account Title Total Budget Adjustment Total Justification:
PRIOR FISCAL YEAR CARRYOVERS 278,886 278,886 PER BUDGET ADOPTION RESOLUTION NO. 8318 APPROPRIATION APPROVED BY COUNCIL 183,685 183,685 PER BUDGET AMENDMENT RESOLUTION NOS. 8330 & 8353 SUBTOTAL CARRYOVERS/BUDGET AMENDMENTS 462,571
001 XXX 0825 41XX VARIOUS PERSONNEL EXPENSES - 55,000 55,000 2025 WINDSTORM/FIRES EOC 001 XXX 0825 4300 VARIOUS DEPARTMENT SUPPLIES - 1,000 1,000 2025 WINDSTORM/FIRES EOC 001 XXX 0825 4260 VARIOUS CONTRACTUAL SERVICES - 4,000 4,000 2025 WINDSTORM/FIRES EOC 001 112 0000 4270 PROFESSIONAL SERVICES 79,375 340,000 419,375 LABOR ATTNY - NEGOTIATIONS, ADMIN INVESTIGATIONS & HEARINGS 001 150 0000 41XX PERSONNEL COSTS 487,560 (90,000) 397,560 PLANNING MGR SALARY SAVINGS TO FUND CONTRACTED SERVICES 001 140 0000 4270 PROFESSIONAL SERVICES 114,696 56,000 170,696 PLANNING MGR SALARY SAVINGS TO FUND CONTRACTED SERVICES 001 150 0000 4270 PROFESSIONAL SERVICES 297,276 34,000 331,276 PLANNING MGR SALARY SAVINGS TO FUND CONTRACTED SERVICES SUBTOTAL MID-YEAR BUDGET AMENDMENTS 400,000
TOTAL ADJUSTED GENERAL FUND EXPENDITURES 28,908,863
TOTAL ADJUSTED GENERAL FUND SURPLUS(DEFICIT) (853,055)
Ending Fund Balance: 10,135,612
February 18, 2025 Special & Regular CC Mtg
INTERNAL SERVICE FUNDS
FY 2024-2025 MID-YEAR BUDGET ADJUSTMENTS
RES. NO. 8368
EXHIBIT A
SELF INSURANCE FUND
Beginning Fund Balance: 796,968
TOTAL SELF INSURANCE REVENUES 2,445,106
REVENUE 2025 Proposed Proposed
Fund Acct. Project. Account Title Total Budget Adjustment Total Justification:
006 3508 0000 NET INCR/DECR FAIR VAL INVESTMENT - 58,924 YEAR-TO-DATE INVESTMENT REVENUE 58,924006 3901 0000 MISCELLANEOUS REVENUE - 549,473 CITYWIDE CLAIMS COST RECOVERY 549,473 006 3951 0000 LIABILITY CHARGE 1,015,000 (10,324) 1,004,676 REDUCTION TO BALANCE TO RECURRING JOURNAL ENTRY Subtotal Revenue Adjustments 598,073TOTAL ADJUSTED SELF INSURANCE REVENUES 3,043,179 TOTAL SELF INSURANCE EXPENDITURES 2,393,179
EXPENDITURE 2025 Proposed Proposed
Fund Div. Project. Acct. Account Title Total Budget Adjustment Total Justification:
006 190 0000 4240 INSURANCE AND SURETY 467,343 41,985 ADDITIONAL FUNDS FOR INSURANCE PREMIUMS 509,328006 190 0000 4800 LIABILITY INSURANCE CLAIMS 250,000 259,225 ADDITIONAL FUNDS FOR INSURANCE CLAIMS 509,225 006 190 0000 4810 WORKERS COMP CLAIMS 250,000 415,144 ADDITIONAL FUNDS FOR WORKERS COMP CLAIMS 665,144006 190 0000 4830 LIABILITY INSURANCE REQUIREMENTS 1,425,836 (66,354) REDUCTION INSURANCE/STATE PREMIUMS 1,359,482 Subtotal Expenditure Adjustments 650,000TOTAL ADJUSTED SELF INSURANCE EXPENDITURES 3,043,179 TOTAL ADJUSTED SELF INSURANCE FUND SURPLUS(DEFICIT) 0
Ending Fund Balance: 796,968
February 18, 2025 Special & Regular CC Mtg
INTERNAL SERVICE FUNDS
FY 2024-2025 MID-YEAR BUDGET ADJUSTMENTS
RES. NO. 8368
EXHIBIT A
EQUIPMENT MAINTENANCE & REPLACEMENT FUND
Beginning Fund Balance: 1,097,430TOTAL FACILITY MAINTENANCE REVENUES 1,585,210 REVENUE 2025 Proposed Proposed
Fund Acct. Project. Account Title Total Budget Adjustment Total Justification:
041 3941 0311 ANNUAL EQUIP REPLACEMENT REIMB 18,075 33,855 51,930 INCREASE TO BALANCE TO RECURRING JOURNAL ENTRY041 3941 0383 ANNUAL EQUIP REPLACEMENT REIMB - 3,227 3,227 INCREASE TO BALANCE TO RECURRING JOURNAL ENTRY041 3941 0384 ANNUAL EQUIP REPLACEMENT REIMB - 3,227 3,227 INCREASE TO BALANCE TO RECURRING JOURNAL ENTRY Subtotal Revenue Adjustments 40,309TOTAL ADJUSTED EQUIPMENT MAINTENANCE REVENUES 1,625,519 TOTAL FACILITY MAINTENANCE EXPENDITURES 1,496,712
EXPENDITURE 2025 Proposed Proposed
Fund Div. Project. Acct. Account Title Total Budget Adjustment Total Justification:
NO EXPENDITURE ADJUSTMENTS - - -Subtotal Expenditure Adjustments - TOTAL ADJUSTED EQUIPMENT MAINTENANCE EXPENDITURES 1,496,712 TOTAL ADJUSTED FACILITY MAINTENANCE FUND SURPLUS(DEFICIT) 128,807 Ending Fund Balance: 1,226,237
February 18, 2025 Special & Regular CC Mtg
INTERNAL SERVICE FUNDS
FY 2024-2025 MID-YEAR BUDGET ADJUSTMENTS
RES. NO. 8368
EXHIBIT A
FACILITIES MAINTENANCE FUND
Beginning Fund Balance: 78,952TOTAL FACILITY MAINTENANCE REVENUES 1,585,210 REVENUE 2025 Proposed Proposed
Fund Acct. Project. Account Title Total Budget Adjustment Total Justification:
043 3952 0000 TRANSFER FROM SEWER 549,650 13,992 563,642 INCREASE TO BALANCE TO RECURRING JOURNAL ENTRY043 3953 0000 FACILITY MAINTENANCE CHARGE 1,605,000 (104,489) 1,500,511 DECREASE TO BALANCE TO RECURRING JOURNAL ENTRY 043 3970 0000 TRANSFER FROM GENERAL FUND - 100,000 100,000 INCREASE TO BALANCE TO RECURRING JOURNAL ENTRY Subtotal Revenue Adjustments 9,503TOTAL ADJUSTED FACILITY MAINTENANCE REVENUES 1,594,713 TOTAL FACILITY MAINTENANCE EXPENDITURES 1,496,712
EXPENDITURE 2025 Proposed Proposed
Fund Div. Project. Acct. Account Title Total Budget Adjustment Total Justification:
NO EXPENDITURE ADJUSTMENTS - - -Subtotal Expenditure Adjustments -TOTAL ADJUSTED FACILITY MAINTENANCE EXPENDITURES 1,496,712 TOTAL ADJUSTED FACILITY MAINTENANCE FUND SURPLUS(DEFICIT) 98,001 Ending Fund Balance: 176,953
February 18, 2025 Special & Regular CC Mtg
ENTERPRISE FUNDS
FY 2024-2025 MID-YEAR BUDGET ADJUSTMENTS
RES. NO. 8368
EXHIBIT A
COMPRESSED NATURAL GAS FUND
Beginning Fund Balance: 159,497TOTAL CNG FUND REVENUES 202,750 REVENUE 2025 Proposed Proposed
Fund Acct. Proj. Account Title Total Budget Adjustment Total Justification:
NO REVENUE ADJUSTMENTSSubtotal Revenue Adjustments -
ADJUSTED CNG FUND REVENUES 202,750CNG FUND EXPENDITURES 174,348 EXPENDITURE 2025 Proposed Proposed
Fund Div. Proj. Acct. Account Title Total Budget Adjustment Total Justification:
074 320 0000 4480 COST ALLOCATION 13,863 (1,055) 12,808 REDUCTION TO BALANCE TO RECURRING JOURNAL ENTRY Subtotal Expenditure Adjustments (1,055)
ADJUSTED CNG FUND EXPENDITURES 173,293
TOTAL ADJUSTED CNG FUND SURPLUS(DEFICIT) 29,457
Ending Fund Balance: 188,954
February 18, 2025 Special & Regular CC Mtg
SPECIAL REVENUE FUNDS
FY 2024-2025 MID-YEAR BUDGET ADJUSTMENTS
RES. NO. 8368
EXHIBIT A
PROP A FUND
Beginning Fund Balance: 407,527
TOTAL REVENUES 662,110
REVENUE 2025 Proposed Proposed
Fund Acct. Project. Account Title Total Budget Adjustment Total Justification:
NO REVENUE ADJUSTMENTSSubtotal Revenue Adjustments -
TOTAL ADJUSTED REVENUES 662,110
TOTAL EXPENDITURES 662,110
EXPENDITURE 2025 Proposed Proposed
Fund Div. Project. Acct. Account Title Total Budget Adjustment Total Justification:
007 190 0000 4480 COST ALLOCATION 62,398 (6,027) 56,371 REDUCTION TO BALANCE TO RECURRING JOURNAL ENTRY Subtotal Expenditure Adjustments (6,027)
TOTAL ADJUSTED EXPENDITURES 656,083
TOTAL ADJUSTED PROP A FUND SURPLUS(DEFICIT) 6,027
Ending Fund Balance: 413,554
February 18, 2025 Special & Regular CC Mtg
SPECIAL REVENUE FUNDS
FY 2024-2025 MID-YEAR BUDGET ADJUSTMENTS
RES. NO. 8368
EXHIBIT A
PROP C FUND
Beginning Fund Balance: 447,782
TOTAL REVENUES 547,959
REVENUE 2025 Proposed Proposed
Fund Acct. Project. Account Title Total Budget Adjustment Total Justification:
NO REVENUE ADJUSTMENTSSubtotal Revenue Adjustments -
TOTAL ADJUSTED REVENUES 547,959
TOTAL EXPENDITURES 1,072,533
EXPENDITURE 2025 Proposed Proposed
Fund Div. Project. Acct. Account Title Total Budget Adjustment Total Justification:
008 190 0000 4480 COST ALLOCATION 18,774 (2,050) REDUCTION TO BALANCE TO RECURRING JOURNAL ENTRY 16,724 Subtotal Expenditure Adjustments (2,050)
TOTAL ADJUSTED EXPENDITURES 1,070,483
TOTAL ADJUSTED PROP C FUND SURPLUS(DEFICIT) (522,524)
Ending Fund Balance: (74,742)
February 18, 2025 Special & Regular CC Mtg
SPECIAL REVENUE FUNDS
FY 2024-2025 MID-YEAR BUDGET ADJUSTMENTS
RES. NO. 8368
EXHIBIT A
STATE GAS TAX FUND
Beginning Fund Balance: 92,444
TOTAL REVENUES 656,813
REVENUE 2025 Proposed Proposed
Fund Acct. Project. Account Title Total Budget Adjustment Total Justification:
NO REVENUE ADJUSTMENTS - - -Subtotal Revenue Adjustments - TOTAL ADJUSTED REVENUES 656,813
TOTAL EXPENDITURES 700,015
EXPENDITURE 2025 Proposed Proposed
Fund Div. Project. Acct. Account Title Total Budget Adjustment Total Justification:
011 190 0000 4480 COST ALLOCATION 27,886 (25,747) 2,139 REDUCTION TO BALANCE TO RECURRING JOURNAL ENTRY Subtotal Expenditure Adjustments (25,747)
TOTAL ADJUSTED EXPENDITURES 674,268
TOTAL ADJUSTED MEASURE R FUND SURPLUS(DEFICIT) (17,455) Ending Fund Balance: 74,989
February 18, 2025 Special & Regular CC Mtg
SPECIAL REVENUE FUNDS
FY 2024-2025 MID-YEAR BUDGET ADJUSTMENTS
RES. NO. 8368
EXHIBIT A
MEASURE W
Beginning Fund Balance: 588,398
TOTAL REVENUES 275,000
REVENUE 2022 Proposed Proposed
Fund Acct. Project. Account Title Total Budget Adjustment Total Justification:
NO REVENUE ADJUSTMENTS - - -Subtotal Revenue Adjustments - TOTAL ADJUSTED REVENUES 275,000
TOTAL EXPENDITURES 594,401
EXPENDITURE 2022 Proposed Proposed
Fund Div. Project. Acct. Account Title Total Budget Adjustment Total Justification:
023 190 0000 4480 COST ALLOCATION 12,401 (1,354) 11,047 REDUCTION TO BALANCE TO RECURRING JOURNAL ENTRY Subtotal Expenditure Adjustments (1,354)
TOTAL ADJUSTED EXPENDITURES 593,047
TOTAL ADJUSTED MEASURE W FUND SURPLUS(DEFICIT) (318,047) Ending Fund Balance: 270,351
February 18, 2025 Special & Regular CC Mtg
FISCAL YEAR 2025-2026
BUDGET CALENDAR
ADMINISTRATIVE SERVICES DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-7307 WWW.SFCITY.ORG
TIME FRAME TASK DEPARTMENT(S)
January - April 2025
Review and calculate revenue projections for General
Fund, Special Revenue Funds, Enterprise Funds and
Capital Projects Funds.
Finance
February 2025 Review/Update salary projections. Personnel, Finance February 18, 2025
City Council update and presentation:
FY 2023-2024 Audited Financial Statements
FY 2024-2025 Mid-year Budget
FY 2025-2026 Budget Kickoff
Administration
February 24, 2025 Special Study session to review Citywide Strategic Goals and Set City Council Priorities for FY 2025-2026
Administration,
Finance
March – May 2025
Public Engagement:
2025-2026 Citywide Community Survey
Commission Meeting Presentations
Local Transaction Tax Town Hall Meeting
Administration,
Finance
March 11, 2025
City Manager meets with Department Heads to discuss
the budget schedule and provide direction regarding
budget guidelines.
All Departments
March 12 – April 11, 2025 Departments review and complete budget forms. All Departments April 14 – 18, 2025
Preliminary review of department budget forms,
including review of enhancement and Capital
requests.
Administration,
Finance
April 21 – 24, 2025 City Manager/Finance Director meetings with Department Heads to discuss budget requests. All Departments April 25, 2025 Finalize City Manager’s recommendations. Administration, Finance
April 28 – May 2, 2025 Prepare Proposed Budget document. Administration, Finance
May 5, 2025 Provide Proposed Budget to City Council and post to the City’s website.
Administration,
Finance
May 7, 2025 2025-2026 Proposed Budget Virtual Town Hall Meeting.
Administration,
Finance
May 12, 2025
May 19, 2025
May 27, 2025
June 2, 2025 (if necessary)
Budget Study Sessions. All Departments
May/June 2025 Update Proposed Budget based on City Council direction.
Administration,
Finance
June 2, 2025 Publish Notice of Public Hearing for budget adoptions. City Clerk June 16, 2025 Budget hearing and adoption, including adopting of Gann Limit.
Administration,
Finance
June 24, 2025 Post adopted budget to the City’s Finance system. Finance July/August 2025
Produce Adopted Budget Book, distribute to City
Council, post to the City’s website, and submit for
GFOA Award.
Finance
ATTACHMENT "B"
February 18, 2025 Special & Regular CC Mtg Page 394 of 424 February 18, 2025 Special & Regular CC Mtg Page 395 of 424 This Page
Intentionally
Left Blank
February 18, 2025 Special & Regular CC Mtg Page 396 of 424
AGENDA REPORT
REVIEW: ☒ Finance Director ☒ Deputy City Manager ☒ City Manager CITY COUNCIL 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1201 WWW.SFCITY.ORG To: Mayor Mary Mendoza and Councilmembers
From: Vice Mayor Mary Solorio
Date: February 18, 2025
Subject: Discussion and Consideration Regarding a "Sanctuary City Status" for the City of San Fernando
RECOMMENDATION:
I have placed this item on the agenda for City Council discussion to provide staff with direction.
BACKGROUND/ANALYSIS:
1. See Attachment “A” that was submitted to request to agendize this item for the December 2, 2024 City Council Meeting.
2. On December 2, 2024, Vice Mayor Solorio requested to table the item to a date uncertain.
BUDGET IMPACT:
There is no impact to the budget by discussing this item. Additional future costs to be determined based on City Council direction.
ATTACHMENTS:
A. Request to Agendize an Item for City Council Discussion/Consideration February 18, 2025 Special & Regular CC Mtg Page 397 of 424 City Council | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1201 | Form # CC-003.1 (07/2017) | Page 1 of 1
REQUEST TO AGENDIZE AN ITEM FOR CITY COUNCIL
DISCUSSION/CONSIDERATION
CITY COUNCILMEMBER INFORMATION
NAME TITLE
ITEM INFORMATION
SUBJECT Title of the item you are requesting to be agendized.
PRIORITIES
Is this included in the current FY priorities?
Yes No
BUDGET
Is this a budgeted item?
Yes No
FISCAL IMPACT
Is there a fiscal impact? If yes, indicate amount.
Yes No $
BACKGROUND/ANALYSIS Provide the reason you are requesting this item be agendized.
ATTACHMENTS Do you have any attachments to include?
Yes No
RECOMMENDATION Indicate the direction you are recommending. dd,D
EdΗΗ
Maria Solorio Councilmember
Discussion on "Sanctuary City Status" for the city of San Fernando ✔ ✔ ✔
I would like to propose a discussion regarding the potential for San Fernando to adopt a Sanctuary City status. Sanctuary City policies typically involve limits on local cooperation with federal immigration authorities, providing a safer environment for undocumented immigrants in our community.
Request for Police department to provide a presentation on immigration enforcement and staff be directed to review the legal and budgetary considerations of adopting Sanctuary City status for San Fernando.
✔
February 18, 2025 Special & Regular CC Mtg Page 398 of 424 1 ORDINANCE NO. ___________________
An ordinance adding new Article __ to Chapter __ of Division __ of the Los Angeles Administrative Code relating to the use of City resources in connection with immigration enforcement under federal law.
THE PEOPLE OF THE CITY OF LOS ANGELES
DO ORDAIN AS FOLLOWS:
Sec. 1. A new Article __ to Chapter __ of Division __ of the Los Angeles Administrative Code to read as follows:
CHAPTER __, ARTICLE __
USE OF CITY RESOURCES IN CONNECTION WITH
IMMIGRATION ENFORCEMENT UNDER FEDERAL LAW
SEC. __.__. PURPOSE.
The City has long embraced and welcomed individuals of diverse racial, ethnic, religious, and national backgrounds. The City welcomes, honors, and respects the contributions of all its residents, regardless of their immigration status, as this status should not impact the civic lives of noncitizens. Immigrants and their families in the City contribute to the economic and social fabric of the City by establishing and patronizing businesses, participating in the arts and culture, and achieving significant educational accomplishments. More importantly, Los Angeles is home to immigrants and their families, and it is here where they form and maintain bonds of family, friendship, and love.
Public safety is also paramount, and the City understands that the City is safest when all people feel they can participate in civic and public life. Fostering a relationship of trust, respect, and open communication between City officials and residents is essential to the City’s mission of delivering efficient public services in partnership with our community, which ensures a prosperous economic environment, opportunities for youth, and a high quality of life for all residents. Accordingly, the City seeks to continue to foster trust between City officials and residents to protect limited local resources; to encourage cooperation between residents and City officials, including law enforcement officers and employees; and to ensure public safety and due process for all.
In 2018, the California Values Act (SB 54) went into effect. SB 54 prevents state and local law enforcement resources from being commandeered by the federal government and diverted to tear families apart and violate due process rights. In that spirit, the City also refuses to use our limited resources to detain and deport, or assist with the detention and deportation of, mothers and fathers, children, neighbors, co-workers, and friends except as required by federal law. Instead, the City stands with our immigrant community members.
This ordinance establishes safeguards and procedures, to the extent permissible by law, to prohibit any City Resources, property, or personnel from being utilized for any federal immigration enforcement or to cooperate with federal immigration authorities in the execution of February 18, 2025 Special & Regular CC Mtg Page 399 of 424 2 their duties connected to federal immigration enforcement. Further, the City will, to the extent permissible by law, not enter into new, amended, or extended contracts or agreements with any person or entity that provides Immigration Authorities with any Data Broker, data-mining, or Extreme Vetting services connected to immigration enforcement, unless a waiver is granted.
SEC. __.__.__ DEFINITIONS
The following definitions shall apply to this article:
A. “Awarding Authority” means a subordinate or component entity or person of the City, such as a City department or board of commissioners, that has the authority to enter into a Contract or agreement for the provision of goods or services on behalf of the City.
B. “City” means the City of Los Angeles and any Awarding Authority.
C. “City Resources” means City monies, facilities, property, equipment, or personnel.
D. “Commission” means the Human Relations Commission.
E. “Company” means any person, firm, corporation, partnership, or combination thereof.
F. “Contract” means any agreement, franchise, lease, or concession, including agreements for any occasional professional or technical personal services, for the performance of any work or service, the provision of any materials or supplies, or the rendition of any service to the City or to the public, which is let, awarded, or entered into with, or on behalf of, the City or any Awarding Authority thereof.
G. “Database” means any set of records of any sort, electronic or otherwise, that can be queried to retrieve records matching certain criteria and that contain any Protected Personal Information. This includes but is not limited to any database that stores automated license plate reader data, data about any encounters with law enforcement entities and agencies, biometric information, business licenses, or utility service data.
H. “Data Broker” means either of the following:
(1) an entity that collects information, including personal information about consumers, from a variety of sources for the purposes of aggregating, sharing, or reselling such information to its customers, which include both private-sector businesses and government agencies; or
(2) the aggregation of data that was collected for another purpose from that for which it is ultimately used.
I. “Designated Administrative Agency” or “(DAA)” means the Civil + Human Rights and Equity Department, which shall bear administrative responsibilities under this article.
February 18, 2025 Special & Regular CC Mtg Page 400 of 424 3 J. “Extreme Vetting” means data-mining, data-linking technology, threat modeling, predictive risk analysis, and other similar services.
K. “Immigration Authorities” means any person employed by the Department of Homeland Security, which includes U.S. Immigration and Customs Enforcement, U.S. Customs and Border Protection, and U.S. Citizenship and Immigration Services, or any other federal agency or department tasked with enforcing U.S. immigration law.
L. “Immigration Enforcement Action” means any investigation, search, inquiry, or action undertaken to enforce provisions of federal law regarding a person’s entry or reentry, presence, or employment in the United States on the basis of immigration or citizenship status.
M. “Protected Personal Information” means any information that identifies, relates to, describes, or is capable of being associated with a particular individual and is protected from disclosure by the City in accordance with this Article, including but not limited to:
(1) name;
(2) signature;
(3) physical characteristics, descriptions, or biometrics, such as facial characteristics, irises, fingerprints, voice, and DNA;
(4) residential, business, or other addresses;
(5) education or employment histories;
(6) telephone numbers;
(7) date of birth;
(8) place of birth;
(9) religion;
(10) sex;
(11) gender;
(12) gender identity;
(13) sexual orientation;
(14) marital status;
(15) age;
(16) citizenship or immigration status;
February 18, 2025 Special & Regular CC Mtg Page 401 of 424 4 (17) Social Security number or Individual Taxpayer Identification Number; (18) passport number;
(19) driver’s license or state identification card number; (20) employers, employers’ address, or employment information; (21) house of worship address;
(22) insurance policy numbers;
(23) status as a victim of or witness to a crime;
(24) known or suspected political or organizational affiliations; (25) status as a recipient of government benefits;
(26) health or disability information;
(27) income;
(28) assets;
(29) debts; and
(30) bank account numbers, credit card numbers, debit card numbers, or any other financial information.
SEC. __.__.__ CONFIDENTIALITY OF PERSONAL INFORMATION.
A. The City shall not disclose Protected Personal Information to Immigration Authorities in the furtherance of any Immigration Enforcement Action.
B. All City departments, agencies, or commissions shall review their confidentiality policies annually and identify and implement any changes necessary to prevent the disclosure of Protected Personal Information in the furtherance of any Immigration Enforcement Action.
C. Vendors collecting information on behalf of the City shall report annually on their data sharing policies and enumerate how it the use of its data is limited to that necessary to provide city duties or services and is not used or disclosed for any other purpose.
SEC. __.__.__ PROHIBITION ON USE OF CITY RESOURCES.
A. The City shall not use any City Resources to assist in any Immigration Enforcement Action, including but not limited to the use of City Resources for the purposes of:
(1) inquiring into or collecting information about an individual’s country of origin, immigration or citizenship status, nationality, or place of birth unless (i) this February 18, 2025 Special & Regular CC Mtg Page 402 of 424 5 information is required to provide a City service, (ii) for the sole purpose of assisting that individual in matters relating to their immigration status, or (iii) as required for City employment purposes;
(2) investigating, interrogating, detaining, arresting, transferring, or refusing to release individuals for Immigration Enforcement Action purposes; (3) responding to any civil immigration warrant or request to detain, transfer, or notify federal authorities about the release of any individual for Immigration Enforcement Action purposes;
(4) providing Immigration Authorities access to any non-public areas, including jails or police department property, without a valid search or arrest warrant issued by a federal court of competent jurisdiction;
(5) making individuals in City custody available to Immigration Authorities for interviews for Immigration Enforcement Action purposes; (6) participating in any operation or joint operation or patrol that involves, in whole or in part, an Immigration Enforcement Action;
(7) providing access to any City Databases or sharing Protected Personal Information in the possession of the City in connection with an Immigration Enforcement Action;
(8) performing the functions of an immigration officer pursuant to Section 1357(g) of Title 8 of the United States Code;
(9) enforcing any federal program requiring the registration of individuals in connection with or relating to an Immigration Enforcement Action purpose; and (10) enforcing Sections 1325 and 1326 of Title 8 of the United States Code.
B. The DAA shall establish rules and regulations, as approved by the Commission, for City employees for the reporting of information that the employee reasonably believes is evidence of a violation of this Article.
SEC. __.__.__ RESTRICTIONS ON CONTRACTING.
A. The City shall not enter into any Contract or an amendment to any Contract with any Company providing Data Broker or Extreme Vetting services, directly or indirectly, to Immigration Authorities.
B. Every Contract or amendment thereto with a Company shall include the following provisions:
(1) prohibiting the Company from providing Data Broker or Extreme Vetting services, directly or indirectly, to Immigration Authorities; February 18, 2025 Special & Regular CC Mtg Page 403 of 424 6 (2) prohibiting the Company from disclosing Protected Personal Information, directly or indirectly, in the furtherance of an Immigration Enforcement Action; (3) prohibiting the Company from disclosing Protected Personal Information, directly or indirectly, for additional commercial purposes beyond the scope of the contract with the City
(4) requiring the Company to identify, upon request of the DAA, data retention and destruction policies relating to compliance with this Section; (5) requiring the deletion of any information collected or sold in violation of this Section in a timely manner, no longer than thirty (30) days after the request; and (6) providing that a violation of the foregoing shall constitute a material breach and entitling the City to terminate the Contract and otherwise pursue available legal remedies.
C. All requests for information, requests for proposals, or any other solicitation for a Contract issued by the City shall include notice of the prohibitions hereunder. Each Awarding Authority shall require that any Company that enters into a Contract with the City, whether the Contract is subject to competitive bidding or not, shall complete an affidavit, prior to or contemporaneous with entering into the Contract, certifying that it is not engaged in providing Data Broker or Extreme Vetting services to Immigration Authorities.
D. The DAA shall establish rules and regulations, as approved by the Commission, governing the administrative process for the investigation of and enforcement against violations and appeals of determinations thereof by any Company under Contract with the City. The rules shall include procedures for: (i) providing notice of an alleged violation to the Company; (ii) providing the Company with the opportunity to respond to the notice; (iii) providing notice to the Company of the DAA’s determination; and (iv) providing the Company the opportunity to appeal the DAA’s determination to a hearing officer appointed by the Commission. The hearing officer’s decision shall constitute the City’s final decision, and any review of that decision shall be made by the filing of a petition for writ of mandate in the Superior Court of the County of Los Angeles under Section 1094.5 of the Code of Civil Procedure.
SEC. __.__.__ EXCEPTIONS.
A. This Article shall not be applicable upon the following:
(1) the written consent of an individual to whom Protected Personal Information pertains (or if such individual is a minor, the consent of that person’s parent or legal guardian);
(2) circumstances in which the Commission or City Council determines that disclosure of Protected Personal Information is necessary for the performance of City actions for the betterment of the health, safety, morals, and general welfare of its inhabitants; or
February 18, 2025 Special & Regular CC Mtg Page 404 of 424 7 (3) required by state or federal law or judicial decision.
B. This Article shall not be applicable to the following Contracts:
(1) Contracts for the investment of: (i) City trust moneys or bond proceeds; (ii) pension funds; (iii) indentures, security enhancement agreements for City tax-exempt and taxable financings; (iv) deposits of City surplus funds in financial institutions; (v) City monies in securities permitted under the California State Government Code and/or the City’s investment policy; (vi) investment agreements; (vii) repurchase agreements; (viii) City monies invested in United States government securities; and (ix) Contracts involving City monies in which the Treasurer or the City Administrative Officer finds that the City will incur a financial loss or forego a financial benefit, and which in the opinion of the Treasurer or the City Administrative Officer would violate his or her fiduciary duties.
(2) Grant-funded Contracts, if the application of this Article would violate or be inconsistent with the terms or conditions of a grant or grant Contract with an agency of the United States, the State of California, or the instruction of an authorized representative of either of those agencies with respect to any grant or grant Contract. (3) Contracts with a governmental entity such as the United States of America; the State of California; a county, city, or public agency of one of these entities; or a public or quasi-public corporation located in the United States and declared by law to have a public status.
(4) Contracts awarded on the basis of exigent circumstances whenever an Awarding Authority finds that the City would suffer a financial loss or that City operations would be adversely impacted unless exempted from the provisions of this Article. This finding must be approved by the DAA prior to Contract execution. (5) Contracts for goods covered under a United States patent and only available from a single source.
(6) Contracts for repairs, alterations, work, or improvements declared in writing by the Awarding Authority to be of urgent necessity for the preservation of life, health, or property. The declaration shall give the reasons for the urgent necessity and must be approved by the City Council or its designee.
(7) Contracts entered into during time of war or national, state, or local emergency declared in accordance with federal, state, or local law, where the City Council adopts a resolution by two-thirds vote and the Mayor approves the suspension of any or all the restrictions of Section 371 of the Los Angeles City Charter or their applicability to the Awarding Authority.
(8) Contracts for equipment repairs or parts obtained from the manufacturer of the equipment or its exclusive agent.
February 18, 2025 Special & Regular CC Mtg Page 405 of 424 8 (9) Contracts with the City that specifically permit the City to enter into a Contract or amendment thereto with a Company providing Data Broker or Extreme Vetting services, directly or indirectly, to Immigration Authorities upon a specified determination that no reasonable alternative exists, taking into account the intent and purpose of this Article; the availability of alternative services, goods, and equipment; the extent of the Company’s Data Broker or Extreme Vetting services with Immigration Authorities; and quantifiable additional costs resulting from the use of available alternatives. The DAA shall promulgate rules and regulations, as approved by the Commission, to implement and administer a waiver process hereunder.
SEC. __.__.__ INVESTIGATION AND REPORTING.
A. The DAA shall review compliance with this Article. The DAA may initiate and shall receive complaints regarding violations of this Article. All officers, employees, departments, boards, commissions, and any Company under Contract with the City shall cooperate with the DAA in any investigation of a violation.
B. By _____________ of each year, the DAA shall schedule and submit to the City Council a written public report regarding compliance with this Article over the previous year. At minimum, this report must include the following:
(1) detail with specificity the steps taken to ensure compliance with this Article;
(2) disclosure of any issues with compliance, including any violations or potential violations of this Article; and
(3) detailed actions taken to cure any deficiencies arising from compliance with this Article.
SEC. __.__.__ PRIVATE RIGHT OF ACTION.
A. An individual aggrieved under this Article may institute civil proceedings as provided by law against the City or any Company under Contract with the City for violating any of the provisions of this Article, provided that such aggrieved individual has first provided written notice to the DAA by serving the City Clerk, regarding the specific alleged violations of this Article, and provided the City or Company with an opportunity cure. If a specific alleged violation is not remedied within the 90 day cure period after receipt of written notice, an aggrieved individual may institute civil proceedings in any court of competent jurisdiction. The foregoing shall not apply to proceedings for injunctive relief or writ of mandate, which may be initiated at any time to the extent permissible by law.
B. An individual prevailing in court under this Article may be awarded compensatory damages and the imposition of civil penalties up to $5,000 per violation, as adjudged by the court. In determining the amount of civil penalty, the court shall consider prior violations of this Article by the violator, and each disclosure of an individual’s Protected Personal Information or participation in each Immigration Enforcement Action shall be a separate violation.
February 18, 2025 Special & Regular CC Mtg Page 406 of 424 9 C. A court may award a plaintiff who prevails on a cause of action under subsection A of this Section reasonable attorney’s fees and costs.
D. Any person or entity bringing an action against the City under this Section must first file a claim with the City under Government Code Section 905 or any successor statute within three years of the alleged violation or the effective date of this Article, whichever is later.
SEC. __.__.__ COMPLIANCE MONITORING AND PUBLIC RECORDS.
A. The City shall document in writing all requests for assistance from Immigration Authorities, including but not limited to requests for immigration detainers, transfers, interviews, interrogations, notifications, or non-publicly available information about any individual. The documented requests shall include the date, name of the requesting party, title, agency, nature of the information or assistance sought, the legal basis asserted for the request, and the response to the request.
B. All City boards, agencies, commissions, departments, and offices shall provide semi-annual written reports to the DAA aggregating the information collected in Subsection A.
These reports shall be submitted every six months. These reports shall exclude all personal identifiers and shall also be considered public records within the meaning of the California Public Records Act and shall be publicly disclosed and made available online.
C. The DAA will be responsible for aggregating the information contained in the semi-annual written reports from all City boards, agencies, commissions, departments, and offices and publishing the information online. The DAA will compile this aggregated information into a monitoring report every six months, and the information will be published online in a format that is accessible to all members of the public and will be updated promptly online upon the receipt of each new semi-annual report from a City board, agency, commission, department, or office.
SEC. __.__.__ CONFLICTS.
Nothing in this article shall be interpreted or applied so as to create any requirement, power, or duty in conflict with federal or state law.
SEC. __.__.__ SEVERABILITY.
If any portion, subsection, sentence, clause, or phrase of this Article is for any reason held by a court of competent jurisdiction to be invalid, such a decision shall not affect the validity of the remaining portions of this Article. The City Council hereby declares that it would have passed this Article and each portion or subsection, sentence, clause, and phrase herein, irrespective of the fact that any one or more portions, subsections, sentences, clauses, or phrases be declared invalid.
SEC. __.__.__ URGENCY.
In light of the findings that in order to preserve limited City resources for local needs, to maintain public trust and public access to essential City benefits and services, to promote the February 18, 2025 Special & Regular CC Mtg Page 407 of 424 10 dignity and stability of all City communities, and in order to protect the public peace and safety, it is necessary that the amendments to the Los Angeles Administrative Code as reflected in this Ordinance become effective as soon as possible. For all these reasons, the Ordinance shall become effective upon publication pursuant to Los Angeles City Charter Section 253.
The City Clerk shall certify to the passage of this Ordinance and have it published in accordance with Council policy, either in a daily newspaper circulated in the City of Los Angeles or by posting for ten days in three public places in the City of Los Angeles: one copy on the bulletin board located at the Main Street entrance to the Los Angeles City Hall; one copy on the bulletin board located at the Main Street entrance to the Los Angeles City Hall East; and one copy on the bulletin board located at the Temple Street entrance to the Los Angeles County Hall of Records. [CITY TO INSERT SIGNATURE BLOCKS]
February 18, 2025 Special & Regular CC Mtg Page 408 of 424 Los Angeles Unified School District
Board of Education Report
333 South Beaudry Ave,
Los Angeles, CA 90017
File #: Res-032-24/25, Version: 2
Ms. Goldberg - Reaffirm Our Commitment to Immigrant Students, Families, and Staff and Update the District’s Policy “To Enforce the Respectful Treatment of All Persons” to Include Gender Identity and Gender Expression (Res-032-24/25) (Waiver of Board Rule 72)
Whereas, The 2024 presidential contest led to the election of the candidate who campaigned on an anti-immigrant and anti-LGBTQ+ agenda;
Whereas, On October 17, 1988 the Board of Education unanimously passed a resolution “To Enforce the Respectful Treatment of All Persons,” which has been incorporated into Los Angeles Unified School District (LAUSD) BUL-5798.0, “Workplace Violence, Bullying and Threats (Adult to Adult)” (July 16, 2012) and this policy’s intentions are reflected, with respect to students, in BUL6224.3, “Gender Identity and Students - Ensuring Equity and Nondiscrimination;”; Whereas, That resolution asserted that students and adults should treat all people respectfully without regard to “race, language spoken, color, sex, religion, handicap, national origin, immigration status, age, sexual orientation, or political belief” but did not include reference to gender identity and expression; Whereas, There is a documented increase in anti-immigrant and anti-LGBTQ+ sentiment in the United States, and these narratives divide communities, elevate risk factors, and compromise mental health and school engagement;
Whereas, The nationwide proliferation of anti-immigrant and anti-LGBTQ+ legislation and narratives legalizes exacerbates discrimination, invalidates people’s humanity, and stokes fear and anxiety; and Whereas, The District continues to be a strong advocate for the dignity and respect of students, staff, and family members of any national origin and of diverse sexual and gender identities and expressions; now, therefore, be it Resolved, That the Los Angeles Unified School District is committed to elevating the dignity and respect of all students, staff, and families;
Resolved further, That the District reaffirms its policy that students and adults throughout LAUSD should treat all persons equally and respectfully, and explicitly adds gender identity to the groups covered by this policy, and will make any necessary changes to District Policy Bulletins to ensure that this policy includes LAUSD staff and families in addition to students;
Resolved further, That the District will continue to support legislation that protects the dignity and rights of immigrant and LGBTQ+ students, staff, and families;
Resolved further, That schools will have ongoing access to age-appropriate educational and mental health resources to promote respect toward students, staff, and families of all identities; and, be it finally Resolved, That the District will continue to do everything in its power to protect and defend the kids in our care, and that doing so is the responsibility of all LAUSD employees.
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February 18, 2025 Special & Regular CC Mtg Page 409 of 424 Los Angeles Unified School District
Board of Education Report
333 South Beaudry Ave,
Los Angeles, CA 90017
File #: Res-033-24/25, Version: 1
Ms. Goldberg - Study the Feasibility of Establishing a Contemporary Political Issues Course (Res-033-24/25) (Waiver of Board Rule 72)
Whereas, Los Angeles Unified School District seeks to ensure that all its graduates are “Ready for the World,” and our Strategic Plan states that this includes four key characteristics: (1) Advocates for self and others, (2) Open -minded, (3) Adaptable, and (4) Effective communicators; Whereas, To be Ready for the World by this definition requires students to be critical thinkers, to be able to understand current events, to be able to understand how events impact our politics, to know the effects of specific policy proposals, and to be able to understand all sides of key political issues; Whereas, It is the District’s responsibility to prepare students to be able to make distinctions between news and opinion in an increasingly fractured information environment rife with misinformation, polarization, and questionable sources; and
Whereas, It is in the interest of all students to learn to navigate and participate in our political system, and that they emerge from their school years eager to advocate for themselves and their community, exercise their right to vote, and participate in democratic institutions and practices beyond the vote; now, therefore be it, Resolved, That the Superintendent and the Division of Instruction will study the feasibility of establishing a senior high-level course on Contemporary Political Issues, including whether such a course would be considered an elective or required course, what topics such a course would cover, what credentials and professional development would be required to ensure the District has the workforce to implement this new course, and what would be the most appropriate grade or grades for students to take this course; Resolved further, That this study should consider what age appropriate changes to Los Angeles Unified School District curriculum throughout students’ school years would best prepare students to take this new course during senior high and derive the greatest benefit from it; and, be it finally Resolved, That within 160 days the Superintendent and the Division of Instruction will report back to the Governing Board of the Los Angeles Unified School District about the feasibility of establishing a Contemporary Political Issues course.
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February 18, 2025 Special & Regular CC Mtg Page 410 of 424 Los Angeles Unified School District
Board of Education Report
333 South Beaudry Ave,
Los Angeles, CA 90017
File #: Res-034-24/25, Version: 1
Ms. Goldberg - Reaffirm that Los Angeles Unified School District Will Be a Sanctuary District and Safe Zone for Families Threatened by Immigration Enforcement (Res-034-24/25) (Waiver of Board Rule 72) Whereas, The 2024 presidential contest led to the election of the candidate whose previous administration created a brutal policy of immigrant family separation which did irreparable harm to thousands of immigrant children and parents, and whose 2024 campaign promised to deport millions of immigrants currently living in the United States;
Whereas, In Plyler v. Doe (1982), the United States Supreme Court held that all immigrant children are people “in any ordinary sense of the term” and hence protected from discrimination under the 14th Amendment, and that all children, regardless of their immigration status, have the right to a free public education; Whereas, The California Constitution, Article 1, Section 28(f)(1) states, “All students and staff of public primary, elementary, junior high, and senior high schools, and community colleges, colleges, and universities have the inalienable right to attend campuses which are safe, secure, and peaceful;” and Whereas, On May 9, 2017 the Governing Board of the Los Angeles Unified School District passed the resolution, “Reaffirmation of Los Angeles Unified School District Schools as Safe Zones for Families Threatened by Immigration Enforcement” (Res-093-16/17), and this resolution prohibited District personnel from voluntarily cooperating in any immigration enforcement action, including sharing information about students’ and families’ immigration status with any immigration agent or agency; now, therefore, be it Resolved, That the Governing Board of the Los Angeles Unified School District reaffirms the policy established under Res-093-16/17;
Resolved further, That within the next 60 days, the Superintendent shall develop and share with the Board a plan for strong implementation of this policy from the beginning of the next Presidential administration; Resolved further, That this plan shall include training for all teachers, administrators, and other staff on how to respond to Federal agencies and any immigration personnel who request information about students, families, and staff, and/or are attempting to enter school property, as well as a thorough effort to communicate the District’s sanctuary policy and plan to all District families in the language that they speak; and, be it finally Resolved, That the District will aggressively oppose any effort to create Federal laws, policies, or practices that require school districts to cooperate with Federal agencies and immigration personnel in any way related to immigration enforcement action.
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February 18, 2025 Special & Regular CC Mtg Page 411 of 424 Los Angeles Unified School District
Board of Education Report
333 South Beaudry Ave,
Los Angeles, CA 90017
File #: Res-035-24/25, Version: 1
Ms. Goldberg - Affirms that LAUSD Will Remain an Inclusive, Safe, and Welcoming Environment for All (Res-035- 24/25) (Waiver of Board Rule 72)
Whereas, The 2024 presidential contest led to the election of a candidate who mounted an authoritarian campaign which promised to dissolve public agencies, erode the autonomy of public institutions including public schools, and roll back progress for numerous communities that Los Angeles Unified School District serves every day including immigrants, women, non-binary, LGBTQ+, working class, and poor people; Whereas, Working for the Heritage Foundation, associates of the President-elect and likely members of the next administration created a 2025 Presidential Transition Project, known as Project 2025, which is explicitly intended as a blueprint for the next administration, and which lays out policies that would erode civil liberties, the separation of church and state, and the rule of law, and would undermine or abolish critical government agencies including the Department of Education;
Whereas, The enactment of the policies found in the 920-page “Project 2025 Mandate for Leadership” would do immediate, incalculable, and irreparable harm to public school students, families, and staff, as well as the entire institution of public education in this country; and
Whereas, On October 2, 2024, the Governing Board of the Los Angeles Unified School District, the Superintendent, and labor partners convened to announce L.A. Unified 2025, an affirmation of the District’s commitment to an inclusive, safe, and welcoming school district for all students, employees, and families; now, therefore, be it
Resolved, That the policy of Los Angeles Unified School District is the LA Unified 2025 vision, which stands in unity with all of the students, families, and staff in our school communities and embraces Diversity, Equity, and Inclusion throughout the District;
Resolved further, That the LA Unified 2025 vision means that we will do everything in our power to protect and defend students, families, and staff from the harm intended by Project 2025, and to defend all students’ right to a public education; and, be it finally
Resolved, That within 60 days, the Superintendent will present to the Governing Board of the Los Angeles Unified School District a formal L.A. Unified 2025 plan that provides a comprehensive overview of all of the Project 2025 policies that impact public education and public school students, families, and staff, and a detailed overview of the District’s plan to defend public education and the students, families, and staff we serve as the next administration seeks to implement these and similar policies.
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February 18, 2025 Special & Regular CC Mtg Page 412 of 424 February 18, 2025 Special & Regular CC Mtg Page 413 of 424 This Page
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AGENDA REPORT
REVIEW: ☒ Finance Director ☒ Deputy City Manager ☒ City Manager CITY COUNCIL 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1201 WWW.SFCITY.ORG To: Mayor Mary Mendoza and Councilmembers
From: Councilmember Patty Lopez
Date: February 18, 2025
Subject: Discussion and Consideration Requesting a Report on the Condition and Repair Progress of the Cesar E. Chavez Mural
RECOMMENDATION:
I have placed this on the agenda (Attachment “A”) for City Council discussion to provide staff with direction.
BACKGROUND/ANALYSIS:
See Attachment “A” that was submitted to request to agendize this item for the February 18, 2025, City Council Meeting.
BUDGET IMPACT:
There is no impact to the budget by discussing this item. Additional future costs to be determined based on City Council direction.
ATTACHMENTS:
A. Request to Agendize an Item for City Council Discussion/Consideration February 18, 2025 Special & Regular CC Mtg Page 415 of 424 City Council | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1201 | Form # CC-003.1 (07/2017) | Page 1 of 1
REQUEST TO AGENDIZE AN ITEM FOR CITY COUNCIL
DISCUSSION/CONSIDERATION
CITY COUNCILMEMBER INFORMATION
NAME TITLE
ITEM INFORMATION
SUBJECT Title of the item you are requesting to be agendized.
PRIORITIES
Is this included in the current FY priorities?
Yes No
BUDGET
Is this a budgeted item?
Yes No
FISCAL IMPACT
Is there a fiscal impact? If yes, indicate amount.
Yes No $
BACKGROUND/ANALYSIS Provide the reason you are requesting this item be agendized.
ATTACHMENTS Do you have any attachments to include?
Yes No
RECOMMENDATION Indicate the direction you are recommending.
Patty Lopez Councilmember
Request for Report on the Condition and Repair Progress of the Cesar E. Chavez Mural ✔ ✔ ✔
I request a detailed report on the current condition of the Cesar E. Chavez mural, specifically addressing the damage to the plaques—some of which have been stolen and others destroyed.
Include an update on the progress of repairs and any efforts made to address the issues.
Additionally, provide information on the Memorandums of Understanding (MOUs) with the organization responsible for maintaining the mural. As this is a historical landmark and an important part of our community, it is essential that it is preserved in the best possible condition for both residents and visitors.
I recommend that we receive updates on the condition and repair progress of the Cesar E. Chavez mural every six months. Additionally, we should develop a plan to ensure that both the city and the organization responsible for maintenance can make steady progress on the repairs.
This will help ensure that we stay on track and continue making improvements. ✔
ATTACHMENT "A"
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AGENDA REPORT
REVIEW: ☒ Finance Director ☒ Deputy City Manager ☒ City Manager CITY COUNCIL 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1201 WWW.SFCITY.ORG To: Mayor Mary Mendoza and Councilmembers
From: Councilmember Patty Lopez
Date: February 18, 2025
Subject: Discussion and Consideration Regarding Legal Processes for Commissioner Nominations
RECOMMENDATION:
I have placed this on the agenda (Attachment “A”) for City Council discussion to provide staff with direction.
BACKGROUND/ANALYSIS:
See Attachment “A” that was submitted to request to agendize this item for the February 18, 2025, City Council Meeting.
BUDGET IMPACT:
There is no impact to the budget by discussing this item. Additional future costs to be determined based on City Council direction.
ATTACHMENTS:
A. Request to Agendize an Item for City Council Discussion/Consideration February 18, 2025 Special & Regular CC Mtg Page 419 of 424 City Council | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1201 | Form # CC-003.1 (07/2017) | Page 1 of 1
REQUEST TO AGENDIZE AN ITEM FOR CITY COUNCIL
DISCUSSION/CONSIDERATION
CITY COUNCILMEMBER INFORMATION
NAME TITLE
ITEM INFORMATION
SUBJECT Title of the item you are requesting to be agendized.
PRIORITIES
Is this included in the current FY priorities?
Yes No
BUDGET
Is this a budgeted item?
Yes No
FISCAL IMPACT
Is there a fiscal impact? If yes, indicate amount.
Yes No $
BACKGROUND/ANALYSIS Provide the reason you are requesting this item be agendized.
ATTACHMENTS Do you have any attachments to include?
Yes No
RECOMMENDATION Indicate the direction you are recommending.
Patty Lopez Councilmember
Legal Processes for Commissioner Nominations
✔ ✔ ✔
I would like to request clarification on the process for nominating individuals who do not currently reside within the city limits, specifically regarding any exceptions to the residency requirement.
Additionally, I would appreciate an outline of the application process for all individuals interested in being considered for a commissioner position.
Understanding the requirements and procedures will help ensure transparency and encourage a diverse pool of qualified candidates for the commission. I am eager to learn more about how these processes are applied and whether there are any special considerations for non-residents or those with unique qualifications.
Ensuring Transparency and Fairness in the Application of Laws As government representatives, we must be transparent and fair in the way we apply the laws to everyone equally.
✔
ATTACHMENT "A"
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February 18, 2025 Special & Regular CC Mtg Page 422 of 424
AGENDA REPORT
REVIEW: ☒ Finance Director ☒ Deputy City Manager ☒ City Manager CITY COUNCIL 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1201 WWW.SFCITY.ORG To: Mayor Mary Mendoza and Councilmembers
From: Councilmember Victoria Garcia
Date: February 18, 2025
Subject: Discussion and Consideration Regarding Traffic Management and Safety Near San Fernando Middle School and San Fernando Elementary
RECOMMENDATION:
I have placed this on the agenda (Attachment “A”) for City Council discussion to provide staff with direction.
BACKGROUND/ANALYSIS:
See Attachment “A” that was submitted to request to agendize this item for the February 18, 2025, City Council Meeting.
BUDGET IMPACT:
There is no impact to the budget by discussing this item. Additional future costs to be determined based on City Council direction.
ATTACHMENTS:
A. Request to Agendize an Item for City Council Discussion/Consideration February 18, 2025 Special & Regular CC Mtg Page 423 of 424 ATTACHMENT "A"
February 18, 2025 Special & Regular CC Mtg Page 424 of 424