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ATTACHMENT "E"
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NVCS By-Name List
February 2025
No. Participant's Initials Former Location Housing Placement Date of Housing Referral Date Placed Current status Total No. of
Services Received
Itemized Services Received
Transportation Food & Drink Clothing
Hygiene
Items
Info /
Brochure
Housing Search
and Placement DMH DMV Benefits
1 AB 905 Truman St. Waiting 2/4/25 Waiting Waiting 21
2 EO 901 San Fernando Rd. Referral not Submitted Not Submitted Waiting Waiting 10 3 JP 968 Maclay Client Declined Shelter Declined Declined Declined 6 4 PEL 1011 Seventh St. Client Declined Shelter Declined Declined Declined 16 5 MM 14701 Rinaldi Tiny Homes Sun Valley 01/10/25 1/14/25 Housed 1 6 CF 111 N Macneil St. Waiting 1/31/25 Waiting Waiting 3 7 RC 900 San Fernando Rd. Client Declined Shelter Declined Declined Declined 0 8 FD 111 N Macneil Client Declined Shelter Declined Declined Declined 1 9 CA 505 S Huntington St. Client Declined Shelter Declined Declined Declined 3 10 RPDL 1242 Pico St. Client Declined Shelter Declined Declined Declined 8 11 VR 1212 Pico St. Client Working with other agency Not Submitted Not submitted Waiting 9 12 EH 1212 Pico St. Client Working with other agency Not Submitted Not submitted Waiting 9 13 HP 314 San Fernando Rd. Client Declined Shelter Declined Declined Declined 3 14 VGV 1100 Pico St. Client Declined Shelter Declined Declined Declined 4 15 SM 1033 Truman St. Community Bridge 2/10/25 2/10/25 Housed 11 16 CJ 910 First St. Client Declined Shelter Declined Declinde Declined 26 17 JT 224 N Maclay Client Declined Shelter Declined Declined Declined 12 18 BC 2040 Glenoaks Client Declined Shelter Declined Declined Declined 18 19 DR 455 San Fernando Mission Client Declined Shelter Declined Declined Declined 4 20 AG 757 S Workmen St. Client Declined Shelter Declined Declined Declined 9 21 JD 504 Maclay Client Declined Shelter Declined Declined Declined 0 22 RBL 1021 Truman Client Declined Shelter Declined Declined Declined 0 23 JDBS 1014 San Fernando Mission Client Declined Shelter Declined Declined Declined 0 24 ER 121 S Brand Bl. DMH Referral DMH Referral Waiting Waiting 6 25 MP 1011 Seventh St. Client Declined Shelter Declined Declined Declined 0 26 AF 900 San Fernando Rd. Referral not Submitted Not Submitted Not Submitted Waiting 5 27 GR 1015 San Fernando Rd. Client Declined Shelter Declined Declined Declined 0 28 JM 111 N Macneil St. Community Bridge 2/5/25 2/5/25 Housed 3 29 JD 2040 Glenoaks Client Declined Shelter Declined Declined Declined 0 30 RF 1041 Truman St. Client Declined Shelter Declined Declined Declined 0 31 IM 1101 Truman St. Client Declined Shelter Declined Declined Declined 0 32 RG 2025 Fourth St. 6
33 TL 2040 B Glenoaks Client Declined Shelter Declined Declined Declined 2 34 JD 2040 C Glenoaks Client Declined Shelter Declined Declined Declined 2 35 CR 1011 Seventh St. Client Declined Shelter Declined Declined Declined 1 36 DB 907 Truman St. Client Declined Shelter Declined Declined Declined 3 37 JD 661 Truman St. Client Declined Shelter Declined Declined Declined 2 38 GT 2040 Glenoaks Blvd Pending with other Agency Not Submitted Not Submitted Waiting 3 39 AL 2040 Glenoaks Blvd Client Declined Shelter Declined Declined Declined 3 40 JD 1033 San Fernando Rd. Client Declined Shelter Declined Declined Declined 0 41 KD 1049 San Fernando Rd. Client Declined Shelter Declined Declined Declined 2 42 WD 2040 Glenoaks Blvd Client Declined Shelter Declined Declined Declined 2 43 CD 2040 Glenoaks Blvd Client Declined Shelter Declined Declined Declined 3 44 JKT 910 First St. Client Declined Shelter Declined Declined Declined 0 45 JD 901 San Fernando Rd. Client Declined Shelter Declined Declined Declined 0 46 JD 1041 Truman Client Declined Shelter Declined Declined Declined 0 47 JD 1701 Hubbard Client Declined Shelter Declined Declined Declined 0 48 GR 208 Park Av Client Declined Shelter Declined Declined Declined 0 TOTALS 5 30 14 10 6 2 2 0 0
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Home Again LA
February 2025
Social Service Referrals Rental Assistance Security Deposit Shelter Assistance Housing Navigation Head of Household Initials Family Size Enrollment Date Exit Date Clothing DPSS CalFresh Employment Housing
Resources LIFE TAP Card Regional Rides Legal Resource ID Waiver CBEST EDD Utility
Asst. SF Program
LAHSA Problem
Solving Amount
Outcome
of Family SF Program
Outside
Agency Amount
Outcome
of Family Motel
90-day
Shelter
Outside
Agency
Outcome
of Family
Housing
Navigation
Outcome
of Family
1 PML 2 2/3/2025 2/3/2025 1
2 DA 4 2/3/2025 ongoing 1 1 1
Family still
in motel
program 1
Family still
looking for
housing
4 VM 2 2/10/2025 2/10/2025 1
5 MR 4 01/06/2025 02/04/2025 1 1 1
Exited
motel
program,
referred to
LAFH
6 DM 6 12/12/2024 02/06/2025 1 1 1 1 $1,998.00 Housed 1 Exited
shelter and
secured
housing 1
7 GE 6 01/28/2025 ongoing 1 1 1 1
Family still
in motel
program 1
8 MV 4 01/31/2025 ongoing 1 1 1
Family still
in motel
program 1
9 EO 1 02/10/2025 ongoing 3
10 CJ 1 02/10/2025 ongoing 5
11 IL 1 02/10/2025 02/10/2025 1
12 GP 1 02/10/2025 02/10/2025 1 1
13 PS 1 02/11/2025 02/11/2025 1
14 AC 1 02/24/2025 02/24/2025 1 1
Connected
to Tarzana
Tx
Center/Re
newed
Hope/Cent
ers for
Living &
Learning.
15 BS 1 02/26/2025 02/25/2025 1
16 MR 4 02/27/2025 02/27/2025
Total Individuals 39 3 Total Social Service Referrals 25 Total Families 0 Total Amount $0.00 Total Families 1 Total Amount $1,998.00 Total Families 6 Total Families 4 April 7, 2025 CC Special & Regular Mtg Page 172 of 651
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RECREATION AND COMMUNITY SERVICES DEPARTMENT 208 PARK AVENUE, SAN FERNANDO, CA 91340 (818) 898-1290 WWW.SFCITY.ORG
AGENDA REPORT
REVIEW: ☒ Finance Director ☒ Deputy City Manager ☒ City Manager To: Mayor Mary Mendoza and Councilmembers
From: Nick Kimball, City Manager
By: Wendell E. Johnson, Director of Public Works
Erika Ramirez, Director of Community Development
Will Pettener, Assistant to the City Manager
Date: April 7, 2025
Subject: Consideration to Authorize Submittal of a Grant Application in Partnership with Climate Resolve for the Climate Smart Communities Initiative Grant RECOMMENDATION:
It is recommended that the City Council authorize the submittal of a grant application in partnership with Climate Resolve for the Climate Smart Communities Initiative Grant in an amount of $100,000.
BACKGROUND:
1. On November 19, 2024, Climate Smart Communities Initiative (CSCI) announced that they would be accepting grant applications to help communities accelerate their climate resilience plan and projects.
2. On February 13, 2025, the grant application deadline was extended until March 21, 2025.
3. In order to meet this deadline, the City submitted an application with Climate Resolve, with the understanding that official approval would retroactively be brought to the City Council for approval at the April 7, 2025 Regular Meeting.
ANALYSIS:
Developing and implementing climate resiliency policies, programs, and capital improvements is important to proactively reduce the risks and impacts associated with climate change - such as extreme heat, drought, flooding, and wildfires - on communities, infrastructure, and natural systems. These efforts aim to protect public health and safety, enhance the durability of critical infrastructure, safeguard vulnerable populations, and ensure long-term economic and environmental sustainability. By investing in resiliency now, cities and regions can better adapt April 7, 2025 CC Special & Regular Mtg Page 175 of 651
Consideration to Authorize Submittal of a Grant Application in Partnership with Climate Resolve for the Climate Smart Communities Initiative Grant
to a changing climate, recover more quickly from climate-related disruptions, and create a more equitable and secure future for all residents.
The City Council has identified environmental resiliency efforts as a priority by supporting recent efforts to update of the City’s General Plan with an Environmental Justice Element and development of the City’s first Climate Action Resilience Plan (CARP). Through the Strategic Goal of Strengthening Climate Resilience and Environmental Justice, which aims to protect public health, natural resources, and local water independence through conservation, energy efficiency, sustainability, reducing climate-related risks, and increasing climate resilience and adaptation, staff has identified the CSCI grant as an opportunity to accelerate the City’s climate resilience planning and projects.
Climate Smart Communities Initiative (CSCI) Grant.
CSCI is a consortium managed by private and public partners, including the Climate Resilience Fund, EcoAdapt, Fernleaf, Geos Institute, ICF International Inc., and Natural Resources Defense Council (NRDC), working closely with the National Oceanic and Atmospheric Administration (NOAA) Climate Program Office. CSCI engages in activities that prioritize the needs of frontline communities while seeking to improve the capacity and capabilities of the United States as a whole. The initiative works to leverage local leadership, partnerships, and knowledge that already exist to help communities assess their risks and develop and implement effective plans and projects.
To help achieve these goals, CSCI operates an annual competitive grant program where funds are distributed to local governments that partner with community-based organizations specializing in climate resiliency. Eligible projects include initiatives that:
• Establish climate resilience goals, laws, or policies. • Evaluate community assets to document exposure to climate-related hazards, integrate equity measures, or develop nature-based solutions to reduce community vulnerabilities. • Expand community outreach efforts to encourage increased preparedness.
Each awarded grant covers a 12-month period and includes approximately $100,000 in funding as well as access to training opportunities, technical experts, and cohort support. Final amounts will be determined by the scope of work agreed upon during the grant approval process. While the funds are awarded to a climate adaptation professional, they also can be passed through to the government entities, community-based organizations, or other project partners as needed.
Proposed Partnership with Climate Resolve.
To strengthen the City’s grant application and leverage an existing partnership and familiarity with San Fernando, staff proposes that the City work with Climate Resolve as the designated adaption professional and community-based organization for the proposed project. Climate Resolve is currently leading the City’s community engagement efforts, including extensive April 7, 2025 CC Special & Regular Mtg Page 176 of 651
Consideration to Authorize Submittal of a Grant Application in Partnership with Climate Resolve for the Climate Smart Communities Initiative Grant
outreach, education, and participation activities, to inform both a General Plan update and the development of Phase 2 of the CARP. Their expertise in climate resilience interventions and community-centered approaches make them ideally positioned to be a key partner in this initiative.
Proposed Project.
As previously mentioned, the City is currently developing a Climate Action Resilience Plan (CARP) to identify measures that reduce greenhouse gas emissions, adapt to changing environmental conditions, and enhance preparedness for climate-related challenges. Although this plan is still under development, it will prioritize sustainable practices, such as renewable energy adoption, green infrastructure development, and carbon footprint reduction initiatives, with the ultimate goal of curbing global warming and limiting the severity of its impacts.
The initial phase of the CARP identified increased frequency and severity of extreme heat days as one of the top environmental challenges faced by the San Fernando community. To address this challenge, staff is proposing studying the specific impacts that the City’s parking lots have in contributing to these extreme heat events and determine the suitability of nature-based solutions to offset climate impact, which fits within the scope of eligible activity for the grant.
For the grant proposal, the City, in partnership with Climate Resolve, would develop a heat resilience planning toolbox and report to address urban heat challenges and enhance community resilience. The project team plans to evaluate the City’s parking lots to prepare for the preconstruction and implementation of sustainable heat mitigation interventions, improve public health, and enhance public spaces while actively engaging the community.
The proposed project scope includes a site assessment of a pilot parking lot, public outreach, and the analysis of climate resilient interventions, such as cool pavements, increased vegetation, renewable energy, and shading structures. Through community engagement, a research framework, and data analysis, the initiative aims to create a planning toolbox for the improvement of these public spaces while promoting environmental sustainability and equity.
Proposals selected for funding will be under agreement with the CSCI for 12-months, following the successful awarding of the grant which is scheduled to take place in august or September 2025. If the City is awarded the grant, staff will return to City Council with a resolution to formally accept the award and appropriate funds.
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Consideration to Authorize Submittal of a Grant Application in Partnership with Climate Resolve for the Climate Smart Communities Initiative Grant
BUDGET IMPACT:
There is no budget impact for submitting a grant application as it is included in each department’s Work Plan. The CSCI Grant is a reimbursement grant and requires the City to enter into an agreement with CSCI to administer the grant. Disbursement of grant funds occurs on a reimbursement basis only for costs incurred during a reporting period and is contingent upon the grantee complying will all grant requirements and appropriation of sufficient funds.
CONCLUSION:
It is recommended that the City Council authorize the submittal of a grant application to CSCI for $100,000.
ATTACHMENT:
A. CSCI Grant Application 2025
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ATTACHMENT "A"
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AGENDA REPORT
ADMINISTRATION DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG REVIEW: ☒ Finance Director ☒ Deputy City Manager ☒ City Manager To: Mayor Mary Mendoza and Councilmembers
From: Nick Kimball, City Manager
By: Kanika Kith, Deputy City Manager/Economic Development Cristina Moreno, Social Services Coordinator
Date: April 7, 2025
Subject: Consideration to Approve Co-Sponsorship of Gain Federal Credit Union Financial Summit and Use of the City Seal
RECOMMENDATION:
It is recommended that the City Council:
a. Approve Co-Sponsorship of Gain Federal Credit Union Financial Summit that will benefit and support the community;
b. Approve the use of the City seal on the print material and social media pursuant to City Council Ordinance No. 1724 (Attachment “A”);
c. Authorize the participation in, use of the City seal, and waive fees for use of City’s facilities for co-sponsored events, with City Manager approval.
BACKGROUND:
1. On March 1, 2021, the City Council adopted Resolution No. 8060 approving the allocation of Community Development Block Grant (CDBG) Funds for Fiscal Year (FY) 2021-2022, funding the Water/Sewer Utility Assistance Program, which included a component to provide financial literacy classes, free of charge, to residents receiving Water/Sewer Utility Assistance.
2. On September 19, 2022, the City Council approved Contract No. 2109 with New Economics for Women to provide a Financial Capability Program. This program consisted of four (4) financial capability workshops, one-on-one financial coaching, and three (3) homebuyer education courses.
3. On December 6, 2023, the City held a grand opening for the Business & Community Resource Center (BCRC) located in City Hall to, among other things, act as a liaison, promote, and provide services to the City’s residents and business community.
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Consideration to Approve Co-Sponsorship of the Gain Federal Credit Union Financial Summit and Use of the City Seal
4. On April 2, 2024, the City Council adopted Ordinance No. 1724 (Attachment “B”) amending the San Fernando Municipal Code setting a Standard Management Procedure for use of the City Seal. Per the ordinance, an appropriate use of the City seal includes use on City related literature and material for City sponsored or co-sponsored functions and events.
5. In July 2024, Gain Federal Credit Union held their Independent Advantage (Better Banking Class for Teens) program, a 4-week series of financial courses for high school students, at Las Palmas Park in collaboration with Tutčint Indigenous Youth Programs. High School Students from the City’s Teens for a Better Community Youth Leadership Program also participated in the workshops.
ANALYSIS:
A Financial Summit focused on community and personal finances is meant to empower residents and small businesses with the knowledge, tools, and confidence needed to make informed financial decisions that support their long-term well-being. By bringing together experts in budgeting, saving, investing, and credit management, a financial summit provides a comprehensive learning experience tailored to various life stages and financial goals. It also fosters a supportive environment for attendees to ask questions, share experiences, and access resources that promote financial literacy and independence.
Gain Federal Credit Union (Gain) is a financial institution that has been serving the local community for over 85 years. The credit union offers a variety of financial products, including savings accounts, loans, and credit cards, with a focus on providing accessible and affordable services to its members. Gain Federal Credit Union also emphasizes community engagement and financial education, offering resources such as financial seminars and mobile banking to help members make informed financial decisions. Its goal is to provide members with the tools and support they need to manage their finances effectively.
Gain is committed to supporting the community through financial education, event participation, and sponsorships. As part of its Independent Advantage (Better Banking Class for Teens) program, Gain hosted a class in the summer of 2024, helping young people develop essential financial skills. Gain also engages with the community by participating in City events, offering resources, and connecting with local residents. Additionally, Gain sponsors various city events, reinforcing its commitment to promoting financial literacy and supporting local activities.
With the establishment of the City’s Business & Community Resource Center, Gain has engaged in discussions with staff to partner with the City to organize and host a one-day Financial Summit on Saturday, May 3, 2025, from 8:30 a.m. to 12:00 p.m. at Las Palmas Park. This Financial Summit would include:
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Consideration to Approve Co-Sponsorship of the Gain Federal Credit Union Financial Summit and Use of the City Seal
• Networking opportunities with other participants and local resource vendors • Panel discussion and Questions & Answers
• Various breakout sessions geared towards businesses:
o Enhancing Your Business Appeal
o Bookkeeping
o Marketing
• Various breakout sessions geared towards residents:
o Pathways to Homeownership
o Understanding Credit Scores
o Saving for your Kid’s College
This event brings together industry leaders, entrepreneurs, experts, and community members to foster financial empowerment, facilitate idea exchange, and explore emerging trends and opportunities. Given its potential impact on local businesses and residents, staff recommends co-sponsoring the Gain Financial Summit to further support financial wellness in the community.
Co-sponsorship includes the use of the City logo on marketing materials prepared with Gain, utilizing the City’s website and social media outlets to promote this event, as well as waiving fees for use of City’s facilities for co-sponsored events. The proposed co-sponsorship aligns with the 2022-2026 Citywide Strategic Goals, specifically focusing on Goal I, "Focus on Community First," and Goal II, "Cultivating a Stronger Local Economy".
By supporting this event, the City strengthens its partnership with residents and the business community while actively contributing to its goals of enhancing community well-being and fostering a strong local economy.
BUDGET IMPACT:
There is no budget impact associated with co-sponsoring the Gain Financial Summit. The City’s sponsorship will be limited to in-kind use of social media outlets for marketing purposes, posting the event on the City website, and waving fees for use of City facilities.
CONCLUSION:
Staff recommends the City Council approve the co-sponsoring of the Gain FCU Financial Summit, allowing use of the City seal, and authorizing staff to market the events through the City website and social media outlets, and waive fees for use of City’s facilities.
ATTACHMENT:
A. Ordinance No. 1724
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ORDINANCE NO. 1724
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO AMENDING ARTICLE 1 (GENERAL PROVISIONS) OF CHAPTER 1 (GENERAL
PROVISIONS AND PENALTIES) OF THE SAN FERNANDO MUNICIPAL CODE
TO ESTABLISH RESTRICTIONS AND PROTECTIONS AGAINST THE
UNAUTHORIZED USE OF THE CITY SEAL AND OTHER CITY LOGOS AND
INSIGNIAS
WHEREAS, the City of San Fernando has a City Seal and certain other logos and insignia that are not protected from unauthorized use by ordinance or copyright law; and WHEREAS, California Government Code § 34501.5 and Elections Code § 18304 solely protect city seals by prohibiting the use of a city seal in campaign literature or mass mailing with the intent to deceive voters; and
WHEREAS, the unauthorized use, reproduction or facsimile of a city seal for any purpose may create a misleading, erroneous or false impression that the document, item, statement, event, and/or organization is authorized, supported, and/or sponsored by the City or a public official; and
WHEREAS, the City desires to protect its official seal from all unauthorized uses to prevent fraud, deception, misrepresentation, and/or abuse; and
WHEREAS, the City Council seeks to ensure that the City Seal, the City logo, and other City insignia are used only for purposes directly related to the official business of the City of San Fernando, or as expressly authorized.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, CALIFORNIA DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. The recitals above are true and correct and incorporated herein by reference.
SECTION 2. Section 1-14 (Custodian of city seal) set forth under Article I (General Provisions) of Chapter 1 (General Provisions and Penalties) of the San Fernando Municipal Code is hereby repealed in its entirety. Section 1-14 shall hereafter appear as follows:
Sec. 1-14. Reserved
SECTION 3. Section 1-13 (Description of the city seal) of Article I (General Provisions) of Chapter 1 (General Provisions and Penalties) of the San Fernando Municipal Code is repealed in its entirety and replaced and superseded by the following net title and text:
ATTACHMENT "A"
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ORD. NO. 1724
2 Sec. 1-13. Custody and Use of the City Seal and City Logos and Insignias (a) Definitions.
“City Seal” means the official seal of the City of San Fernando as adopted by Ordinance No. 2. The common seal of the City of San Fernando described as consisting of a circular disc, 1⅞ inches in diameter, having a design cut thereon showing the San Fernando Mission with a rising sun, surrounded by the words "City of San Fernando, California, Incorporated Aug. 31, 1911.” The City Seal is depicted in color and in monochrome as follows:
“City Logo” means an illustrative logo depicting the City Seal in monochrome with the words “The City of San Fernando” overlay on top and with the letters “D” and “O” in the word “Fernando” interlocking.
“City Insignia” means in addition to the City Seal and City Logo as designated by the City Council, any other logos, website banners, letterhead, business cards, or emblems depicting or including the City of San Fernando, as approved by the City Manager.
(b) Use of City Seal, City Logo and City Insignia.
(1) The City Clerk or designee, acting as the custodian of the City Seal, City Logo and any City Insignia, is authorized to use or affix the City Seal, City Logo and any City Insignia to all certificates and documents as may be required by law, by this Municipal Code, or by City ordinance or resolution, to authenticate official City documents or to indicate institutional sanction for official, legal and ceremonial purposes.
(2) The City Seal, City Logo and any City Insignia shall only be used for purposes directly connected with the official business of the City of San Fernando, its City Council, boards and commissions, committees, officers or departments or for such other purposes as the City Council may specify by policy adopted by resolution.
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ORD. NO. 1724
3 (3) In the manner specified by City Council policy adopted by resolution, City officers, employees, members of the City Council and members of City boards, commissions and committees may use stationery, printed materials and other articles with the City Seal, City Logo or City Insignia while acting within the scope of their office or employment.
(4) The City Council retains the right to create variations of the City Seal and City Logo, and to adopt and establish other official City Seals and City Logos. Such variations may include, but are not limited to, centennial or other seals or logos which mark anniversaries, events, and/or any other City occasion the City Council wishes to commemorate. The City Seal and City Logo may only be altered pursuant to ordinance or resolution of the City Council. (5) The City Manager or designee is authorized to determine the appropriate use of City Insignia. The City Manager shall not approve any use of the City Insignia in such a manner as to suggest City endorsement of events, political issues, products, and other uses that are prohibited by law, or in a discriminatory manner or manner inconsistent with this chapter. (c) Prohibited Uses of City Seal, City Logo and City Insignia. (1) It is unlawful for any person or entity to make use of the City Seal, City Logo, and/or City Insignia or any portion, facsimile, mock-up, or reproduction thereof, or make or use of any design, symbol, emblem, insignia or similar device that is an imitation of said City Seal, City Logo, or City Insignia, or that may be mistaken therefor, that is designed, intended or likely to confuse, deceive or mislead the public, for private or commercial purposes or for any purpose other than the official business of the City without the express written consent of the City Council or as otherwise authorized by any policies and procedures adopted by City Council resolution.
(2) No person, firm, association, or corporation shall use the City Seal, City Logo, and/or City Insignia, or any facsimile thereof for purposes of supporting or opposing the nomination or election to any City or other public office of him or herself or any other person, or for purposes of supporting or opposing any ballot measure, nor include such City Seal, City Logo, and/or City Insignia on any writing distributed for purposes of influencing the action of the electorate, or any part thereof, in any election. This section shall not be applicable to writings issued by the City of San Fernando or the City Council as a whole pursuant to law.
(3) Unauthorized use of the City Seal, City Logo, and/or City Insignia for commercial, malicious, deceptive, fraudulent, or other unauthorized purposes without the express written authorization of the City of San Fernando is declared to be a public nuisance and the City can abate or enjoin such use pursuant to this Municipal Code.
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ORD. NO. 1724
4 (d) Penalties.
Violation of this section shall be an infraction or misdemeanor and punishable by a fine not exceeding $1,000.00, or imprisonment for a term not exceeding six months, or by both such fine and imprisonment. Nothing herein prevents the City from using any other available civil and/or criminal remedies allowed by law to protect the City Seal, City Logo, and City Insignia from improper or illegal use.
SECTION 4. CEQA. The City Council has determined that the proposed Ordinance is not a “project” as defined by the California Environmental Quality Act (CEQA) Guidelines Section 15378.
SECTION 5. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or any part thereof is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, clause or phrase would be subsequently declared invalid or unconstitutional.
SECTION 6. Inconsistent Provisions. Any provision of the San Fernando Municipal Code or appendices thereto inconsistent with the provisions of this Ordinance, to the extent of such inconsistencies and no further, is hereby repealed or modified to the extent necessary to implement the provisions of this Ordinance.
SECTION 7. Construction. The City Council intends this Ordinance to supplement, not to duplicate or contradict, applicable state and federal law and this Ordinance shall be construed in light of that intent. To the extent the provisions of the San Fernando Municipal Code as amended by this Ordinance are substantially the same as the provisions of that Code as it read prior to the adoption of this Ordinance, those amended provisions shall be construed as continuations of the earlier provisions and not as new enactments.
SECTION 8. Authority and Publication. The City Clerk shall cause this ordinance or a summary hereof to be published in a newspaper of general circulation, published in the County of Los Angeles and circulated in the City, and if applicable, to be posted, in accordance with Section 36933 of the California Government Code; shall certify to the adoption of this ordinance and shall cause a certified copy of this ordinance, together with proof of publication, to be filed in the Office of the City Clerk.
SECTION 9. Effective Date. This Ordinance shall go into effect and be in full force effective at 12:01 a.m. on the thirty-first (31st) day after its passage.
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ORD. NO. 1724
PASSED, APPROVED, AND ADOPTED by the City Council of the City of San Fernando at a regular meeting held on the 2"^ day of April, 2024.
CelestelT'RofcJiezTIviayoT'arSe^city^
San Fernando, California
ATTEST:
n
Juli^Fritz, City Clerk
APPROVED AS TO FORM:
/
Pilchard Padilla, Assistant City Attorney
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CERTIFICATION
I, City Clerk of the City of San Fernando, do hereby certify that the above and foregoing is a full, true, and correct copy of Ordinance No. 1724 which was introduced on March 18, 2024, and adopted by the City Council of the City of San Fernando, California at a regular meeting duly held on the 2"^* day of April, 2024 by the following vote of the City Council:
AYES: Solorio, Fajardo, Mendoza, Rodriguez - 4
NOES: None
ABSENT: None
ABSTAIN: None
IN WITNESS WHERE OF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this ! 6^"^^tiav of April, 2024.
J Fritz, City Clerk
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RECREATION AND COMMUNITY SERVICES DEPARTMENT 208 PARK AVENUE, SAN FERNANDO, CA 91340 (818) 898-1290 WWW.SFCITY.ORG
AGENDA REPORT
REVIEW: ☒ Finance Director ☒ Deputy City Manager ☒ City Manager To: Mayor Mary Mendoza and Councilmembers
From: Nick Kimball, City Manager
By: Julio Salcedo, Director of Recreation and Community Services CJ Chiasson, Police Commander
Will Pettener, Assistant to the City Manager
Date: April 7, 2025
Subject: Consideration to Authorize Submittal of a Grant Application to the Board of State Community Corrections for the Byrne State Crisis Intervention Program Grant – Cohort 2
RECOMMENDATION:
It is recommended that the City Council authorize the preparation and submittal of a grant application to the Board of State Community Corrections in the amount of $1,000,000 for the Byrne State Crisis Intervention Program (SCIP) Grant – Cohort 2.
BACKGROUND:
1. On May 20, 2024, the City Council received the 2023 Safety Insight Report from the Police Department providing an informational overview of San Fernando Police Department (SFPD) operations, crime statistics and other relevant information for Calendar Year 2023, which included gang-related activity.
2. On July 1, 2024, the City Council adopted the Fiscal Year (FY) 2024-2025 Budget that included funding for an after school teen program. The program provides a safe, structured and educational atmosphere for teens Monday through Friday from 3:00 p.m. to 6:00 p.m. at Recreation Park.
3. In October 2024, the first San Fernando Community Coalition to Prevent Gang Violence was hosted, which was created by Chief Valdezto collaborate with law enforcement agencies and community organizations to create comprehensive, coordinated strategies to reduce gang involvement and gang-related incidents in and around San Fernando. The Coalition, which has grown in 2025, includes SFPD personnel, LAPD Command Staff, LA District Attorney’s Office representatives, City staff, local non-profits, and community stakeholders.
April 7, 2025 CC Special & Regular Mtg Page 213 of 651
Consideration to Authorize Submittal of a Grant Application to the Board of State Community Corrections for the Byrne State Crisis Intervention Program Grant – Cohort 2
4. On February 13, 2025, the Board of State Community Corrections (BSCC) released the 2nd funding phase of the Bryne SCIP Grant, with an application deadline of April 7, 2025.
ANALYSIS:
Community and recreation programs play a vital role in curbing gang violence by providing youth with safe, structured, and positive alternatives to street life. These programs foster a sense of belonging, build self-esteem, and offer mentorship, all of which are critical in steering at-risk individuals away from the influence of gangs. By engaging young people in sports, arts, and community activities, recreation programs help them develop life skills, create meaningful relationships with positive role models, and envision a future beyond the streets. In doing so, they not only help prevent gang involvement but also strengthen community bonds and promote public safety.
The City Council has identified public safety as a top priority for San Fernando and has been very supportive of the Community Coalition to Prevent Gang Violence. Through the Strategic Goal to Focus on Community First, which aims to increase quality of life by enhancing public safety and fostering relationships with local community organizations, staff has identified the Byrne SCIP grant as an opportunity to fund an enhancement to the City’s existing after-school program, partner with a community organization specializing in youth diversion, and enhance public safety by protecting the City’s youth from gang involvement.
Byrne SCIP Grant.
The BSCC is the designated state administering agency for the Byrne SCIP grant, which isfederally funded through the Bureau of Justice Assistance (BJA). The goal of the BSCC Byrne State Crisis Intervention Program funding is to develop a multipronged approach to decreasing gun violence in California, supporting local jurisdictions in their efforts to improve firearms relinquishment procedures, and supporting the enhancement of collaborative court programs that address behavioral health issues, with a focus on people who are at higher risk for gun violence.
A regional non-profit organization, Parents, Educators/Teachers & Students in Action (PESA), learned about the City’s efforts to curb gang violence and gang activity through their participation in the Community Coalition to Prevent Gang Violence and expressed a desire to work with the City to achieve the mission of this goal. PESA approached the City in mid-March to discuss a potential partnership and joint proposal to submit a grant proposal through the Byrne SCIP grant and administer a program to enhance the existing programming offered through the City’s Recreation and Community Services Department.
Proposed Partnership with PESA.
To strengthen the City’s grant application, staff proposes that the City work with Parents, Educators/Teachers & Students in Action to serve as Non-governmental Organization April 7, 2025 CC Special & Regular Mtg Page 214 of 651
Consideration to Authorize Submittal of a Grant Application to the Board of State Community Corrections for the Byrne State Crisis Intervention Program Grant – Cohort 2
Subcontractor. PESA is a 501(c)(3) non-profit organization, with a mission statement aiming to help the San Fernando Valley through advocacy, mentorship and education. PESA enhances student achievement by partnering with middle schools, high schools, community colleges, and law schools. Through these partnerships, PESA aims to promote neighborhood safety, intercultural tolerance, and career education and exploration.
PESA’s existing partnerships and programming include working with the Teen Court Program of the Los Angeles Superior Court, Safe Passage Program of the Los Angeles City Attorney Office, Pathways to Law School Program of the Los Angeles Community College District, and special needs children programming within the County of Los Angeles.
Joint Proposal.
To reduce gun violence as well as the risk of being a victim of gun violence, the proposed application requests funding to increase the City’s current after school programing at the City facilities, administered through the Recreation and Community Services Department. The grant application lists the City of San Fernando as the lead agency, with PESA named as a Nongovernmental Organization (NGO) Subcontractor. If awarded to the City, the grant will provide needed funding for facility improvements at Recreation Park, increased part-time staffing hours for after school and non-school days, and enhanced resources to expand transportation opportunities between schools and Recreation Park. The City’s application is requesting the maximum application amount of $1,000,000, which will be disbursed directly to the City.
Proposals selected for funding will be under agreement with the BSCC from August 1, 2025, to September 30, 2027. The term of the grant agreement includes a two-year service delivery period and an additional two (2) months for evaluation. If the City is awarded the grant, staff will return to the City Council with a resolution to formally accept the award and appropriate funds.
BUDGET IMPACT:
There is no budget impact for submitting a grant application as it is included in each department’s Work Plan. The Byrne SCIP Grant is a reimbursement grant and requires the City to enter into an agreement with BSCC to administer the grant. Disbursement of grant funds occurs on a reimbursement basis only for costs incurred during a reporting period and is contingent upon the grantee complying will all grant requirements and appropriation of sufficient funds.
CONCLUSION:
It is recommended that the City Council authorize the preparation and submittal of a grant application to the Board of State Community Corrections (BSCC) in the amount of $1,000,000 for the Byrne State Crisis Intervention Program (SCIP) Grant – Cohort 2.
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Consideration to Authorize Submittal of a Grant Application to the Board of State Community Corrections for the Byrne State Crisis Intervention Program Grant – Cohort 2
ATTACHMENT:
A. Byrne SCIP – Cohort 2 Request for Proposals
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Byrne State Crisis Intervention
Program (SCIP) Cohort 2
Request for Proposals
Eligible Applicants:
California Cities and Counties
Grant Period: August 1, 2025, to September 30, 2027
(two years for service delivery and two months for evaluation) RFP Released: February 13, 2025
Letters of Intent Due: March 21, 2025
Proposals Due: April 7, 2025
April 7, 2025 CC Special & Regular Mtg
ATTACHMENT "A"
Table of Contents
Part I: Grant Information......................................................................................................2 Questions about the Grant? ............................................................................................................. 2 Background and Purpose of the Grant ............................................................................................. 2 Federal Requirements ...................................................................................................................... 2 BSCC Byrne SCIP Advisory Board Process ..................................................................................... 2 Proposal Due Date and Submission Instructions .............................................................................. 3 Planning to Apply? How to Submit a Letter of Intent ........................................................................ 5 Want to Learn More About the Byrne SCIP Grant? .......................................................................... 5 Grant Period .................................................................................................................................... 6 Eligibility to Apply ............................................................................................................................. 6 Project Description ........................................................................................................................... 8 Funding Information ....................................................................................................................... 11 Data Collection, Reporting and Evaluation Requirements .............................................................. 12 Additional BSCC Grant Requirements ........................................................................................... 14 Overview of the RFP Process ........................................................................................................ 18 Key Dates ...................................................................................................................................... 21 PART II: Proposal Instructions .......................................................................................... 22 Proposal Narrative and Budget Sections ........................................................................................ 22 PART III: Appendices and Attachments ............................................................................ 28 Appendix A: Advisory Board Roster ............................................................................................... 29 Appendix B: Glossary of Terms and Resources ............................................................................. 30 Appendix C: Using the Principles of Evidence-Based Practice ....................................................... 32 Appendix D: Evaluative Terms ....................................................................................................... 33 Appendix E: Level One Evaluation Requirement ............................................................................ 35 Appendix F: Performance Management Tool (PMT) Requirements ............................................... 38 Attachment A: Project Budget ........................................................................................................ 47 Attachment B: Project Work Plan ................................................................................................... 54 Attachment C: Criteria and Assurance for Non-Governmental Organizations that Receive BSCC Grant Funds as a Subcontractor .................................................................................................... 56 Attachment D: Certification of Compliance with BSCC Policies Regarding Debarment, Fraud, Theft, and Embezzlement ........................................................................................................................ 58 Attachment E: Governing Board Resolution or Other Proof of Signing Authority ............................ 59 April 7, 2025 CC Special & Regular Mtg Page 218 of 651
CONFIDENTIALITY NOTICE:
All documents submitted as a part of the Byrne State Crisis Intervention Program Grant proposal are public documents and may be subject to a request pursuant to the California Public Records Act. The BSCC cannot ensure the confidentiality of any information submitted in or with this proposal.
(Gov. Code, §§ 6250 et seq.)
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Byrne SCIP Request for Proposals Part I Page 2
Questions about the Grant?
This Request for Proposals provides the information necessary to submit a proposal to the Board of State and Community Corrections (BSCC) for grant funds available through the federal Byrne State Crisis Intervention Program (Byrne SCIP).
The BSCC staff cannot assist the applicant or its partners with the preparation of a proposal.
Any technical questions concerning the RFP, the proposal process, or programmatic issues must be submitted by email to: [email protected]. The BSCC will accept and respond to written questions about this RFP until March 31, 2025. A Frequently Asked Questions (FAQs) document will be posted to the Byrne SCIP website and updated periodically through April 7, 2025.
Background and Purpose of the Grant
The BSCC is the designated state administering agency for the Byrne SCIP grant, which is federally funded through the Bureau of Justice Assistance (BJA).
The goal of the BSCC Byrne State Crisis Intervention Program funding is to develop a multipronged approach to decreasing gun violence in California, supporting local jurisdictions in their efforts to improve firearms relinquishment procedures, and supporting the enhancement of collaborative court programs that address behavioral health issues, with a focus on people who are at higher risk for gun violence.
This Request for Proposals (RFP) implements the pass-through funding for local jurisdictions required by the Byrne SCIP grant. The court-related aspects of the Byrne SCIP grant are addressed in a separate subaward unrelated to this RFP.
Federal Requirements
Byrne SCIP is authorized by the Bipartisan Safer Communities Supplemental Appropriations Act, 2022 (Pub. L. No. 117-159, 136 Stat. 1313, 1339); 28 U.S.C. 530C). If selected for funding, in addition to implementing the funded project consistent with the Office of Justice Programs (OJP) approved application, grantees must comply with all award requirements (including all award conditions), and applicable federal statutes and regulations.
BSCC Byrne SCIP Advisory Board Process
The BJA requires the establishment of a Crisis Intervention Advisory Board to inform and guide the implementation of the federal Byrne SCIP Grant. The BSCC established its Crisis Intervention Advisory Board on February 9, 2023. The Advisory Board includes the BSCC Board members and other subject matter experts, including additional representatives from prosecution, behavioral health, victim services, and legal counsel (see Appendix A). Advisory Part I: Grant Information
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Byrne SCIP Request for Proposals Part I Page 3
Board members are not paid for their time but are reimbursed for travel expenses incurred to attend meetings. Please check the BSCC Byrne SCIP website for updated Byrne SCIP Advisory Board and Scoring Panel rosters.
Byrne SCIP Program and Budget Plan
The BJA requires states to develop a Program and Budget Plan for Byrne SCIP funding, which must be approved by the Advisory Board and the BJA. The Advisory Board approved an updated Program and Budget Plan, including the development of this RFP, on November 21, 2024. The plan was subsequently approved by BJA on December 9, 2024. The approved Program and Budget Plan is available on the Byrne SCIP website under the Byrne SCIP Advisory Board tab.
Byrne SCIP Scoring Panel
The BSCC will use a Scoring Panel process to complete the reading and rating of proposals, and to develop scoring recommendations for the Advisory Board. The scoring panel will submit grant award recommendations to the Advisory Board. The Advisory Board will then approve, reject, or revise those recommendations.
Conflicts of Interest
Existing law prohibits any grantee, subgrantee, partner, or like party who participated on the Advisory Board or Scoring Panel from receiving funds from the grants awarded under this RFP.
Applicants who are awarded grants under this RFP are responsible for reviewing the Advisory Board and Scoring Panel membership and ensuring that no grant dollars are passed through to any entity represented by any member of the Advisory Board or Scoring Panel.
Proposal Due Date and Submission Instructions
The Byrne SCIP Grant Proposal Package submission is available through an online portal submission process. Applicants must submit proposals through the BSCC Submittable Application Portal by 5:00 p.m. (PST) on Monday, April 7, 2025 at which time the portal will close and no longer accept proposals.
**Please allow sufficient time to begin and submit your proposal. Be advised that completing the proposal and uploading the required documents into the BSCC Submittable Application Portal may take a significant amount of time. If the BSCC does not receive a submission by 5:00 p.m. (PST) on April 7, 2025, the proposal will not be considered for funding. Applicants are strongly advised to submit proposals in advance of the due date and time to avoid disqualification.
Submission Instructions
READ THIS ENTIRE RFP DOCUMENT PRIOR TO INITIATING THE RFP PROCESS.
This RFP Instruction Packet contains all the necessary information to successfully complete and submit the Byrne SCIP Grant Proposal.
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Proposals for the Byrne SCIP Grant must be submitted through the BSCC Submittable Application Portal. The BSCC Submittable Application Portal, Byrne SCIP Grant Application, and all required attachments are available on BSCC Byrne SCIP homepage. Byrne SCIP homepage. You will be prompted to create a free Submittable account and log-in (or sign into an existing account) prior to accessing the online RFP.
After an account is established, applicants may proceed with the submission process. As part of the online BSCC Submittable Application Portal process, applicants will be required to download several mandatory forms that must be completed, signed (if applicable), and uploaded at specific prompts within the BSCC Submittable portal prior to submission, to include:
1. Project Work Plan
2. Budget Attachment (Project Budget Table and Budget Narrative)
3. Grantee Assurance for Non-Governmental Organizations that Receive BSCC Funds as a Subcontractor
4. Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft, and Embezzlement
5. Governing Board Resolution Sample (not required at time of application, but must be submitted prior to contract execution)
**Note:
updates and/or changes you have made to your proposal prior to applying, each time you log in to your proposal. In addition, most of the fields within the RFP require information to be entered. Therefore, the system will not allow proposal submission if all mandatory fields are not completed. Once you have successfully submitted the proposal through the BSCC Submittable Application Portal, you will receive an email acknowledging your proposal has been received.
Having Technical Issues?
If you experience technical difficulties with submitting your proposal through the BSCC Submittable Application Portal, you should submit a Help Ticket through Submittable, as the BSCC does not control that site. Please also email the BSCC at [email protected] and/or call the BSCC main line at (916) 445-5073 and ask to speak to someone about the Byrne SCIP Grant. Be advised that applicants contacting the Submittable company and/or the BSCC on the due date may not receive timely responses. *Please allow sufficient time for Submittable and BSCC to provide technical assistance.* April 7, 2025 CC Special & Regular Mtg Page 222 of 651
Byrne SCIP Request for Proposals Part I Page 5
Planning to Apply? How to Submit a Letter of Intent
Applicants interested in applying for a Byrne SCIP grant are asked, but not required, to submit a non-binding letter indicating their intent to apply. These letters will aid the BSCC in planning for the proposal evaluation process.
There is no formal template for the letter. Please submit the letter in Microsoft Word or as a PDF and include the following information:
1. Name of the applicant city or county;
2. Name and title of a contact person; and
3. proposal.
Please submit Letters of Intent via email to [email protected] by Friday, March 21, 2025. Please
Failure to submit a Letter of Intent is not grounds for disqualification. In addition, prospective applicants that submit a Letter of Intent and decide later not to apply will not be penalized in the future.
Want to Learn More About the Byrne SCIP Grant?
Prospective applicants are invited, but not required, to attend a virtual Grant Information Session. Attendance at the virtual Information Session is not a requirement. The purpose of this Information Session is to answer technical questions from prospective applicants and provide clarity on RFP instructions. Topics may include, but are not limited to, proposal submission instructions, eligibility, funding, and an overview of the evaluation requirements.
There is no preference given to applicants who attend the Grant Information Session. Details are listed below:
Byrne SCIP - Cohort 2
Grant Information Session
Wednesday, March 12, 2025 at 1:30 P.M.
Join Zoom Here
Or
Call In:
1-669-900-9128
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Byrne SCIP Request for Proposals Part I Page 6
Grant Period
Proposals selected for funding will be under agreement with the BSCC for 26 months, from August 1, 2025 to September 30, 2027. This includes a two-year service delivery period starting on August 1, 2025 and ending on July 31, 2027. An additional two months (August 1, 2027 to September 30, 2027) will be included to finalize and submit the required Final Local Evaluation Report (described later in this RFP).
Table 1. A visual illustration of the grant agreement period is provided below:
Year 1
Service Delivery
Year 2
Service Delivery
Evaluation and
Closeout
August 1, 2025 to
July 31, 2026
August 1, 2026 to
July 31, 2027
August 1, 2027 to
September 30, 2027*
Implementation, service
delivery and data collection.
Service delivery and data
collection.
Completion of Final Evaluation
Report. * Only expenses related to evaluation efforts may be incurred in this period. No new services should be delivered during the closeout period.
Eligibility to Apply
Eligibility for Byrne SCIP funding is limited to California cities and counties.
County proposals must be approved by the Board of Supervisors or the Chief County Administrative Officer. City proposals must be approved by the City Council or City Manager.
To be approved, the completion and submission of the proposal must be authorized by an individual vested with the authority to enter into an agreement on behalf of the applicant city or county. Any staff member with a Submittable account can upload the application into the BSCC Submittable Application Portal. However, the system will ask for the address, email, phone informs the BSCC that their Authorized Officer has read and understood the acknowledgement and has authorized the application.
Eligible applicants may not submit more than one proposal for funding consideration.
Current Byrne SCIP grantee counties and cities are eligible to apply for Byrne SCIP Cohort 2 funding. However, the Cohort 2 proposal must designate a different Lead Public Agency (see below) than was designated for the current project. Additionally, the proposed project for Cohort 2 must be separate and substantively different than the current project.
Lead Public Agency
All applicants are required to designate a Lead Public Agency (LPA) to serve as the coordinator for all grant activities. The LPA must be a governmental agency with local authority within the April 7, 2025 CC Special & Regular Mtg Page 224 of 651
Byrne SCIP Request for Proposals Part I Page 7
applicant city or county. The applicant may choose to fill the role of LPA itself, or it may designate a department, agency, or office under its jurisdiction to serve as the LPA.
The role of the LPA is to coordinate with local government agencies and non-governmental organizations to ensure successful implementation of the grant program. The LPA is responsible for data collection and management, invoices, meeting coordination (virtual and/or in-person), and will serve as the primary point of contact with the BSCC.
Eligibility Criteria for Non-Governmental Organization Subcontractors Community-based organizations or other non-governmental organizations (NGOs) are not eligible to apply directly for Byrne SCIP grant funds but may receive funds as a subcontractor to a county or city grantee. NGOs receiving Byrne SCIP funds as a subcontractor must meet certain eligibility criteria. These can be found in Attachment C, Criteria and Assurance for NGOs that Receive BSCC Grant Funds as a Subcontractor. All applicants will be asked to submit a completed Attachment C as part of the complete proposal package to document the compliance of any NGO that will receive grant funds as a subcontractor. This form must be submitted even if an applicant has not yet identified its NGO subcontractors, to provide assurance that the applicant is aware of these criteria. Please note that these criteria do not apply to subcontractors delivering professional services such as staff training, legal services, evaluation, organizational capacity building, accounting, bookkeeping, grants management, etc.
Once awarded, grantees must submit an updated Attachment C throughout the grant term any time a new NGO subcontractor is added to the project through a subcontract. The BSCC will
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Project Description
Activities Eligible for Funding Applicants must propose activities, strategies, or programs that address a minimum of one of the following Byrne SCIP Program Purpose Areas (PPAs) and include one or more related Program Activity:
PPA 1: Communication, Education, Outreach, and Public Awareness (related to Extreme Risk Protection Order (ERPO) laws and programs); PPA 2: Referrals to Community-based Services for People in Crisis; PPA 3: Funding for Law Enforcement Crisis Intervention Programs or Initiatives.
Programs/initiatives must have a direct connection to:
The goal of reducing gun violence or improving firearms relinquishment procedures AND;
Crisis intervention, which is focused on identifying risk and intervening before harm occurs. Programs/activities exclusively focused on response to crime in progress or already committed would not be considered crisis intervention.
Applicants may implement new activities, strategies, or programs, OR expand existing activities, strategies, or programs (without supplanting funds - see supplanting definition in the General Grant Requirements section below).
Each of these PPAs includes allowable Program Activities. Applicants are restricted to proposals that address one or more of these three Byrne SCIP PPAs and include one or more related Program Activity (as shown in the following table):
Byrne SCIP PPA Related Program Activities
PPA 1: Communication,
education, outreach, and
public awareness (related to
Extreme Risk Protection Order
(ERPO) laws and programs)
Outreach to community members, stakeholders,
municipal leaders, law enforcement agencies, and
those engaging with at-risk individuals to raise public awareness about the value and public safety benefits
of Extreme Risk Protection Order (ERPO) laws and
programs, and promote the importance of effective
implementation and enforcement, as well as program
development and enhancement.
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Development and distribution of ERPO fact sheets,
brochures, webinars, television or radio engagement
(e.g., advertisements, spotlights, etc.), and social
media outreach (e.g., YouTube, Facebook, X, etc.) in
order to execute the communication, education, and
public awareness strategy.
Publication of best practices regarding ERPO
programs.
Byrne SCIP PPA Related Program Activities
PPA 2: Referrals to
Community-based Services
for People in Crisis
Pre-arrest law enforcement and first responder
deflection.
Assertive Community Treatment.
Behavioral threat assessment programs and related
training.
Triage services, mobile crisis units (both co-responder and civilian only), and peer support specialists.
Suicide and crisis prevention and referral to services.
Technological supports such as smartphone
applications to help families and patients navigate
mental health and related systems and telehealth
initiatives, including technology solutions for telehealth visits outside the hospital.
Behavioral health responses and civil legal responses
to people in crisis, such as regional crisis call centers, crisis mobile team response, and crisis receiving and
stabilization facilities for individuals in crisis.
Embedding social workers with law enforcement and
co-responder programs.
De-escalation training for law enforcement, first
responders and other justice practitioners.
Specialized training for individuals who serve or are
families of individuals who are in crisis.
Related law enforcement-based programs, training,
and technology, focused on crisis intervention for
those at risk to themselves or others.
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Byrne SCIP PPA Related Program Activities
PPA 3: Funding for Law
Enforcement Crisis
Intervention Programs or
Initiatives
Development and or delivery of specialized training,
including crisis response and intervention training
(CRIT), and overtime for officers to attend such
training.
Training for school resource officers on identifying
youth at risk for firearm violence.
Supplies, equipment, technology, and training to safely secure, store, track, and return relinquished guns,
such as gun locks and storage for individuals and
businesses and software or other technologies to track
relinquished guns.*
Gun safety training for community members.
Systems purchase or enhancement to facilitate service
and/or tracking of ERPOs.
Technology, analysis, or information-sharing solutions
for ensuring law enforcement, probation, prosecutors,
the courts, and public defenders are informed when a
prohibited person attempts to purchase a firearm.
Data collection, analysis, and strategic planning to
address community gun violence.
Personnel, supplies, and other related costs for crisis intervention officers or co-responders.
*Note: This includes guns relinquished through a variety of protective orders, including Gun Violence Restraining Orders (GVRO), Domestic Violence Restraining Orders (DVRO), Elder or Dependent Abuse Restraining Orders, and Civil Harassment Restraining Orders.
More information on ERPOs and definitions for some of the terms included in the PPA and Program Activities descriptions are available in Appendix B: Glossary of Terms.
Ineligible Grant Expenditures
Byrne SCIP funds may not be used to pay for any of the following items:
1. Construction
2. Prizes, rewards, entertainment, trinkets (or any type of monetary incentive)
3. Client stipends
4. Gift cards
5. Food and beverages
6. Unmanned aircraft systems (UAS), including unmanned aircraft vehicles (UAV) and all accompanying accessories to support UAS or UAV
7. Supplanting state or local funds
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Once a Grant Agreement is executed, grantees must obtain explicit prior written approval from the BSCC for the purchase of any of the items listed below, even if these items were included Please refer to the BSCC Grant
Administration Guide, pages 28 - 35 for more information.
Out of State Travel page 27
Program Incentives and Participant Support Items pages 29-31 Equipment/Fixed Assets (items costing $3,500 or more per unit) pages 33-35 Grantees will be required to maintain and provide detailed documentation for any incentives/support items, travel, and equipment/fixed assets purchased with grant funds.
Discretion for final approval of any purchases under this section lies with the BSCC. Purchases should not be made until the BSCC approves the written request. The BSCC shall not be obligated to reimburse purchases made with Byrne SCIP
For information on eligible and ineligible costs, refer to the BSCC Grant Administration Guide, found on the BSCC Correction Planning and Grant Programs website.
Funding Information
This RFP makes $11,246,714 available competitively from the federal Byrne SCIP awards for federal fiscal years (FFY) 2022/23 and 2024.
In accordance with the approved Program and Budget Plan, this RFP offers grants in two categories within which applicants will compete. Maximum funding thresholds have been established for each category so that projects of a smaller scope do not compete against projects of a larger scope.
1) Small Scope: Small scope projects are limited to requests of up to $500,000. 2) Large Scope: Large scope projects are limited to requests of up to $1,000,000.
Applicants will self-select into either the Small Scope or Large Scope category, depending on the scope of the project they plan to implement. Applicants may apply for any dollar amount up to and including the maximum grant amounts as shown above. Applicants are strongly encouraged to apply for only the amount of funding needed to implement the project for the entire 26-month grant period. Proposals will be scored, in part, on the reasonableness of the proposed budget.
An illustration of the funding categories, maximum grant awards, and total available funding by category is provided below:
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No Match Requirement
There is no match requirement for the Byrne SCIP Cohort 2 Grant.
Data Collection, Reporting and Evaluation Requirements
Projects selected for funding will be required to submit quarterly data into the federal Performance Management Tool (PMT) system and complete an evaluation of their grant-funded evaluation requires the submission of a Local Evaluation Plan (LEP) and Local Evaluation Report (LER). A summary of the PMT requirements, LEP, and LER follows.
The BSCC is committed to supporting a focus on better outcomes in the criminal justice system and for those involved in it. Applicants that seek funding through this grant process should use research and data driven decision-making in the development, implementation, and evaluation of their grant-funded projects. More detailed information and evaluation-related resources are available in Appendices C, D and E and will be made available to grantees during the grant term.
Performance Management Tool (PMT)
Federal reporting requirements for the PMT can be found in Appendix F.
Local Evaluation Plan
The purpose of the LEP is to ensure that the grantee has a plan in place at the beginning of the project to collect the data and information necessary to, at the conclusion of the grant period, es, as included in the proposal,
were achieved. The LEP is expected to include a detailed description of the data and information that will be collected for each goal and its associated objectives and detailed descriptions of the data management, analysis and reporting plans. The plan should be developed before the project starts or during project implementation before services or activities begin. Generally, modifications to the plan may occur during the grant period to address challenges or lessons learned. Appendix E provides the guidelines for the LEP. The LEP is due no later than December 31, 2025.
Applicant Category For Applicants Requesting: Funds Allocated to this Category
1) Small Scope Up to $500,000 for the entire grant period. $3,374,014 2) Large Scope More than $500,000 and up to $1,000,000 for the entire grant period. $7,872,700
Total Funds Available: $11,246,714
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Local Evaluation Report
The purpose of the LER is to document the extent to which the project achieved its goals and objectives. Implementation of the LEP should ensure the grantee has the data and information necessary to do so. Appendix E provides the guidelines for the LER. The LER is due no later than September 30, 2027.
Recommendation for Data Collection and Evaluation Efforts in a meaningful way that benefits the applicants, their communities, and the State of California, grantees are highly recommended to budget a minimum of five percent of the total grant award for data collection and evaluation efforts. These efforts include the resources necessary to comply with the reporting requirements of the PMT; develop and write the LEP; implement the LEP; and analyze data and write the required LER.
Applicants are also encouraged to use outside evaluators to ensure objective and impartial evaluations. Specifically, applicants are encouraged to partner with institutions of higher learning universities, state universities, community colleges, and other research entities.
In addition, applicants are strongly encouraged to identify research partners early on and include them in the development of the proposal, so that the goals and objectives listed in the Project Work Plan are measurable. Research Involving Human Subjects To the extent the local evaluation plan involves research in which either: (1) data is obtained through intervention or interaction with an individual or (2) identifiable private information is obtained from program participants, the local evaluation plan must comply with the requirements of 28 C.F.R. Part 46. This includes compliance with all Office of Justice Programs policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent.
For additional information on whether 28 C.F.R. Part 46 applies to your local evaluation plan, please see: https://ojp.gov/funding/Apply/Resources/ResearchDecisionTree.pdf Evaluation Dissemination
The BSCC may make public the Local Evaluation Plan and the Final Local Evaluation Report from each grantee. Reports may be posted to the BSCC website and/or developed into a Summary Final Report to be shared with the Administration, the Legislature, and the public.
Projects selected for funding are encouraged to make public (e.g., post online, disseminate, Board (e.g., Board of Supervisors, City Council, etc.). If the grantee plans to publish the Local Evaluation Report, it must be submitted to the BSCC for review prior to publication.
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Additional BSCC Grant Requirements
BSCC Grant Agreement
Applicants approved for funding by the BSCC Board are required to enter into a Grant Agreement with the BSCC. Grantees must agree to comply with all terms and conditions of the Grant Agreement. A sample BSCC Grant Agreement can be found on the Byrne SCIP website. The Grant Agreement start date is expected to be August 1, 2025. Grant Agreements are considered fully executed only after they are signed by both the Grantee and the BSCC, and the BSCC is in receipt of all required attachments including documentation of signing authority.
Work, services, and encumbrances cannot begin prior to the Grant Agreement start date. Any work, services, and encumbrances that occur after the start date, but prior to Grant Agreement execution may not be reimbursed. Grantees are responsible for maintaining their Grant Agreement. Grantees, subgrantees, and subcontractors are responsible for maintaining all invoices, records, and relevant documentation for at least three (3) years after the final payment under the Grant Agreement.
Please note:
The BSCC may elect not to enter into a Grant Agreement with your organization if any of the following are true:
Your organization had a BSCC grant terminated in the past three years.
Your organization has overdue deliverables that have not been submitted (e.g., Final Local Evaluation Report).
Your organization has unpaid financial obligations due to the BSCC.
Signing Authority
Before the grant award can be finalized and funds awarded, applicants must provide evidence that the person signing the grant agreement has signing authority, which may include a city council or board of supervisor resolution conferring authority to the signatory.
This documentation is not required at the time of proposal submittal, but applicants are advised that the grant agreement will not be fully executed, nor will any financial invoices be processed for reimbursement until the required documentation has been received by the BSCC.
Federal Award Conditions
Byrne SCIP is authorized by the Bipartisan Safer Communities Supplemental Appropriations Act, 2022 (Pub. L. No. 117-159, 136 Stat. 1313, 1339); 28 U.S.C. 530C). If selected for funding, in addition to implementing the funded project consistent with the Office of Justice Programs (OJP) approved application, grantees must comply with all award requirements (including all award conditions), and applicable federal statutes and regulations.
Please refer to the Sample Grant Agreement (available on the BSCC Byrne SCIP website) to review the Federal Fiscal Year 2022/2023 and 2024 federal award conditions. Federal conditions are subject to change with subsequent funding years.
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Supplanting
Supplanting is the deliberate reduction in the amount of federal, state, or local funds being appropriated to an existing program or activity because grant funds have been awarded for the same purposes. Supplanting is strictly prohibited for all BSCC grants. Byrne SCIP funds shall be used to support new program activities or to augment or expand existing program activities but shall not be used to replace existing funds.
It is the responsibility of the Grantee to ensure that supplanting does not occur. The Grantee must keep clear and detailed financial records to show that grant funds are used only for allowable costs and activities. Audit Requirements
Grantees are required to complete an audit annually for each fiscal year/audit period, or fraction thereof, for the entire grant period. Audit reports must be submitted to the BSCC within 30 days whichever is earlier. A grantee that willfully fails to submit an audit as required may be deemed ineligible for future BSCC grant funds pending compliance with the audit requirements of this grant.
The Grantee must provide to the BSCC copies of reports generated from either:
Program-specific audit.
The audit reports must cover the entire grant period. BSCC reserves the right to call for a program or financial audit at any time between the execution of the contract and three years following the end of the grant period.
Any grantee that does not expend $1,000,000 or more in total federal awards during the fiscal year is exempt from Federal audit requirements for the fiscal year. However, grantees must keep and maintain the grant records and make them available for review or audit by appropriate officials of the Federal agency, pass-through agency (i.e., the Board of State and Community Corrections), and Governmental Accountability Office.
Grantee Orientation Process
Following the start of the grant period, BSCC staff will conduct a Grantee Orientation (August 2025, date to be determined). The purpose of this mandatory session is to review the program requirements, invoicing, and budget modification processes, data collection and reporting requirements, as well as other grant management and monitoring activities. Typically, the Project Director, Financial Officer, and Day-to-Day Contact must attend. Grantees are also strongly encouraged to include the individual tasked with Data Collection and Evaluation. Award recipients will be provided with additional details regarding the Grantee Orientation. Applicants should budget for a possible 2-day trip to Sacramento for 3-5 key grant team members.
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Travel
Travel is usually warranted when personal contact by project staff is the most appropriate method of conducting project-related business. Travel to and from training conferences may also be allowed. The most economical method of transportation, in terms of direct expenses to the project and the employee's time away from the project, must be used. Projects are required to include sufficient per diem and travel allocations for project-related personnel, as outlined in the Grant Award, to attend any mandated BSCC training conferences or workshops outlined in the terms of the program.
Non-Governmental Organizations (NGOs)
An NGO receiving BSCC funds must use the State travel and per diem policy, unless the g , in which case the more
restrictive policy must be used. Reimbursement is allowed for the cost of commercial carrier fares, parking, bridge, and road tolls, as well as necessary taxi, bus, and streetcar fares.
This policy applies equally to NGOs that receive grant funds directly from the BSCC and those that receive grant funds indirectly through a subcontract with another NGO that received a BSCC grant award.
Units of Government
Units of government may follow either their own written travel and per diem policy or the y. Units of government that plan to use cars from a state, county, city, district carpool, or garage may budget either the mileage rate established by the carpool or garage, or the state mileage rate, not to exceed the loaning agency rate.
Out-of-State Travel
Out-of-state travel is restricted and only allowed in exceptional situations. Even if previously authorized in the Grant Award, grantees must submit to the BSCC a separate formal request (on grantee letterhead) for approval that includes detailed justification and budget information. Grantees must receive written approval from BSCC prior to incurring expenses for out-of-state travel.
Debarment, Fraud, Theft, or Embezzlement
It is the policy of the BSCC to protect grant funds from unreasonable risks of fraudulent, criminal, or other improper use. As such, the Board will not enter into contracts or provide reimbursement to applicants that have been:
debarred by any federal, state, or local government entities during the period of debarment; or
convicted of fraud, theft, or embezzlement of federal, state, or local government grant funds for a period of three years following conviction.
Furthermore, the BSCC requires grant recipients to provide an assurance that there has been no applicable debarment, disqualification, suspension, or removal from a federal, State, or local grant program on the part of the grantee at the time of application and that the grantee will immediately notify the BSCC should such debarment or conviction occur during the term of the Grant contract.
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BSCC also requires that all grant recipients include, as a condition of award to a subgrantee or subcontractor, a requirement that the subgrantee or subcontractor will provide the same assurances to the grant recipient. If a grant recipient wishes to consider a subgrantee or subcontractor that has been debarred or convicted, the grant recipient must submit a written request for exception to the BSCC along with supporting documentation.
All applicants must complete Attachment D certifying that they are in compliance with the Program Monitoring / Site Visits
The BSCC staff will monitor each project to assess whether the project is in compliance with grant requirements and making progress toward grant objectives. As needed, monitoring visits may also occur to provide technical assistance on fiscal, programmatic, evaluative, and administrative requirements.
For your reference, a Comprehensive Monitoring Visit checklist can be found on the Corrections Planning and Grants Program website.
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Overview of the RFP Process
Confirmation of Receipt of Proposal
Upon submission of a proposal, applicants will receive a confirmation email generated by the Submittable Application portal stating that the proposal has been received.
Eligibility Screening
All proposals will undergo a technical compliance review before moving forward to the proposal rating process. Items that will result in disqualification are listed in the table below.
DISQUALIFICATION CRITERIA
PLEASE REVIEW CAREFULLY
The following will result in an automatic disqualification:
Proposal submission is not received by 5:00 P.M. (PST) Monday, April 7, 2025. (Allow sufficient time to upload all required documents in the BSCC Submittable Application portal. Do not wait until the last minute!) Proposal (with all required attachments) is not submitted via the BSCC Submittable portal. Email submissions will not be accepted.
Applicant is not a California city or county.
Proposal does not address required Program Purpose Areas.
Budget Attachment (Excel attachment) is not submitted through the BSCC Submittable portal, is blank, or the total amount requested exceeds the maximum funding thresholds (see page 12).
Attachment(s) are illegible.
Attachment(s) will not open or the file(s) are corrupted.
NOTE: Disqualification means that the proposal will not move forward to the Scoring Panel for the Proposal Rating Process, and therefore, will NOT be considered for funding.
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Proposal Rating Process
Unless disqualified, proposals will advance to the Proposal Rating Process. Proposals will be Grant Proposal Evaluation Process (link) and as
described below. Scoring Panel members will read and assign ratings to each proposal in accordance with the prescribed rating factors listed in the table below. Scoring Panel members will base their ratings on how well an applicant addresses the criteria listed under each rating factor within the Proposal Narrative and Budget sections. Scoring Panel ratings, once submitted to the BSCC, will be final.
recommendations. It is anticipated that the Advisory Board will act on the recommendations at its July 2025 meeting. Applicants and their partners are not to contact members of the Byrne SCIP Grant Scoring Panel, the Byrne SCIP Advisory Board, or the BSCC Board to discuss proposals.
Note:
(grants), as required by the Byrne
SCIP federal solicitation.
Rating Factors
The five (5) Rating Factors to be used and the maximum points assigned to each factor are shown in the table below. Applicants are asked to address each of these factors as a part of their proposal. A percent of total value has been assigned to each of the five (5) Rating Factors, correlating to its importance within the overall project (see Percent of Total Value column).
Byrne SCIP Rating Factors Point
Range
Percent of
Total Value
Weighted Rating
Factor Score
1 Project Need 0 - 5 20% 40
2 Project Description 0 - 5 30% 60
3 Project Organizational Capacity and
Coordination 0 - 5 25% 50
4 Project Data Collection & Evaluation 0 - 5 10% 20
5 Project Budget 0 - 5 15% 30
Total: 100% 200
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with the Rating Factor to arrive at the final Weighted Rating Factor Score. The Weighted Rating Factor Scores are then added together for a Total Score.
The maximum possible proposal score is 200. Six-Point Rating Scale Scoring Threshold/Minimum Score
A proposal must meet a minimum scoring thresholds to be considered for funding. A proposal must meet thresholds of 60 percent (60%), or minimum proposal total score of 120 total points.
BSCC Funding Decisions
Applicants will compete for funds within the applicable Applicant Category (see Funding Information and Thresholds on page 11-12). Once the proposals have been scored and ranked, BSCC will move down the ranked lists to fund all qualified applicants in each of the two (2) categories until all funds in that category are exhausted. Applicants that fall at the cut-off point may be offered a partial award if there are not sufficient remaining funds to make a full award.
If funding remains in one or more categories, the following will occur:
Funds remaining in Category (1), after all qualified applicants in that category have been fully funded, will be used to fund any additional qualified applicants in Category (2).
Funds remaining in Category (2), after all qualified applicants in that category have been funded, will be used to fund any additional qualified applicants in Category (1).
If an applicant or grantee relinquishes an award, BSCC has authority to offer that award to the next qualifying applicant (s) on the ranked list.
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Key Dates
The following table shows an estimated timeline of key dates related to the Byrne SCIP Grant Program.
Activity Date
Release Request for Proposals February 13, 2025
Grant Information Session (via Zoom) for Prospective
Applicants March 12, 2025
Letter of Intent Due to the BSCC (not required) March 21, 2025 Proposals Due to the BSCC April 7, 2025
Proposal Rating Process and Development of Funding
Recommendations April-July 2025
BSCC Board Considers Funding Recommendations July 17, 2025 Notice to Grantees July 17, 2025
Grant Period Begins August 1, 2025
Mandatory New Grantee Orientation August 2025 (TBD)
Grant Service Period Ends July 31, 2027
Final Evaluation Report Due September 30, 2027
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This document/section contains the necessary information for completing the Byrne SCIP Grant Program Application. The Application and all required attachments are provided on the BSCC website. Proposal Narrative and Budget Sections
The five (5) Rating Factors that will be addressed in the Proposal Narrative and the Proposal Budget sections, are shown below:
Rating Factor Percent Value Addressed In:
1 Project Need 20%
Proposal Narrative
2 Project Description 30%
3 Project Organizational Capacity and
Coordination 25%
4 Project Data Collection and Evaluation 10%
5 Project Budget 15% Proposal Budget
(Excel Attachment)
Proposal Narrative Instructions
Applicants will complete the Proposal Narrative by accessing the BSCC Submittable Application Portal (see Submission Instructions beginning on page 3) and responding to a series of prompts.
The Proposal Narrative section must address Rating Factors 1-4, as listed in the table above.
Within each section, address the Rating Criteria (found on the following pages) in a cohesive, comprehensive narrative format. Within the Proposal Narrative, each Rating Factor has a character limit as shown below: Rating Factor Total
Characters
Microsoft Word
Equivalent*
1 Project Need 4,474 Up to 2 (Two) Pages
2 Project Description 8,948 Up to 4 (Four) Pages
3 Project Organizational Capacity and
Coordination 4,474 Up to 2 (Two) Pages
4 Project Data Collection and
Evaluation 4,474 Up to 2 (Two) Pages
PART II: Proposal Instructions
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*Assumes text is in a Microsoft Word document in Arial 12-point font with one-inch margins on all four sides and at 1.5-line spacing. Character Counter
The BSCC Submittable Application Portal includes an automatically enabled character counter.
This feature shows the number of characters used and the remaining number of characters before the limit is met. If the limit is exceeded, a red prompt will appear with the message "You have exceeded the character limit." Applicants are prohibited from submitting the Byrne SCIP Grant Program Application until they comply with all character limit requirements.
Bibliography
Applicants may, but are not required to, include a bibliography containing citations, using either the Modern Language Association (MLA) or American Psychological Association (APA) style in in the BSCC Submittable Application portal. The
bibliography may not exceed 2,218 total characters (includes punctuation, numbers, spaces, and any text). In Microsoft Word, this is approximately one (1) page in Arial 12-point font with one-inch margins on all four sides and at 1.5-line spacing.
Required Attachments
In addition to completing the Proposal Narrative, the following attachments must be completed and uploaded in the identified fields in the BSCC Submittable Application Portal at the time of submission (except for Documentation of Signing Authority):
Project Budget Attachment (Attachment A)
Project Work Plan (Attachment B)
Criteria and Assurance for NGOs that Receive BSCC Grant Funds as a Subcontractor (Attachment C)
Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft, and Embezzlement (Attachment D)
Board Resolution or Documentation of Signing Authority (Attachment E) (not required at time of application, but must be submitted prior to contract execution) April 7, 2025 CC Special & Regular Mtg Page 241 of 651
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Proposal Narrative Rating Factors
Section 1: Project Need (Percent Value 20%)
Within this section, address the criteria that defines the Project Need Rating Factor (see table below) in a cohesive, comprehensive, and concise narrative format.
Project Need: The applicant described a need that is pertinent to the intent of the grant. The elements that comprise this Rating Factor are listed below. Addressing each element does not in itself merit a high rating; although each element is to be addressed (when applicable), it is the quality of the response to each that will be evaluated. The response will be evaluated with a single rating based on a scale of 0-5.
1.1 Describe the need(s) to be addressed and how the need(s) are related to one or more of the Byrne SCIP Grant Program Purpose Areas and corresponding program activities.
1.2 Identify the conditions or elements that contribute to the need (e.g., service gaps, accessibility, geographic location, etc.).
1.3 Provide relevant local qualitative and/or quantitative data with citations in support of the need(s).
1.4 Demonstrate a compelling justification for the grant funds.
Section 2: Project Description (Percent Value 30%)
Within this section address the criteria that defines the Project Description Rating Factor (see table below) in a cohesive, comprehensive, and concise narrative format.
Project Description: The applicant described a project that is related to the identified need and the intent of the grant. The elements that comprise this Rating Factor are listed below. Addressing each element does not in itself merit a high rating; although each element is to be addressed (when applicable), it is the quality of the response to each that will be evaluated. The response will be evaluated with a single rating based on a scale of 0-5.
2.1 Describe the proposed project that will address the need(s) discussed in the Project Needs section. The description should:
Describe the components of the proposed project that links to each PPA.
Describe the target area which will be the focus of the project, including how and why it was selected.
For projects serving participants, provide an estimate of how many individuals will be served and the process for determining which services/activities an individual/group will receive.
Address how the project will, if applicable, address the racial and ethnic disparities, violence, and/or recidivism (if any) identified in Project Need.
Address how the proposed project will, if applicable, incorporate trauma-informed care and be culturally informed, competent, and responsive.
Address how the proposed project will, if applicable, prioritize mental health needs and the avoidance of system involvement.
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2.2 Complete the Project Work Plan (Attachment B), describing the top goals and objectives for the project (see Appendix D Evaluation Terms for definitions). Identify how these will be achieved in terms of the activities, responsible staff/partner agencies, timelines, and a list of the data elements to be collected. The goals and objectives must be related to the needs and intent identified for the Byrne SCIP grant.
2.3 For projects with participants, describe:
the target population (e.g., gender, age, offense history, criminogenic factors), including why and how it was selected.
the plan for identifying, accessing, selecting, and serving individuals from the target population who are eligible and appropriate for participation. plans to overcome any inability to access and/or serve those individuals.
2.4 Describe the rationale for the proposed activities/services including research or other evidence indicating that the intended goals and objectives are likely to be achieved.
Section 3: Project Organizational Capacity & Coordination (Percent Value 25%) Within this section, address the criteria that define the Project Organizational Capacity and Coordination Rating Factor (see table below) in a cohesive, comprehensive, and concise narrative format.
Project Organizational Capacity and Coordination:
ability to implement the proposed project. The elements that comprise this Rating Factor are listed below. Addressing each element does not in itself merit a high rating; although each element is to be addressed (when applicable), it is the quality of the response to each that will be evaluated. The response will be evaluated with a single rating based on a scale of 0-5.
3.1 description
include:
the staffing required and available to operate the project including staff qualifications and training.
the extent to which existing staff resources will be utilized. project management and oversight to ensure the proposed project is implemented as intended.
3.2 Describe any partner agencies or coordination with other agencies necessary to implement the proposed project. If partners are to be selected after the grant is awarded, specify the process and criteria for selecting the partner agencies. The description of partners should include:
their involvement/role that is aligned with the proposed project. their credentials, involved personnel, experience and capability to conduct the project, and the value the partners add to the proposed project. the plan to coordinate with these partners.
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3.3 Describe the timeline for the execution of contracts or memoranda of understanding with any partner agencies and the implementation of their involvement/role such that they are in a reasonable timeframe to support the project. Include a description of the readiness to proceed, if funded.
3.4 Describe the management structure and decision-making process for the proposed project.
Section 4: Project Data Collection and Evaluation (Percent Value 10%) Within this section, address the criteria that define the Project Data Collection and Evaluation Rating Factor (see table below) in a cohesive, comprehensive, and concise narrative format.
Project Data Collection and Evaluation: The applicant described how they will collect data and evaluate the effectiveness of the proposed project. The elements that are to comprise this Rating Factor are listed below. Addressing each element does not itself merit a high rating; although each element is to be addressed, it is the quality of the response to each that is to be evaluated. The response will be evaluated with a single rating based on a scale of 0-5.
4.1 Describe the plan to determine the qualified internal staff and/or external partner or entity that will conduct the project evaluation and how monitoring activities will be incorporated in the various phases of the project; for example, start-up, implementation, service delivery period, etc.
4.2 Identify the data elements that will be collected to measure the extent to which the proposed project and the goals and objectives listed in the Project Work Plan are achieved.
4.3 Describe the preliminary plan for collecting the data elements identified in 4.2. Describe a plan for entering into data sharing agreements, if necessary.
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Proposal Budget Rating Factor
Section 5: Project Budget (Percent Value 15%)
The following items are rated as part of this section and must be addressed by the applicant in the Budget Attachment.
Project Budget: The applicant provided a complete Budget Attachment for the proposed project. The elements against which the Budget Attachment will be rated are listed below. Addressing each element does not in itself merit a high rating; although each element is to be addressed (when applicable), it is the quality of the response to each that will be evaluated. The response will be evaluated with a single rating based on a scale of 0-5.
5.1 Provide complete and detailed budget information in each section of the Budget Attachment which:
includes an explanation justifying each expense.
and planned activities.
As part of the application process, applicants are required to complete and upload a Proposal Budget and Budget Narrative (Byrne SCIP Budget Attachment) in the identified field on the BSCC-Submittable application page. The Byrne SCIP Budget Attachment is provided on the BSCC Byrne SCIP website. Generally, once an award is approved by the Board, the proposed budget becomes the approved grant budget and will be incorporated in the Standard Grant Agreement. However, applicants should be aware that budgets will be subject to review and approval by the BSCC staff to ensure all proposed costs listed within the budget narrative are allowable and eligible for reimbursement. In these situations, the revised grant budget will be used for the Grant Agreement.
Applicants are solely responsible for the accuracy and completeness of the information entered in the Budget Table and Budget Narrative. Detailed instructions for completing the Budget Attachment are listed on the Instructions tab of the Excel workbook. All project costs must be directly related to the objectives and activities of the project. Do not submit an annual budget; the Budget Table must cover the entire grant period.
For additional guidance related to grant budgets, refer to the BSCC Grant Administration Guide.
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This section includes the following appendices and attachments:
Appendix A: Byrne SCIP Advisory Board (for reference only) Appendix B: Glossary of Terms (for reference only)
Appendix C: Using the Principles of Evidence-Based Practice (for reference only)
Appendix D: Evaluative Terms (for reference only)
Appendix E: Level One Evaluation Requirements (for reference only) Appendix F: Performance Management Tool (PMT) Requirements (for reference only)
Attachment A: Byrne SCIP Project Budget and Budget Narrative (REQUIRED) Attachment B: Project Work Plan (REQUIRED)
Attachment C: Criteria and Assurance for NGOs that Receive BSCC Grant Funds as a Subcontractor (REQUIRED)
Attachment D: Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft, and Embezzlement (REQUIRED)
Attachment E: Governing Board Resolution or Other Proof of Signing Authority (not required at time of application, but must be submitted prior to contract execution)
PART III: Appendices and Attachments
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Appendix A: Advisory Board Roster
Byrne State Crisis Intervention Program Advisory Board
Description and Membership Roster (Updated November 2024) The California Board of State and Community Corrections (BSCC) established the State Crisis Intervention Program (SCIP) Advisory Board on February 9, 2023 to inform and guide the implementation of the federal Byrne SCIP grant. The Advisory Board consists of BSCC Board members and other subject matter experts, including additional representatives from prosecution, behavioral health, victim services, and legal counsel.
The BSCC appointed Linda Penner as the Advisory Board Chair and authorized her to appoint additional members as needed, consistent with the requirements of the Byrne SCIP federal grant program. The Advisory Board is convened in accordance with open-meeting laws and meetings are held in public locations that are noticed at least 10 days in advance.
Note: Where applicable, specific areas of expertise required by the Byrne SCIP solicitation are listed on the roster below in italics under the title of the Advisory Board members representing those fields.
Name Title Organization/Agency
BSCC
Board
Member
1 Linda Penner (Chair) Chair Board of State and Community Corrections
2 Juan Avila Chief Operating Officer
(Victim Services) Garden Pathways
3 Norma Cumpian Director, Department
(Community) Anti-Recidivism Coalition
4 Brenda Grealish
Executive Officer, Council on
Criminal Justice and Behavioral
Health (Behavioral Health)
California Department of
Corrections and Rehabilitation
5 Kirk Haynes Chief Probation Officer
(Law Enforcement) Fresno County
6 Jason Johnson Director, Division of Adult Parole
Operations (Law Enforcement)
California Department of
Corrections and Rehabilitation
7 Jeffrey Macomber Secretary (Law Enforcement) California Department of Corrections and Rehabilitation
8 Nancy District Attorney (Retired)
(Prosecution) Alameda County
9 Alan Slater Chief Executive (Retired)
(Courts) Orange County Superior Court
10 Eric Taylor Sheriff-Coroner (Law
Enforcement) San Benito County
11 Eloisa Tuitama Staff Counsel (Legal Counsel) Board of State and Community Corrections
12 Angeles D. Zaragoza
Attorney, Deputy Executive
Director, Youth Programs
(Community)
Los Angeles Room and Board
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Appendix B: Glossary of Terms and Resources
Key Terms
Below are definitions and descriptors for key terms that are referenced throughout this RFP.
1. Assertive Community Treatment: Assertive Community Treatment (ACT) is a teambased treatment model that provides multidisciplinary, flexible treatment and support to people with mental illness 24/7. ACT is based around the idea that people receive better care when their mental health care providers work together. ACT team members help the person address every aspect of their life, whether it be medication, therapy, social support, employment or housing. ACT is mostly used for people who have transferred out of an inpatient setting but would benefit from a similar level of care and having the comfort of living a more independent life than would be possible with inpatient care. 1
2. Behavioral Health Deflection: The practice by which law enforcement officers connect individuals, who otherwise would have been eligible for charges, to community-based treatment and/or services in lieu of arrest, thereby diverting them from the justice system into the community.2
3. Extreme Risk Protection Order (ERPO): An extreme risk protection order (ERPO) is a common-sense, effective measure to empower family members, health care providers, school officials, or law enforcement officers to petition a court to temporarily prevent a person from accessing firearms if they are found to be a danger to themselves or others.3 In California, there are ten types of ERPOs:
Gun Violence Restraining Orders (GVRO)
Domestic Violence Restraining Orders (DVRO)
Elder or Dependent Abuse Restraining Orders
Civil Harassment Restraining Orders
Workplace Violence Restraining Order
Postsecondary School Violence Restraining Order
Juvenile Restraining Order
Emergency Protective Order to Protect Survivors (EPO-001) Emergency Protective Order (EPO-002/ Emergency GVRO)
Criminal Protective Order 1 National Alliance on Mental Health, Types of Psychosocial Treatments, Retrieved from https://www.nami.org/AboutMental-Illness/Treatments/Psychosocial-Treatments 2 Bureau of Justice Assistance webinar, Critical Elements for Implementing First Responder and Officer Referral Deflection Programs. Retrieved from https://www.ojp.gov/events/critical-elements-implementing-first-responder-and-officer-referraldeflection-programs 3 Bureau of Justice Assistance, BJA FY 2022 - 2023 Byrne State Crisis Intervention Program Formula Solicitation (O-BJA-2023- 171458).
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For more information on types of ERPOs in California, please see the report titled released by the California Department of Justice, Office of Gun Violence Prevention in June of 2024.
4. Evidence-Based / Promising Practices
Evidence-based practices are programs and strategies that have been found effective at improving positive or preventing negative outcomes, using rigorous scientific research methods. Programs and strategies may be evidence-based across all populations, or only for particular cultures and identities.
Promising practices are programs and strategies that have shown some positive results and potential for improving desired outcomes. They may have evidence from use in real-world settings, a strong theoretical framework, and/or expert opinion, but have not been fully replicated in scientific studies. Depending on the level of scientific evidence, - -supported," or
5. Partner Agencies: Collaborative partners on the project that include subcontractors, verbal referral agreements, organizations with whom you have a Memorandum of Understanding (MOU), governmental agencies with or without an official MOU. A partner agency may be an agency providing services or providing referrals.
6. Qualitative Data: Data/information that is based on written or spoken narratives. The purpose of qualitative data/information is to explain and gain insight and understanding of events through collection of narrative data/information.
7. Quantitative Data: Data/information that is based on numbers and mathematical calculations. The purpose of quantitative data is to explain, predict, and/or control events through focused collection of numerical data.
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Appendix C: Using the Principles of Evidence-Based Practice The BSCC is committed to supporting a focus on better outcomes in the criminal justice system and for those involved in it. Applicants that seek funding through this grant process should use research and data driven decision-making in the development, implementation, and evaluation of their grant-funded projects.
The extent to which an applicant can demonstrate that the program and/or activities they have chosen has been shown to be effective will be evaluated as a part of the rating process. In developing a proposal, it may be helpful for applicants to consider the following questions:
1. Is there evidence or data to suggest that the intervention or strategy is likely to work, i.e., produce a desired benefit?
For example, was the intervention or strategy selected by the project used by another entity with documented positive results? Is there published research/information on the chosen intervention that demonstrates its effectiveness? Is the intervention or strategy being used by another entity with a similar problem and similar target population?
2. Once an intervention or strategy is selected, will you be able to demonstrate that it is being carried out as intended?
For example, does this intervention or strategy provide for a way to monitor quality control or continuous quality improvement? If this intervention or strategy was implemented by another entity, are there procedures in place to ensure the model is being closely followed (so the project is more likely to achieve similar desired outcomes)?
3. Is there a plan to collect data that will allow for an appraisal of whether the intervention or strategy worked?
For example, will the intervention or strategy selected allow for the collection of data or other information so outcomes can be measured at the conclusion of the project? Are there or will there be processes in place to identify, collect, and analyze that data/information?
Applicants are encouraged to develop a project that incorporates these principles but is tailored to fit the needs of the communities they serve. Plans to measure the effectiveness of a project should include the use of both qualitative and quantitative data/information. While quantitative data/information is based on numbers and mathematical calculations, qualitative data/information is based on written or spoken narratives. The purpose of quantitative data/information is to explain, predict, and/or control events through focused collection of numerical data, while the purpose of qualitative data/information is to explain and gain insight and understanding of events through collection of narrative data/information.
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Appendix D: Evaluative Terms
Goal versus Objective
Goals and objectives are necessary components of the Proposal, Project Work Plan, Local Evaluation Plan and Local Evaluation Report. These common terms are sometimes used interchangeably because both refer to the intended results of program activities. Goals are longer-term than objectives, more broadly stated and govern the specific objectives to which program activities are directed.
In proposals, goals are defined by broad statements of what the program intends to accomplish, representing the long-term intended outcome of the program3 . Examples of goal statements4
:
To reduce the number of people who commit serious and chronic offenses.
To divert people from state correctional institutions for non-violent offenses.
To restore the losses suffered by the victims of crimes.
Objectives are defined by statements of specific, measurable aims of program activities4 . Objectives detail the tasks that must be completed to achieve goals5 . Descriptions of objectives
in the proposals should include three elements5
:
1) Direction the expected change or accomplishment (e.g., improve, maintain); 2) Timeframe when the objective will be achieved; and
3) Target Population who is affected by the objective.
Examples of program objectives6
:
By the end of the program, drug-addicted participants will recognize the long-term consequences of drug use.
To place eligible participants in an intensive supervision program within two weeks of adjudication to ensure offender accountability and community safety.
To ensure that participants who have harmed others, and have agreed to participate in the program, carry out all the terms of the mediation agreements they have worked out with their victims by program completion.
Principles of Effective Intervention
During the past two decades, there has been renewed interest in examining correctional research. These efforts have been led by researchers such as Gendreau, Andrews, Cullen, Lipsey and others.7 Much evidence has been generated, leading to the conclusion that many rehabilitation programs have, in fact, produced significant reductions in recidivism. The next critical issue became the identification of those characteristics most commonly associated with 4 Id. at p. 4.
5 Justice Research and Statistics Association, Juvenile Justice Evaluation Center. (2003, June). Juvenile Justice Program Evaluation: An overview (Second Edition) p. 5. Retrieved from http://www.jrsa.org/njjec/publications/program-evaluation.pdf. 6 Id. 7
For a thorough review of this research, see Cullen, F.T. and B.K. Applegate. 1998. Offender rehabilitation: Effective correctional intervention.
Brookfield, Vt.: Ashgate Darthmouth.
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effective programs. Through the work of numerous scholars (Andrews et al., 19908; Cullen and Gendreau, 20009; Lipsey 199910
identified. These principles can be briefly categorized as the following:
Assess Actuarial Risk/Needs
Enhance Intrinsic Motivation
Target Interventions
o Risk Principle
o Need Principle
o Responsivity Principle
o Dosage
o Treatment Principle
Skill Train with Directed Practice
Increase Positive Reinforcement
Engage Ongoing Support in Natural Communities
Measure Relevant Processes/Practices
Provide Measurement Feedback
8 Andrews, D.A., I. Zinger, R.D. Hoge, J. Bonta, P. Gendreau and F.T. Cullen. 1990. Does correctional treatment work? A clinically relevant and psychologically informed meta-analysis. Criminology 28(3):369-404. 9 Cullen, F.T. and P. Gendreau. 2000. Assessing correctional rehabilitation: Policy, practice, and prospects. In Criminal justice 2000: Volume 3 Policies, processes, and decisions of the criminal justice system, ed. J. Horney, 109-175. Washington, D.C.: U.S. Department of Justice, National Institute of Justice. 10 Lipsey, M.W. 1999. Can intervention rehabilitate serious delinquents? The Annuals of the American Academy of Political and Social Science, 564(2):142-166.
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Appendix E: Level One Evaluation Requirement
Guidelines for the Local Evaluation Plan and Local Evaluation Report BSCC has adopted new, less complicated evaluation requirements. For the Byrne SCIP grant program, the Board of State and Community Corrections (BSCC) requires grantees to complete what is now called a Level One Evaluation of their grant-funded project. A Level One Evaluation focuses on the The
demonstration of completing this requirement requires the submission of two documents, a Local Evaluation Plan and a Local Evaluation Report. Both are described below.
Local Evaluation Plan (LEP) A written document that describes the data collection, management, and analysis and reporting plan that will be implemented to ensure that the
it should be developed before the project starts or during project implementation, before services or activities begin.
Local Evaluation Report (LER) A written document that provides the interpretation of various data elements intended to assess whether the project was successful in achieving its goals and objectives.
These guidelines identify the minimum required content that must be included within each document, respectively.
LOCAL EVALUATION PLAN (LEP)
Cover Page
The cover page provides a descriptive report title and identifies the grantee(s), author(s), project period, and funding source.
Project Overview This section provides a concise overview of the project's activities, services, or interventions, emphasizing their relevance to the target population (if applicable). The information provided should focus on the essential information necessary to understand the project's goals and objectives (next section). It should not describe the need for the project. This section shall not exceed two (2) pages in length.
Data Collection Plan
elements, including their source and frequency of collection, that will be used to measure their achievement. To complete this section, first use the table template provided (see example agreement.14 One table template should be used for each goal and its associated objectives.
Next, complete each table by listing, on separate rows, each distinct data element that will be collected to measure achievement toward the respective goal or its objective(s). For each data element, use the remaining columns to identify the data source, frequency of data collection, and the goal or objective that is the target. Definitions for these terms follow.
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Data element a basic unit of information, or data, to be collected that has a unique meaning (e.g., gender, race, city, age, arrest date, graduation rate). Please note that the data elements must be logically related to the respective goal or objective it is intended to assess.
Data source the location from which the data element originates (e.g., intake form, case management system, standardized assessment, interview, focus group, MOU with partner agency).
Frequency of data collection defines how often the data element will be collected or pulled from the data source (e.g., at enrollment, at project/program exit/completion, every 6 months, annually, quarterly, during case management sessions, at course completion).
Target the goal or objective(s) that the data element is intended to assess.
Data Collection Plan for Goal 1 (Table Template)
Goal 1: Objective a:
Objective b:
Objective c:
Objective d:
Data Elements Data Sources Frequency of Collection Target
1. Goal
Objective(s):
2. Goal
Objective(s):
3. Goal
Objective(s):
Data Management
This section provides a concise description of the process that will be used to acquire, validate, store, protect, and monitor the data elements identified in the section(s) above. The description shall not exceed one page and should, at a minimum, include:
Identification of who is responsible for implementing the data collection plan(s).
Detail data sharing agreements with external partners, if applicable.
How the data will be monitored throughout the duration of the project and adjustments, if needed, will be identified and made in a timely manner to the data collection plan(s).
How incomplete or inconsistent data will be identified and corrected.
Where the data will be stored and kept secure.
Data Analysis and Reporting
This section provides a concise description of the process that will be used to analyze and present the data in a meaningful way. The description shall not exceed one page and should, at a minimum, include:
Identification of who is responsible for analyzing the data.
How the data will be used to determine achievement of the goal(s) or objective(s) (e.g., comparison between two points in time).
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The analytical tools that will be used (e.g., Excel, Sheets, SPSS, SAS, R).
Identification of who is responsible for communicating the findings and writing the LER.
LOCAL EVALUATION REPORT
Cover Page
The cover page provides a descriptive report title and identifies the grantee(s), author(s), project period, and funding source.
Project Overview
This section provides a concise overview of the project's activities, services, or interventions, emphasizing their relevance to the target population (if applicable). The information provided should focus on the essential information necessary to understand the project's goals and objectives (next section). It should not describe the need for the project. This section shall not exceed two (2) pages in length.
Goal Achievements
analyses of the data elements collected that describe the extent to which the goal was achieved. Follow the results with a brief narrative that provides necessary context to understand the findings. The report writer can decide the proper heading(s) for this section(s). appropriate for each goal and its achievement can be used to organize the report (e.g., the text of this section or by providing the data collection tables from the LEP as an appendix.15
Discussion
This section is the final portion of the report and provides a holistic description of the meaning, importance, and relevance of the achievements reported. The content may also include a discussion of limitations, challenges, recommendations for future projects, and lessons learned. This section shall not exceed one (1) page in length.
Grantee Highlight This section provides the grantee an opportunity to share a brief, visually appealing highlight grant cycle. Optional graphs, charts, or photos may be included.16 This highlight may be included in a statewide report for the grant program. While every effort will be made to include these in a statewide report, inclusion in the report is not guaranteed. This section shall not exceed one (1) page in length.
Appendix (Optional)
The appendix(ices) may be provided to present the Data Collection table for each goal from the Local Evaluation Plan. Other content may be provided as appropriate.
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Appendix F: Performance Management Tool (PMT) Requirements
BUREAU OF JUSTICE ASSISTANCE BYRNE STATE CRISIS INTERVENTION PROGRAM
PERFORMANCE MEASURES QUESTIONNAIRE
The following pages outline general questions and performance measures for the Bureau of Justice Assistance (BJA) Byrne State Crisis Intervention Program (SCIP). GOALS AND OBJECTIVES On June 25, 2022, President Biden signed the Bipartisan Safer Communities Act of 2022 into law to reduce gun violence, save lives, and to make progress toward keeping guns out of dangerous hands. In signing the bill into law, the President noted that this historic act in antiviolence programs that work that work directly with the people who are most likely to commit these crimes or become victims
An extreme risk protection order (ERPO) is a common-sense, effective measure to empower family members, health care providers, school officials, or law enforcement officers to petition a court to temporarily prevent a person from accessing firearms if they are found to be a danger to themselves or others (see the June 7, 2022 Statement of Administration Policy). In 2021, the Department of Justice released model legislation to help states create their own ERPO systems that could provide opportunities for such intervention before warning signs turn into tragedy. The Bipartisan Safer Communities Act also seeks to ensure that ERPO laws
and programs are implemented in accordance with the Constitution and provide for adequate due process protections. Programs must ensure the accused has the right to an in-person hearing, the right to know opposing evidence, and the right to be represented by counsel at no expense to the government.
As authorized by the Bipartisan Safer Communities Act of 2022, Byrne SCIP provides formula funds to implement state crisis intervention court proceedings, ERPOs, and related programs or initiatives, including, but not limited to mental health courts, drug courts, veteran treatment courts, and ERPO programs that work to keep guns out of the hands of those who pose a threat to themselves or others.
Structure of the Questionnaire
The Byrne State Crisis Intervention Program (SCIP) questionnaire contains performance measures and narrative (goals and objectives) questions. Complete the performance measures in the BJA Performance Measurement Tool (PMT) four times per year to report on your activity during the prior 3 months, also known as a reporting period. Complete the goals and objectives questions twice each year.
Roles and Responsibilities for Completion
expectation is that the person completing these questions will know the status and progress of all
(POC), or another designated person with working knowledge of the SCIP project, should complete these questions on your SCIP behalf. Your agency should also consult with your research partner and other partner agencies to complete these responses.
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Reporting Periods
In July and January of each year, you will be responsible for creating a report from the PMT that you upload into the Justice Grants System (JustGrants). This is the JustGrants report. During the non- submission reporting periods, you are encouraged to create reports for your records, but you will not upload them to JustGrants. Enter your responses to the questions that follow in the PMT at https://www.bjaperformancetools.org. For questions regarding the PMT, data entry, and system errors, contact the PMT Helpdesk via email at [email protected].
If you have questions about your program, please contact your State Policy Advisor (SPA) at https://www.bja.gov/About/Contacts/ProgramsOffice.html.
GENERAL AWARD ADMINISTRATION
1. Is this the last reporting period for which the award will have data to report? For example, all funds have been expended and the award is in the process of closing out in the Justice Grants System (JustGrants).
A. Yes/No (If Yes, answer the Semiannual Narrative Questions.)
GRANT ACTIVITY
2. Was there grant activity during the reporting period? There is grant activity when the grantee has obligated, expended, or drawn down grant funds to implement objectives proposed in the Bureau of Justice Assistance (BJA)-approved grant application. If Yes, the program becomes operational and should remain so until the grant closes out.
A. Yes/No
B. If No, select from the following responses:
Reason(s) for No Grant Activity During the Reporting Period Select All That Apply
In procurement
Project or budget not approved by agency, county, city, or state governing agency Seeking subcontractors (request for proposal stage only) Waiting to hire project manager, additional staff, or coordinating staff Paying for the program using prior federal funds
Administrative hold (e.g., court case pending)
Still seeking budget approval
Waiting for partners or collaborators to complete the application Other, please explain:
PARTNERSHIP ACTIVITIES
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3. Have you established the required Crisis Intervention Program Advisory Board in place to help guide your program?
A. Yes
B. No
C. If no, please explain what steps are being taken to establish an Advisory Board:
4. Indicate which Advisory Board participants are actively engaged with your grant-funded program. Applicants must form a diverse board that includes, but is not limited to, representatives from law enforcement, the community, courts, prosecution, behavioral health providers, victim services, and/or legal counsel.
A. State law enforcement
B. Local law enforcement
C. Federal law enforcement (e.g., Federal Bureau of Investigation) D. State prosecutors
E. Local prosecutors
F. Federal prosecutors (e.g., Assistant U.S. Attorney)
G. Attorneys General
H. Judges
I. Behavioral healthcare providers
J. Victim services
K. Schools, colleges, universities
L. Community members
M. Other, please explain:
PROGRAM REVIEW
5. Please identify which types of projects your program funding will support: Select all that apply. A. Specialized court-based programs such as drug, mental health, and veterans treatment courts, including those that specifically accept clients with firearm violations B. Extreme Risk Protection Order (ERPO) Programs
C. Other related programs and initiatives
6. Please provide a brief description for each of the projects selected in Question 5.
7. Does your program include a researcher or a research partner? Where applicable, this can include state statistical analysis centers or in-house research capacity within your agency.
A. Yes
B. No (skip to next section)
8. Provide the primary point of contact (POC) for the researcher/research partner that your agency will be working with as part of Byrne SCIP. If there has been a change in the researcher/research partner POC, please update.
A. Name:
B. Contact information
Agency name: Phone number: Email address:
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9. Please identify which of the following crisis intervention program activities took place (or will take place) using program funds for either a new program or the enhancement of an existing program.
Program Activities New
Program
Existing
Program
Gun violence courts that connect clients who are at risk to commit gun violence or become victims of gun violence in crisis with community resources.
Other specialty courts (e.g., drug, mental health, and veteran treatment courts) that place a new or special emphasis on clients who are at risk to commit gun violence or become victims of gun violence.
Technology or information sharing solutions for ensuring public safety/public health stakeholders such as law enforcement, probation, prosecutors, the courts, and public defenders are informed when a prohibited person attempts to purchase a firearm.
Development and implementation of validated gun violence risk assessment tools.
Assertive community treatment programs that provide case management, and navigation programs to connect at-risk individuals to crisis intervention services.
Triage services, mobile crisis units (both co-responder and civilian models), and peer support specialists.
Technological supports and/or telehealth initiatives (e.g., smartphone applications, teleconferencing) to help families and patients navigate mental health and related systems, technology solutions for telehealth visits outside the hospital.
Behavioral health responses and civil legal responses to support behavioral health responses to individuals in crisis (e.g., civil commitment treatment orders such as outpatient commitment or assisted outpatient treatment, establishment of guardians, confidentiality and the duty to protect others not ERPO programs).
Other, please explain:
10. Please identify any additional crisis intervention program activities that took place (or will take place) using program funds for either a new program or the enhancement of an existing program.
11. As of October 2023, this question is no longer required as part of the performance measures. This question has been replaced by question 12.
12. Describe any measures taken to safeguard the constitutional rights of individuals subject to crisis intervention programs or initiatives implemented under this award.
13. Describe any assistance provided to subrecipients and other program stakeholders related to safeguarding the constitutional rights of individuals subject to crisis intervention programs or initiatives implemented under this award.
EXTREME RISK PROTECTION ORDERS
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14. During the reporting period, were program funds used to carry out ERPOs? A. Yes
B. No (skip to next section)
15. Indicate the type of ERPO activity funded: Select all that apply. A. Establishing New ERPO Program Local B. Establishing New ERPO Program State
C. Establishing New ERPO Program Tribal
D. Enhancing ERPO Program Local
E. Enhancing ERPO Program State
16. Enhancing ERPO Program Tribal
Please identify which of the following activities related to ERPO programs took place (or will take place) using program funds for either a new program or the enhancement of an existing program.
Program Activities New
Program
Existing
Program
Planning and research regarding ERPO
Software or other technologies designed to track relinquished guns Technology or risk assessment initiatives designed to support ERPO efforts Development and/or delivery of specialized training for law enforcement officers Development and/or delivery of training for judiciary and court staff on ERPO proceedings
Development and/or delivery of training for family members on ERPO Development and/or delivery of training for prosecutors on ERPO Development and/or delivery of training for fire, and medical, and first responders on ERPO
Development and/or delivery of training for business community, chambers of commerce and local/state human resources professionals
Development and/or delivery of training for school administrators on ERPO Development and/or delivery of training for clergy and religious institutions Outreach to the community, elected officials, and those engaging with at-risk individuals regarding ERPO program development, enhancement, and related initiatives
Development of training to assist community, law enforcement, behavioral health professionals, identify and respond to on-line threats, bullying, and other activity that may lead to gun violence
Media reports, interviews, or other public information regarding the grant-funded ERPO program
Publication of best practices regarding ERPO
Evaluation or assessment of existing ERPO activities
Other, please explain:
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17. Have standards, policies, or protocols for ERPO been developed? A. Yes
B. No (skip to question 19)
18. If yes, select the staff that the ERPO standards, policies, and protocols were developed for.
Select all that apply. A. Judiciary
B. Law Enforcement
C. Dispatchers
D. Medical First Responders
E. Behavioral Health Specialists
F. Court Staff
Other, please explain:
For questions 19 through 27, please provide the following information regarding ERPOs requested during the reporting period. Questions 20-24 only apply to court-based programs that are establishing or enhancing ERPO activities. If you are not a court-based ERPO project, you may skip questions 19-24.
19. Types of petitioners: Select all that apply.
A. Not a court-based ERPO project (skip questions 20-24) B. Person related by blood, marriage, or adoption to the respondent C. Dating partner of the respondent
D. Person who has a child in common with the respondent E. Domestic partner of the respondent
F. Person who has a biological or legal parent-child relationship with the respondent G. Person who is acting or has acted as the legal guardian H. School administrators
I. Law enforcement
J. District attorneys
K. Other, please explain:
20. The nature of the precipitating event: Select all that apply.
A. The respondent made suicidal statements online.
B. The respondent made threats of violence toward others.
Other, please explain:
21. Number of petitions received by the program during this reporting period:
22. Number of petitions granted by the program during this reporting period:
23. Of the petitions granted, how many guns were removed?
24. Are local law enforcement, prosecutors, probation, behavioral health specialists, the court, and public defenders informed when a prohibited person attempts to purchase a firearm? A. Yes/No
B. If Yes, please explain:
25. As of October 2023, this question is no longer required as part of the performance measures.
This question has been replaced by question 26.
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26. Describe any measures taken to safeguard the constitutional rights of individuals subject to ERPO programs or initiatives implemented under this award. . 27. Describe any assistance provided to subrecipients and other program stakeholders related to safeguarding the constitutional rights of individuals subject to ERPO programs or initiatives implemented under this award.
. TRAINING AND TECHNICAL ASSISTANCE
Training
28. Did the project provide or facilitate training for stakeholders (e.g., law enforcement, behavioral health providers, or court actors [prosecutors or judges]) during the reporting period?
A. Yes
B. No
29. If Yes, how many trainings were completed during the reporting period?
30. For each training completed during the reporting period, indicate: 1) the training topic, 2) the target audience, 3) the number of people trained, and 4) the name of the training provider. Count each person once per training topic, regardless of how many times they attended the training. You may report five trainings per reporting period. If more than 5 trainings were completed during the reporting period, please submit a separate Excel spreadsheet listing those trainings.
Training
Topic Date Delivered Target Audience
Number of
People
Trained
Training
Provider
Link to
Media
Coverage,
Recording
of Training,
Materials,
etc.
Training Format
(Online,
Conference,
Meeting, Board of
Directors Meeting,
In Service)
[open text] [month/day/year] [open text] [numeric]
[open
text] [insert link] [open text]
31. Did the project provide or facilitate training to members of the public during the reporting period?
A. Yes
B. No
32. If Yes, how many trainings were completed during the reporting period?
33. For each training members of the public (e.g., friends and family) that was completed during the reporting period, indicate: 1) the training topic, 2) the target audience, 3) the number of people trained, and 4) the name of the training provider. Count each person once per training topic, regardless of how many times they attended the training. You may report five trainings per reporting period. If more than 5 trainings were completed during the reporting period, please submit a separate Excel spreadsheet listing those trainings.
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Training
Topic Date Delivered Target Audience
Number
of People
Trained
Training
Provider
Link to Media
Coverage,
Recording of
Training,
Materials, etc.
Training Format
(Online,
Conference,
Meeting, Board
of Directors
Meeting, In
Service)
[open text] [month/day/year] [open text] [numeric] [open text] [insert link] [open text]
34. What outreach and training materials have you developed to support this initiative? Format Link Topic Target Audience
Webpages
Social media outreach (e.g., YouTube,
Facebook, X [formerly Twitter] etc.)
Monographs
Webinars
Presentations (e.g., PowerPoint)
Brochures
Fact sheets
Newsletter, email, or other bulletins
Television or radio engagement (e.g.,
advertisements, spotlights, etc.)
Other, please explain:
Technical Assistance
35. Did project staff receive any technical assistance (TA) during the reporting period? A. Yes/No
B. If Yes, how many separate technical assistance providers did you work with during the reporting period?
36. For each TA provider you interacted with during the reporting period, enter the following information. The number of entries should equal the number you entered in question 29 (up to five per quarter. If more than 5, submit a separate Excel spreadsheet providing the TA provider information).
Name of
Provider TA Topic Number of Engagements Satisfaction
Feedback on Your
Encounters with
This Provider
[Open Text]
[National Training and
Technical Assistance
Center drop down list]
[Positive whole
number]
Very satisfied
Satisfied
Neither satisfied nor dissatisfied
Dissatisfied
Very dissatisfied
[Open Text]
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SEMIANNUAL NARRATIVE QUESTIONS
In this module, you will identify the goals you hope to achieve with your funding. Once submitted, these goals cannot be changed without approval of your grant manager. Set SMART goals to clarify the scope of your priorities:
Specific
Measurable
Achievable
Relevant
Time-bound
If you have multiple goals, provide updates on each separately.
Answer the following questions every semiannual reporting period (January and July of each year), based on your grant-funded activities.
1. What were the top three accomplishments this program had during reporting period?
2. What were the top three goals you focused on during this reporting period and what progress did you make towards those goals?
3. List two problems/barriers you encountered within the reporting period that prevented you from reaching your goals or milestones? If you encountered no problems during this reporting period you may leave this blank.
4. Is there any assistance that BJA can provide to address any problems/barriers identified in question 3?
A. Yes/No
B. If Yes, explain:
5. Are you on track to complete your program fiscally and programmatically as outlined in your grant application?
A. Yes/No
B. If No, explain:
6. What are the three major activities planned for the next 6 months?
7. Based on your knowledge of the criminal justice field, are there any innovative programs/accomplishments that you would like to share with BJA with regard to this initiative? THANK YOU FOR PARTICIPATING!
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Attachment A: Project Budget
Required Attachment: Applicants will be prompted to upload this document from the BSCC Byrne SCIP website to the BSCC Submittable Application Portal.
This version is FOR REFERENCE ONLY. Do not use this version.
Instructions for How to Complete the Budget Attachment
This Budget Attachment is included in the official proposal and upon submission will be rated as such per the requirements set forth in the Request for Proposals (RFP).
Applicants are solely responsible for the accuracy and completeness of the information entered into this budget workbook.
Enter name of Applicant at the top of the Project Budget worksheet.
Provide complete and detailed information in each line-item and narrative section of the Project Budget worksheet that includes:
Language supporting each expense.
Expenses that are tied to program goals and planned activities.
Request funds in whole dollars only. Do not use decimals.
Applicants are limited to the use of the budget line items listed. Applicants are not required to request funds for every line item. If no money is requested for a certain line item, enter $0 in the budget table and "N/A" in the corresponding narrative.
The purpose of the narrative for each corresponding line item is to provide a narrative description of the item(s), and how the items and amounts requested will serve to meet the stated goals and objectives and planned activities of the project. To start a new paragraph within a narrative cell, hold down the Alt key and then press Enter.
This workbook is protected. Applicants may only enter information in unshaded cells. All other cells in the Project Budget worksheet will auto populate based on the Applicant's entries.
All funds must be used consistent with the requirements of the BSCC Grant Administration Guide, located on the BSCC website, including any updated version that may be posted during term of the grant agreement. The BSCC will notify grantees whenever an updated version is posted.
Additionally, funds must be used consistent with US DOJ requirements and Part 200 Uniform Requirements (Title 2 of the Code of Federal Regulations) as described in the DOJ Grants Financial Guide, located at:
https://www.ojp.gov/funding/financialguidedoj/overview
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Budget Line-Item Instructions
1. Salaries and Benefits: List the classification/title, percentage of time, salary or hourly rates, and the benefits (if applicable) for every staff person from the applicant that will be funded by the grant. Applicants are encouraged to account for cost escalations and/or raises during the grant period when budgeting staffing costs. Within the corresponding narrative section, briefly describe their roles/responsibilities within the grant program.
NOTE: Include salaries and benefits for staff of the Applicant only. Salaries and benefits associated with subcontractors should be included in the applicable line item (e.g., Professional Services, NGO Subcontractors, etc.).
2. Services and Supplies: Include and itemize all services and supplies to be purchased by the Applicant. Services and supplies purchased by subcontractors must be included in the applicable line item (e.g., Professional Services, NGO Subcontracts, etc.).
Be advised: Incentives and participant support items require separate and prior approval by BSCC, even if included here. Also please review the list of items Ineligible for reimbursement on Page 10.
3. NGO Subcontractors: List the names of all NGOs that will work on the project. Show the amount of funds allocated to each and itemize the services that will be provided. Include any positions to be funded, including classification/title, percentage of time, salary or hourly rates, and benefits (if applicable). If a community partner has not been selected as of the date of the submission of the application, identify the amount of grant funds that will be allocated and describe the services to be provided.
4. Professional Services/Independent Contractors: List the names of any professional consultants or independent contractors that will work on the project (e.g., evaluators, accountants, bookkeepers, staff trainers, technical assistance providers). Show the amount of funds allocated to each and itemize the services that will be provided. List any positions to be funded, including classification/title, percentage of time, salary or hourly rates, and benefits (if applicable).
5. Public Agency Subcontractors: List the names of any public agencies that will work on the project. Show the amount of funds allocated to each and itemize the services that will be provided. List any positions to be funded, including classification/title, percentage of time, salary or hourly rates, and benefits (if applicable).
6. Equipment and Fixed Assets: Include grant funds associated with equipment and fixed assets purchased by the Applicant. Equipment and fixed assets are defined as nonexpendable personal property having a useful life of more than one year and an acquisition cost of $3,500 or more per unit. Items that do not meet this threshold should be included in the Services and Supplies category. Itemize all equipment and fixed assets to be purchased by the Applicant only - equipment and fixed assets purchased by subcontractors must be included in the applicable line item (e.g., Professional Services, NGO Subcontracts, etc.).
Note: Equipment and fixed assets over $3,500 included in the proposed budget does not guarantee automatic approval; such purchases require separate and prior approval by BSCC.
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7. Other (Travel, Training, etc.): Itemize all costs that do not fit into the categories listed above, including travel and training. At a minimum, applicants should budget for one 2-day trip to Sacramento for 3-5 key grant team members. For this line item, include "other" costs for use by the Applicant agency only. Similar type costs allocated by subcontractors must be included in the applicable line item (e.g., Professional Services, NGO Subcontracts, etc.).
Note: Out-of-state travel using grant funding is permissible in rare cases. The use of state funds for out-of-state travel is monitored very closely. Justification for out-of-state travel undergoes a high level of review and scrutiny and approval is granted only in limited cases.
Out-of-state travel included in the proposed budget does not guarantee automatic approval; out-of-state travel requests require separate and prior approval by the BSCC.
8. Indirect Costs: Indirect costs are shared costs that cannot be directly assigned or identified to a particular activity but are incurred and necessary to the operation of a grantee organization and the performance of the project. Indirect cost guidelines can be found in the BSCC Grant Administration Guide, located on the BSCC website. Examples of indirect costs include, but are not limited to, rent and utilities, office supplies, administrative salaries and fringe benefits (such as managerial, clerical, accounting, human resources, and information technology).
For the Byrne State Crisis Intervention Program, indirect costs may be charged to grant funds using only one of the following two options:
If the applicant organization has a federally approved indirect cost rate, the applicant may claim indirect costs up to the organization's federally approved indirect cost rate.
Organizations may not request more than their federally approved rate and will be required to submit their federally approved rate documentation in order to receive reimbursement.
If the applicant organization does not have a federally approved indirect cost rate, the applicant may use the Federal De Minimis 15% of their Modified Total Direct Costs (calculated as total direct costs, minus equipment, plus up to the first $50,000 of each subcontract).
In the Indirect Costs Narrative section please identify the types or categories of expenses that will be supported by the indirect costs rate and what record keeping process will be used to provide source documentation. Note: A project cost must be consistently treated as either a direct or indirect cost, i.e., it cannot be included in both categories. For example, rent for office space cannot be included as a direct cost and also be included in the methodology used to calculate indirect costs.
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State Crisis Intervention Program (SCIP) Project Budget and Budget Narrative Name of Applicant:
Note: This top table will auto-populate based on the information entered in the sections below.
Budget Line Item Grant Funds
1. Salaries and Benefits $0
2. Services and Supplies $0
3. NGO Subcontractors Providing $0
4. Professional Services/Independent Contractors $0
5. Public Agency Subcontractors $0
6. Equipment/Fixed Assets $0
7. Other (Travel, Training, etc.) $0
8. Indirect Costs $0
TOTAL: $0
1. Salaries and Benefits
Title (% FTE or Hourly Rate) & Benefits Grant Funds
Example (Hourly): Fiscal Manager $60/hour x 10 hours/month x 3 years = $21,600 + benefits @ 22% = $4,752 $26,352
Example (FTE): Counselor .25 FTE @ $60,000 x 3 years = $45,000 $45,000 Example (FTE): Housing Navigator 1.00 FTE @ $75,000 (Year 1) + @ $80,000 (Year 2) + @ $85,000 (Year 3) + benefits @ 25% = $60,000 $300,000
TOTAL: $0
Salaries and Benefits Narrative: Provide a brief description for each position to address their role on the grant project.
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2. Services and Supplies
Description of Services or Supplies Calculation for Expenditure Grant Funds Example: Supportive service items (bus passes,
gas cards, etc.) $350 x 50 participants $17,500
TOTAL: $0
Services and Supplies Narrative: Provide a brief description for each item that explains how it will be used toward fulfilling grant objectives.
3. Non-Governmental Organization (NGO) Subcontracts
Name of NGO Subcontractor Calculation for Expenditure Grant Funds Example: Private Industrial Council Training Class $450 x 25 participants $11,250 TOTAL: $0
NGO Subcontracts Narrative: List each NGO subcontractor that will be providing direct services. Provide a brief description of the services that will be provided.
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4. Professional Services/Independent Contractors
Description of Subcontract Calculation for Expenditure Grant Funds Example: XYZ Evaluation Services $XXXX per month for data collection and evaluation services
TOTAL: $0
Professional Services/Independent Contractors Narrative: List each Professional Services/Independent Contractors (includes evaluators, accountants, bookkeepers, grants management, training, technical assistance, etc.). Provide a brief description of the services that will be provided.
5. Public Agency Subcontracts
Name of Public Agency Calculation for Expenditure Grant Funds Example: River County Behavioral Health
Services
0.75 FTE Behavioral Health Specialist @ 100,000 =
$75,000 x 3 years = $225,000 + 30% benefits = $292,500
TOTAL: $0
Public Agency Subcontracts Narrative: List each public agency that will receive grant funds. Provide a brief description of the services that will be provided.
6. Equipment/Fixed Assets (Items costing $3,500 or more per item; see #5 in the instructions) Description of Equipment/Fixed Asset Calculation for Expense Grant Funds Example: Purchase of Vehicle Toyota Prius @ Market Value $50,000 TOTAL: $0
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Byrne SCIP Request for Proposals Part III Page 53
Equipment/Fixed Assets Narrative: List any equipment or fixed assets that will be purchased with grant funds and provide a brief description for each item that explains how it will be used toward fulfilling grant objectives.
7. Other (Travel, Staff Training, etc.)
Description Calculation for Expense Grant Funds
Example: Staff Trainings $500/per training x 5 staff $2,500 TOTAL: $0
Other (Travel, Staff Training, etc.) Narrative: Provide a brief explanation for how each item listed above will contribute toward fulfilling grant objectives. Please budget for one 2-day trip to Sacramento for 3-5 key grant team members.
8. Indirect Costs
For this grant program, indirect costs may be charged using only ONE of the two options below: Grant Funds If the applicant does not have a federally approved indirect cost rate, the applicant may claim indirect costs using the Federal De Minimis, 15% of Modified Total Direct Costs (calculated as 15% multiplied by total direct costs, minus equipment, plus up to the first $50,000 of each subcontract) $0 $0
If the applicant has a federally approved indirect cost rate, may claim indirect costs up to the organization's federally approved indirect cost rate. $0 $0 Please see Instructions tab for additional information regarding Indirect Costs. If the amount exceeds the maximum allowed and/or turns red, please adjust it to not exceed the line-item limit noted.
TOTAL:
$0
Indirect Costs Narrative:
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Attachment B: Project Work Plan
REQUIRED ATTACHMENT: You will be prompted to upload this document to the BSCC-Submittable Application.
Instructions: Applicants must complete a Project Work Plan using the format below. Provided goals and objectives must have a clear relationship to the need and intent of the grant. The Project Work Plan must attempt to identify activities/services and estimate timelines for the entire grant term. A minimum of one goal and corresponding objectives must be identified.
Completed plans should identify:
1. 2. how the goal(s) will be achieved in terms of the activities/services, responsible staff/partners, and the timelines.
3. a list of the data elements to be collected.
Please cut and paste into a Word document. Expand cells as necessary. (1) Goal: > Objectives (A., B., etc.) A.>
B.
C.
Project activities and services that support the identified goal and objectives: Responsible staff/partners Timeline Start Date End Date
1.>
2. 3.
1.>
2. 3.
1.>
2. 3.
1.>
2. 3.
List the data elements that will be used to measure the extent to which the goal and its objectives are achieved. See Appendix E for the definition of a data element. > April 7, 2025 CC Special & Regular Mtg Page 272 of 651
Byrne SCIP Request for Proposals Part III Page 55
(2) Goal: > Objectives (A., B., etc.) A.>
B.
C.
Project activities and services that support the identified goal and objectives: Responsible staff/partners Timeline Start Date End Date
1.>
2. 3.
1.>
2. 3.
1.>
2. 3.
1.>
2. 3.
List the data elements that will be used to measure the extent to which the goal and its objectives are achieved. See Appendix E for the definition of a data element. > (3) Goal: > Objectives (A., B., etc.) A.>
B.
C.
Project activities and services that support the identified goal and objectives: Responsible staff/partners Timeline Start Date End Date
1.>
2. 3.
1.>
2. 3.
1.>
2. 3.
1.>
2. 3.
List the data elements that will be used to measure the extent to which the goal and its objectives are achieved. See Appendix E for the definition of a data element. > April 7, 2025 CC Special & Regular Mtg Page 273 of 651
Byrne SCIP Request for Proposals Part III Page 56
Attachment C: Criteria and Assurance for Non-Governmental Organizations that Receive BSCC Grant Funds as a Subcontractor
Required Attachment: Applicants will be prompted to upload this document from the BSCC Byrne SCIP website to the BSCC Submittable Application Portal.
The Byrne SCIP RFP includes requirements that apply to non-governmental organizations that receive BSCC grant funds as subcontractors. Grantees are responsible for ensuring that all subcontracted third parties continually meet these requirements as a condition of receiving any Byrne SCIP funds. The RFP describes these requirements as follows:
Any non-governmental organization that receives Byrne SCIP funds must:
Have been duly organized, in existence, and in good standing at least six (6) months prior Note: Non-governmental organizations that have recently reorganized or have merged with other qualified non-governmental organizations that were in existence prior to the six (6) month date are also eligible, provided all necessary agreements have been executed and filed with the California Secretary of State prior to Grant Agreement with BSCC.
applicable.
Have a valid business license, Employer Identification Number (EIN), and/or Taxpayer ID (if sole proprietorship).
Have any other state or local licenses or certifications necessary to provide the services requested (e.g., facility licensing by the Department of Health Care Services), if applicable.
In the table below, provide the name of the Grantee and list all subcontracted third parties.
Name of Grantee:
See next page for signature block.
Name of Subcontracted Third
Party Address Email / Phone Meets All Requirements
Yes No
Yes No
Yes No
Yes No
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Grantees are required to update this list and submit it to BSCC any time a new third-party subcontract is executed after the initial assurance date. Grantees shall retain (on-site) applicable source documentation for each contracted party that verifies compliance with the requirements listed in the Byrne SCIP RFP. These records will be subject to the records and retention language found in Appendices A and C of the Standard Agreement.
The BSCC will not reimburse for costs incurred by any third party that does not meet the requirements listed above and for which the BSCC does not have a signed grantee assurance on file.
A signature below is an assurance that all requirements listed above have been met.
AUTHORIZED SIGNATURE
(This document must be signed by the person who is authorized to sign the Grant Agreement.)
NAME OF AUTHORIZED OFFICER TITLE TELEPHONE NUMBER EMAIL ADDRESS
STREET ADDRESS CITY STATE ZIP CODE
verified e-signature is acceptable) DATE
x
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Attachment D: Certification of Compliance with BSCC Policies Regarding Debarment, Fraud, Theft, and Embezzlement
Required Attachment: Applicants will be prompted to upload this document from the BSCC Byrne SCIP website to the BSCC Submittable Application Portal.
It is the policy of the BSCC to protect grant funds from unreasonable risks of fraudulent, criminal, or other improper use. As such, the Board will not enter into contracts or provide reimbursement to applicants that have been:
1. debarred by any federal, state, or local government entities during the period of debarment; or
2. convicted of fraud, theft, or embezzlement of federal, state, or local government grant funds for a period of three years following conviction.
Furthermore, the BSCC requires grant recipients to provide an assurance that there has been no applicable debarment, disqualification, suspension, or removal from a federal, state, or local grant program on the part of the grantee at the time of application and that the grantee will immediately notify the BSCC should such debarment or conviction occur during the term of the Grant contract.
BSCC also requires that all grant recipients include, as a condition of award to a subgrantee or subcontractor, a requirement that the subgrantee or subcontractor will provide the same assurances to the grant recipient. If a grant recipient wishes to consider a subcontractor that has been debarred or convicted, the grant recipient must submit a written request for exception to the BSCC along with supporting documentation.
By checking the following boxes and signing below, applicant affirms that:
[ ] I/We are not currently debarred by any federal, state, or local entity from applying for or receiving federal, state, or local grant funds.
[ ] I/We have not been convicted of any crime involving theft, fraud, or embezzlement of federal, state, or local grant funds within the last three years. We will notify the BSCC should such debarment or conviction occur during the term of the Grant contract. [ ] I/We will hold subcontractors to these same requirements.
A grantee may make a request in writing to the Executive Director of the BSCC for an exception to the debarment policy. Any determination made by the Executive Director shall be made in writing.
AUTHORIZED SIGNATURE
(This document must be signed by the person who is authorized to sign the Grant Agreement.)
NAME OF AUTHORIZED OFFICER TITLE TELEPHONE NUMBER EMAIL ADDRESS
STREET ADDRESS CITY STATE ZIP CODE
(verified e-signature is acceptable) DATE
X
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Attachment E: Governing Board Resolution or Other Proof of Signing Authority
NOT REQUIRED AT TIME OF SUBMISSION
Instructions: Before the grant award can be finalized and funds awarded, applicants must provide evidence that the person signing the grant agreement has signing authority, which may include articles of incorporation, bylaws, or a board resolution conferring authority to the signatory.
Below is assurance language that should be included in a Governing Board resolution submitted to the Board of State and Community Corrections.
SAMPLE GOVERNING BOARD RESOLUTION
WHEREAS the (insert name of Applicant Agency) desires to participate in the 2024 Byrne State Crisis Intervention Program Grant administered by the Board of State and Community Corrections (hereafter referred to as the BSCC).
NOW, THEREFORE, BE IT RESOLVED that the (insert title of designated official) be authorized on behalf of the (insert name of Governing Board) to submit the grant proposal for this funding and sign the Grant Agreement with the BSCC, including any amendments thereof.
BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant expenditures controlled by this body.
Passed, approved, and adopted by the (insert name of Governing Board) in a meeting thereof held on (insert date) by the following:
Ayes:
Noes:
Absent:
Signature: _______________________________________ Date: _________________ Typed Name and Title: ___________________________________________________ ATTEST: Signature: _______________________________ Date: _________________ Typed Name and Title: ___________________________________________________ April 7, 2025 CC Special & Regular Mtg Page 277 of 651
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AGENDA REPORT
ADMINISTRATION DEPARTMENT 208 PARK AVENUE, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG REVIEW: ☒ Finance Director ☒ Deputy City Manager ☒ City Manager To: Mayor Mary Mendoza and Councilmembers
From: Nick Kimball, City Manager
By: Will Pettener, Assistant to the City Manager
Date: April 7, 2025
Subject: Consideration of a Legislative Advocacy Letter from the San Fernando City Council to Los Angeles Unified School District 6 Board Member Kelly Gonez, in Support of Increasing Police Presence and Partnerships on School Campuses RECOMMENDATION:
It is recommended that the City Council continue this item until the Regular City Council Meeting on May 5, 2025, to provide sufficient time for all interested City Councilmembers to meet with Board Member Gonez, per City Council direction provided at the March 3, 2025 Regular Meeting.
BACKGROUND:
1. In 2020, Los Angeles Unified School District’s (LAUSD) school board voted to make cuts to the District’s Los Angeles School Police Department and remove police officers from all campuses in response to the Defund the Police movement and other related civil unrest movements at the time.
2. On August 7, 2023, the City Council approved a partnership with LAUSD to enter into a non-financial Memorandum of Understanding (MOU) Education Compact (Contract No. 2185) to support students and families in San Fernando.
3. On February 3, 2025, the City Council received presentations from the Los Angeles District Attorney and the San Fernando Police Department on current law enforcement policies and crime statistics relevant to the City. The City Council requested staff to develop an advocacy letter urging LAUSD to enhance police presence on campuses and improve partnerships with law enforcement agencies.
4. On March 3, 2025, the City Council considered the approval and distribution of a legislative advocacy letter to Board Member Gonez (Attachment “A”). The City Council directed staff to invite Board Member Gonez to present to City Council on School Safety, and table sending the letter to LAUSD to the April 7, 2025 City Council Meeting, pending Councilmember meetings with Member Gonez to discuss school policy and collaboration efforts.
April 7, 2025 CC Special & Regular Mtg Page 281 of 651
Consideration of a Legislative Advocacy Letter from the San Fernando City Council to Los Angeles Unified School District 6 Board Member Kelly Gonez, in Support of Increasing Police Presence and Partnerships on School Campuses
ANALYSIS:
In 2020, the LAUSD Board of Director’s removed all police officers from school campuses in the district as a response to the Defund the Police movement, other civil unrest movements at the time, and the sentiment that many students were fearful of the police. While these decisions were made to address broader discussions around policing in schools, parent groups and many residents of San Fernando have expressed significant concern with these lenient policies, citing increased rates of violence, gang activity, and physical altercations on campuses.
According to LAUSD’s 2024 campus incident data report (Attachment “B”), since the 2017-18 school year, there has been a 70% increase in cases of weapons found on campus and more than a 100% increase in cases of fighting or physical aggression. This campus incident report was presented at the April 18, 2024 LAUSD School Safety and Climate Committee Meeting (full report can be found at the following weblink: April 2024 LAUSD School Safety and Climate Committee Meeting Agenda).
An important component of the Education Compact with LAUSD is to create a “Safe and Positive School Climate”. To address the ongoing safety concerns of the community, the City Council requested that staff draft an advocacy letter for their review that would provide notice to District 6 School Board Member Kelly Gonez, who represents the District that includes San Fernando, urging LAUSD to consider the following measures to work towards achieving this key component of our Compact:
1. Reestablish On-Campus Police Presence – Assign dedicated campus police officers to each LAUSD school in the City, and throughout the District, to deter crime, prevent violence, and foster positive relationships between students and law enforcement.
2. Enhance Community Policing and Outreach – Expand programs with the San Fernando Police Department and other law enforcement agencies to engage students, parents, and community members in conversations about safety, mental health, and conflict resolution to prevent incidents before they escalate.
The proposed letter outlines a desire to meet and collaborate directly with LAUSD leadership to find common ground and identify solutions that address the unique needs of San Fernando. The letter also provides an open invitation for Board Member Gonez to present at a City Council meeting in the near future to address the District’s current policing and campus safety policies.
BUDGET IMPACT:
There is no impact to the budget by approval of this legislative advocacy letter. Legislative advocacy is part of the City Manager’s Office fiscal year 2024-2025 Work Plan.
April 7, 2025 CC Special & Regular Mtg Page 282 of 651
Consideration of a Legislative Advocacy Letter from the San Fernando City Council to Los Angeles Unified School District 6 Board Member Kelly Gonez, in Support of Increasing Police Presence and Partnerships on School Campuses
CONCLUSION:
It is recommended that the City Council continue this item until to the May 5, 2025 Regular City Council Meeting to provide sufficient time for all interested City Councilmembers to meet with Board Member Gonez, per City Council direction provided at the March 3, 2025 Regular Meeting.
ATTACHMENTS:
A. Advocacy Letter to LAUSD in Support of Increasing Police Presence and Partnerships on School Campuses
B. 2017-2024 Campus Incident Data presented at the April 18, 2024 LAUSD School Safety and Climate Committee Meeting
April 7, 2025 CC Special & Regular Mtg Page 283 of 651
1 April 18, 2024 LAUSD School Safety and Climate Committee Meeting Agenda, weblink:
https://www.lausd.org/cms/lib/CA01000043/Centricity/Domain/1057/04-18- 24SSCAgendaPacket.pdf
CITY COUNCIL
MAYOR
MARY MENDOZA
VICE MAYOR
MARY SOLORIO
COUNCILMEMBER
JOEL FAJARDO
COUNCILMEMBER
VICTORIA GARCIA
COUNCILMEMBER
PATTY LÓPEZ
OFFICE OF THE
CITY COUNCIL
117 MACNEIL STREET
SAN FERNANDO
CALIFORNIA
91340
(818) 898-1201
WWW.SFCITY.ORG
ATTACHMENT “A”
April 7, 2025
Kelly Gonez
District 6 Board Member
Los Angeles Unified School District
333 S. Beaudry Avenue
Los Angeles, CA 90017
Re: Support for Police Presence and Partnerships on School Campuses Dear Board Member Gonez,
On behalf of the City of San Fernando, we write to express our strong support for strengthening the partnership between the Los Angeles Unified School District (LAUSD) and law enforcement agencies to enhance the safety and security of students, faculty, and staff on school campuses within our community.
As elected representatives, we recognize that schools should be a safe and nurturing environment where students can focus on their education without fear.
Recently, many members of our community have expressed concern over increased incidents of violence on school campuses within the City of San Fernando. These incidents highlight the need for a proactive approach to school safety, increasing the presence of Los Angeles School Police on school campuses, and utilizing the resources available through our law enforcement partners.
We acknowledge and appreciate the steps that were taken by LAUSD in 2024 to begin reinstituting police officers on select campuses, including at San Fernando Middle School. We believe that the expansion of this initiative, along with a more robust collaboration with law enforcement, is the most effective path forward. By welcoming greater law enforcement presence back onto our campuses, we can begin building positive relationships between students and police and provide more effective protective measures against gang and weapon-related activities.
According to LAUSD’s 2024 campus incident data report1, since the reduction in armed police officers on campuses across the District in 2017-18, there has been a 70% increase in cases of weapons found on campus and more than a 100% increase in cases of fighting or physical aggression. It is our aim to work with your administration to reverse these concerning trends.
April 7, 2025 CC Special & Regular Mtg Page 284 of 651
DISTRICT 6 BOARD MEMBER KELLY GONEZ
Support for Police Presence and Partnerships on School Campuses
In August 2023, the City entered into a Compact agreement with LAUSD that set forth a number of collaborative initiatives intended to support students and families in San Fernando. One of the pillars of that Memoriam of Understanding was to create a “Safe and Positive School Climate.”
We respectfully urge LAUSD to consider the following measures to work towards achieving this key component of our Compact:
1. Reestablish On-Campus Police Presence – Assign dedicated campus police officers to each LAUSD school in the City of San Fernando, and throughout the District, to deter crime, prevent violence, and foster positive relationships between students and law enforcement.
2. Enhance Community Policing and Outreach – Expand programs with the San Fernando Police Department and other law enforcement agencies to engage students, parents, and community members in conversations about safety, mental health, and conflict resolution to prevent incidents before they escalate.
We would welcome the opportunity to meet and collaborate with District representatives to discuss how we can collectively advance these efforts. We would also like to extend an invitation for you to attend a future City Council meeting as a guest speaker. Please let us know a convenient time for a discussion, or if there are existing initiatives where the City of San Fernando can offer support.
Thank you for your leadership and commitment to the students and families of our shared community. We look forward to your response and to working together to continue building safer and more resilient schools across the San Fernando Valley.
Sincerely,
COUNCILMEMBER ELECTRONIC SIGNATURES
Mary Mendoza
Mayor
Mary Solorio
Vice Mayor
Joel Fajardo
Councilmember
Victoria Garcia
Councilmember
Patty López
Councilmember
April 7, 2025 CC Special & Regular Mtg Page 285 of 651
DISTRICT 6 BOARD MEMBER KELLY GONEZ
Support for Police Presence and Partnerships on School Campuses
cc: Superintendent Alberto M. Carvalho, LAUSD
Los Angeles School Board Members
San Fernando LAUSD School Principals
Martha Alvarez, Chief of Governmental Relations, LAUSD
April 7, 2025 CC Special & Regular Mtg Page 286 of 651
Suicide Risk 9,423 9,725 10,438 11,553 8,846
Fighting/Physical Aggression 2,270 2,315 2,965 4,569 4,786 Threat 1,994 1,748 2,217 3,042 3,302
Illegal/Controlled Substance 854 939 994 1,678 1,501
Weapons 705 669 994 1,197 903
Reported Incident Data
School Years 2019-20 and 2020-21 not included due to hybrid instruction.
April 7, 2025 CC Special & Regular Mtg
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AGENDA REPORT
CITY CLERK DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1204 WWW.SFCITY.ORG REVIEW: ☒ Finance Director ☒ Deputy City Manager ☒ City Manager To: Mayor Mary Mendoza and Councilmembers
From: Nick Kimball, City Manager
By: Julia Fritz, City Clerk
Date: April 7, 2025
Subject: Consideration to Approve a Renewal Contract with the County of Los Angeles for Public Health Services
RECOMMENDATION:
It is recommended that the City Council:
a. Approve a renewal contract between the City of San Fernando and the County of Los Angeles (“County”) (Attachment “A” – Contract No. 2350) for Public Health Services (“PHS”) effective July 1, 2025 through June 30, 2029, thereafter automatically renewing for consecutive five (5) year terms; and
b. Authorize the City Manager, or designee, to make non-substantive changes and execute all related documents.
BACKGROUND:
1. In 1963, the City Council approved County of Los Angeles Contract No 7225 for public health services in the City (Attachment “B”), which has been automatically renewed annually.
2. On October 22, 2024, the County of Los Angeles Board of Supervisors approved an updated replacement agreement with each city for health officer services. The County’s staff report is included as Attachment “C”.
3. On March 21, 2025, the City received the updated Public Health Services (PHS) agreement from the County, which is required to continue receiving Public Health Officer services from the Los Angeles County Department of Public Health.
ANALYSIS:
The Los Angeles County Department of Public Health (DPH) provides essential services that protect and improve community well-being. These include monitoring and responding to disease April 7, 2025 CC Special & Regular Mtg Page 291 of 651
Consideration to Approve a Renewal Contract with the County of Los Angeles for Public Health Services
outbreaks, providing vaccinations, managing infectious diseases, promoting health through education on nutrition, mental health, and chronic disease prevention. DPH also ensures emergency preparedness for pandemics and natural disasters while overseeing environmental health, including maternal and child health programs.
Under State law, cities may contract with counties for local public health services, allowing the County Health Officer to enforce public health laws, conduct inspections, and perform related functions within the City’s jurisdiction, as authorized under Title 17 of the California Code of Regulations.
The PHS contract designates the County Health Officer as the local health officer for the City.
Since its approval in 1963, this agreement has been automatically renewed annually for the past 60 years. As part of an effort to update outdated terms and legal citations and modernize the overall agreement, the County Board of Supervisors recently approved a new general agreement and authorized DPH to distribute to cities for review and execution.
The City’s current PHS contract will expire on June 30, 2025. To ensure the continued provision of public health services, staff recommends that the City Council approve the updated PHS contract, effective July 1, 2025, through June 30, 2029, with automatic five-year renewals thereafter.
BUDGET IMPACT:
The approval of the proposed PHS agreement will authorize services to be provided on an as-needed basis and does not commit the City to a fixed cost. Any costs related to these as-needed services will be included as part of the City’s annual operating budget.
CONCLUSION:
It is recommended that the City Council approve the renewal of the PHS Contract between the City of San Fernando and the County effective July 1, 2025 through June 30, 2029, thereafter automatically renew for consecutive five (5) year terms; and authorize the City Manager, or designee, to make non-substantive changes and execute all related documents.
ATTACHMENTS:
A. Contract No. 2350
B. Contract No. 7225
C. County of Los Angeles Public Health Staff Report
April 7, 2025 CC Special & Regular Mtg Page 292 of 651
City of San Fernando – PH-005655
Contract No. PH-005655
DEPARTMENT OF PUBLIC HEALTH
PUBLIC HEALTH SERVICES CONTRACT
THIS CONTRACT “Contract” is made and entered into on _______________ by and between COUNTY OF LOS ANGELES
(hereafter "County")
and CITY OF SAN FERNANDO
(hereafter "City")
THIS PUBLIC HEALTH SERVICES CONTRACT ("Contract") is made by and between the County of Los Angeles, hereinafter referred to as the "County", and the City of San Fernando hereinafter referred to as "City." RECITALS:
The City desires to continue to contract with the County for the performance of public health services by the County’s Department of Public Health (“Public Health”), for the County’s Health Officer to act as the City’s Health Officer, and for the County's Department of Public Health to serve as the City's Environmental Health Department.
The County agrees to continue performing such services on the terms and conditions set forth in this Contract.
This Contract is authorized by California Health and Safety Code Sections 101400 and 101405.
To effectuate public health services for the City, the County and its duly appointed Health Officer shall exercise the powers and duties that are conferred upon local health officers by law.
ATTACHMENT "A"
CONTRACT NO. 2350
April 7, 2025 CC Special & Regular Mtg Page 293 of 651
City of San Fernando – PH-005655
The County Health Officer shall fulfill the obligations and exercise the authority conferred by California Health and Safety Code Sections 101470 and 101475 within the territorial jurisdiction of the City in the performance of this Contract.
THEREFORE, THE PARTIES MUTUALLY AGREE AS FOLLOWS:
1. TERM: This Contract shall become effective upon date of execution, and replace all prior contracts for public health services between the City and County.
This contract shall continue in full force and effect until June 30, 2029. Subject to Section 7 below, this Contract shall thereafter be automatically renewed for consecutive five (5) year terms, for an indefinite period, without further action by either City or County, unless City or County terminates the Contract in the manner set forth in Section 7.
2. PUBLIC HEALTH SERVICES: The County and the County’s Health Officer shall observe and enforce within the territorial jurisdiction of the City all of the following:
a. Orders, quarantine, and other regulations, concerning public health, prescribed by the California Department of Public Health (“CDPH”). b. Statutes relating to public health.
c. Provisions of Los Angeles County Code, Title 11, and any amendments thereto, as adopted by City by ordinance or resolution, to the same extent as they are enforced in the unincorporated area of the County.
3. DESCRIPTION OF PUBLIC HEALTH FUNCTIONS:
a. The performance of all public health services, the standard of performance and other matters incidental to the performance of public health services and observation and enforcement of public health statutes, regulations, ordinances and CDPH orders and guidance shall be determined solely at the discretion of the County Health Officer and/or Director of County CONTRACT NO. 2350 April 7, 2025 CC Special & Regular Mtg Page 294 of 651
City of San Fernando – PH-005655
Public Health. The control of County personnel under this Contract shall remain exclusively with the County.
b. The County agrees to continue to perform for the City such public health services as are authorized or mandated by state laws or regulations related to public health, to be performed by the local health officer or local enforcement agency.
i. Pursuant to California Health and Safety Code section 101045, the County shall investigate health and sanitary conditions in detention facilities operated by the City, if any. County may bill and receive payment from City for inspection and reporting services in the manner provided by Paragraph 4, subsections (g) and (h) of this Contract.
ii. For future enactments of state law or regulation, County agrees to perform public health services that impose a specific duty or obligation on the local health officer to observe or enforce. Should future state law statutory or regulatory enactment related to public health not impose a duty or obligation on the local health officer, City may request in writing that the County perform that public health service. Should County elect to perform that discretionary public health service for City, pursuant to such City request, then County may bill and receive payment from City for inspection and reporting services in the manner provided by Section 4, subsections (g) and (h) of this Contract.
c. The County agrees to continue to perform for the City such public health services as authorized or mandated by provisions of Title 11 of the Los Angeles County Code, and any amendments or additions thereto, that the City has adopted via ordinance or resolution.
i. Should the County Board of Supervisors enact future provisions to or amend existing provisions of Title 11 of the Los Angeles County Code, County will inform the City of the newly enacted provision or amendment via email to the City’s Manager, and describe the CONTRACT NO. 2350 April 7, 2025 CC Special & Regular Mtg Page 295 of 651
City of San Fernando – PH-005655
enacted new provision or amendment and the impact to the services performed under this Contract, if any.
ii. For future ordinances that may be enacted by the Board of Supervisors into Title 11 of the Los Angeles County Code, in order for the County to observe and enforce that enacted ordinance within the City, the City must approve the incorporation of the identical version of that new Title 11 provision into its municipal code via ordinance or by resolution of the City Council. iii. Any future amendments to provisions of Title 11 of the Los Angeles County Code that exist in the City’s Municipal Code at the date of the execution of this Contract, shall be incorporated by the City into its municipal code.
d. The County shall issue public health permits and licenses to permittees located within the City and collect the fees as provided for in Los Angeles County Code, Title 8, Chapter 8.04. Such fees shall be retained by County Public Health for the benefit of County as full compensation for the services performed by the Public Health Director and County Health Officer on behalf of the City.
i. County may, from time to time, amend or alter the public health permit or license fees charged to those individuals or entities required to obtain a public health permit or license pursuant to either state statute or Los Angeles County Code, Title 8, Chapter
8.04. ii. City may not set, collect, or retain public health permit or license fees for any public health service performed by County under this Contract.
e. For the purpose of performing said functions, County shall furnish and supply all necessary labor, supervision, equipment, and supplies necessary to provide the public health services described in this Contract and as necessary to protect the public health, safety, and welfare as determined by Public Health in its sole discretion. All persons employed in CONTRACT NO. 2350 April 7, 2025 CC Special & Regular Mtg Page 296 of 651
City of San Fernando – PH-005655
the performance of public health services and functions under this Contract shall be County personnel.
4. GENERAL TERMS:
a. To facilitate the performance of public health services, City and County will cooperate and assist each other to fulfill the purpose and intent of this Contract.
b. Exhibit A of this Contract, which is attached hereto and incorporated herein, shall provide the language of the City’s Municipal Code, as amended, that reflects the City’s specific adoption of Division 1 of Title 11 of the Los Angeles County Code as of the effective date of this Contract.
Exhibit A may be revised to reflect any changes to the City’s Municipal Code regarding Title 11 of the Los Angeles County Code. c. All persons employed in the performance of such public health duties, functions and services for City shall be County employees or personnel and no City employee shall be supplanted by County, and no person employed by County under this Contract shall have any City pension, civil service, or any status or right.
d. The City shall not be called upon to assume any liability for the direct payment of any salary, wages or other compensation to any County personnel performing services hereunder for the City, or be liable for compensation to or required to indemnify any County employee for injury or sickness arising out of his or her employment.
e. The parties have executed an Assumption of Liability Contract approved by the Board of Supervisors on December 27, 1977, and/or a Joint Indemnity Contract approved by the Board of Supervisors on October 8, 1991. Whichever of these documents the City has signed later in time is currently in effect and hereby made a part of and incorporated into this Contract by reference. In the event that the Board of Supervisors later approves a revised Joint Indemnity Contract, and the City executes the CONTRACT NO. 2350 April 7, 2025 CC Special & Regular Mtg Page 297 of 651
City of San Fernando – PH-005655
revised contract, the subsequent contract as of its effective date shall supersede the contract previously in effect between the parties hereto. f. City is not required to separately reimburse County for the performance or enforcement of any City ordinance or resolution which adopts identical provisions of Los Angeles County Code, Title 11, and its amendments. g. Should City request in writing additional public health services of the County, that are not required by statute, regulation or CDPH Order, or as provided in Title 11 of the Los Angeles County Code, the County may charge the City, at rates approved by the Board of Supervisors, an hourly rate that will reimburse the County for the costs for the provision of those specific public health services.
h. County, through its Director of Public Health, must render to City within twenty (20) calendar days after the close of each calendar month an itemized invoice which covers all extra services performed for City if such services were requested by the City in writing, during said month, and City must pay County within thirty (30) days after date of such invoice. i. If a violation of public health statutes, regulations or ordinances results in a public health hazard within the City, County will notify the City Manager in writing. If the City elects to pursue legal prosecution or abatement, City shall provide to County contact information for counsel that will represent the City or the People in any legal proceeding to abate or mitigate the public health hazard. City shall bear the full cost of such proceedings.
County may bill City on an hourly basis for time spent by County employees participating in such legal proceedings.
5. NOTICES: Notices hereunder must be in writing and may either be delivered personally or sent by registered or certified mail, return receipt requested, postage prepaid, attention to the parties at the addresses listed below. Public Health Director, or the Director’s designee, is authorized to execute all notices or demands which are required or permitted by County under this Contract.
CONTRACT NO. 2350 April 7, 2025 CC Special & Regular Mtg Page 298 of 651
City of San Fernando – PH-005655
Addresses and parties to be notified may be changed by providing at least ten (10) working days prior written notice to the other party.
A. Notices to County must be addressed as follows:
(1) Department of Public Health
Environmental Health – Administrative Headquarters
5050 Commerce Drive
Baldwin Park, California 91706
Attention: Director, Environmental Health
E-mail: [email protected]
(2) Department of Public Health
Contracts and Grants Division
5555 Ferguson Drive, 2nd Floor, Suite 210
Commerce, CA 90022
Attention: Division Director
Email: [email protected]
(3) Department of Public Health
Office of the Director
Attention: Director, Public Health
313 North Figueroa Street
Los Angeles, CA 90012
Email: [email protected]
B. Notices to City must be addressed as follows:
(1) City of San Fernando
Attention: City Manager
117 Macneil Street
San Fernando, CA 91340
Email: [email protected]
Phone: (818) 898-1200
6. GOVERNING LAW, JURISDICTION, AND VENUE: This Contract will be governed by, and will be construed in accordance with, the laws of the State of California. City agrees and consents to the exclusive jurisdiction of the courts of the State of California or the United States Courthouse, Central District, Western Division, for all purposes regarding this Contract and further agrees and consents CONTRACT NO. 2350 April 7, 2025 CC Special & Regular Mtg Page 299 of 651
City of San Fernando – PH-005655
that venue of any action brought under this Contract shall be exclusively in the County of Los Angeles.
7. TERMINATION FOR CONVENIENCE: The performance of services under this Contract may be terminated, with or without cause, in whole or in part, from time to time when such action is deemed by County or City to be in their own best interest. Termination of services hereunder shall be effectuated by the delivery of an advance written Notice of Termination of the entire Contract by one party to the other at least one hundred and eighty (180) calendar days prior to July 1 of the following calendar year. The termination of services may only be effective on July 1 of the calendar year, so as to assure no lapse in public health and local health officer services to the residents of City.
8. ALTERATION OF TERMS/AMENDMENTS: The body of this Contract and any Exhibits attached hereto, and documents incorporated by reference, fully expresses all understandings of the parties concerning all matters covered and shall constitute the total Contract. No addition to, or alteration of, the terms of this Contract, whether by written or verbal understanding of the parties, their officers, employees or agents, shall be valid and effective unless made in the form of a written amendment to this Contract which is formally approved and executed by the parties in the same manner as this Contract.
9. INDEPENDENT CONTRACTOR STATUS: This Contract is by and between the County and City and is not intended, and shall not be construed, to create the relationship of agent, servant, employee, partnership, joint venture, or association, as between the County and City. The employees and agents of one party shall not be, or be construed to be, the employees or agents of the other party for any purpose whatsoever.
CONTRACT NO. 2350 April 7, 2025 CC Special & Regular Mtg Page 300 of 651
City of San Fernando – PH-005655
10. NO INTENT TO CREATE A THIRD-PARTY BENEFICIARY CONTRACT:
Notwithstanding any other provision of this Contract, the parties do not in any way intend that any person shall acquire any rights as a third-party beneficiary under this Contract.
11. VALIDITY: If any provision of this Contract or the application thereof to any person or circumstance is held invalid, the remainder of this Contract and the application of such provision to other persons or circumstances shall not be affected thereby.
12. WAIVER: No waiver by the County of any breach of any provision of this Contract shall constitute a waiver of any other breach or of such provision.
Failure of the County to enforce at any time, or from time to time, any provision of this Contract shall not be construed as a waiver thereof. The rights and remedies set forth in this paragraph shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Contract. /
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CONTRACT NO. 2350 April 7, 2025 CC Special & Regular Mtg Page 301 of 651
City of San Fernando – PH-005655
IN WITNESS WHEREOF, the Board of Supervisors of the County of Los Angeles has caused this Contract to be subscribed by its Director of Public Health, and Contractor has caused this Contract to be subscribed in its behalf by its duly authorized officer, the month, day, and year first written above.
CITY OF SAN FERNANDO COUNTY OF LOS ANGELES
By: ____________________________ By: _____________________________ Nick Kimball Barbara Ferrer, Ph.D., M.P.H., M.Ed.
City Manager Director
Date: ___________________________ Date: ___________________________
APPROVED AS TO FORM APPROVED AS TO FORM
BY THE OFFICE OF THE CITY ATTORNEY BY THE OFFICE OF THE COUNTY COUNSEL DAWYN R. HARRISON, County Counsel
By: ____________________________ APPROVED AS TO CONTRACT Richard Padilla, City Attorney ADMINISTRATION:
Department of Public Health
Date: ___________________________
By: _____________________________
Contracts and Grants Division
ATTEST:
Date: ___________________________
By: ____________________________
Julia Fritz, City Clerk
Date: ___________________________
(AFFIX CORPORATE SEAL HERE)
#07642:db
CONTRACT NO. 2350 April 7, 2025 CC Special & Regular Mtg Page 302 of 651 SAN FERNANDO – PH-005655
Exhibit A:
CITIES - HEALTH OFFICER - ADOPTION OF COUNTY CODE
SAN FERNANDO
ADOPTION OF OUR COUNTY CODE TITLE 8 & TITLE 11
ARTICLE III. - HEALTH CODE
Sec. 42-81. - Adopted by reference.
Title 11, Health and Safety, of the Los Angeles County Code, as amended and in effect on May 1, 1996, is adopted by this express reference thereto as the health and safety code for the city. A copy of the health and safety code has been deposited in the office of the city clerk and shall be at all times maintained by the clerk for use and examination by the public. (Code 1957, § 11A.1)
Sec. 42-84. - Authority of county health officers to enforce regulations regarding food handler training certification and posting of letter grade cards and inspection scores in food establishments.
Sections 8.04.165, 8.04.225, 8.04.275, 8.04.337, 8.04.405, 8.04.752, 8.04.755, 8.04.930, and
8.04.943 of title 8 and the provisions of chapter 11.11 of title 11 of the Los Angeles County Code, as enacted by and referenced in Los Angeles County Ordinance No. 97-0071, effective January 16, 1998, fully express the will and intention of the city council as to those matters relating to public health which are contained therein and are adopted and are incorporated in this article by reference. Subsections 42-82(1) and (2) and section 42-83 of this article shall not apply to the Los Angeles County Code provisions adopted by reference pursuant to this section.
(Ord. No. 1493, § 1(11A.5), 5-18-1998)
CITY MUNICIPAL CODE EXCLUSION OF SPECIFIC PUBLIC HEALTH SERVICES None
CONTRACT NO. 2350 April 7, 2025 CC Special & Regular Mtg Page 303 of 651 - -
AGREEMENT - HEALTH SERVICES
THIS AGREEMENT, made and entered into this 10t h
day of _____ J_u_n_e ______ , 19~, by and between
the COUNTY OF LOS ANGELES, State of California, hereinafter called the "County," and the CITY OF San Fernando
Los Angeles County, California, a municipal corporation, hereinafter called the "City, "
WITNESSETH: .
THAT WHEREAS, Sections 480, 481 and 482 of the
Health and Safety Code of the State of California
,
aut horize the Board of Supervisors of the County to contract with the City for the performance by the Health Officer and other employees of the County of any or all functions relating to the enforcement in the City of all ordinances thereof relating to public health and sanitation, and the making of all inspections and the performance of all
functions in connection therewith at cost;
NOW, THEREFORE, in consideration of the mutual
covenants and agreements herein contained, it is hereby agreed as follows:
FIRST: The County agrees to render such public -· ""t,
.• ·1 \ . \
heal th services as authorized by Sections 480 and 482 of f'?\'~·l·{:\~~;-__ r the Heal th and Safety Code of the State of California a~ rst) ?:-e,; ~_' -• -·' C,1/,.,I' • r r:-
\\~\ 1i. \.,~ as may be required by the City as provided by its ordinances now in effect or hereaft er adopt ed. Copies of ATTACHMENT "B"
April 7, 2025 CC Special & Regular Mtg Page 304 of 651
all ordinances now in effect, or hereafter adopted, and all amendments thereto, shall be promptly supplied the
County of Los Angeles. It is understood that the City,
upon proper resolution by the City Council, shall make
request in writing to the County Health Officer for performance of services required under ordinances now in effect or later to be enacted.
SECOND: The City agrees to pay the cost as defined
in Paragraph Ninth hereof, for the enforcement of said
ordinance or ordinances, or in its election, the provisions in Paragraph Fifteenth. Costs of services rendered under Paragraph Fifth shall be paid pursuant to Paragraph Ninth.
Services performed under Paragraph Sixteenth shall be paid for in the manner of election as provided for therein.
THIRD: It is expressly and mutually agreed that the
City shall compensate the County for court time in the
enforcement of local ordinances on the basis of the cost of performing said work as defined in Paragraph Ninth hereof, reduced by the amount recovered by witness fees.
FOURTH: No services to be compensated for pursuant
to Paragraphs Third and Ninth hereof shall be performed unless said City shall have available funds previously
appropriated to cover the costs hereof.
FIFTH: In the event the City desires to have rodent
control and extermination measures undertaken by the County, it is expressly and mutually agreed that the City shall -2-
April 7, 2025 CC Special & Regular Mtg Page 305 of 651
compensate the County for the cost of providing said
service, as defined in Paragraph Ninth hereof. Further, it is expressly understood that the City shall notify
the County Health Officer of its intent to avail itself of rodent control or extermination; that the City shall set aside a sum sufficient to cover the cost of rodent
control or extermination; that the County Health Officer shall be notified of the amount set aside for the control and suppression of rodents; and that the County shall not exceed the amount set up by the City unless expressly
authorized in writing to do so by the City.
SIXTH: The County agrees to submit to the City
during the life of this agreement periodic statements in duplicate for services rendered during the period covered, and the City agrees to pay the cost thereof within thirty (30) days after receipt of such billing. If the City
desires monthly billing it shall notify the County in
writing, otherwise billing periods shall be fixed by the County.
SEVENTH: It is expressly agreed between the parties
hereto that nothing herein contained shall be construed to bind the City to designate or demand of the County, or the County to furnish any particular number of inspections or visits.
EIGHTH: Performance hereunder shall commence on
, 19 63 , and this contract shall ------------ 1
remain in full force and effect to July 1, 19_, and
unless then terminated shall be renewed without further action -3-
April 7, 2025 CC Special & Regular Mtg Page 306 of 651
of the contracting parties from year to year, Either
party hereto shall have the right to terminate this
agreement at the end of any fiscal year by giving written notice of such intention to so do, such notice to be given not less than thirty (30) days prior to the end of any
fiscal year.
NINTH: The City agrees to pay the County the cost
of performing all services covered by this agreement, except as otherwise provided in Paragraph Fifteenth hereof. Costs shall include salaries of employees engaged in performing said services, a pro-rate of vacation and sick leave,
supervision of such employees while so employed, the County Retirement Contribution and Workmen's Compensation Insurance Premiums on salaries, traveling expenses, supplies, plus a pro-rate of all indirect expenses. If the cost of providing i the services changes, the City shall be notified of each such change in writing.
TENTH: For the purpose of performing said functions,
County shall furnish and supply all necessary labor,
supervision, equipment, communication facilities, and supplies necessary to maintain the level of service to be rendered hereunder.
ELEVENTH: Notwithstanding anything hereinbefore
contained, it is agreed that in all instances where special supplies, stationery, notices, forms, and the like must be issued in the name of said City, the same shall be supplied. -4-
April 7, 2025 CC Special & Regular Mtg Page 307 of 651
by said City at its own cost and expense.
TWELFTH: All persons employed in the performance
of such services and functions for said City shall be
County employees, and no City employee as such shall be taken over by said County, and no person employed hereunder shall have any City pension, civil service, or any status or right.
For the purpose of performing such services and
functions, and for the purpose of giving official status to the performance thereof, every County officer and
employee engaged in performing any such service and function shall be deemed to be an officer or employee of said City while performing service for said City, which service is within the scope of this agreement and is a municipal
function.
THIRTEENTH: City shall not be called upon to assume
any liability for the direct payment of any salaries, wages, or other compensation to any County personnel performing services hereunder for said City, or any liability other than that provided for in this agreement.
Except as herein otherwise specified, the City shall
not be liable for compensation or indemnity to any County employee for injury or sickness arising out of his
employment.
FOURTEENTH: County, its officers and employees, shall
not be deemed to assume any liability for intentional or -5-
April 7, 2025 CC Special & Regular Mtg Page 308 of 651
negligent acts of said City or of any officer or employee thereof.
FIFTEENTH: In the event City by ordinance adopts
the provisions of the Public Health Code of County
(Ordinance No. 7583), the Health Officer shall perform the services necessary to enforce said ordinance provisions in the City to the same extent as the County Ordinance is
enforced in unincorporated territory, and shall issue the permits and collect the fees provided for in Section 750 of said Public Health Code.
Said fees shall be retained by the Health Officer
for the benefit of County as full compensation for the
services performed by the Health Officer in the enforcement of said ordinance provisions, except that any court time spent in the enforcement thereof shall be compensated for in accordance with Paragraph Third hereof. In the event and whenever County Ordinance No. 7583 is amended to
change the amount or amounts of any of the said permit fees, City shall at once amend its ordinance to provide permit fees in the exact amount as those designated in the County Ordinance as amended.
In the event that the City elects to set, collect
and retain its own permit fees, it shall so notify the County Health Officer, and shall thereafter pay the cost of the service under this paragraph pursuant to Paragraph Ninth.
SIXTEENTH: The County agrees to enforce the
provisions of Division 13, Part 2 of the Health and Safety Code of the State of California, relating to the sanitation, maintenance, use and occupancy of mobile homes and mobile -6-
April 7, 2025 CC Special & Regular Mtg Page 309 of 651
home parks and as may be requested pursuant to such
sections by the City. It is understood that any such
requests shall be in writing, directed to the County
Health Offi cer and specifically designate the services to be required pursuant to any or all of the above
sections of the Health and Safety Code. Such notification to the County Health Officer from the City shall indicate the election of the City that the City agrees either to pay the cost as defined in Paragraph Ninth hereof for
the enforcement of said provisions of Division 13, Part 2 of the Health and Safety Code or that the City desires
the County Health Officer to collect and retain the annual operating permit fees as prescribed in Division 13, Part 2 as full compensation for services performed by the
County Health Officer.
INWITNESS WHEREOF, the parties hereto have
executed this agreement the day and year first ,above written .
ATTEST:
~L~ Ciy Cler ✓ ATTEST :
GORDON T. NESVIG
Clerk of the
Board of Supervisors
W!NiFR~J BERNS+EIN Depuy
A PPR()VED AS TO FORM
CITY OF SAN FERNANDO
BY lfZtrJ « ~cC
I MAYOR I
COUNTY OF LOS ANGELES
BY WARRl:N M. DORN
Chairman, Board of Supervisors
HAROLD W. KENNEDY , County Counsel
BY [)=4~ ~ ~
4/63 -7-
April 7, 2025 CC Special & Regular Mtg Page 310 of 651
Request approval to execute contracts for the administration of local public health services with 85 contracted cities (excluding Long Beach, Pasadena, and Vernon that have municipal public health departments) across Los Angeles County to reflect updated laws and revise outdated contract language.
SUBJECT
October 08, 2024
The Honorable Board of Supervisors
County of Los Angeles
383 Kenneth Hahn Hall of Administration
500 West Temple Street
Los Angeles, California 90012
Dear Supervisors:
APPROVAL TO EXECUTE 85 CITY CONTRACTS FOR PUBLIC HEALTH SERVICES
EXCLUDING THE CITIES OF LONG BEACH, PASADENA AND VERNON (ALL SUPERVISORIAL DISTRICTS)
(3 VOTES)
IT IS RECOMMENDED THAT THE BOARD:
1. Authorize and instruct the Director of the Department of Public Health (Public Health) to execute contracts substantially similar to Exhibit I, with the 85 cities listed in Attachment A, for public health services, effective upon date of execution through June 30, 2029, automatically renewed for consecutive five (5) year terms, for an indefinite period, at no cost to the County.
2. Delegate authority to the Director of Public Health, or designee, to execute amendments to the public health services contracts to correct errors, update exhibits to the contract, or revise the contract's terms and conditions.
31 October 22, 2024
BARBARA FERRER, Ph.D., M.P.H., M.Ed.
Director
MUNTU DAVIS, M.D., M.P.H.
County Health Officer
ANISH P. MAHAJAN, M.D., M.S., M.P.H.
Chief Deputy Director
313 North Figueroa Street. su· e 806
Los Angeles. CA 9001 2
TEL (213( 288-8117 • FAX (213) 975-1273
www.publicheotth.locounty.gov
BOARD OF SUPERVISORS
Hido L Solis
RrrtDislrict
Holy J. Mitct.ell
Second District
Lindsey P. Horvath
11-irdDistricl
Janice Hahn
Fourth District
KottvynBorger
Fifth District
ATTACHMENT "C"
April 7, 2025 CC Special & Regular Mtg Page 311 of 651
PURPOSE/JUSTIFICATION OF RECOMMENDED ACTION
The County of Los Angeles (County) has existing public health services contracts with 85 cities across Los Angeles County. California law authorizes contracts for local public health administration between counties and cities. These contracts allow the County’s Health Officer to serve as the local health officer within the jurisdictions of the contracted cities. The County has performed these services through Public Health on behalf of the contracted cities for approximately 60 years. Many of these existing contracts were executed during the 1960s and have not been updated since they were originally executed. Accordingly, certain language and provisions of the contracts have become outdated given the changes in applicable law and public health practice over the course of the past seven decades. Public Health is offering these updated contracts to the 85 contracted cities, to replace the existing, but outdated contracts, in order to better align the language of the contract with current County public health practice and modernize the agreements with current statutory citations.
Approval of Recommendation 1 will allow for the continued administration of local public health within the cities, and continues the County’s performance of local health officer functions, including, inspection services, and observation and enforcement of public health laws and regulations within those cities.
Public Health has updated the language and statutory references for the City-County Public Health contracts after a stakeholder engagement process with a workgroup of representative contracted cities to gather feedback and answer questions.
Approval of Recommendation 2 will allow Public Health to execute amendments to the contracts to correct errors, update exhibits, or revise the contract’s terms and conditions, as necessary.
Implementation of Strategic Plan Goals
The recommended actions support North Star 2, Foster vibrant and resilient communities, Focus Area Goal F: Community Connections, Strategy ii. Community participation of the County Strategic Plan.
FISCAL IMPACT/FINANCING
Public Health provides the local administration of public health services to cities on a no-cost basis.
For facilities or locations that require a County issued public health permit, the contract continues to permit the County to solely collect the required public health permit fees to fund the cost of its operations. For the administration of other public health services that do not require a public health permit, Public Health will continue to provide those services using current funding sources. This contract permits Public Health to charge a cost reimbursement fee to a City in two instances: (1) For inspection of a City owned or operated detention facility pursuant to Health and Safety Code section 101045; (2) additional public health administration or inspection services that are specifically requested by the City and are either non-customary or outside of the scope of public health services under this contract.
There are no net County costs associated with this action.
The Honorable Board of Supervisors
10/8/2024
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FACTS AND PROVISIONS/LEGAL REQUIREMENTS
State law allows cities to contract with a County for the administration of local public health services and the performance by the County health officer of any enforcement functions within the City related to ordinances of public health and sanitation, and all inspections and other related functions within the City. (Health and Safety Code Section 101400). These contracting cities have consented to the County Health Officer to enforce and observe laws, orders and regulations related to public health within the city (Health and Safety Code Section 101405). Specific categories of State mandated public health functions performed by the County Health Officer for the cities are provided in Title 17 of the California Code of Regulations, Section 1276, and include the following services: public health statistics (birth and death certificates); communicable disease control (COVID-19, tuberculosis, hepatitis, sexually transmitted infections); medical and nursing services to promote maternal and child health; environmental health and sanitation services; health education programs; public health laboratory and testing services; public health nursing services; and services in nutrition, chronic disease, family planning, and the social determinants affecting health.
The current public health services contracts contain terms that are outdated, as the legal citations have changed. In 1991, the California State Legislature reorganized the Health and Safety Code.
Public Health updated the language and statutory references for the City-County Public Health contracts after a stakeholder engagement process with a workgroup of representative contracted cities to gather feedback and answer questions. The updated local administration of public health services contracts include these updated statutory references and updated contractual language that aligns current public health practice.
Exhibit I has been approved by County Counsel to form.
IMPACT ON CURRENT SERVICES (OR PROJECTS)
Approval of the recommended actions will not impact any current services provided by Public Health to the cities. It will allow Public Health to finalize updated agreements with cities that accurately reflect current laws and regulations, as well as aligning the contractual language with current public health practice. These updated contracts will continue existing public health services without interruption to the 85 contracted cities in Los Angeles County.
The Honorable Board of Supervisors
10/8/2024
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Barbara Ferrer, PhD, MPH, MEd
Director
Enclosures
c: Chief Executive Officer
County Counsel
Executive Officer, Board of Supervisors
Respectfully submitted,
Barbara Ferrer, Ph.D., M.P.H., M.Ed.
Director
BF:db
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The Honorable Board of Supervisors
10/8/2024
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Attachment A
1 Agoura Hills 44 Lakewood
2 Alhambra 45 Lancaster
3 Arcadia 46 Lawndale
4 Artesia 47 Lomita
5 Avalon 48 Los Angeles
6 Azusa 49 Lynwood
7 Baldwin Park 50 Malibu
8 Bell 51 Manhattan Beach
9 Bell Gardens 52 Maywood
10 Bellflower 53 Monrovia
11 Beverly Hills 54 Montebello
12 Bradbury 55 Monterey Park
13 Burbank 56 Norwalk
14 Calabasas 57 Palmdale
15 Carson 58 Palos Verdes Estates
16 Cerritos 59 Paramount
17 Claremont 60 Pico Rivera
18 Commerce 61 Pomona
19 Compton 62 Rancho Palos Verdes
20 Covina 63 Redondo Beach
21 Cudahy 64 Rolling Hills
22 Culver City 65 Rolling Hills Estates
23 Diamond Bar 66 Rosemead
24 Downey 67 San Dimas
25 Duarte 68 San Fernando
26 El Monte 69 San Gabriel
27 El Segundo 70 San Marino
28 Gardena 71 Santa Clarita
29 Glendale 72 Santa Fe Springs
30 Glendora 73 Santa Monica
31 Hawaiian Gardens 74 Sierra Madre
32 Hawthorne 75 Signal Hill
33 Hermosa Beach 76 South El Monte
34 Hidden Hills 77 South Gate
35 Huntington Park 78 South Pasadena
36 Industry 79 Temple City
37 Inglewood 80 Torrance
38 Irwindale 81 Walnut
39 La Cañada-Flintridge 82 West Covina
40 La Habra Heights 83 West Hollywood
41 La Mirada 84 Westlake Village
42 La Puente 85 Whittier
43 La Verne
BL #07642
CITY
CITY CONTRACTS FOR PUBLIC HEALTH SERVICES
COUNTY OF LOS ANGELES - DEPARTMENT OF PUBLIC HEALTH
List of Contracted Cities
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Exhibit I
City Name – PH-00XXXX
Contract No. _ ____
DEPARTMENT OF PUBLIC HEALTH
PUBLIC HEALTH SERVICES CONTRACT
THIS CONTRACT “Contract” is made and entered into on ___ , by and between COUNTY OF LOS ANGELES (hereafter
"County") and ________________________________ (hereafter "City") THIS PUBLIC HEALTH SERVICES CONTRACT ("Contract"), dated for purposes of reference only, July 1, 2024, is made by and between the County of Los Angeles, hereinafter referred to as the "County", and the City of City Name hereinafter referred to as "City."
RECITALS:
(a) The City desires to continue to contract with the County for the performance of public health services by the County’s Department of Public Health (“Public Health”), for the County’s Health Officer to act as the City’s Health Officer, and for the County's Department of Public Health to serve as the City's Environmental Health Department. (b) The County agrees to continue performing such services on the terms and conditions set forth in this Contract.
(c) This Contract is authorized by California Health and Safety Code Sections 101400 and 101405.
(d) To effectuate public health services for the City, the County and its duly appointed Health Officer shall exercise the powers and duties that are conferred upon local health officers by law.
(e) The County Health Officer shall fulfill the obligations and exercise the authority conferred by California Health and Safety Code Sections 101470 and 101475 within the territorial jurisdiction of the City in the performance of this Contract.
THEREFORE, THE PARTIES MUTUALLY AGREE AS FOLLOWS:
1. TERM: This Contract shall become effective upon date of execution, and replace all prior contracts for public health services between the City and County.
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Exhibit I
City Name – PH-00XXXX
This contract shall continue in full force and effect until June 30, 2029. Subject to Section 7 below, this Contract shall thereafter be automatically renewed for consecutive five (5) year terms, for an indefinite period, without further action by either City or County, unless City or County terminates the Contract in the manner set forth in Section 7.
2. PUBLIC HEALTH SERVICES: The County and the County’s Health Officer shall observe and enforce within the territorial jurisdiction of the City all of the following:
a. Orders, quarantine, and other regulations, concerning public health, prescribed by the California Department of Public Health (“CDPH”). b. Statutes relating to public health.
c. Provisions of Los Angeles County Code, Title 11, and any amendments thereto, as adopted by City by ordinance or resolution, to the same extent as they are enforced in the unincorporated area of the County.
3. DESCRIPTION OF PUBLIC HEALTH FUNCTIONS:
a. The performance of all public health services, the standard of performance and other matters incidental to the performance of public health services and observation and enforcement of public health statutes, regulations, ordinances and CDPH orders and guidance shall be determined solely at the discretion of the County Health Officer and/or Director of County Public Health. The control of County personnel under this Contract shall remain exclusively with the County.
b. The County agrees to continue to perform for the City such public health services as are authorized or mandated by state laws or regulations related to public health, to be performed by the local health officer or local enforcement agency.
i. Pursuant to California Health and Safety Code section 101045, the County shall investigate health and sanitary conditions in detention facilities operated by the City, if any. County may bill and receive April 7, 2025 CC Special & Regular Mtg Page 317 of 651
Exhibit I
City Name – PH-00XXXX
payment from City for inspection and reporting services in the manner provided by Paragraph 4, subsections (g) and (h) of this Contract.
ii. For future enactments of state law or regulation, County agrees to perform public health services that impose a specific duty or obligation on the local health officer to observe or enforce. Should future state law statutory or regulatory enactment related to public health not impose a duty or obligation on the local health officer, City may request in writing that the County to perform that public health service. Should County elect to perform that discretionary public health service for City, pursuant to such City request, then County may bill and receive payment from City for inspection and reporting services in the manner provided by Section 4, subsections (g) and (h) of this Contract.
c. The County agrees to continue to perform for the City such public health services as authorized or mandated by provisions of Title 11 of the Los Angeles County Code, and any amendments or additions thereto, that the City has adopted via ordinance or resolution.
i. Should the County Board of Supervisors enact future provisions to or amend existing provisions of Title 11 of the Los Angeles County Code, County will inform the City of the newly enacted provision or amendment via email to the City’s Manager, and describe the enacted new provision or amendment and the impact to the services performed under this Contract, if any.
ii. For future ordinances that may be enacted by the Board of Supervisors into Title 11 of the Los Angeles County Code, in order for the County to observe and enforce that enacted ordinance within the City, the City must approve the incorporation of the identical version of that new Title 11 provision into its municipal code via ordinance or by resolution of the City Council.
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Exhibit I
City Name – PH-00XXXX
iii. Any future amendments to provisions of Title 11 of the Los Angeles County Code that exist in the City’s Municipal Code at the date of the execution of this Contract, shall be incorporated by the City into its municipal code.
d. The County shall issue public health permits and licenses to permittees located within the City and collect the fees as provided for in Los Angeles County Code, Title 8, Chapter 8.04. Such fees shall be retained by County Public Health for the benefit of County as full compensation for the services performed by the Public Health Director and County Health Officer on behalf of the City.
i. County may, from time to time, amend or alter the public health permit or license fees charged to those individuals or entities required to obtain a public health permit or license pursuant to either state statute or Los Angeles County Code, Title 8, Chapter
8.04. ii. City may not set, collect, or retain public health permit or license fees for any public health service performed by County under this Contract.
e. For the purpose of performing said functions, County shall furnish and supply all necessary labor, supervision, equipment, and supplies necessary to provide the public health services described in this Contract and as necessary to protect the public health, safety, and welfare as determined by Public Health in its sole discretion.
All persons employed in the performance of public health services and functions under this Contract shall be County personnel.
4. GENERAL TERMS:
a. To facilitate the performance of public health services, City and County will cooperate and assist each other to fulfill the purpose and intent of this Contract.
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Exhibit I
City Name – PH-00XXXX
b. Exhibit A of this Contract, which is attached hereto and incorporated herein, shall provide the language of the City’s Municipal Code, as amended, that reflects the City’s specific adoption of Division 1 of Title 11 of the Los Angeles County Code as of the effective date of this Contract.
Exhibit A may be revised to reflect any changes to the City’s Municipal Code regarding Title 11 of the Los Angeles County Code. c. All persons employed in the performance of such public health duties, functions and services for City shall be County employees or personnel and no City employee shall be supplanted by County, and no person employed by County under this Contract shall have any City pension, civil service, or any status or right.
d. The City shall not be called upon to assume any liability for the direct payment of any salary, wages or other compensation to any County personnel performing services hereunder for the City, or be liable for compensation to or required to indemnify any County employee for injury or sickness arising out of his or her employment.
e. The parties have executed an Assumption of Liability Contract approved by the Board of Supervisors on December 27, 1977, and/or a Joint Indemnity Contract approved by the Board of Supervisors on October 8, 1991. Whichever of these documents the City has signed later in time is currently in effect and hereby made a part of and incorporated into this Contract by reference. In the event that the Board of Supervisors later approves a revised Joint Indemnity Contract, and the City executes the revised contract, the subsequent contract as of its effective date shall supersede the agreement previously in effect between the parties hereto. f. City is not required to separately reimburse County for the performance or enforcement of any City ordinance or resolution which adopts identical provisions of Los Angeles County Code, Title 11, and its amendments. g. Should City request in writing additional public health services of the County, that are not required by statute, regulation or CDPH Order, or as provided in Title 11 of the Los Angeles County Code, the County may April 7, 2025 CC Special & Regular Mtg Page 320 of 651
Exhibit I
City Name – PH-00XXXX
charge the City, at rates approved by the Board of Supervisors, an hourly rate that will reimburse the County for the costs for the provision of those specific public health services.
h. County, through its Director of Public Health, must render to City within twenty (20) calendar days after the close of each calendar month an itemized invoice which covers all extra services performed for City if such services were requested by the City in writing, during said month, and City must pay County within thirty (30) days after date of such invoice. i. If a violation of public health statutes, regulations or ordinances results in a public health hazard within the City, County will notify the City Manager in writing. If the City elects to pursue legal prosecution or abatement, City shall provide to County contact information for counsel that will represent the City or the People in any legal proceeding to abate or mitigate the public health hazard. City shall bear the full cost of such proceedings.
County may bill City on an hourly basis for time spent by County employees participating in such legal proceedings.
5. NOTICES: Notices hereunder must be in writing and may either be delivered personally or sent by registered or certified mail, return receipt requested, postage prepaid, attention to the parties at the addresses listed below. Public Health Director, or the Director’s designee, is authorized to execute all notices or demands which are required or permitted by County under this Agreement.
Addresses and parties to be notified may be changed by providing at least ten (10) working days prior written notice to the other party.
A. Notices to County must be addressed as follows:
(1) Department of Public Health
Environmental Health – Administrative Headquarters
5050 Commerce Drive
Baldwin Park, California 91706
Attention: Director, Environmental Health
E-mail: [email protected]
(2) Department of Public Health
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Exhibit I
City Name – PH-00XXXX
Contracts and Grants Division
Attention: Division Director
Email: [email protected]
B. Notices to City must be addressed as follows:
City of:
Attention: City Manager
Email:
6. GOVERNING LAW, JURISDICTION, AND VENUE: This Contract will be governed by, and will be construed in accordance with, the laws of the State of California. City agrees and consents to the exclusive jurisdiction of the courts of the State of California or the United Stated Courthouse, Central District, Western Division, for all purposes regarding this Contract and further agrees and consents that venue of any action brought under this Contract shall be exclusively in the County of Los Angeles.
7. TERMINATION FOR CONVENIENCE: The performance of services under this Contract may be terminated, with or without cause, in whole or in part, from time to time when such action is deemed by County or City to be in their own best interest. Termination of services hereunder shall be effectuated by the delivery of an advance written Notice of Termination of the entire Contract by one party to the other at least one hundred and eighty (180) calendar days prior to July 1 of the following calendar year. The termination of services may only be effective on July 1 of the calendar year, so as to assure no lapse in public health and local health officer services to the residents of City.
8. ALTERATION OF TERMS/AMENDMENTS: The body of this Contract and any Exhibits attached hereto, and documents incorporated by reference, fully expresses all understandings of the parties concerning all matters covered and shall constitute the total Contract. No addition to, or alteration of, the terms of this Contract, whether by written or verbal understanding of the parties, their officers, employees or agents, shall be valid and effective unless made in the April 7, 2025 CC Special & Regular Mtg Page 322 of 651
Exhibit I
City Name – PH-00XXXX
form of a written amendment to this Contract which is formally approved and executed by the parties in the same manner as this Contract.
9. INDEPENDENT CONTRACTOR STATUS: This Contract is by and between the County and City and is not intended, and shall not be construed, to create the relationship of agent, servant, employee, partnership, joint venture, or association, as between the County and City. The employees and agents of one party shall not be, or be construed to be, the employees or agents of the other party for any purpose whatsoever.
10. NO INTENT TO CREATE A THIRD-PARTY BENEFICIARY CONTRACT:
Notwithstanding any other provision of this Contract, the parties do not in any way intend that any person shall acquire any rights as a third-party beneficiary under this Contract.
11. VALIDITY: If any provision of this Contract or the application thereof to any person or circumstance is held invalid, the remainder of this Contract and the application of such provision to other persons or circumstances shall not be affected thereby.
12. WAIVER: No waiver by the County of any breach of any provision of this Contract shall constitute a waiver of any other breach or of such provision.
Failure of the County to enforce at any time, or from time to time, any provision of this Contract shall not be construed as a waiver thereof. The rights and remedies set forth in this paragraph shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Contract. /
/
/
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Exhibit I
City Name – PH-00XXXX
IN WITNESS WHEREOF, the Board of Supervisors of the County of Los Angeles has caused this Contract to be subscribed by its Director of Public Health, and Contractor has caused this Contract to be subscribed in its behalf by its duly authorized officer, the month, day, and year first written above.
CITY OF CITY NAME COUNTY OF LOS ANGELES
By: ____________________________ By: _____________________________ Name Barbara Ferrer, Ph.D., M.P.H., M.Ed.
Title Director
Date: ___________________________ Date: ___________________________
APPROVED AS TO FORM APPROVED AS TO FORM
BY THE OFFICE OF THE CITY ATTORNEY BY THE OFFICE OF THE COUNTY COUNSEL FIRST LAST, City Attorney DAWYN R. HARRISON, County Counsel By: ____________________________ APPROVED AS TO CONTRACT Name ADMINISTRATION:
Title Department of Public Health
Date: ___________________________ By: _____________________________ First Last, Title
ATTEST: Contracts and Grants Division
FIRST LAST, City Clerk
Date: ___________________________
By: ____________________________
Title
Date: ___________________________
(AFFIX CORPORATE SEAL HERE)
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EXHIBIT I
CITY ADOPTION OF OUR COUNTY CODE TITLE 8 & TITLE 11* CITY MUNICIPAL CODE EXCLUSION OF SPECIFIC DPH SERVICES*
AGOURA HILLS
ALHAMBRA
ARCADIA
ARTESIA
AVALON
AZUSA
BALDWIN PARK
BELL
BELL GARDENS
BELLFLOWER
BEVERLY HILLS
BRADBURY
BURBANK
CALABASAS
CARSON
CERRITOS
CITY OF INDUSTRY
CLAREMONT
COMMERCE
COMPTON
COVINA
CUDAHY
CULVER CITY
DIAMOND BAR
DOWNEY
DUARTE
EL MONTE
EL SEGUNDO
GARDENA
GLENDALE
GLENDORA
HAWAIIAN GARDENS
HAWTHORNE
HERMOSA BEACH
HIDDEN HILLS
HUNTINGTON PARK
INDUSTRY
INGLEWOOD
IRWINDALE
LA CANADA/FLINTRIDGE
LA HABRA HEIGHTS
LA MIRADA
LA PUENTE
LA VERNE
LAKEWOOD
LANCASTER
LAWNDALE
LOMITA
LYNWOOD
MALIBU
MANHATTAN BEACH
MAYWOOD
MONROVIA
MONTEBELLO
MONTEREY PARK
NORWALK
PALMDALE
PALOS VERDES ESTATES
PARAMOUNT
PICO RIVERA
POMONA
CITIES - HEALTH OFFICER - ADOPTION OF COUNTY CODE
SAMPLE EXHIBIT A
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RANCHO PALOS VERDES
REDONDO BEACH
ROLLING HILLS
ROLLING HILLS ESTATES
ROSEMEAD
SAN DIMAS
SAN FERNANDO
SAN GABRIEL
SAN MARINO
SANTA CLARITA
SANTA FE SPRINGS
SANTA MONICA
SIERRA MADRE
SIGNAL HILL
SOUTH EL MONTE
SOUTH GATE
SOUTH PASADENA
TEMPLE CITY
TORRANCE
WALNUT
WEST COVINA
WEST HOLLYWOOD
WESTLAKE VILLAGE
WHITTIER
Note: *To be tailored with each City's information prior to contract execution.
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Intentionally
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AGENDA REPORT
CITY CLERK DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1204 WWW.SFCITY.ORG REVIEW: ☒ Finance Director ☒ Deputy City Manager ☒ City Manager To: Mayor Mary Mendoza and Councilmembers
From: Nick Kimball, City Manager
By: Julia Fritz, City Clerk
Date: April 7, 2025
Subject: Consideration to Adopt a Resolution Approving the Renewal of the General Services Agreement with the County of Los Angeles
RECOMMENDATION:
It is recommended that the City Council:
a. Adopt Resolution No. 8372 (Attachment “A”) approving the renewal of the General Services Agreement (“GSA”) (Exhibit “A” of Attachment “A” – Contract No. 2349) between the City of San Fernando and the County of Los Angeles (“County”) for a five-year period (July 1, 2025 through June 30, 2030); and
b. Authorize the City Manager to execute the Agreement and all related documents.
BACKGROUND:
1. On June 15, 2020, the City Council approved the renewal of a five-year GSA (July 1, 2020 through June 30, 2025) with the County of Los Angeles (Contract No. 1953).
2. On January 28, 2025, the City received notification from the County (Attachment “B”) that the current GSA between the City and the County is set to expire on June 30, 2025 ANALYSIS:
A General Services Agreement (GSA) between a City and a County provides authority for the County to provide certain services requested by the City on an as-needed basis. This ensures the City’s service continuity, reduces administrative costs, and allows the city to leverage county expertise in areas such as animal control, city prosecution services, and certain public works services.
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Consideration to Adopt a Resolution Approving the Renewal of the General Services Agreement with the County of Los Angeles
The proposed GSA provides the necessary authority for the County to deliver services, including animal shelter operations, direct assessment collection, housing and homelessness services, and other municipal functions as outlined in the matrix of services (Attachment “C”). In addition to those general services, the City has received specific services through the current GSA, including curb painting, street markings, and wayfinding installation services. The GSA also specifies the method by which the City requests and pays for a service and provides for the annual adjustment of rates.
The City’s current five-year General Services Agreement is set to expire on June 30, 2025. Staff recommends that, in order to maintain essential services with the County, the City Council approve a five-year General Services Agreement with the County of Los Angeles, effective from July 1, 2025, through June 30, 2030.
BUDGET IMPACT:
The approval of the proposed Resolution and related Agreement will authorize services to be provided on an as-needed basis and does not commit the City to a fixed cost. Any costs related to these as-needed services will be included as part of the City’s annual operating budget.
CONCLUSION:
It is recommended that the City Council adopt a Resolution approving the renewal of the General Services Agreement between the City of San Fernando and the County of Los Angeles for as-needed government services for a five-year period to expire on June 30, 2030.
ATTACHMENTS:
A. Resolution No. 8372, including:
Exhibit “A” - Contract No. 2349: General Services Agreement B. County of Los Angeles Contract Expiration Notice
C. Matrix of Services
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ATTACHMENT “A”
RESOLUTION NO. 8372
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,
CALIFORNIA, APPROVING THE RENEWAL OF THE GENERAL SERVICES
AGREEMENT BETWEEN THE CITY OF SAN FERNANDO AND THE COUNTY
OF LOS ANGELES
WHEREAS, the current General Services Agreement between the City of San Fernando and the County of Los Angeles will expire on June 30, 2025; and WHEREAS, the City of San Fernando desires to continue to use the services of the County of Los Angeles under the General Services Agreement.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. To approve the renewal of the General Services Agreement between the City of San Fernando and the County of Los Angeles.
SECTION 2. To authorize the City Manager to execute the General Services Agreement between the City of San Fernando and the County of Los Angeles, included herein as Exhibit “A”.
PASSED, APPROVED, AND ADOPTED this 7th day of April, 2025. ____________________________________
Mary Mendoza, Mayor of the City of
San Fernando, California
ATTEST:
_______________________________
Julia Fritz, City Clerk
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RESO. NO. 8372
2 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8372 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 7th day of April, 2025, by the following vote of the City Council:
AYES:
NAYS:
ABSENT:
ABSTAINED:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this ____ day of April, 2025.
Julia Fritz, City Clerk
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GENERAL SERVICES AGREEMENT
THIS GENERAL SERVICES AGREEMENT ("Agreement"), dated for purposes of reference only, July 1, 2025, is made by and between the County of Los Angeles, hereinafter referred to as the "County," and the City of San Fernando, hereinafter referred to as the "City."
RECITALS:
(a) The City is desirous of contracting with the County for the performance by its appropriate officers and employees of City functions.
(b) The County is agreeable to performing such services on the terms and conditions hereinafter set forth.
(c) Such contracts are authorized and provided for by the provisions of Section 56½ of the Charter of the County of Los Angeles and Section 51300, et seq., of the Government Code.
THEREFORE, THE PARTIES MUTUALLY AGREE AS FOLLOWS:
1. The County agrees, through its officers, agents and employees, to perform those City functions, which are hereinafter provided for.
2. The City shall pay for such services as are provided under this Agreement at rates to be determined by the County Auditor-Controller in accordance with the policies and procedures established by the Board of Supervisors.
These rates shall be readjusted by the County Auditor-Controller annually effective the first day of July of each year to reflect the cost of such service in accordance with the policies and procedures for the determination of such rates as adopted by the Board of Supervisors of County.
3. No County agent, officer or department shall perform for said City any EXHIBIT "A" TO ATTACHMENT "A
CONTRACT NO. 2349
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function not coming within the scope of the duties of such agent, officer or department in performing services for the County.
4. No service shall be performed hereunder unless the City shall have available funds previously appropriated to cover the cost thereof.
5. No function or service shall be performed hereunder by any County agent, officer or department unless such function or service shall have been requested in writing by the City on order of the City Council thereof or such officer as it may designate and approved by the Board of Supervisors of the County, or such officer as it may designate, and each such service or function shall be performed at the times and under circumstances which do not interfere with the performance of regular County operations.
6. Whenever the County and City mutually agree as to the necessity for any such County agent, officer or department to maintain administrative headquarters in the City, the City shall furnish at its own cost and expense all necessary office space, furniture, and furnishings, office supplies, janitorial service, telephone, light, water, and other utilities. In all instances where special supplies, stationery, notices, forms and the like must be issued in the name of the City, the same shall be supplied by the City at its expense.
It is expressly understood that in the event a local administrative office is maintained in the City for any such County agent, officer or department, such quarters may be used by the County agent, officer or department in connection with the performance of its duties in territory outside the City and adjacent thereto provided, however, that the performance of such outside duties shall not be at any additional cost to the City.
7. All persons employed in the performance of such services and functions for EXHIBIT "A" TO ATTACHMENT "A
CONTRACT NO. 2349
April 7, 2025 CC Special & Regular Mtg Page 334 of 651
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the City shall be County agents, officers or employees, and no City employee as such shall be taken over by the County, and no person employed hereunder shall have any City pension, civil service, or other status or right.
For the purpose of performing such services and functions, and for the purpose of giving official status to the performance hereof, every County agent, officer and employee engaged in performing any such service or function shall be deemed to be an agent, officer or employee of said City while performing service for the City within the scope of this agreement.
8. The City shall not be called upon to assume any liability for the direct payment of any salary, wages or other compensation to any County personnel performing services hereunder for the City, or any liability other than that provided for in this agreement.
Except as herein otherwise specified, the City shall not be liable for compensation or indemnity to any County employee for injury or sickness arising out of his or her employment.
9. The parties hereto have executed an Assumption of Liability Agreement approved by the Board of Supervisors on December 27, 1977 and/or a Joint Indemnity Agreement approved by the Board of Supervisors on October 8, 1991. Whichever of these documents the City has signed later in time is currently in effect and hereby made a part of and incorporated into this agreement as set out in full herein. In the event that the Board of Supervisors later approves a revised Joint Indemnity Agreement and the City executes the revised agreement, the subsequent agreement as of its effective date shall supersede the agreement previously in effect between the parties hereto.
10. Each County agent, officer or department performing any service for the EXHIBIT "A" TO ATTACHMENT "A
CONTRACT NO. 2349
April 7, 2025 CC Special & Regular Mtg Page 335 of 651
4 of 6
City provided for herein shall keep reasonably itemized and in detail work or job records covering the cost of all services performed, including salary, wages and other compensation for labor, supervision and planning, plus overhead, the reasonable rental value of all County-owned machinery and equipment, rental paid for all rented machinery or equipment, together with the cost of an operator thereof when furnished with said machinery or equipment, the cost of all machinery and supplies furnished by the County, reasonable handling charges, and all additional items of expense incidental to the performance of such function or service.
11. All work done hereunder is subject to the limitations of the provisions of Section 23008 of the Government Code, and in accordance therewith, before any work is done or services rendered pursuant hereto, an amount equal to the cost or an amount 10% in excess of the estimated cost must be reserved by the City from its funds to ensure payment for work, services or materials provided hereunder.
12. The County shall render to the City at the close of each calendar month an itemized invoice which covers all services performed during said month, and the City shall pay County therefore within thirty (30) days after date of said invoice.
If such payment is not delivered to the County office which is described on said invoice within thirty (30) days after the date of the invoice, the County is entitled to recover interest thereon. Said interest shall be at the rate of seven (7) percent per annum or any portion thereof calculated from the last day of the month in which the services were performed.
13. Notwithstanding the provisions of Government Code Section 907, if such payment is not delivered to the County office which is described on said invoice within thirty (30) days after the date of the invoice, the County may satisfy such indebtedness, EXHIBIT "A" TO ATTACHMENT "A
CONTRACT NO. 2349
April 7, 2025 CC Special & Regular Mtg Page 336 of 651
5 of 6
including interest thereon, from any funds of any such City on deposit with the County without giving further notice to said City of County's intention to do so.
14. This Agreement shall become effective on the date herein-above first mentioned and shall run for a period ending June 30, 2030, and at the option of the City Council of the City, with the consent of the Board of Supervisors of County, shall be renewable thereafter for an additional period of not to exceed five (5) years.
15. In the event the City desires to renew this Agreement for said five-year period, the City Council shall not later than the last day of May 2030, notify the Board of Supervisors of County that it wishes to renew the same, whereupon the Board of Supervisors, not later than the last day of June 2030, shall notify the City Council in writing of its willingness to accept such renewal. Otherwise, such Agreement shall finally terminate at the end of the aforedescribed period.
Notwithstanding the provisions of this paragraph herein-above set forth, the County may terminate this Agreement at any time by giving thirty (30) days' prior written notice to the City. The City may terminate this Agreement as of the first day of July of any year upon thirty (30) days' prior written notice to the County.
16. This Agreement is designed to cover miscellaneous and sundry services which may be supplied by the County of Los Angeles and the various departments thereof. In the event there now exists or there is hereafter adopted a specific contract between the City and the County with respect to specific services, such contract with respect to specific services shall be controlling as to the duties and obligations of the parties anything herein to the contrary notwithstanding, unless such special contract adopts the provisions hereof by reference.
EXHIBIT "A" TO ATTACHMENT "A
CONTRACT NO. 2349
April 7, 2025 CC Special & Regular Mtg Page 337 of 651
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers.
Executed this _____________day of ________________________2025.
THE CITY OF SAN FERNANDO
By _____________________________
Nick Kimball, City Manager
ATTEST:
City Clerk THE COUNTY OF LOS ANGELES
By_____________________________ By_____________________________ Chair, Board of Supervisors
ATTEST:
EDWARD YEN
Executive Officer/Clerk
of the Board of Supervisors
By_____________________________
Deputy
APPROVED AS TO FORM:
DAWYN R. HARRISON
County Counsel
By ___________________________
Senior Deputy
EXHIBIT "A" TO ATTACHMENT "A
CONTRACT NO. 2349
April 7, 2025 CC Special & Regular Mtg Page 338 of 651
73)--
EXHIBIT VI
I ASSUMPTION OF LIABILITY AGREEMENT
2 3 THIS AGREEMENT, dated for reference purposes only, on the 4 14th day of November, 1977, is made and entered into between 5 the County of Los Angeles, sometimes hereinafter referred to as 6 the “County,” and the City of San Fernando,
7 sometimes hereinafter referred to as the “City.’t
8 9 RECITALS
10 (a) City and County have heretofore contracted for the II performance of services by County, its officers, agents and 12 employees, and will in the future extend, renew and amend such 13 contracts, and enter into other and further contracts for the 14 performance of services; and
15 (b) Such contracts are agreements defined under §895 of the 16 Government Code, and pursuant to §895.2 thereof joint and several liability is imposed on the parties; and
18 (c) Pursuant to §895.4 of the Government Code the parties 19 as a part of the aforementioned agreements may provide for con20 tributioü or indemnification upon any liability arising out of 21 the performance of the agreement; and
22 (d) The County is willing to assume liability and defend 23 and hold the city harmless from any loss, cost or expense caused 24 by the negligent or wrongful acts or omissions of County officers, 25 its agents and employees, occurring in the performance of said 26 agreement; and
27 III
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EXHIBIT "A" TO ATTACHMENT "A
CONTRACT NO. 2349
April 7, 2025 CC Special & Regular Mtg Page 339 of 651
576N-(lO/7~1)— 0
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(e) The City is willing to assume liability and defend and 2 hold the County harmless from loss, cost or expenses caused by 3 the negligent or wrongful act or omission of city officers, agents 4 or employees occurring in the performance of agreements between 5 the parties, except as hereinafter provided,
6 NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
7 1. The County will assume liability and defend and
8 hold the City harmless from loss, costs or expenses caused 9 by the negligent or wrongful act or omission of County 10 officers, agents and employees occurring in the performance II of agreements between the parties hereto to the extent that 12 such liability is imposed on the City by the provisions of 13 j895.2 of the Government Code of the State of California. 14 2. The City will assume liability and defend and hold is the County harmless from loss, costs or expenses caused by 16 the negligent or wrongful act or omission of City officers, 17 agents and employees occurring in the performance of agreeIs ments between the parties hereto to the extent that such 19 liability is imposed on the County by the provisions of 20 5895~2 of the Government Code of the State of California. 21 addition, when liability arises pursuant to §~83O,et seq., 22 of the Government Code, by reason of a dangerous condition 23 of public property of the City, the City shall assume 24 liability and defend and hold the County harmless from ldss, 25 costs or expenses caused by the negligent or wrongful act or 26 omission of City officers, agents and employees, whether 27 /1/
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EXHIBIT "A" TO ATTACHMENT "A
CONTRACT NO. 2349
April 7, 2025 CC Special & Regular Mtg Page 340 of 651
.
P1-76 -
arising in the performance of an agreement between the
2 parties hereto, with the exception that the County shall 3 assume liability and defend and hold the City harmless from 4 loss, costs or expenses caused by the negligent or wrongful 5 act or omission of County officers, agents and employees, 6 occurring in the performance of any agreement between the 7 parties hereto where a duty is imposed on the County pursuant 8 to such agreement to provide maintenance or inspection 9 services pertaining to said property. Where such an agree10 went between a City and County provides that the County will II provide at least the same level of maintenance or inspection 12 services that the County provides to unincorporated areas, 13 the County will assume liability and defend and hold the City 14 harmless from loss, costs or expense caused by the negligent 15 or wrongful act or omission of County officers, agents and 16 employees in failing to provide said services in accordance 17 with said agreement.
18 3. The parties further agree that the Auditor19 Controller of the County shall establish a fund for the pay20 merit of losses for which the County may be liable under the 21 terms of this agreement, and the County agrees to maintain 22 the fund for the purpose of paying such losses which may 23 occur through its performance under agreements to provide 24 city services to the cities within the County.
25 /1/
26 /1/
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—3-
EXHIBIT "A" TO ATTACHMENT "A
CONTRACT NO. 2349
April 7, 2025 CC Special & Regular Mtg Page 341 of 651
0 1-76
4. It is understood by the parties that the fund
2 referred to in paragraph 3 above is under the full control 3 of the Board of Supervisors and reappropriation of unen4 cumbered year-end balances in this fund is discretiona’y 5 with the Board of Supervisors.
6 5. The City agrees to make payment to the fund, and
7 the County agrees to require each city receiving services 8 under City Service Agreements to also contribute to the fund. 9 Payments towards the total amount of the fund shall be made 10 by the City in such amounts as may be established by the ii Auditor-Controller according to the policy and procedure 12 established by the Board of Supervisors, and in the same 13 ‘ratio as the cost of services received by the City is to the 14 total cost to the County for its performance of City Service Is Agreements during each fiscal year. In the event that City 16 should elect to terminate its Service Agreement with the 17 - County, its responsibility to contribute to the fund pursuant IS to this agreement shall be limited to payment of amounts 19 which accrue prior to the effective date of said termination. 20 6. Each party agrees to fully cooperate with the other 21 and assist the other party hereto in all matters relating to 22 losses covered by the terms of this agreement, and more 23 specifically but not being limited thereby, each party will:
24 (a) Give prompt notification of all occurrences
25 covered or likely to be covered by the terms hereof, 26 together with the particulars thereof to the other party 27 I hereto;
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EXHIBIT "A" TO ATTACHMENT "A
CONTRACT NO. 2349
April 7, 2025 CC Special & Regular Mtg Page 342 of 651
T~76NiO~73~ -
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I (b) If claim is made, or suit is brought against
2 a party on occurrences covered or likely to be covered 3 by the terms hereof, such party shall immediately
4 forward every claim, demand, notice, summons or other process received by it to the other party hereto.
6 7. Should City agree, stipulate, consent to, or other7 wise suffer the granting of any claim, the making of any 8 judgment, order, or other award for damages or other relief 9 against itself or any of its or the County’s officers, 10 agents, or employees in any proceeding or action authorized II by law involving a matter arising out of the performance by 12 the County of services affected hereby without the prior 13 written consent thereto of the County, the City agrees to 14 indemnify, hold harmless, and defend the County from any is loss, cost or expense to it arising from such claim, judgment,:
16 or other award irrespective of the legal basis upon which 17- liability may be imposed by such action including liability IS of the County under the provisions of Section 895.2 of the 19 Government Code.
20 8. Any party may at its own cost participate ~n the
21 defense of any suit, or in the prosecution of any appeal 22 affecting matters herein involved where the duty of defense 23 or prosecution is imposed on the other party, and where the 24 other party has consented thereto.
25 9. This agreement shall apply to and shall be deemed 26 to be a part of all agreements now existing or hereafter 27 III
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EXHIBIT "A" TO ATTACHMENT "A
CONTRACT NO. 2349
April 7, 2025 CC Special & Regular Mtg Page 343 of 651
V6T576N~-(IO/73Y
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I entered into, including amendments, renewals, or other 2 extensions thereof, wherein the City and. County have con3 tracted under circumstances —wherein the liability of the City I 4 and County is joint and several under §895.2 of the Govern5 went Code of the State of California. The provisions of this’ 6 agreement shall supersede and control over any other provi7 sions inconsistent therewith in any such contract, heretofore I 8 or hereafter entered into by and between the parties hereto, 9 unless by specific reference therein this Assumption of 10 Liability- Agreement is inapplicable.
11 10. On the effective date of this agreement that cer12 tam agreement entitled “Assumption of Liability Amendment,” 13 - if any between the parties, is terminated. The effective 14 date of this agreement is the date executed by the parties, IS but in no event sooner than 12:00 A.M., March 15, 1978, 16 unless the aforementioned Assumption of Liability Amendment 17 should be sooner terminated by the parties, in which event 18 the date of such termination shall be the effective date of 19 this agreement. Upon the effective date of this agreement tth same shall continue during the term of any agreement for 21 services to which the same is applicable, unless the County 22 shall sooner elect to terminate this agreement upon thirty 23 days written notice to the City. The County further agrees 24 that this agreement shall be only terminated upon the occur25 rence of the foregoing, or any one or more of the following 26 events:
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EXHIBIT "A" TO ATTACHMENT "A
CONTRACT NO. 2349
April 7, 2025 CC Special & Regular Mtg Page 344 of 651
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(a) Failure of the City to cooperate with the
2 County as required by this agreement.
3 (b) Upon the City authorizing any judgment, order
4 or other award for damages without the consent of the 5 County in violation of the terms and provisions of this 6 agreement.
7 (c) Upon the County’s election in its absolute
8 discretion to terminate this Assumption of Liability
-9 Agreement as to all cities having such service agree10 ments with the County~. 1! 11. To the extent that the County has agreed to indem12 nify, defend and waive harmless a city, its officers, agents 13 - and employees under this agreement, said obligation shall 14 continue to exist during the term of this agreement whether 15 or not there are sufficient funds for such indemnity, defense 16 or hold harmless in the fund established by the Auditor17 Controller. It is further understood that the County may is also utilize said fund for the purchase of commercial 19 insurance and claims management services and for the payment 20 of other costs to cover the exposures of the County hereunder 21 in whole or in part.
22 12. On termination by the City of service contract with 23 the County, or upon termination by the County for any cause, 24 the County shall continue to indemnify, defend and hold harm25 less the City for all claims and losses for which liability 26 is imposed on the County by the terms of this agreement, and 27 f/f
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EXHIBIT "A" TO ATTACHMENT "A
CONTRACT NO. 2349
April 7, 2025 CC Special & Regular Mtg Page 345 of 651
0 where arising out of the County’s negligent or wrongful act or omission, prior to the effective date of said termination.
Said City shall not be entitled to return of any consideration paid by it towards the fund established by the AuditorController on the termination of this agreement.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their duly authorized officers the day and year hereinafter set forth.
ADOPTED
BOARD OF SUPERVISORS
COUNTY OF LOS ANCU~ES
109 0EC2T1977
JmES S. M~ZE
EXECUIM OFfiCER
ATTEST this Oi/ day of ___________
1975.
- City Clerk
COUNTY OF LOS ANGELES
By ~
Chairman, Board of Supervisors
ATTEST this ~2-~ day of f~~fl-\- ,
1979.
JAMES S. MIZE, Executive OfficerClerk of the Board of Supervisors By ~ ~OPA
Deputy
CITY OF ~54/JA~AM/4,VL\L2-
C --
By E~1
2 3
4 S
6 7
8 9
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 -8-
EXHIBIT "A" TO ATTACHMENT "A
CONTRACT NO. 2349
April 7, 2025 CC Special & Regular Mtg Page 346 of 651
You don't often get email from [email protected]. Learn why this is important From: Julia Fritz
To: City-Clerk
Subject: RE: General Services Agreement (GSA) Renewal Notice for the City of San Fernando Date: Monday, March 10, 2025 12:57:25 PM
Attachments: image003.png
From: Armen Gevorkian <[email protected]>
Sent: Tuesday, January 28, 2025 3:42 PM
To: City Manager <[email protected]>; City-Clerk <[email protected]> Cc: Patricia Carbajal (@CEO) <[email protected]> Subject: General Services Agreement (GSA) Renewal Notice for the City of San Fernando CAUTION: External Sender
This email originated from outside of the organization. Exercise caution when clicking on links or opening attachments unless you recognize the sender and know the content is safe. Please report all suspicious emails to the City's IT Division.
Greetings,
We are reaching out to remind you that the current General Services Agreement (GSA) between your city and the County of Los Angeles is set to expire on June 30, 2025. To ensure the continuity of essential services currently provided to your city and to expand these offerings in the future, it is essential to renew this agreement for an additional five years, from July 1, 2025, to June 30, 2030.
What is the GSA?
The General Services Agreement authorizes County departments to provide services requested by your city. The services covered under the GSA include “as-needed” time-limited services such as predatory animal control, the prosecution of city ordinances, direct assessment collection, and various public works services. For your reference, we have enclosed your current GSA, which will expire on June 30, 2025, the Assumption of Liability Agreement mentioned in Section 9 of the GSA, and the Matrix of County Contract Services Provided to Cities, detailing the range of services that your city is currently receiving under the GSA.
Next Steps:
To allow sufficient time for the approval of your city’s GSA renewal before its expiration, we kindly request that you submit a signed copy of the attached 2025 – 2030 GSA renewal, along with a certified copy of the minutes of your City Council’s resolution, no later than Thursday, May 1, 2025.
Once approved by the Los Angeles County Board of Supervisors, a PDF copy of the enacted GSA will be sent to your City by July 1, 2025.
Please let me know if you have any questions or need additional information.
Thank you, and we look forward to our continued association.
ATTACHMENT "B"
April 7, 2025 CC Special & Regular Mtg Page 347 of 651
SERVICES PROVIDED TO CITIES BY THE COUNTY OF LOS ANGELES (Via Agreement)
AGRICULTURAL COMM./WEIGHTS & MEASURES
Weed Abatement
Predatory Animal (GSA or Contract) Vertebrate Pests (Contract) Noxious/Invasive Weeds Management (Contract)
ANIMAL CARE & CONTROL (1)
Animal Control
Animal Shelter Services
ASSESSOR
Maps
Media (CD/DVD/Email)
AUDITOR-CONTROLLER
Direct Assessments Collections
BEACHES & HARBORS
(2)
Beach Maintenance
Facility Maintenance
BOARD OF SUPERVISORS
JPA for Foothill Transit Corporation & Meetings
Hearing Appeals-Civil Service Commission
CHIEF EXECUTIVE OFFICE
GSA/Assumption of Liability Agreements
Local Homeless Services Programming (12)
CONSUMER AND BUSINESS AFFAIRS
Eviction Defense Services
Wage Enforcement Services
Immigrant Legal Services
DISTRICT ATTORNEY
City Prosecution Services Community Law Enforcement & Recovery (CLEAR) Community Prosecutor Program (CPP)
FIRE DEPARTMENT
(3)
Fire Suppression Services - Fee for Service
Fire Suppression Services - Tax Share Beach Lifeguard Services GSA/MOU/Others Certified Unified Participating Agency Billing
HEALTH SERVICES
Housing and homelessness services
Justice-related services Pregnancy-related support services INTERNAL SERVICES (4)
Telecommunication Services IT Services
Energy and Environmental Programs SoCalREN-EES eGIS Services Fleet & Logistics
Maintenance & Operations
Ongoing Custodial services
Ongoing Landscape services Ongoing Pest Control Program & Project Management Special Services - As Needed (Events, Paint, Signage, H
MENTAL HEALTH
Socialization Services (5) Mental Hlth Eval & Co-Response Team w/Police (6) Mental Health Evaluation Team & 1 FTE PSW (7)
PROBATION
Deputy Probation Officer Services
PUBLIC HEALTH
See Attachment I for Specific Services
PUBLIC LIBRARY(8)
Library Services
PUBLIC WORKS
See Attachment II for Specific Services
REGIONAL PLANNING
Planning & Zoning Services
REGISTRAR-RECORDER/COUNTY CLERK
(9)
Document Transfer Tax Collection
(12)
Real Property Index-View
Election Management System
Vital Records Data and Images
Release of Voter Signature Files
Access to YODA System (10)
SHERIFF'S DEPARTMENT
General Law Enforcement Traffic Law Enforcement Detective Services Helicopter Programs Special Occasions
TREASURER AND TAX COLLECTOR
Business License
Agoura Hills ▪ ▪ ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Alhambra ▪ ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Arcadia ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Artesia ▪ ▪ ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Avalon ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Azusa ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Baldwin Park ▪ ▪ ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Bell ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Bellflower ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Bell Gardens ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Beverly Hills ▪ ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Bradbury ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Burbank ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Calabasas ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Carson ▪ ▪ ▪ ● ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Cerritos ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Claremont ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Commerce ▪ ▪ ▪ ● ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Compton ▪ ▪ ● ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Covina ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Cudahy ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Culver City ▪ ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ * ▪ ▪ Diamond Bar ▪ ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Downey ● ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Duarte ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
El Monte ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ El Segundo ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Gardena ▪ ▪ ▪ ● ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Glendale ▪ ● ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Glendora ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Hawaiian Gardens ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Hawthorne ▪ ▪ ▪ ● ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Hermosa Beach ● ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Hidden Hills ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Huntington Park ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
ATTACHMENT "C"
April 7, 2025 CC Special & Regular Mtg Page 348 of 651
SERVICES PROVIDED TO CITIES BY THE COUNTY OF LOS ANGELES (Via Agreement)
AGRICULTURAL COMM./WEIGHTS & MEASURES
Weed Abatement Predatory Animal (GSA or Contract) Vertebrate Pests (Contract) Noxious/Invasive Weeds Management (Contract) ANIMAL CARE & CONTROL (1)
Animal Control Animal Shelter Services
ASSESSOR
Maps Media (CD/DVD/Email)
AUDITOR-CONTROLLER
Direct Assessments Collections
BEACHES & HARBORS
(2)
Beach Maintenance Facility Maintenance
BOARD OF SUPERVISORS
JPA for Foothill Transit Corporation & Meetings Hearing Appeals-Civil Service Commission
CHIEF EXECUTIVE OFFICE
GSA/Assumption of Liability Agreements Local Homeless Services Programming (12)
CONSUMER AND BUSINESS AFFAIRS
Eviction Defense Services Wage Enforcement Services Immigrant Legal Services
DISTRICT ATTORNEY
City Prosecution Services Community Law Enforcement & Recovery (CLEAR) Community Prosecutor Program (CPP)
FIRE DEPARTMENT
(3)
Fire Suppression Services - Fee for Service Fire Suppression Services - Tax Share Beach Lifeguard Services GSA/MOU/Others Certified Unified Participating Agency Billing
HEALTH SERVICES
Housing and homelessness services Justice-related services Pregnancy-related support services INTERNAL SERVICES (4)
Telecommunication Services IT Services Energy and Environmental Programs SoCalREN-EES eGIS Services Fleet & Logistics Maintenance & Operations Ongoing Custodial services Ongoing Landscape services Ongoing Pest Control Program & Project Management Special Services - As Needed (Events, Paint, Signage, H
MENTAL HEALTH
Socialization Services (5) Mental Hlth Eval & Co-Response Team w/Police (6) Mental Health Evaluation Team & 1 FTE PSW (7)
PROBATION
Deputy Probation Officer Services
PUBLIC HEALTH
See Attachment I for Specific Services
PUBLIC LIBRARY(8)
Library Services
PUBLIC WORKS
See Attachment II for Specific Services
REGIONAL PLANNING
Planning & Zoning Services
REGISTRAR-RECORDER/COUNTY CLERK
(9)
Document Transfer Tax Collection
(12)
Real Property Index-View Election Management System Vital Records Data and Images Release of Voter Signature Files Access to YODA System (10)
SHERIFF'S DEPARTMENT
General Law Enforcement Traffic Law Enforcement Detective Services Helicopter Programs Special Occasions
TREASURER AND TAX COLLECTOR
Business License
Industry ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Inglewood ▪ ▪ ▪ ● ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Irwindale ▪ ▪ ▪ ▪ ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
La Canada Flintridge ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ La Habra Heights ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Lakewood ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ La Mirada ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Lancaster ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ La Puente ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
La Verne ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Lawndale ▪ ▪ ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Lomita ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Long Beach ● ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Los Angeles ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ * ▪ ▪ ▪ ▪
Lynwood ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Malibu ▪ ▪ ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Manhattan Beach ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Maywood ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Monrovia ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Montebello ● ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Monterey Park ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Norwalk ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Palmdale ▪ ▪ ▪ ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Palos Verdes Estates ▪ ▪ ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Paramount ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Pasadena ● ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Pico Rivera ▪ ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Pomona ▪ ▪ ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ * ▪ ▪ Rancho Palos Verdes ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Redondo Beach ▪ ▪ ● ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ * ▪ Rolling Hills ▪ ▪ ▪ ▪ ▪ ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Rolling Hills Estates ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
April 7, 2025 CC Special & Regular Mtg Page 349 of 651
SERVICES PROVIDED TO CITIES BY THE COUNTY OF LOS ANGELES (Via Agreement)
AGRICULTURAL COMM./WEIGHTS & MEASURES
Weed Abatement Predatory Animal (GSA or Contract) Vertebrate Pests (Contract) Noxious/Invasive Weeds Management (Contract) ANIMAL CARE & CONTROL (1)
Animal Control Animal Shelter Services
ASSESSOR
Maps Media (CD/DVD/Email)
AUDITOR-CONTROLLER
Direct Assessments Collections
BEACHES & HARBORS
(2)
Beach Maintenance Facility Maintenance
BOARD OF SUPERVISORS
JPA for Foothill Transit Corporation & Meetings Hearing Appeals-Civil Service Commission
CHIEF EXECUTIVE OFFICE
GSA/Assumption of Liability Agreements Local Homeless Services Programming (12)
CONSUMER AND BUSINESS AFFAIRS
Eviction Defense Services Wage Enforcement Services Immigrant Legal Services
DISTRICT ATTORNEY
City Prosecution Services Community Law Enforcement & Recovery (CLEAR) Community Prosecutor Program (CPP)
FIRE DEPARTMENT
(3)
Fire Suppression Services - Fee for Service Fire Suppression Services - Tax Share Beach Lifeguard Services GSA/MOU/Others Certified Unified Participating Agency Billing
HEALTH SERVICES
Housing and homelessness services Justice-related services Pregnancy-related support services INTERNAL SERVICES (4)
Telecommunication Services IT Services Energy and Environmental Programs SoCalREN-EES eGIS Services Fleet & Logistics Maintenance & Operations Ongoing Custodial services Ongoing Landscape services Ongoing Pest Control Program & Project Management Special Services - As Needed (Events, Paint, Signage, H
MENTAL HEALTH
Socialization Services (5) Mental Hlth Eval & Co-Response Team w/Police (6) Mental Health Evaluation Team & 1 FTE PSW (7)
PROBATION
Deputy Probation Officer Services
PUBLIC HEALTH
See Attachment I for Specific Services
PUBLIC LIBRARY(8)
Library Services
PUBLIC WORKS
See Attachment II for Specific Services
REGIONAL PLANNING
Planning & Zoning Services
REGISTRAR-RECORDER/COUNTY CLERK
(9)
Document Transfer Tax Collection
(12)
Real Property Index-View Election Management System Vital Records Data and Images Release of Voter Signature Files Access to YODA System (10)
SHERIFF'S DEPARTMENT
General Law Enforcement Traffic Law Enforcement Detective Services Helicopter Programs Special Occasions
TREASURER AND TAX COLLECTOR
Business License
Rosemead ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
San Dimas ▪ ▪ ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ San Fernando ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ San Gabriel ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
San Marino ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Santa Clarita ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Santa Fe Springs ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Santa Monica ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ *
Sierra Madre ▪ ▪ ▪ ▪ ▪ ▪ ▪
Signal Hill ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
South El Monte ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ South Gate ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
South Pasadena ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Temple City ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Torrance ▪ ▪ ● ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Vernon ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Walnut ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
West Covina ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ West Hollywood ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Westlake Village ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Whittier ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ TOTAL 58 8 14 6 44 44 25 38 81 2 2 0 22 86 8 1 2 1 80 1 1 12 47 11 31 6 49 16 58 86 18 69 66 54 60 11 52 36 27 65 86 1 15 1 9 87 49 88 1 88 2 2 2 3 5 42 42 42 23 76 3 5 The Department of Mental Health (DMH) contracts with the City of Gardena to provide socialization services. 7 DMH entered into a partnership through a Memorandum of Cooperative Agreement with the City of Burbank to develop a mental health evaluation team and one FTE psychiatric social worker for the provision of crisis mental health services. 8 The LA County Library has an MOU established with four cities, including Diamond Bar, Malibu, Manhattan Beach, and West Hollywood. The dot indicates County Library services are provided to these cities. 9 The Registrar-Recorder/County Clerk provides Document Transfer Tax Collection services to 88 cities in the County. It also provides election services to all cities through an approved City Council resolution and adopted by the Board of Supervisors. 10 The Registrar-Recorder/County Clerk's Your Online Document Archive (YODA) is in-house electronic archive system. 11 The Data Information Management System (DIMS) is a contracted-system that manages voter registration information. 12 A documentary transfer tax imposed in accordance with Revenue & Taxation Code sections 11911 through 11933. *Cities that have specific MOUs additional city codes to charge higher taxes so MOUs were developed to charge a per document fee for the additional processing.
Updated July 2024
2 The City of Los Angeles contracts with the Departments of Beaches & Harbors and Fire for maintenance and lifeguard services for four beaches located within the city through a Joint Powers Agreement (JPA) with the County.
Notes: ▪ A red dot indicates new services.
1 The Department of Animal Care & Control (DACC) provides Limited Field Services to Commerce, Culver City, El Monte, Gardena, Hawthorne, Huntington Park, La Puente, Lancaster, Lawndale, Monterey Park, Palos Verdes Estates, Redondo Beach and Torrance; and Limited Sheltering to Culver City, Gardena, Hawthorne, La Puente, Lawndale, Redondo Beach and West Hollywood. 6 DMH entered into a MOA with the Cities of Alhambra, Azusa, Bell, Bell Gardens, Covina, Culver City, Downey, Glendora, Huntington Park, Montebello, Monterey Park, Signal Hill, South Gate, Vernon, and West Covina police departments to develop mental health evaluation team and co-response models. 3 The Fire Department provides beach lifeguard services to the City of El Segundo through a contract with Chevron. 4 The Internal Services Department (ISD) provides IT services (mainframe access) for the City of Los Angeles and the City of Long Beach. IT services (eGis services) are provided to the following cities: Arcadia, Hawthorne, Redondo Beach, Santa Monica and Torrance and radio telecommunications services (CWIRS) to all 88 cities. ISD Fleet section provides fuel to San Bernardino County's Public Works department and the City of La Puente for the LASD Sheriff Station. ISD provides Mail Services to the City Halls of the City of Los Angeles and the City of Long Beach. The ISD Operations Support unit rebuilt a vertical split case pump for the City of Glendale's Water and Power. The ISD Power Plant provides chilled water for the A/C unit and heat for the Santa Clarita Library.
ISD also provides the Santa Clarita Library testing for the irrigation backflow.
April 7, 2025 CC Special & Regular Mtg Page 350 of 651
ATTACHMENT I
PUBLIC HEALTH Ambulatory Outpatient Medical Services Benefits Specialty Services Biomedical HIV Prevention Black Infant Health Services Cal IVRS Data Services Children's Health Outreach, Enrollment, Utilization and Retention Employment & Education Services Enforcement Health Ordinance HIV and STD Prevention HIV Testing Social and Sexual Networks HIV Testing Storefront LAX Inspection of Facilities Medical Care Coordination Medical Point of Dispensing (MPOD) Onsite Wastewater Treatment Systems (LAMP) Public Health & Safety Inspection & Enforcement Services of Cannabis Facilities Public Health Emergency Preparedness and Response Services Securing the Cities Sustainment Program (STC) Transportation Agoura Hills ▪ ▪ ▪
Alhambra ▪ ▪
Arcadia ▪ ▪
Artesia ▪
Avalon ▪
Azusa ▪
Baldwin Park ▪
Bell ▪ ▪
Bellflower ▪
Bell Gardens ▪ ▪
Beverly Hills ▪ ▪
Bradbury ▪
Burbank ▪
Calabasas ▪
Carson ▪ ▪
Cerritos ▪
Claremont ▪
Commerce ▪ ▪
Compton ▪
Covina ▪
Cudahy ▪
Culver City ▪ ▪
Diamond Bar ▪
Downey ▪ ▪
Duarte ▪ ▪
El Monte ▪
El Segundo ▪
Gardena ▪ ▪
Glendale ▪ ▪
Glendora ▪ ▪
Hawaiian Gardens ▪
Hawthorne ▪
Hermosa Beach ▪ ▪
Hidden Hills ▪ ▪
Huntington Park ▪
Industry ▪
Inglewood ▪ ▪
Irwindale ▪
La Canada Flintridge ▪ ▪
La Habra Heights ▪ ▪
Lakewood ▪ ▪
La Mirada ▪
Lancaster ▪
La Puente ▪
La Verne ▪
Lawndale ▪
Lomita ▪ ▪
Long Beach ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Los Angeles ▪ ▪ ▪ ▪ ▪ ▪
Public Health - Page 1
April 7, 2025 CC Special & Regular Mtg Page 351 of 651
PUBLIC HEALTH
Ambulatory Outpatient Medical Services Benefits Specialty Services Biomedical HIV Prevention Black Infant Health Services Cal IVRS Data Services Children's Health Outreach, Enrollment, Utilization and Retention Employment & Education Services Enforcement Health Ordinance HIV and STD Prevention HIV Testing Social and Sexual Networks HIV Testing Storefront LAX Inspection of Facilities Medical Care Coordination Medical Point of Dispensing (MPOD) Onsite Wastewater Treatment Systems (LAMP) Public Health & Safety Inspection & Enforcement Services of Cannabis Facilities Public Health Emergency Preparedness and Response Services Securing the Cities Sustainment Program (STC) Transportation Lynwood ▪
Malibu ▪
Manhattan Beach ▪ ▪
Maywood ▪
Monrovia ▪ ▪
Montebello ▪
Monterey Park ▪
Norwalk ▪ ▪
Palmdale ▪ ▪
Palos Verdes Estates ▪ ▪
Paramount ▪
Pasadena ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Pico Rivera ▪ ▪
Pomona ▪ ▪
Rancho Palos Verdes ▪ ▪
Redondo Beach ▪
Rolling Hills ▪
Rolling Hills Estates ▪
Rosemead ▪
San Dimas ▪
San Fernando ▪ ▪
San Gabriel ▪
San Marino ▪
Santa Clarita ▪ ▪
Santa Fe Springs ▪
Santa Monica ▪ ▪
Sierra Madre ▪
Signal Hill ▪
South El Monte ▪ ▪
South Gate ▪
South Pasadena ▪
Temple City ▪
Torrance ▪ ▪
Vernon
Walnut ▪
West Covina ▪
West Hollywood ▪
Westlake Village ▪
Whittier ▪ ▪
TOTAL 1 1 1 1 2 2 1 85 1 2 1 1 1 28 10 1 3 1 1
Public Health - Page 2
Notes: ▪ A red dot indicates new services.
April 7, 2025 CC Special & Regular Mtg Page 352 of 651
ATTACHMENT II
PUBLIC WORKS
Bridge Inspection and/or Maintenance Building and Safety Storm Drain Catch Basin Cleanout Storm Drain Catch Basin Insert Maintenance City Pump Station Street Maintenance Industrial Waste Permit Issuance & Inspection (Transportation) Consolidated Sewer Maintenance District Safe, Clean Water Program Sewer Maintenance Contract Street Lighting Maintenance District Subdivision Maps: Final Subdivision Maps: Tentative Traffic Advisor Traffic Operations Maintenance Traffic Signal Maintenance Traffic Signal Maint. - Shared Intersections Underground Storage Tanks Infrastructure Design and Construction Traffic Monitoring Agoura Hills ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Alhambra ▪ ▪ ▪ ▪
Arcadia ▪ ▪ ▪ ▪ ▪ ▪ ▪
Artesia ▪ ▪ ▪ ▪ ▪ ▪ ▪
Avalon ▪ ▪
Azusa ▪ ▪ ▪ ▪ ▪ ▪
Baldwin Park ▪ ▪ ▪ ▪ ▪ ▪
Bell ▪ ▪ ▪ ▪
Bellflower ▪ ▪ ▪ ▪ ▪ ▪
Bell Gardens ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Beverly Hills ▪ ▪ ▪ ▪ ▪
Bradbury ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Burbank ▪ ▪ ▪ ▪
Calabasas ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Carson ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Cerritos ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Claremont ▪ ▪ ▪ ▪
Commerce ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Compton ▪ ▪ ▪ ▪ ▪ ▪
Covina ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Cudahy ▪ ▪ ▪ ▪ ▪ ▪ ▪
Culver City ▪ ▪ ▪ ▪ ▪ ▪
Diamond Bar ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Downey ▪ ▪ ▪ ▪
Duarte ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
El Monte ▪ ▪ ▪ ▪ ▪
El Segundo ▪ ▪ ▪ ▪ ▪ ▪ ▪
Gardena ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Glendale ▪ ▪ ▪ ▪ ▪ ▪
Glendora ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Hawaiian Gardens ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Hawthorne ▪ ▪ ▪ ▪ ▪ ▪ ▪
Hermosa Beach ▪ ▪ ▪ ▪ ▪
Hidden Hills ▪ ▪ ▪ ▪ ▪ ▪
Huntington Park ▪ ▪ ▪ ▪ ▪ ▪
Industry ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Inglewood ▪ ▪ ▪ ▪
Irwindale ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
La Canada Flintridge ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
La Habra Heights ▪ ▪ ▪ ▪ ▪ ▪ ▪
Lakewood ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
La Mirada ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Lancaster ▪ ▪ ▪ ▪ ▪
La Puente ▪ ▪ ▪ ▪ ▪ ▪ ▪
La Verne ▪ ▪ ▪ ▪ ▪ ▪
Lawndale ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Lomita ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Long Beach ▪ ▪ ▪ ▪ ▪
Los Angeles ▪ ▪ ▪
Public Works - Page 1
April 7, 2025 CC Special & Regular Mtg Page 353 of 651
PUBLIC WORKS
Bridge Inspection and/or Maintenance Building and Safety Storm Drain Catch Basin Cleanout Storm Drain Catch Basin Insert Maintenance City Pump Station Street Maintenance Industrial Waste Permit Issuance & Inspection (Transportation) Consolidated Sewer Maintenance District Safe, Clean Water Program Sewer Maintenance Contract Street Lighting Maintenance District Subdivision Maps: Final Subdivision Maps: Tentative Traffic Advisor Traffic Operations Maintenance Traffic Signal Maintenance Traffic Signal Maint. - Shared Intersections Underground Storage Tanks Infrastructure Design and Construction Traffic Monitoring Lynwood ▪ ▪ ▪ ▪ ▪ ▪
Malibu ▪ ▪ ▪ ▪ ▪ ▪
Manhattan Beach ▪ ▪ ▪ ▪ ▪ ▪
Maywood ▪ ▪ ▪ ▪ ▪
Monrovia ▪ ▪ ▪ ▪ ▪ ▪ ▪
Montebello ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Monterey Park ▪ ▪ ▪ ▪ ▪ ▪ ▪
Norwalk ▪ ▪ ▪ ▪ ▪
Palmdale ▪ ▪ ▪ ▪ ▪
Palos Verdes Estates ▪ ▪ ▪ ▪ ▪ ▪
Paramount ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Pasadena ▪ ▪ ▪ ▪ ▪ ▪
Pico Rivera ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Pomona ▪ ▪ ▪ ▪
Rancho Palos Verdes ▪ ▪ ▪ ▪ ▪
Redondo Beach ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Rolling Hills ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Rolling Hills Estates ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Rosemead ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
San Dimas ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
San Fernando ▪ ▪ ▪ ▪
San Gabriel ▪ ▪ ▪ ▪ ▪ ▪ ▪
San Marino ▪ ▪ ▪ ▪ ▪ ▪ ▪
Santa Clarita ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Santa Fe Springs ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Santa Monica ▪ ▪ ▪ ▪
Sierra Madre ▪ ▪ ▪ ▪
Signal Hill ▪ ▪ ▪ ▪ ▪
South El Monte ▪ ▪ ▪ ▪ ▪ ▪
South Gate ▪ ▪ ▪ ▪ ▪ ▪ ▪
South Pasadena ▪ ▪ ▪ ▪ ▪ ▪ ▪
Temple City ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Torrance ▪ ▪ ▪ ▪ ▪
Vernon ▪ ▪ ▪ ▪
Walnut ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
West Covina ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
West Hollywood ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Westlake Village ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Whittier ▪ ▪ ▪ ▪ ▪ ▪
TOTAL 72 12 24 8 2 5 37 21 37 85 4 16 42 6 4 21 21 49 76 88 9 Notes: ▪ A red dot indicates new services.
Public Works - Page 2
April 7, 2025 CC Special & Regular Mtg Page 354 of 651
April 7, 2025 CC Special & Regular Mtg Page 355 of 651
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Intentionally
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April 7, 2025 CC Special & Regular Mtg Page 356 of 651
AGENDA REPORT
PUBLIC WORKS DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1222 WWW.SFCITY.ORG REVIEW: ☒ Finance Director ☒ Deputy City Manager ☒ City Manager To: Mayor Mary Mendoza and Councilmembers
From: Nick Kimball, City Manager
By: Wendell Johnson, Director of Public Works
Date: April 7, 2025
Subject: Consideration to Accept Project Completion and Authorize the Recordation of a Notice of Completion for Exterior Painting of City Hall RECOMMENDATION:
It is recommended that the City Council:
a. Accept the improvements as constructed by US National Corp (USNC) and consider the work completed; and
b. Authorize the issuance and filing of a “Notice of Completion” (Attachment “A”) with the Los Angeles County Office of the Registrar-Recorder/County Clerk.
BACKGROUND:
1. On September 6, 2022, the City Council adopted Resolution No. 8175, which appropriated $4,200,000 in American Rescue Plan Act (ARPA) funding towards specified programs and projects, including $100,000 for the City Hall Beautification (exterior painting) project.
2. On June 3, 2024, a Notice Inviting Bids for the exterior painting of City Hall was advertised on the City’s website, local newspaper, and various trade publications.
3. On August 5, 2024, the City Council awarded Contract No. 2279 to USNC in the amount of $39,880 and authorized Staff to increase the scope of work, to include additional City facilities, not to exceed $100,000.
4. On September 12, 2024, a Notice to Proceed was issued to the Contractor.
5. On October 7, 2024, the City Council pulled Agenda Item No. 2 (City Council Enhancements, Priorities, and Projects) from the Consent Calendar and directed staff to return to the next regular meeting with additional paint renderings.
April 7, 2025 CC Special & Regular Mtg Page 357 of 651
Consideration to Accept Project Completion and Authorize the Recordation of a Notice of Completion for Exterior Painting of City Hall