Staff Contact Nick Kimball, City Manager
7 CITY OF SAN FERNANDO
CITY COUNCIL
MEETING AGENDA
SPECIAL MEETING – 5:15 PM
\REGULAR MEETING – 6:00 PM
MONDAY, MAY 5, 2025
CITY HALL COUNCIL CHAMBERS
117 MACNEIL STREET
SAN FERNANDO, CA 91340
Please visit the City’s YouTube channel to live stream and watch previously recorded City Council meetings, which is also available with Spanish subtitles at: https://www.youtube.com/c/CityOfSanFernando In accordance with the Americans with Disabilities Act of 1990, if you require a disability-related modification/accommodation to attend or participate in this meeting, including in-person translation services, or other services please call the City Clerk Department at (818) 898-1204 or email at [email protected] at least 2 business days prior to the meeting.
CALL TO ORDER - SPECIAL MEETING 5:15 P.M. (CLOSED SESSION)
ROLL CALL
APPROVAL OF SPECIAL MEETING AGENDA (CLOSED SESSION)
PUBLIC STATEMENTS FOR SPECIAL MEETING (CLOSED SESSION)
There will be a three (3) minute limitation for each member of the audience who wishes to make comments relating to City Business. Anyone wishing to speak, please fill out the blue form located at the Council Chambers entrance and submit it to the City Clerk. When addressing the City Council, please speak into the microphone and voluntarily state your name and address.
RECESS TO CLOSED SESSION
A) CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO G.C. §54957.6:
Designated City Negotiators: City Manager Nick Kimball
Employees and Employee Bargaining Units:
San Fernando Management Group (SEIU, Local 721)
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SAN FERNANDO CITY COUNCIL
Special and Regular Meeting Notice and Agenda – May 5, 2025
San Fernando Public Employees’ Association (SEIU, Local 721) San Fernando Police Officers Association
San Fernando Police Officers Association Police Management Unit San Fernando Police Civilian Association
San Fernando Part-Time Employees’ Bargaining Unit (SEIU, Local 721) All Unrepresented Employees
B) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(1) – CONFERENCE WITH LEGAL COUNSEL/EXISTING LITIGATION:
Case Name: Najera v. City of San Fernando
Case No.: Case No. 23STCV31384
RECONVENE FROM SPECIAL MEETING AND REPORT OUT FROM CLOSED SESSION
REGULAR MEETING - PUBLIC PARTICIPATION OPTIONS
WATCH THE MEETING
Live stream with audio and video, via YouTube, at: https://www.youtube.com/c/CityOfSanFernando
SUBMIT PUBLIC COMMENT IN PERSON
Members of the public may provide comments in person in the City Council Chambers during the Public Comments section of the Agenda by submitting a comment card to the City Clerk.
SUBMIT PUBLIC COMMENT VIA EMAIL
Members of the public may submit comments by email to [email protected] no later than 12:00 p.m. the day of the meeting, to ensure distribution to the City Council prior to consideration of the agenda. Comments received via email will be distributed to the City Council and made part of the official public record of the meeting.
CALL-IN TO PROVIDE PUBLIC COMMENT LIVE DURING THE MEETING Members of the public may call-in between 6:00 p.m. and 6:15 p.m. Comments will be heard in the order received, and limited to three minutes. If necessary, the call-in period may be extended by the Mayor. Note: This is audio only and no video.
Call-in Telephone Number: (669) 900-6833
Meeting ID: 833 6022 0211
Passcode: 924965
When connecting to the Zoom meeting to speak, you will be placed in a virtual “waiting area,” with your audio disabled, until it is your turn to speak and limited to three minutes.
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SAN FERNANDO CITY COUNCIL
Special and Regular Meeting Notice and Agenda – May 5, 2025
CALL TO ORDER - REGULAR MEETING 6:00 P.M. (OPEN SESSION)
ROLL CALL
TELECONFERENCING REQUESTS/DISCLOSURE
Recommend consideration of requests received for remote teleconference meeting participation made by members of the City’s legislative bodies, as permitted under the provisions of Assembly Bill (AB) 2449, Government Code Section 54953, and the City of San Fernando adopted Resolution No. 8215, effective March 1, 2023.
PLEDGE OF ALLEGIANCE
Led by City Clerk Julia Fritz
APPROVAL OF REGULAR MEETING AGENDA
Recommend that the City Council approve the agenda as presented and move that all ordinances presented tonight be read in title only as authorized under Government Code Section 36934.
PRESENTATIONS
A. PRESENTATION AND UPDATE FROM THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (METRO) REGARDING PHASE 2 OF THE EAST SAN FERNANDO
VALLEY LIGHT RAIL TRANSIT PROJECT
B. PRESENTATION AND UPDATE FROM THE GREATER LOS ANGELES VECTOR CONTROL DISTRICT C. ANNUAL RECOGNITION
• MENTAL HEALTH AWARENESS MONTH – MAY 2025
• OLDER AMERICANS’ MONTH – MAY 2025
• BUILDING SAFETY MONTH – MAY 2025
• MAY 4, 2025 TO MAY 10, 2025 – PROFESSIONAL MUNICIPAL CLERKS WEEK • MAY 5, 2025 TO MAY 10, 2025 – PUBLIC SERVICE RECOGNITION WEEK • MAY 15, 2025 AS NATIONAL PEACE OFFICERS MEMORIAL DAY AND MAY 11, 2025 TO MAY 17, 2025 – NATIONAL POLICE WEEK
D. INTRODUCTION OF NEW EMPLOYEES
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SAN FERNANDO CITY COUNCIL
Special and Regular Meeting Notice and Agenda – May 5, 2025
DECORUM AND ORDER
The City Council, elected by the public, must be free to discuss issues confronting the City in an orderly environment. Members of the public attending City Council meetings shall observe the same rules of order and decorum applicable to the City Council (SF Procedural Manual). Any person making impertinent derogatory or slanderous remarks or who becomes boisterous while addressing the City Council or while attending the City Council meeting, may be removed from the room if the Presiding Officer so directs the sergeant-at-arms and such person may be barred from further audience before the City Council.
PUBLIC STATEMENTS
Members of the public may provide comments in person in the City Council Chambers during the Public Comments section of the Agenda by submitting a comment card to the City Clerk.
Members of the public may submit comments by email to [email protected] no later than 12:00 p.m. the day of the meeting to ensure distribution to the City Council and made part of the official public record of the meeting.
Members of the public may provide a live public comment by calling in between 6:00 p.m. and 6:15 p.m. CALL-IN INFORMATION: Telephone Number: (669) 900-6833; Meeting ID: 833 6022 0211; Passcode: 924965
CONSENT CALENDAR
Items on the Consent Calendar are considered routine and may be disposed of by a single motion to adopt staff recommendation. If the City Council wishes to discuss any item, it should first be removed from the Consent Calendar.
1) CONSIDERATION TO APPROVE CITY COUNCIL MEETING MINUTES:
a. July 14, 2008 – CC Special Meeting b. February 18, 2025 – CC Special & Regular Meeting
2) CONSIDERATION TO ADOPT A RESOLUTION APPROVING THE WARRANT REGISTER Recommend that the City Council adopt Resolution No. 25-051 approving the Warrant Register. 3) RECEIVE AND FILE STATUS UPDATES FOR ENHANCEMENTS, PROJECTS, AND CITY COUNCIL
PRIORITIES
Recommend that the City Council receive and file the status report for FY 2024-2025 Enhancements, Capital Projects, and City Council Priorities, and provide direction, as appropriate.
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Special and Regular Meeting Notice and Agenda – May 5, 2025
4) CONSIDERATION TO APPROVE 2025 UPDATES TO CITY POLICIES AND PROCEDURES AND
ESTABLISH A COMMUNITY RECOGNITION MEETING PILOT PROGRAM Recommend that the City Council:
a. Review and adopt Resolution No. 8378, approving updates to the City Policies and Procedures to include revisions to two (2) existing City policies (City Recognition Requests Policy and Grant Management Policy) and the addition of two (2) new City policies (Facility Naming Policy and Use of Community Investment Fund Policy); and b. Discuss the establishment of a Pilot Program for Special City Council Meetings dedicated to Community Recognition; and
c. Authorize the City Manager to take certain related actions to execute and implement the updated policies and procedures.
5) RECEIVE AND FILE THE CITY MANAGER’S PROPOSED FISCAL YEAR 2025-2026 ANNUAL BUDGET
Recommend that the City Council receive and file the City Manager’s Proposed Budget for Fiscal Year 2025-2026.
6) CONSIDERATION TO APPROVE A COMMUNITY OUTREACH AND ENGAGEMENT PLAN FOR THE
SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENT REGIONAL EARLY ACTION PLANNING 2.0 GRANT PROGRAM
Recommend that the City Council approve a Community Outreach and Engagement Plan for the Southern California Association of Government Regional Early Action Planning 2.0 Grant Program.
PUBLIC HEARINGS
7) A CONTINUED PUBLIC HEARING TO CONSIDER ADOPTING AN ORDINANCE AMENDING CHAPTER 74 (STREETS, SIDEWALKS, AND OTHER PUBLIC PLACES) OF THE SAN FERNANDO
MUNICIPAL CODE TO ESTABLISH OUTDOOR DINING ON THE PUBLIC RIGHT OF WAY Recommend that the City Council:
a. Conduct a Public Hearing;
b. Pending public testimony, approve introduction for first reading, in title only, and waive further reading of Ordinance No. 1734 titled, “An Ordinance of the City Council of the City of San Fernando, California Amending Chapter 74 (Streets, Sidewalks, and Other Public Places) of the San Fernando Municipal Code to Establish Outdoor Dining on the Public Right of Way”.
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Special and Regular Meeting Notice and Agenda – May 5, 2025
ADMINISTRATIVE REPORTS
8) DISCUSSION AND CONSIDERATION TO APPROVE A SECOND READING TO ADOPT ORDINANCE NO. 1732 AMENDING CHAPTER 106 (ZONING) OF THE SAN FERNANDO MUNICIPAL CODE IN
ITS ENTIRETY
Recommend that the City Council adopt Ordinance No. 1732 that was introduced for first reading at the City Council meeting of April 7, 2025, in title only, and waive all further readings titled, “An Ordinance of the City Council of the City of San Fernando, California Repealing and Replacing Chapter 106 (Zoning) of the San Fernando Municipal Code” in its entirety.
9) CONSIDERATION OF A LEGISLATIVE ADVOCACY LETTER FROM THE SAN FERNANDO CITY COUNCIL TO LOS ANGELES UNIFIED SCHOOL DISTRICT 6 BOARD MEMBER KELLY GONEZ, IN
SUPPORT OF INCREASING POLICE PRESENCE AND PARTNERSHIPS ON SCHOOL CAMPUSES Recommend that the City Council:
a. Review and approve the legislative advocacy letter, urging the Los Angeles Unified School District to increase police presence and partnerships on school campuses in San Fernando; and
b. Authorize the City Manager to incorporate feedback received from the City Council and distribute the letter to all parties listed.
10) DISCUSSION AND CONSIDERATION OF THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SAN FERNANDO AND PUEBLO Y SALUD, INC. A NON-PROFIT ORGANIZATION REGARDING THE MAINTENANCE AND UPKEEP OF THE CÉSAR E. CHÁVEZ MEMORIAL Recommend that the City Council:
a. Discuss and consider the Memorandum Of Understanding between City of San Fernando and Pueblo Y Salud, Inc. regarding the Maintenance and Upkeep of the César E. Chávez Memorial; and b. Provide staff direction, as appropriate.
11) DISCUSSION AND CONSIDERATION REGARDING THE RUDY ORTEGA PARK – MAINTENANCE
AND CLEANLINESS
This item was agendized by Councilmember Patty Lopez.
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Special and Regular Meeting Notice and Agenda – May 5, 2025
12) DISCUSSION AND CONSIDERATION TO FORM AN AD HOC COMMITTEE FOR THE 2026 FIFA WORLD CUP AND 2028 OLYMPIC GAMES PREPARATION AND OPPORTUNITIES This item was agendized by Mayor Mary Mendoza.
13) DISCUSSION AND CONSIDERATION REGARDING FISCAL YEAR 2025-2026 BUDGET PROCESS This item was agendized by Councilmember Victoria Garcia
STAFF COMMUNICATION INCLUDING COMMISSION UPDATES
GENERAL CITY COUNCIL/BOARD MEMBER COMMENTS AND LIAISON UPDATES ADJOURNMENT The meeting will adjourn to its special meeting on May 19, 2025.
AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.
Dated: _________________ at: ____________
Signed By: _____________________________
Agendas and complete Agenda Packets (including staff reports and exhibits related to each item) are posted on the City’s `Internet website www.sfcity.org. These are also available for public reviewing prior to a meeting in the City Clerk Department. Any public writings distributed by the City Council to at least a majority of the Councilmembers regarding any item on this regular meeting agenda will also be made available at the City Clerk Department at City Hall located at 117 Macneil Street, San Fernando, CA, 91340 during normal business hours. In addition, the City may also post such documents on the City’s website at www.sfcity.org. In accordance with the Americans with Disabilities Act of 1990, if you require a disability-related modification/accommodation to attend or participate in this meeting, including auxiliary aids or services please call the City Clerk Department at (818) 898-1204 or [email protected] at least 48 hours prior to the meeting.
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PRESENTATIONS -
ANNUAL RECOGNITIONS
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mental health is essential to everyone’s overall health and well-being and all Americans experience times of difficulty and stress in their lives; nearly 30,000 Americans commit suicide every year and in the U.S., suicide rates are highest during the spring;
Suicide is the third leading cause of death for 15 to 24 year olds and second for 24 to 35 year olds;
on average, one person commits suicide every 16.2 minutes and approximately two-thirds who commit suicide are depressed at the time of their deaths; depression that is untreated, undiagnosed or ineffectively treated is the number one cause of suicide;
prevention is an effective way to reduce the burden of mental health conditions and there is a strong research that diet, exercise, sleep and stress management can help all Americans protect their health and well-being; and mental health conditions are real and prevalent in our nation and with effective treatment, those individuals with mental health conditions can recover and lead full productive lives.
be MENTAL HEALTH AWARENESS MONTH and we urge every
resident to take time this month increase their awareness and understanding of mental health and the steps our citizens can take to protect their mental health.
MENTAL HEALTH AWARENESS MONTH
May 2025
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COerLDER tifica
A
te
MERICANS
of Reco
M
g
ONTH
nition
May 2025 – Flip the Script on Aging
May is Older Americans Month, a time to recognize and honor older adults and their immense influence on every facet of American society; this year’s theme, “Flip the Script on Aging,” encouraging a shift in how society perceives and discusses aging, highlighting the opportunities and contributions of older adults;
through their wealth of life experience and wisdom, older adults guide our younger generations and carry forward abundant cultural and historical knowledge; older Americans improve our communities through intergenerational relationships, community service, civic engagement, and many other activities; communities benefit when people of all ages, abilities, and backgrounds have the opportunity to participate and live independently; City of San Fernando must ensure that older Americans have the resources and support needed to stay involved in their communities — reflecting our commitment to inclusivity and connectedness.
be OLDER AMERICANS MONTH and calls upon all residents to join in recognizing the contributions of our older citizens and promoting programs and activities that foster connection, inclusion, and support for older adults.
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CeBrUILDING tificate o
S
f
AFETY
Rec
M
og
ONTH
nitio n
May 2025
the City of San Fernando is committed to recognizing the importance of building safety and the vital role of modern, safe, and sustainable structures in protecting lives and property;
Building Safety Month, celebrated each May, raises public awareness about the critical need for safe and resilient buildings, fire prevention, energy efficiency, and disaster preparedness;
building codes and standards developed by dedicated professionals— such as building officials, architects, engineers, and construction professionals—help ensure that homes, businesses, and public spaces are structurally sound and able to withstand natural and man-made hazards;
proactive efforts in building safety save lives, reduce economic losses, and contribute to the overall well-being of the San Fernando community; the City Council of San Fernando encourages all residents, businesses, and community organizations to learn more about building safety, to support the professionals who make it possible, and to take proactive steps to enhance resilience in the City of San Fernando.
be BUILDING SAFETY MONTH and calls upon all residents to join in recognizing the importance of building safety and resilience in the San Fernando community.
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56 TH ANNUAL
PROFESSIONAL MUNICIPAL CLERKS WEEK
May 4, 2025 - May 10, 2025
the Office of the Professional Municipal Clerk, a time honored and vital part of local government exists throughout the world;
the Office of the Professional Municipal Clerk is the oldest among public servants; the Office of the Professional Municipal Clerk provides the professional link between the citizens, the local governing bodies and agencies of government at other levels; Professional Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all; the Professional Municipal Clerk serves as the information center on functions of local government and community;
Professional Municipal Clerks continually strive to improve the administration of the affairs of the Office of the Professional Municipal Clerk through participation in education programs, seminars, workshops and the annual meetings of their state, provincial, county and international professional organizations; it is most appropriate that we recognize the accomplishments of the Office of the Professional Municipal Clerk.
May 4, 2025 through May 10, 2025 to be PROFESSIONAL MUNICIPAL CLERKS WEEK and further extend appreciation to San Fernando City Clerk, Julia Fritz, Deputy City Clerk, Crystal Solis, and to all Professional Municipal Clerks for the vital services they perform and their exemplary dedication to the communities they represent.
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PUBLIC SERVICE RECOGNITION WEEK
May 4, 2025 - May 10, 2025
Americans are served every single day by public servants at the federal, state, county and city levels. These unsung heroes do the work that keeps our nation going, and without these public servants at every level, stability would be impossible in a democracy that regularly changes its leaders and elected officials;
the City of San Fernando recognizes that public servants are the backbone of our community, providing essential services that enhance the quality of life for all residents; Public Service Recognition Week, observed annually during the first full week of May, offers an opportunity to honor the dedication, professionalism, and tireless efforts of San Fernando’s city employees who serve with integrity and commitment; these individuals demonstrate resilience and compassion, often going above and beyond the call of duty to meet the needs of our growing community, reflecting the spirit of service that defines the City of San Fernando;
the dedicated employees of the City of San Fernando provide an important public service to the community on a daily basis, working hard to ensure the city is clean and safe, and makes San Fernando a shining example in Los Angeles County.
May 4, 2025 through May 10, 2025 to be PUBLIC SERVICE
RECOGNITION WEEK and calls upon all citizens to join in expressing gratitude to San Fernando’s public servants for their unwavering dedication to celebrate their contributions to making San Fernando a wonderful place to live, work, and thrive.
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in 1962, President John F. Kennedy proclaimed May 15th as National Peace Officers Memorial Day and the calendar week in which May 15th falls, as National Police Week. Established by a joint resolution of Congress in 1962, National Police Week pays special recognition to those law enforcement officers who have lost their lives in the line of duty for the safety and protection of others; the Memorial Service began in 1982 as a gathering in Senate Park of approximately 120 survivors and supporters of law enforcement. Decades later, the event, more commonly known as National Police Week, has grown to a series of events which attracts thousands of survivors and law enforcement officers to our Nation's Capital each year;
the service and sacrifice of all officers who died in the line of duty will be honored during the National Law Enforcement Officers Memorial Fund’s 37th Annual Candlelight Vigil on the evening of May 13, 2025, as part of National Police Week. hereby proclaim May 15, 2025 as NATIONAL PEACE OFFICERS MEMORIAL DAY and May 11 – 17, 2025 as NATIONAL POLICE WEEK in the City of San Fernando and urges all citizens to salute our community’s brave law
enforcement officers and pay special recognition to
those law enforcement officers who have lost their
lives in the line of duty for the safety and protection of others.
NATIONAL PEACE OFFICERS
MEMORIAL DAY
May 15, 2025
NATIONAL POLICE
WEEK & May 11 – 17, 2025
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SAN FERNANDO CITY COUNCIL
SPECIAL MINUTES
JULY 14, 2008 – 6:00 P.M.
SPECIAL MEETING
City Hall Council Chamber
117 Macneil Street
San Fernando, CA 91340
CALL TO ORDER/ROLL CALL
Mayor Nury Martinez called the meeting to order at 6:05 p.m.
Present:
City Council: Mayor Nury Martinez, Mayor Pro Tem Julie Ruelas, Councilmembers Steven Veres, Maribel De La Torre, and Dr. José Hernández
Staff: City Administrator José E. Pulido and Deputy City Clerk Laura Valdivia
PLEDGE OF ALLEGIANCE
Mayor Martinez
INVOCATION
Joe Sierra
APPROVAL OF AGENDA
Motion by Mayor Pro Tem Ruelas, seconded by Mayor Martinez to approve the agenda. The motion carried unanimously.
PUBLIC STATEMENTS – WRITTEN/ORAL
Adriana Gomez
B. Di Tomaso
Juana Cuiriz
Elvira Orozco
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SAN FERNANDO CITY COUNCIL
SPECIAL MEETING MINUTES - July 14, 2008 – 6:00 p.m.
CONTINUED BUSINESS
1) FISCAL YEAR (FY) 2008-2009 BUDGET
Motion by Councilmember Hernandez, seconded by Councilmember De La Torre to reconsider reduction in expenditures in the City Clerk Department and to reinstate $18,250 back into the Department budget. The motion carried, unanimously.
Motion by Councilmember De La Torre, seconded by Mayor Martinez to reconsider reduction in expenditures for the Police Department Patrol Vehicles and to reinstate $39,800; to reinstate reduction in expenditures for the Recreation Department Pool Operations in the amount of $211,319 back into the Department’s budget. The motion carried, by the following vote:
ROLL CALL
AYES: De La Torre, Ruelas, Martinez - 3
NAYES: Veres - 1
ABSENT: None
ABSTAIN: Hernandez - 1
Motion by Councilmember De La Torre, seconded by Councilmember Veres to not accelerate loan repayment to the Redevelopment Agency of the City Yard by $500,000. The motion failed, by the following vote:
ROLL CALL
AYES: De La Torre, Veres - 2
NAYES: Hernandez, Ruelas, Martinez - 3
ABSENT: None
ABSTAIN: None
Motion by Councilmember Veres, seconded by Councilmember De La Torre to reinstate reduction in expenditures to the Police Department Explorer/Reserve Program of $7,000 back into the Department budget. The motion carried by the following vote:
ROLL CALL
AYES: De La Torre, Veres, Ruelas, Martinez - 4
NAYES: Hernandez - 1
ABSENT: None
ABSTAIN: None
Motion by Councilmember De La Torre, seconded by Councilmember Veres to eliminate Cultural Arts position. The motion failed by the following vote:
ROLL CALL
AYES: De La Torre, Veres - 2
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SAN FERNANDO CITY COUNCIL
SPECIAL MEETING MINUTES - July 14, 2008 – 6:00 p.m.
NAYES: Hernandez, Ruelas, Martinez - 3
ABSENT: None
ABSTAIN: None
Motion by Councilmember Hernandez, seconded by Mayor Pro Tem Ruelas to reduce the Park Avenue budget expenditure from $700,000 to $600,000, and accelerate repayment of City Yard internal loan with the $100,000, revising the outstanding loan from $600,000 to $500,000. The motion failed by the following vote:
ROLL CALL
AYES: Hernandez, Ruelas - 2
NAYES: De La Torre, Veres, Martinez - 3
ABSENT: None
ABSTAIN: None
Motion by Mayor Martinez, seconded by Councilmember Hernandez to accept a reduction in expenditures in each Department based on staff recommendations as follows:
Personnel $500
Administration
Part-time Assistance $1,300
Overtime $1,500
Finance Overtime $1,500
Employee Recognition Dinner $5,000
Community Development
140 Part-time wages Planning Intern $11,089
150 Part-time wages Planning Intern $5,016
150 Overtime $2,000
Temp-Employees $1,000
Police Department
Activities & Programs $1,500
Community Relations $2,000
Public Works & Recreation
Tree Trimming $74,000
Recreation Director $34,749
Engineering Fees $5,000
Office Supplies $2,000
The motion carried by the following vote:
ROLL CALL
AYES: Hernandez, Martinez - 2
NAYES: Veres - 1
ABSENT: None
ABSTAIN: De La Torre, Martinez
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SAN FERNANDO CITY COUNCIL
SPECIAL MEETING MINUTES - July 14, 2008 – 6:00 p.m.
GENERAL COUNCIL COMMENTS
Mayor Martinez talked about needing additional expenditure reductions.
Councilmember Veres commented that additional expenditure reductions are needed and talked about staff providing additional recommendations to that effect.
Councilmember De La Torre spoke about staff analyzing potential additional expenditure reductions in the city’s programming.
Mayor Pro Tem Ruelas commented on additional expenditure reductions needed.
Councilmember Hernandez commented on additional expenditure reductions needed.
STAFF COMMUNICATION
City staff reminded the City Council about the next Budget Study Session on July 16, 2008.
ADJOURNMENT (8:21 P.M.)
By consensus, the meeting was adjourned.
The current sitting members of the City Council approved the minutes as to form only during the meeting of May 5, 2025, and are not validating the accuracy of the minutes since they were not part of the City Council during that time period.
I do hereby certify that the foregoing is a true and correct copy of the minutes of July 14, 2008 6:00 p.m. special
meeting as approved by the San Fernando City Council.
____________________________
Julia Fritz
City Clerk
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CITY OF SAN FERNANDO
CITY COUNCIL
MINUTES
SPECIAL MEETING – 5:00 P.M.
REGULAR MEETING – 6:00 P.M.
TUESDAY, FEBRUARY 18, 2025
CITY HALL COUNCIL CHAMBERS
117 MACNEIL STREET
SAN FERNANDO, CALIFORNIA 91340
CALL TO ORDER/ROLL CALL – SPECIAL MEETING 5:00 P.M. (CLOSED SESSION) Mayor Mary Mendoza called the Special Meeting to order at 5:00 p.m.
Present:
Council: Mayor Mary Mendoza, Vice Mayor Mary Solorio and Councilmembers Joel Fajardo, Victoria Garcia, and Patty Lopez
Staff: City Manager Nick Kimball and City Attorney Richard Padilla
Absent: None
APPROVAL OF AGENDA
Motion by Councilmember Fajardo, seconded by Vice Mayor Solorio to approve the agenda. The motion carried, unanimously.
PUBLIC STATEMENTS None
RECESS TO CLOSED SESSION (5:02 P.M.)
By consensus, Councilmembers recessed to Closed Session.
A) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(2) AND 54956.9(E)(1) – CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION:
One (1) Matter
RECONVENE FROM SPECIAL MEETING AND REPORT OUT FROM CLOSED SESSION City Attorney Padilla stated no reportable action as a result of the Closed Session meeting.
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SAN FERNANDO CITY COUNCIL
MINUTES –Special and Regular Meeting February 18, 2025
ADJOURNMENT (6:01 p.m.)
The City Council adjourned the special meeting to the regular meeting.
CALL TO ORDER/ROLL CALL – REGULAR MEETING 6:00 P.M. (OPEN SESSION) Mayor Mary Mendoza called the regular meeting to order at 6:02 p.m.
Present: Council: Mayor Mary Mendoza, Vice Mayor Mary Solorio, and Councilmembers Joel Fajardo, Victoria Garcia, and Patty Lopez
Staff: City Manager Nick Kimball, City Attorney Richard Padilla, Police Chief Fabian Valdez, Director of Finance Erica Melton, Director of Public Works Wendell Johnson, Director of Recreation and Community Services Julio Salcedo, and City Clerk Julia Fritz
Absent: None
TELECONFERENCING REQUESTS/DISCLOSURE None
PLEDGE OF ALLEGIANCE
Led by City Clerk Julia Fritz
APPROVAL OF AGENDA
Motion by Councilmember Fajardo, seconded by Vice Mayor Solorio to approve the agenda. The motion carried, unanimously.
PRESENTATIONS
A. PRESENTATION OF EDUCATION COMMISSION CERTIFICATES OF RECOGNITION FOR
FEBRUARY STUDENT OF THE MONTH FOR KINDNESS
• Yazeo Pena (Glenoaks Christian Schools)
B. PRESENTATION OF A CERTIFICATE OF RECOGNITION TO BLANCA ROSA ERAZO SALGUERO
FOR CREATING OPPORTUNITIES WITH LOCAL ART
PUBLIC STATEMENTS
Cristina Vargasintroduced herself as the new area Municipal Relationship Manager with Republic Services.
May 5, 2025 Special & Regular CC Mtg Page 36 of 486
SAN FERNANDO CITY COUNCIL
MINUTES –Special and Regular Meeting February 18, 2025
The following submitted speaker cards and spoke in support of Agenda Item No. 13:
Jorge Boche
Brandon Gonzalez, District Representative for District 20 State Senator Caroline Menjivar Gus Villela, Field Representative for District 43 Assemblymember Celeste Rodriguez.
Teodora Reyes
Niki Mohr
Nate Lundstrom
Mayra Valadez
Jess Perry-Martin
Monique Orozco
Alejandra Avalos
Liz Casteneda
Justan Torres
Olivia Natreman
Maria CiBrian
Veronica DeLara
Kelly Gonez, Board Member District 6 Los Angeles Unified School District Nancy Flores
Naomi Vaca
Sergio Amalfitano
Maria Salgado
Juan Solorio
Juan Cardenas
Jesus Gastelum
Jessica Wilson
Monica Reyes
Zayurit Gordillo
Gabriel Otiniano
Guillermo Navarro
Ana Karen Estrada
Daniel Molina
Diosy Reyes
Ruben Rodriguez
Joshua Ascechio
Maria Luisa Palma spoke about local school’s campus safety and asked for support seeking records for a public records request that she submitted to the Los Angeles Unified School District regarding data on school safety incidents.
Irene Sandlow spoke in opposition of Agenda Item No. 13.
The following submitted correspondence in support of Agenda Item No. 13:
Mayra Valadez
Angel Zobel-Rodriguez
Bertha Gonzalez
Jeffrey Deguia
May 5, 2025 Special & Regular CC Mtg Page 37 of 486
SAN FERNANDO CITY COUNCIL
MINUTES –Special and Regular Meeting February 18, 2025
Mary Ann Martinez
Mary Cruz Flores
Humberto Solis Flores
Silvia Peralta
Astrid Serrano
Leslie Diaz
Genesis Pineda
Megan Sumergido
Kevin Shum
Maggie Barrera
The following called in and provided comments in support of Agenda Item No. 13:
Carlos Sandoval
Nancy
Caller telephone number 7612
CONSENT CALENDAR
Councilmember Garcia pulled Item Nos. 3, 5 and 6 for discussion.
Motion by Councilmember Fajardo, seconded by Councilmember Lopez to approve Consent Calendar Items 1, 2, 4, 7 and 8:
1) CONSIDERATION TO APPROVE CITY COUNCIL MEETING MINUTES:
a. February 17, 2009 – CC Regular Meeting d. February 23, 2009 – RDA Meeting b. February 17, 2009 – RDA Regular
Meeting
e. December 6, 2010 – Regular Meeting
c. February 23, 2009 – Regular Meeting
2) CONSIDERATION TO ADOPT A RESOLUTION APPROVING THE WARRANT REGISTER 4) CONSIDERATION TO RECEIVE AND FILE THE ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR THE FISCAL YEAR ENDING JUNE 30, 2024
7) CONSIDERATION TO ADOPT A RESOLUTION INITIATING PROCEEDINGS FOR FISCAL YEAR 2025-2026 LEVY OF ANNUAL ASSESSMENTS FOR THE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT AND ORDERING THE ENGINEER’S REPORT
8) CONSIDERATION TO ACCEPT PROJECT COMPLETION AND AUTHORIZE THE RECORDATION
OF A NOTICE OF COMPLETION FOR THE PIONEER PARK PLAYGROUND RENOVATION
PROJECT
The motion carried, unanimously.
May 5, 2025 Special & Regular CC Mtg Page 38 of 486
SAN FERNANDO CITY COUNCIL
MINUTES –Special and Regular Meeting February 18, 2025
Motion by Vice Mayor Solorio, seconded by Councilmember Garcia to approve Item Nos. 3 and 5:
3) RECEIVE AND FILE STATUS UPDATES FOR ENHANCEMENTS, PROJECTS, AND CITY COUNCIL
PRIORITIES
The report was received and filed. The City Council directed staff to: invite Metro representatives to provide updates in March; bring back to a future meeting a request for City Council direction regarding the City hosting an immigration forum; and present a draft letter advocating the City’s support for campus safety to the Los Angeles Unified School District Board Member representative.
5) CONSIDERATION TO ADOPT A RESOLUTION AUTHORIZING SUBMITTAL OF A GRANT
APPLICATION, IN PARTNERSHIP WITH HABITAT FOR HUMANITY OF GREATER LOS ANGELES,
TO THE CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT FOR THE 2024 HOMEOWNERSHIP SUPER NOTICE OF FUNDING AVAILABILITY The motion carried, unanimously.
Motion by Vice Mayor Solorio, seconded by Councilmember Fajardo to approve Item No. 6:
6) CONSIDERATION TO ADOPT A RESOLUTION APPROVING A GRAFFITI ABATEMENT POLICY The motion carried by the following vote:
ROLL CALL
AYES: Lopez, Fajardo, Solorio, Mendoza - 4
NAYES: Garcia - 1
ABSENT: None
ABSTAIN: None
The City Council recessed the meeting at 8:10 p.m. and reconvened at 8:25 p.m. with all Councilmembers present.
13) DISCUSSION AND CONSIDERATION REGARDING A "SANCTUARY CITY STATUS" FOR THE CITY
OF SAN FERNANDO
Vice Mayor Solorio presented the staff report and a presentation was provided by ShuiMing Cheer from the California Immigrant Policy Center.
The City Council directed staff to return to a future meeting with the following additional information: provide additional "Sanctuary City " policy samples from other cities; provide a matrix identifying the city's current immigration policies as well as provisions implemented by other cities (e.g. City of LA & Burbank); and include information on Federal Funding received by the City.
May 5, 2025 Special & Regular CC Mtg Page 39 of 486
SAN FERNANDO CITY COUNCIL
MINUTES –Special and Regular Meeting February 18, 2025
PUBLIC HEARING
9) A PUBLIC HEARING TO CONSIDER ADOPTING A RESOLUTION APPROVING THE APPEAL FILED BY THE APPLICANT, MIDLAND CONTRACTORS, INC., OVERTURNING THE PLANNING AND PRESERVATION COMMISSION’S DENIAL OF SITE PLAN REVIEW NO. 2024-001 AND ISSUE A CERTIFICATE OF USE TO ALLOW FOR A 3-STORY, 10-UNIT TOWNHOUSE STYLE RESIDENTIAL
MULTI-FAMILY DEVELOPMENT AND TWO DETACHED ACCESSORY DWELLING UNITS LOCATED AT 833 N. BRAND BOULEVARD IN THE R-2/PD ZONE
Mayor Mendoza opened the public hearing.
Director of Community Development Erika Ramirez and Associate Planner Marina presented the staff report and responded to Councilmember questions.
Mayor Mendoza opened public comment.
The following submitted written correspondence in opposition:
Sylvia Dominguez
Maria Lombera
Margarita Cervavio
Maria Gaurdo
The following spoke in opposition:
Miguel Montanez
Rodolfo Salinas
Avila (absent when called)
Efren Lombera
Margarita Cervacio
Maria Lombera
Julie Cuellar
Ruby Montes
Fernando Diaz
Layla Hernandez (absent when called)
There being no additional public testimony, Mayor Mendoza closed the public comment period.
The applicant for the development provided closing comments.
Motion by Councilmember Fajardo, seconded by Councilmember Garcia to continue the public hearing to the March 17, 2025 City Council meeting to receive additional information on sewer and water capacity; include additional project conditions (e.g. prohibit storage in garages and centralized delivery drop box); and provide additional time for the Councilmembers to review the projects CEQA documents. The motion carried, unanimously.
May 5, 2025 Special & Regular CC Mtg Page 40 of 486
SAN FERNANDO CITY COUNCIL
MINUTES –Special and Regular Meeting February 18, 2025
10) A PUBLIC HEARING TO CONSIDER ADOPTING AN ORDINANCE APPROVING A MILITARY USE
EQUIPMENT POLICY GOVERNING THE USE OF MILITARY EQUIPMENT, AS REQUIRED BY ASSEMBLY BILL 481; AND APPROVAL OF THE 2024 ANNUAL MILITARY EQUIPMENT REPORT Mayor Mendoza opened the public hearing.
Acting Commander Walter Dominguez presented the staff report and responded to Councilmember questions.
Mayor Mendoza opened public comment. There being none, the public comment portion of the meeting was closed.
Motion by Councilmember Fajardo, second by Vice Mayor Solorio to introduce for first reading, in title only, and waive further reading of Ordinance No. 1731 titled, “An Ordinance of the City Council of the City of San Fernando, California, adopting a Military Equipment Policy governing the use of military equipment pursuant to Assembly Bill 481”; and approve the 2024 Annual Military Equipment Report. The motion carried, unanimously.
ADMINISTRATIVE REPORTS
11) RECEIVE AND FILE AN INFORMATIONAL PRESENTATION ON THE CITY’S PENSION AND
OTHER POST-EMPLOYMENT BENEFITS LIABILITIES
Director of Administrative Services Melton and Shuster Representatives presented the staff report and responded to Councilmember questions. The City Council received and filed the report.
12) PRESENTATION AND DISCUSSION OF THE MID-YEAR BUDGET REVIEW FOR FISCAL YEAR 2024-2025; AND CONSIDERATION TO ADOPT A RESOLUTION APPROVING THE MID-YEAR PROPOSED BUDGET (TABLED TO THE MARCH 3, 2025 REGULAR MEETING)
14. DISCUSSION AND CONSIDERATION REQUESTING A REPORT ON THE CONDITION AND REPAIR PROGRESS OF THE CESAR E. CHAVEZ MURAL (TABLED TO THE MARCH 3, 2025
REGULAR MEETING)
15. DISCUSSION AND CONSIDERATION REGARDING LEGAL PROCESSES FOR COMMISSIONER NOMINATIONS (TABLED TO THE MARCH 3, 2025 REGULAR MEETING)
16. DISCUSSION AND CONSIDERATION REGARDING TRAFFIC MANAGEMENT AND SAFETY NEAR
SAN FERNANDO MIDDLE SCHOOL AND SAN FERNANDO ELEMENTARY
Councilmember Garcia presented the staff report.
May 5, 2025 Special & Regular CC Mtg Page 41 of 486
SAN FERNANDO CITY COUNCIL
MINUTES –Special and Regular Meeting February 18, 2025
The City Council directed staff to return with information during the budget study sessions for the Fiscal Year 2025‐26 Budget development discussions regarding a potential citywide stop sign study; sidewalk recommendations by City Engineer regarding traffic management near San Fernando Middle School; and return to the next meeting with a draft letter to Los Angeles Unified School District on concerns with public safety at local schools.
STAFF COMMUNICATION INCLUDING COMMISSION UPDATES
City Manager Kimball reminded Councilmembers to submit their list of top five priorities and complaints information in advance of the upcoming City Council Strategic Goals meeting on Monday, February 24, 2025.
GENERAL CITY COUNCIL/BOARD MEMBER COMMENTS AND LIAISON UPDATES Councilmember Fajardo spoke in admiration of the newly elected California District 29 Congresswoman Luz Rivas. In addition, he commented on having future discussions regarding the process for presentations during City Council meetings.
Councilmember Garcia apologized for being unwell and noted that she wished she had been feeling better to fully engage with the agenda items, particularly with Agenda Item No. 9 public hearing.
Councilmember Lopez thanked staff for their work.
Vice Mayor Solorio thanked staff for their work.
Mayor Mendoza reported she attended the Valentines for Heros event where she mentioned Congresswoman Rivas was in attendance. She also noted attending the San Fernando Recovery Center’s open house, the Tutčint cohort ceremony at Recreation Park, the Golden Dreams event and requested to close the meeting memory of Laraine Ballin.
ADJOURNMENT (12:27 p.m.)
Mayor Mendoza adjourned the meeting in memory of Laraine Ballin to the special meeting on February 24, 2025.
I do hereby certify that the foregoing is a true and
correct copy of the minutes of the February 18, 2025,
Regular meeting and approved by the San Fernando
City Council at the meeting of ________________.
_________________________________________
Julia Fritz, CMC
City Clerk
May 5, 2025 Special & Regular CC Mtg Page 42 of 486
May 5, 2025 Special & Regular CC Mtg Page 43 of 486
This Page
Intentionally
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May 5, 2025 Special & Regular CC Mtg Page 44 of 486
AGENDA REPORT
ADMINISTRATIVE SERVICES DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-7307 WWW.SFCITY.ORG REVIEW: ☒ Finance Director ☒ Deputy City Manager ☒ City Manager To: Mayor Mary Mendoza and Councilmembers
From: Nick Kimball, City Manager
By: Erica D. Melton, Director of Administrative Services
Date: May 5, 2025
Subject: Consideration to Adopt a Resolution Approving the Warrant Register RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. 25-051 (Attachment “A”) approving the Warrant Register.
BACKGROUND:
For each City Council meeting the Finance Department prepares a Warrant Register for Council approval. The Register includes all recommended payments for the City. Checks, other than special checks, generally are not released until after the Council approves the Register. The exceptions are for early releases to avoid penalties and interest, excessive delays and in all other circumstances favorable to the City to do so. Special checks are those payments required to be issued between Council meetings such as insurance premiums and tax deposits. Staff reviews requests for expenditures for budgetary approval and then prepares a Warrant Register for Council approval and or ratification. Items such as payroll withholding tax deposits do not require budget approval.
The Director of Administrative Services/City Treasurer hereby certifies that all requests for expenditures have been signed by the department head, or designee, receiving the merchandise or services thereby stating that the items or services have been received and that the resulting expenditure is appropriate. The Director of Administrative Services/City Treasurer hereby certifies that each warrant has been reviewed for completeness and that sufficient funds are available for payment of the warrant register.
ATTACHMENT:
A. Resolution No. 25-051, including:
Exhibit A: Payment Demands/Voucher List
May 5, 2025 Special & Regular CC Mtg Page 45 of 486
ATTACHMENT “A”
RESOLUTION NO. 25-051
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,
CALIFORNIA, ALLOWING AND APPROVING FOR PAYMENT DEMANDS
PRESENTED ON DEMAND / WARRANT REGISTER NO. 25-051
THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE AND ORDER AS FOLLOWS:
1. That the Payment Demand/Voucher List (EXHIBIT “A”) as presented, having been duly audited, for completeness, are hereby allowed and approved for payment in the amounts as shown to designated payees and charged to the appropriate funds as indicated.
2. That the City Clerk shall certify to the adoption of this Resolution and deliver it to the City Treasurer.
PASSED, APPROVED, AND ADOPTED this 5th day of May 2025.
Mary Mendoza, Mayor of the
City of San Fernando, California
ATTEST:
Julia Fritz, City Clerk
May 5, 2025 Special & Regular CC Mtg Page 46 of 486
RES. NO. 25-051
2 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 25-051, which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 5th day of May, 2025, by the following vote of the City Council:
AYES:
NAYS:
ABSENT:
ABSTAINED:
IN WITNESS WHEREOF, I have here unto set my hand and affixed the official seal of the City of San Fernando, California, this ______ day of May, 2025.
Julia Fritz, City Clerk
May 5, 2025 Special & Regular CC Mtg Page 47 of 486
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RES. NO. 25-051
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RES. NO. 25-051
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May 5, 2025 Special & Regular CC Mtg Page 69 of 486
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May 5, 2025 Special & Regular CC Mtg Page 72 of 486
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AGENDA REPORT
ADMINISTRATION DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG REVIEW: ☒ Finance Director ☒ Deputy City Manager ☒ City Manager To: Mayor Mary Mendoza and Councilmembers
From: Nick Kimball, City Manager
Date: May 5, 2025
Subject: Receive and File Status Updates for Enhancements, Projects, and City Council Priorities
RECOMMENDATION:
It is recommended that the City Council receive and file the status report for Fiscal Year (FY) 2024-2025 Enhancements, Capital Projects, and City Council Priorities, and provide direction, as appropriate.
ANALYSIS:
This report is meant to provide City Council and the community with regular status updates and major City efforts, including, but not limited to, FY 2024-2025 approved enhancements, capital improvement projects, and City Council priorities. Changes to each project since the last meeting have been tracked and are shown in red. Attachment “C” shows City contracts that are approaching the end of the term. Attachment “E” provides a summary of 2025 Legislative Advocacy & Funding Request Letters.
COMPLETED PROJECTS:
City Manager’s Office & City Clerk’s Office. Date Completed Title: City Council Office Redesign September 2024
Title: Records Retention Policy Update January 2025
Community Development Department. Date Completed
Title: Animal Control Contract Management June 2024
Title: CDBG Neighborhood Cleanup Program June 2025
Title: New Position – Planning Manager March 2025
Title: Mixed Use and Specific Plan Overlay Districts March 11, 2025 Title: Graffiti Program (with Public Works and Police Department) February 18, 2025 Title: Homeless Action Plan Implementation and Management March 2025 May 5, 2025 Special & Regular CC Mtg Page 75 of 486
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COMPLETED PROJECTS CONTINUED
Finance. Date Completed
Title: American Rescue Plan Act (ARPA) Allocations February 18, 2025 Title: Online Bill Payment System (Paymentus) February 2025 Police Department. Date Completed
Title: Narcotics Incinerator September 2024
Title: Law Enforcement Technology Improvements September 2024 Title: Police Department Overtime February 2025
Public Works Department. Date Completed
Title: Civic Center Beautification (Painting) Project January 2025 Title: Position Reclassification: Convert Four (4)
Part-Time Maintenance Workers to Two (2) Full-Time
Maintenance Workers for Graffiti and Tree Maintenance October 31, 2024 Title: Street Resurfacing Project – Phase 3 November 2024 Title: Curb Painting, Street Striping, and Street Markings Spring 2025 Title: Pioneer Park Playground Renovation Project January 23, 2025 Title: Urban Forest Management Plan March 17, 2025
Recreation & Community Services. Date Completed
Title: Afterschool Teen Program October 7, 2024
Title: Park Opportunity Plan October 7, 2024
ACTIVE PROJECTS:
City Manager’s Office & City Clerk’s Office.
Title: Downtown Master Plan
Description: During the FY 2022-2023 budget process, the City Council approved funding to develop a Downtown Master Plan (DTMP), including a robust community outreach process. The DTMP will serve as a vision to guide future actions to develop, revitalize, and improve Downtown San Fernando. The budget allocation for this project is $297,675.
Status: In 2023, the City awarded a professional services agreement to Dudek as lead consultant to work with the City to develop and implement the community engagement plan and prepare the report. The consultant team also includes Problosky Research (multimodal community survey), Walker Consultants (parking analysis), HR&A (economic analysis) and Place It! (community outreach).
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To date, the following actions have been completed:
• Multimodal Statistically Significant Survey (December 2023 through March 2024) • City Council Ad Hoc Meeting No. 1 (March 11, 2024)
• Community Advisory Committee Meeting No. 1 (April 11, 2024) • Community Outreach Event No. 1 “Walkshop” (April 27, 2024) • General Online Survey (April 27, 2024 through May 29, 2024) • Existing Conditions Analysis (July 2024)
• Presentation of Phase 1 Findings to City Council and Planning Preservation Commission (September 16, 2024)
• Presentation of Phase 1 to the Planning and Preservation Commission on November 12, 2024, was cancelled due to a lack of a quorum. • Contract extension from December 31, 2024 to December 31, 2025.
Next City Council Action: A follow up item will be scheduled for the Planning and Preservation Commission to receive additional comments on the Phase 1 Findings. A subsequent item will be scheduled with City Council to receive final comments on the Phase 1 Findings and close the Public Hearing.
Tentative Completion Date: August 2025.
Staff Project Lead: Kanika Kith
Title: East San Fernando Valley Light Rail Transit Project Description: The East San Fernando Valley Light Rail Transit Project (ESFVLRT) (formerly the East San Fernando Valley Transit Corridor Project) is a transit project constructing a light rail line on the east side of the San Fernando Valley to improve connections and access to crucial destinations in the East and Northeast San Fernando Valley. The project is being considered in two (2) phases. Phase 1 is a 6.7-mile at-grade alignment that includes 11 new transit stations along Van Nuys Boulevard, connecting the Orange Line in Sherman Oaks to San Fernando Boulevard in Pacoima. Phase 2 is a 2.5-mile segment running from the terminus of Phase 1 at San Fernando Road/Van Nuys Boulevard in Pacoima to the Sylmar/San Fernando Metrolink Station. Metro is conducting a supplemental study of the Phase 2 segment throughout 2024 to consider additional design options. Funding for the project is provided through Measure R and Measure M.
Status: Phase 1 engineering design has been completed, a Progressive Design Build (PBD) contract has been awarded, and construction commenced earlier this year on Phase 1 of the project along Van Nuys Boulevard. The tentative completion date for Phase 1 is 2031. Metro is currently completing additional safety and design studies for Phase 2 (the San Fernando segment) of the project.
To date, the following actions have been completed:
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• City provided comments on initial draft of ESFVLRT Environmental Impact Report (EIR) (October 25, 2017)
• City provided additional comments on draft of ESFVLRT EIR (February 20, 2018) • City provided final comments on draft of ESFVLRT EIR (March 31, 2020) • Status update presentation provided to City Council by Metro staff (October 19, 2020) • Metro Board certification of the ESFVLRT Final EIR (December 2020). Metro Board requested further studies to address safety and design concerns from the City of San Fernando
• Metro conducted an initial Grade Crossing Analysis for Phase 2 (April 2022 – September 2022)
• Status update presentation provided to City Council by Metro staff on Phase 2 (July 18, 2022)
• Metro Board authorized additional Phase 2 supplemental studies focused on: a) Transit and Multimodal Connectivity, b) Safety, c) Travel Time Savings, Ridership, and Mode Shift, d) Costs, e) Right of Way Impacts, f) Traffic Considerations, and g) Equity Considerations (January 2024 through Summer 2024).
• Status update presentation provided to City Council by Metro staff on Phase 2 (May 20, 2024)
On May 20, 2024, the City Council provided the following feedback to Metro staff:
• Requested Metro present more frequently to provide regular updates to the City. • Requested additional community outreach meetings prior to Board consideration/approval of alternatives.
• Offered the City Council Chambers, or other City spaces, for Metro’s community outreach and offered the City’s assistance in hosting and promoting the event.
On February 28, 2025, City staff met with Metro staff to receive a preliminary update regarding the additional Phase 2 studies requested by the City during the certification of the EIR by the Metro Board. A summary of the meeting was provided to the City Council and Metro staff is tentatively scheduled to attend the City Council meeting on May 5, 2025, to provide an update and get feedback from the City Council.
Next City Council Action: Receive status update from Metro staff regarding next steps, tentatively scheduled for May 5, 2025.
Tentative Completion Date: N/A
Staff Project Lead: Nick Kimball
Title: CDBG Small Business Assistance Grant Program
Description: Annually, Community Development Block Grant (CDBG) program guidelines require that the City Council approve the planned programming expenditures for the upcoming fiscal year. In May 2024, the City Council approved the FY 2024-2025 CDBG Programs, which included the Small Business Assistance Program (SBAP). This program provides grants to local business May 5, 2025 Special & Regular CC Mtg Page 78 of 486
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owners and property owners to improve the appearance of their storefronts and buildings. The grant funds can be used for improvements to signage, painting (including anti-graffiti coating), and other storefront enhancements such as installing eye-catching vertical landscape (green wall) to defer graffiti and beautify a building wall with landscape.
Status: On November 18, 2024, the City Council approved the proposed guidelines for the SBAP and allocating $64,506 from the unallocated CDBG funds in FY 2023-2024 to the SBAP, increasing total funding for the SBAP to $210,110. Approximately 35 applications have been received; however, many are incomplete. Staff is actively working with applicants to assist in completing their submissions for consideration.
Next City Council Action: Updates will be provided in July 2025.
Tentative Completion Date: June 2025.
Staff Project Lead: Kanika Kith
Title: Virtual San Fernando – City Website Redesign and My San Fernando App Description: In September 2022, the City Council appropriated American Rescue Plan Act (ARPA) funds to support the creation of Virtual San Fernando. Phase 1 of Virtual San Fernando included developing a My San Fernando mobile application, primarily focused on improving the ability for community members to submit service requests. Phase 1 was completed in March 2024 with the launch of the My San Fernando App (developed by GoGov). To date, more than 3,600 requests have been submitted through the App (See Attachment “A” for activity reports).
In October 2023, after an extensive vetting process by City staff, the City Council awarded a Master Subscription Agreement to Granicus to redesign the City’s website. The budget allocation for this program is $200,000. The goal for the development of the new website is to depart from department-specific webpages and create more service-oriented categories that will make the website more user friendly for the public.
Status: Phase 1 – Mobile Application, has been completed. Phase 2 –A Website Development Committee has been established with representatives from each Department to work through migrating old content from the current website and creating new content where applicable. The first two (2) revisions of the website redesign have been submitted to Granicus and they will begin developing the foundations of the website over the course of the next two months. Staff will be provided with training in May and June to begin building out content on updated service pages and Department landing pages.
Next City Council Action: No additional City Council action required at this time.
Tentative Completion Date: Summer 2025 launch of redesigned website.
Staff Project Lead: Will Pettener
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Community Development Department.
Title: Community Preservation Commercial Property Education Program Description: To address the City Council’s interest in Community Preservation efforts in commercial areas of the City, the Community Development Department’s FY 2024-2025 Work Plan included an objective to create a commercial education and maintenance program. The goal is for Community Preservation Officers to work with the business community to ensure the beautification of San Fernando’s commercial corridors.
Status: On August 19, 2024, the proposed program was presented to the City Council for feedback prior to implementation. A postcard invite has been created and distributed to all businesses by March 26, 2025. The website has been updated with more information. The first workshop to inform businesses of code compliance issues and of the proactive program that will be initiated in May was held on Wednesday, March 30th at 8am. The second workshop is scheduled for Wednesday, May 7th at 6pm. Walking inspections are set to begin May 12th.
Next City Council Action: No additional City Council action required at this time.
Tentative Completion Date: September 2025 (Ongoing).
Staff Project Lead: Fernando Miranda
Title: Climate Action Resilience Plan (CARP) & General Plan Updates to Circulation and Open Space/Parks Elements
Description: A Climate Action and Resilience Plan (CARP) serves as a strategic framework designed to mitigate the adverse effects of climate change while fostering resilience within communities and ecosystems. Its primary purpose is to identify and implement measures that reduce greenhouse gas (GHG) emissions, adapt to changing environmental conditions, and enhance preparedness for climate-related challenges. The CARP promotes sustainable practices like renewable energy adoption, green infrastructure development, and carbon footprint reduction initiatives, while fostering collaboration among stakeholders and supporting innovation in green energy. A grant from the California Governor’s Office of Planning and Research (now Governor’s Office for Land Use and Climate Innovation) was received to complete the CARP and for updating the City’s General Plan, specifically the Circulation (transition to Mobility) and Open Space/Conservation/Park-Recreation elements.
Status:
• CARP Phase 1: Completed and presented to City Council in February 2024 with data collection, a GHG Emissions Inventory, and a Vulnerability Assessment. • CARP Phase 2: Ongoing, focusing on identifying strategies and actions to mitigate climate change through GHG emission reductions in the most cost-effective manner and include strategies for climate adaptation and resilience. Extensive community engagement, led by Pacoima Beautiful, Fernandeño Tataviam Band of Mission Indians (FTBMI), and Climate Resolve, is a key component.
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• Grant: On April 2, 2024, the City Council accepted the California Governor’s Office of Planning and Research Grant and appropriated the funds. The City Council also approved a professional services agreement with Rincon Consultants Inc. to complete the CARP and General Plan updates.
• General Plan Update: The final CARP will support updating the City’s General Plan, specifically the Circulation (transition to Mobility) and Open Space/Conservation/ Park-Recreation elements. All activities are to be completed by January 31, 2026.
Community Engagement: Community engagement activities are planned throughout 2024-2025.
The first Planning 101 workshop was held on September 28, 2024, from 10 a.m. to 2 p.m. at Recreation Park. The second activity was a Community Meeting on November 16, 2024, at Las Palmas Park from 9 a.m. to 10:30 a.m. The Walkshop scheduled for December 7, 2024, was rescheduled to February 22, 2025, from 10 a.m. – 1 p.m. It was a well attended event with 20 residents. They took a walk throughout the city using tools that measured heat, noise and air pollution. On April 19th, staff attended the Spring Jamboree in collaboration with Climate Resolve, Pacoima Beautiful, and Fernandeno Tataviam Band of Mission Indians. The community engagement collected over a 100 surveys in both English and Spanish. Community members provided responses on survey boards or through an online platform accessed through a QR Code.
Website description and social media accounts have been updated. Upcoming events (time and location TBD):
• Advisory Group Meeting #3 – May 12, 2025
• Community meeting #3 – TBD
• Walk-shop #3 – TBD
• Advisory Group Meeting #3 – May 12, 2025
• Planning 101 Series Workshop #3 – July 26, 2025
• (Optional) Walk-shop #4 – TBD
• Advisory Group Meeting #4 - TBD
Next City Council Action: The CARP and updates to the General Plan are tentatively scheduled for a public hearing before City Council in October 2025.
Tentative Completion Date: January 31, 2026
Staff Project Lead: Ron Garcia
Title: Zoning Code Reorganization
Description: The City’s Housing Element includes programs and policies aimed at amending the Zoning Code to comply with State Housing Law. The scope of work includes various zoning code amendments, establishing processing policies and monitoring programs as well as reformatting the current zoning code to be more user friendly for staff and the public.
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Status: While this work was to be funded by the SCAG 2.0 grant, because of the uncertainty of the funding and the compliance concern, staff moved forward with procuring a consultant to begin the work. The project has been kicked off and an outline of the zoning code is underway.
The zoning code updates pertaining to landscape standards and outdoor dining on private property will be incorporated into this update.
On January 27, 2025, a public hearing was held before the Planning and Preservation Commission to consider repealing and replacing Chapter 106 (Zoning) of the San Fernando Municipal Code.
The Commission voted 4-0 to approve Resolution No. 2025-01, recommending the City Council adopt an ordinance repealing and replacing Chapter 106 (Zoning) of the San Fernando Municipal Code.
On March 3, 2025, City Council continued the public hearing to April 7, 2025.
On April 7, 2025, Council approved the introduction of Ordinance 1732 for its first reading on a 3-2 vote. The second reading was scheduled for May 5, 2025.
Next City Council Action: Second reading was scheduled for May 5, 2025.
Tentative Completion Date: May 5, 2025 (tentative second reading).
Staff Project Lead: Erika Ramirez
Title: SCAG REAP 2.0 Grant
Description: The City was awarded $791,818 under the SCAG REAP 2.0 Housing Infill on Public and Private Lands (HIPP) Program and $333,182 under the Subregional Program (SRP) for a total of $1,125,000. On January 25, 2024, the City was notified of the Governor’s 2024-2025 State Budget proposal that included budget cuts including a reversion of the SCAG’s REAP 2.0 programs. Fortunately, on July 29, 2024, the City was notified the REAP 2.0 program was able to resume and the City would receive its full award. SCAG immediately began working with the City to refine the scope of work (SOW), budget, and schedule.
The City’s final SOW consists of five sub-projects that were identified as programs in the City’s 2021-2029 Housing Element. In summary they are:
• Develop strategies for preventing displacement and maintaining affordable housing for disadvantaged community members and establishing supportive programs for tenants and homeowners to prevent displacement and affirmatively further fair housing. This will be in the form a Community Stabilization Manual.
• Update the 2002 Historic Survey to identify eligible historic resources throughout the City to promote conversion or preservation of historic commercial buildings into housing while also promoting improvement or expansion of residential buildings to maintain quality of existing housing, neighborhoods, and health of residents, and to address overcrowding.
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• Update the City’s density bonus ordinance to comply with state housing law and to establish a local density bonus ordinance with incentives encouraging affordable housing. • Complete a comprehensive update to the Zoning Code and Corridors Specific Plan 5 (SP-5) to allow residential land use in currently restricted areas, increase development capacity for housing on underutilized or vacant infill sites, streamline the review process and comply with the latest state housing laws.
• Review and update the City’s development process for housing developments to ensure potential barriers that may hinder housing construction are removed and a smoother and more efficient approval process for housing projects.
Status: On October 21, 2024, the City Council adopted a resolution accepting the Southern California Associations of Governments’ Regional Early Action Program 2.0 Grant and authorizing a Memorandum of Understanding to implement the grant program. SCAG will no longer be able to procure a consultant on behalf of the City. The City will procure the consultant. A Call for Service was issued out on November 7, 2024, to the pre-approved on-call list of consultants. The goal would be to begin work in January, 2025 as the deadline for funds to be expended has been extended to June 30, 2026.
On November 7, 2024, a call for professional service was issued to the planning consultants on the City’s on-call as needed. The proposals were due on December 5, 2024. Two (2) proposals were received. Staff reviewed proposals and interviews were conducted on January 16, 2025, with each of the firms. City Council approved a professional services agreement with Rincon Consultants at the March 3, 2025 Regular City Council meeting. A kick off meeting was held on Friday, March 7, 2025.
On March 19, 2025, staff and consultant team conducted a City tour to look at sites of recent development, sites where there are approved developments, and sites of proposed developments. The team also toured sites of potentially historic homes. The purpose of the tour was to familiarize the consulting team with pattern of development, lot configurations, existing neighborhood and historic architectural styles. This will provide background information in developing residential objective design standards and provide some context for the update to the historic survey.
A Community Engagement Plan has been drafted for Council’s consideration. If approved, staff will begin identifying dates for engagement activities.
Next City Council Action: The draft Community Engagement Plan will be presented as part of the May 5, 2025 agenda for Council’s consideration.
Tentative Completion Date: June 30, 2026
Staff Project Lead: Erika Ramirez /Ron Garcia
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Title: Landscape Ordinance
Description: The City Council adopted Urgency Ordinance No. U-1725 on March 18, 2024. It is effective for a period of one year from date of adoption. The Urgency Ordinance enacted a temporary moratorium on the installation of artificial turf and synthetic grass pending the study and development of reasonable regulations. Therefore, the Planning Division is working with a consultant to update the existing Municipal Code with comprehensive city-wide landscape standards including permanently prohibiting the installation of synthetic grass and artificial turf.
Status: On August 12, 2024, the Planning and Preservation Commission discussed potential regulations. Commissioners requested additional information, recommendations and visual illustrations of potential regulations. A second discussion was held on September 9, 2024. The proposed ordinance has been drafted, including illustrations demonstrating the difference between current and proposed regulations. This has been posted to the City’s website to solicit public comments and inform the public prior to the hearing at the Planning and Preservation Commission.
This amendment has been integrated into the Zoning Code reorganization and update, which was presented to Planning and Preservation Commission at the Special Meeting on January 27, 2025.
On January 27, 2025, a public hearing was held before the Planning and Preservation Commission to consider repealing and replacing Chapter 106 (Zoning) of the San Fernando Municipal Code.
This included the landscape ordinance. The Commission voted 4-0 to approve Resolution No. 2025-01, recommending the City Council adopt an ordinance repealing and replacing Chapter 106 (Zoning) of the San Fernando Municipal Code.
On March 3, 2025, City Council continued the public hearing to April 7, 2025.
On April 7, 2025, Council approved the introduction of Ordinance 1732 for its first reading on a 3-2 vote. The second reading was scheduled for May 5, 2025.
Next City Council Action: Second reading was scheduled for May 5, 2025.
Tentative Completion Date: May 5, 2025 (tentative second reading).
Staff Project Lead: Erika Ramirez
Title: Outdoor Dining Ordinance
Description: As a continued work plan objective from FY 2023-2024, Community Development is working with Public Works to establish a new outdoor dining program to promote pedestrian friendly and community focused design.
Status: A proposed ordinance has been drafted for outdoor dining in the public right of way as well as on private property. A draft PowerPoint has also been drafted to summarize the ordinance to share and solicit feedback from businesses. The draft ordinance and power point have been May 5, 2025 Special & Regular CC Mtg Page 84 of 486
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posted on the City’s website. Draft ordinance and power point will be shared with the Planning and Preservation Commission to receive feedback.
The amendment to the zoning code has been incorporated into the zoning code reorganization and update, which was presented to Planning and Preservation Commission at the Special Meeting on January 27, 2025.
On January 27, 2025, a public hearing was held before the Planning and Preservation Commission to consider repealing and replacing Chapter 106 (Zoning) of the San Fernando Municipal Code.
This included the outdoor dining ordinance on private property. The Commission voted 4-0 to approve Resolution No. 2025-01, recommending the City Council adopt an ordinance repealing and replacing Chapter 106 (Zoning) of the San Fernando Municipal Code.
On March 3, 2025, City Council continued the public hearing to April 7, 2025.
On April 7, 2025, Council approved the introduction of Ordinance 1732 for its first reading on a 3-2 vote. The second reading was scheduled for May 5, 2025.
Next City Council Action: Second reading was scheduled for May 5, 2025.
Tentative Completion Date: May 5, 2025 (tentative second reading).
Staff Project Lead: Erika Ramirez
Public Works.
Title: Carlisle Green Alley Reconstruction Project
Description: The Carlisle Green Alley Project will revitalize an underutilized alley into a vibrant linear green space. Through a combination of strategic planning and sustainable design, this project seeks to enhance urban landscape, foster environmental sustainability, and promote healthier, more vibrant neighborhoods. The development will include a safer walking and biking route, enhanced with shade trees and lighting to encourage active transportation and community engagement. The landscape will be revitalized with the planting of over 200 trees and native plants, enriching the area’s biodiversity. Permeable surfaces will be installed to facilitate groundwater infiltration, improving water quality and reducing runoff. Additionally, the construction of bioswales will naturally filter stormwater, mitigate flooding, and bolster the area’s environmental resilience.
Status: On September 3, 2024, the City Council approved a Professional Services Agreement with TreePeople for project management. On January 6, 2025, the City Council approved a Professional Services Agreement with Craftwater for design services.
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Carlisle Street Green Alley Project Tentative Timeline
Milestones Tentative Date
• Design 60% 5/29/2025
• Design 100% 8/29/2025
• Advertise 9/1/2025-9/26/2025
• Recommend Award of Construction Contract 10/13/2025
• Construction 11/3/2025-5/1/2026
• Notice of Completion 5/18/2026
• Project Closeout June 2026
Next City Council Action: No City Council action required at this time.
Tentative Completion Date: June 2026
Staff Project Lead: Patsy Orozco
Title: Calles Verdes Project
Description: The Calles Verdes Project marks a collaborative effort between the City and TreePeople aimed at enhancing the City’s infrastructure to effectively manage stormwater and nuisance water. Through the implementation of innovative techniques, the project endeavors to construct bioswales across strategic locations within City streets and parking lot. Specifically, the project entails the installation of bioswales along Maclay Avenue, stretching from San Fernando Road to Kewen Street, alongside the creation of bulbouts at key intersections including Maclay Avenue and Celis Street and Maclay Avenue and Pico Street. Furthermore, the initiative includes the integration of bioswales and cooling pavement within Parking Lot No. 4, as well as promoting sustainable water management practices. These bioswales and bulbouts will feature strategically placed curb cuts to redirect stormwater and nuisance water away from the street’s surface, while simultaneously fostering the growth of greenery within the landscaped parkways.
Additionally, street trees will be planted to further enhance the aesthetic and environmental benefits of the project. In Parking Lot. No. 4, trees and bioswales will be incorporated within the existing concrete parking lot medians.
Status: Design Team is currently working on finalizing the design. Upon completion of design, the City will advertise the project for construction.
Next City Council Action: Once design is finalized and construction bids are received, a recommendation to award a construction contract will be presented to City Council. Tentatively scheduled for August 2025.
Tentative Completion Date: December 2026
Staff Project Lead: Patsy Orozco
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Title: Las Palmas Park Revitalization Project
Description: The Las Palmas Park Revitalization project encompasses a comprehensive array of amenities aimed at enhancing the park’s functionality, aesthetics, safety, and sustainability. The project includes new multi-purpose field lighting, renovating three baseball fields with lighting, renovating existing restroom/concession building at Ballfield 1, renovating basketball courts with lighting, renovating existing playground with ADA accessibility, constructing a new splash pad with a new prefabricated restroom building to meet the code requirements of the splash pad, renovating existing outdoor exercise equipment, renovating picnic shelters with walking path lighting, and striping of basketball/roller derby.
Status: The project is currently under design. The latest plans submitted to staff for review were at 60%. The current design that incorporates all of the amenities desired by the community is significantly over budget. On October 16, 2024, staff met to discuss current project budget and measures to reduce project scope. Staff will present recommendations to the City Council in May 2025
Next City Council Action: Discussion and Consideration to adjust the design based on budget constraints is tentatively scheduled for May 2025
Tentative Completion Date: December 2026
Staff Project Lead: Patsy Orozco / Willdan
Title: Cindy Montañez Natural Park Improvements & Maintenance Description: In June 2023, City Council accepted a $7.5 million grant for the Pacoima Wash Connectivity Project, funded through the California Department of Transportation (Caltrans) to complete the Pacoima Wash Bike Path Project and make improvements to the Cindy Montañez Natural Park. Improvements to the Park include extending the bike path to Foothill Boulevard, new lighting, restroom facilities, and restoration of walking paths, bridges, and vegetation throughout the park. A permanent Cindy Montañez memorial sign will also be purchased and installed.
Ongoing maintenance of the Park including watering, mulching, stump removals, tree removals, weeding, brush removals, tree pruning, creek clean-up, and trash disposal, is required.
Status: In June 2024, staff began meeting with community organizations that have the knowledge, expertise, and resources to properly maintain a “natural park” to explore possible partnerships to provide adequate ongoing maintenance. Staff has met with TreePeople as well as Tataviam Conservation Corps to discuss possible partnerships for ongoing maintenance. As part of their tree planting services, TreePeople staff currently visits weekly to hand-water the native plants and trees due to the vandalism of the park’s irrigations system. To support the health of these plants, they also apply mulch to help conserve moisture and prolong water availability. Additionally, the team repairs protective cages around newly planted vegetation and actively removes invasive species. Preparations are underway for the planting of 100 native plants this fall through the Calles Verdes grant.
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On August 21, 2024, staff discussed utilizing Tataviam Conservation Corps to assist with the park’s upkeep through funding received by the Fernandeño Tataviam Band of Mission Indians. Their responsibilities would include creek clean-up, weed and brush removal, tree pruning, trail maintenance, tree stump removal, and trash disposal on a bi-weekly basis. A maintenance agreement with the Fernandeño Tataviam Band of Mission Indians was approved by City Council on October 21, 2024.
On February 24, 2025, City staff met with representatives of the Tataviam Tribe to discuss proposed landscaping improvements for Cindy Montañez Natural Park and the Pacoima Wash Bikeway. A follow-up meeting will be scheduled in May 2025, where City staff will determine which project elements will be incorporated into the upcoming Request for Proposals.
Next City Council Action: No City Council action at this time.
Tentative Completion Date: On-going
Staff Project Lead: Patsy Orozco / Willdan
Title: San Fernando Mission Trail Restoration Project Phase I – III Description: Project to restore the lighting along the San Fernando Road Bike Path in the City of San Fernando would involve several key steps to ensure safety, efficiency, and sustainability.
Project Goals: 1) Enhance Safety – Improve visibility for cyclists and pedestrians, reducing accidents and crime. 2) Improve Energy Efficiency – Utilize LED or solar-powered lights to reduce energy consumption. 3) Ensure Sustainability – Minimize environmental impact by using renewable energy sources and dark-sky-compliant lighting.
Status - Project Scope:
Assessment and Planning:
• Coordinate with the City of San Fernando Public Works Department. • Conduct an audit of existing lighting infrastructure. • Identify broken or malfunctioning lights.
• Determine optimal placement and required level of lighting for new or upgraded lights.
Design and Technology Selection:
• Install solar-powered LED lights to enhance sustainability. • Use motion-sensor lighting in lower-traffic areas to conserve energy. • Implement anti-glare shields to minimize light pollution. • Ensure compliance with local regulations and energy efficiency standards.
Implementation:
• Replace damaged poles and fixtures.
• Upgrade electrical systems where needed.
• Integrate smart lighting controls for maintenance monitoring.
Maintenance and Monitoring:
• Develop a long-term maintenance plan.
• Establish a reporting system for outages or damage.
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Next City Council Action: No City Council action at this time.
Tentative Completion Date: To be determined
Staff Project Lead: Patsy Orozco / Willdan
Title: HSIP Traffic Signal Modification Project
Description: The Highway Safety Improvement Project (HSIP) Cycle 8 involves upgrading traffic signals at nine (9) locations in the Metrolink Corridor (San Fernando Road and Truman Street).
The traffic signal modifications will consist of removal and installation of new signal poles, pedestrian heads, pedestrian push buttons, LED luminaires, street name signs, controllers, wiring, curb ramps, signing, striping, etc. The nine (9) intersections include:
1. Hubbard Avenue at San Fernando Road
2. Hubbard Avenue at Truman Street
3. Hubbard Avenue at First Street
4. Maclay Avenue at San Fernando Road
5. Maclay Avenue at Truman Street
6. Maclay Avenue at First Street
7. Brand Boulevard at San Fernando Road
8. Brand Boulevard at Truman Street
9. Wolfskill Street at Truman Street
Status: The City’s contractor is currently working on the installation of the striping and signage within the railroad right of way. New reflective and internally illuminated street name signs are being installed on the mast arms at the nine project intersections.
Next City Council Action: Project Construction Acceptance, tentatively scheduled for June 2025 Tentative Completion Date: May 2025
Staff Project Lead: Manuel Fabian / Willdan
Title: Citywide Traffic Signal Synchronization Project
Description: The Citywide Traffic Synchronization Project involves upgrades of controller systems at 13 locations throughout the City. The traffic signal modifications will include installation of new Global Positioning System (GPS) units, traffic signal controllers, traffic signal cabinets, conduit, conductors, pull boxes, etc. Following the installation of new equipment, updated traffic signal timing charts will be inputted to synchronize traffic signals.
The locations that form part of the project are the following:
1. Truman Street at South Workman Street
2. San Fernando Mission Boulevard at San Fernando Road
3. San Fernando Mission Boulevard at Pico Street
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4. San Fernando Mission Boulevard at Hollister Street
5. San Fernando Mission Boulevard at Kewen Street
6. San Fernando Mission Boulevard at Mott Street
7. San Fernando Mission Boulevard at O’Melveny Street
8. North Maclay Avenue at Library Street
9. North Maclay Avenue at Fifth Street
10. North Maclay Avenue at Seventh Street
11. North Maclay Avenue at Eighth Street
12. South Brand Boulevard at Celis Street
13. South Brand Boulevard at Kewen Street
Status: The traffic signal controllers and cabinets are currently being tested at Los Angeles County Department of Public Works Traffic Signal Lab for quality assurance. The City has secured approval from the California Public Utilities Commission (CPUC) to proceed with implementing the proposed timing at the intersections adjacent to the railroad for the project. The City’s consultant is scheduled to finish inputting the updated timing sheets into the traffic signal controllers for these intersections this week.
Next City Council Action: Acceptance of the project as completed, tentatively scheduled for August 2025.
Tentative Completion Date: July 2025
Staff Project Lead: Manuel Fabian / Willdan
Title: Citywide Signage Upgrades
Description: Replacement and installation of various signs. The project consist of several types of sign replacements including but not limited to traffic signs, wayfinding signs and trolley signs. The project will replace faded signs citywide including but not limited to: stop signs, speed limit signs, street sweeping, crosswalk signs, street name signs, wayfinding signs, and trolley signs. This project will be performed in phases; Phase I will consist of wayfinding and trolley signs. The City has obtained the services of the Los Angeles County Public Works Department (LACPWD) to manufacture and install the signs. Installation will begin in late February. Phase II will consist of regulatory, warning and guide signs. The City plans to coordinate with Los Angeles County Public Works for Phase II sign replacement.
Status: Installation of trolley signs and wayfinding signs has been completed by LACPWD.
Phase II will commence in FY 2025-2026.
Next City Council Action: No City Council action required at this time.
Tentative Completion Date: Phase I is complete.
Staff Project Lead: Manuel Fabian /Willdan
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Title: Bus Shelter Rehabilitation Project
Description: The Bus Shelter Rehabilitation Project involves the installation of new bus shelters and bus benches at eight (8) bus stop locations, removal and reconstruction of damaged and non-ADA compliant wheelchair ramps, sidewalks and drive approaches, relocation/adjustment traffic signal/street lighting boxes and water meters, etc.
Status: Procurement of bus shelters and benches continues which has an approximate four (4) to six (6) month lead time per the manufacturer. Construction is anticipated to begin in August 2025.
Next City Council Action: No City Council action required at this time.
Tentative Completion Date: September 2025.
Staff Project Lead: Manuel Fabian / Willdan
Title: Pacoima Wash Bikeway Project
Description: The San Fernando Pacoima Wash Bikeway and Pedestrian Path Project Phase I consists of constructing a bikeway and installing a prefabricated pedestrian bridge along the Pacoima Wash Channel from Fourth Street (Bradley Avenue) to Cindy Montañez Natural Park (Eighth Street). The project will connect students and San Fernando residents to a new non-motorized trail, offering opportunities for recreation and increased bike and pedestrian commuting options along local streets as noted in the City’s Safe and Active Streets Plan, encouraging connectivity to wider bike and pedestrian network in neighboring communities within the City of Los Angeles. The project entailed construction of a 12 foot wide, 1.34-mile long Class I asphalt concrete bikeway, bioswales, retaining walls, prefabricated pedestrian bridge, installation of rectangular rapid flashing beacons, welded wire fence, solar lights, bollards, signage, striping, and markings, as well as access ramps. The contractor is currently working on final punch list items.
Status: Construction is 95% complete. In order to address current safety concerns and vandalism, additional bollards will be installed at the bikeway entry points, additional striping will be placed, and concrete curbs will be constructed at the base of the solar lights.
Next City Council Action: Notice of Completion, scheduled for summer 2025.
Tentative Completion Date: July 2025
Staff Project Lead: Patsy Orozco
Title: Parking Management Program (Residential Permit Parking) Description: Residential – Create a residential permit parking program by conducting a thorough review of the municipal code to identify recommended updates that incorporate statewide policies and regulations. Review and update existing operational policies and enforcement guidelines to ensure that the program is fair and equitable throughout the City. Data will also be collected to assist in making data driven decisions as it relates to curb and parking management.
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At the conclusion of this project, City Council will be presented with a Residential Parking Action Plan that will include a thorough review of existing processes and procedures along with recommendations for updates and a proposed implementation plan for adoption.
Commercial – As part of the Downtown Master Plan, which encompasses all of the City’s major commercial corridors, updated parking data has been collected and recommendations for best practices will be presented by Walker Parking consultants. Additionally, staff is working to upgrade all parking meters in the commercial corridors to smart meters that accept both coins and credit cards.
Status: On July 15, 2024, the City Council approved a Professional Services Agreement with Dixon Resources Unlimited to implement the Residential Parking Program. City staff held a kickoff meeting with the consultant on August 5, 2024, followed by needs assessment interviews with key City departments—Community Development, Police, and Finance—between August 26 and September 23, 2024.
On September 12 and 14, 2024, the consultants conducted parking occupancy data collection in Permit Zones 1 and 2, and a non-permit area impacted by ADUs. Their findings are available on the City’s website.
Parking in commercial corridors was discussed during the Joint City Council/Planning and Preservation Commission meeting on September 16, 2024. On November 6, 2024, City staff and the consultants met with the Ad Hoc Committee to review the Residential Permit Implementation project and gather feedback.
Community engagement efforts began in October 2024. A community survey launched on October 23, 2024, to assess public opinions on neighborhood parking. In-person and virtual engagement meetings were held on November 21 and December 4, 2024, respectively, with the in-person session at Las Palmas Park. Seventeen attendees provided substantial feedback on data collection results.
On January 14, 2025, City staff and Dixon Resources Unlimited held an Enforcement Workshop with Code and Traffic Enforcement personnel. The community-wide survey closed on January 31, 2025, with over 400 responses in English and Spanish, marking the transition to the second phase of engagement.
On February 19 and 20, 2025, City staff and the consultant hosted meetings to present draft Residential Permit Parking (RPP) recommendations and collect input for finalizing recommendations for City Council review. On March 26, a meeting with the Assistant to the City Manager occurred to update the City Manager’s office on the project. On April 3, the Consultants presented to the Transportation and Safety Commission.
Upcoming events include a meeting with the Parking Ad Hoc Council members, and a presentation to the Planning and Preservation Commission.
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Next City Council Action: A Presentation of guidelines for proposed Residential Parking Program is tentatively scheduled for May 19, 2025.
Tentative Completion Date: July 2025
Staff Project Lead: Isabella Tapia
Title: City Facility Condition Assessment Report
Description: The Facilities Condition Assessment (FCA) report is a comprehensive evaluation of the current condition of all city owned facilities (buildings).This report is used to assess the physical state of the facilities, identify deficiencies, and estimate the costs associated with repairs, maintenance, and capital improvements. Key Components of a Facilities Condition Assessment Report: Inventory of Assets: A detailed list of all the assets being assessed, including buildings, infrastructure, and equipment. Visual Inspections: On-site inspections of the facilities to assess the condition of structural, mechanical, electrical, plumbing, and other building systems. Condition Ratings: Assigning condition ratings or scores to different components based on their current state, typically ranging from “excellent” to “poor.” Deficiency Identification:
Identifying and documenting deficiencies or issues that need to be addressed, such as structural damage, outdated systems, or safety hazards. Cost Estimates: Providing cost estimates for the repairs, replacements, and improvements needed to bring the facilities up to desired standards or maintain their current state. Prioritization: Recommendations for prioritizing repairs and maintenance based on factors like safety, regulatory compliance, and potential impact on operations. Life Cycle Analysis: Analyzing the expected remaining useful life of building systems and components to plan for future replacements or upgrades. Recommendations: Strategic recommendations for maintaining, repairing, or upgrading the facilities, including short-term and long-term plans. Facility Condition Index (FCI): A metric often included in the report that provides a snapshot of the overall condition of the facility. It is usually calculated by dividing the total cost of repairs by the replacement cost of the facility.
The purpose of the FCA report includes; Strategic Planning: Helps organizations plan and budget for maintenance, repairs, and capital improvements over time. Resource Allocation: Assists in allocating resources more effectively by identifying priority areas. Risk Management: Identifies potential risks related to the physical condition of the facilities that could affect safety, compliance, or operations. Compliance: Ensures that facilities meet regulatory requirements and industry standards. Improvement Tracking: Provides a baseline to measure the progress of facility improvements over time.
FCA reports are commonly used by property owners, facility managers, government agencies, and educational institutions to manage their physical assets and make informed decisions about maintenance and capital investments.
Status: Project kick-off meeting was held on October 16, 2024.
Next City Council Action: No City Council action required at this time.
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Tentative Completion Date: June 2025
Staff Project Lead: Rodrigo Mora
Title: Fixed Route ADA Sidewalk Improvement Project
Description: The Fixed Route ADA Sidewalk Improvement Project consists in upgrading damaged and non-ADA compliant sidewalks, drive approaches, curb and gutters, wheelchair ramps, etc., along transit routes: Truman Street, from Brand Boulevard to Maclay Avenue; Hubbard Avenue from San Fernand Road to First Street; and Seventh Street and Harding Avenue.
Status: Determine detailed scope of work, field-checking sites, preparing cost estimates, preparing project specifications, identifying conflicting utilities, identifying business access that will be impacted by proposed construction. Complete project specifications and construction quantities, and advertise project for construction.
Next City Council Action: Award a construction contract, tentatively scheduled for March 2025.
Tentative Completion Date: To be determined.
Staff Project Lead: Manuel Fabian / Willdan
Title: Las Palmas HVAC Project
Description: Las Palmas Park is one (1) of the City’s primary community centers that hosts many in-person programs and activities each week. It also serves as one of the City’s two (2) cooling centers during the hot summer months. Consequently, a functioning heating, ventilation and air condition (HVAC) system is imperative at this community center. Using ARPA funding, City Council has approved funding for partial replacement of the HVAC system at Las Palmas Park.
Due to funding, the project is limited to upgrading the unit that serves the gym as it is the most used part of the building for events.
On January 30, 2025, staff met with the contractor to determine the logistics of the work that will cause the least interruption to programs scheduled for the next couple of months. The Contractor will be submitting a schedule, with work planning to begin in late April. Replacement of the roof will take place prior to the installation of the AC unit.
Status: The Contractor will begin the re-roofing of the gym on May 19, 2025. The work is scheduled to take approximately four (4) weeks, pending weather conditions. The HVAC will be installed immediately following the roof work.
Next City Council Action: Acceptance of project, scheduled for Summer 2025.
Tentative Completion Date: July 2025
Staff Project Lead: Manuel Fabian
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Title: Emergency Generator Installation at Las Palmas and Recreation Park Facilities Description: Having emergency generators at a park cooling centers serves several important purposes, especially during extreme weather events or power outages. A generator ensures that cooling centers remain operational during power outages, which are common during extreme weather, allowing them to provide essential services such as air conditioning, lighting, and power for critical equipment like medical devices and refrigeration units. These centers offer a safe haven for vulnerable populations, including the elderly and those with medical conditions, and serve as a hub for community resilience by providing a dependable place for residents to gather, receive information, and access resources during emergencies. Additionally, they support the coordination of emergency services, distribution of supplies, and help protect public health by reducing heat-related illnesses and fatalities. By ensuring the center's functionality, emergency generators demonstrate preparedness and reliability, reinforcing public trust and establishing the cooling center as a vital part of the local emergency response plan.
Overall, emergency generators at the park cooling centers are a critical investment in community safety and resilience, ensuring that the center can provide essential services and a safe environment regardless of power grid stability.
Status: Two (2) generators have been received and placed on their respective concrete pads. The design for connecting generators to the switching mechanism and to the building is currently in plan check. The project continues to be in the plan check stage. Engineering is working with Community Development to finalize the process.
Next City Council Action: Approve Notice of Completion, tentatively scheduled for June 2025.
Tentative Completion Date: June 30, 2025.
Staff Project Lead: Rodrigo Mora
Title: School Zone Signage Safety Enhancement Initiative Description: This project focuses on replacing existing regulatory and warning signs in school zones with updated, high-visibility, and standardized signage that prioritizes the safety of children, pedestrians, and motorists. The initiative aims to ensure that all school zone areas comply with current traffic safety standards and effectively communicate reduced speed limits, pedestrian crossings, and other critical warnings.
Project Objectives:
• Enhance Child Safety: Upgrade signage to clearly indicate school zones, emphasizing speed reduction and pedestrian safety to protect children during arrival and dismissal times. • Improve Visibility and Compliance: Install high-contrast, reflective signs that meet updated MUTCD (Manual on Uniform Traffic Control Devices) standards to ensure clear communication during all weather and lighting conditions. • Standardize School Zone Messaging: Ensure uniformity in regulatory and warning signs across all school zones to reduce driver confusion and reinforce safety protocols.
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• Community Engagement and Education: Work with local schools, parent associations, and community groups to raise awareness about new signage and safe driving practices in school zones.
Status - Project Scope:
Assessment and Inventory:
• Conduct a comprehensive audit of existing regulatory and warning signs in all designated school zones.
• Identify signs that are damaged, outdated, or non-compliant with current safety standards.
Design and Specification:
• Develop updated sign designs that incorporate enhanced visibility features such as LED illumination or reflective materials.
• Ensure that designs clearly display reduced speed limits, crossing alerts, and other school zone-specific warnings.
• Coordinate with state and federal guidelines to ensure all new signage is compliant with regulatory standards.
Permitting and Approvals:
• Obtain feedback and approval from school district officials and community stakeholders.
Procurement and Installation:
• Plan phased installations to minimize traffic disruption, focusing on high-priority zones during peak school hours.
• Implement traffic control measures during installation to ensure safety for students and motorists.
Post-Installation Evaluation:
• Conduct follow-up inspections to ensure all signage meets the intended safety and compliance standards.
• Gather community feedback and adjust any signage elements if necessary.
Next City Council Action: To Be Determined
Tentative Completion Date: To Be Determined
Staff Project Lead: Rodrigo Mora
Title: Recreation Park Bathroom Renovation
Description: This initiative aims to renovate the existing restrooms in the park to create a safe, accessible, and welcoming facility for all park visitors. The project will update outdated infrastructure, improve sanitary conditions, and incorporate sustainable design features to enhance the overall visitor experience while meeting modern standards and regulations.
Project Goals:
• Enhance Visitor Experience: Upgrade the restrooms with modern fixtures and finishes to provide a clean, comfortable, and safe environment.
• Ensure Accessibility: Ensure full compliance with the Americans with Disabilities Act (ADA) by redesigning facilities to be accessible to all individuals.
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• Promote Sustainability: Incorporate energy-efficient lighting, water-saving fixtures, and ecofriendly materials to reduce the environmental impact. • Increase Safety and Hygiene: Improve ventilation, lighting, and cleaning protocols to promote a hygienic and secure space for visitors.
Status - Project Scope:
Assessment and Planning:
• Conduct a thorough condition assessment of existing restroom facilities. • Gather feedback from park visitors and maintenance staff to identify key issues and improvement opportunities.
• Develop detailed project requirements and design criteria.
Design and Engineering:
• Specify sustainable materials, fixtures, and energy-efficient systems. • Develop cost estimates, and timelines.
Procurement and Contracting:
• Obtain quotations from contractors experienced in public facility renovations. • Select vendors based on quality, sustainability practices, and cost-effectiveness.
Construction and Renovation:
• Implement construction in phases to minimize disruptions to park visitors. • Upgrade plumbing, electrical systems, finishes, fixtures, and ventilation systems. • Install energy-efficient lighting and water-saving devices.
Post-Construction and Evaluation:
• Conduct a comprehensive inspection to ensure all work meets quality and safety standards. • Solicit feedback from park users and staff for any adjustments. • Develop a long-term maintenance plan to preserve the facility’s condition.
Next City Council Action: To Be Determined
Tentative Completion Date: June 30, 2025
Staff Project Lead: Rodrigo Mora
Title: Downtown Trash Enclosures
Description: Renovate City owned trash enclosures in the San Fernando Mall area, to include doors, roofs, security and enhance appearance. Trash enclosures located in alleys parallel and north and south of San Fernando Road.
Status: Initial surveys of existing trash enclosure sites at the San Fernando Mall have been completed.
On October 7, 2024, the City Council received and filed a presentation on Downtown Mall area trash enclosures.
On January 21, 2025, City staff presented trash enclosure renovation options to the City Council.
The City Council approved retrofitting three (3) enclosures and demolishing two (2) enclosures.
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The enclosures to be demolished are Enclosure 1 in Public Parking Lot 5 and Enclosure 3 in Public Parking Lot 4. The enclosures to be retrofitted are Enclosure 2 in Public Parking Lot 5 and Enclosures 1 and 2 in Public Parking Lot 4.
On March 6, 2025, the RFP was published in the San Fernando Valley Sun and on the City’s website. The design proposals were due April 8, 2025 at 2:00pm. The City received two proposals for design services. The Director of Public Works and the City Engineer is currently working on choosing the best consultant for the project.
Next City Council Action: May 19, 2025 is the date for the presentation of the consultant selection.
Tentative Completion Date: Pending City Council direction, planned construction completion date is fall 2025.
Staff Project Lead: Isabella Tapia
Title: City Owned Right-of-Way Beautification
Description: Improving city-owned rights-of-way (ROWs) for beautification is a multi-faceted effort that enhances the visual appeal, functionality, and environmental quality of public spaces such as streets, medians, sidewalks, bikeways and easements.
Status: City Own Right of Way Beautification Streetscape (Parkways, Medians and Islands) - Working with the water division, operation staff is reestablishing the necessary infrastructure to support healthy vegetation within the city’s public right-of-ways, this work is including the replacement of backwater flow devices, irrigation components and electrical/control wiring which have been stole. Staff is in the process of developing a comprehensive list of work activities for all location including city entrances islands, parkways, bikeway and medians. This includes review of the large planter pots along the Maclay Corridor.
Vacant Tree wells - Staff has request information on available species and estimated cost for replacement trees for the vacant tree wells in the downtown area. Once the trees are procured planting will take place this Fall. Fall is considered the best time for planting trees for several reasons which include, cooler temperatures, adequate soil moisture, root growth focus, less pest and disease pressures, less competition from weeds, easier soil conditions as well as period for spring growth preparation.
Next City Council Action: No City Council action anticipated.
Tentative Completion Date: Ongoing.
Staff Project Lead: Rodrigo Mora
Title: Sidewalk Condition Assessment
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Description: This project aims to identify and mitigate sidewalk trip hazards, ensuring pedestrian safety, American with Disabilities Act (ADA) compliance, and long-term infrastructure sustainability.
Status: City Council awarded a Professional Services Agreement with Precision Concrete Cutting for a citywide sidewalk assessment and mitigation plan, which includes repairs, where appropriate. Precision is actively assessing sidewalks in Tree Trimming Zone F, currently working on Lashburn Street from Pearwood Avenue to Cork Street. Precision will continue in this area through the week, completing data collection for Grid F. Once finished, Precision will provide a comprehensive Sidewalk Assessment Report and Repair Quotation. The City will then determine repair priorities, and upon approval, Precision will proceed with saw-cutting repairs.
Next City Council Action: No City Council action required at this time.
Tentative Completion Date: December 2025
Staff Project Lead: Patsy Orozco
Title: Project Labor Agreement
Description: A Project Labor Agreement (PLA) is a pre-hire collective bargaining agreement establishing the terms and conditions of employment for a specific construction project. In general, PLAs are often used on large-scale construction projects to support labor relations, establish uniform work conditions, and potentially mitigate labor disputes.
To evaluate if a Project Labor Agreement is suitable for an organization, staff is researching the following information to be presented to City Council for consideration:
Understand the Project: Assess the nature, scope, and requirements of the construction project in question. Consider factors like project size, complexity, timeline, and potential labor issues.
Evaluate Pros and Cons: Identify the potential benefits and drawbacks of implementing a PLA.
Conduct Cost-Benefit Analysis: Evaluate the financial implications of entering into a PLA.
Legal Considerations: Assess the legal implications of implementing a PLA in the project jurisdiction. Ensure compliance with local, state, and federal labor laws, as well as any regulatory requirements related to PLAs.
Next City Council Action: Scheduled to be presented to the City Council to be determined.
Tentative Completion Date: To be determined based on City Council direction.
Staff Project Lead: Richard Padilla / Wendell Johnson
Title: City Fleet Replacement and Heavy Equipment Program May 5, 2025 Special & Regular CC Mtg Page 99 of 486
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Description: The City Fleet Replacement and Heavy Equipment Program is designed to effectively manage, maintain, and optimize the city’s fleet of vehicles and heavy equipment. This program ensures that all city-owned assets, including cars, trucks, specialized vehicles, and heavy machinery, are safe, reliable, cost-effective, and ready to support city operations. The program supports various city departments such as public works, public safety, parks and recreation, and transportation, providing essential vehicles and equipment to carry out their missions efficiently.
During the FY 2024-2025 Budget process, the City Council approved an enhancement of $210,000 to purchase a new backhoe or front-end loader. Staff is currently work with Government Sales in determining the specifications, for the equipment in the final selection, delivery timeline and accessories.
Status: The Department has initiated the purchase of heavy equipment for maintenance work and is in the process of evaluating its current fleet of vehicles and heavy equipment. Staff is in the process of Identify the need, clearly define the requirements for the heavy equipment based on the specific maintenance tasks, to ensure that the proper piece of equipment is procured that meets the needs of the department. This involves understanding the type, size, and specifications of the equipment required. Staff is currently working with PD to right size the City’s fleet of public safety vehicles for short and long term planning.
This identification of the need will be followed by staff conducting a needs assessment which will evaluate the current vehicle and equipment inventory and determine if there are gaps that the new purchase will fill. This assessment will consider the equipment’s usage frequency, the scale of maintenance work, and potential future needs among other factors. Once the needs assessment is completed, staff will be conducting research on suppliers and what are the equipment options. Staff will investigate potential suppliers and compare different equipment models. Consider factors such as reliability, warranty, after-sales support, and compatibility with existing equipment will all be considered.
Currently staff is working with the Quinn Company in developing selection and sizing criteria for a new loader or backhoe equipment to replace an existing backhoe in the street services division.
Next City Council Action: Water vehicle replacement recommendations will be included in FY 2025-2026 Budget Development.
Tentative Completion Date: Ongoing program.
Staff Project Lead: Wendell Johnson
Title: Overhead Mass Arm Street Name Sign Replacement Project Description: This project aims to replace outdated or damaged overhead mass arm street name signs throughout the City of San Fernando to improve visibility, compliance with current regulations, and overall traffic safety.
Project Goals: 1) Enhance Visibility & Legibility – Install high-contrast, retroreflective signs to improve readability, especially at night. 2) Ensure Regulatory Compliance – Update signs to meet May 5, 2025 Special & Regular CC Mtg Page 100 of 486
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California Manual on Uniform Traffic Control Devices (CA MUTCD) standards. 3) Improve Durability – Use weather-resistant materials that can withstand sun exposure, wind, and rain. 4) Increase Traffic Safety – Provide clearer navigation for drivers, cyclists, and pedestrians.
Status - Project Scope:
Assessment & Planning:
• Conduct a citywide survey to identify signs that are damaged, faded, or outdated. • Prioritize replacements based on traffic volume and visibility concerns.
Design & Specification:
• Install larger, high-contrast, reflective street name signs with easy-to-read fonts. • Use LED-illuminated signs at major intersections for better nighttime visibility. • Standardize sign dimensions and font sizes per MUTCD & Caltrans guidelines.
Permitting & Approvals:
• Work with Caltrans & City of San Fernando Public Works for design approvals. • Ensure compliance with state and federal traffic control regulations.
Installation & Implementation:
• Replace existing mass arm-mounted street name signs at intersections. • Upgrade mounting brackets and supports to improve stability. • Use traffic control measures to minimize disruptions during installation.
Maintenance & Monitoring:
• Develop an ongoing inspection and maintenance program. • Implement a tracking system for sign inventory and future replacements.
Next City Council Action: Staff will prepare an RFP to have various mast arm signs replaced in the downtown district.
Tentative Completion Date: To be Determined
Staff Project Lead: Manuel Fabian
Title: Repair of Public Parking Lots
Description: The Repair of Public Parking Lots Project involves a pavement treatment to create a more acceptable travel surface to the road at a significant reduction in price. A total of seven (7) parking lots will experience some type of asphalt repair. The project also involves crack sealing, asphalt repairs and restriping of parking stalls. Upon further evaluation of the lots, it was determined that four (4) lots will undergo an overlay while other parking lots will have asphalt repairs performed in areas that are experiencing base failures. Parking Lots 8 and 9 will also receive a seal coating.
The lots that form part of the project include:
• Parking Lot 6N
• Parking Lot 7
• Parking Lot 8
• Parking Lot 9
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• Parking Lot 10
• City Hall Parking Lot
• San Fernando Police Department Parking Lot
Parking Lots 1, 11, and 12 were completed as part of previous projects. Parking Lot 2 is a concrete parking structure therefore this type of treatment does not apply. Parking Lot 4 and Lot 5 will be part of the upcoming Calles Verdes Project and Trash Enclosure Project, respectively.
Status: Work began in February 2025. Work is scheduled to be completed in late May 2025, weather permitting.
Next City Council Action: Acceptance of the project is tentatively scheduled for July 2025.
Tentative Completion Date: May 2025
Staff Project Lead: Manuel Fabian
Title: Residential Water Service Shut Off Policy
Description: On July 15, 2024, the City Council approved the Discontinuation of Residential Water Services for Non-Payment Policy as required by Senate Bill 998 (SB 998) and Senate Bill 3 (SB 3) which will take effect January 1, 2025. On March 11, 2025 staff began to deliver 7-day shut off notices to delinquent accounts exceeding 90 day due dates. In an effort to help the customers get familiar with the new process, staff will not shut off water to impacted consumers until April 7, 2025. This will give customers ample time to come to City hall to sign up for payment arrangements plans and or clear their balances. City Council also moved to direct staff to return at a future meeting with guidance and recommendations regarding the City’s ability to collect delinquent sums on the tax roll similar to the manner in which delinquent trash sums are also collected.
Status: Staff has conferred with the City Attorney to research this item to analyze a) if assessments are allowable for residential water services due to non-payment and b) the pros/cons of this process versus a water shut-off process. Preliminarily, we were advised as follows:
1) Charges for water consumption are property related fees and charges within the meaning of Proposition 218 (codified under Article XIIID of the California Constitution); 2) As such, an ordinance or resolution establishing or increasing water rate charges requires the conduct of a so-called “majority protest” public hearing which requires the issuance of a written notice to water customers no less than 45 days from the date of the hearing; and
3) In order to preserve the ability to collect delinquent water charges on the tax roll, the City, as part of the majority protest approval process, must send notice to the owners of May 5, 2025 Special & Regular CC Mtg Page 102 of 486
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real property parcels that receive water service, even if the property owner is not the water customer (e.g., where the water customer is a tenant and not the owner affect parcel). (See Govt. Code Section 53755(a)(3) and Health & Safety Code Sections 5471, 5473 and 5473a). If the City did not provide such notice when it last conducted a majority protest hearing setting its current water rates, it would require the initiation of a new majority protest process in which such notice was provided to property owners (not just customers) for the City to avail itself of the right to collect delinquent charges on the tax roll.
Staff is continuing to work with the City Attorney and additionally in process of surveying other municipal operations to illustrate use of assessments versus water shut-off process for residential water services due to non-payment.
Next City Council Action: At the January 6, 2024 City Council meeting, the City Council directed staff to move forward as previously directed by City Council regarding the water service shutoff policy and to provide an update on outstanding delinquencies during consideration of the Water and Sewer Fee Study and the Prop 218 process, to occur within approximately one (1) year.
Tentative Completion Date: Follow up to be provided in concert with the Water and Sewer Fee Study and Prop 218 Process, anticipated to occur by January 2026 or sooner. On January 21, 2025, the City Council approved a contract with Robert D Niehaus, Inc. for the Water and Sewer Rate Study.
Staff Project Lead: Victor Meza
Title: Recreation Park Rehabilitation
Description: The sod installed as part of the San Fernando Regional Park Infiltration Project did not establish successfully. Staff will be preparing a Request for Proposal (RFP) to procure a consultant for replacement of the sod at Recreation Park.
Status: In planning stage.
Next City Council Action: Award of Contract for Design in March 2025 Tentative Completion Date: TBD
Staff Project Lead: Manuel Fabian
Title: IPS Smart Meter Installation
Description: Replacement of coin operated meters in the San Fernando Mall and Civic Center with Smart meters that accept both coin and card payment. Phase One will include the replacement of 91 coin meters.
Status: On October 7, 2024, the City Council awarded a contract to IPS Group Inc. to replace coinoperated parking meters in the San Fernando Mall and Civic Center areas. In total, 91 smart May 5, 2025 Special & Regular CC Mtg Page 103 of 486
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meters will be deployed. The project will replace 72 coin meters in the San Fernando Mall between Brand Boulevard and Kalisher Street, with the remaining 19 smart meters installed around the Civic Center along Newton Street and Fourth Street.
The City received confirmation for the Meter installation to take place the third week of March.
Two weeks prior to the installation, a staff member from Public Works passed out a notice to all businesses in the San Fernando Mall.
The installation of the Smart Meters took place between March 17 and March 19. 91 meters were successfully installed with assistance from an IPS technician, Public Works personnel, and Community Service Officers (CSOs). This marked the completion of phase two of the project.
Responsibility for parking meter maintenance transitioned from the Water Department to the Police Department's Parking Enforcement Division. Water personnel trained Parking Enforcement officers (CSOs) in basic meter troubleshooting, while Public Works coordinated additional training with IPS technicians on the company’s data management and enforcement software. Going forward, the Public Works department will be responsible for the contract administration and financial tracking of the meters. The Police Department will be in charge of the ordering of supplies, enforcement, collections, and maintenance.
Additionally, approximately 16 parking meters citywide were identified as noncompliant with California’s AB413, also known as the Day Lighting Law, which prohibits parking within 20 feet of a crosswalk, whether marked or unmarked. A Day Lighting Task Force consisting of Public Works and Police Department personnel is leading the law’s implementation. This includes removing noncompliant meters, grinding down parking stalls, conducting public education, and enforcing parking regulations.
Upcoming actions include the beginning of the project’s third phase. Phase 3 will consist of the removal of non-compliant daylighting meters, the completion of the Civic Center and the San Fernando Mall, as well as the population of the poles on Celis.
Next City Council Action: No Council action required at this time.
Tentative Completion Date: Phase 2 was completed on March 19, 2025. Phase 3 will tentatively begin the week of April 14, 2025.
Staff Project Lead: Isabella Tapia
Title: Outdoor Dining in the Public Right of Way
Description: In coordination with Community Development, proposed ordinances have been developed to allow outdoor dining on private property and within the public right of way. The new outdoor dining program aims to promote pedestrian-friendly, community-focused design while supporting local businesses.
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Status: On June 15, 2020, the City Council ratified Executive Order No. 2020-06-12, temporarily allowing outdoor dining permits on public sidewalks in commercial zones during the COVID-19 pandemic. Public Works issued over 30 permits citywide, with the last permit issued on June 3, 2022. The temporary program ended following the termination of Los Angeles County's local public health emergency on March 31, 2023.
In the FY 2023-2024 Adopted Budget, Community Development established an objective to create a permanent outdoor dining program to encourage pedestrian activity, foster communityoriented spaces, and support economic recovery. This objective was carried over into the FY 2024-2025 Adopted Budget, with ongoing efforts to formalize the program.
A proposed ordinance and presentation have been developed and will be presented to Council on May 5, 2025.
Next City Council Action: First reading of the ordinance is on May 5, 2025.
Tentative Completion Date: June 2025 (tentatively the effective date of the proposed ordinance).
Staff Project Lead: Isabella Tapia
Title: Implementation of California Daylighting Law
Description: “Daylighting” refers to the practice of improving visibility at intersections by removing obstructions (like parked vehicles) near crosswalks and corners. In California, daylighting laws (such as those implemented under Assembly Bill (AB) 413, signed in 2023) require that motor vehicles must not park within 20 feet of a crosswalk or intersection to enhance pedestrian safety and visibility. The goal is to prevent cars from blocking the view of pedestrians and oncoming traffic, thereby reducing collisions, especially those involving pedestrians and cyclists.
Status:
Project Goals (Daylighting Implementation for Parking Management) • Improve pedestrian and traffic safety at intersections citywide. • Ensure compliance with California daylighting requirements (AB 413). • Reduce pedestrian-related collisions at crosswalks and curb corners. • Educate the public about the importance of daylighting and new parking regulations.
Project Scope
Assessment & Data Collection
• Conduct a citywide audit of intersections and crosswalks where parked vehicles currently encroach within 20 feet of corners.
• Prioritize high-traffic or high-incident areas.
Design & Planning
• Design daylighting zones using paint, bollards, planters, curb extensions, or signage. • Identify alternative uses for newly freed curb space (e.g., bike parking, greenery, loading zones).
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Policy & Regulatory Alignment
• Update municipal parking regulations, curb painting standards, and enforcement protocols. • Align with California law and adopt any local ordinances needed.
Implementation
• Remove or restrict parking in daylighting zones.
• Paint curbs red (or other local marking) to indicate no-parking zones near select crosswalks. • Install signage or physical barriers (like flexible bollards or planters).
Community Outreach
• Educate residents, drivers, and businesses about the purpose and benefits. • Share enforcement timelines and provide grace periods if needed.
Monitoring & Evaluation
• Measure improvements in visibility, compliance, and collision data post-implementation. • Adjust plans based on feedback and performance.
Next City Council Action: No City Council action anticipated.
Tentative Completion Date: Ongoing.
Staff Project Lead: Rodrigo Mora
Police Department.
Title: Police Station Cameras and Parking Lot Security Improvement Project Description: The San Fernando Police Department is enhancing its station security through the 2022 Urban Area Security Initiative (UASI) Grant, a federal program under the Department of Homeland Security aimed at strengthening local communities against potential threats.
Grant-funded activities are restricted to UASI National Priorities, including the protection of soft targets and crowded places. These improvements include installing additional cameras in critical unmonitored areas and upgrading the resolution of existing cameras for better coverage.
Additionally, the outdated access control system will be replaced with a modern key fob system, enhancing security by tracking and restricting access to designated areas, ensuring only authorized personnel can enter. This upgrade also enables the department to limit or revoke access for separated employees, preventing them from entering restricted areas.
This project also includes improving security for the Police Department parking areas. The Detective Parking Lot is currently ungated and vulnerable to tampering and break-ins, with multiple incidents of unauthorized individuals loitering or entering the lot. Unauthorized vehicles also frequently block the lot's entrance, delaying emergency responses. Installing a controlled access gate will prevent unauthorized individuals from entering and obstructing the lot, thereby improving safety for both sworn officers and civilian personnel. To further secure the area, a guardian-style wrought iron fence will be installed atop the existing five-foot cinderblock wall May 5, 2025 Special & Regular CC Mtg Page 106 of 486
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and a mesh screen will be added to the gate will protect officers and vehicles from being observed, especially when officers are transporting firearms or arrestees The budget allocation for the Police Station Cameras/Access Control project is $114,408 from grant funds. The budget allocation for the Parking Lot Security Improvement project is $89,982 from grant funds.
Status: The City Council approved a contract amendment with BearCom on November 18, 2024.
Work on the project began in late November and is ongoing, with an anticipated completion date in early March.
Parking Lot Security Improvement Project – Staff is awaiting the UASI 2024 Subaward Agreement from the City of Los Angeles. Once the agreement is secured and approved, staff will proceed with a notice inviting bids for the project.
Next City Council Action: No additional City Council action required. Parking Lot Security Improvement Project – Approve the 2024 UASI Subaward agreement once received from the City of Los Angeles (estimated in early 2025).
Tentative Completion Date: Police Station Cameras/Access Control, March 2025; Parking Lot Security Improvement Project, December 2027.
Staff Project Lead: CJ Chiasson
Title: Law Enforcement Technology Improvements
Description: Handheld Ticket Writers – During the FY 2024-2025 Budget Process, the City Council approved an ongoing budget enhancement of $30,000 for the lease and integration of four handheld ticket writers into the Department’s Records Management System. This acquisition will reduce redundant labor for Records Bureau staff, minimize human errors in data transcription and entry, and allow staff to focus on other duties. Additionally, it will help the Department maintain timely compliance with federal and state regulations while enhancing its traffic enforcement capabilities.
eSubpoena – During the FY 2024-2025 Budget Process, the City Council approved a one-time enhancement of $7,320 and an ongoing enhancement of $4,000 for the purchase and integration of eSubpoena software. This software will increase administrative efficiency related to subpoena service and court notifications. This technology will also reduce data entry and human error in Subpoena tracking and record keeping and free up staff time for other responsibilities, benefiting both officers and the public.
Status: The City Council approved a professional services agreement with Turbo Data Systems, Inc. (TDS) on November 18, 2024. All parties have signed the agreement and the Ticket Writers have been ordered. Delivery of devices is pending. Vendor expects ticket writers to be delivered the week of February 17th and training of our officers the following week. Training is completed, May 5, 2025 Special & Regular CC Mtg Page 107 of 486
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all ticket writers are fully functional and officers began using them April 8, 2025. A total of 42 citations have been issued.
eSubpoena – Staff participated in a project kick-off meeting on October 10, 2024. A purchase order for the vendor has been issued. All users of the software have been identified, and their information has been submitted to the vendor for configuration. Installation of the software is pending at this time due to security concerns by IT. IT is working with the vendor to resolve these issues. The IT security concerns have been resolved, the vendor has received the additional information requested, some staff have received tests notifications. Training was originally set for March 12, 2025 but due to scheduling conflicts had to be rescheduled, the new date is expected within the next 2 weeks. Administrative training was completed on March 27, 2025, we are currently updating the user accounts and will have a user training the week of May 5th.
Next City Council Action: Handheld Ticket Writers – No additional City Council action required. eSubpoena – No additional City Council action required.
Tentative Completion Date: Handheld Ticket Writers, March 2025; eSubpoena, March 2025 Staff Project Lead: Sylvia Ortega
Title: Police Officer Staffing Update
Description: During the FY 2024-2025 Budget Process, the City Council approved a recurring budget enhancement of $40,000 for a Police Corporal Program to support the Department's succession planning. Additionally, the City Council approved a one-time enhancement of $15,000 to boost recruitment efforts (including background investigations, polygraphs, psychological evaluations) aimed at filling personnel vacancies.
Status: Currently 31 sworn police officer positions are filled, with two (2) officers currently in field training. The previous list of potential applicants was exhausted and the Police Officer position was opened back up to the public on February 6, 2025. Staff is currently testing the applicants using the PELLETB.
Candidates for the Commander position have completed the recruiting and testing process. One (1) Commander promotion was made and the second promotion will be forthcoming. With the open Sergeant position created by the Commander promotion, testing is under way for Sergeant promotions in order to establish an eligibility list.
The job specification for the Police Sergeant and Police Corporal positions were reviewed and approved by City Council on April 21, 2025.
Next City Council Action: No additional City Council action required.
Tentative Completion Date: Ongoing
Staff Project Lead: CJ Chiasson
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Title: Mental Health Clinician Program
Description: This program will provide comprehensive mental health services to address crises related to mental health disorders, substance abuse, and homelessness. The initiative includes staffing mental health professionals who will accompany officers to provide specialized assistance in handling mental health crises, and enhancing overall public safety efforts.
The City’s partnership with Hope the Mission includes a 10-month contract to provide these services, with a total program budget of $512,165. This funding covers clinician services, homeless outreach, marketing, and transportation costs.
Status: On December 4, 2023, the City Council accepted Department of Health and Human Services Substance Abuse and Mental Health Services Administration (SAMHSA) Grant funds in the amount of $757,583 for a Mental Health Clinician Program. On October 21, 2024, the City Council approved a contract with Hope the Mission (HTM) for de-escalation training for officers, crisis intervention support during calls for service, case follow-up, and community engagement to raise awareness of mental health resources. The Department has worked with Hope the Mission to solidify partnership protocols. Training on protocols will begin the week of February 3, 2025.
A Hope the Mission representative attended the February 3, 2025 City Council meeting and provided an overview of the objectives for the Mental Health Clinician Program. Representatives from the organization will return in March to introduce the Mental Health Clinicians who will be working with the program.
Next City Council Action: No additional City Council action is required.
Tentative Completion Date: September 29, 2025
Staff Project Lead: Jen Spatig
Title: UASI EOC 2023
Description: The San Fernando Police Department is enhancing its Emergency Operations Center through the 2023 Urban Area Security Initiative (UASI) Grant, a federal program under the Department of Homeland Security aimed at strengthening local communities against potential threats. Grant-funded activities are restricted to UASI National Priorities, including the protection of soft targets and crowded places. These improvements include information technology upgrades and equipment procurement to best serve the community during emergencies.
Status: On April 8, 2024, the City was granted a sub-award through the Department of Homeland Security from the City of Los Angeles for information technology upgrades to the Emergency Operations Center. The $23,000 grant will allow for critical upgrades to the EOC. As the EOC is the central hub for operations during all critical incidents, these upgrades will ensure timely responses and coordination during events.
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Next City Council Action: No additional City Council action is required.
Tentative Completion Date: October 1, 2025
Staff Project Lead: CJ Chiasson
Recreation & Community Services.
No updates provided.
Finance.
Title: Enterprise Resource Planning Software (Finance System) Description: The City’s current financial system, Tyler Eden, will no longer be supported effective March 2027. In preparation, Staff will focus on awarding a professional services agreement and initiating implementation for replacement of the Project goals for Phase I of this transition will focus primarily on development of General Ledger – Financials and data migration. Through the Adopted Fiscal Year 2024-2025 Budget, the City Council approved funding for system replacement for $100,000 towards implementation expenses and $40,000 in ongoing software subscription costs.
Status: Staff held initial demonstrations with three (3) software vendors specializing in municipal government financial systems in June and July. Based on evaluations, two (2) vendors were invited to present onsite in August and September. The City Council approved a contract for award of software and implementation services with Tyler Technologies ERP at the November 18, 2024 meeting. Staff conducted a project kick off call with Tyler Technologies conducted on March 19, 2025, which identified the project timeline, resources needed on both the City and vendor’s side, as well as review of the multi-phased implementation. The City’s test environment deployment has been completed, and regular weekly meetings will be held to provide project status updates, identify tasks, action items, as well as deliverables, and maintain project timelines and schedules.
Next City Council Action: Additional hardware may be required compatible with the new software system (e.g. AP/Payroll check printer, check scanner/receipt printer, cashiering drawers, barcode scanners, etc.). Staff will include resource needs through the Fiscal Year 2025-2026 Budget process.
Tentative Completion Date: The testing environment for the new system has been deployed and initial project implementation meetings scheduled with an official project kickoff scheduled to begin April 2025. Implementation time is anticipated to take up to 24 months across three (3) phases: Phase 1 – Financials; Phase 2 – Utility Billing; and Phase 3 – Human Resources/Payroll.
Tyler Technologies will stop supporting the existing financial software on March 1, 2027, so it is critical that City Staff stay ahead of the deadline for full completion of the project.
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Staff Project Lead: Art Ziyalov
Title: Update on City’s OPEB/Pension Liabilities
Description: The City provides full-time employees with a defined benefit pension through the California Public Employee’s Retirement System (CalPERS) and pays other post-employment benefits (OPEB) to certain retirees or a group of retirees for health care costs. City Council has requested an informational presentation on OPEB actuarial report and related investments from the City’s financial advisor.
Status: Staff is in coordination with the City’s actuarial services consultant, Foster & Foster, in the development of the updated valuation reporting for the fiscal year ending June 30, 2023. Initial data has been provided to the consultant, which is being used to generate reporting and disclosure issues and assists the City with understanding the financial statement impact, the effect of actuarial assumptions and methodology, development of funding policies and recommended contributions, and a review of the plan design.
Next City Council Action: A presentation was provided to the City Council at the meeting on February 21, 2025. Additional direction will be requested through the Fiscal Year 2025-2026 Budget process.
Tentative Completion Date: July 2025 (Fiscal Year 2025-2026 Budget) Staff Project Lead: Erica Melton
BUDGET IMPACT:
There is no additional budget impact to receiving and filing this status report. All reported enhancements, projects, and priorities currently have sufficient funding as appropriated through the Fiscal Year 2024-2025 Adopted Budget.
CONCLUSION:
It is recommended that the City Council receive and file this status update on enhancements, projects and City Council priorities and provide direction, as appropriate.
ATTACHMENTS:
A. My San Fernando App Work Order Reports
B. ARPA – Expenditure Plan & Status Report
C. Expiring Contracts
D. Housing Programs Monthly Reports
E. Legislative Advocacy Updates
May 5, 2025 Special & Regular CC Mtg Page 111 of 486
24-May 24-Jun 24-Jul 24-Aug 24-Sep 24-Oct 24-Nov 24-Dec 25-Jan 25-Feb 25-Mar 25-Apr Total
Building Code Violation 10 12 13 15 16 23 25 4 4 3 7 2 134 Homelessness Outreach 14 8 21 12 17 37 8 9 13 6 12 12 169 Property Maintenance 0 0 0 0 0 0 0 0 0 0 0 0 0
Total - Community Development 24 20 34 27 33 60 33 13 17 9 19 14 303 Abandoned Vehicle 3 3 6 13 10 9 7 3 1 3 2 11 71
Total - Police 3 3 6 13 10 9 7 3 1 3 2 11 71
Bus Stop/Shelter Maintenance 0 0 0 0 3 0 0 0 2 0 0 0 5
City Trees 5 3 9 8 14 12 6 19 9 3 0 1 89
Graffiti and Sign Posting on P 60 52 82 95 93 70 39 27 40 33 70 44 705 Graffiti on Private Property 42 56 54 49 61 89 55 49 32 43 61 46 637 Illegal Dumping and Litter 60 55 99 90 98 86 71 47 54 62 38 41 801 Park Maintenance 0 2 2 1 15 3 2 2 0 4 5 3 39
Sidewalk Repair 8 7 11 6 18 23 4 4 0 5 4 4 94
Storm Drain and Flooding 2 0 0 4 0 3 0 1 2 2 0 0 14
Street Lighting 7 15 15 12 18 9 24 12 18 22 10 11 173
Street Repair 4 9 8 6 11 5 6 7 1 4 9 4 74
Street Signage 2 4 17 7 2 4 3 2 4 0 9 3 57
Traffic Signal 0 4 2 2 8 4 2 5 5 5 6 4 47
Total - Public Works 190 207 299 280 341 308 212 175 167 183 212 161 2735 Total All Topics 217 230 339 320 384 377 252 191 185 195 233 186 3109 Police
Public Works
All Topics
One Year Analysis of Opened Requests
Ending April 2025
Community Development
ATTACHMENT "A"
May 5, 2025 Special & Regular CC Mtg Page 112 of 486
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ATTACHMENT "B"
ITEM STATUS PROJECT/PROGRAM BUDGETED REVISED BUDGET SPENT CONTRACTED 1 Complete Annual Street Repavement - Phase II 1,007,232 1,007,232 1,007,232 - 2 Complete COVID-19 Relief/Response Reimbursement 205,940 205,940 205,940 - 3 Complete Layne Park Revitalization Project 200,341 200,000 200,000 - 4 Complete Council Chambers/AV Upgrade 24,981 24,981 24,981 -5 In Progress Upper Reservoir Project 850,000 850,000 754,588 95,413 6 In Progress Homeless Outreach Services 300,000 300,000 176,033 123,967 7 Complete Pioneer Park Project 254,961 255,235 255,235 - 8 In Progress Downtown Master Plan 250,000 250,000 152,391 97,609 9 Complete Annual Street Repavement - Phase III 250,000 250,000 250,000 - 10 In Progress Technology Improvements 179,845 179,845 31,171 148,674 11 In Progress Las Palmas & Rec Park Generator Project 150,000 150,000 110,061 39,93912 In Progress City Mobile App - Virtual San Fernando 148,200 148,200 68,407 79,793 13 Complete Feasibility Study - New City Park Space 50,000 49,592 49,592 - 14 In Progress Sidewalk Repairs 1,006,900 1,016,433 - 1,016,433 15 In Progress First Time Home Buyer & Rehab Loan Program Revolv 50,000 50,000 - 50,000 21 In Progress Bus Shelter Project 114,939 114,939 - 114,939 16 In Progress Las Palmas HVAC Project 400,000 399,848 115,568 284,280 17 In Progress Citywide Curb Repainting 200,000 200,000 182,276 17,724 18 Complete City Hall Beautification 100,000 99,770 99,770 -19 In Progress Park IT Server Room Transition 50,000 46,070 36,757 9,31320 In Progress Wifi at LP & Recreation Park w/Computer Rooms 25,000 20,254 20,254 - Total $ 5,818,339 5,818,339 $ 3,740,255 $ 2,078,084
NOTE: Per City Council direction, remaining balances from completed projects have been directed to the Sidewalk Repairs. Changes from original budget are denoted in blue.
All funds have been fully contracted by December 31, 2024, per ARPA guidelines. Staff will continue to report on expenditures through the December 31, 2026 deadline.
ARPA Expenditure Plan & Status Report
May 5, 2025 Special & Regular CC Mtg
ADM_City Council Enhancement Project and Priority Updates (5‐5‐2025) ATT CAs of 01/23/2024 Contract
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2082 7/5/2022 5/1/2025 TreePeople Development of the City of San Fernando Urban Forest Management Plan $273,775.53 - CC PW Y 2221 5/1/2024 5/1/2025 Community Bridge Housing Corp. Temporary Housing Services $12,000.00 1 yr extension Admin CD Y 2289 9/3/2024 5/1/2025 Onyx Paving Company, Inc.
Fog Seal Coating of City Parking Lots, JobNo. 7627 (City Lots 3, 5, 6N, 7, 8, 9, 10,City Hall Parking Lot & Police Parking Lot $552,560.00 - CC PW Y
11/19/2024: NTP on January 20, 2024, completion w/in 45 working days3/10/2025: Per Manuel F. Revised NTP pushes contract time to May 2025.
2166 5/23/2023 5/23/2025 Frontier Communications of America, Inc. One Flat Rate Business Access Line - Main Line $179.94/month - Admin FIN Y2144 4/3/2023 5/31/2025 City of Los Angeles 2022 Urban Area Security Initiative (UASI) Grant Program $141,466.00 - CC PD Y2285 8/19/2024 5/31/2025 Elecnor Belco Electric, Inc. Citywide Traffic Signal Synchronization Project, Job No. 7603, Plan No. P-745 $912,750.00 - CC PW Y 3/17/2025: Per Manuel F. Notice to Procure issued on 1/15/2025; a Notice to Proceed will be issued once equipment received 1937(a) 12/2/2024 6/12/2025 Black & White Towing, Inc. First Amendment for Vehicle Towing and Secure Storage Services Per Fee Schedule - CC PD Not Applicable Y 2336 1/21/2025 6/25/2025 Robert D. Niehaus Inc. Water and Sewer Rate Utility Study $59,440.00 - CC PW RFP Y1961 8/3/2020 6/30/2025 Board of Administration California Public Employees' Retirement System Amendment to the Contract Between the
City Council of the City of San Fernandoand the Board of Administration of theCalifornia Public Employees’ RetirementSystem - - ADM -
2056(c) 6/9/2023 6/30/2025 Arroyo Background Investigations Third Amendment for POST Background Investigation for Sworn and Civilian Applicants $12,500.00 - Admin PD Y
May 5, 2025 Special & Regular CC Mtg ATTACHMENT "C"
ADM_City Council Enhancement Project and Priority Updates (5‐5‐2025) ATT CAs of 01/23/2024 Contract
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2057(b) 6/9/2023 6/30/2025 Joe Mar Polygraph & Investigation Services, Inc. Second Amendment for Polygraph Services $2,500.00 - Admin PD Y 2056(d) 1/3/2024 6/30/2025 Arroyo Background Investigations Fourth Amendment for POST Background Investigation for Sworn and Civilian Applicants $15,000/FY add'l 3 yrs Admin PD Y 2256 7/1/2024 6/30/2025 Canon Usa Yearly Maintenance Agreement for 5 SFPD Copiers $4,560.00 - Admin CLK Y Filed with Contract No. 2134
2262 7/1/2024 6/30/2025 Liebert Cassidy Whitmore Special Services Agreement for FY 2024- 2025 Employment Relations Consortium $4,425.00 - CC PER Y 2267 7/1/2024 6/30/2025 Department of California Highway Patrol (CHP) Grant Agreement for the Cannabis Tax Fund Grant Program to Support Traffic Enforcement Details $103,412.20 - CC PD Y 2293 7/1/2024 6/30/2025 Alcoholic Beverage Control (ABC) Alcohol Policing Partnership Program $60,000.00 - CC PD Y 2188(a) 8/27/2024 6/30/2025 Tetra Mechanical
First Amendment for HVAC Service andRepair for All City Owned Buildings(Extending term) $24,900.00 - Admin PW Y
2084(b) 8/30/2024 6/30/2025 Major Metropolitan Security Second Amendment fo Security Alarm Services at all Building (Extending Term) $8,164.00 - Admin PW Y2102(b) 10/10/2024 6/30/2025 Duke's Root Control Inc.
Second Amendment for Sewer rootfoaming of connections between Citysewer mains and easements $17,566.82 - Admin PW Y
2315 10/29/2024 6/30/2025 Dickerson McCulloch & Associates, LLC Investigative Services $20,000.00 - Admin PER Y 2125(a) 11/25/2024 6/30/2025 Brite Star/XMASPROS
First Amendment for Installation of holidaydecorations on Maclay Street (Extendingterm) $13,440.00 - Admin PW Extending Term Y
May 5, 2025 Special & Regular CC Mtg
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1903(b) 1/9/2025 6/30/2025 Omnigo Software Information Technologies, LLC Second Amendment for Hosted services of CAD, RMS, Mobile and Auto-tagging $28,034.06 NA Admin PD Extending
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2337 1/21/2025 6/30/2025 HR Dynamics & Performance Management, Inc. San Fernando Leadership Academy Organization Development and Facilitation $20,450.00 - Admin FIN RFQ Y2340 1/31/2025 6/30/2025 Erendira Mora Zamora Musical Band for the Las Palmas Senior Citizens Club $3,600.00 - Admin RCS Y 2344 10/1/2024 6/30/2025 Johnny Allen Tennis Academy Tennis Classes $3,500.00 NA Admin RCS NA Y2345 2/27/2025 6/30/2025 Carlos A. Gutierrez Musical Band for the Las Palmas Senior Citizens Club $3,000.00 - Admin RCS Y 2354 4/23/2025 6/30/2025 A&M Catering On-site Catering for Las Palmas Senior Club $24,800.00 one year Admin RCS LP Senior Club approved services2352 4/17/2025 7/4/2025 Sky Elements Drone Show Independence Day Festival Drone Show $60,000.00 NA CC RCS RFQ Y 2271(a) 2/26/2025 7/31/2025 Gladwell Governmental Services Inc First Amendment for Records Retention Schedule Update $9,250.00 - Admin CLK Increasing compensation Y 2091 8/1/2022 8/1/2025 Tom Brohard and Associates Traffic Engineering Services $295/hr (2) one-year extensions CC PW Y 2094 8/1/2022 8/1/2025 Paramount Management Group ATM Site Service at City Hall - 1-yr auto renew Admin PW Y 2192 8/15/2022 8/15/2025 LA County Regional Park and Open Space District (RPOSD) Grant Agreement for Pioneer Park Playground Renovation Project 2023 $180,001.00 - CC RCS Y2229 10/1/2023 8/31/2025 State of California Natural Resources Agency Grant Agreement for the Urban Greening
Grant Program for the Carlisle Green AlleyProject between Pico St. and O'MelvenyAve. $3,482,535.00 Yes Admin ADM Y
2287 9/1/2024 9/1/2025 Habitat for Humanity of Greater Los Angeles (Habitat LA) Administer a Home Rehabilitation Program $50,000 per yr (2) one-yr extensions CC CD Y
May 5, 2025 Special & Regular CC Mtg
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Notes
2348 3/25/2025 9/25/2025 Kelly Associates Management Group City Council Team Building Services $6,500, plus add'l services approved by City - Admin CMO Y 2308 10/21/2024 9/29/2025 Hope the Mission dba Hope of the Valley Rescue Mission Mental Health Clinician Services $512,165.00 NA CC PD Y2291 9/16/2024 9/30/2025 State of California - Office of Traffic Safety (OTS) Selective Traffic Enforcement Program (STEP) $74,000.00 - CC PD Grant Y 2292 9/16/2024 9/30/2025 State of California - Office of Traffic Safety (OTS) Traffic Records Improvement Project (TRIP) (TR25042) $44,400.00 - CC PD Y 2321 11/18/2024 9/30/2025 California Arts Council Standard Agreement for Master Mariachi Apprentice Program (MMAP) $16,203.00 - CC RCS Not Applicable Y Replace signature following CAC signing 2209 10/4/2023 10/4/2025 Symbium Master Licensing Agreement for automatic solar processing $0.00 Auto Renewal annually Admin CD Y Approved by Director, routed to Clerk to index 2302 10/9/2024 10/9/2025 I Ramirez Corp On-Call Street and Sidewalk Repair Services for Water Division $4,800 no more than $24,999/yr (2) 1-yr extensions Admin PW Y 2300 10/21/2024 10/21/2025 Home Again LA Provide Comprehensive Homesless Services $157,200.00 - CC CD Y 2307 10/21/2024 10/21/2025 Fernandeño Tataviam Band of Mission Indians Access and Use of Cindy Montañez Natural Park $0.00 1-yr per CC Review CC RCS Y2298 9/25/2024 10/25/2025 J&B Landscaping FY 2024-2025 Neighborhood Clean-Up! Program $25,000.00 (2) one-yr extensions Admin CD Y 2299 10/21/2024 11/5/2025 North Valley Caring Services Provide Comprehensive Homeless Services $175,000.00 CC CD Y 2133 2/6/2023 -
San Fernando Community Hospital dba San Fernando Community Health Center (SFCHC)
Letter Agreement to Consent to Alterations of property located at 732 Mott St. for theinstallation and operation of Solar EnergyGeneration - - CC ADM Y
Added to Contract Folder No. 1898
2133(a) 2/6/2023 -
Tenant: San Fernando Community Hospital dba San Fernando Community Health Center (SFCHC)Provider: Collective Energy Development, LLC Disclaimer Agreement agreeing System(Solar Energy Generation) and allcomponents are the personal property ofProvider $10.00 - CC ADM Y
Added to Contract Folder No. 1898
May 5, 2025 Special & Regular CC Mtg
ADM_City Council Enhancement Project and Priority Updates (5‐5‐2025) ATT CAs of 01/23/2024 Contract
No.
Effective
Date
Expiration
Date
Company name Description of Services Contract
Amount
Extendable Approved By
CC or Admin
Dept. Procurement
Process
Contract
Executed
Rene
wed
Notes
2143 3/22/2023 - Rina Cano, Owner
Repealed & replaced with Contract No.2159Settlement Agreement and GeneralRelease - Rina Cano, 1425 Griffith St. -Sewer Lateral - - Admin PW Y
MANDATORY 50 YR RETENTION (YEAR 2073)
2159 5/22/2023 - Rina Cano, Owner
Replacement & Substitution of SettlementAgreement and General Release ofContract No. 2143 - Rina Cano, 1425Griffith St. - Sewer Lateral - - Admin PW Y
MANDATORY 50 YR RETENTION (YEAR 2073)
2174 6/20/2023 - North Valley Caring Services Transfer Agreement and Waiver and Release - Vehicle Donation - - CC CD Y Filed w Contract No. 21482200 9/18/2023 - .Gov Domain Registration c/o Verisign, Inc. .GOV Domain Name for City of San Fernando (Mailed letter) - - Admin FIN/IT Y 2282 8/5/2024 - Kroger OpioIds Implementation Administrator New National Opioid Settlement $75,000.00 - CC CA Y 2316 11/18/2024 30 days from NTP R.C. Becker Inc. Bus Shelter Construction Project, Job No. 7609 $382,541.73 - CC PW Notice Inviting Bids Y 2264 7/1/2024 418 days from NTP Brightly Software Inc. Citywide Facility Condition Assessment Consulting Services (Sourcewell Contract Reference No. 090320-SDI) $27,222.00 - CC PW Y Commence w/in 3 calendar days of NTP, and completed w/in 418 days from NTP 2350 4/7/2025
5-yr term
Auto-renew
indefinitely
County of Los Angeles - Department of Public Health
Public Health Services (Contract No. PH005655) $0.00 auto renew indefinitely CC CMO NA Y 4/23/2025: Replace signature page when LA County signs 2225 2/20/2024
Commence
w/in 10
calendar days
of NTP, work
shall be
completed by
Zetroc Electric, LLC
New Generator Installation at Las PalmasPark and Recreation Park (SourcewellNumber 092222-GNR) $121,475.00 - CC PW Y
Commence w/in 10 calendar days of NTP, work shall be completed by 45 working days 2252 6/4/2024 Final Approval by City Ojos Locos Sports Cantina (Applicant) and Impact Sciences Inc. (Consultant) Preparation of Environmental Review Documents (CEQA) at 104 S. Maclay Ave (Project #SPR2024-007) $0.00 - Admin CD Y 2254 6/12/2024 Final Approval by City Aszkenazy Development Inc. (Applicant) and Kimley-Horn and Associates, Inc. (Consultant) Preparation of Environmental Review Documents (CEQA) at 208 Jessie Street $0.00 - Admin CD Y 2273 7/19/2024 Final Approval by City Midland Contractors Inc (Applicant) and Chambers Group Inc (Consultant) Agreement for the Preparation of Environmental Review Documents Project Location: 833 N. Brand Blvd; Project # SPR2024-001 $0.00 - Admin CD Y 2296 9/18/2024 Final Approval by City Karnail Chand & Saroj B Trs (Applicant) and Chambers Group Inc. (Consultant) Preparation of Environmental Review Documents (CEQA) at 228 Jessie St. APN: 2519-020-011 (Project #SPR2023- 053) $0.00 - Admin CD Y
May 5, 2025 Special & Regular CC Mtg
ADM_City Council Enhancement Project and Priority Updates (5‐5‐2025) ATT CAs of 01/23/2024 Contract
No.
Effective
Date
Expiration
Date
Company name Description of Services Contract
Amount
Extendable Approved By
CC or Admin
Dept. Procurement
Process
Contract
Executed
Rene
wed
Notes
2313 11/18/2024 Final Approval by City Midland Contractors Inc (Applicant) and Chambers Group Inc (Consultant) Preparation of Environmental Review Documents (CEQA) at 319 N. Hagar Street, APN: 2520-022-011 $0.00 - Admin CD Not Applicable Y 2327 11/22/2024 Final Approval by City San Fernando Recovery (Applicant) and Chambers Group Inc (Consultant) Agreement for the Preparation of Environmental Review Documents (CEQA) Project Location: 732-762 $0.00 - Admin CD Not Applicable Y 2351 4/8/2025 Final Approval by City CFA Corp (Applicant) and Kimley- Horn (Consultant Preparation of Environmental Review Documents at 603 San Fernando Road $0.00 - Admin CD NA Y 2001 10/18/2021 indefinite
California Community Economic Development Association
(CCEDA)
Implement local micro and small businessgrant program, and technical assistance tosupport the City's economic development $25,000.00 RCS
LOCATE ELECTRONIC COPY
2151 5/1/2023 indefinite Shuster Advisory Group, LLC Consultant Services for OPEB Trust $24,000/FY - CC FIN Y 2034 12/25/2008 Month to Month
Los Angeles County Metropolitan Transportation Authority (LACMTA)
Los Angeles County Metropolitan
Transportation Authority Metro Pass SellerAgreement - Sell Metro Paper Passes Admin ADM
2182 7/20/2023 N/A
Sandra Finch, an individual, (“Claimant”) for and on behalf of herself and the Calderon/Shaug Families Release Liability Agreement regarding:Grace Shaug Calderon is the originalowner/lender of various personal itemsthat were loaned for an indefinite period oftime to the Lopez Adobe Historical Siteand Preservation Commission (the“Historical Commission”) for display at theLopez Adobe site. $0.00 N/A
Admin/
Parks
Wellness
Commission
RCS Y
2353 4/18/2025 NA
Pacific Premier Trust Custodian FBO Barbara J. Wise, IRA (“IRA Lienholder”), Barbara J. Wise, Trustee of the Barbara J. Wise Trust dated April 07, 2016 (“Trust Lienholder”), and Equity Trust Company Custodian FBO Barbara J. Wise, IRA (“Equity Trust Lienholder”) (collectively “Lienholders”) Subordination Agreement Re: property1019 N. Maclay Avenue Assessor’s ParcelNumber 2516-024-016 - nuisanceabatement and receivership action - City v.Monica Hernandez, et al., case number25CHCV00819 NA NA Admin CD NA Y NA
1991 8/2/2021 Project Completion Los Angeles County Flood Control District San Fernando Regional Park Infiltration Project (Grant) $1,029,764.00 - CC PW Y 2098 8/10/2022 Project Completion Department of Transportation (Caltrans) Program Supplement No. F014 toAdministering Agency-State Agreementfor Federal-Aid Project no. 07-5202F15(Project No. ATPL-5202(020) - PacoimaWash Access Road from Fourth St toEighth St $2,486,000.00 - Admin PW Y
Replace signature page when Caltrans signs
May 5, 2025 Special & Regular CC Mtg
ADM_City Council Enhancement Project and Priority Updates (5‐5‐2025) ATT CAs of 01/23/2024 Contract
No.
Effective
Date
Expiration
Date
Company name Description of Services Contract
Amount
Extendable Approved By
CC or Admin
Dept. Procurement
Process
Contract
Executed
Rene
wed
Notes
2199 9/22/2023 Project Completion State of California Department of Transportation Funds Transfer Agreement - Budget Act of2022 (the Act) from the State GeneralFund to Caltrans, to be allocated to SanFernando for the Pacoima WashPedestrian Bridge $7,500,000.00 CC ADM Y
2218 12/5/2023 Project Completion Climate Resolve, Fernandeño- Tataviam Band of Mission Indians, and Pacoima Beautiful Partnership Agreement for the Partnership Structure for the SF Climate Action Resilience Plan Project - Admin ADM/C D Y 2177 7/17/2023
Through
expediture of
Grant Funds
Northeast Valley Health Corporation
State of California Department HealthCare Services Appropriation $5,000,000.00 - CC ADM Y 2177(a) 8/3/2023
Through
expediture of
Grant Funds
Northeast Valley Health Corporation
Addendum to MOU regarding State ofCalifornia Department Health CareServices Appropriation $5,000,000.00 - CC ADM Y
2317 11/18/2024
Through
expediture of
Grant Funds
Los Angeles County Flood Control District (LACFCD)
MOU for Well 3 Nitrate RemovalTreatment System Grant Funds $750,000.00 - CC PW Grant Y Replace signature following LACFCD signing
2212(b) 3/5/2025 Until Project Completion 4Leaf, Inc. Second Amendment Development of Standard Operating Procedures (SOPS) $17,160.00 - Admin CD Increasing compensation Y 2314 8/22/2013 Until Terminated Federico Ramirez Employment Agreement for Community Development Director Salary - ADM Y Executed administratively, adding Contract Number2128 8/18/2016 Until Terminated Urban Futures, Inc. Analystics & Compliance Solutions On-Going Continuing Disclosure Services for annual reporting $950.00 - FIN Director FIN Y Originally approved by Finance Director, Sandra R. forwarded to Clerk's Office for filing 1984 5/3/2021 Until Terminated 1100 Truman Street, LLC
One-Way Access Agreement for Accessto City Parking Lot (Drive Aisle to connectAPNs 2521-034-007 & 2521-034-009 toCity Lot No. 5) - - CC PW Y
1698(a1) 1/1/2023 Until Terminated Olivarez Madruga Law Organization, LLP (OMLO) Second Amendment for attorney services (Compensation) Partners/Associate ($216) & Parelegals ($103) - Admin ADM Y Nick signed hardcopy & Julie emailed to OMLO 2149 5/1/2023 Until Terminated Shuster Advisory Group, LLC and ALTA Trust Company Adoption Agreement for the MultipleEmployer OPEB/Pension 115 Trust &Trust Administrative Services Agreementto Provide Post-Employment Health andWelfare Benefits (OPEB) $5,000/plan max - CC FIN Y
1698(b) 11/28/2023 Until Terminated Olivarez Madruga Law Organization, LLP (OMLO) Second Amendment for City Attorney Services (Amended Schedule of Rate & Charges) Per Rate Schedule - CC ADM Y 2234 3/20/2024 Until Terminated The Los Angeles Homeless Services Authority (LAHSA) Greater Los Angeles Homeless Management Information System (LA HMIS) Continuums of Care (CoC) $0.00 - Admin CD Y 2269 7/15/2024 Until Terminated County of Los Angeles MOU & Funding Agreement to Participate in Taskforce for Regional Autotheft Prevention (TRAP) - - CC PD Y
May 5, 2025 Special & Regular CC Mtg
ADM_City Council Enhancement Project and Priority Updates (5‐5‐2025) ATT CAs of 01/23/2024 Contract
No.
Effective
Date
Expiration
Date
Company name Description of Services Contract
Amount
Extendable Approved By
CC or Admin
Dept. Procurement
Process
Contract
Executed
Rene
wed
Notes
2270 7/19/2024 Until Terminated US Bank
Establish P-Card Program (NASPO ValuePoint State of California ParticipatingAddendum 7-20-99-42 Local AgencySubsidary Agmt) $0.00 - Admin FIN Y
1906(b) 9/16/2024 Until Terminated Nick Kimball, City Manager Second Amendment to Employment Agreement - City Manager $251,767.00 - CC ATTY Y 2335 1/6/2025 Until Terminated Los Angeles County Regional Park and Open Space District (RPOSD) Grant Agreement for Measure A Annual Allocation - CC RCS Grant Y 2303 2/26/2021
Upon
Completion of
Project
Los Angeles County Metropolitan Transportation Authority (LACMTA) Letter of Agreement for Federal Projects
Programmed Through the LACMTA Callfor Projects (San Fernando PacoimaWash Bike Path ID# F1505,LOA.P00F1505) $1,513,000.00 - Admin PW Y
Filed as Administrative Contract, Added a Contract Number and moved to correct folder
May 5, 2025 Special & Regular CC Mtg
ATTACHMENT "D"
May 5, 2025 Special & Regular CC Mtg Page 123 of 486
NVCS By-Name List
February 2025
No. Participant's Initials Former Location Housing Placement Date of Housing Referral Date Placed Current status Total No. of
Services Received
Itemized Services Received
Transportation Food & Drink Clothing
Hygiene
Items
Info /
Brochure
Housing Search
and Placement DMH DMV Benefits
1 AB 905 Truman St. Waiting 2/4/25 Waiting Waiting 21
2 EO 901 San Fernando Rd. Referral not Submitted Not Submitted Waiting Waiting 10 3 JP 968 Maclay Client Declined Shelter Declined Declined Declined 6 4 PEL 1011 Seventh St. Client Declined Shelter Declined Declined Declined 16 5 MM 14701 Rinaldi Tiny Homes Sun Valley 01/10/25 1/14/25 Housed 1 6 CF 111 N Macneil St. Waiting 1/31/25 Waiting Waiting 3 7 RC 900 San Fernando Rd. Client Declined Shelter Declined Declined Declined 0 8 FD 111 N Macneil Client Declined Shelter Declined Declined Declined 1 9 CA 505 S Huntington St. Client Declined Shelter Declined Declined Declined 3 10 RPDL 1242 Pico St. Client Declined Shelter Declined Declined Declined 8 11 VR 1212 Pico St. Client Working with other agency Not Submitted Not submitted Waiting 9 12 EH 1212 Pico St. Client Working with other agency Not Submitted Not submitted Waiting 9 13 HP 314 San Fernando Rd. Client Declined Shelter Declined Declined Declined 3 14 VGV 1100 Pico St. Client Declined Shelter Declined Declined Declined 4 15 SM 1033 Truman St. Community Bridge 2/10/25 2/10/25 Housed 11 16 CJ 910 First St. Client Declined Shelter Declined Declinde Declined 26 17 JT 224 N Maclay Client Declined Shelter Declined Declined Declined 12 18 BC 2040 Glenoaks Client Declined Shelter Declined Declined Declined 18 19 DR 455 San Fernando Mission Client Declined Shelter Declined Declined Declined 4 20 AG 757 S Workmen St. Client Declined Shelter Declined Declined Declined 9 21 JD 504 Maclay Client Declined Shelter Declined Declined Declined 0 22 RBL 1021 Truman Client Declined Shelter Declined Declined Declined 0 23 JDBS 1014 San Fernando Mission Client Declined Shelter Declined Declined Declined 0 24 ER 121 S Brand Bl. DMH Referral DMH Referral Waiting Waiting 6 25 MP 1011 Seventh St. Client Declined Shelter Declined Declined Declined 0 26 AF 900 San Fernando Rd. Referral not Submitted Not Submitted Not Submitted Waiting 5 27 GR 1015 San Fernando Rd. Client Declined Shelter Declined Declined Declined 0 28 JM 111 N Macneil St. Community Bridge 2/5/25 2/5/25 Housed 3 29 JD 2040 Glenoaks Client Declined Shelter Declined Declined Declined 0 30 RF 1041 Truman St. Client Declined Shelter Declined Declined Declined 0 31 IM 1101 Truman St. Client Declined Shelter Declined Declined Declined 0 32 RG 2025 Fourth St. 6
33 TL 2040 B Glenoaks Client Declined Shelter Declined Declined Declined 2 34 JD 2040 C Glenoaks Client Declined Shelter Declined Declined Declined 2 35 CR 1011 Seventh St. Client Declined Shelter Declined Declined Declined 1 36 DB 907 Truman St. Client Declined Shelter Declined Declined Declined 3 37 JD 661 Truman St. Client Declined Shelter Declined Declined Declined 2 38 GT 2040 Glenoaks Blvd Pending with other Agency Not Submitted Not Submitted Waiting 3 39 AL 2040 Glenoaks Blvd Client Declined Shelter Declined Declined Declined 3 40 JD 1033 San Fernando Rd. Client Declined Shelter Declined Declined Declined 0 41 KD 1049 San Fernando Rd. Client Declined Shelter Declined Declined Declined 2 42 WD 2040 Glenoaks Blvd Client Declined Shelter Declined Declined Declined 2 43 CD 2040 Glenoaks Blvd Client Declined Shelter Declined Declined Declined 3 44 JKT 910 First St. Client Declined Shelter Declined Declined Declined 0 45 JD 901 San Fernando Rd. Client Declined Shelter Declined Declined Declined 0 46 JD 1041 Truman Client Declined Shelter Declined Declined Declined 0 47 JD 1701 Hubbard Client Declined Shelter Declined Declined Declined 0 48 GR 208 Park Av Client Declined Shelter Declined Declined Declined 0 TOTALS 5 30 14 10 6 2 2 0 0
May 5, 2025 Special & Regular CC Mtg Page 124 of 486
Home Again LA
February 2025
Social Service Referrals Rental Assistance Security Deposit Shelter Assistance Housing Navigation Head of Household Initials Family Size Enrollment Date Exit Date Clothing DPSS CalFresh Employment Housing
Resources LIFE TAP Card Regional Rides Legal Resource ID Waiver CBEST EDD Utility
Asst. SF Program
LAHSA Problem
Solving Amount
Outcome
of Family SF Program
Outside
Agency Amount
Outcome
of Family Motel
90-day
Shelter
Outside
Agency
Outcome
of Family
Housing
Navigation
Outcome
of Family
1 PML 2 2/3/2025 2/3/2025 1
2 DA 4 2/3/2025 ongoing 1 1 1
Family still
in motel
program 1
Family still
looking for
housing
4 VM 2 2/10/2025 2/10/2025 1
5 MR 4 01/06/2025 02/04/2025 1 1 1
Exited
motel
program,
referred to
LAFH
6 DM 6 12/12/2024 02/06/2025 1 1 1 1 $1,998.00 Housed 1 Exited
shelter and
secured
housing 1
7 GE 6 01/28/2025 ongoing 1 1 1 1
Family still
in motel
program 1
8 MV 4 01/31/2025 ongoing 1 1 1
Family still
in motel
program 1
9 EO 1 02/10/2025 ongoing 3
10 CJ 1 02/10/2025 ongoing 5
11 IL 1 02/10/2025 02/10/2025 1
12 GP 1 02/10/2025 02/10/2025 1 1
13 PS 1 02/11/2025 02/11/2025 1
14 AC 1 02/24/2025 02/24/2025 1 1
Connected
to Tarzana
Tx
Center/Re
newed
Hope/Cent
ers for
Living &
Learning.
15 BS 1 02/26/2025 02/25/2025 1
16 MR 4 02/27/2025 02/27/2025
Total Individuals 39 3 Total Social Service Referrals 25 Total Families 0 Total Amount $0.00 Total Families 1 Total Amount $1,998.00 Total Families 6 Total Families 4 May 5, 2025 Special & Regular CC Mtg Page 125 of 486
ATTACHMENT “E”
ADMINISTRATION DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG To: Mayor Mary Mendoza and Councilmembers
From: Nick Kimball, City Manager
By: Will Pettener, Assistant to the City Manager
Date: May 5, 2025
Subject: Summary of 2025 Legislative Advocacy & Funding Request Letters Legislative Activity
Below are legislative advocacy letters submitted in accordance with the City’s Legislative Advocacy Policy and Platform (January 1, 2025 – Present):
1. Oppose SB 79 (Weiner) re: Transit-Oriented Development (4/2)
2. Oppose 306 (Schultz) re: Freeze on State Code Updates for Residential Units (4/2)
3. Oppose SB 634 (Pérez) re: Homelessness – Civil and Criminal Penalties (4/9) Additionally, the City has submitted letters of support for funding requests and initiatives for the following community-based organizations and legislators (January 1, 2025 – Present):
1. Habitat LA – Commemorative Letter for the Los Angeles Builders Ball (2/5)
2. Assemblymember Celeste Rodriguez – 2025 Appropriation Requests (3/17)
3. Climate Smart Communities Initiative (CSCI) – Support of Joint Grant Application with Climate Resolve (3/17)
4. Senator Caroline Menjivar – 2025 Appropriation Requests (3/28)
5. Congresswoman Rivas – Kidneys Quest Foundation Appropriation Request (4/25) May 5, 2025 Special & Regular CC Mtg Page 126 of 486
May 5, 2025 Special & Regular CC Mtg Page 127 of 486
This Page
Intentionally
Left Blank
May 5, 2025 Special & Regular CC Mtg Page 128 of 486
AGENDA REPORT
ADMINISTRATION DEPARTMENT 117 MACNEIL ST, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG REVIEW: ☒ Finance Director ☒ Deputy City Manager ☒ City Manager To: Mayor Mary Mendoza and Councilmembers
From: Nick Kimball, City Manager
By: Will Pettener, Assistant to the City Manager
Date: May 5, 2025
Subject: Consideration to Approve 2025 Updates to City Policies and Procedures and Establish a Community Recognition Meeting Pilot Program RECOMMENDATION:
It is recommended that the City Council:
a. Review and adopt Resolution No. 8378 (Attachment “A”), approving updates to the City Policies and Procedures to include revisions to two (2) existing City policies (City Recognition Requests Policy and Grant Management Policy) and the addition of two (2) new City policies (Facility Naming Policy and Use of Community Investment Fund Policy); and b. Discuss the establishment of a Pilot Program for Special City Council Meetings dedicated to Community Recognition; and
c. Authorize the City Manager to take related actions to execute and implement the updated policies and procedures.
BACKGROUND:
City Recognition Requests Policy
1. On September 7, 1993, City Council approved a City Council Awards Policy, outlining various levels of recognition for community members, businesses, and dignitaries, and the accompanying type of award they would be legible for.
2. On February 20, 1996, City Council amended the policy to include updates to procedure and pricing of various awards.
Grant Management Policy
1. On August 5, 2013, City Council adopted Resolution 7554 creating a City Grant Management Policy, outlining roles and responsibilities for grant management staff and single audit requirements for the Finance Department.
May 5, 2025 Special & Regular CC Mtg Page 129 of 486
Consideration to Approve 2025 Updates to City Policies and Procedures and Establish a Community Recognition Meeting Pilot Program
2. On August 17, 2020, City Council adopted Resolution 8025, which expanded the Grant Management Policy to include a “Uniform Guidance Compliance Supplement” at the recommendation of the City’s Auditor.
New Policy Development
1. On July 1, 2024, City Council adopted the Fiscal Year (FY) 2024-2025 Budget which included review and update of City policies and procedures as part of the work plan for the Administrative Services Department. Staff has identified a number of City Council and Administrative Policies to update over the coming months.
ANALYSIS:
City policies and procedures ensure consistency, fairness, transparency, and efficiency in how the agency operates and delivers services to the public. Clear policies help define expectations for employees, residents, and businesses, while procedures provide step-by-step guidance to implement those policies properly. Together, they reduce the risk of arbitrary decisions, support legal compliance, promote accountability, and help protect the City from liability. Clear policies and procedures also create a stable foundation for managing resources, improving public trust, and adapting to change effectively.
The City’s Policies and Procedures Manual serves as a critical framework for ensuring consistent operations, transparency, and compliance with legal and regulatory requirements. Periodic reviews and updates are necessary to align with evolving best practices, changes in laws, and organizational needs.
Following a detailed review of the existing Policies and Procedures Manual, staff identified several key areas requiring updates. The updates will be completed in phases, including a set of four (4) proposed polices for City Council approval at this meeting, three (3) additional proposed policies for City Council consideration in the near future, and four additional policies that fall under the administrative approval process that will be directly approved and implemented by the City Manager. The following is a tentative list of 2025 updates:
For City Council Approval
a. City Recognition Requests – Presented at May 5 CC Meeting b. Facility Naming – Presented at May 5 CC Meeting
c. Grants Management – Presented at May 5 CC Meeting
d. Use of Community Investment Fund – Presented at May 5 CC Meeting e. Permit Payment – Scheduled for May or June
f. Social Media – Scheduled for May or June
g. Personnel Investigation – Scheduled for May or June
May 5, 2025 Special & Regular CC Mtg Page 130 of 486
Consideration to Approve 2025 Updates to City Policies and Procedures and Establish a Community Recognition Meeting Pilot Program
For Administrative Approval
a. Employee Speaking Engagements
b. Corporate Sponsorships
c. Information Technology (IT) Equipment Use
d. Artificial Intelligence (AI) Use for City Business
The following is a summary of the policy updates proposed at this meeting:
City Recognition Requests Policy
The purpose of this updated policy is to establish clear guidelines for the awarding of Certificates of Recognition, Proclamations, or other forms of official written recognition by the City Council to individuals, groups, or organizations for their significant contributions to the community, achievements, or service. The policy outlines guidelines for City Council and staff, eligibility criteria, and administrative procedures, including a new City Recognition Request Form to be submitted for each request. See below for a discussion of a proposed Pilot Program designating a quarterly meeting specifically for community recognition.
Facility Naming Policy
The purpose of this new policy is to establish a consistent and transparent process for naming and renaming City-owned facilities, parks, and public spaces. The policy ensures that facility names reflect the City’s history, geography, culture, or significant contributions of individuals or organizations to the community. The policy outlines naming criteria and the request process.
Grant Management Policy
The purpose of this updated policy is to establish guidelines for the application, acceptance, management, and oversight of grants awarded to the City of San Fernando. The policy ensures compliance with federal, state, and local regulations while promoting transparency and accountability in grant administration. The policy also outlines roles and responsibilities for various staff positions involved in the grant management process.
Use of Community Investment Fund Policy
The purpose of this new policy is to establish clear guidelines for the allocation and use of community investment funds by the City Council pertaining to Community Investment Fund programs. The policy also outlines the request process for City Council and staff, including a revised “Request to Utilize Community Investment Fund Form” attachment.
The proposed updates have been reviewed by Human Resources and Finance staff to ensure legal compliance and operational efficiency. Input was also sought from Department Heads to ensure practicality and relevance.
Pilot Program for Designated Community Recognition Meetings In an effort to reinforce civic pride and strengthen relationships between the government and the community, the City Council has historically included space at the beginning of regular City Council meetings for Proclamations and Community Recognition to highlight the positive contributions of May 5, 2025 Special & Regular CC Mtg Page 131 of 486
Consideration to Approve 2025 Updates to City Policies and Procedures and Establish a Community Recognition Meeting Pilot Program
individuals, organizations, and businesses. An unintended consequence of this practice has been the delay and occasional postponement of City business items due to lengthy presentations and an overall increase in total recognition requests.
In response, a City Pilot Program establishing dedicated Community Recognition special City Council meetings through the end of December 2025 is proposed. During the proposed pilot period, Proclamations and Community Recognition related items would not be placed on the agenda at regular City Council meetings. Alternatively, three special City Council meetings would be scheduled that will be dedicated entirely to celebrating the community and its residents.
Proposed dates for the pilot program are as follows:
• Monday, July 28th
• Monday, October 27th
• Tuesday, December 9th (due to the regularly scheduled Planning & Preservation Commission Meeting on Monday)
The program would begin following the approval of this agenda item and return as an agenda item at the first regular City Council meeting in 2026 for review and consideration of extension for the 2026 calendar year.
Other local government agencies have adopted similar practices, including:
• City of Glendora: Throughout the year, Glendora hosts these events where the City Council gives special recognition to an individual or group for extraordinary service or contribution to the community (Link: https://www.cityofglendora.gov/Explore/Community-RecognitionCeremonies) • City of Burbank: The Burbank City Council regularly hosts "Community Recognition Ceremonies" where it honors residents, businesses, nonprofit organizations, and city employees for exceptional service and achievements. These are sometimes held as standalone ceremonies before regular meetings.
• City of San Diego: San Diego City Council designates certain meeting dates for "Special Presentations" where they recognize community leaders, veterans, youth awardees, and others. Occasionally, entire morning sessions are reserved for this purpose.
BUDGET IMPACT:
The proposed updates to City Policies and Procedures and the Community Recognition Meeting Pilot are both anticipated to have minimal direct budget impact. Implementation costs, including training and dissemination, will be absorbed within the existing departmental budgets.
May 5, 2025 Special & Regular CC Mtg Page 132 of 486
Consideration to Approve 2025 Updates to City Policies and Procedures and Establish a Community Recognition Meeting Pilot Program
CONCLUSION:
It is recommended that the City Council adopt Resolution No. 8378 (Attachment “A”), approving updates to the City Policies and Procedures to include revisions to two (2) existing City policies (City Recognition Requests Policy and Grant Management Policy) and the addition of two (2) new City policies (Facility Naming Policy and Use of Community Investment Fund Policy); discuss the establishment of a Pilot Program for Special City Council Meetings dedicated to Community Recognition; and authorize the City Manager to take certain related actions to execute and implement the updated policies and procedures.
ATTACHMENT:
A. Resolution No. 8378, including:
Exhibit “A”: City Recognition Requests Policy (including City Recognition Request Form attachment)
Exhibit “B”: Proposed Facility Naming Policy
Exhibit “C”: Proposed Grant Management Policy
Exhibit “D”: Proposed Use of Community Investment Funds Policy (including updated Request to Utilize Community Investment Fund Form attachment)
May 5, 2025 Special & Regular CC Mtg Page 133 of 486
ATTACHMENT “A”
RESOLUTION NO. 8378
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,
CALIFORNIA, APPROVING UPDATES TO CITY POLICIES AND PROCDURES TO INCLUDE REVISIONS TO TWO (2) EXISTING POLICIES AND THE ADDITION OF TWO (2) NEW POLICIES
WHEREAS, On July 1, 2024, City Council adopted the Fiscal Year (FY) 2024-2025 Budget which included review and update of City policies and procedures as part of the work plan for the Administrative Services Department; and
WHEREAS, Periodic reviews and updates are necessary to align with evolving best practices, changes in laws, and organizational needs; and WHEREAS, the City Manager seeks to establish revisions and additions to City Policies and Procedures through City Council approval;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, DOES HEREBY RESOLVE, FIND, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. The City Council hereby establishes the City Recognition Request Policy, attached hereto as Exhibit “A” and incorporated herein by this reference.
SECTION 2. The City Council hereby establishes the Facility Naming Policy, attached hereto as Exhibit “B” and incorporated herein by this reference.
SECTION 3. The City Council hereby establishes the Grant Management Policy, attached hereto as Exhibit “C” and incorporated herein by this reference.
SECTION 4. The City Council hereby establishes the Use of Community Investment Fund Policy, attached hereto as Exhibit “D” and incorporated herein by this reference.
SECTION 5. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.
PASSED, APPROVED, AND ADOPTED THIS 5th day of May, 2025.
Mary Mendoza, Mayor of the City of
San Fernando, California
ATTEST:
Julia Fritz, City Clerk
May 5, 2025 Special & Regular CC Mtg Page 134 of 486
RES. NO. 8378
2 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8378 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 5th day of May, 2025, by the following vote of the City Council:
AYES:
NAYS:
ABSENT:
ABSTAINED:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this ____ day of May, 2025.
Julia Fritz, City Clerk
May 5, 2025 Special & Regular CC Mtg Page 135 of 486
City Manager’s Office | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # ADM-____ (__/2015) | Page 1 of 5
POLICY/PROCEDURE
SUBJECT ISSUANCE
CITY RECOGNITION REQUESTS (FORMERLY
CITY COUNCIL AWARDS)
ORIGINAL DATE
SEPTEMBER 7, 1993
EFFECTIVE
FEBRUARY 20, 1996
CURRENT DATE
MAY 5, 2025
EFFECTIVE
May 5, 2025
CATEGORY POLICY NO. SUPERSEDES
CITY COUNCIL/CITY MANAGER’S OFFICE
MANAGEMENT POLICY/PROCEDURES
SECTION I. PURPOSE
The purpose of this policy is to establish clear guidelines for the awarding of Certificates of Recognition, Proclamations, or other forms of official written recognition by the City Council to individuals, groups, or organizations for their significant contributions to the community, achievements, or service.
The Council Awards Program is designed to provide recognition for dignitaries, civic leaders, citizens, and staff at varying levels of achievement. The program establishes guidelines for the issuance of each level of award.
SECTION II. SCOPE
This policy applies to all Certificates of Recognition, Proclamations, or other forms of official written recognition that are issued by the City Council for ceremonial or recognition purposes. It is intended to ensure consistency, fairness, and transparency in the recognition process, as well as establish administrative deadlines and procedures.
SECTION III. BACKGROUND
The City developed a “City Council Awards Program” in 1993 (revised most recently in 1996) that outlined various levels of achievement that dignitaries, civic leaders, citizens, and staff could be recognized for. The initial policy also provided descriptions for types of awards that would be suitable for each level of civic achievement.
The existing policy is no longer up to date with current City practices and therefore will be updated to recategorize award types and the administrative process necessary to provide requested awards in a timely manner. This amended policy supersedes the City Council Awards Program Policy.
SECTION IV. POLICY GUIDELINES
Eligibility:
Certificates may be awarded to:
• Residents, businesses, organizations, or groups within the City of San Fernando. • Individuals or entities whose actions or achievements have positively impacted the San Fernando community.
RES. NO. 8378
EXHIBIT "A"
May 5, 2025 Special & Regular CC Mtg Page 136 of 486
CITY RECOGNITION REQUESTS
City Manager’s Office | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # ADM-____ (__/2015) | Page 2 of 5 POLICY/PROCEDURE:
• Volunteers, employees, or members of the San Fernando community whose contributions merit special recognition.
• Certificates should only be awarded for outstanding achievement that merits a unique recognition.
Overuse of city recognition could lead to a diminished value of the award.
Certificates may be awarded for:
• Outstanding volunteer service.
• Exceptional contributions to community welfare, public safety, or cultural enrichment. • Milestone achievements, such as anniversaries or retirements. • Significant accomplishments, such as awards, championships, or recognitions. • Any other action or contribution deemed appropriate by the City Council.
Process for Submitting a Request:
Requests for an award may be submitted by a City Councilmember, City staff, organizations and businesses located in the City of San Fernando, or San Fernando residents. Nominations must be submitted by filling out the “City Recognition Request Form (Attachment “A”)” to the City Manager’s Office (through the Executive Assistant to the City Manager) at least two (2) weeks in advance of the intended reception date. The completed form must include the following information:
• Name and contact information of the nominee(s).
• The type of award that is being requested (e.g., Certificate of Recognition, Proclamation, etc.). • A brief description of the contributions or achievements being recognized and their connection to the City of San Fernando (i.e., resident, business or service delivered in the City, etc.). • The language to be used on the certificate (two to three sentences maximum).
The City Recognition Request Form may be revised by the City Manager to make adjustments to the information above, as needed.
Approval Process:
Nominations will be reviewed by the City Manager’s Office to ensure alignment with the policy. The final decision to issue the award rests with the City Council.
SECTION V. TYPES OF RECOGNITION
The following award types will be made available through the program:
• Certificate of Recognition.
• Proclamation.
• Other forms of written recognition.
Awards Description
Level 1 ($150)
12” x 16” solid walnut board with 10” x 14” clear plexiglass plate with gold cap; gold acknowledgment plate; with city logo with fancy wreath.
May 5, 2025 Special & Regular CC Mtg RES. NO. 8378 Page 137 of 486
CITY RECOGNITION REQUESTS
City Manager’s Office | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # ADM-____ (__/2015) | Page 3 of 5 POLICY/PROCEDURE:
Level 2 ($85)
10” x 12” laminated walnut veneer board with floating 8” x 10” clear plexiglass gold cap; gold acknowledgement plate; city logo with plain wreath.
Level 3 ($65-$75)
8” x 10” clear plexiglass with gold cap; fancy décor; with gold acknowledgment plate; city seal with wreath.
Level 4 ($25)
a) 12” x 17 ½” gold frames with blue matt and glass. Assembled so the proclamations may be inserted here.
Price of $25 is based on minimum order of 25 at one time. b) Solid walnut board with ceramic tile – San Fernando Mission picture.
Level 5 ($625 per 500)
Pre-printed, gold foil certificates with the City seal. Two types: one has a signature space for the Mayor; the other has signature spaces for all five Councilmembers.
Level 6 ($50 per 100)
Blue paper certificates.
Level 7 ($1,500 per 300)
Gold City label pins.
The city seal is round in four colors. The initial order of 110 is on hand at Herman Berman Co. and are available for use on any awards. The initial cost was $1,500 but included the art work so further orders will be considerably less.
SECTION VI. ADMINISTRATIVE PROCEDURES
To provide staff with adequate time to prepare award materials, all requests must be submitted two weeks in advance of the intended reception date.
Once City Manager’s Office staff have received the nomination materials, they will process the award type and provide an official document to the City Clerk or Councilmember directly. Recognition materials may be presented on City letterhead or on special certificate print.
The design of the award shall include the following:
• The City’s logo or seal;
• The name of the recipient(s);
• A brief description of the reason for the recognition; • The date of the award; and
• Signatures of the Mayor and/or members of the City Council.
Procedure
The following are requirements and procedures for issuance for each level of award:
May 5, 2025 Special & Regular CC Mtg RES. NO. 8378 Page 138 of 486
CITY RECOGNITION REQUESTS
City Manager’s Office | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # ADM-____ (__/2015) | Page 4 of 5 POLICY/PROCEDURE:
Level 1
Would be for an especially important one-time occasion for the City of San Fernando; i.e. the appearance of a nationally prominent figure in the City such as the President or other national leader or dignitary. Would require a unanimous vote of all five members of the City Council. Would be prepared as needed.
Level 2
Would be for an important occurrence such as a long time employee’s retirement or civil leader achievement.
Would require a unanimous vote of the City Council and would be prepared as needed.
Level 3
Would be for an occurrence such as the outgoing Chamber of Commerce president or the outstanding act of a citizen. Would require a unanimous vote of City Council. To obtain a better price, this level would be ordered in multiples of 10 to 15 with the acknowledgment plate engraved as the award is approved.
Level 4
Would acknowledge a special happening for a citizen of the community or friend of the City such as the retirement of a long-time teacher. Also for an activity that directly benefits the City; i.e. establishment of the Police Advisory Council. The award would be given with the concurrence of the Mayor and at least one member of the City Council. Used for City Council awards and retiring employees.
Level 5
Would acknowledge a special happening for a small group of citizens or friends of the City; i.e., leaders of a special City cleanup campaign. The award would be given with the concurrence of the Mayor and at least one member of the City Council.
Level 6
For general recognition of an accomplishment; i.e. team accomplishment such as winning a championship, group of volunteers or special education accomplishment. For each team member or individual of a group. Would be prepared by request of any Councilmember.
Level 7
Pins are designed to be given out at conferences, visitors, trading, or other purposes these type pins are used for. Would be given out by request of any Councilmember.
SECTION VII. LOCATION FOR PRESENTATION OF CERTIFICATES AND AWARDS Certificates of Recognition, Proclamations, or other forms of official written recognition may be presented at any of the following locations:
1. At a community event, gathering, or celebration.
2. At a location associated with the recognition being awarded (i.e., at a local business, community center, historical/cultural monument).
3. At a City Commission related to the type of recognition.
4. At a Special Meeting of City Council dedicated to community recognition.
May 5, 2025 Special & Regular CC Mtg RES. NO. 8378 Page 139 of 486
CITY RECOGNITION REQUESTS
City Manager’s Office | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # ADM-____ (__/2015) | Page 5 of 5 POLICY/PROCEDURE:
5. At a Regular City Council Meeting (note – this should only be performed when all other options are unavailable).
SECTION VIII. SIGNATURES
Approved recognition requests will include electronic signatures from all City Councilmembers, unless one of the following scenarios applies:
• The request is for an event where only one Councilmember is attending. In this instance, only the attending Councilmember’s signature will be included.
• A Councilmember requests to have their signature excluded from a particular form. • A Councilmember requests that the recognition document only include their signature when they submit their City Recognition Request Form to the City Manager’s Office.
SECTION IX. AUTHORITY
By order of City Council Motion (Item No. __), Policy adopted by the City Council on _______.
ATTACHMENT:
A – City Recognition Request Form
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May 5, 2025 Special & Regular CC Mtg RES. NO. 8378 Page 141 of 486 City Manager’s Office | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # ADM-____ (__/2015) | Page 1 of 2
POLICY/PROCEDURE
SUBJECT ISSUANCE
Facility Naming Policy
ORIGINAL DATE
MAY 5, 2025
EFFECTIVE
MAY 5, 2025
CURRENT DATE
MAY 5, 2025
EFFECTIVE
MAY 5, 2025
CATEGORY POLICY NO. SUPERSEDES
CITY COUNCIL
MANAGEMENT POLICY/PROCEDURES
SECTION I. PURPOSE
The purpose of this policy is to establish a consistent and transparent process for naming and renaming City-owned facilities, parks, and public spaces. The policy ensures that facility names reflect the City’s history, geography, culture, or significant contributions of individuals or organizations to the community.
SECTION II. SCOPE
This policy applies to all City-owned buildings, parks, recreational facilities, plazas, streetscapes, and other public spaces under the jurisdiction of the City.
SECTION III. NAMING CRITERIA
Facility names should fall into one of the following categories:
1. Geographic Location: Names reflecting the location, neighborhood, or distinctive natural features.
2. Historical or Cultural Significance: Names representing the history, heritage, or cultural impact of the community.
3. Significant Contributions: Names honoring individuals, groups, or organizations that have made lasting contributions to the community, state, or nation.
4. Functional Use: Names reflecting the primary function of the facility (e.g., Community Center, Performing Arts Hall).
Naming in Honor of Individuals
Facilities may be named after individuals if they meet one or more of the following criteria:
1. The individual has made exceptional contributions to the City through public service, philanthropy, or volunteerism.
2. The individual has been deceased for at least five (5) years to ensure historical perspective.
3. The individual’s contributions have had a lasting and positive impact on the City.
4. The individual provided donations to fund 50% or more of the cost for the construction of a City facility.
Naming after sitting elected officials, City employees, or individuals actively serving in government is prohibited.
RES. NO. 8378
EXHIBIT "B"
May 5, 2025 Special & Regular CC Mtg Page 142 of 486
FACILITY NAMING POLICY
Administration Department | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # ADM-____ (__/2015) | Page 2 of 2 POLICY/PROCEDURE:
SECTION IV. NAMING REQUEST PROCESS
Submission Requirements
Requests for facility naming must be submitted in writing to the City Manager and include:
1. The proposed name and justification.
2. A biography or background information if named after a person.
3. Community significance or historical context.
4. Any supporting documents, letters of support, or endorsements.
Review and Approval Process
1. Initial Review – The City Manager’s Office will review requests for completeness and alignment with policy guidelines.
2. Public Input – If applicable, the City may solicit community feedback through public meetings or surveys.
3. Committee/Commission Recommendation – The Parks, Wellness, & Recreation Commission or other advisory bodies (as applicable) may review and provide recommendations.
4. City Council Approval – The final decision rests with the City Council and requires a majority vote.
SECTION V. RENAMING AN EXISTING FACILITY
Requests for renaming existing facilities will be considered only under exceptional circumstances, such as:
1. A demonstrated shift in community values or historical understanding.
2. Significant new contributions or findings regarding the facility’s history.
3. A compelling reason that necessitates a name change (e.g., facility repurposing).
Renaming requests follow the same process as new naming requests.
SECTION VI. AUTHORITY
By order of City Council Motion (Item No. __), Policy adopted by the City Council on _______.
May 5, 2025 Special & Regular CC Mtg RES. NO. 8378 Page 143 of 486 City Manager’s Office | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # ADM-____ (__/2015) | Page 1 of 18
POLICY/PROCEDURE
SUBJECT ISSUANCE
GRANT MANAGEMENT POLICY
ORIGINAL DATE
August 5, 2013
EFFECTIVE
August 17, 2020
CURRENT DATE
May 5, 2025
EFFECTIVE
May 5, 2025
CATEGORY POLICY NO. SUPERSEDES
ALL DEPARTMENTS FIN- (8/2020)
MANAGEMENT POLICY/PROCEDURES
SECTION I. PURPOSE
The purpose of this policy is to establish guidelines for the application, acceptance, management, and oversight of grants awarded to the City of San Fernando. The policy ensures compliance with federal, state, and local regulations while promoting transparency and accountability in grant administration.
SECTION II. SCOPE
This policy applies to all City departments, divisions, and employees involved in applying for, receiving, and managing grants, including federal, state, county, and private funding sources.
SECTION III. ROLES AND RESPONSIBILITIES
City Council
All grant funding agreement approvals and external agency partnerships must be approved by the City Council.
All grant applications in excess of $25,000 must be brought before the City Council for approval. In the instance where a grant submission window does not provide sufficient time to present a proposal to the City Council before the deadline, staff will retroactively agendize the application proposal for City Council consideration at their next possible Regular meeting.
1. Approves grant management policies.
2. Approves all Federal grant applications in excess of $5,000.
3. Approves all other grant applications in excess of $50,000 and delegates receipt and contract execution to the City Manager if delegation is allowed by the grantor agency.
4. Accepts all grants awarded and appropriates funds before the grant funds are expended.
City Manager’s Office
The Assistant to the City Manager is designated as the lead for all grants management in the City. In collaboration with the City Manager, the Assistant to the City Manager is responsible for:
RES. NO. 8378
EXHIBIT "C"
May 5, 2025 Special & Regular CC Mtg Page 144 of 486
GRANT MANAGEMENT
City Manager’s Office | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # ADM-____ (__/2015) | Page 2 of 18 POLICY/PROCEDURE:
• Providing oversight on all City grant activities.
• Ensuring grants align with the City’s strategic priorities and financial policies. • Supporting with grant applications (including development, interdepartmental coordination, and grant submission) and coordinating with granting agencies as needed. • Overseeing appropriation requests with legislative officials. • Tracking federal and state trends that could impact the City’s ability to apply for grants or retain existing funding.
• Keeping the City Manager and City Council apprised of any significant developments that could impact immediate grant funding availability.
The City Manager is the City’s designated Responsible Representative on grants, and oversees the following tasks:
• Initially approves, prior to City Council, the initial request of staff to engage in a grant application. • Approves all Awards of less than $25,000 that are not brought forward to the City Council for direct approval.
• Receives grants and executes related contract documents when delegated to do so by the City Council. • Signs all applicable Federal Financial Reports, as the Authorized Certifying Official.
Administrative Services Department
The Finance Division supports the collection, distribution, and oversight of all grant funding. Finance’s core roles pertaining to grant management include:
• Ensuring financial compliance with grant requirements. • Monitoring grant expenditures and reporting.
• Coordinating audits related to grant funds.
• Provides technical assistance to operating departments in preparing Applications, submitting reports and maintaining records
The Administrative Services Director signs off on all required tax or payee data record forms on behalf of the City.
Finance Department
1. The City’s Finance Director develops, recommends and maintains grant management policies.
2. The Finance Department coordinates preparation and distribution of single audit reports.
3. The Finance Department provides technical assistance to operating departments in preparing Applications, submitting reports and maintaining records.
4. The Finance Department maintains a city-wide grants database including information provided by each department on the Grant Summary Form which includes a CFDA number.
5. Once the Federal grant award has been approved by the Granting agency and accepted by the City Council, the Finance Department meets with the Grants Manager to set up account codes in the financial system in order to track all revenues and expenditures for the specific grant, and notifies the administering department of the new account numbers.
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GRANT MANAGEMENT
City Manager’s Office | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # ADM-____ (__/2015) | Page 3 of 18 POLICY/PROCEDURE:
6. The Finance Department monitors the expenditures and revenues monthly with review by the Grants Manager to ensure all items are recorded properly and that they meet the grantor’s guidelines.
7. The Finance Director is responsible for reviewing and approving the grant draw down.
8. The Finance department is responsible for preparing the year-end Schedule of Expenditures of Federal Awards and providing oversight on the above related policies and procedures.
9. Works with Operating department in the compilation and submission of the SF 270, SF-425, and all other applicable Federal Financial Reports by granting agencies due dates.
10. Presents the completed SF270, SF-425, and all other applicable Federal Financial Reports to the Finance Director for review and to the City Manager for signature.
11. Maintains copies of the executed SF 270, SF-425, and all other applicable Federal Financial Reports and transmittal documents and sends them as required by the grant terms or direction of the agency.
12. Reconciles all approved awards to the Schedule of Expenditures of Federal Awards.
Department Heads
Department Heads are expected to proactively identify areas of need and relay those needs to the City Manager’s Office to support the search for alternative funding sources. Department Heads will also be responsible for:
• Identifying grant opportunities relevant to their department’s programs. • Ensuring programmatic compliance and effective grant implementation. • Supporting grant managers under their supervision with strategic decision making and budgetary considerations throughout the grant cycle.
Grant Manager
A grant manager will be assigned to each grant by the Department Head or City Manager. This assignment will take place at the initiation of the application process or once the funding has been approved by City Council in the instance where funding did not involve a direct application. The core responsibilities of the grant manager are as follows:
• Serves as the central contact for grant tracking and compliance. • Assists with grant applications, reporting, and monitoring. • Manages all invoice and reimbursement processing, liaising between vendors, the Finance Division and the Granting Agency to meet reporting deadlines and receive reimbursements in as timely a manner as possible. When a rolling timeline for reimbursements is allowed for a grant (i.e. the City has the discretion to submit for reimbursement at any point in the grant life cycle), all reimbursement requests shall be submitted to the agency at the time a related invoice is processed with the Finance Division. • Responsible for providing all required reporting documentation to the granting agency in a manner that complies with the reporting timeline outlined in the grant agreement. • Responsible for meeting with designated granting agency representatives assigned to oversee the City’s administration of the grant on a quarterly basis, at minimum (or more frequently if required through the grant agreement).
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GRANT MANAGEMENT
City Manager’s Office | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # ADM-____ (__/2015) | Page 4 of 18 POLICY/PROCEDURE:
Operating Departments
1. Developssystems for maintaining ongoing information regarding grant availability within their functional areas of responsibility.
2. Evaluates benefits and costs of specific grant programs based on the following criteria:
a. Purpose of the grant program and its consistency with identified City goals and objectives. b. Additional staffing, office space, facilities, supplies or equipment that will be required if the grant is awarded.
c. Ongoing impacts of the grant program after it is completed. d. Responsibilities of other departments and impacts on them in preparing the grant application or performing work scope if the grant is approved.
e. Amount of indirect costs to be recovered from the grant. f.Total program costs, including portion funded through grant revenues and any required City contribution. g. Source of funding for any required City share.
h. Compliance and audit requirements, paying special attention to those areas where the grantor’s administrative procedures are different than the City’s.
3. Prepares grant applications.
a. Works with the grantor agency in identifying special program requirements and developing strategies for preparing a successful grant application. b. For Federal grants in excess of $5,000, prepares a City Council agenda report requesting authorization to seek grant funding. This report should describe the grant program's conformance with this policy, including the results of the cost/benefit analysis. Completes the Grant Summary Form.
c. For all grants in excess of $50,000, prepares the Grant Summary Form for City Manager approval and prepares City Council agenda report requesting authorization to seek grant funding. This report should describe the grant program's conformance with this policy, including the results of the cost/benefit analysis.
d. For all Public Works related grant applications, prepares the Grant Summary Form for City Manager authorization to seek grant funding. This report should describe the grant program's conformance with this policy, including the results of the cost/benefit analysis. e. Once authorization is granted, if applicable, completes grant application documents. f. Forwards the completed grant application for all amounts, to the Finance Department (concurrently when application is sent to the grantor agency).
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g. Coordinates with affected departments as necessary.
h. For grants of $5,000 or less, submits the grant application, subject to approval of the City Manager and the following conditions:
i. It will not add regular staffing.
ii. Any matching funds or in-kind contributions are already available within existing resources, and no additional appropriation of unreserved, undesignated fund balance or working capital is required.
iii. It will not involve a new policy directive not previously approved by City Council. iv. At the conclusion of the grant, there will no ongoing commitments or obligations to continue the program.
v. No prior City Council authorization is required.
4. Administers grant programs if awarded.
a. For grants in excess of $5,000:
i. Prepare a City Manager Report (or City Council agenda report if required by the grantor agency) accepting grant award, including Grant Summary Form; ii.Prepares budget amendment request and any other required City forms or documents; iii. Coordinates execution of grant documents by the City Manager and returns executed documents to grantor agency;
iv. Meets with the Finance Department to set up account codes in the financial system in order to track all revenues and expenditures for the specific grant; v.Provides copies of all grant documents to the Finance Department. b. For grants of $5,000 or less:
i. Execute and return grant documents to grantor agency. ii.Provide copies of all grant documents to Finance department c. Notify affected departments, and City Manager, of grant award. d. Maintain financial and other records in accordance with grant requirements. e. Ensures the Finance Department is supplied with the following documentation:
i. Grant Award Letter;
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ii.Grant Contract;
iii. City Council minutes of action;
iv. Notice of Grant Award Form;
v.An administrative manual (this includes audit guides and programs, accounting procedures and administrative guides). This will enable the Accounting and Budget Departments to maintain grant files which are accurate and current; vi. Copies of all grant amendments, program reporting, reimbursement requests and other communications after the grant is awarded and to all agents involved in the grant administration process.
f. Completes and submit required reports, including requests for funds. g. Monitors grant expenditures and receipt of revenues. h. Coordinates on-site management reviews by the grantor agency during the grant term. i. Ensures compliance with grant requirements, paying special attention to those areas where the grantor’s administrative procedures are different than the City’s. j. Performs the grant work scope.
5. Grant Draw downs.
a. Ensures that the Federal cash-on-hand is limited to the amounts needed for disbursement for cost incurred and amounts needed within ten (10) business days and; b. Ensures that all costs are supported by adequate documentation. c. Works with the Finance department in preparing all draw down requests to ensure all request are limited to amounts disbursed or scheduled for disbursement within ten (10) business days d. Works with Finance department in the timely compilation and filing of the SF 270, SF-425, and all other applicable Federal Financial Reports.
6. Completes grant closeout.
a. Complete the grant work scope.
b. Notify affected departments that the project is completed and schedule a “close-out” meeting if necessary to resolve any final procedural issues.
c. Ensure final receipt of grant revenues.
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d. Prepare and submit any required grant close-out documents. e. Review grant file for completeness.
f. Retain all necessary program and financial records for the period of time required by grantor agency.
g. Coordinate any on-site management reviews or audits after the grant is completed. h. Resolves any audit findings with the assistance of the Finance Department.
Ensures that the City’s policy regarding the single audit act requirements are implemented as discussed above.
SECTION IV. GRANT APPLICATION PROCESS
Pre-Approval Requirements
Before submitting a grant application, departments must:
• Obtain approval from the City Manager’s Office to ensure alignment with City goals. • Coordinate with the Finance Division to review budget impact and financial compliance. • Obtain City Council approval if the application requires a resolution or approval from the organization’s governing body or if the grant award is greater than $25,000.
Note: There may be instances where a grant must be submitted before the next regular City Council meeting. In these instances, the City Manager can authorize the initial submission of the grant, pending retroactive approval from City Council at their next regular meeting.
Application Submission
• The requesting department is responsible for completing and submitting the grant application or working directly with the City Manager’s Office to submit on their behalf. • Copies of the application must be saved in a central location on the City’s shared drive.
SECTION V. GRANT ACCEPTANCE AND AGREEMENT EXECUTION
All grant awards must be formally accepted by the City Council if required by the funding agency. The City Manager or designated official must sign grant agreements on behalf of the City.
Grant Managers will coordinate with the Finance Division to establish account codes for revenue and expenditure tracking, as well as outline budgetary impact for the City Council grant agreement approval staff report.
SECTION VI. GRANT AUDITS AND MORNITORING
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The Finance Division will conduct internal grant audits to ensure compliance. If required, the City will participate in external audits conducted by the grantor or independent auditors. Departments must retain all grant-related records in accordance with the City’s Record Retention Policy.
SECTION VII. GRANT CLOSEOUT AND RETENTION
Once a grant project is complete, departments must:
• Submit final reports to the granting agency.
• Ensure all financial obligations have been met.
• Close grant accounts with the Finance Division.
All grant documentation must be stored in compliance with City Record Retention Policies.
SECTION VIII. SINGLE AUDIT ACT REQUIREMENTS
The City is subject to the financial and compliance requirements of the Single Audit Act of 1984, which is applicable to all local and state governments expending more than $750,000 $1,000,000 in federal financial assistance during a fiscal year. The Act seeks to:
1. Improve the financial management and accountability of state and local governments with respect to federal financial assistance programs;
2. Establish uniform requirements for audits of federal grants;
3. Promote efficient and effective use of audit resources; and
4. Assure that federal departments and agencies rely upon and use audit work performed during a single audit rather than performing the audit work themselves.
Under this Act, federal grants are included under an inclusive single audit program that is incorporated into the City's annual audit and financial report preparation process. During the audit, tests are made to determine the adequacy of the internal control structure, including that portion related to federal financial assistance programs, as well as to determine that the City has complied with applicable laws and regulations.
City’s Policy Regarding the Single Audit Approach
For federal grants included in the scope of the City’s single audit approach, it is the City’s policy that all financial and compliance issues have been met through the single audit, and follow-up audits to determine these issues are not necessary unless specifically related to findings or recommendations included in the single audit report. As noted above, the purpose of the Act is to establish uniform audit requirements, promote efficient use of audit resources, and assure that federal agencies rely upon audit work already completed; its purpose is not to audit local agencies twice. Accordingly, the City will strongly resist any efforts by federal agencies to duplicate audit work already performed in complying with Act requirements. As such, May 5, 2025 Special & Regular CC Mtg RES. NO. 8378 Page 151 of 486
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whenever federal grantor agencies request final audits, the managing department should notify the Finance Division in order to ensure a consistent response to these types of requests.
Title 2 of the U.S. Code of Federal Regulations, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards ("Uniform Guidance") and Appendix XI of the Uniform Guidance, otherwise known as the Uniform Guidance Compliance Supplement (together, "Federal Grant Regulations"), require that all governmental agencies that receive federal grants adopt a grant management policy. This Grant Management Policy ("Policy") was prepared pursuant to and as required by the Federal Grant Regulations. In the event there is any conflict between this Policy and the Federal Grant Regulations, the Federal Grant Regulations shall control. This policy sets forth an overall framework for guiding the City’s pursuit, use and management of grant resources.
Definitions
When appearing in this policy, the following terms shall have the corresponding definitions. • “Act” shall mean the 1984 Single Audit Act relating to agencies spending in excess of $750,000 in federal assistance in a given fiscal year.
• “Affected Departments” shall mean any department which will be required to perform any part of the grant application or work scope upon successful award of a grant. • “Application” shall mean any grant application.
• “Award” shall mean any successful award of grant funding achieved by the City. • “Capital Outlay” shall mean any purchase of a single item, multiple like items, or a construction project greater than $50,000.
• “City Council Approved Goals” shall mean the City Council Goals for each corresponding Fiscal Year, as adopted by Resolution or any City Council adopted update thereto. • “Entitlement Grant” is a noncompetitive grant disbursed automatically on basis of legally defined formula to all qualifying agencies.
• “Federal Cash-on-Hand” is money drawn from a federal grant to be used to pay allowable costs incurred and already disbursed or to be disbursed within ten (10) days of the draw date. • “Grant” means a contribution of cash or other asset(s) from another governmental entity or foundation/organization (private or public) to be used or expended for a specific purpose, activity, or facility.
• “Grant Draw Down” is a request for drawing funds form a federal grant for allowable costs incurred and already disbursed or to be disbursed within ten (10) days of the draw date. • “Grant Funded Position” shall mean any position(s) in addition to then current City staffing levels required for proper execution.
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• “Grants Management System (GMS)” is the computer database used by the Department of Justice for the programmatic and financial management of grants. • “Managers” shall mean any department which successfully sought and has been awarded grant funding and is managing the grant program.
• “Pilot” shall mean any experimental, test, on-going or one-time operating program or short term staffing enhancement. This may include any expansion of service that requires the City to add staff, hire additional contractors or enter into a new contract for services, add or enhance the duties of existing staff or contractors for any period of time. This does not include any costs incurred in preparing plans for a Capital Outlay project. • “Program” shall mean any grant project, program, or other identified use of grant funds that must be administered by the City after successful grant award. • “Seekers” shall mean any department choosing to pursue grant funding.
SECTION IX. UNIFORM GUIDANCE COMPLIANCE SUPPLEMENT
General Concepts and Framework
1. The City will actively pursue grant funding from federal, state and other sources, consistent with identified City goals and objectives.
2. Aside from entitlement grants, the City should focus its efforts on securing grants for 1) capital improvements and 2) that will benefit General Fund operations. This approach will allow the City to compete for projects we might not otherwise be able to afford while maintaining financial independence should future grant sources diminish. Where possible, grant proposals/applications shall seek both direct and indirect administrative overhead costs to maximize the financial benefit to the City and to offset Citywide administrative impacts. Indirect costs of administering grant programs will be recovered to the maximum extent allowable.
3. Grants for operating purposes may be considered on a case-by-case basis after careful consideration of the benefits of the program and the ongoing impacts on the City if grant funding is no longer available.
4. Until the City’s financial situation significantly improves, we should avoid grants that fund “pilot” operating programs or short-term staffing enhancements to existing programs. Taking on these programs could ultimately aggravate the City’s fiscal position should the desire for the program remain once the grant funding is no longer available.
5. The City will only seek grants when sufficient staff resources are available to effectively administer the program in compliance with grant requirements and successfully perform the grant work scope.
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6. Indirect costs of administering grant programs will be recovered to the maximum extent feasible.
7. Operating departments have the primary responsibility for seeking out grant opportunities, for preparing effective grant applications and for successfully managing grant programs after they have been awarded.
8. Operating departments should develop a simple system that tracks grant funding availability in their functional areas. Using this system, all capital improvement plan budget requests will evaluate and document the ability of grants to assist in funding the project.
9. All grants will be maintained in accordance with any Federal, State, and Local guidelines/ laws applicable to the agreement.
City Policies
The following financial policies have been separately reviewed and approved by the City Council. These policies are incorporated into this Policy by reference, as may be applicable. All of the policies below are applicable to Federal grants where appropriate:
• Cash Receipts Guidelines, Accounts Payable Guidelines, Procurement Policy, Fixed Asset Policy, Investment Policy, Travel Reimbursement Guidelines, and the City of San Fernando Municipal Code.
Activities Allowed/Unallowed and Allowable Costs/Cost Principles The requirements for allowable costs/cost principles are contained in the Uniform Guidance and any applicable sources referenced therein, program legislation, Federal awarding agency regulations, and the terms and conditions of the award.
In order to ensure compliance with these requirements, the City shall adhere to the following policies and procedures:
1. All grant expenditures will be in compliance with the Uniform Guidance, State law, City policy, and the provisions of the grant award agreement will also be considered in determining allowability. Grant funds will only be used for expenditures that are considered reasonable and necessary for the administration of the program.
2. Grant expenditures will be approved by the department head when the bill or invoice is received. The terms and conditions of the Federal award will be considered when approving. The approval will be evidenced by Department Head's signature/initials on the bill or invoice. Accounts payable disbursements will not be processed for payment until necessary approval has been obtained.
3. Payroll costs will be documented in accordance with the Uniform Guidance. Specifically, compensation for personal services will be handled as set out in 2 CFR §200.430 and compensation for fringe benefits will adhere to 2 CFR §200.431 of the Uniform Guidance.
4. An indirect cost rate will only be charged to the grant to the extent that it was specifically approved through the grant budget/agreement.
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5. It is the City's policy to follow federal cost principles for federal awards as set forth in 2 CFR Part 200.
Cash Management
Source of Governing Requirements — The requirements for cash management are contained in the Uniform Guidance and any applicable sources referenced therein, program legislation, Federal awarding agency regulations, and the terms and conditions of the award.
In order to ensure compliance with these requirements, the City shall adhere to the following policies and procedures:
1. Most of the City's grants are awarded on a reimbursement basis. As such, program costs will be expended and disbursed prior to requesting reimbursement from the grantor agency. If Federal grant funds are received first, care will be taken to minimize the time elapsing between receipt of Federal funds and disbursement to contractors/employees/subrecipients in accordance with 2 CFR §200.305 (b) of the Uniform Guidance.
2. Cash draws will be initiated by the Department Head or designee who will determine the appropriate draw amount. Documentation of how this amount was determined will be retained. Payments and travel costs will be handled in a manner consistent with the City's existing Accounts Payable policies and in accordance with 2 CFR §200.305 (payments)
and 2 CFR §200.474 (travel costs) of the Uniform Guidance.
3. The physical draw of cash will be processed in the City's finance software, Tyler Eden, or through the means prescribed by the grant agreement for other awards.
4. Supporting documentation or a copy of the cash draw paperwork will be filed along with the approved paperwork described above and retained for audit purposes in the Finance Department.
Eligibility
Source of Governing Requirements — The requirements for eligibility are contained in program legislation, Federal awarding agency regulations, and the terms and conditions of the award.
In order to ensure compliance with these requirements, the City shall adhere to the following policies and procedures:
1. Federal grants will only benefit those individuals and/or groups of participants that are deemed to be eligible.
2. Initial eligibility determinations will be made by the Department Head or designee based on the grant award/contract and its associated regulations. Sufficient documentation to support these determinations will be retained and made available to City management, auditors, and pass -through or grantor agencies, upon request. It is the department's responsibility to maintain complete, accurate, and organized records to support eligibility determinations.
Equipment and Real Property Management
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Source of Governing Requirements — The requirements for equipment and real property are contained in the Uniform Guidance (2 CFR §200.313 for equipment and 2 CFR §200.311 for real property), 48 CFR §52.245- 1 (equipment and real property), program legislation, Federal awarding agency regulations, and the terms and conditions of the award.
Additional Policies and Procedures. The City shall adhere to 2 CFR §200.311 and 2 CFR §200.313 of the Uniform Guidance and shall also follow the below policies and procedures:
1. All equipment and real property will be used in the program for which it was acquired or, when appropriate, other Federal programs. Equipment is defined as tangible personal property, including information technology systems, having a useful life of more than one year and a per -unit acquisition cost which equals or exceeds the lesser of the capitalization level established by the City for financial statement purposes or $5,000.
2. When required, purchases of equipment will be pre -approved by the grantor or pass - through agency. The Program Director will be responsible for ensuring that equipment purchases have been previously approved, if required, and will retain evidence of this approval.
3. Equipment and real property records will be maintained, a physical inventory shall be taken every two years, and an appropriate system shall be used to safeguard assets.
4. When equipment with a current per unit fair market value of more than $5,000 is no longer needed for a Federal program, a written request for disposition instructions shall be made from the grantor agency as to what to do with the equipment prior to sale or relocation, if required by the terms and conditions of the award. If a sale will take place, proper procedures shall be used to provide for competition to the extent practical and result in the highest possible return.
5. When real property is no longer needed for the originally authorized purpose, written disposition instructions must be obtained from the awarding agency or the pass -through entity, as applicable.
When real property is sold, sales procedures must be followed that provide for competition to the extent practicable and result in the highest possible return.
Matching, Level of Effort and Earmarking
Source of Governing Requirements — The requirements for matching are contained in the Uniform Guidance and any applicable sources referenced therein, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The requirements for level of effort and earmarking are contained in program legislation, Federal awarding agency regulations, and the terms and conditions of the award.
The City defines "matching," "level of effort," and "earmarking" consistent with the definitions of the Uniform Guidance Compliance Supplement:
Matching or cost sharing includes requirements to provide contributions (usually non - Federal) or a specified amount or percentage of match Federal awards. Matching may be in the form of allowable costs incurred or in -kind contributions (including third -party in - kind contributions).
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Level of effort includes requirements for (a) a specified level of service to be provided from period to period, (b) a specified level of expenditures from non -Federal or Federal sources for specified activities to be maintained from period to period, and (c) Federal funds to supplement and not supplant non -Federal funding of services.
Earmarking includes requirements that specify the minimum and/or maximum amount of percentage of the program's funding that must/may be used for specified activities, including funds provided to subrecipients.
Earmarking may also be specified in relation to the types of participants covered.
In order to ensure compliance with these requirements, the City shall adhere to the following policies and procedures:
1. Compliance with matching, level of effort, and earmarking requirements will be the responsibility of Program Director.
2. Adequate documentation will be maintained to support compliance with matching, level of effort, and earmarking requirements. Such information will be made available to City management, auditors, and pass -through or grantor agencies, as requested.
Period of Performance
Source of Governing Requirements — The requirements for period of performance of Federal funds are contained in the Uniform Guidance and any applicable sources referenced therein, program legislation, Federal awarding agency regulations, and the terms and conditions of the award.
In order to ensure compliance with these requirements, the City shall adhere to the following policies and procedures:
1. Costs will be charged to an award only if the obligation was incurred during the funding period (unless pre -approved by the Federal awarding agency or pass -through grantor agency).
2. All obligations will be liquidated no later than 90 days after the end of the funding period (or as specified by program legislation).
3. Compliance with period of performance requirements will initially be assigned to the Department Head. All Accounts Payable disbursements are subject to the review and approval of the Department Head and the Director of Administrative Services or his/her designee as part of the City's payment process.
Procurement, Suspension and Debarment
Source of Governing Requirements — The requirements for procurement are contained in the Uniform Guidance and any applicable sources referenced therein, program legislation, Federal awarding agency regulations, and the terms and conditions of the award.
The requirements for suspension and debarment are contained in OMB guidance 2 CFR part 180, which implements Executive Orders 12549 and 12689, Debarment and Suspension; Federal agency regulations in 2 May 5, 2025 Special & Regular CC Mtg RES. NO. 8378 Page 157 of 486
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CFR implementing the OMB guidance; the Uniform Guidance; program legislation; Federal awarding agency regulations; and the terms and conditions of the award.
In order to ensure compliance with these requirements, the City shall adhere to the following policies and procedures:
1. Purchasing and procurement related to Federal grants will be subject to the general policies and procedures of the City. (See City's Procurement Policy and Municipal Code.)
2. Contract files will document the significant history of the procurement, including the rationale for the method of procurement, selection of the contract type, contractor selection or rejection, and the basis of contract price.
3. The City will avoid acquisition of unnecessary or duplicative items. Consideration will be given to consolidating or breaking out procurements to obtain a more economical purchase. Where appropriate, an analysis will be made of lease versus purchase alternatives, and any other appropriate analysis to determine the most economical approach. The City will also analyze other means, as described in 2 CFR §200.318 of the Uniform Guidance, to ensure appropriate and economic acquisitions.
4. Procurement will provide for full and open competition.
5. No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by a Federal award if he or she has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. The officers, employees, and agents can neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. If the financial interest is not substantial or the gift is an unsolicited item of nominal value, no further action will be taken. However, disciplinary actions will be applied for violations of such standards otherwise.
6. The Government is prohibited from contracting with or making subawards under covered transactions to parties that are suspended or debarred or whose principals are suspended or debarred.
"Covered transactions" include those procurement contracts for goods and services awarded under a non-procurement transaction (i.e., grant or cooperative agreement) that are expected to equal or exceed $25,000 or meet certain other specified criteria specified in 2 CFR §180.220. All nonprocurement transactions (i.e., subawards to subrecipients), irrespective of award amount, are considered covered transactions unless they are exempt as provided in 2 CFR §180.215.
7. The City will include a suspension/debarment clause in all written contracts in which the vendor/contractor will certify that it is not suspended or debarred. The contract will also contain language requiring the vendor/contractor to notify the City immediately upon becoming suspended or debarred. This will serve as adequate documentation as long as the contract remains in effect.
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Division a year-to-date transaction report from the City's accounting system. Any vendor with accumulated transactions equaling or exceeding $25,000 that is not subject to a written contract including a suspension/debarment clause or for which a signed statement or suspension or debarment is not on file will be subject to additional procedures. The Department Head or designee will check the Excluded Parties List System (EPLS) maintained by the General Services Administration (GSA) for the vendor name. A potential match will be followed up on immediately. Each vendor searched on EPLS will be initialed on the vendor transaction report and the report will be signed and dated on the first or last page. The vendor transaction report will be retained as evidence of the control.
9. If a vendor is found to be suspended or debarred, the City will immediately cease to do business with this vendor.
10. Executed contracts and signed quarterly vendor transaction history reports will be retained and filed by the Department Head.
Program Income Source of Governing Requirements — The requirements for program income are found in the Uniform Guidance and any applicable sources referenced therein, program legislation, Federal awarding agency regulations, and the terms and conditions of the award.
In order to ensure compliance with these requirements, the City shall adhere to the following policies and procedures:
1. Program income is gross income received that is directly generated by the federally funded project during the grant period. Program income will include (but will not be limited to): income from fees for services performed, the use or rental of real or personal property acquired with grant funds, the sale of commodities or items fabricated under a grant agreement, and payments of principal and interest on loans made with grant funds. It will not include interest on grant funds unless otherwise provided in the Federal awarding agency regulations or terms and conditions of the award.
2. The City will allow program income to be used in one of three methods, if applicable:
a. Deducted from outlays
b. Added to the project budget
c. Used to meet matching requirements
Absent specific guidance in the Federal awarding agency regulations or the terms and conditions of the award, program income shall be deducted from program outlays.
3. Program income, when applicable, will be accounted for as a revenue source in the same program code (whether it be division or project in Tyler Eden) as the Federal grant.
Reporting
Source of Governing Requirements — Reporting requirements are contained in the following sources:
Financial reporting, 2 CFR §200.327; Monitoring and reporting program performance, 2 CFR §200.328; Program legislation; Federal awarding agency regulations; and the terms and conditions of the award.
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In order to ensure compliance with these requirements, the City shall adhere to the following policies and procedures:
1. Reports will be submitted in the frequency and within the deadlines required under the Federal Grant Regulations, which requirements vary depending on whether a financial, performance or special report is involved.
2. Reports will be completed using the standard forms (as applicable) and method of delivery (i.e., a - mail, grantor website, postal service, etc.) provided in the Uniform Guidance Compliance Supplement.
3. Regardless of the method of report delivery, a copy of the submitted report will be retained along with any documentation necessary to support the data in the report. The report will evidence the date of submission in order to document compliance with timeliness requirements. This may be done either physically or electronically.
4. Financial reports will always be prepared based on the general ledger using the required basis of accounting (i.e., cash or accrual). In cases where financial data is tracked outside of the accounting system (such as in spreadsheets or paper ledgers), this information will be reconciled to the general ledger prior to report submission.
5. Any report with financial -related data will either be prepared or reviewed by the Department Head and reviewed by the Director of Administrative Services and will have the appropriate review based on specific grant guidelines.
6. Preparation of reports will be the responsibility of Department Head or designee. All reports (whether financial, performance, or special) must be reviewed and approved (as applicable) prior to submission. This will be evidenced by either physical signatures or electronic approval.
7. Copies of submitted reports and data will be filed with supporting documentation and any follow-up correspondence from the grantor or pass-through agency. Copies of all such reports will be made available to City management, auditors, and pass-through or grantor agencies, as requested.
Subrecipient Monitoring
Source of Governing Requirements — The requirements for subrecipient monitoring are contained in 31 USC 7502(f)(2)(B) (Single Audit Act Amendments of 1996 (Pub. L. No. 104-156)), Uniform Guidance and any applicable sources referenced therein, program legislation, 2 CFR parts 25 and 170, and 48 CFR parts 4, 42, and 52 Federal awarding agency regulations, and the terms and conditions of the award.
The City will review and oversee subrecipient activity and obtain a copy of their Single Audit. Other oversight processes and procedures will be established on a case by case basis, dependent on grant requirements and the level of activity of the subrecipient.
Special Tests and Provisions
May 5, 2025 Special & Regular CC Mtg RES. NO. 8378 Page 160 of 486
GRANT MANAGEMENT
City Manager’s Office | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # ADM-____ (__/2015) | Page 18 of 18 POLICY/PROCEDURE:
Source of Governing Requirements — The laws, regulations, and the provisions of contract or grant agreements pertaining to the program.
In order to ensure compliance with these requirements, the City shall adhere to the following policies and procedures:
1. The Department Head will be assigned the responsibility for identifying compliance requirements for special tests and provisions, determining approved methods for compliance, and retaining any necessary documentation.
SECTION X. AUTHORITY
By order of City Council Motion (Item No. __), Policy adopted by the City Council on _______.
May 5, 2025 Special & Regular CC Mtg RES. NO. 8378 Page 161 of 486 City Manager’s Office | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # ADM-____ (__/2015) | Page 1 of 2
POLICY/PROCEDURE
SUBJECT ISSUANCE
USE OF COMMUNITY INVESTMENT FUND
ORIGINAL DATE
MAY 5, 2025
EFFECTIVE
MAY 5, 2025
CURRENT DATE
MAY 5, 2025
EFFECTIVE
MAY 5, 2025
CATEGORY POLICY NO. SUPERSEDES
CITY COUNCIL/CITY MANAGER’S OFFICE
MANAGEMENT POLICY/PROCEDURES
SECTION I. PURPOSE
The purpose of this policy is to establish clear guidelines for the allocation and use of community investment funds by the City Council pertaining to Community Investment Fund programs.
SECTION II. SCOPE
This policy applies to the management and use of any monies that are allocated to the City through a “Community Investment Fund” program. The procedure outlines the processes for application, evaluation, and approval.
SECTION III. BACKGROUND
Community Investment Funds are public monies allocated to elected officials—typically city councilmembers— to support small-scale community projects, events, or initiatives. These funds are designed to enhance quality of life and support localized needs that may not be addressed through the standard citywide budgeting process.
Community Investment Funding may be provided directly through the City’s participation or membership with another governmental agency, non-governmental organization, joint powers authority, community donation, or contractual agreement with a private organization, among other things. In cases where there are contractual constraints that require funds to be used in a manner that directly supports a specific component of the community, those contractual guidelines will supersede this policy.
SECTION IV. ELIGIBLE USES
If not otherwise specified through a funding agreement, Community investment funds may be used for a project or program aligning with one or more of the following uses:
• Cultural, recreational, or educational programs.
• Environmental sustainability projects.
• Community events or activities that benefit the public.
RES. NO. 8378
EXHIBIT "D"
May 5, 2025 Special & Regular CC Mtg Page 162 of 486
COMMUNITY INVESTMENT FUND REQUESTS
City Manager’s Office | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # ADM-____ (__/2015) | Page 2 of 2 POLICY/PROCEDURE:
• Infrastructure improvements (e.g., parks, recreation, etc.). • Public safety enhancements.
• Economic development initiatives.
• Other uses approved by City Council.
SECTION V. INELIGIBLE USES
Community investment funds may not be used for:
• Personal expenses or individual benefits.
• Political campaigns or activities.
• Projects that conflict with City policies or regulations. • Funding for private or for-profit entities without a direct public benefit. • Any organization that is a conflict of interest for any Councilmember (i.e., by receiving confers a financial benefit to a Councilmember and may create a financial conflict of interest.
SECTION VI. APPLICATION PROCESS
Councilmembers will complete the Request to Utilize Community Investment Fund form provided by the City Manager’s Office (Attachment “A”) and submit the original copy to the Executive Assistant to the City Manager to obtain/confirm City Councilmember’s authorization.
The City Manager will review the form and provide approval for funds to be distributed with the Administrative Services Department within one (1) week. If the City Manager does not approve the request, the request can be brought to City Council for final determination and approval.
SECTION VII. FUND DISTRIBUTION PROCESS
The Administrative Services Department will distribute funds directly to the approved community investment fund recipient upon approval by the City Manager or City Council. The Finance Division will process the request, which will be reflected on the warrant report at a regular City Council meeting within one (1) month of City Manager or City Council approval.
A special check request can be granted in the instance where City Council has provided prior authorization for the distribution of funds to the fund recipient.
SECTION VIII. AUTHORITY
By order of City Council Motion (Item No. __), Policy adopted by the City Council on _______.
ATTACHMENT:
A – Request to Utilize Community Investment Fund Form
RES. NO. 8378
May 5, 2025 Special & Regular CC Mtg Page 163 of 486
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AGENDA REPORT
ADMINISTRATIVE SERVICES DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-7307 WWW.SFCITY.ORG REVIEW: ☒ Finance Director ☒ Deputy City Manager ☒ City Manager To: Mayor Mary Mendoza and Councilmembers
From: Nick Kimball, City Manager
By: Erica D. Melton, Director of Finance/City Treasurer Date: May 5, 2025
Subject: Receive and File the City Manager’s Proposed Fiscal Year 2025-2026 Annual Budget
RECOMMENDATION:
It is recommended that the City Council receive and file the City Manager’s Proposed Budget for Fiscal Year (FY) 2025-2026.
BACKGROUND:
1. On February 17, 2025, the City Council received and filed the Annual Comprehensive Financial Report for the fiscal year ending June 30, 2024. Subsequently on March 3, 2025, the City Council received and filed the FY 2024-2025 Mid-Year Budget update and FY 2025-2026 Budget Outlook. This marked the kick-off of the Fiscal Year 2025-2026 Budget Season.
2. On February 24, 2025, the City Council held a Special Study Session to review the 2022-2026 Strategic Goals and discuss Fiscal Year 2025-2026 City Council Priorities.
3. On March 24, 2025, the Director of Administrative Services hosted the biannual Local Transaction Tax Town Hall for the community to receive important information on the City transaction tax proceeds, provide a forum to ask questions to staff and provide feedback and receive information regarding the FY 2025-2026 Budget Calendar.
4. The Director of Administrative Services presented the FY 2025-2026 Budget Calendar to the Education Commission (March 25th), Transportation & Public Safety Commission (April 3rd), Parks and Wellness Commission (April 10th) and Planning and Preservation Commission (April 14th).
5. Throughout April 2025, the City Manager and Director of Administrative Services met with each Department to develop the FY 2025-2026 City Manager’s Proposed Budget, which includes revenues and expenditures for the General Fund, Enterprise Funds, and all Special Revenue Funds.
May 5, 2025 Special & Regular CC Mtg Page 169 of 486
Receive and File the City Manager’s Proposed Fiscal Year 2025-2026 Annual Budget