Staff Contact Kanika Kith, Interim City Manager
7 CITY OF SAN FERNANDO
CITY COUNCIL
MEETING AGENDA
SPECIAL MEETING – 4:30 PM\
REGULAR MEETING – 6:00 PM
MONDAY, OCTOBER 6, 2025
CITY HALL COUNCIL CHAMBERS
117 MACNEIL STREET
SAN FERNANDO, CA 91340
Please visit the City’s YouTube channel to live stream and watch previously recorded City Council meetings, which is also available with Spanish subtitles at:
https://www.youtube.com/c/CityOfSanFernando
In accordance with the Americans with Disabilities Act of 1990, if you require a disability-related modification/accommodation to attend or participate in this meeting, including in-person translation services, or other services please call the City Clerk Department at (818) 898-1204 or email at [email protected] at least 2 business days prior to the meeting.
CALL TO ORDER - SPECIAL MEETING 4:30 P.M. (CLOSED SESSION)
ROLL CALL
APPROVAL OF SPECIAL MEETING AGENDA (CLOSED SESSION)
PUBLIC STATEMENTS FOR SPECIAL MEETING (CLOSED SESSION)
There will be a three (3) minute limitation for each member of the audience who wishes to make comments relating to City Business. Anyone wishing to speak, please fill out the blue form located at the Council Chambers entrance and submit it to the City Clerk. When addressing the City Council, please speak into the microphone and voluntarily state your name and address.
RECESS TO CLOSED SESSION
A) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(1) – EXISTING LITIGATION:
Case Name: National Prescription Opiate Litigation, United States District Court, Northern District of Ohio, Eastern Division, MDL No. 2804
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SAN FERNANDO CITY COUNCIL
Special and Regular Meeting Notice and Agenda – October 6, 2025
Case No.: 1:17-MD-2804.
Discussion and Direction Whether to Participate in the Nationwide Settlements that are Proposed to Resolve All Opioids Litigation Brought By States and Local Political Subdivisions Against Eight Opioids Manufacturers: Alvogen, Amneal, Apotex, Hikma, Indivior, Mylan, Sun, and Zydus.
B) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(2) ANTICIPATED LITIGATION:
One (1) Matter (BBK Landfill)
C) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957 – PUBLIC EMPLOYMENT/EMPLOYEE APPOINTMENT:
Title: City Manager
RECONVENE FROM SPECIAL MEETING AND REPORT OUT FROM CLOSED SESSION
REGULAR MEETING - PUBLIC PARTICIPATION OPTIONS
WATCH THE MEETING
Live stream with audio and video, via YouTube, at: https://www.youtube.com/c/CityOfSanFernando
SUBMIT PUBLIC COMMENT IN PERSON
Members of the public may provide comments in person in the City Council Chambers during the Public Comments section of the Agenda by submitting a comment card to the City Clerk.
SUBMIT PUBLIC COMMENT VIA EMAIL
Members of the public may submit comments by email to [email protected] no later than 12:00 p.m. the day of the meeting, to ensure distribution to the City Council prior to consideration of the agenda. Comments received via email will be distributed to the City Council and made part of the official public record of the meeting.
CALL-IN TO PROVIDE PUBLIC COMMENT LIVE DURING THE MEETING Members of the public may call-in between 6:00 p.m. and 6:15 p.m. Comments will be heard in the order received, and limited to three minutes. If necessary, the call-in period may be extended by the Mayor. Note: This is audio only and no video.
Call-in Telephone Number: (669) 900-6833
Meeting ID: 833 6022 0211
Passcode: 924965
When connecting to the Zoom meeting to speak, you will be placed in a virtual “waiting area,” with your audio disabled, until it is your turn to speak and limited to three minutes.
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SAN FERNANDO CITY COUNCIL
Special and Regular Meeting Notice and Agenda – October 6, 2025
CALL TO ORDER - REGULAR MEETING 6:00 P.M. (OPEN SESSION)
ROLL CALL
TELECONFERENCING REQUESTS/DISCLOSURE
Recommend consideration of requests received for remote teleconference meeting participation made by members of the City’s legislative bodies, as permitted under the provisions of Assembly Bill (AB) 2449, Government Code Section 54953, and the City of San Fernando adopted Resolution No. 8215, effective March 1, 2023.
PLEDGE OF ALLEGIANCE
Led by City Clerk Julia Fritz
APPROVAL OF REGULAR MEETING AGENDA
Recommend that the City Council approve the agenda as presented and move that all ordinances presented tonight be read in title only as authorized under Government Code Section 36934.
PRESENTATIONS
A. ANNUAL PROCLAMATION
• BREAST CANCER AWARENESS MONTH – OCTOBER 2025
• DOMESTIC VIOLENCE AWARENESS MONTH – OCTOBER 2025
• CODE ENFORCEMENT OFFICER APPRECIATION WEEK – OCTOBER 12-18, 2025 • INDIGENOUS PEOPLES’ DAY – OCTOBER 13, 2025
DECORUM AND ORDER
The City Council, elected by the public, must be free to discuss issues confronting the City in an orderly environment. Members of the public attending City Council meetings shall observe the same rules of order and decorum applicable to the City Council (SF Procedural Manual). Any person making impertinent derogatory or slanderous remarks or who becomes boisterous while addressing the City Council or while attending the City Council meeting, may be removed from the room if the Presiding Officer so directs the sergeant-at-arms and such person may be barred from further audience before the City Council.
PUBLIC STATEMENTS
Members of the public may provide comments in person in the City Council Chambers during the Public Comments section of the Agenda by submitting a comment card to the City Clerk.
Members of the public may submit comments by email to [email protected] no later than 12:00 p.m. the day of the meeting to ensure distribution to the City Council and made part of the official public record of the meeting.
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SAN FERNANDO CITY COUNCIL
Special and Regular Meeting Notice and Agenda – October 6, 2025
Members of the public may provide a live public comment by calling in between 6:00 p.m. and 6:15 p.m. CALL-IN INFORMATION: Telephone Number: (669) 900-6833; Meeting ID: 833 6022 0211; Passcode: 924965
CONSENT CALENDAR
Items on the Consent Calendar are considered routine and may be disposed of by a single motion to adopt staff recommendation. If the City Council wishes to discuss any item, it should first be removed from the Consent Calendar.
1) CONSIDERATION TO APPROVE CITY COUNCIL MEETING MINUTES:
a. July 7, 2025 – Special & Regular CC
Meeting
b. August 4, 2025 – Special & Regular CC
Meeting
2) CONSIDERATION TO ADOPT A RESOLUTION APPROVING THE WARRANT REGISTER Recommend that the City Council adopt Resolution No. 25-101 approving the Warrant Register. 3) RECEIVE AND FILE STATUS UPDATES FOR CITY PROJECTS AND CITY COUNCIL PRIORITIES Recommend that the City Council receive and file the status report for FY 2025-2026 City Projects and City Council Priorities, and provide direction, as appropriate. 4) CONSIDERATION TO ADOPT RESOLUTIONS APPROVING A SOCIAL MEDIA POLICY AND A
PERSONNEL INVESTIGATIONS POLICY
Recommend that the City Council:
a. Adopt Resolution No. 8413, approving the creation of a new Social Media Policy ; and b. Adopt Resolution No. 8414, approving the creation of a new Personnel Investigations Policy; and
c. Authorize the City Manager to take related actions to execute and implement the updated policies and procedures.
5) CONSIDERATION TO ACCEPT THE CALIFORNIA OFFICE OF TRAFFIC SAFETY SELECTIVE TRAFFIC
ENFORCEMENT PROGRAM GRANT FUNDS TO SUPPORT SELECTIVE TRAFFIC ENFORCEMENT
DETAILS AND ADOPT RESOLUTION APPROPRIATING THE FUNDS
Recommend that the City Council:
a. Accept California Office of Traffic Safety Selective Traffic Enforcement Program Grant funds (Contract No. 2433), in the amount of $60,000 to help mitigate traffic safety issues through Driving Under the Influence prevention, enforcement operations, education, and the purchase of related supplies and equipment;
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SAN FERNANDO CITY COUNCIL
Special and Regular Meeting Notice and Agenda – October 6, 2025
b. Adopt Resolution No. 8410 amending the budget for Fiscal Year 2025-2026 to appropriate the grant revenues and expenses; and
c. Authorize the City Manager, or designee, to execute all related documents. 6) CONSIDERATION TO APPROVE A MEMORANDUM OF UNDERSTANDING WITH ALZHEIMER’S LOS ANGELES TO PROVIDE EDUCATION AND RESOURCES RELATED TO ALZHEIMER’S DISEASE
AND OTHER DEMENTIAS
Recommend that the City Council:
a. Approve a Memorandum of Understanding with Alzheimer’s Los Angeles (Contract No. 2422) to provide education and resources related to Alzheimer’s Disease and other dementias; and
b. Authorize the City Manager, or designee, to make non-substantive changes and execute the agreement.
7) CONSIDERATION TO APPROVE MEMORANDUM OF UNDERSTANDING WITH ASOCIACIÓN DE JALISCIENSES UNIDOS EN ACCIÓN TO PROVIDE MEXICAN CONSULAR SERVICES AND
COMMUNITY RESOURCES
Recommend that the City Council:
a. Approve a Memorandum of Understanding with Asociación de Jaliscienses Unidos en Acción (Contract No. 2434) to provide Mexican consular services and community resources; and
b. Authorize the City Manager, or designee, to make non-substantive changes and execute the agreement.
8) CONSIDERATION TO APPROVE A FIRST AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH INTERWEST CONSULTING GROUP FOR ON-CALL PUBLIC WORKS SERVICES
TO INCLUDE ADDITION OF AN INTERIM PUBLIC WORKS DIRECTOR, PROJECT MANAGEMENT,
AND GRANT ADMINISTRATION SERVICES
Recommend that the City Council:
a. Approve a first amendment to the Professional Services Agreement with Interwest Consulting Group (Contract No. 2429(a)) for On-Call Public Works Services, increasing the contract amount by $325,000 for a revised not-to-exceed total of $350,000; and b. Authorize the City Manager, or designee, to make non-substantive changes and execute the amendment and all related documents.
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SAN FERNANDO CITY COUNCIL
Special and Regular Meeting Notice and Agenda – October 6, 2025
9) CONSIDERATION TO APPROVE A FIRST AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH ACORN TECHNOLOGY SERVICES FOR IT MANAGED SERVICES Recommend that the City Council:
a. Approve a First Amendment to the Professional Services Agreement with Acorn Technology Services (Contract No. 2301(a)) to increase project-based compensation by $65,091; and b. Authorize the City Manager, or designee, to make non-substantive changes and execute the amendment and all related documents.
10) CONSIDERATION TO AUTHORIZE SUBMITTAL OF A GRANT APPLICATION TO THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT FOR THEIR 2025 COMPETITIVE GRANT CYCLE
Recommend that the City Council find the following by 4/5 vote:
a. Authorize the submittal of a grant application to the Los Angeles County Regional Park and Open Space District in an amount not to exceed $5,000,000 for their 2025 competitive grant cycle for use towards Las Palmas Park Revitalization Project – Phase II and Recreation Park Roof Replacement & HVAC Upgrade; and
b. Authorize the City Manager, or designee, to make non-substantive changes and execute all related documents.
PUBLIC HEARINGS
11) A PROPOSITION 218 MAJORITY PROTEST PUBLIC HEARING TO CONSIDER AND ADOPT A
PROPOSED RESOLUTION APPROVING THE SCHEDULE OF INCREASED/ADJUSTED WATER AND
SEWER SERVICE FEES AND CHARGES SUBJECT TO THE OUTCOME OF A MANDATORY PARCEL
OWNER PROTEST VOTE
Recommend that the City Council:
a. Open the Proposition 218 Majority Protest Public Hearing. b. Receive a presentation, including discussion regarding responses to timely submitted objections and pose questions to staff.
c. Open the Public Comment Portion of the Majority Protest Public Hearing and Receive Public Comment, including the submission of additional written protests. d. Close the Public Comment Portion of the Public Hearing and make a final call for the submission of written protests.
e. Pose closing questions to staff, if any, and then recess the proceedings so that the City Clerk may tabulate the total number of written protests received.
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SAN FERNANDO CITY COUNCIL
Special and Regular Meeting Notice and Agenda – October 6, 2025
f. Reconvene proceedings to announce results of majority protest vote and if protests were submitted for 50% or less of the total number of affected real property parcels and consider adopting Resolution No. 8412approving the new schedule of increased/adjusted water and sewer service fees and charges identified in as detailed in the 2025 Water and Sewer Report. 12) A PUBLIC HEARING TO CONSIDER APPROVING FOR FIRST READING ADOPTION OF AN ORDINANCE AMENDING DIVISION 3 (GENERAL MUNICIPAL ELECTIONS) OF ARTICLE II (CITY COUNCIL) OF CHAPTER 2 (ADMINISTRATION) OF THE SAN FERNANDO MUNICIPAL CODE TO CHANGE THE CITY’S GENERAL MUNICIPAL ELECTION DATE FROM THE STATEWIDE ELECTION
IN NOVEMBER OF EVEN-NUMBERED YEARS TO THE STATEWIDE ELECTION DATES THAT ALTERNATES BETWEEN MARCH AND JUNE OF EVEN-NUMBERED YEARS BEGINNING JUNE 2, 2026
Recommend that the City Council wishes to change the date of the City’s General Municipal Election, it is recommended that the City Council:
a. Conduct a Public Hearing;
b. Pending public testimony, approve first reading in title only and waive full reading of Ordinance No. 1737, titled: “An Ordinance of the City Council of the City of San Fernando, California, repealing prior Ordinance No. 1668 and amending Division 3 (General Municipal Elections) of Article II (City Council) of Chapter 2 (Administration) of the San Fernando Municipal Code to change the date of the City’s General Municipal Elections from the Statewide Election date in November of even-numbered years to the Statewide Election date that alternates between March and June of even-numbered years beginning June 2, 2026.”
c. Provide direction, as applicable.
ADMINISTRATIVE REPORTS
13) DISCUSSION AND CONSIDERATION TO ADOPT A RESOLUTION SUPPORTING THE ELECTION RIGGING RESPONSE ACT (PROPOSITION 50 AND RELATED LEGISLATION) This item was agendized by Vice Mayor Mary Solorio.
14) DISCUSSION AND CONSIDERATION TO CO-SPONSOR THE PARENTS/EDUCATORS/TEACHERS & STUDENTS IN ACTION COMMUNITY EXPUNGEMENT FALL EVENT, APPROVE USE OF THE
CITY SEAL, AND REQUEST TO WAIVE FACILITY USE FEES
This item was agendized by Mayor Mary Mendoza.
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SAN FERNANDO CITY COUNCIL
Special and Regular Meeting Notice and Agenda – October 6, 2025
15) DISCUSSION ON REPAIR STATUS OF DAMAGED MALL ENTRANCE SIGN This item was agendized by Councilmember Patty Lopez.
16) DISCUSSION ON CURRENT CONDITION OF GREEN SPACES IN SAN FERNANDO PARKS AND CINDY MONTAÑEZ PARK
This item was agendized by Councilmember Patty Lopez.
17) DISCUSSION REGARDING POTENTIAL IMPROVEMENTS AT CINDY MONTAÑEZ NATURAL PARK This item was agendized by Councilmember Joel Fajardo.
18) DISCUSSION REGARDING UPDATES TO THE SAN FERNANDO CITY COUNCIL PROCEDURAL MANUAL
This item was agendized by Councilmember Joel Fajardo.
19) DISCUSSION AND CONSIDERATION ON A PERMANENT HOME FOR LA CAMPANA DE LA
LIBERTAD (MEXICAN LIBERTY BELL) AND ESTABLISHMENT OF EL GRITO AS A PERMANENT
ANNUAL CITY EVENT
This item was agendized by Mayor Mary Mendoza.
20) DISCUSSION AND CONSIDERATION ON CANCELLATION OF THE NOVEMBER 3, 2025 REGULAR
CITY COUNCIL MEETING
This item was agendized by Mayor Mary Mendoza.
21) DISCUSSION AND CONSIDERATION TO EXPAND THE 2026 FIFA WORLD CUP/2028 OLYMPIC GAMES PREPARATION & OPPORTUNITIES AD HOC COMMITTEE TO INCLUDE CALIFORNIA 175 AND AMERICA 250
This item was agendized by Mayor Mary Mendoza.
STAFF COMMUNICATION INCLUDING COMMISSION UPDATES
GENERAL CITY COUNCIL/BOARD MEMBER COMMENTS AND LIAISON UPDATES October 6, 2025 CC Special & Regular Mtg Page 8 of 520
SAN FERNANDO CITY COUNCIL
Special and Regular Meeting Notice and Agenda – October 6, 2025
ADJOURNMENT The meeting will adjourn to its regular meeting on September 15, 2025.
AFFIDAVIT OF POSTING
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.
Dated: _________________ at: ____________
Signed By: _____________________________
Agendas and complete Agenda Packets (including staff reports and exhibits related to each item) are posted on the City’s `Internet website www.sfcity.org. These are also available for public reviewing prior to a meeting in the City Clerk Department. Any public writings distributed by the City Council to at least a majority of the Councilmembers regarding any item on this regular meeting agenda will also be made available at the City Clerk Department at City Hall located at 117 Macneil Street, San Fernando, CA, 91340 during normal business hours. In addition, the City may also post such documents on the City’s website at www.sfcity.org. In accordance with the Americans with Disabilities Act of 1990, if you require a disability-related modification/accommodation to attend or participate in this meeting, including auxiliary aids or services please call the City Clerk Department at (818) 898-1204 or [email protected] at least 48 hours prior to the meeting.
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PRESENTATIONS -
ANNUAL RECOGNITIONS
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BREAST CANCER AWARENESS MONTH
October 2025
during National Breast Cancer Awareness Month, we stand with the courageous women and men who have been diagnosed with breast cancer and honor those who have lost their battle to this terrible disease;
as the second most common cancer affecting women, an estimated one in eight women will develop breast cancer over the course of their lifetime; cancer touches so many families across the country – including ours. It is up to all of us to continue fighting for a cure and to ensure that every American has access to the quality care they need;
early detection is one of the most important strategies for treating breast cancer successfully, and regular screenings are the most reliable way to detect it early; this year marks the 35
th anniversary of the National Breast and Cervical
Cancer Early Detection program which provides free breast and cervical cancer screenings to low-income, uninsured, and underinsured women in every State, as well as many Tribal organizations and Territories; and
as we observe National Breast Cancer Awareness Month, we are united in our commitment to ending breast cancer and improving the lives of all those affected by this illness. We applaud the advocates, medical professionals, researchers, and caregivers who dedicate their lives to making progress towards cures. This month, we stand in solidarity with breast cancer survivors across the country and reaffirm our commitment to advancing research efforts that deliver hope to patients everywhere.
BREAST CANCER AWARENESS MONTH in the City of San Fernando and encourages residents to join in activities that will increase awareness of what can be done to prevent and control breast cancer, and pay tribute to those who have lost their lives to this disease.
MARY SOLORIO
VICE MAYOR
MARY MENDOZA
MAYOR
JOEL FAJARDO
COUNCILMEMBER
PATTY LOPEZ
COUNCILMEMBER
VICTORIA GARCIA
COUNCILMEMBER
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CeDrOMESTIC tificat
V
e
IOLENCE
of RAWARENESS
ecognMiONTH tion
October 2025
Domestic Violence affects millions, both woman and men, of every race, religion, culture and status. It’s not just punches and black eyes. It’s yelling, humiliation, stalking, manipulation, coercion, threats and isolation. It’s stealing a paycheck, keeping tabs online, non-stop texting, constant use of the silent treatment, or calling someone stupid and so often they believe it; since the Violence Against Woman Act passed in 1994, society has come a long way. This landmark legislation, led by then Senator Joe Biden, combined new provisions that hold offenders accountable and provide programs and services for victims.
between 1993 and 2010, the overall rate of domestic violence dropped nearly two-thirds and state laws have reformed to address issues such as dating abuse in the workplace, stalking, employment discrimination and more; every October, community members rededicate themselves to breaking the cycle. Nearly three out of four Americans personally know someone who is or has been a victim of domestic violence. Now is time to take a stand.
OCTOBER 2025 AS DOMESTIC VIOLENCE AWARENESS MONTH
in the City of San Fernando, and urges all citizens to support survivors and speak out against domestic violence during the month of October and beyond.
JOEL FAJARDO
COUNCILMEMBER
PATTY LOPEZ
COUNCILMEMBER
MARY SOLORIO
VICE MAYOR
MARY MENDOZA
MAYOR
VICTORIA GARCIA
COUNCILMEMBER
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CODE ENFORCEMENT OFFICER APPRECIATION WEEK
October 12 – 18, 2025
WHEREAS, Code Enforcement Officers provide for the safety, health and welfare of citizens in communities throughout the state of California through the enforcement of local, state, and federal laws and ordinances dealing with various issues of building, zoning, housing, animal control, environmental, health and life safety; and
WHEREAS, Code Enforcement Officers have challenging and demanding roles and often do not receive recognition for the job they do in improving quality of life for residents and businesses of local communities; and
WHEREAS, the role of many code enforcement Officers has expanded in recent years with jurisdictions increasingly relying on the expertise and training of Code of Enforcement Officers in their communities; and
WHEREAS, Code Enforcement Officers are dedicated, highly-qualified and highly-trained professionals who share the goals of preventing neighborhood deterioration, enhancing communities and ensuring safety, and preserving property values through knowledge, training and application of housing, zoning, and nuisance laws; and
WHEREAS, Code Enforcement Officers often have a highly-visible role in the communities they serve and regularly interact with the public and a variety of federal, state, county, and local officials in their capacity as a Code Enforcement Officer; and WHEREAS, the City of San Fernando wants to recognize and honor Code Enforcement Officers that serve our community and acknowledge their role in leading the way to improve quality of life within our communities.
NOW, THEREFORE, THE SAN FERNANDO CITY
COUNCIL DOES HEREBY PROCLAIM THE WEEK OF
October 12-18, 2025, as Code Enforcement Officer Appreciation Week in the City of San Fernando and call upon its residents to join in recognizing and expressing their appreciation for the dedication and service by the individuals who serve as our Code Enforcement Officers.
MARY SOLORIO
VICE MAYOR
MARY MENDOZA
MAYOR
JOEL FAJARDO
COUNCILMEMBER
PATTY LOPEZ
COUNCILMEMBER
VICTORIA GARCIA
COUNCILMEMBER
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CertiINDIGENOUS ficate of R PEOPLES’ ecog DAY nit ion
October 13, 2025
the City of San Fernando is committed to protecting and advocating for justice, human rights, and the equal treatment of all people who live and work in the City of San Fernando; and
the City recognizes that the indigenous peoples of the lands that would later become known as the Americas have occupied these lands since time immemorial; and the City recognizes the dignity and diversity of the cultures, traditions, histories and aspirations of the City’s peoples and indigenous ancestry; and the City values the contributions made to our City and our society through indigenous peoples’ arts, knowledge, technology, science, philosophy, and culture; and Indigenous Peoples’ Day was first proposed in 1977 by a delegation of Native Nations to the United Nations-sponsored International Conference on Discrimination Against Indigenous Populations in the Americas; and
in 1990 Indigenous Leaders convened the First Continental Conference on 500 Years of Indian Resistance and unanimously passed a resolution to transform Columbus Day into an occasion to strengthen the process of continental unity in a struggle towards liberation, and to reveal a more accurate historical record; and in 2011 the Affiliated Tribes of Northwest Indians, a regional organization comprised of American Indians/Alaska Natives and tribes in the states of Washington, Idaho, Oregon, Montana, Nevada, Northern California, and Alaska, passed Resolution #11-57 for “Support to Change Columbus Day (2nd Monday of October) to Indigenous Peoples’ Day.” in the City of San
Fernando, and calls upon public officials, educators, businesses, communities, volunteers, and all the people of San Fernando, to observe this day to honor and celebrate the thriving cultures and positive values of the Indigenous Peoples of our region.
JOEL FAJARDO
COUNCILMEMBER
PATTY LOPEZ
COUNCILMEMBER
MARY SOLORIO
VICE MAYOR
MARY MENDOZA
MAYOR
VICTORIA GARCIA
COUNCILMEMBER
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CITY OF SAN FERNANDO
CITY COUNCIL
MINUTES
SPECIAL MEETING – 5:15 P.M
REGULAR MEETING – 6:00 P.M.
MONDAY, JULY 7, 2025
CITY HALL COUNCIL CHAMBERS
117 MACNEIL STREET
SAN FERNANDO, CALIFORNIA 91340
CALL TO ORDER/ROLL CALL – SPECIAL MEETING 5:15 P.M. (CLOSED SESSION) Mayor Mary Mendoza called the Special Meeting to order at 5:16 p.m.
Present:
Council: Mayor Mary Mendoza, Vice Mayor Mary Solorio and Councilmembers Victoria Garcia, and Patty Lopez
Staff: Interim City Manager Kanika Kith and City Attorney Richard Padilla
Absent: Councilmember Joel Fajardo
APPROVAL OF AGENDA
Motion by Vice Mayor Solorio, seconded by Councilmember Lopez to approve the agenda. The motion carried, with Councilmember Fajardo absent.
PUBLIC STATEMENTS None
RECESS TO CLOSED SESSION (5:17 P.M.)
By consensus, Councilmembers recessed to Closed Session.
A) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957(A) - SECURITY, PUBLIC FACILITIES AND CITY SERVICES:
Consultation with the Chief of Police
RECONVENED FROM SPECIAL MEETING AND REPORT OUT FROM CLOSED SESSION City Attorney stated there was no reported action as a result of July 7, 2025, Closed Session meeting.
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SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting July 7, 2025
CALL TO ORDER/ROLL CALL – REGULAR MEETING 6:00 P.M. (OPEN SESSION) Mayor Mary Mendoza called the regular meeting to order at 6:02 p.m.
Present: Council: Mayor Mary Mendoza, Vice Mayor Mary Solorio, and Councilmembers Victoria Garcia, and Patty Lopez
Staff: Interim City Manager Kanika Kith, City Attorney Richard Padilla, Police Chief Fabian Valdez, Director of Administrative Services Erica Melton, Director of Public Works Wendell Johnson, Director of Recreation and Community Services Julio Salcedo, and City Clerk Julia Fritz
Absent: Councilmember Joel Fajardo
TELECONFERENCING REQUESTS/DISCLOSURE
None
PLEDGE OF ALLEGIANCE
Led by City Clerk Julia Fritz
APPROVAL OF AGENDA
Motion by Vice Mayor Solorio, seconded by Councilmember Lopez to approve the agenda. The motion carried, with Councilmember Fajardo absent.
PRESENTATIONS
A) PRESENTATION FROM METROPOLITAN WATER DISTRICT CHAIR ADAN ORTEGA Garcia recommended that city staff work with MWD regarding the tree replacement rebate program for residents.
B) PRESENTATION FROM METRO ON THE RESULTS OF PUBLIC OUTREACH EFFORTS FOR THE
EAST SAN FERNANDO VALLEY SHARED RIGHT-OF-WAY STUDY
City Council requested that Metro return to the Aug 4 Council meeting to provide additional details and resources available to the City including, but not limited to, bus shelter rehabilitation, new crossing gates, expand trolley operations and infrastructure; and additional information regarding Scenario 2 of the presentation.
C) ANNUAL PROCLAMATION - PARK AND RECREATION MONTH – JULY 2025 October 6, 2025 CC Special & Regular Mtg Page 28 of 520
SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting July 7, 2025
PUBLIC STATEMENTS
Maria Melgoza submitted correspondence in support of Agenda Item No. 12.
Marcos Tapia suggested the city begin an entertainment zone and spoke about the Metrolink presentation.
Liz Castaneda spoke on behalf of her daughter Scarlett Castaneda regarding concerns with traffic safety.
Dolores Rodriguez spoke in support of Agenda Item No. 12 and about concerns related to residential parking.
Marcela Rodriguez spoke about concerns associated with the lack of staffing at local retail stores and on public safety issues.
Margarita Cervacio talked about potential illegal parking issues that need the Police Department’s assistance and is opposed to paying for parking.
Adriana Gomez spoke regarding concerns on the City’s towing services contract awarded to Black and White Towing.
CONSENT CALENDAR
Motion by Councilmember Garcia, seconded by Vice Mayor Solorio to approve:
1) CONSIDERATION TO APPROVE CITY COUNCIL MEETING MINUTES:
April 21, 2025 – Special & Regular CC Meeting
2) CONSIDERATION TO ADOPT A RESOLUTION APPROVING THE WARRANT REGISTER 3) RECEIVE AND FILE STATUS UPDATES FOR ENHANCEMENTS, PROJECTS, AND CITY COUNCIL
PRIORITIES
4) CONSIDERATION TO ADOPT RESOLUTIONS APPROVING THE SALARY PLAN AND TABLE OF ORGANIZATION FOR FISCAL YEAR 2025-2026
5) CONSIDERATION TO AUTHORIZE SUBMITTAL OF A GRANT APPLICATION TO THE BOARD OF STATE COMMUNITY CORRECTIONS FOR THE PROPOSITION 47 GRANT PROGRAM 6) CONSIDERATION TO APPROVE AN AGREEMENT WITH THE LOS ANGELES COUNTY POLICE CHIEFS’ ASSOCIATION ACCEPTING URBAN AREA SECURITY INITIATIVE 2024 GRANT FUNDS
FOR SECURITY ENHANCEMENTS TO THE POLICE STATION, AND ADOPT A RESOLUTION
APPROPRIATING THE FUNDS
October 6, 2025 CC Special & Regular Mtg Page 29 of 520
SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting July 7, 2025
7) CONSIDERATION TO APPROVE A GRANT AGREEMENT WITH CALIFORNIA HIGHWAY PATROL
ACCEPTING CANNABIS TAX FUND GRANT PROGRAM FUNDS TO SUPPORT SELECTIVE TRAFFIC
ENFORCEMENT DETAILS AND ADOPT A RESOLUTION APPROPRIATING THE FUNDS The motion carried, with Councilmember Fajardo absent.
The City Council recessed the meeting at 8:12 p.m. and reconvened at 8:28 p.m. with Councilmember Fajardo absent.
Item heard out of order
11) DISCUSSION AND CONSIDERATION TO APPOINT A TRANSPORTATION AND PUBLIC SAFETY
COMMISSIONER
Councilmember Patty Lopez presented the staff report and responded to Councilmember questions.
Motion by Councilmember Lopez, seconded by Councilmember Garcia to appoint Dolores Rodriguez as a Commissioner to the Transportation and Public Safety Commission. The motion carried, with Councilmember Fajardo absent.
PUBLIC HEARINGS
8) A CONTINUED PUBLIC HEARING TO CONSIDER AND APPROVE INTRODUCTION FOR FIRST READING OF AN ORDINANCE AMENDING CHAPTER 90 (TRAFFIC AND VEHICLES) OF THE SAN
FERNANDO MUNICIPAL CODE TO IMPLEMENT A RESIDENTIAL PARKING PERMIT PROGRAM
AND TO MODIFY PARKING RESTRICTIONS OF CERTAIN VEHICLES INCLUDING FOR USE AS
HUMAN HABITATIONS
Mayor Mendoza opened the public hearing.
Director of Public Works Johnson, Interim Management Analyst Tapia and Commander Chiasson presented the staff report and responded to Councilmember questions.
Mayor Mendoza opened public comments. There being none, the public comment period was closed.
Motion by Vice Mayor Solorio, seconded by Councilmember Lopez to approve introduction for first reading of Ordinance No. 1735 in title only, and waive further reading “An Ordinance Of The City Council of the City Of San Fernando, California, Amending Chapter 90 (Traffic And Vehicles) of the San Fernando Municipal Code to implement a Residential Parking Permit Program and to modify parking restrictions of Campers, Recreational Vehicles, Utility Trailers and other Vehicles including those used for human habitation”. The motion carried by the following vote:
October 6, 2025 CC Special & Regular Mtg Page 30 of 520
SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting July 7, 2025
ROLL CALL
AYES: Lopez, Solorio, Mendoza - 3
NAYES: Garcia - 1
ABSENT: Fajardo - 1
ABSTAIN: None
Mayor Mendoza closed the public hearing.
ADMINISTRATIVE REPORTS
Mayor Mendoza announced that Item Nos. 9 and 12 would be discussed together. 9) DISCUSSION AND CONSIDERATION TO EXPAND IMMIGRATION-RELATED ASSISTANCE AND COMMUNITY RESOURCES; AND TO RE-ESTABLISH A FOOD SECURITY AD HOC COMMITTEE Assistant to the City Manager Pettner and Social Services Coordinator Moreno presented the staff report and responded to Councilmember questions.
Motion by Councilmember Garcia to establish financial assistance program with HALA for $10,000 up to $15,000 with City Manager approval, payable at $250/individual & $500/family) and report back at Aug 5 Council Mtg on whether there is flexibility to increase amounts of grant awards from HALA; approved Community Outreach using staff overtime up to $11,250; bring back amendments to the Legislative Advocacy Policy to include the topic of “Immigration" to the Aug 4 Council meeting; and continue mental health partnerships. The motion carried, by the following vote:
ROLL CALL
AYES: Garcia, Solorio, Mendoza - 3
NAYES: Lopez - 1
ABSENT: Fajardo - 1
ABSTAIN: None
Vice Mayor Solorio motioned to re-establish a Food Security Ad hoc committee, motion failed due to a lack of a second.
12) DISCUSSION AND CONSIDERATION TO APPROVE A FOOD DISTRIBUTION PILOT PROGRAM Councilmember Patty Lopez presented the staff report and responded to Councilmember questions. Ignite the Light of Hope also provided a presentation and requested $20,000 from the City to fund the food distribution pilot program.
Motion by Vice Mayor Solorio, seconded by Councilmember Garcia to approve a one month pilot program with Ignite the Light of Hope at $5,000 to include two food distribution events; and directed staff to pursue additional funding opportunities with Los Angeles County Supervisor Horvath or other agencies and bring back information to the Aug 4 Council meeting. The motion carried, with Councilmember Fajardo absent.
October 6, 2025 CC Special & Regular Mtg Page 31 of 520
SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting July 7, 2025
10) DISCUSSION AND CONSIDERATION ON THE SELECTION OF A DATE TO HOST THE CITY’S 114TH
BIRTHDAY CELEBRATION
Director of Recreation and Community Services Salcedo presented the staff report and responded to Councilmember questions.
Motion by Councilmember Garcia, seconded by Mayor Mendoza to reschedule the City’s 114th Birthday Celebration from Sunday, August 31, 2025, to Saturday, August 30, 2025. The motion carried by the following vote:
ROLL CALL
AYES: Garcia, Solorio, Mendoza - 3
NAYES: None
ABSTAIN: Lopez - 1
ABSENT: Fajardo - 1
STAFF COMMUNICATION INCLUDING COMMISSION UPDATES
City Clerk Fritz reported that the Commissioners monthly attendance report for June was emailed to City Council last week and that the City will be sponsoring a Citywide Employee Appreciation BBQ on July 17, 2025 beginning at 11:30 a.m. through 1:30 p.m. at Recreation Park, noted that City public counters will be closed for one-hour during this event; and reminded the City Council that the Agenda Item forms requesting presentation to be agendized for the July 28, 2025 Community Recognition Special meeting are due by July 14, 2025 end of day.
Director of Recreation and Community Development Salcedo reported on the 4th of July event and on upcoming programming at the parks.
Director of Public Works Johnson had no updates to report.
Director of Administrative Services Melton noted that Payroll Technician Adrianna Alaniz would be departing this Friday.
Police Chief Valdez had no update to report.
Interim City Manager Kith extended thanks to City staff for the 4 th of July celebration event.
GENERAL CITY COUNCIL/BOARD MEMBER COMMENTS AND LIAISON UPDATES Councilmember Garcia noted she attended the 4
th of July celebration and thanked staff for their
work.
October 6, 2025 CC Special & Regular Mtg Page 32 of 520
SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting July 7, 2025
Councilmember Lopez spoke about families that are suffering and need the City’s support.
Vice Mayor Solorio stated she attended the Valley Economic Alliance Board of Directors meeting, the ICA Board meeting and the 4th of July celebration event and thanked staff for their work.
Mayor Mendoza thanked staff for their work at the 4
th of July celebration event and suggested
that the event be held on another day next year so that staff can celebrate the 4th of July with their families.
ADJOURNMENT (11:40 p.m.)
Mayor Mendoza adjourned the regular meeting to the special meeting of July 28, 2025.
I do hereby certify that the foregoing is a true and
correct copy of the minutes of the July 7, 2025, Regular meeting and approved by the San Fernando City
Council at the meeting of ________________.
_________________________________________
Julia Fritz, CMC
City Clerk
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October 6, 2025 CC Special & Regular Mtg Page 36 of 520
CITY OF SAN FERNANDO
CITY COUNCIL
MINUTES
SPECIAL MEETING – 5:15 P.M
REGULAR MEETING – 6:00 P.M.
MONDAY, AUGUST 4, 2025
CITY HALL COUNCIL CHAMBERS
117 MACNEIL STREET
SAN FERNANDO, CALIFORNIA 91340
COUNCILMEMBER JOEL FAJARDO
REMOTE TELECONFERENCE LOCATION
21333 POEMA PLACE
CHATSWORTH, CA 91311
CALL TO ORDER/ROLL CALL – SPECIAL MEETING 5:15 P.M. (CLOSED SESSION) Mayor Mary Mendoza called the Special Meeting to order at 5:39 p.m.
Present:
Council: Mayor Mary Mendoza, Vice Mayor Mary Solorio and Councilmembers Victoria Garcia, and Patty Lopez
Staff: Interim City Manager Kanika Kith and City Attorney Richard Padilla
Absent: Councilmember Joel Fajardo
APPROVAL OF AGENDA
Motion by Councilmember Lopez, seconded by Councilmember Garcia to approve the agenda.
The motion carried, with Councilmember Fajardo absent.
PUBLIC STATEMENTS None
RECESS TO CLOSED SESSION (5:40 P.M.)
By consensus, Councilmembers recessed to Closed Session.
A) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957(A) - SECURITY, PUBLIC FACILITIES AND CITY SERVICES:
Consultation with the Chief of Police
October 6, 2025 CC Special & Regular Mtg Page 37 of 520
SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting August 4, 2025
B) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(4) - ANTICIPATED LITIGATION:
One (1) matter
C) CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(1) - EXISTING
LITIGATION
CASE NAME: BRAND ESTATES, LLC V. CITY OF SAN FERNANDO
LACSC CASE NO.: 25STCP02636
RECONVENED FROM SPECIAL MEETING AND REPORT OUT FROM CLOSED SESSION City Attorney Padilla noted that Councilmember Fajardo joined the Closed Session meeting at 5:42 p.m., stated Councilmember Fajardo recused himself from Closed Session Item No. C. and noted there was no reported action as a result of July 7, 2025 Closed Session meeting.
CALL TO ORDER/ROLL CALL – REGULAR MEETING 6:00 P.M. (OPEN SESSION) Mayor Mary Mendoza called the regular meeting to order at 6:04 p.m.
Present: Council: Mayor Mary Mendoza, and Councilmembers Joel Fajardo (remote location), Victoria Garcia, and Patty Lopez
Staff: Interim City Manager Kanika Kith, City Attorney Richard Padilla, Police Chief Fabian Valdez, Director of Administrative Services Erica Melton, Director of Public Works Wendell Johnson, Director of Recreation and Community Services Julio Salcedo, and City Clerk Julia Fritz
Absent: Vice Mayor Mary Solorio
TELECONFERENCING REQUESTS/DISCLOSURE
None
PLEDGE OF ALLEGIANCE
Led by City Clerk Julia Fritz
Mayor Mendoza announced that tonight’s meeting is scheduled to conclude by 10:30 p.m., and that all future Council meetings will also aim to adjourn by 10:30 p.m.
October 6, 2025 CC Special & Regular Mtg Page 38 of 520
SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting August 4, 2025
APPROVAL OF AGENDA
Motion by Councilmember Garcia , seconded by Councilmember Fajardo to approve the agenda.
The motion carried, with Vice Mayor Solorio absent.
PRESENTATIONS
A. PRESENTATION FROM CONGRESSWOMAN LUZ RIVAS REPRESENTATIVE FOR CALIFORNIA’S 29TH CONGRESSIONAL DISTRICT ON FEDERAL IMMIGRATION POLICY
PUBLIC STATEMENTS
Carolyn Lemos asked the City Council for support regarding Kidney Quest Foundation events and requested that the events be advertised on the City’s social media outlets.
Lupita Gonzalez spoke regarding a recent public safety incident associated with an individual experiencing homelessness.
Ricardo Benitez spoke regarding the need to carry a passport for identification purposes and spoke in general on deportation statistics and is in support of un-document immigrants.
Councilmember Lopez submitted correspondence in favor of Item No. 18.
CONSENT CALENDAR
Councilmember Garcia requested to pull Consent Item No. 7 for discussion.
Motion by Councilmember Garcia, seconded by Councilmember Lopez to approve Item Nos. 1 through 6 and 8, 9, 11 and 12:
1) CONSIDERATION TO APPROVE CITY COUNCIL MEETING MINUTES:
a. May 5, 2025 – Special & Regular CC Meeting b. May 19, 2025 – Regular CC Meeting 2) CONSIDERATION TO ADOPT RESOLUTION NOS. 25-072 AND 25-081 APPROVING THE WARRANT REGISTERS OF JULY 21, 2025, AND AUGUST 4, 2025, RESPECTIVELY 3) RECEIVE AND FILE STATUS UPDATES FOR ENHANCEMENTS, PROJECTS, AND CITY COUNCIL
PRIORITIES
4) CONSIDERATION TO AWARD A CONTRACT TO MY VALLEY PASS FOR ADMINISTRATION OF
A CITY MARKETING CAMPAIGN
October 6, 2025 CC Special & Regular Mtg Page 39 of 520
SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting August 4, 2025
5) CONSIDERATION TO APPROVE AMENDMENT TO THE 2025 LEGISLATIVE PLATFORM TO INCLUDE THE CATEGORY OF “IMMIGRATION”
6) CONSIDERATION TO ADOPT A RESOLUTION APPROPRIATING FUNDING FOR A FINANCIAL
ASSISTANCE PROGRAM, FOOD DISTRIBUTION PROGRAM, AND STAFF OVERTIME FOR A
RAPID RESPONSE COMMUNICATIONS TEAM
8) CONSIDERATION TO APPROVE A CONTRACT SERVICES AGREEMENT WITH UNIVERSITY OF
CALIFORNIA LOS ANGELES HEALTHY EARLY HEAD START PROGRAM TO PROVIDE SUPPORT
IN SCHOOL READINESS AND QUALITY SERVICES
9) CONSIDERATION TO ADOPT A RESOLUTION ACCEPTING SENATE BILL 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 FUNDS AND APPROVING THE PROJECT LIST FOR FISCAL YEAR 2025-2026
10) CONSIDERATION TO APPROVE CITY’S 2025 CROSS-CONNECTION CONTROL PLAN AND
ADOPT A RESOLUTION ADOPTING THE CONTROL PLAN AS REQUIRED BY THE STATE WATER
RESOURCES CONTROL BOARD (ITEM PULLED FROM AGENDA AND CONTINUED TO THE
NEXT REGULAR MEETING)
11) CONSIDERATION TO AWARD CONTRACTS TO WILLDAN ENGINEERING FOR SANITARY SEWER MASTER PLAN DEVELOPMENT SERVICES, AND TO PREMIER PIPE, INC. FOR SEWER
CCTV SERVICES
12) CONSIDERATION TO ADOPT A RESOLUTION SETTING THE DATE, TIME AND PLACE OF A
MAJORITY PROTEST PUBLIC HEARING ON THE PROPOSED WATER AND SEWER RATES INCREASE AND PROCEED WITH PROPOSITION 218 PROCESS
The motion carried, with Vice Mayor Solorio absent.
7) CONSIDERATION TO APPROVE A CONTRACT SERVICES AGREEMENT WITH IGNITE THE LIGHT
OF HOPE FOUNDATION FOR FOOD DISTRIBUTIONS AND HOME GROCERY DELIVERY Motion by Councilmember Garcia, seconded by Councilmember Lopez to approve a contract services agreement with Ignite the Light of Hope Foundation (Contract No. 2412) to provide food distributions and direct to home grocery delivery in San Fernando and authorize the City Manager or designee to make non substantive changes and execute the agreement. The motion carried, with Vice Mayor Solorio absent.
ADMINISTRATIVE REPORTS
13) DISCUSSION AND CONSIDERATION TO APPROVE A SECOND READING TO ADOPT ORDINANCE NO. 1735 AMENDING CHAPTER 90 (TRAFFIC AND VEHICLES) OF THE SAN
FERNANDO MUNICIPAL CODE TO IMPLEMENT A RESIDENTIAL PARKING PERMIT PROGRAM
AND TO MODIFY PARKING RESTRICTIONS OF CERTAIN VEHICLES INCLUDING FOR USE AS
HUMAN HABITATIONS
October 6, 2025 CC Special & Regular Mtg Page 40 of 520
SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting August 4, 2025
Director of Public Works Wendell Johnson, Police Commander CJ Chiasson, and Interim Management Analyst Isabella Tapia presented the staff report and responded to Councilmember questions.
Motion by Councilmember Lopez, seconded by Mayor Mendoza to adopt Ordinance No. 1735 that was introduced for first reading at the City Council meeting of July 7, 2025, in title only, and waive all further readings titled, “An Ordinance Of The City Council of the City Of San Fernando, California, Amending Chapter 90 (Traffic And Vehicles) of the San Fernando Municipal Code to implement a Residential Parking Permit (RPP) Program and to modify parking restrictions of Campers, Recreational Vehicles, Utility Trailers and other Vehicles including those used for human habitation”. The motion failed as the ordinance requires a majority vote by the Council and below are the following vote results:
ROLL CALL
AYES: Lopez, Mendoza - 2
NAYES: Garcia - 1
ABSTAIN: Fajardo - 1
ABSENT: Solorio - 1
The City Council City Council directed staff to return to the next meeting with separate ordinances (Residential Parking Permit, Parking Meters, and RV Parking Restrictions as stand-alone ordinances).
14) RECEIVE AND FILE AN INFORMATIONAL REPORT REGARDING FEASIBILITY OF INCREASING
FINANCIAL ASSISTANCE PROGRAM AWARD THRESHOLDS
Assistant to the City Manager Will Pettener presented the staff report and responded to Councilmember questions. The City Council received and filed the report and confirmed maintaining the maximum threshold at $250 per individual and $500 per family. 15) DISCUSSION AND CONSIDERATION TO ADOPT A RESOLUTION HONORING LALO GARCIA FOR
HIS OUTSTANDING CONTRIBUTIONS TO ART, CULTURE, AND THE COMMUNITY Councilmember Patty Lopez presented the staff report.
Motion by Councilmember Lopez, seconded by Councilmember Fajardo to direct staff to revise the resolution and convert the wording into a Certificate of Proclamation. The motion carried, with Vice Mayor Solorio absent.
16) DISCUSSION AND CONSIDERATION TO ADOPT A RESOLUTION HONORING SALVADOR
RODRIGUEZ FOR HIS ARTISTIC LEGACY AND COMMUNITY CONTRIBUTIONS Councilmember Patty Lopez presented the staff report.
Motion by Councilmember Lopez, seconded by Councilmember Fajardo to direct staff to revise the resolution and convert the wording into a Certificate of Proclamation. The motion carried, with Vice Mayor Solorio absent.
17) DISCUSSION AND CONSIDERATION TO SUPPORT THE SAN FERNANDO WRESTLING YOUTH
CROSSROADS PROGRAM
October 6, 2025 CC Special & Regular Mtg Page 41 of 520
SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting August 4, 2025
Councilmember Victoria Garcia presented the staff report and responded to Councilmember questions.
Motion by Councilmember Garcia, seconded by Mayor Mendoza to direct staff to reach out, either formally through a letter or informally by a City representative, to LAUSD to request a waiver of the fee charged to San Fernando Wrestling Youth Crossroads to use the facilities at San Fernando High School. The motion carried, with Vice Mayor Solorio absent. 18) DISCUSSION AND DIRECTION REGARDING GUIDELINES AND LIMITATIONS FOR
CERTIFICATES OF RECOGNITION, PROCLAMATIONS, RESOLUTIONS PER MEETING Mayor Mary Mendoza presented the staff report and responded to Councilmember questions.
The City Council directed staff to bring back a report Direction to bring staff report with proposed revisions to the City Recognition Requests Policy/Procedure. These revisions will add clear descriptions (e.g. formatting, design and frame) and guidelines for City Council issued Proclamations, and other forms of written recognition; to potentially include an option to adopt a resolution as a form of recognition, funding analysis, and include this project in the Council Enhancements Update staff report. By consensus, the City Council agreed that presentation certificates requests per Councilmember be limited to three (3) for the quarterly Recognition Celebration Special meetings.
STAFF COMMUNICATION INCLUDING COMMISSION UPDATES
City Clerk Fritz had no updates to report.
Interim Director of Community Development Garcia commented on community outreach progress efforts for the City’s Climate Action Resilience Plan and the Housing Implementation Program.
Director of Recreation and Community Services Salcedo provided updates to upcoming recreation and community service activities and events.
Director of Public Works Johnson mentioned construction occurring at the Pacoima Wash Bikeway project related to the removal of bollards.
Director of Administrative Services Melton had no updates to report.
Police Chief Valdez had no updates to report.
Interim City Manager Kith expressed appreciation to the Public Works team for their quick response to the incident at the lower water reservoir, which prevented any interruption to the City’s water distribution.
October 6, 2025 CC Special & Regular Mtg Page 42 of 520
SAN FERNANDO CITY COUNCIL
MINUTES – Special and Regular Meeting August 4, 2025
GENERAL CITY COUNCIL/BOARD MEMBER COMMENTS AND LIAISON UPDATES Councilmember Fajardo had no updates to report.
Councilmember Garcia thanked staff for the recognition celebration special meeting, noted she attended the National Association of Latino Elected and Appointed Officials (NALEO) Annual Conference, and the Veterans Ad Hoc and FIFA Committee meetings, the Movies at the Park event and commented on the City BBQ event.
Councilmember Lopez expressed appreciation for the recognition celebration special meeting, noted that business cards and email accounts should be prepared for her appointed Commissioners, commented on park cleanliness and beautification, mall repairs, and expressed concern regarding the increase in homelessness. She requested a future agenda update from the Police Department on patrols related to homelessness and public safety.
Mayor Mendoza noted she attended the National Association of Latino Elected and Appointed Officials(NALEO) Annual Conference. Commented on the recognition celebration special meeting and acknowledged staff for stepping up during the City Manager transition.
ADJOURNMENT (8:02 p.m.)
Mayor Mendoza adjourned the regular meeting to the special meeting of August 18, 2025.
I do hereby certify that the foregoing is a true and
correct copy of the minutes of the August 4, 2025,
Regular meeting and approved by the San Fernando
City Council at the meeting of ________________.
_________________________________________
Julia Fritz, CMC
City Clerk
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October 6, 2025 CC Special & Regular Mtg Page 46 of 520
AGENDA REPORT
ADMINISTRATIVE SERVICES DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-7307 WWW.SFCITY.ORG REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ Interim City Manager To: Mayor Mary Mendoza and Councilmembers
From: Kanika Kith, Interim City Manager
By: Erica D. Melton, Director of Administrative Services
Date: October 6, 2025
Subject: Consideration to Adopt a Resolution Approving the Warrant Register RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. 25-101 (Attachment “A”) approving the Warrant Register.
BACKGROUND:
For each City Council meeting the Finance Department prepares a Warrant Register for Council approval. The Register includes all recommended payments for the City. Checks, other than special checks, generally are not released until after the Council approves the Register. The exceptions are for early releases to avoid penalties and interest, excessive delays and in all other circumstances favorable to the City to do so. Special checks are those payments required to be issued between Council meetings such as insurance premiums and tax deposits. Staff reviews requests for expenditures for budgetary approval and then prepares a Warrant Register for Council approval and or ratification. Items such as payroll withholding tax deposits do not require budget approval.
The Director of Administrative Services/City Treasurer hereby certifies that all requests for expenditures have been signed by the department head, or designee, receiving the merchandise or services thereby stating that the items or services have been received and that the resulting expenditure is appropriate. The Director of Administrative Services/City Treasurer hereby certifies that each warrant has been reviewed for completeness and that sufficient funds are available for payment of the warrant register.
ATTACHMENT:
A. Resolution No. 25-101, including:
Exhibit A: Payment Demands/Voucher List
October 6, 2025 CC Special & Regular Mtg Page 47 of 520 ATTACHMENT “A”
RESOLUTION NO. 25-101
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,
CALIFORNIA, ALLOWING AND APPROVING FOR PAYMENT DEMANDS
PRESENTED ON DEMAND / WARRANT REGISTER NO. 25-101
THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE AND ORDER AS FOLLOWS:
1. That the Payment Demand/Voucher List (EXHIBIT “A”) as presented, having been duly audited, for completeness, are hereby allowed and approved for payment in the amounts as shown to designated payees and charged to the appropriate funds as indicated.
2. That the City Clerk shall certify to the adoption of this Resolution and deliver it to the City Treasurer.
PASSED, APPROVED, AND ADOPTED this 6th day of October 2025.
Mary Mendoza, Mayor of the
City of San Fernando, California
ATTEST:
Julia Fritz, City Clerk
October 6, 2025 CC Special & Regular Mtg Page 48 of 520 RES. NO. 25-101
2 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 25-101, which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 6th day of October 2025, by the following vote of the City Council:
AYES:
NAYS:
ABSENT:
ABSTAINED:
IN WITNESS WHEREOF, I have here unto set my hand and affixed the official seal of the City of San Fernando, California, this ______ day of October 2025.
Julia Fritz, City Clerk
October 6, 2025 CC Special & Regular Mtg Page 49 of 520
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October 6, 2025 CC Special & Regular Mtg Page 76 of 520
AGENDA REPORT
ADMINISTRATION DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ Interim City Manager To: Mayor Mary Mendoza and Councilmembers
From: Kanika Kith, Interim City Manager
Date: October 6, 2025
Subject: Receive and File Status Updates for City Projects and City Council Priorities RECOMMENDATION:
It is recommended that the City Council receive and file the status report for Fiscal Year (FY) 2025-2026 City Projects and City Council Priorities, and provide direction, as appropriate.
ANALYSIS:
This report is meant to provide City Council and the community with regular status updates and major City efforts, including, but not limited to, FY 2025-2026 approved enhancements, capital improvement projects, and City Council priorities. Changes to each project since the last meeting have been tracked and are shown in red. Attachment “C” shows City contracts that are approaching the end of the term. Attachment “E” provides a summary of 2025 Legislative Advocacy & Funding Request Letters.
COMPLETED PROJECTS:
City Manager’s Office & City Clerk’s Office. Date Completed Title: City Council Office Redesign September 2024
Title: Records Retention Policy Update January 2025
Community Development Department. Date Completed
Title: Animal Control Contract Management June 2024
Title: CDBG Neighborhood Cleanup Program June 2025
Title: New Position – Planning Manager March 2025
Title: Mixed Use and Specific Plan Overlay Districts March 11, 2025 Title: Graffiti Program (with Public Works and Police Department) February 18, 2025 Title: Homeless Action Plan Implementation and Management March 2025 Title: Zoning Code Reorganization May 5, 2025
Title: Landscape Ordinance May 5, 2025
Title: Outdoor Dining Ordinance May 5, 2025
October 6, 2025 CC Special & Regular Mtg Page 77 of 520 Receive and File Status Updates for City Projects and City Council Priorities
COMPLETED PROJECTS CONTINUED:
Finance. Date Completed
Title: American Rescue Plan Act (ARPA) Allocations February 18, 2025 Title: Online Bill Payment System (Paymentus) February 2025 Police Department. Date Completed
Title: Narcotics Incinerator September 2024
Title: Law Enforcement Technology Improvements September 2024 Title: Police Department Overtime February 2025
Title: Law Enforcement Technology Improvements –
Handheld Ticket Writers April 8, 2025
eSubpoena May 19, 2025
Title: Mental Health Clinician Program September 29, 2025 Public Works Department. Date Completed
Title: Civic Center Beautification (Painting) Project January 2025 Title: Position Reclassification: Convert Four (4) Part-Time Maintenance Workers to Two (2) Full-Time Maintenance
Workers for Graffiti and Tree Maintenance October 31, 2024 Title: Street Resurfacing Project – Phase 3 November 2024 Title: Curb Painting, Street Striping, and Street Markings Spring 2025 Title: Pioneer Park Playground Renovation Project January 23, 2025 Title: Urban Forest Management Plan March 31, 2025
Title: Phase 1: Fog Seal Coating Public Parking Lots September 15, 2025 Recreation & Community Services. Date Completed
Title: Afterschool Teen Program October 7, 2024
Title: Park Opportunity Plan October 7, 2024
October 6, 2025 CC Special & Regular Mtg Page 78 of 520 Receive and File Status Updates for City Projects and City Council Priorities
Active Projects
Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
City Manager Office
1. Downtown Master Plan Approved FY 22-23
budget to develop a
DTMP with robust
community outreach.
Guides future actions
for revitalization of
Downtown San
Fernando. Budget:
$297,675.
• 12-2023 to 3-2024:
Multimodal Survey
• 3-11-2024: Ad Hoc
Mtg #1
• 4-11-2024: CAC Mtg
#1
• 4-27-2024: Outreach
“Walkshop”
• 4-2024 to 5-2024:
Online Survey
• 7-2024: Existing
Conditions Analysis
• 9-16-2024: Phase 1
Findings to Council +
PPC
• Contract extended to
Dec 2025
• 6-11-2025: Ad Hoc
Mtg #2
• 10-2025: Next
steps
Dec 2025 Kanika Kith
October 6, 2025 CC Special & Regular Mtg Page 79 of 520 Receive and File Status Updates for City Projects and City Council Priorities
Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
2. East San Fernando Valley
Light Rail Transit Project
Metro project to build
light rail line in two
phases:
Phase 1 – 6.7 miles
along Van Nuys Blvd
with 11 stations.
Phase 2 – 2.5 miles
from Pacoima to
Sylmar/San Fernando
Metrolink. Funded by
Measure R & M.
• 2017-2020: City
comments on Draft
EIR
• 12-2010: Metro
Board certified Final
EIR with
safety/design
conditions
• 4-2022 to 9-2022:
Grade Crossing
Analysis
• 1-2024 to summer
2024: Supplemental
Phase 2 studies
• Status updates to
Council (2020, 2022,
2025)
• 6-2025: CPUC Sec.
130 safety funding
discussions
• 6-25-2025: Multiagency safety
improvements
discussion
• 7-7-2025: Public
outreach results
presented
Await Metro Board
decision (Fall
2025).
Continue pursuing
early action safety
funding and
mitigations.
Phase 1 – 2031;
Phase 2 – TBD
Will Pettener
October 6, 2025 CC Special & Regular Mtg Page 80 of 520 Receive and File Status Updates for City Projects and City Council Priorities
Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
• 9-18-2025: Council
approved conditional
support for Scenario
2 3. CDBG Small Business
Assistance Grant
Program (SBAP)
Provides grants to
businesses/property
owners for storefront
improvements
(signage, paint, antigraffiti, landscaping,
etc.). Total funding:
$210,110.
• FY 24-25 CDBG
Programs approved
(May 2024)
• SBAP guidelines +
additional $64,506
allocation approved
(Nov 18, 2024)
• 35 applications
received, 19
awarded.
• 9-2-25: Program
update to Council
None Sept 2025 Kanika Kith
4. Virtual San Fernando –
Website Redesign & My
San Fernando App
ARPA-funded digital
initiative.
Phase 1: My San
Fernando App
(launched Mar 2024;
4,300+ requests
submitted).
Phase 2: Website
redesign by Granicus
($200,000).
• Phase 1 (App)
completed
• 10-2023: Granicus
awarded website
redesign contract
• Granicus staff
transition issues –
new PM assigned,
complaint filed
• 8-2025: Expedited
training
None at this time Fall/Winter
2025
Will Pettener
October 6, 2025 CC Special & Regular Mtg Page 81 of 520 Receive and File Status Updates for City Projects and City Council Priorities
Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
• $10,000 ARPA
funding available for
backend support
• 9-19-25: Provided
Granicus with
updated content
migration list.
Waiting for new
quote.
5. Partnership with
Asociación de
Jaliscienses Unidos en
Acción (AJUA)
Potential partnership
with AJUA to provide
services to the
immigrant
community.
• 9-3-25: Staff met
with AJUA
representatives to
discuss scope of
services and future
events.
October 2025:
MOU for Council
consideration.
Ongoing Cristina Moreno
October 6, 2025 CC Special & Regular Mtg Page 82 of 520 Receive and File Status Updates for City Projects and City Council Priorities
Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
City Clerk’s Office
1. Amend City Recognition
Requests
Policy/Procedure
Expands the City’s
Recognition Requests
Policy/Procedure to
include clear
descriptions and
guidelines for
Council-issued
recognitions
(Resolutions,
Proclamations,
Certificates, official
acknowledgments)
honoring
contributions,
achievements, or
service to the
community.
• May 2025 – Council
adopted revised
Recognition Requests
Policy/Procedure
(replacing Awards
Program).
• 8-4-25: Council
directed staff to
return with revisions
to add guidelines for
Resolutions,
Proclamations, and
recognitions.
• 9-2-25: Council
directed staff to
return with options
to add Certificate of
Commendation,
potential Resolution
adoption, and
enhanced certificate
design options.
Oct. 20, 2025 Oct. 2025 Julia Fritz
October 6, 2025 CC Special & Regular Mtg Page 83 of 520 Receive and File Status Updates for City Projects and City Council Priorities
Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
Community Development Department
1. Community Preservation
– Commercial Property
Education Program
Education &
maintenance program
to support
beautification of
commercial corridors.
Officers work directly
with business
community.
• 9-19-24: Presented to
Council
• 3-26-25: Postcards
distributed
• 3-30-25 & 5-7-25:
Workshops
• 5-12-25: Walking
inspections began
• 7-28-25: 22
businesses
recognized
• 10 - 2025: 19 more
scheduled
None at this time FY 2026–2027
(Ongoing)
Andrew Rodriguez
2. Climate Action Resilience
Plan (CARP) & General
Plan Updates
Strategic framework
to mitigate climate
change and update
Circulation (Mobility)
& Open Space/Parks
Elements. Supported
by state grant.
• Phase 1 completed
Feb 2024
• Phase 2 engagement
underway with
Pacoima Beautiful,
FTBMI, and Climate
Resolve
• Grant accepted Apr
2, 2024
• Draft Final
Plans 12/2025
Jan 31, 2026 Ron Garcia
October 6, 2025 CC Special & Regular Mtg Page 84 of 520 Receive and File Status Updates for City Projects and City Council Priorities
Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
• Workshops &
walkshops held
through 2024–2025
• Advisory Group
refining equity
framework
3. SCAG REAP 2.0 Grant $1.125M grant for
housing programs:
displacement
prevention, historic
survey update,
density bonus
ordinance, zoning
updates, streamlined
approvals.
• Council accepted
grant Oct 21, 2024
• Consultant (Rincon)
selected Mar 2025
• City tour held Mar
19, 2025
• Engagement pop-ups
hosted Jun–Aug 2025
(112 participants)
• Engagement Plan
approved May 5,
2025
• Draft documents
expected Spring 2026
• Public Review
Drafts
Documents
1/2026 –
3/2026
Jun 30, 2026 Ron Garcia
October 6, 2025 CC Special & Regular Mtg Page 85 of 520 Receive and File Status Updates for City Projects and City Council Priorities
Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
Public Works Department
1. Carlisle Green Alley
Reconstruction Project
Revitalizes alley with
200+ trees, bioswales,
permeable surfaces,
lighting, and
bike/pedestrian path.
• PSA with TreePeople
approved Sep 3, 2024
• PSA with Craftwater
approved Jan 6, 2025
• Tentative design/
construction timeline
set (2025–2026)
o Craftwater will
prepared and
gave a
presentation on
8/14 on the two
options of where
to put the
median.
None at this time Dec 2026 Patsy Orozco
2. Calles Verdes Project
(Phase 1)
Parking lot 4, and
South Maclay (Pico
South Bound)
Bioswales and
bulbouts on Maclay
Ave, stormwater
redirection, coo
pavement, trees.
• Design finalization
underway
Award
construction
contract – Oct
2025
Dec 2026 Patsy Orozco
October 6, 2025 CC Special & Regular Mtg Page 86 of 520 Receive and File Status Updates for City Projects and City Council Priorities
Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
3. Calles Verdes Project
(Phase 2
Workman Drainage
Improvement/
Infiltration Project)
• Received feasibility
study from CWE -
Aug 6, 2025
None at this time TBD Manuel Fabian
4. Las Palmas Park
Revitalization Project
Multi-field and facility
renovations, splash
pad, ADA playground,
lighting, exercise
equipment.
• Phase II construction
cost estimate
completed for RPOSD
Grant application
• Phase I and Phase II
of project presented
at Parks, Wellness,
and Recreation
Meeting on 9/11/25
Council discussion
on design
adjustments – Oct
2025
Jun 2027 Patsy Orozco /
Willdan
5. Cindy Montañez Natural
Park Improvements &
Maintenance
$7.5M Caltrans grant
for Pacoima Wash
Path extension,
lighting, restrooms,
landscaping, and
permanent memorial
sign.
• Partnerships with
TreePeople &
Tataviam
Conservation Corps
for maintenance
• Maintenance
agreement approved
Oct 21, 2024
• RFP for landscaping
improvements
scheduled Sep–Oct
2025
None at this time Ongoing Patsy Orozco /
Willdan
October 6, 2025 CC Special & Regular Mtg Page 87 of 520 Receive and File Status Updates for City Projects and City Council Priorities
Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
6. San Fernando Mission
Trail Restoration Project
(Phase I–III)
Restores bike path
lighting with
LED/solar tech, smart
controls, and
sustainability
features.
• Scope includes
assessment, design,
implementation, and
maintenance
planning
None at this time TBD Patsy Orozco /
Willdan
7. HSIP Traffic Signal
Modification Project
Upgrades signals at 9
intersections with
poles, pedestrian
heads, controllers,
signage, and striping.
• Contractor is working
on completion of
“punch list” items
Construction
acceptance – Oct
2025
Oct 2025 Manuel Fabian /
Willdan
8. Citywide Traffic Signal
Synchronization Project
Synchronizes signals
at 13 intersections
with new GPS units,
controllers, and
timing charts.
• Testing of controllers
and cabinets
scheduled for
completion end of
Sept. 2025
• Construction
tentatively scheduled
to start 10/6/25
Project acceptance
– December 2025
Dec 2025 Manuel Fabian /
Willdan
9. Citywide Signage
Upgrades
Citywide replacement
of 3,100+ signs
(wayfinding,
regulatory, trolley).
• Phase I
(wayfinding/trolley
signs) complete
• Phase II starts FY
2025–26
None at this time Phase I
complete
Manuel Fabian
October 6, 2025 CC Special & Regular Mtg Page 88 of 520 Receive and File Status Updates for City Projects and City Council Priorities
Project Title Description Status / Completed
Actions
Next City
Council Action
Tentative
Completion
Date
Staff Project Lead
10. Bus Shelter
Rehabilitation Project
New
shelters/benches at 8
stops, ADA ramp and
sidewalk fixes.
• Reconstruction of
concrete sidewalks,
wheelchair ramps,
and drive
approaches has been
complete
• New bus shelters and
benches have been
installed at all eight
locations
• Contractor working
on completion of
“punch list” items
Project acceptance
– October 2025
October 2025 Manuel Fabian /
Willdan
11. Pacoima Wash Bikeway
Project
1.34-mile Class I
bikeway with bridge,
bioswales, lighting,
and safety features.
• Construction 98%
complete
• Additional
bollards/curbs/
striping to address
vandalism
Notice of
Completion – Fall
2025
Oct 2025 Patsy Orozco
12. Residential Permit
Parking (RPP) Program
Updates to
residential/commerci
al parking policies,
smart meters, data
collection, and
enforcement
guidelines.
• Data collection and
engagement
completed
• 400+ survey
responses received
RPP code
amendment 1st
reading – Sep 15,
2025
TBD City Staff / Dixon
Resources
Unlimited
October 6, 2025 CC Special & Regular Mtg Page 89 of 520 Receive and File Status Updates for City Projects and City Council Priorities
Project Title Description Status / Completed
Actions
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Completion
Date
Staff Project Lead
• Code amendments
split for Council
review Sep 2, 2025
13. City Facility Condition
Assessment Report
Comprehensive
evaluation of all Cityowned facilities to
assess deficiencies,
costs for
repairs/maintenance,
and capital
improvements.
Includes inventory,
inspections, condition
ratings, cost
estimates,
prioritization, life
cycle analysis,
recommendations,
and Facility Condition
Index (FCI). Supports
strategic planning,
compliance, risk
management, and
resource allocation.
• Project kick-off
meeting was held on
October 16, 2024.
No Council action
required at this
time
August 2025 Rodrigo Mora
14. Fixed Route ADA
Sidewalk Improvement
Project
Upgrading damaged
and non-ADA
compliant sidewalks,
• Field-check sites Award
construction
contract
TBD Manuel Fabian /
Willdan
October 6, 2025 CC Special & Regular Mtg Page 90 of 520 Receive and File Status Updates for City Projects and City Council Priorities
Project Title Description Status / Completed
Actions
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Completion
Date
Staff Project Lead
drive approaches,
curbs, gutters, and
ramps along key
transit routes
(Truman St., Hubbard
Ave., 7th St., Harding
Ave.).
• Prepare cost
estimates
• Prepare project
specifications
• Identify conflicting
utilities
• Identify business
access impacts
• Complete project
specifications,
construction
quantities, and
advertise project for
construction.
(tentatively March
2026)
15. Las Palmas HVAC Project HVAC replacement at
Las Palmas Park
(community center &
cooling center).
ARPA-funded,
focusing on the gym
system. Roof
replacement required
before AC installation.
• Contractor met with
staff January 30,
2025
• Work scheduled to
minimize program
disruptions
• Roof replacement
completed July 2025
• HVAC installation
scheduled for
September 2025.
Acceptance of
project (scheduled
November 2025)
September 2025 Manuel Fabian
October 6, 2025 CC Special & Regular Mtg Page 91 of 520 Receive and File Status Updates for City Projects and City Council Priorities
Project Title Description Status / Completed
Actions
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Council Action
Tentative
Completion
Date
Staff Project Lead
16. Emergency Generator
Installation at Las Palmas
and Recreation Park
Facilities
Installation of
generators to ensure
park cooling centers
remain operational
during
outages/extreme
weather. Supports
resilience, emergency
services, and
community safety.
• Two generators
received and placed
on pads
• Design for
connection to
switching
mechanism/ building
in plan check
• Project remains in
plan check;
Engineering
coordinating with
Community
Development to
finalize.
Approve Notice of
Completion
(tentatively August
2025)
Dec 2025 Rodrigo Mora
17. School Zone Signage
Safety Enhancement
Initiative
Replacing outdated
school zone signage
with high-visibility,
standardized, and
compliant signs.
Objectives: enhance
child safety, improve
visibility, standardize
messaging, and
engage the
community.
• Audit existing signage
• Identify
damaged/noncompliant signs
• Develop updated
reflective/LED
designs
• Secure stakeholder
approvals
To Be Determined To Be
Determined
Rodrigo Mora
October 6, 2025 CC Special & Regular Mtg Page 92 of 520 Receive and File Status Updates for City Projects and City Council Priorities
Project Title Description Status / Completed
Actions
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Council Action
Tentative
Completion
Date
Staff Project Lead
• Plan phased
installations with
traffic control
• Conduct postinstallation
evaluation &
community feedback
18. Recreation Park
Bathroom Renovation
Renovation of existing
restrooms to create
safe, accessible,
sustainable facilities.
• Assessment &
planning underway
• Design criteria and
cost estimates in
progress
Procurement of
contractors next
• Construction to be
phased
• Post-construction
inspection and
feedback planned.
To Be Determined To Be
Determined
Rodrigo Mora
19. Downtown Trash
Enclosures
Renovation of Cityowned trash
enclosures in the Mall
area.
• Preliminary concept
meeting held with
designer on 9/17/25
• Community
Engagement Event
planned for 10/8/25
No Council action
required at this
time
Summer 2026 Manuel Fabian /
Willdan
October 6, 2025 CC Special & Regular Mtg Page 93 of 520 Receive and File Status Updates for City Projects and City Council Priorities
Project Title Description Status / Completed
Actions
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Tentative
Completion
Date
Staff Project Lead
20. City Owned Right-of-Way
Beautification
Beautification of
ROWs including
streetscapes,
medians, bikeways,
tree wells.
• Infrastructure
restoration
(irrigation, wiring,
backflow devices) in
progress
• Developing
comprehensive task
list
• Fall 2025 tree
planting planned for
vacant tree wells.
No Council action
anticipated
Ongoing Rodrigo Mora
21. Sidewalk Condition
Assessment
Citywide assessment
and mitigation plan
for sidewalk hazards.
• Precision Concrete
Cutting awarded
contract
• Assessment in Zone F
underway
• Report and repair
plan to follow.
No Council action
required
December 2025 Patsy Orozco
22. Project Labor Agreement Evaluation of PLA
benefits, costs, and
legal requirements.
• Conducting research
on scope, costs, legal
compliance
• Preparing report for
Council.
To be scheduled
for Council
consideration
TBD Richard Padilla /
Wendell Johnson
October 6, 2025 CC Special & Regular Mtg Page 94 of 520 Receive and File Status Updates for City Projects and City Council Priorities
Project Title Description Status / Completed
Actions
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Completion
Date
Staff Project Lead
23. City Fleet Replacement &
Heavy Equipment
Program
Replacement and
optimization of City
fleet and heavy
equipment.
• Needs assessment in
progress
• Quinn Company
developing
loader/backhoe
specifications
• PD vehicle rightsizing under review.
Recommendations
to be included in
FY 25–26 Budget
Ongoing Wendell Johnson
24. Overhead Mass Arm
Street Name Sign
Replacement Project
Replacement of
outdated/damaged
street name signs.
• Citywide survey
planned
• Design to include
reflective/LED signs
• Coordination with
Caltrans required.
Staff to prepare
RFP for
replacements in
downtown
TBD Manuel Fabian
25. Phase 2: Fog Seal Coating
Public Parking Lots
Additional pavement
treatments and
repairs for 5 lots.
• 4 bids received Sept
4, 2025
• Staff reviewing bids.
Award of contract
Oct 2025
July 2026 Manuel Fabian
26. Residential Water Service
Shut Off Policy
Implementation of SB
998/SB 3 policy;
evaluation of tax-roll
collection option.
• Prop 218 notices
mailed Aug 2025
• Public workshop
scheduled Sept 17,
2025
• Council hearing Oct
6, 2025
Update to be
provided during
Water & Sewer
Fee Study / Prop
218 process
Jan 2026
(aligned with
Prop 218)
Victor Meza
October 6, 2025 CC Special & Regular Mtg Page 95 of 520 Receive and File Status Updates for City Projects and City Council Priorities
Project Title Description Status / Completed
Actions
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Council Action
Tentative
Completion
Date
Staff Project Lead
• New rates effective
Jan 1, 2026 if
approved.
27. Recreation Park Field
Rehabilitation
Replacement of failed
sod installation.
• RFP for consultant
under development.
Award of contract
Winter 2025
TBD Manuel Fabian
28. IPS Smart Meter
Installation
Replacement of coin
meters with smart
meters.
• 91 smart meters
installed March 2025
• Noncompliant meters
removed
• Phase 3 financial
analysis underway.
No Council action
required
Fall 2025 (Phase
3)
Manuel
Fabian/Willdan
29. Outdoor Dining in Public
ROW
Ordinance and
program to allow
outdoor dining.
• Ordinance adopted
March 2025
• Permits prorated for
2025.
No Council action
required
Ongoing Manuel Fabian
Patsy Orozco
30. Implementation of
California Daylighting
Law (AB 413)
Citywide daylighting
improvements for
safety.
• 17 noncompliant
meters removed
• Citations issued since
May 2025
• Phase 1 red curb
painting underway
• Phase 2 rollout
planned.
No Council action
anticipated
Ongoing Rodrigo Mora
October 6, 2025 CC Special & Regular Mtg Page 96 of 520 Receive and File Status Updates for City Projects and City Council Priorities
Project Title Description Status / Completed
Actions
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Council Action
Tentative
Completion
Date
Staff Project Lead
31. Well 2A Refurbishment
Project
Refurbishment of
Well 2A, including
rehabilitation of the
pump, motor, and
column assembly,
along with upgrades
to the well casing and
electrical/motor
control systems.
• 9-2-25 - City Council
approval
No Council action
anticipated.
Winter/Spring
2026
Victor Meza, Alex
Mendez and
Manuel Fabian
32. Well 2A Nitrate Water
Treatment Facility
Project
Construction of a new
nitrate removal
treatment facility
capable of reducing
nitrate
concentrations to
levels compliant with
State Water
Resources Control
Board – Division of
Drinking Water
(DDW) standards.
• 9-2-25 - City Council
approval
No Council action
anticipated.
Spring 2026 Victor Meza, Alex
Mendez and
Manuel Fabian
33. Well 2A Building
Expansion Project
Site improvements
and building upgrades
to house the
treatment process,
improve security, and
• 9-2-25 - City Council
approval for design
drawing
Council approval
of Plans in Dec
2025; Council
approval for
construction in Jan
2026
March 2026 Victor Meza, Alex
Mendez and
Manuel Fabian
October 6, 2025 CC Special & Regular Mtg Page 97 of 520 Receive and File Status Updates for City Projects and City Council Priorities
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Date
Staff Project Lead
extend the useful life
of the facility.
34. Phase 4: Annual Street
Resurfacing Program
Various • Developing Funding
for Annual Street
Resurfacing Program
Tentative Start
Date: March
2026
35. Graffiti Abatement
Program
• Wendell Johnson
36. Crosswalk Safety at SF
Middle School
• Wendell Johnson
37. Crosswalk Safety at Bike
Path
Wendell Johnson
October 6, 2025 CC Special & Regular Mtg Page 98 of 520 Receive and File Status Updates for City Projects and City Council Priorities
Project Title Description Status / Completed
Actions
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Tentative
Completion
Date
Staff Project Lead
Police Department
1. Police Station Cameras
and Parking Lot Security
Improvement Project
Enhancing Police
Station security with
UASI 2022 grant
funds. Includes new
cameras, upgraded
resolution, modern
access control (key
fobs), and parking lot
security
improvements
(controlled access
gate, wrought iron
fence, mesh screen).
Budget: $114,408
(cameras/access
control) and $89,982
(parking lot security).
• Council approved
contract amendment
with BearCom on
Nov 18, 2024
• Cameras/Access
Control
implementation
began Nov 2024,
completed May 2025
• Staff received 2024
UASI Subaward
Agreement from City
of LA
• Parking Lot Security
project pending
Council approval (July
2025) and bidding
process.
• Cameras/
Access Control:
No further
action
• Parking Lot
Security:
Approve 2024
UASI Subaward
• Cameras/
Access
Control:
Completed
May 2025
• Parking Lot
Security: Dec
2027
CJ Chiasson
2. Police Officer Staffing
Update
City Council approved
$40,000 recurring
budget for Corporal
Program and $15,000
for recruitment
enhancements.
• 28 sworn positions
filled
• 1 officer recently
passed field training
• Several applicants in
background process
• No additional
Council action
required
Ongoing CJ Chiasson
October 6, 2025 CC Special & Regular Mtg Page 99 of 520 Receive and File Status Updates for City Projects and City Council Priorities
Project Title Description Status / Completed
Actions
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Council Action
Tentative
Completion
Date
Staff Project Lead
Supports succession
planning and filling
vacancies.
• 3 applicants passed
background and have
moved to polygraph
exam
• Commander
recruitment/testing
completed: 1
promoted, 1 pending
• Sergeant testing is in
progress
3. UASI EOC 2023 Emergency
Operations Center
upgrades funded by
$23,000 UASI 2023
grant for IT and
equipment
improvements.
Supports
coordination and
response during
critical incidents.
• Sub-award granted
Apr 8, 2024 from DHS
via City of LA
• IT upgrades
underway.
• No additional
Council action
required
Oct 1, 2025 CJ Chiasson
October 6, 2025 CC Special & Regular Mtg Page 100 of 520 Receive and File Status Updates for City Projects and City Council Priorities
Project Title Description Status / Completed
Actions
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Council Action
Tentative
Completion
Date
Staff Project Lead
Administrative Services Department
1. Enterprise Resource
Planning Software
(Finance System)
The City’s current
financial system, Tyler
Eden, will no longer
be supported
effective March 2027.
Staff is preparing for
transition to a new
system. Phase I goals
include development
of General Ledger –
Financials and data
migration. The FY
2024-2025 Budget
includes $100,000 for
implementation and
$40,000 for ongoing
subscription costs.
• Initial vendor
demonstrations held
in June–July 2024.
• Two vendors invited
for onsite
presentations in
Aug–Sept 2024.
• City Council
approved Tyler
Technologies ERP on
Nov 18, 2024.
• Project kickoff call
held Mar 19, 2025
(timeline, resources,
multi-phase plan
reviewed).
• Test environment
deployed.
• Weekly project
meetings underway.
Additional
hardware needs
(e.g., AP/Payroll
check printer,
check
scanner/receipt
printer, cashiering
drawers, barcode
scanners, etc.) to
be included in FY
2025-2026 Budget.
Implementation
began Apr 2025;
up to 24 months
across 3 phases
(Financials,
Utility Billing,
HR/Payroll).
Deadline for full
completion
before Mar 1,
2027.
Art Ziyalov
2. Update on City’s
OPEB/Pension Liabilities
The City provides fulltime employees with
CalPERS pension
benefits and OPEB for
• Staff coordinating
with actuarial
consultant (Foster &
Foster).
OPEB presentation
to Council
scheduled for Oct
2025.
Oct 20, 2025 Erica Melton
October 6, 2025 CC Special & Regular Mtg Page 101 of 520 Receive and File Status Updates for City Projects and City Council Priorities
Project Title Description Status / Completed
Actions
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Completion
Date
Staff Project Lead
certain retirees.
Council requested
informational
presentation on OPEB
actuarial report and
investments from the
City’s financial
advisor.
• Data provided to
consultant for
updated valuation
report (FY ending
June 30, 2025).
• Presentation
provided to City
Council on Feb 21,
2025.
• Appropriation of
$724,340 approved
in FY 2025-2026
Budget to continue
OPEB pre-funding.
October 6, 2025 CC Special & Regular Mtg Page 102 of 520 Receive and File Status Updates for City Projects and City Council Priorities
Project Title Description Status / Completed
Actions
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Council Action
Tentative
Completion
Date
Staff Project Lead
Recreation & Community Services – No Updates
1. Campana de Libertad
Home Placement
Permanent home for
the 440-pound
bronze and copper
Liberty Bell replica,
donated by Mexican
dignitaries and
unveiled in San
Fernando on
September 16, 2023.
11-2025: Discuss with
Public Works regarding
potential location.
10-6-25: Direction
from Council
FY 26-27 Julio C Salcedo
2. City of San Fernando -
FTBMI MOU for Rudy
Ortega Park
Update to existing
Agreement between
the City of San
Fernando and the
Fernandeño Tataviam
Band of Mission
Indians for Rudy
Ortega Sr. Park.
10-2025: Discuss
potential expansion of
the MOU to include a
teaching garden and
beautification projects at
Rudy Ortega Park.
Tentatively for
November 2025
FY 26-27 Julio C Salcedo
October 6, 2025 CC Special & Regular Mtg Page 103 of 520 Receive and File Status Updates for City Projects and City Council Priorities
BUDGET IMPACT:
There is no additional budget impact to receiving and filing this status report. All reported enhancements, projects, and priorities currently have sufficient funding as appropriated through the Fiscal Year 2025-2026 Adopted Budget.
CONCLUSION:
It is recommended that the City Council receive and file this status update on enhancements, projects and City Council priorities and provide direction, as appropriate.
ATTACHMENTS:
A. My San Fernando App Work Order Reports
B. ARPA – Expenditure Plan & Status Report
C. Expiring Contracts
D. Housing Programs Monthly Reports
E. Legislative Advocacy Updates
October 6, 2025 CC Special & Regular Mtg Page 104 of 520 24-Oct 24-Nov 24-Dec 25-Jan 25-Feb 25-Mar 25-Apr 25-May 25-Jun 25-Jul 25-Aug 25-Sep Total
Building Code Violation 23 25 4 4 3 7 2 10 5 17 9 3 112 Homelessness Outreach 37 8 9 13 6 12 15 26 4 18 13 9 170 Property Maintenance 0 0 0 0 0 0 0 0 0 0 0 0 0
Total - Community Development 60 33 13 17 9 19 17 36 9 35 22 12 282 Abandoned Vehicle 9 7 3 1 3 2 11 9 4 13 19 5 86
Illegal Fireworks 0 0 0 0 0 0 0 0 6 26 0 3 35
Total - Police 9 7 3 1 3 2 11 9 10 39 19 8 121
Bus Stop/Shelter Maintenance 0 0 0 2 0 0 0 1 0 2 0 0 5
City Trees 12 6 19 9 3 0 3 14 6 7 6 48 133
Graffiti and Sign Posting on P 70 39 27 40 33 70 47 95 51 56 56 44 628 Graffiti on Private Property 89 55 49 32 43 61 50 62 29 57 20 13 560 Illegal Dumping and Litter 86 71 47 54 62 38 51 86 56 94 122 47 814 Park Maintenance 3 2 2 0 4 5 3 6 7 3 1 1 37
Sidewalk Repair 23 4 4 0 5 4 6 20 9 7 9 7 98
Storm Drain and Flooding 3 0 1 2 2 0 0 0 0 1 1 0 10
Street Lighting 9 24 12 18 22 10 12 12 8 20 16 7 170
Street Repair 5 6 7 1 4 9 6 4 5 15 6 4 72
Street Signage 4 3 2 4 0 9 3 3 4 6 4 4 46
Traffic Signal 4 2 5 5 5 6 4 8 4 4 12 12 71
Total - Public Works 308 212 175 167 183 212 185 311 179 272 253 187 2644 Total All Topics 377 252 191 185 195 233 213 356 198 346 294 207 3047 Police
Public Works
All Topics
One Year Analysis of Opened Requests
Ending September 2025
Community Development
ATTACHMENT "A"
October 6, 2025 CC Special & Regular Mtg Page 105 of 520 October 6, 2025 CC Special & Regular Mtg Page 106 of 520 ATTACHMENT "B"
ITEM STATUS PROJECT/PROGRAM BUDGETED SPENT CONTRACTED
1 Complete Annual Street Repavement - Phase II 1,007,232 1,007,232 - 2 Complete COVID-19 Relief/Response Reimbursement 205,940 205,940 - 3 Complete Layne Park Revitalization Project 200,000 200,000 - 4 Complete Council Chambers/AV Upgrade 24,981 24,981 -
5 In Progress Upper Reservoir Project 850,000 757,693 92,308 6 In Progress Homeless Outreach Services 300,000 218,388 81,612 7 Complete Pioneer Park Project 255,235 255,235 -
8 In Progress Downtown Master Plan 250,000 152,391 97,609 9 Complete Annual Street Repavement - Phase III 250,000 250,000 - 10 In Progress Technology Improvements 179,845 43,856 135,990 11 In Progress Las Palmas & Rec Park Generator Project 149,450 113,452 35,999 12 In Progress City Mobile App - Virtual San Fernando 148,200 72,830 75,370 13 Complete Feasibility Study - New City Park Space 49,592 49,592 - 14 In Progress Sidewalk Repairs 1,016,595 284,564 732,031 15 In Progress First Time Home Buyer & Rehab Loan Program Revolving Fund 50,000 - 50,000 21 In Progress Bus Shelter Project 114,939 - 114,939
16 In Progress Las Palmas HVAC Project 399,848 115,568 284,280 17 Complete Citywide Curb Repainting 200,000 200,000 -
18 Complete City Hall Beautification 99,770 99,770 -
19 Complete Park IT Server Room Transition 45,909 45,611 297 20 Complete Wifi at LP & Recreation Park w/Computer Rooms 20,254 20,254 - Total 5,817,789 $ 4,117,355 $ 1,700,434
NOTE: Per City Council direction, remaining balances from completed projects have been directed to the Sidewalk Repairs. Changes from original budget are den ARPA Expenditure Plan & Status Report
All funds have been fully contracted by December 31, 2024, per ARPA guidelines. Staff will continue to report on expenditures through the December 31, 2026 deadline.
October 6, 2025 CC Special & Regular Mtg Page 107 of 520 ADM_City Council Enhancement Project and Priority Updates (10-6-2025) ATT C ATTACHMENT "C" Contract
No.
Effective
Date
Expiration
Date
Company name
Description of Services
Contract
Amount
Extendable Approved By
CC or Admin
Dept. Procurement
Process
2209 10/4/2023 10/4/2025 Symbium Master Licensing Agreement for automatic solar processing $0.00
Auto
Renewal
annually
Admin CD
2302 10/9/2024 10/9/2025 I Ramirez Corp On-Call Street and Sidewalk Repair Services for Water Division
$4,800 no more
than $24,999/yr
(2) 1-yr
extensions Admin PW
2307 10/21/2024 10/21/2025 Fernandeño Tataviam Band of
Mission Indians
Access and Use of Cindy Montañez
Natural Park $0.00 1-yr per CCReview CC RCS
2298 9/25/2024 10/25/2025 J&B Landscaping FY 2024-2025 Neighborhood Clean-Up! Program $25,000.00 (2) one-yrextensions Admin CD
2425 7/24/2025 10/30/2025 The Hiller Companies Annual Fire Inspection and Testing $3,850.00 NA Admin PW Informal 2409 8/4/2025 10/31/2025 Willdan Engineering Sanitary Sewer Master Plan $261,238.00 - CC PW RFP 2427 10/25/2025 11/4/2025 Los Angeles County RegistrarRecorder/County Clerk Check-In Center Plan November 4, 2025
Special Statewide Election at Lot 6N $0.00 NA CC CLK NA 2299 10/21/2024 11/5/2025 North Valley Caring Services Provide Comprehensive Homeless Services $175,000.00 CC CD
2300(a) 7/15/2025 11/5/2025 Home Again LA
First Amendment to Provide
Comprehensive Homeless Services and
Financial Assistance Program
$167,200.00 - Admin CMO Increase
compensation
2432 9/5/2025 11/8/2025 Los Angeles County Elections
Division
Facility Use Agreement - Las Palmas Park
Arts & Crafts Room for 10 day early voting
center - November 5, 2025 Statewide
Special Election
$0.00 NA Admin CLK NA
2410 8/4/2025 11/19/2025 Premier Pipe, Inc. Sanitary Sewer Closed Circuit Television (CCTV) Services $247,870.98 - CC PW RFP
2285 8/19/2024 12/3/2025 Elecnor Belco Electric, Inc. Citywide Traffic Signal Synchronization Project, Job No. 7603, Plan No. P-745 $912,750.00 - CC PW
October 6, 2025 CC Special & Regular Mtg Page 108 of 520 ADM_City Council Enhancement Project and Priority Updates (10-6-2025) ATT C As of 01/23/2024 2205(a) 12/4/2024 12/5/2025
Initiating Change in Our
Neighborhoods Community
Development Corporation (ICON
CDC)
First Amendment to MOU to Provide Free
Services to entrepreneur and Small
Business Owner in the City (Extension of
term)
$0.00 Extend (1)
one yr terms Admin ADM Not Applicable
2046(a) 1/23/2025 12/6/2025 GMU Pavement Engineering
Services
First Amendment to Pavement Design
Services $450,000.00 (1) one yr extensions CC PW Extending term 2044(b) 2/20/2025 12/6/2025 CWE Secoend Amendment to Water and Wastewater Engineering Services $1,000,000.00 (1) one yr extensions Admin PW Extending Term 2107(a) 10/12/2023 12/31/2025 RJM Design Group
First Amendment for Design of Las Palmas
Park Revitalization Project (Extending
Term)
$490,121.00 - Admin RCS
2147(c) 12/30/2024 12/31/2025 Dudek Third Amendment for Downtown Master Plan $297,675.00 Yes Admin ADM Extending
Term
2231 1/25/2024 1/31/2026
Governor's Office of Planning and
Research - Adaptation Planning
Grant Program
Standard Agreement for funding towards
General Plan and Climate Action and
Resilience Plan (CARP) Phase 2
(OPR23125)
$599,918.18 add'l 6
months Admin CD
2412 8/4/2025 2/4/2026 Ignite the Light of Hope
Foundation
Food Distributions and Direct to Home
Grocery Delivery in San Fernando
Reimbursable of
$5,000 NA CC CMO NA
2052(a) 4/11/2025 2/7/2026 Karina Sweeping Company
First Amendment for Sweeping Services at
City-Owned Parking Lots, Alleys, and
Trash Enclosures (Council Opted in for
Curbs along both sides of Maclay between
1st Street and 4th Street)
$87,600.00 (1) one-year
extensions Admin PW Extending term
2333(a) 2/12/2025 3/1/2026 Craftwater First Amendment for Design Services for Carlisle Street Green Alley Project $373,190.00 - Admin PW Amending Section 3.8
October 6, 2025 CC Special & Regular Mtg Page 109 of 520 ADM_City Council Enhancement Project and Priority Updates (10-6-2025) ATT C As of 01/23/2024 2193 3/6/2023 3/6/2026 LA County Regional Park and
Open Space District (RPOSD)
Grant Agreement for Layne Park
Revitalization Project $351,457.00 - CC RCS
1947(d) 3/20/202 3/19/2026 Everbridge Addendum 4 to Contract Services Agreement for Mass Notification System $13,159.00 - Admin PD Renewal 2297 1/1/2020 3/31/2026
California State Water Resources
Control Board (State Water
Board)
Nitrate Water Treatment System in Well 2A
(Agreement No. D2202021 & Project No.
1910143-001C)
$7,000,000.00 - PW
2424 9/2/2025 3/31/2026 Civiltec Engineering, Inc. Engineering Services for Well 2A Nitrate Treatment System $435,148.50 NA CC PW RFP
1920(d) 9/2/2025 3/31/2026 Envirogen Technologies, Inc.
Third Amendment for Proprietary Ion
Exchange Nitrate Removal Treatment Well
2A
$2,600,000.00 NA CC PW RFQ
2139(a) 3/6/2023 4/14/2026 Scott Fazekas & Associates, Inc First Amendment to Building Plan Check and Building Official Services $25,000.00
2 successive
periods of 1
yr each
(included in
expiration
date)
CC CD
October 6, 2025 CC Special & Regular Mtg Page 110 of 520 October 6, 2025 CC Special & Regular Mtg
ATTACHMENT "D"
Home Again LA (San Fernando Impact / Stats)
Apr. 2025
Social Service Referrals Rental Assistance / Eviction Prevention Shelter Assistance Housing Navigation HOH Initials Family Size Enrollment/Contact Date Exit Date Clothing/Donations DPSS CalFresh Employment Housing Resources IHSS LIFE TAP Card 4 Regional Rides Legal Resource BC Waiver ID Waiver CBEST EDD Utility Asst HALA ProgramLAHSA Problem Solving LAHSA Amount SF Security Deposit Security Deposit Amount SF PreventionSF Prevention AmountOutcome of Family Motel 90-day Shelter Outside Agency Outcome of Family HN Outcome of Family 1 RG 4 03/19/2025 04/14/2025 1 $5,850.00 Remained in Housing 2 EO 1 04/03/2025 ongoing 5
3 ID 2 04/07/2025 ongoing 1 1
4 CJ 1 04/07/2025 ongoing 10
5 MR 3 04/08/2025 04/08/2025 1
6 FL 1 04/09/2025 ongoing 2
7 BV 1 04/09/2025 04/28/2025 1 6
8 CJ 1 04/10/2025 04/10/2025 1 4
9 EO 1 04/14/2025 04/14/2025 1
10 KA 1 04/14/2025 04/14/2025 1
11 S 1 04/14/2025 04/14/2025 1
12 TC 1 04/14/2025 04/14/2025 1
13 JM 3 04/14/2025 04/14/2025 1
14 AS 1 04/15/2025 04/16/2025 1
15 HK 2 04/16/2025 04/16/2025 1 Referred to LAFH
16 NT 1 04/16/2025 04/16/2025 1
17 KH 1 04/16/2025 04/16/2025 2
18 MC 3 04/18/2025 ongoing 1 1
Scheduled to move in
05/01-05/02
19 MD 6 04/21/2025 ongoing 1 1
Still looking for
housing
20 EH 1 04/22/2025 04/22/2025 1 1 1
21 DG 1 04/28/2025 04/28/2025 1
37 0 0 1 0 6 0 2 29 0 1 1 0 0 4 0 $0.00 0 $0.00 $0.00 $0.00 $5,850.00 3 0 1 0 2 0 October 6, 2025 CC Special & Regular Mtg Page 112 of 520 NVCS By-Name
April 2025
List
No. Participant's Initials Former Location Housing Placement Date of Housing Referral Date Placed Current status Total No. of
Services Received
Itemized Services Received
Transportation Food & Drink Clothing
Hygiene
Items
Info /
Brochure
Housing Search
and Placement DMH DMV Benefits
1 CD 901 Truman St. Client Declined Shelter Not Submitted Declined Unhoused in SF 6 2 AB 840 Truman St. Working with other Agency Not Submitted Declined Unhoused in SF 1 3 SM 1033 San Fernando Rd. Client Declined Shelter Not Submitted Declined Unhoused in SF 5 4 AV 1023 Pico St. Client Declined Shelter Not Submitted Declined Unhoused in SF 0 5 EO 117 N Macneil St. Client Declined Shelter Not Submitted Declined Unhoused in SF 7 6 GL 505 S Huntington St. Working with DMH 4/1/25 Waiting Unhoused in SF 1 7 AD 1041 Truman St. Client Declined Shelter Not Submitted Declined Passing by SF 0 8 DWH 101 Maclay Ave Client Declined Shelter Not Submitted Declined Unhoused in SF 5 9 JP 412 Maclay Ave Client Declined Shelter Not Submitted Declined Unhoused in SF 3 10 FZ 1035 Maclay Ave Arleta Homes 12/10/24 12/13/24 Housed 0 11 CJ 117 N Macneil Client Declined Shelter Not Submitted Declined Unhoused in SF 44 12 RG 1522 San Fernando Rd. Waiting 04/01/25 Waiting Waiting 13 13 JD 120 S Brand Client Declined Shelter Not Submited Declined Unhoused in SF 0 14 ER Brand and Truman Client Declined Shelter Not Submited Declined Unhoused in SF 2 15 JV 117 N Macneil St. Community Bridge 4/3/25 4/3/25 Housed 4 16 VR 1212 Pico St. Working with other Agency Not Submitted Declined Sleeping in Car 0 17 EH 1212 Pico St. Working with other Agency Not Submitted Declined Sleeping in Car 0 18 IM 1126 San Fernando Rd. Client Declined Shelter Not Submitted Declined Unhoused in SF 0 19 EQ 1125 Truman St. Client Declined Shelter Not Submitted Declined Unhoused in SF 8 20 RH 1705 Truman St. Working with other Agency Not Submitted Declined Unhoused in SF 8 21 RH 1701 Truman St. Client Declined Shelter Not Submitted Declined Unhoused in SF 2 22 JT 220 N Maclay Client Declined Shelter Not Submitted Declined Unhoused in SF 10 23 KLK 2040 Glenoaks Blvd (F) Client Declined Shelter Not Submitted Declined Unhoused in SF 5 24 BC 2040 Glenoaks Blvd Client Declined Shelter Not Submitted Declined Unhoused in SF 13 25 CP 2040 Glenoaks (Loading Dock)Working with other Agency Not Submitted Declined Unhoused in SF 3 26 GT 2040 Glenoaks (Loading Dock)Working with other Agency Not Submitted Declined Unhoused in SF 13 27 GZ 2030 Glenoaks Blvd Waiting 04/04/25 Waiting Waiting 7 28 CS 844 Harding Ave Client Declined Shelter Not Submitted Declined Unhoused in SF 0 29 FD 819 Eighth St. Client Declined Shelter Not Submitted Declined Unhoused in SF 2 30 ID 117 N Macneil St. Client Declined Shelter Not Submitted Declined Passing by SF 2 31 JD 211 S Maclay Ave Client Declined Shelter Not Submitted Declined Unhoused in SF 0 32 SC 801 Truman ST Client Declined Shelter Not Submitted Declined Unhoused in SF 0 33 WD 1707 Truman St Client Declined Shelter Not Submitted Declined Unhoused in SF 0 34 EE 1707 Truman St Waiting 04/11/25 Waiting Waiting 4 35 ED 2040 Glenoaks (Loading Dock) Client Declined Shelter Not Submitted Declined Unhoused in SF 2 36 CR 828 Harding Ave Client Declined Shelter Not Submitted Declined Unhoused in SF 5 37 EA 1123 Knox St Client Declined Shelter Not Submitted Declined Unhoused in SF 3 38 JD 806 San Fernando Rd Client Declined Shelter Not Submitted Declined Unhoused in SF 0 39 DA 13038 Chippewa ST Waiting 04/17/25 Waiting Waiting 4 40 NB 13038 Chippewa ST Waiting 04/17/25 Waiting Waiting 3 41 AD 13038 Chippewa ST Waiting 04/17/25 Waiting Waiting 1 42 JD 911 Truman Client Declined Shelter Not Submitted Declined Unhoused in SF 0 43 LC 1225 Truman st Client Declined Shelter Not Submitted Declined Unhoused in SF 5 44 GR 300 Park ave Client Declined Shelter Not Submitted Declined Unhoused in SF 0 45 AS 1041 Truman Client Declined Shelter Not Submitted Declined Unhoused in SF 0 46 JT 117 N Macneil Waiting 04/22/25 Waiting Waiting 2
47 VS 117 N Macneil Arroyo Shelter 4/29/25 4/29/25 Housed 11 48 RD 208 Park Av Client Declined Shelter Not Submitted Declined Unhoused in SF 2 49 50
51 52
MD
ME
AG
1165 N MacNeil St
117 N Macneil
900 San Fernando Rd.
Client Declined Shelter
Client Declined Shelter
Client Declined Shelter
Not Submitted
Not Submitted
Not Submitted
Declined
Declined
Declined
Unhoused in SF
Unhoused in SF
Unhoused in SF
0 2
2 53
54 55
TOTALS 3 27 3 1 7 3 3 1 3
October 6, 2025 CC Special & Regular Mtg Page 113 of 520 October 6, 2025 CC Special & Regular Mtg Page 114 of 520 Home Again LA (San Fernando Impact / Stats)
Mar. 2025
1 HOH Initials
MV
Family Size
4 Enrollment/Contact Date
01/27/2025
Exit Date
03/01/2025
Clothing/Donations Vision Care DPSS CalFresh Employment Housing Resources IHSS Social Service R
LIFE TAP Card
eferrals
4 Regional Rides Legal Resource ID Waiver CBEST EDD Utility Asst HALA Program 1 LAHSA Problem Solving LAHSA Amount
Rental A
SF Security Deposit
1 ssistance / Eviction Prevention
Security Deposit Amount
$1,500.00
SF Prevention SF Prevention Amount Outcome of Family
Family secured housing and
enrolled in RRH.
Motel
She
90-day Shelter
lter Assistance
Outside Agency Outcome of Family
Housi
HN
ng Navigation
Outcome of Family
2 AC 4 03/03/2025 03/03/2025 1
3 GE 6 03/03/2025 03/03/2025 1 1 1
Exited motel, ongoing case
management and housing
navigation. Referred to
SFVRM for shelter
consideration.
4 DA 4 02/03/2025 03/04/2025 1 1 1
Exited motel, refused
shelter, found other
housing.
5 EO 1 03/04/2025 ongoing 5
6 CJ 1 03/04/2025 ongoing 4
7 MR 5 03/05/2025 03/24/2025 1 1
8 FN 1 03/05/2025 03/05/2025 1
9 HPA 1 03/11/2025 03/11/2025 2
10 FL 2 03/11/2025 03/11/2025 1
11 JMP 1 03/12/2025 03/12/2025 1 1
12 FM 2 03/12/2025 03/12/2025 1
13 RG 4 03/12/2025 ongoing 1
14 MT 5 03/17/2025 03/17/2025 1
15 ER 1 03/18/2025 03/18/2025 1
16 DJ 2 03/24/2025 03/24/2025 1
pending call back for
shelter interview
17 JB 1 03/26/2025 03/26/2025 2
18 MR 3 03/20/2025 03/20/2025 1
19 GE 7 03/20/2025 03/20/2025 1
20 GT 1 03/26/2025 03/26/2025
2 0 0 1 5
1 1 0 10 1 0 0 0 1 0 $0.00 0 $0.00 $1,500.00 $0.00 0 0 0 0 October 6, 2025 CC Special & Regular Mtg Page 115 of 520 NVCS By-Name List
March 2025
No. Participant's Initials Former Location Housing Placement Date of Housing Referral Date Placed Current status Total No. of
Services Received
Itemized Services Received
Transportation Food & Drink Clothing
Hygiene
Items
Info /
Brochure
Housing Search
and Placement DMH DMV Benefits
1 CF 314 San Fernando Mission Blvd Arroyo Shelter 1/31/25 03/04/25 Housed 5 2 JP 1161 N Maclay Ave Client Declined Shelter Declined Declined Unhoused in SF 12 3 PEG 1200 N Maclay Ave Client Declined Shelter Declined Declined Unhoused in SF 10 4 AG 1501 Woodworth St. Client Declined Shelter Declined DeclinedReunited with family 6 5 AB 1031 San Fernando Rd. Client Declined Shelter Declined Declined Unhoused in SF 0 6 RG 1600 San Fernando Rd. Client Declined Shelter Declined Declined Unhoused in SF 10 7 CJ 117 N Macneil St. Client Declined Shelter Declined Declined Unhoused in SF 15 8 GT 2040 Glenoaks Working with other agency Pending Pending Unhoused in SF 5 9 BC 2040 Glenoaks Client Declined Shelter Declined Declined Unhoused in SF 10 10 KLK 2040 Glenoaks Client Declined Shelter Declined Declined Unhoused in SF 10 11 JD 1049 San Fernando Rd. Client Declined Shelter Declined Declined Unhoused in SF 0 12 SM 1041 Truman St. Client Declined Shelter Declined Declined Unhoused in SF 2 13 AV 111 Maclay Client Declined Shelter Declined Declined Unhoused in SF 0 14 VR 1212 Pico St. Working with other agency Pending Pending Sleeping in car 4 15 EH 1212 Pico St. Working with other agency Pending Pending Sleeping in car 5 16 JD 1118 Pico St. Client Declined Shelter Declined Declined Unhoused in SF 0 17 JT 220 N Maclay Client Declined Shelter Declined Declined Unhoused in SF 10 18 JD 1707 Truman St. Client Declined Shelter Declined Declined Unhoused in SF 3 19 GD 208 Park Ave Client Declined Shelter Declined Declined Sleeping in car 0 20 AHD 208 Park Ave Referral Submitted 03/11/25 Pending Pending 4 21 JD 2040 Glenoaks Client Declined Shelter Declined Declined Unhoused in SF 0 22 CS 886 Harding Ave Client Declined Shelter Declined Declined Unhoused in SF 0 23 MR 1041 Truman St. Working with other agency Pending Pending Pending 0 24 EDJRS 1041 Truman St. Working with other agency Pending Pending Pending 0 25 JDP 901 Truman St. Client Declined Shelter Declined Declined Unhoused in SF 0 26 CD 1212 Pico St. Client Declined Shelter Declined Declined Sleeping in car 2 27 JD 1212 Pico St. Client Declined Shelter Declined Declined Sleeping in car 2 28 KD 1228 Pico St. Client Declined Shelter Declined Declined Unhoused in SF 2 29 BD 900 San Fernando CLient Declined Shelter Declined Declined Unhoused in SF 0 30 DW 911 San Fernando CLient Declined Shelter Declined Declined Unhoused in SF 2 31 JD 911 Truman St CLient Declined Shelter Declined Declined Unhoused in SF 0 32 JD 1041 Truman St CLient Declined Shelter Declined Declined Unhoused in SF 0 33 KJ 1701 Truman St Referral Submitted 03/14/25 Pending Pending 5 34 CPG 12980 foothill Bl Referral Submitted 03/27/25 Pending Pending 5 35 GL 505 S Huntington St CLient Declined Shelter Declined Declined Unhoused in SF 2 36 SA 11423 San Fernando Rd. CLient Declined Shelter Declined Declined Unhoused in SF 2 37 AA 11423 San Fernando Rd. CLient Declined Shelter Declined Declined Unhoused in SF 5 38 OA 11423 San Fernando Rd. CLient Declined Shelter Declined Declined Unhoused in SF 4 39 IA 11423 San Fernando Rd. CLient Declined Shelter Declined Declined Unhoused in SF 2 40 ER 1040 San Fernando Rd Placed in Independent Living 01/18/24 01/18/25 Housed 2 41 42
43 JD
CECN
EO
Cesar Chavez memorial
117 N Macneil St.
900 San Fernando rd
CLient Declined Shelter
CLient Declined Shelter
CLient Declined Shelter
Declined
Declined
Declined
Declined
Declined
Declined
Unhoused in SF
Unhoused in SF
Unhoused in SF
0 2
2 44 IM 1101 Truman st CLient Declined Shelter Declined Declined Unhoused in SF 0 45 RH 1707 Truman st CLient Declined Shelter Declined Declined Unhoused in SF 2 46 JD 54 N Hubbard ave CLient Declined Shelter Declined Declined Unhoused in SF 2 47 JCI 928 Truman St CLient Declined Shelter Declined Declined Unhoused in SF 3 48 CM 2025 Fourth St Referral Submitted 03/26/25 Pending Pending 5 49 RE 1501 Truman St. CLient Declined Shelter Declined Declined Unhoused in SF 2 50 VMM 1041 Truman St. CLient Declined Shelter Declined Declined Unhoused in SF 2 51 AB 1701 Truman St CLient Declined Shelter Declined Declined Unhoused in SF 2 52 53
RD
JD
1753 Truman St.
2025 Fourth St
CLient Declined Shelter
CLient Declined Shelter
TOTALS
Declined
Declined
Declined
Declined
Unhoused in SF
Unhoused in SF
2 2
3 37 7 3 7 1 2 0 0
October 6, 2025 CC Special & Regular Mtg Page 116 of 520 October 6, 2025 CC Special & Regular Mtg Page 117 of 520 NVCS By-Name List
February 2025
No. Participant's Initials Former Location Housing Placement Date of Housing Referral Date Placed Current status Total No. of
Services Received
Itemized Services Received
Transportation Food & Drink Clothing
Hygiene
Items
Info /
Brochure
Housing Search
and Placement DMH DMV Benefits
1 AB 905 Truman St. Waiting 2/4/25 Waiting Waiting 21
2 3
4 EO
JP
PEL
901 San Fernando Rd.
968 Maclay
1011 Seventh St.
Referral not Submitted
Client Declined Shelter
Client Declined Shelter
Not Submitted
Declined
Declined
Waiting
Declined
Declined
Waiting
Declined
Declined
10 6
16 5 MM 14701 Rinaldi Tiny Homes Sun Valley 01/10/25 1/14/25 Housed 1 6 CF 111 N Macneil St. Waiting 1/31/25 Waiting Waiting 3 7 RC 900 San Fernando Rd. Client Declined Shelter Declined Declined Declined 0 8 FD 111 N Macneil Client Declined Shelter Declined Declined Declined 1 9 CA 505 S Huntington St. Client Declined Shelter Declined Declined Declined 3 10 RPDL 1242 Pico St. Client Declined Shelter Declined Declined Declined 8 11 VR 1212 Pico St. Client Working with other agency Not Submitted Not submitted Waiting 9 12 EH 1212 Pico St. Client Working with other agency Not Submitted Not submitted Waiting 9 13 HP 314 San Fernando Rd. Client Declined Shelter Declined Declined Declined 3 14 15
16 VGV
SM
CJ
1100 Pico St.
1033 Truman St.
910 First St.
Client Declined Shelter
Community Bridge
Client Declined Shelter
Declined
2/10/25
Declined
Declined
2/10/25
Declinde
Declined
Housed
Declined
4 11
26 17 JT 224 N Maclay Client Declined Shelter Declined Declined Declined 12 18 BC 2040 Glenoaks Client Declined Shelter Declined Declined Declined 18 19 DR 455 San Fernando Mission Client Declined Shelter Declined Declined Declined 4 20 AG 757 S Workmen St. Client Declined Shelter Declined Declined Declined 9 21 JD 504 Maclay Client Declined Shelter Declined Declined Declined 0 22 RBL 1021 Truman Client Declined Shelter Declined Declined Declined 0 23 24
25 JDBS
ER
MP
1014 San Fernando Mission
121 S Brand Bl.
1011 Seventh St.
Client Declined Shelter
DMH Referral
Client Declined Shelter
Declined
DMH Referral
Declined
Declined
Waiting
Declined
Declined
Waiting
Declined
0 6
0 26 AF 900 San Fernando Rd. Referral not Submitted Not Submitted Not Submitted Waiting 5 27 28
29 GR
JM
JD
1015 San Fernando Rd.
111 N Macneil St.
2040 Glenoaks
Client Declined Shelter
Community Bridge
Client Declined Shelter
Declined
2/5/25
Declined
Declined
2/5/25
Declined
Declined
Housed
Declined
0 3
0 30 RF 1041 Truman St. Client Declined Shelter Declined Declined Declined 0 31 IM 1101 Truman St. Client Declined Shelter Declined Declined Declined 0 32 RG 2025 Fourth St. 6
33 TL 2040 B Glenoaks Client Declined Shelter Declined Declined Declined 2 34 JD 2040 C Glenoaks Client Declined Shelter Declined Declined Declined 2 35 CR 1011 Seventh St. Client Declined Shelter Declined Declined Declined 1 36 DB 907 Truman St. Client Declined Shelter Declined Declined Declined 3 37 JD 661 Truman St. Client Declined Shelter Declined Declined Declined 2 38 GT 2040 Glenoaks Blvd Pending with other Agency Not Submitted Not Submitted Waiting 3 39 AL 2040 Glenoaks Blvd Client Declined Shelter Declined Declined Declined 3 40 JD 1033 San Fernando Rd. Client Declined Shelter Declined Declined Declined 0 41 KD 1049 San Fernando Rd. Client Declined Shelter Declined Declined Declined 2 42 WD 2040 Glenoaks Blvd Client Declined Shelter Declined Declined Declined 2 43 CD 2040 Glenoaks Blvd Client Declined Shelter Declined Declined Declined 3 44 JKT 910 First St. Client Declined Shelter Declined Declined Declined 0 45 JD 901 San Fernando Rd. Client Declined Shelter Declined Declined Declined 0 46 JD 1041 Truman Client Declined Shelter Declined Declined Declined 0 47 JD 1701 Hubbard Client Declined Shelter Declined Declined Declined 0 48 GR 208 Park Av Client Declined Shelter Declined Declined Declined 0 TOTALS 5 30 14 10 6 2 2 0 0
October 6, 2025 CC Special & Regular Mtg Page 118 of 520 Home Again LA
February 2025
Social Service Referrals Rental Assistance Security Deposit Shelter Assistance Housing Navigation Head of Household Initials Family Size Enrollment Date Exit Date Clothing DPSS CalFresh Employment Housing
Resources LIFE TAP Card Regional Rides Legal Resource ID Waiver CBEST EDD Utility
Asst. SF Program
LAHSA Problem
Solving Amount
Outcome
of Family SF Program
Outside
Agency Amount
Outcome
of Family Motel
90-day
Shelter
Outside
Agency
Outcome
of Family
Housing
Navigation
Outcome
of Family
1 PML 2 2/3/2025 2/3/2025 1
2 DA 4 2/3/2025 ongoing 1 1 1
Family still
in motel
program 1
Family still
looking for
housing
4 VM 2 2/10/2025 2/10/2025 1
5 MR 4 01/06/2025 02/04/2025 1 1 1
Exited
motel
program,
referred to
LAFH
6 DM 6 12/12/2024 02/06/2025 1 1 1 1 $1,998.00 Housed 1 Exited
shelter and
secured
housing 1
7 GE 6 01/28/2025 ongoing 1 1 1 1
Family still
in motel
program 1
8 MV 4 01/31/2025 ongoing 1 1 1
Family still
in motel
program 1
9 EO 1 02/10/2025 ongoing 3
10 CJ 1 02/10/2025 ongoing 5
11 IL 1 02/10/2025 02/10/2025 1
12 GP 1 02/10/2025 02/10/2025 1 1
13 PS 1 02/11/2025 02/11/2025 1
14 AC 1 02/24/2025 02/24/2025 1 1
Connected
to Tarzana
Tx
Center/Re
newed
Hope/Cent
ers for
Living &
Learning.
15 BS 1 02/26/2025 02/25/2025 1
16 MR 4 02/27/2025 02/27/2025
Total Individuals 39 3 Total Social Service Referrals 25 Total Families 0 Total Amount $0.00 Total Families 1 Total Amount $1,998.00 Total Families 6 Total Families 4 October 6, 2025 CC Special & Regular Mtg Page 119 of 520 ATTACHMENT “E”
CITY MANAGER’S OFFICE 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG To: Mayor Mary Mendoza and Councilmembers
From: Kanika Kith, Interim City Manager
By: Will Pettener, Assistant to the City Manager
Date: October 6, 2025
Subject: Summary of 2025 Legislative Advocacy & Funding Request Letters Legislative Activity
Below are legislative advocacy letters submitted in accordance with the City’s Legislative Advocacy Policy and Platform (January 1, 2025 – Present):
1. Oppose SB 79 (Weiner) re: Transit-Oriented Development (4/2)
2. Oppose 306 (Schultz) re: Freeze on State Code Updates for Residential Units (4/2)
3. Oppose SB 634 (Pérez) re: Homelessness – Civil and Criminal Penalties (4/9)
4. Removal of Opposition SB 634 (Pérez) re: Homelessness - Civil and Criminal Penalties (5/12)
5. Support AB 468 (Gabriel) re: Crimes - Looting (5/19)
6. Oppose AB 1022 (Kalra) re: Vehicles - Abandonment Removal (5/19)
7. Oppose SB 16 (Blakespear) re: Homeless Housing, Assistance, and Prevention Program (5/19)
8. Support AB 650 (Papan) re: Planning and Zoning - Housing Element (5/19)
9. Support re: Federal Housing Program Funding Sign On Letter through NLC (5/21)
10. Support re: Governor’s Legislative Package to Streamline Delata Conveyance Project (6/12)
11. Letter to President Trump and SCOTUS re: Commitment to Upholding Residents Rights and Constitutional Protections (6/17)
12. Position Letter re: Metro East San Fernando Valley Right of Way Study (8/18) Additionally, the City has submitted letters of support for funding requests and initiatives for the following community-based organizations and legislators (January 1, 2025 – Present):
1. Habitat LA – Commemorative Letter for the Los Angeles Builders Ball (2/5)
2. Assemblymember Celeste Rodriguez – 2025 Appropriation Requests (3/17)
3. Climate Smart Communities Initiative (CSCI) – Support of Joint Grant Application with Climate Resolve (3/17)
4. Senator Caroline Menjivar – 2025 Appropriation Requests (3/28)
5. Congresswoman Rivas – Kidneys Quest Foundation Appropriation Request (4/25) October 6, 2025 CC Special & Regular Mtg Page 120 of 520 Summary of 2025 Legislative Advocacy & Funding Request Letters
6. LAUSD Superintendent Carvalho - Support for Police Presence and Partnerships on School Campuses (5/6)
7. Congresswoman Rivas – 2025 Appropriation Requests (5/27)
8. County Supervisor Horvath – Support for Home Again LA’s County Discretionary Fund Grant Application (7/11)
9. County Supervisor Horvath – Support for Ignite the Light of Hope Foundation’s County Discretionary Fund Grant Application (7/11)
10. Los Angeles County Internal Services Division – High Road Training Partnership (HRTP) (8/18)
11. County Supervisor Lindsey Horvath – Consulate on Wheels Partnership (9/25)
12. BMO Gives Program – Climate Resolve Grant Application (9/25) October 6, 2025 CC Special & Regular Mtg Page 121 of 520 This Page
Intentionally
Left Blank
October 6, 2025 CC Special & Regular Mtg Page 122 of 520 October 6, 2025 CC Special & Regular Mtg Page 123 of 520 This Page
Intentionally
Left Blank
October 6, 2025 CC Special & Regular Mtg Page 124 of 520
AGENDA REPORT
ADMINISTRATIVE SERVICES DEPARTMENT 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1204 WWW.SFCITY.ORG REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ Interim City Manager To: Mayor Mary Mendoza and Councilmembers
From: Kanika Kith, Interim City Manager
Erica Melton, Director of Administrative Services
By: Will Pettener, Assistant to the City Manager
Sergio Ibarra, Human Resources & Risk Manager
Date: October 6, 2025
Subject: Consideration to Adopt Resolutions Approving a Social Media Policy and a Personnel Investigations Policy
RECOMMENDATION:
It is recommended that the City Council:
a. Adopt Resolution No. 8413 (Attachment “A”), approving the creation of a new Social Media Policy ; and
b. Adopt Resolution No. 8414 (Attachment “B”), approving the creation of a new Personnel Investigations Policy; and
c. Authorize the City Manager to take related actions to execute and implement the updated policies and procedures.
BACKGROUND:
1. On July 1, 2025, City Council adopted the Fiscal Year (FY) 2025-2026 Budget which included review and update of City policies and procedures as part of the work plan for the Administrative Services Department. Staff has identified a number of City Council and Administrative Policies to update over the coming months.
ANALYSIS:
City policies and procedures ensure consistency, fairness, transparency, and efficiency in how the agency operates and delivers services to the public. Clear policies help define expectations for employees, residents, and businesses, while procedures provide step-by-step guidance to implement those policies properly. Together, they reduce the risk of arbitrary decisions, support legal compliance, promote accountability, and help protect the City from liability. Clear policies October 6, 2025 CC Special & Regular Mtg Page 125 of 520 Consideration to Adopt Resolutions Approving a Social Media Policy and a Personnel Investigations Policy
and procedures also create a stable foundation for managing resources, improving public trust, and adapting to change effectively.
The City’s Policies and Procedures Manual serve as a critical framework for ensuring consistent operations, transparency, and compliance with legal and regulatory requirements. Periodic reviews and updates are necessary to align with evolving best practices, changes in laws, and organizational needs.
Following a detailed review of the existing Policies and Procedures Manual, staff identified several key areas requiring updates. The updates will be completed in phases, including a set of two new (2) proposed polices for City Council approval at this meeting, and four additional policies that fall under the administrative approval process that will be directly approved and implemented by the City Manager or designee. The following is a tentative list of Fiscal Year (FY) 2025-2026 updates:
For City Council Approval
a. Social Media
b. Personnel Investigation
For Administrative Approval
a. Employee Speaking Engagements
b. Corporate Sponsorships
c. Information Technology (IT) Equipment Use
d. Artificial Intelligence (AI) Use for City Business
The following is a summary of the policy updates being proposed to be developed at this time:
Social Media Policy
The purpose of this policy is to ensure that the City’s social media outlets maintain the highest professional image of the City and meet legal standards. The policy shall establish oversight, administration, and management guidelines for employee use of social media. The policy applies to the administration and management of official City of San Fernando social media accounts. City employees, officials, volunteers and designated contractors who, as part of their job responsibilities, are authorized to use social media in their official capacity.
Personnel Investigations Policy
The purpose of the policy is to ensure that the City handles employee complaints and investigations in a timely and responsive manner. The City of San Fernando is committed to maintaining a professional, ethical, and legally compliant workplace. This policy establishes procedures for investigating complaints, misconduct, and violations of City policies involving City employees. The City policy applies to non-Police Department employees, volunteers, and contractors. San Fernando Police Department (SFPD) sworn and civilian employees will be covered by the SFPD Policy Manual and bargaining unit Memorandums of Understanding (“MOU”).
October 6, 2025 CC Special & Regular Mtg Page 126 of 520 Consideration to Adopt Resolutions Approving a Social Media Policy and a Personnel Investigations Policy
The proposed updates have been reviewed by Human Resources staff to ensure legal compliance and operational efficiency. Input was also sought from all bargaining units affected by the policies through the meet and confer process, with all units approving of the new policies.
BUDGET IMPACT:
The proposed updates to City Policies and Procedures for Social Media and Personnel Investigations are both anticipated to have minimal direct budget impact. Implementation costs, including training and dissemination, will be absorbed within the existing departmental budgets.
CONCLUSION:
It is recommended that the City Council adopt Resolutions approving updates to the City Policies and Procedures Manual to include adoption of two (2) new City policies (Social Media Policy and Personnel Investigations Policy); and authorize the City Manager to take certain related actions to execute and implement the updated policies and procedures.
ATTACHMENT:
A. Resolution No. 8413, including:
Exhibit “A”: Social Media Policy
B. Resolution No. 8414, Including:
Exhibit "A”: Investigations Policy
October 6, 2025 CC Special & Regular Mtg Page 127 of 520 ATTACHMENT “A”
RESOLUTION NO. 8413
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,
CALIFORNIA, APPROVING THE CREATION OF CITY POLICIES AND
PROCEDURES TO INCLUDE A SOCIAL MEDIAL POLICY
WHEREAS, On July 1, 2025, City Council adopted the Fiscal Year (FY) 2025-2026 Budget which included review and update of City policies and procedures as part of the work plan for the Administrative Services Department; and
WHEREAS, periodic reviews and updates are necessary to align with evolving best practices, changes in laws, and organizational needs; and WHEREAS, the City Manager seeks to establish revisions and additions to City Policies and Procedures through City Council approval;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, DOES HEREBY RESOLVE, FIND, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. The City Council hereby establishes the City Social Media Policy, attached hereto as Exhibit “A” and incorporated herein by this reference.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.
PASSED, APPROVED, AND ADOPTED THIS 6th day of October 2025.
Mary Mendoza, Mayor of the City of
San Fernando, California
ATTEST:
Julia Fritz, City Clerk
October 6, 2025 CC Special & Regular Mtg Page 128 of 520 RES. NO. 8413
2 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8413 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 6th day of October 2025, by the following vote of the City Council:
AYES:
NAYS:
ABSENT:
ABSTAINED:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this ____ day of October 2025.
Julia Fritz, City Clerk
October 6, 2025 CC Special & Regular Mtg Page 129 of 520 RES. NO. 8413
EXHIBIT “A”
City Manager’s Office | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # CW2025-007 (10/2025) | Page 1 of 4
POLICY/PROCEDURE
SUBJECT ISSUANCE
SOCIAL MEDIA POLICY
ORIGINAL DATE
N/A
EFFECTIVE
N/A
CURRENT DATE
October 6, 2025
EFFECTIVE
October 6, 2025
CATEGORY POLICY NO. SUPERSEDES
ALL DEPARTMENTS CW2025-007 N/A
MANAGEMENT POLICY/PROCEDURES
SECTION I. PURPOSE
The City of San Fernando recognizes the importance of social media, communicating with the public and reaching a broader audience to convey information about the City’s mission, meetings, activities and current issues. The City has an overriding interest and expectation to protect the integrity of the information posted on its social media sites and the content that is attributed to the City and its officials. The purpose of this policy is to ensure that the City’s social media outlets maintain the highest professional image of the City and meet legal standards. The policy shall establish oversight, administration, and management guidelines for employee use of social media.
SECTION II. SCOPE
This policy applies to the administration and management of official City of San Fernando social media accounts.
City employees, officials, volunteers and designated contractors who, as part of their job responsibilities, are authorized to use social media in their official capacity.
SECTION III. OFFICIAL CITY SOCIAL MEDIA ACCOUNTS
Account Creation and Management
All City social media accounts must be approved by the City Manager’s Office. City departments seeking to establish a new social media account must submit a request to the City Manager, outlining the type of platform, need for an additional account, and intended audience.
Authorized Administrators
Only designated employees approved by the City Manager may post on official City accounts. Social media administrators must complete City-provided training on best practices and legal considerations. Employees posting on behalf of the City must maintain professionalism, accuracy, and neutrality in all communications.
Content Guidelines
Content posted on official City social media accounts must:
• Be accurate, informative, and relevant to City services, programs, and events.
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SOCIAL MEDIA
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• Maintain a neutral and non-partisan stance in accordance with government ethics rules. • Avoid personal opinions, political endorsements, or religious affiliations. • Adhere to public records laws—content is subject to Freedom of Information Act (FOIA) requests and public disclosure.
• Use approved branding and language consistent with City communications standards.
Prohibited Content
The following are strictly prohibited on City social media accounts:
• Personal, political, or religious opinions.
• Content that discriminates or promotes violence, hate, or illegal activities. • Confidential or privileged information.
• Commercial promotions or endorsements unless part of an approved sponsorship. • Offensive, defamatory, or misleading statements.
SECTION IV. PROCEDURE
• Monitoring and Approval: Administration of the City’s social media sites shall include, but is not limited to regular monitoring of each site, as well as reviewing and approving all content for the City’s social media sites and responding to users as appropriate. The City reserves the right to refrain from posting or to remove any content at its discretion. Such administration shall also include ensuring compliance on City’s behalf with all applicable federal, state, county and local laws, regulations and City policies.
• Corrections: In the event that any social media communication needs to be corrected, amended or clarified, an authorized administrator will determine what qualifications or supplement to the earlier social media communication is needed.
• List of Sites: The City shall maintain a list of all City social media sites that are approved and operating along with usernames and passwords. Usernames and passwords shall remain confidential and shall only be distributed to authorized administrators and the City Manager’s Office. • Establishment and Use: No City Department or representative may establish a social media site(s) representing the City and its services without prior approval of the City Manager. City social media sites shall be established using only an official City email address. • Restrictions/Removal of Content: The City reserves the right to restrict or remove any content that is in violation of any applicable law or the City’s Social Media Policy. Any content which is removed will be retained by the City for a period of time that is in accordance with the City Records Retention Policy, and will include the time, date, and username or screen name of the content originator when possible.
a. The Record Retention Policy states that all social media related records can be deleted once they are deemed to be “no longer required” by the department that created the post. b. For example, in the case of a post or comment about a specific event, the post may be removed after the event has occurred. If a post or comment is in reference to the October 6, 2025 CC Special & Regular Mtg Page 131 of 520
SOCIAL MEDIA
City Manager’s Office | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # CW2025-007 (10/2025) | Page 3 of 4 POLICY/PROCEDURE:
implementation of a specific policy, program, or public notice, removal of the content would be at the discretion of the Department Head or City Manager. c. In any instance where social media records are being considered for removal, staff must consult the City Records Retention Policy for guidance. • Sponsored by City: All social media sites established and administered by the City will clearly state that they are sponsored by the City and either show or provide a link to the City’s Social Media Policy. • Sharing External Posts: Posts from accounts not administered by the City shall only be shared on City platforms if the post is from another governmental agency or if the City Council has authorized a cosponsorship, MOU, or formal agreement that clearly defines support for an event, program, or initiative that is being promoted.
• Employee Participation in non-City Administered Social Media Accounts: Employees may only participate as a representative of the City in their official capacity on other organizations social media platforms if they have approval from the City Manager. In the instance where staff are invited to participate in a social media campaign (i.e. video, interview, photoshoot, etc.) on behalf of the City for another organization, they must first disclose the opportunity with their direct Supervisor or Department Head, who will seek City Manager authorization. Employees will be provided reasonable notice if they are asked to participate in social media marketing campaigns. (i.e. video, interview, photoshoot, etc.)
SECTION V. PUBLIC ENGAGEMENT AND COMMENT MODERATION
Public Comments
The City encourages public dialogue but reserves the right to moderate comments in accordance with legal standards. The City may remove or hide comments that:
• Contain profanity, hate speech, or discriminatory language. • Threaten violence or public safety.
• Share confidential or personal information.
• Promote illegal activities or spam.
• Are not related to the business of the City (or specific department, if Department-specific site), or not relevant to the original topic.
• Solicitates commerce, including but not limited to, advertising of any non-government related event, or business or product for sale.
• Content that violates a legal ownership interest, such as a copyright, of any party.
Note: Any comment removals must be documented with a screenshot and explanation to ensure compliance with public records laws.
SECTION VI. VIOLATIONS AND ENFORCEMENT
Social media administrators who fail to comply with City guidelines may have posting privileges revoked.
Employees violating this policy may face disciplinary action as outlined in City Policy and Procedures and effective Memorandum of Understanding (M.O.U.), up to and including termination.
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SOCIAL MEDIA
City Manager’s Office | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # CW2025-007 (10/2025) | Page 4 of 4 POLICY/PROCEDURE:
SECTION VII. AUTHORITY
By order of City Council Motion (Resolution No. 8413), Policy adopted by the City Council on October 6, 2025. (Draft revised on 9/11/25)
October 6, 2025 CC Special & Regular Mtg Page 133 of 520 ATTACHMENT “B”
RESOLUTION NO. 8414
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO,
CALIFORNIA, APPROVING THE CREATION OF CITY POLICIES AND
PROCDURES TO INCLUDE A PERSONNEL INVESTIGATIONS POLICY
WHEREAS, On July 1, 2025, City Council adopted the Fiscal Year (FY) 2025-2026 Budget which included review and update of City policies and procedures as part of the work plan for the Administrative Services Department; and
WHEREAS, periodic reviews and updates are necessary to align with evolving best practices, changes in laws, and organizational needs; and WHEREAS, the City Manager seeks to establish revisions and additions to City Policies and Procedures through City Council approval;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, DOES HEREBY RESOLVE, FIND, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. The City Council hereby establishes the City Personnel Investigations Policy, attached hereto as Exhibit “A” and incorporated herein by this reference.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.
PASSED, APPROVED, AND ADOPTED THIS 6th day of October 2025.
Mary Mendoza, Mayor of the City of
San Fernando, California
ATTEST:
Julia Fritz, City Clerk
October 6, 2025 CC Special & Regular Mtg Page 134 of 520 RES. NO. 8414
2 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8414 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 6th day of October 2025, by the following vote of the City Council:
AYES:
NAYS:
ABSENT:
ABSTAINED:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this ____ day of October 2025.
Julia Fritz, City Clerk
October 6, 2025 CC Special & Regular Mtg Page 135 of 520 RES. NO. 8414
EXHIBIT “A”
City Manager’s Office | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # CW2025-008 (10/2025) | Page 1 of 5
POLICY/PROCEDURE
SUBJECT ISSUANCE
PERSONNEL INVESTIGATION POLICY
ORIGINAL DATE
N/A
EFFECTIVE
N/A
CURRENT DATE
October 6, 2025
EFFECTIVE
October 6, 2025
CATEGORY POLICY NO. SUPERSEDES
ALL DEPARTMENTS CW2025-008 N/A
MANAGEMENT POLICY/PROCEDURES
SECTION I. PURPOSE
The City of San Fernando is committed to maintaining a professional, ethical, and legally compliant workplace. This policy establishes procedures for investigating complaints, misconduct, and violations of City policies involving City employees.
SECTION II. SCOPE
This policy applies to all City employees, including full-time, part-time, temporary, and contract employees.
It covers investigations related to:
• Violations of City policies, procedures, or workplace conduct standards. • Allegations of discrimination, harassment, retaliation, or workplace violence. • Misuse of City resources, fraud, or ethical violations. • Employee grievances related to workplace treatment or policy violations will be conducted as outlined the each affect labor units Memorandum of Understanding (M.O.U.).
Note: Public Safety Sworn and Civilian Police Department employees will be covered by the San Fernando Police Manual and respective Memorandum of Understanding (M.O.U).
SECTION III. REPORTING COMPLAINTS
Who Can Report
Any employee, supervisor, or member of the public may report concerns regarding employee conduct. Reports may be made anonymously, though anonymous complaints may limit the ability to conduct a thorough investigation.
How to Report
Reports should be submitted through one of the following methods:
• Supervisor or Department Head – Employees may report concerns to their direct supervisor or department head.
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PERSONNEL INVESTIGATIONS
City Manager’s Office | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # CW2025-008 (10/2025)| Page 2 of 5 POLICY/PROCEDURE:
• Human Resources Department – Complaints can be filed with HR in person, via email, or through a formal complaint form.
• Ethics Hotline – The City may provide a confidential hotline for reporting concerns. • City Manager’s Office – Employees may escalate complaints directly to the City Manager for serious concerns or if a complaint is directly involving a Supervisor or Department Head. • Employees may submit complaints as outline in the labor units M.O.U. through their labor representative.
SECTION IV. ROLES AND RESPONSBILITIES
The responsibilities of supervisors include, but are not limited to:
1. Ensuring that upon receiving or initiating any formal complaint, a complaint form is completed.
2. The original complaint form will be directed to the Human Resources Manager, who will take appropriate action, alongside the accused employees Department Head and the City Manager.
3. The Human Resources Manager will initiate the investigation process, if necessary.
4. In circumstances where the integrity of the investigation could be jeopardized by reducing the complaint to writing or where the confidentiality of a complainant is at issue, a supervisor shall orally report the matter to the employee's Supervisor or Department Head, who will initiate appropriate action. Proper documentation must be taken that includes the details of the complaint and any witnesses.
5. Responding to all complainants in a courteous and professional manner.
6. Resolving those personnel complaints that can be resolved in a timely manner.
7. Follow-up contact with the complainant should be made within 24 hours of the Department receiving the complaint or as soon a practicable .
8. If the matter is resolved and no further action is required, the supervisor will note the resolution on a complaint form and forward the form to Human Resources.
9. Promptly contacting the Human Resources Manager and their Department Head for direction regarding their roles in addressing a complaint that relates to sexual, racial, ethnic or other forms of prohibited harassment or discrimination.
10. Notify the appropriate labor units regarding the employee complaint/investigation.
The responsibilities of the Human Resources Manager include, but are not limited to:
The City encourages all employees to immediately report any instance of workplace bullying or harassment to their supervisor, The Human Resources Manager, and/or the City manager. In addition, any employee who believes he/she has witnessed bullying, and any person who has received a report of such conduct, whether the perpetrator is an employee or non-employee, should be immediately report the conduct to his/her supervisor, the Human Resources Manager, and/or the City Manager. City policy requires any supervisor who witnesses any bullying, irrespective of the reporting relationship, to immediately report it to the Human Resources Manager.
Early reporting and intervention have proven to be the most effective method of resolving actual or perceived incidents of bullying.
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PERSONNEL INVESTIGATIONS
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Any report of this type will be treated seriously, and will be investigated promptly and impartially. The City further encourages all employees to formally report any concerns of assault, battery or other bullying behavior of a criminal nature to the local Police Department.
It is the City’s intent to provide a workplace that is free from harassment, discrimination and retaliation. If an employee believes he/she has been subjected to any type of unlawful harassment, discrimination, or retaliation, he/she should notify his/her supervisor, department head or the City Manager.
Under no circumstances shall an employee who believes he/she has been the victim of discriminatory or sexual harassment be required to first report that harassment to a supervisor or other authority figure if that person or authority fire is the subject of the complaint or has failed to remedy the known harassment.
All persons shall report to their supervisor, manager, department head or Human Resources Manager any instances of discrimination or sexual harassment that they have directly observed, whether or not reported by the employee who is the object of the harassment.
A prompt and thorough investigation into the allegations will be conducted. Individuals with direct information pertaining to the complaint will be interviewed. To the extent possible, confidentiality will be maintained. Upon completion of the investigation, the City will determine a course of action, if appropriate. The complainant will be informed of the findings and the closure of the complaint.
SECTION V. INVESTIGATION PROCESS
Initial Assessment
• Upon receiving a complaint, the Human Resources Manager or designated investigator will assess the allegations to determine:
o Whether the issue falls within City policies and requires investigation. o If immediate action (e.g., temporary reassignment or administrative leave) is necessary.
Investigation Procedure
1. Assigning an Investigator
o Investigations may be conducted by HR personnel, the City’s contracted Labor Attorney, an external investigator, or the appropriate department head. o If allegations involve the City Executive level staff, an independent third-party investigator may be engaged.
2. Gathering Information
o Interviews will be conducted with the complainant, the subject of the complaint, and relevant witnesses.
o Relevant documents, emails, security footage, or other evidence will be reviewed.
3. Confidentiality
o Investigations will be handled with strict confidentiality, shared only with individuals who have a legitimate need to know.
o Retaliation against individuals involved in an investigation is strictly prohibited and subject to disciplinary action.
4. Findings and Conclusion
o A written investigation report will be prepared, summarizing findings and recommended actions.
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PERSONNEL INVESTIGATIONS
City Manager’s Office | 117 Macneil Street | San Fernando, CA 91340 | (818) 898-1202 | Policy # CW2025-008 (10/2025)| Page 4 of 5 POLICY/PROCEDURE:
o Each personnel complaint shall be classified with one of the following dispositions:
1. Unfounded - When the investigation discloses that the alleged acts did not occur or did not involve [department/office] members. Complaints that are determined to be frivolous will fall within the classification of unfounded (Penal Code § 832.8).
2. Exonerated - When the investigation discloses that the alleged act occurred but that the act was justified, lawful and/or proper.
3. Not sustained - When the investigation discloses that there is insufficient evidence to sustain the complaint or fully exonerate the member.
4. Sustained - A final determination by an investigating agency, commission, board, hearing officer, or arbitrator, as applicable, following an investigation and opportunity for an administrative appeal pursuant to Government Code § 3304 and Government Code § 3304.5 that the actions of an officer were found to violate law or [department/office] policy (Penal Code § 832.8).
o If an investigation discloses misconduct or improper job performance that was not alleged in the original complaint, the investigator shall take appropriate action with regard to any additional allegations.
SECTION VI. DISCIPLINARY AND CORRECTIVE ACTIONS
If misconduct is found, disciplinary actions may include:
• Verbal or written warnings
• Suspension without pay
• Demotion or reassignment
• Termination of employment
The City Manager, Human Resources & Risk Manager, and legal counsel will review disciplinary recommendations before implementation. If no policy violation is found, the case will be closed, and all parties will be notified.
SECTION VII. APPEAL PROCESS
Employees disciplined as a result of an investigation have the right to appeal decisions per the City’s grievance or disciplinary appeal procedures.
SECTION VIII. RETALIATION PROTECTION
The City strictly prohibits retaliation against employees who report concerns or participate in an investigation. Any employee found engaging in retaliation will face disciplinary action, up to and including termination.
October 6, 2025 CC Special & Regular Mtg Page 139 of 520
PERSONNEL INVESTIGATIONS
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SECTION IX. AUTHORITY
By order of City Council Motion (Resolution No. 8414), Policy adopted by the City Council on October 6, 2025. (Revised draft 9/11/2025)
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Intentionally
Left Blank
October 6, 2025 CC Special & Regular Mtg Page 142 of 520
AGENDA REPORT
POLICE DEPARTMENT 910 FIRST STREET, SAN FERNANDO, CA 91340 (818) 898-1250 WWW.SFCITY.ORG REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ Interim City To: Mayor Mary Mendoza and Councilmembers
From: Kanika Kith, Interim City Manager
By: Fabian Valdez, Police Chief
Jennifer Spatig, Management Analyst
Date: October 6, 2024
Subject: Consideration to Accept the California Office of Traffic Safety Selective Traffic Enforcement Program Grant Funds to Support Selective Traffic Enforcement Details and Adopt Resolution Appropriating the Funds
RECOMMENDATION:
It is recommended that the City Council:
a. Accept California Office of Traffic Safety (OTS) Selective Traffic Enforcement Program (STEP) Grant funds (Attachment “A” – Contract No. 2433), in the amount of $60,000 to help mitigate traffic safety issues through Driving Under the Influence (DUI) prevention, enforcement operations, education, and the purchase of related supplies and equipment;
b. Adopt Resolution No. 8410 (Attachment “B”) amending the budget for Fiscal Year (FY) 2025-2026 to appropriate the grant revenues and expenses; and c. Authorize the City Manager, or designee, to execute all related documents.
BACKGROUND:
1. On December 11, 2024, OTS announced their annual open enrollment for the 2025-2026 National Highway Traffic Safety Administration (NHTSA) Grant, which provides funding to local agencies to operate local selective traffic enforcement operations with the goal of reducing death, injuries, and economic losses.
2. On January 21, 2025, the City Council authorized staff to prepare and submit a grant application of up to $250,000 to the California Office of Traffic Safety.
3. On January 31, 2025, staffsubmitted a grant application requesting funds for activities related to distracted driving, occupant protection, pedestrian safety, and bicycle safety.
October 6, 2025 CC Special & Regular Mtg Page 143 of 520 Consideration to Accept the California Office of Traffic Safety Selective Traffic Enforcement Program Grant Funds to Support Selective Traffic Enforcement Details and Adopt Resolution Appropriating the Funds
4. On June 4, 2025, the Department received a notice of funding award (Attachment “C”) from OTS for the Selective Traffic Enforcement Program (STEP) Grant.
ANALYSIS:
The California Office of Traffic Safety (OTS) grant program is an important source of funding for local agencies working to reduce collisions and improve roadway safety. By administering federal National Highway Traffic Safety Administration (NHTSA) funds, OTS supports enforcement, education, and outreach programs that address the leading causes of trafficrelated deaths, injuries, and economic losses. The mission of OTS is to reduce deaths, injuries, and economic losses resulting from traffic collisions by awarding competitive grants to jurisdictions across the state, ensuring that resources are directed toward NHTSA’s priority areas such as impaired driving, distracted driving, pedestrian and bicycle safety, and traffic records improvement.
These priority areas include:
• Alcohol- and Drug-Impaired Driving • Police Traffic Services • Distracted Driving • Roadway Safety and Traffic Records • Motorcycle Safety • Emergency Medical Services
• Occupant Protection • Advertising/Marketing Programs
• Pedestrian and Bicycle Safety
By participating in OTS grant programs, including the Selective Traffic Enforcement Program (STEP) Grant, the City of San Fernando benefits from additional resources for expanded enforcement, education, and public awareness efforts. OTS funding enables the Police Department to implement strategies that align with several of NHTSA’s priority areas, such as impaired driving, distracted driving, pedestrian and bicycle safety, and overall traffic enforcement, with the goal of helping to save lives, reduce injuries, and enhance overall safety and quality of life within the community.
Allowable grant expenditures include personnel overtime, training, public outreach, and certain equipment purchases (items valued at $5,000 or more, with a useful life of at least one (1) year that directly support grant activities). Examples of eligible equipment include traffic safety trailers, speed display signs, breathalyzer instruments, and other specialized enforcement tools that enhance impaired-driving detection, traffic enforcement, or roadway safety efforts.
The OTS STEP Grant focuses on reducing traffic-related injuries and fatalities by funding enforcement and education activities that address high-risk driving behaviors such as speeding, impaired driving, distracted driving, and pedestrian safety violations. Grant funding allows local October 6, 2025 CC Special & Regular Mtg Page 144 of 520 Consideration to Accept the California Office of Traffic Safety Selective Traffic Enforcement Program Grant Funds to Support Selective Traffic Enforcement Details and Adopt Resolution Appropriating the Funds
agencies to increase patrol presence, conduct sobriety checkpoints, and launch public awareness campaigns aimed at promoting safe driving practices and reducing dangerous behaviors on the roads.
With funding awarded through the 2024-2025 OTS grant, the Department purchased DUI checkpoint supplies such as lights and reflective vests, completed two DUI checkpoints and one saturation patrol, and provided Standardized Field Sobriety Training and Advanced Roadside Impaired Driving Enforcement training to officers. The 2025–2026 STEP Grant will allow SFPD to continue addressing impaired driving, distracted driving, and pedestrian safety through expanded operations and education.
Based on the funding priorities above and available resources, the San Fernando Police Department (SFPD) received $60,000 through the STEP Grant for Fiscal Year (FY) 2025-2026 to conduct the following operations:
1. Two (2) DUI/DL Checkpoints
2. Three (3) DUI Saturation Patrols
3. Four (4) Traffic Enforcement operations
4. Two (2) Distracted Driving Enforcement Operation(s) targeting drivers using handheld cell phones and texting
5. Two (2) Pedestrian and/or Bicycle Enforcement Operations
6. One (1) Traffic Safety Educational Presentation to Community Members STEP Grant funds will reimburse the City for overtime expenses incurred during the above operations; in-state travel costs for officers attending grant-related training or conferences; and supplies necessary for conducting DUI checkpoints (e.g., safety vests, cones, portable lighting, and anti-fatigue mats).
BUDGET IMPACT:
The OTS STEP funds will cover the cost of the approved grant activities. As a reimbursable grant, it requires the SFPD to enter into an agreement with OTS to administer the grant. Adoption of the attached resolution is necessary to amend the FY 2025-2026 Adopted Budget to appropriate the grant revenues (110-3696-3685) and expenditures (110-225-3685-Various).
CONCLUSION:
Staff recommends that the City Council accept California OTS STEP Grant funds, in the amount of $60,000 to help mitigate traffic safety issues such as conducting DUI/ DL Checkpoints, DUI Saturation Patrols, Traffic Enforcement, Distracted Driving Enforcement, Bicycle and Pedestrian October 6, 2025 CC Special & Regular Mtg Page 145 of 520 Consideration to Accept the California Office of Traffic Safety Selective Traffic Enforcement Program Grant Funds to Support Selective Traffic Enforcement Details and Adopt Resolution Appropriating the Funds
Safety Enforcement, Traffic Safety presentations, and to purchase supplies and equipment to assist in DUI Prevention and traffic enforcement efforts; adopt a Resolution amending the budget for FY 2025-2026 to appropriate the grant revenues and expenses; and authorize the City Manager to execute all related documents.
ATTACHMENTS:
A. Contract No. 2433
B. Resolution No. 8410
C. Notice of Funding Award
October 6, 2025 CC Special & Regular Mtg Page 146 of 520 8/15/2025 2:54:59 PM Page 1 of 19
State of California – Office of Traffic Safety
GRANT AGREEMENT
GRANT NUMBER
PT26066
1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)
2. NAME OF AGENCY 3. Grant Period
San Fernando From:
To:
10/01/2025
09/30/2026 4. AGENCY UNIT TO ADMINISTER GRANT
San Fernando Police Department
5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect.
6. Federal Funds Allocated Under This Agreement Shall Not Exceed:
Allocation is contingent upon availability of federal funds. $60,000.00
7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
Schedule A – Problem Statement, Goals and Objectives and Method of Procedure Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable) Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable) Exhibit A – Certifications and Assurances
Exhibit B* – OTS Grant Program Manual
Exhibit C – Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
8. Approval Signatures
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Jennifer Spatig
Management Analyst
[email protected]
(818) 898-1254
910 First Street
San Fernando, CA 91340
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Nick Kimball
City Manager
[email protected]
(818) 898-1202
117 Macneil Street
San Fernando, CA 91340
(Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Erica Melton
Director of Administrative Services
[email protected]
(818) 898-1307
117 Macneil Street
San Fernando, CA 91340
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Stephanie Dougherty
Director
[email protected]
(916) 509-3030
2208 Kausen Drive Suite 300
Sacramento, CA 95758
(Signature) (Date) (Signature) (Date)
ATTACHMENT "A"
CONTRACT NO. 2433 October 6, 2025 CC Special & Regular Mtg Page 147 of 520 8/15/2025 2:54:59 PM Page 2 of 19
10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED
EXPENDITURES
AGREEMENT
TOTAL $60,000.00
AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above.
$60,000.00
PRIOR AMOUNT ENCUMBERED FOR THIS
AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $60,000.00
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu SAM #:
REGISTERED
ADDRESS:
CITY:
ZIP+4:
XARQWS6VM2N3
910 First Street
San Fernando
91340-2928
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
CONTRACT NO. 2433 October 6, 2025 CC Special & Regular Mtg Page 148 of 520 8/15/2025 2:54:59 PM Page 3 of 19
State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule A
GRANT NUMBER
PT26066
1. PROBLEM STATEMENT
Describe the city, county, or jurisdiction this grant will impact.
The City of San Fernando is 2.42 square miles with a resident population of approximately 24,000. The population density is approximately 10,381 residents per square mile, compared to the approximate 2,500 as reported by surrounding Los Angeles County. Encircled by the City of Los Angeles and bordered by three major interstate freeway systems, San Fernando experiences a substantial volume of transitory vehicular and pedestrian traffic due to its geographical location and several arterial streets that channel traffic from surrounding areas.
Navigating the roadways is essential for daily life, but safety is often compromised by factors such as distracted driving, non-compliance with traffic laws, impaired driving, and low seatbelt use. These issues particularly impact vulnerable groups, including children, teens, the elderly, pedestrians, and cyclists.
Crashes stemming from these behaviors can cause injuries, fatalities, and emotional and financial burdens for both families and the broader community.
Describe the problem(s) to be addressed, supported by current and relevant crash data. (most recent calendar year data/stats).
The San Fernando Police Department’s Selective Traffic Enforcement Program (STEP) aims to address critical traffic safety issues, including non-compliance with traffic laws among drivers, pedestrians, and cyclists, as well as the elevated risks posed by impaired and distracted driving. A lack of awareness and failure to follow traffic laws, particularly when combined with alcohol or drug impairment, significantly increases the likelihood of crashes and injuries.
Crash Data Summary (2022–2024)
The crash data for the City of San Fernando from 2022 to 2024 highlights notable trends in traffic incidents.
Fatal crashes decreased from three (3) in 2022 to one (1) in both 2023 and 2024. However, injury crashes showed variation, with 104 crashes in 2022, a reduction to 92 in 2023, and a slight increase to 99 in 2024 . The number of fatality victims followed a similar pattern, with three (3) fatalities in 2022, dropping to one (1) in 2023, and increasing slightly to two (2) in 2024. Injury victims also fluctuated, with 141 injured in 2022, 124 in 2023, and returning to 141 in 2024. This data, depicted in the summary below, reveals key contributing factors to crashes, such as alcohol involvement and speeding. Alcohol-involved crashes remained stable, with nine (9) crashes in both 2022 and 2023, and decreased slightly to eight (8) in 2024.
Speeding was also a significant factor, contributing to crashes and fatalities, alongside red-light violations and unsafe lane changes. These findings underscore the need for targeted enforcement and public education efforts.
Pedestrian and Bicyclist Safety
Non-motorists, including pedestrians and cyclists, who lack awareness of traffic laws and fail to comply with them are at risk of being involved in crashes, especially when combined with poor visibility or impairment.
This not only affects their safety but also the safety of others around them. Specific issues such as vehicles speeding, failing to stop for pedestrians in crosswalks, and failing to yield to bicyclists on roadways can directly impact the safety of all road users, leading to a higher risk of crashes and injuries. Non-compliance with bicycle laws by cyclists, such as riding on the wrong side of the road, can increase the risk of crashes involving all road users, not just children and teens. Pedestrian- and bicyclist- directed activities that will target youth and older community members are crucial for improving road safety for everyone. By teaching safer transportation behaviors and raising awareness about traffic laws and responsibilities, the project aims to reduce the number of pedestrians and bicyclists killed or injured in traffic-related crashes, benefiting all members of the community.
Seatbelt Use
Between January and October 2024, the San Fernando Police Department issued eight (8) citations for seatbelt violations. Drivers and passengers who fail to wear seatbelts are at a much higher risk of injury or CONTRACT NO. 2433 October 6, 2025 CC Special & Regular Mtg Page 149 of 520 8/15/2025 2:54:59 PM Page 4 of 19
death in the event of a crash. Despite the enforcement of seatbelt laws and ongoing public awareness campaigns, many still underestimate the importance of wearing seatbelts while operating or riding in a vehicle. This behavior not only jeopardizes the safety of individuals who choose not to buckle up but also poses a broader public safety concern.
In San Fernando, both residents and visitors are impacted by this issue, as inconsistent seatbelt use among drivers and passengers points to an urgent need for increased enforcement and public education to boost compliance with seatbelt laws. Without seatbelt use, individuals are far more vulnerable to being ejected from vehicles or suffering severe injuries in crashes—injuries that are often preventable or mitigated by simply wearing a seatbelt.
The consequences of seatbelt non-compliance extend beyond individual drivers and passengers. When someone is injured or killed in a crash due to not wearing a seatbelt, it causes emotional hardship for families and communities and adds financial strain on public resources. The medical and rehabilitation costs associated with injuries from unbuckled occupants can be significant, placing a burden on healthcare systems and taxpayer-funded resources.
Despite existing seat belt laws and public awareness efforts, a substantial portion of the population continues to overlook the importance of using seat belts while driving or riding in motor vehicles. This behavior not only endangers the individuals who choose not to buckle up but also poses a serious risk to public safety. In the context of the City of San Fernando, both residents and visitors who drive within its limits are affected by this issue. The lack of consistent seat belt usage among drivers indicates a pressing need for intervention to increase compliance with seat belt laws and promote safer driving habits. Without seat belts, drivers are more vulnerable to being ejected from their vehicles or suffering severe impact injuries during crashes. This not only endangers their lives but also increases the likelihood of sustaining injuries that could have been mitigated or prevented by wearing seat belts. The impact of non-compliance with seat belt laws extends beyond individual drivers to affect the broader community. Unbuckled drivers are more likely to be injured or killed in crashes, leading to emotional distress for their families and communities.
Furthermore, the costs associated with medical care and rehabilitation for injuries resulting from crashes involving unbuckled drivers can place a significant burden on healthcare systems and public resources.
Distracted Driving
Distracted driving continues to be a serious and widespread issue on roadways, contributing to a significant number of crashes, injuries, and fatalities each year. The increasing use of mobile devices, such as smartphones, tablets, and GPS systems, has made drivers more prone to distractions that divert attention from the road. In addition, activities like eating, adjusting vehicle controls, and interacting with passengers further exacerbate the problem, impairing driving performance and heightening the risk of crash.
Although public awareness efforts and laws have been implemented to reduce distractions while driving, distracted driving continues to pose a persistent threat to road safety. Effectively addressing this issue requires a comprehensive approach that targets the underlying causes of distraction, educates drivers on the risks, and enforces regulations to ensure compliance. By confronting distracted driving directly, the City of San Fernando aims to decrease the frequency and severity of crashes caused by driver inattention and enhance the overall safety of all road users.
Define the target population the grant intends to serve and how they are affected by the problem(s).
The target population for this grant includes drivers, passengers, pedestrians, and cyclists within the City of San Fernando, with a specific focus on the elderly, youth, and all drivers - particularly those prone to distractions or non-compliance with traffic laws. These groups are significantly affected by the following problems:
Non-compliance with traffic laws: Drivers, pedestrians, and cyclists who do not adhere to traffic laws face an elevated risk of being involved in crashes. This includes speeding, failure to yield, and improper road use, which endangers all road users, particularly pedestrians and cyclists. Youth and older community members are especially vulnerable to these risks due to their higher likelihood of being involved in or affected by pedestrian or cyclist-related crashes. Impaired and distracted driving: Drivers under the influence of alcohol or drugs, as well as those distracted by mobile devices or other activities, pose a serious danger to all road users. These behaviors significantly increase the likelihood of crashes, causing injury or death to drivers, passengers, pedestrians, and cyclists alike. The entire community is impacted by these issues, with CONTRACT NO. 2433 October 6, 2025 CC Special & Regular Mtg Page 150 of 520 8/15/2025 2:54:59 PM Page 5 of 19
vulnerable populations like youth and older adults being disproportionately affected by the increased risk of injury or fatality.
Seatbelt non-compliance: Drivers and passengers who fail to wear seatbelts are at a much higher risk of severe injury or death in the event of a crash. This issue affects both residents and visitors driving within San Fernando, and inconsistent seatbelt use contributes to a broader public safety concern. Unbuckled individuals are more likely to sustain preventable injuries, increasing the emotional and financial burden on their families and the community at large.
By addressing these traffic safety issues, the grant aims to reduce the frequency and severity of trafficrelated crashes, injuries, and fatalities, benefiting the entire community, particularly those most vulnerable to these risks.
2. PERFORMANCE MEASURES
A. Goals:
1. Reduce the number of persons killed in traffic crashes.
2. Reduce the number of persons injured in traffic crashes.
3. Reduce the number of pedestrians killed in traffic crashes.
4. Reduce the number of pedestrians injured in traffic crashes.
5. Reduce the number of bicyclists killed in traffic crashes.
6. Reduce the number of bicyclists injured in traffic crashes.
7. Reduce the number of persons killed in alcohol-involved crashes.
8. Reduce the number of persons injured in alcohol-involved crashes.
9. Reduce the number of persons killed in drug-involved crashes.
10. Reduce the number of persons injured in drug-involved crashes.
11. Reduce the number of persons killed in alcohol/drug combo-involved crashes.
12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.
13. Reduce the number of motorcyclists killed in traffic crashes.
14. Reduce the number of motorcyclists injured in traffic crashes.
15. Reduce hit & run fatal crashes.
16. Reduce hit & run injury crashes.
17. Reduce nighttime (2100 - 0259 hours) fatal crashes.
18. Reduce nighttime (2100 - 0259 hours) injury crashes.
B. Objectives: Target Number
1. Issue a news release announcing the kick-off of the grant by December 31st. The kick-off news releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release.
1 2. Participate and report data (as required) in the following campaigns; Quarter 1:
National Pedestrian Safety Month, National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: National Speed Prevention Campaigns, NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.
12 3. Develop (by December 31) and/or maintain a “DUI BOLO” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly. 12 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training. 2 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training. 2 6. Send law enforcement personnel to the Drug Recognition Expert (DRE) training (classroom and field training must be completed).
1 7. Send law enforcement personnel to the DRE Recertification training. 1
8. Send law enforcement personnel to SFST Instructor training. 1 CONTRACT NO. 2433 October 6, 2025 CC Special & Regular Mtg Page 151 of 520 8/15/2025 2:54:59 PM Page 6 of 19
9. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained.
2 10. Conduct DUI Saturation Patrol operation(s). 2
11. Conduct Traffic Enforcement operation(s), including but not limited to, primary crash factor violations.
4 12. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting.
2 13. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers. 2 14. Conduct Traffic Safety educational presentation(s) with an effort to reach community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety.
1 15. Send law enforcement personnel to DUI Checkpoint Planning and Management training.
2 16. Send law enforcement personnel to a POST certified implicit bias training, such as; Implicit Bias and Community Policing, Principles Policing, or Beyond Bias. 2 3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year) The department will develop operational plans to implement the “best practice” strategies outlined in the objectives section.
Conduct all training needed to implement the program, in the first quarter. Purchase all grant related supplies and materials to implement the program, in the first quarter. Items with a unit cost of $5,000 more (including tax and shipping) must comply with Buy America. In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify the “worst of the worst” repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver’s name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly. Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.
Media Requirements
Issue a news release approved by the OTS PIO announcing the kick-off of the grant by December 31 and after the grant is signed and executed, but no sooner than October 1, the start of the grant year. The kick-off release must be approved by the OTS PIO. If you are unable to meet the December 31 deadline to issue a kick-off press release, communicate reasons to your OTS grant coordinator and OTS PIO.
B. Phase 2 – Program Operations (Throughout Grant Year) Media Requirements
The following requirements are for all grant-related activities:
Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
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Send all PowerPoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.
The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator. Pre-approval is not required when using any OTS-supplied template for media advisories, news releases, social media graphics, videos or posts, or any other OTS-supplied educational material.
However, copy the OTS PIO at [email protected] and your OTS grant coordinator when any material is distributed to the media and public, such as a news release, educational material, or link to social media post.
If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator.
News releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are EXEMPT from the OTS PIO approval process.
The OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are EXEMPT from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your OTS grant coordinator with the embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email. Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval.
Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS grant coordinator for approval prior to the production or duplication. Use the following standard language in all press, media, and printed materials, space permitting:
Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult the OTS PIO and copy your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo.
Email the OTS PIO at [email protected] and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.
If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grantrelated event or program. Media and program highlights are to be reflected in QPRs. Any news releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year.
For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and OTS Grants Media Approval Process FAQs on the OTS website. Contact the OTS PIO or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted.
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C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)
1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)
2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
Collect and report quarterly, appropriate data that supports the progress of goals and objectives. Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
Collect, analyze and report statistical data relating to the grant goals and objectives.
4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.
5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule B
GRANT NUMBER
PT26066
FUND NUMBER CATALOG
NUMBER (CFDA)
FUND DESCRIPTION TOTAL AMOUNT
164AL-26 20.608 Minimum Penalties for Repeat
Offenders for Driving While
Intoxicated
$40,000.00
402PT-26 20.600 State and Community Highway
Safety
$16,300.00
405e DDL-26 20.616 Distracted Driving Laws $3,700.00
COST CATEGORY FUND
NUMBER
UNIT COST OR
RATE
UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
Overtime
DUI/DL Checkpoints 164AL-26 $11,000.00 2 $22,000.00
DUI Saturation Patrols 164AL-26 $3,000.00 3 $9,000.00
Benefits for 164AL OT @ 21.45% 164AL-26 $31,000.00 1 $6,650.00 Traffic Enforcement 402PT-26 $1,800.00 4 $7,200.00
Pedestrian and Bicycle Enforcement 402PT-26 $1,700.00 2 $3,400.00 Traffic Safety Educational Presentations 402PT-26 $500.00 1 $500.00 Benefits for 402PT OT @ 21.45% 402PT-26 $11,100.00 1 $2,381.00 Distracted Driving Enforcement 405e DDL26$1,523.20 2 $3,046.00 Benefits for 405e OT @ 21.45% 405e DDL26$3,047.00 1 $654.00 Category Sub-Total $54,831.00
B. TRAVEL EXPENSES
In State Travel 402PT-26 $2,819.00 1 $2,819.00
$0.00
Category Sub-Total $2,819.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub-Total $0.00
D. EQUIPMENT
$0.00
Category Sub-Total $0.00
E. OTHER DIRECT COSTS
DUI Checkpoint Supplies 164AL-26 $2,350.00 1 $2,350.00
Category Sub-Total $2,350.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
GRANT TOTAL $60,000.00
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule B-1
GRANT NUMBER
PT26066
BUDGET NARRATIVE
PERSONNEL COSTS
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Benefits for 164AL OT @ 21.45% - Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant.
Benefit Breakdown:
Medicare - 1.45%
WC - 20%
Total Benefits: 21.45%
Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Traffic Safety Educational Presentations - Overtime for grant funded traffic safety educational presentations conducted by appropriate department personnel.
Benefits for 402PT OT @ 21.45% - Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant.
Benefit Breakdown:
Medicare - 1.45%
WC - 20%
Total Benefits: 21.45%
Distracted Driving Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Benefits for 405e OT @ 21.45% - Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant.
Benefit Breakdown:
Medicare - 1.45%
WC - 20%
Total Benefits: 21.45%
TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Anticipated travel may include the OTS Traffic Safety Law Enforcement Forum. Local mileage for grant activities and meetings is included. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds.
CONTRACTUAL SERVICES
-
EQUIPMENT
-
OTHER DIRECT COSTS
DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS Device Supplies, PAS Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed.
INDIRECT COSTS
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-
STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.
Nothing in this “agreement” shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under.
The OTS grant funded activities must be separate from the CHP Cannabis Tax Fund Grant Program activities and maintained under separate accounting/tracking/other codes (example: the same DUI checkpoint may not be funded by both the CHP and the OTS).
Benefits for personnel costs can only be applied to straight time or overtime hours charged to the grant.
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Appendix A to Part 1300—Certifications and Assurances for Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117- 58)
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding.
Applicable provisions include, but are not limited to, the following:
GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:
23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended; Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58; 23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs; 2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;
2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
NONDISCRIMINATION
(applies to subrecipients as well as States)
The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:
Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
49 CFR part 21 (entitled Non-discrimination in Federally-Assisted Programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964); 28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964);
The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the
Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federallyfunded or not); Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38
State of California – Office of Traffic Safety
GRANT AGREEMENT
Exhibit A
GRANT NUMBER
PT26066
CONTRACT NO. 2433 October 6, 2025 CC Special & Regular Mtg Page 158 of 520 8/15/2025 2:54:59 PM Page 13 of 19
The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively.
GENERAL ASSURANCES
In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:
“No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA.”
The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.
SPECIFIC ASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:
1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.
2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
“The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”
3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred to as DOT order 1050.2A) [1]in every contract or agreement subject to the Acts and the Regulations.
4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.
5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.
6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.
7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.
8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the CONTRACT NO. 2433 October 6, 2025 CC Special & Regular Mtg Page 159 of 520 8/15/2025 2:54:59 PM Page 14 of 19
form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or
b. the period during which the Recipient retains ownership or possession of the property.
9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.
10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance.
By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any subrecipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.
The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient.
THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about:
1. The dangers of drug abuse in the workplace;
2. The grantee's policy of maintaining a drug-free workplace;
3. Any available drug counseling, rehabilitation, and employee assistance programs;
4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;
5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a); c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will—
1. Abide by the terms of the statement;
2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction; e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted—
1. Taking appropriate personnel action against such an employee, up to and including termination;
2. Requiring such employee to participate satisfactorily in a drug abuse assistance or CONTRACT NO. 2433 October 6, 2025 CC Special & Regular Mtg Page 160 of 520 8/15/2025 2:54:59 PM Page 15 of 19
rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.
POLITICAL ACTIVITY (HATCH ACT)
(applies to subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to subrecipients as well as States)
CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions;
3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to subrecipients as well as States)
INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES) CONTRACT NO. 2433 October 6, 2025 CC Special & Regular Mtg Page 161 of 520 8/15/2025 2:54:59 PM Page 16 of 19
1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.
4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.
6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.
7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart
9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS—PRIMARY TIER
COVERED TRANSACTIONS
1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and CONTRACT NO. 2433 October 6, 2025 CC Special & Regular Mtg Page 162 of 520 8/15/2025 2:54:59 PM Page 17 of 19
its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency;
b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.
2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.
INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart
9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).
8. Nothing contained in the foregoing shall be construed to require establishment of a system of CONTRACT NO. 2433 October 6, 2025 CC Special & Regular Mtg Page 163 of 520 8/15/2025 2:54:59 PM Page 18 of 19
records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—LOWER TIER
COVERED TRANSACTIONS
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.
BUY AMERICA
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.
CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)
GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:
1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.
2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.
DISCLOSURE REQUIREMENTS
CONTRACT NO. 2433 October 6, 2025 CC Special & Regular Mtg Page 164 of 520 8/15/2025 2:54:59 PM Page 19 of 19
No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:
1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.
2. NHTSA will review the disclosure and may require additional relevant information from the recipient.
If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.
3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.
PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.
POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website ( www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.
POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or reevaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving.
CONTRACT NO. 2433 October 6, 2025 CC Special & Regular Mtg Page 165 of 520 ATTACHMENT “B”
RESOLUTION NO. 8410
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN FERNANDO, CALIFORNIA, AMENDING THE BUDGET FOR FISCAL YEAR 2025-2026 ADOPTED ON JUNE 30, 2025, ALLOCATING CALIFORNIA OFFICE OF
TRAFFIC SAFETY SELECTIVE TRAFFIC ENFORCEMENT PROGRAM GRANT FUNDS TO SUPPORT THE POLICE DEPARTMENT’S TRAFFIC SAFETY
ENFORCEMENT EFFORTS
WHEREAS, the City Council has received and considered the proposed adjustment to the budget for Fiscal Year 2025-2026, commencing July 1, 2025, and ending June 30, 2026; and WHEREAS, the City Council has determined that it is necessary to amend the revenues and expenditures of the current City budget to help mitigate traffic safety issues by conducting Driving Under the Influence (DUI)/ Driver’s License (DL) Checkpoints, DUI Saturation Patrols, Traffic Enforcement, Distracted Driving Enforcement, Bicycle and Pedestrian Safety Enforcement, Traffic Safety presentations, and to purchase supplies and equipment to assist in DUI Prevention and traffic enforcement efforts; and
WHEREAS, an annual budget for the City of San Fernando for Fiscal Year beginning July 1, 2025 and ending June 30, 2026, a copy of which is on file in the City Clerk’s Office, was adopted on June 30, 2025.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN FERNANDO DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:
SECTION 1. The following adjustments are made to the City Budget:
CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS) SELECTIVE TRAFFIC ENFORCEMENT
PROGRAM (STEP) FUNDS
Increase in Revenues $ 60,000
Account No. 110-3696-3685
Increase in Expenditures $ 60,000
Account No. 110-225-3685-4105 $ 54,831
Account No. 110-225-3685-4360 $ 2,819
Account No. 110-225-3685-4300 $ 2,350
October 6, 2025 CC Special & Regular Mtg Page 166 of 520 RES. NO. 8410
2 SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.
PASSED, APPROVED, AND ADOPTED THIS 6th day of October 2025.
Mary Mendoza, Mayor of the City of San
Fernando, California
ATTEST:
Julia Fritz, City Clerk
October 6, 2025 CC Special & Regular Mtg Page 167 of 520 RES. NO. 8410
3 CERTIFICATION
I, City Clerk of the City of San Fernando, California, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 8410 which was regularly introduced and adopted by the City Council of the City of San Fernando, California, at a regular meeting thereof held on the 6th day of October, 2025, by the following vote of the City Council:
AYES:
NAYS:
ABSENT:
ABSTAINED:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Fernando, California, this _____ day of October, 2025.
Julia Fritz, City Clerk
October 6, 2025 CC Special & Regular Mtg Page 168 of 520 From: OTS Email
To: Jennifer Spatig
Subject: OTS Tentatively Approved Your Application 26-006463 Date: Wednesday, June 4, 2025 2:40:44 PM
CAUTION: External Sender
This email originated from outside of the organization. Exercise caution when clicking on links or opening attachments unless you recognize the sender and know the content is safe. Please report all suspicious emails to the City's IT Division.
Congratulations! Through a competitive process, the Office of Traffic Safety (OTS) has tentatively approved your application 26-006463 in the amount of $60,000 with the proposal titled "Selective Traffic Enforcement Program (STEP)." This tentative award is contingent on approval from the National Highway Traffic Safety Administration.
Please do not publicly announce this tentative award until the grant agreement is fully negotiated and signed by the OTS.
Your OTS Coordinator will contact you to discuss your proposal and explain the grant development process. It is our goal to have grants start the first of October. Costs incurred and accrued prior to the grant start date are not reimbursable. Please notify your coordinator if approval from a City Council or the Board of Supervisors is required. You should begin that process now to avoid a delay in executing your grant. If you have questions, please contact Ruby Leung, Grant Coordinator at [email protected].
Thank you for your commitment to traffic safety so that everyone traveling on California roadways can go safely.
Sincerely,
Stephanie Dougherty
Director
ATTACHMENT "C"
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October 6, 2025 CC Special & Regular Mtg Page 172 of 520
AGENDA REPORT
REVIEW: ☒ City Clerk ☒ Director of Admin. Services ☒ Interim City Manager CITY MANAGER’S OFFICE 117 MACNEIL STREET, SAN FERNANDO, CA 91340 (818) 898-1202 WWW.SFCITY.ORG To: Mayor Mary Mendoza and Councilmembers
From: Kanika Kith, Interim City Manager
By: Will Pettener, Assistant to the City Manager
Cristina Moreno, Social Services Coordinator
Date: October 6, 2025
Subject: Consideration to Approve a Memorandum of Understanding with Alzheimer’s Los Angeles to Provide Education and Resources Related to Alzheimer’s Disease and Other Dementias
RECOMMENDATION:
It is recommended that the City Council:
a. Approve a Memorandum of Understanding (MOU) with Alzheimer’s Los Angeles (ALA) (Attachment “A” – Contract No. 2422) to provide education and resources related to Alzheimer’s Disease and other dementias; and
b. Authorize the City Manager, or designee, to make non-substantive changes and execute the agreement.
BACKGROUND:
1. Since 2014, ALA has functioned as an informal partner of the City, beginning initially with the implementation of quarterly workshops for residents and now offering a monthly “Healthy Brains” series.
2. On December 6, 2023, the Business and Community Resource Center (BCRC) was established to function as a hub for local businesses and to support housing, financial, and food resilience opportunities for the community, through a series of community partnerships and events.
3. On September 2, 2025, the City Council approved staff’s request to continue the item to a future City Council meeting.
October 6, 2025 CC Special & Regular Mtg Page 173 of 520 Consideration to Approve a Memorandum of Understanding with Alzheimer’s Los Angeles to Provide Education and Resources Related to Alzheimer’s Disease and Other Dementias