1 City Council Regular Meeting Agenda – June 21, 2022
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CITY OF SAN GABRIEL
CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, June 21, 2022 - 6:30 P.M.
City Hall Council Chamber
425 South Mission Drive
San Gabriel, California 91776
Mark Lazzaretto
City Manager
Keith Lemieux
City Attorney
Julie Nguyen
City Clerk
Kevin B. Sawkins
City Treasurer
Tony Ding
Mayor
John R. Harrington
Vice Mayor
Denise Menchaca
Council Member
Carina Rivera
Council Member
John Wu
Council Member
City Council Regular Meeting Agenda – June 21, 2022 2
City Council Regular Meeting Agenda
Tuesday, June 21, 2022
CALL TO ORDER
PLEDGE OF ALLEGIANCE LED BY: Council Member Rivera
ROLL CALL: Mayor Ding, Vice Mayor Harrington, Council Members Menchaca, Rivera, Wu
1. APPROVAL OF AGENDA ORDER
2. PRESENTATIONS – None.
3. PUBLIC COMMENT
4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council or audience requests separate discussion.
A. RESOLUTION NO. 22-42 REAUTHORIZING THE CITY COUNCIL AND THE CITY’S COMMISSIONS TO IMPLEMENT TELECONFERENCE ACCESSIBILITY FOR CONDUCTING PUBLIC MEETINGS PURSUANT TO ASSEMBLY BILL 361 Resolution No. 22-42 makes findings that allow the City to continue implementation of teleconference/internet-based accessibility for public meetings under state-of-emergency provisions.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 22-42 regarding the use of teleconferencing for public meetings.
B. APPROVAL OF MINUTES
The minutes are a record of the official actions taken at the City Council meeting.
1. Minutes of the City Council Special Meeting of June 6, 2022.
2. Minutes of the City Council Special Meeting of June 7, 2022.
3. Minutes of the City Council Regular Meeting of June 7, 2022.
City Council Regular Meeting Agenda – June 21, 2022 3
Recommended Action: Approval.
C. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented to the City Council for review and approval.
Recommended Action:
Staff recommends that the City Council approve Material Demands as presented.
D. CASH AND INVESTMENT REPORT – MAY 2022
In accordance with the City of San Gabriel’s 2021-22 Adopted Investment Policy (Resolution No. 21-30 dated July 20, 2021) and California Government Code Section 53646, the Finance Director is to render an investment report to the City Council, City Treasurer, City Manager, and the City Attorney. The May 2022 Cash and Investment Report is presented to receive and file in accordance with the City’s adopted 2021-22 Investment Policy.
Recommended Action:
Staff recommends that the City Council receive and file the Cash and Investment Report for May 2022.
E. MONTHLY BUDGET UPDATE – MAY 2022
This staff report provides the monthly budget update for the City’s General Fund and Mission Playhouse as of May 31, 2022. The monthly budget incorporates the actual revenue received and expenditures that have occurred through May 31, 2022, and projects the financial results for the year ending on June 30, 2022.
Recommended Action:
Staff recommends that the City Council receive and file the report.
F. AGREEMENT FOR USE OF SMITH PARK POOL BY MID VALLEY WATER POLO
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Mid Valley Water Polo has used Smith Park Pool since October 2020 for their regular water polo team practices. On June 30, 2022, the Agreement between the City of San Gabriel and Mid Valley Water Polo for the use of Smith Park Pool will expire.
Recommended Action:
Staff recommends that the City Council approve the Agreement for Mid Valley Water Polo’s use of Smith Park Pool to be effective July 1, 2022, and authorize the City Manager to execute the agreement.
G. AGREEMENT FOR USE OF SMITH PARK POOL BY SAN GABRIEL SEA GULLS The San Gabriel Sea Gulls (SGSG) use Smith Park pool for their regular swim team use and uses the pool throughout the year for its swim team practices and swim meets. On July 30, 2022 the Agreement between the City of San Gabriel and the San Gabriel Sea Gulls for the use of Smith Park Pool will expire.
Recommended Action:
Staff recommends that the City Council approve the Agreement for San Gabriel Sea Gulls use of Smith Park pool to be effective July 1, 2022, and authorize the City Manager to execute the agreement.
H. AGREEMENT FOR USE OF SMITH PARK POOL BY MONTEREY PARK
MANTA RAYS
The Monterey Park Manta Rays (MPMR) have begun use of Smith Park Pool for their regular swim team practice and practice outside of the San Gabriel Sea Gulls practice times. On June 30, 2022, the Agreement between the City of San Gabriel and Monterey Park Manta Rays will expire.
Recommended Action:
Staff recommends that the City Council approve the Agreement for Monterey Park Manta Rays use of Smith Park Pool to be effective July 1, 2022, and authorize the City manager to execute the agreement.
I. AWARD CONSTRUCTION CONTRACT TO VASILJ, INCORPORATED FOR THE DEL MAR AVENUE SEWER REHABILITATION PROJECT CONTRACT NO.
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22-03 (CAPITAL IMPROVEMENT PROJECT 4-14-01) IN THE AMOUNT NOT TO EXCEED $1,969,338
The 2009 Sewer Master Plan identified $30 million in needed capacity upgrades and structural repairs to the City’s sanitary sewer system. The original Sewer Master Plan identified a need to increase the flow capacity of the sewer line along Del Mar Avenue between Bencamp Street and Lime Avenue. These sewer improvements are also required as part of the March 2016 Consent Judgment between the City and the Regional Water Quality Control Board. The City Council will consider an award of a construction contract for the Del Mar Sewer Rehabilitation Project from Bencamp Street to Lime Avenue to Vasilj, Inc. for an amount not to exceed $1,969,338. This project will replace the existing 12-inch sewer main with a new 15-inch sewer main. This award would also require adoption of a resolution to increase the previously-budgeted amount of $1,035,205.29. Sewer Funds of $1,035,205.29 are available in the approved Fiscal Year 2021-22 CIP 4-14-01 budget, and $934,132.71 of additional Sewer Funds shall be appropriated via Resolution No. 22-41 into the CIP 4-14-01 budget account 122-800-38-97-728.
Recommended Action:
Staff recommends that the City Council:
1. Adopt Resolution No. 22-41;
2. Approve plans and specifications for the Del Mar Sewer Rehabilitation Project Contract No. 22-03 (CIP 4-14-01);
3. Authorize the City Manager to execute a construction contract with Vasilj, Inc. for a total bid amount of $1,790,308; and
4. Authorize the City Manager to approve a Purchase Order with Vasilj, Inc. for an amount not to exceed $1,969,338, which includes a 10% construction contingency.
J. RESOLUTION NO. 22-39 APPROVING A REQUEST FOR TEMPORARY STREET CLOSURE ON THE 300 BLOCK OF BRIDGE STREET
The Public Works Department received a request from Derek Mandee, resident at 324 Bridge Street, for a temporary street closure. The purpose of this request is to hold a block party which will be held on Sunday, July 3, 2022, on the 300 block of Bridge Street between Sycamore Drive to the end of the cul-de-sac from 3:00 p.m. to 8:30 p.m.
Recommended Action:
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Staff recommends that the City Council adopt Resolution No. 22-39 authorizing closure on Bridge Street between Sycamore Drive to the end of the cul-de-sac from 3:00 p.m. to 8:30 p.m. on Sunday, July 3, 2022.
K. FIFTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH RKA CONSULTING GROUP TO INCREASE THE CONTRACT AMOUNT BY $39,000
FOR ADDITIONAL ENGINEERING SERVICES FOR THE WALNUT GROVE
AVENUE AND BROADWAY INTERSECTION IMPROVEMENT PROJECT
Due to COVID-19 impacts, a property ownership title change, additional coordination, valuation adjustments, and extended negotiations with the affected property owner for temporary construction easements, the existing contract with RKA Consulting Group needs to be amended to increase the scope of work for additional right-of-way acquisition services, to extend contract time, and to increase the contract amount by $39,000. Funding is available in the approved budget from Capital Improvement Project 1-08-11 in account 122-800-55- 97-706.
Recommended Action:
Staff recommends that the City Council:
1. Authorize the City Manager to execute a Fifth Amendment of the Professional Service Agreement with RKA Consulting Group; and
2. Authorize a Change Order that increases Purchase Order #8775 (a continuation of services previously covered by Purchase Order #6360 with an initial allocation of $22,071.20) by $39,000 from account #122-800-55- 97-706 for a total Purchase Order amount of $61,071.20 for additional acquisition services.
5. PUBLIC HEARING – None.
6. CONTINUED BUSINESS – None.
7. NEW BUSINESS – None.
8. PUBLIC COMMENT
9. CITY MANAGER’S REPORT
10. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
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Each Council Member may address the City Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended.
11. CLOSED SESSION – None.
12. ADJOURNMENT
The next regular City Council meeting will be held on Tuesday, July 19, 2022 at 6:30 P.M. Information regarding matters to be considered at each meeting will be available on the Friday before the City Council Meeting on the City’s website at www.sangabrielcity.com.
Materials Available for Inspection. You may view agenda items online at www.sangabrielcity.com/agendacenter. Materials related to an item on this Agenda, submitted to the City Council after distribution of the Agenda packet, will be posted on the City website.
Persons with Disabilities. Upon request, this Agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.
Persons requesting a Translator. Any person requesting translation for the meeting must notify the City Clerk’s Department at [email protected] at least 48 hours before the meeting.
Questions about this Agenda? Should any person have a question concerning any of the above Agenda items prior to the meeting, please contact the City Clerk at [email protected] during regular office hours.
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