1 City Council Regular Meeting Agenda – July 19, 2022
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CITY OF SAN GABRIEL
CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, July 19, 2022 - 6:30 P.M.
City Hall Council Chamber
425 South Mission Drive
San Gabriel, California 91776
Mark Lazzaretto
City Manager
Keith Lemieux
City Attorney
Julie Nguyen
City Clerk
Kevin B. Sawkins
City Treasurer
Tony Ding
Mayor
John R. Harrington
Vice Mayor
Denise Menchaca
Council Member
Carina Rivera
Council Member
John Wu
Council Member
AMENDED AGENDA 07/15/2022
Item 7C – Recommendation updated
City Council Regular Meeting Agenda – July 19, 2022 2
City Council Regular Meeting Agenda
Tuesday, July 19, 2022
CALL TO ORDER
PLEDGE OF ALLEGIANCE LED BY: Council Member Wu
ROLL CALL: Mayor Ding, Vice Mayor Harrington, Council Members Menchaca, Rivera, Wu
1. APPROVAL OF AGENDA ORDER
2. PRESENTATIONS
A. PROCLAMATION FOR PARKS MAKE LIFE BETTER MONTH
3. PUBLIC COMMENT
4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council or audience requests separate discussion.
A. RESOLUTION NO. 22-44 REAUTHORIZING THE CITY COUNCIL AND THE CITY’S COMMISSIONS TO IMPLEMENT TELECONFERENCE ACCESSIBILITY FOR CONDUCTING PUBLIC MEETINGS PURSUANT TO ASSEMBLY BILL 361 Resolution No. 22-44 makes findings that allow the City to continue implementation of teleconference/internet-based accessibility for public meetings under state-of-emergency provisions.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 22-44 regarding the use of teleconferencing for public meetings.
B. APPROVAL OF MINUTES
The minutes are a record of the official actions taken at the City Council meeting.
1. Minutes of the City Council Regular Meeting of June 21, 2022.
City Council Regular Meeting Agenda – July 19, 2022 3
Recommended Action: Approval.
C. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented to the City Council for review and approval.
Recommended Action:
Staff recommends that the City Council approve Material Demands as presented.
D. CASH AND INVESTMENT REPORT – JUNE 2022
In accordance with the City of San Gabriel’s 2021-22 Adopted Investment Policy (Resolution No. 21-30 dated July 20, 2021) and California Government Code Section 53646, the Finance Director is to render an investment report to the City Council, City Treasurer, City Manager, and the City Attorney. The June 2022 Cash and Investment Report is presented to receive and file in accordance with the City’s adopted 2021-22 Investment Policy.
Recommended Action:
Staff recommends that the City Council receive and file the Cash and Investment Report for June 2022.
E. RESOLUTION NO. 22-49 RESCINDING RESOLUTION NO. 21-12 AND
ADOPTING RULES OF ORDER FOR THE CONDUCT OF CITY MEETINGS IN
ORDER TO UPDATE THE MEETING SCHEDULE, AND STANDARDIZE
ATTENDANCE, DISCLOSURE, AND REGULATORY REQUIREMENTS
From time to time, revisions are required to the Rules of Order governing City meetings in order to conform with changes the City Council or Commissions have requested, and as efficiencies are identified to facilitate the orderly conduct of meetings. Resolution No. 22-49 would rescind the current Rules of Order and establish updated Rules of Order for City meetings incorporating a new meeting schedule for the Community Services Commission and standardized attendance, disclosure and regulatory requirements.
Recommended Action:
City Council Regular Meeting Agenda – July 19, 2022 4
Staff recommends that the City Council adopt Resolution No. 22-49 rescinding Resolution No. 21-12 and adopting revised Rules of Order for the conduct of City meetings.
F. RESOLUTION NO. 22-45 APPROPRIATING ADDITIONAL FUNDING IN THE AMOUNT OF $4,692 FOR THE OMITTED SALES TAX OF $14,145 ON THE
PREVIOUSLY-AUTHORIZED PURCHASE CONTRACT FOR AN ALTEC LIFT
BUCKET TRUCK
On April 19, 2022, City Council approved the purchase of a new Ford F-550 Truck with an Altec Lift Bucket System via a Sourcewell contract for the Field Operations Division. Unfortunately, the sales tax amount was inadvertently omitted on the quote and was overlooked by staff. The original proposed quote for $142,547 did not include sales tax on the vehicle. Staff has since acquired an updated quote that includes our 10.25% sales tax. The new purchase price with sales tax included is $156,692. The adopted Fiscal Year 2021-22 Budget included $152,000 from the Gas Tax budget account 124-800-41-99-767 for the purchase of an aerial lift bucket truck. If approved, an appropriation of $4,692 from the Gas Tax fund to budget account 124-800-41-99-767 will be required.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 22-45 and authorize the City Manager to approve a Purchase Order with Altec Industries Inc., in an amount not to exceed $156,692, which is inclusive of sales tax from the Gas Tax budget account 124-800-41-99-767 and void the previouslyapproved purchase order request for $142,547.
G. RESOLUTION NO. 22-43 APPROVING THE FILING OF A GRANT
APPLICATION FOR FUNDING FROM THE LOS ANGELES COUNTY
REGIONAL PARK AND OPEN SPACE DISTRICT FOR THE VINCENT LUGO
PARK ACCESS PATH AND BRIDGE REPLACEMENT PROJECT
In November 2016, the County of Los Angeles voters approved the Safe, Clean Neighborhood Park, Open Space, Beaches, River Protection, and Water Conservation Measure, also known as Measure A. The Measure A grant is funded through an annual special tax on all taxable real property in the County.
Funding is available for projects that repair and upgrade parks and recreational facilities; create new parks; preserve and protect open spaces and beaches, and support recreational programming. The Los Angeles County Regional Park and Open Space District (RPOSD) is responsible for implementing and City Council Regular Meeting Agenda – July 19, 2022 5
administering the Measure A grants. RPOSD facilitates online grant application and administrative processes and provides oversight. There is no fiscal impact on the budget at this time.
Recommended Action:
Staff recommends that the City Council:
1. Adopt Resolution No. 22-43;
2. Authorize the filing of the Grant Application with the Los Angeles County Regional Park and Open Space District; and
3. Authorize the City Manager or his designee to execute any further documents required for the project's funding.
H. AWARD CONSTRUCTION CONTRACT NO. 22-01 IN THE AMOUNT OF $845,000 TO COLICH & SONS, LIMITED PARTNERSHIP FOR THE
SUBMERSIBLE PUMP INSTALLATION FOR SEWER PUMP STATION
PROJECT AT THE CITY’S SEWER LIFT STATION
The City’s Sewer Lift Station is located at the corner of McGroarty Street and Mission Road, and was constructed in 2016 as a requirement of the Alameda Corridor-East (ACE) Train Trench Project. It is in need of multiple upgrades due to design and function deficiencies, which has led to multiple pump failures and two sewage overflows. The existing pump design with two Gorman-Rupp 40 horsepower-motor pumps, is unable to effectively process thick grease and solid materials, which frequently enter our pumps and overheats the motors.
This outdated design is prone to losing prime, fouling and cavitation at the impellers, and plugged at inlets, causing the loss of one pump and progressive overheating of the other. Public Works Staff has had to respond frequently to address these problems during events and weekends, in recent months. Funds are available in the Fiscal Year 2022-23 approved budget with Capital Improvement Project (CIP) 4-20-01 (Phase 2) and under sewer budget accounts 122-800-38-97-403.
Recommended Action:
Staff recommends that the City Council:
1. Approve plans and specifications for Installation of Three Submersible Pumps at the Sewer Lift Station per Construction Contract No. 22-01; City Council Regular Meeting Agenda – July 19, 2022 6
2. Award the Contract to Colich & Sons, LP and authorize the City Manager to execute Construction Contract No. 22-01 with Colich & Sons, LP for a total bid amount of $845,000; and
3. Authorize the City Manager to approve a Purchase Order with Colich & Sons, LP for an amount not to exceed $925,000 which includes a 10% construction contingency.
I. RESOLUTION NO. 22-46 APPROVING A REQUEST FOR TEMPORARY STREET CLOSURE ON THE 400 BLOCK OF SEGOVIA AVENUE
The Public Works Department received a request from Louis Felix, resident at 453 Segovia Avenue, for a temporary street closure. The purpose of this request is to hold a block party which will be held on Sunday, August 14, 2022, on the 400 block of Segovia Avenue between Roses Road and Leslie Drive from 4:00 p.m. to 8:00 p.m. There is no fiscal impact to the budget for this event.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 22-46 authorizing closure on Segovia Avenue between Roses Road and Leslie Drive from 4:00 p.m. to 8:00 p.m. on Sunday, August 14, 2022.
J. ACCEPTANCE OF LOS ANGELES COUNTY MEASURE B GRANT FUNDING IN THE AMOUNT OF $163,860 FOR THE PURCHASE OF THREE CARDIAC
MONITOR DEFIBRILLATORS
The San Gabriel Fire Department has been awarded $163,860 grant, form Los Angeles County Measure B funds, a special assessment approved by voters in 2002 to improve Emergency Medical Services, Trauma Centers and Bioterrorism Response capabilities within Los Angeles County. The grant funds will be used to purchase three Zoll X Series Cardiac Monitor Defibrillators and upgrade current X Series Monitor Defibrillators. The City was awarded $163,860 from the County of Los Angeles Measure B Special Assessment.
Recommended Action:
Staff recommends that the City Council:
1. Make a motion to adopt Resolution No. 22-51, which will increase account 186-3234 by $163,860 (revenue account);
2. Increase the Fire Department budget by $163,860 in account 124-761-57- 99-380;
City Council Regular Meeting Agenda – July 19, 2022 7
3. Authorize the City Manager to accept the Measure B award per the attachments of “Measure B Advisory Board Recommendation for Funding” and “Los Angeles County Measure B Monitor Purchase Agreement;” and
4. Authorize the Fire Chief to purchase three (3) Zoll X Series Cardiac Monitors and upgrades for existing monitors as specified in attachment “Zoll Medical Quotation.”
K. FISCAL YEAR 2022-2023 FIRE DEPARTMENT SUPPLIES AND EQUIPMENT
OPEN PURCHASE ORDERS
The San Gabriel Fire Department, in the course of daily operations, maintains a supply of expendable items and durable equipment to fulfill its mission. Open purchase orders are requested at the beginning of each Fiscal Year (FY) used to keep the Department stocked with personal protective equipment, paramedic and firefighting supplies, delivered on an as-needed basis. Vendors, reviewed regularly, are selected through competitive bid, piggyback and cooperative purchasing agreements. Paramedic and Firefighting equipment and supplies are budgeted for FY 2022-2023 as line items.
Recommended Action:
Staff recommends that the City Council authorize the issuance of open purchase orders in the amount of $60,000 to Lift Assist, Incorporated and in the amount of $55,000 to Municipal Emergency Services. Pursuant to Title III, Section 34.35 of the San Gabriel Municipal Code, the City may piggyback on a contract or cooperative purchasing agreement prepared by and processed through another local, state, or federal government agency.
5. PUBLIC HEARING – None.
6. CONTINUED BUSINESS – None.
7. NEW BUSINESS
A. CONSIDERATION OF ADOPTION OF POLICE DEPARTMENT LEXIPOL POLICY, SECTION 707, MILITARY EQUIPMENT, PURSUANT TO ASSEMBLY BILL (AB) 481 MILITARY EQUIPMENT ACQUISITION, USE, AND
REPORTING
In the wake of several high-profile incidents, recent policing reform efforts have resulted in changes in legislation that directly impact policing in the City of San Gabriel. As a result of emerging concerns related to the use of military-style City Council Regular Meeting Agenda – July 19, 2022 8
equipment by local law enforcement, and the requisite oversight and accountability, Assembly Bill 481 was passed. It mandates certain requirements for the acquisition, use, and funding of military-style equipment including the development of “Council”-approved and publically-posted Department policies and procedures. This item, if approved, would meet that requirement.
Recommended Action:
Staff recommends that the City Council approve and adopt San Gabriel Police Department, Lexipol Manual Section 707, Military Equipment, and associated protocols pursuant to AB 481.
B. LOGO AND BRANDING GUIDE FOR RIDESG TRANSIT
The Community Services Department will provide the City Council options for the RideSG logo and branding guide.
Recommended Action:
Staff recommends that the City Council approve the selected logo and color palette for the new transit program.
C. CITY CLERK DEPARTMENT UPDATE
The City Clerk Department serves as a guardian for transparency and accessibility to the public, as well as the historian for legislative actions. This presentation will provide an overview of the history, duties, accomplishments, and ongoing projects of the Department.
Recommended Action:
This is an informational item only; no action required.
8. PUBLIC COMMENT
9. CITY MANAGER’S REPORT
10. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the City Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended.
City Council Regular Meeting Agenda – July 19, 2022 9
11. CLOSED SESSION – None.
12. ADJOURNMENT
The City Council will adjourn the meeting in memory of Esther Woo Jan.
The next regular City Council meeting will be held on Tuesday, August 16, 2022 at 6:30 P.M. Information regarding matters to be considered at each meeting will be available on the Friday before the City Council Meeting on the City’s website at www.sangabrielcity.com.
Materials Available for Inspection. You may view agenda items online at www.sangabrielcity.com/agendacenter. Materials related to an item on this Agenda, submitted to the City Council after distribution of the Agenda packet, will be posted on the City website.
Persons with Disabilities. Upon request, this Agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.
Persons requesting a Translator. Any person requesting translation for the meeting must notify the City Clerk’s Department at [email protected] at least 48 hours before the meeting.
Questions about this Agenda? Should any person have a question concerning any of the above Agenda items prior to the meeting, please contact the City Clerk at [email protected] during regular office hours.
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