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MINUTES OF AUGUST 16, 2022
REGULAR MEETING OF THE SAN GABRIEL CITY COUNCIL
CALL TO ORDER
Mayor Ding called the regular meeting of the San Gabriel City Council to order at 6:45 P.M. on Tuesday, August 16, 2022, in the Council Chamber at City Hall, 425 South Mission Drive, San Gabriel, California, 91776.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Ding.
ROLL CALL
Council Members Present:
Council Members Absent:
Staff Members Present:
CLOSED SESSION REPORT
Denise Menchaca, Carina Rivera, John Wu, Vice Mayor
John R. Harrington, and Mayor Tony Ding.
None.
City Manager Mark Lazzaretto, Assistant City Attorney
Martin Koczanowicz, Police Chief Eugene Harris, Chief
City Clerk Sharon Clark, Public Works Director/City
Engineer Greg de Vinck, Human Resources/Risk
Management Director Edward Macias, Finance Director
William Kaholokula, Fire Division Chief Bradley Davis,
Mission Playhouse Manager Elias Bourjeili, Economic
Development Manager Caroline Velarde, and Assistant
City Clerk Marilyn Bonus.
Special City Council Meetings of August 2, 2022, and August 16, 2022, same item both meetings:
A CONFERENCE WITH LABOR NEGOTIATOR (GOVERNMENT CODE §54957.6) City Negotiators - City Manager Lazzaretto, City Attorney Lemieux, and Human Resources/Risk Management Director Macias, Labor Relations Counsel Steve Filarsky.
Regarding the following Employee Organizations - San Gabriel Police Officers' Association, San Gabriel Police Management Group, San Gabriel Firefighters' Association, San Gabriel Fire Management Group and all Unrepresented Employees.
Assistant City Attorney Koczanowicz announced that no reportable action was taken at either meeting.
ANNOUNCEMENTS
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Chief City Clerk Clark provided information for the public on how to view the meeting and how to request meeting agendas.
1. APPROVAL OF AGENDA ORDER
Hearing no objection, Mayor Ding stated the agenda order was approved.
2. PRESENTATIONS
A. UPPER SAN GABRIEL VALLEY MUNICIPAL WATER DISTRICT PRESENTATION
ABOUT EMERGENCY CONSERVATION INITIATIVES AND DROUGHT
CONDITIONS
General Manager Tom Love and District 2 Director Charles Trevino of the Upper San Gabriel Valley Municipal Water District made the presentation.
3. PUBLIC COMMENT
Dr. Chasity Jennings-Nunez provided comments about a recent march in support of reproductive freedom and suggested that San Gabriel should proclaim itself a Reproductive Freedom city.
Stanley Lam, resident, spoke about the San Gabriel Mission Fiesta and the Walk to L.A.
Debbie Kilgore, resident, stated she had enjoyed attending recent strategic-planning City Council meetings, and asked about parking-permit machine locations and about communications from the water districts which service the City.
City Manager Lazzaretto provided location information for the parking-permit machines.
Eric Chan, resident, expressed appreciation for the water district presentation during the meeting, and reminded the community that as an elected director of the San Gabriel County Water District, he is available for questions about his District and how everyone can conserve.
4. CONSENT CALENDAR
Chief City Clerk Clark announced that staff had requested that item J be pulled for separate consideration.
A motion was made by Council Member Menchaca, seconded by Vice Mayor Harrington, to approve Consent Calendar Items 4A - 41 and 4K as presented.
Motion carried by a vote of 5-0 as follows:
AYES:
NOES:
ABSTAIN:
ABSENT:
MENCHACA, RIVERA, WU, HARRINGTON, DING
NONE
NONE
NONE
Regarding Item J, Metro Project Manager Lourdes Kriste gave an overview of the project.
There was no public comment.
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A motion was made by Mayor Ding, seconded by Council Member Rivera, to approve Consent Calendar Item J as presented.
Motion carried by a vote of 5-0 as follows:
AYES:
NOES:
ABSTAIN:
ABSENT:
MENCHACA, RIVERA, WU, HARRINGTON, DING
NONE
NONE
NONE
A. RESOLUTION NO. 22-52 REAUTHORIZING THE CITY COUNCIL AND THE
CITY'S COMMISSIONS TO IMPLEMENT TELECONFERENCE ACCESSIBILITY FOR CONDUCTING PUBLIC MEETINGS PURSUANT TO ASSEMBLY BILL 361 The City Council adopted Resolution No. 22-52 regarding the use of teleconferencing for public meetings.
B. APPROVAL OF MINUTES
The City Council approved the following:
1. Minutes of the City Council Special Meeting of July 19, 2022.
2. Minutes of the City Council Regular Meeting of July 19, 2022.
C. MATERIAL DEMANDS
The City Council approved July 8, 2022, July 14, 2022, July 22, 2022, and July 29, 2022, Registers of Demands and Warrants for the payment of City expenditures.
D. CASH AND INVESTMENT REPORT - JULY 2022
The City Council received and filed the Cash and Investment Report for July 2022.
E. LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE RESOLUTIONS PACKET
The City Council approved the voting delegate and voting alternate to use their discretion to vote on potential petitioned resolutions and the League's proposed bylaws amendments.
F. ADOPTION OF RESOLUTION NOS. 22-47 AND 22-48 SETTING THE RATE AND AMOUNT NECESSARY FOR THE 2022-23 FISCAL VEAR RETIREMENT LEVY The City Council adopted Resolution No. 22-47, setting the tax rate at 14 cents per $100 assessed valuation, and Resolution No. 22-48, fixing the amount of property taxes to be generated for the City's employees' retirement cost for Fiscal Year 2022-23.
G. PURCHASE AND INSTALLATION OF UPDATED PARKING PERMIT PAV STATIONS IN THE AMOUNT OF $46,502.62 FROM PACIFIC PARKING
SYSTEMS
The City Council approved the purchase of three venSTATION C2-GC pay stations from Pacific Parking Systems, Incorporated, with installation and associated annual fees.
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H. PURCHASE OF TWO ELECTRIC JOHN DEERE GATOR TE UTILITY VEHICLES IN THE AMOUNT OF $29,341.67 FOR THE PARKS DIVISION
The City Council waived formal bidding and authorized the Cooperative Purchase Agreement for two John Deere Gator TE 4x2 electric utility vehicles, consistent with the piggyback bidding requirements pursuant to Municipal Code Section 34.35, and authorized the City Manager to approve a Purchase Order with Deere and Company in an amount not to exceed $29,341.67 from the Air Quality Management District budget account #124-800-51-99-922.
1. A MEMORANDUM OF AGREEMENT WITH THE SAN GABRIEL VALLEY
COUNCIL OF GOVERNMENTS FOR PARTICIPATION IN THE SAN GABRIEL
VALLEY REGIONAL FOOD RECOVERY PROGRAM
The City Council authorized the City Manager to execute a Memorandum of Agreement between the City of San Gabriel and the San Gabriel Valley Council of Governments.
J. VALLEY BOULEVARD AND DEL MAR AVENUE INTERSECTION
IMPROVEMENTS PROJECT
The City Council adopted a Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program.
K. RESOLUTION NO. 22-53 APPROVING A REQUEST FOR TEMPORARY STREET CLOSURE ON THE 300 BLOCK OF BRIDGE STREET
The City Council adopted Resolution No. 22-53 authorizing closure on Bridge Street between Sycamore Drive to the end of the cul-de-sac from 3:00 p.m. to 8:00 p.m. on Sunday, September 4, 2022.
5. PUBLIC HEARING - None.
6. CONTINUED BUSINESS - None.
7. NEW BUSINESS
A. RESOLUTION NO. 22-50 APPROVING TEMPORARY CLOSURE OF
COMMERCIAL AVENUE ON SEPTEMBER 11, 2022, A TEMPORARY USE PERMIT (TUP) FOR THE STUNTS AND FUN EVENT, AND AUTHORIZING CITY SUPPORT
FOR THE EVENT
Economic Development Manager Caroline Velarde made the presentation.
Applicant Stanley Maloof on behalf of the Stuntmen's Association, presented information about the fund-raising event.
Clarifying discussion included how donations would be collected; no admission fee would be charged; City exposure to liability; how many City employees are being requested to work at the event; financial impact on the City should the City sponsor the event; safety provisions; and fees charged for private events, with a deposit required for staff cost.
Chasity Jennings-Nunez, resident, provided comments in opposition to City support of the private event.
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Discussion included that the fees required do not include staff time; the applicant has 501 c6 status; verification that donations have been made after the event; applicant's plan to split proceeds 50% with the City; and adding a condition of approval that states that 50% of the net revenue will go to the City and non-profits.
A motion was made by Council Member Menchaca, seconded by Vice Mayor Harrington, to adopt Resolution No. 22-50 approving temporary closure of Commercial Avenue between Gladys Avenue and the Rubio Wash from 10:00 a.m. to 5:00 p.m. on Sunday, September 11 , 2022; approving a Temporary Use Permit (TUP) for the Stunts and Fun event; and authorizing City support for the event; with the addition of a Condition of Approval that the applicant shall provide accurate accounting for the event and shall donate 50% of net revenue to the City and local non-profits; and amendment of Section 3 of the Resolution to state the event will be supported by the City in the form of the City providing staff support and waiver of the event fees.
Motion carried by a vote of 5-0 as follows:
AYES:
NOES:
ABSTAIN:
ABSENT:
MENCHACA, RIVERA, WU, HARRINGTON, DING
NONE
NONE
NONE
B. FUND BALANCE RESERVE POLICY AMENDMENT
Finance Director Kaholokula made the presentation.
Clarifying discussion included a state policy which requires vehicle replacement with clean vehicles; the City's fleet services fund includes funds for vehicle replacement, and restricted use for Air Quality Management District (AQMD) funds.
There was no public comment.
Discussion included details of why the City has higher general-fund reserves than expected by Fiscal Year 2021-2022 and associated impact on the state audit; the City Council making a decision on a new reserves amount after figures are audited; maximum points are received on the state audit at 50% reserves; the fleet-services fund has some reserves for vehicle replacement; and that a capital-replacement fund would be a new fund.
A motion was made by Council Member Menchaca, seconded by Mayor Ding, to adopt Resolution No. 22-54 amending the fund-balance reserve policy.
Motion carried by a vote of 5-0 as follows:
AYES:
NOES:
ABSTAIN:
ABSENT:
MENCHACA, RIVERA, WU, HARRINGTON, DING
NONE
NONE
NONE
RECESS AND RECONVENE
The meeting was recessed at 8:34 P.M. and reconvened at 8:45 P.M. with all Council Members present.
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C. FISCAL VEAR-END PRELIMINARY FINANCIAL RESULTS UPDATE - JUNE 30, 2022
Management Analyst Michelle Marquez made the presentation.
There was no public comment.
Discussion included year-end surplus and Measure SG impact on fund-balance.
D. POLICE ANNUAL UPDATE
Police Chief Harris made the presentation.
Discussion included proactive community camera-use; license-plate readers and associated community concerns; in-car technology use; equipment upgrades; and recruiting issues facing police departments.
Debbie Kilgore, resident, requested the 21st Century Policing Report referenced in the presenatation.
E. ORDINANCE NO. 684 ADOPTING POLICE DEPARTMENT LEXIPOL POLICY, SECTION 707, MILITARY EQUIPMENT, PURSUANT TO ASSEMBLY BILL (AB) 481 MILITARY EQUIPMENT ACQUISITION, USE, AND REPORTING -
INTRODUCTION
Police Chief Harris made the presentation.
There was no public comment.
A motion was made by Council Member Menchaca, seconded by Vice Mayor Harrington, to read by title only, waive further reading, and introduce Ordinance No. 684 entitled, "An Ordinance of the City Council of San Gabriel, California, adopting Police Department Lexipol Policy, Section 707, Military Equipment, pursuant to Assembly Bill (AB) 481 Military Equipment Acquisition, Use, and Reporting," and schedule the second reading and adoption for the next City Council meeting.
Motion carried by a vote of 5-0 as follows:
AYES:
NOES:
ABSTAIN:
ABSENT:
MENCHACA, RIVERA, WU, HARRINGTON, DING
NONE
NONE
NONE
8. PUBLIC COMMENT - None.
9. CITY MANAGER'S REPORT - None.
10. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Council Member Menchaca thanked the Community Services Department, Council Member Rivera, Supervisor Hilda Solis, and community organizations for a successful school-supplies backpack giveaway; reported on the Independent Cities Association (ICA) conference; and requested Fire Division Chief Davis to comment on the Fire Department service-model materials she had provided to him.
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Council Member Wu commented on sewer-line repair responsibility and requested a presentation on the topic relative to saving water.
Council Member Rivera reported on the ICA conference.
Vice Mayor Harrington agreed with his colleagues' comments about the ICA conference, and as an ICA board member, asked for conference feedback and topic suggestions.
Mayor Ding reported on the ICA conference; commended the Community Services Department's summer series and National Night Out events; and announced upcoming events: Stunts and Fun on September 11, 2022, and Dumplings and Beer in October 2022.
11. CLOSED SESSION - None.
12. ADJOURNMENT
The meeting was adjourned at 10:22 P.M
Respectfully submitted:
I Approved this 61
h day of September, 2022:
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