1 City Council Regular Meeting Agenda – September 20, 2022 In addition to providing public comment in person at the meeting, the following opportunity has been established:
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CITY OF SAN GABRIEL
CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, September 20, 2022 - 6:30 P.M.
City Hall Council Chamber
425 South Mission Drive
San Gabriel, California 91776
Mark Lazzaretto
City Manager
Keith Lemieux
City Attorney
Julie Nguyen
City Clerk
Kevin B. Sawkins
City Treasurer
Tony Ding
Mayor
John R. Harrington
Vice Mayor
Denise Menchaca
Council Member
Carina Rivera
Council Member
John Wu
Council Member
AMENDED AGENDA 9/16/2022
Added Item 4J
Uploaded Item 7B
City Council Regular Meeting Agenda – September 20, 2022 2 City Council Regular Meeting Agenda
Tuesday, September 20, 2022
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE LED BY: Council Member Menchaca
• ROLL CALL: Mayor Ding, Vice Mayor Harrington, Council Members Menchaca, Rivera, Wu
1. APPROVAL OF AGENDA ORDER
2. PRESENTATIONS – None.
3. PUBLIC COMMENT
4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council or audience requests separate discussion.
A. RESOLUTION NO. 22-57 REAUTHORIZING THE CITY COUNCIL AND THE CITY’S COMMISSIONS TO IMPLEMENT TELECONFERENCE ACCESSIBILITY FOR CONDUCTING PUBLIC MEETINGS PURSUANT TO ASSEMBLY BILL 361 Resolution No. 22-57 makes findings that allow the City to continue implementation of teleconference/internet-based accessibility for public meetings under state-of-emergency provisions.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 22-57 regarding the use of teleconferencing for public meetings.
B. APPROVAL OF MINUTES
The minutes are a record of the official actions taken at the City Council meeting.
1. Minutes of the City Council Special Meeting of September 6, 2022.
2. Minutes of the City Council Regular Meeting of September 6, 2022.
Recommended Action: Approval.
City Council Regular Meeting Agenda – September 20, 2022 3 C. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented to the City Council for review and approval.
Recommended Action:
Staff recommends that the City Council approve Material Demands as presented.
D. MONTHLY BUDGET UPDATE – AUGUST 2022
This report provides the monthly budget update for the City’s General Fund and Mission Playhouse as of August 31, 2022. The monthly budget incorporates the actual revenue received and expenditures that have occurred through August 31, 2022, and projects the financial results for the year ending on June 30, 2023. There is no fiscal impact related to this item.
Recommended Action:
Staff recommends that the City Council receive and file the report.
E. CASH AND INVESTMENT REPORT – AUGUST 2022
In accordance with the City of San Gabriel’s 2022-2023 Adopted Investment Policy (Resolution No. 22-30) and California Government Code Section 53646, the Finance Director is to render an investment report to the City Council, City Treasurer, City Manager, and the City Attorney. The August 2022 Cash and Investment Report is presented to receive and file in accordance with the City’s adopted 2022-2023 Investment Policy.
Recommended Action:
Staff recommends that the City Council receive and file the Cash and Investment Report for August 2022.
F. RENEWAL OF FACILITIES JOINT USE AGREEMENT WITH SAN GABRIEL
UNIFIED SCHOOL DISTRICT
On April 6, 2021, the City Council approved the Amended and Restated Facilities Joint Use Agreement with the San Gabriel Unified School District. The City Council Regular Meeting Agenda – September 20, 2022 4 term of the amended agreement was from May 1, 2017 to April 30, 2022, with the possibility of extension for an additional five (5) years upon mutual written consent by both parties. For hours of operation outside of regular school/custodial hours, the City pays for the custodian’s time.
Recommended Action:
Staff recommends that the City Council review and approve the proposed Amended and Restated Facilities Joint Use Agreement and authorize the City Manager and Mayor to execute the agreement.
G. PURCHASE OF A CATERPILLAR MINI EXCAVATOR FOR THE WASTEWATER
OPERATIONS DIVISION
The Wastewater Operations Division has been utilizing rented mini excavators from multiple suppliers to complete several small stormwater infiltration projects. Purchasing a mini excavator with accessories and a trailer will allow staff to expand service, improve efficiency, reduce project costs, and shorten emergency response time. The total amount of the purchase for the Caterpillar brand Mini Excavator with the equipment trailer is $99,173.30, which is included in the adopted Fiscal Year 2022-2023 Budget in the Sewer fund.
Recommended Action:
Staff recommends that the City Council waive formal bidding and authorize the Cooperative Purchase Agreement consistent with the piggyback bidding requirements pursuant to Municipal Code Section 34.35; and authorize the City Manager to approve a Purchase Order with the Quinn Company in the amount not to exceed $99,173.30 from budget account 124-800-38-66-405.
H. AWARD CONSTRUCTION CONTRACT NO. 22-05 TO PALP,
INCORPORATED DOING BUSINESS AS EXCEL PAVING COMPANY IN THE AMOUNT OF $4,866,957.50 FOR THE ANNUAL STREETS PROGRAM FISCAL YEAR 2022-2023
As part of the City’s ongoing effort to consistently improve and preserve the quality of our roadways, the Public Works Department has created an annual streets program for Fiscal Year 2022-2023. A few streets and all of the alleys will get a full-width 4-inch thick grind, and then apply 1.5 inches of asphalt rubber hot mix (ARHM) over 2.5 inches of conventional asphalt concrete (AC). San Gabriel Boulevard between north city limit to Las Tunas Drive will get a fullwidth 2-inch thick grind, and then 2 inches application of an ARHM overlay.
City Council Regular Meeting Agenda – September 20, 2022 5 Recommended Action:
Staff recommends that the City Council:
1. Approve plans and specifications for the Annual Streets Program Fiscal Year 2022-2023, Contract No. 22-05;
2. Award the contract to Excel Paving Company as the lowest responsive and responsible bidder and authorize the City Manager to execute contract agreement for the total bid amount of $4,866,957.50; and
3. Authorize the City Manager to approve a Purchase Order with Excel Paving Company in the amount of $5,066,918, which includes a 4% construction contingency.
I. ORDINANCE NO. 685 DELETING TITLE III, CHAPTER 32, SECTION 32.70
FROM THE SAN GABRIEL MUNICIPAL CODE TO REMOVE THE MISSION
PLAYHOUSE DEPARTMENT
The Mission Playhouse Department has been consolidated into the Community Services Department for budgeting and administrative purposes. This item begins the process of amending the City’s Municipal Code to formalize this change. There is no fiscal impact as Mission Playhouse budgeting has been consolidated in the Community Services Department as of the Fiscal Year 2021- 2022 Adopted Budget.
Recommended Action:
Staff recommends that the City Council waive full reading, introduce by title only, and waive future reading of Ordinance No. 685, “An Ordinance of the City Council of San Gabriel, California, Deleting Title III, Chapter 32, Section 32.70 of the San Gabriel Municipal Code to Remove the Mission Playhouse Department,” and schedule the second reading and adoption of the Ordinance for the next regular City Council meeting.
J. APPROVAL OF SAN GABRIEL MISSION PLAYHOUSE FAÇADE AND PORTICO RESTORATION IN THE AMOUNT OF $52,150 AND APPROVAL OF RESOLUTION NO. 22-58 AMENDING FISCAL YEAR 2022-2023 BUDGET TO
RECEIVE GRANT FUNDS AND ALLOCATE FUNDS FOR THE PROJECT
Over the past several years, the exterior portions of the Mission Playhouse have been undergoing a restoration process. The first phase of the project included painting the entire exterior of the building, with the exception of the decorative details. Phase II includes the decorative details, such as the façade crest and City Council Regular Meeting Agenda – September 20, 2022 6 moldings, the portico, lighting sconces and display cases. Donations of $2,166.46 and a grant of $3,500 were previously collected for this Phase II Façade Restoration Project.
Recommended Action:
Staff recommends that the City Council:
1. Authorize the City Manager to execute an Agreement with LeGrande Studios, Incorporated subject to formal approval by the City Attorney;
2. Accept the grant from National Trust for Historic Preservation for $3,500; accept the grant from The Ahmanson Foundation for $15,000; accept donations from individual donors totaling $14,796.96; and transfer the remaining amount of $18,853.04 from the Mission Playhouse fund to cover the cost of the Phase II Façade Restoration;
3. Approve Resolution No. 22-58 amending the Fiscal Year 2022-2023 budget to reflect the changes to the City’s account; and
4. Approve the expenditures totaling $52,150 to Evan Wilson of LeGrande Studios, Incorporated for the work for the Façade Restoration.
5. PUBLIC HEARING – None.
6. CONTINUED BUSINESS – None.
7. NEW BUSINESS
A. DONATION OF ASSEMBLY BILL 481 MILITARY EQUIPMENT RESCUE
VEHICLE
The County of Los Angeles, Bureau of Investigations of the District Attorney’s Office recently notified Staff that their armored rescue vehicle was being relinquished for donation to a local Police Department. Staff is seeking approval to accept the donation due to the Police Department’s dire need of a rescue vehicle to conduct life-saving measures during critical incidents. By accepting the donation and transfer of the Ford armored rescue vehicle from the County of Los Angeles, the City will experience significant cost savings of approximately $400,000 since the vehicle is in excellent condition and does not require additional funding for immediate operational use. Assembly Bill 481 requires approval from City Council for all military equipment purchases and donations to comply with Government Code 7071.
Recommended Action:
City Council Regular Meeting Agenda – September 20, 2022 7 Staff recommends City Council approve and provide the City Manager the authority to accept the donation of a 2008 Ford armored rescue vehicle from the County of Los Angeles, Bureau of Investigations from the District Attorney’s Office.
B. DISCUSSION REGARDING THE INTERNAL PROSECUTION MISDEMEANOR
AND OTHER QUALITY-OF-LIFE CRIMES
On April 19, 2022, the City Council received a presentation and report from staff regarding alternatives for prosecuting local misdemeanor crimes. At the conclusion of that item, the City Council directed staff to return at a future meeting with further information and analysis regarding options for prosecution of quality-of-life crimes that negatively impact the community. Based upon further discussion with the District Attorney’s office and other cities that have been working through the local prosecution of misdemeanors, it appears as though creating local infractions in our municipal code is a more appropriate approach given the circumstances.
Recommended Action:
Staff recommends City Council discuss the staff report and options for the local prosecution of misdemeanors and other quality-of-life crimes and provide direction to staff on how to proceed with this item.
8. PUBLIC COMMENT
9. CITY MANAGER’S REPORT
10. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the City Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended.
11. CLOSED SESSION – None.
12. ADJOURNMENT
The next regular City Council meeting will be held on Tuesday, October 4, 2022 at 6:30 P.M. Information regarding matters to be considered at each meeting will be available on the Friday before the City Council Meeting on the City’s website at www.sangabrielcity.com.
City Council Regular Meeting Agenda – September 20, 2022 8 Materials Available for Inspection. You may view agenda items online at www.sangabrielcity.com/agendacenter. Materials related to an item on this Agenda, submitted to the City Council after distribution of the Agenda packet, will be posted on the City website.
Persons with Disabilities. Upon request, this Agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.
Persons requesting a Translator. Any person requesting translation for the meeting must notify the City Clerk’s Department at [email protected] at least 48 hours before the meeting.
Questions about this Agenda? Should any person have a question concerning any of the above Agenda items prior to the meeting, please contact the City Clerk at [email protected] during regular office hours.
Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such a request to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting, if possible.