1 City Council Regular Meeting Agenda – October 18, 2022 In addition to providing public comment in person at the meeting, the following opportunity has been established:
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CITY OF SAN GABRIEL
CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, October 18, 2022 - 6:30 P.M.
City Hall Council Chamber
425 South Mission Drive
San Gabriel, California 91776
Mark Lazzaretto
City Manager
Keith Lemieux
City Attorney
Julie Nguyen
City Clerk
Kevin B. Sawkins
City Treasurer
Tony Ding
Mayor
John R. Harrington
Vice Mayor
Denise Menchaca
Council Member
Carina Rivera
Council Member
John Wu
Council Member
AMENDED AGENDA 10/13/2022
Uploaded Item 4E & 4I
City Council Regular Meeting Agenda – October 18, 2022 2 City Council Regular Meeting Agenda
Tuesday, October 18, 2022
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE LED BY: Council Member Wu
• ROLL CALL: Mayor Ding, Vice Mayor Harrington, Council Members Menchaca, Rivera, Wu
1. APPROVAL OF AGENDA ORDER
2. PRESENTATIONS
A. INTRODUCTION AND PROMOTION OF FIRE ENGINEER BRENT PATTISON
3. PUBLIC COMMENT
4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council or audience requests separate discussion.
A. RESOLUTION NO. 22-67 REAUTHORIZING THE CITY COUNCIL AND THE CITY’S COMMISSIONS TO IMPLEMENT TELECONFERENCE ACCCESSIBILITY FOR CONDUCTING PUBLIC MEETINGS PURSUANT TO ASSEMBLY BILL 361 Resolution No. 22-67 makes findings that allow the City to continue implementation of teleconference/internet-based accessibility for public meetings under state-of-emergency provisions.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 22-67 regarding the use of teleconferencing for public meetings.
B. APPROVAL OF MINUTES
The minutes are a record of the official actions taken at the City Council meeting.
1. Minutes of the City Council Special Meeting of October 4, 2022.
2. Minutes of the City Council Regular Meeting of October 4, 2022.
City Council Regular Meeting Agenda – October 18, 2022 3 Recommended Action: Approval.
C. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented to the City Council for review and approval.
Recommended Action:
Staff recommends that the City Council approve Material Demands as presented.
D. CASH AND INVESTMENT REPORT – SEPTEMBER 2022
In accordance with the City of San Gabriel’s 2022-2023 Adopted Investment Policy (Resolution No. 22-30) and California Government Code Section 53646, the Finance Director is to render an investment report to the City Council, City Treasurer, City Manager, and the City Attorney. The September 2022 Cash and Investment Report is presented to receive and file in accordance with the City’s adopted 2022-23 Investment Policy.
Recommended Action:
Staff recommends that the City Council receive and file the staff report.
E. MONTHLY BUDGET UPDATE – SEPTEMBER 2022
This report provides a monthly budget update for the City’s General Fund and Mission Playhouse as of September 30, 2022. The monthly budget update incorporates the actual revenue received and expenditures that have occurred through September 30, 2022, and projects the financial results for the year ending June 30, 2023. There is no fiscal impact related to this item.
Recommended Action:
Staff recommends that the City Council receive and file the report.
City Council Regular Meeting Agenda – October 18, 2022 4 F. FISCAL YEAR 2021-22 YEAR-END APPROPRIATION ADJUSTMENTS At year end, budget adjustments for the prior Fiscal Year are needed to add appropriations to departments or funds that have exceeded the original appropriation. This report requests Council’s approval for budget adjustments to transfer appropriations between departments or to a fund that has exceeded the current budgeted appropriations, along with explanations for the adjustments. There is no fiscal impact related to this item.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 22-66 approving proposed amendments to the annual budget for the Fiscal Year 2021-22.
G. RESOLUTION NO. 22-59 APPROVING A REQUEST FOR TEMPORARY STREET CLOSURE ON THE 800 BLOCK OF COMMERCIAL AVENUE
The Public Works Department received a request from Jason De La Torre, owner at 864 Commercial Avenue, for a temporary street closure. The purpose of this request is to hold a block party for a 4th Anniversary Celebration for Ogopogo Brewing. The block party will be held on Saturday, November 5, 2022, on the 800 block of Commercial Avenue from 2:00 p.m. to 10:00 p.m. Ogopogo has had four prior street closure events and the City has not experienced any significant adverse issues from those prior events. Fees are not charged for these services, and budgeted Public Works staff time will be used for the street closure.
Recommended Action:
Staff recommends that the City Council approve Resolution No. 22-59 authorizing closure on the 800 block of Commercial Avenue from South Gladys Avenue to the end of the cul-de-sac from 2:00 p.m. to 10:00 p.m. on Saturday, November 5, 2022.
H. APPROVAL OF FINAL TRACT MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT NO. 73409 (PROPOSED MIXED-USE
DEVELOPMENT AT 101 EAST VALLEY BOULEVARD, “THE ONE”)
The project located at 101 East Valley Boulevard, is a four-story mixed-use development with approximately 13,500 square feet of commercial space and 81 residential condominium units on an 86,917 square feet (0.86 acres) site.
Staff and the City’s contract consultant for land surveying, RKA Consulting City Council Regular Meeting Agenda – October 18, 2022 5 Group, Incorporated, have reviewed the Final Tract Map and determined that it is in compliance with the State Subdivision Map Act, conditions of approval, and the City’s ordinances regarding subdivisions. There is no fiscal impact related to this item.
Recommended Action:
Staff recommends that the City Council approve Final Tract Map No. 73409, authorize its filing with the Los Angeles County Recorder and authorize the City Manager to execute the Subdivision Agreement on behalf of the City.
I. RESOLUTION NO. 22-63 RATIFYING THE MEMORANDUM OF
UNDERSTANDING WITH THE SAN GABRIEL POLICE MANAGEMENT
GROUP FOR THE JULY 1, 2022 THROUGH JUNE 30, 2025 PERIOD AND
INCREASING GENERAL FUND APPROPRIATIONS FOR POLICE
MANAGEMENT SALARIES
In May 2022, the City and San Gabriel Police Management Group (PMG) entered into negotiations for a successor Memorandum of Understanding (MOU). The most recent MOU between the City and PMG expired on June 30, 2022. Representatives of the City and PMG have reached a tentative agreement on a three-year successor MOU for the July 1, 2022 through June 30, 2025 period, subject to City Council approval. The three-year successor MOU with the PMG is expected to have a total three-year cost impact of $981,921, of which $227,486 is for FY 2022-23, $351,235 is for FY 2023-24, and $403,200 is for FY 2024-25.
Recommended Action:
Staff recommends that City Council adopt Resolution No. 22-63, which ratifies the three-year successor MOU for the period covering July 1, 2022 through June 30, 2025 between the City and PMG, and appropriates $227,486 in General Funds for increased Police personnel salaries; and authorize the City’s negotiators to execute the MOU.
5. PUBLIC HEARING – None.
6. CONTINUED BUSINESS – None.
7. NEW BUSINESS
City Council Regular Meeting Agenda – October 18, 2022 6 A. DISCUSSION AND INPUT ON CITY COUNCIL RECOGNITION POLICY On April 1, 2013, Administrative Policy 309 – Recognition Guidelines was established by staff members to guide how the City recognizes and congratulates the many contributions made by members of the community, City organizations, and businesses. The existing policy governs how proclamations, certificates, commendations, and City tiles are utilized. Staff is seeking input and direction on an update to the policy, eventually to be brought back at a future meeting and adopted as the official recognition policy for the City of San Gabriel. There is no fiscal impact to discuss and provide input on the City’s recognition policy.
Recommended Action:
Staff recommends that the City Council discuss the current recognition policy and provide input on a revised policy to be brought back at a future City Council meeting for consideration.
B. GRAPEVINE GUIDE AND GRAPEVINE NEWSLETTER MERGE
The City of San Gabriel produces two publications, Grapevine Guide and Grapevine Newsletter, that are each released four times a year, for a total of eight publications a year. Staff is seeking Council’s approval to combine the two publications into one consolidated publication, develop a new name and updated theme, and release a request for proposal for printing and design services accordingly. Fiscal impact will be determined once the results of the requests for proposals for printing and mailing services and design services have been reviewed.
Recommended Action:
Staff recommends that the City Council approve the merge of the Grapevine Guide and Grapevine Newsletter with a new name of “Discover San Gabriel” and allow staff to begin working on the process of creating a new design and cohesive magazine for release in Spring 2023.
8. PUBLIC COMMENT
9. CITY MANAGER’S REPORT
10. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
City Council Regular Meeting Agenda – October 18, 2022 7 Each Council Member may address the City Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended.
11. CLOSED SESSION – None.
12. ADJOURNMENT
The next regular City Council meeting will be held on Tuesday, November 1, 2022 at 6:30 P.M. Information regarding matters to be considered at each meeting will be available on the Friday before the City Council Meeting on the City’s website at www.sangabrielcity.com.
Materials Available for Inspection. You may view Agenda items online at www.sangabrielcity.com/agendacenter. Materials related to an item on this Agenda, submitted to the City Council after distribution of the Agenda packet, will be posted on the City website.
Persons with Disabilities. Upon request, this Agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.
Persons requesting a Translator. Any person requesting translation for the meeting must notify the City Clerk’s Department at [email protected] at least 48 hours before the meeting.
Questions about this Agenda? Should any person have a question concerning any of the above Agenda items prior to the meeting, please contact the City Clerk at [email protected] during regular office hours.
Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such a request to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting, if possible.