1 City Council Regular Meeting Agenda – November 15, 2022 In addition to providing public comment in person at the meeting, the following opportunity has been established:
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CITY OF SAN GABRIEL
CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, November 15, 2022 - 6:30 P.M.
City Hall Council Chamber
425 South Mission Drive
San Gabriel, California 91776
Mark Lazzaretto
City Manager
Keith Lemieux
City Attorney
Julie Nguyen
City Clerk
Kevin B. Sawkins
City Treasurer
Tony Ding
Mayor
John R. Harrington
Vice Mayor
Denise Menchaca
Council Member
Carina Rivera
Council Member
John Wu
Council Member
City Council Regular Meeting Agenda – November 15, 2022 2 City Council Regular Meeting Agenda
Tuesday, November 15, 2022
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE LED BY: Vice Mayor Harrington
• ROLL CALL: Mayor Ding, Vice Mayor Harrington, Council Members Menchaca, Rivera, Wu
1. APPROVAL OF AGENDA ORDER
2. PRESENTATIONS
A. CEREMONIAL SWEARING IN OF POLICE CAPTAIN EDWIN BROCK
3. PUBLIC COMMENT
4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council or audience requests separate discussion.
A. RESOLUTION NO. 22-71 REAUTHORIZING THE CITY COUNCIL AND THE CITY’S COMMISSIONS TO IMPLEMENT TELECONFERENCE ACCESSIBILITY FOR CONDUCTING PUBLIC MEETINGS PURSUANT TO ASSEMBLY BILL 361 Resolution No. 22-71 makes findings that allow the City to continue implementation of teleconference/internet-based accessibility for public meetings under state-of-emergency provisions. There is no fiscal impact related to this item.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 22-71 regarding the use of teleconferencing for public meetings.
B. APPROVAL OF MINUTES
The minutes are a record of the official actions taken at the City Council meeting.
1. Minutes of the City Council Regular Meeting of November 1, 2022.
City Council Regular Meeting Agenda – November 15, 2022 3 Recommended Action: Approval
C. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented to the City Council for review and approval.
Recommended Action:
Staff recommends that the City Council approve Material Demands as presented.
D. MONTHLY BUDGET UPDATE – OCTOBER 2022
This report provides the monthly budget update for the City’s General Fund and Mission Playhouse as of October 31, 2022. The monthly budget incorporates the actual revenue received and expenditures that have occurred through October 31, 2022, and projects the financial results for the year ending on June 30, 2023. There is no fiscal impact related to this item.
Recommended Action:
Staff recommends that the City Council receive and file the report.
E. RESOLUTION NO. 22-64 RATIFYING THE MEMORANDUM OF
UNDERSTANDING WITH THE SAN GABRIEL FIRE MANAGEMENT GROUP (FMG) FOR THE JULY 1, 2020 THROUGH JUNE 30, 2022 PERIOD AND
INCREASING GENERAL FUND APPROPRIATIONS FOR FIRE MANAGEMENT
SALARIES
The most recent Memorandum of Understanding (MOU) between the City and the San Gabriel Fire Management Group (FMG) expired on June 30, 2020.
Representatives of the City and FMG have conferred over a successor MOU for the last several months and have now reached an agreement on a proposed two-year MOU for the period covering July 1, 2020 through June 30, 2022, presented for Council consideration. The successor MOU with FMG is expected to have a total two-year cost impact of $139,730, of which $32,826 is for Fiscal Year 2021-22 and $106,903 is for Fiscal Year 2022-23. An additional General Fund appropriation of $139,730 is needed to cover the increased cost to Fire Management personnel salaries for Fiscal Year 2022-23.
City Council Regular Meeting Agenda – November 15, 2022 4 Recommended Action:
Staff recommends that City Council adopt Resolution No. 22-64, which approves the two-year successor MOU for the period covering July 1, 2020 through June 30, 2022 between the City and FMG and increase General Fund appropriations of $139,730 to cover increased costs to Fire Management salaries.
F. PROFESSIONAL SERVICES AGREEMENT WITH MNS ENGINEERS,
INCORPORATED FOR GRANT-WRITING SERVICES IN THE AMOUNT OF $41,560 FOR THE SENATE BILL 1 PARTNERSHIP COMPETITIVE PROGRAM
FOR VALLEY BOULEVARD REVITILIZATION PROJECT
Valley Boulevard is one of San Gabriel’s busiest arterial streets with some of the most deteriorated pavement in the City. The 2018 Pavement Management Program update found that much of Valley Boulevard is considered “very poor” with an average Pavement Condition Index (PCI) of 20 out of 100. In April 2020, the City awarded a contract to MNS Engineers, Incorporated (MNS) to apply for an Urban Greening Grant for Valley Boulevard Streetscape and Reconstruction project through the California Natural Resources Agency. Although the City was not selected, MNS continuously seeks funding opportunities for repaving Valley Boulevard.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 22-70 to appropriate $41,560 from the Development Impact Fund to account 124-800- 40-96-813; and authorize the City Manager to execute a Professional Services Agreement with MNS Engineers, Incorporated in the amount of $41,560 for grant writing services as well as approve a Purchase Order in an amount not to exceed $41,560 from account 124-800-40-96-813.
G. AWARD OF CONSTRUCTION CONTRACT NO. 22-06 IN THE AMOUNT OF $490,000 TO HARDY & HARPER, INCORPORATED FOR COMMUNITY
DEVELOPMENT BLOCK GRANT STREET IMPROVEMENTS PROJECT FISCAL YEAR 2022-2023
Construction Contract 22-06 is primarily funded through the Los Angeles County Community Development Block Grant (CDBG) Funds. The CDBG Street Improvements Project Fiscal Year 2022-23 is designated for eligible income residential areas. Padilla Street (from South Mission Drive to South Santa Anita Avenue), De Anza Street (from West Las Tunas Drive to South End), Marshall City Council Regular Meeting Agenda – November 15, 2022 5 Street (from Walnut Street to California Street), Marshall Street (from California Street to San Gabriel Boulevard) is part of an approved list for four selected street local segments for this Fiscal Year 2022-23 CDBG Street Improvement Project. The project consists of edge grinding to a depth of 4 inches below the existing pavement and tapered to zero inches at a distance of 7 feet from the edge along selected four streets and placing a new 4 inch thick layer of asphalt rubber hot mix (ARHM) over the existing pavements over the entire surface for a total of 1 road mile of street segments, which has a pavement condition index (PCI) range between 24 and 36. Weed removal and crack-sealing work will be performed in advance of paving as necessary by City crews to project costs.
Staff is requesting an appropriation of $101,341 from the CDBG fund to the CDBG Street Improvements Project account 122-800-53-97-733.
Recommended Action:
Staff recommends that the City Council:
1. Adopt Resolution No. 22-73 to appropriate $101,341 from the Community Development Block Grant (CDBG) fund to account 122-800-53-97-733;
2. Approve plans and specifications for the CDBG Street Improvements Project Fiscal Year 2022-2023, Contract No. 22-06;
3. Authorize the City Manager to execute a contract with Hardy & Harper, Incorporated for the total bid amount of $490,000; and
4. Authorize the City Manager to approve a Purchase Order with Hardy & Harper, Incorporated in the amount of $539,000, which includes a 10% construction contingency.
H. PEDEDSTRIAN AND BICYCLE SAFETY PROGRAM – OFFICE OF TRAFFIC SAFETY GRANT FOR FEDERAL FISCAL YEAR 2022-2023
The Police Department has received a grant from the Office of Traffic Safety (OTS) to participate in the Pedestrian and Bicycle Safety Program (STEP) for Federal Fiscal Year 2022-2023. The grant will reimburse the City for personnel overtime costs incurred to participate in this campaign and for the purchase of related equipment in the sum of $25,000. There will be no impact to the General Fund with the acceptance of the grant.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 22-68 approving and accepting the Office of Traffic Safety contract funding outlined in this Staff Report and increasing the Revenue Budget Account 147-3229 by an estimated $25,000 to reflect receipt of the grant funds and increasing the Police City Council Regular Meeting Agenda – November 15, 2022 6 Department Expenditure Budget by $25,000, in various accounts of fund 147, the Office of Traffic Safety fund, which will be used for overtime costs and the purchase of any related equipment.
I. SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH
LISA WISE CONSULTING, INCORPORATED (LWC) FOR PREPARATION OF
HOUSING PROGRAMS
The Community Development Department is requesting a Second Amendment to an existing professional services agreement with Lisa Wise Consulting, Incorporated (LWC) for preparation of housing programs at a grant-funded additional cost of $19,300, for City Council-requested analysis. These services are funded by a $160,000 Senate Bill 2 Planning Grant and $150,000 LEAP Grant, which is paid on a reimbursement basis, but does not require matching funds.
The deadline to use these funds is September 30, 2023.
Recommended Action:
Staff Recommends that the City Council approve the Second Amendment to the Professional Services Agreement with Lisa Wise Consulting, Incorporated (LWC) for an expanded scope of services in the existing Agreement for completion of the Inclusionary Housing and Density Bonus Analysis and authorize the City Manager to execute the amendment.
J. PURCHASE OF GRANT-FUNDED BODY ARMOR IN THE AMOUNT OF $20,197.80
The San Gabriel Fire Department is purchasing new grant-funded Level IIIA Ballistic Body Armor for its members. As an all-risk response agency, the Fire Department is tasked with response to violent events including acts of terror, assaults, and active shooter incidents, law enforcement standby and barricade suspect situations. This purchase will replace out of date ballistic vests and enable each member to have a custom fit vest as a part of the personal protective package. For streamlining and quantity pricing, the Fire Department has adopted the same ballistic protection specifications as used by the San Gabriel Police Department. State Homeland Security Program (SHSP) funds in the amount of $20,000 from the previously accepted (Resolution No. 22-26, May 17, 2022) 2020 State Homeland Security Grant Program award have been allocated to this purchase.
City Council Regular Meeting Agenda – November 15, 2022 7 Recommended Action:
Staff recommends that the City Council authorize and the City Manager to issue a purchase order to U.S. Armor Corporation, not to exceed $20,197.80 for purchasing the items as detailed in the report under the City’s purchasing policy.
5. PUBLIC HEARING
A. SECOND READING AND ADOPTION OF ORDINANCE NO. 686 – ADOPTION OF THE 2022 CALIFORNIA BUILDING AND FIRE CODES
The California Building Standards Commission has adopted new building and fire codes to take effect on January 1, 2023. Publications were available as of July this year. The Building and Safety Division and Fire Department staff have monitored the development of these codes closely and are engaging in training to ensure that the City’s building and safety and fire personnel are properly trained to implement the new standards. There is no fiscal impact related to this item.
Recommended Action:
Staff recommends that the City Council waive full reading and adopt Ordinance No. 686.
6. CONTINUED BUSINESS – None.
7. NEW BUSINESS
A. GRAPEVINE GUIDE AND GRAPEVINE NEWSLETTER MERGE
The City of San Gabriel produces two publications, Grapevine Guide and Grapevine Newsletter, that are each released four times a year, for a total of eight publications a year. Staff is seeking Council’s approval to combine the two publications into one consolidated publication, develop a new name and updated theme, and release a request for proposal for printing and design services accordingly. The current budget for Fiscal Year 2022-23 is $15,000 and $56,000 for the Grapevine Newsletter and Grapevine Guide, respectively. The fiscal impact will be determined once the results of the requests for proposals for printing and mailing services and design services have been reviewed.
However, merging the publications will reduce paper cost and eliminate duplicate postage fees. The costs for services will not likely exceed the amount City Council Regular Meeting Agenda – November 15, 2022 8 that has already been allocated and approved by the City Council for Fiscal Year 2022-23 ($71,000).
Recommended Action:
Staff recommends that the City Council approve the merge of the Grapevine Guide and Grapevine Newsletter with a new name of “Discover San Gabriel” and allow staff to begin working on the process of creating a new design and cohesive magazine for release in Spring 2023.
B. CASH AND INVESTMENT REPORT – OCTOBER 2022
In accordance with the City of San Gabriel’s 2022-2023 Adopted Investment Policy (Resolution No. 22-30) and California Government Code Section 53646, the Finance Director is to render an investment report to the City Council, City Treasurer, City Manager, and the City Attorney. The October 2022 Cash and Investment Report is presented to receive and file in accordance with the City’s adopted 2022-23 Investment Policy. There is no fiscal impact related to this item.
Recommended Action:
Staff recommends that the City Council receive and file the Cash Investment Report for October 2022.
8. PUBLIC COMMENT
9. CITY MANAGER’S REPORT
10. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the City Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended.
11. CLOSED SESSION – None.
12. ADJOURNMENT
The regular meeting scheduled for December 6, 2022 at 6:30 p.m. has been cancelled and replaced with a Special Meeting to be held on December 6, 2022 at 7:30 p.m. The next regular City Council meeting will be held on Tuesday, December 20, 2022 at 6:30 P.M. Information regarding matters to be considered at each City Council Regular Meeting Agenda – November 15, 2022 9 meeting will be available on the Friday before the City Council Meeting on the City’s website at www.sangabrielcity.com.
Materials Available for Inspection. You may view Agenda items online at www.sangabrielcity.com/agendacenter. Materials related to an item on this Agenda, submitted to the City Council after distribution of the Agenda packet, will be posted on the City website.
Persons with Disabilities. Upon request, this Agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.
Persons requesting a Translator. Any person requesting translation for the meeting must notify the City Clerk’s Department at [email protected] at least 48 hours before the meeting.
Questions about this Agenda? Should any person have a question concerning any of the above Agenda items prior to the meeting, please contact the City Clerk at [email protected] during regular office hours.
Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such a request to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting, if possible.