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MINUTES OF NOVEMBER 15, 2022
REGULAR MEETING OF THE SAN GABRIEL CITY COUNCIL
CALL TO ORDER
Mayor Ding called the regular meeting of the San Gabriel City Council to order at 6:50 P.M. on Tuesday, November 15, 2022, in the Council Chamber at City Hall, 425 South Mission Drive, San Gabriel, California, 91776.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Vice Mayor Harrington.
ROLL CALL
Council Members Present:
Council Members Absent:
Staff Members Present:
CLOSED SESSION REPORT
Denise Menchaca, Carina Rivera, John Wu, Vice Mayor
John R. Harrington, and Mayor Tony Ding.
None.
City Manager Mark Lazzaretto, City Attorney Keith
Lemieux, Community Services Director Rebecca Perez,
Police Chief Eugene Harris, Chief City Clerk Sharon Clark, Public Works Director/City Engineer Greg de Vinck, Fire Chief Steven Wallace, Human Resources/Risk
Management Director Edward Macias, Finance Director
William Kaholokula, Community Development Director
Aldo Cervantes, and Assistant City Clerk Marilyn Bonus.
Special City Council Meeting of November 15, 2022:
A. CONFERENCE WITH LEGAL COUNSEL- POTENTIAL LITIGATION (GOVERNMENT CODE §54956.9(d)(2))
The Council will meet in a closed session with legal counsel to discuss a matter that the City Attorney has determined poses a significant exposure to litigation pursuant to Government Code §54956.9(d)(2) - (one potential case).
B. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (GOVERNMENT CODE§ 54957) Title: City Attorney
C. CONFERENCE WITH LABOR NEGOTIATOR (GOVERNMENT CODE §54957.6) City Negotiators - City Manager Lazzaretto, City Attorney Keith Lemieux, and Human Resources/Risk Management Director Macias.
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Regarding the following Employee Organizations - San Gabriel Police Officers' Association, San Gabriel Police Management Group, San Gabriel Firefighters' Association, San Gabriel Fire Management Group, and all Unrepresented Employees.
City Attorney Lemieux announced that there was no reportable action on Items A and B; and that since the Special Meeting had not yet been concluded, the report on Item C would be given at the next City Council meeting.
ANNOUNCEMENTS
Chief City Clerk Clark provided information for the public on how to view the meeting and how to request meeting agendas.
1. APPROVAL OF AGENDA ORDER
Hearing no objection, Mayor Ding announced that the Agenda Order was approved.
2. PRESENTATIONS
A. CEREMONIAL SWEARING IN OF POLICE CAPTAIN EDWIN BROCK Police Chief Harris made the presentation and Chief City Clerk Clark administered the Oath of Allegiance.
3. PUBLIC COMMENT
The following tenants of the Focus Plaza reported that they did not receive notice of the March 2022 Design Review Commission meeting at which the landlord's plans for aesthetic improvements were approved, and requested that a special City Council meeting be scheduled on December 6, 2022, to invalidate the decision made by the Design Review Commission on March 28, 2022: Dennis Leung, Elaine Hsu, Min Xiang, and Jessica.
Andrew D., resident, advocated for diversity on City commissions and commented on voter turnout for the November 2022 General Election.
4. CONSENT CALENDAR
A motion was made by Council Member Menchaca, seconded by Vice Mayor Harrington, to approve Consent Calendar Items 4A - 4J as presented.
Motion carried by a vote of 5-0 as follows:
AYES:
NOES:
ABSTAIN:
ABSENT:
MENCHACA, RIVERA, WU, HARRINGTON, DING
NONE
NONE
NONE
A. RESOLUTION NO. 22-71 REAUTHORIZING THE CITY COUNCIL AND THE
CITY'S COMMISSIONS TO IMPLEMENT TELECONFERENCE ACCCESSIBILITY FOR CONDUCTING PUBLIC MEETINGS PURSUANT TO ASSEMBLY BILL 361 The City Council adopted Resolution No. 22-71 regarding the use of teleconferencing for public meetings.
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B. APPROVAL OF MINUTES
The City Council approved the Minutes of the City Council Regular Meeting of November 1, 2022.
C. MATERIAL DEMANDS
The City Council approved October 21, 2022, and October 28, 2022, Registers of Demands and Warrants for the payment of City expenditures.
D. MONTHLY BUDGET UPDATE- OCTOBER 2022
The City Council received and filed the report.
E. RESOLUTION NO. 22-64 RATIFYING THE MEMORANDUM OF
UNDERSTANDING WITH THE SAN GABRIEL FIRE MANAGEMENT GROUP (FMG) FOR THE JULY 1, 2020 THROUGH JUNE 30, 2022 PERIOD AND
INCREASING GENERAL FUND APPROPRIATIONS FOR FIRE MANAGEMENT
SALARIES
The City Council adopted Resolution No. 22-64, which approves the two-year successor MOU for the period covering July 1, 2020 through June 30, 2022 between the City and FMG and increases General Fund appropriations of $139,730 to cover increased costs to Fire Management salaries.
F. PROFESSIONAL SERVICES AGREEMENT WITH MNS ENGINEERS,
INCORPORATED FOR GRANT-WRITING SERVICES IN THE AMOUNT OF $41,560 FOR THE SENATE BILL 1 PARTNERSHIP COMPETITIVE PROGRAM FOR
VALLEY BOULEVARD REVITILIZATION PROJECT
The City Council adopted Resolution No. 22-70 to appropriate $41,560 from the Development Impact Fund to account 124-800-40-96-813; and authorized the City Manager to execute a Professional Services Agreement with MNS Engineers, Incorporated in the amount of $41,560 for grant writing services and approved a Purchase Order in an amount not to exceed $41,560 from account 124-800-40-96- 813.
G. AWARD OF CONSTRUCTION CONTRACT NO. 22-06 IN THE AMOUNT OF $490,000 TO HARDY & HARPER, INCORPORATED FOR COMMUNITY
DEVELOPMENT BLOCK GRANT STREET IMPROVEMENTS PROJECT FISCAL YEAR 2022-2023
The City Council:
1. Adopted Resolution No. 22-73 to appropriate $101,341 from the Community Development Block Grant (CDBG) fund to account 122-800-53-97-733;
2. Approved plans and specifications for the CDBG Street Improvements Project Fiscal Year 2022-2023, Contract No. 22-06;
3. Authorized the City Manager to execute a contract with Hardy & Harper, Incorporated for the total bid amount of $490,000; and
4. Authorized the City Manager to approve a Purchase Order with Hardy & Harper, Incorporated in the amount of $539,000, which includes a 10% construction contingency.
H. PEDEDSTRIAN AND BICYCLE SAFETY PROGRAM-OFFICE OF TRAFFIC SAFETY GRANT FOR FEDERAL FISCAL YEAR 2022-2023
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The City Council adopted Resolution No. 22-68 approving and accepting the Office of Traffic Safety contract funding outlined in this Staff Report and increasing the Revenue Budget Account 147-3229 by an estimated $25,000 to reflect receipt of the grant funds and increasing the Police Department Expenditure Budget by $25,000, in various accounts of fund 147, the Office of Traffic Safety fund, which will be used for overtime costs and the purchase of any related equipment.
I. SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT W ITH LISA
WISE CONSULTING, INCORPORATED (LWC) FOR PREPARATION OF HOUSING
PROGRAMS
The City Council approved the Second Amendment to the Professional Services Agreement with Lisa Wise Consulting, Incorporated (LWC) for an expanded scope of services in the existing Agreement for completion of the lnclusionary Housing and Density Bonus Analysis and authorized the City Manager to execute the amendment.
J. PURCHASE OF GRANT-FUNDED BODY ARMOR IN THE AMOUNT OF $20,197.80
The City Council authorized the City Manager to issue a purchase order to U.S.
Armor Corporation, not to exceed $20,197.80 for purchasing the items as detailed in the report under the City's purchasing policy.
5. PUBLIC HEARING
A. SECOND READING AND ADOPTION OF ORDINANCE NO. 686 -ADOPTION OF THE 2022 CALIFORNIA BUILDING AND FIRE CODES
Mayor Ding opened the public hearing.
Community Development Management Analyst Chris Kalbaklian made the staff presentation.
Clarifying discussion included that no changes had been made since the report was presented at the last meeting.
There was no public comment; therefore, Mayor Ding closed the public hearing.
A motion was made by Council Member Menchaca, seconded by Vice Mayor Harrington, to waive full reading and adopt Ordinance No. 686.
Motion carried by a vote of 5-0 as follows:
AYES:
NOES:
MENCHACA, RIVERA, WU, HARRINGTON, DING
NONE
ABSTAIN: NONE
ABSENT: NONE
6. CONTINUED BUSINESS - None.
7. NEW BUSINESS
A. GRAPEVINE GUIDE AND GRAPEVINE NEWSLETTER MERGE
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Community SeNices Manager Matthew Morales-Stevens made the presentation, noted a correction to the staff report: the current budget for the Grapevine Newsletter is $37,000 instead of $15,000.
Clarifying discussion included current and future advertisement opportunities for the public and corresponding effect on net cost for the City; integration with social media; publication timeframes; circulation; multi-lingual aspects; opt-in/opt-out pros and cons; reasons for proposed name change; and contents.
There was no public comment.
RECESS and RECONVENE
The meeting was recessed at 7:45 P.M. and reconvened at 7:53 P.M. with all Council Members present.
Discussion included the length of the print publication; best practices of other cities; strategies depending on demographics and reading habits of residents; possible delivery methods; multi-lingual content; circulation area and locations; placement of frequently-requested phone numbers; analytics to determine where people are getting their information and adjusting accordingly; and possible revenue impact if class pages are removed from the printed guide.
A motion was made by Council Member Menchaca, seconded by Council Member Rivera, to approve the merge of the Grapevine Guide and Grapevine Newsletter with a new name of "Discover San Gabriel" and allow staff to begin working on the process of creating a new design and cohesive magazine for release in Spring 2023.
Motion carried by a vote of 5-0 as follows:
AYES:
NOES:
ABSTAIN:
ABSENT:
MENCHACA, RIVERA, WU, HARRINGTON, DING
NONE
NONE
NONE
B. CASH AND INVESTMENT REPORT- OCTOBER 2022
Finance Director Kaholokula made the presentation and discussed the added investment structure to the City's investment program including the addition of a third-party custodian, opening a safekeeping account with BNY Mellon, establishing a list of authorized brokers, and the analysis of cash balances.
Clarifying discussion included that monthly cash and investment reports will begin to reflect the City's improved cash flow and corresponding ability to invest.
There was no public comment.
Discussion included rising interest rates; the opportunity to earn better investment income; and that after the books are closed at the end of the year, staff will do an analysis of the Public Works loan.
There was a consensus of the City Council to receive and file the report.
8. PUBLIC COMMENT - None.
9. CITY MANAGER'S REPORT
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City Manager Lazzaretto reported that the County's canvass of votes is expected to be concluded on December 5, 2022, which is too late to agendize the election results for the December 6, 2022, regular City Council meeting. He recommended that a special City Council meeting be scheduled for December 13, 2022, for election results and City Council reorganization. He announced that the January 3, 2023, regular City Council meeting will be cancelled with Council 's consent, and that the December 20, 2022 regular City Council meeting might be cancelled if there is no pressing business.
10. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Council Member Menchaca reported on a celebration of life held on November 14, 2022, at the Mission Playhouse for El Monte Police Chief Ben Lowry who grew up in San Gabriel.
Council Member Wu reported that he, along with Council Member Menchaca, Mayor Ding, and City Manager Lazzaretto, had attended the signing of a Memorandum of Understanding (MOU) between the Chinatown Service Center and the San Gabriel Police Department for an iPad system for translation services, and expressed appreciation to the Chinatown Service Center.
Council Member Rivera reported that she, Council Members Menchaca and Wu, and Mayor Ding had attended a Kiwanis luncheon to honor veterans, thanked Community Services Manager Matthew Morales-Stevens for his work on the event, and expressed desire to honor veterans in the City next year.
Mayor Ding thanked the Community Services Department for the Dia de los Muertos event; reported on the Kiwanis veterans' event and expressed appreciation for veterans; reported on the MOU-signing event and expressed appreciation for the Chinatown Service Center; and announced the State of the City event to be held at the Mission Playhouse on November 17, 2022.
Council Member Menchaca clarified that the iPads provided by the Chinatown Service Center could also be used by the San Gabriel Fire Department, and additional languages could be added in the future.
11. CLOSED SESSION - None.
12. ADJOURNMENT
The meeting was adjourned at 8:47 P.M
Respectfully submitted:
Approved this 6th day of December, 2022:
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TONY DING, Mayor VJ
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