MINUTES OF JUNE 6, 2023
REGULAR MEETING OF THE SAN GABRIEL CITY COUNCIL
CALL TO ORDER
Mayor Harrington called the regular meeting of the San Gabriel City Council to order at 6:39 P.M. on Tuesday, June 6, 2023, in the Council Chamber at City Hall, 425 South Mission Drive, San Gabriel, California, 91776.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Vice Mayor Wu.
ROLL CALL
Council Members Present: Eric Chan, Tony Ding, Denise Menchaca, Vice Mayor John Wu, and Mayor John R. Harrington.
Council Members Absent: None.
Staff Members Present: City Manager Mark Lazzaretto, Assistant City Attorney Martin Koczanowicz, Community Services Director
Rebecca Perez, Chief City Clerk Sharon Clark, Public
Works Director/City Engineer Greg de Vinck, Fire Chief
Steven Wallace, Human Resources/Risk Management
Director Edward Macias, Finance Director William
Kaholokula, Community Development Director Aldo
Cervantes, Interim Police Chief Rikimaru Nakamura, and
Administrative Assistant II Samuel Pech.
CLOSED SESSION REPORI
Special City Council Meeting of June 6, 2023:
A. CONFERENCE WITH LABOR NEGOTIATOR (GOVERNMENT CODE $54957.6) City Negotiators - City Manager Lazzaretto, City Attorney Lemieux, and Human Resources/Risk Management Director Macias
Regarding the following Employee Organizations - San Gabriel Police Officers' Association, San Gabriel Police Management Group, San Gabriel Firefighters' Association, San Gabriel Fire Management Group and all Unrepresented Employees.
Assistant City Attorney Koczanowicz announced that there was no reportable action.
ANNOUNCEMENTS
Chief City Clerk Clark provided information for the public on how to view the meeting and how to request meeting agendas.
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1. APPROVAL OF AGENDA ORDER
Hearing no objection, Mayor Harrington announced that the Agenda Order was approved.
2. PRESENTATIONS
A. LGBTQ PRIDE MONTH
Mayor Harrington made the presentation and Equality California's Diversity, Equity, and Inclusion Training Team Program Manager Wendy Anguiano and Senior Program Associate Alexandra-Grissell Gomez accepted the proclamation.
B. JUNETEENTH DAY
Mayor Harrington made the presentation and Yonette Alleyne, owner of Caribbean Gourmet and one of the original occupants of the Blossom Market Hall, accepted the proclamation.
San Gabriel Library Manager Grace Yang announced the Library's Juneteenth celebration.
C. COMMUNITY EMERGENCY RESPONSE PROGRAM (C.E.R.T) PROGRAM
COMPLETION RECOGNITION
Fire Engineer Takahiro Suzuki made the presentation.
3. PUBLIC COMMENT
Justo Suarez provided comments requesting lights on Euclid Street.
Chasity Jennings-Nunez provided comments requesting that a decision on adoption of the City's 2023-24 Budget be delayed pending additional public feedback and staff research relative to mental health programming; requested that the Budget presentation made on June 3, 2023, be re-created and posted; thanked Ms. Alleyne for her participation in City government; and expressed her hope for additional Black- owned businesses in the City.
Bill Lam provided comments advocating for two City fixed-route transit lines.
Sue Fitzsimmons, resident, gave a shout-out to the Fire Department for their oper house and to Fire Division Chief Chris Eakman for inviting the K-9 unit to an event, an expressed concern about residential properties with overgrown weeds.
City Manager Lazzaretto responded that concerns may be directed to the City's Code Enforcement division.
Debbie Saito gave a shout-out to Senior Neighborhood Improvement Services Officer Maria Sanchez for the great service provided and expressed concern about a residential property which is not being maintained.
Kristine Sarino, resident, requested more time to protest fees related to an impact fee notice.
The following requested a permanent Veterans' Memorial in Smith Park and shared their vision for the Memorial: Debbie Cordero, resident; Sonia Villaseñor; Daniel Tovar, CITY COUNCIL REGULAR MEETING MINUTES Page 2 of 7 June 6, 2023 resident; Daniel Acosta; Raymond Diaz, resident; Richard G. Cervantes, resident; Theresa Olivas Justiniani, resident; and Charles Trevino.
4. CONSENT CALENDAR
Council Member Wu requested that item 4J be pulled for separate consideration.
A motion was made by Council Member Menchaca, seconded by Council Member Chan, to approve Consent Calendar Items 4A - 4l, and 4K as presented.
Motion carried by a vote of 5-0 as follows:
AYES: CHAN, DING, MENCHACA, WU, HARRINGTON
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Regarding Item 4J, the following requested that the City Council consider providing more financial support for the Asian Arts Talents Foundation (AATF) event: Donna Chen, Charles Chao, Jennie Lam, and Carissa Ho.
Discussion included AATF contributions to the community and the City waiving the entire fee.
A motion was made by Council Member Menchaca, seconded by Vice Mayor Wu, to increase the amount of the fee waiver to $4,530.
Motion carried by a vote of 5-0 as follows:
AYES: CHAN, DING, MENCHACA, WU, HARRINGTON
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
A. APPROVAL OF MINUTES
The City Council approved the following:
1. Minutes of the City Council Regular Meeting of May 16, 2023.
B. MATERIAL DEMANDS
The City Council approved May 5, 2023, May 12, 2023, and May 18, 2023, Registers of Demands and Warrants for the payment of City expenditures.
C. STATEMENT OF INVESTMENT POLICY 2023-2024
The City Council adopted Resolution No. 23-36 adopting the 2023-2024 Statement of Investment Policy.
D. AGREEMENT TO LEASE TWO MULTIFUNCTION COPIERS AND PRINTERS FOR
CITY HALL AND THE MCGROARTY BUILDING
The City Council:
1. Waived formal bidding and authorized cooperative piggy-backing for an agreement to lease two Xerox multifunction copiers and printers, consistent with the sole-source requirements pursuant to Municipal Code Section 34.35.
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2. Authorized the City Manager to enter into a lease agreement with Xerox Corporation for the lease of two multifunction copiers and printers.
E. SECOND AMENDMENT TO THE CELL ANTENNA GROUND LEASE AGREEMENT WITH VERIZON WIRELESS AT 1753 S. DEL MAR AVENUE (PARK AND RIDE LOT)
The City Council approved the second amendment to the lease agreement; and authorized the City Manager to execute all necessary documents.
F. ACCEPTANCE OF FINAL TRACT MAP NO. 83338 FOR 223 E. LIVE OAK PLANNING CASE NO. TMAP20-003
The City Council approved Final Tract Map No. 83338 and authorized its filing with the Los Angeles County Recorder.
G. PURCHASE OF A TOWABLE CONCRETE MIXING TRAILER AND MATERIAL LOADING SYSTEM IN THE AMOUNT OF $55,807.73
The City Council:
1. Waived formal bidding and authorized a sole-source purchase of a Cart-Away Towable Concrete Mixing Trailer and PortaLoader Loading System, consistent with the sole-source requirements pursuant to Municipal Code Section 34.35; and
2. Authorized the City Manager to approve a Purchase Order with Cart-Away Concrete Systems, Inc. in an amount not to exceed $55,807.73 from Gas Tax account 124-800-41-99-406.
H. REQUEST FOR ANNUAL RATE REVIEW AND ADJUSTMENTS FOR STREET
SWEEPING SERVICES AND WASTE SERVICES WITH ATHENS SERVICES The City Council approved the annual rate adjustments proposed by Athens Services for its services not to exceed the attached rate schedules (see exhibit A and B), effective July 1, 2023; and authorized the City Manager to approve a purchase order with Athens Services in an amount not to exceed $127,541.76 for street-sweeping services using the Gas Tax fund.
I. PURCHASE OF AN ADA WHEELCHAIR LIFT FOR MISSION PLAYHOUSE The City Council authorized the issuance of a purchase order for $29,400 to Nationwide Lifts for the acquisition and installation of one Savaria V1504 enclosure commercial wheelchair lift and listed accessories including all taxes, freight delivery and ancillary costs to be funded from account 152-712-07-35-000.
J. THEATRE RENTAL FEE WAIVER REQUEST BY ASIAN ARTS TALENTS
FOUNDATION
The City Council:
1. Granted a waiver of the San Gabriel Mission Playhouse rental fee in the amount of $4,530.00 for the June 17'h performance day and rehearsal of AATF's upcoming community performance.
2. Adopted Resolution No. 23-39 as amended to amend the Fiscal Year 2022-23 budget to increase account number 152-3532 by $4,530 to cover the requested fee waiver.
CITY COUNCIL REGULAR MEETING MINUTES Page 4 of 7 June 6, 2023 K. APPROVAL OF AN AMENDMENT TO A PROFESSIONAL SERVICES
AGREEMENT WITH ALESHIRE & WYNDER TO INCREASE HOURLY BILLING
RATES FOR TRANSACTIONAL AND LITIGATION SERVICES
The City Council authorized the City Manager to execute the amendment to the professional services agreement with Aleshire and Wynder to increase hourly billing rates.
5. PUBLIC HEARING
A. ADOPTION OF PROPOSED OPERATING BUDGET, CAPITAL IMPROVEMENT
PROGRAM, FEE SCHEDULE, POSITION CLASSIFICATION AND SALARY SCHEDULE, AND APPROPRIATIONS LIMIT FOR FISCAL YEAR 2023-24 Mayor Harrington opened the public hearing.
Finance Director Kaholokula made the staff presentation.
Clarifying discussion included community budget survey distribution.
Chasity Jennings-Nunez provided comments requesting that instead of funding a 54th police officer position, the funds be spent on a mental health professional position.
Sonia Lyn, resident, thanked the City Council for including permanent pickleball courts in the budget, suggested alternatives to a fireworks display; and advocated for increased communication on environmentally-friendly activities and information.
Mayor Harrington closed the public hearing.
Discussion included appreciation for staff's work on the community budget survey and the budget; funding in the proposed budget for the items in the community survey; and potential City membership in the San Gabriel Chamber of Commerce.
A motion was made by Council Member Menchaca, seconded by Council Member Chan, to adopt the following resolutions:
1. Resolution No. 23-31 adopting the 2023-24 Operating Budget, as amended to include a membership in the San Gabriel Chamber of Commerce in the amount of $23,000.
2. Resolution No. 23-32 adopting the 2023-24 Capital Improvement Program Budget.
3. Resolution No. 23-33 adopting the 2023-24 Master Fee Schedule.
4. Resolution No. 23-34 adopting the 2023-24 Authorized Position Classification and Salary Schedule.
5. Resolution No. 23-35 establishing the 2023-24 appropriations limit.
Motion carried by a vote of 5-0 as follows:
AYES: CHAN, DING, MENCHACA, WU, HARRINGTON
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
6. CONTINUED BUSINESS - None.
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7. NEW BUSINESS
A. YOUTH DIVERSION OUTREACH PROGRAM APPROVAL
Sergeant Nhat Huynh from the Police Department's Community Engagement Bureau made the presentation.
Clarifying discussion included the option for diversion instead of arrest and that all funding is provided by the County.
Andrew, resident, asked for and received confirmation that the program is only for minors.
Discussion included Police Department's discretion for diversion referrals; mentorship included in the Program; provisions for homeless juveniles; reasons for the timing of adding this Program; benefits of the Program; and work burden and details for administering the Program.
A motion was made by Council Member Ding, seconded by Council Member Chan, to authorize the Interim Police Chief to enter into a Partnership Agreement with the Los Angeles County Department of Youth Development, Diversion Program.
Motion carried by a vote of 5-0 as follows:
AYES: CHAN, DING, MENCHACA, WU, HARRINGTON
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
RECESS AND RECONVENE
The meeting was recessed at 9:04 P.M. and reconvened at 9:13 P.M. with all Council Members present.
B. PURCHASE OF RIDE SG VEHICLES IN THE AMOUNT OF $303,428.15 Community Services Director Perez made the presentation.
Clarifying discussion included the timeline and process for launching the Ride SG Program; life expectancy, warranty, maintenance, and insurance for the vehicles; service area; lease versus purchase costs; all vehicles will be Americans with Disabilities Act (ADA) compliant; passenger capacity; and fuel costs.
There was no public comment.
Discussion included that three vehicles will be on the road at a time with one spare; operations and maintenance will be covered by Transdev; and analytics may be utilized to tailor the Program to public need.
A motion was made by Council Member Chan, seconded by Council Member Menchaca, to:
1. Waive formal bidding procedure and authorize the purchase of new vehicles through a cooperative purchase using the CalACT pricing;
2. Authorize the issuance of a purchase order for $297,940.15 to Creative Bus Sales for the acquisition of four wheelchair accessible Braun Voyager Minivans including all taxes, delivery, license, fees and custom bike racks to be funded CITY COUNCIL REGULAR MEETING MINUTES Page 6 of 7 June 6, 2023 from account #124-850-47-99-767, and appropriate funding from this account for the purchase of custom tow hitches totaling $5,488.00; and
3. Adopt Resolution No. 23-40 amending the Fiscal Year 2022-23 budget to increase account #124-850-47-99-767 by $303,428.15 to cover the purchase of the vehicles, graphics, and bike racks.
Motion carried by a vote of 5-0 as follows:
AYES: CHAN, DING, MENCHACA, WU, HARRINGTON
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
8. PUBLIC COMMENT - None.
9. CITY MANAGER'S REPORT - None.
10. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Vice Mayor Wu reported on his attendance at the International Council of Shopping Centers (ICSC) conference and thanked Community Development Department staff for their work at the event; reported on his attendance at the California Joint Powers Insurance Authority (CJPIA) New Elected Officials Academy; and relayed a request from Haka Federation of U.S.A. for sister-city or friendship-city status and requested that the request be agendized
Council Member Menchaca commented on the need to communicate the City's sustainability practices and announced the City's summer events kick-off with Surf's Up on June 22, 2023, from 6:00 P.M. - 9:30 P.M.
Council Member Chan reported on his attendance at the CJPIA conference, Supervisor's Barger's annual salute to veterans, and the City of Rosemead's Memorial Day celebration.
Council Member Ding reported on his attendance at the ICSC conference, CJPIA Elected-Official Summit, and Dragon Boat Festival at Santa Anita Park.
11. CLOSED SESSION - None.
12. ADJOURNMENT
The meeting was adjourned at 9:47 P.M
Respectfully submitted:
JULIE NGUYEN, City Clerk
Approved this 20th day of June, 2023:
TiQI
JOHN R. HARRINGTON, Mayor
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