1 City Council Regular Meeting Agenda – June 20, 2023
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CITY OF SAN GABRIEL
CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, June 20, 2023 - 6:30 P.M.
City Hall Council Chamber
425 South Mission Drive
San Gabriel, California 91776
Mark Lazzaretto
City Manager
Keith Lemieux
City Attorney
Julie Nguyen
City Clerk
Kevin B. Sawkins
City Treasurer
John R. Harrington
Mayor
John Wu
Vice Mayor
Eric Chan
Council Member
Tony Ding
Council Member
Denise Menchaca
Council Member
AMENDED AGENDA 6/15/2023
Amended Item 4J – Added Map
City Council Regular Meeting Agenda – June 20, 2023 2
City Council Regular Meeting Agenda
Tuesday, June 20, 2023
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE LED BY: Council Member Chan
• ROLL CALL: Mayor Harrington, Vice Mayor Wu, Council Members Chan, Ding, Menchaca
1. APPROVAL OF AGENDA ORDER
2. PRESENTATIONS
A. VOLUNTEER RECOGNITION FOR THE GRAB AND GO DISTRIBUTION
PROGRAM AT THE ADULT RECREATION CENTER
B. UPDATE ON THE VALLEY FIRE
3. PUBLIC COMMENT
4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council or audience requests separate discussion.
A. APPROVAL OF MINUTES
The minutes are a record of the official actions taken at the City Council meeting.
1. Minutes of the City Council Special Meeting of June 6, 2023.
2. Minutes of the City Council Regular Meeting of June 6, 2023.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action: Approval
B. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented to the City Council for review and approval.
City Council Regular Meeting Agenda – June 20, 2023 3
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve Material Demands as presented.
C. CASH AND INVESTMENT REPORT – MAY 2023
In accordance with the City of San Gabriel’s 2022-2023 Adopted Investment Policy (Resolution No. 22-30) and California Government Code §53646, the Finance Director is to render an investment report to the City Council, City Treasurer, City Manager, and the City Attorney. The Cash and Investment Report is presented to receive and file in accordance with the City’s adopted 2022-2023 Investment Policy.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council receive and file the Cash and Investment Report for May 2023.
D. APPROVAL OF A MEMORANDUM OF AGREEMENT FOR THE
ADMINISTRATION AND COST SHARING FOR THE IMPLEMENTATION OF
THE COORDINATED INTEGRATED MONITORING PROGRAM AND
WATERSHED MANAGEMENT PLAN FOR THE UPPER LOS ANGELES RIVER WATERSHED MANAGEMENT AREA IN THE AMOUNT OF $13,688 FOR THE FISCAL YEAR 2023-24
Staff recommends the approval of a Memorandum of Agreement (MOU) between the City of San Gabriel, along with 18 other governmental agencies and the San Gabriel Valley Council of Governments for administration and cost sharing among the agencies related to the implementation of the Coordinated Integrated Program and Watershed Management Plan for the Upper Los Angeles River Watershed Management Area. The proposed budget for Fiscal Year 2023-24 includes funding for the first year of this MOU. However, due to monitoring and reporting requirements to meet compliance schedules, the costs vary during the length of the three-year term. As such, funding for future fiscal years will be planned and budgeted accordingly.
City Council Regular Meeting Agenda – June 20, 2023 4
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the City Manager to execute the Memorandum of Agreement for the Administration and Cost Sharing for the Implementation of the Coordinated Integrated Monitoring Program and Watershed Management Area and approve a purchase order in an amount not to exceed $13,688 from account number 138-800-03-22-000.
E. INTER-CON CONTRACT EXTENSION IN THE AMOUNT OF $137,932 FOR PARKING ENFORCEMENT SERVICES THROUGH DECEMBER 31, 2023
The Professional Services Agreement with Inter-Con Security Systems Inc. contract to provide parking enforcement services expires on June 30, 2023. Staff recommends the extension of the contract for an additional six months, ending December 31, 2023, to engage further research into alternative parkingenforcement services. The cost for the six-month extension is $137,932. Parking enforcement services are currently budgeted in the amount of $276,000 for Fiscal Year 2022-23. $350,000 was budgeted for parking enforcement services for Fiscal Year 2023-24 due to forecasted cost escalations.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the City Manager to extend the current contract with Inter-Con for an additional six months, ending on December 31, 2023. Staff will re-evaluate their services and/or seek other opportunities for services for the remainder of Fiscal Year 2023-24.
F. PROFESSIONAL SERVICES AGREEMENT WITH JOHN L. HUNTER AND ASSOCIATES, INCORPORATED IN THE AMOUNT OF $46,900 TO PROVIDE
NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM PROGRAM MANAGEMENT SUPPORT SERVICES FOR FISCAL YEAR 2023-24
Staff seeks to award a Professional Services Agreement with John L. Hunter and Associates, Inc. to provide National Pollutant Discharge Elimination System Program Management Support Services and approve purchase orders in the amount not to exceed $46,900 for Fiscal Year 2023-24 and $7,035 in an additional contingency amount. Funding for the first year of this Professional City Council Regular Meeting Agenda – June 20, 2023 5
Services Agreement is included in the Stormwater (Measure W) account.
However, due to Consumer Price Index annual increases, the costs will vary during the length of the agreement. As such, funding for future fiscal years will be planned and budgeted accordingly.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the City Manager to execute a Professional Service Agreement with John L. Hunter and Associates, Inc. and approve purchase orders in the amount not to exceed $46,900 and a contingency amount of $7,035 from the Stormwater (Measure W) account 138- 800-03-22-000 for Fiscal Year 2023-24.
G. RESOLUTION NO. 23-41 APPROVING A REQUEST FOR TEMPORARY STREET CLOSURE ON THE 300 BLOCK OF BRIDGE STREET
Request for a temporary street closure to host a block party on Sunday, July 2, 2023, on the 300 block of Bridge Street between Sycamore Drive to the end of the cul-de-sac. There is no fiscal impact related to this item. Normally scheduled staff time will be used for this item.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 23-41 authorizing closure on Bridge Street between Sycamore Drive to the end of the cul-de-sac from 3:00 p.m. to 8:00 p.m. on Sunday, July 2, 2023.
H. RESOLUTION NO. 23-37: COUNTY OF LOS ANGELES, COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PARTICIPATING CITYCOOPERATION AGREEMENT The City receives Community Development Block Grant funds administered through the Los Angeles County Development Agency. Every three years, the County must re-qualify for the Urban County designation and entitlement status from the U.S. Department of Housing and Urban Development, which allows the Los Angeles County Development Agency to administer Community Development Block Grant funds directly to the City. For the City to continue City Council Regular Meeting Agenda – June 20, 2023 6
participating and receive funding directly from the Los Angeles County Development Agency, the City must execute a Cooperation Agreement with the County and adopt the proposed Resolution. The City of San Gabriel’s Community Development Block Grant funding allocation estimate for Fiscal Year 2023-2024 is $300,561.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council:
1. Adopt Resolution No. 23-37 authorizing the City’s participation in the Los Angeles Urban County Community Development Block Grant Program; and
2. Authorize the Mayor or their designee to execute all documents necessary for participation in the Los Angeles Urban County Community Development Block Grant Program on behalf of the City of San Gabriel.
I. ADOPTION OF RESOLUTION NO. 23-42, RELATED TO PERMANENT LOCAL HOUSING ALLOCATION (PLHA) YEAR 3 FUNDING AND PROPOSED
ELIGIBLE ACTIVITIES
The Los Angeles County Development Authority (LACDA), on behalf of Los Angeles County and its participating cities, will be applying for funding for Year 3 of the Permanent Local Housing Allocation Program from the California Department of Housing & Community Development. The allocation is based on real estate recording fees, and it is estimated that the City of San Gabriel will be allocated $334,526 from the $18 million grant for the period July 1, 2023 – June 2024 (Year 3). The City of San Gabriel has the opportunity to utilize this funding for the eligible housing activities as identified in the PLHA grant guidelines. Staff is recommending adoption of the Resolution by the City Council and allocation of the $334,526 to assist the City in developing its first potential affordable housing project at 405 S. Del Mar Ave, which is an eligible activity under the grant guidelines. If the State approves the eligible activities, the City is expected to have access to the $334,526 reimbursable grant through LACDA by July 1, 2023.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
City Council Regular Meeting Agenda – June 20, 2023 7
Staff recommends that the City Council adopt Resolution No. 23-42 which approves the following actions:
1. Elect the following eligible activities, subject to the State approval, for Year 3 of the 5-year Permanent Local Housing Allocation grant period:
(1) The predevelopment, development, acquisition, rehabilitation, and preservation of multifamily, residential live-work, rental housing, that is affordable to extremely low-, very low-, low-, or moderate-income households, including necessary operating subsidies.
2. Allocate, upon State approval, $334,526 of the Year 3 Permanent Local Housing Allocation toward eligible activity #1, and
3. Authorize the City Manager to execute new contacts (and any other required documents) with Los Angeles County Development Authority for the 5-year Permanent Local Housing Allocation Plan grant period and for Year 3 of the allocation and make adjustments as necessary to reflect the actual allocation of funds to San Gabriel.
J. ADOPT RESOLUTION NO. 23-38 APPROVING THE FISCAL YEAR 2023-24 SENATE BILL 1 ROAD REPAIR AND ACCOUNTABILITY ACT PROJECT LIST Senate Bill 1, also known as the Road Repair and Accountability Act of 2017, provides the City of San Gabriel with access to funds for basic road maintenance, rehabilitation, and safety projects. In Fiscal Year 2023-24, the City will receive an estimated $975,535. To qualify for funding under the Act, the City must adopt a list of eligible street improvement projects. The Resolution presented for Council’s consideration would adopt the project list and authorize the Public Works Director to file the required documents with the California Transportation Commission to receive the funding.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 23-38 and authorize the Public Works Director to file the necessary documentation to satisfy SB1 funding requirements and act as the authorized signatory for matters related to this year’s funding.
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5. PUBLIC HEARING
A. ORDINANCE NOS. 689 AND 690 AMENDING CHAPTER 153 OF THE SAN
GABRIEL MUNICIPAL CODE RELATING TO INCLUSIONARY HOUSING AND DENSITY BONUS (ZTA23-001) – INTRODUCTION AND FIRST READING On March 2, 2023, information and options related to a potential code update and amendment to introduce an inclusionary housing requirement and update to the existing density bonus ordinance were presented to the Planning Commission and City Council in a joint study session to provide comments.
Following discussions, the Planning Commission recommended approval to the City Council of the proposed zone text amendments Ordinance No. 689 and Ordinance No. 690. The proposed Zone Text Amendment would amend Chapter 153 of the San Gabriel Municipal Code (SGMC) relating to Inclusionary Housing and Density bonus. The Fiscal Year 2022-23 Adopted Budget includes the cost for required legal publication (Account No. 121-702-00-65-000) and codification (Account No. 121-702-00-22-000) of the ordinance, if adopted by the City Council.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council:
1. Conduct the public hearing, discuss proposed Ordinance No. 689 and Ordinance No. 690;
2. Motion to waive full reading and introduce Ordinance No. 689 and Ordinance No. 690 by title only:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN GABRIEL.
CALIFORNIA, AMENDING CHAPTER 153 (ZONING CODE) OF THE SAN
GABRIEL MUNICIPAL CODE RELATING TO INCLUSIONARY HOUSING AND DENSITY BONUS.
3. Motion to waive further reading of the Ordinance and schedule the second reading and adoption of the Ordinance for the next regular City Council meeting. The Ordinance would then become effective 30 days after adoption.
6. CONTINUED BUSINESS – None.
City Council Regular Meeting Agenda – June 20, 2023 9
7. NEW BUSINESS – None.
8. PUBLIC COMMENT
9. CITY MANAGER’S REPORT
10. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the City Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended.
11. CLOSED SESSION
12.ADJOURNMENT
The next regular City Council meeting will be held on Tuesday, July 18, 2023 at 6:30 P.M. Information regarding matters to be considered at each meeting will be available on the Friday before the City Council Meeting on the City’s website at www.sangabrielcity.com.
Materials Available for Inspection. You may view agenda items online at www.sangabrielcity.com/agendacenter, or in person at City Hall, 425 South Mission Drive, San Gabriel, CA 91776. Materials related to an item on this Agenda, submitted to the City Council after distribution of the Agenda packet, will be posted on the City website.
Persons with Disabilities. Upon request, this Agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.
Persons requesting a Translator. Any person requesting translation for the meeting must notify the City Clerk Department at [email protected] at least 48 hours before the meeting.
English
Translation Services. Upon request, the agenda and any public hearing notice for a project may be translated in either Chinese, Spanish, or Vietnamese. Please direct such a request for translation to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting.
Chinese (Traditional)
翻譯服務。根據要求，項目的議程和任何公開聽證會通知可以翻譯成中文、西班牙文或越
南文。請至少在會議開始前 48 小時發送電子郵件至 [email protected] 將此類翻譯請求
發送至市文員部。
City Council Regular Meeting Agenda – June 20, 2023 10
Chinese (Simplified)
翻译服务。根据要求，项目的议程和任何公开听证会通知可以翻译成中文、西班牙文或越
南文。请至少在会议开始前 48 小时发送电子邮件至 [email protected] 将此类翻译请求
发送至市文员部。
Vietnamese
Dịch vụ Dịch thuật. Theo yêu cầu, chương trình nghị sự và bất kỳ thông báo điều trần công khai nào cho một dự án có thể được dịch sang tiếng Trung, tiếng Tây Ban Nha hoặc tiếng Việt. Vui lòng gửi yêu cầu dịch thuật như vậy tới Phòng Thư ký Thành phố bằng cách gửi email tới [email protected] ít nhất 48 giờ trước cuộc họp.
Spanish
Servicios de traducción. Previa solicitud, la agenda y cualquier aviso de audiencia pública para un proyecto pueden traducirse al chino, español o vietnamita. Dirija dicha solicitud de traducción al Departamento del Secretario Municipal enviando un correo electrónico a [email protected] al menos 48 horas antes de la reunión.
Questions about this Agenda? Should any person have a question concerning any of the above Agenda items prior to the meeting, please contact the City Clerk at [email protected] during regular office hours.
Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such a request to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting, if possible.