1 City Council Regular Meeting Agenda – July 18, 2023
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CITY OF SAN GABRIEL
CITY COUNCIL
REGULAR MEETING AGENDA
Tuesday, July 18, 2023 - 6:30 P.M.
City Hall Council Chamber
425 South Mission Drive
San Gabriel, California 91776
Mark Lazzaretto
City Manager
Keith Lemieux
City Attorney
Julie Nguyen
City Clerk
Kevin B. Sawkins
City Treasurer
John R. Harrington
Mayor
John Wu
Vice Mayor
Eric Chan
Council Member
Tony Ding
Council Member
Denise Menchaca
Council Member
AMENDED AGENDA 7/13/2023
Uploaded Item 7A
AMENDED AGENDA 7/18/2023
Re-uploaded Item 4G
City Council Regular Meeting Agenda – July 18, 2023 2
City Council Regular Meeting Agenda
Tuesday, July 18, 2023
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE LED BY: Council Member Ding
• ROLL CALL: Mayor Harrington, Vice Mayor Wu, Council Members Chan, Ding, Menchaca
1. APPROVAL OF AGENDA ORDER
2. PRESENTATIONS
A. AIR QUALITY UPDATE – SOUTH COAST AIR QUALITY MANAGEMENT
DISTRICT
B. PRESENTATION TO THE CITY COUNCIL FROM THE SAN GABRIEL K9
FOUNDATION
C. PARKS MAKE LIFE BETTER MONTH
D. RECOGNITION OF OUTSTANDING OLDER AMERICAN – JOSEPH CLARO E. DONATION OF ART TO THE SAN GABRIEL FIRE DEPARTMENT – WEST
CALIFORNIA ART ACADEMY
3. PUBLIC COMMENT
4. CONSENT CALENDAR
All items listed under the Consent Calendar are considered routine and recommendations will be approved in one motion unless a member of the City Council or audience requests separate discussion.
A. APPROVAL OF MINUTES
The minutes are a record of the official actions taken at the City Council meeting.
1. Minutes of the City Council Special Meeting of June 20, 2023.
2. Minutes of the City Council Regular Meeting of June 20, 2023.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
City Council Regular Meeting Agenda – July 18, 2023 3
Recommended Action: Approval
B. MATERIAL DEMANDS
The most recent Material Demands from the Finance Department are presented to the City Council for review and approval.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve Material Demands as presented.
C. CASH AND INVESTMENT REPORT – JUNE 2023
In accordance with the City of San Gabriel’s 2022-2023 Adopted Investment Policy (Resolution No. 22-30) and California Government Code §53646, the Finance Director is to render an investment report to the City Council, City Treasurer, City Manager, and the City Attorney. The Cash and Investment Report is presented to receive and file in accordance with the City’s adopted 2022-2023 Investment Policy.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council receive and file the Cash and Investment Report for June 2023.
D. RESOLUTION NO. 23-45 APPROVING A THREE-YEAR SERVICE CONTRACT IN THE AMOUNT OF $44,299 WITH GOVERNMENTJOBS.COM,
INCORPORATED FOR WEB-BASED APPLICANT TRACKING, HIRING, AND
ONBOARDING SERVICES AND INCREASING BUDGET APPROPRIATIONS
FOR CONTRACTUAL SERVICES
Governmentjobs.com, Incorporated doing business as NEOGOV, provides the paramount Human Resources Management System (HRMS) for public sector employee recruitment, hiring, onboarding, development, benefits administration, and management. The approval and implementation of City Council Regular Meeting Agenda – July 18, 2023 4
NEOGOV will significantly upgrade the City’s employment processing platform and improve the employment cycle from initial job advertising through retiree benefits administration. Resolution No. 23-45 approves a sole source purchase of NEOGOV and increases General Fund appropriations for contractual services.
The contract with NEOGOV will cost a total of $44,299 over the three-year term.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 23-45, which approves the sole source procurement and three-year contract with NEOGOV, increases General Fund appropriations by $9,541 for contractual services, and authorizes the City Manager to execute the contract.
E. FISCAL YEAR 2023-2024 FIRE DEPARTMENT SUPPLIES AND EQUIPMENT OPEN PURCHASE ORDERS IN THE AMOUNTS OF $65,000 AND $60,000 The San Gabriel Fire Department, maintains a supply of expendable items and durable equipment to fulfil its mission. Open purchase orders, renewed each Fiscal Year are used to keep the Department stocked with personal protective equipment, paramedic, and firefighting supplies, delivered on an as-needed basis. Vendors are reviewed regularly and selected through competitive bid, piggyback and cooperative purchasing agreements. Paramedic and Firefighting equipment and supplies are budgeted for Fiscal Year 2023-2024 as line items in the amount of $75,000 (Emergency Medical Service Supplies) and $70,000 (Personal Protective Equipment).
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the issuance of open purchase orders in the amount of $65,000 to Life Assist, Incorporated and in the amount of $60,000 to Municipal Emergency Services. The purchases are to be made pursuant to Title III, Section 34.35 of the San Gabriel Municipal Code, permitting the City to piggyback on a contract or cooperative purchasing agreement prepared by and processed through another local, state, or federal government agency.
City Council Regular Meeting Agenda – July 18, 2023 5
F. PURCHASE OF A 2024 RAM 3500 TRUCK FOR THE SAN GABRIEL FIRE DEPARTMENT IN THE AMOUNT OF $76,447.23
The San Gabriel Fire Department is in need of replacing a 1995 Ford F350 Utility pickup truck. The purchase was fully funded in the Fiscal Year 2020-2021 Capital Improvement Budget, but due to delays in the manufacturing sector, an adequate replacement vehicle has not been available for purchase until now.
The total purchase price, including tax and delivery, is $76,447.23. The acquisition of the vehicle is fully funded in account 124-761-15-99-676.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the issuance of a purchase order in the amount of $76,447.23 to National Auto Fleet Group for the purchase of a 2024 Ram 3500 Tradesman four-wheel pickup truck.
G. APPROVAL OF PURCHASE ORDER WITH TAYLOR TENNIS COURTS, INCORPORATED IN THE AMOUNT OF $35,700 FOR THE RESURFACING OF
THE TENNIS COURTS AT SMITH PARK AND WASHINGTON SCHOOL PARK The existing tennis/pickleball courts at Smith Park and Washington School Park are in need of resurfacing. At Smith Park, one court will be striped for tennis only and one court for tennis and pickleball. At Washington School Park, both courts will be striped for tennis only. The total price for the resurfacing and painting of the courts at Smith Park and Washington School Park is $35,700.
Funds are available in the Fiscal Year 2023-2024 Budget Special Projects Account No. 124-850-18-96-816 in the amount of $30,000 for the court resurfacing. An appropriation of $9,270 is requested to cover the total amount needed for the project. There will be no impact to the General Fund.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council:
1. Authorize the issuance of a purchase order for $35,700 to Taylor Tennis Courts Incorporated for the resurfacing of the courts at Smith Park and Washington School Park to be funded from Special Projects Account No. 124-850-18-96-816.
City Council Regular Meeting Agenda – July 18, 2023 6
2. Authorize the issuance of a separate purchase order for $3,570 to cover a 10% contingency, if needed, from Special Projects Account No. 124-850-18- 96-816.
3. Adopt Resolution No. 23-44 amending the Fiscal Year 2023-2024 Budget to appropriate additional funds from the Activities account (Fund 173) to Account No. 124-850-18-96-816 for the resurfacing.
4. Authorize the City Manager to sign the contracts with Taylor Tennis Courts, Incorporated.
H. DECLARATION OF UP TO SIX CAMPING TRAILERS AS SURPLUS PROPERTY
AND AUTHORIZATION FOR SALE AT AUCTION
The City of San Gabriel accepted three camping trailers from the Federal Emergency Management Agency (FEMA) to house infected staff at the start of the COVID-19 pandemic. Shortly thereafter, the City accepted five additional camping trailers from the City of El Monte, who did not want their FEMA allocation of trailers. FEMA provided the titles and keys for all eight trailers, so the City is the legal owner of them. The San Gabriel Police Department has been using two of the trailers, but the other six have not been used since acquisition and staff does not foresee any future need for those camping trailers. The sale of said camping trailers is expected to generate between $50,000 and $120,000, with the revenue being deposited to the General Fund.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council declare up to six camping trailers as surplus property and authorize the City Manager to have them auctioned.
I. AWARD CONSTRUCTION CONTRACT NO. 23-08 TO COMMERCIAL
PAVING AND COATING FOR THE CONSTRUCTION OF NEW CONCRETE
SLAB FOR PICKLEBALL COURTS AT SMITH PARK IN THE AMOUNT OF $90,500 PLUS A $9,050 CONTINGENCY
Smith Park currently has two tennis courts, one of which is striped for both tennis and pickleball. The steady increase in popularity of this sport has created a need to construct additional pickleball courts. On May 2, 2023, Council approved the construction of four new permanent pickleball courts at Smith Park. Parks Development Impact Fee funds in the amount of $90,500 plus a $9,050 contingency will be utilized to fund the construction of four new City Council Regular Meeting Agenda – July 18, 2023 7
pickleball courts. The funds were appropriated in the Fiscal Year 2022-23 budget and will be carried to the Fiscal Year 2023-24 budget.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council:
1. Authorize the City Manager to execute Construction Contract No. 23-08 with Commercial Paving and Construction for a total bid amount of $90,500; and
2. Authorize the City Manager to approve a Purchase Order with Commercial Paving and Coating in an amount not to exceed $99,550 which includes a 10% construction contingency using the Parks Development Impact Fees Account No. 122-850-40-97-806.
J. APPROVAL OF FINAL PARCEL MAP NO. 72302, A 4-UNIT CONDOMINIUM DEVELOPMENT PROJECT LOCATED AT 1308 STEVENS AVENUE
The development project located at 1308 Stevens Avenue, is a 4-unit condominium on a 7,249-square-foot lot. Staff and the Los Angeles County Department of Public Works have reviewed the Final Parcel Map and determined it is in compliance with the State Subdivision Map Act, Conditions of Approval, and the City’s ordinances regarding subdivision. There is no fiscal impact related to this item.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council approve Final Parcel Map No. 72302, authorize its filing with the Los Angeles County Recorder and authorize the City Manager to execute the Subdivision Agreement on behalf of the City.
K. ORDINANCE NO. 690: AMENDING CHAPTER 153 OF THE SAN GABRIEL MUNICIPAL CODE RELATING TO DENSITY BONUS (ZTA23-001) – SECOND
READING AND ADOPTION
Adoption of Ordinance No. 690 would amend Title XV, Chapter 153 (Zoning Code) of the San Gabriel Municipal Code (SGMC) relating to Density Bonus to make it consistent with State law. Ordinance No. 690 was introduced and City Council Regular Meeting Agenda – July 18, 2023 8
scheduled for second reading and adoption by a 5-0 vote of the City Council at the June 20, 2023, City Council meeting. The Fiscal Year 2022-2023 Adopted Budget includes the cost for required legal publication (Account No. 121-702- 00-65-000) and codification (Account No. 121-702-00-22-000) of the ordinance.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council waive the reading in full, read by title only and adopt Ordinance No. 690 entitled, “An Ordinance of the City Council of the City of San Gabriel, California, Approving Planning Case No. ZTA23-001, Amending Title XV, Chapter 153 (Zoning) relating to Density Bonus.
L. RESOLUTION NO. 23-43 AMENDING THE AUTHORIZED SCHEDULE OF
COMPENSATION AND BENEFITS FOR REGULAR NON-REPRESENTED
EMPLOYEES AND INCREASING BUDGET APPROPRIATIONS FOR REGULAR
NON-REPRESENTED EMPLOYEE SALARIES AND BENEFITS
In April, staff began meeting with the Focus Group to discuss the status of the Authorized Schedule of Compensation and Benefits (ASCB) for regular nonrepresented employees. Representatives of the City and the Focus Group have mutually agreed upon a successor ASCB For Fiscal Year 2023-2024 presented for Council’s approval. Resolution No. 23-43 amends the ASCB for all regular non-represented employees, effective July 1, 2023.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council adopt Resolution No. 23-43, which amends and approves the ASCB for the City’s regular non-represented employees for the period covering July 1, 2023, through June 30, 2024, and increases General Fund appropriations $508,973 and various other special fund appropriations $119,797 to cover increased costs to salaries and benefits for the City’s regular non-represented employees.
M. FIVE YEAR INTERAGENCY COMMUNICATIONS INTEROPERABILITY
SYSTEM SUBSCRIBER AGREEMENT WITH AN ANNUAL AMOUNT OF
$11,232
City Council Regular Meeting Agenda – July 18, 2023 9
As a member of the Verdugo Fire Communications System, the San Gabriel Fire Department uses the Interagency Communications Interoperability System (ICI System) as the primary radio communications infrastructure for routine and emergency response operations. The cost of purchasing, upgrading, and maintaining the complex system and mountain top repeater sites is shared among the system users. The total cost per year of the ICI Subscriber agreement is $11,232.00.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council authorize the City Manager or designee to execute the ICI System Subscriber Agreement and approve the issuance of a purchase order in the amount of $11,232 for Fiscal Year 2023-2024.
5. PUBLIC HEARING – None.
6. CONTINUED BUSINESS
A. DISCUSSION REGARDING POTENTIAL PROHIBITION OR REGULATIONS
FOR THE INSTALLATION AND USE OF ARTIFICIAL TURF OR SYNTHETIC
GRASS ON CITY PARKWAYS
Current State of California law encourages the use of drought tolerant landscaping, including artificial turf or synthetic grass on residential properties.
Pursuant to the law, cities may adopt laws that provide standards for the type and installation of such materials, but may not adopt standards that would effectively preclude the use of such materials. State law is silent on the private installation of artificial turf on City property, such as a residential parkway.
Currently, the City of San Gabriel’s Landscape Code only addresses the use of artificial or synthetic turf on private property, but not within City owned parkways. At the May 16, 2023, City Council meeting, the Council requested that staff return with information regarding a potential process to allow artificial turf or synthetic grass in the right of way. There is no known fiscal impact for this item.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
City Council Regular Meeting Agenda – July 18, 2023 10
Staff recommends that the City Council discuss the use of artificial turf on cityowned parkways, and direct staff to either prohibit the use of these materials or amend the standards to allow artificial turf on city-owned parkways. In either case, staff will return with a formal Code amendment to implement City Council’s direction.
7. NEW BUSINESS
A. DISCUSSION AND DIRECTION ON ESTABLISHING A SISTER/FRIENDSHIP
CITY POLICY AND WHETHER TO CONSIDER ESTABLISHING
RELATIONSHIPS WITH ADDITIONAL CITIES
The City of San Gabriel first established a Sister City relationship with the City of Celaya, Guanajuato, Mexico in 1967 through the United States/Mexico Sister City Association. The City also endorsed a Friendship City with Changhua, Guandong, Taiwan through the San Gabriel Chamber of Commerce in 1986. In the past few years, City officials have been approached by additional cities with requests to establish new Sister City relationships. There is no fiscal impact related to this item.
California Environmental Quality Act (CEQA) Determination: Not a Project as defined in Section 15378 of the State CEQA Guidelines.
Recommended Action:
Staff recommends that the City Council discuss the Sister/Friendship City program and provide direction on how to proceed. The following options may help to guide the discussion:
1. Direct staff to return with a policy to guide how the City interacts with the current Sister City partners and how to consider future partnerships.
2. Continue without a formal policy and consider new relationships on an ad hoc basis.
3. Determine that the City should not enter into new relationships at this time.
4. Any other options that the City Council decides based upon discussion at the meeting, including some combination of the options listed above.
B. COMMUNITY SERVICES DEPARTMENT AND MISSION PLAYHOUSE
ANNUAL UPDATE 2023
8. PUBLIC COMMENT
City Council Regular Meeting Agenda – July 18, 2023 11
9. CITY MANAGER’S REPORT
10. COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the City Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended.
11. CLOSED SESSION
12.ADJOURNMENT
The regularly scheduled City Council meeting on Tuesday, August 1, 2023 at 6:30 P.M. has been cancelled in observation of National Night Out. The next regular City Council meeting will be held on Tuesday, August 15, 2023 at 6:30 P.M. Information regarding matters to be considered at each meeting will be available on the Friday before the City Council Meeting on the City’s website at www.sangabrielcity.com.
Materials Available for Inspection. You may view agenda items online at www.sangabrielcity.com/agendacenter, or in person at City Hall, 425 South Mission Drive, San Gabriel, CA 91776. Materials related to an item on this Agenda, submitted to the City Council after distribution of the Agenda packet, will be posted on the City website.
Persons with Disabilities. Upon request, this Agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.
Persons requesting a Translator. Any person requesting translation for the meeting must notify the City Clerk Department at [email protected] at least 48 hours before the meeting.
English
Translation Services. Upon request, the agenda and any public hearing notice for a project may be translated in either Chinese, Spanish, or Vietnamese. Please direct such a request for translation to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting.
Chinese (Traditional)
翻譯服務。根據要求，項目的議程和任何公開聽證會通知可以翻譯成中文、西班牙文或越
南文。請至少在會議開始前 48 小時發送電子郵件至 [email protected] 將此類翻譯請求
發送至市文員部。
Chinese (Simplified)
City Council Regular Meeting Agenda – July 18, 2023 12
翻译服务。根据要求，项目的议程和任何公开听证会通知可以翻译成中文、西班牙文或越
南文。请至少在会议开始前 48 小时发送电子邮件至 [email protected] 将此类翻译请求
发送至市文员部。
Vietnamese
Dịch vụ Dịch thuật. Theo yêu cầu, chương trình nghị sự và bất kỳ thông báo điều trần công khai nào cho một dự án có thể được dịch sang tiếng Trung, tiếng Tây Ban Nha hoặc tiếng Việt. Vui lòng gửi yêu cầu dịch thuật như vậy tới Phòng Thư ký Thành phố bằng cách gửi email tới [email protected] ít nhất 48 giờ trước cuộc họp.
Spanish
Servicios de traducción. Previa solicitud, la agenda y cualquier aviso de audiencia pública para un proyecto pueden traducirse al chino, español o vietnamita. Dirija dicha solicitud de traducción al Departamento del Secretario Municipal enviando un correo electrónico a [email protected] al menos 48 horas antes de la reunión.
Questions about this Agenda? Should any person have a question concerning any of the above Agenda items prior to the meeting, please contact the City Clerk at [email protected] during regular office hours.
Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such a request to the City Clerk Department by emailing [email protected] at least 48 hours before the meeting, if possible.